030424 agenda packet
REGULAR MEETING
Date: Monday, March 4, 2024
Time: 9:00 a.m.
Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington
Harnett County Board of Commissioners
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1. Call to order – Chairman William Morris
2. Pledge of Allegiance and Invocation – Commissioner Matt Nicol
3. Consider additions and deletions to the published agenda.
4. Consent Agenda A. Minutes i. Regular Meeting Minutes of February 19, 2024
ii. Work Session Minutes of February 27, 2024 B. Soil and Water requests the Board of Commissioners approve moving forward with an RFP for a professional engineering firm for the Riverside Community Drainage Project. C. Administration requests the Board of Commissioners approve the updated ARPA funding plan.
D. Jetport requests the Board of Commissioners approval and subsequent implementation of the updated Airport Emergency Plan (AEP) for Harnett Regional Jetport. The previous AEP was created and implemented in May of 2008 and has since seen numerous updates. This revision was created with references to the currently established AEP, the NC Airport Technical Assistance Program Emergency Guidebook, and various stakeholders within the County as well as regional and State partners. E. Harnett Regional Jetport and Harnett Regional Jetport Advisory Board seek the Board of Commissioners approval for a ribbon-cutting event planned for May 18, 2024 at Harnett Regional Jetport. This ribbon-cutting event is intended to celebrate Harnett County's new terminal, and all that Harnett Regional Jetport has to offer its citizens and general aviation enthusiasts from across the State and Country. F. Harnett County Health Department requests approval of a five-year renewal with Patagonia Health beginning on April 9, 2024 and ending April 8, 2029. We currently have an agreement in place, but in signing this renewal, the Health Department will receive a 15% NC Customer Loyalty Program discount resulting in a savings of $8,882 for the first year. The total first year payment will be $49,217.14. For the remaining four years, subscription renewals are capped at a 3% increase yearly. This will be a substantial savings over the five-year period. Total cost for 5 years is estimated at $261,300. G. The Harnett County Library requests the Board of Commissioners approve an amendment to the Library Board of Trustees Bylaws, specifically targeting Article III, Sections I and 3. The proposed modifications seek to include a designated Library Board representative for the Benhaven
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Harnett County Board of Commissioners
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Library community and to adjust the commencement of Board member term dates to align with the time of appointment rather than waiting until January 1 following the Board of
Commissioners appointment.
H. General Services Director / Harnett Area Rural Transit System (HARTS) requests the Board of
Commissioner consider and approve a revised Title VI Program Plan as required by Federal
Transportation Administration and North Carolina Department of Transportation / Integrated
Mobility Division (NCDOT/IMD). The plan specifically addresses compliance with Title VI of the Civil Rights Act of 1964 and related to grant assurances & certifications. I. Legal Department requests the approval of an amendment to the resolution to authorize the County to expend funds in the amount not to exceed $215,000 from July 1, 2023 through June 30, 2025 for the purposes of implementing addiction treatment for incarcerated persons by hiring a Clinical Social Worker as part of the Medications for Opioid Use Disorder (MOUD) program at the Harnett County Detention Center. The amendment to this resolution will expand the resolution to include the outsourcing of services to provide treatment for the Detention Center's MOUD program. J. Administration requests the Board of Commissioners approve the Strategic Plan modifications. K. Administration requests the Board of Commissioners approve the amendment to the SRO Agreements with each town. The amendment provides for a $5,000 bonus to be paid to each SRO in this fiscal year. Harnett County will reimburse the payment of this bonus payment. The payment will be made in two equal parts after each semester is completed by the SRO. L. The Harnett County Board of Commissioners reappoint Dr. Catherine Evans to serve on the
Board of Health as the Dentist Representative.
5. Welfare Fraud Awareness Proclamation
6. Public Comment Period Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. 7. Discuss the selection of a Commissioner to serve on the Alliance Health Commissioners Advisory Committee. 8. County Manager’s Report – Brent Trout, County Manager A. DSS Monthly Report B. Community Child Protection Team (CCPT) Annual Report C. Interdepartmental Budget Amendments
D. Budget Amendments – Motion to approve budget amendments as requested by the
Finance Officer.
9. New Business
10. Closed Session
11. Adjourn
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CONDUCT OF THE MARCH 4, 2024 MEETING
Livestream of the meeting will be on the Harnett County Government’s YouTube Channel
at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured.
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Harnett County Board of Commissioners
Regular Meeting Minutes
February 19, 2024
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HARNETT COUNTY BOARD OF COMMISSIONERS
Regular Meeting Minutes
February 19, 2024
The Harnett County Board of Commissioners met in regular session on Monday, February 19, 2024 at
6:00 pm, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455
McKinney Parkway, Lillington, North Carolina.
Members present: William Morris, Chairman
W. Brooks Matthews, Vice Chairman
Barbara McKoy, Commissioner
Lewis W. Weatherspoon, Commissioner
Matthew B. Nicol, Commissioner
Staff present: Brent Trout, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Melissa Capps, Clerk
Chairman Morris called the meeting to order at 9:00 am.
Commissioner McKoy led the Pledge of Allegiance and provided the invocation.
Chairman Morris called for any additions or deletions to the published agenda. Commissioner Nicol made
a motion to approve the agenda as published. The motion was seconded by Vice Chairman Matthews.
The motion carried unanimously.
Commissioner Nicol made a motion to approve the consent agenda. Commissioner Weatherspoon
seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows:
A.Minutes
i.Work Session of January 30, 2024
ii.Regular Meeting Minutes of February 5, 2024
iii.Work Session Minutes of February 13, 2024
B.Cooperative Extension and Soil and Water requests the Board of Commissioners designate the
parcel of land beside Harnett Regional Water and identified in the 2014 Government Complex
Park Master Plan for the Farmers Market and approve applying for the Tobacco Trust Fund
Grant.
C.General Services Director / Harnett Area Rural Transit System (HARTS) requests the Board
of Commissioners approve a revised Public Transportation Agency Safety Plan (PTASP) as
required by Federal Transportation Administration and North Carolina Department of
Transportation / Integrated Mobility Division (NCDOT/IMD. The plan specifically addresses
transit safety through Safety Management Systems (SMS) development and execution.
Item 4Ai
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Regular Meeting Minutes
February 19, 2024
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D. General Services Director - Harnett Area Rural Transit System (HARTS) requests the Board
of Commissioners consider and approve a revised Drug & Alcohol (D&A) Policy for HARTS
as requested by NCDOT/IMD. The revised policy is consistent with new Federal
Transportation Administration (FTA) guidelines required for transit organizations receiving
federal and NCDOT /IMD funds.
E. The Sheriff’s Office requests to accept the Edward Byrne Grant from the Department of
Justice, Bureau of Justice Assistance. The grant is for $22,060.00 with no matching funds. The
funds will be used to purchase automatic License Plate Reader cameras.
F. In accordance with NCGS 105-369(a) the Harnett County Tax Department must report the
amount of unpaid taxes each year to the governing body. The unpaid amount for fiscal year
2023-2024 is $3,529,041.99 as of January 31, 2024. The Tax Administrator requests approval
of an order from the Board of Commissioners to allow for the advertisement of unpaid taxes
for the fiscal year 2023-2024 as set forth in the statute.
G. Tax Administrator requests the Board of Commissioners make a decision in regards to the
acceptance or denial of late applications for Elderly/Disabled and Disabled Veteran exclusions.
Applications are due June 1st each year per NCGS 105-282.1. The list of applicants have
submitted an application after the deadline. The applicants met all other required qualifications
per General Statute as of January 1st and would have been approved for the exclusion had the
application been timely. As discussed at the work session held on February 13, 2024, the
Board of Commissioners approve the acceptance of late applications for Elderly/Disabled and
Disabled Veteran exclusions that met all other required qualifications per General Statute as
of January 1st.
H. Harnett Soil and Water Conservation District is requesting permission to apply for Round 2 of
Streamflow Rehabilitation Assistance Program funds from the NC Department of Agriculture.
Funds are intended to remove vegetative debris from streams in order to increase waterflow
during heavy rain events reducing lowland flooding. No match is required.
I. Finance requests the Harnett County Board of Commissioners approve a Distribution Request
to draw down $949,657.64 from the Needs-Based Public School Capital Fund of the North
Carolina Education Lottery. These funds will be used to cover a prorated share of the expense
incurred for the construction of the Northwest Harnett Elementary School located at 736
Rollins Road, Fuquay-Varina, Harnett County, North Carolina. This will be the final request
for this grant and will complete the $10,000,000 allocation to the school construction project.
J. As discussed at the work session held on February 13, 2024, the Harnett County Board of
Commissioners would like to reappoint Lillie Mae Bailey to the Mid-Carolina Aging Advisory
Committee; reappoint Victoria Rodriquez to the Cemetery Board of Trustees and appoint Steve
Koontz to the Cemetery Board of Trustees.
K. As discussed at the work session held on February 13, 2024, the Harnett County Board of
Commissioners approve the extension of a waterline on Antioch Church Road to Old Hamilton
Road to NC Hwy 82.
Chairman Morris opened the meeting for informal comments by the public, allowing up to 3 minutes for
each presentation up to 30 minutes. The following person provided comments:
1. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC.
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Regular Meeting Minutes
February 19, 2024
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2. Jerry Rivas of 364 Twin Ponds Road, Sanford, NC.
3. Alan Longman of 234 Hamilton Road, Bunnlevel, NC.
4. Kate Reichert of 6711 River Road, Fuquay Varina, NC.
5. Andrew Burgess of 4911 Spring Hill Church Road, Lillington, NC.
6. Roger Farina of 306 Pine Valley Lane, Sanford, NC.
7. German Altreche of 25 Alpine Drive, Sanford, NC.
No one else spoke. The public comment period was closed.
Sarah Arbour, Planner II, petitioned the Board for a public hearing on PLAN 240-0043 proposed text
amendment to allow public services to exceed the max percentage of sign space for an LED sign;
Harnett County Unified Development Ordinance; Article VII, Section 10.5.C.2 & 10.9. On February 5,
the Harnett County Planning Board voted unanimously (5-0) to recommend approval of the requested
Text Amendment. The Planning Board recommended approval of the text amendment after determining
that the existing regulations in Section 10.5 for illuminated signs with flashing intermittent, or moving
lights are sufficient to prevent harm to the community if public service institutional signs were exempt
from Article VII., Section 10.5.2.C. The Board discussed an alternative amendment before voting to
recommend approval of the text amendment as it is currently proposed. The Board discussed revising
the proposed text to allow for a maximum of 50% of the total square footage for the digital portion of
signs for all commercial signs. The Board then discussed concerns that larger digital sign proportions for
all commercial signs would potentially be unaesthetic if installed in close proximity on contiguous
commercial properties. The Board did not discuss concerns regarding the proposed elimination of the
300’ minimum distance between signs on the same property for institutional signs. There was no one
present at the meeting to speak in opposition.
Chairman Morris opened the public hearing for PLAN 240-0043 proposed text amendment. No one
from the public spoke. Vice Chairman Matthews asked if there is an option or a way a private company
could apply for a waiver to receive the same type of consideration. Ms. Arbour stated yes, there is a
variance process where a private business could go before the Board of Adjustment. Commissioner
Weatherspoon asked why not put that in the UDO instead of charging this guy for coming before the
Board of Adjustment, why not treat business owners the same as the government. Ms. Arbour stated that
is something the Planning Board discussed and is something that staff could certainly approve. Mark
Locklear, Development Services Director, reminded the Board a commercial operation can have an LED
sign, we have received a couple of requests from institutions and thought it was time to look at the
UDO. It is up to the Board and if you would like to reduce fees or increase it, it is within your right to do
so. Commissioner Weatherspoon shared he has been discussing with NCDOT flashing signs for the fire
departments so when they get a call, traffic can stop so emergency vehicles can come out on the
highway unimpeded, would they be exempt from this ordinance. Mr. Locklear shared he had not dealt
with those in the past but likely would be exempt if it was an NCDOT sign. Brent Trout, County
Manager, stated it would typically meet MUCTD standards and would be covered by DOT’s sign stamp.
Chairman Morris closed the public hearing. Commissioner Weatherspoon made a motion to approve the
ordinance and would ask Development Services look into and come back with a second proposal
concerning commercial buildings and the flashing signs for fire departments. Commissioner Nicol
seconded the motion. The motion carried unanimously. (Attachment 1)
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Harnett County Board of Commissioners
Regular Meeting Minutes
February 19, 2024
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Ms. Arbor also petitioned the Board for a public hearing PLAN 240-0055 proposed text amendment to
allow for Off-site Recreational and Cultural Interest signs; Harnett County Unified Development
Ordinance; Article VII, Section 10.8 & 10.8.13 to amend Harnett County’s U.D.O. Article VII.
Development Design Guidelines, Section 10.8 Signs that Do not Require a Permit, to allow for off-site
recreational and cultural interest directional signs. On February 5, the Harnett County Planning Board
voted unanimously (5-0) to recommend approval of the requested Text Amendment. The Planning
Board recommended approval of the text amendment due to compatibility with the Harnett County
regulatory documents. No one was present at the meeting to speak in opposition. The requested Text
Amendment is compatible with Harnett County regulatory documents, and the benefits outweigh any
potential inconvenience or harm to the community. Therefore, it is recommended that this Text
Amendment request be APPROVED.
Chairman Morris opened the public hearing for PLAN 240-0055 proposed text amendment to allow for
Off-site Recreational and Cultural Interest signs. The following people spoke:
1. Roger Farina of 306 Pine Valley Lane, Sanford, NC spoke in favor of the proposed text
amendment.
2. Alan Longman of 234 Hamilton Road, Bunnlevel, NC spoke against the proposed text
amendment.
No one else spoke and the public hearing was closed. Commissioner Nicol made a motion to approve
the text amendment to allow for off-site recreational and cultural interest directional signs. The motion
was seconded by Vice Chairman Matthews and carried unanimously. (Attachment 2)
Christine Wallace, Tax Administrator, provided the following information on late applications received
for Elderly/Disabled and Disabled Veteran exclusions in which the applicant did not qualify for the
exclusion benefit as of January 1, 2023 and reviewed the statutory requirements for Disabled Veterans
and Elderly/Disabled persons as of January 1st:
Disabled Veteran Exclusion –
• Application submitted on December 28, 2023
• Did not own the place of residence on January 1st. The home was purchased in August 2023.
• Applicant was not eligible to apply for tax relief for tax year 2023.
• Application does qualify for 2024.
• Tax bill for 2023 is paid.
Commissioner Nicol made a motion to approve the disabled veteran exclusion. The motion was
seconded by Commissioner Weatherspoon and carried unanimously.
Disability Exclusion –
• Application submitted on December 29, 2023
• Applicant failed to return the certification for disability.
• Our office made several attempts with no response. To include today.
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Regular Meeting Minutes
February 19, 2024
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• Application was denied due to untimeliness; other reasons include failure to return the
necessary documentation.
Commissioner Nicol made a motion to deny the disability exclusion. The motion was seconded by Vice
Chairman Matthews and carried unanimously.
Elderly Exclusion #1 –
• Application submitted on December 29, 2023.
• Applicant was not 65 years of age on January 1st.
• Application was denied due to untimeliness; other reasons include not meeting age
requirement.
Chairman Morris made a motion to deny Elderly Exclusion #1. The motion was seconded by Vice
Chairman Matthews and carried unanimously.
Elderly Exclusion #2 –
• Applicant submitted the application and all documentation on December 29, 2023.
• Application was denied due to untimeliness; other reasons include being over the required
income amount.
• Application will need to meet income requirements for 2024. New income information
required.
Commissioner Nicol made a motion to deny Elderly Exclusion #2. The motion was seconded by Vice
Chairman Matthews and carried unanimously.
Mr. Trout provided information regarding the request from the Saleeby Family branch of the YMCA of
the Sandhills to consider a pledge of up to $295,000. Mr. Trout stated with this request there are a
couple of modifications we need to clarify for the board. Funding for a nonprofit cannot be for capital
project, therefore the funding would be provided for operational assistance, to assist in the operation of
the childcare center. In discussions with them, we would recommend it be paid over a 3-year period and
if approved, we will prepare an amendment to the current YMCA agreement. Mr. Trout stated my
recommendation related to funding source is the ARPA supplanted funds. Discussion included funding
for non-profit organizations and funding for community centers. Commissioner Nicol made a motion to
fund this request for a pledge of up to $295,000 for the YMCA of the Sandhills. Chairman Morris
seconded the motion for purpose of discussion. Commissioner Weatherspoon suggested putting on a
future agenda for additional discussion and Commissioner McKoy agreed. Additional discussion
included funding received from the state for Harnett County non-profits, the process in which non-
profits used to receive funding from the county. Chairman Morris called for a vote. Chairman Morris,
Vice Chairman Matthews, and Commissioner Nicol voted in favor of the motion to approve the pledge
of $295,000. Commissioner Weatherspoon stated until we do something in Northwest Harnett to get a
YMCA or such facility I am voting against the motion. Commissioner McKoy voted against the motion.
The motion carried 3:2.
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Harnett County Board of Commissioners
Regular Meeting Minutes
February 19, 2024
Page 6 of 6
Chairman Morris asked for clarification regarding system development fees. Mr. Ward provided
information on fees associated with water taps and system development fees and how those fees are
calculated. Mr. Ward also shared information regarding a recent decision Johnston County made
regarding residential fees versus non-residential fees. Chairman Morris made a motion to direct staff to
prepare an amendment for the tap fee schedule to reduce the fees for residential customers and bring
make for review. The motion was seconded by Commissioner Nicol and carried unanimously.
Mr. Trout shared at the next work session we will have an item to discuss Alliance Board of Directors
allocation of two board seats for Harnett County residents.
Commissioner Weatherspoon made a motion to approve the budget amendments as requested by the
Finance Officer. The motion was seconded by Commissioner Nicol and carried unanimously.
(Attachment 3)
Commissioner Nicol made a motion to approve the tax rebates, release, refunds as requested by the Tax
Administrator. The motion was seconded by Commissioner Weatherspoon and carried unanimously.
(Attachment 4)
Commissioner Weatherspoon made a motion to add for discussion water line upgrades needed to meet
the minimum fire flow requirements for the Cokesbury/Ball Road area off of Hwy 42 in NW Harnett
and water line upgrades needed for Carolina Seasons neighborhood off of Ponderosa Road to the next
work session agenda. The motion was seconded by Commissioner Nicol and carried unanimously.
Commissioner Nicol made a motion to adjourn at 7:14 pm. The motion was seconded by Commissioner
Weatherspoon and carried unanimously.
____________________________________ ___________________________________
William Morris, Chairman Melissa D. Capps, Clerk
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Harnett County Board of Commissioners
Work Session Minutes
February 27, 2024
Page 1 of 5
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
February 27, 2024
The Harnett County Board of Commissioners met in work session on Tuesday, February 27, 2024,
at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library,
455 McKinney Parkway, Lillington, North Carolina.
Members present: W. Brooks Matthews, Vice Chairman
Barbara McKoy, Commissioner
Lewis W. Weatherspoon, Commissioner
Matthew B. Nicol, Commissioner
Member absent: William Morris, Chairman
Staff present: Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Brent Trout, County Manager
Melissa Capps, Clerk
Vice Chairman Matthews called the Harnett County Board of Commissioners meeting to order at
9:00 am.
