043024 ws packet
WORK SESSION AGENDA
Date: Tuesday, April 30, 2024
Time: 9:00 a.m.
Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington
Harnett County Board of Commissioners
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1. Call to order – Chairman William Morris
2. Pledge of Allegiance and Invocation – Commissioner Lewis Weatherspoon
3. Discuss a request for the approval of Sole Source for Guard 1 from Cornerstone Detention Products, Inc.; Major Gary McNeill
4. Discuss a request for the approval of the Harnett County Detention Center 2024 Health Plan; Major Gary McNeill
5. Discuss a request to accept the Ag Venture Grant in the amount of $5,950 to purchase a raised bed mulch layer; Tim Mathews, Cooperative Extension Director
6. Discuss a request to purchase an industrial shredder for the Dunn Erwin Landfill; Chad Beane, Solid Waste Director
7. Discuss the Request for Qualifications for On-Call Transportation Planning Services; Mark Locklear, Development Services Director
8. Discuss a request to approve additional funding for the SHIIP Program provided by the NC Department of Insurance; Ainsley Johnson, Health Director
9. Discuss a request to use CDC funding for retention pay; Ainsley Johnson, Health Director
10. Discuss a request for approval to sign a Grant Agreement for an awarded NPE and ARPA match grant for the design and project bidding of a new fuel farm for Harnett Regional Jetport; Greg Frank, Harnett Regional Jetport Director
11. Discuss quotes received for updates/building renovations at Department of Social Services; Paul Polinski, Social Services Director
12. Discuss the Memorandum of Understanding between County of Harnett and the Harnett County Board of Elections; Christopher Appel, Senior Staff Attorney
13. Discuss a request to approve a Resolution to Direct the Expenditure of Opioid Settlement Funds; Christopher Appel, Senior Staff Attorney
14. Discuss 78 Bennet Lane, a Hazard Mitigation Property; Christopher Appel, Senior Staff Attorney
15. Discuss a land lease agreement with Harnett Aero Associates; Christopher Appel, Senior Staff Attorney
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Harnett County Board of Commissioners
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16. Discuss the Department of Social Services 2nd Floor Upfit Project; Coley Price, Deputy County Manager
17. Discuss a request to accept the Reaching Rural Grant; Ally Fouts Gaines, Management Analyst
18. Discuss a request to accept the OSBM Grants and authorize the County Manager to sign contracts; Ally Fouts Gaines, Management Analyst
19. ARPA Quarterly Update and Grant Project Ordinance Amendment; Ally Fouts Gaines, Management Analyst
20. Economic Development Quarterly Update; Stephen Barrington, Economic Development Director
21. Discuss a request to approve a Resolution authorizing the establishment of a banking relationship with First Citizens bank for the investment of idle funds; Kimberly Honeycutt, Finance Officer
22. Discuss a request for approval of a Final Report associated with the Distribution Request to draw down $10,000,000 from the Needs-Based Public School Capital Fund of the North Carolina Education Lottery for Northwest Elementary School; Kimberly Honeycutt; Finance Officer
23. Financial Quarterly Update; Kimberly Honeycutt, Finance Officer
24. Discuss the updated CAMPO Memorandum of Understanding; Brent Trout, County Manager
25. County Manager’s Report – Brent Trout, County Manager
• Resolution requesting NCDOT add Mitchell Manor Drive, Linda Lou Drive and Wendywood Drive
in Mitchell Manor to the State’s Secondary Road System
• 3rd Quarter FY 2024 TEAM Harnett Performance Management Report
• May 6, 2024 Regular Meeting Agenda Review
• Upcoming meetings and invitations
26. Closed Session
27. Adjourn
CONDUCT OF THE APRIL 30, 2024 MEETING
A livestream of the meeting will be on the Harnett County Government’s YouTube Channel
at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured.
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Board Meeting
Agenda Item
MEETING DATE: April 30, 2023
TO: HARNETT COUNTY BOARD OF COMMISIONERS
SUBJECT: Sole Source for Guard 1- Cornerstone Detention Products, Inc.
REQUESTED BY: Sheriff Wayne Coats
REQUEST:
Sheriff Wayne Coats is requesting the approval of the Sole Source for
Guard 1 from Cornerstone Detention Products, Inc. This products
captures movements made by Detention Officers while checking the safety
and security of all Inmates. This product will replace the current system
being utilized in the Harnett County Detention Center.
Item 3
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FINANCE OFFICERS RECOMMENDATION:
COUNTY MANAGERS RECOMMENDATION:
Insert text here.
Insert text here.
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Cornerstone Detention Products, Inc.
East Coast Regional Office
621 Poole Drive, Garner, NC 27529
Phone (919) 779-0006, Fax (919) 325-4326
www.cornerstonedetention.com
NC-ASLB – #2543-CSA, VA DCJS #11-9615
SC ASLB #BAC-13857, MD #107-2037
04/15/24
To: Harnett County Detention Center
Major McNeill,
Cornerstone, formally known as Norment Security Group, provided the Detention equipment, locking
systems, and the integrated security electronics systems for Harnett County when it was originally built.
Cornerstone maintains through a maintenance contract the systems and materials. Cornerstone
continues to provide upgrades to these systems to include the Guard Tour to make them easier to use
and more dependable at the facility.
As you are aware, Cornerstone Detention Products, Inc. (Cornerstone) provides Detention Equipment,
Security Electronics Systems, and Detention hardware. Cornerstone technicians are Airteq certified as
well as trained in other Detention hardware brands.
Cornerstone has factory trained personnel in PLC/Touch Screen control equipment, access control
equipment, and video surveillance equipment. Cornerstone provides emergency service, confidence
testing, and preventative maintenance programs on security electronic systems and the Detention door
locking hardware. To the best of our knowledge, Cornerstone is the only full-service Detention equipment
and electronics integration provider in the region. The Cornerstone East Coast division holds a very local
presence in reference to your facility.
Some of the major components to facilities are the detention door hardware manufactured by Airteq
Systems (Airteq). Please understand that Airteq is a division of Cornerstone, therefore Airteq/
Cornerstone is the sole source provider of this detention hardware which is installed in many facilities.
The electronic control systems, Guard1 basic guard tour system,Touch Screen units which control the
detention locks (Omron PLC, Emerson PLC, Wonderware HMI, Indusoft HMI) including the
aforementioned Airteq locks are critical to the operation of the facility.
Should you have any additional questions please feel free to contact me.
Best Regards,
Denise Dillander
Denise Dillander
East Coast Regional Assistant Service Manager, Cornerstone Detention Products, Inc.
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Contact Information Sheet
_____________________________________________________________________________________
Cornerstone Detention Products, Inc.
East Coast Regional Office
621 Poole Drive, Garner, NC 27529
Phone (919) 779-0006, Fax (919) 325-4326
www.cornerstonedetention.com/services/
NC ASLB - Lic. No. 2543-CSA
SC ASLB No. BAC-13857, VA DCJS No. 11-9615
MD SSAL - Lic. No. 107-2037
NY Alarm Installer UID #12000346617
Date: February 1, 2024
To: Major Gary McNeill
Phone: 919-893-9111
E-Mail: gmcneill@harnett.org
From: Denise Dillander
Reference: Harnett County Guard1 Guard Tour Option 2: Purchase
Cornerstone can only hold the price of this proposal for 30-days from the above date. After 30-days
Cornerstone will need to re-quote the proposal.
Cornerstone Detention Products, Inc. – East Coast
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S2400661 Harnett County Guard Tour Option 2: Purchase
_____________________________________________________________________________________
Initial (______)
Cornerstone Detention Products, Inc.
East Coast Regional Office
621 Poole Drive, Garner, NC 27529
Phone (919) 779-0006, Fax (919) 325-4326
www.cornerstonedetention.com/services/
NC ASLB - Lic. No. 2543-CSA
SC ASLB No. BAC-13857, VA DCJS No. 11-9615
MD SSAL - Lic. No. 107-2037
NY Alarm Installer UID #12000346617
DATE: February 1, 2024
TO: Harnett County Detention
PROJECT: Guard Tour Replacement
LOCATION: 175 Bain Street, Lillington NC 27546
ARCHITECT: N/A
This proposal purchase option is for a Guard1 Cloud Based Guard Tour System. We Propose the Following:
Scope of Work
Part 1 - As designated below, except as specifically excluded under Part 2:
Option 2 – Guard1 Guard Tour Purchase Proposal
1.1 - Guard1 Guard Tour
• Site walk to identify install locations of wall-mounted tags
• Installation of (40) ScanPoint RFID wall-mounted Tags
1.2 - Guard1 Guard Tour equipment purchase, initial investment for below products:
• Annual Support & Hosting, Small System
• Annual subscription for Business Intelligence, Small System
• Android License for GUARD1 Real Time, Unlimited Users (Qty 12)
• 4-Battery Charging Cradle for GUARD1 SuperMAX Spare Batteries
• Purchase – Qty. (12), SuperMAX Mobile Device Kit
• NFC ID Card, ISO CR80 size - Box of 200 (Qty 4)
• Professional Services, per day (must be used within one year of the project start date) (Qty 2)
Option 2 - Purchase Total $57,534.59
1.3 - Guard1 Guard Tour equipment purchase support (Year 2)
• Annual Support & Hosting, Small System
• Annual subscription for Business Intelligence, Small System
• Android License for GUARD1 Real Time, Unlimited Users (Qty 12)
Option 2 - Year Two Support Renewal $16,274.06
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S2400661 Harnett County Guard Tour Option 2: Purchase
_____________________________________________________________________________________
Initial (______)
Cornerstone Detention Products, Inc.
East Coast Regional Office
621 Poole Drive, Garner, NC 27529
Phone (919) 779-0006, Fax (919) 325-4326
www.cornerstonedetention.com/services/
NC ASLB - Lic. No. 2543-CSA
SC ASLB No. BAC-13857, VA DCJS No. 11-9615
MD SSAL - Lic. No. 107-2037
NY Alarm Installer UID #12000346617
1.4 - Guard1 Guard Tour equipment purchase support (Year 3)
• Annual Support & Hosting, Small System
• Annual subscription for Business Intelligence, Small System
• Android License for GUARD1 Real Time, Unlimited Users (Qty 12)
Option 2 - Year Three Support Renewal $16,274.06
Part 2 - We specifically exclude the following:
2.1 - Labor to receive, unload, distribute, layout, and installation of materials supplied by us but designated
for installation by others.
2.2 - Final cleaning and protection of work-in-place.
2.3 - All conduit, raceways, standard back boxes, handholds, innerduct, pull strings, wire, cabling, etc. not
identified above.
2.4 - Any excavating and concrete work not identified above.
2.5 - Security caulking and sealants not specifically included.
2.6 - Field finish painting or touch-up of prime paint.
2.7 - Trash debris container and its removal.
2.8 - Anchors, screws, fasteners, etc., including security type, not directly required by our installation scope
of work.
2.9 - The protection of materials furnished by our company once they have been installed in place.
2.10 - Any permits.
Part 3 - Clarifications and Standard Inclusions: (As they apply to the scope of work)
3.1 - Facility to provide dedicated escorts and secure work areas to Contractor.
3.2 - Work hours to be 8:00AM to 5:00PM, M-F.
3.3 - Cornerstone cannot warrant or support any materials not purchased through Cornerstone.
3.4 - Sales and use taxes as applicable to the project and Cornerstone’s scope of work.
3.5 - The necessary torx-pin security screws for our materials only.
3.6 - Customer to provide a pallet jack for material distribution.
3.7 - In reference to product lead-times, lead times are approximate and will be updated once materials are
ordered, please see Attachment ‘A’.
Part 4 - General Notes and Standard Terms & Conditions:
4.1 - We are not responsible for broken or damaged materials (except that caused by our own employees)
nor for the protection of same.
4.2 - We will perform daily clean-up of waste generated by our work and deposit debris into containers or
dumpsters provided by others.
4.3 - Suitable secured dry storage space is to be provided by the Customer for our materials and protection
of same.
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S2400661 Harnett County Guard Tour Option 2: Purchase
_____________________________________________________________________________________
Initial (______)
Cornerstone Detention Products, Inc.
East Coast Regional Office
621 Poole Drive, Garner, NC 27529
Phone (919) 779-0006, Fax (919) 325-4326
www.cornerstonedetention.com/services/
NC ASLB - Lic. No. 2543-CSA
SC ASLB No. BAC-13857, VA DCJS No. 11-9615
MD SSAL - Lic. No. 107-2037
NY Alarm Installer UID #12000346617
4.4 - Payment & Performance Bonds are not included.
4.5 - Cornerstone shall maintain insurance with coverage and limits only as provided by Cornerstone’s
existing insurance program evidenced by its certificate of insurance available request.
Base Proposal Total Investment – Ninety Thousand Eighty-Two-dollars and 71/100
$90,082.71
This proposal is subject to acceptance within
30 days from the date herein, and to all
standard terms and conditions noted on the
attached page
Thank you for contacting us with your needs. We look forward to working
with you on your upcoming project. Please review this proposal and contact
us with any questions on its content, the scope of work, or other concerns.
Printed Name: _______________________________________ Title: _________________________________
Signature: __________________________________________ Purchase Order No. _____________________
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S2400661 Harnett County Guard Tour Option 2: Purchase
_____________________________________________________________________________________
Initial (______)
Cornerstone Detention Products, Inc.
East Coast Regional Office
621 Poole Drive, Garner, NC 27529
Phone (919) 779-0006, Fax (919) 325-4326
www.cornerstonedetention.com/services/
NC ASLB - Lic. No. 2543-CSA
SC ASLB No. BAC-13857, VA DCJS No. 11-9615
MD SSAL - Lic. No. 107-2037
NY Alarm Installer UID #12000346617
ATTACHMENT ‘A’
Due to current economic factors, supply chains are being disrupted at all levels, including raw materials,
parts manufacturing, subassemblies, complete product assemblies, and shipping. These disruptions are
indefinitely delaying some deliveries with many more items being added to the list daily for the
foreseeable future. During this timeframe, Cornerstone cannot guarantee delivery times and project
schedules. Cornerstone considers this situation to be a Force Majeure event.
This proposal expressly rejects liquidated damages, back charges, and delay penalties for material
deliveries, installation, and project schedules, regardless of bid documentation requirements for the same,
as the potential delays relate to unavailability of, limited ability or inability to obtain, labor or materials by
reason of acts of any governmental body which disrupts, slows or affects the supply or availability of
labor or materials, including but not limited to those arising or resulting from the spread of, or efforts to
contain the spread of, illness on a global, national, state or local level.
By acceptance of this proposal, any requirement for liquidated damages, back charges, and delay penalties
are waived and considered null and void.
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Standard Inclusions, Exclusions, Terms, & Conditions
Cornerstone Detention Products
Standard Inclusions: (As they apply to the scope of work)
1. Proper engineering documents for submittal, installation and operation
and maintenance
2. Field measurements and verifications for Cornerstone’s scope of work
only.
3. Sales and use taxes as applicable to the project and Cornerstone’s scope
of work.
4. Termination of wiring for electric locks, locking devices, strikes and door
position switches as controlled by our scope of work only.
5. Τhe necessary torx-pin security screws for our materials only
Standard Exclusions: (As they apply to the scope of work)
1. Power relays for other systems (i.e. HVAC, Electrical, etc.)
2. All main electrical supply AC power, per division 16, including power to
security and detention equipment
3. Temporary power and lighting for final testing of equipment
4. Fire labels on doors and frames where field installation, hardware, and/or
glass prevents U.L. labeling. However, doors and frames will be
manufactured to U.L. construction standards with documentation
provided.
5. Security caulking and sealants not specifically included
6. Caulking not required as a part of glass installation
7. Field finish painting or touch-up of prime paint
8. Final Cleaning
9. Trash debris container and its removal
10. Anchors, screws, fasteners, etc., including security type, not directly
required by our installation scope of work
11. The protection of materials furnished by our company once they have
been installed in place
12. Field measurements of any kind
13. Furnishing or installing louvers of any kind
14. Furnishing or installing aluminum windows and storefronts of any kind,
including hardware
15. Demolition work, patching or repairing of existing structures and
removal, relocation or re-installation of any existing materials
16. Cutting or patching of concrete or masonry materials
17. Furnishing or installing any standard/commercial type access doors and
frame
18. Any chain link fencing material and associated supporting materials or
hardware
19. Core drilling of any kind
20. Flashing or counter flashing of any kind
21. Roll up doors, or counter shutters
22. Repairs to frames installed by others
Standard Terms & Conditions:
1. Use of this proposal in any way, including but not limited to listing
Cornerstone as a subcontractor with the Owner, issuing a letter of intent,
allowing Cornerstone to commence work or preparation for work,
including submittals and/or drawings, will constitute acceptance by
Customer of this bid proposal. Cornerstone and Customer will execute a
ConsensusDocs 750 subcontract form to memorialize their agreement,
supplemented and modified only as provided by this bid proposal which
shall be incorporated by reference into the final subcontract. In the event
of any conflict between the terms of this bid proposal and any other
documents stating terms of the final subcontract, this bid proposal shall
govern.
2. A change in the price of an item of material of more than 5% between the
date of this bid proposal and the date of installation shall warrant an
equitable adjustment in the subcontract price.
3. Cornerstone shall maintain insurance with coverage and limits only as
provided by Cornerstone’s existing insurance program evidenced by its
certificate of insurance available request.
4. Cornerstone’s Schedule of Values shall be used to determine progress
payments. All sums not paid for when due shall bear interest at the rate
of 1 ½ % per month from due date until paid or the maximum legal rate
permitted by law whichever is less; and all costs of collection, including
reasonable attorney fees, shall be paid by Customer. The proper venue to
resolve any disputes arising under the subcontract shall be the place
where the project is located, and the laws of said place shall govern all
such disputes arising out of the subcontract.
5. Any retainage withheld from progress payments to Cornerstone shall not
exceed the lesser of the retainage terms set forth in (1) the contractor’s
agreement with the owner, or (2) the statutes of the state in which the
work is being performed.
6. Cornerstone shall be given a reasonable time in which to make delivery
of materials and/or labor to commence and complete the performance of
the subcontract. All deliveries and work performed shall be in
accordance with a mutually agreed to project schedule and subsequent
mutually agreed to updates. Cornerstone shall be entitled to adjustments
of time and price where occasioned by any cause of any kind and extent
beyond Cornerstone’s control, including but not limited to: delays caused
by Customer, the owner, general contractor, architect and/or engineers;
armed conflict or economic dislocation resulting there from; embargos,
shortages of labor, raw materials production facilities or transportation;
labor difficulties; civil disorders of any kind; action of civil or military
authorities; vendor priorities and allocations; fires, floods, accidents and
acts of God. Should work be delayed by any of the aforementioned
causes for a period exceeding ninety (90) days, Cornerstone shall be
entitled to terminate the subcontract. Cornerstone change proposals must
be processed in not more than 30 calendar days or as otherwise indicated
on the change proposal.
7. The express warranties set forth in the subcontract documents are
provided in lieu of all other warranties, expressed or implied, and the
warranties of merchantability and fitness for a particular purpose are
hereby disclaimed by Cornerstone. Cornerstone is not responsible for
special, incidental, or consequential damages. Cornerstone is not
responsible for damage to its work by other parties, and any repair work
necessitated by such damage is extra work. All materials shall be
furnished in accordance with the respective industry tolerance of color
variation, thickness, size, finish, and texture and performance standards.
Cornerstone must receive all warranty claims not more than one (1) year
after completion of Cornerstone’s work, and Cornerstone must be
provided a reasonable opportunity to inspect and make corrections, or
such warranty claims are barred.
8. Except as specifically required by the work and specifications included in
this bid proposal, Customer shall furnish all temporary site facilities,
including site access, storage space, hoisting facilities, guard rails, covers
for floor, roof and wall openings, security, parking, safety orientation,
break and lunch facilities, toilet and wash facilities, drinking water and
other water facilities, electrical service, telecommunication service,
lighting, heat, weather protection, fire protection, and trash and recycling
services.
9. To the extent that performance and payment bonds are included in this
bid proposal or in the case that it is added by change order, the bond
forms must be the ConsensusDocs 260 and 261 or substantially
equivalent as approved by Cornerstone.
10. Cornerstone will not provide any credits for enrollment in an owner- or
contractor- controlled insurance program unless notified prior to proposal
and acknowledged in Cornerstone’s proposal. In the event Cornerstone
provides a credit, it shall be final and no calculation of credits by a wrap-
up administrator or others shall be binding on Cornerstone.
11. Lien waivers and/or waivers of claim(s) shall not apply to any retainage
withheld; shall not apply to unbilled changes, to claims which have been
asserted in writing or which have not yet become known to Cornerstone;
shall be conditional upon receipt of funds to Cornerstone’s account.
12. Unless noted otherwise, proposal is based entirely on materials
considered to be the standard products of Cornerstone Detention
Products, Inc.
13. Cornerstone will not be required to indemnify other parties, including but
not limited to, the general contractor, construction manager, architect,
and owner, for incidences that are not the sole responsibility of
Cornerstone Detention Products, Inc. or that may violate statutory law in
the state of the project.
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Board Meeting
Agenda Item
MEETING DATE: April 30, 2024
TO: HARNETT COUNTY BOARD OF COMMISIONERS
SUBJECT: Request to Receive Grant
REQUESTED BY: Tim Mathews
REQUEST:
Cooperative Extension request permission to accept Ag Venture Grant in
the amount of $5,950 to purchase a Raised Bed Mulch Layer. There is a
15% match that will be paid from existing funds.
Item 5
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Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Discuss the Request for Qualifications for On-Call Transporation Planning
Services
REQUESTED BY: Mark Locklear, Director of Development Serivces
REQUEST:
Development Services is seeking Board approval to select LJB Engineering Professional
Corporation as the consulting firm to fulfill on-call transportation planning services.
A Request for Qualifications (RFQ) was advertised by the Development Services
department on 2/5/2024 for the purpose of seeking qualified firms to provide on-call
transportation planning services for the County. Development Services received 6
responses to the advertised request and interviewed 4 of the responding firms based on
qualifications. Staff has evaluated each of the responding firms based on the
qualifications presented and seeks approval to move forward with negotiations with
LBJ Engineering Professional Corporation.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 7
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Item 9
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Fuel Farm.docx Page 1 of 1
Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: NPE and ARPA Match Grant Award Approval for Fuel Farm Design/Bid
REQUESTED BY: Greg Frank, HRJ Director
REQUEST:
HRJ is seeking Board of Commissioner approval to sign a Grant Agreement for an
awarded NPE and ARPA match grant for the design and project bidding of a new fuel
farm for Harnett Regional Jetport. The grant totals $126,149.00 and will be used to
hire our engineer of record, Parrish and Partners, to design and bid a replacement fuel
farm. A new fuel farm is crucial to the continued safe and efficient operation of HRJ.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 10
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Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: removal of wallpaper, paint walls, and install carpet at DSS
REQUESTED BY: Paul Polinski, Director of Social Services
REQUEST:
Harnett County DSS would like to reinvest funding back into the DSS building. We
would like to remove old wallpaer that is coming down, paint the walls and stairwells,
and install carpet throughout the hallways of the DSS building. We can cover this cost
with lapsed salary.
I have reached out to several different companies and received quotes.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 11
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Quotes for DSS project
Southeastern Interiors
Removal of wallpaper, painting, and install carpet - $79,944
Angier Paint and Wallpaper
Carpet plus painting quote 1 will be $43,889.75 + 77,040 (includes gluing wallpaper and only
removing in some areas) = $120,929.75
Carpet plus painting quote 2 will be $43,889.75 + $142,310 (includes removal of all wallpaper)
= $186,199.75
Mitchel Clayton Painting
Removal of wallpaper and painting - $28,128
Marty’s Flooring
Good Morning Mr. Polinski,
Thank you for the opportunity to bid on your job. Unfortunately after reviewing the scope of
the project, I do not have a large enough crew to accomplish an installation that size. I
sincerely apologize for delaying the process while I tried to figure out a solution in the event we
got the job. I cannot in good conscience bid on a job I do not have the means to complete.
Thank you again for the opportunity,
Best Regards,
Marty Weaver
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Acoustical Ceilings Resilient Floors
Acoustical Wall Panels Hardwood Flooring
Carpet Ceramic Tiles
P 910.893.8486 | F 910.814.0036
PO Box 4200 Buies Creek, NC 27506
www.southeasterninteriors.com
Proposal Submitted To:Phone:Date of Proposal:
Street:Job Name:
City, State, Zip:Job Location:
Attention:Date of Plans:Fax:
We hereby submit specifications and estimates for:
Demo Rubber Base
Install Carpet over VCT 1st and 2nd Floor
Install new rubber base 28919
Carpet/ Rubber Base/ Glue/ etc. materials 29360
Remove Wallpaper/ Prep/ Paint (Around 4000 sq ft)
Stairway/ Hallway 20915
Paint Handrails
Scissor Lift or Scaffold Required (Center Area)750
Notes:
Trash to go into General Contractor's Dumpster
We propose hereby to furnish material and labor-complete in accordance
with above specifications, for the sum of:
Payment to be made as follows: Accounts over 30 days will accrue interest at the rate of 1 1/2% per month (18% APR)
Note: This proposal may be withdrawn by us
if not accepted by :
PROPOSAL ACCEPTANCE Signature:
The above prices, specifications, and conditions are satisfactory and are hereby
accepted. Southeastern Interiors is authorized to do the work as specified. Date of Acceptance:
Payment will be made as outlined above.
Authorized Representative:
Tim Stewart
HC DSS Hallway Carpet
Kenneth Snipes
tim@si-nc.com
Harnett County Maintenance 6-Mar-24
$79,944
200 Alexander Dr
Lillington NC 27546
DSS Hallway Carpet HCBOC 043024 ws Pg. 50
ESTIMATE ES401984Ship ToSold To
HARNETT COUNTY SOCIAL SERVICES, PAUL
POLINSKI
311 W CORNELIUS HARNETT BLVD
LILLINGTON., NC 27546
HARNETT COUNTY SOCIAL SERVICES, PAUL
POLINSKI
311 W CORNELIUS HARNETT BLVD
LILLINGTON., NC 27546
Page 1ANGIER PAINT WALLPAPER& CARPET
PO BOX 846
725 NORTH RALEIGH STREET
ANGIER, NC 27501
Telephone: 639-2011 Fax: 639-8409
Tele #1
03/14/24 ES401984CARPET TILES9108146637
ExtensionStyle/Item Color/Description
Quote Date Quote NumberPO Number
SURFACE STITCH - ECOFLEX MATRIX
- 24 X 24 - 24 PER CASE
LAVA 23,572.46
NOT CUSTOMERS FINAL SELECTION - TBD PRICE MAY VARY
CARPET LABOR - CUT PILE 7,440.00
CARPET TILES TO BE INSTALLED OVER EXISTING FLOORS
EVERBOND PSA SUPER ADHESIVE 1,620.00
COVE BASE - RUBBER 4"CHARCOAL 4,266.00
COVE BASE COLOR - TBD
COVE BASE LABOR 4,020.00
APW FREIGHT 100.00
03/19/24
Sales Representative(s):
HANNAH HOLCOMB
All work is warranted & inspected for 1 year after date of installation.
All materials are non-refundable. Invoices paid by credit card will
reflect a 3% surcharge.
Quotes are good for 5 days.ESTIMATE TOTAL:$43,889.75
9:21AM
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ESTIMATE ES402006Ship ToSold To
HARNETT COUNTY SOCIAL SERVICES, PAUL
POLINSKI
311 W CORNELIUS HARNETT BLVD
LILLINGTON., NC 27546
HARNETT COUNTY SOCIAL SERVICES, PAUL
POLINSKI
311 W CORNELIUS HARNETT BLVD
LILLINGTON., NC 27546
Page 1ANGIER PAINT WALLPAPER& CARPET
PO BOX 846
725 NORTH RALEIGH STREET
ANGIER, NC 27501
Telephone: 639-2011 Fax: 639-8409
Tele #1
03/19/24 ES402006PAINTING - OPTION 19108146637
ExtensionStyle/Item Color/Description
Quote Date Quote NumberPO Number
ADDITIONAL SERVICES 72,000.00
This involves painting over the current wallpaper and treating 20 door casings. The
scope also encompasses joint patching, all prep needed , as well as providing all
necessary materials and labor. Paint color is yet to be determined."
03/19/24
Sales Representative(s):
HANNAH HOLCOMB
All work is warranted & inspected for 1 year after date of installation.
All materials are non-refundable. Invoices paid by credit card will
reflect a 3% surcharge.
Quotes are good for 5 days.ESTIMATE TOTAL:$77,040.00
3:00PM
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ESTIMATE ES402007Ship ToSold To
HARNETT COUNTY SOCIAL SERVICES, PAUL
POLINSKI
311 W CORNELIUS HARNETT BLVD
LILLINGTON., NC 27546
HARNETT COUNTY SOCIAL SERVICES, PAUL
POLINSKI
311 W CORNELIUS HARNETT BLVD
LILLINGTON., NC 27546
Page 1ANGIER PAINT WALLPAPER& CARPET
PO BOX 846
725 NORTH RALEIGH STREET
ANGIER, NC 27501
Telephone: 639-2011 Fax: 639-8409
Tele #1
03/19/24 ES402007PAINTING - OPTION 29108146637
ExtensionStyle/Item Color/Description
Quote Date Quote NumberPO Number
ADDITIONAL SERVICES 133,000.00
This entails the removal of all wallpaper, addressing any necessary repairs, applying
two coats of paint to the walls, door casings and stairwells, with the paint color to
be determined.
03/19/24
Sales Representative(s):
HANNAH HOLCOMB
All work is warranted & inspected for 1 year after date of installation.
All materials are non-refundable. Invoices paid by credit card will
reflect a 3% surcharge.
Quotes are good for 5 days.ESTIMATE TOTAL:$142,310.00
3:01PM
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Estimate
Date
4/27/2024
Estimate #
843
Name / Address
Harnett County
1100 Mckay ,
Lillington , NC
Mitchel Clayton Painting, Inc.
1002 Fleming Road
Coats, NC 27521
Project
Signature
Total
Description Qty Cost Total
Materials and labor for wall paper removal and painting. Includes
all prep. priming and finishes coats
1 20,928.00 20,928.00
Materials and labor for stairways walls and rails .3 2,400.00 7,200.00
_____________________________________
$28,128.00
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Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Memorandum of Understanding
REQUESTED BY: Christopher Appel - Legal Department
REQUEST:
The legal department requests approval of the Memorandum of Understanding
between County of Harnett and Harnett County Board of Elections. The MOU provides
clarification of the responsibilities for the provision of personnel administration services
by the County for employees of the Board of Elections.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 12
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Opioid Settlement for Naloxone.docx Page 1 of 1
Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Resolution to Direct the Expenditure of Opioid Settlement Funds
REQUESTED BY: Christopher Appel - Senior Staff Attorney
REQUEST:
Legal Department requests the approval of a Resolution to Direct the Expenditure of
Opioid Settlement Funds. The Resolution, if approved, will authorize the County to
expend funds in the amont not to exceed $20,000 from July 1, 2024 through June 30,
2025 for the purposes of naloxone distribution through community-based and faith-
based organizations and to supply Harnett County schools and school buses.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 13
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1
RESOLUTION BY THE COUNTY OF HARNETT
TO DIRECT THE EXPENDITURE OF OPIOID SETTLEMENT FUNDS
WHEREAS, the County of Harnett (the “County”) has joined national settlement
agreements with companies engaged in the manufacturing, distribution, and dispensing of
opioids; and
WHEREAS, the allocation, use, and reporting of funds stemming from these national
settlement agreements and certain bankruptcy resolutions (“Opioid Settlement Funds”) are
governed by the Memorandum of Agreement Between the State of North Carolina and Local
Governments on Proceeds Relating to the Settlement of Opioid Litigation (“MOA”); and
WHEREAS, the County has received Opioid Settlement Funds pursuant to these national
settlement agreements and deposited the Opioid Settlement Funds in a separate special revenue
fund as required by section D of the MOA; and
WHEREAS, section E.6 of the MOA states:
E.6. Process for drawing from special revenue funds.
a. Budget item or resolution required. Opioid Settlement Funds can be used for a purpose
when the Governing Body includes in its budget or passes a separate resolution
authorizing the expenditure of a stated amount of Opioid Settlement Funds for that
purpose or those purposes during a specified period of time.
b. Budget item or resolution details. The budget or resolution should (i) indicate that it is an
authorization for expenditure of opioid settlement funds; (ii) state the specific strategy or
strategies the county or municipality intends to fund pursuant to Option A or Option B,
using the item letter and/or number in Exhibit A or Exhibit B to identify each funded
strategy, and (iii) state the amount dedicated to each strategy for a stated period of time.
NOW, THEREFORE BE IT RESOLVED, in alignment with the NC MOA, the County of
Harnett amends the June 19, 2023 Resolution and authorizes the expenditure of opioid settlement
funds as follows:
1. Strategy authorized
a. Name of strategy: Naloxone Distribution.
b. Strategy is included in Exhibit A.
c. Item letter and/or number in Exhibit A or Exhibit B to the MOA: Strategy 7
d. Amounted authorized for this strategy: a total amount not to exceed $20,000.00
e. Period of time during which expenditure may take pace:
Start date: July 1, 2024 through End date : June 30, 2025
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2
f. Description of the program, project, or activity: The settlement funds will be
expended to purchase naloxone for distribution through community-based
organizations and faith-based organizations and to supply Harnett County Schools
with naloxone for use at schools and school buses. Community-based and faith-based
organizations will be required to complete an application that will contain a
description of the organization, a plan of distribution, and the intended recipients.
Those groups that receive an allocation of naloxone will be required to report back to
the County to maintain eligibility in the distribution program.
g. Provider: Harnett County
The total dollar amount of Opioid Settlement Funds appropriated across the above named and
authorized strategy shall not exceed $20,000.00.
Adopted this the 6th day of May 2024.
__________________________________________
William Morris, Chairman
Harnett County Board of Commissioners
ATTEST:
__________________________________________
Melissa Capps, Clerk to the Board
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EXHIBIT A
DEED RESTRICTION AGREEMENT
In reference to the property or properties (“Property”) conveyed by Deed between Tina Nicole Linza,
participating in the federally assisted acquisition project (“the Grantors”/”Grantors”) and Harnett
County, North Carolina, (“the Grantee”), its successors and assigns:
WHEREAS, the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (“The Stafford
Act”), 42 U.S.C. § 5121 et seq., identifies the use of disaster relief funds under 5170c, Hazard
Mitigation Grant Program, including the acquisition and relocation of structures in the floodplain;
WHEREAS, the mitigation grant program provides a process for a local government, through
the State, to apply for federal funds for mitigation assistance to acquire interests in property,
including the purchase of structures in the floodplain, to demolish and/or remove the structures, and
to maintain the use of the Property as open space in perpetuity;
WHEREAS, the State of North Carolina, North Carolina Department of Public Safety’s Division
of Emergency Management (“NCEM”) has applied for and been awarded such funding from the
Department of Homeland Security, Federal Emergency Management Agency (“FEMA”) and has
entered into a mitigation grant program Grant Agreement dated 4412-0002 with FEMA and herein
incorporated by reference; making it a mitigation grant program grantee.
WHEREAS, the Property is located in Harnett County, and Harnett County participates in the
National Flood Insurance Program (“NFIP”) and is in good standing with NFIP as of the date of the
Deed;
WHEREAS, the Harnett County Department of Emergency Management, acting by and through
the NC Department of Public Safety Board, has applied for and been awarded federal funds pursuant
to an agreement with NCEM dated September 1, 2022, and herein incorporated by reference, making
it a mitigation grant program sub-grantee;
WHEREAS, the terms of the mitigation grant program statutory authorities, Federal program
requirements consistent with 44 C.F.R. Part 80, the Grant Agreement, and the State-local Agreement
require that the Grantee agree to conditions that restrict the use of the land to open space in
perpetuity in order to protect and preserve natural floodplain values;
NOW THEREFORE, the grant is made subject to the following terms and conditions:
1.Terms. Pursuant to the terms of the Hazard Mitigation Grant Program statutory authorities,
Federal program requirements consistent with 44 C.F.R. Part 80, the Grant Agreement, and
the State-local Agreement, the following conditions and restrictions shall apply in perpetuity
to the Property described in the attached deed and acquired by the Grantee pursuant to FEMA
program requirements concerning the acquisition of property for open space:
a.Compatible Uses. The Property shall be dedicated and maintained in perpetuity as
open space for the conservation of natural floodplain functions. Such uses may
include: parks for outdoor recreational activities; wetlands management; nature
reserves; cultivation; grazing; camping (except where adequate warning time is not
Item 14
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available to allow evacuation); unimproved, unpaved parking lots; buffer zones;
and other uses consistent with FEMA guidance for open space acquisition, Hazard
Mitigation Assistance, Requirements for Property Acquisition and Relocation for
Open Space.
b. Structures. No new structures or improvements shall be erected on the Property
other than:
i. A public facility that is open on all sides and functionally related to a
designated open space or recreational use;
ii. A public rest room; or
iii. A structure that is compatible with open space and conserves the
natural function of the floodplain, including the uses described in
Paragraph 1.a., above, and approved by the FEMA Administrator in
writing before construction of the structure begins.
iv. Any improvements on the Property shall be in accordance with proper
floodplain management policies and practices. Structures built on the
Property according to paragraph b of this section shall be floodproofed
or elevated to at least the base flood level plus one (1) foot of freeboard,
or greater, if required by FEMA, or if required by any State, Tribal, or local
ordinance, and in accordance with criteria established by the FEMA
Administrator.
c. Disaster Assistance and Flood Insurance. No Federal entity or source may provide
disaster assistance for any purpose with respect to the Property, nor may any
application for such assistance be made to any Federal entity or source. The
Property is not eligible for coverage under the NFIP for damage to structures on the
property occurring after the date of the property settlement, except for pre-existing
structures being relocated off the property as a result of the project.
d. Transfer. The Grantee, including successors in interest, shall convey any interest
in the Property only if the FEMA Regional Administrator, through the State (NCEM),
gives prior written approval of the transferee in accordance with this paragraph.
i. The request by the Grantee, through NCEM, to the FEMA Regional
Administrator must include a signed statement from the proposed
transferee that it acknowledges and agrees to be bound by the terms of
this section, and documentation of its status as a qualified conservation
organization if applicable.
ii. The Grantee may convey a property interest only to a public entity or to
a qualified conservation organization. However, the Grantee may
convey an easement or lease to a private individual or entity for
purposes compatible with the uses described in paragraph (a), of this
section, with the prior approval of the FEMA Regional Administrator, and
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so long as the conveyance does not include authority to control and
enforce the terms and conditions of this section.
iii. If title to the Property is transferred to a public entity other than one with
a conservation mission, it must be conveyed subject to a conservation
agreement that shall be recorded with the deed and shall incorporate
all terms and conditions set forth in this section, including the easement
holder’s responsibility to enforce the easement. This shall be
accomplished by one of the following means:
A. The Grantee shall convey, in accordance with this paragraph, a
conservation easement to an entity other than the title holder, which
shall be recorded with the deed, or
B. At the time of title transfer, the Grantee shall retain such
conservation easement and record it with the deed.
iv. Conveyance of any property interest must reference and incorporate the
original deed restrictions providing notice of the conditions in this
section and must incorporate a provision for the property interest to
revert to the State, Tribe, or local government in the event that the
transferee ceases to exist or loses its eligible status under this section.
