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March 11, 2024 Work Session MeetingAGENDA Lillington Board of Commissioners Work Session Meeting Lillington Town Hall 102 E. Front Street Lillington, North Carolina 27546 March 11, 2024 8:30am CALL TO ORDER MAYOR GLENN MCFADDEN NEW BUSINESS Item #1 Discussion Regarding Amending the Planning Board Bylaws Lindsey B. Lucas, Town Clerk Item #2 Discussion and Consideration of An Amendment To Resolution FY 2023-18 Sewer Capital Reserve Fund Resolution Alicia Adams, Administrative Services Director Item #3 Discussion Regarding Establishing Town of Lillington Water And Wastewater Allocation Policy Shane Cummings, Town Engineer Item #4 Discussion Regarding Legislative Priorities Joseph Jeffries, Town Manager Item #5 Administrative Reports A.Presentation of the Public Works Monthly Activities Report Ashley Wimberly, Public Works Director B.Parks and Recreation Update Brandon Harris, Assistant Parks and Recreation Director C.Youth Programs Update Christy Norris, Youth Programs Director D.Capital Projects Update Alicia Adams, Administrative Services Director E.Presentation of the Monthly Financial Report Lisa Young, Assistant Town Manager F.Presentation of Town Manager’s Report Joseph Jeffries, Town Manager Town of Lillington | 2 Item #6 Discussion of Regular Meeting Agenda for March 12, 2024 Joseph Jeffries, Town Manager Item #7 Closed Session to Meet per §143-318.11(a)(6) Joseph Jeffries, Town Manager ADJOURNMENT AGENDA ITEM SUMMARY Date of Meeting: March 11, 2024 Staff Work By: Lindsey Lucas, Town Clerk AGENDA ITEM Discussion Regarding Amending the Planning Board Bylaws ITEM SUMMARY This item is to discuss amending the Planning Board Bylaws to include an attendance policy. RECOMMENDED ACTION None AGENDA ITEM #1 PLANNING BOARD § 32.055 CREATION.A Planning Board, hereinafter referred to as the “Board,” for the town and its environs ishereby created under the authority of the G.S. Ch. 160A, Art. 19. (1991 Code, § 32.45) (Ord. passed 8-7-1973) §32.056 COMPOSITION; TERMS OF MEMBERS; VACANCIES.The Planning Board shall consist of six members, three from the corporate limits of thetown and three from the one-mile territorial jurisdiction, who shall be appointed by the Town Commissioners. Three members shall be appointed for a term of two years and three members shall be appointed for a term of one year. As the terms of these six members expire, new appointments for terms of two years shall be made. The appointment of members shall be made as vacancies occur by expiration of the term of office or at such other time as vacancies occur. The seat of any member who shall be absent from three consecutive regular monthly meetings shall be deemed to be vacant. (1991 Code, § 32.46) (Ord. passed 8-7-1973) § 32.057 ORGANIZATION; RULES AND RECORDS.(A)The Planning Board shall elect a Chairperson, Vice Chairperson and Secretary fromamong the appointed members, and may create such other offices as it may determine. All members shall be entitled to vote. Terms of all elected officers shall be for one year, with eligibility for re-election. (B)The Board shall adopt rules for its governance and for the transaction of its business,and shall keep a record of attendance at its meetings and of resolutions, transactions, findings and determinations showing the vote of each member on each question requiring a vote, or if absent or abstaining from voting, indicating such fact. The records of the Board shall be a public record. (1991 Code, § 32.47) (Ord. passed 8-7-1973) § 32.058 APPROPRIATIONS AND EXPENDITURES.The Town Board shall make available to the Planning Board such appropriations as it maysee fit for salaries, fees and expenses necessary in the conduct of its work. The Board shall have authority to expend all sums so appropriated and other sums made available for its use from grants, gifts and other sources for the purposes and activities authorized by this subchapter. (1991 Code, § 32.48) (Ord. passed 8-7-1973) § 32.059 POWERS AND DUTIES.The Planning Board shall perform those powers and duties as expressed in the G.S. Ch.160A, Art. 19, §§ 160A-361 and 160A-363. (1991 Code, § 32.49) (Ord. passed 8-7-1973) AGENDA ITEM SUMMARY Date of Meeting: March 11, 2024 Staff Work By: Alicia L. Gregory, Administrative Services Director AGENDA ITEM Discussion and Consideration of An Amendment To Resolution FY 2023-18 Sewer Capital Reserve Fund Resolution ITEM SUMMARY The purpose of this agenda item is to amend the Sewer Capital Reserve Fund Resolution. The Capital Reserve Fund is supported by collected System Development Fees. In order to expend collected SDFs a Governing Board must approve a Resolution approving the capital projects, estimates of when moneys will be expended, estimate of the total amount of money it intends to save toward each of the capital projects, and indicate the revenue sources it intends to allocate to the CRF to finance each project. For your consideration is a Sewer Capital Reserve Fund Resolution. Once approved, collected SDFs will be expended on the listed Capital Projects. RECOMMENDED ACTION Approve An Amendment To Resolution FY 2023-18 Sewer Capital Reserve Fund Resolution AGENDA ITEM #2 TOWN OF LILLINGTON 102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2654 ● Fax (910) 893-3693 ● www.lillingtonnc.com RESOLUTION FY 2024-19 AN AMENDMENT TO RESOLUTION FY 2023-18 SEWER CAPITAL RESERVE FUND RESOLUTION WHEREAS, there is a need in the Town of Lillington to provide funds for future capital projects related to its wastewater system, and to make debt service payments on existing debt related to past capital projects for its wastewater system, and WHEREAS, NCGS 159-18 authorizes the creation of a capital reserve fund, and WHEREAS, NCGS 162A, Art. 8 requires that all system development fee proceeds be accounted for in a capital reserve fund, NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD THAT Section 1. The Governing Board hereby creates a Capital Reserve Fund for the purpose of funding the following capital projects related to the town’s water and wastewater system: Wastewater Expansion. 12” gravity sewer main and associated appurtenances approximately 2700 linear feet. The expansion is located at Tripp and Matthews Road, off of Hwy 210. The estimated cost of the project is $125,000. The town expects to complete the project in 2023, and intends to appropriate approximately $125,000 of system development fee revenues to the CRF for this purpose. The 2018-2019 appropriation from the budget ordinance to the CRF of SDF proceeds for this purpose is $78,800. The 2019-2020 appropriation from the budget ordinance to the CRF of SDF proceeds for this purpose is $46,200. Engineering and Construction of Southern Regional Sanitary Sewer. Installation of new sanitary sewer interceptor and regional pump station. The interceptor is a gravity sewer line that extends from a collection system convergence point on 6th Street along 6th Street to Washington Street and then parallels Poorhouse Creek to Shawtown Road. The interceptor is a combination of lines and serves the area south of NC401 and NC210 intersection from Washington Street to the Shawtown area and Vandercroft Subdivision. The estimated cost is $6,270,000. The town expects to complete the project in 2026, and intends to appropriate approximately $193,000 of existing system development fee Town of Lillington | 2 102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2864 ● Fax (910) 893-3607 ● www.lillingtonnc.com revenues to the CRF for this purpose. The town anticipates funding approximately 40 percent of the cost of the project with system development fee proceeds. If there are insufficient system development fees collected, the Town will use future system development fee collections to make debt service payments on the loan. The remaining cost will be funded through Earmarked American Rescue Plan Act, DWI Project No – SRP-W-ARP-0326. The 2019-2020 appropriation from the budget ordinance to the CRF of SDF proceeds for this purpose is $89,855. The 2020-2021 appropriation from the budget ordinance to the CRF of SDF proceeds for this purpose is $81,468. The 2020-2022 appropriation from the budget ordinance to the CRF of SDF proceeds for this purpose is $21,700. Wastewater Expansion. Engineering, Construction, and Easement acquisition for wastewater expansion of 600 LF of 8” gravity sewer main located north of Tripp Road. The estimated cost of the project is $240,000. The town expects to complete the project in 2025, and intends to appropriate approximately $240,000 of system development fee revenues to the CRF for this purpose. The 2022-2023 appropriation from the budget ordinance to the CRF of SDF proceeds for this purpose is $31,000. The 2023-2024 appropriation from the budget ordinance to the CRF of SDF proceeds for this purpose is $209,000. Section 2. This CRF shall remain effective until all the above-listed projects, and any projects added in the future, are completed. The CRF may be amended by the governing board as needed to add additional appropriations, modify or eliminate existing capital projects, and/or add new capital projects. Section 3. This Resolution shall become effective and binding upon its adoption. Adopted this the 11th day of March, 2024. Attest: _______________________________ ______________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor AGENDA ITEM SUMMARY Date of Meeting: March 11, 2024 Staff Work By: Shane Cummings, Town Engineer AGENDA ITEM Discussion Regarding Establishing Town of Lillington Water And Wastewater Allocation Policy ITEM SUMMARY Discussion regarding establishment of a new policy and a procedure by which the Town of Lillington (“Town”) can fairly and reasonably allocate the Town’s available water and wastewater treatment services to customers that the Town serves. RECOMMENDED ACTION None AGENDA ITEM #3 1 TOWN OF LILLINGTON WATER AND WASTEWATER ALLOCATION POLICY I. Purpose and Intent This policy is to establish a policy and a procedure by which the Town of Lillington (“Town”) fairly and reasonably allocates the Town’s available water and wastewater treatment services to customers that the Town serves. The Town seeks to grant water and wastewater allocations in a way that supports economic growth, job creation, strengthened tax base, high quality development, and maximum efficiency of infrastructure and service delivery. II. Policy Applicability A. This policy applies as follows: 1. All residential and non-residential developments as defined in the Town’s UDO within the Town’s planning jurisdiction which are required to connect to the Town's public water or sewer system are required to make a request for and obtain a water and wastewater treatment capacity allocation approval (“Allocation Approval”). 