Commissioner McKoy led the Pledge of Allegiance and invocation.
The following agenda was before the Board of Commissioners:
1.Call to order – Chairman William Morris
2.Pledge of Allegiance and Invocation – Commissioner Barbara McKoy
3.Riverside Community Drainage Project Update; Lynn Lambert, Natural Resources
Director and Coley Price, Deputy County Manager
4.ARPA Funding Update; Ally Fouts Gaines, Management Analyst
5.Discuss a request to approve an update to the Airport Emergency Plan (AEP); Greg
Frank, Harnett Regional Jetport Director
6.Discuss the ribbon cutting event for the Jetport Terminal; Greg Frank, Harnett
Regional Jetport Director
7.Discuss a request to approve a five-year renewal with Patagonia Health; Debra
Hawkins, Interim Health Director
8.Discuss a request to approve an amendment to Library Board of Trustees Bylaws;
Angela McCauley, Library Director
9.Discuss a request to approve a revised Title VI Program Plan for Harnett Area
Rural Transit System (HARTS); Barry Blevins, General Services Director
Item 4Aii
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Harnett County Board of Commissioners
Work Session Minutes
February 27, 2024
Page 2 of 5
10. Discuss a request to approve a lease agreement for the Snack Bar in the Resource
Center and Library (RCL); Carl Davis, Parks and Recreation Director and Thomas
Royer, Assistant Staff Attorney
11. Discuss a request to approve an amendment to the Resolution for the Expenditure
of Opioid Settlement Funds; Thomas Royer, Assistant Staff Attorney
12. FY24 Quarter 2 Performance Management Update and Strategic Plan
Modifications; Mike Morrow, Assistant County Manager
13. Discuss water line upgrades needed to meet the minimum fire flow requirements for
the Cokesbury/Ball Road area off of Hwy 42 in NW Harnett; Lewis Weatherspoon,
Commissioner
14. Discuss water line upgrades needed for Carolina Seasons neighborhood off of
Ponderosa Road; Lewis Weatherspoon, Commissioner
15. Discuss a request to approve an amendment to the SRO agreements; Brent Trout,
County Manager
16. Discuss Alliance Board of Directors allocation of two board seats for Harnett
County residents; Brent Trout, County Manager
17. Discuss Alliance Health Commissioners Group member; Brent Trout, County
Manager
18. Appointments
19. County Manager’s Report – Brent Trout, County Manager
• Citizen Information Session – February 29, 2024 6 to 7:30 pm
• March 4, 2024 Regular Meeting Agenda Review
• Upcoming meetings and invitations
20. Closed Session
21. Adjourn
Lynn Lambert, Natural Resources Director, provided an update on the Riverside Community
Drainage Project. Following the update discussion included a request from staff seeking
permission to do an RFP for a professional engineering firm to assist with the project.
Consensus of the Board was to place approval of moving forward with an RFP for a professional
engineering firm for the Riverside Community Drainage Project on the next consent agenda.
Ally Fouts Gaines, Management Analyst, provided an update on ARPA funding. Of our
$26,411,744 total ARPA allocation, the County has allocated $25,058,359, leaving just over $1
million for contingency. It is recommended to maintain this amount for contingency until the
broadband grants are finalized and any leftover ARPA-eligible monies may be added to the
North Harnett Wastewater Treatment Plant upgrade contribution. If we were to receive the
maximum amount of broadband grant funding, there is a potential that we would need to use
displaced funding to fill the gaps on some ARPA-eligible projects. To free up some funds for
contingency, management strongly recommends utilizing displaced funding to complete the
Department of Social Services second-floor upfit. We chose this project due to the strict
requirements associated with capital projects using federal money. Administration is requesting
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Harnett County Board of Commissioners
Work Session Minutes
February 27, 2024
Page 3 of 5
approval of the updated ARPA funding plan reflecting this change. Consensus of the Board was
to place this item on the next consent agenda.
Greg Frank, Jetport Director, reviewed a request for approval and subsequent implementation of
the updated Airport Emergency Plan (AEP) for Harnett Regional Jetport. The previous AEP was
created and implemented in May of 2008 and has since seen numerous updates. This revision
was created with references to the currently established AEP, the NC Airport Technical
Assistance Program Emergency Guidebook, and various stakeholders within the County as well
as regional and State partners. Consensus of the Board was to place this item on the next consent
agenda.
Mr. Frank introduced the Chair of the Jetport Committee, Jerry Milton. Mr. Milton reviewed a
request for approval for a ribbon-cutting event planned for May 18, 2024 at Harnett Regional
Jetport. This ribbon-cutting event is intended to celebrate Harnett County's new terminal, and all
that Harnett Regional Jetport has to offer its citizens and general aviation enthusiasts from across
the State and Country. Consensus of the Board was to place this item on the next consent agenda.
Debra Hawkins, Interim Health Director, reviewed a request for approval of a five-year renewal
with Patagonia Health beginning on April 9, 2024 and ending April 8, 2029. We currently have
an agreement in place, but in signing this renewal, the Health Department will receive a 15% NC
Customer Loyalty Program discount resulting in a savings of $8,882 for the first year. The total
first year payment will be $49,217.14. For the remaining four years, subscription renewals are
capped at a 3% increase yearly. This will be a substantial savings over the five-year period. Total
cost for 5 years is estimated at $261,300. Consensus of the Board was to place this item on the
next consent agenda.
Angela McCauley reviewed a request to approve an amendment to the Library Board of Trustees
Bylaws, specifically targeting Article III, Sections I and 3. The proposed modifications seek to
include a designated Library Board representative for the Benhaven Library community and to
adjust the commencement of Board member term dates to align with the time of appointment
rather than waiting until January 1 following the Board of Commissioners appointment.
Consensus of the Board was to place this item on the next consent agenda.
Barry Blevins, General Services Director, reviewed a request for the Board of Commissioner to
consider and approve a revised Title VI Program Plan as required by Federal Transportation
Administration and North Carolina Department of Transportation / Integrated Mobility Division
(NCDOT/IMD). The plan specifically addresses compliance with Title VI of the Civil Rights Act
of 1964 and related to grant assurances & certifications. Consensus of the Board was to place
this item on the next consent agenda.
Thomas Royer, Assistant Staff Attorney, reviewed a request for the acceptance of a Lease
Agreement with Stick Boy Bread Company to operate a food and beverage business specializing
in coffee beverages, smoothies and pastries in the Resource Center and Library Snack Bar, Room
131. The lease is for 126 square feet of space at a rate of $250 per month ($3000 annually) for
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Work Session Minutes
February 27, 2024
Page 4 of 5
one (1) year. The Lessee may exercise two (2) two-year options to extend the lease. The lease
rate would increase by 10% upon exercise of those options. Mr. Royer requested the item be
added as an individual action item on the March 18th agenda. Consensus of the Board was to
add as an individual action item on the March 18th agenda.
Mr. Royer also reviewed a request for the approval of an amendment to the resolution to
authorize the County to expend funds in the amount not to exceed $215,000 from July 1, 2023
through June 30, 2025 for the purposes of implementing addiction treatment for incarcerated
persons by hiring a Clinical Social Worker as part of the Medications for Opioid Use Disorder
(MOUD) program at the Harnett County Detention Center. The amendment to this resolution
will expand the resolution to include the outsourcing of services to provide treatment for the
Detention Center's MOUD program. Consensus of the Board was to place this item on the next
consent agenda.
Mike Morrow, Assistant County Manager, provided the 12. FY24 Quarter 2 Performance
Management Update and reviewed Strategic Plan Modifications. Consensus of the Board was to
place the approval of the Strategic Plan Modifications on the next consent agenda.
Commissioner Weatherspoon requested Steve Ward, Harnett Regional Water Director provide
information regarding water line upgrades needed to meet the minimum fire flow requirements
for the Cokesbury/Ball Road area off of Hwy 42 in NW Harnett. Mr. Ward shared this project is
included in Harnett Regional Water’s Capital Improvement Plan (CIP) for FY28-29 but can be
moved up if the Commissioners approve it. Discussion included an upcoming Holly Springs
project that is being planned and is projected to be completed once construction begins within 18
months. Consensus of the board was to bring back the CIP projects for Harnett Regional Water
to a future work session for discussion and review prior to the budget being approved.
Commissioner Weatherspoon requested Mr. Ward come back at a future meeting with an
estimate to perform water line upgrades needed for Carolina Seasons neighborhood off of
Ponderosa Road. Consensus of the Board was to bring this item back to the March 26th work
session.
Brent Trout, County Manager, reviewed a request for the board to approve the amendment to the
SRO Agreements with each town. The amendment provides for a $5,000 bonus to be paid to
each SRO in this fiscal year. Harnett County will reimburse the payment of this bonus payment.
The payment will be made in two equal parts after each semester is completed by the SRO.
Consensus of the Board was to place the approval of the Strategic Plan Modifications on the next
consent agenda.
Mr. Trout shared information regarding the requirements and application process for two board
seats for Harnett County residents for the Alliance Board of Directors.
Mr. Trout also shared information regarding the selection of a Commissioner to serve on the
Alliance Health Commissioners Advisory Committee. Consensus of the Board was to place this
as an individual item on the next agenda.
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Harnett County Board of Commissioners
Work Session Minutes
February 27, 2024
Page 5 of 5
The Board reviewed a recommendation to reappoint Dr. Evans from the Interim Health Director.
She serves on this Board as the Dentist Representative and her term expires March 31, 2024.
Consensus of the Board was to place the reappointment on the next consent agenda.
Mr. Trout shared the next Alliance Health Town Hall Meeting is scheduled for March 11th at
Benhaven. An RFP for security at the jetport was previously discussed at a meeting, staff has
published the request for proposal and is due back on March 5th. An amendment to System
Development fees related to residential fees was also discussed. Mr. Ward has spoken with the
consultant and no further action by the Board is needed at this time. We will take care of that
administratively. We will make a formal entry into that when the budget is approved.
Commissioner Weatherspoon asked when this amendment would be effective and if it would be
retroactive to June 1st. Mr. Trout stated it is effective immediately but felt the Board would need
to make the decision on whether it would be retroactive. Mr. Trout stated there was some
discussion about reforming the Nonprofit Committee and providing funding for nonprofits. Staff
has been looking at that and Commissioner Nicol has mentioned in the past he was looking into
various options. Through that we found information from the local community foundation, some
good examples of methods that we can use to make decisions on who would receive funding as a
nonprofit. So, what I am looking to do is pull together staff and we will look to provide some
information to the board on a revised system that relates to a provision of funding for nonprofits.
Mr. Trout stated that he hoped to present that information in a couple of weeks.
Vice Chairman Matthews stated he appreciated Mr. Trout’s and staffs’ work on these items.
Commissioner Weatherspoon made a motion to adjourn at 10:41 am. The motion was seconded
by Commissioner McKoy and carried unanimously.
____________________________________ ___________________________________
W. Brooks Matthews, Vice Chairman Melissa Capps, Clerk
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Board Meeting
Agenda Item
MEETING DATE: March 4, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Riverside Community Drainage Project
REQUESTED BY: Soil and Water
REQUEST:
Soil and Water requests the Board of Commissioners approve moving forward with an
RFP for a professional engineering firm for the Riverside Community Drainage
Project.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4B
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Board Meeting
Agenda Item
MEETING DATE: March 4, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: ARPA Funding Plan Update
REQUESTED BY: Administration
REQUEST:
Of our $26,411,744 total ARPA allocation, the County has allocated $25,058,359,
leaving just over $1 million for contingency. It is recommended to maintain this amount
for contingency until the broadband grants are finalized and any leftover ARPA-
eligible monies may be added to the North Harnett Wastewater Treatment Plant
upgrade contribution.
If we were to receive the maximum amount of broadband grant funding, there is a
potential that we would need to use displaced funding to fill the gaps on some ARPA-
eligible projects. To free up some funds for contingency, management strongly
recommends utilizing displaced funding to complete the Department of Social Services
second-floor upfit. We chose this project due to the strict requirements associated with
capital projects using federal money.
Administration is requesting approval of the updated ARPA funding plan reflecting
this change.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4C
030424 Pg. 103
MEMO
ARPA Updates – FYE 2024 Quarter 2
January 31, 2024
Of our $26,411,744 total ARPA allocation, the County has allocated $25,058,359,
leaving just over $1 million for contingency. It is recommended to maintain this amount
for contingency until the broadband grants are finalized and any leftover ARPA-eligible
monies may be added to the North Harnett Wastewater Treatment Plant upgrade
contribution. The County reported $17,308,359 obligated and $16,515,995 expended
during Quarter 2 of FYE 2024.
If we were to receive the maximum amount of broadband grant funding, there is a
potential that we would need to use displaced funding to fill the gaps on some ARPA-
eligible projects. In order to free up some funds for contingency, management has
decided to utilize displaced funding for the Department of Social Services second-floor
upfit. We chose this project due to the strict requirements associated with capital
projects using federal money.
The Board of Commissioners awarded the bid for the North Harnett Wastewater
Treatment Plant upgrade on December 4, 2023, but the contract was not finalized
during this quarter so this obligation will be reported to Treasury next quarter.
On December 18, 2023, the Board authorized the County to enter a three-way
agreement with NCDIT Broadband Infrastructure Office and Brightspeed. This obligates
the County to provide a $375,000 match for this project. The contract was not finalized
by all parties until January, so this obligation will be reported to Treasury next quarter.
There are two potential broadband grant opportunities for which we are still awaiting
announcements: a second round of GREAT Grant (County match not to exceed
$375,000) and a CAB Grant (County match not to exceed $2,000,000).
This quarter, we closed out the first VIPER Radio project. The final expenditure of
ARPA funds for this project was $5,619,227. This project provided new portable and
stationary radios for all fire/rescue departments in the County, as well as County Sheriff,
HARTS, and Harnett Regional Water employees. Keeping radios updated to the State
of North Carolina’s standards ensures seamless communication across the County and
across the State during emergency events.
This quarter, we began reporting for a new VIPER project to provide radios to all police
departments in the county. This project is estimated to use about $1.5 million of ARPA
funds, $778,945 of which was paid to Motorola this quarter.
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Project Status Allocated Obligated Expended
North Harnett WWTP Upgrade Contribution In Progress 5,000,000$ 5,000,000$ -$
GREAT Grant 1 (Brightspeed Cloudwyze)In Progress 375,000$ 375,000$ -$
GREAT Grant 2 (Awaiting Announcement)Not Started 375,000$ -$ -$
CAB Grant (Awaiting Announcement)Not Started 2,000,000$ -$ -$
VIPER Radios for Police Departments In Progress 1,571,309$ 1,571,309$ 778,945$
VIPER Radios for Emergency Staff Completed 5,619,227$ 5,619,227$ 5,619,227$
Premium Pay for EMS Employees Completed 117,823$ 117,823$ 117,823$
Eligible Employee Salaries (Revenue Replacement)Completed 10,000,000$ 10,000,000$ 10,000,000$
Totals:25,058,359$ 22,683,359$ 16,515,995$
Remaining Funds for Contingency for ARPA-Eligible Projects: *1,353,385$
Project Total:26,411,744$
*any remaining ARPA contingency funds will be added to the North Harnett WWTP upgrade contribution
Project Status Allocated Obligated Expended
Funding for Harnett Regional Jetport In Progress 2,500,000$ 1,853,705$ 1,853,705$
CloudWyze Fiber Phase 2 Match In Progress 2,000,000$ 2,000,000$ 1,200,000$
DSS 2nd Floor Upfit In Progress 1,200,000$ 112,064$ 47,426$
Office 365 Cloud Migration In Progress 1,043,259$ 1,043,259$ 643,799$
Riverside Flood Project In Progress 750,000$ 152,025$ 152,025$
Retention Pay for EMS Employees In Progress 382,177$ 382,177$ 201,250$
Contribution to Saleeby YMCA In Progress 295,000$ 295,000$ -$
Management Analyst In Progress 100,000$ 100,000$ 33,390$
Digital Literacy Training (CloudWyze)In Progress 5,000$ 5,000$ -$
IT River Fiber Extension Completed 149,332$ 149,332$ 149,332$
Lead for NC Fellow Completed 15,000$ 15,000$ 15,000$
Totals:8,439,768$ 6,107,562$ 4,295,927$
Remaining Funds for Contingency for Supplanted Projects: **1,560,232$
Project Total:10,000,000$
**there are no timeline requirements for supplanted funds
Harnett County ARPA Funding Overview
January 31, 2024
Project Overview
Revenue Replacement (reimbursed general fund for employee salaries)10,000,000$
Total Interest Available To Date 989,104$
Interest Available
Funds remaining for ARPA-eligible projects 16,411,744$
Displaced Funding
GENERAL FUNDS--not subject to federal requirements
Total ARPA Allocation 26,411,744$
ARPA-Eligible Projects
DEADLINE: Obligate by December 31, 2024; Expend by December 31, 2026
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Board Meeting
Agenda Item
MEETING DATE: March 4, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Updated Airport Emergency Plan Approval
REQUESTED BY: Greg Frank, HRJ Director
REQUEST:
HRJ is seeking the Board of Commissioners approval and subsequent implementation
to the updated Airport Emergency Plan for Harnett Regional Jetport. The previous
AEP was created and implemented in May of 2008 and has since seen numerous
updates. This revision was created with references to the currently established AEP,
the NC Airport Technical Assistance Program Emergency Guidebook, and various
stakeholders within the County as well as regional and State partners.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4D
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Board Meeting
Agenda Item
MEETING DATE: March 4, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett Regional Jetport Ribbon-Cutting Event
REQUESTED BY: Greg Frank, HRJ Director
REQUEST:
Harnett Regional Jetport and Harnett Regional Jetport Advisory Board seek the Board
of Commissioners approval for a ribbon-cutting event planned for May 18, 2024 at
Harnett Regional Jetport. This ribbon-cutting event is intended to celebrate Harnett
County's new terminal, and all that Harnett Regional Jetport has to offer its citizens
and general aviation enthusiasts from across the State and Country!
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4E
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Board Meeting
Agenda Item
MEETING DATE: March 4, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett Area Rural Transit System (HARTS) Title VI Progam Plan
Revision
REQUESTED BY: Barry A. Blevins, General Services Director
REQUEST:
General Services Director / Harnett Area Rural Transit System (HARTS) requests the
Board of Commissioner consider and approve a revised Title VI Progam Plan as
required by Federal Transportation Administration and North Carolina Department of
Transportation / Integrated Mobility Division (NCDOT/IMD. The plan specifically
addresses compliance with Title VI of the Civil Rights Act of 1964 and related to grant
assurances & certifications.
This document details the nondiscrimination program, policies, and practices
administered by HARTS and will be submitted to NCDOT or FTA upon request.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
DocuSign Envelope ID: AFF95814-A631-42F9-9780-420E0304AACE
Item 4H
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Revision Date 3/2024
Harnett Area Rural Transit
System (HARTS)
Name
Title VI Program Plan
nondiscrimination
LEP
buses
1964
transit
equality
civil rights
EJ race gender
disability
rights
fair
Title VI MPO
national origin
age
public participation
equal opportunity
light rail
color
T
Title VI Program Plan
Date Adopted
3/4/2024
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2
TITLE VI PLAN REVIEW AND ADOPTION
On behalf of the Harnett County Board of Commissioners, I hereby acknowledge receipt of the Title VI
Nondiscrimination Plan. We, the Harnett County Board of Commissioners, have reviewed and hereby adopt this Plan.