2. Inspection. FEMA, its representatives and assigns including the state or tribe shall have the
right to enter upon the Property, at reasonable times and with reasonable notice, for the
purpose of inspecting the Property to ensure compliance with the terms of this part, the
Property conveyance and of the grant award.
3. Monitoring and Reporting. Every three (3) years commencing on May 6, 2024, the Grantee
(mitigation grant program sub-grantee), in coordination with any current successor in interest,
shall submit through NCEM to the FEMA Regional Administrator, a report certifying that the
Grantee has inspected the Property within the month preceding the report, and that the
Property continues to be maintained consistent with the provisions of 44 C.F.R. Part 80, the
property conveyance, and the grant award.
4. Enforcement. The Grantee (mitigation grant program sub-grantee), the State of NC, FEMA,
and their respective representatives, successors and assigns, are responsible for taking
measures to bring the Property back into compliance if the Property is not maintained
according to the terms of 44 C.F.R. Part 80, the property conveyance, and the grant award.
The relative rights and responsibilities of FEMA, the State, the Grantee, and subsequent
holders of the property interest at the time of enforcement, shall include the following:
a. The State will notify the Grantee and any current holder of the property interest in
writing and advise them that they have sixty (60) days to correct the violation.
i. If the Grantee or any current holder of the property interest fails to
demonstrate a good faith effort to come into compliance with the terms of
the grant within the sixty (60) day period, the State shall enforce the terms
of the grant by taking any measures it deems appropriate, including but not
HCBOC 043024 ws Pg. 61
limited to bringing an action at law or in equity in a court of competent
jurisdiction.
ii. FEMA, its representatives, and assignees may enforce the terms of the
grant by taking any measures it deems appropriate, including but not limited
to one or more of the following:
A. Withholding FEMA mitigation awards or assistance from the State or Tribe,
and Grantee; and current holder of the property interest.
B. Requiring transfer of the title. The Grantee or the current holder of the
property interest shall bear the costs of bringing the Property back into
compliance with the terms of the grant; or
C. Bringing an action at law or in equity in a court of competent jurisdiction
against any or all of the following parties: the State, the Tribe, the local
community, and their respective successors.
5. Amendment. This agreement may be amended upon signatures of FEMA, the State, and the
Grantee only to the extent that such amendment does not affect the fundamental and
statutory purposes underlying this agreement.
6. Severability. Should any provision of this grant or the application thereof to any person or
circumstance be found to be invalid or unenforceable, the rest and remainder of the
provisions of this grant and their application shall not be affected and shall remain valid and
enforceable.
IN WITNESS WHEREOF, the Grantor has duly executed the foregoing this the ____ day of May, 2024.
_____________________________(SEAL)
TINA NICOLE LINZA
State of North Carolina
County of _____________________
I certify that the following person(s) personally appeared before me this day, each acknowledging to
me that he or she voluntarily signed the foregoing document for the purpose stated therein and, in
the capacity, indicated: TINA NICOLE LINZA
DATED: ______________ _____________________________Notary Public
My Commission Expires:________________ _____________________________
Notary’s Printed or Typed Name
(Affix Seal)
HCBOC 043024 ws Pg. 62
IN WITNESS WHEREOF, the Grantee has duly executed the foregoing Agreement this the ___ day of
May, 2024.
HARNETT COUNTY
BY: ______________________________________ (SEAL)
Print Name: ________________________________
Title: _____________________________________
State of North Carolina
County of _____________________
I certify that the following person(s) personally appeared before me this day, each acknowledging to me that
he or she voluntarily signed the foregoing document for the purpose stated therein and in the capacity
indicated:_______________________________(print name) _____________________________(print title)
DATED: ______________ _____________________________Notary Public
My Commission Expires:________________ _____________________________
Notary’s Printed or Typed Name
(Affix Seal)
HCBOC 043024 ws Pg. 63
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TABULATION OF BIDSGeneral ContractorsPart A: Base Bid$716,300.00$760,000.00$663,000.00$712,000.00$872,625.00$706,173.00Part B: Lump Sum Allowance No. 1: TVs/monitors and Data Connection$20,000.00$20,000.00$20,000.00$20,000.00$20,000.00$20,000.00Part B: Lump Sum Allowance No. 2: Residential Appliances$12,000.00$12,000.00$12,000.00$12,000.00$12,000.00$12,000.00Part B: Lump Sum Allowance No. 3: Interior Signage$5,000.00$5,000.00$5,000.00$5,000.00$5,000.00$5,000.00Total Base Bid = Parts A + B + C$753,300.00$797,000.00$663,000.00$749,000.00$909,625.00$743,173.00Alternate No. 1: Building Automation system by Johnson Controls in lieu of any listed acceptable manufacturer$0.00$0.00$19,300.00$0.00$18,400.00$0.00Total Base Bid + Alternate 1$753,300.00$797,000.00$682,300.00$749,000.00$928,025.00$743,173.00Receipt of Addenda 1 Class A Contractor License NumberBid Form signed Bid Security (5%) attachedNotes:1 - HVACCosta and Company IncIvey MechanicalTrademastersCosta and Company IncHockaday Mech CorpCosta and Company Inc.2 - PlumbingTrinity PlumbingTrininty PlumbingTrinity PlumbingInservPipeworkx PlumbingTrinity Plumbing3 - ElectricalKennedy ElectricalKennedy ElectricalKennedy ElectricalKennedyKennedy ElectricalKennedy Electrical4 - General ConstructionProgressive ContractingScotts Painting and DrywallHM Kern CorpACH ConstructorsSanford ContractorsTrend ConstructionOpened by:Megan Garrett, Moseley ArchitectsTabulation by: Josh Bennett, Moseley ArchitectsBids Receipt Date/Time:Bids Opening Date/Time:April 11, 2024 @ 2:00PMImmediatelyArchitect’s Project No.: 631797YYYY86847Trend ConstructionSanford ContractorsY6301YYYACH ConstructorsY631797Y8542Project: Harnett County DSS Upfit 2nd FloorProgressive Contracting Company IncCarolina Construction of Fayetteville Inc.HM Kern CorporationYYYYY361000YY99749YItem 16HCBOC 043024 ws Pg. 93
\\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\043024 ws\17.1 4.30.24 Agenda Item - RRI.docx
Page 1 of 1
Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Request to Accept Reaching Rural Implementation Funds
REQUESTED BY: Administration (Ally Fouts Gaines)
REQUEST:
The County of Harnett has been granted $98,000 from the Institute of
Intergovernmental Research, through the Reaching Rural Initiative. The purpose of
this grant funding is to help pay for the salaries and benefits of the staff member which
was hired to oversee the MAT/MOUD (Medication-Assisted Treatment/Medications for
Opioid Use Disorder) program in the Harnett County Detention Center.
Administration is requesting that the Board accept these grant funds and authorize the
County Manager to sign the funding contract from the Institute of Intergovernmental
Research.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 17
HCBOC 043024 ws Pg. 94
4134-2024-003 County of Harnett
1
Subaward Agreement
Between the County of Harnett (Harnett)
and the Institute for Intergovernmental Research (IIR)
for the Reaching Rural 2023 Implementation Project
This Subaward Agreement (Agreement) is entered into as of the 1st day of March, 2024,
by and between the Institute for Intergovernmental Research (IIR) and the County of Harnett
(Harnett). Funds have been allocated to IIR under Catalog of Federal Domestic Assistance
(CFDA) Number 16.838 (Comprehensive Opioid, Stimulant, and other Substance Use Program)
by the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), in federal Grant Award
Number 15PBJA-21-GK-01074-MUMU, Comprehensive Opioid, Stimulant, and Substance Use
Program (COSSUP) Training and Technical Assistance Coordination and Demonstration Program
(dated September 23, 2023), for the Reaching Rural Implementation project. The following terms
and conditions govern this Agreement:
a.The term of this Agreement is for the time period from March 1, 2024 to
July 31, 2025 for both the project performance and budget. Either party may
withdraw by delivering ten (10) days’ written notice to the other party of its
intent to withdraw from this Agreement.
b.Harnett agrees to provide the services mutually agreed upon and identified in
the Project Summary in Attachment A. IIR agrees to pay Harnett on a
reimbursement basis for actual costs incurred as described in the attached
Project Summary, up to a total amount not to exceed $98,000.
c.Harnett acknowledges that through this partnership, IIR is the primary recipient
of grant funds related to the efforts performed under this Agreement and is the
sole entity through which any communications to the grant-funding agency and
all agency personnel related to funding for this effort are to be made unless
otherwise specifically approved in advance by IIR. Harnett (or recipients of
subawards/subcontract issued by Harnett) shall not initiate any direct contact
with DOJ, OJP, any other federal entity associated with this effort, or employees
of such entity, regarding funding for this project before first receiving specific
prior written IIR approval to make such contact. Harnett shall, within
twenty-four (24) hours of becoming aware of such contact, notify IIR of any
unauthorized direct contact prohibited by this section.
d.All financial transactions conducted under this Agreement will be in compliance
with applicable federal financial guidelines, rules, and regulations. Harnett
agrees to provide any documentation, upon request by IIR, to assure and verify
compliance with all applicable federal guidelines, rules, and regulations.
e.Agreed-upon travel expenses incurred by Harnett will be reimbursed in
compliance with IIR and federal guidelines upon submission of expense reports
with backup documentation. Harnett must obtain advance approval from IIR
HCBOC 043024 ws Pg. 95
4134-2024-003 County of Harnett
2
for all travel and submit evidence of that approval with the submitted expense
report.
f. Harnett will invoice IIR for agreed-upon allowable costs incurred during the
invoice period. Any indirect costs charged must be consistent with either an
approved Federal Negotiated Indirect Cost Rate Agreement (NICRA) or other
indirect cost allocation plan/rate in accordance with 2 Code of Federal
Regulations (CFR) Part 200. Invoices will include appropriate backup
documentation and should be submitted to IIR on a monthly or quarterly basis
by the fifteenth (15th) day of the following month. IIR shall pay Harnett’s
invoice within thirty (30) days after submission and IIR’s review and approval.
However, if IIR is unable to draw funds from the Bureau of Justice Assistance
(BJA) on the associated award because of issues beyond IIR’s control, invoice
payment may exceed the thirty (30) days.
g. Harnett must invoice IIR for allowable expenses incurred pursuant to this
Agreement (but not previously invoiced) within thirty (30) days of the
expiration of this Agreement. Invoices submitted after thirty (30) days of the
expiration of this Agreement may not be paid because of requirements
associated with federal funding availability.
h. Harnett will provide a report with each invoice summarizing the activity to date
and changes or delays in the project scope, if any. IIR may request additional
activity/progress reports during the term of this Agreement.
i. At project completion, Harnett will provide a final report on the project. IIR
may require supplementation or modification of the final report as may be
necessary to allow IIR to fulfill its federal reporting requirements.
j. Harnett certifies that the services will be performed by qualified personnel who
meet federal requirements and have a level of skill commensurate with the
requirements set forth in this Agreement. Harnett certifies that it will use
reasonable care and skill to efficiently and effectively perform the services
required to complete the deliverables outlined in the Project Summary.
k. Harnett certifies that all personnel providing service hereunder are
United States citizens or are fully and legally authorized to work in the
United States. Harnett’s failure to comply with the foregoing is grounds for
immediate termination of this Agreement by IIR.
l. In executing this Agreement, Harnett represents that it is fully capable of
providing the efforts anticipated and required by the Agreement and is not aware
of any pending or potential restrictions that would make it unable to
successfully perform those efforts.
HCBOC 043024 ws Pg. 96
4134-2024-003 County of Harnett
3
m. The following attachments are hereby incorporated by reference and made a
part hereof:
• Attachment A – Project Summary
• Attachment B – Additional Provisions
• Attachment C – Breach of Personally Identifiable Information
Procedures
• Attachment D – Subcontractor Reporting Data Sheet
• Attachment E – Award Additional/Special Conditions to the
Cooperative Agreement
• Attachment F – Copy of Reaching Rural Implementation
Funding Application
• Harnett’s response to the funding application
All individuals signing this Agreement directly and expressly warrant that they have each
been given, received, and accepted authority to sign and execute the Agreement on behalf of the
party for whom it is indicated. Further, each individual has expressly been given, received, and
accepted authority to enter into a binding agreement on behalf of such party and the organization
indicated with respect to the matters contained and stated herein.
Accepted: Accepted:
Brent Trout, County Manager Lee W. Miller III, President and CEO
County of Harnett Institute for Intergovernmental Research
4134-2024-003 Harnett Subaward Agree mar24
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Attachment A – 4134-2024-003 County of Harnett
1
ATTACHMENT A
County of Harnett (Harnett)
Reaching Rural 2023 Implementation Project
Project Summary
Project Overview
The Reaching Rural 2023 Implementation Funding solicitation released by the Institute for
Intergovernmental Research (IIR) was designed to leverage the combined resources and expertise
of the U.S. Department of Justice, Bureau of Justice Assistance (BJA); the U.S. Department of
Health and Human Services, Centers for Disease Control and Prevention (CDC); and the State
Justice Institute (SJI) to support rural practitioners as they grow as leaders and advance solutions
to address the persistent challenges of substance use in their communities.
This funding is exclusively available to individuals or jurisdictions that completed the Reaching
Rural Fellowship in December 2023 and will support communities in one of the following efforts
that aligns with the allowable funding categories outlined in the solicitation: launch a project
planned during the Reaching Rural fellowship, implement a new initiative, or enhance an existing
initiative.
County of Harnett’s Project Plan
County of Harnett’s (Harnett) project plan provides additional details for the implementation of
Harnett’s project and project timeline. The general requirements, activities, and deliverables
outlined below provide the basic requirements for Harnett’s project initiative as funded through
this Agreement.
Deliverables
This section outlines deliverables for this project. Harnett is responsible for meeting each of these
deliverables; additional details can be found in the original solicitation included as Attachment F.
Harnett will:
• Identify and maintain a project coordinator, who will serve as the primary point of
contact for the initiative and will provide monthly progress reports, a final report, and
regular invoices.
o A template will be provided for monthly reports, which should be submitted to
IIR no later than the seventh (7th) day of the following month.
o A template will be provided for the final report, which should be submitted to
IIR no later than thirty (30) days after the end of the grant period.
o Invoices must be submitted no more than monthly but at least quarterly.
HCBOC 043024 ws Pg. 98
Attachment A – 4134-2024-003 County of Harnett
2
• The project coordinator will also participate in quarterly all-site calls with all
implementation grantees. These calls will be mandatory and will be scheduled for two
hours.
• Identify and maintain a team that demonstrates a cross-sector partnership that, at a
minimum, includes at least one justice or public safety practitioner, at least one public
health representative, and at least one behavioral health practitioner.
• All project partners, including the coordinators and their partners, will participate in an
all-site call at seven (7) months and fifteen (15) months to report on their projects’
progress. This call will be scheduled for a half day.
HCBOC 043024 ws Pg. 99
Attachment B – 4134-2024-003 County of Harnett
3
ATTACHMENT B
County of Harnett
Reaching Rural 2023 Implementation Project
Additional Provisions
Compliance With Law
Harnett acknowledges that this Agreement is being funded by the federal awarding agency under
a Cooperative Agreement to the Institute for Intergovernmental Research (IIR) and that it is subject
to all applicable federal laws, rules, regulations, orders, policies, and requirements. Harnett shall
procure and maintain all licenses, authorizations, waivers, permits, qualifications, and
certifications required to perform the work and shall fully comply with and include, in any
permitted subawards or subcontracts hereunder, provisions requiring compliance by its
subcontractors (defined herein as any contractor with whom Harnett further contracts to complete
the work) with all applicable local, state, and federal laws, rules, regulations, orders, policies, and
requirements.
Notices
All notices or other communications required by this Agreement or given in connection with it
shall be in writing and shall be deemed to have been duly given when delivered personally in hand,
delivered by recognized overnight delivery services, sent by electronic mail, delivered by
telephonic facsimile, or mailed by certified or registered mail, return receipt requested, postage
prepaid, on the date posted, and addressed as follows (or to such other address as either party may
specify to the other party by written notice):
If to Harnett:
Mailing Address
Post Office Box 399
Lillington, NC 27546-0399
Project Point of Contact
Gary McNeill
Phone: (910) 893-0102
Email: gmcneill@harnett.org
Contractual and Financial Point of Contact
Dina Byrd
Phone: (910) 893-0108
Email: drbyrd@harnett.org
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Attachment B – 4134-2024-003 County of Harnett
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If to IIR:
Mailing Address
Post Office Box 12729
Tallahassee, FL 32317-2729
Project Point of Contact
Kathy Rowings
Phone: (850) 760-5386
Email: krowings@iir.com
Contractual and Financial Points of Contact
Mary J. Dodd
Phone: (850) 300-7796
Email: mdodd@iir.com
Kim Bianco
Phone: (850) 692-7762
Email: kbianco@iir.com
Federal Employer Identification Number (FEIN)
Harnett’s Federal Employer Identification Number (FEIN) is 56-6000306.
Unique Entity Identification (UEI) From SAM.gov
Harnett’s Unique Entity Identification (UEI) from SAM.gov is JBDCD9V41BX7.
Commercial and Government Entity (CAGE)
Harnett’s Commercial and Government Entity (CAGE) code is 4G1EO.
Federal Funding Accountability and Transparency Act (FFATA)
Harnett certifies that the information provided to IIR for submission to the Federal Funding
Accountability and Transparency Act (FFATA) Subaward Reporting System (FSRS), on the form
included as Attachment D, is complete and accurate.
Special Conditions Announced in or Applied to Grant Award
Harnett acknowledges that numerous special conditions may be imposed by law, regulation, or
the awarding federal agency when a grant award is made. Any additional special conditions
applicable to this Agreement not specifically stated within the main body of this Agreement are
identified in Attachment E hereto, which is adopted and incorporated by reference here. The
special conditions outlined in Attachment E are applicable only to the project outlined in this
Agreement. Through its Cooperative Agreement, the Bureau of Justice Assistance (BJA) maintains
an active role in administrating the use of provided funds, and Harnett acknowledges that
HCBOC 043024 ws Pg. 101
Attachment B – 4134-2024-003 County of Harnett
5
modification of expectations during the course of funding may be required by BJA. IIR reserves
the right to convey to Harnett, in a written amendment to this Agreement, any additional special
conditions imposed by the awarding entity, law, or regulation upon IIR and/or Harnett after
execution of this Agreement during the performance of the efforts contemplated by this Agreement.
Amendments to Subaward
During the life of the subaward project, Harnett may identify changes or updates to administrative
information, project activities, or the project budget. Harnett will send written requests for
adjustments to the subaward project to IIR for consideration. IIR will review the request and may
contact Harnett for additional information or to discuss the adjustment. IIR will notify Harnett of
the outcome of the request.
Circumstances requiring a subaward adjustment include the following:
• Change in subaward contact/notices information
• Request for a no-cost extension
• New project director, designated key staff members, authorized representative, or
signing authority
• Movement of dollars between approved budget categories that exceeds 10 percent
of the total subaward amount
• Changes in the scope of project activities
Fiscal Management
Harnett has a responsibility to establish and maintain a fiscal management system that ensures
fiscal integrity in the project. Harnett should establish and maintain an adequate accounting system
and appropriate fiscal controls and records, ensure compliance with all applicable laws and
regulations regarding use of the funds, and conduct its activities in a manner that is transparent and
provides accountability. Harnett is responsible for ensuring that adequate oversight and
monitoring are provided for any subrecipients.
Availability of Funds
Subaward funds can be obligated as of the start date of the subaward period, provided the budget
has been approved. The obligation of funds, including all program income, must end on the last
day of the subaward period. Harnett will have thirty (30) days from the end date of the subaward
period to pay or liquidate outstanding obligations incurred during the subaward period.
Subaward Closeout
Within thirty (30) days after the end date of the subaward, Harnett must submit documentation to
initiate the closeout of the subaward. Harnett should:
• Submit a final program report in a format as specified.
• Submit a final financial report in a format as specified.
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Attachment B – 4134-2024-003 County of Harnett
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• Send a final invoice to IIR with appropriate documentation to include expenditures
not previously invoiced by Harnett (i.e., previously invoiced expenditures are less
than the total project expenditures). If the final total expenditures incurred by
Harnett for this project are less than the amounts invoiced, Harnett must submit a
check for the difference to IIR.
Confidentiality
During the period of this Agreement, confidential material may be disclosed between the parties
to permit agreed-upon services to be performed. Such material will be identified at the time it is
provided to the other party. Each party will advise and require all assigned employees, agents, and
consultants to treat such material as confidential and will not disclose such information or work
products to any person, organization, or corporation. At any time during this Agreement, IIR may
require a separate supplemental nondisclosure agreement to be executed detailing any applicable
additional obligations.
Independent Contractor
Harnett agrees that as an independent contractor, Harnett controls the manner and means of work
and that there will be no IIR employee benefits accruing to the benefit of Harnett personnel,
including, but not limited to, unemployment compensation, workers’ compensation, health and
life insurance benefits, or retirement earnings. Harnett will not make any claims on IIR related to
benefits reserved for employees. Harnett will indemnify, defend, and hold IIR and its officers,
directors, and agents harmless from any damages, claims, injuries, disabilities, or other expenses
resulting from Harnett’s failure to provide benefits for Harnett and Harnett’s employees. Harnett
agrees that IIR will pay Harnett the gross amount due without withholding for federal income tax
or social security tax, which will be the sole responsibility of Harnett.
Training and Other Materials
Harnett agrees to submit to IIR, for submission to BJA for review and approval, materials and
efforts funded in whole or in part by this subaward, including curricula, training materials,
proposed publications, reports, or other written materials that will be published, including web-
based materials and website content, at least forty-five (45) working days prior to the targeted
dissemination date.
Statements on Work Products
Any work products prepared by Harnett, including multimedia products and websites, shall
include statements provided by IIR related to project funding; copyright notices, permission
requirements, or dissemination restrictions; and notice that the product does not necessarily reflect
the views of the funding agency.
Subaward
Harnett must obtain prior written approval from IIR for any subawards that Harnett proposes to
enter into as part of the project funded through this Agreement. Any subawards issued under this
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Attachment B – 4134-2024-003 County of Harnett
7
Agreement will contain the same clauses and requirements as outlined in this Agreement, including
the requirement for expense reimbursement. Subawardees must invoice Harnett for actual
expenses and provide appropriate supporting documentation. Harnett must, in turn, provide IIR
with the invoices and supporting documentation received from the subawarded entities with the
related invoice from Harnett. Harnett agrees to comply with its oversight and monitoring
responsibilities for subawards issued by Harnett in compliance with 2 Code of Federal Regulations
(CFR) Part 200 Uniform Requirements.
Sole Source Approval
All purchases/contracts under this Agreement should be competitively awarded unless
circumstances preclude competition. When a purchase/contract exceeds $250,000 and there has
been no competition, Harnett must forward justification for the purchase/contract and obtain
approval from IIR prior to finalizing the purchase/contract.
Consultant Rates
Consultant rates (excluding travel or other expense reimbursements) cannot exceed $650 per day
(which is $81.25/hour). A detailed justification must be submitted to and approved by IIR prior to
obligation or expenditure of consultant rates that exceed the $650 daily rate.
Indirect Cost Requirements
Prior to charging indirect costs to this subaward, Harnett must provide either an approved Federal
Negotiated Indirect Cost Rate Agreement (NICRA) or other indirect cost allocation plan/rate in
accordance with 2 CFR Part 200 to IIR. If an updated NICRA is received by Harnett, it must be
forwarded to IIR within thirty (30) days after receipt from the issuing agency/entity. If the cost
allocation plan/rate is to be approved by IIR as the oversight/awarding agency in accordance with
2 CFR Part 200, then Harnett shall permit IIR and/or its auditors to have access to the records and
financial statements of Harnett as necessary for IIR to comply with its responsibilities. The most
recent version of the NICRA or other indirect cost allocation plan/rate shall be provided to IIR
during the Agreement closeout process.
Records Maintenance
Harnett shall keep and maintain, in accordance with federal rules and regulations, full, accurate,
and complete books, accounts, records, and documentation of all income, costs, and expenses
pertaining to this Agreement. Harnett shall retain all such books, accounts, records, and
documentation for the period specified in the federal rules and regulations or for a period of three
(3) years after the expiration, termination, or cancellation of this Agreement, whichever is longer.
Anything contained herein to the contrary notwithstanding, if any litigation, claim, or audit is
made, filed, or commenced before the expiration of the specified retention period, Harnett shall
retain all books, accounts, records, and documentation until all litigation, claims, or audit findings
have been resolved and final action taken.
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Information Requests
Harnett agrees to cooperate with any assessments, national evaluation efforts, or information or
data collection requests, including, but not limited to, the provision of any information required
for the assessment or evaluation of any activities within this project.
Monitoring
Harnett agrees to comply with IIR and the federal funding agency monitoring guidelines,
protocols, and procedures and to cooperate on all monitoring requests related to this Agreement,
including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits.
Harnett agrees to provide all documentation necessary to complete monitoring tasks, including
documentation related to any subawards made under this Agreement. Further, Harnett agrees to
abide by reasonable deadlines set for providing the requested documents. Failure to cooperate with
monitoring activities may result in sanctions affecting this Agreement, including, but not limited
to, withholdings and/or other restrictions on reimbursement for Harnett’s expenses and
termination of the Agreement.
Audit Requirements
Subrecipients that expend $750,000 or more in federal awards annually shall annually engage an
independent, licensed certified public accountant to conduct an annual fiscal audit of their
operations. The audit shall be conducted in compliance with the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 CFR Part 200. Harnett shall permit
IIR and/or its auditors to have access to the records and financial statements of Harnett as necessary
for IIR to comply with its oversight and monitoring responsibilities under 2 CFR Part 200 Uniform
Requirements. Harnett shall submit one (1) copy of the audit package to IIR no later than thirty
(30) days after receipt from the audit firm.
Audit and Inspection of Records
IIR, the federal funding agency, the Inspector General, the Comptroller General of the
United States, or any of their duly authorized representatives, including, without limitation,
independent auditors, shall have the right of timely and unrestricted access to any books,
documents, papers, and records of Harnett that are pertinent to this Agreement, in order to make
audits, examinations, excerpts, transcriptions, and copies. This right also includes timely and
reasonable access to Harnett’s personnel for the purpose of interview and discussion related to
such documents.
Corrective Action
Harnett shall take appropriate corrective action within six (6) months after receipt of an audit
report (or such shorter period as may be specified by IIR) in instances of noncompliance with
federal laws and regulations.
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Disallowance
In the event that Harnett claims and receives payments from IIR hereunder, reimbursement for
which is later disallowed by IIR or the United States government, Harnett shall, upon request,
promptly refund to IIR the disallowed amount. At its option, IIR may offset the amount disallowed
from any payment due or to become due to Harnett.
Nondiscrimination Requirements, Findings of Discrimination, and Equal Employment
Opportunity
Harnett will not discriminate against any employee or applicant for employment or subcontractor
or bidder because of actual or perceived age, race, color, national origin, religion, sex, disability,
sexual orientation, gender identity, ancestry, or mental or physical disability, and it shall comply
with the applicable federal laws and regulations. If, in the three (3) years prior to the date of the
grant award supporting this effort, Harnett has received any adverse finding of discrimination, or
should Harnett during the active life of this contract receive an adverse finding of discrimination
against Harnett, after a due process hearing or by reason of a U.S. Department of Justice (DOJ),
Office of Justice Programs (OJP), Office for Civil Rights compliance review, on the ground of
race, color, religion, national origin, or sex, Harnett must submit a copy of the finding to IIR for
review. IIR may be required to forward a copy of any such finding of discrimination to the Office
for Civil Rights.
Harnett certifies that it is either in compliance with the applicable Equal Employment Opportunity
Plan (EEOP) requirements or that it claims a complete or limited exemption from the EEOP
requirements and has completed the EEOP Certification Form.
Limited English Proficiency
Harnett agrees to take reasonable steps to provide meaningful access to the program/project and
activities funded under this Agreement for persons with limited English proficiency, pursuant to
information located at http://www.lep.gov.
Equal Treatment of Faith-Based Organizations
By regulation, DOJ prohibits all recipient organizations from using financial assistance from DOJ
to fund explicitly religious activities. Harnett agrees to avoid such prohibited conduct. For more
information, see https://ojp.gov/about/ocr/partnerships.htm. Discrimination on the basis of religion
in employment is generally prohibited by federal law, but the Religious Freedom Restoration Act
is interpreted on a case-by-case basis to allow some faith-based organizations to receive DOJ funds
while taking into account religion when hiring staff members. Questions in this regard should be
directed to the Office for Civil Rights.
Arrest and Conviction Records
Federal and state laws restrict use of arrest and conviction records in the employment context,
except when specifically authorized. Harnett agrees to avoid the misuse of arrest or conviction
records to screen applicants for employment or employees for retention or promotion that may
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Attachment B – 4134-2024-003 County of Harnett
10
have a disparate impact based on race or national origin, resulting in unlawful employment
discrimination unless use is otherwise specifically authorized by law. See https://ojp.gov/about/
ocr/pdfs/UseofConviction_Advisory.pdf for more details.
Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352)
Harnett will not use and has not used federal appropriated funds to pay at any tier, either directly
or indirectly, any person or organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with obtaining any federal contract, grant, or
any other award or subaward covered by 31 United States Code (U.S.C.) § 1352. Each tier shall
also disclose any lobbying with nonfederal funds that takes place in connection with obtaining any
federal award or subaward. Such disclosures are forwarded from tier to tier up to the recipient.
Harnett shall (i) comply and, for subawards or subcontracts hereunder that exceed $100,000,
require its subcontractors hereunder to comply with the lobbying restrictions of the Byrd Anti -
Lobbying Amendment (31 U.S.C. § 1352) and (ii) ensure that its officers, employees, and, for
subawards or subcontracts hereunder that exceed $100,000, its subcontractors hereunder comply
with all applicable local, state, and federal laws and regulations governing advocacy of and
appearances before any legislative body. None of the funds provided under this Agreement shall
be used for publicity or propaganda purposes designed to support or defeat any legislation pending
before local, state, or federal legislatures.
System for Award Management (SAM) Registration
Harnett represents that Harnett’s registration in the System for Award Management (SAM) is
active and that the SAM registration will be maintained throughout the period of the Agreement.
Should the registration become other than active, Harnett will promptly notify IIR. If the SAM
registration is not active, payments to Harnett for invoices submitted may be delayed until the
SAM registration becomes active. If the SAM registration does not return to an active status within
thirty (30) days, the Agreement may be terminated.
Debarment and Suspension
No contract that equals or exceeds $25,000 shall be made to parties listed as suspended or debarred
in the SAM. See https://www.sam.gov/SAM/ for more information. Harnett represents that it and
its principals are not now and have not been at any time in the last five (5) years suspended,
debarred, or otherwise excluded from receiving federal contracts. Harnett shall not knowingly
enter into any lower-tier covered transaction with a person or entity who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction. Should
Harnett become debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, Harnett will promptly notify IIR. If Harnett is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, payments to Harnett for invoices submitted to IIR may be delayed and/or the
Agreement may be terminated.
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False Claim; Criminal or Civil Violation
Harnett must promptly refer to IIR any credible evidence that a principal, employee, agent,
contractor, subgrantee, subcontractor, or other person has either (i) submitted a false claim for
grant funds under the False Claims Act or (ii) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving subaward
agreement funds.
Americans with Disabilities Act (ADA) Requirements
Harnett shall comply with the Americans with Disabilities Act (ADA) requirements, which
guarantee nondiscrimination and equal access for persons with disabilities in employment, public
accommodations, transportation, and Harnett programs, activities, and services, including
applicable requirements related to website access and use by the disabled.
Political Activities Prohibited
None of the funds provided directly or indirectly under this Agreement shall be used for any
political activities or to further the election or defeat of any candidates for public office. Neither
this Agreement nor any funds provided hereunder shall be utilized in support of any partisan
political activities or activities for or against the election of a candidate for an elected office.
Prohibited Use of Funds Under 18 U.S.C. § 1913
Harnett will not use any funds awarded by the federal government (including through this
subaward) to support or oppose the enactment, repeal, modification, or adoption of any law,
regulation, or policy at any level of government.
Personally Identifiable Information
In order for IIR to comply with its obligations related to actual or imminent breaches of
information, Harnett agrees to immediately report any suspected, actual, or imminent breach of
personally identifiable information related to its performance under this Agreement to IIR and
conform with other procedures as required by the “IIR Breach of Personally Identifiable
Information Procedures” provided to Harnett as Attachment C and incorporated by reference here
or as may also be required by Harnett’s state law.
Text Messaging
Pursuant to Executive Order 13513, “Federal Leadership on Reducing Text Messaging While
Driving,” 74 Federal Register 51225 (October 1, 2009), DOJ encourages recipients and
subrecipients to adopt and enforce policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by DOJ and to establish workplace safety
policies and conduct education, awareness, and other outreach to decrease crashes caused by
distracted drivers.
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Trafficking in Persons
Harnett agrees to, at any tier, comply with all applicable requirements (including requirements to
report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether
on the part of Harnett and any subrecipients or employees of Harnett or its subrecipients. The
details of Harnett’s obligations related to prohibited conduct related to the trafficking of persons
are posted at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm.
Right, Title, and Interest
Harnett shall retain Harnett’s copyright in all original works of authorship fixed in any tangible
medium of expression that are prepared, developed, or written by Harnett as part of the work
hereunder. Harnett hereby grants to the federal awarding agency through IIR (hereafter IIR) and
to IIR’s successors, assigns, and licensees (i) permission to record, by any means, all speeches and
presentations made by Harnett or others on behalf of Harnett as part of the work hereunder and
(ii) a nonexclusive, irrevocable, worldwide license to distribute, reproduce, use, display, exhibit,
exploit, publish, prepare derivative works, sublicense, sell, and otherwise dispose of the work and
all data, reports, research, content, programs, information, speeches and presentations (together
with all handouts, outlines, and ancillary materials), articles, papers, documents, products,
recordings (including, without limitation, recordings made by IIR pursuant to this section),
materials (including, but not limited to, written or electronically stored materials or ideas), and
other original works of authorship fixed in a tangible medium of expression that are prepared,
developed, made, generated, created, written, conceived, originated, furnished, performed,
presented, or modified by Harnett or others on behalf of Harnett as part of or in connection with
the work to be performed or furnished under this Agreement (collectively referred to as
“developments”), anywhere throughout the world, in any medium that exists or that may hereafter
be developed, free of any royalty or license fee whatsoever.
Harnett acknowledges that this Agreement is funded by federal funds and that the federal awarding
agency reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or
otherwise use and authorize others to use (in whole or in part, including in co nnection with
derivative works) for federal purposes (i) any work subject to copyright developed under an award
or subaward and (ii) any rights of copyright to which a recipient or subrecipient purchases
ownership with federal support. Harnett acknowledges that unless waived by the federal awarding
agency, the federal government has the right to (i) obtain, reproduce, publish, or otherwise use the
data first produced under an award or subaward and (ii) authorize others to receive, reproduce,
publish, or otherwise use such data for federal purposes. Nothing contained herein shall be
construed to abridge, modify, or limit the rights of the federal government in any resulting
invention in accordance with 37 CFR Part 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative
Agreements,” and any implementing regulations issued by the federal awarding agency.
“Data” includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14
(Rights in Data – General).
It is the responsibility of Harnett (and of each subrecipient, if applicable) to ensure that this
condition be included in any subaward under this award. Harnett has the responsibility to obtain
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from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill
Harnett’s obligations to the government under this subaward. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the government such rights, Harnett
shall promptly bring such refusal to the attention of IIR and not proceed with the agreement in
question without further authorization from IIR.
The parties agree that any breach of either party’s obligations related to right, title, and interest
may result in irreparable and continuing injury and damage to the affected party for which there
will be no adequate remedy at law, entitling the affected party to injunctive relief and a decree for
specific performance, together with such other relief as may be proper (including monetary
damages).
Patent Rights Clause
With respect to any subject invention in which Harnett or a subaward recipient or subcontractor
retains title, the federal government shall have a nonexclusive, nontransferable, irrevocable, paid-
up license to practice or have practiced for or on behalf of the United States the subject invention
throughout the world.
Harnett will include this Patent Rights Clause, suitably modified to identify the parties, in all
subawards and subcontracts, regardless of tier, for experimental, developmental, or research work.
The subaward recipient or subcontractor will retain all rights provided for the award recipient in
this clause, and the award recipient will not, as a part of the consideration for awarding the
subaward or subcontract, obtain rights in the subaward recipient’s or subcontractor’s subject
inventions. Communication on matters relating to this Patent Rights Clause should be directed to
IIR, which will review and forward them to the General Counsel, OJP, DOJ.
Association of Community Organizations for Reform Now (ACORN)
Harnett understands and acknowledges that it cannot use any federal funds, either directly or
indirectly, in support of any contract or subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written
approval of OJP.
Airfare
Harnett understands and acknowledges that no federal funds shall be used to pay for any part of
air travel that includes business or first-class seating except as authorized by IIR prior to booking
such tickets.
Travel Reimbursement; Meals and Lodging
Harnett understands that meal and lodging expenses must conform to the limits established by the
U.S. General Service Administration as published at http://www.gsa.gov. Authorized travel will
be reimbursed in accordance with IIR’s Travel Policy for Non-IIR Employees.
HCBOC 043024 ws Pg. 110
Attachment B – 4134-2024-003 County of Harnett
14
Food and/or Beverages
Harnett understands and acknowledges that for purposes of this subaward, food and/or beverage
expenses are not allowable expenses for training sessions, meetings, conferences, or other similar
functions.
Meeting Rooms and Audiovisual
Harnett understands and acknowledges that utilization of and costs for meeting rooms and
audiovisual services must comply with the requirements included in the DOJ Grants Financial
Guide.
Indemnification
To the fullest extent permitted by law, each party shall forever indemnify, defend, and hold
harmless the other party, its officers, directors, employees, representatives, agents, members, and
affiliates and each of its or their heirs, personal representatives, successors, and assigns, from and
against any and every claim, demand, liability, loss, damage, action, debt, judgment, execution,
cost, and expense (including reasonable attorney fees and court costs), of whatever kind or nature,
that may be asserted against or suffered or incurred by the foregoing indemnities, or any of them,
and that arise, directly or indirectly, either in law or in equity, as a result of any misrepresentation
or breach of any warranty, covenant, obligation, or term by the indemnifying party hereunder, or
by reason of any act or omission of the indemnifying party, its officers, employees, subcontractors,
subrecipients, representatives, or agents in the performance of the work.
