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060506m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting June 5, 2006 The Harnett County Board of Commissioners met in regular session on Monday, June 5, 2006, in Courtroom 6, Harnett County Courthouse, 301 West Cornelius Harnett Boulevard, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner Andrews led the pledge of allegiance and prayer. Commissioner Andrews moved to approve the agenda as published with the addition to the consent agenda of 3 additional budget amendments and a resolution recognizing Rick Hamilton. Vice Chairman Hill seconded the motion and it passed unanimously. Upon motion from Commissioner McNeill and seconded by Commissioner Titchener, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Special Meeting, May 12, 2006 (work session) Regular Meeting, May 15, 2006 Special Meeting, May 18, 2006 (D.O.T.) Special Meeting, May 26, 2006 (budget work session) Special Meeting, May 31, 2006 (budget work session) Special Meeting, June 2, 2006 (budget work session) 2. Budget amendments: 498 Tax Collection Agency (Fund 722-Tax Collection Agency) Code 722-8026-419.82-01 Current-Town of Angier $265,736. increase 722-8026-419.82-02 Delinquent-Town of Angier 11,000. decrease 722-8027-419.82-01 Current-Town of Coats 85,571. increase 722-8027-419.82-02 Delinquent-Town of Coats 9,000. decrease 722-8028-419.82-01 Current-City of Dunn 12,000. decrease 722-8029-419.82-01 Current-Town of Erwin 2,050. increase 722-8029-419.82-02 Delinquent-Town of Erwin 8,000. decrease 722-8030-419.82-01 Current-Town of Lillington 6,000. decrease 722-8030-419.82-02 Delinquent-Town of Lillington 2,500. decrease 722-0000-311.10-00 Ad Valorem Taxes-Current 335,357. increase 722-0000-311.20-00 Ad Valorem Taxes-Delinquent 30,500. decrease 501 Finance (Fund 110-General) Code 110-4400-410.33-45 Contracted Services 500. increase 110-0000-354.01-00 Sale of Other Assets 500. increase 507 Agriculture Center/Animal Control Capital Project (Fund 370-“CP0501”) Code 370-8301-465.45-33 Materials & Supplies 3,982. increase 370-0000-356.80-04 Reimbursement USDA-FSA 3,982. increase 508 Hwy. 87 Sewer Improvement Project (Fund 555-“PU022B”) Code 555-9100-431.45-80 Contingency 9,002. decrease 555-9100-431.45-01 Construction 9,002. increase 510 Register of Deeds (Fund 110-General) Code 110-4150-410.33-45 Admin.-Contracted Services 102. increase 110-4402-410.33-45 Facilities Fees-Contracted Services 1,335. increase 110-5120-420.33-45 Jail-Contracted Services 1,055. increase 110-5300-420.33-45 Emer. Serv.-Contracted Services 120. increase 110-7500-441.33-45 Aging-Contracted Services 132. increase 110-7700-441.33-45 Social Services-Contracted Services 383. increase 110-7800-441.33-45 Veterans Services-Contracted Services 165. increase 110-4800-410.33-45 Register of Deeds-Contracted Serv. 3,292. decrease 511 Public Buildings (Fund 110-General) Code 110-4700-410.52-54 Insurance & Bonds 5,000. increase 110-0000-399.00-00 Fund Balance Appropriated 5,000. increase 512 Public Utilities (Fund 531-HCDPU) Code 531-0000-399.00-00 Fund Balance Appropriated 40,000. increase 531-9000-431.90-39 McKoy Town Road Extension 40,000. increase 513 McKoy Town Road Extension Project (Fund 563-“PU0603”) Code 563-0000-389.50-00 Interfund Transfer-HCDPU 40,000. increase 563-9100-431.90-30 Interfund Transfer-HCDPU 40,000. increase 514 Harnett/Fuquay Wastewater Project (Fund 551-“PU012B”) Code 551-9100-431.45-80 Contingency 192,850. decrease 551-9100-431.45-43 Technical Services-Angier 192,850. increase 515 Agriculture Center/Animal Control Capital Project (Fund 370-“CP0501”) Code 