We are committed to ensuring that all decisions are made in accordance with the nondiscrimination guidelines of this
Plan, to the end the no person is excluded from participation in, denied the benefits of, or otherwise subjected to
discrimination under any Harnett Area Rural Transit System (HARTS) services and activities on the basis of race, color,
national origin, sex, age, creed (religion), or disability, as protected by Title VI of the Civil Rights Act of 1964 and the
nondiscrimination provisions of the Federal Transit Administration.
____________________________________________ ___________________________
William Morris, Chairman DATE
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Table of Contents
Title VI Nondiscrimination Agreement ................................................................................................................ 6
1.0 Introduction ................................................................................................................................................... 7
2.0 Description of Programs and Services .......................................................................................................... 7
2.1 Program(s) and Services Administered ...................................................................................................... 7
2.2 Funding Sources / Tables ........................................................................................................................... 7
2.3 Decision-Making Process ........................................................................................................................... 8
2.4 Title VI Coordinator .................................................................................................................................... 9
2.5 Change of Title VI Coordinator and/or Head of Decision-making Body .................................................... 9
2.6 Organizational Chart .................................................................................................................................. 9
2.7 Sub recipients ............................................................................................................................................ 9
3.0 Title VI Nondiscrimination Policy Statement ............................................................................................. 10
4.0 Notice of Nondiscrimination ....................................................................................................................... 11
5.0 Procedures to Ensure Nondiscriminatory Administration of Programs and Services .............................. 12
6.0 Contract Administration ............................................................................................................................. 13
6.1 Contract Language ................................................................................................................................... 13
6.2 Nondiscrimination Notice to Prospective Bidders ................................................................................... 14
7.0 External Discrimination Complaint Procedures ......................................................................................... 15
Discrimination Complaint Form ...................................................................................................................... 17
Discrimination Complaints Log ....................................................................................................................... 19
Investigative Guidance.................................................................................................................................... 20
SAMPLE Investigative Report Template ......................................................................................................... 21
9.0 Title VI Equity Analyses (and Environmental Justice Assessments) .......................................................... 22
10.0 Public Involvement .................................................................................................................................... 23
10.1 Introduction ........................................................................................................................................... 23
10.2 Public Notification .................................................................................................................................. 23
10.3 Dissemination of Information ................................................................................................................ 23
10.4 Meetings and Outreach ......................................................................................................................... 24
10.5 Limited English Proficiency .................................................................................................................... 25
10.6 Demographic Requests .......................................................................................................................... 26
10.7 Key Community Contacts ....................................................................................................................... 27
10.8 Summary of Outreach Efforts Since the Last Title VI Program Submission ........................................... 27
11.0 Staff Training ............................................................................................................................................. 27
12.0 Nonelected Boards and Committees – By Race and Gender ................................................................... 28
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4
13.0 Record-Keeping and Reports .................................................................................................................... 28
14.0 Transit Providers ....................................................................................................................................... 29
14.1 Service Standards ................................................................................................................................... 34
14.2 Service Policies ....................................................................................................................................... 34
Appendices ......................................................................................................................................................... 36
Appendix A – Applicable Nondiscrimination Authorities
Appendix B – Organizational Chart
Appendix C– NCDOT’s Transit Review Checklist
Appendix D – 8.6 Limited English Proficiency Populations
Type chapter title (level 2)
Type chapter title (level 2)
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TITLE VI NONDISCRIMINATION AGREEMENT
BETWEEN
THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
AND
HARNETT AREA RURAL TRANSIT SYSTEM
In accordance with DOT Order 1050.2A, Harnett Area Rural Transit System ( HARTS) assures the North Carolina
Department of Transportation (NCDOT) that no person shall, on the ground of race, color, national origin, sex, creed,
age, or disability, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987 and related
nondiscrimination authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination or retaliation under any program or activity undertaken by ( HARTS ).
Further, HARTS hereby agrees to:
1. Designate a Title VI Coordinator that has a responsible position within the organization and easy access to the
Director of the organization.
2. Issue a policy statement, signed by the Director of the organization, which expresses a commitment to the
nondiscrimination provisions of Title VI and related applicable statutes. The signed policy statement shall be posted
and circulated throughout the organization and to the general public, and published where appropriate in languages
other than English. The policy statement will be re-signed when there is a change of Director.
3. Insert the clauses of the contract language from Section 6.1 in every contract awarded by the organization. Ensure
that every contract awarded by the organization’s contractors or consultants also includes the contract language.
4. Process all and, when required, investigate complaints of discrimination consistent with the procedures contained
within this Plan. Log all complaints for the administrative record.
5. Collect statistical data (race, color, national origin, sex, age, disability) on participants in, and beneficiaries of,
programs and activities carried out by the organization.
6. Participate in training offered on Title VI and other nondiscrimination requirements. Conduct or request training for
employees or the organization’s subrecipients.
7. Take affirmative action, if reviewed or investigated by NCDOT, to correct any deficiencies found within a reasonable
time period, not to exceed 90 calendar days, unless reasonable provisions are granted by NCDOT.
8. Document all Title VI nondiscrimination-related activities as evidence of compliance. Submit information and
reports to NCDOT on a schedule outlined by NCDOT.
THIS AGREEMENT is given in consideration of, and for the purpose of obtaining, any and all federal funds, grants, loans,
contracts, properties, discounts or other federal financial assistance under all programs and activities and is binding.
Authorized Signature
Date
William Morris
Chairman, Harnett County Board of Commissioners
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1.0 INTRODUCTION
Title VI of the 1964 Civil Rights Act, 42 U.S.C. 2000d provides that: “No person in the United States shall,
on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”
The broader application of nondiscrimination law is found in other statutes, executive orders, and
regulations, which provide additional protections based on age, sex, creed (religion), and disability,
including the 1987 Civil Rights Restoration Act, which extended nondiscrimination coverage to all
programs and activities of federal-aid recipients, subrecipients, and contractors, including those that are
not federally-funded (see Appendix A – Applicable Nondiscrimination Authorities).
(HARTS) is a recipient of Federal Transit Administration (FTA) funds from the North Carolina Department
of Transportation (NCDOT). (HARTS) establishes this Title VI Nondiscrimination Plan for the purpose of
complying with Title VI of the Civil Rights Act of 1964, as required by FTA Circular 4702.1B, and related
requirements outlined within the FTA Certifications & Assurances, “Nondiscrimination Assurance.” This
document details the nondiscrimination program, policies, and practices administered by HARTS, and will
be updated periodically to incorporate changes and additional responsibilities as they are made. This
Plan will be submitted to NCDOT or FTA, upon request.
2.0 DESCRIPTION OF PROGRAMS AND SERVICES
2.1 PROGRAM(S) AND SERVICES ADMINISTERED
HARTS provides public transportation options to its customers within Harnett County, North Carolina.
Overall transportation types of service, days of week, times and fare are outlined below:
Type of Service Days of week Times Fare (if applicable)
Daily Dialysis 6 3:30am -5:00pm
Seniors 5 8:00am – 5:00pm
Employment 5 7:00am -5:00pm
Medical 5 7:00am – 5:00pm
Out of County 5 8:30 – 11:00am $5 one way / $10 round trip
Wake, Orange, & Durham
County
Mon & Wed 8:30am- 11:00am $5 one way / $10 round trip
Cumberland, Lee, Moore,
Sampson &Chatham County
Tues. & Thurs. 8:30am- 11:00am $5 one way / $10 round trip
Johnston &Sampson County Mon. , Tues., & Thurs. 8:30am- 11:00am $5 one way / $10 round trip
2.2 FUNDING SOURCES / TABLES
For the purpose of federally-assisted programs, "federal assistance" shall include:
1. grants and loans of Federal funds;
2. the grant or donation of Federal property and interest in property;
3. the detail of Federal personnel;
4. the sale and lease of, and the permission to use (on other than a casual or transient basis),
Federal property or any interest in such property without consideration or at a nominal
consideration, or at a consideration which is reduced for the purpose of assisting the recipient, or
in recognition of the public interest to be served by such sale or lease to the recipient; and
5. any Federal agreement, arrangement, or other contract which has, as one of its purposes, the
provision of assistance.
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Each FTA Formula Grant received by our system during the past year, and whether the funds were
received through NCDOT or directly from FTA, is checked below. [To check a box, double click on the
check box. In the pop up select “Checked.” Delete the rows for any grants you do not receive.]
Grant Title NCDOT FTA Details
(i.e., purpose, frequency, and duration of receipt)
5307 (Urbanized Area Formula) X If offered by MPO(s)
5309 (b)(2) (Fixed Guideway Modernization)
5310 (Transportation for Elderly Persons and
Persons with Disabilities) X If offered by MPO(s)
5311 (Formula Grants for Other than
Urbanized Areas)
5311 (b)(3) (Rural Transit Assistance) X Annual Funds received annually for both Admin & Capital
5316 (Job Access and Reverse Commute)
5317 (New Freedom)
5303, 5304 and/or 5305 (Metropolitan &
Statewide Planning)
5339 (Bus and Bus Facilities Formula) X
Other:
2.3 DECISION-M AKING PROCESS
[Summarize how your agency makes final decisions like adopting program documents, including whether
there is a voting or board approval process with timeframes, different committees that address different
types of issues, and set dates for meetings]
[List the different committees that are part of your decision-making process and whether they are elected
or appointed/unelected in the table below. Add or delete rows, as needed.]
Board or Committee Name Appointed Elected # of Members
Transit Advisory Board X 17
Board of Commissioners X 5
2.4 TITLE VI COORDINATOR
The individual below has been designated as the Title VI Coordinator for the Organization, and is
empowered with sufficient authority and responsibility to implement the Title VI Nondiscrimination
Program:
Name: Barry A. Blevins
Official Title: Director, General Services / Harnett Area Rural Transit System
Address: 250 Alexander Drive Lillington, NC, 27546
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Phone: 910-814-6152
Email: bblevins@harnett.org
Key responsibilities of the Coordinator include:
Maintaining knowledge of Title VI and related requirements.
Attending civil rights training when offered by NCDOT or any other regulatory agency.
Administering the Title VI Nondiscrimination Program and coordinating implementation of this Plan.
Training internal staff and officials on their Title VI nondiscrimination obligations.
Disseminating Title VI information internally and to the general public, including in languages other
than English.
Presenting Title VI-related information to decision-making bodies for input and approval.
Ensuring Title VI-related posters are prominently and publicly displayed.
Developing a process to collect data related to race, national origin, sex, age, and disability to ensure
minority, low-income, and other underserved groups are included and not discriminated against.
Ensuring that non-elected boards and committees reflect the service area and minorities are
represented.
Implementing procedures for prompt processing (receiving, logging, investigating and/or forwarding) of
discrimination complaints.
Coordinating with, and providing information to, NCDOT and other regulatory agencies during
compliance reviews or complaint investigations.
Promptly resolving areas of deficiency to ensure compliance with Title VI nondiscrimination
requirements.
2.5 CHANGE OF TITLE VI COORDINATOR OR HARTS DIRECTOR
If Title VI Coordinator or HARTS Director changes, this document and all other documents that name the
Coordinator, will immediately be updated, and an updated policy statement will be signed by the new
HARTS Director.
2.6 ORGANIZATIONAL CHART
HARTS currently employs NUMBER staff which consist of the following job categories:
Director
Transit Manager
Operations Supervisor
Transit Assistant
Administrative Assistant (1)
Dispatcher / Scheduler
Drivers (24)
An organizational chart showing the Title VI Coordinator’s place within the organization is located in
Appendix B.
2.7 SUBRECIPIENTS
Harnett Area Rural Transit System does not have pass through funds to any other organizations and,
therefore, does not have any subrecipients.
3.0 TITLE VI NONDISCRIMINATION POLICY STATEMENT
It is the policy of HARTS, as a federal-aid recipient, to ensure that no person shall, on
the ground of race, color, national origin, sex, creed (religion), age or disability, be
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9
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any of our programs and activities, as provided by Title VI of the
Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, and all other related
nondiscrimination laws and requirements.
Barry A. Blevins, Director
Date
Title VI and Related Authorities
Title VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d) provides that, “No person in the United States
shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of,
or be subjected to discrimination under any program or activity receiving federal financial assistance.” The 1987
Civil Rights Restoration Act (P.L. 100-259) clarified and restored the original intent of Title VI by expanding the
definition of “programs and activities” to include all programs and activities of federal-aid recipients,
subrecipients, and contractors, whether such programs and activities are federally -assisted or not.
Related nondiscrimination authorities include, but are not limited to: U.S. DOT regulation, 49 CF R part 21,
“Nondiscrimination in Federally-assisted Programs of the Department of Transportation–Effectuation of Title
VI of the Civil Rights Act”; 49 U.S.C. 5332, “Nondiscrimination (Public Transportation)”; FTA Circular 4702.1B
- Title VI Requirements and Guidelines for Federal Transit Administration Recipients; DOT Order 5610.2a,
“Actions to Address Environmental Justice in Minority Populations and Low-Income Populations”; FTA C
4703.1 - Environmental Justice Policy Guidance For Federal Transit Administration Recipients; Policy Guidance
Concerning (DOT) Recipient's Responsibilities to Limited English Proficient (LEP) Persons, 74 FR 74087; The
Americans with Disabilities Act of 1990, as amended, P.L. 101-336; Section 504 of the Rehabilitation Act of
1973, 29 U.S.C. 790; Age Discrimination Act of 1975, as amended 42 U.S.C. 6101; Title IX of the Education
Amendments of 1972, 20 U.S.C. 1681; Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, 42 U.S.C. 4601; Section 508 of the Re habilitation Act of 1973, 29 U.S.C. 794d
Implementation
This statement will be signed by the Director of Harnett Area Transit System , and re-signed
whenever a new person assumes that position.
The signed statement will be posted on office bulletin boards, near the receptionist’s desk, in
meeting rooms, inside vehicles, and disseminated within brochures and other written materials.
The core of the statement (signature excluded) will circulate internally within annual
acknowledgement forms.
The statement will be posted or provided in languages other than English, when appropriate.
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4.0 NOTICE OF NONDISCRIMINATION
Harnett Area Rural Transit System operates its programs and services without regard to race, color,
national origin, sex, creed (religion), age, and disability in accordance with Title VI of the Civil
Rights Act and related statutes. Any person who believes she or he has been aggrieved by any unlawful
discriminatory practice may file a complaint with Harnett Area Rural Transit.
For more information on the Organization’s civil rights program, and the procedures to file a complaint,
contact 800-555-1212, (TTY 800-555-1111); email: bblevin@harnett.org; or visit our administrative
office at250 Alexander Drive, Lillington, NC 27546. For more information, visit www.harnett.org.
If information is needed in another language, contact 800-555-1212.
A complainant may file a complaint directly with the North Carolina Department of Transportation by
filing with the Office of Civil Rights, External Civil Rights Section, 1511 Mail Service Center, Raleigh,
NC 27699-1511, Attention: Title VI Nondiscrimination Program; phone: 919-508-1808 or 800-522-0453,
or TDD/TTY: 800-735-2962.
A complainant may file a complaint directly with the Federal Transit Administration by filing a complaint
with the Office of Civil Rights, Attention: Title VI Program Coordinator, East Building, 5th Floor -TCR,
1200 New Jersey Ave., SE, Washington, DC 20590.
Implementation
The notice will be posted in its entirety on our website and in any documents and reports we
distribute.
The notice will be posted in our offices and inside our vehicles.
Ads in newspapers and other publications shall include the following: “Harnett Area Rural Transit
System operates without regard to race, color, national origin, sex, creed (religion), age or
disability. For more information on Harnett Area Rural Transit System Title VI program or how to
file a discrimination complaint, please contact Barry Blevins @ 910-814-6152; email :
bblevin@harnett.org”
The statement will be posted or provided in languages other than English and Spanish.
5.0 PROCEDURES TO ENSURE NONDISCRIMINATORY ADMINISTRATION OF
PROGRAMS AND SERVICES
We are committed to nondiscrim inatory administration of our programs and services, organization-wide.
HARTS will remind employees of Title VI nondiscrimination obligations through staff training and use of
the Annual Education and Acknowledgment Form below. The Title VI Coordinator will periodically
assess program operations to ensure this policy is being followed.
Annual Education and Acknowledgement Form
Title VI Nondiscrimination Policy
No person shall, on the grounds of race, color, national origin, sex, age, creed, or disability, be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity of a Federal-aid recipient.
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All employees and representatives of HARTS are expected to consider, respect, and observe this policy
in their daily work and duties. If any person approaches you with a civil rights-related question or
complaint, please direct him or her to Barry Blevins at bblevin@harnett.org.
In all dealings with the public, use courtesy titles (e.g., Mr., Mrs., Miss, Dr.) to address or refer to them
without regard to their race, color, national origin, sex, age or disability.
Acknowledgement of Receipt of Title VI Program
I hereby acknowledge receipt of HARTS Title VI Program and other nondiscrimination guidelines. I
have read the Title VI Program and I am committed to ensuring that no person is excluded from
participation in or denied the benefits of HARTS programs, policies, services and activities on the basis
of race, color, national origin, sex, age, creed (religion), or disability, as provided by Title VI of the Civil
Rights Act of 1964 and related nondiscrimination statutes.
__________________________________________ ____________________
Signature Date
Implementation
Periodically, but not more than once a year, employees and representatives will receive, review
and certify commitment to the Title VI Program .
New employees shall be informed of Title VI provisions and expectations to perform their duties
accordingly, asked to review the Title VI Program, and required to sign the acknowledgement
form.
Periodic review of operational practices and guidelines by the Title VI Coordinator to verify
compliance with the Title VI Program. Maintain documents of each review on file.
Signed acknowledgement forms and records of internal assessments will remain on file for at least
three years.
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6.0 CONTRACT ADMINISTRATION
Harnett Area Rural Transit System (HARTS) ensures all contractors will fulfill their contracts in a
nondiscriminatory manner. While contractors are not required to prepare a Title VI Program, they must
comply with the nondiscrimination requirements of the organization to which they are contracted. HARTS
and its contractors will not discriminate in the selection and retention of contractors (at any level) or
discriminate in employment practices in connection with any of our projects.
6.1 CONTRACT LANGUAGE
I. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
(1) Compliance with Regulations: The contractor
(hereinafter includes consultants) will comply with the
Acts and the Regulations relative to Nondiscrimination
in Federally-assisted programs of the U.S. Department
of Transportation, Federal Transit Administration
(FTA), as they may be amended from time to time,
which are herein incorporated by reference and made
a part of this contract.
(2) Nondiscrimination: The contractor, with regard to
the work performed by it during the contract, will not
discriminate on the grounds of race, color, national
origin, sex, age, creed (religion), low-income, limited
English proficiency, or disability in the selection and
retention of subcontractors, including procurements of
materials and leases of equipment. The contractor will
not participate directly or indirectly in the discrimination
prohibited by the Acts and the Regulations, including
employment practices when the contract covers any
activity, project, or program set forth in Appendix B of
49 CFR Part 21.
(3) Solicitations for Subcontractors, Including
Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or
negotiation made by the contractor for work to be
performed under a subcontract, including
procurements of materials, or leases of equipment,
each potential subcontractor or supplier will be notified
by the contractor of the contractor's obligations under
this contract and the Acts and the Regulations relative
to Nondiscrimination on the grounds of race, color, or
national origin.