2. Any existing approved residential and non-residential developments with or without an Allocation Approval, that seeks approval for a modification or expansion with an increase in water service and/or sewer collection/treatment impacts, including discharge limits and volume allocation, will require a new Allocation Approval. 3. Any residential and non-residential developments outside of the Town’s planning jurisdiction, which in the future obtain development approval by another governing board, that desires to connect to the Town's water or sewer system. B. Notwithstanding the above provisions of Section II., the following types of developments are exempt from the requirements of this policy: 1. Properties with existing NC DEQ water and/or wastewater permits that are not modified or extended related to water and/or sewer collection/treatment impacts, 2 including discharge limits and volume allocation and who’s property is still in compliance with the approval requirements of the Town of Lillington UDO. 2. Property serviced by private water supply systems and/or wastewater systems, which will not be connected to the Town’s water and wastewater system or . 3. Property serviced by public water supply systems and/or wastewater systems, which will not be connected to the Town’s water and/or wastewater system. III. Procedure for Consideration of Allocation Approval Applications A. Approval By Administrator 1. All water and wastewater allocation requests, unless specified herein, must be approved by the administrator appointed by the Town (the “Administrator”). It shall be the policy of the Administrator to generally allocate water and wastewater capacity when water and treatment capacity and transmission capability is available and consistent with this policy. For the purposes of this policy the term “Capacity” shall mean available water supply or wastewater treatment capability, as applicable, and also transmission capability. Capacity allocation requests shall be evaluated on a first-come, first-served basis, provided capacity allocations are available. The Town reserves the right to impose maximum lot counts for each proposed phase within residential and non-residential developments to help adequately determine future water and/or sewer capacity allocations. Phasing should conform to the Town of Lillington Unified Development Ordinance. Approval of a new or modified Allocation Approval will be at the sole and absolute discretion of the Town and shall be evaluated in accordance with this policy. B. Submittal of Allocation Approval Applications: 1. The owner or developer of any residential and/or non-residential development requiring an Allocation Approval from the Town shall submit a written application 3 via a form provided by the Administrator, for an allocation reservation and shall pay the Allocation Approval application fee. The application shall include detailed information on the amount of capacity necessary to serve the project, the nature of the project, the project schedule, phasing in relation to the demand of water and wastewater capacity, proposed water and/or sewer system layout, engineering report(s), system analysis, construction plan and/or site plan submittal, and other supporting documentation required by the Administrator. Requests for allocation shall be submitted with the construction and/or site plans to the Administrator. Upon receipt of the application, supporting documentation, and application fee, the Administrator will perform a review . 2. Previously Approved Projects: residential and non-residential developments that have made substantial financial and operational commitments based on good faith construction plan approvals previously issued by the Town in compliance with existing utility service policies at the time this policy is adopted will receive an allocation of necessary water and wastewater capacity to support the project commencement and completion on a first come first serve basis and consistent with paragraph F. These projects will also be subject to a phasing plan according to this policy. C. Allocation Approval Consideration and Determination: 1. Allocation approval for land development is limited to a maximum of one hundred fifty (150) lots or residential equivalent units per phase. 2. All water and/or sewer improvements within approved phases must be constructed and lots within approved phases must be recorded within two (2) years of receipt of the Authorization to Construct Permit from the Town or NCDEQ. If a minimum of fifty percent (50%) of its planned building permits are not issued within four (4) years from receipt of the Authorization to Construct, the Town reserves the right to rescind the unused amount of capacity for future use and begin the review process again to 4 include updated plans and construction drawings from the Engineer of Record for the development. 