Agenda 01-11-2022Dunn City Council
DUNNRegular Meeting
UNORTH C AROLI NA Tuesday, January 11, 2022
V&recommani! LTins! 7:00 p.m., Dunn Municipal Building
y r
Call to Order — Mayor William P. Elmore, Jr.
Invocation — Rev. Howard Dudley, First Presbyterian Church
Pledge of Allegiance
1) Adjustment and Approval of the January 11, 2022 meeting agenda
PUBLIC COMMENT PERIOD
2) Each Speaker should limit comments to 3 minutes and must sign up on sheet available on the podium
within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes.
CONSENT ITEMS
3) Minutes — December 14, 2021
4) Temporary Blocking of Streets — Martin Luther King Jr.
ITEMS FOR DISCUSSION AND/OR DECISION
5) Ordinance Amendment, OA-01-22 Related to Special Events and Street Closings
a) Public Hearing
b) Decision
6) Alley Closures
7) Consideration to Accept Real Property from Four W's, Inc. (Wellons Group)
8) Annexation — Non -Contiguous Property — Hope Center Ministries
9) Authorization to Request American Rescue Funds
10) Ordinance to Demolish - 411 N McKay Ave (Tabled in November)
11) Small Rural Tribal (SRT) Grant Acceptance (Body -Worn Cameras)
12) Appoint City of Dunn Delegate to Mid -Carolina Regional Council of Governments
13) Release of Portion of Dunhaven Subdivision Performance Bond
14) To Amend Fee Schedule to Add Permit Fee for Unattended Donation Bins
15) Council Goals/Reports
16) Administrative Reports
a) City Manager's Report
b) Financial Report/Assessment Update
c) Department Reports
Communications/Public Information Public Works/Public Utilities
Parks & Recreation/Library Planning & Inspections/Police
17) Announcements
18) Information
19) Closed Session - If called, the General Statute(s) allowing the Closed Session will be cited in
the motion
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
Adjustment and Approval
of the January 11, 2022
Recommendation:
Motion to adopt the January 11, 2022 meeting agenda as presented
Motion to adopt the January 11, 2022 meeting agenda as presented with the
following changes:
Additions: (Assign Number on the Agenda such as 14a)
Removal of the following item(s):
Move Item of Business from one section to another section (such as moving
Item from Consent Items to Items for Discussion and/or Decision)
Adopted 8-4-05
CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY
The City Council for the City of Dunn does hereby adopt a Public Comment Policy to
provide at least one period for public comment per month at a regular meeting of the City
Council. This policy shall remain in effect until such time that it is altered, modified, or
rescinded by the City Council.
All comments received by the City Council during the Public Comment Period shall be
subject to the following procedures and rules:
1. Anyone desiring to address the City Council must sign up and register on a sign-
up sheet available on the podium within the City Council chambers prior to the Mayor calling the
meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of
the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting
to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker
shall indicate on the sign-up sheet his or her name, address and matter of concern.
2. The Public Comment Period shall be for thirty (30) minutes.
3. Comments are limited to three (3) minutes per speaker. A speaker can not give
their allotted minutes to another speaker to increase that person's allotted time.
4. Each speaker must be recognized by the Mayor or presiding member of the City
Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in
which their names appear on the sign up sheet. Speakers will address the City Council from the
podium at the front of the room and begin their remarks by stating their name and address.
5. Individuals who sign up but can not speak because of time constraints, will be
carried to the next regular meeting of the City Council and placed first on the Public Comment
Period.
6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking
may pass out written literature to the City Council, City Staff and audience.
7. Groups supporting or opposing the same position shall designate a spokesperson
to address the City Council in order to avoid redundancy.
8. After the citizen has made his or her remarks, he or she will be seated with no
further debate, dialogue or comment.
9. The Public Comment Period is not intended to require the City Council to answer
any impromptu questions. Speakers will address all comments to the City Council as a whole
and not one individual Council member. Discussions between speakers and members of the
audience will not be allowed. The City Council will not take action, or respond to questions
about, issues raised during the Public Comment Period at the same meeting.
