HomeMy WebLinkAboutJune 10, 2025 Regular MeetingAGENDA
Lillington Board of Commissioners
Regular Monthly Meeting
Lillington Town Hall
102 East Front Street
Lillington, North Carolina 27546
June 10, 2025 6:00pm
CALL TO ORDER MAYOR GLENN MCFADDEN
WELCOME MAYOR GLENN MCFADDEN
PLEDGE OF ALLEGIANCE MAYOR GLENN MCFADDEN
INVOCATION COMMISSIONER MARSHALL PAGE
CONSIDERATION OF AGENDA
PUBLIC COMMENT Public comment is an opportunity for citizens wishing to present unscheduled items of concern or
interest to the Commissioners. It is requested that citizens limit their presentations to three (3)
minutes.
CONSENT AGENDA
All items on the Consent Agenda are considered routine, to be enacted by one motion without discussion. If a Governing Body member or citizen requests discussion of an item, the item will be removed from the Consent Agenda and considered separately.
Item #1 Approval of Work Session Meeting Minutes from May 12, 2025
Item #2 Approval of Closed Session Minutes from May 12, 2015
Item #3 Approval of Regular Session Meeting Minutes from May 13, 2025
Item #4 Approval of Special Meeting Minutes from May 20, 2025
Item #5 Approval of Computer Support Services Agreement
Item #6 Resolution By Governing Body by Recipient for Directed Projects grant from the 2023 Appropriations Act, Session Law 2023-134
Item #7 State of North Carolina Department of Environmental Quality Division of Water
Infrastructure Funding Offer and Acceptance SRP-W-134-0242
Town of Lillington | 2 Item #8 Approval of Temple Grading & Construction, Inc. Change Orders
PUBLIC HEARING Item #9 Public Hearing for Consideration of Approval of Proposed Fiscal Year (FY) 2025-
2026 Town of Lillington Annual Budget per § 159-13. Joseph Jeffries, Town Manager Item #9A Consideration of Approval of FY2025-2026 Budget Ordinance.
Joseph Jeffries, Town Manager
NON-AGENDA ITEMS
Non-Agenda items is an opportunity for the Commissioners, Attorney or Staff to present unscheduled
items that need consideration by the Board.
ADJOURNMENT
AGENDA ITEM SUMMARY
Date of Meeting: June 10, 2025
Staff Work By: Lindsey B. Lucas, Town Clerk
Lisa B. Young, Assistant Town Manager
Joseph Jeffries, Town Manager
Alicia Adams, Administrative Services Director
AGENDA ITEM
Consent Agenda Items
ITEM SUMMARY
All items on the Consent Agenda are considered routine, to be enacted by one motion without discussion.
If a Governing Body member or citizen requests discussion of an item, the item will be removed from the
Consent Agenda and considered separately:
Item #1 Approval of Work Session Meeting Minutes from May 12, 2025
Item #2 Approval of Closed Session Minutes from May 12, 2015 Item #3 Approval of Regular Session Meeting Minutes from May 13, 2025
Item #4 Approval of Special Meeting Minutes from May 20, 2025 Item #5 Approval of Computer Support Services Agreement
Item #6 Resolution By Governing Body by Recipient for Directed Projects grant from the
2023 Appropriations Act, Session Law 2023-134 Item #7 State of North Carolina Department of Environmental Quality Division of Water Infrastructure Funding Offer and Acceptance SRP-W-134-0242
Item #8 Approval of Temple Grading & Construction, Inc. Change Orders RECOMMENDED ACTION Approve consent agenda items as recommended by staff.
AGENDA ITEMS #1-8
Lillington Board of Commissioners May 12, 2025 Work Session Meeting Minutes
Work Session Meeting of the Town Board of the Town of Lillington, Monday, May 12, 2025 at
8:30 a.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North Carolina.
Board Members Present: Mayor Glenn McFadden
Mayor Pro Tempore Neil McPhail Commissioner Marshall Page Commissioner Patricia Moss Commissioner Rupert Langdon
Commissioner Danny Babb Staff Present: Joseph Jeffries, Town Manager Lisa Young, Assistant Town Manager Lindsey Lucas, Town Clerk
Landon Chandler, Planning Director Shane Cummings, Engineer Brian Hyde, Senior Infrastructure Inspector Ashley Wimberly, Public Works Director
Skylar Russell, Assistant Public Works Director William Baker, Parks and Recreation Director John Bethune, Fire Chief Call to Order & Welcome: Mayor Glenn McPhail called the meeting to order at 8:30 a.m. NEW BUSINESS Item #1 Discussion & Consideration of Property Management Policy Related to the
Expenditure of American Rescue Plan Act Coronavirus State and Local Fiscal Recovery Funds
By North Carolina Local Governments
Mayor Glenn McFadden recognized Alicia Adams, Administrative Services Director. Ms.
