042522 ws packetWORK SESSION AGENDA
Date: Monday, April 25, 2022
Time: 9:00 a.m.
Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington
Harnett County Board of Commissioners
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1.Call to order – Chairman Lewis Weatherspoon
2.Pledge of Allegiance and Invocation – Vice Chairman Matt Nicol
3.Discuss Library Consolidation; Angela McCauley, Harnett County Public Library Director and BrentTrout, County Manager
4.Discuss Harnett County Health Department’s requests for approval of Pandemic RecoveryFederal ARPA funding provided through NC DHHS in the amount of $206,562; John Rouse, HealthDirector
5.Discuss Harnett County Department on Aging’s request for approval of $1500 in Federal fundsprovided by US DHHS thru Mid Carolina Agency on Aging; John Rouse, Health Director
6.Discuss Harnett County Emergency Services’ request for Board approval to zero balance 88 EMSbilling claims under the Federal HRSA COVID 19 Uninsured program; Larry Smith, EmergencyServices Director
7.Discuss Contract Approval for Former Benhaven School Parking Lot Project; Coley Price, AssistantCounty Manager & Chris Johnson, Capital Projects Construction
8.Discuss RFQ for Fuel Provider at Jetport; Coley Price, Assistant County Manager
9.County Manager’s Report- Brent Trout, County Manager
•May 2, 2022 Regular Meeting Agenda Review
•Review applications to serve on Boards and Committees
•Upcoming meetings and invitations
10.Closed Session
11.Adjourn CONDUCT OF THE APRIL 25, 2022 MEETING
Live audio of the meeting will be streamed on the Harnett County Government’s YouTube Channel
at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured.
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NORTH CAROLINA
LIBRARY CONSOLIDATION AGREEMENT
HARNETT COUNTY
THIS AGREEMENT is made and entered into this _____ day of July, 2022, by and
between the County of Harnett, a body politic, organized and existing under the laws of the State
of North Carolina (hereinafter referred to as “County”), and the Town of Angier, the Town of
Coats, the City of Dunn, and the Town of Erwin, all municipal corporations, organized and existing
under the laws of the State of North Carolina (hereinafter referred to collectively as
“Municipalities” or individually as “Municipality”).
WITNESSETH
WHEREAS, the Parties have established, operate, and support independent public library
systems pursuant to N.C.G.S §153A-263; and
WHEREAS, the Parties recognize the operational efficiencies that can be realized by
consolidating its respective library systems into a single county-wide library system; and
WHEREAS, the Parties desire to transfer library ownership, functions and operations to
the County pursuant to N.C.G.S. §153A-270.
NOW, THEREFORE, in consideration of the premises set forth herein, and intending to be
legally bound, and for other consideration the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
I.Purpose
This Agreement is to perpetuate excellent library and information services to the residents of the
areas included within the jurisdictions of the aforementioned government bodies through their
collaborative and collective efforts under the authority of the North Carolina General Statutes
153A-270 and North Carolina Administrative Code 160A, Article 20, Part 1.
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By defining the financial, property, and operational appropriations and supervision of the Harnett
County Public Library System, this Agreement will replace the November 17, 2014 Interlocal
Library Agreement signed by Harnett County Public Library and the Municipalities.
II. Operation
A. County shall assume ownership, control, responsibility, and oversight of the operation of
the municipal libraries, creating a single County-wide library system.
B. In consideration for assuming ownership, responsibility, and oversight of the municipal
libraries, the County will have the freedom to operate the library system as it deems
necessary.
C. County shall be responsible for providing appropriate levels of programming, operation
hours, and library collections as determined by the library system director in consultation
with the branch manager.
D. Library Collections, Books, Reference Material and Other Materials. Municipalities
shall transfer ownership of its library collections, books, reference material, and all other
materials to the County upon the effective date of this Agreement. The County shall use
transferred collections, books, reference material, and all other material for library
purposes for its remaining useful life. The County reserves the right to add to the
collections and remove materials from circulation as they reach the end of their useful life.
