HomeMy WebLinkAboutApril 15, 2025 Regular Meeting
AGENDA
Lillington Board of Commissioners
Regular Monthly Meeting
Lillington Town Hall
102 East Front Street
Lillington, North Carolina 27546
April 15, 2025 6:00pm
CALL TO ORDER MAYOR GLENN MCFADDEN
WELCOME MAYOR GLENN MCFADDEN
PLEDGE OF ALLEGIANCE MAYOR GLENN MCFADDEN
INVOCATION COMMISSIONER MARSHALL PAGE
CONSIDERATION OF AGENDA PUBLIC COMMENT Public comment is an opportunity for citizens wishing to present unscheduled items of concern or
interest to the Commissioners. It is requested that citizens limit their presentations to three (3)
minutes. CONSENT AGENDA
All items on the Consent Agenda are considered routine, to be enacted by one motion without discussion. If a Governing Body member or citizen requests discussion of an item, the item will be removed from the Consent Agenda and considered separately.
Item #1 Approval of Work Session Meeting Minutes from March 10, 2025 Item #2 Approval of Closed Session Meeting Minutes from March 10, 2025
Item #3 Approval of Regular Session Meeting Minutes from March 11, 2025
Item #4 Approval of Special Meeting Minutes from March 12-13, 2025 Item #5 Approval of Special Meeting Minutes from April 7, 2025
Item #6 Approval of Closed Session Minutes from April 7, 2025 Item #7 Approval of Voluntary Use Agreement – Laydown Yard
Item #8 Approval of Commitment to the NC Main Street & Rural Planning Center to
Participate in the Downtown Associate Community Program if Selected
Town of Lillington | 2
Item #9 Approval of Assignment of Construction Contract between the Town of
Lillington and Webster Bank, National Association PUBLIC HEARING Item #10 Public Hearing for Consideration of Temporary Street Closure of Town Streets for Cape Fear Fest on May 3, 2025 at 7 a.m.
Landon Chandler, Planning Director Item #10A Consideration of Approval of Temporary Street Closure of Town Streets for the Cape Fear Fest on May 3, 2025 at 7 a.m. Landon Chandler, Planning Director Item #11 Public Hearing for Consideration of Temporary Street Closure of Town Streets for Spring Fling Vendor Fair on April 26, 2025 at 10 a.m. Landon Chandler, Planning Director
Item #11A Consideration of Approval of Temporary Street Closure of Town Streets for the Spring Fling Vendor Fair on April 26, 2025 at 10 a.m. Landon Chandler, Planning Director
NON-AGENDA ITEMS
Non-Agenda items is an opportunity for the Commissioners, Attorney or Staff to present unscheduled
items that need consideration by the Board.
ADJOURNMENT
AGENDA ITEM SUMMARY
Date of Meeting: April 15, 2025
Staff Work By: Lindsey B. Lucas, Town Clerk
Lisa B. Young, Assistant Town Manager
Joseph Jeffries, Town Manager
Alicia Adams, Administrative Services Director
AGENDA ITEM
Consent Agenda Items
ITEM SUMMARY
All items on the Consent Agenda are considered routine, to be enacted by one motion without discussion.
If a Governing Body member or citizen requests discussion of an item, the item will be removed from the
Consent Agenda and considered separately:
Item #1 Approval of Work Session Meeting Minutes from March 10, 2025
Item #2 Approval of Closed Session Meeting Minutes from March 10, 2025 Item #3 Approval of Regular Session Meeting Minutes from March 11, 2025
Item #4 Approval of Special Meeting Minutes from March 12-13, 2025 Item #5 Approval of Special Meeting Minutes from April 7, 2025
Item #6 Approval of Closed Session Minutes from April 7, 2025
Item #7 Approval of Voluntary Use Agreement – Laydown Yard Item #8 Approval of Commitment to the NC Main Street & Rural Planning Center to
Participate in the Downtown Associate Community Program if Selected
Item #9 Approval of Assignment of Construction Contract between the Town of Lillington and Webster Bank, National Association
RECOMMENDED ACTION Approve consent agenda items as recommended by staff.
AGENDA ITEMS #1-9
Lillington Board of Commissioners March 10, 2025 Work Session Meeting Minutes
Work Session Meeting of the Town Board of the Town of Lillington, Monday, March 10, 2025
at 8:30 a.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North Carolina.
Board Members Present: Mayor Glenn McFadden
Mayor Pro Tempore Neil McPhail Commissioner Rupert Langdon Commissioner Marshall Page Commissioner Danny Babb
Commissioner Patricia Moss Staff Present: Joseph Jeffries, Town Manager Lisa Young, Assistant Town Manager Lindsey Lucas, Town Clerk
Landon Chandler, Planning Director Shane Cummings, Engineer Brian Hyde, Senior Infrastructure Inspector Ashley Wimberly, Public Works Director
Skylar Russell, Assistant Public Works Director William Baker, Parks and Recreation Director Brandon Harris, Assistant Parks and Recreation Director John Bethune, Fire Chief
Call to Order & Welcome: Mayor Glenn McPhail called the meeting to order at 8:30 a.m. NEW BUSINESS Item #1 Discussion Regarding Financing for Fire Station
Moved on the Agenda to Closed Session. Item #2 Discussion regarding a Capital Reimbursement and Allocation Agreement Between the Town of Lillington and Wade Park Developers, LLC
Mayor McFadden recognized Shane Cummings, Town Engineer. Mr. Cummings stated he has been
working on this agreement with the developer for about a year and a half. The contract talks
about working on sewer allocation in a phased (estimated 5 phases) time frame. A 16” sewer line
would go along Hwy 210 to service Food Lion to Irene Roberts Rd. A 12” to Joel Johnson
intersection. There will be a public hearing regarding this at tomorrow nights regular meeting.