Insurance
Without limiting its obligations hereof, Harnett shall procure, maintain, and keep in force during
the term hereof the following insurance coverage: (i) workers’ compensation insurance in any
amount required by law; (ii) employer’s liability insurance in amounts required by law;
(iii) comprehensive general liability insurance with coverage of not less than $1,000,000 per
occurrence and $2,000,000 in the aggregate for bodily injury and property damage;
(iv) comprehensive automobile liability insurance for owned, hired, or non-owned vehicles used
in performance of the work, with a minimum combined single limit of $1,000,000 for bodily injury
and property damage; and (v) all other insurance required by local, state, and federal laws. As used
herein, “insurance coverage” encompasses self-insurance maintained by government agencies.
Harnett will provide Certificates of Insurance upon request by IIR.
Termination Due to Unavailability of Federal Funding
This Agreement is subject to and contingent upon the continuing receipt of federal funds from the
federal awarding agency for the purposes set forth herein. If, for any reason, such funds are not
granted or appropriated or are suspended, withdrawn, discontinued, limited, impaired, reduced,
cancelled, or otherwise made unavailable, in whole or in part, IIR may terminate or modify this
Agreement, in whole or in part, effective immediately upon written notice to Harnett. Applicable
costs incurred up to the effective date of the termination will be reimbursed by IIR in accordance
with the compensation clauses detailed in the Agreement.
HCBOC 043024 ws Pg. 111
Attachment B – 4134-2024-003 County of Harnett
15
Cancellation for Cause
In the event that either party (i) becomes insolvent, subject to receiverships, or voluntarily or
involuntarily subject to the jurisdiction of the bankruptcy court; (ii) makes any misrepresentation
hereunder or breaches any warranty, covenant, obligation, or term hereof, including, without
limitation, the failure to satisfactorily perform the work within the time requirements specified in
this Agreement; or (iii) takes or omits to take any action that endangers the timely and satisfactory
performance of the work (hereinafter the “defaulting/breaching party”), then the canceling party
may, in addition to and not in limitation of all other rights and remedies specified in this Agreement
or available at law or in equity, cancel all or part of this Agreement for cause. Cancellation shall
be effective upon written notice to the defaulting/breaching party (or any date specified therein),
provided that such cancellation may be exercised only after notice of default or breach to the
defaulting/breaching party and the subsequent failure of the defaulting/breaching party, within five
(5) business days of such notice, to provide evidence satisfactory to the canceling party that the
declared default of breach has been corrected.
Termination for Force Majeure
This Agreement is subject to any unforeseeable circumstance beyond the reasonable control of and
without fault or negligence of a party that makes it illegal or impracticable for such party to
perform its material obligations hereunder (an event of force majeure), including, without
limitation, acts of God, war, national emergency, terrorism and/or response thereto, government
regulations, strikes, and civil disorder. This Agreement may be terminated upon the occurrence of
an event of force majeure by written notice from the affected party to the other.
Governing Law and Jurisdiction
This Agreement is governed by and shall be construed in accordance with the substantive laws of
the United States and the state of Florida, without regard to principles of conflicts of law. The
parties irrevocably consent to nonexclusive personal jurisdiction in any court of competent
jurisdiction located in Leon County, Florida, with respect to any action arising out of or pertaining
to this Agreement.
Disputes
Except as otherwise provided in this Agreement, any controversy, claim, or dispute arising out of
or relating to this Agreement shall be resolved through nonbinding mediation and/or binding
arbitration. Florida will be the governing law. The arbitration award will be enforceable in any
state or federal court. In any arbitration or court proceeding, the prevailing party shall be entitled
to recover reasonable attorney’s fees and costs. The parties agree to use their best efforts to resolve
any disagreement that arises out of this Agreement prior to seeking remedy by law.
Use of Name
Neither party shall use the other party’s name, trademarks, or other logos in any publicity,
advertising, or news release without the prior written approval of an authorized representative of
that party. The parties agree that each party may use factual information regarding the existence
HCBOC 043024 ws Pg. 112
Attachment B – 4134-2024-003 County of Harnett
16
and purpose of the relationship that is the subject of this subaward for legitimate business purposes,
to satisfy any reporting and funding obligations, or as required by applicable law or regulation
without written permission from the other party. In any such statement, the relationship of the
parties shall be accurately and appropriately described. In signing this Agreement, Harnett
provides its written approval as required by this section to IIR for IIR’s use in publicizing or
discussing efforts funded by this subgrant.
Severability
If any term, covenant, condition, or provision of this Agreement is determined to be invalid or
unenforceable, then the remaining terms, covenants, conditions, and provisions hereof shall
continue to be enforceable to the fullest extent provided by law.
Captions
Captions used in this Agreement are provided for convenience of reference only and shall not be
used to construe meaning or intent.
Waivers and Remedies
A waiver of any covenant, term, or condition of this Agreement shall be valid only if in writing,
duly executed by the party to be bound thereby. No waiver of any covenant, term, or condition of
this Agreement shall be construed to be a waiver of any other covenant, term, or condition, nor
shall it be construed to constitute a waiver of any subsequent or continuing breach of the same
covenant, term, or condition. All remedies afforded in this Agreement shall be taken and construed
as cumulative, that is, in addition to every other remedy provided in this Agreement or by law in
equity.
Entireties
This Agreement, which includes Attachments A through F and Harnett’s response to the
solicitation hereto, constitutes the entire agreement between the parties with respect to the subject
matter hereof. There are no promises, terms, conditions, or obligations other than those contained
in this Agreement, and this Agreement supersedes all previous communications, representations,
or agreements, either verbal or written, that may have been made in connection with the subject
matter hereof. No modification or amendment of this Agreement shall be binding unless the same
is in writing and signed by the respective parties hereto.
Binding Effect
This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective heirs, personal representatives, successors, and assigns.
Survival
Anything contained herein to the contrary notwithstanding, the rights, obligations, representations,
warranties, covenants, terms, and provisions shall remain in effect and shall survive the
termination, expiration, or cancellation of this Agreement, whether by expiration of time, operation
of law, or otherwise.
HCBOC 043024 ws Pg. 113
Attachment C – 4134-2024-003 County of Harnett
17
ATTACHMENT C
Institute for Intergovernmental Research (IIR)
Breach of Personally Identifiable Information Procedures
(September 2018)
These procedures apply to any actual, imminent, or attempted but unsuccessful breach of
personally identifiable information (PII) created, collected, used, processed, stored, maintained,
disseminated, or disclosed by the Institute for Intergovernmental Research (IIR) by IIR
employees and those performing efforts on behalf of IIR.
Definitions
• Personally identifiable information encompasses “personal information,” as may be
defined by state law, as well as any other information that can be used to distinguish or trace
an individual’s identity, either alone or when combined with other information that is linked
or linkable to a specific individual.1
• Breach means the loss of control over, the unauthorized disclosure or acquisition of, or any
similar occurrence affecting IIR PII where:
(1) An unauthorized user accesses or potentially accesses PII; or
(2) An authorized user accesses or potentially accesses PII for an other-
than-authorized purpose.2
“Breach” includes attempted but unsuccessful attempts, events such as the loss or
theft of physical documents containing PII, the loss or theft of portable electronic
devices storing PII, the inadvertent disclosure of PII on a public website, or oral
disclosure of PII to a person not authorized to receive that information.3 A reported
or known incident may, upon investigation, later be determined to have involved a
breach of PII.
• Incident is an occurrence that (1) actually or imminently jeopardizes, without lawful
authority, the integrity, confidentiality, or availability of information or an information
system; or (2) constitutes a violation or imminent threat of violation of law, security policies,
security procedures, or acceptable use policies.4
1 See 2 Code of Federal Regulations (CFR) § 200.79. PII, for breach purposes, may include information about an individual that is available in
public sources. The term “PII” is necessarily broad. To determine whether breached information is PII, IIR must per form on a case-by-case
basis an assessment of the specific risk that an individual can be identified using the information with other information th at is linked or linkable
to the individual and applicable federal and state law. PII, for breach purposes, might not include information that is encrypted, secured,
anonymized, or modified by any other method or technology that removes elements that personally identify an individual or that otherwise
renders the information unusable. See, for example, Office of Management and Budget (OMB) M-17-12 at
https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2017/m-17-12_0.pdf.
2 OMB M-17-12.
3 Good-faith access of personal information by an employee or agent of IIR may not constitute a breach, provided that the information is not
used for a purpose unrelated to the business or subject to further unauthorized use. State statutory definitions of “breach” must also be reviewed
in states where IIR employees or those performing efforts on behalf of IIR deal with PII (e.g., Section 501.171, Florida Statutes, and Tennessee
Code § 47-18-2107).
4 OMB M-17-12.
HCBOC 043024 ws Pg. 114
Attachment C – 4134-2024-003 County of Harnett
18
IIR Breach Standards
IIR shall take reasonable measures to protect and secure data in electronic or any other
form containing PII and shall promptly respond to any suspected or actual breach of PII.
In handling PII, IIR is responsible for providing information security protections against the
harm resulting from the unauthorized access, use, disclosure, disruption, modification, or
direction of:
(1) Information collected or maintained by IIR or on behalf of entities for which IIR
is performing services or efforts.
(2) Information systems used or operated by IIR on behalf of entities for which IIR is
performing services or efforts.
Any third party acting on behalf of IIR who handles, maintains, or accesses systems for
IIR that contain PII shall follow these IIR standards and procedures.
Any reported suspected or actual breach of PII involving IIR operations or the operations
of those acting on behalf of IIR must be promptly addressed. IIR will conform with all
required breach notifications or other obligations related to IIR breaches of PII, as defined by
applicable federal and state laws.5
All IIR employees and any other individuals handling, maintaining, or accessing PII on
behalf of IIR at any location shall immediately report a suspected or confirmed breach in
any form to the IIR Chief Information Officer (CIO). Do not wait for confirmation that a
breach has in fact occurred before reporting a suspected breach to the CIO. Undue delay may
undermine IIR’s ability to apply preventative and remedial measures to protect the PII or reduce
the risk of harm to potentially affected individuals.
Any misplaced, lost, or potentially stolen device containing PII should be reported to the
CIO immediately, even if there is a belief that the device may later be located.6 If the CIO
is unavailable, notify an IIR manager. That manager must then promptly ensure that appropriate
IIR IT security personnel are immediately notified.
The CIO will notify the IIR Chief Executive Officer (CEO) of the actual or suspected breach
and take appropriate steps to respond to any actual or suspected breach, including ensuring that
required notifications are timely made.7 The CIO may enlist the assistance of others within IIR
to help implement a prompt and effective response to a breach and to ensure that applicable
federal and state law requirements are met. The response of IIR shall
5 Section 501.171, Florida Statutes, applies to IIR’s Florida activities, since IIR is a Florida corporation. Tennessee Code § 47-18-2107 applies
to IIR’s Tennessee-sited activities. Statutes of other states in which IIR employees or agents handle PII may also apply on a case-by-case basis.
6 Such devices include, but are not limited to, laptops, tablets, and cell phones.
7 Notices may be required by federal or state law, grant special conditions, or government rules or regulations.
HCBOC 043024 ws Pg. 115
Attachment C – 4134-2024-003 County of Harnett
19
take into account the nature of the breach, the context in which the PII has been breached, and
the actual or probable risk of harm to individuals potentially affected by a breach.8
Failure by IIR employees to conform with these requirements may result in discipline. Failure
by entities under contract with IIR to conform with applicable requirements may result in
termination of their contractual status.
Compliance With Federal Grant Breach Notification Requirements
When IIR, as a grant recipient, uses or operates a federal information system9 or creates, collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of PII within the scope
of a federal award, IIR shall ensure that its procedures to respond to a breach are followed and
that IIR conforms with any terms and conditions imposed by its client(s) in the event of a breach.
As required by federal grant conditions, IIR must report an actual or imminent breach of PII to
an OJP (award) Program Manager no later than 24 hours after an occurrence of an actual breach
or the detection of an imminent breach.
Compliance With State Notice Requirements
IIR and entities acting on behalf of IIR shall ensure that they comply with all notification
obligations required by state law applicable to the site in which IIR activities involving PII are
occurring.
After-Action Report
The IIR CIO shall conduct an internal analysis of any attempted or actual breach of PII collected
or maintained by IIR to determine whether additional security standards or other procedures are
needed and whether all required actions, notifications, and responses have occurred in a timely
fashion. The CIO should forward a formal written after-action report to the IIR CEO, including
any suggested revisions to current procedures or needed additional security standards.
8 For example, a generic list of law enforcement personnel and their associated office phone numbers may not be of concern. However, a list of
law enforcement personnel engaged in undercover investigations, a list revealing family members or residential addresses, and PII revealing
personal medical information are of concern.
9 See OMB Circular A-130.
4134-2024-003 Harnett Subaward Agree Attach A-B-C mar24
HCBOC 043024 ws Pg. 116
Entity Name on Subaward
Entity FEIN Number (must be 9 digits)
SAM.gov Unique Entity ID (UEI)
Amount of Subaward
Start Date of Subaward
End Date of Subaward
NO
NO
Enter total compensation*
earned in the preceding
fiscal year per the
instructions below:
*Total Compensation shall be calculated based on the sum of (1) through (6) below:
(1) Salary and bonus.
(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting
purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004)
(FAS 123R), Shared Based Payments.
(3) Earnings for services under nonequity incentive plans. This does not include group life, health, hospitalization, or medical
reimbursement plans that do not discriminate in favor of executives and are available generally to all salaried employees.
(4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.
(5) Above-market earnings on deferred compensation, which is not tax-qualified.
(6) Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life
insurance paid on behalf of the employee, perquisites, or property) for the executive exceeds $10,000.
QUESTION 1:
During your preceding fiscal year, did your company (under this DUNS/SAM UEI #) receive:
(a) 80 percent or more of your annual gross revenues in federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; AND
(b) $25,000,000 or more of your annual gross revenue from federal awards?
-----------
If both (a) AND (b) are yes, enter "YES"; if not, enter "NO" in the space to the right.
QUESTION 2:
Does the public have access to information about the compensation of the top five highest-paid executives
of your company through periodic reports filed under EITHER Section 13(a) or 15(d) of the Securities
Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) OR Section 6104 of the Internal Revenue Code of 1986
[26 USC § 6104].
------------
Enter either "YES" or "NO" in the space to the right.
If you answered "YES" to question 1 AND you answered "NO" to question 2 above, then enter the data in Section 3 below. If you
have any other combination of answers to questions 1 and 2, then you do not need to complete Section 3.
SECTION 3—Compensation of Highly Compensated Officers
Enter the names of the top five highly compensated officers in descending order:
SECTION 2—Applicability for Sub Reporting of Compensation Information
Institute for Intergovernmental Research
Subaward FFATA Reporting Data Sheet—Attachment D
SECTION 1—General Questions
County of Harnett
566000306
JBDCD9V41BX7
$98,000.00
3/1/2024
7/31/2025
Rev 9/2023HCBOC 043024 ws Pg. 117
Page 1 of 20
Attachment E – Award Additional/Special
Conditions to Cooperative Agreement
15PBJA-21-GK-01074-MUMU Supplement 02
Award Conditions
1
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment
under OJP awards
Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal
Justice Practices To Enhance Public Trust and Public Safety,” OJP has prohibited the use of
federal funds under this award for purchases or transfers of specified equipment by law
enforcement agencies. In addition, OJP requires the recipient, and any subrecipient
(“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under
this award to acquire or transfer any property identified on the “controlled equipment” list. The
details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment
under OJP awards), and are incorporated by reference here.
2
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part
54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in
certain "education programs."
3
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all
applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant, a gross waste of
federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger
to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native
language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
HCBOC 043024 ws Pg. 118
Page 2 of 20
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award,
the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
4
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R.
Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200
Uniform Requirements") apply to this FY 2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY
2022 award supplements funds previously awarded by OJP under the same award number
(e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements
apply with respect to all funds under that award number (regardless of the award date, and
regardless of whether derived from the initial award or a supplemental award) that are
obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to
OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any
subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the
date of submission of the final expenditure report (SF 425), unless a different retention period
applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must
provide access, include performance measurement information, in addition to the financial
records, supporting documents, statistical records, and other pertinent records indicated at 2
C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared
or distributed by OJP that may appear to conflict with, or differ in some way from, the
provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for
clarification.
5
Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval
and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences (as that term is defined by DOJ), including the provision of food and/or
beverages at such conferences, and costs of attendance at such conferences.
HCBOC 043024 ws Pg. 119
Page 3 of 20
Information on the pertinent DOJ definition of conferences and the rules applicable to this
award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward
Requirements" in the "DOJ Grants Financial Guide").
6
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness
of work under this award. The data must be provided to OJP in the manner (including within the
timeframes) specified by OJP in the program solicitation or other applicable written guidance.
Data collection supports compliance with the Government Performance and Results Act (GPRA)
and the GPRA Modernization Act of 2010, and other applicable laws.
7
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted
on the OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be
posted during the period of performance. The recipient agrees to comply with the DOJ Grants
Financial Guide.
8
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent
restrictions, including from various "general provisions" in the Consolidated Appropriations Act,
2022, are set out at https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm,
and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a
subrecipient) would or might fall within the scope of an appropriations-law restriction, the
recipient is to contact OJP for guidance, and may not proceed without the express prior written
approval of OJP.
9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part
38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including
any applicable requirements regarding written notice to program beneficiaries and prospective
program beneficiaries.
HCBOC 043024 ws Pg. 120
Page 4 of 20
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or
refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and
requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain
to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently
accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial
Administration, Chapter 1, Part 38, under e-CFR "current" data.
10
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if (as
determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly
address outstanding issues from audits required by the Part 200 Uniform Requirements (or by
the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
11
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any
assurances or certifications submitted by or on behalf of the recipient that relate to conduct
during the period of performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may
determine that it will not enforce, or enforce only in part, one or more requirements otherwise
applicable to the award. Any such exceptions regarding enforcement, including any such
exceptions made during the period of performance, are (or will be during the period of
performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal
Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into
the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official
accepts all material requirements of the award, and specifically adopts, as if personally
executed by the authorized recipient official, all assurances or certifications submitted by or on
behalf of the recipient that relate to conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full
HCBOC 043024 ws Pg. 121
Page 5 of 20
below, a condition incorporated by reference below, or an assurance or certification related to
conduct during the award period -- may result in OJP taking appropriate action with respect to
the recipient and the award. Among other things, the OJP may withhold award funds, disallow
costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action
as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this
award (or concealment or omission of a material fact) may be the subject of criminal
prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and
also may lead to imposition of civil penalties and administrative remedies for false claims or
otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by
its terms, that provision shall first be applied with a limited construction so as to give it the
maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid
or -unenforceable, such provision shall be deemed severable from this award.
12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part
42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart
E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.
13
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to
use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the
"de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election,
and must comply with all associated requirements in the Part 200 Uniform Requirements. The
"de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the
Part 200 Uniform Requirements.
14
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or
will be funded (in whole or in part) with award funds, the recipient (or any subrecipient)
properly verifies the employment eligibility of the individual who is being hired, consistent with
the provisions of 8 U.S.C. 1324a(a)(1).
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B. Notify all persons associated with the recipient (or any subrecipient) who are or will be
involved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in
the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form I-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with
this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award
funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this
award" specifically includes (without limitation) any and all recipient (or any subrecipient)
officials or other staff who are or will be involved in the hiring process with respect to a position
that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of
employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use,
E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the
recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including
in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
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employment eligibility for each hiring for a position in the United States that is or will be funded
(in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law, including any
applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit
the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify
employer agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before
award acceptance.
15
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any
tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees, available at
https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
16
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award
(as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding
announcement (solicitation), or an associated federal statute -- that a purpose of some or all of
the activities to be carried out under the award (whether by the recipient, or a subrecipient at
any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before
certain individuals may interact with participating minors. This requirement applies regardless
of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of
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suitability required, in advance, for certain individuals who may interact with participating
minors), and are incorporated by reference here.
17
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the
DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this
award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list.
18
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have
successfully completed an "OJP financial management and grant administration training" by
120 days after the date of the recipient's acceptance of the award. Successful completion of
such a training on or after October 15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award
changes during the period of performance, the new Grant Award Administrator or Financial
Manager must have successfully completed an "OJP financial management and grant
administration training" by 120 calendar days after the date the Entity Administrator enters
updated Grant Award Administrator or Financial Manager information in JustGrants. Successful
completion of such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant
administration training" for purposes of this condition is available at
https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a session on
grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the
recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP
to impose additional appropriate conditions on this award.
19
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a
procurement contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or statement that
prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance
with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a
federal department or agency authorized to receive such information.
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The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified
information), Form 4414 (which relates to sensitive compartmented information), or any other
form issued by a federal department or agency governing the nondisclosure of classified
information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently
restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of)
such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"),
procurement contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently prohibit
or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor
entity that receives funds under this award is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide
prompt written notification to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by that agency.
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20
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S.
Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled
"Crime Control and Law Enforcement." The reclassification encompassed a number of statutory
provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including
many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory
provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a
reference to that statutory provision as reclassified to Title 34. This rule of construction
specifically includes references set out in award conditions, references set out in material
incorporated by reference through award conditions, and references set out in other award
requirements.
21
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to
respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) --
(1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of
"Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded
program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-
130). The recipient's breach procedures must include a requirement to report actual or
imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence
of an actual breach, or the detection of an imminent breach.
22
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making
agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ,
currently or at any time during the course of the period of performance under this award, the
recipient must disclose that fact and certain related information to OJP by email at
OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any
status under which a federal awarding agency provides additional oversight due to the
recipient's past performance, or other programmatic or financial concerns with the recipient.
The recipient's disclosure must include the following: 1. The federal awarding agency that
currently designates the recipient high risk, 2. The date the recipient was designated high risk,
3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding
agency.
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23
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients
("subgrantees") to adopt and enforce policies banning employees from text messaging while
driving any vehicle during the course of performing work funded by this award, and to establish
workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
24
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements for authorization of any subaward. This condition applies to agreements that --
for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and
therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web
site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All
subawards ("subgrants") must have specific federal authorization), and are incorporated by
reference here.
25
Specific post-award approval required to use a noncompetitive approach in any procurement
contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Threshold (currently,
$250,000). This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a procurement "contract" (and therefore does not
consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a
procurement contract under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific
post-award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed $250,000)), and are incorporated by reference here.
26
Requirements pertaining to prohibited conduct related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)
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The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct
related to the trafficking of persons, whether on the part of recipients, subrecipients
("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the
recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in
persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-
Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to
trafficking in persons (including reporting requirements and OJP authority to terminate award)),
and are incorporated by reference here.
27
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives
any other award of federal funds during the period of performance for this award, the recipient
promptly must determine whether funds from any of those other federal awards have been,
are being, or are to be used (in whole or in part) for one or more of the identical cost items for
which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so
requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-
scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.
28
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ
Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent,
subrecipient, contractor, subcontractor, or other person has, in connection with funds under
this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal
or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award
should be reported to the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail
directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division,
ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-
9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
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29
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award
Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable
requirements regarding registration with SAM, as well as maintaining the currency of
information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-
tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that
do not acquire and provide (to the recipient) the unique entity identifier required for SAM
registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are
posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition:
System for Award Management (SAM) and Universal Identifier Requirements), and are
incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural
person (i.e., unrelated to any business or non-profit organization that he or she may own or
operate in his or her name).
30
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the
recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support
or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at
any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal
statute specifically authorizes certain activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the
recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official or employee of
any of them) with respect to the awarding of a federal grant or cooperative agreement,
subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including
an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to
contact OJP for guidance, and may not proceed without the express prior written approval of
OJP.
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31
The recipient understands that, in accepting this award, the Authorized Representative declares
and certifies, among other things, that he or she possesses the requisite legal authority to
accept the award on behalf of the recipient entity and, in so doing, accepts (or adopts) all
material requirements that relate to conduct throughout the period of performance under this
award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first
ensuring that the individual has the requisite legal authority.
32
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized
Representative contact information in JustGrants, including telephone number and e-mail
address. If any information is incorrect or has changed, the award recipient’s Entity
Administrator must make changes to contact information through DIAMD. Instructions on how
to update contact information in JustGrants can be found at
https://justicegrants.usdoj.gov/training/training-entity-management.
33
The recipient agrees that no funds under this grant award (including via subcontract or
subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes
unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS.
34
The recipient agrees to cooperate with any assessments, national evaluation efforts, or
information or data collection requests, including, but not limited to, the provision of any
information required for the assessment or evaluation of any activities within this project.
35
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per
day. A detailed justification must be submitted to and approved by the OJP program office prior
to obligation or expenditure of such funds.
36
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R.
Part 46 and all OJP policies and procedures regarding the protection of human research
subjects, including obtainment of Institutional Review Board approval, if appropriate, and
subject informed consent.
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37
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality
requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and
revelation of data or information. The recipient further agrees, as a condition of award
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22
and, in particular, 28 C.F.R. 22.23.
38
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards
("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total
compensation of the five most highly compensated executives of the recipient and first-tier
subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations,
which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA),
are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition:
Reporting Subawards and Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than
$30,000, or (2) an award made to an individual who received the award as a natural person (i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his
or her name).
39
Recipient understands and agrees not to engage in activities constituting organizational
conflicts of interest, such as bidding on specifications it guided as part of the provision of
training and technical assistance under this award. Actions that may give rise to organizational
conflicts of interest under awards are described in the Procurement Standards in 2 C.F.R. Part
200 (the Part 200 Uniform Requirements) and the DOJ Grants Financial Guide. Prior approval
from the grant manager is required for any work with an organization or entity that would
receive training or technical assistance under this award.
40
Any Web site that is funded in whole or in part under this award must include the following
statement on the home page, on all major entry pages (i.e., pages (exclusive of documents)
whose primary purpose is to navigate the user to interior content), and on any pages from
which a visitor may access or use a Web-based service, including any pages that provide results
or outputs from the service: "This Web site is funded in whole or in part through a grant from
the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither
the U.S. Department of Justice nor any of its components operate, control, are responsible for,
or necessarily endorse, this Web site (including, without limitation, its content, technical
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infrastructure, and policies, and any services or tools provided)." The full text of the foregoing
statement must be clearly visible on the home page. On other pages, the statement may be
included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full
text of the statement.
41
The recipient agrees to submit to BJA for review and approval any product (e.g., curricula,
training materials, publications, reports, videos, or any other written, web-based, or audio-
visual, or other materials) that will be developed and published under this award at least thirty
(30) working days prior to the targeted dissemination date. The current edition of the DOJ
Grants Financial Guide provides guidance on allowable printing and publication activities. Any
products developed under this award, (with the exception of press releases, web sites, and
mobile applications), shall contain the following statements: “This project was supported by
Grant No. <Award_Number> awarded by the Bureau of Justice Assistance, Office of Justice
Programs, U.S. Department of Justice. Points of view or opinions in this document are those of
the author and do not necessarily represent the official position or policies of the U.S.
Department of Justice." (Note: A separate disclaimer has been developed and is required for
web sites and mobile applications. No disclaimer is required for press releases.)
42
Within 45 calendar days after the end of any conference, meeting, retreat, seminar, symposium,
training activity, or similar event funded under this award, and the total cost of which exceeds
$20,000 in award funds, the recipient must provide the program manager with the following
information and itemized costs:
1) name of event;
2) event dates;
3) location of event;
4) number of federal attendees;
5) number of non-federal attendees;
6) costs of event space, including rooms for break-out sessions;
7) costs of audio visual services;
8) other equipment costs (e.g., computer fees, telephone fees);
9) costs of printing and distribution;
10) costs of meals provided during the event;
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11) costs of refreshments provided during the event;
12) costs of event planner;
13) costs of event facilitators; and
14) any other costs associated with the event.
The recipient must also itemize and report any of the following attendee (including participants,
presenters, speakers) costs that are paid or reimbursed with cooperative agreement funds:
1) meals and incidental expenses (M&IE portion of per diem);
2) lodging;
3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV));
and,
4) local transportation (e.g., rental car, POV) at event location.
Note that if any item is paid for with registration fees, or any other non-award funding, then
that portion of the expense does not need to be reported.
Further instructions regarding the submission of this data, and how to determine costs, are
available in the DOJ Financial Guide Conference Cost Chapter.
43
Applicants must ensure that Limited English Proficiency persons have meaningful access to the
services under this program(s). National origin discrimination includes discrimination on the
basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets
Act, recipients are required to take reasonable steps to ensure that LEP persons have
meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Department
of Justice has issued guidance for grantees to help them comply with Title VI requirements. The
guidance document can be accessed on the Internet at www.lep.gov.
44
Statement of Federal Involvement
Due to the substantial Federal involvement contemplated in completion of this project, the BJA
has elected to enter into a cooperative agreement rather than a grant. This decision is based on
OJP and BJA's ongoing responsibility to assist and coordinate projects that relate to the funded
activities. OJP and BJA will provide input and re-direction to the project, as needed, in
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consultation with the recipient, and will actively monitor the project by methods including, but
not limited to, ongoing contact with the recipient. In meeting programmatic responsibilities,
OJP, BJA, and the recipient will be guided by the following principles: responsibility for the day-
to-day operations of this project rests with the recipient in implementation of the recipient's
approved proposal, the recipient's approved budget, and the terms and conditions specified in
this award. Responsibility for general oversight and redirection of the project, if necessary, rests
with BJA. In addition to its programmatic reporting requirements, the recipient agrees to
provide necessary information as requested by OJP and BJA. Information requests may include,
but are not limited to, specific submissions related to: performance, including measurement of
project outputs/outcomes; meeting performance specifications; developmental decision points;
changes in project scope or personnel; budget modifications; and/or coordination of related
projects.
45
The recipient agrees to track and report to BJA on its training and technical assistance activities
and deliverables progress using the guidance and format provided by BJA.
46
Required attendance at BJA-sponsored events
The recipient (and its subrecipients at any tier) must participate in BJA-sponsored training
events, technical assistance events, or conferences held by BJA or its designees, upon BJA's
request.
47
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary
plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the
maximum annual salary payable to a member of the federal government's Senior Executive
Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An
award recipient may compensate an employee at a higher rate, provided the amount in excess
of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an
individual basis at the discretion of the OJP official indicated in the program announcement
under which this award is made.
48
Recipient integrity and performance matters: Requirement to report information on certain
civil, criminal, and administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of
information on civil, criminal, and administrative proceedings connected with (or connected to
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the performance of) either this OJP award or any other grant, cooperative agreement, or
procurement contract from the federal government. Under certain circumstances, recipients of
OJP awards are required to report information about such proceedings, through the federal
System for Award Management (known as "SAM"), to the designated federal integrity and
performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of
information on certain civil, criminal, and administrative proceedings to the federal designated
integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web
site at https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and
Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
49
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's
guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager
for this award and the Office of Chief Financial Officer (OCFO)) requests related to such
monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to
provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees
to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to
cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ
awards, including, but not limited to: withholdings and/or other restrictions on the recipient's
access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a
DOJ High Risk grantee; or termination of an award(s).
50
The recipient agrees to budget funds for two staff representatives to attend one three-day
national meeting in Washington, D.C. each year for the life of the grant. (If a national meeting is
not planned, funds must be used to attend a BJA approved training.) In addition, the recipient
agrees to participate in BJA training events, technical assistance events, or conferences held by
BJA or its designees, upon request.
51
Withholding - Certification with respect to Federal taxes - award exceeding $5 million (updated
Aug. 2017)
The recipient may not obligate, expend, or draw down any funds under this award until it has
submitted to the program manager, in a format acceptable to OJP, a formal written certification
directed to OJP and executed by an official with authority to sign on behalf of the recipient, that
the recipient (unless an exemption applies by operation of law, as described below)-- (1) has
filed all Federal tax returns required for the three tax years immediately preceding the tax year
HCBOC 043024 ws Pg. 136
Page 20 of 20
in which the certification is made; (2) has not been convicted of a criminal offense under the
Internal Revenue Code of 1986; and (3) has not, more than 90 days prior to this certification,
been notified of any unpaid federal tax assessment for which the liability remains unsatisfied,
unless the assessment is the subject of an installment agreement or offer in compromise that
has been approved by the Internal Revenue Service and is not in default, or the assessment is
the subject of a non-frivolous administrative or judicial proceeding; and until an Award
Condition Modification (ACM) has been issued to remove this condition.
No more data to load
HCBOC 043024 ws Pg. 137
Bureau of Justice Assistance (BJA)
Comprehensive Opioid, Stimulant, and Substance Use Program (COSSUP)
Reaching Rural Implementation Funding
Application
Introduction
The United States is experiencing a crisis of drug
overdose deaths. While no corner of the country has
gone untouched by the overdose crisis, it has hit rural
America particularly hard. In July 2022, the Centers
for Disease Control and Prevention (CDC) noted that
drug overdose death rates continue to rise in rural and
urban areas. In eight states—California, Connecticut,
Maryland, New York, North Carolina, North Dakota,
Vermont, and Virginia—the rate of drug overdose
deaths in rural counties was higher than in urban
counties.
The U.S. Department of Justice (DOJ), Office of Justice
Programs (OJP), Bureau of Justice Assistance (BJA),
the Centers for Disease Control and Prevention (CDC),
and the State Justice Institute (SJI) are co-sponsoring
this initiative.1 The Institute for Intergovernmental
Research (IIR) is releasing this solicitation on their
behalf.
1 The Reaching Rural initiative and associated funding are
continuations of the work done under the Rural Responses
to the Opioid Epidemic (RROE) initiative.
Initiative Overview and Application
BJA, CDC, and SJI support this initiative as part of an
ongoing interagency partnership to strengthen public
safety and public health collaboration under BJA’s
Comprehensive Opioid, Stimulant, and Substance
Use Program (COSSUP). COSSUP provides funding
and training and technical assistance (TTA) to state,
local, tribal, and territorial partners to support a
comprehensive response to illicit substance use and
misuse; reduce overdose deaths; promote public
safety; and support access to prevention, harm
reduction, treatment, and recovery services in the
community and justice system.
About the Opportunity
The Reaching Rural Implementation grant is designed
for rural communities participating in the Reaching
Rural planning fellowship. Only those individuals or
jurisdictions who will complete the Reaching Rural
Fellowship in December 2023 are eligible to apply
for this opportunity. The implementation funds
provided through this opportunity are intended to
provide up to $100,000 over a 15-month grant award
period to either launch a project planned during
the Reaching Rural fellowship, implement a new
Attachment F
HCBOC 043024 ws Pg. 138
2 / Reaching Rural Implementation Funding Application
initiative, or enhance an existing initiative, that aligns
with the allowable funding categories outlined in
this solicitation. Communities seeking longer-term
federal funding are encouraged to apply for the
Comprehensive Opioid, Stimulant, and Substance Use
Program (COSSUP) grant during their first year of the
implementation grant.
Eligibility to Apply
The applicant agency may be a county, city, or
tribal entity. All proposed activities supported
under this solicitation are designed for rural
communities. To determine if your community is
defined as “rural,” please use the Rural Health
Grants Eligibility Analyzer, a tool maintained by
the Health Resources and Services Administration
(HRSA). If you believe your community is rural but
not identified as such by the HRSA tool, please
provide documentation that your community has
been designated rural by an alternative state or
federal agency.
Implementation grants are designed to provide up
to $100,000 over a 15-month grant award period
to applicants that will complete the Reaching
Rural Fellowship in December 2023 who:
Apply with a team that demonstrates a cross-sector
partnership that, at a minimum, includes at least
one justice or public safety practitioner, at least
one public health representative, and at least one
behavioral health practitioner; and
Have an identified Project Coordinator. The Project
Coordinator will serve as the primary point of
contact for the initiative and will a) provide monthly
progress and performance data to federal funders
and IIR; b) document challenges in implementation
and successful strategies developed; and c) submit
semiannual progress reports to federal funders and
IIR and ensure timely submission of all reporting
elements; and
Propose a project that aligns with the allowable
uses associated with this funding opportunity; and
Demonstrate the ability to launch their initiative
within three months of being awarded funds.
Implementation grants are designed for rural
communities that have not previously received
and/or are not currently receiving federal
funding from the Bureau of Justice Assistance
through the Comprehensive Opioid, Stimulant,
or Substance Use Program (COSSUP) (or earlier
iterations, including the Comprehensive Opioid,
Stimulant, or Substance Abuse Program or
the Comprehensive Opioid Abuse Program) as
either a grantee or a subgrantee. Participating
in the Reaching Rural planning initiative does not
guarantee that a community will be awarded an
implementation grant.
Benefits of Receiving an
Implementation Grant
Participation in the implementation grant
includes:
Funding to launch a project developed during
the Reaching Rural planning initiative or to
implement or enhance an initiative that aligns with
the allowable funding categories outlined in this
solicitation.
Coaching and support during implementation.
Access to a diverse network of peers, innovative
rural communities, and technical assistance (TA)
providers.
Time Commitment Associated with the
Implementation Grant
Each grantee will need to identify a Project
Coordinator. Coordinators will participate in
quarterly all-site calls with all implementation
HCBOC 043024 ws Pg. 139
3 / Reaching Rural Implementation Funding Application
grantees. These calls will be mandatory and will be
scheduled for two hours.
All project partners, including the coordinators and
their partners, will participate in an all-site call at 7
months and 15 months to report on their project’s
progress. This call will be scheduled for a half day.
Allowable Funding Activities
Grant funds may be used to develop or implement
any combination of the allowable activities described
below. Proposed projects must be cross-sector and
collaborative in nature, engage a justice-involved
population, and focus on prevention, recovery,
treatment, and/or harm reduction. Applicants are
strongly encouraged to propose projects that can be
sustained and/or projects that can be integrated into
existing efforts within your community and/
or region. The target population for all activities is
justice-involved individuals with substance use or
co-occurring disorders. The budget cannot exceed
$100,000 for a 15-month grant award period. Funds
may be used to pay for personnel, benefits, supplies,
and training, to lease a vehicle and/or to rent office
space. Unallowable funding activities include: prizes,
rewards, entertainment, trinkets, or any other monetary
incentives; client stipends; gift cards; the purchase of
vehicles, buildings, drones, or food and beverages;
and construction.
1. Programs or Strategies that Connect Justice-
Involved Individuals to Care
Funds may be used to provide connections to care for
people in the justice system who have substance use
disorders or co-occurring substance use and mental
health conditions through programs or strategies that:
Support pre-arrest law enforcement diversion
and deflection strategies, prosecutor diversion
programs, pretrial diversion programs, or court-
diversion programs that provide recovery support
and/or access to substance use treatment.
Provide case management, evidence-informed
treatment, medication-assisted treatment, recovery
support, harm reduction, or other services
to incarcerated people with a substance use
disorder, leaving jail, under community corrections
supervision, or in re-entry programs.
2.Programs or Strategies that Support People in
Treatment and Recovery
Funds may be used to support and promote programs
or strategies that:
Embed or co-locate peer recovery support
specialists, recovery support court navigators, or
social workers, in justice or public safety settings
to increase access to recovery support services to
individuals and their families.
Provide access to housing for justice-involved
people with a substance use disorder or co-
occurring disorder, including supportive housing,
recovery housing, or recovery housing programs.
Provide transportation to treatment or recovery
services for justice-involved persons with substance
use disorders and/or co-occurring disorders.