10. Speakers shall refrain from discussing any of the following: matters which
concern the candidacy of any person seeking public office, including the candidacy of the person
addressing the City Council; matters which involve pending litigation; matters which have been
or will be the subject of a public hearing; and matters involving specific personnel issues related
to disciplinary matters. If the speaker wishes to address specific personnel issues related to
disciplinary matters, he or she should take their comments to the City Manager, who shall share
the comments with the City Council.
11. Speakers shall be courteous in their language and presentation.
12. The Mayor and City Manager shall determine, on a month to month basis, where
the Public Comment Period will appear on the monthly agenda when developing the agenda,
prior to its publication.
13. The Public Comment Period shall only be held during the regularly scheduled
monthly meeting of the City Council. There shall not be a Public Comment Period at any other
meetings of the City Council, unless specifically approved by the City Council.
Recommendation:
Motion to approve all Consent Items as presented.
CI T Y OF
DUNN
S40RTH r`AI'01_I6 1'A
Meeting Date: January 11, 2022
SUBJECT TITLE Minutes— December 14, 2021
PRESENTERIDEPARTMENT City Clerk Williams
ATTACHMENT(S) Draft Minutes
PURPOSE:
BACKGROUND:
BUDGET IMPACT:
Motion to approve Minutes as
Dunn City Council
Regular Meeting
Tuesday, December 14, 2021
7:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley
Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage.
Also present: City Manager Steven Neuschafer, Finance Director Jim Roberts, Public Utilities Director Heather Adams,
Planning Director George Adler, Chief Building Inspector Steven King, Chief of Police. Clark White, Parks and
Recreation Director Brian McNeill, Human Resources Director Connie Jernigan, Librarian Mike Williams,
Communications Coordinator Kaiain Adkins, Attorney Wiley Pope, and City Cierk'Tammy Williams.
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Dennis Manuel, Pastor at East;Granville Street Church of
God of Prophecy gave the invocation. Afterwards, City Manager Neuschaferled in the Pledgo,of Allegiance.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Tart and second by Mayor Pro Te i,tr„adham to, adopt the December 14,'2021 meeting
agenda as presented. Motion unanimously approved.
CONSENT ITEMS
• Minutes of the October 25, 2021 City Council l`
• Minutes of the November 9, 2021 City Council
• Minutes of the November 15, 2021 City Comic
• Resolution Declaring Badge and Service Weai
him at his Retirement. A copy of the Resolution
• Retirement Resolution in
is incorporated into these:
Motion by Council
unanimously app
PRESENTA
of Captain Rodney Wayne
ach ment #2.
Rowland Surplus and Awarding to
to these minutes as Attachment #1.
A copy of the Resolution (R2021-43)
by Councif Member Gaulden to approve all consent items. Motion
Presentation Rodney Rowland Retirement Resolution Retirement Resolution
Captain Ruilney Rowland was,recogmzed%by'M�Yor Elmore and Council for 32 years of service with the City of
Dunn Police Department, Chief White read the;Resolution adopted by Council in appreciation for his service.
Employee Recognition - Police Department - Lk Simmons and Sgt. Butler
Chief White recognized Lt. Nrchojas Simmons and Sgt. Jonathan Butler for successfully completing the North
Carolina Justice Academy. Institute.'.''
Introduction of New Employee
Public Utilities Director Adams recognized Cornelia Malloy, Administrative Support Specialist 1.
PUBLIC COMMENT PERIOD
The Public Comment Period was opened by Mayor Elmore at 7:15 p.m. Having no comments, the Public Comment
period was closed.
ITEMS FOR DISCUSSION AND/OR DECISION
Ordinance Amendment - OA-07-21; Amendments to Chapter 22 - Regulation of Unattended Donation Bins
Mayor Elmore opened the Public Hearing at 7:16 p.m. Planning Director Adler presented request to amend
Chapter 22, Zoning, Section 22-60 of the Dunn City Code. The amendment would amend the zoning ordinance to
add language to regulate the location, approval process, and maintenance of unattended donation bins.
