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110722 m HARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes November 7, 2022 The Harnett County Board of Commissioners met in regular session on Monday, November 7, 2022 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Lewis W. Weatherspoon, Chairman Matt B. Nicol, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner W. Brooks Matthews, Commissioner Staff present: Brent Trout, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Weatherspoon called the meeting to order at 9:00 am. Commissioner Matthews led the Pledge of Allegiance and provided the invocation. Chairman Weatherspoon called for any additions or deletions to the published agenda. Commissioner Johnson made a motion to approve the agenda as published. Vice Chairman Nicol seconded the motion. The motion carried unanimously. Vice Chairman Nicol made a motion to approve the consent agenda. Commissioner McKoy seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A. Minutes i. Regular Meeting Minutes of October 17, 2022 ii. Work Session Minutes of November 1, 2022 B. Adopt a Resolution requesting NCDOT add Long Meadow Lane and Old Maple Court in Lafayette Meadows to the State's Secondary Road System. (Attachment 1) C. The Harnett County Public Library respectfully requests to apply for one-time non- recurring state aid from the North Carolina Department of Cultural Resources,the State Library. These funds are separate from, and in addition to annual State Aid. Non- recurring State Aid funds originated from the US Treasury Office as part of the Coronavirus State Fiscal Recovery Funds under the American Rescue Plan Act. The amount to be awarded to Harnett County is$108,352. Matching funds are not required. Harnett County Board of Commissioners November 7, 2022 Regular Meeting Minutes Page 1 of 4 These funds will be added to allowable expense lines of the library's operating budget to help offset the cost of library consolidation. D. Harnett County Emergency Services is seeking Board approval to accept a funding award for the FY 21 Assistance to Firefighters Grant. This grant has a 10% county match. The grant funding amount is $427,536.36. The overall grant including the county's 10% ($42,753.64) will be $470,290.00. These funds will be utilized to purchase an estimated (cost variables) 26 mobile radios and 56 portable radios for the EMS Division.These funds will allow us to complete the VIPER replacement program. E. Facilities requests permission to move forward with replacing two hot water heaters at the Detention Center. Dail Mechanical has been awarded the bid from the recent RFP. F. Administration requests the Board of Commissioners adopt a Resolution requesting North Carolina Department of Transportation reduce the speed limit on SR 1289 (Seminole Road). (Attachment 2) G. Administration requests the Board of Commissioners approve the ARPA/CSLFRF Property Management Policy in order to ensure that all projects utilizing American Rescue Plan Act/Coronavirus State and Local Fiscal Recovery Fund(ARPA/CSLFRF) monies will be implemented in compliance with federal Uniform Guidance requirements. H. Harnett County Development Services is requesting approval to update the Grow Harnett County 2015 Comprehensive Plan. The plan will assess current and emerging conditions in order to develop land use concepts and policies for coherent growth. A consulting firm will be chosen to assess inventory, analyze the data, and synthesize the information to form the essential comprehensive plan elements: Land Use, Transportation, Infrastructure, Economic Development, and Affordable Housing. I. The Sheriffs Office requests approval of a salary increase on select positions (as outlined in the memo) in the amount of 5% on November 16, 2022 and an additional 5%on March 16, 2022. J. The IT Department has reviewed the Fiber Optic Cable Installation proposals we received on October 4th, 2022. It is recommended the Board of Commissioners award the Fiber Optic Cable Installation Proposal to Performance Cabling Technologies. The bid amount of$118,991.52 will be funded by supplanted lost revenue ARP funds as approved by the board earlier this year. K. The Harnett County Sheriffs Office is requesting approval for the County of Harnett to accept grant funds awarded from the North Carolina Department of Health and Human Services. Specific grant funding sought for funding priority of COVID-19 Support for County Confinement Facilities. The grant award is for a funding period of June 1, 2022 through May 31, 2024 for an amount of$47,000 annually and $94,000 for the entire project over a 2-year period. Grant funds are to purchase COVID-19 testing kits for the local county jail. No local or match funding required. L. A