3. Requests for a subsequent phase allocation approval of a maximum of one hundred fifty (150) lots of the same land subdivision development will be reviewed for construction, but no allocation issued for permits until utility improvements are constructed and all lots are recorded, and fifty percent (50%) of it’s planned building permits have been issued for the previously approved phase 4. Approval of an Allocation Approval request is contingent on an approved construction plan(s) and/or site plan(s) and in conjunction with pending state water and wastewater permits, and the following factors may also be considered during the allocation approval process: i. Whether the application is for land use that is consistent with the Town’s adopted policies concerning growth and development; and ii. Any other factors , related to whether approval of the allocation promotes or undermines public interest, public health or safety, or the general welfare of the Town. iii. In no case shall renaming of development, phasing, or alternative configuration of parcel(s) be used to circumvent any of the allocation permitting processes outlined herein. D. Allocation Approvals 1. Allocation issued by the Town will reserve the approved water and wastewater transmission and treatment capacity. The Allocation Approval will be issued by the Town after which the Town will submit to NCDEQ the corresponding Water Extension Application, Sewer Permit Application and Flow-Tracking Form. E. Allocation Approvals are for only the parcel for they are approved and are not transferable to another parcel. 5 F. Expiration of Allocation Approvals An allocation approval will expire and shall be revoked for the following reasons: 1. A project has not progressed in accordance with the timeframes specified in Section III-B above and any approved extensions. Projects with an expired Allocation Approval will be required to submit a new application with supporting information. 2. The project is unsuccessful in obtaining any required Federal, State, or local government permit. 3. The expiration or revocation of an Allocation Approval revokes the corresponding NC DEQ Flow Tracking, NC DEQ Sewer Permit and/or Water Permit. 4. In the event an Allocation Approval expires or is revoked, the allocation will automatically revert to the Town. The Town shall bear no liability for any costs incurred by the applicant, or any further responsibility in the matter. G. Reversion of Unused Allocation Allocation Approvals are granted to specific development(s) located on a specific parcel or parcels of land and based on the approved development that received an allocation. Upon completion of the development or allocation expiration, any unused allocation will automatically revert to the Town. H. Allocation Approval does not imply or confer approval of any other applications or reviews as may be required by Town Ordinance or policy and does not imply or create any vested right. IV. Appeal Process Staff decisions under this policy may be appealed to the Administrator. Appeal requests must be in writing and include a detailed description of the proposed development, the allocation requested, and the reason for the appeal. All decisions rendered by Administrator shall be final. V. Term of Policy 6 This Policy shall be effective on and after ___________________________. In accordance with the Allocation Agreement, this policy shall remain in effect until the Administrator amends the policy or adopts a new policy. AGENDA ITEM SUMMARY Date of Meeting: March 11, 2024 Staff Work By: Joseph Jeffries, Town Manager AGENDA ITEM Discussion Regarding Legislative Priorities ITEM SUMMARY Discussion identifying priorities for the Town to discuss with the legislatures on Wednesday, March 13th. RECOMMENDED ACTION None AGENDA ITEM #4 Legislative Priorities The population growth in the region is having a huge impact on small towns like Lillington. We have outlined our top legislative priorities. o Transportation The scoring system that NCDOT uses for road projects needs to change and recognize we are part of one of the fastest growing regions in NC.In many small towns, major commuting corridors are not receiving the level of investment needed to keep pace with traffic. Obviously economic development is a huge priority for North Carolina, this region, and the Town of Lillington. More investment is needed for our roads if existing residents are to embrace business and residential growth. A significant barrier for Harnett County and the Town of Lillington is a four- lane road (US401) from Cumberland County into Wake County. An essential element will be a new bridge for the Cape Fear River. Powell bill funding is not an adequate source for local governments o Downtown Revitalization In an effort to revitalize our downtown area and relieve the pressure of traffic the Town of Lillington is committing approximately 10% of the funding for construction for a bypass around our downtown. This investment is for phase 1. The Town would like to request support from you to complete phase 2. •Investment for downtown $8M to $11M o Schools We have no control, but due to the explosive population growth in this region school construction and teacher pay should be a priority. Legislative Priorities The population growth in the region is having a huge impact on small towns like Lillington. We have outlined our top legislative priorities. o Sewer Capacity and Regional System ARPA funds for sewer capacity explain issue???????? Sewer Capacity is going to be a challenging issue for years to come and needs to be something that is addressed proactively instead of reactively The expense for sewer capacity has more than tripled in the last 10 years o Resilient Infrastructure Create an adequate and permanent funding stream for local infrastructure. Infrastructure – including roads, water, sewer, stormwater, and parks – is critical to economic development and job creation. Many cities in the state are growing, creating a constant need for investment to keep pace with population growth. Many cities and towns also have aging infrastructure that must be replaced.