Provide employment training or educational
services for justice-involved persons with substance
use disorders and/or co-occurring disorders, such as
job training, job placement, interview coaching,
and community college or vocational school
courses.
Engage non-profits, faith-based communities, and
community coalitions to support justice-involved
people in treatment and recovery and their
families.
3.Programs or Strategies that Prevent
Overdose Deaths
Funds may be used to support efforts to prevent
overdose deaths or other substance use-related harms
through strategies that:
HCBOC 043024 ws Pg. 140
4 / Reaching Rural Implementation Funding Application
Increase the availability of naloxone to justice-
involved persons, including persons released from
jails and prisons or people on pretrial or probation
supervision.
4. Programs or Strategies that Support
Coordination Across Sectors
Applicants may elect to fund a coordinator to
facilitate cross-sector initiatives. This coordinator
may be the same as the project coordinator for
the Reaching Rural planning initiative or a different
person. If a coordinator is funded, they must be
primarily engaged in activities that are cross-
sector in nature versus serving a single agency
or discipline. Appropriate roles for a coordinator
include:
• Helping the local or regional cross-sector
team maintain a systemic focus over time
(e.g., working on projects that benefit multiple
agencies, not a single agency).
• Facilitating communication among cross-sector
agencies.
• Establishing a communications strategy to
provide policymakers, practitioners, and the
public with information about the initiative,
including documenting and promoting local
achievements.
• Guiding the planning and implementation of
local initiatives, including a comprehensive,
cross-agency strategy for achieving the goals
and objectives of the initiative.
• Cultivating and maintaining effective
partnerships with key public health/behavioral
health staff and public safety/criminal justice
staff to achieve the goals and objectives of
the initiative, with strategic attention to cross-
agency data sharing and data integration.
• Coordinating and convening workgroups
and required subgroups of the initiative and
ensuring follow-up to key action items and
proposals.
• Guiding the development, evaluation, and
improvement of business processes, policies
and procedures, and other protocols commonly
associated with information management and
data sharing, integration, and analysis.
• Maintaining partnerships with internal and
external partners such as other city, county,
and state agencies; community organizations;
advocacy groups; and nonprofit organizations,
foundations, and private entities.
Applicants may propose to host a local or regional
training on best practices for addressing the
needs of criminal justice-involved persons with
substance use and any co-occurring substance use
and mental health conditions to law enforcement,
correctional, or judicial personnel or providers
of treatment, recovery, harm reduction, case
management, or other services offered in
connection with any of the strategies described
in the sections above. This may include hosting
a day-long cross-sector training. No more than
$20,000 of the total budget can be used for
training and/or conference support.
The cost of supporting travel for speakers for this
event is an allowable expense. Speaker fees are
capped at $850 per day. The cost of providing
food or beverages at local or regional training is
not an allowable expense under federal guidelines
and cannot be included in the budget.
Additional Mandatory Application
Requirements
Team Letters of Commitment
Each named team member must submit a letter that
demonstrates cross-sector support of this project
and agreement to participate in project activities,
including active engagement in the virtual kickoff
HCBOC 043024 ws Pg. 141
5 / Reaching Rural Implementation Funding Application
event, potential peer exchanges, onsite TA, regular
communication with the project coordinator and
coaches, and assistance with developing the final
comprehensive, cross-sector strategy for achieving
the goals and the objectives of the planning process.
Letters should respond to the following:
How can you, in your role, meaningfully contribute
to the team’s work over the next year and improve
your community’s response to substance use? We
recognize that each sector plays a different role
and that not every role is responsible for direct
service delivery.
Express commitment to the time requirements.
Important: If a team member is not an elected official,
judge, or agency/department director, the individual
must also submit a letter from their agency director
indicating their support for the team member’s
engagement in the project.
Budget and Associated Documentation
The Budget Worksheet and the Budget Narrative are
combined in a single document collectively referred
to as the Budget Worksheet. The Budget Worksheet
is a user-friendly, fillable, Microsoft Excel-based
document designed to calculate totals. The Excel
workbook contains a worksheet for your budget and
proposed activities, which you should use to cover the
full 15 months of your project. Using the Activities tab,
complete the budget and use the budget narrative in
each section to explain the necessity of the expenses.
All applicants should use the Excel version when
completing the proposed budget in an application,
except in cases where the applicant does not have
access to Microsoft Excel or experiences technical
difficulties. If an applicant does not have access to
Microsoft Excel or experiences technical difficulties
with the Excel version, the applicant should use the
508-compliant accessible Adobe Portable Document
Format (PDF) version. The Excel version of the Budget
Detail Worksheet can be accessed at http://s.iir.com/
pK4jeVKS and the PDF version can be accessed at
http://s.iir.com/kVfgsPtc.
The Budget Worksheet should provide the detailed
computation for each budget line item, listing the total
cost of each and showing how it was calculated by the
applicant. For example, costs for personnel should
show the annual salary rate and the percentage of time
devoted to the project for each employee paid with
federal funds. The Budget Detail Worksheet should
present a complete itemization of all proposed costs.
For questions pertaining to budget and examples of
allowable and unallowable costs, see the DOJ Grants
Financial Guide at https://ojp.gov/financialguide/DOJ/
index.htm.
The Budget Summary page will auto-calculate from
the Activities tab and will reflect the amounts in the
activity categories. The Budget Worksheet should be
uploaded via the application survey.
Indirect Cost Rate Agreement (if applicable)
Indirect costs may be charged to an award only if:
a. The recipient has a current (unexpired), federally
approved indirect cost rate; or
b. The recipient is eligible to use, and elects to use,
the de minimis indirect cost rate described in the
Part 200 Uniform Requirements, as set out at 2 CFR
200.414(f).
An applicant with a current (unexpired) federally
approved indirect cost rate must upload a copy of the
indirect cost rate agreement via the application survey.
An applicant that does not have a current federally
approved rate may request one through its cognizant
federal agency, which will review all documentation
and approve a rate for the applicant entity, or, if the
applicant’s accounting system permits, applicants may
propose to allocate costs in the direct cost categories.
Certain OJP recipients have the option of electing
to use the de minimis indirect cost rate. An applicant
HCBOC 043024 ws Pg. 142
6 / Reaching Rural Implementation Funding Application
that is eligible to use the de minimis rate and wishes
to use the de minimis rate should upload written
documentation via the application survey that advises
OJP of both (1) the applicant’s eligibility to use the de
minimis rate and (2) its election to do so. If an eligible
applicant elects the de minimis rate, costs must be
consistently charged as either indirect or direct costs
but may not be double charged or inconsistently
charged as both. The de minimis rate may no longer
be used once an approved federally negotiated
indirect cost rate is in place. (No entity that ever has
had a federally approved negotiated indirect cost
rate is eligible to use the de minimis rate.) For the de
minimis rate requirements (including information on
eligibility to elect to use the rate), see the Part 200
Uniform Requirements, at 2 C.F.R. 200.414(f).
This document should be uploaded via the application
survey.
Applicant Certification (Required)
The applicant agency must provide a statement of
assurance signed by the authorized representative of
the applicant (e.g., county commissioner, tribal leader,
county manager, mayor, etc.) organization stating that:
Federal funds made available through this award
will not be used to supplant state, local, or tribal
funds but will be used to increase the amounts
of such funds that would, in the absence of
federal funds, be made available for the activities
addressed in the application.
There has been appropriate coordination with all
affected agencies.
The project coordinator will agree to work with
BJA and its representatives as well as the selected
BJA COSSUP training and technical assistance
provider(s) and partner agencies.
The grantee agrees to be part of a cross-site
evaluation, which will involve the collection of
deidentified data and being interviewed by an
external evaluator.
This document should be uploaded via the application
survey.
Accounting System and Financial Capability
Questionnaire (Required)
All applicants must download, complete, and submit
this form: https://www.ojp.gov/financialcapability.pdf.
This document should be uploaded via the application
survey.
Post-Award Requirements
Quarterly Collaborative Calls
The recipient of the funds will be required to have the
project coordinator participate in quarterly all-site calls
with all implementation grantees. These calls will be
mandatory and will be scheduled for two hours each.
These calls will be led by IIR and project partners.
All-Sites Calls
All project participants, including the coordinators
and their partners, will participate in an all-site call at
7 months and 15 months to report on their project’s
progress. This call will be scheduled for a half day and
will be led by IIR and project partners.
Monthly and Final Reporting
The recipient of funds under this solicitation will be
required to submit to IIR monthly progress reports,
financial invoices no more than monthly but at least
quarterly, a final progress report, and, if applicable,
an annual audit report in accordance with the
Part 200 Uniform Requirements or specific award
conditions. Recipients will be reimbursed for eligible
expenses upon receipt of invoices and appropriate
documentation. Future awards and fund drawdowns
may be withheld if reports are delinquent.
HCBOC 043024 ws Pg. 143
7 / Reaching Rural Implementation Funding Application
About BJA
The Bureau of Justice Assistance (BJA) provides leadership and services in grant administration and criminal justice policy
development to support local, state, and tribal justice strategies to achieve safer communities. To learn more about BJA, visit
https://bja.ojp.gov and follow us on Facebook (www.facebook.com/DOJBJA) and X/Twitter (@DOJBJA). BJA is part of the
U.S. Department of Justice’s Office of Justice Programs.
This project is supported by Grant No. 15PBJA-21-GK-01074-MUMU awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance
is a component of the Department of Justice’s Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the Office of Sex Offender Sentencing, Monitoring,
Apprehending, Registering, and Tracking (SMART).
Selection Process
We are committed to ensuring a fair and open process
for this initiative. Submitting an application will not
guarantee selection to participate in this initiative. The
review committee will consist of federal sponsor (BJA,
CDC, SJI) representatives, select rural practitioners,
IIR, and the coaches from the Reaching Rural planning
initiative. The project partners will review and score
applications with the final approval of BJA, CDC, and
SJI. All selection decisions are final. BJA, CDC, and
SJI will be consulted on all aspects of the project,
including site selection.
How to Apply
All application components must be submitted via
online application here: http://s.iir.com/e6esbpEm.
The Excel version of the Budget Detail Worksheet can
be accessed at http://s.iir.com/pK4jeVKS and the PDF
version can be accessed at http://s.iir.com/kVfgsPtc.
A PDF copy of the application questions can be
accessed at http://s.iir.com/GzsaA8dA. All required
application components must be submitted
via online application no later than 5:00 p.m. ET on
November 20, 2023. Applicants will receive a notice
of submission upon completion of the online
application.
Final award decisions will be made by the project
partners by December 20, 2023. Questions about your
Visit the Comprehensive Opioid, Stimulant, and Substance Use
Program (COSSUP) Resource Center at www.cossup.org.
application? Please send an email to krowings@iir.com
and we will respond to your inquiry promptly.
Application Timeline
Applications due: November 20, 2023
Notification of selection: December 20, 2023
Project kick-off: Late January 2024
Applicant Checklist
______ Online application
______ Budget
______ Indirect rate agreement (if applicable)
______ Applicant certification
______ Accounting system and financial
capability questionnaire
______ Letters of commitment from each
planning team member (and agency directors as
needed)
______ Job description and timeline for hiring
cross-sector coordinator (if applicable and
requesting funding under Allowable Funding
Activity #4)
HCBOC 043024 ws Pg. 144
\\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\043024 ws\18.1 4.30.24 Agenda Item - OSBM.docx
Page 1 of 1
Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Approval of Subrecipients for OSBM Grant #20285
REQUESTED BY: Administration (Ally Fouts Gaines)
REQUEST:
The County of Harnett is acting as a pass-through entity for the $1,150,000 received
from the NC Office of State Budget and Management (OSBM) via Grant #20285.
Senator Burgin has identified a list of 40 subrecipients, a list of which is provided
behind this page.
The Project Ordinance to budget these funds was approved by the County
Commissioners on April 15, 2024.
Administration requests approval of the list of subrecipients as identified by Senator
Burgin. Administration also requests that the Board authorize the County Manager to
sign funding agreements with the 31 external subrecipients.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 18
HCBOC 043024 ws Pg. 145
Internal
ID#Subrecipient Amount
01 Harnett County Animal Shelter $ 20,000
02 Harnett County Clerk of Courts $ 10,000
03 Harnett County Library $ 30,000
04 Harnett County Parks and Recreation $ 30,000
05 Harnett County Register of Deeds $ 30,000
06 Harnett County Veterans Treatment Court $ 25,000
07 Harnett County Work Force Development $ 18,000
08 Harnett Regional Jetport $ 60,000
09 NC Cooperative Extension $ 50,000
10 Angier Area Food Pantry $ 3,000
11 Angier Chamber of Commerce $ 2,000
12 Angier Museum $ 100,000
13 Averasboro Battlefield Commission $ 100,000
14 Averasboro Town Restoration Association $ 30,000
15 Blessing Box Ministry $ 3,000
16 Boys & Girls Club of Central Carolina $ 50,000
17 C.O.M.B.A.T. VTC $ 10,000
18 City of Dunn $ 50,000
19 Coats Area Chamber of Commerce $ 2,000
20 Dunn Area Chamber of Commerce $ 2,000
21 Dunn Police Athletic & Activities League (PAL) $ 10,000
22 Erwin Area Chamber of Commerce $ 2,000
23 Five N Two Ministries $ 3,000
24 Harnett County Chief's Association $ 100,000
25 Harnett Food Pantry $ 3,000
26 Harnett Sheriff's Office PAL Program $ 25,000
27 His Daily Bread Community Ministries $ 3,000
28 Lillington Area Chamber of Commerce $ 2,000
29 Rockism for Autism $ 25,000
30 Sandhills Antique Farm Equipment Club $ 5,000
31 Sexual Assault Family Emergency (SAFE) of Harnett County $ 75,000
32 Shawton High School Alumni Association $ 7,000
33 Special Olympics North Carolina $ 5,000
34 The Arc of Harnett County $ 5,000
35 Town of Angier $ 50,000
36 Town of Coats $ 50,000
37 Town of Erwin $ 50,000
38 Town of Lillington $ 50,000
39 Veterans Legacy Foundation $ 5,000
40 Western Area Harnett Recreation Association $ 50,000
1,150,000$ TotalINTERNALEXTERNALFYE2024 OSBM GRANT # 20285
HCBOC 043024 ws Pg. 146
Section 1.
Section 2. The following amounts are appropriated for the project and authorized for expenditure:
Current
Ordinance Adjustment
Amended
Ordinance
Grant Allocation ID # 20284 166,000$ -$ 166,000$
Grant Allocation ID # 20285 1,150,000$ -$ 1,150,000$
Grant Allocation ID # 20286 2,700,000$ -$ 2,700,000$
Grant Allocation ID # 20287 1,600,000$ -$ 1,600,000$
Total 5,616,000$ -$ 5,616,000$
Section 3.The following revenues are hereby appropriated for this project:
Current
Ordinance Adjustment
Amended
Ordinance
OSBM Grant Funds 5,616,000$ -$ 5,616,000$
Total 5,616,000$ -$ 5,616,000$
Section 4.
Section 5.
Section 6.
Section 7.
day of , 2024.
William Morris, Chairman
Harnett County Board of Commissioners
ATTEST:
Melissa Capps, Clerk to the Board
COUNTY OF HARNETT
GRANT PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Harnett County,North Carolina, sitting as the governing board
for Harnett County that,pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the
following grant project ordinance is hereby adopted.
This ordinance will establish a budget for directed grant funding received from the North Carolina Office of
State Budget and Management (OSBM).The County of Harnett has received four grants totaling
$5,616,000 from the Regional Economic Development Reserve through Current Operations Appropriations
Act of 2023 (S.L. 2023-134, Sec. 2.2). These funds will be used for various purposes outlined below.
This ordinance will establish a budget for the following activities:
OFFICE OF STATE BUDGET AND MANAGEMENT (OSBM) 2024
Duly adopted this
The Finance Officer is hereby directed to maintain sufficient specific detailed accounting records to satisfy
the requirements of the grantor agency and the grant agreements,including payroll documentation and
effort certifications, in accordance with 2 CFR 200.430 & 2 CFR 200.431 and the County’s Uniform
Guidance Allowable Costs and Cost Principles Policy.
Grant Allocation ID # 20284 will appropriate funds to the Harnett County Sheriff's Office for the purchase
and installation of a body scanner at the County Detention Center.
Grant Allocation ID # 20285 will appropriate funds to 40 local subrecipients,as determined by Senator Jim
Burgin,for projects to improve and expand services to the Harnett County community.The County of
Harnett is acting as a pass-through entity.
Grant Allocation ID # 20286 will appropriate funds to the Harnett County Sheriff's Office for the purchase
and installation of a generator to provide sufficient back-up power to the Sheriff's Office and Detention
Center.
Grant Allocation ID # 20287 will appropriate funding to be used toward the acquisition of the Johnson
Farm in an effort to continue current agriculture and forestry activities and to also provide educational and
recreational opportunities.
Copies of this grant project ordinance shall be furnished to the Clerk to the Board,the Budget Director and
the Finance Officer for direction in carrying out this project.
This grant project ordinance expires on October 3, 2025, or when all the OSBM funds have been expended
by the county, whichever occurs sooner.
HCBOC 043024 ws Pg. 147
Nonprofit Funding Contract
Award Term Begins July 1, 2023 Ends June 30, 2025
This contract is hereby entered into by and between the County of Harnett (the "County") and __________________ (the
"Recipient") (referred to collectively as the “Parties”). The Recipient’s federal tax identification number is ______________.
1. Contract Documents: This Contract consists of the following documents:
a. This Contract
b. The General Terms and Conditions (Attachment A)
c. The Eligibility of Expenditures (Attachment B)
d. The Requirements of Reporting (Attachment C)
e. The Requirements of Procurement (Attachment D)
These documents constitute the entire Contract between the Parties and supersede all prior oral or written statements or
Contracts.
2. Precedence among Contract Documents: In the event of a conflict between or among the terms of the Contract
Documents, the terms in the Contract Document with the highest relative precedence shall prevail. The order of
precedence shall be the order of documents as listed in Paragraph 1, a bove, with the first-listed document having the
highest precedence and the last-listed document having the lowest precedence. If there are multiple Contract
Amendments, the most recent amendment shall have the highest precedence and the oldest amendment s hall have the
lowest precedence.
3. Effective Period: This Contract shall be effective on July 1, 2023 and shall terminate on June 30, 2025.
4. Recipient’s Duties: The Recipient shall perform the following:
a. Funds will be utilized to________________________________________________________________________.
b. Failure to perform Recipient’s Duties may result in the return of the awarded funds to the County, and/or
disqualification from receiving funding in future fiscal years.
c. Provide to County the following documentation:
i. Internal Revenue Service W-9 form (includes address, Tax ID _______ (initial)
ii. Sworn Statement of no overdue tax debts ________(initial)
d. Understands and acknowledges required compliance with all statutory provisions outlined in N.C.G.S. 143C -6-22
Use of State funds by non-State entities, 9 N.C.A.C. Subchapter 3M and the requirements found in S.L. 202 3-134,
Section 2.2 and H.B. 259, Joint Conference Committee Report on the Current Operations Appropriations Act of 2023,
Section F35.
e. Ensure that the funds are used for nonsectarian, nonreligious purposes only as described in Attachment B.
f. Submit monthly reports on financial and performance progress as defined in Attachment C.
g. Recipient shall abide by State procurement requirements as enumerated in Attachment D.
h. Ensure that interest earnings on funds shall be used for the same purposes as which the grant was made.
i. Comply with 9 N.C.A.C. Subchapter 3M.0205
5. County’s Duties: The County shall perform the following:
a. Upon execution of this contract, the County shall pay the Recipient ___________. The total amount paid by the
County to the Recipient under this Contract shall not exceed _______________.
b. Conduct financial and performance monitoring until the contract is complete.
6. Eligibility of Expenditures
The Recipient shall use funds pursuant to the Eligibility of Expenditures requirements described in Attachment B.
7. Funds Management: The Recipient agrees that funds paid through this contract shall be subject to the following:
a. Accounted for in a separate fund and accounting structure within the Recipient’s central accounting and/or grant
management system. This shall include accounting for interest earned on these funds.
b. All accounts payable disbursements, check register disbursements and related tra nsactions shall be managed in a
detailed manner that supports fully transparent accounting of all financial transactions associated with this funding
allocations described in Section 5 above.
HCBOC 043024 ws Pg. 148
c. Expenditures for travel mileage, meals, lodging and other travel expenses incurred in the performance of this
Contract shall be reasonable and supported by documentation. State rates should be used as guidelines.
International travel shall not be eligible under this Contract.
d. Disburse funds in accordance with the following requirements:
i. Implement adequate internal controls over disbursements;
ii. Pre-audit all vouchers presented for payment to determine:
a) Validity and accuracy of payment
b) Payment due date
c) Adequacy of documentation supporting payment
d) Legality of disbursement
iii. Assure adequate control of signature stamps/plates;
iv. Assure adequate control of negotiable instruments; and
v. Implement procedures to insure that account balance is solvent and reconcile the account monthly.
e. If eligible, the Recipient shall:
i. Request from the North Carolina Department of Revenue a refund of all sales and use taxes paid by them in the
performance of this Contract, pursuant to N.C.G.S. 105-164.14; and
ii. Exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in
their quarterly project status reports.
8. Post Grant Award Documentation Requirements:
The Recipient agrees to submit the required quarterly report on or before the 7th day following the end of each quarter.
The first report is due to the Co unty during the quarter in which the funds have been received by the Recipient. The
County shall provide the format and method for reporting. All reports and supporting documents shall include the Recipient
information and shall be submitted as prescribed the County.
Recipient agrees that all program activity results information reported shall be subject to review and authentication as
described in Paragraph 9 and Recipient will provide access to work papers, receipts, invoices and reporting records, if
requested by the County, as the County executes any monitoring or internal audit responsibilities.
9. Contract Administrators:
All notices permitted or required to be given by one Party to the other and all questions about this Contract from one Party
to the other shall be addressed and delivered to the other Party’s Contract Administrator. The name, post office address,
street address, telephone number, fax number, and email address of the Parties’ respective initial Contract Administrators
are set out below. Either Party may change the name, post office address, street address, telephone number, fax number,
or email address of its Contract Administrator by giving timely written notice to the other Party.
Recipient Contract Administrator County Contract Administrator
Name:_______________________________
Email:________________________________
Direct Phone:__________________________
Fiscal year end Month: June
Ally Fouts
Harnett County
PO Box 759
Lillington, NC 27546
Direct Phone: 910-814-6006
Email: afouts@harnett.org
10. Monitoring and Auditing:
The Recipient acknowledges and agrees that, from and after the date of execution of this Agreement and for five (5) years
following its termination, the books, records, documents and facilities of the Recipient are su bject to being audited,
inspected and monitored at any time by the County upon its request (whether in writing or otherwise). The Recipient
further agrees to provide County staff and staff of the Office of State Auditor with access to financial and account ing
records to support internal audit, financial reporting and related requirements.
The Recipient acknowledges and agrees that, regarding the grant funds, it will be subject to the audit and reporting
requirements prescribed in G.S. 159-34, Local Government Finance Act – Annual Independent Audit, rules, and
regulations. Such audit and reporting requirements may vary depending upon the amount and source of grant funding
received by the Recipient and are subject to change.
11. Taxes:
HCBOC 043024 ws Pg. 149
The Recipient shall be considered to be an independent Recipient and as such shall be responsible for all taxes. The
Recipient agrees to provide the County with the Recipient’s correct taxpayer identification number upon the execution of
this Agreement. The Recipient agrees that failure to provide the County with a correct taxpayer identification number
authorizes the County to withhold any amount due and payable under this Agreement.
12. Reversion of Funds:
Funds will not revert until June 30, 2025. Any unexpended funds shall revert to the County upon termination of this
contract.
13. Compliance with Law:
The Recipient shall remain an independent Recipient and as such shall be wholly responsible for the scope of work to be
performed under this Agreement and for the supervision of its em ployees and assistants. The Recipient represents that it
has, or will secure at its own expense, all personnel required in performing the services under this Agreement. Such
employees shall not be employees of or have any individual contractual relationshi p with the County. The Recipient shall
be responsible for compliance with all laws, ordinances, codes, rules, regulations, licensing requirements and other
regulatory matters that are applicable to the conduct of his business and work performance under thi s Agreement,
including those of Federal, State, and local agencies having appropriate jurisdiction.
The Recipient acknowledges and agrees that, in its conduct under this Contract and in connection with any and all
expenditures of grant funds made by it, it shall comply with the cost principles enunciated in the Code of Federa l
Regulations, 2 CFR, Part 200.
14. Situs: This Agreement shall be governed by the laws of North Carolina and any claim for breach or enforcement of this
Agreement shall be filed in State court in Wake County, North Carolina.
15. Termination Without Cause: This Agreement may be terminated by either party upon sixty (60) days written notice to the
other party, or as otherwise provided by law. As soon as reasonably possible following terminatio n of this Agreement, the
amount of any residual unexpended funds shall be transferred to the County.
16. Termination for Cause: If, through any cause, the Recipient shall fail to fulfill its obligations under this contract in a timely
and proper manner, the County shall have the right to terminate this contract by giving written notice to the Recipient and
specifying the effective date thereof. Notwithstanding the foregoing provision, the Recipient shall not be relieved of liability
to the County for damages sustained by the County by virtue of the Recipient’s breach of this agreement, and the County
may withhold any payment due the Recipient for the purpose of setoff until such time as the exact amount of damages due
the County from such breach can be determ ined. The filing of a petition for bankruptcy by the Recipient shall be an act of
default under this contract.
17. Amendments: This Agreement may be amended in writing which documents approval of changes by both the County and
the Recipient.
18. Contract Close-Out Process:
The Recipient agrees to submit to the County a complete performance and expenditure status report (final quarterly
report) within ninety (90) days after the completion of the project or final expenditure date. Unexpended funds, if any,
should be promptly returned to the County at this time.
Recipient will be deemed noncompliant if its final report is not submitted within the 90-day period stated above. Once the
complete final performance and financial status report package has been received a nd evaluated by the County, the
Recipient will receive official notification of Agreement close -out. The letter will inform the Recipient that the County is
officially closing the Agreement and retaining all Agreement files and related material for a period of five (5) years or until
all audit exceptions have been resolved, whichever is longer.
19. Signature Warranty: The undersigned represent and warrant that they are authorized to bind their principals to the terms
of this Contract.
[Signatures to follow on next page]
HCBOC 043024 ws Pg. 150
In Witness Whereof, the Recipient and the County have executed this Agreement in duplicate originals, with one original
being retained by each party.
RECIPIENT
__________________________________________________________________________________________________
Signature Date
____________________________________________________________________ ____________________
Printed Name Title
COUNTY
___________________________________________________________________________________________________
Signature Date
______________________________________________________________ __________________________
Printed Name Title
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act.
________________________________________________________________________________________________
Signature of County Finance Officer Date
HCBOC 043024 ws Pg. 151
ATTACHMENT A
GENERAL TERMS AND CONDITIONS
Relationships of the Parties
Independent Contractor: Recipient is and shall be deemed to be an independent contractor in the performance of this
Contract and as such shall be wholly responsible for the work to be performed and for the supervision of its employees.
Recipient represents that it has, or shall secure at its own expense, all personnel required in performing the services under this
agreement. Such employees shall not be employees of, or have any individual contractual relationship with, the County.
Assignment: No assignment of the Recipient’s obligations or the Recipient's right to receive payment hereunder shall be
permitted.
Beneficiaries: Except as herein specifically provided otherwise, this Contract shall inure to the benefit of and be binding upon
the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms
and conditions of this contract, and all rights of action relating to such enforcement, shall be strictly reserved to the County and
the Recipient. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other th ird
person. It is the express intention of the County and Recipient that any such person or entity, other than the County or the
Recipient, receiving services or benefits under this Contract shall be deemed an incidental beneficiary only.
Indemnity and Insurance
Indemnification: The Recipient agrees to indemnify and hold harmless the County and any of their officers, agents and
employees, from any claims of third parties arising out of any act or omission of the Recipient in connection with the
performance of this Contract to the extent permitted by law.
Default and Termination
Termination Without Cause: The Parties may terminate this Contract without cause by giving thirty (30) days written notice to
the non-terminating party. Any funds not expended at the time of the termination shall be returned to County within thirty (30)
days.
Termination for Cause: If, through any cause, the Recipient shall fail to fulfill its obligations under this Contract in a timely and
proper manner, the County shall have the right to terminate this contract by giving written notice to the Recipient and
specifying the effective date thereof. Notwithstanding the foregoing provision, the Recipient shall not be relieved of liability to
the County for damages sustained by the County by virtue of the Recipient’s breach of this Contract, and the County may
withhold any payment due the Recipient for the purpose of setoff until such time as the exact amount of damages due the
County from such breach can be determined. The filing of a petition for bankruptcy by the Recipient shall be an act of defaul t
under this contract.
Waiver of Default: Waiver by the County of any default or breach in compliance with the terms of this contract by the Recipient
shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of
this contract unless stated to be such in writing, signed by an authorized representative of the County and the Recipient and
attached to the contract.
Availability of Funds: The parties to this Contract agree and understand that the payment of the sums specified in this
Contract is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this
purpose to the County.
Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented
from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection,
earthquake, hurricane, tornado, or other catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties
contained herein shall survive the contract expiration or termination date unless specifically provided otherwise herein, or
unless superseded by applicable Federal or State statutes of limitation.
HCBOC 043024 ws Pg. 152
Compliance with Applicable Laws
Compliance with Laws: The Recipient shall comply with all laws, ordinances, codes, rules, regulations, and licensing
requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having
jurisdiction and/or authority.
Oversight
Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all contracts or
grants entered into b y State agencies or political subdivisions in accordance with General Statute 147-64.7. Additionally, as the
funding authority, the County shall have access to persons and records as a result of all contracts or grants entered into by
State agencies or political subdivisions.
Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of the County.
State basic records retention policy requires all grant records to be retained for a minimum of five (5) years or until all audit
exceptions have been resolved, whichever is longer. Also, if any litigation, claim, negotiation, audit, disallowance action, or
other action involving this Contract has been started before expiration of the five-year retention period described above, the
records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the
regular five-year period described above, whichever is later.
Miscellaneous
Choice of Law: The validity of this contract and any of its terms or provisions, as well as the rights and duties of the parties to
this contract, are governed by the laws of North Carolina. The Recipient, by signing this Contract, agrees and submits, solely for
matters concerning this Contract, to the exclusive jurisdiction of the courts of North Carolina and agrees, solely for such
purpose, that the exclusive venue for any legal proceedings shall be Harnett County, North Carolina. The place of this Contract
and all transactions and agreements relating to it, and their situs and forum, shall be Harnett County, North Carolina, where all
matters, whether sounding in contract or tort, relating to the validity, construction, interpretation, and enforcement shall be
determined.
Amendment: This contract may not be amended orally or by performance. Any amendment must be made in written form and
executed by duly authorized representatives of the County and the Recipient.
Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this contract violates
any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or
is not otherwise unenforceable and all other provisions and requirements of this contract shall remain in full force and effect.
Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning thereof.
Gender and Number: Masculine pronouns shall be read to include feminine pronouns and the singular of any word or phrase
shall be read to include the plural and vice versa.
Time of the Essence: Time is of the essence in the performance of this Contract.
Sales/Use Tax Refunds: If eligible, the Recipient and all subcontractors shall: (a) ask the North Carolina Department of
Revenue for a refund of all sales and use taxes paid by them in the performance of this contract, pursuant to G.S. 105-164.14;
Advertising: The Recipient shall not use the award of this Contract or the County as a part of any news release or commercial
advertising without the express written permission of the County.
HCBOC 043024 ws Pg. 153
ATTACHMENT B
ELIGIBILITY OF EXPENDITURES
The Recipient shall consider the follow ing when evaluating whether or not an expenditure is an eligible use of funds:
1) Statutory Authority: Under North Carolina General Statute 153A–449, local governments are authorized to contract with
other entities “in order to carry out any public purpose that the county is authorized by law to engage in.”
2) Public Purpose: According to Section 2(1) of Article V of the North Carolina Constitution, “[t]he power of taxation[] be
exercised in a just and equitable manner, for public purposes only . . . .” This limitation, which also applies to subrecipients
of public funds, requires that all public funds be expended for the benefit of Harnett County citizens generally, and not
solely for the benefit of particular persons or interests.
a) Programming does NOT need to benefit all citizens equally, but shall avoid significantly and directly benefit specific
individuals or entities. Benefiting specific individuals differs from benefitting a class of individuals (i.e. low-income,
elderly, food-insecure, intellectually or physically challenged, etc.). Subrecipients can provide support to a class of
individuals to fulfill certain needs identified.
3) Scope of Work: Each expenditure must be related to the Scope of Work outlined in item 4(a) of the Nonprofit Funding
Contract.
4) Salaries: No more than $140,000 in State funds, including any interest earnings accruing from those funds, may be used
for the annual salary of any individual employee of a nonprofit organization.
5) Nonreligious: The funds must be used for nonsectarian, nonreligious purposes only.
6) Interest Earnings: Interest earnings on funds shall be used for the same purposes as which the grant was made.
7) Alcohol: Funds may not be used for the purchase of alcohol.
8) Travel Expenses: Expenditures for travel mileage, meals, lodging and other travel expenses incurred in the performance
of this Contract shall be reasonable and supported by docum entation. State rates should be used as guidelines.
International travel shall not be eligible under this Contract.
HCBOC 043024 ws Pg. 154
ATTACHMENT C
REQUIREMENTS OF REPORTING
Beginning the month after the Recipient receives the funds, the Recipient shall submit a report to the County Contract
Administrator on or before the third day of each month. Each report shall include all expenditures which utilized the
awarded funds in the previous month.
1) Below is important information regarding monthly reports.
a) If the Recipient did not expend any of the awarded funds in the previous month: the Recipient shall send an
email to the County Contract Administrator, on or before the third day of the month, stating that the Recipient “had no
expenditures during the month of _________________.”
b) If the Recipient did expend a portion of the awarded funds in the previous month : the Recipient shall compile
copies of all receipts, invoices, payroll registers, or another form of documentation for each expenditure.
i) On the piece of documentation for each expenditure, the Recipient shall write a brief justification of the
expenditure, such as “Supplies/equipment for ______ program” or “Staff member assisted with the
implementation of ______ program.”
ii) If grant funds were only used for one portion of an expenditure listed on the piece documentation (i.e. one person
on a payroll register or a portion of a larger purchase), the Recipient shall clarify how much of the purchase
utilized the grant funds by writing this information on the piece of documentation.
iii) Once each piece of documentation has been notated with the necessary information, copies of all
documentation shall be sent to the County Contract Administrator either virtually or via mail to the County
Manager’s Office.
2) Late reports will incur penalties as listed below.
a) First late report: Warning from County Contract Administrator and request to submit report ASAP.
b) Second late report: Recipient must submit a written plan to the County Contract Administrator on how Recipient will
ensure the deadline is not missed again.
c) Third late report: Remaining grant funds must be returned to the County of Harnett to be allocated to a different
recipient.
HCBOC 043024 ws Pg. 155
3) ATTACHMENT D
REQUIREMENTS OF PROCUREMENT
Because these funds are coming from the State of North Carolina, the Recipient shall abide by the State procurement
requirements outlined below.
1) If Recipient is purchasing:
a) Apparatus, supplies, materials, or equipment:
i) In the amount of $30,000 or less, Recipient shall follow their organization’s normal purchasing procedures.
ii) In the amount of $30,001 to $90,000, Recipient shall follow Informal Bidding procedures.
iii) In the amount of $90,001 or above, Recipient shall follow Formal Bidding procedures.
b) Construction or repair work:
i) In the amount of $30,000 or less, Recipient shall follow their organization’s normal purchasing procedures.
ii) In the amount of $30,001 to $500,000, Recipient shall follow Informal Bidding procedures.
iii) In the amount of $500,001 or above, Recipient shall follow Formal Bidding procedures.
c) Services from an architect, engineer, surveyor, construction manager at risk, design-builder, or private developer:
i) Recipient shall choose contractor via Qualifications -Based Selection.
2) Contract Selection Methods
a) Informal Bidding procedures: Recipient shall acquire written quotes from three (3) separate firms and choose the
“lowest responsive, responsible bidder” in accordance with N.C.G.S. 143 -131(a). Any documentation relating to the
bidding process should be sent to the County Contract Administrator.
b) Formal Bidding procedures: Recipient must prepare written specifications and properly advertise in the form of a request
for competitive sealed bids. Recipient shall open the sealed bids and choose the “lowest responsive, responsible bidder” in
accordance with N.C.G.S. 143-129. Any documentation relating to the bidding process should be sent to the County
Contract Administrator.
c) Qualifications-Based Selection: Recipient shall choose which firm to contract with based on “demonstrated competence
and qualification for the type of professional services rendered” in accordance with N.C.G.S. 143 -64.31.
d) Sole Source Purchase: Recipient may be exempt from formal bidding procedures “when performance or price
competition for a product are not available, a needed product is available from only one source of supply, or
standardization or compatibility is the overriding consideration” (N.C.G.S. 143-129(e)(6)).
HCBOC 043024 ws Pg. 156
\\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\043024 ws\19.1 4.30.24 Agenda Item - ARPA.docx
Page 1 of 1
Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: ARPA Updated Grant Project Ordinance
REQUESTED BY: Administration (Ally Fouts Gaines)
REQUEST:
Administration is requesting approval to amend the Grant Project Ordinance for the
$26,411,744 received from the American Rescue Plan Act - Coronavirus State & Local
Fiscal Recovery Fund (ARPA/CSLFRF). This amendment shall recognize changes in
previously approved projects and formally allocate funding to projects which have been
approved since the last amendment.
The second VIPER Radio project, to purchase radios for local Law Enforcement, is
almost completed. All invoices have been paid and no more are anticipated, however,
Motorola has not finished programming all the radios.