Item #3 Administrative Reports
Monthly Financial Report – Mayor McFadden recognized Lisa Young, Assistant Town Manager.
Ms. Young reviewed the monthly summaries for the Town’s revenues, expenditures, and year-to-date
fund balances in the General Fund, Water/Sewer Fund, and the Powell Bill Fund for the month of
February.
Town Manager’s Report – Mayor McFadden recognized Joseph Jeffries, Town Manager. Mr. Jeffries
gave the following updates;
Mr. Jeffries updated the Board on current projects for the town.
Lillington Board of Commissioners March 10, 2025 Work Session Meeting Minutes
Item #4 Discussion of Regular Meeting Agenda for March 11, 2025 Mayor McFadden reviewed the Agenda for the March 11, 2025, Regular Meeting. Item #7 Closed Session to Meet per §143-318.11(a)(5) Commissioner Page made a motion to enter Closed Session. Commissioner McPhail seconded the motion that passed unanimously.
Commissioner Page made a motion to come out of Closed Session. Commissioner Langdon seconded the motion that passed unanimously. Adjournment: The meeting adjourned following the unanimous approval of a motion by
Commissioner Babb and a second by Commissioner Page. Attest:
____________________________ _______________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
Lillington Board of Commissioners March 11, 2025
Regular Board Meeting of the Town Board of the Town of Lillington, Tuesday, March 11,
2025 at 6:00 p.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North
Carolina.
Board Members Present: Mayor Glenn McFadden
Mayor Pro Tempore Neil McPhail
Commissioner Marshall Page
Commissioner Danny Babb
Commissioner Patricia Moss
Commissioner Rupert Langdon
Staff Present: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
Lindsey B. Lucas, Town Clerk
Landon Chandler, Planning Director
Shane Cummings, Town Engineer
John Bethune, Fire Chief
Frank Powers, Police Chief
William Baker, Parks and Recreation Director
Tony Buzzard, Town Attorney
Call to Order & Welcome: Mayor Glenn McFadden called the meeting to order and welcomed
those in attendance at 6:00 p.m.
Invocation: Commissioner Page held the invocation.
Agenda Consideration: Mayor Glenn McFadden presented the agenda for consideration by the
Town Board. Commissioner Page moved to approve the agenda as presented. The motion was
seconded by Commissioner Moss and approved unanimously. (Minute Book Notation: Agenda is
on file at Lillington Town Hall).
Public Comment: Mayor Glenn McFadden inquired as to whether anyone wished to address the
Town Board.
No one signed up.
Consent Agenda: Commissioner Langdon moved that the consent agenda items be approved as
amended to the Board. The motion was seconded by Commissioner McPhail and the following
consent agenda items were approved unanimously.
Lillington Board of Commissioners March 11, 2025
Item #1
Regular Session Meeting Minutes from February 11, 2025
Approved
Item #2
Closed Session Meeting Minutes from February 11, 2025
Approved
NEW BUSINESS
Item #3 Consideration of Approval to Amendment to Exhibit A to the AIA Document A141 Agreement between the Town of Lillington and Bobbitt Construction, Inc. (Subject to Review and Approval from Attorney Tony Buzzard)
Mayor McFadden recognized Joseph Jeffries, Town Manager. Mr. Jeffries stated this contract
was currently being reviewed by the Town Attorney, Tony Buzzard. Mr. Jeffries asked that this contract be approved subject to Mr. Buzzards review. Commissioner Langdon made a motion to approve the Amendment to Exhibit A to the AIA Document A141 Agreement between the Town of Lillington and Bobbitt Construction, Inc. subject to review and approval by Attorney Tony
Buzzard. Commissioner Page seconded the motion that passed unanimously.
Attorney Tony Buzzard asked that approval of Exhibit B to the AIA Document A141 Agreement between the Town of Lillington and Bobbitt Construction, Inc. also be approved subject to his review.
Commissioner Langdon made a motion to approve Exhibit B to the AIA Document A141 Agreement between the Town of Lillington and Bobbitt Construction, Inc. also be approved subject to Attorney Tony Buzzard’s Review. Commissioner Page seconded the motion that passed unanimously.
PUBLIC HEARING
Item #4 Public Hearing to Enter into an Installment Financing Contract with Webster Bank,
National Association in the Amount Not to Exceed $5,000,000 for the Acquisition and Construction of a New Fire Station located at Pin# 0661-13-0467.000 & 0661-13-0694.000 Mayor McFadden opened the Public Hearing at 6:06 p.m.