request that the Harnett County Board of Commissioners approve the implementation of a decompressed pay scale for Harnett County Schools and the additional funding needed for implementation. It is requested that the Harnett County Board of Commissioners consider approving the Decompressed Scale, Option 3 and Harnett County Board of Commissioners November 7, 2022 Regular Meeting Minutes Page 2 of 4 adopt a budget ordinance. If approved, the following funding is requested: Fiscal Year 2023: Allow the Harnett County Schools to use all expansion funding already provided by the County through current expense funding; Provide an additional $700,000 in current expense funding to the schools (requires approval of attached budget amendment to appropriate fund balance); and Harnett County schools would use $700,000 of their fund balance. Fiscal Year 2024: Harnett County would increase the current expense appropriation to the schools by $850,000 (continues support of $700,000 and provides $150,000 for progressing through the grades and steps for experience). M. Legal requests the Board of Commissioners adopt the proposed changes to the Dangerous Dog Committee Bylaws. N. Appointments - Reappoint Jonathan Pope for District 3 on the Board of Adjustment. Appoint Dr. Rose Smith-Williams as the Older Consumer Representative and Marvin Tawney with Harnett County Veteran's Services as the Harnett County Employee Representative to the Home and Community Block Grant Committee. Accept the resignation of Shirley Allen from the Mid-Carolina Aging Advisory Committee. Reappoint Dr. Amanda Langdon as the Veterinarian and reappoint Dr. Kim Fowler for the Professional Engineer on the Board of Health. Accept the resignation of Tonya Gray on the Sandhills Center Board of Directors. O. Veterans Day Proclamation Chairman Weatherspoon opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following people provided comments: 1. Alan Longman of 234 Hamilton Road, Bunnlevel, NC. 2. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC. 3. Wayne Coats, Sheriff of Harnett County, 175 Bain Street, Lillington, NC. No one else spoke. The public comment period was closed. Chairman Weatherspoon made a motion to remove the Proposed Zoning Change: Case# PLAN2209-0001 Landowner/Applicant: Katheryn T Medley&Jeffery B Thomas/ R.P. Wellons Land & Development, LLC; 94.12 +/- acres; Pin 9691-91-1036.000; From Commercial to RA-30 Zoning District; SR# 1291 (Old US 421) ; Upper Little River Township from the table and reconsider. The motion was seconded by Commissioner Matthews and carried unanimously. Chairman Weatherspoon made a motion to approve the Proposed Zoning Change: Case# PLAN2209-0001 Landowner/Applicant: Katheryn T Medley&Jeffery B Thomas/R.P. Wellons Land & Development, LLC; 94.12 +/- acres; Pin 9691-91-1036.000; From Commercial to RA-30 Zoning District. The motion was seconded by Commissioner Matthews and carried unanimously. (Attachment 3) Harnett County Board of Commissioners November 7, 2022 Regular Meeting Minutes Page 3 of 4 Lisa McFadden, Budget Director, reviewed information regarding the Capital Improvement Program. At the next work session, we will review the projects in the Capital Improvement Program and a public input session is scheduled for the November 21'Board Meeting. Brent Trout, County Manager, shared we had 16 new employees start today and they are attending orientation. Mr. Trout stated there were some technical issues as it related to the broadcast of the last work session, but it posted to the website. He also provided an update on performance management training. Commissioner Matthews made a motion to approve the budget amendments as requested by the Finance Director. The motion was seconded by Vice Chairman Nicol and carried unanimously. (Attachment 4) Vice Chairman Nicol made a motion to adopt the tax rebates, refunds and releases as requested by the Tax Administrator. The motion was seconded by Commissioner Johnson and carried unanimously. (Attachment 5) Commissioner Matthews moved to go into Closed Session to instruct the County's staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property. This motion is made pursuant to N.C. General Statute 143-318.11 (a) (5). The motion was seconded by Vice Chairman Nicol. The motion carried unanimously. Following a motion to come out of Closed Session, Chairman Weatherspoon called the meeting back to order. Vice Chairman Nicol made a motion to adjourn at 10:35 am. The motion was seconded by Commissioner Johnson and carried unanimously. Lewis , . eath- spoon, Chairman elissa D. Capps, Clerk Harnett County Board of Commissioners November 7, 2022 Regular Meeting Minutes Page 4 of 4 Harnett ATTACHMENT 1 COUNTY NORTH CAROLINA HARNETT COUNTY RESOLUTION NO. 2022-27 NORTH