121322 ws HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
December 13, 2022
The Harnett County Board of Commissioners met in work session on Tuesday,December 13,2022
at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library,
455 McKinney Parkway, Lillington,North Carolina.
Members present: Matt B. Nicol, Chairman
William Morris, Vice Chairman
Barbara McKoy, Commissioner
W. Brooks Matthews, Commissioner
Lewis W. Weatherspoon, Commissioner
Staff present: Dwight Snow, County Attorney
Brent Trout, County Manager
Kimberly Honeycutt, Finance Officer
Melissa Capps, County Clerk
Chairman Nicol called the Harnett County Board of Commissioners meeting to order at 9:00 am.
Chairman Nicol wished the US National Guard a Happy Birthday.
Vice Chairman Morris led the Pledge of Allegiance and invocation.
The following agenda was before the Board of Commissioners:
1. Call to order— Chairman Matt Nicol
2. Pledge of Allegiance and Invocation— Vice Chairman William Morris
3. Presentation by CloudWyze; Ira Hall, Chief Information Officer
4. Discuss the selection of a vendor and approval of an agreement for the Medical
Mobile Clinic;John Rouse; Health Department Director **please note—action may be
taken on this item**
5. Discuss Neill's Creek Park Concession/Restroom Facility Contract; Carl Davis,
Parks and Recreation Director
6. Discuss Riverside Community Drainage Improvement Project Bid Award, Phase 1;
Lynn Lambert, Natural Resources Director/Conservation Education Coordinator
7. Discuss a request to accept the LSTA Food Literacy Grant;Joanna Cox, Assistant
Library Director
8. Discuss a Resolution by the Governing Body of Harnett County Whereby the
Establishment and Maintenance of Accounts have been authorized for Multi-Bank
Securities, LLC (MBS); Kimberly Honeycutt, Finance Officer
9. Discuss the bank signature card changes following the reorganization meeting;
Kimberly Honeycutt, Finance Officer
10. Discuss the Capital Improvement Program; Lisa McFadden, Budget Director
Harnett County Board of Commissioners
Work Session Minutes
December 13, 2022
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11. Review Boards and Committees Commissioners serve on.
12. Review applications to serve on Boards and Committees.
13. County Manager's Report-Brent Trout, County Manager
• December 19, 2022 Regular Meeting Agenda Review
• Discuss the December 28,2022 work session
• Upcoming meetings and invitations
14. Closed Session
15. Adjourn
Chairman Nicol called for any additions or deletions to the published agenda. Brent Trout,
County Manager, asked the Board of Commissioners consider adding a discussion of hiring a
lobbying firm. Chairman Nicol stated we will add that as Item 13 and move the County
Manager's Report to Item 14. Vice Chairman Morris made a motion to approve the agenda as
amended. The motion was seconded by Commissioner Matthews and carried unanimously.
Ira Hall, Chief Information Officer, introduced Shaun Olsen and Jacquelyn Lewis with
CloudWyze. Mr. Olsen provided a review of current and future projects.
John Rouse, Health Department Director, provided information on the RFP for the mobile
medical unit. Seven (7) companies expressed an interest in the RFP. One company decided not
to submit a bid. Two companies exceeded our budget for the project. Two companies that
submitted bids did not meet the Specs as outlined in the RFP. One company was located in the
Midwest and the other was located in the northeast. Neither of them provided local training nor
had a local service provider. The company that I am recommending is Mission Mobile Medical,
a North Carolina company, will provide delivery of the unit and local training for my staff. Their
service center is located within 1.5 hours. Commissioner Matthews made a motion to approve
the recommendation and award the RFP to Mission Mobile Medical. The motion was seconded
by Vice Chairman Morris. The motion carried unanimously.
Carl Davis, Parks and Recreation Director, reviewed a request for approval of the Design-Build
Contract for the Neill's Creek Park Restroom and Concession facility. Samet Corporation was
chosen by a Selection Committee following submittals of Statement of Qualification. Funding
for this project is from the State Construction and Infrastructure Fund. The Contract amount for
the design and build of the facility is $444,225. Harnett County developed Neill's Creek Park
behind Harnett Central over 40 years ago. The park was expanded in 2018 to include the middle
school's multipurpose field, baseball field, and softball field. New tennis courts were also
installed on the expanded parcel in 2019. The use of these facilities has significantly grown over
the past 4 years and the current restroom, concessions, and storage facilities are inadequate for
recreational and school activities. This facility to will include concessions area, restrooms, and
equipment/maintenance supply storage to be used by Parks and Recreation and Harnett County
Schools. Consensus of the Board was to place this item on the consent agenda.