370-8301-465.45-30 Agriculture Center-Technical 87. decrease 370-8302-420.45-30 Animal Control-Technical 648. decrease 370-8302-420.45-33 Animal Control-Materials & Supplies 735. increase 516 Agriculture Center/Animal Control Capital Project (Fund 370-“CP0501”) Code 370-8301-465.45-80 Contingency 3,788. decrease 370-8302-420.45-01 Construction 3,788. increase 517 Health (Fund 110-General) Code 110-7600-441.33-45 Contracted Services 100,000. increase 110-0000-345.17-00 Home Health Fees 100,000. increase 518 General Services (Fund 110-General) Code 110-4600-410.43-21 Maintenance & Repair Auto 15,000. increase 110-0000-399.00-00 Fund Balance Appropriated 15,000. increase 519 Cultural & Recreational Appropriations (Fund 110-General) Code 110-8199-450.31-39 Equus Heals 3,000. increase 110-0000-399.00-00 Fund Balance Appropriated 3,000. increase 520 Retired Seniors Volunteer Program (Fund 110-General) Code 110-0000-353.15-00 Contributions & Donations-RSVP 150. increase 110-7510-441.32-13 RSVP Special Projects 150. increase 522 Worker’s Compensation (Fund 110-General) Code 270-4000-410.32-90 Worker’s Compensation 27,072. increase 270-0000-389.30-00 Interfund Transfer 27,072. increase 523 Revenues (Fund 110-General) Code 110-0000-313.30-00 NC Sales Tax 500,000. increase 110-0000-399.00-00 Fund Balance Appropriated 500,000. decrease 524 Special Districts (Fund 242-Special Districts) Code 242-8001-420.82-30 Sales Tax-Special School District 1,300. increase 242-8002-420.82-30 Sales Tax-Anderson Creek Fire 27,000. increase 242-8004-420.82-30 Sales Tax-Averasboro Fire 5,200. increase 242-8005-420.82-30 Sales Tax-Benhaven 2,700. increase 242-8008-420.82-30 Sales Tax-Black River Fire 19,000. increase 242-8008-420.82-30 Sales Tax-Boon Trail Fire 9,700. increase 242-8009-420.82-30 Sales Tax-Buies Creek Fire 17,000. increase 242-8023-420.82-30 Sales Tax-Bunnlevel Fire 6,000. increase 242-8016-420.82-30 Sales Tax-Coats/Grove 10,000. increase 242-8022-420.82-30 Sales Tax-Crains Creek Fire 5,000. increase 242-8011-420.82-30 Sales Tax-Cypress Creek Fire 4,000. increase 242-8013-420.82-30 Sales Tax-Erwin Fire 7,000. increase 242-8014-420.82-30 Sales Tax-Flat Branch Fire 10,000. increase 242-8015-420.82-30 Sales Tax-Flatwoods Fire 6,000. increase 242-8017-420.82-30 Sales Tax-Northwest Fire 14,000. increase 242-8019-420.82-30 Sales Tax-Spout Springs Fire 30,000. increase 242-8020-420.82-30 Sales Tax-Summerville Fire 9,000. increase 242-0000-313.30-00 NC Sales Tax 182,900. increase 526 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-12 Interfd Trans-Dunn-Erwin Trail 101,095. increase 110-0000-399.00-00 Fund Balance Appropriated 101,095. increase 527 Dunn-Erwin Trail Capital Project (Fund 376-“CP0602”) Code 376-8306-465.90-10 Interfund Trans-General Fund 101,095. increase 376-0000-389.10-00 Interfund Trans-General Fund 101,095. increase 528 Education (Fund 110-General) Code 110-8600-480.31-13 Public School Building Bond 54,070. increase 110-0000-334.86-01 Public School Building Bond 54,070. increase 530 Various (Fund 110-General) Code 110-4100-410.30-22 Governing Body 2,488. decrease 110-4150-410.30-22 Administration 8,377. increase 110-4155-410.30-22 Legal Services 21,751. decrease 110-4250.410.30-22 Human Resources 1,911. increase 110-4400-410.30-22 Finance 22,893. decrease 110-4600-410.30-22 General Services 20,388. decrease 110-4700-410.30-22 Public Buildings 18,649. increase 110-4900-410.30-22 IT 15,773. increase 110-5100-420.30-22 Sheriff 29,437. decrease 110-0000-399.00-00 Fund Balance Appropriated 52,247. decrease 531 Solid Waste (Fund 580-Solid Waste) Code 580-0000-341.12-00 