Adams explained that the Town needs this policy in place in order to purchase real property
using these recovery funds. Commissioner Langdon made a motion to approve the Property Management Policy Related to the Expenditure of American Rescue Plan Act Coronavirus State and
Local Fiscal Recovery Funds By North Carolina Local Governments. Commissioner Moss seconded the motion that passed unanimously. Item #2 Discussion & Consideration of Internal Control Policy ARP/CSLFRF Award Mayor McFadden recognized Alicia Adams, Administrative Services Director. Ms. Adams explained
that the Town needs this policy approved in order to spend ARP money. Commissioner Moss made a
motion to approve the Internal Control Policy ARP/CSLFRF Award. Commissioner Langdon
seconded the motion that passed unanimously.
Item #3 Board of Adjustment Review Mayor Glenn McFadden recognized Landon Chandler, Planning Director. Mr. Chandler went over the Board of Adjustment Rules and Procedures with the Board to prepare them for the upcoming Quasi-Judicial Public Hearing. Item #4 Administrative Reports
Monthly Financial Report – Mayor McFadden recognized Lisa Young, Assistant Town Manager.
Ms. Young reviewed the monthly summaries for the Town’s revenues, expenditures, and year-to-date
Lillington Board of Commissioners May 12, 2025 Work Session Meeting Minutes
fund balances in the General Fund, Water/Sewer Fund, and the Powell Bill Fund for the month of
April.
Town Manager’s Report – Mayor McFadden recognized Joseph Jeffries, Town Manager. Mr. Jeffries
gave the following updates;
Mr. Jeffries updated the Board on current projects for the town.
Item #5 Discussion of Regular Meeting Agenda for May 13, 2025
Mayor McFadden reviewed the Agenda for the May 13, 2025, Regular Meeting. Item #6 Closed Session to Meet per §143-318.11(a)(5) Commissioner McPhail made a motion to enter Closed Session. Commissioner Page seconded the motion that passed unanimously.
Commissioner McPhail made a motion to come out of Closed Session. Commissioner Babb seconded the motion that passed unanimously. Adjournment: The meeting adjourned following the unanimous approval of a motion by
Commissioner Page and a second by Commissioner Moss. Attest:
____________________________ _______________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
Lillington Board of Commissioners May 13, 2025
Regular Board Meeting of the Town Board of the Town of Lillington, Tuesday, May 13,
2025 at 6:00 p.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North
Carolina.
Board Members Present: Mayor Glenn McFadden
Mayor Pro Tempore Neil McPhail Commissioner Rupert Langdon Commissioner Marshall Page Commissioner Patricia Moss Commissioner Danny Babb
Staff Present: Joseph Jefferies, Town Manager Lisa Young, Assistant Town Manager Lindsey Lucas, Town Clerk Rachel Haire, Town Attorney
Landon Chandler, Planning Director Jillian Brookshire, Planning Assistant Matthew Johnson, Police William Baker, Parks & Recreation John Bethune, Fire Chief
Shane Cummings, Town Engineer Call to Order & Welcome: Mayor Glenn McFadden called the meeting to order and welcomed those in attendance at 6:00 pm.
Invocation: Commissioner Page held the invocation. Agenda Consideration: Mayor Glenn McFadden presented the agenda for the consideration by the Town Board. Commissioner Page moved to approve the agenda as presented. The motion
was seconded by Commissioner Moss and approved unanimously. (Minute Book Notation: Agenda is on file at Lillington Town Hall). Public Comment: Mayor Glenn McFadden inquired as to whether anyone wished to address the Town Board.
There were no speakers signed up for public comment. Consent Agenda: Commissioner Langdon moved that the consent agenda items be approved as submitted to the Board. The motion was seconded by Commissioner McPhail and the following
consent agenda items were approved unanimously: Item #1 Work Session Minutes from April 14, 2025 Minutes were approved. Item #2 Regular Session Minutes from April 15, 2025 Minutes were approved.
Lillington Board of Commissioners May 13, 2025
Item #3 Special Meeting Minutes from April 22, 2025 Approved.
Item #4 Closed Session Minutes from April 22, 2025 Approved. Item #5 Special Session Minutes from April 28, 2025 Approved Item #6
FY24-25 Budget Amendment #8 Approved Item #7 Resolution To Take In Private Streets Into the Town of Lillington Approved
PUBLIC HEARING Item #8 Public Hearing on the Question of Rezoning of 3.4 acres located behind Grove Circle Drive being PIN#’s 0660-64-4618.000 & 0660-64-7563.000. (Hatcher Creek, LLC) Mayor McFadden opened the public hearing at 6:02 pm.
Mayor McFadden recognized Landon Chandler, Planning Director. Mr. Chandler stated that The
applicant is proposing changing the existing zoning classification of Residential Single-Family
20 (RS-20), to Conditional Zoning Multi-Family Residential (CZ-RMF) This is a conditional
zoning request. The Site is currently undeveloped. The applicant’s intent is to expand their existing
multi-family projects by adding an additional 4 buildings containing 12 units each. Additional amenities
proposed on-site include parking garages, a grilling area, pickle ball courts, and expanded stormwater
controls.