Mayor McFadden recognized Joseph Jeffries, Town Manager. Mr. Jeffries stated the Town is
requesting this public hearing on the consideration and approval of a Resolution to enter into an
installment financing contract with Webster Bank in the amount of 5 million dollars. Staff is also
requesting permission to proceed with the execution of the Deed of Trust and all documents on
behalf of the Town of Lillington.
As there were no questions or comments, the public hearing was closed at 6:07
Lillington Board of Commissioners March 11, 2025
Item #4A Consideration of Approval of Resolution to Enter into an Installment Financing
Contract with Webster Bank, National Association in the Amount Not to Exceed $5,000,000
for the Acquisition and Construction of a New Fire Station located at Pin# 0661-13-
0467.000 & 0661-13-0694.000
Commissioner McPhail made a motion to approve the Resolution of the Town of Lillington,
North Carolina approving a proposal from Webster Bank, National Association to enter into an
Installment Financing Contract in the amount of not to Exceed $5,000,000 in order to finance the
acquisition Construction and Installation of a new Fire Station; and authorizing the execution
and delivery of related instruments, and determining other matters in connection therewith.
Commissioner Babb seconded the motion and it was unanimously approved.
Item #5 Public Hearing on the Question of Rezoning of .95 acres located on E Front Street being PIN#’s 0650-50-3054.000 & 0650-50-4127.000. (Harnett County Farm Bureau)
Mayor McFadden opened the Public Hearing at 6:07 p.m. Mayor McFadden recognized Landon Chandler, Planning Director. Mr. Chandler stated that The
applicant is proposing changing the existing zoning classification of Central Business (C/B) to
Office & Services (O/S). This is a conventional zoning. The Site currently contains an
unoccupied commercial structure and associated parking areas. The applicant’s intent is to
demolish the structure and parking areas and rebuild an upgraded office building with additional
parking. There is a site plan contained within your packet.
Don Curry – Curry Engineering- 205 S Fuquay Avenue – Mr. Curry thanked the Board for their
consideration of the Rezoning Request.
As there were no questions or comments, the public hearing was closed at 6:13
Item #5A Consideration and Approval of an Ordinance Amending the Town of Lillington Zoning Ordinance for property identified as PIN#’s 0650-50-3054.000 & 0650-50-4127.000.
(Harnett County Farm Bureau)
Commissioner McPhail stated in the evaluation, the requested zoning assignment to Office Services, O/S is compatible with Town of Lillington regulatory documents and would not have an unreasonable impact on the surrounding community based on the uses in this area as well as the Town’s Land Use Plan designation for this area. Therefore, the ordinance for the zoning
assignment request be Approved. Commissioner Langdon seconded the motion that passed
unanimously. Item #6 Public Hearing on the Consideration of a Capital Reimbursement and Allocation Agreement Between the Town of Lillington and Wade Park Developers, LLC
Mayor McFadden opened the Public Hearing at 6:13 p.m. Mayor McFadden recognized Shane Cummings, Town Engineer. Mr. Cummings explained that for the Boards consideration is a Capital Reimbursement and Allocation Agreement between the
Lillington Board of Commissioners March 11, 2025
Town of Lillington and Wade Park Developers, LLC. Mr. Cummings stated that Wade Park Developers are the owners of Wade Park and Blakes landing development. The capital
reimbursement portion of this agreement is for upsizing of the Hwy 210 transmission main for
the town and the allocation portion of this agreement is for the phasing and scheduling of the takedown. As there were no questions or comments, the public hearing was closed at 6:14
Item 6A Consideration of a Capital Reimbursement and Allocation Agreement Between the Town of Lillington and Wade Park Developers, LLC Commissioner Page made a motion to approve the Capital Reimbursement and Allocation Agreement Between the Town of Lillington and Wade Park Developers. Commissioner Moss
seconded the motion that passed unanimously. Non-Agenda Items: Commissioner Moss introduced the new chamber director, Brad Johnson.
Adjournment: The meeting adjourned following the unanimous approval of a motion by
Commissioner McPhail and a second by Commissioner Langdon.
Attest:
____________________________ ____________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
Lillington Board of Commissioners March 12th & 13th Special Board Meeting/Retreat Minutes
1
Special Board Meeting of the Town Board of the Town of Lillington, Wednesday, March 12, 2025
at 2:00 p.m. – 5:00 p.m. and Thursday, March 13, 2025 at 2:00 p.m. – 5:00 p.m. at The Beaufort
Train Depot at 614 Broad Street, Beaufort, North Carolina for the purpose of conducting a Town
Board Budget Retreat.
Board Members Present: Mayor Glenn McFadden Mayor Pro Tempore Neil McPhail Commissioner Marshall Page Commissioner Rupert Langdon Commissioner Danny Babb
Commissioner Patricia Moss Facilitator: Chad Sary, ACIP, Associate Vice President, Stewart, Inc.
Staff Present: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
Lindsey B. Lucas, Town Clerk
March 12, 2025-Day One
CALL TO ORDER: Mayor McFadden opened the special meeting/budget retreat and called the meeting to
order and welcomed those in attendance.
