022823 ws HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
February 28, 2023
The Harnett County Board of Commissioners met in work session on Tuesday, February 28, 2023
at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library,
455 McKinney Parkway, Lillington, North Carolina.
Members present: Matthew B. Nicol, Chairman
William Morris, Vice Chairman
Barbara McKoy, Commissioner
W. Brooks Matthews, Commissioner
Lewis W. Weatherspoon, Commissioner
Staff present: Dwight Snow, County Attorney
Brent Trout, County Manager
Kimberly Honeycutt, Finance Officer
Melissa Capps, County Clerk
Chairman Nicol called the Harnett County Board of Commissioners meeting to order at 9:00 am.
Vice Chairman Morris led the Pledge of Allegiance and invocation.
The following agenda was before the Board of Commissioners:
1. Call to order— Chairman Matt Nicol
2. Pledge of Allegiance and Invocation— Vice Chairman Morris
3. Discuss Grower's Market; Lynn Lambert; Soil and Water Director
4. Discuss a request to accept an extension for the Edward Byrne Memorial Justice
Assistance Grant in the amount of$24,027.00 that expires 06/30/2023; Sheriff's
Office
5. Discuss a request to accept the Edward Byrne Memorial Justice Assistance Grant in
the amount of$22,856.00; Sheriff's Office
6. Discuss a Capital Project Ordinance funded by a $630,000 State Capital
Infrastructure Grant and $192,500 from the Parks Capital Reserve Fund. Capital
Project Ordinance includes the renovation and monumentalizing of the Old Boone
Trail School Entryway,the creation of mountain biking trails and associated
amenities at Anderson Creek Park, construction of new restroom facilities at
Patriots Park and replacement and development of Phase 1 of the Benhaven
Community Park; Carl Davis, Parks and Recreation Director
7. Discuss additional WIC Client Services Funding;John Rouse, Health Director
8. Discuss the Award of North West Harnett Elementary School Utility Extension
Project Construction Contract; Steve Ward, Harnett Regional Water Director
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Work Session Minutes
February 28,2023
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9. Discuss Nonprofit Funding Agreements ($1.5 Million State Appropriations);Ally
Fouts, Lead for North Carolina Fellow
10. Discuss Cooperative Extension's donation of van to Harnett PAL; Tim Mathews,
Cooperative Extension Director
11. Discuss tipping fees for Habitat for Humanity; Chad Beane, Solid Waste Director
12. Discuss the appointment of Chance Torain to the Stop Arm Appeals Board to
replace Larry Smith Jr. as the County employee board member; Christopher Appel,
Senior Staff Attorney
13. Discuss the Resolution for the Execution of Opioid Settlements and Supplemental
Agreement relating to Opioid Litigation; Christopher Appel, Senior Staff Attorney
14. Discuss a Resolution to revise the Harnett County Jetport Committee name and
amend the Jetport Committee Bylaws; Christopher Appel, Senior Staff Attorney
15. Discuss advertisement of a lease of county property for a billboard; Thomas Royer,
Assistant StaffAttorney
16. Discuss contract to audit County finances for Fiscal Year 2023; Kimberly Honeycutt;
Finance Officer
17. Discuss moving Board Meetings to two times a month; Chairman Matt Nicol
18. Review applications to serve on Boards and Committees.
19. County Manager's Report-Brent Trout, County Manager
• Discuss July 3, 2023 Board Meeting
• March 6, 2023 Regular Meeting Agenda Review
• Upcoming meetings and invitations
20. Closed Session
21. Adjourn
Lynn Lambert, Soil and Water Director, reviewed what services are currently provided by Soil
and Water and Cooperative Extension. Ms. Lambert requested information from the Board on
what direction they would like to go regarding a Farmer's Market. Discussion included creating
a committee to gauge the interest of the community and local farmers in having a local Farmer's
Market, staffing that would be needed, possible location for the market, and potential
partnerships. Consensus of the Board was for staff to create a committee, research the idea of a
local Farmer's Market and bring back that information to the Board of Commissioners.
Major McNeill provided information on a request for permission to accept an extension for the
Edward Byrne Memorial Justice Assistance Grant in the amount of$24,027.00 that expires
06/30/2023. The funds will be used to purchase laptops/tablets for the Sheriff's Office and
computer equipment for the Sheriff's Office. The original Grant request was approved by the
board on 12/06/2021. An extension for this grant was applied for and approved. The agency was
unable to complete the funding initiatives outlined in the grant due to other projects and pending
priorities. There are no matching funds required for this grant. Consensus of the Board was to
place this item on the next consent agenda.
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Work Session Minutes
February 28, 2023
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Major McNeill also provided information on a request for permission to accept the Edward
Byrne Memorial Justice Assistance Grant in the amount of$22,856.00. These funds will be used
to purchase a mobile camera system that can be strategically placed to capture vehicles traveling
the streets and highway in high crime areas. There are no matching funds required for this grant.
Consensus of the Board was to place this item on the next consent agenda.
Carl Davis, Parks and Recreation Director, reviewed a request for the approval of the Project
Ordinance for renovation and construction of several projects identified in the Capital
Improvements Program. The Project Ordinance includes the renovation and monumentalizing of
the Old Boone Trail School Entryway, the creation of mountain biking trails and associated
amenities at Anderson Creek Park, construction of new restroom facilities at Patriots Park and
replacement and development of phase 1 of the Benhaven Community Park. Funding for this
Project Ordinance comes from a State Capital Infrastructure Grant in the amount of$630,000
and $192,500 transferred from the Parks Capital Reserve Fund. Consensus of the Board was to
place this item on the next agenda as an individual action item.