E. Furniture. Ownership of all furniture associated with the operation of the library,
including but not limited to shelving, desks, chairs, carts, and book returns shall be
transferred to the Harnett County Library System.
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F. Contracts. Municipalities shall work with the County to assign Agreements and
Contracts, where assignable, that were entered into by the Municipality for the benefit of
the municipal library.
G. Information Technology Hardware and Software. Ownership of all Information
Technology hardware, software, services, and any licenses obtained and purchased by a
Municipality shall be retained by the Municipality. County will be responsible for
providing IT hardware and any necessary software, services, and licenses to the branches
for operation within the Harnett County Library System.
H. Facilities. All buildings, grounds, or other facilities used by library branches will remain
the property of the municipalities. A lease between the municipality and the County will
be entered into for an initial period to continue the operation of the transferred library at
the same location. The lease between the Municipalities and the County shall be rent free
with the County paying for the utilities used. Buildings in which the leased library shares
space with other entities, the County will be responsible for its pro-rata share of the utilities
based on square footage. Renewal of leases beyond the initial term will be considered and
voted on by both boards. Decisions regarding new facilities for the operation of the branch
library or relocations must be approved by the governing boards of the County and the
Municipality in which the library is located in.
III. Employees
Upon transferring ownership and operation of the municipal library, municipal library employees
will become County employees, subject to the County Personnel Ordinance and all rights, duties,
and obligations contained therein.
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A. Salaries. Any municipal library employee that becomes a County employee will be
brought on as a Harnett County employee at the appropriate grade within the Harnett
County Salary Grading System to which their position is allocated. If the employee’s
municipal salary is above or within the salary range of the grade in which the employee
position falls, then the employee will maintain the salary with the County. Any employee
who is brought on as a County employee whose salary is below the position grade
minimum will receive a salary equal to the grade minimum salary.
B. Credit for Prior Municipal Service in Employee Leave Accrual. All municipal
employees who transition to full-time 40 hour workweek County employees will
accumulate leave at a rate that takes into account their years of service with the
Municipality they are transferring employment from in addition to North Carolina counties,
and North Carolina governmental agencies.
C. Transfer of Municipal Sick Leave to County. All full-time employees transitioning from
municipal employment to County employment may transfer sick leave from the
Municipality they are transferring from to the County, in accordance with the Harnett
County Personnel Ordinance.
D. Prohibition on Transfer of Vacation Leave. Municipal library employees’ vacation
leave balances shall not transfer from Municipality to the County. All employees who
accrue vacation leave during their employment with each Municipality shall be paid for
remaining balances of vacation leave by the employing Municipality in accordance with
each Municipality’s vacation leave policy and or ordinance prior to becoming County
employees.
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E. Probationary Period. All employees that transition from municipal employment to
County employment will undergo a probationary period of a continuous period of 6
months, as outlined in the Harnett County Personnel Ordinance.
IV. Finances: Division of Expenditures Schedule
Funding of the municipal library’s operating budget will transition from Municipality to County
over a period of three years with each party being responsible for its portion of the budget as
follows:
A. County will be responsible for setting an operating budget for each Library branch at the
beginning of Year 1.
B. In Year 1, the Municipality will pay the lesser of two-thirds (2/3) of the County’s library
budget for the branch located within the Municipality or the total amount of the
Municipality’s library budget for the year preceding Year 1.
C. In Year 2, the Municipality will pay the lesser of one-third (1/3) of the County’s library
budget for the branch located within the Municipality or the total amount of the
Municipality’s library budget for the year preceding Year 1.
D. In Year 3, the County will assume full responsibility for funding and operating the budget
for all branch libraries within the Harnett County Public Library System.
E. County and each Municipality shall work in coordination and cooperation with one another
to ensure that the branch libraries are funded as part of the normal budgeting processes
within each entity’s respective organization.
V. Library Board of Trustees
A. The Harnett County Public Library Board of Trustees shall be the sole advisory board for
the Harnett County Public Library System.
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B. Municipalities shall disband its Municipality library advisory boards upon transfer of
library operations to County.
