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HomeMy WebLinkAboutHCBOE Board Meeting Minutes - August 3, 2011 - Regular MeetingHARNETT COUNTY BOARD OF ELECTIONS REGULAR MEETING MINUTES August 3, 2011 11:30 A.M. Present were Chairman Walter Massey, Secretary James Currin and Member Louise Taylor. Also present was Sherre Toler, Director. Chairman Massey called the meeting to order at 11:30 a.m. Minutes: Ms. Taylor moved to approve the minutes of June 6, 2011 and June 19, 2011. Mr. Currin seconded. Approved without dissent. Business: Ms. Toler administered the oath of office to Ms. Taylor. Mr. Massey offered to reopen nominations for officers of the Board. Ms. Taylor indicated she was happy with the current officers. Ms. Toler provided the Board with a copy of a proposed calendar. Several regular meetings are scheduled either on the same day as or in close proximity to an absentee meeting. Because of the number of required absentee meetings, the Board agreed to combine several regular and absentee meetings. Ms. Taylor moved to change the following meetings: September 6, 2011 to September 20, 2011; October 5, 2011 to October 4, 2011; November 2, 2011 to November 1, 2011, all times being 11:30 a.m. Mr. Currin seconded. Approved without dissent. Ms. Toler discussed the proposed open house. The Board agreed that it should be held on August 30, 2011 from 4 — 7 p.m. The Board directed Ms. Toler to purchase fruit trays and provide notice to the public. Ms. Toler discussed poll worker training dates and indicated the Commons Area was tentatively booked for those dates. The Board agreed to hold poll worker training for Dunn/Erwin on September 13, 2011 from 6 — 9 pm. and for Angier, Coats and Lillington on October 4, 2011 from 6 — 9 pm. Ms. Toler reminded the Board that the conference in Chapel Hill will be held on September 8 and 9, 2011. Ms. Toler discussed the possibility of no candidates filing for offices prior to the deadline. Ms. Taylor moved to extend the deadline for 5 business days for that seat only if after the filing period expires, there is still a vacancy for that office. Mr. Currin seconded. Approved without dissent. Ms. Toler advised that she asked the County Manager about the status of the alarm system for the building. He advised that although Ms. Toler advised there was money in last year's budget to pay for the entire year's expense, he was unable to get it done prior to the end of the fiscal year. The County Manager also advised that there was no money for an alarm system placed in this budget year although an alarm system has been repeatedly requested by the Director. The next meeting of the Board will be its special meeting on August 16, 2011 at 12:00 noon to appoint poll workers. Mr. Currin moved to adjourn. Ms. Taylor seconded. The meeting was adjourned at 12:15 p.m. Approved by: "n ,I) I +r IJ LW Walter Massey,.Chairman Louise Taylor,