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110705m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting November 7, 2005 The Harnett County Board of Commissioners met Monday, November 4, 2005, in regular session in Courtroom 6, Harnett County Courthouse, 301 West Cornelius Harnett Boulevard, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Vice Chairman Hill led the pledge of allegiance and invocation. Commissioner McNeill moved to approve the agenda as published with the addition of a Resolution approving Fire Insurance District Boundaries. Commissioner Andrews seconded the motion and it passed unanimously. Upon motion by Vice Chairman Hill and seconded by Commissioner McNeill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, October 17, 2005 Special Meeting (work session), October 28, 2005 2. Budget amendments: 134 Workforce Development/Job Link (Fund 110-General) Code 110-7404-465.12-00 Salaries & Wages, p.t. 17,000. increase 110-7404-465.22-00 FICA Tax Expense 1,300. increase 110-7404-465.26-08 Worker’s Compensation 255. increase 110-7404-465.32-26 Incentives 2,041. increase 110-7404-465.32-73 Vouchers 17,636. increase 110-0000-331.74-04 WIA Grant Funds 38,232. increase 135 Emergency Services Grant (Fund 110-General) Code 110-0000-331.53-02 Homeland Security 2003, Part I 12,000. increase 110-5302-420.31-94 Homeland Security 2003, Part I 12,000. increase 136 Economic Development (Fund 110-General) Code 110-0000-353.16-00 Contributions & Donations 1,800. increase 110-7100-465.32-76 Industry Appreciation Day 1,800. increase 137 Dream Weavers (Fund 110-General) Code 110-7308-465.60-33 Materials & Supplies 2,500. increase 110-7308-465.60-57 Miscellaneous Expense 1,000. increase 110-7308-465.32-26 Incentives 2,500. increase 110-0000-353.73-08 Dream Weavers 4-H 6,000. increase 142 Public Buildings (Fund 110-General) Code 110-4700-410.41-36 Utilities-Northern Harnett Rescue 1,100. increase 110-0000-399.00-00 Fund Balance Appropriated 1,100. increase 144 Parks & Recreation (Fund 110-General) Code 110-0000-331.82-03 Senior Center 5,454. increase 110-0000-399.00-00 Fund Balance Appropriated 5,454. decrease 145 Public Utilities (Fund 531-HCDPU) Code 531-0000-334.90-01 Rural Center 17,790. increase 531-0000-399.00-00 Fund Balance Appropriated 17,790. decrease 146 Information Technology (Fund 110-General) Code 110-4900-410.60-33 Materials & Supplies 4,815. increase 110-0000-356.30-00 Insurance Reimbursement 4,815. increase 148 Agricultural Center/Animal Control Capital Project (Fund 370-“CP0501”) Code 370-8301-465.30-04 Professional Services 4,500. increase 370-8301-465.45-80 Contingency 4,500. decrease 150 EMS/EMS Transport (Fund 110-General) Code 110-5400-420.30-04 Professional Services 210. decrease 110-5400-420.32-77 Credit Card Processing 180. decrease 110-5400-420.33-45 Contracted Services 2,852. increase 110-5400-420.41-11 Telephone & Postage 6,117. increase 110-5400-420.41-35 Utilities 8,400. increase 110-5400-420.43-16 Maintenance & Repair-Equip. 60. increase 110-5400-420.44-21 Building & Equip. Rent 18,448. increase 110-5400-420.54-26 Advertising 150. decrease 110-5400-420.55-12 Printing & Binding 1,000. increase 110-5400-420.58-01 Training & Meetings 1,050. increase 110-5400-420.58-14 Travel 1,300. increase 110-5400-420.60-33 Materials & Supplies 3,900. increase 110-5400-420.60-36 Uniforms 4,500. increase 110-5400-420.60-53 Dues & Subscriptions 60. decrease 110-5400-420.60-57 Miscellaneous Expense 250. increase 110-5401-420.30-04 Professional Services 210. increase 110-5401-420.32-77 Credit Card Processing 180. increase 110-5401-420.33-45 Contracted Services 2,852. decrease 110-5401-420.41-11 Telephone & Postage 6,117. decrease 110-5401-420.41-35 Utilities 8,400. decrease 110-5401-420.43-16 Maintenance & Repair-Equip. 60. decrease 110-5401-420.44-21 Building & Equipment-Rent 18,448. decrease 110-5401-420.54-26 Advertising 150. increase 110-5401-420.55-12 Printing & Binding 1,000. decrease 110-5401-420-58-01 Training & Meetings 1,050. decrease 110-5401-420-58-14 Travel 1,300. decrease 110-5401-420.60-33 Materials & Supplies 3,900. decrease 110-5401-420.60-36 Uniforms 4,500. decrease 110-5401-420.60-53 Dues & Subscriptions 60. increase 110-5401-420.60-57 Miscellaneous Expense 250. decrease 152 Sheriff’s Department Grants (Fund 110-General) Code 110-0000-331.51-13 Edward Byrne Justice Assist. 