John Rouse, Health Director, provided information on a request for approval to accept additional
WIC Client Services funding in the amount of$17,513 from NC DHHS. This funding is based
on the monthly participation caseload rising above the 103%base. Consensus of the Board was
to place this item on the next consent agenda.
Steve Ward, Harnett Regional Water Director, provided information on a request for the Board
to award the sewer lift station and force main construction contract for the above-reference
project to Eberhart Construction, Inc. from Willow Springs, NC in the amount of$846,720.
Consensus of the Board was to place this item on the next consent agenda.
Ally Fouts, Lead for North Carolina Fellow, stated in the State of North Carolina's most recent
budget, $1.5 million was allocated to Harnett County to be passed along to a list of 46 entities,
which was created by Senator Burgin. Administration is requesting approval of funding
agreements with the following organizations: 1. Boys & Girls Club; 2. City of Dunn; 3. Coats
Chamber of Commerce; and 4. Town of Lillington. Consensus of the Board was to place this
item on the next consent agenda.
Tim Mathews, Cooperative Extension Director, reviewed a request for approval of the donation
of a van to the Harnett PAL Program. Consensus of the Board was to place this item on the next
consent agenda.
Chad Beane, Solid Waste Director, provided an overview of solid waste fees and collection.
Discussion included the Enterprise Fund, a request to waive tipping fees for Habitat for
Humanity and what has been done historically. Mr. Trout stated we looked at this as a need for a
policy, for fairness. Consensus of the Board was to allow time for staff to work on a policy,
bring it back to the Board for further discussion.
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February 28, 2023
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Christopher Appel, Senior Staff Attorney, reviewed a request to approve the appointment of
Chance Torain to the Stop Arm Appeals Board to replace Larry Smith, Jr. as the County
employee board member. Consensus of the Board was to place this item on the next consent
agenda.
Attorney Appel also reviewed a request for the Board of Commissioners to approve a Resolution
for the execution of Opioid Settlements and the Supplemental Agreement for Additional Funds
between the State of North Carolina and Local Governments on Proceeds Relating to the
Settlement of Opioid Litigation. The Resolution, if approved, will authorize the County Manager
to execute all necessary documents related to the Opioid Settlements and the Supplemental
Agreement. Consensus of the Board was to place this item on the next consent agenda.
Attorney Appel also reviewed a request for the Board of Commissioners to adopt a Resolution to
Revise the Harnett County Jetport Committee and Amend the Jetport Committee Bylaws. The
Resolution would allow for the name change of the Harnett County Jetport Committee to become
the Harnett County Jetport Board and amend the bylaws to reflect the name change. The
resolution would further amend Section 1 of the bylaws to change the membership from "One
Harnett County Economic Development Council Member" to "One Harnett County Economic
Development Partnership Director."Consensus of the Board was to place this item on the next
consent agenda.
Thomas Royer, Assistant Staff Attorney, reviewed a request for approval to advertise a lease
between the County and Lamar for a billboard site located at 35.41077/-78.81134 at Main Street,
Lillington, North Carolina. The lease is a ten year lease in the amount of$2,100 annually. If
approved, the public hearing will be scheduled for Monday, April 17, 2023 at 6:00 p.m.
Consensus of the Board was to place this item on the next consent agenda.
Kimberly Honeycutt, Finance Officer, reviewed a request for the Board of Commissioners to
approve the contract for the audit firm of Martin Starnes & Associates, CPA to audit the
County's accounts for the period beginning July 1, 2022 and ending June 30, 2023. Consensus of
the Board was to place this item on the next consent agenda.
Chairman Nicol stated I wanted to discuss instead of having four board meetings, two work
sessions and two regular sessions per month, would you like to have one work session and one
regular meeting per month. Discussion included the growth of the community, Commissioner
pay being reduced if number of meetings are reduced, the amount of items that come before the
Board and the option of two work sessions and one regular meeting. Consensus of the Board
was to leave the meeting schedule the way that it is currently.
The Board of Commissioners reviewed the applications received to serve on the various Boards
and Committees. Consensus of the Board was to place the following on the next consent agenda:
• Board of Equalization and Review—Reappointment of Doug Godwin, District 2
representative.
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February 28, 2023
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• Harnett County Public Library Board of Trustees— Reappointment of Patricia Walker-
Smith, District 2 representative; Kathy Weeks, Town of Coats liaison.
• Board of Adjustment—Reappointment of Jamey Sharlow; District 4 alternate
• Historic Properties Commission—Reappointment of Melanie Collins, District 4 alternate
Mr. Trout reviewed a request for the Board of Commissioners to consider canceling the July 3,
2023 Commissioner Meeting. Consensus of the Board was to place this item on the next consent
agenda.
Vice Chairman Morris made a motion to adjourn at 10:19 am. The motion was seconded by
Commissioner Matthews. The motion carried unanimously.
Gam` ''.__pp4
Matthew B. Nicol, Chairman Melis D. Capps, Clerk
Harnett County Board of Commissioners
Work Session Minutes
February 28, 2023
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