January 9, 2023 Work Session MeetingAGENDA
Lillington Board of Commissioners
Work Session Meeting
Lillington Town Hall
102 E. Front Street
Lillington, North Carolina 27546
January 9, 2023 8:30am
CALL TO ORDER MAYOR GLENN MCFADDEN
NEW BUSINESS
Item #1 Discussion of Options Regarding Christmas Lights and Decorations for the Town
Lindsey Lucas, Town Clerk/Permitting Technician
Item #2 Discussion Regarding Downtown Revitalization
Joseph Jeffries, Town Manager
Item #3 Administrative Reports A.Presentation of the Public Works Monthly Activities Report
Ashley Wimberly, Public Works Director
B.Capital Projects Update
Alicia Gregory, Administrative Services Director
C.Presentation of the Monthly Financial Report
Lisa Young, Assistant Town Manager
D.Presentation of Town Manager’s Report
Joseph Jeffries, Town Manager
Item #4 Discussion of Regular Meeting Agenda for January 10, 2023
Joseph Jeffries, Town Manager
ADJOURNMENT
AGENDA ITEM SUMMARY
Date of Meeting: January 9, 2023
Staff Work By: Lindsey Lucas, Town Clerk/Permitting Technician
Joseph Jeffries, Town Manager
AGENDA ITEM
Discussion of Options Regarding Christmas Lights and Decorations for the Town
ITEM SUMMARY
Discuss and review different options of Christmas lights and decorations with the Board
RECOMMEND ACTION
No Action Required
AGENDA ITEM #1
AGENDA ITEM SUMMARY
Date of Meeting: January 9, 2023
Staff Work By: Joseph Jeffries, Town Manager
AGENDA ITEM
Discussion Regarding Downtown Revitilazation
ITEM SUMMARY
Discuss Concept Design for Downtown Revitlazation
RECOMMENDED ACTION
No Action Required.
AGENDA ITEM #2
AGENDA ITEM SUMMARY
Date of Meeting: January 9, 2023
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
Alicia Gregory, Administrative Services Director
Ashley Wimberly, Public Works Director
Frank Powers, Police Chief
Chris Atkins, Fire Chief
William Baker, Parks & Recreation Director
Josh Perry, Planning & Inspections
Christy Norris, Youth Programs
AGENDA ITEM
Administrative Reports.
ITEM SUMMARY
Monthly reports covering administrative and department activities, financial summaries and
public utility usage information
RECOMMENDED ACTION
Receive information and direct staff, if applicable.
AGENDA ITEM #3
CAPITAL PROJECTS UPDATE
SCIF Grants
Soccer Complex/Multi-purpose Field
Irrigation has been installed, electrical panel station, sod, and the fence. The location of the
soccer/multi-purpose field is 311 East Duncan Street. The SCIF grant will be closed out January
10, 2023.
Downtown Facilities
Stewart, Inc. is done with the schematic design for the Downtown Area proposed for
revitalization. The Town held a Community Meeting January 5, 2023 to receive public input on
the schematic design. The meeting was well attended and residents are excited about the changes
coming to Downtown Lillington. Staff will be presenting the final schematic designs to the
Board for approval. Once approved Stewart will begin the construction drawings process.
Resource Institute Stormwater Projects
Staff was notified that the State allocated $3.5 million for Stormwater infrastructure
improvements and stream restoration, to provide more efficient stormwater management and
flood resiliency. Project components will include stormwater management, replacing undersized
culverts, and stabilizing streambanks to improve flood resiliency. The project was RFQ August
3, 2022. The RFQ’s have been reviewed and McAdams was selected as the firm. Staff received
the funding agreement and will be meeting with the Resource Institute along with McAdams to
finalize the scope of work.
North Carolina Emergency Management Transportation Infrastructure Resiliency Grant
The Town was awarded a grant from the North Carolina Emergency Management Transportation
Infrastructure Resiliency Program for $790,000. This grant will be used to replace the failing
culverts under East Duncan Street, adjacent to the Lillington Recreation Park. Survey work is
complete. Staff met with McAdams and discussed the preliminary designs December 19, 2022.
Staff provided comments and they are moving into construction drawings. Once construction
drawings are complete, bids will be solicited for construction. The project must be complete by
December 31, 2023.
Golden Leaf
Staff was notified by Golden Leaf on June 7, 2022, that the Board of Directors of the Golden
LEAF Foundation has approved funding for the project, “Town-wide Hydrologic + Hydraulic
Analysis,” in the amount of $225,250. The project includes an overall assessment of the Town’s
existing drainage system, including major areas of existing flooding concerns and frequent
drainage problem areas/hot spots. Includes an approximate 4 square mile area of analysis,
including the eastern side of Town (Poorhouse Creek and systems draining southward to the
Cape Fear River) and the primary downtown grid system.
The project kickoff meeting was August 2, 2022. Staff discussed priority areas and the scope of
work with the selected engineering firm McAdams. McAdams is wrapping up the assessment of
current data and field data. They started mapping the Town’s assets, as seen below. They have
also started the modeling. This project will take approximately a year to complete in its entirety.
McAdams has begun the modeling process.
PARTF River Park Phase II
Staff met onsite to discuss with a contractor the installation of the pedestrian bridges. Two
pedestrian bridges will need to be installed in order to connect the trail at the River Park to Cape
Fear River Adventures.
Capeton Greenway RFQ Staff received four proposals after soliciting for Request for Qualifications for Engineering Services for the Capeton Greenway and the selection committee has been identified. Selection of an Engineering firm will likely take place in January.
AGENDA ITEM SUMMARY
Date of Meeting: January 9, 2023
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
Alicia Gregory, Administrative Services Director
Lindsey B. Lucas, Town Clerk
AGENDA ITEM
Discussion of Regular Meeting Agenda
ITEM SUMMARY
The purpose of this agenda item is to allow the Town Board an opportunity to ask questions
regarding the Regular Meeting agenda for January 10, 2023.
RECOMMENDED ACTION
No Action Required.
AGENDA ITEM #4