HCBOE Board Meeting Minutes - August 3, 2011 - Regular MeetingHARNETT COUNTY BOARD OF ELECTIONS
REGULAR MEETING MINUTES
August 3, 2011
11:30 A.M.
Present were Chairman Walter Massey, Secretary James Currin and Member Louise Taylor.
Also present was Sherre Toler, Director.
Chairman Massey called the meeting to order at 11:30 a.m.
Minutes:
Ms. Taylor moved to approve the minutes of June 6, 2011 and June 19, 2011. Mr. Currin
seconded. Approved without dissent.
Business:
Ms. Toler administered the oath of office to Ms. Taylor. Mr. Massey offered to reopen
nominations for officers of the Board. Ms. Taylor indicated she was happy with the current
officers.
Ms. Toler provided the Board with a copy of a proposed calendar. Several regular meetings are
scheduled either on the same day as or in close proximity to an absentee meeting. Because of the
number of required absentee meetings, the Board agreed to combine several regular and absentee
meetings. Ms. Taylor moved to change the following meetings: September 6, 2011 to
September 20, 2011; October 5, 2011 to October 4, 2011; November 2, 2011 to November 1,
2011, all times being 11:30 a.m. Mr. Currin seconded. Approved without dissent.
Ms. Toler discussed the proposed open house. The Board agreed that it should be held on
August 30, 2011 from 4 — 7 p.m. The Board directed Ms. Toler to purchase fruit trays and
provide notice to the public.
Ms. Toler discussed poll worker training dates and indicated the Commons Area was tentatively
booked for those dates. The Board agreed to hold poll worker training for Dunn/Erwin on
September 13, 2011 from 6 — 9 pm. and for Angier, Coats and Lillington on October 4, 2011
from 6 — 9 pm.
Ms. Toler reminded the Board that the conference in Chapel Hill will be held on September 8
and 9, 2011.
Ms. Toler discussed the possibility of no candidates filing for offices prior to the deadline. Ms.
Taylor moved to extend the deadline for 5 business days for that seat only if after the filing
period expires, there is still a vacancy for that office. Mr. Currin seconded. Approved without
dissent.
Ms. Toler advised that she asked the County Manager about the status of the alarm system for
the building. He advised that although Ms. Toler advised there was money in last year's budget
to pay for the entire year's expense, he was unable to get it done prior to the end of the fiscal
year. The County Manager also advised that there was no money for an alarm system placed in
this budget year although an alarm system has been repeatedly requested by the Director.
The next meeting of the Board will be its special meeting on August 16, 2011 at 12:00 noon to
appoint poll workers.
Mr. Currin moved to adjourn. Ms. Taylor seconded. The meeting was adjourned at 12:15 p.m.
Approved by:
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Walter Massey,.Chairman
Louise Taylor,