5,914. increase 110-5103-420.74-83 Edward Byrne Justice Assistance 5,914. increase 158 Public Assistance (Fund 110-General) Code 110-7710-441.80-60 Day Care Smart Start 110,548. increase 110-0000-330.77-05 Day Care Smart Start 110,548. increase 110-7710-441.80-85 CP&L Project Share 2,557. increase 110-0000-330.77-01 Social Services Admin. 2,557. increase 159 Airport Old Stage Road Capital Project (Fund 367-“CP0305”) Code 367-8360-465.45-20 Legal & Administrative 9,000. decrease 367-8360-465.45-80 Contingency 12,055 decrease 367-8360-465.45-60 Survey 7,000. decrease 367-8360-465.45-30 Engineering 28,055. increase 161 Transportation Appropriations (Fund 110-General) Code 110-6599-406.31-53 Alton Stewart 2,000. increase 110-0000-399.00-00 Fund Balance Appropriated 2,000. increase 162 Campbell Deputies (Fund 110-General) Code 110-5101-420.33-45 Contracted Services 3,120. increase 110-0000-356.20-00 Campbell Deputies 3,120. increase 163 Solid Waste (Fund 580-Solid Waste) Code 580-6600-461.90-10 Interfund Transfer-Gen. Fund 11,000. decrease 580-0000-399.00-00 Fund Balance Appropriated 11,000. decrease 164 Tax Department (Fund 110-General Fund) Code 110-4500-410.41-11 Telephone & Postage 11,000. decrease 110-0000-389.50-00 Interfund Trans.-Solid Waste 11,000. decrease 166 Agriculture Center/Animal Control Capital Project (Fund 370-“CP0501”) Code 370-8301-465.45-22 Agri. Center-Bond Issuance 8,440. decrease 370-8301-465.45-80 Agri. Center-Contingency 8,440. increase 370-8302-420.45-22 Animal Control-Bond Issuance 8,860. decrease 370-8302-420.45-80 Animal Control-Contingency 8,860. increase 167 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-26 Interfund Transfer-Admin. Renovation 25,000. increase 110-0000-399.00-00 Fund Balance Appropriated 25,000. increase 173 Restitution (Fund 110-General) Code 110-7930-441.32-38 Restitution Services 1,150. increase 110-0000-399.00-00 Fund Balance Appropriated 1,150. increase 3. Tax refunds and releases (Attachment 1) 4. Authorization for Emergency Services to apply for the 2005 Emergency Management Performance Grant. This is federal funding provided by the state to local emergency management agencies each year to assist in development and maintaining a comprehensive emergency management program. The amount of the grant is undetermined at this time. To determine the amount Harnett County will receive, the state will consider the application and the amount of federal funds the state has to disperse this year. No county match is required. 5. Addendum to the current Xerox Document Services Agreement which offers the following: - Extension of the professional service term to October 31, 2010 - Total monthly allowance of 300,000 impressions per month - Charge per impression above the minimum of $.0008 for black and white. Currently, Harnett County receives a monthly allowance of 297,000 with overages billed semi-annually at $.0115 per copy. According to calculations performed by Harnett County Finance, the proposed addendum would provide a projected savings of 21.5% over the current invoice history and would provide a 30.4% reduction in the overage rate. This is a projected cost savings of over $46,475.18 annually, and a cost savings of $232,375.90 over the term of the document services contract. 6. Harnett County National Incident Management System (NIMS) Ordinance (Attachment 2) By adopting this ordinance, any emergency responder will be able to respond to any incident at any location within Harnett County or nationwide and fit within that command structure. 7. Salary adjustments in Children’s Services Section of the Department of Social Services: Employee from to Anne Plummer $48,966 $50,000 Lisa Roberson 48,448. 