Proposed Conditions:
1. The project must meet all conditions of the Town of Lillington UDO, and all other regulatory documents. 2. Utility provisions must be established before final construction drawings are released. As there were no other speakers, the Public Hearing was closed at 6:05 p.m. Item #8A Consideration and Approval of an Ordinance Amending the Town of Lillington
Zoning Ordinance for property identified as PIN#’s 0660-64-4618.000 & 0660-64-7563.000. Commissioner Page stated in the evaluation, the requested zoning assignment to Conditional Zoning Mulit-Family Residential (CZ-RMF) is compatible with Town of Lillington regulatory documents and would not have an unreasonable impact on the surrounding community based on the uses in this area as well as the Town’s Land Use Plan designation for this area. Therefore, the
ordinance for the zoning assignment request be Approved. Commissioner Moss seconded the motion that passed unanimously. Mayor McFadden stated at this time, we will recess our town of Lillington board meeting, and we will go into our Board of Adjustments meeting to handle the next case. So at this time, we
ask Ms. Arnold to come forward. Mayor McFadden explained we're now operating under our Board of adjustment, that is a Quasi-Judicial hearing. Anyone that wishes to give testimony or
Lillington Board of Commissioners May 13, 2025
speak tonight will need to be sworn in. So all of those that are going to speak tonight need to head over to the Clerk to be sworn in. Even if you don't want to give testimony, it's good to come
and get sworn in on that as well. You don't have to speak, but if you are going to you'll need to
be sworn in. Sworn in – Joseph Jeffries, Town Manager
Landon Chandler, Planning Director
Bradley Stancil – Applicant
Fleet Temple - Engineer Quasi-Judicial Hearing Item #9 Quasi-Judicial Hearing for Consideration of a Special Use Permit for a Mixed-Use
Development Plan, located at 106 W. Front Street and 706 S. 8th Street being PIN#’s: 0650-40-4536.000 & 0650-40-3494.000. (Stancil Builders, Inc.) Mayor Glenn McFadden opened the Public Hearing at 6:09 p.m.
Mayor Glenn McFadden recognized Landon Chandler, Planning Director.
Mr. Chandler stated, thank you Mr. Mayor and thank you Board members. Tonight, on the agenda is BOA-25-01, applicant is going to be BS Land LLC, c/o Bradley Stancil and the owners of the properties will be BS Land LLC, as well. Current zoning on the site is Central Business
and there are two properties that you are looking at tonight. They total approximately 2.47 acres.
Land Use classification is going to be Public Sites and Cultural Resources and Single Family Residential and the request before you is going to be a mixed-use development plan and this is specifically town homes with a commercial component. In terms of physical characteristics, the site is currently undeveloped, or vacant, surrounding land use consists of single-family
residential home sites, commercial uses and undeveloped parcels containing natural vegetation.
In terms of utilities, this does have access to public water and public sewer. For transportation NC DOTAAD counts for this spot was approximately 11,500 vehicle trips in 2023 and site distances are good along West Front Street. In terms of background, the applicant is asking for approval of mixed-use site-specific development plan that is included within your staff report.
We have 11x7’s up there for board members as well. This plan incorporates commercial uses
along the front street with single family residential town homes that will flank the site. Site Plan is conceptual in nature, and there are likely changes that will need to take place once the technical review is performed. If the applicant's request for the special use permit is approved, the next stage in developmental process will be complete and thorough review from the
appropriate Town departments to verify all regulations, guidelines and protocols are adhered to.
In addition, the applicant will probably have to get permits from the state from NCDOT. The site is located within the NC protective watershed area of the County. If the development proposed within this area is developed, stormwater will likely be managed off-site. Also in terms of the UDO, this is an allowed special use permit within the Central Business area. I have put few
standards and statements there for you. As far as zoning is concerned, elements were allowed
and no technical review has been performed on the attached site plan. Utility capacity and the ability to connect will be assessed at the time of the construction drawing review. If you want to take a quick look, obviously the site once contained the Town Hall for Lillington, and is now
Lillington Board of Commissioners May 13, 2025
clear and vacant. I tried to give you different angles in terms of pictures of how it sits there today. The last page you'll see the submitted site plan, and then we also have the facts. At this
point, the applicant and their engineer are available for questions and comment and I am also
available for any questions you may have. Mayor McFadden asked, at this time does anyone have any questions for Mr. Stancil?
Mayor McFadden asked if Mr. Stancil or Mr. Fleet would like to address the Board?
Bradley Stancil approached the Board. Good evening, I'm Bradley Stancil and I am here representing BS Land Development Company, address 466 Stancil Road Angier, NC. Mr. Stancil stated they had been working on this for a good while now trying to come up with
something that works fluidly with the town they would develop such a concept and I would love
to move forward with you guys’ blessing. Mayor McFadden asked if there were any questions from the Board for Mr. Stancil.
Commissioner Page asked Mr. Stancil if he owned all the property and if he owns the whole
block. Mr. Stancil replied, yes sir.
Mayor McFadden asked if there were any more questions for Mr. Stancil. There were none.
Mayor McFadden asked if anyone else would like to give testimony regarding this project. With no additional comments, Mayor Glenn McFadden closed the Public Hearing at 6:13 p.m.