The 3-way agreement between NCDIT Broadband Infrastructure Office, Connect
Holding II, LLC dba Brightspeed, and the County of Harnett was approved by the
County Commissioners on December 18, 2023, however, the agreement was not fully
executed until January 2nd, 2024, so this quarter we can officially report that this
$375,000 has been obligated.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 19
HCBOC 043024 ws Pg. 157
Project Status Allocated Obligated Expended
North Harnett WWTP Upgrade Contribution In Progress 5,000,000$ 5,000,000$ -$
GREAT Grant 1 (Brightspeed Cloudwyze)In Progress 375,000$ 375,000$ -$
GREAT Grant 2 (Awaiting Announcement)Not Started 375,000$ -$ -$
CAB Grant (Awaiting Announcement)Not Started 2,000,000$ -$ -$
VIPER Radios for Police Departments In Progress 1,571,309$ 1,571,309$ 1,571,309$
VIPER Radios for Emergency Staff Completed 5,619,227$ 5,619,227$ 5,619,227$
Premium Pay for EMS Employees Completed 117,823$ 117,823$ 117,823$
Eligible Employee Salaries (Revenue Replacement)Completed 10,000,000$ 10,000,000$ 10,000,000$
Totals:25,058,359$ 22,683,359$ 17,308,359$
Remaining Funds for Contingency for ARPA-Eligible Projects: *1,353,385$
Project Total:26,411,744$
*any remaining ARPA contingency funds will be added to the North Harnett WWTP upgrade contribution
Project Status Allocated Obligated Expended
Funding for Harnett Regional Jetport In Progress 2,500,000$ 1,853,705$ 1,853,705$
CloudWyze Fiber Phase 2 Match In Progress 2,000,000$ 2,000,000$ 1,200,000$
DSS 2nd Floor Upfit In Progress 1,200,000$ 112,064$ 47,426$
Office 365 Cloud Migration In Progress 1,043,259$ 1,043,259$ 643,799$
Riverside Flood Project In Progress 750,000$ 152,025$ 152,025$
Retention Pay for EMS Employees In Progress 382,177$ 382,177$ 201,250$
Contribution to Saleeby YMCA In Progress 295,000$ 295,000$ -$
Management Analyst In Progress 100,000$ 100,000$ 33,390$
Digital Literacy Training (CloudWyze)In Progress 5,000$ 5,000$ -$
IT River Fiber Extension Completed 149,332$ 149,332$ 149,332$
Lead for NC Fellow Completed 15,000$ 15,000$ 15,000$
Totals:8,439,768$ 6,107,562$ 4,295,927$
Remaining Funds for Contingency for Supplanted Projects: **1,560,232$
Project Total:10,000,000$
**there are no timeline requirements for supplanted funds
Harnett County ARPA Funding Overview
April 30, 2024
Project Overview
Revenue Replacement (reimbursed general fund for employee salaries)10,000,000$
Funds remaining for ARPA-eligible projects 16,411,744$
Displaced Funding
GENERAL FUNDS--not subject to federal requirements
Total ARPA Allocation 26,411,744$
ARPA-Eligible Projects
DEADLINE: Obligate by December 31, 2024; Expend by December 31, 2026
HCBOC 043024 ws Pg. 158
Section 1.
Section 2. The following amounts are appropriated for the project and authorized for expenditure:
Current
Ordinance Adjustment
Amended
Ordinance
ARPA/CSLFRF Allocation 9,847,867$ (1,119,482)$ 8,728,385$
Revenue Replacement 10,000,000$ -$ 10,000,000$
VIPER Radio - County and Fire 6,003,877$ (384,650)$ 5,619,227$
EMS Premium Pay 560,000$ (442,177)$ 117,823$
VIPER Radio - Local Law Enforcement -$ 1,571,309$ 1,571,309$
GREAT Grant (Brightspeed)-$ 375,000$ 375,000$
Total 26,411,744$ -$ 26,411,744$
Section 3.The following revenues are hereby appropriated for this project:
Current
Ordinance Adjustment
Amended
Ordinance
ARPA/CSLFRF Allocation 26,411,744$ -$ 26,411,744$
Total 26,411,744$ -$ 26,411,744$
AMERICAN RESCUE PLAN ACT (ARPA)
GRANT PROJECT ORDINANCE AMENDMENT
BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board
for Harnett County that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the
following grant project ordinance is hereby adopted.
This ordinance is to establish a budget for projects to be funded by the Coronavirus State and Local Fiscal
Recovery Funds of H.R. 1319 American Rescue Plan Act of 2021 (ARPA/CSLFRF). The County of
Harnett has received a total allocation of $26,411,744 of ARPA/CSLFRF funds. These funds may be used
for the following categories of expenditures, to the extent authorized by state law:
2. Address negative economic impacts caused by the public health emergency, including economic harms to
workers, households, small businesses, impacted industries, and the public sector;
1. Support public health expenditures, by funding COVID-19 mitigation efforts, medical expenses,
behavioral healthcare, and certain public health and safety staff;
3. Replace lost public sector revenue, using this funding to provide government services to the extent of the
reduction in revenue experienced due to the pandemic;
4. Provide premium pay for essential workers, offering additional support to those who have borne and will
bear the greatest health risks because of their service in critical infrastructure sectors; and,
5. Invest in water, sewer,and broadband infrastructure, making necessary investments to improve access to
clean drinking water, support vital wastewater and stormwater infrastructure,and to expand access to
broadband internet.
CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS (CSLFRF)
HCBOC 043024 ws Pg. 159
Section 4.
Section 5.
Section 6.
Section 7.
Section 8.
day of , 2024.
William Morris, Chairman
Harnett County Board of Commissioners
ATTEST:
Melissa Capps, Clerk to the Board
This ordinance will amend the Grant Project Ordinance to recognize changes in previously approved
projects and allocate funding to projects which have been approved since the last amendment.
Duly adopted this
The Finance Officer is hereby directed to maintain sufficient specific detailed accounting records to satisfy
the requirements of the grantor agency and the grant agreements, including payroll documentation and effort
certifications,in accordance with 2 CFR 200.430 & 2 CFR 200.431 and the County’s Uniform Guidance
Allowable Costs and Cost Principles Policy.
The VIPER Radio - County and Fire project is now complete. This project provided 913 radios to the
county for use by the following departments: Emergency Management Services (EMS), Fire Marshall,
Transportation (HARTS), Sheriff,and Harnett Regional Water,as well as local fire departments. The
county must pay sales tax on the purchase of goods and services but is eligible to file for reimbursement of
the sales tax paid. The original budget included the amount of sales tax; this adjustment reallocates the
unspent funds that were originally dedicated to this project.
The EMS Premium Pay project is no longer eligible under ARPA/CSLFRF because Congress declared an
end to the COVID-19 National Emergency on April 10, 2023. This adjustment reallocates the unspent funds
that were originally dedicated to this project.
The VIPER Radio - Local Law Enforcement project is ongoing.At the request of our municipalities, the
county is dedicating a portion of its ARPA/CSLFRF allocation to purchase VIPER radios for all police
departments in the County. As an eligible use, the project will provide 242 radios.
The GREAT Grant (Brightspeed) project is ongoing. Through the Growing Rural Economies with Access
to Technology (GREAT) Program, the NC Department of Information Technology (NCDIT) sought to enter
into a three-way agreement with Internet Service Providers (ISPs)and local governments to expand
broadband accessibility in rural areas. Initially, CloudWyze was identified as the ISP to receive the GREAT
Grant for Harnett County. However,in late 2023, NCDIT designated Brightspeed as the recipient. This
amendment reflects the amount that the county has agreed to match for this project.
The Finance Officer is hereby directed to report the financial status of the project to the governing board on
a quarterly basis.
Copies of this capital project ordinance shall be furnished to the Clerk to the Board, the Budget Director and
the Finance Officer for direction in carrying out this project.
This grant project ordinance amendment expires on December 31, 2026, or when all the ARPA/CSLFRF
funds have been obligated and expended by the county, whichever occurs sooner.
HCBOC 043024 ws Pg. 160
Quarterly Economic Development Update
January 2024 – April 2024
Active Projects
Projects Investment ($) Jobs
7 $201 Million 403
Project Inquiries / RFI’s Responses Submitted (#) Submitted (%)
39 9 23%
Available Industrial Buildings and Sites
Buildings Total SF Max Contiguous SF
3 591,200 430,000
Sites Total Acreage Max Contiguous Acreage
4 359 257
Product Development
Product Development Activity
Site Identification, Site Readiness, Site Development, Shell Building Development
Edgerton Industrial Park
•Updated Due Diligence
•Submitted a Golden Leaf Grant for Site Development activity – clear, grub, and grade /
Will need to resubmit in the Fall
Item 20
HCBOC 043024 ws Pg. 161
Harnett County’s Project with Samet – In Due Diligence Phase; Projected to close in the
Summer with the initial building construction starting upon closure.
Business Development
Business Development Highlights
• Two Active Letters of Intent (LOI) – Total 2.1 Million SF
• Three Active Offers to Purchase (includes one of the two active LOI’s)
• Short List – Lost: Project Spring (India Manufacturer)
• Hosted three (3) Site Tours
• Attended three (3) Site Selection Consultant Events
• Hosted six (6) visits with Brokers, Developers, Builders, and or Investors
• Provided the developer of the Millside Project at Central Carolina Industrial Park
(CCIP) in Erwin with an Economic Impact Analysis based on assumptions provided.
Based on the assumptions received, the Millside Project is projected to yield over
$12.8M in Earnings, 201 Jobs, and nearly $1.2M in Taxes.
Engagement
Activity #
Existing Business and Industry 7
Community and Regional 25
Business Resource Partner 6
Total (#): 38
HCBOC 043024 ws Pg. 162
Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISIONERS
SUBJECT: Resolution authorizing establishing a banking relationship with First
Citizens bank for the investment of idle funds
REQUESTED BY: Kimberly Honeycutt, Finance Officer
REQUEST:
FINANCE OFFICERS RECOMMENDATION:
COUNTY MANAGERS RECOMMENDATION:
N.C. General Statute Section 159-30 authorizes the Finance Officer to
invest idle funds of the County in a restricted group of investment vehicles.
First Citizens Wealth Management has proposed a fixed income bond fund
investment strategy that meets the requirements of the statutes and offers
the finance office another option to ensure that we are maximizing our
return on the investment of the County’s idle funds in as safe a way as
possible.
Adoption of the attached resolution establishing a banking relationship
with First Citizens Bank and authorizing the finance officer to utilize this
investment tool will not violate any statutes that restrict the investments
that we are allowed to utilize, as this arrangement will only invests in those
types of instruments with the proper credit ratings as authorized by the
NC General Statutes.
Adoption of the attached resolution.
Insert text here.
Item 21
HCBOC 043024 ws Pg. 163
176707319.2
RESOLUTION TO ESTABLISH A BANKING RELATIONSHIP
WITH FIRST CITIZENS BANK
A resolution authorizing the County of Harnett, North Carolina (the "County") to establish a
banking relationship with First Citizens Bank for the purpose of investing idle funds.
WHEREAS, the provisions of Section 159-31 of the General Statutes of North Carolina, as
amended ("N.C. Gen. Stat."), provide that the governing board of each local government shall designate a
bank, savings and loan association, or trust company in this State as an official depository;
WHEREAS, the provisions of Section 159-30 of the General Statutes of North Carolina, as
amended ("N.C. Gen. Stat."), provide the guidelines for any local government or public authority of the
State of North Carolina (a "Local Government" or "Local Government Unit") to invest idle funds;
WHEREAS, under N.C. Gen. Stat. § 159-30(c), moneys may be invested in a limited list of classes
of securities, and no others;
WHEREAS, First Citizens Bank has proposed an investment strategy that is in compliance with
N.C. Gen. Stat. § 159-30(c);
WHEREAS, the County desires to establish an investment account with First Citizens.
NOW, THEREFORE, it is hereby RESOLVED by the Board of Commissioners (the "Governing
Body") of the County as follows:
1.The Governing Body hereby approves the County establish a banking relationship with
First Citizens Bank.
2.The Governing Body authorizes the execution and delivery of an Investment Advisory
Agreement (the "Agreement") substantially in the form presented at this meeting, together with such
changes, modifications and deletions as may be approved by the County's Finance Officer (the "Finance
Officer"). The approval of the Agreement will be evidenced conclusively by the execution and delivery of
the Agreement by the Finance Officer.
3.The Finance Officer is hereby authorized to take or cause to be taken any and all such other
actions as they may determine in their discretion to be necessary or advisable or in the best interest of the
County in order to effectuate, complete and carry out the intent and purposes of the foregoing resolutions
and the management, supervision, and investment of the County's idle funds, including, but not limited to,
the execution of all depository forms or other documents required by the administrator, the custodian or the
investment advisor of the account and for the purpose of (i) adding an additional Participant to the account
or (ii) which do not have financial implications for the County.
4.The Governing Body hereby approves the Finance Officer to serve as the County's
Authorized Representative under the Agreement and in such capacity shall remain responsible for the
management, supervision, and investment of the County's idle funds.
The undersigned hereby certifies that the Board of Commissioners has enacted this Resolution, a
copy of which is enclosed, and that such Resolution is a true and correct copy of the original which is in
my possession.
HCBOC 043024 ws Pg. 164
2
Authorized Signature Title
Printed Name Date
HCBOC 043024 ws Pg. 165
\\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\043024 ws\22.1 Agenda Form - 5.06.2024 Final
Report for PSCF.docx Page 1 of 2
Board Meeting
Agenda Item
MEETING DATE: May 6, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: APPROVAL OF FINAL DISTRIBUTION REQUEST FOR NEEDS-
BASED PUBLIC SCHOOL CAPITAL FUND
REQUESTED BY: Kimberly A. Honeycutt, Finance Officer
The Northwest Harnett Elementary School construction project is nearly complete.
The funding for this project consisted of the issuance of general obligation bonds, as well as
a $10,000,000 Needs-Based Public School Capital Fund (PSCF) grant from the NC
Education Lottery.
The Department of Public Instruction requires that the request to drawdown funding be
submitted and approved by both the Harnett County Board of Education and the Harnett
County Board of Commissioners. Previously, two requests were submitted.
This request is for the approval of the final report.
A copy of the report submission is attached for review.
Item 22
HCBOC 043024 ws Pg. 166
Rev. 06/07/2022 (Attach additional project documentation to illustrate completion of the project)
FINAL REPORT Report Date: _______________
NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY
County: _____________________________________ LEA: ______________________________________
Address: _____________________________________ Address: ______________________________________
_____________________________________ ______________________________________
Construction Project Title: _____________________________________________________________________
Project Location: ____________________________________________________________________________
Short Description of Construction Project: ________________________________________________________
___________________________________________________________________________________________
Project Delivery Method (check one): ___ Design‐Bid‐Build ___ Design‐Build ___ CM at Risk
If Project Delivery Method was Design‐Bid‐Build, then complete the following:
Name of Design Firm: _________________________________________________________________________
Date of Design Contract: _______________________________________________________________________
General Contractor: ___________________________________________________________________________
Date of Construction Contract: __________________________________________________________________
If Project Delivery Method was Design‐Build or Construction‐Manager‐at‐Risk, then complete the following:
Construction Co. or CM Co.: ____________________________________________________________________
Date of Contract: _____________________________________________________________________________
Construction Schedule
Construction Start Date: _______________________________________________________________________
Date of Substantial Completion: _________________________________________________________________
Date of Final Payment: _________________________________________________________________________
Project Expenditures
Total Grant Amount: __________________________________________________________________________
Amount of Grant Funds Allocated to Disbursing Account (A): __________________________________________
Date/Amount of First Grant Allocation (Disbursement): _______________ /______________________________
Date/Amount of Final Grant Allocation (Disbursement): _______________ /______________________________
Amount of Grant Funds Expended (B): _____________________ Difference (A minus B): ___________________
Total Local Match (if any): ________________________ Required Local Match (if any): ____________________
Amount of Local Match Funds Expended: __________________________________________________________
NOTE: If the amount of Grant Funds Expended is less than the amount of Grant Funds Allocated to the
Disbursing Account, then the difference will be transferred back into the LEA’s NBPSCF Account (Unallocated
Balance) by DPI, and then transferred (returned) to the NBPSCF program balance for future grant awards.
We, the undersigned, do hereby certify that the project named above, funded from the Needs‐Based Public
School Capital Fund (NBPSCF), has been completed, that all necessary payments have been made, and that the
local matching fund expenditure requirement has been met.
____________________________________________ ____________________________________________
(Signature – Chair, County Commissioners) (Signature – Chair, Local Board of Education)
Date: ___________________________________________ Date: ___________________________________________
Phone: _________________________________________ Phone: __________________________________________
Email: __________________________________________ Email: ___________________________________________
Per North Carolina GS 115C‐546.14, a Needs‐Based Public School Capital Fund (NBPSCF) grant recipient shall
submit to the State Superintendent of Public Instruction a final report within 90 days of the completion of
the project for which the grant was received. The report is to provide a summary of construction and
payment activities for the project.
HCBOC 043024 ws Pg. 167
NORTH CAROLINA
CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE GOVERNOR OF THE STATE OF NORTH CAROLINA,
TOWN OF ANGIER, TOWN OF APEX, TOWN OF ARCHER LODGE, TOWN OF
BUNN, TOWN OF CARY, TOWN OF COATS, TOWN OF CLAYTON, CITY OF
CREEDMOOR, TOWN OF FRANKLINTON, TOWN OF FUQUAY-VARINA, TOWN
OF GARNER, TOWN OF HOLLY SPRINGS, TOWN OF KNIGHTDALE, TOWN OF
LILLINGTON, TOWN OF MORRISVILLE, CITY OF RALEIGH, TOWN OF
ROLESVILLE, TOWN OF WAKE FOREST, TOWN OF WENDELL, TOWN OF
YOUNGSVILLE, TOWN OF ZEBULON, COUNTY OF CHATHAM, COUNTY OF
FRANKLIN, COUNTY OF GRANVILLE, COUNTY OF HARNETT, COUNTY OF
JOHNSTON, COUNTY OF WAKE, TRIANGLE TRANSIT AUTHORITY, AND THE
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
(Hereinafter referred to as the Municipalities, the Agencies, the Counties and the State)
IN COOPERATION WITH
THE UNITED STATES DEPARTMENT OF TRANSPORTATION,
Agreement No. 2024-04-17
W I T N E S S E T H T H A T
WHEREAS, Chapter 136, Article 3A, Section 136.66.2(d) provides that:
"For MPOs, either the MPO or the Department of Transportation may propose changes in the
plan at any time by giving notice to the other party, but no change shall be effective until it is
adopted by both the Department of Transportation and the MPO."; and
WHEREAS, Section 134(a) of Title 23 United States Code states:
"It is in the national interest to encourage and promote the development of transportation
systems embracing various modes of transportation in a manner which will efficiently maximize
mobility of people and goods within and through urbanized areas and minimize transportation-
related fuel consumption and air pollution. To accomplish this objective, metropolitan planning
organizations, in cooperation with the State, shall develop transportation plans and programs
for urbanized areas of the State. Such plans and programs shall provide for the development of
transportation facilities (including pedestrian walkways and bicycle transportation facilities)
Item 24
HCBOC 043024 ws Pg. 168
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 2 of 43
which will function as an intermodal transportation system for the State, the metropolitan
areas, and the Nation. The process for developing such plans and programs shall provide for
consideration of all modes of transportation and shall be continuing, cooperative, and
comprehensive to the degree appropriate, based on the complexity of the transportation
problems."; and
WHEREAS, Section 134(c) of Title 23 United States Code states:
Development of long-range plans and TIPs.— To accomplish the objectives in subsection
(a), metropolitan planning organizations designated under subsection (d), in cooperation with
the State and public transportation operators, shall develop long-range transportation plans
and transportation improvement programs for metropolitan planning areas of the State; and
WHEREAS, Chapter 136, Article 3A, 66.2(a) of the General Statutes of North Carolina
require that:
"Each MPO, with cooperation of the Department of Transportation, shall develop a
comprehensive transportation plan in accordance with 23 U.S.C. § 134. In addition, an MPO
may include projects in its transportation plan that are not included in a financially constrained
plan or are anticipated to be needed beyond the horizon year as required by 23 U.S.C. § 134.
For municipalities located within an MPO, the development of a comprehensive transportation
plan will take place through the metropolitan planning organization. For purposes of
transportation planning and programming, the MPO shall represent the municipality's interests
to the Department of Transportation.”; and,
WHEREAS, Chapter 136, Article 3A, 66.2(b) provides that:
"After completion and analysis of the plan, the plan shall be adopted by both the governing
body of the municipality or MPO and the Department of Transportation as the basis for future
transportation improvements in and around the municipality or within the MPO. The governing
body of the municipality and the Department of Transportation shall reach agreement as to
which of the existing and proposed streets and highways included in the adopted plan will be a
part of the State highway system and which streets will be a part of the municipal street system.
As used in this Article, the State highway system shall mean both the primary highway system of
the State and the secondary road system of the State within municipalities.”; and,
WHEREAS, a transportation planning process includes the operational procedures and
working arrangements by which short and long-range transportation plans are soundly
conceived and developed and continuously evaluated in a manner that will:
1. Assist governing bodies and official agencies in determining courses of action and in
formulating attainable capital improvement programs in anticipation of community
needs; and,
2. Guide private individuals and groups in planning their decisions which can be important
factors in the pattern of future development and redevelopment of the area; and,
HCBOC 043024 ws Pg. 169
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 3 of 43
WHEREAS, it is the desire of these agencies that a continuing, cooperative, and
comprehensive transportation planning process as set forth in a Memorandum of Understanding
dated January 28, 1993 comply with Title 23 U.S.C. Section 134; and any subsequent
amendments to that statute, and any implementing regulations; Title 49 U.S.C. Chapter 53 and
any subsequent amendments to these statutes and any implementing regulations; and the Clean
Air Act of 1970, as amended, [42 U.S.C.7504 and 7506].
NOW THEREFORE, the following Memorandum of Understanding is made:
Section I. Membership
It is hereby agreed that the Municipalities, the agencies, the Counties and the State in
cooperation with the United States Department of Transportation, will participate in a
continuing, cooperative and comprehensive (“3-C”) transportation planning process with
responsibilities and undertakings as related in the following paragraphs:
1. The N. C. Capital Area Metropolitan Planning Area (as defined by the Metropolitan
Area Boundary, also known as the Planning Area Boundary) will be all of Wake County
and parts of Chatham, Franklin, Granville, Harnett, and Johnston Counties.
2. The N. C. Capital Area Metropolitan Planning Organization (MPO) shall include
the local governments of the Municipalities and the Counties, the North Carolina
Department of Transportation, an Executive Board hereinafter defined, a Technical
Coordinating Committee hereinafter defined, and the various agencies and units of
local, regional, and state government participating in the transportation planning for the
area.
3. The Urbanized Area Boundary and the Metropolitan Area Boundary shall be
periodically reviewed and revised in light of new developments and basic data
projections.
4. The continuing transportation planning process will be a cooperative one reflective of
and responsive to the programs of the North Carolina Department of Transportation, and
to the comprehensive plans for growth and development of the Municipalities and the
Counties in the Triangle Region with attention being given to cooperative planning with
the neighboring metropolitan and rural planning organizations.
5. The continuing transportation planning process will be in accordance with the intent,
procedures and programs of Title VI of the Civil Rights Act of 1964, as amended.
6. The continuing transportation planning process will be in accordance with the intent,
procedures, and programs of the Clean Air Act of 1970, as amended.
HCBOC 043024 ws Pg. 170
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 4 of 43
7. Transportation policy decisions within the planning area are the shared responsibility of
the North Carolina Board of Transportation, the Executive Board and the governing
bodies of the participating local governments.
8. Transportation plans and programs and land use policies and programs having regional
impacts will be coordinated with the applicable regional Councils of Governments.
9. An Executive Board is hereby established with the responsibility for cooperative
transportation planning decision making for the MPO. The Executive Board shall have
the responsibility for keeping the policy boards of the participating local governments
informed of the status and requirements of the transportation planning process; for
assisting in the dissemination and clarification of the decisions and policies of the policy
boards; for providing opportunities for citizen participation in the transportation
planning process; and all other duties and responsibilities customary for a governing
board of a public authority.
The Executive Board will be responsible for carrying out the provisions of 23 U.S.C. Section
134 and Title 49 U.S.C. Chapter 53; and 42 U.S.C.; including, but not necessarily
limited to:
a. Establishment of goals and objectives for the transportation planning process.
b. Review and approval of a Prospectus for transportation planning which defines
work tasks and responsibilities for the various agencies participating in the
transportation planning process;
c. Review and approval of changes to the Metropolitan Area Boundary as well as
review and recommendation for changes to the National Highway System;
d. Review and approval of the transportation Unified Planning Work Program;
e. Review and approval of the adopted Comprehensive and Metropolitan
Transportation Plans. As specified in General Statues Section 136-66.2(a), the
Comprehensive Transportation Plan shall include the projects in the
Metropolitan Area’s Transportation Plan as well as projects that are not included
in the financially constrained plan or are anticipated to be needed beyond the
horizon year as required by 23 U.S.C. Section 134. As specified in General
Statutes Section 136-66.2(d) certain revisions to the Comprehensive
Transportation Plan may be required to be jointly approved by the North
Carolina Department of Transportation;
f. Review and approval of the MPO’s Transportation Improvement Program
for multimodal capital and operating expenditures ensuring coordination
between local and State capital improvement and operating programs. As
specified in 23 U.S.C. Section 134(k), all federally funded projects carried out
within the boundaries of a metropolitan planning area serving a transportation
HCBOC 043024 ws Pg. 171
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 5 of 43
management area (excluding projects carried out on the National Highway
System) shall be selected for implementation from the approved TIP by the
metropolitan planning organization designated for the area in consultation with
the State and any affected public transportation operator;
g. Review and approval of planning procedures for air quality conformity and
review and approval of air quality conformity determination for projects,
programs, and plans;
h. Review and approval of a Congestion Management Process;
i. Review and approval of the distribution and oversight of federal funds
designated for the Raleigh Urbanized Area under the provisions of IIJA and any
other subsequent Transportation Authorizations;
j. Review and approval of a policy for public involvement for the MPO;
k. Review and approval of an agreement between the MPO, the State, and public
transportation operators serving the Metropolitan Planning Area that defines
mutual responsibilities for carrying out the metropolitan planning process in
accordance with 23 C.F.R. 450
l. Development and approval of committee by-laws for the purpose of establishing
operating policies and procedures;
m. Oversight of the MPO Staff;
n. Revisions to membership of Technical Coordinating Committee as defined
herein;
o. Review and approval of cooperative agreements with other transportation
organizations, transportation providers, counties, and municipalities.
The membership of the Executive Board shall include:
• One member of the Angier Town Board of Commissioners
• One member of the Apex Town Council
• One member of the Archer Lodge Town Council
• One member of the Bunn Town Council
• One member of the Cary Town Council
• One member of the Clayton Town Council
• One Member of the Coats Board of Commissioners
• One member of the Creedmoor Board of Commissioners
• One member of the Franklinton Town Board of Commissioners
HCBOC 043024 ws Pg. 172
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 6 of 43
• One member of the Fuquay-Varina Town Board of Commissioners
• One member of the Garner Town Council
• One member of the Holly Springs Town Council
• One member of the Knightdale Town Council
• One member of the Lillington Board of Commissioners
• One member of the Morrisville Town Council
• One member of the Raleigh City Council
• One member of the Rolesville Town Board of Commissioners
• One member of the Wake Forest Town Board of Commissioners
• One member of the Wendell Town Board of Commissioners
• One member of the Youngsville Town Board of Commissioners
• One member of the Zebulon Town Board of Commissioners
• One member of the Chatham County Board of Commissioners
• One member of the Franklin County Board of Commissioners
• One member of the Granville County Board of Commissioners
• One member of the Harnett County Board of Commissioners
• One member of the Johnston County Board of Commissioners
• One member of the Wake County Board of Commissioners
• Four members of the North Carolina Board of Transportation representing the
Highway Divisions (currently 4, 5, 6 and 8) within the Metropolitan Planning
Area
• One member of the Research Triangle Regional Public Transportation Authority
Board of Trustees; and
• The Division Administrator of the Federal Highway Administration or his or her
representative who shall serve as an advisory, non-voting member.
• The Regional Administrator of the Federal Transit Administration or his or her
representative, who shall serve as an advisory, non-voting member.
• The Regional Administrator of the Federal Rail Administration or his or her
representative, who shall serve as an advisory, non-voting member.
Municipal and county public transit providers shall be represented on the Executive
Board through their respective municipal and county local government board members.
Voting representatives of the Municipalities and the Counties shall be designated by
their respective governing boards. Requirements for voting, quorums, and membership
in good standing shall be included in the adopted bylaws of the Executive Board.
Weighted voting shall be applied as invoked by any voting member of the Executive
HCBOC 043024 ws Pg. 173
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 7 of 43
Board. In the instance of a weighted vote, each member government shall be
apportioned weighted voting based on the most recent certified North Carolina
Population Estimates for Municipalities and Counties utilizing a vote weighting formula
of one vote for each 10,000 of population, or portion thereof. Other voting agencies
without population-based representation on the Executive Board shall vote in
accordance with the most recent voting schedule. The most recent voting schedule will
be maintained by the CAMPO staff and updated with the most recent certified North
Carolina Population Estimates for Municipalities and Counties.
At the invitation of the Executive Board, other local, regional, State or Federal agencies
impacting transportation within the planning area may serve as non-voting members of
the Executive Board.
As established in its adopted bylaws, the Executive Board shall meet as deemed
appropriate and shall elect officers with the responsibility for coordination of the
committee's activities. A member of the MPO staff will serve as secretary to the
Committee.
As established in its adopted bylaws, the Executive Board may create an executive
committee and/or subcommittees to carry out its responsibilities.
10. A Technical Coordinating Committee (TCC) shall be established with the
responsibility of general review, guidance and coordination of the transportation
planning process for the planning area and with the responsibility for making
recommendations to the Executive Board and to other entities designated by the
Executive Board regarding any necessary actions relating to the continuing
transportation planning process. The TCC shall be responsible for development, review
and recommendations of the Prospectus, Unified Planning Work Program,
Transportation Improvement Program, Metropolitan Area Boundary, Urbanized
Area Boundary, and National Highway System, for revisions to the Transportation
Plan, for planning citizen participation and for documenting reports of the
transportation study.
Membership of Technical Coordinating Committee (TCC) shall include technical
representatives from local, regional and State governmental agencies; as well as major
modal transportation providers directly related to and concerned with the transportation
planning process for the planning area. Each member agency's representative(s) shall be
designated by the chief administrative officer of that agency. Departments or divisions
within local and state agencies that should be represented on the TCC include, but are
not limited to, those responsible for transportation planning, land use planning,
transportation operations, public works and construction, engineering, public
transportation, environmental conservation and planning, bicycle and pedestrian
planning, and economic development. The voting membership shall include, at a
minimum, representation from the following agencies/organizations, with specific
numbers of members from each agency/organization outlined in the Technical
Coordinating Committee’s adopted bylaws:
HCBOC 043024 ws Pg. 174
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 8 of 43
• Town of Angier
• Town of Apex
• Town of Archer Lodge
• Town of Bunn
• Town of Cary
• Town of Clayton
• Town of Coats
• City of Creedmoor
• Town of Franklinton
• Town of Fuquay-Varina
• Town of Garner
• Town of Holly Springs
• Town of Knightdale
• Town of Lillington
• Town of Morrisville
• City of Raleigh
• Town of Rolesville
• Town of Wake Forest
• Town of Wendell
• Town of Youngsville
• Town of Zebulon
• County of Chatham
• County of Franklin
• County of Granville
• County of Harnett
• County of Johnston
• County of Wake
• Central Pines Regional Council
• Capital Area Transit
• Cary Transit
• Raleigh-Durham Airport Authority
• Research Triangle Transit Regional Public Transportation Authority
• North Carolina Department of Transportation
HCBOC 043024 ws Pg. 175
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 9 of 43
• Rural Transit Systems Serving Franklin , Granville, Harnett, Johnston and
Wake Counties
• North Carolina State University
• Research Triangle Foundation
• Triangle North Executive Airport
The host agency’s membership shall not include members of the MPO staff.
In addition to voting membership, the TCC shall invite officials responsible for other
types of planning activities that are affected by transportation in the area (including State
and local planned growth, economic development, environmental protection, airport
operations, and freight movements) to coordinate their planning process, to the maximum
extent practicable, with MPO planning activities. Such organizations and agencies may
include:
a. The Federal Highway Administration
b. The Federal Transit Administration
c. The Federal Rail Administration
d. The U.S. Army Corps of Engineers
e. The U.S. Environmental Protection Agency
f. The U.S. Fish and Wildlife Service
g. The N.C. Department of Cultural Resources
h. The N.C. Department of Commerce
i. The U.S. Department of Housing and Urban Development
j. The N.C. Railroad Company
k. The N.C. Trucking Association
l. The N.C. Motorcoach Association
m. Regional Transportation Alliance
11. The Technical Coordinating Committee shall operate as determined by its adopted
bylaws. Any agency not listed above which wishes representation on the TCC may
request such representation for consideration under the adopted bylaws of the TCC. As
established in its adopted bylaws, the TCC may create an executive committee and/or
subcommittees to carry out its responsibilities.
12. The governing boards of the Municipalities and the Counties and the North Carolina
Board of Transportation shall serve as the primary means for citizen input to the
continuing transportation planning process. Citizen involvement will also be obtained
through procedures outlined in the MPO’s policy for public participation and through
various special studies and projects undertaken by the MPO.
The Executive Board should also provide opportunities for citizen participation in the
transportation planning process.
HCBOC 043024 ws Pg. 176
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 10 of 43
Section II. Responsibilities
It is further agreed that the subscribing agencies will have the following responsibilities, these
responsibilities being those most logically assumed by the several agencies:
The Municipalities and the Counties
The Municipalities and the Counties will assist in the transportation planning process by
providing assistance, data and inventories in accordance with the Prospectus. The
Municipalities and the Counties shall coordinate zoning and subdivision approval within
their respective jurisdictions in accordance with the adopted Metropolitan
Transportation Plan. Additionally, the a host agency, as designated by the Executive
Board will serve as the Lead Planning Agency for the MPO. Services provided by the
Lead Planning Agency on behalf of the MPO will be governed by mutual agreement(s).
The Municipalities and the Counties will participate in funding the portion of the costs
of the MPO’s work program not covered by federal or state funding (minimum 20%
match of actual annual expenditures) as approved by the Executive Board. The portion
to be paid by each Municipal and County member government will be based upon its
pro rata share of population within the MPO Planning Area, utilizing the most recent
certified North Carolina Office of State Planning municipal and county population
estimates. In addition, MPO members may also voluntarily contribute additional funds
for other purposes such as to participate in funding the costs of special studies, or other
specialized services as mutually agreed upon.
Failure to pay the approved share of costs shall invalidate the MPO’s Unified Planning
Work Program and annual MPO self-certification as required by 23 CFR 450. Failure to
certify shall result in the withholding of transportation project funds to the metropolitan
planning area in accordance with federal law. In order to avoid this, the Executive Board
shall amend the Unified Planning Work Program.
The municipalities and the counties receiving federal transportation funding designated
for the Urbanized Areas within the MPO Planning Area as approved by the Executive
Board through the Unified Planning Work Program shall comply with adopted reporting
and oversight procedures.
North Carolina Department of Transportation
The Department will assist in the transportation planning process by providing planning
assistance, data and inventories in accordance with the Prospectus. The Department, to
the fullest extent possible, and as permitted by existing State and Federal regulations,
will provide assistance in the protection of necessary rights-of-way for those
transportation corridors designated on the Transportation Plan.
Research Triangle Regional Public Transportation Authority
Triangle Transit will assist in the transportation planning process by providing planning
assistance, data, and inventories in accordance with the Prospectus. Triangle Transit
shall comply with adopted reporting and oversight procedures for the receipt of federal
HCBOC 043024 ws Pg. 177
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 11 of 43
transportation funding designated for the region’s Urbanized Areas as approved by the
Executive Board through the Unified Planning Work Program
Section III. Termination
Parties to this Memorandum of Understanding may terminate their participation in the N. C.
Capital Area Metropolitan Planning Organization by giving thirty (30) days written notice to
the other parties prior to the date of termination. If any party should terminate participation, this
memorandum of understanding shall remain in force and the MPO shall continue to operate as
long as 75% or more of the population within the Metropolitan Planning Area is represented by
the remaining members.
Section IV. Ratification
In witness whereof, the parties of this Memorandum of Understanding have been authorized by
appropriate and proper resolutions to sign the same, The Town of Angier by its Mayor, the
Town of Apex by its Mayor, the Town of Archer Lodge by its Mayor, the Town of Bunn by its
Mayor, the Town of Cary by its Mayor, the Town of Clayton by its Mayor, the Town of Coats
by its Mayor, the City of Creedmoor by its Mayor, the Town of Franklinton by its Mayor, the
Town of Fuquay-Varina by its Mayor, the Town of Garner by its Mayor, the Town of Holly
Springs by its Mayor, the Town of Knightdale by its Mayor, the Town of Lillington by its
Mayor, the Town of Morrisville by its Mayor, the City of Raleigh by its Mayor, the Town of
Rolesville by its Mayor, the Town of Wake Forest by its Mayor, the Town of Wendell by its
Mayor, the Town of Youngsville by its Mayor, the Town of Zebulon by its Mayor, the Triangle
Transit Authority by its Chair, Chatham County by its Chairman of the Board of
Commissioners, Franklin County by its Chairman of the Board of Commissioners, Granville
County by its Chairman of the Board of Commissioners, Harnett County by its Chairman of the
Board of Commissioners, Johnston County by its Chairman of the Board of Commissioners,
Wake County by its Chairman of the Board of Commissioners, and by the Secretary of
Transportation on behalf of the Governor of the State of North Carolina and the North Carolina
Department of Transportation, this the ____________ day of ___________, 2024.
[SIGNATURE PAGES TO FOLLOW]
HCBOC 043024 ws Pg. 178
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 12 of 43
(Seal) TOWN OF ANGIER
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 179
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 13 of 43
(Seal) TOWN OF APEX
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 180
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 14 of 43
(Seal) TOWN OF ARCHER LODGE
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 181
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 15 of 43
(Seal) TOWN OF BUNN
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 182
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 16 of 43
(Seal) TOWN OF CARY
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 183
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 17 of 43
(Seal) TOWN OF CLAYTON
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 184
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 18 of 43
(Seal) TOWN OF COATS
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 185
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 19 of 43
(Seal) CITY OF CREEDMOOR
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 186
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 20 of 43
(Seal) TOWN OF FRANKLINTON
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 187
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 21 of 43
(Seal) TOWN OF FUQUAY-VARINA
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 188
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 22 of 43
(Seal) TOWN OF GARNER
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 189
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 23 of 43
(Seal) TOWN OF HOLLY SPRINGS
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 190
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 24 of 43
(Seal) TOWN OF KNIGHTDALE
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 191
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 25 of 43
(Seal) TOWN OF LILLINGTON
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 192
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 26 of 43
(Seal) TOWN OF MORRISVILLE
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 193
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 27 of 43
(Seal) CITY OF RALEIGH
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 194
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 28 of 43
(Seal) TOWN OF ROLESVILLE
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 195
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 29 of 43
(Seal) TOWN OF WAKE FOREST
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 196
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 30 of 43
(Seal) TOWN OF WENDELL
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 197
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 31 of 43
(Seal) TOWN OF YOUNGSVILLE
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 198
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 32 of 43
(Seal) TOWN OF ZEBULON
__________________________________ By ____________________________________
Clerk Mayor
HCBOC 043024 ws Pg. 199
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 33 of 43
(Seal) RESEARCH TRIANGLE TRANSIT
REGIONAL PUBLIC
TRANSPORTATION AUTHORITY
__________________________________ By ____________________________________
Clerk Chair
HCBOC 043024 ws Pg. 200
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 34 of 43
(Seal) CHATHAM COUNTY
__________________________________ By ____________________________________
County Manager Chairman
HCBOC 043024 ws Pg. 201
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 35 of 43
(Seal) FRANKLIN COUNTY
__________________________________ By ____________________________________
County Manager Chairman
HCBOC 043024 ws Pg. 202
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 36 of 43
(Seal) GRANVILLE COUNTY
__________________________________ By ____________________________________
County Manager Chairman
HCBOC 043024 ws Pg. 203
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 37 of 43
(Seal) HARNETT COUNTY
__________________________________ By ____________________________________
County Manager Chairman
HCBOC 043024 ws Pg. 204
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 38 of 43
(Seal) JOHNSTON COUNTY
__________________________________ By ____________________________________
County Manager Chairman
HCBOC 043024 ws Pg. 205
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 39 of 43
(Seal) WAKE COUNTY
__________________________________ By ____________________________________
County Manager Chairman
HCBOC 043024 ws Pg. 206
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 40 of 43
STATE OF NORTH CAROLINA AND
(Seal) DEPARTMENT OF TRANSPORTATION
By _______________________________
Secretary of Transportation
Approved for Execution By _______________________________
Assistant Attorney General
HCBOC 043024 ws Pg. 207
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 41 of 43
THIS PAGE LEFT INTENTIONALLY BLANK
HCBOC 043024 ws Pg. 208
N. C. Capital Area Metropolitan Planning Organization
Memorandum of Understanding (cont.)