Mayor McFadden recognized Joseph Jeffries, Town Manager. Mr. Jeffries went over various
topics including the following:
River Trail The Cape Fear River Trail is located within the Capeton Development that will extend from approximately the Town of Lillington’s city limits as you cross over the bridge 11,000 linear feet
to property owned by Campbell University. In November of 2021, the Town of Lillington and
GFC River Development, LLC entered into an Infrastructure Reimbursement Agreement.
• As part of this agreement the Town would develop a 10’ wide multi-purpose trail along the cape fear river.
• Phase one would be completed within five years
• 7,500 to 8,000 linear feet
• Sample Project 2,544 linear feet costs $104,000 - $40.88 per foot (April 2024) o Terrain flat, no environmental issues and no bridges
• Should begin construction within one year Mr. Jeffries noted that he believes this trail will draw people in. It is estimated that the cost of the bridges for the trail will be between $75,000 and $100,000. It is also estimated that the cost of
the first phase of the project will be $1 million to $1.5 million. He stated we needed to start this
project within a year and it is required to be completed within 5 years.
Lillington Board of Commissioners March 12th & 13th Special Board Meeting/Retreat Minutes
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Parks and Recreation Master Plan We have developed several new park projects and acquired and renovated existing parks over the
past few years. As stated above, we are developing multi use paths through requirements in our
UDO and the project mentioned above. As we continue to grow, so will the demand for additional park space. We are fortunate to have a natural amenity like the Cape Fear River in our front yard, but we must continue to improve and develop new opportunities. For example, acquiring the old Lillington High School to use as a museum, host plays, art displays, whatever
the use may be, this is an opportunity to offer something new and exciting for the town.
Mr. Jeffries along with the board spoke about needing new ball fields and possibly identifying a location for another park as well as maybe moving the summer camp program to the old Lillington high school.
Downtown Revitalization - 8th Street
We have been working on this project for several years and have faced many obstacles along the way. It’s been a difficult process dealing with our consulting partner that was hired to design and develop construction plans for this project. We are continuing to work with our consultant, but I have explored a backup option in case we have to terminate our current agreement. What I
wanted to review with you today is possibly starting the first phase of our downtown project with
the development of 8th Street and the clock corner. We currently have approximately $2.5M in grants for the development of our downtown regional pond and stormwater for 8th street. Part of the requirements for the grant is we must begin construction of stormwater by this coming summer. We continue working on land acquisition for the regional pond and are pushing for
completion of the construction plans for this portion of the project.
• Town would need to provide funding for the following items
o Duke Energy – locate all utilities underground – work on cost estimates
Also working on lighting plan for 8th street
o Streetscape – this includes the developing of parking and sidewalk
construction along 8th Street.
Also included in this would be pavement milling and overlay of 8th
Street from Ivey to W Front Street. Possible funding source Powell
o Clock – we are currently working on estimates for locating the clock at the
corner of 8th Street and W Front Street. We have two options that we are
exploring
Temporary relocation to corner – cost estimate $75K
Permanent relocation for construction as the proposed design –
working on cost estimate.
o Private Development
Lillington Board of Commissioners March 12th & 13th Special Board Meeting/Retreat Minutes
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Change in plans – reducing residential component focus on
townhomes and commercial
o Property acquisition - just a reminder property acquisition will need to
begin as soon as possible. Property on the corner is on the market.
Museum Our latest discussion regarding the museum is hiring a part-time person to assist in setting up the museum. o Museum Board – Town should re-establish a Town of Lillington Museum Board o Allow Board to hire Part time staff to assist with tasks associated with
establishing museum
How many hours
How long – 6 months to a year o Budget – The board will need a budget for part time position, completing the non-profit status, and miscellaneous items for museum.
Town initial source
Fundraising for long term success o Harnett County Partnership- does the town want to partner with the Harnett County Museum?
It was the consensus of the Board to move forward with hiring a part-time person for the
museum before the July Budget. They suggested looking into History majors at Campbell
University and getting a job description together for that position.
Harnett County Economic Development Corporation We have been working closely with Harnett County Economic Development on several projects in and around the Town. It is refreshing to have such a good relationship with the staff at HCED. Harnett County Economic Development Corporation(501C3) is working closely with their staff
to find ways to fund recruitment in Lillington and the other municipalities in Harnett County. Below is an email from Stephen Barrington, HCED Director, outlining the proposal. In addition to the request, we have also been working closely with Harnett County Economic Development to extend Brightwater Drive to NC 210. As you are aware we are discussing land acquisition
with the Wombles that would allow this extension.
• Who owns it
• Right of way – Town’s portion $100k to $150k o Could negotiate right of way and improvements
o CAMPO for funding
• Regarding request participation is $25k It was the consensus of the Board for Mr. Jeffries to move forward with extending Brightwater
Drive to Hwy 210 and getting the 10th Street Bypass for the revitalization of Downtown.
Lillington Board of Commissioners March 12th & 13th Special Board Meeting/Retreat Minutes
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Public Safety Vehicles and Cameras Fire is requesting a new truck with an estimated cost between $800k to $900k. As we have
discussed previously, our fleet’s significant age and increase in maintenance cost is why this is
important moving forward with trying to finish new station design and financing. Police currently have 15 full-time officers with two vacant positions. They currently have two
2014 vehicles that are being used in rotation and two additional vehicles with 100k plus miles.