Item #9A Approval of the Special Use Permit for a Mixed-Use Development Plan, located at 106 W. Front Street and 706 S. 8th Street being PIN#’s: 0650-40-4536.000 & 0650-40-3494.000. Mayor Glenn McFadden stated that in order to grant a Special Use Permit it requires findings of
fact have to be met in accordance with Section 7.07 of the UDO.
1. Adequate and reasonable mitigation has been provided of potentially adverse effects on adjacent properties through the conforms to the character of the neighborhood, considering the location, type and height of buildings or structures and the type and
extent of landscaping and screening on the site.
A motion was made by Commissioner Langdon to approve Findings of Fact number one. The Motion was seconded by Commissioner Babb and approved unanimously.
2. the proposed special use permit represents an overall conformance with the adopted
goals, recommendations and policies of the Land Use Plan, Official Zoning Map and any other applicable planning documents adopted by the Town.
Lillington Board of Commissioners May 13, 2025
A motion was made by Commissioner Babb to approve Findings of Fact number two. The Motion was seconded by Commissioner McPhail and approved unanimously.
3. There exists adequate infrastructure (transportation, utilities, etc.) to support the proposed use proposed. A motion was made by Commissioner McPhail to approve Findings of Fact number three. The
Motion was seconded by Commissioner Babb and approved unanimously.
4. The proposed use will not cause undue traffic congestion or create a traffic hazard.
A motion was made by Commissioner Moss to approve Findings of Fact number four. The Motion was seconded by Commissioner Page and approved unanimously. 5. The proposed use shall not be noxious or offensive by reason of vibration, noise, odor,
dust, smoke or gas
A motion was made by Commissioner Page to approve Findings of Fact number five. The Motion was seconded by Commissioner McPhail and approved unanimously.
6. The establishment of the proposed use shall not impede the orderly development and
improvement of surrounding property. A motion was made by Commissioner Moss to approve Findings of Fact number six. The Motion was seconded by Commissioner Babb and approved unanimously.
7. The establishment, maintenance or operation of the proposed use shall not be detrimental to or endanger the public health, safety, or general welfare of neighbors and surrounding citizens.
A motion was made by Commissioner Langdon to approve Findings of Fact number seven. The
Motion was seconded by Commissioner Babb and approved unanimously. Non-Agenda Items: Mayor Glenn McFadden inquired as to whether there were any non-agenda
items that should be addressed by Town Board members or staff.
Adjournment: The meeting adjourned following the unanimous approval of a motion by Commissioner Babb and a second by Commissioner Langdon.
Lillington Board of Commissioners May 13, 2025
Attest:
____________________________ ____________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
Lillington Board of Commissioners May 20, 2025 Special Meeting/Budget Work Session Minutes
Special Meeting of the Town Board of the Town of Lillington, Tuesday, May 20, 2025 at 8:30 a.m.
Board Members Present: Mayor Glenn McFadden
Mayor Pro Tempore Neil McPhail Commissioner Marshall Page Commissioner Rupert Langdon Commissioner Danny Babb
Commissioner Patricia Moss Staff Present: Joseph Jefferies, Town Manager Lisa Young, Assistant Town Manager Lindsey Lucas, Town Clerk Call to Order: Mayor Glenn McFadden called the meeting to order. Fiscal Year (FY) 2024-2025 Proposed Budget considerations: Mayor McFadden recognized Town
Manager, Joseph Jeffries. Mr. Jeffries stated that a copy of the proposed budget for Fiscal Year (FY) 2025-2026, including the Fee Schedule, General Fund, Enterprise (Water and Sewer) Fund, and the Powell Bill Fund, has been
provided to the Town Board members. A public notice will be posted and advertised stating that the
proposed budget is available for public inspection prior to the June 10, 2025 public hearing and adoption. By state law, the proposed budget has to have expenditures and revenues that balance.
Fiscal Year 2025-2026 General Fund Review: Mr. Jeffries reviewed the General Fund and stated the
projected revenues and expenditures for this fund is $8,997.400 which is an increase of 16.05% from the current fiscal year. New project spending, operational expenditures, and special notations for the General Fund include the following:
• Software (Remainder from PY)
• Planning Software
• Toro Mower
• Fire Residential House Renovations
• Tennis/Pickleball Court
• Police Vehicle
• Senter Park Sign
• Land Use Plan (Remainder from PY)
• Battery Operated Hydraulics
• ½ McPhail Park Playground
• Part-time Museum Position
• Plan Review Position (Salary, Benefits)
• 5% COLA increase for all employees
Mr. Jeffries noted that healthcare costs increased 4.5% for FY2025-2026. There is no change in Dental or Vision costs.
Lillington Board of Commissioners May 20, 2025 Special Meeting/Budget Work Session Minutes
Mr. Jeffries stated Retirement Costs for regular employees increased .72% for FY2025-2026 to 14.35% and Retirement Costs for Police increased 1% for FY2025-2026 to 16.10%.