​ Creating more permanent funding streams for local infrastructure, such as a dedicated tax source, would allow for better planning to meet needs.​ Changes to the scoring system that NCDEQ Division of Water Quality – the scoring system prevents some towns from applying for grants and only makes loans available to them Legislative Priorities The population growth in the region is having a huge impact on small towns like Lillington. We have outlined our top legislative priorities. o Greenways & Pedestrian Infrastructure Our goal is to connect Campbell University, Lillington, and Raven Rock State Park with a bike and pedestrian trail that will not only serve our community but the region. NCDOT should create a safe pedestrian movement across the Cape Fear River Bridge o Public Safety – Police and Fire Municipalities across the state are facing law enforcement staffingshortages, in many cases severe shortages. These issues are true for theTown of Lillington. State training resources are limited, and the cost of local law enforcementagencies to send recruits and existing officers to NC Justice Academylocations can be prohibitive. Fire Stations – Currently the Town of Lillington is in the design stage forFire Station #3 In addition, we are looking to build a Fire Station #4 We are planning to locate the facility adjacent to CCCC campus In an effort to improve training and recruitment for new firemen theTown would like to propose a Fire Academy, preferably in partnershipwith CCCC. This facility would serve Harnett County and surroundingjurisdictions for improvements to our Fire Insurance Ratings andservice provided to the public We would like to request your support such a facility and funding forthe purchase of a 3-acre site. AGENDA ITEM SUMMARY Date of Meeting: March 11, 2024 Staff Work By: Joseph Jeffries, Town Manager Lisa Young, Assistant Town Manager Alicia L. Adams, Administrative Services Director Ashley Wimberly, Public Works Director Frank Powers, Police Chief John Bethune, Fire Chief William Baker, Parks & Recreation Director Brandon Harris, Assistant Parks & Recreation Director Josh Perry, Planning & Inspections Christy Norris, Youth Programs AGENDA ITEM Administrative Reports. ITEM SUMMARY Monthly reports covering administrative and department activities, financial summaries and public utility usage information RECOMMENDED ACTION Receive information and direct staff, if applicable. AGENDA ITEM #5 CAPITAL PROJECTS UPDATE SCIF Grants Downtown Facilities Stewart, Inc. is continuing to work on the construction drawings for Downtown. Staff has received cost estimates from Duke Energy for relocation of utilities. The Town has entered into a contract with Duke Energy including a non-refundable deposit of $90K. This will provide the Town with the actual cost for construction for underground utilities. Staff is continuing to work closely with Ducke Energy and Pike to work through construction plans. Stewart is continuing to work with the adjacent site developers to coordinate relocation of the clock and streetscape designs. Stewart is currently working on the selected design opinion for the clock design. McAdams is continuing to explore alternatives for stormwater retention Downtown as requested by the Lillington Board of Commissioners at the October 23, 2023 Special Meeting. Resource Institute Stormwater Projects Staff was notified that the State allocated $3.5 million for Stormwater infrastructure improvements and stream restoration, to provide more efficient stormwater management and flood resiliency. Project components will include stormwater management, replacing undersized culverts, and stabilizing streambanks to improve flood resiliency. Following the completion of the H + H study staff selected priority projects for construction. Staff has received all of the funding to begin the project. Projects: 1. Downtown Stormwater Improvements • Finalizing 65% Design plans. These are currently under internal review before sending to Town. Once Town has had a chance to review and comment, McAdams will begin Utility coordination / coordination with other stakeholders. • An on-site meeting will take place to make determinations on constructability and potential conflicts. McAdams will invite Town staff to join in field visits and coordination discussions. 2. Duncan Street • Under construction 3. Railroad Crossing • Finalized preliminary design and hydrology calculations. • Began construction documents production. • Ongoing coordination with RJ Corman (Railroad) for encroachment documentation and permitting for working within their R/W. 4. 