April 17, 2024
Page 42 of 43
THIS PAGE LEFT INTENTIONALLY BLANK
HCBOC 043024 ws Pg. 209
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
ROY COOPER J.R. “JOEY” HOPKINS
GOVERNOR SECRETARY
Mailing Address:
NC DEPARTMENT OF TRANSPORTATION
DIVISION SIX / DISTRICT TWO
POST OFFICE BOX 1150
FAYETTEVILLE, NC 28302
Telephone: (910) 364-0601
Fax: (910) 437-2529
Customer Service: 1-877-368-4968
Website: www.ncdot.gov
Location:
600 SOUTHERN AVENUE
FAYETTEVILLE, NC 28306
April 18, 2024
Mrs. Melissa Capps
Clerk
Harnett County Board of Commissioners
Post Office Box 759
Lillington, North Carolina 27546
Subject: Secondary Road Addition
To Whom It May Concern:
This is in reference to a petition submitted to this office requesting street(s) in Harnett
County be placed on the State’s Secondary Road System. Please be advised that these
street(s) have been investigated and our findings are that the below listed street(s) are
eligible for addition to the State System.
Mitchell Manor Ph. 1 & 2 Subdivision
Mitchell Manor Drive
Linda Lou Drive
Wendywood Drive
It is our recommendation that the above-named street(s) be placed on the State’s Secondary
Road System. If you and your Board concur on our recommendation, please submit a
resolution to this office.
Sincerely,
Christopher Jones
Engineering Technician III
Item 25
HCBOC 043024 ws Pg. 210
HCBOC 043024 ws Pg. 211
strong roots • new growth
HARNETT COUNTY
NORTH CAROLINA
RESOLUTION
BE IT RESOLVED that Harnett County Board of Commissioners does hereby, by proper execution of this document,
request that the North Carolina Department of Transportation add to the State’s Secondary Road System the below
listed streets.
Mitchell Manor Ph. 1 & 2 Subdivision
• Mitchell Manor Drive
• Linda Lou Drive
• Wendywood Drive
Duly adopted this 6th day of May, 2024.
HARNETT COUNTY BOARD OF COMMISSIONERS
_______________________________
William Morris, Chairman
ATTEST:
_________________________________
Melissa D. Capps, Clerk
HCBOC 043024 ws Pg. 212
MEMORANDUM
Date: April 30, 2024
To: Harnett County Board of Commissioners
Through: Brent Trout, County Manager
From: Mike Morrow, Assistant County Manager
Subject: 3rd Quarter FY2024 TEAM Harnett Performance Management Report
As per the Board of Commissioners direction, we have prepared an update on the TEAM Harnett
Performance Management Plan for the 3rd quarter of Fiscal Year 2024. The 3rd Quarter FY2024
TEAM Harnett Performance Management report is attached for your review. A summary of the
findings over the last quarter are below:
For FY2024, TEAM Harnett will review thirty-one (31) Key Strategic Actions and Other
Strategic Actions directly related to the Harnett County Strategic Plan.
Status of 31 action items as of December 31, 2023
o 13% are pending action
o 71% are In-Process
o 16% are Completed
Status of 31 action items as of March 31, 2024
o 13% are pending action
o 58% are In-Process
o 29% are Completed
During this 3rd quarter, TEAM Harnett held four (4) business plan training sessions with our
partners from the UNC School of Government that had approximately 120 attendees. County staff
was trained on the processes of creating and implementing a departmental business plan. In the
next quarter, TEAM Harnett will create departmental business plans. Business plans will be
directly related to the Strategic Plan and the TEAM Harnett Performance Management plan
showing how the departments relate to the business of the County.
If you have any questions regarding this information, please feel free to contact me to discuss.
Item 25
HCBOC 043024 ws Pg. 213
FY2024 QUARTER 3 TEAM HARNETT PERFORMANCE MANAGEMENT PLAN UPDATE
April 30, 2024
HCBOC 043024 ws Pg. 214
Status of Key Strategic Actions and Critical Projects for 2nd Quarter FY 2024
•For FY2024, 31 Key Strategic Actions and Other Strategic Actions directly relatedto Harnett County Strategic Plan will be reviewed
•Status as of December 31, 2023, Quarter 2:
13% are pending action
71% are In-Process
16% are Completed
•Status as of March 31, 2024, Quarter 3:
13% are pending action
58% are In-Process
29% are Completed
HCBOC 043024 ws Pg. 215
Business Plan Creation for FY2025 Update
•All Departments will be developing Business Plans with our UNCSchool of Government partners anticipated for FY2025 (July 2024)
•Business Plans focus on short-term, and the day-to-day operationaland functional results of a department
•Aligned to the overall organizational strategic plan
•Business plan should execute, implement and integrate services tomeet the intended outcomes of the Harnett County strategic plan
•Four (4) business plan training sessions held during this quarter withapproximately 120 attendees across all departments
HCBOC 043024 ws Pg. 216
Questions?
HCBOC 043024 ws Pg. 217
Key Strategic Action: Engage school administration proactively to discuss and coordinate
budget priorities and funding for FY2024
1
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 1: Superior Education
Objective 1.1: Maintain effective collaboration
with Harnett County Schools to coordinate
budget process, capital projects, and other
initiatives
Staff Assigned:
Representatives from
various departments
Board Key Strategic
Action
In process
Project Description (Scope Statement):
To maintain communication between County and Harnett
County Schools staff and between both Board of Commissioners
and Board of Education and County. This includes in - person
meetings, virtual meetings, phone calls, and email exchanges.
By maintaining open communication regarding budget
priorities, the County and Harnett County Schools can focus on
the needs of students in order to provide high quality
education.
This project will also engage Central Carolina Community
College to coordinate budget priorities of the Harnett Promise
program.
Community Outcomes (Performance Results):
•Strategic Key Performance Indicator is to maintain a
95% satisfaction rating from elected officials that we
collaborated and are well coordinated with the
budget process, capital projects and other initiatives.
•Strategic Key Performance Indicator is # enrolled and
% of students that graduated from Harnett Promise
initiative
HCBOC 043024 ws Pg. 218
2
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of March 31,
2024
1 Quarterly collaborative
meetings with County
Manager and
Superintendent;
7/1/23 6/30/24 Various staff from
County
Administration
and Harnett
County Schools
Number of Meetings as of 3/31/24
County Manager/Superintendent – 1
Harnett County Schools Finance/County
Finance & Budget- 2
2 Elected officials and
administration staff Survey
Est 3/1/24 Est 6/30/24 Public Information
Officer
Developing a customer survey
completed
3 Engage Central Carolina
Community College budget
requests for Harnett Promise
for FY24
Est 3/1/24 Est 6/30/24 Budget Director Planning to collect data at the end of
Spring semester 2024
Project Leader:
Budget Director
Project Team, Stakeholders and Collaborators:
County Administration, Board of Commissioners, Board of Education,
Central Carolina Community College
Key Strategic Action: Engage school administration proactively to discuss and coordinate
budget priorities and funding for FY2023
Project Sponsor:
County Manager
HCBOC 043024 ws Pg. 219
Key Strategic Action: Restore County involvement in capital planning and architectural
committee for ongoing and upcoming projects
3
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 1: Superior Education
Objective 1.2: Maintain a long-term funding
plan for capital needs
$89.6M
Staff Assigned:
County Administration
Board Key Strategic
Action
Ongoing project, in process
Project Description (Scope Statement):
Harnett County Schools has 28 schools. Provide funding
for Capital Improvement Projects throughout the County
for Harnett County Schools.
Community Outcomes (Performance Results):
•Funding of Flatwoods Middle School
•Funding of Lillington -Shawtown Elementary School
Gym addition
•Funding of Child Nutrition Freezer Unit
HCBOC 043024 ws Pg. 220
4
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Quotes submitted by
Harnett County Schools
to County Administration
8/4/23 8/23/23 Harnett County
Schools
Complete
2 Board approved Project
Ordinance
8/30/23 6/30/24 Board of
Commissioners
Funding approved - complete
3 Funding of Projects 8/30/23 6/30/24 Board of
Commissioners
Funding approved - complete
Project Leader:
Budget Director
Project Team, Stakeholders and Collaborators:
County Administration, Harnett County Schools maintenance
staff
Key Strategic Action: Restore County involvement in capital planning and architectural
committee for ongoing and upcoming projects
Project Sponsor:
Finance Officer
HCBOC 043024 ws Pg. 221
Key Strategic Action: Create and adopt a long-term plan for funding new schools based on
Board of Education priorities
5
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 1: Superior Education
Objective 1.2: Maintain a long-term funding
plan for capital needs
$10,000 for contract
Staff Assigned: County
Administration
Board Key Strategic
Action
Complete
Project Description (Scope Statement):
•Create a debt affordability plan. Davenport Public Finance
created a 20 -year debt schedule plan to allow expenditure
up to $320M in school construction projects.
•This project is to address our debt affordability plan. This
plan is important to the Board of Commissioners because it
shows how the County is able to fund the construction of
new schools.
•The Board of Commissioners plans to construct a minimum
of five schools over the next 20 years to address the rapid
growth in Harnett County.
Community Outcomes (Performance Results):
•To ensure funding is available for school construction
projects over the next 20 years.
•Harnett County’s goal is to construct one school every
four years.
•Strategic Key Performance Indicator is # of schools
constructed .
HCBOC 043024 ws Pg. 222
6
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Consultant is developing
the debt affordability
plan
12/13/23 Est 1/23/24 Davenport Complete
2 Present debt affordability
plan to Board of
Commissioners
Est 1/23/24 Est 1/23/24 Davenport Complete
Project Leader:
Finance Officer
Project Team, Stakeholders and Collaborators:
County Administration, Board of Commissioners, Davenport, Harnett
County Schools
Key Strategic Action: Create and adopt a long-term plan for funding new schools based on
Board of Education priorities
Project Sponsor:
County Manager
HCBOC 043024 ws Pg. 223
Key Strategic Action: Address teacher supplements to increase competitiveness in the
region
7
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 1: Superior Education
Objective 1.4: Advocate for appropriate
allocation of school funding from federal and
state sources
Budget will be based
on request and
available funding.
Staff Assigned:
County Administration
Board Key Strategic
Action
Ongoing, and in process
Project Description (Scope Statement):
This project will improve the current process of addressing
teacher supplement in our overall budget process. The Board of
Education will submit a request for teacher supplement in
April. The County anticipates an increase for FY 2025 and will
bring their request to the board during deliberation to have a
discussion about the process about addressing the Board’s
interest. The process will be complete at the end of the fiscal
year/budget completion.
Community Outcomes (Performance Results):
This project strengthens the ability to recruit and retain qualified teacher
for the county’s students.
•The project will address recruiting and retaining teachers for the
Harnett County Schools district.
•Strategic Key Performance Indicator is to reduce turnover rate for
instructional staff and number of vacancies for instructional staff.
HCBOC 043024 ws Pg. 224
8
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Increase funding for
teacher supplement
Est 4/15/24 Est 6/30/24 Budget
Director
Funding request will be considered
in FY2025 budget.
Project Leader:
Budget Director
Project Team, Stakeholders and Collaborators:
County Administration, Harnett County Schools, Board of
Commissioners
Key Strategic Action: Address teacher supplements to increase competitiveness in the
region
Project Sponsor:
Finance Officer
HCBOC 043024 ws Pg. 225
Key Strategic Action: Adopt Legislative Priorities for FY 2024 that includes advocacy for
increased funding for schools
9
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 1: Superior Education
Objective 1.4: Advocate for appropriate
allocation of school funding from federal and
state sources
Staff Assigned: County
Manager
Board Key Strategic
Action
Project is
complete. Planning for FY
2025 Legislative Priorities
meeting with Board of
Commissioners in March
2024.
Project Description (Scope Statement):
Each year, County Commissioners develop a list of
legislative priorities to discuss with our state and federal
legislative representatives to continue to support our
citizens' needs.
Community Outcomes (Performance Results):
•Harnett County has an adopted state legislative
agenda that advocates for increased funding for
schools. (lead measure - Key Performance Indicator)
•% increase of funding for Harnett County Schools (lag
measure – Key Performance Indicator)
HCBOC 043024 ws Pg. 226
10
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Adopted Legislative
Priorities for 2024
January 2024 April 2024 Brent Trout Complete
2 Develop Legislative
Priorities for 2024
January 2024 March 2024 Brent Trout Planning to review current and
future Legislative priorities at the
Board of Commissioners work
session during March 2024 -
Complete
Project Leader:
County Manager
Project Team, Stakeholders and Collaborators:
County Administration, Board of Commissioners, Harnett County
Schools
Key Strategic Action: Adopt Legislative Priorities for FY 2025 that includes advocacy for
increased funding for schools
Project Sponsor:
Board of Commissioners
HCBOC 043024 ws Pg. 227
Other Strategic Action: Office 365 Migration
1
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Organization al Excellence
Objective 2.4: Seek new and best practice
technology to improve
processes in all operational areas.
$1.04M ARPA
Replacement Revenue
Staff Assigned: IT
Dept.
MNG Project
High Priority - YES
Project complete
Project Description (Scope Statement):
Migration to MS Office 365 from On -premise Solutions
to improve security stance and remote accessibility.
This will allow employees access to county resources
wherever they are. Increases opportunities for a more
efficient workforce.
Enables Multi -Factor authentication capabilities to add
another layer of security. Also provides data
redundancy across multiple Microsoft datacenters
Community Outcomes (Performance Results):
Increasing security of community and employee data.
Less concern about cyber instances allows employees to
focus on customer satisfaction
Gives employees access to data in the field or wherever
the work may be completed.
HCBOC 043024 ws Pg. 228
2
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Pricing/Quotes per
license
1/1/2022 5/1/2022 CIO Complete
2 Determine migration
process, discover
potential issues
5/1/2022 11/1/2022 CIO Complete
3 Migration of email 11/1/2022 7/31/23 CIO Complete
4 Complete Migration –
groups and public folders
4/1/2023 3/31/2024 CIO Complete
Project Leader:
CIO
Project Team, Stakeholders and Collaborators:
IT Dept., All EEs
Other Strategic Action: Office 365 Migration
HCBOC 043024 ws Pg. 229
Other Strategic Action : Space Needs
3
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Organizational Excellence
Objective 2.5: Improve resident and customer
experiences through efficient,
high quality service delivery and continuous
improvement
$258,920 Direct
funding
Staff Assigned: Dept
Heads
MNG Project
High Priority - Yes
This project is in process.
Project Description (Scope Statement):
The County is reviewing future facility planning to
include an analysis of the current condition and capacity
of the County’s facilities along with an assessment of
future staffing needs and recommendations on how the
County can best address future growth needs through
the planning of County facilities.
Community Outcomes (Performance Results):
A.Facility Space Assessment – data collection
B.Facility Condition Assessment – data forecasting
C.Condition Assessment and Space Needs Plan –
Guidance for future County space needs
D.Feasibility Study for Priority Projects – individual sites
HCBOC 043024 ws Pg. 230
4
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Meet with Staff September
2022
October
2022
County
Manager
Meetings complete.
2 Facility Space Assessment
study
October
2022
March 15,
2023
County
Manager
Draft deliverable to County on
12/21, meet January 2023 for final
3 Adoption by BOC for
study
Spring 2023 March 15,
2023
County
Manager
Complete
4 Fund Assessment March 15,
2023
6/30/24 County
Manager
In process
Project Leader:
Brent Trout
Project Team, Stakeholders and Collaborators:
Department Heads
Other Strategic Action : Space Needs
HCBOC 043024 ws Pg. 231
Key Strategic Action: 2.1 Complete Compensation Study to assess competitiveness of
employee pay and salary compression for existing County employees
5
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Organizational Excellence
Objective 2.1: Attract, retain and grow high
performing employees
$TBD Direct funding
Staff Assigned: HR
Dept./Committee
Board KSA
High Priority - Yes
This project is in process.
Project Description (Scope Statement):
The purpose of the Compensation Strategy Study is to
assist the County in reviewing and analyzing the current
staff compensation structure and obtain
recommendations for improvements to the existing
structure to ensure internal equity and external
competitiveness. All regular, full -time and part-time staff
positions will be included in the study. The County’s goal
is to provide competitive pay levels to its current
employees and future prospective employees.
Community Outcomes (Performance Results):
Project objectives should ensure program outcomes and
recommendations that are internally equitable,
externally competitive, understandable, legally
defensible, easily maintained and administered by the
County staff, flexible to change as market conditions
evolve, and appropriate for the County’s goals, structure,
and reward system.
This KSA will move us forward in reducing the County
wide overall turnover rate and will attract, retain and
grow high performing employees.HCBOC 043024 ws Pg. 232
6
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 RFP 11/01/2022 11/28/2022 HR Director Complete
2 Consultant to complete
the study
01/23/2022 04/30/2023 HR Director Complete
3 HR to study follow up
items from report
10/1/2023 01/30/2024 HR Director/
Dept Heads
In process
4 Present information
during budget cycle
3/1/24 06/30/2024 HR Director/
Budget
Director
In process
Project Leader:
HR Director
Project Team, Stakeholders and Collaborators:
HR Dept., Selected Committee, Dept. Heads
Key Strategic Action: 2.1 Complete Compensation Study to assess competitiveness of
employee pay and salary compression for existing County employees
HCBOC 043024 ws Pg. 233
Key Strategic Action: 2.2 Review and revise employee performance evaluation process to
encourage culture of accountability.
7
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Organizational Excellence
Objective 2.1 Attract, retain and grow high
performing employees
$TBD Direct funding
Staff Assigned: HR
Dept/Dept Heads
Board KSA
High Priority - Yes
This project is in process.
Project Description (Scope Statement):
Develop a new performance evaluation process that will
align with the goal objectives and key strategic actions of
the county.
Community Outcomes (Performance Results):
This will help in educating employees the goals and
objectives they are expected to meet by having
measurable objectives in place. Employees will
understand how their daily work and projects are a part of
working towards larger goals of the county as a whole.
This will also assist the Department Directors and
Supervisors in giving sound and objective feedback on
performance evaluations.
This KSA will move us forward in reducing the County wide
overall turnover rate and will help with retention and
growth of high performing employees.HCBOC 043024 ws Pg. 234
8
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Meet with Dept Heads
to discuss proposed
changes/training
8/15/2023 12/30/2023 HR Director/
Dept Heads
Make proposed changes to the
evaluation process and provide
training.
2 Communicate changes
to employees by training
1/1/2024 6/1/2024 HR Director/
Dept Heads
Meet with each department and
employees via training.
3 Implementation 7/1/2024 7/1/2024 HR Director/
Dept. Heads
Implement new performance
evaluation process.
Project Leader:
HR Director
Project Team, Stakeholders and Collaborators:
HR Team, Dept. Heads, Supervisors
Key Strategic Action: 2.2 Review and revise employee performance evaluation process to
encourage culture of accountability.
HCBOC 043024 ws Pg. 235
Key Strategic Action: 2.3 Engage County employees in improving internal processes and
provide regular education on adherence (R.P.I)
9
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Organizational Excellence
Objective 2.5: Improve resident and customer
experiences through efficient,
high quality service delivery and continuous
improvement
Direct funding; No
funding available to date
Staff Assigned: Dept
Heads
Board KSA Project
High Priority - Yes
This project is currently being
developed.
Project Description (Scope Statement):
An analysis that will provide a methodical approach to identify,
map, and improve processes organization wide to improve
efficiency and effectiveness by eliminating waste, reducing
costs, improving communication and collaboration with regular
updates using Rapid Process Improvement (RPI) strategies with
our performance management program . The review parameters
have not been developed at this time due to the ongoing
performance management program activities.
Community Outcomes (Performance Results):
•Percentage of staff training opportunities for RPI
•Percentage of feedback and ideas from project teams for
improvement
•Decrease project time due to inefficiencies found by project
teams
•Increase communications and responses from project teams
on work efficiencies
•Increase collaboration and communication across project
teams through regular interaction (monthly, quarterly)
HCBOC 043024 ws Pg. 236
10
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of March 31,
2024
1 Meet with Staff July 2023 December 31,
2023
County Manager Confirm Performance Plan and RPI
project scope. Form RPI Team
2 Develop Scope of Work RPI September 30,
2023
March 31,
2024
County Manager Finalize Scope and RFP Process
3 Select Vendor August 1, 2024 County Manager Include budget for FY 2025
4 Launch January 1,
2025
County Manager Implement program and staff training
Project Leader:
Brent Trout
Project Team, Stakeholders and Collaborators:
Department Heads, Department Leadership
Key Strategic Action: 2.3 Engage County employees in improving internal processes and
provide regular education on adherence (R.P.I.)
HCBOC 043024 ws Pg. 237
Key Strategic Action: 2.4 Develop and implement an organizational training and
development program
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Organizational Excellence
Objective 2.1: Attract, retain and grow high
performing employees
$TBD Direct funding
Staff Assigned: HR
Dept/CIO
Board KSA Project
High Priority - Yes
This project is in process.
Project Description (Scope Statement):
An analysis of effective employee training and professional
development strategies (workshops, webinars, professional
association training opportunities) that will benefit the organization
now and in the future. These approaches will enable employees to
potentially be trained for future career enhancements or
advancements. The scope parameters have not been developed at
this time.
Community Outcomes (Performance Results):
Employees will have on demand training in Neogov- Learn that will help the
access training and development courses at a pace they are comfortable with.
Employees who are new to a supervisory role will have the necessary skills and
tools to be successful in their new role in leading their team.
This KSA will move us forward in retaining and growing high performing
employees who will be a part of the succession plan for the County.
•Percentage of employees actively engaged in training
•Percentage of employees actively engaged in professional development
•Percentage of attendees at Countywide training opportunities
•Percentage of attendees at Countywide online training opportunities
HCBOC 043024 ws Pg. 238
12
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Implemented Neogov Learn 10/31/2022 IT, Safety & Risk
Manager
Complete
2 Develop Program for
employees going into a
supervisory role
6/1/2023 7/30/2023 HR Director Complete
3 Develop method to identify
employees to complete the
training.
8/1/2023 1/30/2024 HR Director/
CCCC
Work with Depts for early
identification for employees who will
move into supervisory role.
4 Roll out training course/
evaluate success rate
12/1/2023 8/1/2024 HR Director/ CCCC Conduct training class for employees
and gather feedback/success rate
Project Leader:
HR Director/CIO
Project Team, Stakeholders and Collaborators:
HR, IT, Dept Heads
Key Strategic Action: 2.4 Develop and implement an organizational training and
development program
HCBOC 043024 ws Pg. 239
Key Strategic Action: 2.5 Research, develop, and implement a holistic performance
management program
13
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Organizational Excellence
Objective 2.5: Improve resident and customer
experiences through efficient,
high quality service delivery and continuous
improvement
$57,000 Direct
funding
Staff Assigned:
Manager &Dept
Heads
Board KSA Project
High Priority - Yes
This project is in process.
Project Description (Scope Statement):
The UNC School of Government’s Center for Public
Leadership and Governance will support Harnett
County’s strategic planning process. The process will
occur in three phases. This Scope of Work includes
preparation of plan elements for phase I, and phase II for
the development of the Strategic Plan . Phase III of the
plan will be for the Performance Management Program.
Phase IV to begin November 2023.
Community Outcomes (Performance Results):
•Percentage of performance indicators from County
Departments
•Number of Departments tracking customer service
data for residents and businesses
•Number of Departments providing quality services to
residents and businesses
•Number of Departments providing quality customer
services to internal customers
HCBOC 043024 ws Pg. 240
14
Action Item or Task Start Date Completion Date Person Responsible Action Item Update as of March 31, 2024
1 Phase 1 – Plan elements Fall 2021 November 1,
2021
County Manager’s
Office
Work Complete.
2 Phase 2 – Strategic Plan Fall 2021 February 1, 2022 County Manager’s
Office
Work Complete.
3 Phase 3 – Performance
Management Plan
October 2022 June 30, 2023 County Manager’s
Office
Work Complete.
4 Phase 4 – Business Plan
Development for Departments
November 2023 June 30, 2024 County Manager's
Office
4 sessions with UNC School of Government
for business plan creation for County
Departments held. Business plan creation
underway
Project Leader:
Mike Morrow
Project Team, Stakeholders and Collaborators:
County Manager, Department Heads, Department Leadership
Key Strategic Action: 2.5 Research, develop, and implement a holistic performance
management program
HCBOC 043024 ws Pg. 241
Key Strategic Action: 2.6 Implement process for obtaining citizen feedback on County
service provision
15
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Organizational Excellence
Objective 2.5: Improve resident and customer
experiences through efficient,
high quality service delivery and continuous
improvement
Direct funding: No
funding available to date
Staff Assigned: Dept
Heads
Board KSA Project
High Priority - Yes
This project is currently
being developed.
Project Description (Scope Statement):
An analysis that will provide a methodical approach for a
process for obtaining feedback on County services through
administered surveys to gather information on residents’ level
of satisfaction with County provided services and gather
residents’ opinions regarding other topics. This feedback will be
in support of the County’s ongoing strategic planning process in
the future. Most surveys would be administered using a
combination of mail, phone, and internet to gather a random
sample. The scope parameters have not been developed at this
time due to the ongoing performance management program
activities.
Community Outcomes (Performance Results):
•Percentage of satisfaction with major County services
•Percentage of satisfaction with perceptions of safety
in the County
•Percentage of satisfaction with County
communication with public
•Percentage of customer satisfaction with County
employee interactions for questions
•Percentage of customer satisfaction with County
employee interactions for problems
HCBOC 043024 ws Pg. 242
16
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Meet with staff 7/1/24 County
Manager
Plan to meet with staff with completion
of performance management plan.
2 Develop Scope of Work
and Include in Budget
7/1/24 County
Manager
Plan to develop scope with completion
of performance management plan.
3 Select Vendor
4 Conduct Survey and
Incorporate Results into
Performance
Project Leader:
Brent Trout
Project Team, Stakeholders and Collaborators:
Department Heads, Department Leadership
Key Strategic Action: 2.6 Implement process for obtaining citizen feedback on County
service provision
HCBOC 043024 ws Pg. 243
Key Strategic Action: 2.7 Provide County employees with enrichment opportunities
17
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Organizational Excellence
Objective 2.5: Improve resident and customer
experiences through efficient,
high quality service delivery and continuous
improvement
Direct funding: No
funding available to date.
Staff Assigned: Dept
Heads
Board KSA Project
High Priority - Yes
This item is being tracked
as a part of 2.4
HCBOC 043024 ws Pg. 244
Key Strategic Action 3.1: Prioritize parks and greenway projects for development through
CIP.
1
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 3: Safe & Healthy Community
Objective 3.1: Preserve and enhance County
residents’ quality of life through open space,
parks, recreation resources, and greenways.
Staff Assigned: Parks
and Recreation,
Development Services
Board KSA In process for FY 24: PR
prioritizes projects through
CIP and update each year
through CIP process.
Project Description (Scope Statement):
Parks and Recreation will update requested funding for
various park projects for the Capital Improvement
Program which are all in different stages. These projects
are located throughout the County and range from small
projects to full park development. Parks and Amenities
are planned based on community input, staff knowledge,
and recreational trends. Greenways planning is
following the recommendations of the 2021 Bicycle,
Pedestrian, and Greenway Plan with dedicated funding
in the Capital Improvement Program.
Community Outcomes (Performance Results):
•Additional facilities and park land for Harnett County
citizens
•Planned amenities to meet benchmarking data from
the Statewide Comprehensive Outdoor Recreation
Plan (SCORP)
•Additional Segments of Greenways and Trails
connecting schools, municipalities, parks, and points
of interest.
HCBOC 043024 ws Pg. 245
2
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of March 31,
2024
1 Submit projects for CIP.8/23/23 9/29/23 Parks and Rec
Director
Projects have been submitted and
updated to County Admin and Board
2 Plan for implementation of
approved/ recommended
projects.
12/1/23 6/30/24 Parks and Rec
Director
Planning has begun with several
projects working on design and
construction contract approvals.
3 Begin next fiscal year
projects: Plan, Design,
Construction. Plan for future
CIP Process.
7/1/24 6/30/25 Parks and Rec
Director
Following action item completion,
prioritizing projects for CIP will be
operational.
2024-2031 CIP had seven new
recommended projects, two under
contract, and 3 slated for future funding.
Project Leader/Manager:
Carl Davis
Project Team, Stakeholders and Collaborators:
Parks and Recreation, Development Services, County Administration
Key Strategic Action 3.1: Prioritize parks and greenway projects for development through
CIP.
HCBOC 043024 ws Pg. 246
Key Strategic Action 3.2: Provide support for local farmer’s markets and community gardens
at County locations to support healthy food options for residents.
3
Harnett County Strategic Goal &
Objective Alignment
Project Budget & Resources Type &
Priority
Project Overall Update
as of March 31, 2024
Goal 3: Safe & Healthy Community
Objective 3.3: Improve access to
healthy food
Budget: Undetermined
Staff Assigned: Cooperative Extension, Soil
and Water Conservation
Board KSA
High
In Process
Project Description (Scope Statement):
The proposed project will determine need and a County level
comprehensive plan for support of a local foods system. By
supporting local farmer’s needs for accessibility to the public for
sales in addition to resources for the production of value added
goods, we will provide a path to a strong local foods
system. This will in turn promote economic prosperity for small
farmers, encourage healthy eating, and support long term food
security for our citizens.
Community Outcomes (Performance Results):
•Number of small farmers and community gardens
•Number of local vendors conducting on farm and
market stand sales.
•Number of local food pantries supported by locally
grown food.
•Percent increase in vendor sales from local market
stands.
•Attendance at special events hosted at market
facilities.
•Number of value-added products produced for sale or
individual family consumption.HCBOC 043024 ws Pg. 247
4
Action Item or Task Start Date Completion
Date
Person Responsible Action Item Update as of March 31, 2024
1 Compile a workgroup of local market
organizers, local farmers and County
staff.
1/2023 3/31/2023 Selena McKoy & Greg
Huneycutt
List of local farmers and municipal market
organizers started
2 Develop assessment plan, analyze
budget needs, and request funding.
3/2023 4/30/2023 Tim Mathews
Lynn Lambert
Briefed County Board on…. And received
direction. Action plan adjusted per their
direction. Research to see whether or not there is
support. Reaching out to local farmers and
vendors and planning a citizen survey.
3 Research local market and producer
needs for local foods system
sustainability.
7/2023 12/31/2023 Tim Mathews
Lynn Lambert
Survey results collected (500+ responses).
Positive community and farmers response for
farmer's market.
4 Analyze data, develop program,
delivery strategy, and budget needs
9/2023 2/28/2024 Tim Mathews
Lynn Lambert
In process.
5 Present feedback, program and
budget to the Board.
4/2024 5/31/2024 Tim Mathews
Lynn Lambert
Est. April 2024. submitted grant application for
funding. Funding expected to be announced in
June 2024.
Project Sponsor:
Tim Mathews
Project Team, Stakeholders and Collaborators:
Soil and Water Conservation, Cooperative Extension, Parks and Recreation, Agricultural Advisory Board, Farm Service Agency, Master
Gardeners, Livestock Association, Sandhills Antique Farm Equipment Club, Harnett County Schools, Farm Bureau, Farm Credit
Key Strategic Action 3.2: Provide support for local farmer’s markets and community gardens
at County locations to support healthy food options for residents.
Project Manager:
Tim Mathews
Lynn Lambert
HCBOC 043024 ws Pg. 248
Key Strategic Action 3.3: Assess most pressing issues surrounding substance abuse and
engage stakeholders to develop plan to curb problems.
5
Harnett County Strategic Goal
&
Objective Alignment
Project Budget & Resources Type &
Priority
Project Overall Update as
of March 31, 2024
Goal 3: Safe & Healthy
Community
Objective 3.4: Decrease alcohol
and drug abuse.
Budget: Undetermined
Staff Assigned: County Manager’s Office,
Legal, Health, Sheriff’s Office, Harnett
County Schools, Campbell University, Good
Hope Hospital
Board KSA
High
In Process
Project Description (Scope Statement):
The proposed project will provide a fully-developed,
comprehensive County-wide program to address substance
abuse in Harnett County. By expanding our current programs
and pooling the resources of County departments and
community partners, we will provide access to a “one-stop
shopping” source of information, resources, and support to the
residents of Harnett County. This will in turn promote healthy
behaviors and lifestyles allowing our residents to live high
quality and productive lives.
Community Outcomes (Performance Results):
•Decrease the substance abuse problem in Harnett County.
•Number of residents suffering from substance abuse who
received information from the program.
•Number of substance abuse education opportunities
conducted.
•Percentage of residents who participated in the program
versus residents with repeat drug issues.
HCBOC 043024 ws Pg. 249
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Develop a taskforce of pertinent Harnett County
staff and community stakeholders.
07/2021 09/12/22 Coley Price/Chris Appel Opioid Settlement Funding taskforce created and
began meetings.
2 Create a charter and research current substance
abuse issues in Harnett County.
09/12/22 07/31/23 Coley Price Taskforce meetings are underway to discuss strategic
plan and research avenues.
3 Compile and analyze data to identify most
pressing issues and determine where program
should focus.
07/01/2023 01/26/2024 Coley Price Needs have been identified, and three subcommittees
have been made to address them.
4 Develop program to curb substance abuse and
present to County Manager for approval with
needed resources and budget.
01/26/2024 07/31/24 Coley Price Goals have been established for each subcommittee.
They will begin program development and working
towards implementation.
5 Implement approved program and begin tracking
KPIs.
Est 07/24 01/31/25 Coley Price Not yet started.
Project Sponsor:
Coley Price
Project Team, Stakeholders and Collaborators:
County Manager’s Office, Legal, Health, Sheriff’s Office, Harnett County Schools, Campbell University, Good
Hope Hospital
Key Strategic Action 3.3: Assess most pressing issues surrounding substance abuse and
engage stakeholders to develop plan to curb problems.
Project Manager:
Coley Price
HCBOC 043024 ws Pg. 250
Key Strategic Action 3.4: Increase provision of County programs and initiatives aimed at
encouraging healthy lifestyles and outdoor activity.
Harnett County Strategic Goal &
Objective Alignment
Project Budget & Resources Type & Priority Project Overall Update
as of March 31, 2024
Goal 3: Safe & Healthy Community
Objective 3.1: Preserve and enhance County
residents’ quality of life through open space,
parks, recreation resources, and greenways.
Budget: Undetermined
Staff Assigned: Parks & Recreation,
Cooperative Extension, Soil & Water,
Health, Emergency Management
Board KSA This project is in process.
Project Description (Scope Statement):
This proposed project will see what programs are currently being offered
across the different departments. Based on current successful programs the
project task force will look for ways to replicate current program in
communities across the county by identify potential infrastructure needs.
This proposed project will also identify programming deficiencies and gaps
to develop a wide variety of programming and community outreach to offer
County citizens an environment for safe and educational opportunities. The
task force will also assess current staffing and volunteer capacity. This will
allow for us to determine the need for additional resources and potential
trainings. The proposed programming will include active and passive
programs providing nutrition education, physical activity, nature education,
wellness benefits, and community engagement.
Community Outcomes (Performance Results):
•Increase program offerings
•Expand reach of current programming through creation and
utilization of county buildings as well as potential partnerships
with local municipalities and their facilities
•Identify citizen wants and needs through citizen engagement
•Increase participation and citizen awareness with stronger
marketing strategies.
•Develop of standard evaluation to be used across all healthy
lifestyle and outdoor activity program to measure impacts of our
efforts.
HCBOC 043024 ws Pg. 251
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Coordinate stakeholder meeting to
access current program offerings
Jan 2023 Feb 2023 Project Leaders Complete
2 Gather programming wants and
needs through the most recent
community and health needs
assessments
Feb 2023 Feb 2023 Project Leaders Complete
3 Analyze Engagement results and plan
for future programming.
Mar 2023 Mar 2023 Project Team Complete
4 Implement Programming Plan and
prioritize replication of highest need
and impact programs
Apr 2023 Individual
Departmental Staff and
Trained Volunteers
through supervision of
Department Leaders
In process. Requested position in
FY25 for this work.
Project Leader:
Jackie Helton /
TBD
Project Team, Stakeholders and Collaborators:
Cooperative Extension, Soil & Water, Health, Emergency Services,
Parks and Recreation, Manager’s Office
Key Strategic Action 3.4: Increase provision of County programs and initiatives aimed at
encouraging healthy lifestyles and outdoor activity.
Project Sponsor:
Tim Mathews
HCBOC 043024 ws Pg. 252
Key Strategic Action 3.5: Meet regularly with local arts organizations to generate and
implement ideas for celebrating arts and culture.
9
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 3: Safe & Healthy Community
Objective 3.6: Support, promote, and
celebrate arts and culture.
Budget: NC Arts
Grassroots Grant
Funding
Staff Assigned: County
Admin & Finance
Board KSA County Administration
currently serves as Fiscal
Agent and grantee for
State Arts Council
allocations. Completed.
Project Description (Scope Statement):
Harnett County Administration will collaborate and coordinate
with local arts organizations to secure, manage, and allocate
funding to Harnett County organizations, institutions,
municipalities, schools, and local artists to strengthen the arts in
Harnett County communities and to provide opportunities for
community members to experience the arts, both local cultural
and artistic assets as well as new arts experiences from outside
their home regions.
Community Outcomes (Performance Results):
•Increase the number of arts related programs and activities
offered in Harnett County.
•Increase the number of Harnett County citizens attending or
participating in arts related programs and activities.
HCBOC 043024 ws Pg. 253
10
Action Item or Task Start
Date
Completion
Date
Person
Responsible
Action Item Update as
of March 31, 2024
1 Identify local arts organizations, artists, and other partners.January 2022 February 28, 2022 County Admin Identified 9 organizations to provide
funding to.
2 Meet with project team, stakeholders, and collaborators to
identify funding sources and develop programming ideas.
February
2022
March 31, 2022 County Admin Completed.
3 Submit State Arts Grant application February
2023
February 28, 2023 County Admin Grant submitted.
4 Award Sub-Grant applicants January,
2023
January, 2023 County Admin Awards were provided: Received
$46,556.00 from State and
$63,997.00 from ARPA
3 Implement arts programs and activities and begin tracking
KPIs.