An amendment to regulate donation bins was considered at the August meeting but was denied with staff directed
to come back with an amendment that would ban donation bins altogether. After researching that possibility, the
City Attorney found banning the bins would be unconstitutional. Staff went back to the drawing board to
strengthen the language and the Planning Board unanimously recommended approval of OA-07-21 at their
November meeting. With no additional comments, the Public Hearing was closed.
Motion by Council Member Gaulden and second by Council Member McLean to adopt the ordinance amendment
OA-07-21 as presented to regulate the location, approval process, and maintenance of unattended donation bins.
Motion unanimously approved. A copy of the Ordinance (02021-32) is incorporated into these minutes as
Attachment #3.
Rezoning Request (RZ-07-21), Corner Averasboro Rd and Susan Tart Rd;,Applicant - Susan Tart Properties,
LLC
Mayor Elmore opened the Public Hearing at 7:21 p.m. Planning Director Adler presented request to rezone a
portion of one parcel totaling 6.9 acres +/-located at the corner of Averasboro Road'and Susan Tart Road. The
parcel is currently zoned R-10, Single -Family Dwelling District and popo's"ed to be rezoned to R-7, Single -Family
Dwelling District. The Planning Board voted unanimously to recgmmend'approval of this request. Andrew Petty of
Curry Engineering offered to answer any questions from Council' With no additional commemssj;xhe Public Hearing
was closed. _.
Motion by Council Member Turnage and second by Mayor Pro'Torn Bradham.to approve RZ=07-21 rezoning a
portion of a parcel of land located east of the corner of Averasboro Road and Susan Tart Road from R-10, Single -
Family Dwelling District to R-7, Single -Family Dwelling District, which. rezoning would be reasonable and
conforms to the Future Land Use Plan. Morton unanimously approved „.,
Rezoning Request (CZ-02-21), Property between Susan:Tart Rd and Bruce' 'Dr; Applicant - Susan Tart
Properties, LLC
Mayor Elmore opened the Public Hearing at 7:24 pm Plannmg Director Adler presented request to rezone five
parcels from R-10 and R-7 to R 7.,Conditional Zoning District (CZD). These properties total approximately 20
acres. They are located between Bruce;Drive and Susan:Tart Road in, -Dunn. This rezoning would permit single-
family dwelling units onq;smaller lots`thnn the standarifJot dimensions allowed in R-7, in addition to other
conditions mutually agreed upon by t
five adjacent parcels to Conditional Z
sizes and setbacks from the stanita
Planning Board; met onhlovember;l(
much discussion, the Planning Board
staff evaluation in recommendihe the
a• and the :CRY of Dunn. Susan Tart Property, LLC seeks to rezone
ict (CZD) to:make a Planned Unit Development with reduced lot
:bed in R-7'to maximize the number of developable lots. The
evt' w the request and ask for comments from the public. After
limously to recommend denial of this request. He reviewed the
to the requested size of the lots. Council Member Turnage added
Andrew Petty with Curry Engmeermg presented an adjusted layout due to the concerns expressed by the Planning
Board and asked, for it to be tabled;; After concerns expressed by Council members due to the adjustments not
going through the proper channels,'`Lach Angle with Susan Tart Properties, LLC expressed additional comments
stating their reasons for coming, forward to Council with the adjustments to the plan. With no additional
comments, the Public Hear`mg was'closed.
Motion by Mayor Pro TeYo"Bradham and second by Council Member McLean to deny CZ-02-21 rezoning five
parcels of land located between Bruce Drive and Susan Tart Road from R-10 and R-7 to R-7 Conditional Zoning
District. Motion unanimously approved.
Consideration of Ordinance to Demolish Structure(s) -101 E Vance St
Mayor Elmore opened the Public Hearing at 8:01 p.m. Chief Building Inspector King presented Ordinance to
Demolish Condemned Structure for consideration. He has conducted an inspection and based upon his
observations, the structure is unsafe and has been condemned in accordance with G.S. §160D-1117. He also found
the property dangerous or prejudicial to the public health or public safety and a nuisance in violation of G.S.
