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HCBOE Board Meeting Minutes - September 24, 2013 - Regular and Absentee MeetingHARNETT COUNTY BOARD OF ELECTIONS REGULAR AND ABSENTEE MEETING MINUTES SEPTEMBER 24, 2013 5:00 P.M. Present were Board Members; James Currin, Tony Spears and Director Claire Jones. Mr. Currin called the meeting to order at 5:00 pm. Minutes: The Board reviewed the minutes from September 3, 2013 and September 17, 2013. Mr. Spears moved to approve the minutes. Mr. Currin seconded. Approved without dissent. Business: The Board reviewed the list of absentee voters, attached hereto. Mr. Spears moved to approve the absentee voters. Mr. Currin seconded. Approved without dissent. Ms. Jones presented to the Board an acknowledgement to the amendment of the records and disposition schedule, attached hereto. Mrs. Jones clarified to the Board what the changes were and confirmed that the office will conform to the changes. Mr. Spears moved to sign the acknowledgement form. Mr. Currin seconded. Approved without dissent. l~ ,� Mrs. Jones updated the Board on the progress of the office to hold registration drives at the Harnett County high schools per the 2013 CITIZENS VOTER REGISTRATION AWARENESS MONTH. Two high schools have been visited (Triton and Star academy) and Harnett Central would be on September 25. The office will visit Overhills on September 30 and pick up forms from Western Harnett on September 30 as well. With no other business to discuss Mr. Spears moved to Adjourn. Mr. Currin seconded. The meeting was adjourned at 5 :20pm. The next meeting of the Board is a regular and absentee meeting combined on October 1, 2013 5:00p.m. Approved by: jJii*e1s- Currin, Chairman HARNETT COUNTY BOARD OF ELECTIONS POLLBOOK OF ABSENTEE VOTERS - BALLOT # SEQ. ELECTION DATE = "10/08/2013" BOARD MEETING DT (yyyylmmldd) = "2013-09-24 05:OOPM" REGISTRANT NAME BALLOT NO. REGISTRANT NAME BALLOT NO. HARRINGTON, SION H III HARRINGTON, HELEN THORNTON OS-LOB-100-1 - OS-LOB-100-2 OS-1-013-100-1 OS-LOB-100-2 These absentee ballots were counted by the following board members and assistants. GRAND TOTAL: 2 Sep 24, 2013 4:55PM ABS_Pollbk_voters.rpt Page 1 of 1 AMENDMENT COUNTY BOARDS OF ELECTIONS RECORDS RETENTION AND DISPOSTION SCHEDULE STANDARD-8: Program Operational Records: Election Records Amend the records retention and disposition schedule for County Boards of Elections, published April 4, 2012, by amending Item 9, Ballots (used and unused), as shown on substitute page 80. Also, by adding Item 18, Provisional Ballot Applications, Item 19, Provisional Ballot Final Disposition Records, and Item 20, Provisional Voter Poll Book, as shown on substitute pages 83 and 83a. STANDARD-9: Program Operational Records: Voter Registration Records Amend the records retention and disposition schedule for County Boards of Elections, published April 4, 2012, by amending Item 5, Voter -Requested Changes, and Item 7, Voter Registration Records, as shown on substitute page 88. APPROVAL RECOMMENDED Sarah E. Koonts, Director Division of Archives and Records APPROVED m Westbrook Strach, Executhr Director State Board of Elections titJ _ Susan W. Kluttz, Secretary Department of Cultural Resources ACKNOWLEDGED (AGREED TO COMPLY) County Board of Elealons, Director August 19, 2013 J �halrman, County Board of Elections .j rl'-/n c -� County/Region v a a a �' m Ln O � Nv u a Z N 0)0)-1 to U O N U O N 00 co m N CO N n Q O Q o 0) Q `u LOu r, ��U ��r -4 u � r-i Q .4 ri Q O 01 V1 I-V im U 'm LA5 U U Q UZ VI N V1 vi ipy N V1 00 C7 O U U O U= V d d0 to on Sn .0 C > �_ 'L L > Y C > '- O > O C c O Y O N p ro > ° ✓ p Sn ° i O > a1 ._ _ y' !0 C C p C O C 4 i Y O E C _ C Nu O, � OC U C O ` ab ° ° d c a) OO o v al U v o v ai W } v •° ar a ;-- u u m a O tj y a Y a, o. aa) a ° c O t o a�i N„ , u 'n -a Q a, v� u In -O a, U �n U W L L O L ra ° U L L O L L O Y 'r U L L O L L O ya..1 w yYa.l <a W Z co co Ln n o w i m m F i Ji t v °; O O a) t C L Y C N Y ° ai C Y ai c b ° oo (V o 0o C a) p to 7 ° Y (V o on c ° aJ on ti u u O a N E (YO 0 'Y N N N (6 0 .0 N E 0 E N ca a v Q V Y w _ p` CL n (v = U Q L U p_ V Q v S.Q. 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