July 1, 2022 June 30, 2023 County Admin Data has been reviewed and added
to the scorecard.
Project Leader /Manager:
Community Relations
Director
Project Team, Stakeholders and Collaborators:
County Admin, Municipal Administration, Parks & Rec, Library, Cooperative Extension,
NC Arts Council, Harnett County Arts Council, Harnett County Schools Administration.
Key Strategic Action 3.5: Meet regularly with local arts organizations to generate and
implement ideas for celebrating arts and culture.
HCBOC 043024 ws Pg. 254
Other Strategic Action: Assess landfill airspace capacity along with assuring appropriate,
adequate coverage and availability of convenient sites for disposal services to meet the
needs of the citizens.
11
Harnett County Strategic Goal &
Objective Alignment
Project Budget & Resources Type &
Priority
Project Overall Update as
of March 31, 2024
Goal 3: Safe & Healthy Community
Objective 3.7: Maintain a balanced solid waste
management system of efficient and economical
refuse collection, recycling and disposal services
which benefits the citizens while following
regulatory requirements.
Budget:
1) $500,000 North West Conv. Site
Staff Assigned: HDR Engineering, Landfill
Equipment Operators and necessary sub -
contractors for electrical, etc…
2) Landfill Equipment Operators and
landfill engineering services (work to be
done “in house” under current operations
budget.
Board KSA
High
Staff has constructed cell
for additional Landfill
capacity and will begin on
NW Conv. Site as soon as
staffing issues are resolved.
Project is in process.
Project Description (Scope Statement):
The proposed projects will provide the following:
1)North West Convenient Site construction will offer a safer
and more user friendly alternative for waste disposal
services for the citizens in that area
2)Cell expansion projects at the landfill assures continued
efficient operations of the landfill so as not to interrupt any
waste collection from our users
Community Outcomes (Performance Results):
•Provide a safer, more efficient and user friendly convenient site
for the citizens of the North West area
•Continued operations at landfill by provided additional area for
disposal and uninterrupted waste collection.
HCBOC 043024 ws Pg. 255
12
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of March
31, 2024
1 Continue construction of cell
expansion project at Dunn Erwin
landfill
10/01/22 2/1/23 Chad Beane Erosion & Sedimentation Control Plan permit has
been obtained and cell expansion is completed -
Done
2 Plans submitted to NCDEQ for final
approval on cell construction at Dunn
Erwin landfill
2/1/23 3/20/23 North Carolina
Department of
Environmental Quality:
approval process
Permit has been obtained from NCDEQ. Few punch
list items need to be addressed before we utilize the
new cell for Construction and Demolition debris.
3 North West Convenient Site plans in
hand and permit request has been
sent to NCDEQ for ESC permit
11/15/22 3/1/23 North Carolina
Department of
Environmental Quality
Erosion & Sedimentation Control Plan permit has
been obtained. Done
4 North West Convenient Site: landfill
equipment operators can clear the site
as we wait on permit. Equipment
operators will work as availability of
personnel will allow.
1/9/23 12/1/24 Chad Beane Clearing has not yet begun due to availability of
personnel shortage. In process.
Other Strategic Action: Assess landfill airspace capacity along with assuring appropriate,
adequate coverage and availability of convenient sites for disposal services to meet the
needs of the citizens.
Project Sponsor:
Chad Beane
Project Manager:
Chad Beane
Project Team, Stakeholders and Collaborators:
Landfill Equipment Operators, HDR Engineering, NC State inspectors, Sub-contractors
HCBOC 043024 ws Pg. 256
Other Strategic Action: Provide education and resources to citizens to promote
conservation of working farmland and stewardship of natural resources.
13
Harnett County Strategic Goal &
Objective Alignment
Project Budget & Resources Type &
Priority
Project Overall Update as
of March 31, 2024
Goal 3: Safe & Healthy Community
Objective 3.2: Protect open spaces and
natural resources
Budget: Undetermined
Staff Assigned: Soil and Water Conservation, Parks and
Recreation, Cooperative Extension
Board KSA
High
The Agricultural Advisory Board has
strengthened VAD enrollment and
conservation program funds are
currently being assigned to Harnett
farmland owners. In process.
Project Description (Scope Statement):
Farmland preservation programming will encourage the conservation of
working farmland while promoting stewardship of natural resources and
diverse agricultural practices. Strengthening agricultural and natural
resource program efforts will in turn secure productive farmland and
empower citizens to implement natural resource best management and
innovative agricultural practices. This will promote stewardship to ensure
productive farmland resulting in reinforcement of our strong agricultural
economic impact, provide long term food security, and protect natural
resources which contribute to active lifestyles and a high quality of life
for citizens.
Community Outcomes (Performance Results):
•Number of acres in conservation easements and farmland
preservation programs.
•Number of acres as working agricultural lands (food and
fiber).
•Best Management Practice Impact Data.
•Number of agriculture and natural resources conservation
educational opportunities conducted.
•Number of residential landowners impacted by installation
of best management practices (special projects)
HCBOC 043024 ws Pg. 257
14
Action Item or Task Start Date Completion
Date
Person Responsible Action Item Update as of March 31 , 2024
1 Set Ag Team meeting dates for
2023.
1/2023 1/31/2023 Lynn Lambert Ag Team meeting set for January 26, 2023
2 Research citizen needs for
educational opportunities and
resources in agriculture and
natural resources.
2/2023 3/31/2023 Lynn Lambert
Tim Mathews
and Extension Agents
Client list and methods of data collection
identified.
3 Analyze data, develop program,
delivery strategy, and budget
needs
3/2023 3/31/2023 Lynn Lambert
Tim Mathews
Will build on current programming and new
education and resource needs will be
identified.
4 Secure budget needs County and
potential stakeholders
4/2023 6/30/2024 Lynn Lambert
Tim Mathews
Not yet started.
5 Implement program and track KPI’s 7/2023 6/30/2024 Soil & Water Staff
Coop Extension Staff
Not yet started.
Project Sponsor:
Barry Blevins
Project Team, Stakeholders and Collaborators:
Soil and Water Conservation, Cooperative Extension, Parks and Recreation, Agricultural Advisory Board, Master Gardeners, Farm
Service Agency, Livestock Association, Sandhills Antique Farm Equipment Club, Harnett County Schools, Farm Bureau, Farm Credit
Other Strategic Action: Provide education and resources to citizens to promote conservation
of working farmland and stewardship of natural resources.
Project Manager:
Barry Blevins
Tim Mathews
HCBOC 043024 ws Pg. 258
Other Strategic Action: Build new modern Animal Shelter to replace existing small
capacity shelter to meet growing demand for increased services
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as of
March 31, 2024
Goal 3: Safe and Healthy Community
Objective 3.5: Provide high quality emergency response
and public safety
Budget: TBD
Project submitted to FY25-
31 CIP; BOC approved
project for funding
Staff Assigned: General
Services Director, Animal
Services staff
Board KSA
High Priority - Yes
Completed needs and
Conceptual Design Study in
October 2022; Staff submitted
project to CIP process.
HCBOC 043024 ws Pg. 259
Other Strategic Action: Build new modern Animal Shelter to replace existing small
capacity shelter to meet growing demand for increased services
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of March
31, 2024
1 Presented potential sites to BOC -
received direction to initiate RFQ for
site selection
March 18, 2024 March 18, 2024 Barry Blevins & Larry
Smith (Animal Svcs Mgr)
Completed
2 RFQ Architect/Engineer Advertising for
site selection
Spring 2024 Purchasing, Barry
Blevins
In process
3 Seek BOC approval for Site selection
and RFQ for design
Summer 2024 Purchasing, Barry
Blevins
4
HCBOC 043024 ws Pg. 260
Other Strategic Action: Initiate a study to determine feasibility of additional
public transportation alternatives, i.e., fixed route connections - Angier-Fuquay, deviated
fixed routes within the county.
17
Harnett County Strategic Goal &
Objective Alignment
Project Budget & Resources Type &
Priority
Project Overall Update as
of March 31, 2024
3: Safe and Healthy Community
3.7: Support and promote transit system that
allows citizen access to health, food and
employment
Budget:Funded through CAMPO annual fees
Staff Assigned:General Services Director & Harnett
Area Rural Transit System Transportation Manager
Board KSA
High
Capital Are MPO funded two-year
study, consultant contracted with
CAMPO. Study underway. In
Process
Project Description (Scope Statement):
Initial project identified in the 2017 Community Transportation Plan
(CTP); a fixed route to connect to GoRaleigh via Angier area for Harnett
citizens was considered a future growth project. CAMPO expanded area
within the county; project study area increased to include,Angier, Coats
& Lillington. Project will assess population needs through outreach and
statical analysis. Consultant will build recommended model for potential
changes for Board of Commissioner consideration.
Community Outcomes (Performance Results):
•Addition of fixed or deviated-fixed routes within the study
area or connections with GoRaleigh via Fuquay -Varina or
Cary.
•Alternatives for reducing traffic and number of vehicles
within the study area.
•Study may lead to additional federal and state funding
opportunities.
HCBOC 043024 ws Pg. 261
Other Strategic Action: Initiate a study to determine feasibility of
additional public transportation alternatives, fixed route connections - Angier-Fuquay,
deviated fixed routes within the county.
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as of
March 31, 2024
3: Safe and Healthy Community
3.7: Support and promote transit system that allows
citizen access to health, food and employment
Budget:Funded through
CAMPO annual fees
Staff Assigned:General
Services Director &
Harnett Area Rural
Transit System
Transportation Manager
Board KSA
High Priority - Yes
Capital Area MPO funded two -
year study, consultant
contracted with CAMPO. Study
underway. In Process
Project Description (Scope Statement):
Initial project identified in the 2017 Community Transportation Plan
(CTP); a fixed route to connect to GoRaleigh via Angier area for Harnett
citizens was considered a future growth project. CAMPO expanded area
within the county; project study area increased to include,Angier, Coats
& Lillington. Project will assess population needs through outreach and
statical analysis. Consultant will build recommended model for potential
changes for Board of Commissioner consideration.
Community Outcomes (Performance Results):
•Addition of fixed or deviated-fixed routes within the study
area or connections with GoRaleigh via Fuquay -Varina or
Cary.
•Alternatives for reducing traffic and number of vehicles
within the study area.
•Study may lead to additional federal and state funding
opportunities.
HCBOC 043024 ws Pg. 262
Other Strategic Action: Initiate a study to determine feasibility of additional
public transportation alternatives, i.e., fixed route connections via Angier to
Fuquay-Varina or deviated fixed routes within the county improving access to
health & food
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of March
31, 2024
1 Initiate contact with Capital Area MPO
for possible transit study project
January 2023 April 2023 Barry Blevins Completed
2 Requested Board of Commissioners
approve application/coordination with
Capital Area MPO
April 2023 April 2023 Barry Blevins Completed
3 Consultant hired and study underway October 2023 October 2024 CAMPO In process
4
HCBOC 043024 ws Pg. 263
Key Strategic Action: 4.1 Revise development and incentive policies to support thriving
business and job creation
1
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31,2024
Goal 4: Economic Strength
Objective 4.1: Provide an effective economic
development program
Staff Assigned:
Economic
Development/
Administration
Board KSA In process.
Project Description (Scope Statement):
This project involves an examination of our existing
economic development incentive guidelines to ensure to
legal compliance with the general statues that govern
economic development expenditures, and levels of
investment and jobs created.
Community Outcomes (Performance Results):
An up -to-date and effective incentive policy ensures that
business attraction is prioritized, providing a competitive
environment for the attraction of jobs and investment.
HCBOC 043024 ws Pg. 264
2
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Review and update
existing economic
development incentive
guidelines
Fall 2023 Spring 2024 ED Director In process.
2 Outline and streamline
development process
Spring 2024 Fall 2024 Development
Services Director
Not started yet
3
4
Project Leader:
ED Director & Development
Services Director
Project Team, Stakeholders and Collaborators:
Economic Development & Development Services
Key Strategic Action: 4.1 Revise development and incentive policies to support thriving
business and job creation
HCBOC 043024 ws Pg. 265
Key Strategic Action: 4.2 Increase availability of highspeed broadband throughout County
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 2: Economic Strength
Objective 4.2: Provide strategically -placed
infrastructure for business and
industry growth and attraction
$6.5M Direct funding
Staff Assigned: CIO
Board KSA Project
High Priority - Yes
This project is in process.
Project Description (Scope Statement):
Expand access to broadband across the county. % access
Improve broadband and accessibility for residents and
businesses within the county.
Community Outcomes (Performance Results):
Improve broadband and accessibility for residents and
businesses within the county.
HCBOC 043024 ws Pg. 266
4
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 RFP 7/1/2020 10/1/2020 CIO Complete
2 Phase 1 Fixed Wireless
Implementation
1/1/2021 9/30/2023 CIO Complete
3 Great Grant Award 2023 9/30/2023 1/1/2025 CIO Complete – Awarded to
Brightspeed
4 Phase 2 Implementation 1/1/2024 1/1/2025 CIO Entered into Phase 2 agreement
with CloudWyze – In process
Project Leader:
CIO
Project Team, Stakeholders and Collaborators:
IT Dept., Admin, CloudWyze
Key Strategic Action: 4.2 Increase availability of highspeed Broadband throughout County
HCBOC 043024 ws Pg. 267
5
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
5 GREAT grant 2024 Not started
6 CAB grant – state funded Not started
7
8
Project Leader:
CIO
Project Team, Stakeholders and Collaborators:
IT Dept., Admin, Cloudwise
Key Strategic Action: 4.2 Increase availability of highspeed Broadband throughout County
HCBOC 043024 ws Pg. 268
Key Strategic Action: 4.3 Seek to extend natural gas availability along strategic corridors
identified for commercial growth
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 1: Economic Strength
Objective 4.4: Provide strategically -placed
infrastructure for business and industry
growth and attraction
Not Funded
Staff Assigned:
Administration / Ed
Board KSA
High Priority?
This project is in process.
Discussions with Dominion
Gas and Piedmont Natural
Gas.
Project Description (Scope Statement):
This is to enhance the economic development
opportunities for commercial/industrial growth and
spark more activity on the 87 corridor and WHIP
Community Outcomes (Performance Results):
The hope is to increase the number of new businesses or
existing businesses who can expand, due to the
availability of natural gas to the corridor.
HCBOC 043024 ws Pg. 269
7
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Meet with Gas Company
to determine location &
availability.
Spring 2023 On going Admin Staff &
ED Director
Discussed with Dominion and
Piedmont gas. In process.
2 Perform feasibility Study
to determine cost &
location
Following
Completion of
task 1
N/A Admin Staff &
ED Director
N/A
3
4
Project Leader:
County Manager
Project Team, Stakeholders and Collaborators:
Gas Company, ED, Development Services, & Ft. Liberty
Key Strategic Action: 4.3 Seek to extend natural gas availability along strategic
corridors identified for commercial growth
HCBOC 043024 ws Pg. 270
Key Strategic Action: 4.4 Pursue enhanced transportation infrastructure to reduce
congestion and increase access throughout the county
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 1: Economic Strength
Objective 4.4: Pursue enhanced transportation
infrastructure to reduce congestion and increase
access throughout the county
Funded 100% by CAMPO
Staff
Assigned: Development
Service Department.
MNG Project
High Priority?
Project work is completed and
preferred alignment will
connect to Hwy 55 bypass.
Public meetings complete for
Harnett County. Complete.
Project Description (Scope Statement):
The Capital Area Metropolitan Planning Organization (CAMPO) is
conducting a corridor study of U.S. 401. This study is approximately 19 miles
of the U.S. 401 Corridor from Banks Road in Wake County through the Town
of Fuquay-Varina to the N.C. 210 and U.S. 421 intersection in the Town of
Lillington in Harnett County; and about seven miles for the proposed Future
U.S. 401. This study will build off of previous studies in the area. It will focus
on planning and design for the study area to determine the proposed
ultimate cross-section and alignment of U.S. 401 by developing a vision for
the study area, analyzing short- and long-term solutions, and developing
realistic, implementable and prioritized projects.
Community Outcomes (Performance Results):
The primary goal of this project is to develop solutions for current
and future growth that achieve the following goals while reflecting
the diversity of communities, land uses, and transportation aspects
within the study area and beyond.
HCBOC 043024 ws Pg. 271
9
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Phase 1 Existing Conditions
Analysis
1/1/2021 4/1/2021 CAMPO STAFF Completed
2 Phase 2 Develop Solutions 5/1/2021 11/1/2022 CAMPO STAFF Completed
3 Phase 3 Develop Preferred
Alternatives
12/1/2022 3/1/2023 CAMPO STAFF Completed
4 Phase 4 Project Adoption 4/1/2023 5/1/2024 CAMPO & Local
Staff
Recommendation will be sent to
CAMPO and to be added to the MTP -
complete
Project Leader:
Development Services
Director
Project Team, Stakeholders and Collaborators: CAMPO, Development Services
Director & Planning Manager, Board of Commissioners. Town of Angier,
Lillington, & Fuquay-Varina, Wake County.
Key Strategic Action: 4.4 Pursue enhanced transportation infrastructure to reduce congestion
and increase access throughout the county
HCBOC 043024 ws Pg. 272
Key Strategic Action:4.5 Plan water and wastewater infrastructure to direct and attract
residential, commercial and industrial growth toward targeted areas
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 1: Economic Strength
Objective 4.5:Provide strategically -placed
infrastructure for business and industry
growth and attraction
$8,618,000 estimated
cost; HRW Reserved
$8,618,000
Board KSA Project is in the plan design
& permitting stage with an
expected bid date of Feb
2024. Estimate time of
completion of Oct 2025.
Project Description (Scope Statement):
Consists of construction of approx. 5 miles of 20” force
main along HWY 87 and the renovation of sewer lift
station #57 in Spout Springs.
Community Outcomes (Performance Results):
To provide more wastewater capacity to accommodate
residential, commercial, and industrial growth in the
South West & South Central areas of Harnett County.
KPI=3 of active utility customers.
HCBOC 043024 ws Pg. 273
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Submit plans for NCDEQ Sept 2022 April 30.
2023
Steve Ward
MBD Consulting
In process
2 Rcv. Authorization to
Construct (ATC) permit
Sept 2022 January 1,
2024
Steve Ward
MBD Consulting
In process
3 Advertise & Bid Project Estimated
January 2024
April 1, 2024 Steve Ward
MBD Consulting
In process
4 Construction June 30,
2025
Project Leader:
HRW Director
Project Team, Stakeholders and Collaborators:
HRW Mngt, County Admin/Support Staff, HC Board of Commissioners
Key Strategic Action: 4.5 Plan water and wastewater infrastructure to direct and attract
residential, commercial and industrial growth toward targeted areas
HCBOC 043024 ws Pg. 274
Key Strategic Action: 4.6 Educate County departments about economic development
priorities and their role in advancing those priorities
12
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 4: Economic Strength
Objective 4.6: Provide an effective economic
development program
Staff Assigned:
Economic
Development/
Administration
Board KSA This project is in process.
Website launch February
2023. Quarterly report
started in July 2023.
Complete.
Project Description (Scope Statement):
Creating a new economic development website offers a
clear and concise look at our strategies and focus areas
to understand priorities of the County. The creation of a
quarterly newsletter allows the Partnership
(department) to share company successes stories, grant
opportunities, and other initiatives and resources that
allow audiences to learn about economic development
priorities.
Community Outcomes (Performance Results):
The new website and quarterly newsletter identifies our
community’s economic development program, focus
areas, target sectors, and resources for better
collaboration and economic outcomes.
HCBOC 043024 ws Pg. 275
13
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Create a new economic
development website
July 2022 February
2023
ED Director &
Staff
Website launch complete and
underway. Complete.
2 Create a new quarterly
economic development
newsletter
December
2022
July 2023 Economic
Development
team
New Quarterly newsletter
launched. Complete.
3
4
Project Leader:
Existing Industries Director
Project Team, Stakeholders and Collaborators:
Economic Development
Key Strategic Action: 4.6 Educate County departments about economic development
priorities and their role in advancing those priorities
HCBOC 043024 ws Pg. 276
Key Strategic Action 5.1: Launch program to provide presentations to community groups
and organizations from County staff on requested topics
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 5: Informed & Engaged Citizens
Objective 5.1: Provide effective
communication to citizens and businesses
Objective 5.2: Provide opportunities for
citizens to engage meaningfully with
County government
Direct Funding: $0
Staff Assigned: Public
Information, with
support from various
departments
Board KSA This item is in process.
Project Description (Scope Statement):
This project seeks to expand and improve public outreach for
community information.The Public Information Office
provides a community engagement opportunities. County
departments also participate in various outreach opportunities
at schools, clubs, community organizations, businesses, etc. by
providing presentations or hosting booths to hand out
information on county services.
Community Outcomes (Performance Results):
This project is in process for this fiscal year and effectiveness
will be measured ongoing by the following KPI:
% of citizens satisfied with County engagement efforts
Engage with and build rapport with citizens, special interest
groups, businesses, and organizations.
Build partnerships and encourage collaboration with outside
groups and organizations to make community improvements.
HCBOC 043024 ws Pg. 277
2
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of March
31, 2024
1 Provide quarterly
information sessions for
residents
July 2023 June 2024 County
Managers
office/ PIO
Held Community Outreach Session
for June 2023.
2 Represent County at local
fairs and festivals for
outreach opportunities
July 2023 June 2024 County
Managers
office/PIO
Attended 5 events over this
reporting period.
3 Request a speaker
program
July 2023 June 2024 PIO Ongoing process.
4
Project Leader:
PIO
Project Team, Stakeholders and Collaborators:
PIO, County Manager's Office, and various other departments
Key Strategic Action 5.1: Launch program to provide presentations to community
groups and organizations from County staff on requested topics
HCBOC 043024 ws Pg. 278
Key Strategic Action 5.2: Create and distribute bimonthly County newsletter in Harnett
Regional Water bills
3
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 5: Informed & Engaged Citizens
Objective 5.1: Provide effective
communication to citizens and businesses
Objective 5.2: Provide opportunities for
citizens to engage meaningfully with
County government
Direct Funding:
$16,800- PIO budget
Staff Assigned: Public
Information, Harnett
Regional Water
Board KSA Project is in process.
Project Description (Scope Statement):
The project seeks to expand and improve external
communications to citizens. The Public Information
Office launched the “County Roots” Newsletter in May
2022. This bi -monthly 1 page newsletter is included in
the Harnett Regional water printed water bills and is
sent to nearly 40,000 customers. Information from
several county departments is included in the
newsletter.
Community Outcomes (Performance Results):
This project is in process and effectiveness will be
measured ongoing by the following KPI:
% of citizens satisfied with County communication
efforts
Will help County engage with and provide important
information to more citizens.
HCBOC 043024 ws Pg. 279
4
Action Item or Task Start Date Completion
Date
Person
Responsible
Action Item Update as of
March 31, 2024
1 Provide bimonthly inserts
to HRW Water bills
July 2023 June 2024 County
Managers
office/ PIO
3 inserts over last reporting period
2
3
4
Project Leader:
PIO
Project Team, Stakeholders and Collaborators:
PIO, Harnett Regional Water
Key Strategic Action 5.2:Create and distribute bimonthly County newsletter in Harnett
Regional Water bills
HCBOC 043024 ws Pg. 280
Key Strategic Action 5.3: Implement use of video and storyboards to promote County
events and educate citizens on County services and initiatives
5
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 5: Informed & Engaged Citizens
Objective 5.1: Provide effective
communication to citizens and businesses
Direct Funding: $0
Staff Assigned: Public
Information, IT,
Cooperative Extension,
various departments
Board KSA
Moderate
Complete and operational
Project Description (Scope Statement):
This project seeks to provide resources and direction for
the use of video and storyboards to promote County
services. Currently, the County utilizes videos via its
various social media channels to engage and encourage
participation in County services. Various departments,
such as cooperative extension, county manager’s office,
and library, create storyboards for specific initiatives.
Live streams of the Board of Commissioners regular
meetings and work session are also posted weekly to the
County’s youtube channel.
Community Outcomes (Performance Results):
This project is complete, and effectiveness will be measured
ongoing by the following KPIs:
Total number of social media engagement for the Harnett
County Government social media platforms
% of citizens satisfied with County communication efforts
Keeps citizens engaged in real time and demonstrates
transparency and integrity resulting in increased trust of
government processes.
HCBOC 043024 ws Pg. 281
Key Strategic Action 5.4: Launch new engagement initiative to inform citizens and County
employees through quarterly update meetings
6
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 5: Informed & Engaged Citizens
Objective 5.2: Provide opportunities for citizens to
engage meaningfully with
County government
Objective 5.3: Provide effective internal
communications and engagement
with employees
Direct Funding: $0
Staff Assigned: Public
Information, with
support from various
Department staff
Board KSA Complete and operational
Project Description (Scope Statement):
This project seeks to expand and improve internal and external
communications. The Public Information Office coordinated quarterly
information sessions for citizens and employees beginning in July
2022. Each quarter, an in -person session and a virtual session has
been offered to employees and citizens to learn more about County
initiatives, services, and programs. Each session has allowed for Q&A
session at the end, and has included a different Department
Director(s) and/or representative from the County Manager’s office
to provide information.
Community Outcomes (Performance Results):
This project is complete and effectiveness will be
measured ongoing by the following KPIs:
Total attendance for quarterly citizen information
sessions
Total attendance for quarterly employee information
sessions
Gives citizens the opportunity to learn more about
specific topics or issues.HCBOC 043024 ws Pg. 282
Key Strategic Action 5.5: Redesign County website with citizen dashboard to
create more user-friendly experience
7
Harnett County Strategic Goal &
Objective Alignment
Project Budget &
Resources
Type & Priority Project Overall Update as
of March 31, 2024
Goal 5: Informed & Engaged Citizens
Objective 5.1: Provide effective
communication to citizens and businesses
Direct Funding: $16,000 – IT
Budget
Staff Assigned: Desiree
Patrick, Ira Hall, Greg
Jackson, with support from
departments
Board KSA Complete and operational
as of October 9, 2023
Project Description (Scope Statement):
This project seeks to expand and improve external communications. Harnett County
Information Technology and Public Information Office launched this project in July 2022. The
project includes the redevelopment of all pages on our existing website (www.harnett.org)
that will target several major areas for improvement. These areas include a refreshed,
mobile-first website design, new graphical content layout options, automated social media
sharing for all content types, and a simplified content management experience for
department-led website updating. All improvements must deliver a better experience for
both end-users and managers alike, making it easier to find, share and post information while
still enforcing site-wide standards. The project is currently in design phase, with the
estimated launch date of the new website in January 2023.
Community Outcomes (Performance Results):
This project is in progress and once complete, its
effectiveness will be measured ongoing by the following
KPIs:
Total number of unique website views
% of citizens satisfied with County communication
efforts
Citizens will have an improved online experience and
user friendly mobile access to county information and
services. Website managers will be able to more easily
share, post, and update information. HCBOC 043024 ws Pg. 283
8
Action Item or Task Start Date Completion
Date
Person Responsible Action Item Update as
of March 31, 2024
1 Meet with website developer July 1, 2022 7/1/2022 Ashley, Ira, Greg,
Jaime
Complete
2 Review current webpage
content and determine new
content for new website
July 2022 December
31,2022
Ashley, Ira, Greg,
Department Directors,
various Dept. staff
Complete
3 Create design and layout for
new website
April 2023 June 2023 Jaime and Desiree Complete
4 Training staff and launch of
new website
June 2023 October 9,
2023
Jaime, Ira, Greg,
Department Directors,
various Dept. staff
Complete
Project Leaders: Desiree Patrick/Ira
Hall Project Team, Stakeholders and Collaborators: Desiree Patrick, Ira Hall, Greg Jackson,
Jaime Keagy (KV ventures), Department Directors, various department staff
Key Strategic Action
HCBOC 043024 ws Pg. 284
Project Type (KSA or Other)Goal Team Person Responsible Due Date for Completion Action Item Update QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4
County Administration and
Harnett County Schools 6/30/2024
Quarterly collaborative meetings with County Manager and
Superintendent
Number of Meetings as of 12/31/23
County Manager/Superintendent– 1
Harnett County Schools Finance/County Finance & Budget- 1
Public Information Officer 6/30/2024 Elected officials and administration staff survey Developing a customer survey completed
Budget Director 6/30/2024 Engage Central Carolina Community College budget
requests for Harnett Promise for FY24
Planning to collect data at the end of Spring semester 2024
Harnett County Schools 8/23/2023
Quotes submitted by Harnett County Schools to County
Administration
Complete
Board of Commissioners 6/30/2024 Board approved Project Ordinance Complete
Harnett County Schools 6/30/2024 Funding of Projects Complete
Davenport 1/23/2024 Consultant is developing the debt affordability plan Ongoing
Davenport 1/23/2024
Present debt affordability plan to Board of Commissioners Ongoing
Address teacher supplements to increase
competitiveness
Key Strategic
Action
1 Budget Director 6/30/2024 Increase funding for teacher supplement Funding request will be considered in FY2025 budget
County Manager 1/23/2024 Adopted Legislative Priorities for 2024 Complete
County Manager 1/23/2024
Develop Legislative Priorities for 2024 Complete - Board of Commissioners Work Session January 2024
Finance 11/7/2022 Issue RFP Complete
County Manager 2/13/2023 Selection of lobbying firm Complete - Kairos Government Affairs
Board of Commissioners 2/28/2023 Board approval of lobbying firm Complete
Board of Commissioners 6/30/2023 Board adoption of state and federal agendas Estimated to be complete by 6/30/23
CIO 5/21/2022 Pricing/Quotes per license Complete
CIO 11/1/2022 Determine migration process, discover potential issues Complete
CIO 7/31/2023 Migration of email Complete
CIO 12/31/2023 Complete migration Complete
Library Consolidation COMPLETE
FY2023
Other Strategic
Action
2
Library Director 10/1/2022
Create a single, County-operated library system Complete
Job Descriptions/Reclassification Project
COMPLETE FY2023
Other Strategic
Action
2 Human Resources
Director 12/1/2022
Position analysis and job description revision project Complete
County Manager 10/1/2022 Meet with staff Complete
Davenport 3/15/2023 Facility Space Assesment study Complete
County Manager 3/15/2023 Adoption by Board of Commissioners for study Complete
County Manager 6/30/2024 Fund Assessment In progress
CIO 9/30/2022 RFP issued Complete
CIO 12/30/2022 Working with vendor on performance bond Complete
CIO 1/9/2023 Review project with vendor fiber crew onsite Complete
CIO 5/19/2023 Vendor install fiber In progress
CIO 5/31/2023 Testing and acceptance In progress
Status Update FY 2024
TEAM Harnett RAIL
Status Update FY 2023
Engage school administration proactively
to discuss and coordinate budget
priorities and funding for FY2023
Restore County involvement in capital
planning and architectural committee for
ongoing and upcoming projects
Create and adopt a long-term plan for
funding new schools based on Board of
Education priorities
Key Strategic
Action
Key Strategic
Action
Key Strategic
Action
1
1
1
1
Office 365 Migration Other Strategic
Action
2
Adopt Legislative Priorities for FY2024
that includes advocacy for increased
funding for schools
Contract with Lobbying Firm to address
priorities with state and federal elected
officials during the upcoming calendar
year- COMPLETE FY2023
Other Strategic
Action
Key Strategic
Action
1
Harnett County owned fiber across the
rive for County internal network
redundancy COMPLETE FY2023
Other Strategic
Action
2
Space Needs Other Strategic
Action
2
HCBOC 043024 ws Pg. 285
Animal Shelter Needs Assessment
COMPLETE FY2023
Other Strategic
Action
2
General Services
Director 12/1/2022
Detailed and completed needs study with Animal Shelter
Conceptual Floor Plan including estimated building
construction costs
Complete
Human Resources
Director 11/28/2022
RFP issued Complete
Human Resources
Director 4/30/2023
Selection of Consulting Company Complete
Human Resources
Director 1/30/2024
HR to study follow up items from report In process
Human Resources
Director 4/24/2023
Consultant to complete the study In process
Human Resources
Director/Department
Heads
12/30/2023
Meet with Department Heads to discuss proposed changes Make proposed changes to the evaluation process.
Human Resources
Director/Department
Heads
4/1/2024
Communicate changes to employees Meet with each department and employees
Human Resources
Director/Department
Heads
7/1/2024
Implementation Implement new performance evaluation process
County Manager 12/31/2023
Meet with staff Confirm Performance Plan and RPI project scope. Form RPI team.
RPI Team/Finance 3/1/2024 Develop scope of work RPI Finalize Scope and RFP process
RPI Team/Finance 4/1/2024 Select Vendor Include in FY 24/25 budget
RPI Team 1/1/2025
Launch program Implement program and staff training
IT. Safety & Risk
Manager 10/31/2022
Implement Neogov Learn Complete
HR Director/CCCC 7/30/2023
Develop Program for employees going into a supervisory
role
Complete
HR Director/CCCC 11/30/2023
Develop method to indentify employees to complete the
training.
Works with Departments for early identification for employees who
will move into supervisory role
HR Director/CCCC 12/30/2023
Roll out training course/evaluate success rate Conduct training class for employees and gather feedback/success
rate
County Manager's office 11/1/2021
Plan elements Complete
County Manager's office 2/1/2022
Strategic Plan Complete
County Manager's office 6/30/2023
Performance Management Plan Complete
County Manager's office 6/30/2023
Business Plan for Departments Planning for sessions with UNC School of Government for business
plan creation for County Departments.
County Manager's office TBD
Meet with staff Plan to meet with staff with completion of performance
management plan.
2.3 Engage County employees in
improving internal processes and provide
regular education on adherence (RPI)
Key Strategic
Action
2
2.1 Complete Compensation Study to
assess competitiveness of employee pay
and salary compression for existing
County employees
Key Strategic
Action
2
2Key Strategic
Action
2.2 Review and revise employee
performance evaluation process to
encourage culture of accountability
2.4 Develop and implement an
organizational training and development
program
Key Strategic
Action
2
2.5 Research, develop, and implement a
holistic performance management
Key Strategic
Action
2
2.6 Implement process for obtaining
citizen feedback on County service
provision
Key Strategic
Action
2
HCBOC 043024 ws Pg. 286
County Manager's office TBD
Develop scope of work RPI Plan to develop scope with completion of performance management
plan.
County Manager's office TBD
Select Vendor
County Manager's office TBD
Conduct Survey and Incorporate Results into Performance
and RPI
Parks and Recreation
Director 9/29/2023
Submit projects for CIP Projects have been submitted to County administration and Board
of Commisssioners.
Parks and Recreation
Director 6/30/2024
Plan for implementation of approved/recommended
projects
Planning has begun with several projects working on design and
construction contract approvals.
Parks and Recreation
Director 6/30/2025
Begin next fiscal year projects: Plan, Design, Construction,
and plan for future CIP process
Following action item completion, prioritizing projects for CIP will
be operational. 2024-2031 CIP has seven new recommended
projects, two under contract, and three slated for future funding.
Selena McKoy & Greg
Huneycutt 3/31/2023
Compile a workgroup of local market organizers, local
farmers and County staff
List of local farmers and municipal market organizers started.
Tim Mathews/ Lynn
Lambert 4/30/2023
Develop assessment plan, analyze budget needs, and
request funding
Briefed Board of Commissioners and received direction. Action
plan adjusted per their direction. Research to see whether or not
there is support. Reaching out to local farmers and vendors and
planning a citizen survey.
Tim Mathews/ Lynn
Lambert 12/31/2023
Research local market and producer needs for local foods
system sustainability
Survey results collected (500+ responses). Positive community and
farmers response for farmer's market.
Tim Mathews/ Lynn
Lambert 2/28/2024
Analyze data, develop program, delivery strategy, and
budget needs
Not yet started.
Tim Mathews/ Lynn
Lambert 5/31/2024
Present feedback, program and budget to the Board of
Commissioners
Estimated completion April 2024
Coley Price/Chris Appel 9/12/2022
Develop a task force of pertinent Harnett County staff and
community stakeholders
Opioid Settlement Funding taskforce created and began meetings.
Coley Price 7/31/2023
Create a charter and research current substance abuse
issues in Harnett County
Taskforce meetings are underway to discuss strategic plan and
research avenues.
Coley Price 10/31/2023
Compile and analyze data to identify most pressing issues
and determine where program should focus.
Needs have been identified, and three subcommittees have been
created to address them.
Coley Price 7/31/2024
Develop program to curb substance abuse and present to
County Manager for approval with needed resources and
budget
Goals have been established for each subcommittee. They will
begin program development and working towards implementation.
Health Department 1/31/2025
Implement approved program and begin tracking KPIs Not yet started.
Project Leaders 2/28/2023
Coordinate stakeholder meetings to access current program
offerings
Completed.
Project Leaders 2/28/2023
Gather programming wants and needs through the most
recent community and health needs assessments
Complete
Project Team 3/31/2023
Analyze engagement results and plan for future
programming
Completed.
Key Strategic
Action
3
2.6 Implement process for obtaining
citizen feedback on County service
provision
Key Strategic
Action
2
3.1 Prioritize parks and greenway projects
for development through CIP
3.4 Increase provision of County
programs and initiatives aimed at
encouraging healthy lifestyles and
outdoor activities
Key Strategic
Action
3
3.2 Provide support for local farmer's
markets and community gardens at
County locations to support healthy food
options for residents
Key Strategic
Action
3
3.3 Assess most pressing issues
surrounding substance abuse and engage
stakeholders to develop plan to curb
problems
Key Strategic
Action
3
HCBOC 043024 ws Pg. 287
Individual departmental
staff and trained
volunteers thorugh
supervision of
department leaders
Apr-24
Implement programming plan and prioritize replication of
highest need and impact programs
In process.
County Administration 2/28/2022
Identify local arts organzations, artists, and other partners Identified nine (9) organizations to provide funding.
County Administration 3/31/2022
Meet with project team, stakeholders, and collaborators to
identify funding sources and develop programming ideas.
Completed.
County Administration 2/28/2023
Submit State Arts Grant application Grant application submitted on 2/14/2023.
County Administration 1/1/2023
Award Sub-Grant applicants Awards were provided: Received $46,556.00 from State and
$63,997.00 from ARPA
County Administration 6/30/2023
Implement arts programs and activities and begin tracking
KPIs
Data has been reviewed and added to the scorecard.
Fleet Analysis Study to ensure funding
assumptions of the fleet model to replace
its non-emergency fleet through a vehicle
leasing program and internal service fund
COMPLETE FY2023
Other Strategic
Action
3
Budget Director/Fleet
Manager 6/30/2021
A funding model was developed to project future vehicle
purchases, values of cars being sold, and insurance costs.
Able to reduce the General Fund contribution to $100,000
for each of the next two years and still maintain a targeted
fund balance of approximately $500,000. This level of fund
balance gives enough cushion to make adjustments for
significant factors such as inflation or resale value
assumptions needing adjustment or a number of vehicles
being in accidents within one year.
Vehicles replaced using a point system plus Garage
Supervisor knowledge. Department lease rates based on
using a straightforward approach to estimate the
replacement cost of the vehicle in five years and service
trucks eight years.
Sedans, small SUVs, and pickup trucks will be sold when
they are five years old with approx. 60,000 miles to
minimize repairs and maximize resale value. Vehicles
should be driven approximately 12,000 miles per year.