§160A-193. The owner did appeal the sixty days at the October Council meeting but the Council affirmed the
inspector's decision. Derek and Scott Hardison attended and already determined it needs to be demolished and has
moved ahead with the plans for demolition. Derek Hardison informed Council that the family is currently in the
process of demolishing the building and everything should be complete within 60 to 90 days. With no additional
comments, the Public Hearing was closed.
Motion by Council Member Sills and second by Council Member McLean to table until the February meeting. After
discussion, the motion failed with Council Member Sills and McLean in favor and Council Members Gaulden, Tart,
Turnage and Bradham opposed.
Motion by Council Member Tart and second by Council Member Turnage to adopt ordinance to demolish the
structure(s) located at 101 W Vance St, PIN#: 1516-68-5364.000. Motion unanimously approved. A copy of the
Ordinance (02021-33) is incorporated into these minutes as Attachment #4.
Consideration of Ordinance to Deem Property Unfit for Human Habitation 7,200 N:.Jackson St
Mayor Elmore opened the Public Hearing at 8:14 p.m. Chief Building Inspector,;ICing presented Ordinance to deem
property Unfit for Human Habitation for consideration. Building Inspector. Dwayne Williams has conducted an
inspection and found the structure in a deteriorated condition that does not meet the requirements of the City of
Dunn's Minimum Housing Code. King also found the property dangerous or prejudicial to the public health or
public safety and a nuisance in violation of N.C.G.S. §160A 193. King added this was in response to a complaint
from the Police Department. The people were staying in the house refit free as the owner, ;fs in a local nursing
home. With no additional comments, the Public Hearing was closed.
Motion by Council Member Gaulden and second by Counc
Chief Building Inspector to post the property Unfit for F
0871.000. Motion unanimously approved. A copy of the
as Attachment #5.
Consideration of Ordinance to Deem PropertyUntitl,
Mayor Elmore opened the Public Hearing at 8:17 p.m: Cl
property Unfit for Human Habitation for consideration.
found the structure in a deteriorated condition that does
Housing Code. King also found the property dangerous;
nuisance in violation of N.C.G,S: §160A.193. King added t
the Police Department. The.awner, Joshua':Jones, reques
get the renters out due to'Covid and they:'really tore the
no additional comments, the Public Hearing was closed.
adopt the ordinance directing the
00 N Jackson $t;; PIN#: 1516-98-
is incorporated into these minutes
luman Habitatmns 204 N Jackson St
Building Inspector. King presented Ordinance to deem
ldmg Inspector Williams conducted an inspection and
meet then equitements of the City of Dunn's Minimum
prejudicial to iTe public health or public safety and a
this inspection was also handled due to a complaint by
additional time to repair the property as he could not
perty up and didn't pay any rent for over a year. With
Motion by Councd,Member Gaulden and second by; Council Member McLean to adopt the ordinance directing the
Chief Building' InspectOr io post theipioperty Unfit for Human Habitation at 204 N Jackson St, PIN#: 1516-98-
1868.000, Motion unanimously approyed.,A copy of the Ordinance (02021-35) is incorporated into these minutes
as Attachiiient #6.
Consideration'of Ordinance to Demolish Structure(s) - 306 W Granville
Chief Building., Inspector King presented Ordinance to Demolish for consideration. King has conducted an
inspection and baseii upon his observations, the structure is unsafe and has been condemned in accordance with
G.S. §160D-1117. He Alsq,found tbe'structure dangerous or prejudicial to the public health or public safety and a
nuisance in violation of.GS$ .§1604-193. This was tabled at the November Council meeting to allow the owner time
to demolish this propertyion -§ own. The house has been demolished.
Motion by Council MemK6r Tart and second by Council Member Gaulden to deny ordinance to demolish the
structure located at 306 W Granville St, PIN#: 1517-70-3640.000. Motion unanimously approved.