C. Operation. Harnett County Public Library Board of Trustees shall operate in accordance
with the Harnett County Public Library Board of Trustees bylaws and exercise all powers
and duties enumerated therein.
D. Membership. Selection and membership to Harnett County Public Library Board of
Trustees shall be carried out in accordance with the Harnett County Public Library Board
of Trustees bylaws.
VI. Insurance Coverage and Indemnification
A. Insurance Coverage
1. The Municipalities shall maintain and pay for adequate insurance coverage for
Municipality owned buildings in which the branch library will operate.
2. The County shall maintain and pay for adequate insurance coverage for the County
owned Library buildings and its contents, contents of branch libraries, general liability and
worker’s compensation insurance coverage for the County Library System staff, accident
insurance coverage for patrons, and the coverage for vehicles used to provide service. In
addition, the County Library System will also maintain flood insurance on contents in
libraries, if necessary.
B. Indemnification. To the extent permitted by law, each party will mutually indemnify and
hold harmless the other parties, their officers, agents, and employees from and against all
loss, cost, damage, expense and liability caused by accident or other occurrence resulting
in bodily injury, including death and disease to any person or damage or destruction to
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property, real or personal arising directly or indirectly from operations, products, or
services rendered or purchased under this Agreement.
VII. Terms of Agreement and Amendment
A. This Agreement is effective on July 1, 2022 and may be amended from time to time upon
the mutual written consent of all the parties.
B. Recommendations for amendments shall be forwarded to each of the parties in writing with
a thirty-day period for consideration given. The recommendations shall state the date the
thirty-day period commences and ends. If any party to this Agreement has not taken
specific action regarding the recommendation within sixty-days of the end date of the
thirty-day period the recommended amendment shall be considered approved by that Board
or entity.
C. Disagreements related to this Agreement shall be resolved first by a committee of
appointed representatives consisting of at least one employee from each of the
governmental units involved in the disagreement and then by their legal counsel if
necessary.
VIII. Termination
A. This Agreement may be terminated by either the Municipality or the County. Under no
circumstance does termination by or with one Municipality terminate the Agreement
between the other Municipalities and the County.
B. Notice of Termination shall be provided at least six (6) months prior to the commencement
of the next fiscal year. Such termination and transfer of operations will occur at the
conclusion of the fiscal year in which the notice of termination was received. .
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C. In the event that this Agreement is terminated by the County all personnel, materials,
books, and collections originally provided by the Municipality or purchased during the
first two years of this Agreement, utilities, assignable contracts entered into for the benefit
of the branch library located within the Municipality, and other non-information
technology goods and services will revert back to the Municipality in which the branch is
located. Information technology goods and services will remain the property of the
County. Materials, including but not limited to books, collections, or reference materials,
purchased for use in the branch library in third year or later of this Agreement will remain
the property of the County and may be made available for Municipality purchase at
replacement cost.
D. In the event that the Municipality in which the branch is located terminates this
Agreement, all personnel, materials, collections, and books originally provided by the
Municipality or acquired during the first two years of this Agreement, utilities, assignable
contracts entered into for the benefit of the branch library located within the Municipality,
and other non-information technology goods and services will revert back to the
Municipality in which the branch is located. Information technology goods and services
will remain the property of the County. Materials, including but not limited to books,
collections, and reference materials, purchased by the County for use in the branch library
in the third year or later shall remain the property of the County and may be made available
to Municipalities for purchase at replacement cost.
C. In the event of termination, any endowments made for the use of the specific library
branch that is being terminated shall be transferred to the Municipality for use in
accordance with the terms of the endowment.
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IX. Integration of Understandings
This Agreement is intended as the complete integration of all understandings between the parties.
No prior or contemporaneous additions, deletions, subsequent renewal, deletion, or other
amendment hereto shall have any force or affect unless embodied herein in writing signed by the
Parties.
X. Controlling Law
This Agreement shall be governed by and construed in accordance with the laws of the State of
North Carolina. The North Carolina State Courts located in Harnett County, North Carolina shall
have jurisdiction to hear any dispute under this Agreement and any legal or equitable proceedings
by any party must be filed in Harnett County, North Carolina.