The difficulty with police rated vehicles is they are in high demand and cars are no longer being
produced or are limited production. This forces us to look at Tahoe’s, Explorers, and trucks. Our
most recent vehicle cost was $52k plus equipment $13k for a total cost of $65k.
I believe everyone is aware of the success we had finding the stolen vehicles from John Hiester
Auto and the criminals that participated in the theft. This past budget year we purchased four
cameras for our town and strategically located them along major corridors. This led to the
successful capture of multiple individuals that stole lumber from Wombles lumber yard,
approximately $30k in value. I believe this is a valuable tool for the law enforcement team and I
would like to recommend additional cameras to fill voids in our upcoming budget.
Waste Services
We are currently sending out requests for proposals for trash services. GFL is our current vendor, and we are aware of the current issues so hopefully we will be able to address those issues with all interested parties. In addition to trash services, we are requesting proposals for yard waste and bulky items. As you are aware our debris bulky items vehicle is in desperate need of replacement and the estimated cost for a new one is around $400k.
Mayor McFadden recognized Chad Sary, Facilitator. Mr. Sary reviewed accomplishments and progress from FY2023-24. Mr. Sary also went over the following: Insurance - Health, Vision, Dental We have been with our current Insurance broker for approximately five years. It’s not required
that we make a change but it is good practice to explore our options. I have recently requested qualifications, RFQ, for a broker with a due date of March 28th and a decision shortly after. I will be looking for someone with the capacity to negotiate solid benefits and customer service for our employees. Someone that provides an account manager to address general questions, billing issues, claim resolutions, and assist Town staff with benefit communication to staff.
Future Growth and Revenues As we have discussed in the past the future is bright for the Town of Lillington, but we will have some growing pains along the way.
• Building Permits
o 2021 – 48
o 2022 – 62 o 2023 – 227 o 2024 – 335
o 2025 - ?
• Subdivisions Ready for Construction (Final Platted lots) o 24-25 – 1165 new lots
Lillington Board of Commissioners March 12th & 13th Special Board Meeting/Retreat Minutes
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o 25-26 – 1072 new lots o 26-27 - 1814 new lots estimated
o 27-28 - 1595 new lots estimated
• Major Revenue Annual Increases o Will provide hand-out o From 2022 to 2026 Ad Valdorem increased from $1.75M to $3.67M
o In the same time period sales tax increase from $1.3M to $1.95M
o Total increase in Revenue $3.7M to $6.4M
o General Fund Expenses (22-23)$5.9M to (24-25) $7.75M
In the same time period our revenues increased by 36% and budgeted expenses 27%
This concluded day 1 of the Budget Retreat. March 13, 2025-Day Two: Mayor Glenn McFadden recognized Chad Sary, Planning Facilitator
The objectives of this retreat revolved around the following tasks:
• Review accomplishments from FY 2024-25.
• Review progress of goals & projects.
• Establish/re-establish goals.
• Prioritize funding for goals.
Facilitator Sary provided an overview of the objectives, roles & goal setting process as outlined below:
Lillington Board of Commissioners March 12th & 13th Special Board Meeting/Retreat Minutes
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INTRODUCTIONS AND PRE-RETREAT QUESTIONS The first activity involved introductions and discussion of three (3) pre-retreat questions
participants were asked to answer. The questions are listed below, along with a summarization of
the answers provided: Question 1 - What do you see as the most pressing issue facing the Town of Lillington over the next five (5) years?
• Balancing community needs with the annual budget.
• Traffic & transportation improvements.
• Downtown revitalization.
• Aging infrastructure.
• More recreation opportunities.
• Completing long range projects.
• Adequate staff to support growth and new services.
• Industry & job creation.
• Coordination with NCDOT and traffic through town. Question 2 - How should the Town balance growth with preserving its character?
• Invest in downtown revitalization – be an example for the private sector.
• Keeping a balanced budget.
• Managing growth (building permits/utility extensions) in proper locations.
• Clear communication about town projects to inform citizens.
• Mitigating traffic impacts and commuter traffic through town.
Question 3 - What are three specific goals you would like the Town to accomplish in the next 3-5 years?
• Build a new fire station.
• Complete downtown redevelopment project (including 10th Street Bypass).
• Adopt a new parks and recreation master plan (more recreation opportunities).
• Develop a plan for reuse of the old high school.
• Complete Riverwalk trail.
• Update and establish new use(s) for old train depot.
• Better utilization of town-owned land and buildings.