13th Street Reservoir • Subsurface Utility Designation Level B Sue is complete • Reviewing hydrologic calculations from the H& H study and updating engineering models to reflect surveyed information Golden Leaf Application Stormwater Harnett Street Project Description: The proposed storm drainage improvements would include removal and replacement of existing storm drainage pipe, ranging from 15” RCP to 30” RCP, and removal and replacement of storm drainage structures, including catch basins, drop-inlets, storm drainage manholes, and storm drainage headwalls. The proposed storm drainage infrastructure will effectively capture storm runoff, convey stormwater efficiently inside public right-of-way, and increase the level of service of the storm drainage system. In addition, private storm drainage infrastructure would be relocated to the Town Right-of-Way to allow for easier access for future maintenance and inspections. The probable cost of this project is $1.3 million, staff requested full funding for the project. Staff met with Golden Leaf February 8, 2024, to discuss the project and are awaiting a in person site visit. The Golden Leaf Foundation Board will select projects to be funded in April 2024. North Carolina Emergency Management Transportation Infrastructure Resiliency Grant The Town was awarded a grant from the North Carolina Emergency Management Transportation Infrastructure Resiliency Program for $790,000. Staff issued a Notice of Award to Narron Contracting, Inc. and the project is currently under construction. Staff requested an extension, it was approved and the new completion date is June 30, 2024. Currently, the contractor has installed the new headwalls and extension of the current culvert pipe, as depicted below. They have moved to installing the new storm drain pipe and drop inlet along the roadway. Duncan Street will remain closed. Capeton Greenway RFQ Staff received a proposal that includes cost for engineering services from Transystems. Unfortunately, this proposal was excessively high. Staff is exploring other options and will be negotiating with the engineering firm which was ranked secondly during the RFQ process. Fire Station #3 Request for Design Build Proposals were received by the Town. The Town staff has received their second schematic layout of the Fire Station and are continuing to work closely with Bobbitt. ARPA S.L. 2022-74 Appropriated Projects All documentation was submitted to the State to fund the Hwy 210 sewer line expansion and Southern Regional Sanitary Sewer/Poorhouse Creek installation of new sanitary sewer interceptor and regional pump station. The total allocation was $9,250,000. Staff has received the offer and acceptance letter from the Department of Water Infrastructure. Hwy 210 Sewer line Project Temple Grading signed the NTP August 14, 2023. Construction has begun and is on-going. Poorhouse Creek Myers Engineering is currently working towards 95% construction drawings and acquisition of easements. LASII Grant Staff submitted the LASII grant application October 2, 2023 requesting $500,000 to develop and implement a new stormwater utility to provide a predictable, equitable and ongoing funding source for its stormwater program. The activities that the Town seeks to accomplish with the funding that the utility will provide include: • Increasing the flood resiliency of the transportation system in and through the Town; • Funding stormwater Capital Improvement Projects (CIPs) to address stormwater quantity and quality issues; • Handling critical maintenance needs and operations; and • Meeting planning and implementation needs. Staff has not been notified of the funding award by the NC Department of Environmental Quality Division, but the grant was approved February 20, 2024. Staff is excited about getting this project moving forward in the future. AGENDA ITEM SUMMARY Date of Meeting: March 11, 2024 Staff Work By: Joseph Jeffries, Town Manager Lisa Young, Assistant Town Manager Alicia L. Adams, Administrative Services Director Lindsey B. Lucas, Town Clerk AGENDA ITEM Discussion of Regular Meeting Agenda ITEM SUMMARY The purpose of this agenda item is to allow the Town Board an opportunity to ask questions regarding the Regular Meeting agenda for March 12, 2024. RECOMMENDED ACTION No Action Required. AGENDA ITEM #6 AGENDA ITEM SUMMARY Date of Meeting: March 11, 2024 Staff Work By: Joseph Jeffries, Town Manager AGENDA ITEM CLOSED SESSION ITEM SUMMARY The purpose of the closed session per NCGS §143-318.11(a)(6) § 143-318.11. Closed sessions. (a)Permitted Purposes. - It is the policy of this State that closed sessions shall be held onlywhen required to permit a public body to act in the public interest as permitted in this section. A public body may hold a closed session and exclude the public only when a closed session is required: (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the public body or another body and may not consider or fill a vacancy among its own membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge or removal shall be taken in an open meeting. RECOMMENDED ACTION Approve motion to move into closed session discussion. AGENDA ITEM #7