(4) Information and Reports: The contractor will
provide all information and reports required by the
Acts, the Regulations, and directives issued pursuant
thereto and will permit access to its books, records,
accounts, other sources of information, and its facilities
as may be determined by the Recipient or the FTA to
be pertinent to ascertain compliance with such Acts,
Regulations, and instructions. Where any information
required of a contractor is in the exclusive possession
of another who fails or refuses to furnish the
information, the contractor will so certify to the
Recipient or the FTA, as appropriate, and will set forth
what efforts it has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of a
contractor's noncompliance with the Non-
discrimination provisions of this contract, the Recipient
will impose such contract sanctions as it or the FTA
may determine to be appropriate, including, but not
limited to:
(a) withholding payments to the contractor under
the contract until the contractor complies; and/or
(b) cancelling, terminating, or suspending a
contract, in whole or in part.
(6) Incorporation of Provisions: The contractor will
include the provisions of paragraphs one through six in
every subcontract, including procurements of materials
and leases of equipment, unless exempt by the Acts,
the Regulations and directives issued pursuant thereto.
The contractor will take action with respect to any
subcontract or procurement as the Recipient or the
FTA may direct as a means of enforcing such
provisions including sanctions for noncompliance.
Provided, that if the contractor becomes involved in, or
is threatened with litigation by a subcontractor, or
supplier because of such direction, the contractor may
request the Recipient to enter into any litigation to
protect the interests of the Recipient. In addition, the
contractor may request the United States to enter into
the litigation to protect the interests of the United
States.
II. During the performance of this contract, the
contractor, for itself, its assignees, and successors
in interest (hereinafter referred to as the
"contractor") agrees to comply with the following
nondiscrimination statutes and authorities;
including but not limited to:
Pertinent Nondiscrimination Authorities
Title VI of the Civil Rights Act of 1964 (42 U.S.C. §
2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national
origin); and 49 CFR Part 21.
The Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of
persons displaced or whose property has been
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acquired because of Federal or Federal-aid
programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. §
324 et seq.), (prohibits discrimination on the basis
of sex);
Section 504 of the Rehabilitation Act of 1973, (29
U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49
CFR Part 27;
The Age Discrimination Act of 1975, as amended,
(42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
Airport and Airway Improvement Act of 1982, (49
USC § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed,
color, national origin, or sex);
The Civil Rights Restoration Act of 1987, (PL 100-
209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of
1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs or
activities" to include all of the programs or
activities of the Federal-aid recipients, sub-
recipients and contractors, whether such
programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities
Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public
and private transportation systems, places of
public accommodation, and certain testing entities
(42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49
C.F.R. parts 37 and 38;
The Federal Aviation Administration's
Nondiscrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race,
color, national origin, and sex);
Executive Order 12898, Federal Actions to
Address Environmental Justice in Minority
Populations and Low-Income Populations, which
ensures Nondiscrimination against minority
populations by discouraging programs, policies,
and activities with disproportionately high and
adverse human health or environmental effects on
minority and low-income populations;
Executive Order 13166, Improving Access to
Services for Persons with Limited English
Proficiency, and resulting agency guidance,
national origin discrimination includes
discrimination because of Limited English
proficiency (LEP). To ensure compliance with Title
VI, you must take reasonable steps to ensure that
LEP persons have meaningful access to your
programs (70 Fed. Reg. at 74087 to 74100);
Title IX of the Education Amendments of 1972, as
amended, which prohibits you from discriminating
because of sex in education programs or activities
(20 U.S.C. 1681 et seq);
Federal transit laws, specifically 49 U.S.C. § 5332
(prohibiting discrimination based on race, color,
religion, national origin, sex (including gender
identity), disability, age, employment, or business
opportunity).
*The Contractor has read and is familiar with the terms
above:
Contractor’s Initials
Date
Implementation
The nondiscrimination language above (with initials line) will be appended to any existing contracts,
purchase orders, and agreements that do not include it, and initialed by the responsible official of
the other organization.
The nondiscrimination language above (without initials line) will be incorporated as standard
language before the signature page of our standard contracts, purchase orders, and agreements.
The Title VI Coordinator will review existing contracts to ensure the language has been added.
6.2 NONDISCRIMINATION NOTICE TO PROSPECTIVE BIDDERS
The HARTS, in accordance with Title VI of the Civil Rights Act of 1964 and related
nondiscrimination authorities, and Title 49 Code of Federal Regulations, Parts 21 and 26,
hereby notifies all bidders that it will affirmatively insure that in any contact entered in to
pursuant to this advertisement, minority and women business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, national origin, sex, age, creed, limited English proficiency,
low-income, or disability in consideration for an award.
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Implementation
The nondiscrimination language above will be included in all solicitations for bids for work or
material and proposals for negotiated agreements to assure interested firms that we provide equal
opportunity and do not discriminate.
Outreach efforts will be made to minority and women-owned firms that work in requested fields, and
documented.
Unless specifically required under Disadvantaged Business Enterprise (DBE) or Affirmative Action
programs, all contractors will be selected without regard to their race, color, national origin, or sex .
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7.0 EXTERNAL DISCRIMINATION COMPLAINT PROCEDURES
These discrimination complaint procedures outline the process used by HARTS to process complaints of
alleged discrimination filed under Title VI of the Civil Rights Act of 1964 and related nondiscrimination
laws that are applicable to HARTS programs, services, and activities. Complaints will be investigated by
the appropriate authority. Upon completion of an investigation, the complainant will be informed of all
avenues of appeal. Every effort will be made to obtain early resolution of complaints at the low est level
possible by informal means.
FILING OF COMPLAINTS
1. Applicability – These procedures apply to the beneficiaries of our programs, activities, and services,
such as the members of the public and any consultants/contractors we hire.
2. Eligibility – Any person or class of persons who believes that he/she has been subjected to
discrimination or retaliation prohibited by any of the Civil Rights authorities based upon race, color,
sex, age, national origin, creed (religion) or disability, m ay file a written complaint. The law prohibits
intimidation or retaliation of any sort. The complaint may be filed by the affected individual or a
representative, and must be in writing.
3. Time Limits and Filing Options – A complaint must be filed no later than 180 calendar days after
the following:
The date of the alleged act of discrimination; or
The date when the person(s) became aware of the alleged discrimination; or
Where there has been a continuing course of conduct, the date on which that conduct was
discontinued or the latest instance of the conduct.
Complaints may be submitted to the following entities:
Harnett Area Rural Transit System 250 Alexander Drive , Lillington, NC 27546
North Carolina Department of Transportation, Office of Civil Rights, External Civil Rights
Section, 1511 Mail Service Center, Raleigh, NC 27699-1511; 919-508-1830 or toll free 800-522-
0453
US Department of Transportation, Departmental Office of Civil Rights, External Civil Rights
Programs Division, 1200 New Jersey Avenue, SE, Washington, DC 20590; 202-366-4070
Federal Transit Administration, Office of Civil Rights, ATTN: Title VI Program Coordinator, East
Bldg. 5th Floor – TCR, 1200 New Jersey Avenue, SE, Washington, DC 20590
US Department of Justice, Special Litigation Section, Civil Rights Division, 950 Pennsylvania
Avenue, NW, Washington, DC 20530, 202-514-6255 or toll free 877-218-5228
4. Format for Complaints – Complaints shall be in writing and signed by the complainant(s) or a
representative and include the complainant’s name, address, and telephone number. Complaints
received by fax or e-mail will be acknowledged and processed. Allegations received by telephone or
in person will be reduced to writing, may be recorded and will be provided to the complainant for
confirmation or revision before processing. Complaints will be accepted in other languages, including
Braille.
5. Discrimination Complaint Form – The Discrimination Complaint Form is consistent with the FTA
Certifications & Assurances, “Nondiscrimination Assurance.”
6. Complaint Basis – Allegations must be based on issues involving race, color, national origin, sex,
age, creed (religion) or disability. The term “basis” refers to the complainant’s membership in a
protected group category.
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Protected
Categories
Definition Examples Applicable Statutes and
Regulations
FTA
Race An individual belonging to one of the accepted
racial groups; or the perception, based usually on
physical characteristics that a person is a member
of a racial group
Black/African American,
Hispanic/Latino, Asian,
American Indian/Alaska
Native, Native
Hawaiian/Pacific Islander,
White
Title VI of the Civil Rights Act of
1964;
49 CFR Part 21;
49 U.S.C. 5332(b);
FTA Circular 4702.1B
Color Color of skin, including shade of skin within a
racial group
Black, White, brown, yellow,
etc.
National
Origin
Place of birth. Citizenship is not a factor.
Discrimination based on language or a person’s
accent is also covered.
Mexican, Cuban, Japanese,
Vietnamese, Chinese
Sex Gender Women and Men 49 U.S.C. 5332(b); Title IX of the
Education Amendments of 1972
Age Persons of any age 21 year old person Age Discrimination Act of 1975
Disability Physical or mental impairment, permanent or
temporary, or perceived.
Blind, alcoholic, para-
amputee, epileptic, diabetic,
arthritic
Section 504 of the Rehabilitation
Act of 1973; Americans with
Disabilities Act of 1990
Creed Religion. Muslim, Christian, Hindu,
Atheist
49 U.S.C. 5332(b)
Complaint Processing
1. When a complaint is received, an Acknowledgment Letter and a Complainant Consent/Release Form
will be mailed to the complainant within ten (10) business days by registered mail.
2. We will consult with the NCDOT Title VI Program to determine the acceptability and jurisdiction of all
complaints received. (Note: If NCDOT will investigate, the Title VI Program will be responsible for the
remainder of this process. We will record the transfer of responsibility in our complaints log).
3. Additional information will be requested if the complaint is incomplete. The complainant will be
provided 15 business days to submit any requested information and the signed Consent Release
form. Failure to do so may be considered good cause for a determination of no investigative merit.
4. Upon receipt of the requested information and determination of jurisdiction, we will notify the
complainant and respondent of whether the complaint has sufficient merit to warrant investigation.
5. If the complaint is investigated, the notification shall state the grounds of our jurisdiction, while
informing the parties that their full cooperation will be required in gathering additional information and
assisting the investigator.
6. If the complaint does not warrant investigation, the notification to the complainant shall specifically
state the reason for the decision.
Complaint Log
1. When a complaint is received, the complaint will be entered into the Discrimination Complaints Log
with other pertinent information, and assigned a Case Number. (Note: All complaints must be
logged).
2. The complaints log will be submitted to the NCDOT’s Civil Rights office during Title VI compliance
reviews. (Note: NCDOT may also be request the complaints log during pre-grant approval
processes).
3. The Log Year(s) since the last submittal will be entered (e.g., 2015-2018, 2017-2018, FFY 2018, or
2018) and the complaints log will be signed before submitting the log to NCDOT.
4. When reporting no complaints, check the No Complaints or Lawsuits box and sign the log.
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HARTS DISCRIMINATION COMPLAINT FORM
Any person who believes that he/she has been subjected to discrimination based upon race, color, creed, sex, age, national origin, or disability
may file a written complaint with HARTS, within 180 days after the discrimination occurred.
Last Name: First Name: Male
Female
Mailing Address: City State Zip
Home Telephone: Work Telephone: E-mail Address
Identify the Category of Discrimination:
RACE COLOR NATIONAL ORIGIN SEX
CREED (RELIGION) DISABILITY LIMITED ENGLISH PROFICIENCY AGE
*NOTE: Title VI bases are race, color, national origin. All other bases are found in the “Nondiscrimination Assurance” of the FTA Certifications & Assurances.
Identify the Race of the Complainant
Black White Hispanic Asian American
American Indian Alaskan Native Pacific Islander Other _________________
Date and place of alleged discriminatory action(s). Please include earliest date of discrimination and most recent date of discrimination.
Names of individuals responsible for the discriminatory action(s):
How were you discriminated against? Describe the nature of the action, decision, or conditions of the alleged discrimination. Explain as clearly
as possible what happened and why you believe your protected status (basis) was a factor in the discrimination. Include how other persons
were treated differently from you. (Attach additional page(s), if necessary).
The law prohibits intimidation or retaliation against anyone because he/she has either taken action, or participated in action, to secure rights
protected by these laws. If you feel that you have been retaliated against, separate from the discrimination alleged above, p lease explain the
circumstances below. Explain what action you took which you believe was the cause for the alleged retaliation.
Names of persons (witnesses, fellow employees, supervisors, or others) whom we may contact for additional information to supp ort or clarify
your complaint: (Attached additional page(s), if necessary).
Name Address Telephone
1.
2.
3.
4.
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DISCRIMINATION COMPLAINT FORM
Have you filed, or intend to file, a complaint regarding the matter raised with any of the following? If yes, please provide the filing dates. Check
all that apply.
NC Department of Transportation
Federal Transit Administration
US Department of Transportation
US Department of Justice
Federal or State Court
Other
Have you discussed the complaint with any HARTS representative? If yes, provide the name, position, and date of discussion.
Please provide any additional information that you believe would assist with an investigation.
Briefly explain what remedy, or action, are you seeking for the alleged discrimination.
**WE CANNOT ACCEPT AN UNSIGNED COMPLAINT. PLEASE SIGN AND DATE THE COMPLAINT FORM BELOW.
_________________________________________________________________
COMPLAINANT’S SIGNATURE
__________________________________
DATE
MAIL COMPLAINT FORM TO:
Harnett Area Rural Transit System
250 Alexander Drive
Lillington, NC 27546
bblevins@harnett.org
910-814-6152
FOR OFFICE USE ONLY
Date Complaint Received:
Processed by:
Case #:
Referred to: NCDOT FTA Date Referred:
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DISCRIMINATION COMPLAINTS LOG
Log Year(s):
CASE
NO.
COMPLAINANT
NAME
RACE/
GENDER
RESPONDEN
T NAME
BASIS DATE
FILED
DATE
RECEIVE
D
ACTION TAKEN DATE
INVESTIG.
COMPLETED
DISPOSITION
No Complaints or Lawsuits
I certify that to the best of my knowledge, the above described complaints or lawsuits alleging discrimination, or no complaints or lawsuits
alleging discrimination, have been filed with or against Harnett Area Rural Transit System since the previous Title VI Program submission to
NCDOT.
_______________________________________________________________ ______________________________
Signature of Title VI Coordinator or Other Authorized Official Date
_______________________________________________________________
Print Name and Title of Authorized Official
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INVESTIGATIVE GUIDANCE
A. Scope of Investigation – An investigation should be confined to the issues and facts relevant to the
allegations in the complaint, unless evidence shows the need to extend the issues.
B. Developing an Investigative Plan – It is recommended that the investigator prepares an Investigative
Plan (IP) to define the issues and lay out the blueprint to complete the investigation. The IP should
follow the outline below:
1. Complainant(s) Name and Address (Attorney name and address if applicable)
2. Respondent(s) Name and Address (Attorney for the Respondent(s) name and address)
3. Applicable Law(s)
4. Basis/(es)
5. Allegation(s)/Issue(s)
6. Background
7. Name of Persons to be interviewed
a. Questions for the complainant(s)
b. Questions for the respondent(s)
c. Questions for witness(es)
8. Evidence to be obtained during the investigation
a. Issue – e.g., Complainant alleges his predominantly African American community was
excluded from a meeting concerning a future project which could affect the community.
i. Documents needed: e.g., mailing list which shows all physical addresses, P.O. Box
numbers, property owner names, and dates when the meeting notification was mailed;
other methods used by the RPO to advertise the meeting.
C. Request for Information – The investigator should gather data and information pertinent to the issues
raised in the complaint.
D. Interviews – Interviews should be conducted with the complainant, respondent, and appropriate
witnesses during the investigative process. Interviews are conducted to gain a better understanding of
the situation outlined in the complaint of discrimination. The main objective during the interview is to
obtain information that will either support or refute the allegations.
E. Developing an Investigative Report – The investigator should prepare an investigative report setting
forth all relevant facts obtained during the investigation. The report should include a finding for each
issue. A sample investigative report is provided below.
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HARTS Investigative Report
I. COMPLAINANT(S) NAME (or attorney for the complainant(s) – name and address if applicable
Name, Address, Phone:
II. RESPONDENT(S) (or attorney for the respondent(s) – name and address if applicable)
Name, Address, Phone:
III. APPLICABLE LAW/REGULATION
IV. COMPLAINT BASIS/(ES)
V. ISSUES/ALLEGATIONS
VI. BACKGROUND
VII. INVESTIGATIVE PROCEDURE
VIII. ISSUES / FINDINGS OF FACT
IX. CONCLUSION
X. RECOMMENDED ACTIONS
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8.0 SERVICE AREA POPULATION CHARACTERISTICS
To ensure that Title VI reporting requirements are met, we will collect and maintain population data on
potential and actual beneficiaries of our programs and services. This section contains relevant population
data for our overall service area. This data provides context for the Title VI Nondiscrimination Program and
will be used to ensure nondiscrimination in public outreach and delivery of our programs and services.