CAROLINA RESOLUTION BE IT RESOLVED that Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed streets. Lafayette Meadows: Long Meadow Lane Old Maple Court Duly adopted this 7th day of November, 2022. HARK T COUNTY BOARD OF COMMISSIONERS Aido_� - s W. Weath- •s• , Chairman ATTEST: ----commis-6: • • 'OPQOE ra F9 Melis D.Capps,Clerk i m 04e;--;;‘ ' • SSR�1��2J strong roots • new growth Harnett RESOLUTION NO. 2022-28 , ATTACHMENT 2 �CmCOUNTY NORTH CAROLINA RESOLUTION REQUESTING THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION TO CONSIDER A SPEED LIMIT REDUCTION ON SR 1289 (SEMINOLE ROAD) WHEREAS,The Town Board of the Town of Broadway adopted a resolution on August 22,2022 requesting the North Carolina Department of Transportation consider a speed limit reduction on SR 1289 (Seminole Road); and WHEREAS, The Town Board has requested the Harnett County Board of Commissioners adopt a similar resolution supporting their request for consideration of a speed limit reduction on SR 1289 (Seminole Road); and WHEREAS, The Harnett County Board of Commissioners recognize that Seminole Road is a main corridor connecting the Town of Broadway to US Hwy 421; and WHEREAS, The Harnett County Board of Commissioners recognize that the current speed limit on Seminole Road is 55 MPH; and WHEREAS,The Harnett County Board of Commissioners recognize that the current residential growth along Seminole Road has increased significantly; and WHEREAS, The Harnett County Board of Commissioners understand that there is a proposed development along Seminole Road in which Phase 1 includes forty-four homes with a potential of four hundred plus homes when built out; and WHEREAS,The Harnett County Board of Commissioners is concerned that the traffic volume traveling along Seminole Road will only continue to increase; and WHEREAS, The Harnett County Board of Commissioners is concerned that the new residential growth along with increased traffic volume along Seminole Road creates a potential safety issue for residents and motorists along Seminole Road. NOW, THERFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners, we would formally request the North Carolina Department of Transportation to consider reducing the speed limit from 55 MPH to 35 MPH on Seminole Road. ADOPTED, this 1-1-141 day of November 2022. HA' ETT COUNTY BOARD OF COMMISSIONERS Wet~noon,Chairman QO n.•r 7, ATTEST: `� • Melissa . Ca s, Clerk strc:v_, • new growth ATTACHMENT 3 Harnett —"In COUNTY NORTH CAROLINA Proposed Zoning Change: Case # PLAN2209-0001 Landowner: Katheryn Medley & Jeffery Thomas Applicant: RP Wellons Land & Development, LLC Request: 94.12 acres from Commercial to RA-30 Location: Old US 421, Upper Little River Township Pin #'s: 9691-91-1036 Meeting Date: October 17, 2022 Statement-of-Consistency The requested rezoning to RA-30 is reasonable based on the existing residential nature of this area as well as compliance with Harnett County Land Use Plan. Therefore the Harnett County Commissioners APPROVE the rezoning request. I% P- is W. We erspoon, Chairman %gOpor, Oc tyacY Olto� fig) A ATTEST: * a ' � �� 411. \ a D. Capps, Cler strong roots • new growth COUNTY OF HARNETT ATTACHMENT 4 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett,North Carolina,that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. Section 1. To amend the Human Resources department of the General fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104160 534010 PRINTING $2,000 1104160 502010 SALARIES&WAGES-REGULAR $2,000 REVENUE AMOUNT ORG I OBJECT I PROJECT J TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE • EXPLANATION: Moving funds from salaries&wages to printing.To print 2022 1095's. APPROVALS: n to ►a �e., 1 /; J- l°-j 9•a �) Dept Head(date) Financetrti(date) County Manager(date) 1p_I • � � Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance Officer for their direction. r-�{'�'1IiJlf�a/ Adopted this 1 day of Mar -;•,40,•_,,•� 1. `9 ° qtri4 "11 (-1-"r} C Melissa Capps r SMt / Le is W. •eatherspoon,Ci•Inman Clerk to the Board 4';+:, ' B.: d of Com • :•i ners Dale. October 12,2022 2 Regarea by: tcowem Vi_`Fl,'liF;�^(�`.; Ji� Jrr�� COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of I Iarnett,North Carolina,that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. Section 1. To amend the Social Services department of the General fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1105370 502030 SALARIES&WAGES-OVERTIME $30,823 1105370 531050 FSARP TRAINING-REGISTRATION $2,000 1105370 539030 FSARP TEMPORARY HELP SERVICES $39,402 1105370 584000 FSARP NON-CAP ASSET-INFO TECHNO $36,300 1 REVENUE AMOUNT ORG I OBJECT 1 PROJECT 1 TASK 1 SUB-TASK 1 JOB DESCRIPTION OF CODE INCREASE 1 DECREASE 1105310 330210 RESTRICTED-FEDERAL $55,479 1105370 330210 FSARP RESTRICTED-FEDERAL • $55,479 1105370 330210 FSARP RESTRICTED-FEDERAL • $46,879 EXPLANATION: TO CORRECTLY BUDGET REVENUE FOR FNS ARPA FUNDS AND BUDGET FNS ARPA UNSPENT FUNDS TO TRAINING,TEMPORARY WORKER ASSISTANCE AND EQUIPMENT ENHANCEMENTS FOR THE FNS UNIT APPROVALS: —� `� i �► 2 ,fin St4 4',0 ll-L''2.z- Dept Head(date) Finan Icer(dat ) County Manager(date) 1 IU- 6i Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance Officer for their direction. kitht]�v SSi Adopted this day of ro. •:f a,er A��,., mvI n',- I t' f*. i/�� Melissa Capps * ; <`= `^J �I wis .Weathersp•.n,Chairman Clerk to the Board % i; ' if Board of Co- missioners , `.