Mr. Jeffries went through each department’s general fund with the Board. Mr. Jeffries needed the Board to advise him on how they wanted to handle the fee’s for trash and recycling pickup with the town’s new waste management provider, Carolina Trash.
It was the consensus of the Board to charge a $22.57 monthly fee and to evaluate adding an admin fee down the road in 6-12 months.
Fiscal Year 2025-2026 Enterprise Fund Review: Mr. Jeffries reviewed the Enterprise Fund and
stated the projected revenues and expenditures for this fund is $3,215,000, which is an increase of 7.35% from the current fiscal year. Proposed new project spending, operational expenditures, and special notations for the Enterprise
Fund include the following:
• Two (2) Crew Cab Trucks
• Enterprise Fund Financial Study
• Short-Lived Assets Program
• 5% COLA Increase
• Healthcare costs increased 4.5% for FY2025-2026
• No Change in Dental Costs
• No Change in Vision Costs
• STD/LTD for all employees
• Retirement costs increased .72% for FY2025-2026
• No rate increase from HRW for bulk water/bulk sewer
• Water & Sewer rate increase of 8% (Based on WR Martin Study)
There were no additional questions on the Water/Sewer Fund.
Fiscal Year 2025-2026 Powell Bill Fund Review: Mr. Jeffries reviewed the Powell Bill Fund and stated the projected revenues and expenditures for this fund is $165,000.00, which is an increase of 13.01% from the current fiscal year.
New project spending for the Powell Bill Fund includes the following:
• Pavement Condition Survey
• Paving/Asphalt repairs in various locations There were no additional questions on the Powell Bill Fund.
Fiscal Year 2025-2026 Fee Schedule Review: Mr. Jeffries began briefing the Board on the proposed changes in the Town of Lillington Fee Schedule. A copy of the proposed fee schedule was provided to the Board.
Mayor McFadden addressed the Board and asked if everyone was in consensus with the changes to the Fee Schedule.
Lillington Board of Commissioners May 20, 2025 Special Meeting/Budget Work Session Minutes
The Board was polled and there were no objections.
There was no other discussion. Mayor McFadden reminded the Board to reach out to Town Staff if you should have any questions so they can get those questions addressed.
Mayor McFadden thanked Town Manager, Joseph Jeffries, and Assistant Town Manager, Lisa Young, for their hard work during the budgeting and fee schedule revision process. Adjournment: Motion by Commissioner McPhail, second by Commissioner Babb that the meeting
be adjourned. The Board was polled and the motion was unanimously approved.
Attest:
_____________________________ ____________________________
Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
STATE OF NORTH CAROLINA
COMPUTER SUPPORT SERVICES AGREEMENT
COUNTY OF HARNETT
This Computer Support Services Agreement (the “Agreement”) is made and entered into
as of the 1st day of July, 2025 by and between the County of Harnett, a body politic, organized
and existing under the laws of the State of North Carolina (hereinafter referred to as “County”)
and the Town of Lillington, a municipal corporation, organized and existing under the laws of
the State of North Carolina (hereinafter referred to as “Town”).
WITNESSETH:
WHEREAS, Town desires computer support services for its governmental operations
from County;
WHEREAS, County desires to provide to Town computer support services for Town’s
governmental operations;
WHEREAS, Town and County have reached an agreement for the provision of computer
support services to the Town as described herein and the parties desire to set forth the terms and
conditions of this agreement in this Contract; and
NOW, THEREFORE, in consideration of the mutual benefits, representations, and
agreements contained herein and for good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, the parties agree, each with the other, as follows:
1. Purpose. The purpose of this Contract is to set forth the understandings and agreements
of the parties regarding the computer support services to be performed by County for Town.
2. Services Provided by County. The County shall provide to Town, including its various
commissions, agencies, and programs the following computer support services:
A. Hosting, maintenance and support of Town staff 1-99 e-mail accounts @
a. Option 1 - $15/mailbox/month basic email Microsoft 365. Includes:
i. Microsoft 365 Exchange Plan 1 and 2
ii. Email box storage space 100gb per user
iii. Daily backups of email data
iv. Barracuda SPAM filtering service
v. Barracuda Email archiving
vi. Security monitoring
b. Option 2 - $22/mailbox/month E1 Microsoft 365. Includes:
i. All of basic email Microsoft 365 above
ii. Online web Office applications
iii. OneDrive up to 1TB of storage
iv. Microsoft Teams
v. Other Microsoft online applications
c. Option 3 - $34/mailbox/month E3 Microsoft 365. Includes:
