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HomeMy WebLinkAboutJanuary 9, 2023 Work Session MeetingAGENDA Lillington Board of Commissioners Work Session Meeting Lillington Town Hall 102 E. Front Street Lillington, North Carolina 27546 January 9, 2023 8:30am CALL TO ORDER MAYOR GLENN MCFADDEN NEW BUSINESS Item #1 Discussion of Options Regarding Christmas Lights and Decorations for the Town Lindsey Lucas, Town Clerk/Permitting Technician Item #2 Discussion Regarding Downtown Revitalization Joseph Jeffries, Town Manager Item #3 Administrative Reports A.Presentation of the Public Works Monthly Activities Report Ashley Wimberly, Public Works Director B.Capital Projects Update Alicia Gregory, Administrative Services Director C.Presentation of the Monthly Financial Report Lisa Young, Assistant Town Manager D.Presentation of Town Manager’s Report Joseph Jeffries, Town Manager Item #4 Discussion of Regular Meeting Agenda for January 10, 2023 Joseph Jeffries, Town Manager ADJOURNMENT AGENDA ITEM SUMMARY Date of Meeting: January 9, 2023 Staff Work By: Lindsey Lucas, Town Clerk/Permitting Technician Joseph Jeffries, Town Manager AGENDA ITEM Discussion of Options Regarding Christmas Lights and Decorations for the Town ITEM SUMMARY Discuss and review different options of Christmas lights and decorations with the Board RECOMMEND ACTION No Action Required AGENDA ITEM #1 AGENDA ITEM SUMMARY Date of Meeting: January 9, 2023 Staff Work By: Joseph Jeffries, Town Manager AGENDA ITEM Discussion Regarding Downtown Revitilazation ITEM SUMMARY Discuss Concept Design for Downtown Revitlazation RECOMMENDED ACTION No Action Required. AGENDA ITEM #2 AGENDA ITEM SUMMARY Date of Meeting: January 9, 2023 Staff Work By: Joseph Jeffries, Town Manager Lisa Young, Assistant Town Manager Alicia Gregory, Administrative Services Director Ashley Wimberly, Public Works Director Frank Powers, Police Chief Chris Atkins, Fire Chief William Baker, Parks & Recreation Director Josh Perry, Planning & Inspections Christy Norris, Youth Programs AGENDA ITEM Administrative Reports. ITEM SUMMARY Monthly reports covering administrative and department activities, financial summaries and public utility usage information RECOMMENDED ACTION Receive information and direct staff, if applicable. AGENDA ITEM #3 CAPITAL PROJECTS UPDATE SCIF Grants Soccer Complex/Multi-purpose Field Irrigation has been installed, electrical panel station, sod, and the fence. The location of the soccer/multi-purpose field is 311 East Duncan Street. The SCIF grant will be closed out January 10, 2023. Downtown Facilities Stewart, Inc. is done with the schematic design for the Downtown Area proposed for revitalization. The Town held a Community Meeting January 5, 2023 to receive public input on the schematic design. The meeting was well attended and residents are excited about the changes coming to Downtown Lillington. Staff will be presenting the final schematic designs to the Board for approval. Once approved Stewart will begin the construction drawings process. Resource Institute Stormwater Projects Staff was notified that the State allocated $3.5 million for Stormwater infrastructure improvements and stream restoration, to provide more efficient stormwater management and flood resiliency. Project components will include stormwater management, replacing undersized culverts, and stabilizing streambanks to improve flood resiliency. The project was RFQ August 3, 2022. The RFQ’s have been reviewed and McAdams was selected as the firm. Staff received the funding agreement and will be meeting with the Resource Institute along with McAdams to finalize the scope of work. North Carolina Emergency Management Transportation Infrastructure Resiliency Grant The Town was awarded a grant from the North Carolina Emergency Management Transportation Infrastructure Resiliency Program for $790,000. This grant will be used to replace the failing culverts under East Duncan Street, adjacent to the Lillington Recreation Park. Survey work is complete. Staff met with McAdams and discussed the preliminary designs December 19, 2022. Staff provided comments and they are moving into construction drawings. Once construction drawings are complete, bids will be solicited for construction. The project must be complete by December 31, 2023. Golden Leaf Staff was notified by Golden Leaf on June 7, 2022, that the Board of Directors of the Golden LEAF Foundation has approved funding for the project, “Town-wide Hydrologic + Hydraulic Analysis,” in the amount of $225,250. The project includes an overall assessment of the Town’s existing drainage system, including major areas of existing flooding concerns and frequent drainage problem areas/hot spots. Includes an approximate 4 square mile area of analysis, including the eastern side of Town (Poorhouse Creek and systems draining southward to the Cape Fear River) and the primary downtown grid system. The project kickoff meeting was August 2, 2022. Staff discussed priority areas and the scope of work with the selected engineering firm McAdams. McAdams is wrapping up the assessment of current data and field data. They started mapping the Town’s assets, as seen below. They have also started the modeling. This project will take approximately a year to complete in its entirety. McAdams has begun the modeling process. PARTF River Park Phase II Staff met onsite to discuss with a contractor the installation of the pedestrian bridges. Two pedestrian bridges will need to be installed in order to connect the trail at the River Park to Cape Fear River Adventures. Capeton Greenway RFQ Staff received four proposals after soliciting for Request for Qualifications for Engineering Services for the Capeton Greenway and the selection committee has been identified. Selection of an Engineering firm will likely take place in January. AGENDA ITEM SUMMARY Date of Meeting: January 9, 2023 Staff Work By: Joseph Jeffries, Town Manager Lisa Young, Assistant Town Manager Alicia Gregory, Administrative Services Director Lindsey B. Lucas, Town Clerk AGENDA ITEM Discussion of Regular Meeting Agenda ITEM SUMMARY The purpose of this agenda item is to allow the Town Board an opportunity to ask questions regarding the Regular Meeting agenda for January 10, 2023. RECOMMENDED ACTION No Action Required. AGENDA ITEM #4