�'� Dale October 28,2022 Prepared by mwimberh \'Y/9�/,-.�.�_._.-.:.r:, "••'' / COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett,North Carolina,that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. Section 1. To amend the Social Services department of the General fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE REVENUE AMOUNT ORG I OBJECT J PROJECT I TASK I SUB-TASK J JOB DESCRIPTION OF CODE INCREASE I DECREASE 1105310 330210 RESTRICTED-FEDERAL S 102,358 1105370 330210 FSARP RESTRICTED-FEDERAL 5102,358 EXPLANATION: TO SEPARATE FNS ARPA REVENUE RECEIVED SEPTEMBER 2022 FROM OPERATIONS REVENUE APPROVALS: w p/ / !/I ` �f ' . 1-4.4k-41.- /o-:3'-2- - Dept I lead(date) Finance 0 , .tc) County Manager(date) Section 2. Copies of this budget amendment shall he furnished to the Clerk to the Board,and tot e Budget Officer and the Finance Officer for their direction. .%;; Gt1I iS Adopted this `tjh day of N'S /20" ..'i, 4.0;I, Melissa Capps � -- ��tt%,xt, �' Le •Fs W.Weatherspoon, iauman �'y' Board of Commi .Toners Clerk to the Board \ 'sfk,,,. Date Octobtt IX,2022 Rcp.vcd b> alwau vwtatt 3 47s- COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. Section 1. To amend the (SOV Cf 1 department of the ( fl azi-1 fund. The appropriations are to be changed follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK I SUB-TASK JOB DESCRIPTION OF CODE INCREASE I DECREASE 1104110 547090 ALLOCATION $307 REVENUE AMOUNT ORG I OBJECT_ PROJECT I TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104110 380840 CONTRIBUTIONS AND $307 EXPLANATION: To budget Harnett County Commission for Women and Youth fund raising monies to be allocated to SAFE of Harnett County. APPROVALS: \-41--i j6Pfrot Dept Head(date) in ce Officer(d. 1p.% 202Z. County Manager(date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance Officer for their direction. Adopted this t' day of ,211• �....';`3, ,Sio Li,mtt.)...L.N....0 occo it • .4. ,, „...., ........„,„ . . . ,. ,.., .. ...„____-- . :.,,. , .,:. 1* Melissa Capps r, ,:rt Le;i'r Lewis W.Wea •erspoon,Chairman Clerk to the Board .' : ...V4• 't r Board• Commissioners Prepared by: alcoats ~ 0 ��a Date: October 25,2022 . COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. Section 1. To amend the Board of Education department of the General fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE 1105910 601010 BOE-CURRENT EXPENSE $700,000 REVENUE AMOUNT ORG OBJECT PROJECT I TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE I DECREASE 1103900 390990 FUND BALANCE APPROPRIATED $700,000 • EXPLANATION: To budget fund balance to fund the Decompressed Classified Pay Scale,Option 3 presented to the Board of Commissioners at their November 1st work session. If approved,the following funding is requested: • Fiscal Year 2023: • Allow the Harnett County Schools to use all expansion funding already provided by the County through current expense funding; • Provide an additional$700,000 in current expense funding to the schools(requires approval of this budget amendment to appropriate fund balance);and • Harnett County Schools would use$700,000 of their fund balance. • Fiscal Year 2023: • Harnett County would increase the current expense appropriation to the schools by $850,000(continues support of$700,000 and provides$150,000 for progressing through the grades and steps for experience). APPROVALS: • Dept Head(date) Fin. (- Officer(date County Manager(date) 10 . 0 - Q-.2 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the :'ard,and to the Budget Officer and the Finance Officer for their direction. Adopted this (hdaY of I. \)., �'�= p ll J11�.r ,* Melissa Capps a Lewis'Lewis W.W-. erspoon,Chairman Clerk to the Board " Boar. .f Commissioners \•44-, `a is • Data October 26,2022 Prepared byalcoats: - -! -'. - Page 1a1 43-6 Approvedggby the Harnett DateCounty i�� q A FLCommissioners Board Report C 11/7/2022 Approved_ ATTACHMENT 5 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Bill Number Type Received Amount Refund Amount Name Full rebate 0002262436-2021-2021-0000-00 IND S 4.79 5 4.79 WATKINS,ADAM BEATTY Christine Wallace Acting Tax Administrator