XI. Notices
All notices or other communications which all be made pursuant hereto shall be in writing and
shall be deemed to be given and received when (a) hand delivered to the address stated below, (b)
three (3) days after being mailed to the address stated below, postage prepaid by certified or
registered mail of the United States, return receipt requested to the addresses set forth below. Any
party to this Agreement may change its designated person or designated address at any time and
from time to time by giving notice of such change to the other Parties in the manner set forth above.
County
County of Harnett
455 McKinney Parkway (physical)
PO Box 759 (mail)
Lillington, NC 27526
Attn: County Manager
With a copy to:
County of Harnett
455 McKinney Parkway (physical)
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PO Box 238 (mail)
Lillington, NC 27526
Attn: Senior Staff Attorney
________________
______________________
______________________
______________________
______________________
______________________
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first
written above.
COUNTY OF HARNETT
BY: _________________________________________
Lewis W. Weatherspoon, Chairman, County Board of Commissioners
ATTEST:
___________________________________
Melissa Capps, Clerk to the Board of Commissioners
This instrument has been pre-audited in the manner required by the Local Government Budget &
Fiscal Control Act.
_________________________________
Kimberly Honeycutt, Finance Officer
County of Harnett
________________________
BY: ____________________________________
________________________________
ATTEST:
___________________________________
________________________________
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This instrument has been pre-audited in the manner required by the Local Government Budget &
Fiscal Control Act.
________________________________________
_________________________________
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Item 5
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Board Meeting
Agenda Item
MEETING DATE: May 2, 2022
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: EMS COVID 19 Uninsured Zero Bill Balancing
REQUESTED BY: Larry Smith, Emergency Services
REQUEST:
Harnett County Emergency Services is seeking Board approval to zero balance 88 EMS
billing claims under the Federal HRSA COVID 19 Uninsured program. Our billing company
EMS/MC, contacted us in reference to the closure of the HRSA COVID-19 Uninsured
program on March 22nd. As a result, we have 88 claims that were not paid through the
portal, amounting in $81,928.93. Per the COVID positive guidelines, EMS/MC has requested
that these be adjusted to a $0 balance, by applying the COVID contractual in their system.
So, these will not show up as a write-off. This program has been closed due to lack of federal
funding. Future patient COVID transports will follow our normal billing process.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 6
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Item 7
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Board Meeting
Agenda Item
MEETING DATE: May 2, 2022
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award of Fuel Supplier Agreement to Titan Aviation Fuels
REQUESTED BY: Administration
REQUEST:
Administration, upon the advice of the Jetport Committee, requests the Board to award the
proposal for the Jetport Fuel Supplier Agreement to Titan Aviation Fuels. Following the
opening of proposals on April 11, Titan Aviation Fuels was determined to be the low bidder
when factoring in an up-front $30,000 incentive, rental of a 3000 gallon Jet A truck and a 1200
gallon Avgas truck at no charge to the County, complimentary uniforms, complimentary fuel
filters, and the lowest credit card processing fees of all proposals received.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 8
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AVIATION FUEL SUPPLIER
BID TAB
APRIL 11, 2022 AT 4:00 P.M.
SUPPLIER FUEL TOTAL FEES
Titan Aviation Fuels Avgas Price Per Gal. $4.08604 (Plus 7% Tax)
Detention Fee (per hr.) $75.00
Pump Fee (if needed for offload) $75.00
Jet-A Price Per Gal. $3.11982 (Plus 7% Tax)
Detention Fee (per hr.) $75.00
Campbell Oil Company Avgas Price Per Gal. $4.2651
Detention Fee (per hr.) $80.00
Jet-A Price Per Gal. $3.1956
Detention Fee (per hr.) $80.00
Epic Fuels Avgas Price Per Gal. $4.034
Detention Fee (per hr.) $75.00 (only charged if at terminal or
tank farm over 1 hour. Pump charge is
$50.00
Jet-A Price Per Gal. $3.08147
Detention Fee $75.00 (only if at terminal or tank farm
over 1 hour. Pump charge if needed is
$50.00
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