i. All of E1 Microsoft 365 above
ii. Local Office applications on up to 5 devices
B. Provide 100mb minimum (burstable up to 1gb) Internet Connection @ $150/month;
C. Provide use of County’s data center for up to 4 servers and 1TB of network storage @
$500/month
a. Each additional server is $200/month
b. Each additional 1TB is $200/month
c. Includes
i. Offsite replication of systems
ii. Regular backup of systems
iii. Security monitoring
D. VOIP Phone system @ $22/phone/fax/month;
a. Voicemail, with voicemail to email feature
b. DID allocation
c. Free long distance calling
d. Auto Attendant capabilities
e. Instant messaging client option
E. NetMotion annual license fee @ $7/per client/month
F. Labor for maintenance, repairs, security patching and upgrades to Town computers;
G. Installation and upgrades of software requested by Town;
H. Serve as a liaison with Town’s software vendors;
I. Provide consultation for any other technology needs of the Town.
J. Provide consultation for the Town’s GIS mapping needs that is outside of normal
county mapping functions
Any expenses incurred for the purchase of hardware and/or software necessary to provide for the
maintenance and/or repairs of Town’s computers, peripheral devices or networking equipment
will be the sole responsibility of Town. The County shall perform computer support services on
an as needed basis as requested by Town. All services provided by the County pursuant to this
Agreement shall occur during the County’s normal business hours of 8:00 a.m. to 5:00 p.m.,
Monday thru Friday.
3. Compensation and Payment. Compensation for the computer support services shall be
$5,500 for a 50-hour block of time @ $110/hour plus reimbursement of directly incurred out-
of-pocket expenses including annual any support fees. County will also charge for services
noted in section 2 above. County shall invoice Town quarterly for computer support services
and out-of-pocket expenses and provide a detailed description for all out-of-pocket expenses
directly incurred. Any unused hours will be billed no later than June 30, 2026. Any overages
will be billed at $115/hour. Said invoices shall be submitted to:
Joseph Jeffries, Town Manager
Town of Lillington
PO Box 675
Lillington, NC 27521
Each invoice is due and payable to County within thirty (30) days of the date of the invoice.
Town shall pay an additional charge of one and one-half percent per month (18% annually) per
month not to exceed the maximum rate allowed by law for any payment not received by County
more than thirty (30) days from the date of invoice.
4. Term of Agreement, Amendment and Termination. The term of this Agreement is
July 1, 2025 to June 30, 2026. This Agreement may be amended from time to time upon the
mutual consent of Town and County expressed in writing. Either party may terminate this
Agreement for any reason upon sixty (60) days written notice to the other party. Termination
shall not relieve Town of any financial obligations incurred prior to termination.
5. Documents and Reports. Town shall furnish or cause to be furnished to County all such
reports, data, specifications, documents or other information deemed necessary by County for
proper performance of County’s services. County may rely upon the documentation so provided
in performing the services required under this Agreement; provided however, County assumes
no responsibility or liability for their accuracy.
6. Town Data. Town retains ownership and custody of its data and County does not have
ownership, custody, or control of Town Data. County will backup Town Data for the sole
purposes of disaster recovery and will provide Town an automated backup of data stored on
Town’s designated servers and network connected computers. County will back up emails for a
period of ten (10) years and all other data for a period of one (1) year. Town is solely
responsible for generating and formatting all data. Town is solely responsible for the integrity of
all data targeted for backup. County will back up Town Data as it exists at the time of backup,
with all faults, and will restore Town Data in the same format in which it is backed up. Town is
solely responsible for retaining data and records in accordance with its retention schedules.
Town is solely responsible for fulfilling and satisfying all public records requests and all requests
for data in connection to litigation. Data backups prepared for disaster recovery purposes will be
used to restore data that has been deleted or lost. This agreement does not create a requirement
for the County to respond to or assist in satisfying public records or litigation requests from the
disaster recovery data backups.
7. Limitation of Liability. Town shall hold County harmless for any and all claims,
liabilities, losses, damages, costs or expenses arising out of or relating to the provision of
services provided by County to Town hereunder. Town and County waive special, incidental,
indirect or consequential damages, including lost profits, good will, revenues or savings, for
claims, disputes, or other matters in question arising out of or relating to this Agreement. This
limitation of liability will survive the expiration or termination of this Agreement.
8. No Third-Party Beneficiary. Nothing contained in this Agreement shall create a
contractual relationship with or cause of action in favor of a third party against either Party.
9. Severance Clause. In the event any provision of this Agreement is adjudged to be not
enforceable or found invalid, such provision shall be stricken and the remaining provisions shall
be valid and enforceable.
10. Notices. All notices or other communications which shall be made pursuant hereto shall
be in writing and shall be deemed to be given and received (a) when hand delivered to the
address stated below, (b) three (3) days after being mailed to the address stated below, postage
prepaid by certified or registered mail of the United States, return receipt requested to the address
set forth below:
TO: Town of Lillington
PO Box 675
Lillington, NC 27521
Attn: Town Manager
TO: County of Harnett
455 McKinney Parkway
County Administration Building
Post Office Box 759
Lillington, North Carolina 27546
Attn: County Manager
With Copy to: County Staff Attorney
455 McKinney Parkway
County Administration Building
Post Office Box 238
Lillington, North Carolina 27546
Either party to this Agreement may change its designated person or designated address at any
time and from time to time by giving notice of such change to the other party in the manner set
forth above.
11. Governing Law and Jurisdiction. This Agreement shall be governed by the laws of the
State of North Carolina. The North Carolina State Courts located in Harnett County, North
Carolina shall have jurisdiction to hear any dispute under this Agreement and any legal or
equitable proceedings by either party must be filed in Harnett County, North Carolina.