REVIEW OF PREVIOUS SWOT ANALYSIS
Facilitator Sary provided the outcome of the previous SWOT (Strengths, Weaknesses, Opportunities & Threats) exercise. It was agreed upon that these are still relevant issues: Strengths Weaknesses Opportunities Threats
Family-oriented Needs outmatch budget Employment Opportunities Traffic
Great staff Major Hwy. through town Vacant Buildings Inadequate
protection services
Lillington Board of Commissioners March 12th & 13th Special Board Meeting/Retreat Minutes
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Cohesiveness between staff &
board
School system Downtown revitalization Turnover in elected officials
Location River Constraints Population increase Social media misinformation
Being located on the
Cape Fear River
Lack of
commercial/industrial
property
Recreation & park choices Growing
NIMBYism
Location near major metro areas Learning from past and other similar communities Losing Town Character
Adequate utilities to support growth Better citizen awareness of Town happenings Overcrowding of schools
REVIEWING PRIORITIES: SAME, SHIFTED OR COMPLETED EXERCISE
Facilitator Sary reviewed the goals and priorities from the previous year’s retreat, and a category
of “Same, Shifted or Completed” was agreed upon by the Board of Commissioner. A consensus
was formed to delete the goals that were complete or no longer a priority and the keep the ones
that remain as goals. These goals are identified in Session 5 – Goal Setting and Prioritization.
GOAL SETTING & PRIORITIZATION
Building on the previous year’s goals based on the Same, Shifted or Completed exercise, the
Board of Commissioner members were asked to comment on initiatives they would like the
Town to pursue in the next 3-5 years. These long-term goals are designed to be accomplished
over a more extended period and require more timing, planning, and a more significant financial
investment.
While ALL these projects are important, the board members had the opportunity to vote on
which projects were considered priorities. The voting occurred through the “dot democracy”
method, with each member getting a total of eight (8) dots that represented the following value:
• Two (2) quarter dots – Top Priority
• Two (2) dime dots – High Priority
• Two (2) nickel dots – Medium Priority
• Two (2) penny dots – Low Priority
Lillington Board of Commissioners March 12th & 13th Special Board Meeting/Retreat Minutes
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The chart below illustrates these priorities, which were categorized by Growth, Facilities, Parks
& Recreation, Infrastructure and General Government.
FY 2025-26 Priority Goals
Priority
Rank
Goal & Tactics Category
1
Goal: Continue Downtown Revitalization Efforts.
Tactics:
Complete and approve construction plans.
Establish cost estimates for improvements and create a
phased approach for construction.
Confirm the NCDOT schedule for the 10th Street Bypass.
Begin stormwater improvement project.
Growth
2 Goal: Construct Greenway Trail in Capton development.
Tactics:
Parks &
Recreation
Identify the exact location, prepare a survey,
and record necessary easements.
Actively pursue grants to support funding.
Finalize construction plans.
The project needs to be completed by November
2026.
3
Goal: Complete renovation to old high school.
Tactics:
Formulate an agreement with the Harnett
County Board of Education.
Efforts should support the updated Parks &
Recreation Master Plan.
Prepare cost estimates for upgrades.
Explore establishing historic landmark
designation for the property.
Facilities
4
Goal: Update parks & recreation master plan.
Tactics:
Develop RFQ to solicit proposals.
Hire a consultant to update the plan.
The plan should include programming needs for
town-owned land and buildings.
The plan should include a cultural resources
component and
expansion of existing programs/services.
Parks &
Recreatio
n
Lillington Board of Commissioners March 12th & 13th Special Board Meeting/Retreat Minutes
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5
Goal: Develop a reuse plan for the old train depot.
Tactics:
Develop a concept plan for interior and exterior
upgrades and uses.
Seek funding sources for construction.
Explore historic landmark designation for
structure/property.
Facilities
6
Goal: Enroll in NC Main Street Program.
Tactics:
Complete the enrollment application.
Provide staff to support & maintain the initiative.
The process takes 2-3 years.
General
Governme
nt
7
Goal: Investigate Stormwater Impact Fee.
Tactics:
Finalize study.
Board of Commissioners to review.
Infrastructur
e
Develop an implementation strategy.
8
Goal: Complete upgrades to Town Hall/Town Facilities.
Tactics:
Conduct space needs analysis for
government offices/facilities.
Look for opportunities to consolidate facilities on
town
properties.
Facilities
This concluded the 2025 Budget Retreat.
Adjournment: The Special Board Meeting/2025 Budget Retreat was adjourned, March 13,
2025.
Attest:
_______________________________ ____________________________
Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
Lillington Board of Commissioners April 07, 2025 Special Session Meeting Minutes
Special Session Meeting of the Town Board of the Town of Lillington, Monday, April 7, 2025 at
9:00 a.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North Carolina.
Board Members Present: Mayor Glenn McFadden
Mayor Pro Tempore Neil McPhail Commissioner Marshall Page Commissioner Danny Babb Commissioner Patricia Moss
Board Members Absent: Commissioner Rupert Langdon Staff Present: Joseph Jeffries, Town Manager Lisa Young, Assistant Town Manager
Lindsey Lucas, Town Clerk Shane Cummings, Town Engineer Call to Order & Welcome: Mayor Glenn McPhail called the meeting to order at 8:30 a.m.