48,914 Margaret Murchison 48,420 48,914 Virginia Rouse 47,769 48,914 Terri Crisp 47,118 48,914 8. Special salary adjustments requested by the State for Cooperative Extension Agents: (county portion of salary) Employee from to Lisa Childers $26,277 $30,491 Tyrone Fisher 16,245 17,273 Wanda Hardison 21,603 22,027 Lynn Lambert 16,320 16,640 Gary Pierce 16,958 19,932 Jennifer Walker 24,663 29,119 9. Amendment to engineering services contract dated June 1, 2005, with Marziano & Minier, PA for the North Harnett Regional Wastewater Treatment Plant project. This amendment is for additional services as follows: bidding phase services, construction observation services, and construction administrative management services. The services will be billed on an hourly basis not to exceed $489,020.00. 10. Resolution authorizing the County to participate in the NC Local Government Debt Setoff Program (Attachment 3). 11. Project Ordinance for Harnett County Schools Improvement Project funded by Qualified Zone Academy Bonds (QZAB) (Attachment 4) 12. Authorization for Sheriff’s Department to accept Homeland Security Grant in the amount of $83,400.00. The funds will be used to purchase radios that will operate on the North Carolina VIPER network. 13.Communication Tower Use and License Agreement between the State of North Carolina and Harnett County that would allow the State to install a VIPER 800 MHz radio site on the Cokesbury Radio Tower. 14. Project Ordinance for the Administrative Renovations Capital Project which will consist of the renovation and refurbishing of office spaces for Finance, Human Resources, and Planning Departments. (Attachment 5) 15. Resolution for Harnett County to participate in the North Carolina Community Transportation Program (Attachment 6) 16. Resolution approving Fire Insurance District Boundaries (Attachment 7) During the informal comments portion of the meeting, Ron Normark, 1191 Langdon Road, Angier, and Jerry Morris, 2455 Walker Road, Bunnlevel, expressed their concerns with Public Utilities charging for dry taps. Commissioner Hill moved for the appointments listed below. Commissioner Andrews seconded the motion and it passed unanimously. Mid-Carolina Workforce Development Board David Bradshaw for a 2-year term to expire 11/30/07 nominated by Commissioner Andrews Juvenile Crime Prevention Council Gil Wise and Hylton Lawrence appointed for 2-year terms to expire 11/30/07 nominated by Commissioner McNeill Town of Erwin Planning/Board of Adjustment (ETJ members) Faye Bayles for a 3-year term to expire 9/1/08 Larry W. Baird for a 3-year term to expire 10/1/08 nominated by Chairman Byrd Anne Verdin, Children Services Section, Department of Social Services, presented for the Board’s consideration a proclamation regarding Adoption Awareness Month. Commissioner Hill moved to adopt the proclamation. Commissioner Titchener seconded the motion and it passed unanimously. (Attachment 8) Jennifer Walker, Cooperative Extension Director, introduced Duncan McCormick, Chairman of the Farm City Week committee. Mr. McCormick presented for the Board’s consideration a proclamation regarding Farm City Week in Harnett County, November 18-24, 2005. Commissioner Titchener moved for adoption of the proclamation. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 9) Mrs. Walker requested authorization to write a proposal to Project for Public Spaces, Inc. (PPS) “Diversifying Public Markets and Farmers Markets” for the amount of $100,000 to develop a Farmers Market blueprint to expand economic opportunities for farmers and low income urban entrepreneurs, especially women, immigrants and minorities. No matching funds will be required from the County. Commissioner McNeill moved to authorize the development of a proposal. Commissioner Andrews seconded the motion and it passed unanimously. Departmental reports were filed with the Board from Veterans Affairs, Emergency Medical Service, Health Department, and Planning Department. In the county manager’s report, Mr. Emory noted the list of scheduled activities regarding Veterans Day. Mr. Emory also noted that the Cotton Festival in Dunn was well attended and included the County’s Sesquicentennial Booth. Commissioner McNeill moved that the Board go into closed session for the following purpose: to discuss matters relating to the location or expansion of industries or other businesses in Harnett County. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(4). Commissioner Andrews seconded the motion and it passed unanimously. Vice Chairman Hill moved for the Board to come out of closed session. Commissioner Andrews seconded the motion and it passed unanimously. There being no further business, Commissioner Andrews moved to adjourn. Vice Chairman Hill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, November 7, 2005, adjourned at 10:45 a.m. _________________________________ Teddy J. Byrd, Chairman _________________________________ Kay S. Blanchard, Clerk to the Board Attachment 1. Attachment 2. Attachment 3. Harnett County NC Local Government Debt Setoff Program Resolution Whereas , NCGS Chapter 105A, Setoff Debt Collection Act, authorizes the North Carolina Department of Revenue to cooperate in identifying debtors who owe money to qualifying local agencies and who are due refunds from the Department of Revenue; and Whereas , the law authorizes the setting off of certain debts owed to qualifying local agencies against tax refunds; and Whereas , the North Carolina Association of County Commissioners and the North Carolina League of Municipalities have jointly established a clearinghouse to submit debts on behalf of the County of Harnett as defined in G.S. 105A – 2 (6), effective January 1, 2006 and thereafter provided by law; Now Therefore, be it Resolved that the County of Harnett will participate in the debt setoff program and hereby designates Vanessa W. Young, Finance Officer, as the person to hold hearings and conduct necessary proceedings. The Finance Officer is hereby authorized to execute such documents and agreements as necessary to participate in the debt setoff program. Duly adopted this 7th day of November, 2005. ____________________________________ Teddy J. Byrd, Chairman Harnett County Board of Commissioners ATTEST: _____________________________________ Kay S. Blanchard, Clerk Harnett County Board of Commissioners Attachment 4. HARNETT COUNTY SCHOOLS IMPROVEMENT CAPITAL PROJECT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina sitting as the governing board for Harnett County. Section I. This project consists of the renovation, refurbishment and furnishing of improvements to thirteen existing school facilities within Harnett County. Section II. This project will be funded by Qualified Zone Academy Bonds (QZAB). Section III. The following amounts are hereby appropriated for this project: Anderson Creek Primary $ 10,000 Angier Elementary School 97,000 Benhaven Elementary School 97,000 Boone Trail Elementary School 122,000 Dunn Middle School 10,000 Erwin Elementary School 97,000 Johnsonville Elementary School 97,000 LaFayette Elementary School 97,000 North Harnett Primary 10,000 Overhills Middle School 10,500 South Harnett Elementary School 10,000 Star Academy 7,000 Triton High School 125,000 Total $ 789,500 Section IV. It is estimated that the following revenues will be available for this project: Qualified Zone Academy Bonds $ 789,500 Duly adopted this 7 th day of November , 2005. _________________________________ Teddy J. Byrd, Chairman Harnett County Board of Commissioners ATTEST: ______________________________ Kay S. Blanchard, Clerk Harnett County Board of Commissioners Attachment 5. ADMINISTRATIVE RENOVATIONS CAPITAL PROJECT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina sitting as the governing board for Harnett County. Section I. This project will consist of the renovation and refurbishing of office spaces for the Finance, Human Resources and Planning Departments. Section II. The following amounts are hereby appropriated for this project: Technical Services $ 25,000 Section III. It is estimated that the following revenues will be available for this project: Interfund Transfer - General Fund $ 25,000 Duly adopted this 7th day of November, 2005. ________________________________ Teddy J. Byrd, Chairman Harnett County Board of Commissioners ATTEST: Kay Blanchard, Clerk to the Board Attachment 6. Attachment 7. Attachment 8. Attachment 9.