Harnett County Board of Commissioners
Work Session Minutes
December 13,2022
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I
Lynn Lambert, Natural Resources Director/Conservation Education Coordinator, reviewed a
request for approval of an award of a bid for$67,275 to MRP Grading& Clearing Inc. for phase
1 of the Riverside Community Drainage Improvement Project consisting of culvert replacements
and ditch clean outs. Consensus of the Board was to place this item on the consent agenda.
Joanna Cox, Assistant Library Director, reviewed a request for permission to accept a State
Library of North Carolina Food Literacy Grant. This LSTA grant is for a total of$16,800 with
no matching funds required and no ongoing expenses needed. The purpose of the Food Literacy
Grant is to support food literacy and nutrition programming for North Carolina's public libraries.
The Harnett County Public Library will use funds to finance cooking classes and food literacy
programming using the Charlie Cart Program, an all-inclusive mobile kitchen and food literacy
curriculum. The Library will work in partnership with Parks and Recreation, Harnett County Soil
and Water, and the NC Cooperative Extension and 4-H to teach and provide venues for classes
across Harnett County. Consensus of the Board was to place this item on the consent agenda.
Kimberly Honeycutt, Finance Officer, reviewed a request for the adoption of a Resolution by the
Governing Body of Harnett County Whereby the Establishment and Maintenance of Accounts
have been authorized for Multi-Bank Securities, LLC (MBS). Consensus of the Board was to
place this item on the consent agenda.
Ms. Honeycutt also reviewed a request regarding the bank signature card. The County of
Harnett requires that each check written has two signatures. The two primary individuals that
sign are the Finance Officer and the Chairman of the Board of Commissioners. With the results
of the most recent general elections and the Board's most reorganization, the finance department
requests that the Board of Commissioners approve removing former Chairman, Lewis W.
Weatherspoon as a signature on the County's bank account and adding newly elected Chairman
Matthew B. Nicol as a signature on the County's bank accounts. Consensus of the Board was to
place this item on the consent agenda.
Lisa McFadden, Budget Director stated I am available to answer any questions regarding the
Capital Improvements Program. Consensus of the Board was to place this item on the consent
agenda.
Commissioners reviewed the current list of Boards that they currently served on. Consensus of
the Board was to appoint Vice Chairman Morris to serve on those that former Commissioner
Johnson served on, the Mid-Carolina Aging Advisory Committee, Nonprofit Committee,
Averasboro Township Tourism Development Authority and Cape Fear River Assembly Board.
Commissioners reviewed and discussed the applications to serve on Boards and Committees.
Commissioner Matthews stated if you recall we discussed appointing Michael Jackson, District
3, to the Board of Equalization and Review after his tax appeal case was completed. It is my
understanding this case has moved on from the county to the state level. Discussion continued
regarding the appointment of Mr. Jackson to the Board of Equalization and Review. Consensus
of the Board was to hold the appointment until the case is completed and to stop publishing the
Harnett County Board of Commissioners
Work Session Minutes
December 13,2022
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vacancy for District 3 on the Board of Equalization and Review. Commissioner McKoy shared
she spoke with Jacquelyn Bancroft of District 1 and would recommend Jacquelyn Bancroft for
the Mid-Carolina Aging Advisory Council. Consensus of the Board was to place that item on the
Consent Agenda.
Mr. Trout stated participation in the legislative process of our state government requires a great
deal of time and effort. The Board of Commissioners establishes a list of legislative priorities
each year. The priorities are discussed at the beginning of each year at legislative luncheon
hosted by the board. In addition to the luncheon we attend the legislative day once a year to
meet with our Senator and Representative on our issues. The work though goes on throughout
the year and requires a lot of time and attention to stay abreast of the latest issues. I therefore
propose to hire a firm to performing lobbying services to assist Harnett County in this session. I
have conducted a request for proposal process and I have selected Kairos Government Affairs to
perform these services. I am seeking the board's approval of this recommendation. The first two
years of the contract would be for a fee of$4,000 per month and the third year of the contract
would be for$4,500 per month. We have the funds budgeted in contingency for this item for this
year and we will include it in next year's budget. Commissioner Weatherspoon stated while
working on this with Mr. Trout, I contacted a number of legislators to get their opinion on not
only Kairos but the others who responded. Kairos comes highly recommended. Vice Chairman
Morris asked that it be placed on the agenda as an individual action item. Commissioner
Matthews also asked that it be placed on the agenda as an individual action item. Consensus was
to place this item as an individual action item on the next agenda.
Mr. Trout asked for discussion regarding the cancelation of the December 28, 2022 work
session. Consensus of the Board was to place cancelation of the December 28, 2022 work
session on the consent agenda.
Commissioner Weatherspoon made a motion to adjourn at 10:03 am. The motion was seconded
by Commissioner Matthews. The motion carried unanimously.
Matthew B. Nicol, Chairman Meliss . Capps, Clerk
Harnett County Board of Commissioners
Work Session Minutes
December 13,2022
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