NEW BUSINESS Item #1 Consideration and Approval of a Resolution of the Town of Lillington Board of Commissioners Authorizing Signature for Purchase
Mayor McFadden recognized Lindsey Lucas, Town Clerk. Ms. Lucas stated this Resolution was required by Bain & McRae Attorney’s office to be signed by the Board of Commissioners, authorizing Mayor Glenn McFadden to sign all documents related to the closing for Fire Station #3. Commissioner McPhail made a motion to approve the Resolution of the Town of Lillington Board of Commissioners Authorizing Signature for Purchase. Commissioner Page seconded the motion that
passed unanimously. Item #2 Closed Session to Meet per §143-318.11(a)(5) Commissioner Babb made a motion to enter Closed Session. Commissioner Moss seconded the motion
that passed unanimously. Commissioner McPhail made a motion to come out of Closed Session. Commissioner Page seconded the motion that passed unanimously.
Adjournment: The meeting adjourned following the unanimous approval of a motion by Commissioner Page and a second by Commissioner Babb. Attest:
____________________________ _______________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
VOLUNTARY USE AGREEMENT
This Agreement is made on this the _____ day of ________________, 20________ by and between SANFORD
CONTRACTORS, INC. (“SC”), and the TOWN OF LILLINGTON (“TOWN”). PREMISES: Town hereby agrees, without consideration, to allow SC to use the property owned by Town located at
Ochiltree and McNeil Street in the Town of Lillington, more specifically described in PIN - 0559-85-1555.000,
PID - 100569 0081 (the “Premises”), to be used as a staging area from the date of this agreement until September 30, 2026 or termination thereof by Town, whichever is sooner. USE: SC shall use the Premises solely for storage of SC’s personal property and solely for property and/or
equipment which is used by SC for Town contracts entered into between the parties. Use of land shall be
accordance with South Regional Sanitary Sewer Project Manual, including but not limited to sections 5.02 and 7.13 of the General Conditions and Section 01550 of the specifications. SC shall immediately notify Town in writing in the event of any injury or damage to persons, entities or property which are related to the Premises or of any filed, alleged or threatened action against SC related in any way to the use of the Premises. SC shall immediately notify
Town in writing in the event SC becomes aware of any hazardous condition on the Premises.
INDEMNIFICATION AND HOLD HARMLESS: SC agrees to indemnify and hold harmless Town from against all claims, suits, and causes of action, demands, penalties, losses or damages which may arise or accrue because of any actions of SC on, or in any way related to SC’s use of, the Premises.
COMPLIANCE WITH THE LAWS AND REGULATIONS: SC expressly agrees to comply with and abide by all applicable laws, ordinances, codes and regulations insofar as the same may be applicable to the Premises, including all rules and regulations now existing or that may be promulgated under and in accordance with any such law or laws.
INSURANCE: SC will maintain General Liability Insurance in the amount of at least one million dollars which shall cover any and all of SC’s actions on or involving the leased premises and any of SC’s property located thereon and provide proof of same to Town upon request.
OTHER:
Return of Property. At the end of the lease, SC agrees to return the property to the same condition as it was as of the date of this Agreement and to remove any and all property of SC within 30 days. Independent Contractor. SC’s use of the Premises is as an independent Contractor and SC shall have and maintain
complete control over its employees, agents and operations when on the Premises.
Drafting of Document and Reliance by Parties. In negotiation, discussion and drafting of this contract, the parties have been advised to seek legal counsel for representation to the extent they desire and have been given the opportunity to do so. The parties warrant, represent and agree that they are not relying on the advice of any other
party to this contract as to the legal or other consequences arising out of the negotiation and execution of this
contract other than legal counsel to the extent they have chosen to consult legal counsel. The parties warrant and agree that this contract was not induced by fraud, coercion, compulsion or mistake. This contract shall be deemed to have been drafted by both parties and for purposes of interpretation no presumptions shall be made to the contrary.
Reading and Signing. The parties hereby further warrant that they have completely read all the terms hereof; that
they are competent to sign this contract; that they fully understand the terms of this Agreement; and that they voluntarily accept the terms of this Agreement.
Entire Agreement. The parties hereto warrant and agree that this Agreement contains the entire agreement between the parties as the SC’s use of the Premises and that the terms of this Agreement are contractual and not a mere
recital.
Governing Law and Consent to Jurisdiction and Venue. The parties warrant and agree that this Agreement has been executed in the State of North Carolina and shall be subject to, and construed in accordance with, the laws of the State of North Carolina. Any and all actions relating in any way to this contract shall be brought in the General
Courts of Justice in the County of Harnett, State of North Carolina in the District Court Division and the parties
hereby consent and agree to said exclusive jurisdiction and venue. Indemnification/Hold Harmless. To the fullest extent allowable under North Carolina law, SC hereby agrees to indemnify, hold harmless and defend Town from any and all actions which may arise as a result of any damages or
claims for damages against SC or Town by any person or entity, including other parties hereto, arising from SC’s
use of the Premises as called for herein. Awareness of Hazards. SC represents that it understands the currently known hazards to persons, property and the environment resulting from the use of the Premises by SC. Contractor further represents that it will use the
Premises in a safe, efficient and lawful manner, using industry-accepted practices and methods.
Waiver Only for Specific Occurrence. Any waiver by either party of any provision or condition of this Agreement shall not be construed or deemed to be a waiver of any other provision or condition of this Agreement, nor a waiver of a subsequent breach of the same provision or condition.