User Fees 37,628. increase 580-6600-461.30-22 Indirect Cost 37,628. increase 534 Public Safety Appropriations (Fund 110-General) Code 110-5899-420.32-89 Northwest Harnett Fire 86,462. increase 110-0000-353.41-52 Northern Harnett Rescue 89,516. increase 110-0000-399.00-00 Fund Balance Appropriated 3,054. decrease 539 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.11-00 Salaries & Wages 110,000. increase 531-9000-431.12-00 Salaries Wages, p.t. 10,000. increase 531-9000-431.32-77 Credit Card Processing 4,000. increase 531-9000-431.34-02 Chemicals 85,000. increase 531-9000-431.41-13 Utilities 110,000. increase 531-9000-431.43-16 Maintenance & Repair-Equip. 10,000. increase 531-9000-431.43-19 Maintenance & Repair-System 10,000. increase 531-9000-431.30-22 Indirect Cost 5,018. increase 531-9000-431.22-00 FICA Tax Expense 9,180. increase 531-9000-431.23-00 Retirement Expense 6,000. increase 531-9000-431.30-04 Professional Services 10,000. decrease 531-9000-431.30-05 Court Costs-Collections 2,000. decrease 531-9000-431.30-08 Lockbox 25,000. decrease 531-9000-431.34-01 Treatment Costs 6,000. decrease 531-9000-431.41-11 Telephone & Postage 10,000. decrease 531-9000-431.43-20 Maintenance & Repair-spray field 1,433. decrease 531-9000-431.52-54 Insurance & Bonds 5,000. decrease 531-9000-431.54-26 Advertising 1,500. decrease 531-9000-431.55-12 Printing & Binding 1,500. decrease 531-9000-431.58-14 Travel 2,000. decrease 531-9000-431.60-33 Materials & Supplies 25,000. decrease 531-9000-431.60-46 Medical Supplies 3,000. decrease 531-9000-431.74-73 Capital Outlay-Other Improv. 60,000. decrease 531-0000-340.10-01 Account Transfer & Setup 23,000. increase 531-0000-340.20-03 Fuquay Energy 11,000. increase 531-0000-340.30-02 Tap on Fees 45,000. increase 531-0000-340.40-00 Reconnection Fees 78,000. increase 531-0000-351.00-00 Miscellaneous Revenue 15,000. increase 531-0000-351.31-01 Miscellaneous Revenue-Water 10,000. increase 531-0000-361.10-00 Interest on Investments 14,000. increase 531-0000-399.00-00 Fund Balance Appropriated 10,765. increase 540 Runway & Parallel Extension Project (Fund 377-“CP0603”) Code 377-0000-361.10-00 Interest on Investments 200. increase 377-8306-465.45-20 legal & Administrative 200. increase 541 Titan Wastewater Extension Project (Fund 554-“PU021B”) Code 554-9100-431.45-80 Contingency 7,800. increase 554-0000-361.10-00 interest on Investments 7,800. increase 542 Hwy. 87 Sewer Improvement Project (Fund 555-“PU022B”) Code 555-9100-431.45-70 Interest During Construction 1,885. increase 555-0000-361.40-00 Interest on Investments 1,885. increase 543 Raw Water Intake Upgrade Project (Fund 557-“PU0401”) Code 557-0000-361.10-00 Interest on Investments 1,820. increase 557-9100-431.45-20 Legal & Administrative 1,820. increase 544 Ft. Bragg NTA Housing Water & WW Project (Fund 561-“PU0601”) Code 561-0000-361.10-00 Interest on Investments 8,704. increase 561-9100-431.60-57 Miscellaneous Expense 8,704. increase 545 McKoy Town Road project (Fund 563-“PU0603”) Code 563-9100-431.45-20 Legal & Administrative 6,300. increase 563-0000-361.10-00 Interest on Investments 200. increase 563-0000-314.50-00 Sales Tax 6,100. increase 546 Runway & Taxi Extension Project (Fund 368-“CP0307”) Code 368-8360-465.45-80 Contingency 2,880. increase 368-0000-361.10-00 Interest on Investments 2,880. increase 547 Transportation Facility Capital project (Fund 312-“CP0306”) Code 312-8300-410.60-57 Miscellaneous Expense 1,750. increase 312-0000-361.10-00 Interest on Investment 1,750. increase 550 Public Assistance (Fund 110-General) Code 110-7710-441.80-60 Day Care Smart Start 64,228. increase 110-0000-330.77-05 Day Care Smart Start 64,228. increase 551 Administrative Renovations Capital Project (Fund 378-“CP0604”) Code 378-8300-410.45-33 Materials & Supplies 60,000 increase 378-0000-389.14-00 Iterfund Transfer-Agriculture/ Animal Control Project 60,000. increase 552 Agriculture/Animal Control Capital Project (Fund 370-“CP0501”) Code 370-8301-465.45-80 Contingency 60,000. decrease 370-8301-465.90-26 Interfund Transfer-Admin. Renov. 