8.1 RACE AND ETHNICITY
The following table was completed using data from Census Table QT -P3, Race and Hispanic or Latino
Origin: 2020:
Race and Ethnicity Number Percent
Total Population 134,328 100
White 89,770 69
Black or African American 28,169 21
American Indian or Alaska Native 1,316 .98
Asian 1,810 1.35
Native Hawaiian and Other Pacific Islander 364 .27
Some other Race 6,920 5.1
Two or More Races 5,979 4.4
HISPANIC OR LATINO (of any race)
Mexican
Puerto Rican
Cuban
Other Hispanic or Latino
8.2 AGE & SEX
The following table was completed using data from Census Table QT -P1, Age Groups and Sex: 2020:
Age
Number Percent
Both sexes Male Female Both sexes Male Female
Total Population 134,328 66,571 67,757 X X X
Under 5 years 9,844 5,098 4,746 X X X
Under 18 years 35,003 17,962 17,042 X X X
18 to 64 years 87,788 44,042 43,746 X X X
65 years and over 16,882 7,315 9,547 X X X
Median Age 34.7 X 35.4
8.3 DISABILITY
The following table was completed using data from Census Table S1810, Disability Characteristics:
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Subject
Total With a Disability Percent with a Disability
Estimate
Margin of
Error +/- Estimate
Margin of
Error +/- Estimate
Margin of
Error +/-
Total civilian noninstitutionalized population 131,786 1,359 22,394 2,450 17.0 1.8
Population under 5 years 9,657 178 0 221 0.0 2.1
Population 5 to 17 years 25,390 179 1,468 855 5.8 3.4
Population 18 to 64 years 78,009 X 13,579 X 33.0 X
Population 65 years and over 18,730 X 7,347 X 83.70 X
SEX
Male 62,938 1,713 12,773 1,845 20.3 2.8
Female 68,848 1,173 9,621 1,371 14.0 2.0
RACE AND HISPANIC OR LATINO ORIGIN
White 85,046 3,050 15,965 1,975 18.0\8 2.3
Black or African American 26,187 1,848 4,678 1,186 17.9 4.3
American Indian and Alaska Native N N N N N N
Asian N N N N N N
Native American and Other Pacific
Islander N N N N N N
Some other Race N N N N N N
Two or more races 8,526 1,668 838 549 9.8 6.2
Hispanic or Latino 19,343 582 1,247 647 6.4 3.2
8.4
POVERTY
The following table was completed using data from Census Table S1701, Poverty Status in the Past 12
Months:
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Subject
Total Below poverty level Percent below poverty
level
Estimate
Margin of
Error +/- Estimate
Margin of
Error +/- Estimate
Margin of
Error +/-
Population for whom poverty status is
determined 123,309 579 25,999 2,945 21.1% 2.4
AGE
Under 18 33,752 356 9,900 1,538 29.3 4.6
18 to 64 76,361 444 14,233 1,728 18.6 2.3
65 years and over 13,196 251 1,886 577 14.1 4.4
SEX
Male 60,246 518 12,061 1618 20.0 2.7
Female 63,063 514 13,938 1,705 22.1 2.7
RACE AND HISPANIC OR LATINO ORIGIN
White 85,022 1,761 14,809 2,359 17.4 2.7
Black or African American 25,380 1,343 7,652 1,656 30.1 5.8
American Indian and Alaska Native N N N N N N
Asian N N N N N N
Native American and Other Pacific Islander N N N N N N
Some other Race N N N N N N
Two or more races 6,259 1,367 2,670 1,316 42.7 18.6
Hispanic or Latino 14,681 214 5,897 1,316 40.2 11.9
RACE AND HISPANIC OR LATINO ORIGIN
All individuals below:
50 percent of poverty level 9414 2,406 (X) (X) (X) (X)
125 percent of poverty level 33,310 3,285 (X) (X) (X) (X)
150 percent of poverty level 41,018 3,867 (X) (X) (X) (X)
185 percent of poverty level 49,875 4,454 (X) (X) (X) (X)
200 percent of poverty level 53,621 4,521 (X) (X) (X) (X)
8.5 HOUSEHOLD INCOME
The following table was completed using data from Census Table S1901, Income in the Past 12 Months
(In 2022 Inflation-Adjusted Dollars):
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Subject
Households
Estimate Margin of Error +/-
Total 50,584 1,302
Less than $10,000 7.1% 2.2
$10,000 to $14,999 3.9% 1.3
$15,000 to $24,999 8.3% 2.0
$25,000 to $34,999 8.2% 2.2
$35,000 to $49,999 9.5% 1.8
$50,000 to $74,999 19.4% 2.6
$75,000 to $99,999 14.8% 2.4
$100,000 to $149,999 15.2% 2.6
$150,000 to $199,999 8.5% 1.9
$200,000 or more 5.1% 2.0
Median income (dollars) 65,778 5,310
Mean income (dollars) 81,491 6,116
8.6 LIMITED ENGLISH PROFICIENCY POPULATIONS
SEE APPENDIX D
8.7 POPULATION LOCATIONS
Federal-aid recipients are required to identify the characteristics and locations of populations they serve,
particularly by race/ethnicity, poverty and limited English proficiency. We will document this narratively or
through maps that overlay boundaries and demographic features on specific communities, and provide this
information to NCDOT, upon request.
9.0 TITLE VI EQUITY ANALYSES (AND ENVIRONMENTAL JUSTICE ASSESSMENTS)
Title VI Equity Analyses. In accordance with FTA Circular 4702.1B, a Title VI equity analysis will
be conducted whenever we construct a facility, such as a vehicle storage facility, maintenance
facility, or operation center. The equity analysis will be conducted during the planning stage, with
regard to the location of the facility, to determine if the project could result in a disparate impact to
minority communities based on race, color or national origin. Accordingly, we will look at various
alternatives before selecting a site for the facility. Project-specific demographic data on potentially
affected communities and their involvement in decision-making activities will be documented. Title
VI Equity Analyses will remain on file
Federal-aid recipients are required to identify the characteristics and locations of populations they serve,
particularly by race/ethnicity, poverty and limited English proficiency. We will document this narratively or
through maps that overlay boundaries and demographic features on specific communities, and provide this
information to NCDOT, upon request.
10.0 TITLE VI EQUITY ANALYSES (AND ENVIRONMENTAL JUSTICE ASSESSMENTS)
Title VI Equity Analyses. In accordance with FTA Circular 4702.1B, a Title VI equity analysis will be
conducted whenever we construct a facility, such as a vehicle storage facility, maintenance facility, or
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operation center. The equity analysis will be conducted during the planning stage, with regard to the
location of the facility, to determine if the project could result in a disparate impact to minority communities
based on race, color or national origin. Accordingly, we will look at various alternatives before selecting a
site for the facility. Project-specific demographic data on potentially affected communities and their
involvement in decision-making activities will be documented. Title VI Equity Analyses will remain on file
indefinitely, and copies will be provided to NCDOT, upon request, during compliance reviews or complaint
investigations.
Environmental Justice Analyses. As required by FTA C 4703.1, environmental justice (EJ) analyses will
be conducted to determine if our programs, policies, or activities will result in disproportionately high and
adverse human health and environmental effects on minority populations and low-income populations. EJ
applies to our projects, such as when we construct or modify a facility, and our policies, such as when
there will be a change in service, amenities or fares. Thus, we will look at various alternatives and seek
input from potentially affected communities before making a final decision. Demographic data will be
collected to document their involvement in the decision-making process. EJ analyses will remain on file
indefinitely, and copies will be provided to NCDOT, upon request, during compliance reviews or complaint
investigations.
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11.0 PUBLIC INVOLVEMENT
11.1 INTRODUCTION
Effective public involvement is a key element in addressing Title VI in decision-making. This Public
Participation Plan describes how Harnett Area Rural Transit System (HARTS) will disseminate vital
agency information and engage the public. We will seek out and consider the input and needs of interested
parties and groups traditionally underserved by transportation systems who may face challenges
accessing our services, such as minority and limited English proficient (LEP) persons. Underlying these
efforts is our commitment to determining the most effective outreach methods for a given project or
population.
General public involvement practices will include:
Expanding traditional outreach methods. Think outside the box: Go to hair salons, barbershops, street
fairs, etc.
Providing for early, frequent and continuous engagement by the public.
Use of social media and other resources as a way to gain public involvement.
Coordinating with community- and faith-based organizations such as the Hispanic Liaison, educational
institutions, and other entities to implement public engagement strategies that reach out specifically to
members of affected minority and/or LEP communities.
Providing opportunities for public participation through means other than written communication, such
as personal interviews or use of audio or video recording devices to capture oral comments.
Considering radio, television, or newspaper ads on stations and in publications that serve LEP
populations. Outreach to LEP persons could also include audio programming available on podcasts .
11.2 PUBLIC NOTIFICATION
Passengers and other interested persons will be informed of their rights under Title VI and related
authorities with regard to our program. The primary means of achieving this will be posting and
disseminating the policy statement and notice as stipulated in Sections 3.0 and 4.0, respectively.
Additional measures may include verbally announcing our obligations and the public’s rights at meetings,
placing flyers at places frequented by targeted populations, and an equal opportunity tag-on at the end of
radio announcements. The method of notification will be determined through an initial screening of the
area.
11.3 DISSEMINATION OF INFORMATION
Information on Title VI and other programs will be crafted and disseminated to employees, contractors and
subrecipients, stakeholders, and the general public. Public dissemination efforts may vary depending on
factors present, but will generally include: posting public statements setting forth our nondiscrimination
policy in eye-catching designs and locations; placing brochures in public places, such as government
offices, transit facilities, and libraries; having nondiscrimination lang uage within contracts; including
nondiscrimination notices in meeting announcements and handouts; and displaying our Notice of
Nondiscrimination at all our public meetings.
At a minimum, nondiscrimination information will be disseminated on our website an d on posters in
conspicuous areas at our office(s). Project-related information and our most current Title VI-related
information will be maintained online.
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11.4 MEETINGS AND OUTREACH
There is no one-size-fits-all approach to public involvement. A variety of comprehensive and targeted
public participation methods will be used to facilitate meaningful public involvement. Methods for engaging
stakeholders and target audiences, including traditionally underserved and excluded populations (i.e.,
minorities, youth, low-income, the disabled, etc.) will include the following:
Public Relations and Outreach
Public relations and outreach (PRO) strategies aim to conduct well-planned, inclusive and meaningful
public participation events that foster good relations and mutual trust through shared decision-making with
the communities we serve.
We will seek out and facilitate the involvement of those potentially affected.
Public events will aim to be collaborative, fun, and educational for all, rather than confrontational and
prescriptive.
Media plans will typically involve multiple channels of communication like mailings, radio, TV, and
newspaper ads.
Abstract objectives will be avoided in meeting anno uncements. Specific “attention-grabbing” reasons
to attend will be used, such as “Help us figure out how to relieve congestion on [corridor name]” or
“How much should it cost to ride the bus? Let us know on [date].”
Efforts will be made to show how the input of participants can, or did, influence final decisions.
We will do our best to form decision-making committees that look like and relate to the populations we
serve.
We will seek out and identify community contacts and partner with local community- and faith-based
organizations that can represent, and help us disseminate information to, target constituencies.
Demographic data will be requested during public meetings, surveys, and from community contacts
and committee members.
Public Meetings
“Public meeting” refers to any meeting open to the public, such as hearings, charrettes, open house and
board meetings.
Public meetings will be conducted at times, locations, and facilities that are convenient and accessible .
Meeting materials will be available in a variety of predetermined formats to serve diverse audiences.
An assortment of advertising means may be employed to inform the community of public meetings.
Assistance to persons with disabilities or limited English proficiency will be provided, as required.
Small Group Meetings
A small group meeting is a targeted measure where a meeting is held with a specific group, usually at their
request or consent. These are often closed meetings, as they will typically occur on private property at the
owner’s request.
If it is determined that a targeted group has not been afforded adequate opportunities to participate,
the group will be contacted to inquire about possible participation methods, including a group meeting
with them individually.
Unless unusual circumstances or safety concerns exist, hold the meeting at a location of the target
group’s choosing.
Share facilitation duties or relinquish them to members of the target group.
Small group discussion formats may be integrated into larger group public meetings and workshops.
When this occurs, the smaller groups will be as diverse as the participants in the room.
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Community Surveying
Opinion surveys will occasionally be used to obtain input from targeted groups or th e general public on
their transportation needs, the quality or costs of our services, and feedback on our public outreach
efforts.
Surveys may be conducted via telephone, door-to-door canvassing, at community fairs, by placing
drop boxes in ideal locations, or with assistance from other local agencies like social services.
Surveys will be translated into languages other than English, when appropriate .
11.4 LIMITED ENGLISH PROFICIENCY
Limited English Proficient (LEP) persons refers to persons for whom English is not their primary language
who have a limited ability to read, write, speak, or understand English. It includes people who reported to
the U.S. Census that they speak English less than very well, not well, or not at all.
In an effort to comply with DOT’s LEP policy guidance and Executive Order 13166, this section of our
public participation plan outlines the steps we will take to ensure meaningful access to all benefits,
services, information, and other important portions of our programs and activities by individuals who are
LEP. Accordingly, a Four Factor Analysis was conducted to determine the specific language services
appropriate to provide, to whom, and to determine if our communication with LEP persons is effective.
Four Factor Analysis
This Four Factor Analysis is an individualized assessment that balances the following four factors:
(1) The number or proportion of LEP persons eligible to be served or likely to be encountered by a
program, activity, or service of the recipient or grantee;
(2) The frequency with which LEP individuals come in contact with the program;
(3) The nature and importance of the program, activity, or service provided by the recipient to people’s
lives; and
(4) The resources available to the recipient and costs.
Factor #1: The number or proportion of LEP persons eligible to be served or likely to be
encountered by the program, activity, or service of the recipient.
LANGUAGE SPOKEN AT HOME Estimate Margin of
Error
Percent of
Population
Margin of
Error
Total (population 5 years and over): +/- 100% (X)
Speak only English 102,683 27 % +/- %
Spanish or Spanish Creole: 9,960 684 % +/- %
Speak English "very well" 6,200 647 % +/- %
Speak English less than "very
well" N N % +/- %
Spanish or Spanish Creole: +/- % +/- %
Speak English "very well" +/- % +/- %
Speak English less than "very
well" +/- % +/- %
Spanish or Spanish Creole: +/- % +/- %
Speak English "very well" +/- % +/- %
Speak English less than "very
well" +/- % +/- %
[
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Factor #2: The frequency with which LEP individuals come in contact with the program.
Factor #3: The nature and importance of the program, activity, or service provided by the recipient
to people’s lives.
Factor #4: The resources available to the recipient and costs.
LANGUAGE ASSISTANCE PLAN
As a result of the above four factor analysis, a Language Assistance Plan (Plan) was required. This Plan
represents our commitment to ensuring nondiscrimination and meaningful access by persons who are
Limited English Proficient (LEP). This Plan also details the mechanisms we will use to reach LEP persons
and the language assistance services we provide. We will provide services to any person, upon request. If
an individual is LEP, we will work with the individual to ensure they receive the needed transportation
service. Our employees will be routinely oriented on the principles and practices of Title VI and LEP to
ensure fairness in the administration of this Plan.
or
As a result of the above four factor analysis, a Language Assistance Plan (LAP) was not required.
However, reasonable attempts will be made to accommodate any persons encountered who require
written translation or oral interpretation services.
Language Assistance Measures
The following general language assistance measures are reasonable and achievable for our organization
at this time:
Translating public notices posted in the local paper and at stations, stops, and in vehicles into any
languages that meet the safe harbor threshold in Factor 1.
Vital documents—such as brochures with service times and routes—are translated into Name
languages across the entire service area, and available in our facilities, doctor’s offices and shopping
centers.
Making a concerted effort to inform LEP persons of available language assistance via staff, broadcast
media, relationship-building with organizations, and our website.
Posting vital bulletin board information and disseminating community surveys in various languages.
Providing translation and interpretive services when appropriate (upon request or predetermined) at
meetings.
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Determining how best to take public involvement to LEP groups directly, including through small group
meetings.
Language line translation services at our call center.
Where possible, utilizing or hiring staff who speak a language other than English and can provide
competent language assistance.
o Note: We will not ask community-based organizations (CBO) to provide, or serve as,
interpreters at our meetings. Relying upon CBOs in that capacity could raise ethical concerns.
If a CBO decides (on its own) to translate any materials for its constituents, or bring
interpreters it trusts to our meetings, we will not object. That is their right.
Using language identification flashcards to determ ine appropriate services.
Establishing a process to obtain feedback on our language assistance measures
Specific Measures by Language Group – NOTE: THIS SECTION DOES NOT HAVE TO BE COMPLETED
IF THE SAFE HARBOR THRESHOLD IS NOT MET FOR ANY LANGUAGE
[For this part, specify the measures you have determined are most effective to involve each language
group that met the safe harbor thresholds in Factor #1 of the Four Factor Analysis beyond the general list
directly above. Delete this whole part if no language groups met the thresholds.]
Spanish:
Vietnamese:
Russian…
Written Translation and Oral Interpretation
Vital documents will be translated for each eligible LEP language group in our service area that constitutes
5% or 1,000, whichever is less, of the population of persons eligible to be served or likely to be
encountered. Translated materials will be placed online and in appropriate public (or private) places
accessible to LEP persons. The safe harbor provisions apply to the translation of written documents only,
and do not affect the requirement to provide meaningful access to LEP individuals through competent oral
interpreters where oral language services are needed and are reasonable. When appropriate, translation
of any document will be communicated orally in the appropriate language.
In the event that the 5% trigger is reached for a LEP language group that is fewer than 50 persons, written
notice will be provided in the primary language of that group of the right to receive competent oral
interpretation of vital written materials, free of cost. The most effective method of notice, which could be an
ad in the local newspaper or other publication, a radio commercial, or door hangers, will be determined in
consideration of the circumstances on the ground and in coordination with LEP community contacts .
Staff Support for Language Assistance
Agency staff (HARTS ) will be provided a list of referral resources that can assist LEP persons with
written translation and oral interpretation, including the Title VI Officer and any outside consultant
contracted to provide language services. This list will be updated as needed to remain current.
All main offices and vehicles will have on hand a supply of language assistance flashcards and
materials translated into the languages of the largest LEP language groups. When encountered by an
LEP person, staff (including drivers) should present the individual with a flashcard and let them choose
the language. Do not assume you know their preferred language. Drivers are permitted to seek
volunteer assistance from other passengers before contacting a referral resource. Docum ent the
encounter and report it to the Title VI Coordinator.
Training: All employees will be instructed on our procedures for providing timely and reasonable
assistance to LEP persons. New employee orientation will also explain these procedures to new hires.
Staff routinely encountering LEP persons by telephone or in person will receive annual refresher
training. All other employees will be reminded of LEP through annual Title VI program
acknowledgements (Section 5.0) and basic Title VI trainings (Section 11.0).
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Project-Specific LEP Outreach
A project-specific four factor analysis will be conducted for any project or outreach event limited to a
specific geographical area (i.e., the project study area or outreach area, respectively). Language
assistance will be provided in accordance with the measures already outlined, including translating written
materials for each LEP language group that is 5% or 1,000, whichever is less, of the project or outreach
area population.
Monitoring and Updating the LAP
Monitoring of daily interactions with LEP persons will be continuous, thus language assistance techniques
may be refined at any time. This Plan will be periodically reviewed—at least annually—to determine if our
assistance measures and staff training are working. Resource availability and feedback from agency staff
and the general public will be factors in the evaluation and any proposed updates. Among other practices,
this process will include working with LEP community contacts to determine if our employe es are
responding appropriately to requests made with limited English or in languages other than English, and
observing how agency staff responds to requests, including observing drivers or surveying riders. To the
best of our ability, we will attempt to never eliminate a successful existing LEP service. Significant LEP
program revisions will be approved or adopted by our board or designated official and dated accordingly.
LEP data and procedures will be reviewed and updated at least once every three years .
11.5 DEMOGRAPHIC REQUEST
The following form was used to collect required data on Key Community Contacts and nonelected
committee members.
HARTS is required by Title VI of the Civil Rights Act of 1964 and related authorities to record demographic information on members of its boards
and committees. Please provide the following information:
Race/Ethnicity:
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Pacific Islander
Hispanic/Latino
Other (please specify): __________________
National Origin: (if born outside the U.S.)
Mexican
Central American: _____________________
South American: ____________________
Puerto Rican
Chinese
Vietnamese
Korean
Other (please specify): __________________
Gender: Male Female Age:
Less than 18 45-64
18-29 65 and older
30-44 Disability: Yes No
I choose not to provide any of the information requested above:
Completed forms will remain on file as part of the public record. For more information regarding Title VI or this request, please contact the
HARTS at [910-419-4019] or by email at [www.harnett .org].
Please sign below acknowledging that you have completed this form.
Thank you for your participation!
Name (print): _________________________________________________________
Signature: ___________________________________________________________
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Implementation
Forms will be completed prior to NCDOT Title VI reviews and remain on file for three years.
All new and existing members of appointed decision-making boards or committees will be required
to complete this form for reporting purposes.
If a member, for whatever reason, selects “I choose not to provide any of the information requested
above,” this will be accepted as a completed form.