12. Mediation. Any claim, dispute or other matter in question arising out of or related to this
Agreement may, per the mutual agreement of both parties, be subject to mediation as a condition
precedent to the institution of legal or equitable proceedings by either party. The Parties agree
that the mediation will be conducted and governed by the North Carolina Rules Implementing
Statewide Mediated Settlement Conferences in Superior Court Civil Actions, and N.G. Gen. Stat.
§7A-38.1(c), except as specifically provided otherwise herein. The parties shall share the
mediator’s fee and any filing fees equally. The mediation shall be held in Harnett County, unless
another location is mutually agreed upon. Agreements reached in mediation shall be enforceable
as settlement agreements in any court having jurisdiction thereof.
13. Entire Agreement. This Agreement represents the entire and integrated agreement
between County and the Town and supersedes all prior negotiations, representations or
agreements, either written or oral. This Agreement may only be amended by written instrument
signed by County and the Town.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized
representatives or officers have executed this Agreement as to the date and year first above
written.
TOWN:
TOWN OF Lillington
By:______________________________________
Printed Name:______________________________
Title:_____________________________________
This instrument has been pre-audited in the manner
required by the Local Government Budget & Fiscal
Control Act.
By:
Printed Name:__________________
Title:__________________________
COUNTY:
COUNTY OF HARNETT
By:_______________________________________
County Manager
TOWN OF LILLINGTON
102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2654 ● Fax (910) 893-3693 ● www.lillingtonnc.com
RESOLUTION FY 2025-16
RESOLUTION BY GOVERNING BODY OF RECIPIENT
WHEREAS, the Town of Lillington has received a Directed Projects grant from the 2023 Appropriations Act, Session Law 2023-134, administered through the Drinking Water Reserve and Wastewater Reserve to assist eligible units of government with meeting their water/wastewater infrastructure needs, and
WHEREAS, the North Carolina Department of Environmental Quality has offered 2023 Appropriations Act funding in the amount of $3,059,007 to perform work detailed in the submitted application, and
WHEREAS, the Town of Lillington intends to perform said project in accordance with the agreed scope of work, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE TOWN OF LILLINGTON
That Town of Lillington does hereby accept the 2023 Appropriations Act Directed Projects Grant offer of $3,059,007. That the Town of Lillington does hereby give assurance to the North Carolina Department of
Environmental Quality that any Conditions or Assurances contained in the Award Offer will be adhered to. That Alicia L. Adams, Administrative Services Director, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request
in connection with this project; to make the assurances as contained above; and to execute such other documents as may be required by the Division of Water Infrastructure.
Adopted this the 10th day of June, 2025.
Attest:
_______________________________ ______________________________
Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
AGENDA ITEM SUMMARY
Date of Meeting: June 10, 2025
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
AGENDA ITEM
Public Hearing for Consideration of Approval of Proposed Fiscal Year (FY) 2025-2026 Town of
Lillington Annual Budget per § 159-13.
TYPE OF PUBLIC HEARING Legislative
ITEM SUMMARY
Consideration of adoption of the annual budget for the upcoming fiscal year as defined by § 159-8:
§ 159-8. Annual balanced budget ordinance.
(a)Each local government and public authority shall operate under an annual balanced
budget ordinance adopted and administered in accordance with this Article. A budget ordinance
is balanced when the sum of estimated net revenues and appropriated fund balances is equal to
appropriations. Appropriated fund balance in any fund shall not exceed the sum of cash and
investments minus the sum of liabilities, encumbrances, and deferred revenues arising from cash
receipts, as those figures stand at the close of the fiscal year next proceeding the budget year. It is
the intent of this Article that, except for moneys expended pursuant to a project ordinance or
accounted for in an intragovernmental service fund or a trust and agency fund excluded from the
budget ordinance under G.S. 159-13(a), all moneys received and expended by a local
government or public authority should be included in the budget ordinance. Therefore,
notwithstanding any other provision of law, no local government or public authority may expend
any moneys, regardless of their source (including moneys derived from bond proceeds, federal,
state, or private grants or loans, or special assessments), except in accordance with a budget
ordinance or project ordinance adopted under this Article or through an intragovernmental
service fund or trust and agency fund properly excluded from the budget ordinance.
(b)The budget ordinance of a unit of local government shall cover a fiscal year
beginning July 1 and ending June 30. The budget ordinance of a public authority shall cover a
fiscal year beginning July 1 and ending June 30, except that the Local Government Commission,
AGENDA ITEM #9-9A
if it determines that a different fiscal year would facilitate the authority's financial operations,
may enter an order permitting an authority to operate under a fiscal year other than from July 1 to
June 30. If the Commission does permit an authority to operate under an altered fiscal year, the
Commission's order shall also modify the budget calendar set forth in G.S. 159-10 through
159-13 so as to provide a new budget calendar for the altered fiscal year that will clearly enable
the authority to comply with the intent of this Part. (1971, c. 780, s. 1; 1973, c. 474, s. 5; 1975, c.