60,000. increase 554 Harnett/Fuquay Wastewater Project (Fund 551-“PU012B”) Code 551-0000-314.50-00 Sales Tax 239,895. increase 551-0000-361.10-00 Interest on Investments 5,300. increase 551-9100-431.60-57 Miscellaneous Expense 25,300. increase 551-9100-431.45-80 Contingency 219,895. increase 555 Erwin Wastewater Improvement Project (Fund 564-“PU0604”) Code 564-0000-361.10-00 Interest on Investments 4,000. increase 564-9100-431.90-30 Interfund Transfer-HCDPU 4,000. increase 556 Runway Preliminary Construction Project (Fund 366-“CP0304”) Code 366-0000-361.10-00 Interest on Investments 10,163. increase 366-8360-465.45-80 Contingency 10,163. increase 557 COPS 2002 Capital Project (Fund 311-“CP0202”) Code 311-0000-361.50-00 Interest on Investments 24,000. increase 311-8311-410.90-10 Interfund Transfer-General Fund 24,000. increase 558 Airport Site Prep II Capital Project (Fund 372-“CP0503”) Code 372-0000-361.10-00 Interest on Investments 9,150. increase 372-8360-465.45-80 Contingency 9,150. increase 559 Dunn Erwin Trail Capital Project (Fund CP0602”) Code 376-8306-465.45-80 Contingency 600. increase 376-0000-361.10-00 Interest on Investments 600. increase 561 Agriculture Center Capital Project (Fund 370-“CP0501”) Code 370-0000-314.50-00 Sales Tax Refund 4,845. increase 370-0000-361.10-00 Interest on Investments 400. increase 370-8301-465.90-26 Interfund Transfer-Admin. Renov. 4,845. increase 370-8301-465.60-57 Miscellaneous Expense 400. increase 562 Administrative Renovations Capital Project (Fund 378-“CP0604”) Code 378-8300-410.45-33 Materials & Supplies 6,145. increase 378-0000-361.10-00 Interest on Investments 500. increase 378-0000-314.50-00 Sales Tax Refund 800. increase 378-0000-389.14-00 Interfund Transfer-Capital Project 4,845. increase 563 Tax (Fund 110-General) Code 110-4500-410.41-11 Telecommunications & Postage 10,000. increase 110-0000-399.00-00 Fund Balance Appropriated 10,000. increase 564 Schools QZAB III Capital Project (Fund 317-(“CP0605”) Code 317-0000-361.10-00 Interest on Investments 2,000. increase 317-8300-410.45-80 Contingency 2,000. increase 565 Automation Enhancement (Fund 230-Automation Enhancement) Code 230-0000-322.40-03 Automation Fund Fees 25,890. increase 230-0000-361.10-00 Interest on Investments 160. increase 230-0000-399.00-00 Fund Balance Appropriated 26,050. decrease 566 Governing Body (Fund 110-General) Code 110-4100-410.58-14 Travel Administration 5,000. increase 110-0000-399.00-00 Fund Balance Appropriated 5,000. increase 567 Health (Fund 110-General) Code 110-7600-441.30-04 Professional Services 11,029. increase 110-0000-345.17-00 Home Health Fees 11,029. increase 3. Tax refunds and releases (Attachment 1) 4. Change order for Airport Lighting project (Attachment 2) 5. Change order for McKoy Town Road Waterline Extension project (Attachment 3) 6. Mid-Carolina Area Agency on Aging documents for County based Aging Services - Lead Agency Designation, DOA-730 - County Services summary, DOA-731 - Provider Services Summary, DOA-732 (for each provider) - Agreement for the Provision of County-Based Aging Services, DOA-735 7. Authorization for the Sheriff’s Department to accept a vehicle from Wake