Waiver of Less Than Strict Performance. Failure to require strict performance of any of the provisions hereof shall not be considered a waiver of future right to demand strict performance with the provisions of this Agreement. No Third Party Beneficiaries. Nothing contained in this Agreement shall create a contractual relationship with or
cause of action in favor of a third party against either Party.
Termination. It is understood that Town shall have the right to terminate this Agreement at any time and for any reason without prior notice. In the event of termination, SC shall have 30 days to remove any and all property from the premises.
Collection Costs and Reasonable Attorney Fees. In the event either party is caused to engage the services of an attorney to enforce the terms of this Agreement, the prevailing party shall be entitled to recover the costs of such enforcement including, but not limited to, reasonable attorney’s fees, court costs and other fees and costs reasonably incurred.
Headings. The subject headings of the paragraphs are included for purposes of convenience only and shall not affect the construction or interpretation of any of its provisions. Authority. The undersigned persons hereby verify that they have the actual and apparent authority to enter into this
contract and that any and all action necessary to approve this contract has been undertaken and approved by said
entities. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first above
written.
____________________________
FOR SC
_____________________________ FOR TOWN
TOWN OF LILLINGTON
102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2654 ● Fax (910) 893-3693 ● www.lillingtonnc.com
RESOLUTION FY 2025-13
RESOLUTION OF COMMITMENT TO THE NC MAIN STREET &
RURAL PLANNING CENTER TO PARTICIPATE IN THE DOWNTOWN
ASSOCIATE COMMUNITY PROGRAM IF SELECTED
WHEREAS the Town of Lillington desires to be selected as a community participating in the Downtown Associate Community program administered by the NC Main Street & Rural
Planning Center; and
WHEREAS the Town of Lillington and its Council embraces the concept of downtown revitalization as economic development within the context of historic preservation and wishes to ensure the ongoing vitality of its downtown business district and support the local downtown
initiative administered by an appointed downtown comittee; and
WHEREAS the Town of Lillington and its Council understands that the Downtown Associate
Community program will focus on the organizational development process for up to two years
to create a sustainable downtown organizational structure to implement a vision, develop
strategies, and produce action plans; and
WHEREAS the Town of Lillington is dedicated to utilizing the foundation of the National Main Street Center’s Main Street Four-Point Approach® to downtown revitalization and the
principles of Organization, Design, Promotion, and Economic Vitality; and WHEREAS the Town of Lillington recognizes the nationwide success of the principles of the Main Street Program for the creation of new businesses, significant private sector capital investment that increases the property tax base, and a significant increase in net employment;
and WHEREAS the Town of Lillington will agree to budget up to $10,000 for fiscal years 2025-2027, to reimburse the NC Main Street & Rural Planning Center for travel-related expenses at the current IRS rate as well as lodging and meals at the state per diems when applicable and for
travel and training of designated coordinator for the local Downtown Associate Community program; WHEREAS the Town of Lillington agrees that if selected acknowledges that selection does not guarantee future designation as a North Carolina Main Street community.
Town of Lillington | 2
102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2864 ● Fax (910) 893-3607 ● www.lillingtonnc.com
WHEREAS the Town of Lillington and its Council understands that the foundation of a
successful local Downtown Associate Community program is based on the knowledge that both
the public and private sectors have a vital interest in the success of the downtown business district and must partner together for it to succeed. Now, therefore, BE RESOLVED that the Lillington Board of Commissioners endorses the Town of Lillington’s application to the North Carolina Department of Commerce, NC Main Street & Rural Planning Center for participation in
the Downtown Associate Community program; and
BE IT FURTHER RESOLVED that the Town of Lillington and its Council commits a staff position to the administration of the local Downtown Associate Community program.
Adopted this 15th day of April, 2025
Attest:
___________________________ ________________________
Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
AGENDA ITEM SUMMARY
Date of Meeting: April 15, 2025
Staff Work By: Landon Chandler, Planning Director
Jillian Brookshire, Planning and Inspections
AGENDA ITEM
Public Hearing for Temporary Closure of Town Streets for Cape Fear Fest.
ITEM SUMMARY
The Lillington Chamber of Commerce is requesting to temporarily close E Front Street from S
Main to S 2nd Street, and S 1st Street from E Ivey to E Harnett from 7:30 a.m. to 3:00 p.m. on
May 3, 2025 for the Cape Fear Fest. The rain date for this event is May 17, 2025 and would
require the same road closures and event time frame.
RECOMMENDED ACTION Approve temporary street closure as requested by the Lillington Chamber of Commerce.
AGENDA ITEM #10-10A
AGENDA ITEM SUMMARY
Date of Meeting: April 15, 2025
Staff Work By: Landon Chandler, Planning Director
Jillian Brookshire, Planning and Inspections
AGENDA ITEM
Public Hearing for Temporary Closure of Town Streets for Spring Fling Vendor Fair.
ITEM SUMMARY
Front Street Coffee is requesting to close S. 8th Street between W. Front Street and W. Ivey
Street to host a spring vendor street fair. The event will take place from 10 AM – 6 PM on
Saturday April 26th, 2025.
RECOMMENDED ACTION Approve temporary street closure as requested by Front Street Coffee.
AGENDA ITEM #11-11A