514, s. 3; 1979, c. 402, s. 1; 1981, c. 685, s. 2.)
RECOMMENDED ACTION
Approve FY2025-2026 Town of Lillington Budget as submitted by staff.
TOWN OF LILLINGTON
102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2654 ● Fax (910) 893-3693 ● www.lillingtonnc.org
ORDINANCE FY2025-21
BUDGET ORDINANCE FOR FISCAL YEAR (FY) 2025-2026
BE IT ORDAINED by the Board of Commissioners of the Town of Lillington, North Carolina,
in accordance with G.S. 159-13 of the North Carolina General Statutes, that:
Section 1. General Fund
The following amounts are hereby appropriated in the General Fund for the operation of the
town government and its activities for the fiscal year beginning July 1, 2025, and ending June 30,
2026, in accordance with the chart of accounts heretofore established for the Town:
Governing Body $ 280,775
Administration 634,550
Planning & Inspections 1,146,500
Finance 615,650
Engineering & Public Works 1,488,845
Police 1,769,750
Fire 1,105,210
Flatwoods Fire District 217,650
Recreation 961,950
Debt Service 776,520
Total Expenditures $ 8,997,400
It is estimated that the following revenues will be available in the General Fund for the fiscal
year beginning July 1, 2025, and ending June 30, 2026:
Current Year’s Property Tax $ 3,695,000
Motor Vehicles 380,000
Prior Year’s Property Tax 7,000
Tax Penalties & Interest 10,000
Inspection Fees/Permits 825,000
Flatwoods Fire District 217,650
Other Revenues 3,526,250
Fund Balance Appropriated 336,500
Total Revenues $ 8,997,400
Town of Lillington FY25-26 Budget | 2
102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2654 ● Fax (910) 893-3693 ● www.lillingtonnc.org
Section 2. Powell Bill Fund
The following amounts are hereby appropriated in the Powell Bill Fund for the fiscal year
beginning July 1, 2025, and ending June 30, 2026, in accordance with the chart of accounts
heretofore established for the Town:
Total Expenditures $ 165,000
It is estimated that the following revenues will be available in the Powell Bill Fund for the fiscal
year beginning July 1, 2025, and ending June 30, 2026:
Total Revenues $ 165,000
Section 3. Water/Sewer Fund
The following amounts are hereby appropriated in the Water/Sewer Fund for the fiscal year
beginning July 1, 2025, and ending June 30, 2026, in accordance with the chart of accounts
heretofore established for the Town
Total Expenditures $ 3,215,000
It is estimated that the following revenues will be available in the Water/Sewer Fund for the
fiscal year beginning July 1, 2025, and ending June 30, 2026:
Water Sales $ 1,500,000
Sewer Sales 1,540,000
Other Revenue 175,000
Total Revenue $ 3,215,000
Section 4. Board of Commissioners
The following is the salary schedule for the Town of Lillington Board of Commissioners for the
fiscal year beginning July 1, 2025 and ending June 30, 2026:
Mayor $ 2,508
Commissioners $ 1,673
In addition, the Board will receive an insurance stipend at the rate of $775.00 per month for FY
2025-2026.
Town of Lillington FY25-26 Budget | 3
102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2654 ● Fax (910) 893-3693 ● www.lillingtonnc.org
Section 5. Tax Levy
There is hereby levied a tax at a rate of $0.52 (fifty-two cents) per $100 valuation of property
listed as of January 1, 2026, for the purpose of raising revenues listed as Ad Valorem Tax which
includes Current Year for Property and Motor Vehicle in the General Fund in Section 1 of this
ordinance. The rate of tax, for the purpose of taxation is based upon an estimated valuation of
property $789,341,812 a projected levy of $3,720,417and an estimated collection rate of 99.44%.
Motor vehicles estimated valuation of $73,876,942, a projected levy of $384,160 and an
estimated collection rate of 100%.
Section 6. Insurance
The Board of Commissioners has authorized the Fiscal Year 2025-2026 Budget to include the
following cost sharing for insurance based on the employee’s full-time equivalency (part time
employees will not be eligible).
Employee Only - Health: $ 696.23
Dental: $ 34.65
Vision: $ 5.49
Section 7. Fees
The Board of Commissioners hereby declares that all fees that the Town has authority to charge
on July 1, 2025 to be in effect during Fiscal Year 2025-2026 as set forth in Attachment A.
Section 8. Special Authorization – Budget Officer
A.The Town Manager shall serve as Budget Officer
B.The Budget Officer is authorized to effect interdepartmental and intradepartmental
transfers of $1,500 or less. Notification of all transfers shall be made to the Board of
Commissioners at the next regular meeting following the transfer.
Section 9. Document Availability
Copies of this Budget Ordinance shall be furnished to the Budget Officer, Clerk to the Board of
Commissioners and the Finance Officer to be kept on file by them for their direction in the
disbursement of funds.
Adopted this 10th day of June, 2025
_____________________________
Glenn McFadden, Mayor
Attest:
____________________________
Lindsey B. Lucas, Town Clerk