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HCBOE-January 10, 2006-Regular MeetingHARNETT COUNTY BOARD OF ELECTIONS REGULAR MEETING MINUTES January 10, 2006 3:00 p.m. Present were William Randall, Chairman, Secretary Roy Tew and Walter Massey, Member. Also present were Erica Gallion from Representative David Lewis's Office and Daily Record Reporter, Tom Woerner. Also present was Sherre Toler, Director, and Lisa Wilber, of the Harnett County IT Department. Mr. Randall called the meeting to order at 3:00 p.m. New Business: Ms. Toler presented four different purchase options for voting machines, incorporated herein. She discussed the various proposals and the costs associated with each. Ms. Toler recommended that the Board adopt Option 1, the Optical Scan/Automark equipment as she believed it was preferable to the others due to cost and ease of voters. Ms. Toler did, however, express concern regarding the weight of the equipment and indicated some means would have to be developed to assist pollworkers in getting the equipment to the polls. Mr. Tew indicated that if we wanted to stay with the modem option of sending results in from the precinct, Option 3 could not be utilized. Mr. Tew also indicated that he believed Option 4 was too expensive and the least "politically" acceptable. The Board asked Ms. Wilber her opinion. She indicated that Option 1 was most closely aligned with what the County currently owns and believes it will probably be the easiest to utilize. The Board asked if anyone else had any comments. Ms. Gallion indicated her personal preference was for optical scan machines. Mr. Tew moved to adopt Option 1 and approve the resolution to the Commissioners containing that equipment with equipment for additional one -stop sites. Mr. Massey seconded. Approved without dissent. Mr. Massey moved to adjourn. Mr. Tew seconded. The meeting was adjourned at approximately 3:45 p.m. Approved by: William Randa , Chairman HARNETT COUNTY BOARD OF ELECTIONS STATE OF NORTH CAROLINA COUNTY OF HARNETT RESOLTUION TO RECOMMEND THE PURCHASE OF VOTING EQUIPMENT WHEREAS, the Harnett County Board of Elections has the authority and duty to recommend a voting system of a type, make and model approved certified by the State Board of Elections for use in some or all voting places in the county or at some or all elections in accordance with G.S. 163-165.9; and WHEREAS, the Harnett County Board of Elections has witnessed a demonstration, in the county on January 5, 2006 and at a site designated by the State Board of Elections on December 6, 2005 and December 12, 2005, of the type of voting system being recommended and also witnessed a demonstration of at least one other type of voting system certified by the State Board of Elections; WHEREAS, the State Board of Elections and the Office of Information Technology Services has a Statewide Term Contract with certified vendors; WHEREAS, grants from the HAVA Election Fund may be used by the County Boards of Elections for purchasing voting equipment from a certified vendor and the County is entitled to receive up to $309,133.00 from the HAVA Election Fund based on the formula of $12,000.00 per precinct, $12,000.00 per One -stop sites, plus $1.00 for each voter that turned out in the 2004 presidential election but not less than.$10,000.00 or more than $100,000.00; THEREFORE BE IT RESOLVED, that the Harnett County Board of Elections hereby recommends the following certified voting equipment to the Board of County Commissioners; VOTING TYPE: M 10 p oQV t G 6-1 S C-D^ ) A'´┐Żo rruo ? k- VENDOR: ELECTION SYSTEMS & SOFTWARE ESTIMATED COST: 3 4 "11 19s. 00 Jan .or to Aoo Date airman Harnett Count Board 0f Elections.