If a member chooses not to provide any of the information on the form, the Title VI Coordinator will
be permitted to indicate that member’s race and gender, based on the Coordinator’s best guess.
Data from these forms will be used to complete the Demographic Request Table.
Once a new member submits this form, the Demographic Request Table for the associated
committee will be updated.
11.6 KEY COMMUNITY CONTACTS
Contact Name Community Name Interest or Affiliation Also a Committee
Member? (Y/N)
Brooks Mathews Harnett County
Commissioner Elected Official Yes
Brent Trout County Manager All Residents Yes
Coley Price Deputy County Manager All Residents Yes
Barry Blevins General Services Director All Residents Yes
Eric Truesdale Veterans Director All Residents Yes
Lisa Guy Dept. of Social Services All Residents Yes
Larry T. Smith Director EMS All Residents Yes
Debra Hawkins Intern Director Health
Department All Residents No
Desiree Patrick Public Information Officer All Residents No
Contact information for key community contacts is not public information and is maintained outside of this
document. Any staff member who wishes to contact any individual listed above must request that
information from the Title VI Coordinator.
11.7 SUMMARY OF OUTREACH EFFORTS M ADE SINCE THE LAST TITLE VI PROGRAM SUBMISSION
The following format is used to document URTS outreach efforts in reports to NCDOT. All meetings and
disseminations of information capture information for the table below:
Meeting Date Meeting Time Meeting Purpose Target Audience Information Disseminated
2nd Tuesday of
January, April,
July, October
9:00AM Transit Advisory
Board Meeting
General Public ,
any person
interested in the
services available
through HARTS
Information varies based on current
events relevant to HARTS , we
recommend the board and public
comments , input or recommendations
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11.0 STAFF TRAINING
All employees will receive basic Title VI training at least once every three years. New hires will receive this
training within 15 days of their start date. Basic training will cover all sections of this Plan and our overall
Title VI obligations. Staff may receive specialized training on how Title VI applies to their specific work
areas. Those who routinely encounter the public, such as office personnel, call center staff, and vehicle
drivers, will receive annual refresher training. Trainings will be provided or organized by the Title VI
Coordinator and will often coincide with updates to our nondiscrimination policies and procedures. Records
of staff trainings, such as agendas, sign-in sheets, copies of calendars, and certificates, will remain on file
for at least three years (and in personnel files).
12.0 NONELECTED BOARDS AND COMMITTEES – BY RACE AND GENDER
The table below depicts race and gender compositions for each of our nonelected (appointed) decision -
making bodies. Member names and full demographics for each committee are available, upon request.
Strategies for Representative Committees
Diversification goals will be provided to our nonelected boards and committees to help ensure that their
membership mirrors our service area demographics, as adequately as possible. We will provide periodic
updates on our outreach efforts at meetings. When there is an opening on a board or committee, we will
ensure the following:
Current members will be made aware of diversity goals and polled for nominees.
Officials from local minority groups will be made aware of the diversity goals and polled for nominees.
Key Contacts from LEP groups will be contacted and polled for nominees.
A recruitment notice for a Board Member opening will be posted on our website.
An advertisement of recruitment notice for a Board Member will be placed with the local newspaper
and other publications popular with minorities and other protected groups .
13.0 RECORD-KEEPING AND REPORTS
As a subrecipient of FTA funds through NCDOT, we are required to submit a Title VI Program update to
NCDOT every three years, on a schedule determined by NCDOT. Records will be kept to document
compliance with the requirements of the Title VI Program. Unless otherwise spec ified, Title VI-related
records shall be retained indefinitely. These records will made available for inspection by authorized
officials of the NCDOT and/or FTA. Reports on Title VI-related activities and progress to address findings
identified during Title VI compliance reviews may also be provided, upon request. It will occasionally be
necessary to update this Title VI Plan or any of its components (e.g., complaints, Public Involvement, and
LEP). Updates will be submitted to NCDOT for review and approval, and adopted by our Board when
required.
In addition to items documented throughout this Plan, records and reports due at the time of compliance
reviews or investigations may include:
Compliance Reviews
Title VI Program Plan
List of civil rights trainings provided or
received
Summaries from any internal reviews
conducted
Ads and notices for specific meetings
Findings from reviews by any other external
agencies
Title VI equity analyses and EJ assessments
Discrimination Complaints Log
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Complaint Investigations
Investigative Reports
Discrimination complaint, as filed
List of interviewees (names and affiliations)
Supporting Documentation (e.g., requested
items, photos taken, dates and methods of
contact, etc.)
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14.0 TRANSIT PROVIDERS
[This section applies to providers of fixed route public transportation only (also referred to as transit
providers). All transit providers must complete this section and include in the Title VI Plan you submit to
NCDOT. This section should be scaled based on your size as a fixed route transit provider, as explained
in Chapter IV of FTA Circular 4702.1B. Do not complete this section if you do not provide any fixed route
service. Providers of public transportation that only operate demand response service should not
complete this section, such providers of general public paratransit, ADA complementary paratransit,
vanpools, and Section 5310 closed door service.
NCDOT’s Public Transportation Division (PTD) will assist transit providers with completing this Section.
Please contact your PTD Mobility Specialist for further assistance.]
14.1 SERVICE STANDARDS
[Instructions]
Vehicle load
…
Vehicle headway
…
On time performance
…
Service availability
…
14.2 SERVICE POLICIES
[Instructions]
Transit Amenities for each mode
…
Vehicle Assignment for each mode
…
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Appendix A
Applicable Nondiscrimination Authorities
During the implementation of this Title VI Program, the organization, for itself, its assignees and successors
in interest, is reminded that it has agreed to comply with the following non -discrimination statutes and
authorities, including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination
on the basis of race, color, national origin); and 49 CFR Part 21.
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because
of Federal or Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination
on the basis of age);
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section
504 of the Rehabilitation Act of 1973, by expanding the definition of the te rms "programs or activities"
to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors,
whether such programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131 -12189) as implemented by
Department of Transportation regulations at 49 C.P.R. parts 37 and 38;
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Title VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000e et seq., Pub. L. 88-352), (prohibits
employment discrimination on the basis of race, color, creed (religion), sex, or national origin);
49 CFR Part 26, regulation to ensure nondiscrimination in the award and admin istration of DOT-
assisted contracts in the Department's highway, transit, and airport financial assistance programs;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
Airport and Airway Improvement Act of 1982, (49 USC § 4 71, Section 4 7123), as amended, (prohibits
discrimination based on race, creed (religion), color, national origin, or sex);
The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
Federal transit laws, specifically 49 U.S.C. § 5332 (prohibiting discrimination based on race, color,
religion, national origin, sex (including gender identity), disability, age, employment, or business
opportunity).
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38
Appendix B
Organizational Chart
Harnett County
Board Of Commissioners
Bill Morris (Chairman)
Harnett County Manger
Brent Trout
Harnett Deputy Manager
Coley Price
Transit Assistant
Valencia Bell
Harnett County Transit Director
Barry Blevins
Operations Supervisor
Candace Cameron
Administrative Assistant
Pam Goodman-Amerson
Harnett Area Rural Transit Manager
Chance Torain
Process Assistant III
Pamela Bennett
Dispatcher / Scheduler
Tabetha Austin
Transportation Operators
11 Full time/ 12Part time
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Appendix C
NCDOT’s Compliance Review Checklist for Transit
I. Program Administration (General Requirements)
Requirement: FTA C 4702.1B – Title VI Requirements and Guidelines for FTA Recipients, Chapter III – General Requirements and Guidelines.
Note: Every NCDOT subrecipient receiving any of the FTA Formula Grants listed above must complete this section.
Requested Items
(Please attach electronic documents (.pdf, .doc, etc.) or provide links to online versions) Completed
1. A copy of the recipient’s signed NCDOT’s Title VI Nondiscrimination Agreement
2. Title VI Policy Statement (signed)
3. Title VI Notice to the Public, including a list of locations where the notice is posted
4. Type the name and title of your Title VI Coordinator and attach a list of their Title VI duties
Name/Title:
5. Title VI Complaint Procedures (i.e., instructions to the public regarding how to file a Title VI
discrimination complaint)
6. Title VI Complaint Form
7. List of transit-related Title VI investigations, complaints, and lawsuits (i.e., discrimination
complaints log)
8. Public Participation Plan, including information about outreach methods to engage traditionally
underserved constituencies (e.g., minorities, limited English proficient populations (LEP), low-
income, disabled), as well as a summary of outreach efforts made since the last Title VI Program
submission
9. Language Assistance Plan for providing language assistance to persons with limited English
proficiency (LEP), based on the DOT LEP Guidance, which requires conducting four-factor
analyses
10. A table depicting the membership of non-elected committees and councils, the membership of
which is selected by the recipient, broken down by race, and a description of the process the
agency uses to encourage the participation of minorities on such committees
11. A copy of board meeting minutes, resolution, or other appropriate documentation showing the
board of directors or appropriate governing entity or official(s) responsible for policy decisions
reviewed and approved the Title VI Program
12. A description of the procedures the agency uses to ensure nondiscriminatory administration of
programs and services
13. If you pass through FTA funds to other organizations, include a description of how you
monitor your subrecipients for compliance with Title VI, and a schedule for your subrecipients’
Title VI Program submissions.
No Subrecipients
14. A Title VI equity analysis if you have constructed or conducted planning for a facility, such
as a vehicle storage facility, maintenance facility, operation center, etc.
No Facilities Planned or Constructed
15. Copies of environmental justice assessments conducted for any construction projects during
the past three years and, if needed based on the results, a description of the program or other
measures used or planned to mitigate any identified adverse impact on the minority or low-
income communities
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40
No Construction Projects
16. If the recipient has undergone a Title VI Compliance Review in the last 3 years, please indicate
the year of the last review and who conducted it. Year/Agency:
II. Transit Providers
Requirement: FTA C 4702.1B, Chapter IV – Requirements and Guidelines for Fixed Route Transit Providers.
Note: All NCDOT subrecipients that provide fixed route public transportation services (e.g., local, express or commuter bus; bus rapid
transit; commuter rail; passenger ferry) must complete this section.
Not Applicable (Check this box if you do not provide fixed route services, and skip questions 17 and 18. This section
does not apply to you if you only provide demand response services.)
Requested Items
(Please attach electronic documents (.pdf, .doc, etc.) or provide links to online versions) Completed
17. Service standards (quantitative measures) developed for each specific fixed route mode that the
recipient provides (standards may vary by mode) must be submitted for each of the following
indicators:
Vehicle load for each mode (Can be expressed as the ratio of passengers to the total number of seats on a
vehicle. For example, on a 40-seat bus, a vehicle load of 1.3 means all seats are filled and there are approximately 12
standees.)
Vehicle headway for each mode (Measured in minutes (e.g., every 15 minutes), headway refers to the
amount of time between two vehicles traveling in the same direction on a given line or combination of lines. A shorter
headway corresponds to more frequent service. Service frequency is measured in vehicles per hour (e.g., 4 buses per
hour).)
On time performance for each mode (Expressed as a percentage, this is a measure of runs completed as
scheduled. The recipient must define what is considered to be “on time.” Performance can be measured against route
origins and destinations only, or against origins and destinations as well as specified time points along a route.)
Service availability for each mode (Refers to a general measure of the distribution of routes within a transit
provider’s service area, such as setting the maximum distance between bus stops or train stations, or requiring that a
percentage of all residents in the service area be within a one-quarter mile walk of bus service. )
18. Service policies (system-wide policies) adopted to ensure that service design and operations
practices do not result in discrimination on the basis of race, color or national origin, must be
submitted for each of the following:
Transit amenities for each mode (e.g., benches, shelters/canopies, printed materials, escalators/elevators,
and waste receptacles. NOTE: Attach this information only if you have decision-making authority over siting transit
amenities or you set policies to determine the siting of amenities.)
Vehicle assignment for each mode (Refers to the process by which transit vehicles are placed into service
throughout a system. Policies for vehicle assignment may be based on the type or age of the vehicle, where age
would be a proxy for condition, or on the type of service offered.)
DocuSign Envelope ID: AFF95814-A631-42F9-9780-420E0304AACE
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41
Attachment D
8.6 Limited English Proficiency Populations
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42
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DocuSign Envelope ID: AFF95814-A631-42F9-9780-420E0304AACE
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Certificate Of Completion
Envelope Id: AFF95814A63142F99780420E0304AACE Status: Sent
Subject: Title VI Plan Review and Adoption
Source Envelope:
Document Pages: 48 Signatures: 7 Envelope Originator:
Certificate Pages: 6 Initials: 0 Anna Peele
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-05:00) Eastern Time (US & Canada)
455 McKinney Parkway
Lillington, NC 27546
apeele@harnett.org
IP Address: 198.86.10.234
Record Tracking
Status: Original
2/15/2024 10:14:24 AM
Holder: Anna Peele
apeele@harnett.org
Location: DocuSign
Signer Events Signature Timestamp
Barry A. Blevins
bblevins@harnett.org
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rwarren-ford@harnett.org
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Marlita Thompson
mthompson@harnett.org
Accountant
Harnett County
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Jaime Bell-Raig
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Electronic Record and Signature Disclosure:
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030424 Pg. 169
Signer Events Signature Timestamp
Melissa Capps
mdcapps@harnett.org
Clerk to the Board
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 24.159.160.130
Sent: 2/20/2024 3:50:13 PM
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Brent Trout
btrout@harnett.org
County Manager
Harnett County
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Bill
bmorris@harnett.org
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(None)
Sent: 2/20/2024 4:19:33 PM
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In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Renea Warren-Ford
rwarren-ford@harnett.org
Security Level: Email, Account Authentication
(None)Using IP Address: 24.159.160.130
Sent: 2/15/2024 10:59:42 AM
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Electronic Record and Signature Disclosure:
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Jaime Bell-Raig
jbell-raig@harnett.org
Security Level: Email, Account Authentication
(None)Using IP Address: 24.159.160.130
Sent: 2/16/2024 11:35:55 AM
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Electronic Record and Signature Disclosure:
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Melissa Capps
mdcapps@harnett.org
Clerk to the Board
Security Level: Email, Account Authentication
(None)
Using IP Address: 24.159.160.130
Sent: 2/20/2024 3:16:33 PM
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Electronic Record and Signature Disclosure:
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Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
030424 Pg. 170
Certified Delivery Events Status Timestamp
Thomas Royer
troyer@harnett.org
Security Level: Email, Account Authentication
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Carbon Copy Events Status Timestamp
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Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/15/2024 10:59:42 AM
Envelope Updated Security Checked 2/19/2024 12:27:31 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
030424 Pg. 171
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
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All notices and disclosures will be sent to you electronically
Electronic Record and Signature Disclosure created on: 6/7/2023 2:06:51 PM
Parties agreed to: Thomas Royer
030424 Pg. 172
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
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030424 Pg. 173
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030424 Pg. 174
\\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\030424\4I.1 3.4.24 Agenda Form Opioid Res
Amendment.docx Page 1 of 1
Board Meeting
Agenda Item
MEETING DATE: March 4, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Amendment to Resolution of Opioid Funds
REQUESTED BY: Christopher Appel - Senior Staff Attorney
REQUEST:
In June 2023, the Board approved a resolution to authorize the County to expend funds
in the amount not to exceed $215,000 from July 1, 2023 through June 30, 2025 for the
purposes of implementing addiction treatment for incarcerated persons by hiring a
Clinical Social Worker as part of the Medications for Opioid Use Disorder (MOUD)
program at the Harnett County Detention Center.
Legal Department requests the approval of an amendment to this resolution to expand
the resolution to include the outsourcing of services to provide treatment for the
Detention Center's MOUD program.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4I
030424 Pg. 175
1
AN AMENDMENT TO THE RESOLUTION BY THE COUNTY OF HARNETT
TO DIRECT THE EXPENDITURE OF OPIOID SETTLEMENT FUNDS
WHEREAS, the County of Harnett (the “County”) has joined national settlement
agreements with companies engaged in the manufacturing, distribution, and dispensing of
opioids, including settlements with drug distributors Cardinal, McKesson, and
AmerisourceBergen, and the drug maker Johnson & Johnson and its subsidiary Janssen
Pharmaceuticals; and
WHEREAS, the allocation, use, and reporting of funds stemming from these national
settlement agreements and certain bankruptcy resolutions (“Opioid Settlement Funds”) are
governed by the Memorandum of Agreement Between the State of North Carolina and Local
Governments on Proceeds Relating to the Settlement of Opioid Litigation (“MOA”); and
WHEREAS, the County has received Opioid Settlement Funds pursuant to these national
settlement agreements and deposited the Opioid Settlement Funds in a separate special revenue
fund as required by section D of the MOA; and
WHEREAS, section E.6 of the MOA states:
E.6. Process for drawing from special revenue funds.
a. Budget item or resolution required. Opioid Settlement Funds can be used for a purpose
when the Governing Body includes in its budget or passes a separate resolution
authorizing the expenditure of a stated amount of Opioid Settlement Funds for that
purpose or those purposes during a specified period of time.
b. Budget item or resolution details. The budget or resolution should (i) indicate that it is an
authorization for expenditure of opioid settlement funds; (ii) state the specific strategy or
strategies the county or municipality intends to fund pursuant to Option A or Option B,
using the item letter and/or number in Exhibit A or Exhibit B to identify each funded
strategy, and (iii) state the amount dedicated to each strategy for a stated period of time.
WHEREAS, the Harnett County Board of Commissioners (hereinafter the “Board”)
adopted a resolution on June 19, 2023 to direct the expenditure of Opioid Settlement Funds for
the purpose of hiring a Clinical Social Worker (hereinafter referred to as the “Jail Reentry
Navigator”) as part of the Medications for Opioid Use Disorder program at the Harnett County
Jail; and
WHEREAS, the County received a grant of $98,000.00 issued by the Institute for
Intergovernmental Research (hereinafter referred to as the “IRR Grant”) as part of its
030424 Pg. 176
2
participation in the U.S. Department of Justice, Bureau of Justice Assistant’s Reaching Rural
Initiative to fund the Jail Reentry Navigator; and
WHEREAS, the Board desires to amend the June 19, 2023 resolution to direct the
expenditure of the Opioid Settlement Funds supplanted by the IRR Grant for the purpose of
providing treatment services for the Medications for Opioid Use Disorder program.
NOW, THEREFORE BE IT RESOLVED, in alignment with the NC MOA, the County of
Harnett amends the June 19, 2023 resolution and authorizes the expenditure of opioid settlement
funds as follows:
1. Strategy authorized
a. Name of strategy: Addiction treatment for incarcerated persons.
b. Strategy is included in Exhibit A.
c. Item letter and/or number in Exhibit A or Exhibit B to the MOA: Strategy 11
d. Amounted authorized for this strategy: a total amount not to exceed $215,000.00
e. Period of time during which expenditure may take pace:
Start date: July 1, 2023 through End date : June 30, 2025
f. Description of the program, project, or activity: The settlement funds will be
expended to hire a Jail Reentry Navigator as part of Medications for Opioid Use
Disorder (“MOUD”) program at the Harnett County Jail. This position will provide
interventions to reduce symptoms and connect individuals to resources as part of the
treatment of incarcerated individuals at the jail. The settlement funds will also be used
to contract with a health care provider to provide addiction treatment services for
incarcerated persons in the MOUD program.
g. Provider: Harnett County
The total dollar amount of Opioid Settlement Funds appropriated across the above named and
authorized strategy shall not exceed $215,000.00.