Departments to monitor mileage and Fleet Manager can
rotate vehicles, where practical, to meet the mileage target.
Complete
Chad Beane 2/1/2023
Continue construction of cell expansion project at Dunn
Erwin landfill
Erosion & Sedimentation Control Plan permit has been obtained
and cell expansion is completed.
North Carolina
Department of
Environmental Quality:
approval process
4/1/2023
Plans submitted to NCDEQ for final approval on cell
construction at Dunn Erwin landfill
Permit has been obtained from NCDEQ. Few punch list items
need to be addressed before we utilize the new cell for
Construction and Demolition debris.
North Carolina
Department of
Environmental Quality 3/1/2023
North West Convenient Site plans in hand and permit
request has been sent to NCDEQ for ESC permit
Erosion & Sedimentation Control Plan permit paperwork was
submitted to North Carolina Department of Environmental Quality.
Complete.
Assess landfill airspace capacity along
with assuring appropriate, adequate
coverage and availability of convenient
sites for disposal services to meet the
needs of the citizens
Other Strategic
Action
3
3.5 Meet regularly with local arts
organizations to generate and implement
ideas for celebrating arts and culture
Key Strategic
Action
3
3.4 Increase provision of County programs and initiatives aimed at encouraging healthy lifestyles and
outdoor activities
Key Strategic Action 3
HCBOC 043024 ws Pg. 288
Chad Beane 12/1/2023
Northwest Convenient Site: landfill equipment operators
can clear the site as we wait on the permit. Equipment
operators will work as availability of personnel will allow.
Clearing has not yet begun due to availability of personnel and
schedules.
Lynn Lambert 1/31/2023 Set Ag Team meeting dates for 2023 Ag Team meeting set for January 26, 2023.
Lynn Lambert/Tim
Mathews/Extention
Agents
3/31/2023
Research citizen needs for educational opportunities and
resources in the area of agriculture and natural resources
Client list and methods of data collection identified.
Lynn Lambert/Tim
Mathews 3/31/2023
Analyze data, develop program, delivery strategy, and
budget needs
Will build on current programming and new education and resource
needs will be identified.
Lynn Lambert/Tim
Mathews 6/30/2024
Secure budget needs County and potential stakeholders Not yet started.
Soil & Water Staff/Coop
Extension Staff 6/30/2024
Implement program and track KPI’s Not yet started.
4.1 Revise development and incentive
policies to support thriving business and
job creation
Key Strategic
Action
4
Economic Development
Director Spring 2024
Review and update existing economic development
incentive guidelines
In process.
Development Services
Director Spring 2024
Outline and streamline process.Not yet started.
CIO 10/1/2020 RFP Complete
CIO 9/30/2023 Fixed Wireless Implementation Complete
CIO 1/1/2025 Great Grant Award Complete. Awarded to Brightspeed.
CIO 1/1/2025 Phase 2 Implementation Entered into Phase 2 agreement with Cloudwyze
CIO TBD CAB grant - state funded Not yet started.
CIO TBD Great Grant Award 2023 Not yet started.
County Administration
and Economic
Development Director
TBD
Meet with Gas Company to determine location &
availability
Not yet started.
County Administration
and Economic
Development Director
TBD
Perform feasibility Study to determine cost & location Not yet started.
CAMPO Staff 4/1/2021 Phase 1 Existing Conditions Analysis Complete
CAMPO Staff 11/1/2022 Phase 2 Develop Solutions Complete
CAMPO Staff 3/1/2023 Phase 3 Develop Preferred Alternatives Complete
CAMPO Staff & Local
Staff 5/1/2023
Phase 4 Project Adoption Recommendation will be sent to CAMPO and to be added to the
MTP
Steve Ward/MBD
Consulting 4/30/2023
Submit plans for NCDEQ In process
Steve Ward/MBD
Consulting 11/30/2023
Receive authorization to Construct (ATC) permit In process
Steve Ward/MBD
Consulting 2/28/2024
Advertise and Bid Project In process
6/30/2025 Construction
4.4 Pursue enhanced transportation
infrastructure to reduce congestion and
increase access throughout the county
Key Strategic
Action
4
4.5 Plan water and wastewater
infrastructure to direct and attract
residential, commercial and industrial
growth toward targeted areas
Key Strategic
Action
4
4.2 Increase availability of high speed
Broadband throughout County
Key Strategic
Action
4
4.3 Seek to extend natural gas availability
along strategic corridors identified for
commercial growth
Key Strategic
Action
4
Provide education and resources to
citizens to promote conservation of
working farmland and stewardship of
natural resources
Other Strategic
Action
3
Assess landfill airspace capacity along with assuring appropriate, adequate coverage and availability of convenient sites for disposal services to meet the needs of the citizens Other Strategic Action 3
HCBOC 043024 ws Pg. 289
Economic Development
Director & Staff 1/31/2023
Create a new economic development website Website launch complete and underway
Existing Industries
Director 3/31/2023
Creeate a new quarterly economic development newsletter New quarterly newsletter launched
County Manager's
Office/PIO 6/30/2024
Provide quarterly information sessions for residents Held Community Outreach Session for June 2023
County Manager's
Office/PIO 6/30/2024
Represent Harnett County at local fairs and festivals for
outreach opportunities
Attended 5 events over last reporting period
Public Information
Officer 6/30/2024
Request a speaker program Ongoing process
5.2: Create and distribute bimonthly
County newsletter in Harnett Regional
Water bills
Key Strategic
Action
5 County Manager's
Office/PIO/HRW 6/30/2024
Provide bimonthly inserts to HRW water bills 3 inserts provided over last reporting period
5.3: Implement use of video and
storyboards to promote County events
and educate citizens on County services
and initiatives
Key Strategic
Action
5
Public Information, IT,
Cooperative Extension,
various departments
5/1/2022
This project is complete and effectiveness will be measured
ongoing by the following KPIs:
Total number of social media engagement for the Harnett
County Government social media platforms
% of citizens satisfied with County communication efforts
Keeps citizens engaged in real time and demonstrates
transparency and integrity resulting in increased trust of
government processes.
Complete
5.4: Launch new engagement initiative to
inform citizens and County employees
through quarterly update meetings
Key Strategic
Action
5
Public Information and
various other
departments
7/1/2022
This project is complete and effectiveness will be measured
ongoing by the following KPIs:
Total attendance for quarterly citizen information sessions
Total attendance for quarterly employee information
sessions
Gives citizens the opportunity to learn more about specific
topics or issues.
Complete
Ashley, Ira, Greg, Jaime 7/1/2022
Meet with website developer Complete
Ashley, Ira, Greg,
Department Directors,
various Dept. staff 12/31/2022
Review current webpage content and determine new
content for new website
Complete
Jaime 6/30/2023 Create design and layout for new website Complete
Jaime, Ira, Greg,
Department Directors,
various Dept. staff 10/9/2023 Training staff and launch of new website
Complete
Blue = Pending/ Not Yet Started
Green = In-Process and On Target
Yellow = Ongoing and Behind Target
Red = Stopped/ Barrier to Completion
Purple = Complete
5.5: Redesign County website with citizen
dashboard to create more user-friendly
experience
Key Strategic
Action
5
4.6 Educate County departments about
economic development priorities and their
role in advancing those priorities
Key Strategic
Action
4
5.1: Launch program to provide
presentations to community groups and
organizations from County staff on
requested topics
Key Strategic
Action
5
HCBOC 043024 ws Pg. 290
Goal Obj. #Strategic Objective KPI ID #Strategic Level KPIs Why is this KPI Important?KPI Type KPI Researcher Data Source Data Definition/Calculation KPI Approver
When will KPI be
measurable? FY20 Actuals FY21 Actuals FY22 Actuals
FY23 Actuals FY24 Actuals
Target for FY 2025
1.1.1 # of meetings conducted To maintain communication Workload Executive Assistant Calendar County Manager 30-Jun-23
1.1.2 % of BOC and BOE that are satisfied with
the level of coordination
To maintain communication Effective Executive Assistant Survey 95% satisfaction rating
1.1.3 # enrolled under the Harnett Promise
Program
Collaboration with the County, the Schools
and the College Insures that an educated
and qualified workforce is available for
industry looking to locate in Harnett County.
Encourages graduates to remain and invest
in the County rather than moving to other
areas.
Workload Budget Director Central Carolina
Community College
County Manager 118 122 98
1.1.4 Graduation rate of the Harnett Promise
program
Collaboration with the County, the Schools
and the College Insures that an educated
and qualified workforce is available for
industry looking to locate in Harnett County.
Encourages graduates to remain and invest
in the County rather than moving to other
areas.
Effective Budget Director Central Carolina
Community College
County Manager 80% graduation rate
1.2.1 # of capital projects funded for HCS Allows County/School to maintain a planned
funding schedule of projects; keeps
strategic plan on track for both Boards and
eliminates diversions.
Finance Officer and Budget
Director
Debt Affordability
Analysis/Project Ledger -
Munis
Finance Officer and
Budget Director
1 0 1
4 4
1.2.2 # of schools constructed for HCS To maintain proper school student ratio in
the system; To address overcrowding as the
population in the County grows
Finance Officer Debt Affordability
Analysis
County Manager 0 0 1 Construct one school
every 4 years
1.3.1 Turnover rate for instructional staff Provides indication of staffing levels and if
funding meets or has positive impact on
teacher retention
Budget Director Department of Public
Instruction website
County Manager 10.00%11.20%No greater than the
state average rate
(8.2%)
1.3.2 % vacancies on first day of school for
instructional staff
Provides indication of staffing levels and if
funding meets or has positive impact on
teacher retention
Budget Director Department of Public
Instruction website
County Manager 2.50%2.40%No greater than the
state average rate
(4.0%)
1.3.3 % of instructional staff that transfers to
another county
Provides indication of staffing levels and if
funding meets or has positive impact on
teacher retention
Budget Director Department of Public
Instruction website
County Manager 6.70%4.50%No greater than the
state average rate
(2.96%)
1.3.4 Student/teacher ratio for Harnett County
Schools Met (Yes or No)
Provides indication of staffing levels and if
funding meets or has positive impact on
teacher retention.
Budget Director School Human Resources
Department/NC School
Report Cards Website
County Manager Unknown -
Pandemic
Y Y 1:18-K; 1:16-1; 1:17 2-
3 (Y or N); 1:24 - 4-12
(Y or N)
1.4.1 % increase in state funding for Harnett
County Schools (Operating)
Need to ensure proper state funding for
education purposes to relieve burden on HC
tax payers.
Harnett County Schools
Finance Officer
Harnett County Schools
Finance Officer
Calculate the percent change
annually
County Manager 3% increase in state
funding
1.4.2 Adoption of state advocacy agenda (Yes
or No)
To have proper policies and regulation to
govern the school district's operations
Lobbying Firm Lobbying firm reports County Manager Yes
Maintain effective
collaboration with
Harnett County
Schools to coordinate
budget process,
capital projects, and
other initiatives
Attract, support, and
retain highly qualified
and experienced
public school teachers
and staff
Advocate for
appropriate allocation
of school funding from
federal and state
sources
1.4
1.3
1.1
Goal 1: Superior Education1.2 Maintain a long-term
funding plan for
capital needs
FY 2024 Harnett County Strategic Performance Scorecard
HCBOC 043024 ws Pg. 291
Goal Obj. #Strategic Objective KPI ID #Strategic Level KPIs Why is this KPI Important?KPI Type KPI Researcher Data Source Data Definition/Calculation KPI Approver
When will KPI be
measurable? FY20 Actuals FY21 Actuals FY22 Actuals
FY23 Actuals FY24 Actuals
Target for FY 2025
FY 2024 Harnett County Strategic Performance Scorecard
2.1.1 # of days to fill a vacant position Working to reduce the time it takes to fill a
position will assist in tracking the efficiency
of the hiring process and how our hiring
resources are being used in the situations of
unforeseen vacancies.
Efficiency Recruiting Specialist/ HR
Director
Neogov Calculate the staff time for hiring
process
HR Director 12/31/2023
2.1.2 Countywide overall turnover rate Loss of employees is a revenue loss to the
County (resources, training, time)
Effective HR Director Tyler ERP Resignations/Terminations
against total employee population
HR Director Ongoing 11.35%17.58%15.37%
Overall employee satisfaction Improve employee retention, morale, and
to know the climate of the employee
population
Effective HR Director Employee Survey last
conducted 2019
Repeat previous questions to
gauge employee feedback and
interest
HR Director 12/31/2023
2.1.3 % of supervisors trained Employees moving up to a supervisory role
from a peer role needs the tools and KSAs
to be successful in the role. Investment in
Effective HR Director Neogov
Learn/CCCC/Consultant
Supervisors trained against total
supervisors
HR Director 12/31/2023
2.2.1 Harnett County received a clean audit To meet fiduciary responsibilities to citizens Finance Officer, Budget
Officer, HR Manager
GFOA, ICMA County Manager
2.2.2 % of Undesignated Fund Balance Board policy. Bond Ratings Finance Officer, Budget
Officer, HR Manager
GFOA, ICMA County Manager
2.2.3 County Bond Rating Finance Officer, Budget
Officer, HR Manager
GFOA, ICMA County Manager
2.2.4 % variance actual annual expenditure to
budget
To meet fiduciary responsibilities to citizens Finance Officer, Budget
Officer, HR Manager
GFOA, ICMA County Manager
2.3.1 % of Key Performance Indicators meeting
established targets
Validate the performance metrics of depts
in coordination with the strategic plan
Efficiency County Manager, Dept
Heads
Harnett County Annual
Scorecard
KPIs in development. Targets will
be established in FY 24.
County Manager 6/30/2024
2.3.2 % of Key Strategic Actions completed on
time
Validate schedules of projects and task
associated with milestones
Efficiency County Manager, Dept
Heads
Harnett County Key
Strategic Action Report
KPIs in development. Targets will
be established in FY 24.
County Manager 6/30/2024
2.3.3 % departments with Policies/ Standard
Operating Procedures reviewed annually
Internal review of processes affords
accountability to the organization
Efficiency County Manager, Dept
Heads
Individual departments
conduct annual reviews.
KPIs in development. Targets will
be established in FY 24.
County Manager 6/30/2024
2.3.4 % of Harnett employees acknowledging
updated Policies/ Standard Operating
Procedures
Internal information on expectations for
County staff
Efficiency County Manager, Dept
Heads
Individual departments
conduct annual reviews.
KPIs in development. Targets will
be established in FY 24.
County Manager 6/30/2024
2.3.5 % of employees meeting or exceeding
performance standards
Management practices and HR assistance to
lead and coach staff on work performance
in organization
Efficiency County Manager, Dept
Heads
Individual departments
conduct annual reviews.
KPIs in development. Targets will
be established in FY 24.
County Manager 6/30/2024
2.4.1 % of technology requests completed
within a 4 day period.
Provide excellent services to the internal
and external customers
Efficiency CIO Request Tracking
software
CIO 1/1/2024 90% within assigned
SLA based on priority
rating of requests
2.4.2 % of uptime for Core technology systems Application and technology must be
available to provide efficient and timely
services to our customers
Effective CIO Network monitoring
software
CIO 1/1/2024 99% uptime of
systems outside of
normal maintenance
windows2.5.1 # of continuous improvement projects
implemented by the County
Improvement Effective County Assistant Manager Rapid Process
Improvement project
charters
Total number of projects closed in
the FY.
Assistant County
Manager
6/30/2025
2.5.2 # of cyber security incidents Determine our core data and network
security stance year over year
IT Dept SEIM/SOC system along
with actual incidents
CIO
2.5.3 % of customers or citizens satisfied with
overall county services
Measures and provides a process for
resident feedback for County services and
provide levels of satisfaction and opinions.
Community Relations Annual Citizens Survey County Manager,
Department Heads
2.2 Lead the organization
with best finance and
budget practices
2.4 Seek new and best
practice technology to
improve processes in
all operational areas
Improve resident and
customer experiences
through efficient, high
quality service delivery
and continuous
improvement
Attract, retain and
grow high performing
employees
2.1
2.3 Foster culture of
accountability through
performance
management and
adherence to internal
processes
2.5Goal 2: Organizational ExcellenceHCBOC 043024 ws Pg. 292
Goal Obj. #Strategic Objective KPI ID #Strategic Level KPIs Why is this KPI Important?KPI Type KPI Researcher Data Source Data Definition/Calculation KPI Approver
When will KPI be
measurable? FY20 Actuals FY21 Actuals FY22 Actuals
FY23 Actuals FY24 Actuals
Target for FY 2025
FY 2024 Harnett County Strategic Performance Scorecard
3.1.1 # of acreage of Park Land To provide quality of life, health, and
recreation of all citizens in all areas of the
county.
Workload Parks and Recreation
Admin
GIS Data in a excel
spreadsheet
Totals the acreage of all parcels Parks and Recreation
Director
6/30/2023 1222 1426 1426
1426
3.1.2 # of annual visitors to Harnett County
Parks
To provide accurate data in park usage rates
to assist in determining park traffic and
future planning.
Workload Parks and Recreation
Admin
trafffic counters at each
park- Departmental
Reports- excel
spreadsheet
Adds total per park (with
multipliers per park)
Parks and Recreation
Director
6/30/2023 193517 235016 240767
267869
3.1.3 % of satisfied Parks and Recreation
customers
Effective citizen survey
3.1.4 # of miles of Greenway/Connector Trails To provide quality of life, health, and
recreation for all citizens connecting all
areas of the county and beyond.
Workload Parks and Recreation
Admin
GIS Data Parks and Recreation
Director
6/30/2024 9.65 17.02 17.02
17.62
3.2.1 # of tons of soil saved from erosion Indicator of protection of water quality and
soil health.
Effective Natural Resource
Conservationist
CS2 Report out of system Soil and Water Director 6/30/2024 809 1858 1331
2139
3.2.2 # of acreage of conservation easement Indicator of conservation of natural
resources and bolstering of agricultural
economy and impacts on food supply and
health and human safety.
Effective Soil and Water Director VAD Enrollment/GIS
Data/Deeds/ Farm
Service Agency Field
Maps
Spreadsheet report and GIS Soil and Water Director 6/30/2024 23930 - VAD
333 - Cost Share
24219 - VAD
789 - Cost Share
25094 - VAD
702 - Cost Share 25311- VAD
1413 - Cost
Share
# of families utilizing the Women's Infants
and Children program
Providing access to food and nutrition. Workload Public Health
Administrator: Debra
Hawkins
Case loads Health Director
# of Health and Nutrition programs taught
to adults
Providing education on how to increase
access to healthy food and nutrition.
Workload Family and Consumer
Sciences Agent: Greg
Huneycutt
Extension Reporting
System
Cooperative Extension
Director
# of Health and Nutrition programs taught
to youth
Providing education on how to increase
access to healthy food and nutrition.
Workload 4-H Agent: Jackie Helton Extension Reporting
System/4-H Online
Cooperative Extension
Director
# of new beginning farmers Indicator of growing local food resources +
economic viability of farming
Workload Horticulture Agent: Selena
McKoy; Agriculture Agent:
Brian Parrish
Extension Reporting
System
Cooperative Extension
Director
# of individuals who begin home food
production by utilizing Cooperative
Extension resources
Providing education on growing your own
food
Workload Horticulture Agent: Selena
McKoy
Extension Reporting
System
Cooperative Extension
Director
# of individuals gaining knowledge of fruit
and vegetable gardening
Providing education on growing your own
food
Workload Horticulture Agent: Selena
McKoy
Extension Reporting
System
Cooperative Extension
Director
# of pounds of locally grown food
donated to the local food pantries
Access to healthy local foods is important to
underserved audiences
Workload Family and Consumer
Sciences Agent, Agriculture
Agent, 4-H Agent
Extension Reporting
System
Cooperative Extension
Director
# of seniors utilizing the Elderly Nutrition
Program
Providing access to food and nutrition. Workload Public Health
Administrator: Aging
State reports Health Director
# of electronic Food and Nutrition Service
applications
Provide easy access to apply for the Food
and Nutrition Service Program through E-
pass.
Workload DSS Program Administrator NC FAST system DSS Director
# of residents suffering from opiod abuse
who receive service created from the
Opiod Taskforce programs
The more substance abuse patients we are
able to provide support and resources to,
the higher likelihood these patients will
seek help and decrease abuse across the
County.
Workload Program Coordinator Future Program Records County Opioid/Substance
Abuse Committee
30-Jun-24
# of opiod abuse education opportunities
conducted
Increased substance abuse education in the
community will help residents not suffering
from abuse assist their friends and loved
ones who are, in turn decreased abuse
Workload Program Coordinator Future Program Records County Opioid/Substance
Abuse Committee
30-Jun-24
% of opiod recidivism (repeat calls to
Opiod Taskfoce)
This percentage will tell the effectiveness of
the program and allow program operations
to assess and revise as needed to provide
the most beneficial service.
Effective Program Coordinator Future Program Records County Opioid/Substance
Abuse Committee
n/a n/a n/a
Number of in-home Narcan kits provided
to patients treated for overdose
symptoms.
The more Narcan distributed to the
population will help reduce the overall
overdose mortality rate in Harnett County.
Workload Community Paramedics Community Paramedic
Program
EMS Chief 7/31/2023 n/a n/a n/a
% of emergency and public safety vehicles
in preventive maintenance compliance
Fiscal responsibility and safety of employees
and citizens. Emergency vehicles need to
be operational for instant response. All fleet
vehicles, emergency and non-emergency,
need to be serviced every 5,000 miles.
Effective Fleet Mtnc. Supervisor TEAM Software System Reporting- EMS,
Emergency Services, Sheriff,
Animal Services
Fleet Manager 30-Jun-23 Data Unavailable
(old software)
Data Unavailable
(old software)
Data Unavailable
(migrating
vehicles to Tyler
EAM)
100% - 233
vehicles from 4
divisions in
compliance.
Number of rabies shots conducted per
calendar year
Rabies control is a pillar function of Animal
Services - bite animals are a primary vector
for potential rabies exposure
Animal Services Manager PetPoint Software -
Percentage of 'bite
animals' compared to
total # of calls
Total # of rabies shots conducted
per calendar year. Shorts are
tracked on calendar year based
tags
General Services Director 853 709 1057
1432
2600
# of aggressive or dangerous dogs calls Public safety is elevated by aggressive
and/or dangerous dogs. This data gives
future planning in reference to Law
Enforcement field responses.
Animal Services Manager PetPoint Software -
Percentage of LE request
& reported
aggressive/dangerous
dog call to total calls
General Services Director N/A N/A 32.1%
31.0%
30%
Average EMS reponse time to calls from
dispatch to on scene.
The quicker EMS units and providers can
arrive to the scene of calls, the quicker life-
saving care can be administered to patients.
Reducing these times by mere seconds can
mean the difference between life and death
for the residents of Harnett County.
EMS Compliance Division ESO Sum of all response times / total
number of calls
EMS Chief Ongoing
11:10 11:42 11:08 10:24
Decrease alcohol and
drug abuse
3.4
reinspectioreinspection3.2 Protect open space
and natural resources
Improve access to
healthy food
3.3
3.5 Provide high quality
emergency response
and public safety
Preserve and enhance
County residents'
quality of life through
open space, parks,
recreation resources
and greenways
3.1
HCBOC 043024 ws Pg. 293
Goal Obj. #Strategic Objective KPI ID #Strategic Level KPIs Why is this KPI Important?KPI Type KPI Researcher Data Source Data Definition/Calculation KPI Approver
When will KPI be
measurable? FY20 Actuals FY21 Actuals FY22 Actuals
FY23 Actuals FY24 Actuals
Target for FY 2025
FY 2024 Harnett County Strategic Performance Scorecard
Percentage of "alive at discharge"
rescuccitation patients.
"Alive at dishcarge" percentages allow us to
know if our protocols and procudures are
effective. This allows us to track trends and
assess and adjust our training as needed to
EMS Compliance Division ESO EMS Chief Ongoing
6.11%
% of successful completion to total
referred youth offenders
Youth offender crime unchecked has a
propensity to lead to adult crimes at higher
increasing levels. Holding offenders
accountable earlier, providing mentorship &
counseling helps mitigate potential negative
future impact.
Effectiveness Youth Restitution
Coordinator
NC Dept of Public Safety -
NC ALLIES Client Tracking
software
Successful termination = "Clients
will complete restitution or
community services within the
timeframe permitted by JCPC
policy". - goals set annually
General Services Director-
Program Manager
98.53%100%100%
89.6%
95%
# of art programs offered by or in
partnership with Harnett County
Government
These activities enhance the quality of life,
bring about personal enjoyment, enriching
perspectives, intellectual stimulation, and
opportunities for public involvement.
Program Providers in
County Departments
Community Relations
Director
4 27 49
53
# of participants attending or participating
in arts related programs offered by or in
partnership with Harnett County
Government
These activities enhance the quality of life,
bring about personal enjoyment, enriching
perspectives, intellectual stimulation, and
opportunities for public involvement.
Program Providers in
County Departments
Departmental Reports Community Relations
Coordinator
2294 16981 11318
25,005
3.7 Average cost per mile Access to public transportation is a
fundamental component for healthy living,
medical access and overall wellness seniors
and low-income persons -
monitoring/reduction of costs helps
support overall system reliance.
Efficency HARTS Transportation
Manager
CTS software / Required
NCDOT Reporting
Operation Stats (OpStats)
(Cost per Mile )
General Services Director $1.56 $1.87 $2.73
$2.77
2.50$
% of trip denials Trip denials are largely due to resource
shortage. Our target is to fulfill all customer
requests for service on a timely basis.
Workload HARTS Transportation
Manager
CTS software / Required
NCDOT Reporting
Operation Stats &
Manager Monthly
Tracking
General Services Director N/A N/A N/A
1818
200
% of satisfied customers Satisfied customers percentile indicates
how well staff are meeting passenger
expectations and the 'pulse' of the system
Effectiveness HARTS Transportation
Manager
SURVEY General Services Director Dec-23 N/A N/A N/A
92.2%
# of tonnage received To track future needs of solid waste site and
available landfill space and to meet
regulation requirements.
Admin Asst (Solid Waste)Material Analysis Report
and inspections, annual
landfill capacity study
reports
Solid Waste Director 36407 tons C&D 47942 tons C&D 46458 tons C&D
46313 tons C&D
# of landfill users identifying # of users is critical in making
sure we can continue to accomodate and
provide adequate space and resources to
make sure citizens can utilize the facility
Traffic counters were
ordered & received but
haven't been installed at
all sites
Solid Waste Director
# of pounds of pesticide containers
recycled
Agriculture
Agent
Extension Reporting
System
Cooperative Extension Director
# of pounds of pesticide collected Farmers and agricultural businesses need a
place to safely dispose of materials
Agriculture
Agent
Extension Reporting
System
Cooperative Extension Director
3.8 Maintain a balanced
solid waste
management system
of efficient and
economical refuse
collection, recycling
and disposal services
which benefits the
citizens while
following regulatory
requirements. reinspectioreinspectionSupport, promote and
celebrate arts and
culture
3.6
3.5 Provide high quality emergency response and public safety
Support and promote
transit system that
allows citizen access to
health, food and
employment
HCBOC 043024 ws Pg. 294
Goal Obj. #Strategic Objective KPI ID #Strategic Level KPIs Why is this KPI Important?KPI Type KPI Researcher Data Source Data Definition/Calculation KPI Approver
When will KPI be
measurable? FY20 Actuals FY21 Actuals FY22 Actuals
FY23 Actuals FY24 Actuals
Target for FY 2025
FY 2024 Harnett County Strategic Performance Scorecard
4.1.1 # of Business Retention and Expansion
touches
Identifies opportunities in which to support
existing businesses and industries
Workload Business Retention and
Expansion Director
ED Staff tracking ED Director 6/30/2024
8 20 12
4.1.2 # and type of company Requests for
Information
Provides insight into market demand and
product needs
Workload ED Director & Business
Retention and Expansion
Director
ED Staff tracking ED Director 06/30/24
91
# of permits issued for residential
development
Shows community is growing Workload Manager of Building
Services
Trakit Software Development Services
Director 667 1,181 1,267 3,652
# of new preliminary major subdivisions shows number of planned developments Workload Manager of Planning
Services
Trakit Software Development Services
Director 24 25 35 19
# of commercial permits issued Shows number of businesses coming to the
area
Workload Manager of Building
Services
TBD Development Services
Director 346
# of introductory and repeat product
familiarization visits to include
information requests
Quantify potential business or commercial
interest in Harnett County
Workload ED Team ED Team staff tracking ED Director
21
Amount of money allocated for CIP Shows commitment towards new
infrastructure
Effective HRW Admin/Staff HRWCIP HRW Director
June 30, 2023 $7,948,752 $13,925,108.00 $16,254,205.00 $17,078,580.00
# of active commercial water and sewer
(utility accounts)
Show business and industry growth Workload HRW Customer Svc Mgr.AUS Monthly Report HRW Director
621 618 633 674
# of take offs and landings Show usage of airfield which also helps with
grant requests from the Division of Aviation
Workload HRJ Director 1200 Aero HRJ Director
19,424 22,273
Track number of based aircraft at HRJ More aircraft equal more tax revenue and
fuel sales
Workload HRJ Director National Based Aircraft
Registry
HRJ Director
38 40
Measure the amount of affordable
housing
Helps community members achieve
affordable homes.
Effective General Services TBD General Svcs Director
Track average home value vs. median
income
Shows if community members economic
status is improving
Effective HUD TBD HUD
# partner engagement activities Connects employers and support
organizations
ED Team ED staff tracking ED Director
46
# of grants sought for funding
opportunities
Increase funding opportunities for Harnett
County
ED Team ED staff tracking `
1
Provide an effective
economic
development program
4.1
4.5 Enhance Harnett
Regional Jetport's
function as an
economic engine for
the county
4.6 Foster upward
mobility and reduce
poverty
4.4
4.7 Leverage partners and
stakeholders to
enhance economic
development capacity
Provide well-planned
communities with
smart and sustainable
growth strategies
4.2
Attract and retain a
diverse and viable tax
base with increased
commercial and retail
4.3
Provide strategically-
placed infrastructure
for business and
industry growth and
attraction
Goal 4: Economic StrengthHCBOC 043024 ws Pg. 295
Goal Obj. #Strategic Objective KPI ID #Strategic Level KPIs Why is this KPI Important?KPI Type KPI Researcher Data Source Data Definition/Calculation KPI Approver
When will KPI be
measurable? FY20 Actuals FY21 Actuals FY22 Actuals
FY23 Actuals FY24 Actuals
Target for FY 2025
FY 2024 Harnett County Strategic Performance Scorecard
5.1.1 # of opens for monthly citizen newsletter Informed citizens will be more engaged in
community events and programs.
Demonstrates how many citizens are engaged
with County Government.
Workload Community Relations Director
with help from departments
Mailchimp Analytics On June 30 (Yr. End) ALL open
rates for each email sent to get
the total for the FY. June 30, 2023 9646 7471 6622 6512
5.1.2
Open Rate for citizen newsletter
Informed citizens will be more engaged in
community events and programs.
Demonstrates how many citizens are
engaged with County Government.
Effective
Community Relations
Director
Mailchimp Analytics
On June 30 (Yr. End) Calculate the
total # of opens divided by total
recipeients X 100 37.22%30.17%27.27%
41.70%
5.1.3 Total number of social media engagements
for the Harnett County Government social
media platforms
Keeps citizens updated on emergent and time
sensitive information. Shows real-time
engagement. Helps conveny information in a
controlled and encourages public participation.
Effective Community Relations Director Hootsuite Analytics- data
pulls from the Harnett
County Government
Facebook, Twitter, and
Instagram social media
platforms
On June 30 (Yr. End) Calculate the
total # of opens divided by total
recipeients X 100
Twitter: 3.85%
Instagram: 4.3k
& 0.81%
Facebook:
5.03% & 109k
Twitter: 2.72%
Instagram: 2.2k
& 1.36%
Facebook:
3.30% and 57k
Twitter: 6.04%
Instagra: 1.7k &
1.65%
Facebook:
10.54% & 32k
Twitter: 3.55%
Instagram: 1.7k
& 1.28%
Facebook:
4.75% & 33k
5.1.4 Total number of unique website views Keeps citizens updated on emergent and time
sensitive information. Shows real-time
engagement.
Workload IT Department Google Analytics Hootsuite Analytics- data pulls
metric from the Harnett County
Government Facebook, Twitter,
and Instagram social media
platforms
948,743 945,740 1,098,575
746,779
5.1.5 % of citizens satisfied with County
communication efforts (Ratings 3-5)
Keeps citizens updated on emergent and time
sensitive information. Shows real-time
engagement. Helps County know
Workload Community Relations Director
with help from departments
(working on pulling actuals f
Citzen Communication
Survey on Google Forms
How many users visited a specific
page where as pageviews display
the total number of times any
pages were visited, including
multiple views from the same
user.
73.8
5.1.6 % of eligible veterans receiving benefits This measure helps us to understand the
effectiveness of our outreach efforts
Effective Director of Veteran
Services
Dept. of Veteran Affairs % taken from a state report Director of Veteran
Services June 30, 2023
5.1.7 % of citizens satisfied with County
communication efforts (Ratings 3-5)
Keeps citizens updated on emergent and
time sensitive information. Shows real-time
engagement. Helps County know
Workload Community Relations
Director with help from
departments (working on
pulling actuals f
Citizen Communication
Survey on Google Forms
Citizens are asked to rate on a
scale of 1 to 5 (1 being bad and 5
being excellent) the County's
communication with its citizens.
Google forms then runs analytics
to give a percentage on each scale
rating based on all survey
responses
3= 74, 4=45,
5=5: 3= 44%, 4=
27%, 5= 3%=
total: 74%
N/A N/A
N/A N/A
5.2.1 # of county events publicized on the
community calendar and social media
platforms
Allows citizens to interact face-to-face or
virtually with county staff in smaller group
settings to discuss specific county initiatives.
Allows departments to target specific
program participants.
Workload Community Relations
Director
Harnett County Event
tracker maintained by
Community Relations.
Survey Monkey---
Hootsuite tracks this
information as well 'how
many post'
Total the number of events
tracked annually.
Community Relations
Director
30-Jun-23 N/A N/A N/A
669
5.2.2 # of participants in citizen information
sessions
Shows the number of citizens that want to
engage and learn more about County
government.
Workload Community Relations
Director
Harnett County Event
tracker maintained by
Community Relations.
Survey Monkey
System will calculate the total # of
individuals that attended both the
in person session and virtual
session.
Community Relations
Director
Beginning FY 2024 N/A N/A N/A
27 registered:
22 in-person, 3
online
October event:
24 Registered: 6
attended in
person ||
February event:
5.2.3 % of Harnett County population that are
registered voters
Measures civic engagement Effective Board of Elections staff State Board of Elections
Website, US Census
Registered voters from State
Board Data divided by HC
Population from Census.
Board of Elections Director30-Jun-23 57%58%59%
59%
5.2.4 % of voter turnout for Harnett County
registered voters
Measures civic engagement Effective Board of Elections staff State Board of Elections
Website, US Census
# of voter turnout divided by # of
registered voters for that election -
calculate percentage for the FY.
Board of Elections Director30-Jun-23 24.61%71.02%15.45%
44.16%20.81%
5.2.5 % of Harnett County citizens with active
Library cards
Citizens participating and engaging with
library resources
Effective Library Director Evergreen Software # of active library accounts
divided by # of citizens from
Census
Library Director 30-Jun-23 67.91%71.27%75.14%
79.84%
5.2.6 % of citizens satisfied with County
engagement efforts
The County distributes a communication
survey which tracks satisfaction with
communication efforts. Allows citizens to
provide feedback so the County can make
changes to increase citizen satisfaction.
Effective Community Relations
Director
Google Analytics- Google
Form Survey. Citizens are
asked to rate on a scale
of 1 to 5 (1 being bad and
5 being excellent) the
County's level of
engagement with its
citizens.
Google forms runs analytics to
give a percentage on each scale
rating based on all survey
responses.
"Satisfied"= 3 or above
Community Relations
Director
30-Jun-23 3= 41, 4=20,
5=8. 3=42%,
4=12%, 5=4.7%=
TOTAL 64.7%
N/A N/A
N/A N/A
5.3.1 # of opens for monthly employee
newsletter.
Shows the number of employees who are
engaged with and knowledgably about
County Government.
Workload IT Department Microsoft Outlook Total number of opens Community Relations
Director
CAN'T TRACK CAN'T TRACK
5.3.2 Open Rate for employee newsletter Effective IT Department Microsoft Outlook Community Relations
Director
CANT TRACK CANT TRACK
5.3.3 % of employees satisfied with internal
county communications efforts with
employees
Shows the number of employees who are
satisfied with county community efforts
Allows employees to provide anonymous
feedback and input for added programs and
services. Allows County to make needed
changes to increase employee satisfaction.
Effective Community Relations
Director with help from
departments
Microsoft Outlook
Google Forms.
Employees are asked to
rate on a scale of 1 to 5
(1 being bad and 5 being
excellent) the County's
internal communication
with its employees.
Google forms runs analytics to
give a % on each scale rating
based on survey responses. Add
3 or greater together
Community Relations
Director with help from
departments
30-Jun-23 87.50%
5.3 Provide effective
internal
communications and
engagement with
employees
5.2 Provide opportunities
for citizens to engage
meaningfully with
County government
Goal 5: Informed & Engaged CitizensProvide effective
communication to
citizens and
businesses
5.1
HCBOC 043024 ws Pg. 296
Goal Obj. #Strategic Objective KPI ID #Strategic Level KPIs Why is this KPI Important?KPI Type KPI Researcher Data Source Data Definition/Calculation KPI Approver
When will KPI be
measurable? FY20 Actuals FY21 Actuals FY22 Actuals
FY23 Actuals FY24 Actuals
Target for FY 2025
FY 2024 Harnett County Strategic Performance Scorecard
5.3.4 # of participants in employee information
sessions
Shows the number of employees that want
to engage and learn more about County
Government and policies
Workload Community Relations
Director with help from
departments
Employee
Communications Survey
via Google forms
Number of individuals that
attended both the in person
session and virtual session for
each quarter. Calculated by
adding up total number of
attendees throughout the year.
N/A N/A N/A
No event was
held
No event was
held
5.4.1 # of Citizens serving on Appointed Boards
and Committees Annually
Shows citizens commitment to public
service and support for operational decision
making
Workload Legal Department Master tracking list Add total Clerk to the Board 30-Jun-23
57.00
5.4.2 # of Applications to serve on County
Boards or committee received.
Shows the level of interest among the
public.
Workload Legal Department Excel tracker / Review of
BOC Agenda form for
Previous Actuals
Add total Clerk to the Board 30-Jun-23
5.4.3 # of citizens appointed to County Boards
or committees.
Shows citizens commitment to public
service and support for operational decision
making
Workload Legal Department Excel Tracker Add total Clerk to the Board 30-Jun-23 14 73 75 56
5.3 Provide effective internal communications and engagement with employeesGoal 5: Informed & Engaged Citizens Strengthen Citizen
Advisory Boards and
Committees program
5.4
HCBOC 043024 ws Pg. 297