HCBOE Board Meeting Minutes- February 9, 2016- Regular MeetingHARNETT COUNTY BOARD OF ELECTIONS
REGULAR MEETING MINUTES
FEBRUARY 9, 2016
4:00 P.M.
Present were Board Members; James Currin, Tony Spears, Joseph Powell and Director Claire
Jones.
Mr. Currin called the meeting to order at 4:03 pm.
Minutes:
The Board reviewed the minutes from January 5, 2016. Mr. Spears moved to approve the
minutes. Mr. Powell seconded. Approved without dissent.
Business:
Mrs. Jones submitted to the Board, a packet prepared by Fairway Outdoor Advertising with price
and location options for advertising the General Election one -stop hours on billboards in Harnett
County. After some discussion Mr. Spears motioned to reserve four billboards for the General
Election, Mr. Powell seconded. Approved without dissent.
Mrs. Jones updated the Board of various office items such as:
• Poll worker training dates are February 23, 24 and 26 from 6:00pm until 9:00pm at the
Lillington Community Building
• Machine testing is underway and the Mock Election will be on February 18 at 10:00am.
• A port -a John will be placed outside the building during early voting to keep Electioneers
from entering the buffer zone to access the bathroom inside the building.
• Department Budgets are due to the County Manager on February 23. Mr. Spears
requested that additional money be added to the budget in order to give poll workers a
raise during the General Election.
• Mr. Currin asked for an Election Emergency Plan to be prepared.
The Board discussed storage needs of the office. Records are kept in a building behind the Old
Shawtown School that is not climate controlled. Mrs. Jones met with Amanda Bader and Chris
Johnson at Public facilities and toured a room on the third floor of the Courthouse and the old
Parks and Rec Building. Both areas are climate controlled and have enough room to store all
paper records as well as the voting machines. The old Parks and Rec building is more accessible
and the Board of Elections would be the only office with access. After some discussion Mr.
Powell moved to allow the office to use the old Parks and Rec building as additional space. Mr.
Spears seconded. Approved without dissent.
With no other business to discuss. Mr. Spears moved to adjourn. Mr. Powell seconded. The
meeting was adjourned at 4:58 pm.
The next Board meeting will be an Absentee meeting on February 23, 2016 at 5:00 pm.
by:
Currin, Chairman
Tony 9pears, Secretary
1, Member