Adopted this the 4th day of March 2024.
__________________________________________
William Morris, Chairman
Harnett County Board of Commissioners
ATTEST:
__________________________________________
Melissa Capps, Clerk to the Board
030424 Pg. 177
\\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\030424\4J.1 Strategic Plan agenda form.docx
Page 1 of 1
Board Meeting
Agenda Item
MEETING DATE: March 4, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett County Strategic Plan Modifications
REQUESTED BY: Administration
REQUEST:
Administration requests the Board of Commissioners approve the Harnett County
Strategic Plan modifications.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4J
030424 Pg. 178
HARNETT COUNTY
2032
Strategic Plan
Updated July 1, 2024
030424 Pg. 179
Prepared by Harnett County in collaboration with the UNC School of Government,
Center for Public Leadership and Governance
Lead Consultants:
Rebecca Jackson, Consultant, True North Performance Group, LLC
Lydian Altman, Senior Manager for Leadership Curriculum Development,
UNC School of Government Center for Public Leadership and Governance
030424 Pg. 180
Barbara McKoy
District 1
William Morris
Chairman
District 2
Brooks Matthews
Vice-Chairman
District 3
Lewis Weatherspoon
District 4
Matthew Nicol
District 5
County Commissioners
030424 Pg. 181
I am pleased to present Harnett County’s inaugural Strategic Plan. This plan comes at a time of
tremendous opportunity for Harnett County, and our goal is for the Strategic Plan to play a key role in
helping the Board of Commissioners, County management, and staff seize that opportunity.
Harnett County has grown considerably over the past several decades, and is continuing to change
rapidly. The County’s population has nearly doubled since 1990, and Harnett is among the fastest
growing counties in North Carolina over the past 10 years. If anything, this growth is only expected to
accelerate going forward. There are currently more than 11,700 new homes in development across
Harnett County. All of this growth means more citizens with more needs, priorities, and expectations for
County government. Our job, and the job of all County employees, is to engage, listen to, and serve all of
those citizens.
This Strategic Plan establishes explicit priorities that will serve as a roadmap for the County moving
forward. It will allow us to move forward together in one direction for the betterment of Harnett County
and all of its citizens.
The Plan articulates a dynamic and exciting vision for the future of Harnett County, along with a mission
for County Government and five strategic goals that are intended to make that vision a reality. The plan
also includes a set of shared core values for Harnett County Government, and objectives under each goal
with key strategic actions aimed at accomplishing those objectives.
The process of developing this Strategic Plan was an inclusive one that offered opportunities for both
County employees and the County’s citizens to provide feedback, which informed the plan. We wanted to
develop Strategic Goals that every County department and employee can see their role in accomplishing,
and that every citizen feels will improve their lives.
I want to take this opportunity to thank my fellow commissioners for their leadership and direction in
making this plan a reality; our County employees and citizens for their participation and input into this
process; and our consultants, Rebecca Jackson and Lydian Altman, with the UNC School of Government’s
Center for Public Leadership and Governance for their support in the County’s strategic planning efforts.
As the County transitions from plan development and adoption to execution and implementation, we
intend to share our progress and successes by creating an annual performance report that will be
available to the public to highlight our accomplishments and track progress towards accomplishing the
goals set out in this plan.
Thank you again for your participation in this process and for your commitment to the success of
Harnett County. We look forward to what lies ahead.
Message from the Board Chairman
030424 Pg. 182
Contents
Foundation for High Performing Framework
Strategic Planning Process
Citizen & Employee Engagement Mission and Vision
Core Values
Strategic Goals
Superior Education
Organizational Excellence
Healthy & Safe Community
Economic Strength
Informed and Engaged Citizens
6
8
9
10
11
12
13
14
15
16
17
030424 Pg. 183
Foundation for High Performing Framework
Understanding what the County wishes to achieve by having a clear focus is foundational for
building a culture of high performance and essential for making a positive impact in the
community. That is what a strategic plan provides.
Once a strategic plan is in place, it is not meant to be a static document that sits on a shelf. It is a
living document that must be evaluated and updated as priorities and needs change.
Long-term strategic planning provides direction, identifies desired outcomes, and is the basis for
performance analysis.
Core Values
Core ValuesCore ValuesVision & Mission
Strategy: Goals &
Objectives
Action Agenda:
Policy Review &
Targets for Action
Performance
Measures
Vision: What do we want
our community to be like
for future generations?
Mission: What is our
purpose for existence?
Core Values: What are our
beliefs and attitudes that
guide behavior and our
relationships with others?
Strategy: What are our
goals, objectives and
priorities?
Performance: What are
our one-year plans and
how will we track our
progress?
030424 Pg. 184
Foundation for High Performing Framework
Strategic plans improve transparency and accountability. They align community values with
strategies and priorities, transforming ideas into action.
This Plan will provide clarity to our organization and the community. It will guide our efforts and
help make sure resources are allocated in the right areas. Strategic plans lay a foundation for
engaging employees and citizens with clear communication, and they provide a basis for
performance management.
Tactical PlanningExecution: Delivering
High Quality Services
Better Results
for Citizens
Set Direction, Define Mission,
Vision, Values, and Goals
Strategic Planning
Define Objectives,
Performance Targets
and Targets for Action
Set PrioritiesCommunicate
Results, Engage and
Empower Customers
and Employees
Transparency
& Innovation
Align Budget to
Programs and
Performance Targets
Allocate ResourcesPerformance Stat:
Identify Results and
Commit to Data
Driven Evaluation
and Improvement
Performance
Management
Provide World Class Services and
Ensure Excellent Customer Service
Implement & Integrate
Feedback from Citizens,
Data Driven Decisions and
Continuous Improvement
030424 Pg. 185
The strategic planning process kicked off in June 2021 with a retreat for County Department
Heads where they were introduced to strategic planning and high performance structures, and
where they identified strategic priorities for the County. A retreat was held for the Board of
Commissioners in August 2021, during which the Board identified vision, mission, and core value
themes along with strategic goals and priority themes.
County leaders recognized that input from citizens, partner organizations, and the business
community was critical to the success of the strategic plan and launched a public engagement
campaign in October 2021. Citizens and County employees were given an opportunity to weigh in
on the themes the Board identified and provide their feedback during multiple virtual and in-
person engagement sessions, and by participating in a strategic planning survey. The results of
the survey and engagement sessions were then used to inform the draft Strategic Plan, which
was presented to the Board of Commissioners for adoption in February 2022.
Strategic Planning Process
COMMISSIONERS
INTERVIEWS & RETREAT
JULY-AUGUST 2021
MANAGER'S &
DIRECTOR'S RETREAT
JUNE 2021
PUBLIC & WORKFORCE
ENGAGEMENT
OCTOBER 2021
Introduction to
strategic planning
and high
performance
structures
Environmental scan
review
History of Harnett
County
Vision, Mission and
Core Value Themes
Strategic Goals and
priority themes
Employee survey
and workshops
Citizen survey and
workshops
PLAN DEVELOPMENT &
ADOPTION
NOV 2021-FEB 2022
Board of
Commissioner
review of input
Refinement of
strategic
framework
Adoption
Implementation
planning
Introduction to
strategic planning
and high
performance
structures
Celebrating success
Changing times and
improvement
opportunities
Environmental Scan
Harnett County
strategic priorities
030424 Pg. 186
Following strategic planning workshops held with Harnett County Department Heads and the
Board of Commissioners, the County sought input from the public, as well as County employees.
Harnett County invited residents to participate in one of three community workshops in October
2021 to learn more about the strategic planning process and provide feedback. The County held
two virtual workshops and one in-person workshop in the Harnett County Resource Center and
Library in Lillington. County employees were also invited to attend one of two 30-minute
employee engagement workshops to share priorities and to learn more about the process.
In addition to the workshops, citizens and employees were asked to complete a short survey to
provide input on the Strategic Plan, which was incorporated into the draft Plan. The surveys
contained demographic questions to help ensure the County received diverse perspectives. The
County received 776 survey responses from citizens and 263 survey responses from employees
within several departments with various years of experience.
Capturing the voice of employees and the community within the Strategic Plan helps to ensure
alignment with organizational priorities and community expectations. In addition to being
incorporated in the draft plan, the feedback from the workshops and surveys was compiled into
an Engagement Report and provided to County Commissioners to show community and
employee priorities for the County's vision, mission, and goals.
Citizen & Employee Engagement
030424 Pg. 187
WHO WE ARE, WHAT WE DO
OUR MISSION
Harnett County will effectively and efficiently deliver high
quality County services and public infrastructure with smart
growth strategies and through a responsive Board and
workforce who are committed to excellence and ensuring the
public trust with dedication, leadership and governance.
Our mission imparts our organization’s purpose. It describes why we exist and defines our
organization’s role in pursuing the community vision.
WHO WE ASPIRE TO BE
OUR VISION
Harnett County is a unified, safe, healthy, and engaged
community that is culturally vibrant, well-planned with a
thriving economy and a high-quality educational system, in
harmony with its environment and beautiful natural
resources, and with strong leadership ensuring equitable
services so that all citizens will prosper.
Our vision tells us where we are going. It describes the ideal state of Harnett County in 10 years
and is focused on the community’s future.
030424 Pg. 188
CORE VALUES
Our Core Values inform how we will make decisions and fulfill our mission to serve the public.
They define our standards of behavior. Harnett County employees are public servants whose
purpose is to CREATE a better Harnett County.
Working together to get the job done, communicating clearly and proactively,
engaging community partners and stakeholders, and recognizing the benefits of
diverse views and opinions in decision-making.
EAMWORKT
XCELLENCE
Committing to making processes more efficient and effective, asking how can we
make things better, and seeking continued professional development.
E
CCOUNTABILITY
Recognizing your actions and behaviors reflect on the organization, taking
responsibility when things don't go as planned, doing what you say you will do, and
being good stewards of the public trust.
A
Seeking to provide citizens and coworkers with the highest level of service possible,
taking the time to listen and respond to their needs, and engaging in problem-solving.
USTOMER SERVICEC
Doing what's right even when nobody's watching, having concern for others, and
serving with integrity, honesty and consistency.
E THICAL & FAIR TREAMENT
Valuing other people's beliefs and treating them with kindness and courtesy.
ESPECTR
030424 Pg. 189
SUPERIOR
EDUCATION
HEALTHY & SAFE
COMMUNITY
ORGANIZATIONAL
EXCELLENCE
ECONOMIC
STRENGTH
INFORMED
& ENGAGED
CITIZENS
Harnett County’s Strategic Plan is designed to provide a clear vision for the future along with
direction for turning that vision into a reality. The Plan includes five Strategic Goals that reflect the
County’s priorities for the next three years. Goal statements define what the organization intends
to accomplish and lays out a path to follow in order to realize the vision.
Each Goal includes a set of Objectives that further define the Goal, along with Key Strategic
Actions that should be undertaken in the coming year to make progress toward the County's
Objectives. Key Performance Indicators (KPIs) will also be developed following Strategic Plan
adoption that will assist the County in tracking progress toward accomplishing each Goal.
Strategic Goals
030424 Pg. 190
GOAL OBJECTIVES
FY 2025 KEY STRATEGIC ACTIONS
Objective 1.4
Advocate for appropriate allocation of school funding from
federal and state sources
Objective 1.3
Attract, support, and retain highly qualified and
experienced public school teachers and staff
Objective 1.2 Maintain a long-term funding plan for capital needs
Objective 1.1
Maintain effective collaboration with Harnett County Schools to
coordinate budget process, capital projects, and other initiatives
SUPERIOR EDUCATION
A strong public school system is essential for the development of
children into productive adults who contribute to the overall success
of Harnett County. It is critical that Harnett County Government
partner with the Harnett County School System to ensure all students
in Harnett County are provided with a high quality education.
Action 1.1.1: Engage school administration proactively to discuss and
coordinate budget priorities and funding for fiscal year
Action 1.1.2: Adopt long-term plan for funding new schools based oneducation priorities
Action 1.2.1: Maintain County involvement in capital planning andarchitectural committee for ongoing and upcoming projects
Action 1.3.1: Continue to monitor and address teacher supplements toincrease competitiveness in the region
Action 1.4.1: Adopt Legislative Priorities for FY 2025 that includes advocacy forincreased funding for schools
Key Performance Indicators will be developed for each Strategic Goal following
Strategic Plan adoption to measure and track progress towards accomplishing
each goal.
030424 Pg. 191
GOAL OBJECTIVES
FY 2025 KEY STRATEGIC ACTIONS
Objective 2.4
Seek new and best practice technology to improve
processes in all operational areas
Objective 2.3
Foster culture of accountability through performance
management and adherence to internal processes
Objective 2.1 Attract, retain and grow high performing employees
ORGANIZATIONAL EXCELLENCE
Harnett County’s greatest asset is its employees. The County desires to
become an employer of choice, growing a culture that values high
performance and embraces diversity. A positive workplace environment
increases productivity and reduces employee stress levels, empowering staff
to perform at their peak and provide top-notch service to residents. The
County seeks to implement a culture of accountability where staff at every
level look for ways to improve and innovate operations and service delivery.
Action 2.1.1: Complete and implement Compensation Study to assess competitiveness
of employee pay and salary compression for existing County employees
Action 2.1.2: Review Develop a strategy for replacing future retiring key leadershippositions in the organization
Action 2.2.1: Develop and implement a holistic performance management program
Action 2.2.2: Reduce government redundancy with process improvement to findefficiencies and fee schedule improvements to reduce overall government, wherepossible and reduce the financial burden on tax payers
Action 2.3.1: Review and revise employee performance evaluation and trainingprograms to encourage culture of empowerment and accountability, to fosteremployee development and to provide enrichment opportunities.
Objective 2.2 Lead the organization with best finance and budget
practices
Objective 2.5
Improve resident and customer experiences through efficient,
high quality service delivery and continuous improvement
Action 2.4.1: Engage County employees in improving internal processes andprovide regular education on adherence
Action 2.5.1: Implement process for obtaining citizen feedback on County service provision
Key Performance Indicators will be developed for each Strategic Goal following
Strategic Plan adoption to measure and track progress towards accomplishing
each goal.
030424 Pg. 192
Harnett County is committed to ensuring that all residents have
opportunities to live healthy and productive lives, and that they feel safe.
This commitment is shown through the provision of services and
programs that enhance residents' lives and promote healthy behaviors
and lifestyles. The County is also committed to providing strong public
safety and emergency response services.
GOAL OBJECTIVES
FY 2025 KEY STRATEGIC ACTIONS
SAFE & HEALTHY COMMUNITY
GOAL OBJECTIVES
Objective 3.4 Decrease alcohol and drug abuse
Objective 3.3 Improve access to healthy food
Objective 3.2 Protect open space and natural resources
Objective 3.1
Preserve and enhance County residents' quality of life through
open space, parks, recreation resources and greenways
Objective 3.5
Provide high quality emergency response and public
safety
Objective 3.6 Support, promote and celebrate arts and culture
Key Performance Indicators will be developed for each Strategic Goal following
Strategic Plan adoption to measure and track progress towards accomplishing
each goal.
Action 3.1.1: Prioritize parks and greenway projects for development through
Capital Improvements Program
Action 3.1.2: Increase provision of County programs and initiatives aimed atencouraging healthy lifestyles and outdoor activity to include a focus on seniorcitizens and other special populations
Action 3.2.1: Acquire Johnson Farm for future generations
Action 3.3.1: Medicaid expansion (State Mandate)
Action 3.3.2: Provide support for local farmer’s markets and community gardensat County locations to support healthy food options for residents
030424 Pg. 193
FY 2025 KEY STRATEGIC ACTIONS
Key Performance Indicators will be developed for each Strategic Goal following
Strategic Plan adoption to measure and track progress towards accomplishing
each goal.
Action 3.3.3: Research and discuss strategy to address mental health concernsfor County residents and bring back to Board for consideration
Action 3.4.1: Assess most pressing issues surrounding substance abuse andengage stakeholder to develop plan to curb problems
Action 3.4.2: Collaborate with Sherriff Office to eradicate drugs in schools (opioidoffense) ensuring clean and safe schools. Provide additional resources
Action 3.6.1: Meet regularly with the local arts organizations to generate andimplement ideas for celebrating arts and culture
Action 3.8.1: Create a northwest convenience site for public use
030424 Pg. 194
ECONOMIC STRENGTH
Harnett County is committed to creating economic opportunity for our
residents. The County is working to strengthen its economic development
program to position the County for success. This includes providing well-
planned infrastructure to recruit business and industry, working with our
educational partners to ensure a highly-skilled workforce, and leveraging our
resources to ensure residents share in the prosperity generated through these
efforts.
GOAL OBJECTIVES
FY 2025 KEY STRATEGIC ACTIONS
Objective 4.4
Provide strategically-placed infrastructure for business and
industry growth and attraction
Objective 4.5 Enhance Harnett Regional Jetport's function as an economic
engine for the county
Objective 4.1 Provide an effective economic development program
Objective 4.6 Foster upward mobility and reduce poverty
Objective 4.2
Provide well-planned communities with smart and
sustainable growth strategies
Objective 4.3
Attract and retain a diverse and viable tax base with
increased commercial and retail
Objective 4.7
Leverage partners and stakeholders to enhance economic
development capacity
Key Performance Indicators will be developed for each Strategic Goal following
Strategic Plan adoption to measure and track progress towards accomplishing
each goal.
Action 4.1.1: Revise development and incentive policies to support thriving
businesses and job creation and implement
Action 4.1.2: Educate County departments about economic development
priorities and their role in advancing those priorities
Action 4.2.1: Implementation and completion of a comprehensive growth plan
for the County
Action 4.3.1: Expand and diversify tax base with strategic and major retail and
commercial development in key corridors, especially those with high population
centers with sales tax leakage in concert with the comprehensive growth plan for
the County
030424 Pg. 195
FY 2025 KEY STRATEGIC ACTIONS
Key Performance Indicators will be developed for each Strategic Goal following
Strategic Plan adoption to measure and track progress towards accomplishing
each goal.
Action 4.4.4: Plan water and wastewater infrastructure to direct and attract
residential, commercial and industrial growth toward targeted areas
Action 4.4.1: Increase availability of high-speed Broadband through County
Action 4.3.2: Diversify the tax base by attracting business and industry to bring inhigher paying jobs to the County with key businesses that make substantialdevelopment investments in the County
Action 4.4.2: Seek to extend natural gas availability along strategic corridorsidentified for commercial growth
Action 4.4.3: Advocate and coordinate with NCDOT and CAMPO and pursueenhanced transportation infrastructure to reduce congestion and increase accessthroughout the County
Action 4.5.1: Complete the Jetport runway
Action 4.5.2: Create strategic growth plan for the HR Jetport
030424 Pg. 196
INFORMED & ENGAGED CITIZENS
Harnett County Government exists to serve the citizens of Harnett County. It
is vitally important that the public have access to information about County
services and programs, and are given an opportunity to provide feedback to
the County. Citizens also need to have the capacity and knowledge to
effectively engage with County government.