County ABC. The vehicle is a 1995 Chevrolet Truck (utility trailer) VIN # 1GCEG25KOSF227612 mileage: 92045 8. Amendment to the Clinical Patient Fees, Eligibility and Bad Debt-Write off Policy: client’s income used to determine the amount to be charged for services, the Title X statute, implementing regulations, and Title X Guidelines do not stipulate that proof of income is required. Title X projects may request proof of income, but they may not require it. The requirement of proof of income is removed so the Health Department will be in compliance. 9. Resolution recognizing Rick Hamilton (Attachment 4) Commissioner Titchener moved for the appointment noted below. Commissioner Andrews seconded the motion and it passed unanimously. Research Triangle Regional Partnership Steven Wicker for a 2-year term to expire 06/30/08 Nominated by Commissioner Andrews Commissioner Titchener moved to appoint Betty Smith as Tax Administrator for a 4-year term. Commissioner Andrews seconded the motion and it passed unanimously. Chairman Byrd administered the oath of office to Ms. Smith. Ms. Smith presented for the Board’s consideration a resolution authorizing a revaluation to be effective January 1, 2009. Commissioner Titchener moved to adopt the resolution. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 5) Jennifer Slusser, Staff Attorney, presented a proposed contract for cleaning of the Harnett County Governmental Complex facilities. Ms. Slusser recommended the annual service contract be awarded to RTP Building Maintenance Co., Inc. The total proposal amount is $226,680.00 plus a per square foot charge for additional cleaning. Commissioner McNeill moved to award the contract to RTP Building Maintenance Co., Inc. as presented. Vice Chairman Hill seconded the motion and it passed unanimously. Mr. Emory presented a proposed agreement for the county to provide law enforcement services to Campbell University. The document would provide for a cost reimbursement to the County as in the past. However, it would call for fewer employees to be dedicated to the campus in coming years. Vice Chairman Hill moved to approve the proposed agreement contingent upon final review by the county attorney. Commissioner Andrews seconded the motion and it passed unanimously. Neil Emory, Budget Officer, presented for the Board’s consideration, the proposed FY 2006-07 Harnett County Budget Ordinance. Commissioner Titchener moved for adoption of the Budget Ordinance as presented. Commissioner McNeill seconded the motion and it passed unanimously. (Attachment 6) Departmental reports were filed with the Board from the Health Department, Emergency Medical Services, Animal Control, Veterans Affairs, and Intra-Departmental Budget Amendments. (Attachment 7) Commissioner McNeill moved for the Board to go into closed session for the following purpose: to discuss a personnel matter. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(6). Vice Chairman Hill seconded the motion and it passed unanimously. Vice Chairman Hill moved for the Board to come out of closed session. Commissioner McNeill seconded the motion and it passed unanimously. Mr. Emory recommended that Joseph Jeffries be appointed Planning Director. Vice Chairman Hill moved to appoint Mr. Jeffries as recommended. Commissioner Andrews seconded the motion and it passed unanimously. There being no further business, Vice Chairman Hill moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, June 5, 2006 adjourned at 9:45 a.m. _________________________________ Teddy J. Byrd, Chairman _________________________________ Kay S. Blanchard, Clerk to the Board