GOAL OBJECTIVES
FY 2025 KEY STRATEGIC ACTIONS
Action 5.2.1: Develop an effective resident engagement strategy focused oncreating a positive image for the County and promoting excellent customer service
Action 5.4.1: Create and implement a new program which tracks participation andengagement levels of the Citizen Advisory Boards
Objective 5.3 Provide effective internal communications and engagementwith employees
Objective 5.2
Provide opportunities for citizens to engage meaningfully with
County government
Objective 5.4 Strengthen Citizen Advisory Boards and Committees program
Objective 5.1 Provide effective communication to citizens and businesses
Key Performance Indicators will be developed for each Strategic Goal following
Strategic Plan adoption to measure and track progress towards accomplishing
each goal.
030424 Pg. 197
harnett.org/strategicplan
For more information, contact:
Harnett County Manager's Office
455 McKinney Parkway
Lillington, NC 27546
910-893-7555
030424 Pg. 198
\\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\030424\4K.1 SRO Amendment agenda form.docx
Page 1 of 1
Board Meeting
Agenda Item
MEETING DATE: March 4, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: SRO Agreement Amendments
REQUESTED BY: Brent Trout, County Manager
REQUEST:
At the direction of the board I have prepared the amendment to the SRO Agreements
with each town. The amendment provides for a $5,000 bonus to be paid to each SRO in
this fiscal year. Harnett County will reimburse the payment of this bonus payment.
The payment will be made in two equal parts after each semester is completed by the
SRO.
Harnett County is currently waiting to receive information from the Town of Lillington
regarding their SRO costs. Once we receive those costs we will bring their agreement
forward for Board approval.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4K
030424 Pg. 199
1
FIRST AMENDMENT TO THE SCHOOL RESOURCE OFFICER PROGRAM
REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY SCHOOLS
THIS FIRST AMENDMENT TO THE SCHOOL RESOURCE OFFICER
PROGRAM REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY
SCHOOLS is made and entered into as of the ___ day of ______, 2024 (hereinafter referred to as
the “Effective Date”), by and between the Harnett County Board of Education (hereinafter
“Board”), the governing body of the Harnett County Schools (hereinafter “HCS”), the County of
Harnett (hereinafter “County”) and Town of Angier (hereinafter “Town”).
WITNESSETH:
WHEREAS, the Board and the Town entered into a School Resource Officer Program
Memorandum of Understanding (hereinafter referred to as the “MOU”) effective October 1, 2018;
and
WHEREAS, Article V of the MOU states that the Board and governing body of the Town
agree to enter into a separate contract to address the assignment of School Resource Officers
(hereinafter referred to as “SRO” or collectively “SROs”) to specific HCS schools and payment
for SRO services during each fiscal year; and
WHEREAS, the Board, the County, and the Town entered into the School Resource Officer
Program Reimbursement Agreement for Elementary and Primary Schools (hereinafter referred to
as the “Agreement”), effective July 1, 2023; and
WHEREAS, County agreed to provide funding for the SRO positions to the Board for
reimbursement of SRO services as described in the MOU.
WHEREAS, the Town agreed to provide one (1) SRO to be placed at Angier Elementary
School;
WHEREAS, the Board, County, and Town desire to provide for a one-time $5,000.00
bonus to SRO’s during the FY 2024, encompassing July 1, 2023- June 30, 2024.
NOW THEREFORE, in consideration of the mutual promises and consideration herein
contained, the parties hereby agree as follows:
1. Article II entitled “Compensation for SRO Services” of the Agreement is hereby
amended as follows:
Add the following paragraph:
The County shall provide a one-time bonus of five-thousand dollars ($5,000.00) for the
SRO position identified Article I of the Agreement, independent of the compensation for
the annual law enforcement officers performing SRO services. The one-time bonus shall
be paid to the Town in two (2) two-thousand five-hundred dollars ($2,500.00) payments,
payable upon invoicing by the municipalities at the conclusion of each semester of the
030424 Pg. 200
2
2023-2024 academic year. The one-time bonus of $5,000.00 shall be excluded in
calculating the 3% annual increase in compensation to municipalities for law enforcement
officers performing SRO services.
2. All other terms of the July 1, 2023 Agreement will remain unchanged.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or
officers, have executed this First Amendment to the School Resource Officer Program
Reimbursement Agreement for Elementary and Primary Schools as of the Effective Date:
HARNETT COUNTY BOARD OF EDUCATION
_____________________________________
Chair
ATTEST:
___________________________
COUNTY OF HARNETT
____________________________________
William Morris, Chairman
Harnett County Board of Commissioners
ATTEST:
__________________________________
Melissa Capps, Clerk
TOWN OF ANGIER
________________________________
Robert M. Jusnes, Sr., Mayor
ATTEST:
___________________________
Veronica Hardaway, Town Clerk
030424 Pg. 201
3
030424 Pg. 202
1
FIRST AMENDMENT TO THE SCHOOL RESOURCE OFFICER PROGRAM
REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY SCHOOLS
THIS FIRST AMENDMENT TO THE SCHOOL RESOURCE OFFICER
PROGRAM REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY
SCHOOLS is made and entered into as of the ___ day of ______, 2024 (hereinafter referred to as
the “Effective Date”), by and between the Harnett County Board of Education (hereinafter
“Board”), the governing body of the Harnett County Schools (hereinafter “HCS”), the County of
Harnett (hereinafter “County”) and Town of Coats (hereinafter “Town”).
WITNESSETH:
WHEREAS, the Board and the Town entered into a School Resource Officer Program
Memorandum of Understanding (hereinafter referred to as the “MOU”) effective October 1, 2018;
and
WHEREAS, Article V of the MOU states that the Board and governing body of the Town
agree to enter into a separate contract to address the assignment of School Resource Officers
(hereinafter referred to as “SRO” or collectively “SROs”) to specific HCS schools and payment
for SRO services during each fiscal year; and
WHEREAS, the Board, the County, and the Town entered into the School Resource Officer
Program Reimbursement Agreement for Elementary and Primary Schools (hereinafter referred to
as the “Agreement”), effective July 1, 2023; and
WHEREAS, County agreed to provide funding for the SRO positions to the Board for
reimbursement of SRO services as described in the MOU.
WHEREAS, the Town agreed to provide one (1) SRO to be placed at Coats Elementary
School;
WHEREAS, the Board, County, and Town desire to provide for a one-time $5,000.00
bonus to SRO’s during the FY 2024, encompassing July 1, 2023- June 30, 2024.
NOW THEREFORE, in consideration of the mutual promises and consideration herein
contained, the parties hereby agree as follows:
1. Article II entitled “Compensation for SRO Services” of the Agreement is hereby
amended as follows:
Add the following paragraph:
The County shall provide a one-time bonus of five-thousand dollars ($5,000.00) for the
SRO position identified Article I of the Agreement, independent of the compensation for
the annual law enforcement officers performing SRO services. The one-time bonus shall
be paid to the Town in two (2) two-thousand five-hundred dollars ($2,500.00) payments,
payable upon invoicing by the municipalities at the conclusion of each semester of the
030424 Pg. 203
2
2023-2024 academic year. The one-time bonus of $5,000.00 shall be excluded in
calculating the 3% annual increase in compensation to municipalities for law enforcement
officers performing SRO services.
2. All other terms of the July 1, 2023 Agreement will remain unchanged.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or
officers, have executed this First Amendment to the School Resource Officer Program
Reimbursement Agreement for Elementary and Primary Schools as of the Effective Date:
HARNETT COUNTY BOARD OF EDUCATION
_____________________________________
Chair
ATTEST:
___________________________
COUNTY OF HARNETT
____________________________________
William Morris, Chairman
Harnett County Board of Commissioners
ATTEST:
__________________________________
Melissa Capps, Clerk
TOWN OF COATS
________________________________
Chris Coats, Mayor
ATTEST:
___________________________
Connie Lassiter, Town Clerk
030424 Pg. 204
1
FIRST AMENDMENT TO THE SCHOOL RESOURCE OFFICER PROGRAM
REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY SCHOOLS
THIS FIRST AMENDMENT TO THE SCHOOL RESOURCE OFFICER
PROGRAM REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY
SCHOOLS is made and entered into as of the ___ day of ______, 2024 (hereinafter referred to as
the “Effective Date”), by and between the Harnett County Board of Education (hereinafter
“Board”), the governing body of the Harnett County Schools (hereinafter “HCS”), the County of
Harnett (hereinafter “County”) and City of Dunn (hereinafter “City”).
WITNESSETH:
WHEREAS, the Board and the City entered into a School Resource Officer Program
Memorandum of Understanding (hereinafter referred to as the “MOU”) effective October 1, 2018;
and
WHEREAS, Article V of the MOU states that the Board and governing body of the City
agree to enter into a separate contract to address the assignment of School Resource Officers
(hereinafter referred to as “SRO” or collectively “SROs”) to specific HCS schools and payment
for SRO services during each fiscal year; and
WHEREAS, the Board, the County, and the City entered into the School Resource Officer
Program Reimbursement Agreement for Elementary and Primary Schools (hereinafter referred to
as the “Agreement”), effective July 1, 2023; and
WHEREAS, County agreed to provide funding for the SRO positions to the Board for
reimbursement of SRO services as described in the MOU.
WHEREAS, the City agreed to provide two (2) SRO s, one to be placed at Harnett Primary
School and one to be placed at Wayne Avenue Elementary School;
WHEREAS, the Board, County, and City desire to provide for a one-time $5,000.00 bonus
for each SRO position during the FY 2024, encompassing July 1, 2023- June 30, 2024.
NOW THEREFORE, in consideration of the mutual promises and consideration herein
contained, the parties hereby agree as follows:
1. Article II entitled “Compensation for SRO Services” of the Agreement is hereby
amended as follows:
Add the following paragraph:
The County shall provide a one-time bonus of five-thousand dollars ($5,000.00) for
each SRO position identified Article I of the Agreement with a not to exceed total of ten
thousand dollars ($10,000.00), independent of the compensation for the annual law
enforcement officers performing SRO services. Each one-time bonus shall be paid to the
City in two (2) two-thousand five-hundred dollars ($2,500.00) payments, payable upon
030424 Pg. 205
2
invoicing by the municipalities at the conclusion of each semester of the 2023-2024
academic year. The one-time bonus shall be excluded in calculating the 3% annual increase
in compensation to municipalities for law enforcement officers performing SRO services.
2. All other terms of the July 1, 2023 Agreement will remain unchanged.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or
officers, have executed this First Amendment to the School Resource Officer Program
Reimbursement Agreement for Elementary and Primary Schools as of the Effective Date:
HARNETT COUNTY BOARD OF EDUCATION
_____________________________________
Chair
ATTEST:
___________________________
COUNTY OF HARNETT
____________________________________
William Morris, Chairman
Harnett County Board of Commissioners
ATTEST:
__________________________________
Melissa Capps, Clerk
CITY OF DUNN
________________________________
William P. Elmore Jr.., Mayor
ATTEST:
___________________________
Tammy Williams, City Clerk
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1
FIRST AMENDMENT TO THE SCHOOL RESOURCE OFFICER PROGRAM
REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY SCHOOLS
THIS FIRST AMENDMENT TO THE SCHOOL RESOURCE OFFICER
PROGRAM REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY
SCHOOLS is made and entered into as of the ___ day of ______, 2024 (hereinafter referred to as
the “Effective Date”), by and between the Harnett County Board of Education (hereinafter
“Board”), the governing body of the Harnett County Schools (hereinafter “HCS”), the County of
Harnett (hereinafter “County”) and Town of Erwin (hereinafter “Town”).
WITNESSETH:
WHEREAS, the Board and the Town entered into a School Resource Officer Program
Memorandum of Understanding (hereinafter referred to as the “MOU”) effective October 1, 2018;
and
WHEREAS, Article V of the MOU states that the Board and governing body of the Town
agree to enter into a separate contract to address the assignment of School Resource Officers
(hereinafter referred to as “SRO” or collectively “SROs”) to specific HCS schools and payment
for SRO services during each fiscal year; and
WHEREAS, the Board, the County, and the Town entered into the School Resource Officer
Program Reimbursement Agreement for Elementary and Primary Schools (hereinafter referred to
as the “Agreement”), effective July 1, 2023; and
WHEREAS, County agreed to provide funding for the SRO positions to the Board for
reimbursement of SRO services as described in the MOU.
WHEREAS, the Town agreed to provide one (1) SRO to be placed at Erwin Elementary
School;
WHEREAS, the Board, County, and Town desire to provide for a one-time $5,000.00
bonus to SRO’s during the FY 2024, encompassing July 1, 2023- June 30, 2024.
NOW THEREFORE, in consideration of the mutual promises and consideration herein
contained, the parties hereby agree as follows:
1. Article II entitled “Compensation for SRO Services” of the Agreement is hereby
amended as follows:
Add the following paragraph:
The County shall provide a one-time bonus of five-thousand dollars ($5,000.00) for the
SRO position identified Article I of the Agreement, independent of the compensation for
the annual law enforcement officers performing SRO services. The one-time bonus shall
be paid to the Town in two (2) two-thousand five-hundred dollars ($2,500.00) payments,
payable upon invoicing by the municipalities at the conclusion of each semester of the
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2
2023-2024 academic year. The one-time bonus of $5,000.00 shall be excluded in
calculating the 3% annual increase in compensation to municipalities for law enforcement
officers performing SRO services.
2. All other terms of the July 1, 2023 Agreement will remain unchanged.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or
officers, have executed this First Amendment to the School Resource Officer Program
Reimbursement Agreement for Elementary and Primary Schools as of the Effective Date:
HARNETT COUNTY BOARD OF EDUCATION
_____________________________________
Chair
ATTEST:
___________________________
COUNTY OF HARNETT
____________________________________
William Morris, Chairman
Harnett County Board of Commissioners
ATTEST:
__________________________________
Melissa Capps, Clerk
TOWN OF ERWIN
________________________________
Randy L. Baker, Mayor
ATTEST:
___________________________
Lauren Evans, Town Clerk
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\\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\030424\4L.1 Boards and Comittees agenda form.docx
Page 1 of 1
Board Meeting
Agenda Item
MEETING DATE: March 4, 2024
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett County Boards and Comittees
REQUESTED BY: Administration
REQUEST:
As discussed at the work session held on February 27, 2024, the Board of
Commissioners would like to approve the reappointment of Dr. Catherine Evans to
serve on the Board of Health as the Dentist Representative.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4L
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Page 1
MARCH 4, 2024 APPOINTMENTS NEEDED
DANGEROUS DOG COMMITTEE
There is one (1) vacancy for an alternate on this Board. The vacancy is not district sensitive.
HARNETT COUNTY COMMISSION FOR WOMEN AND YOUTH
There are four (4) vacancies on this Board, District 2, 3, 4, and 5.
HOME & COMMUNITY BLOCK GRANT COMMITTEE
There is one (1) vacancy for an older consumer on this Board.
JUVENILE CRIME PREVENTION COUNCIL
There are two (2) vacancies on this Board. The vacancies are not district sensitive but are position
specific, as County Commissioner Appointee.
BOARD OF HEALTH
We have received a recommendation to reappoint Dr. Evans from the Interim Health Director. She
serves on this Board as the Dentist Representative and her term expires March 31, 2024.
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Welfare Fraud Awareness Month
Proclamation
WHEREAS, This year marks the first annual observance of Welfare Fraud Awareness Month, which is set
aside to raise awareness about the impact of Welfare Fraud upon our county and state and celebrates the key
role that Program Integrity Professionals play in maintaining the confidence in our Public Assistance
Programs; and
WHEREAS, The Harnett County Program Integrity Unit is dedicated to the mission of reducing the
incidence of fraud in our community; and
WHEREAS, State, local and federal governments as well as local businesses are frequent targets of fraud;
and
WHEREAS, Instances of Welfare Fraud decreases confidence in the public assistance programs and
undermines the good work that these programs do; and
WHEREAS, Fraud against Harnett County Public Assistance Programs is a burden borne by its citizens and
businesses in the form of loss of resources to those who truly are in need, costs of investigations and
prosecutions, eventual incarcerations of individuals who commit fraud; and
WHEREAS, Tips received from citizens and Social Services employees are consistently the greatest
resources by which fraud is detected; and
WHEREAS, Increasing community awareness of welfare fraud and educating Public Assistance staff as
well as the community about Fraud prevention, detection and reporting techniques, is critical for reducing the
incidence of Welfare Fraud against our government.
NOW, THEREFORE, BE IT PROCLAIMED THAT the Harnett County Board of Commissioners does
hereby proclaim March 2024 as Welfare Fraud Awareness Month in Harnett County.
Adopted this 4th day of March, 2024.
HARNETT COUNTY BOARD OF COMMISSIONERS
________________________________
William Morris, Chairman
______________________________ ________________________________
W. Brooks Matthews, Vice-Chairman Barbara McKoy
______________________________ ________________________________
Lewis W. Weatherspoon Matt Nicol
Item 5
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July August September October November December Jauary 2023 February March April May June Totals
Children's Services
CPS Reports Received 140 117 145 152 131 119 177 981
Reports Accepted 87 70 71 76 56 46 84 490
Total children in CPS cases 260 203
Total children in Plc/Custody 232 229 229 229 239 227 225
FC Money expended $248,899.34 232,156.28$ 248,233.27$ 250,014.74$ 265,031.13$ 245,899.89$ 252,023.77$
Adult Services
APS Reports Received 23 13 16 12 20 13 11 108
# of trips scheduled 906 897 869 926 882 787 887 6154
Total Cases 163 152 153 147 160 157 157
Work First
Energy Expenditures $64,712.89 $96,754.09 $117,801.86 $120,924.02 $87,184.05 $79,899.88 $137,700.00 $704,976.79
Total cases 118 113 116 107 113 119 120
Food & Nutrition Services
Apps Approved 472 685 528 524 566 506 665 3946
Total Cases (households)10,177 10116 9940 9,399 9,549 9,281 9,060
Benefits Issued $2,956,572.00 $3,411,600.00 $3,361,988.00 $3,485,902.00 $3,453,822.00 $3,325,120.00 $3,187,765.00 $23,182,769.00
Timeliness 95.33%98.92%97.39%96.91%97.20%93.36%96.36%
Adult Medicaid
Apps Approved 93 121 93 84 101 72 92 656
Total Cases 11,292 11,389 11,296 11,210 11,011 10,746 10,680 77624
Family & Children's Medicaid
Apps Approved 208 191 200 160 185 394 633 1971
Total Cases 25,541 25,309 24,898 24,640 24,887 28,524 29,028 182827
Medicaid Timeliness 97.2%99%99%98%99.25%97.25%98%
Fraud Total Collections $11,569.00 $13,002.05 $13,943.27 $13,233.76 $13,604.00 $14,878.09 $20,307.99 $100,538.16
ChildCare
Children Served 769 762 802 799 832 839 823
Total Expenditures $433,804.00 $412,238.00 $444,775.00 $472,857.00 $490,471.00 $526,722.00 $488,813.00
HC providers 62 62 62 62 62 62 62
Child Support
Total Collections $729,715 $743,352 $780,438 $816,277 $733,387.00 $801,786.00 $773,456.00 $5,378,411.00
Total Cases 4426 4419 4373 4357 4328 4251 4256
Harnett County DSS Monthly Report Totals 2023-24
Item 8A
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Item 8B
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Item 8C
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Item 8D
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