Consideration of Ordinance to Demolish Structure(s) - 809B E Edgerton
Chief Building Inspector King presented Ordinance to Demolish Condemned Structure for consideration. King has
conducted an inspection and based upon his observations, the structure is unsafe and has been condemned in
accordance with G.S. §160D-1117. He also found the structure(s) dangerous or prejudicial to the public health or
public safety and a nuisance in violation of G.S. §160A-193. This was tabled to give the owner time for repair or
demolition of the structure. Peter Gitto of Dunkin Deals shared his plans for the property of purchasing the lot
beside the property, tearing down both structures and dividing lots to build two new structures. He asked Council
to table to give him additional time to purchase the property.
Motion by Council Member Sills and second by Council Member McLean to table until the February meeting. The
motion failed with Council Members Sills, Gaulden and McLean for the motion and Council Members Tart, Tonnage
and Bradham and Mayor Elmore voting against the motion.
Motion by Council Member Turnage and second by Council Member Tart to adopt ordinance to demolish the
structure located at 809B E Edgerton St, PIN#: 1516-96-0021.000. Motion approved with Council Members
Tart, Turnage, Bradham and Mayor Elmore voting for the motion and Council Members Sills, Gaulden and
McLean against. A copy of the Ordinance (02021-36) is incorporated into these minutes as Attachment #7.
Resolution to Accept COPS Hiring Grant
Chief White reported that he was notified that the Dunn Police Department has been chosen as one of five agencies
within the State of North Carolina to receive funding for the COPS Grant. The grant is a 756/o Federal and 25% Local
match that provides salaries and benefits for two officers for three years,Tl"e'se two positions will be used to
enhance the Narcotics Investigations Unit as well as the Community mhancement;Team, which are both vital in
continued efforts to combat violent drug related crime.
Motion by Mayor Pro Tern Bradham and second by Council Member Gaulden to approve .110.Resolution to accept
the FY2021 COPS Hiring Program Grant and to approve the Budget Amendment allocating the funding for FY2021-
2022. Motion unanimously approved. A copy of the Reso/ution (R2021 44) and BudgetAmendrrient;(BA2022-21)
are incorporated into these minutes as Attachment #8.
Authorization to Advertise for Wayfinding System Design Services , i"
City Manager Neuschafer requested authorization for staff to advertise€an RFQ pertaining to architectural and
e
design services for a new gateway and wayfindiug',system for the city. Wayfinding is a key tool in how cities across
the state begin redevelopment and work to improve the appearance and i,m,a 1b ;of their city. The City of Dunn has
recently undergone and approved a rebranding effort'thoty✓as born out of the lmagfne Dunn Strategic Vision Plan.
Being able to include this new branding on wayfinding/wa'yfaring.and gateway,slgnage throughout the city would
be an excellent way to kick start the overall rebrandit g_efforts,,
Motion by Council Member Turm ige,and second by Mayor"Pro Tern Bradham to allow staff to advertise for design
services for developing a -.new gate Nay;and wayfmding,system for the City of Dunn. Motion unanimously
approved.
Authorization to Request Funding Appropriated in the 2021,American Rescue Plan
City Manager Negschaf,er shared that4he North Carolina General Assembly appropriated 2021 American Rescue
Plan funding JP the City, of.Dunn through the Department of Environmental Quality in the 2022 Budget for
infrastructure projects. Appropriations'include $500,000 for Storm water Infrastructure projects. The first phase
of the project is mapping the system and there,:is;no match required. All funds must be obligated by December 31,
2024, and expended by the end -of 2,026. Mayorr%Plmore asked how long the mapping would take and Neuschafer
added that once authorization is received from the State the project could begin in 90 to 120 days.
Motion by CouncilMember Tart and;second by Council Member McLean to approve the Resolution designating the
City Manager as the authorized representative to request the storm water funding on behalf of the City of Dunn.
Motion unanimously'approyed,A copy of the Resolution (R2021-45) is incorporated into these minutes as
attachment#9. __..
Consideration to Sell Real Property owned by the City of Dunn
City Manager Neuschafer shared that the City has received an offer of $7,500, by Dunkin Deals LLC, to purchase
real property located on E Edgerton St, PIN#1516-86-9073.000, in Dunn. Offer to Purchase was received by the
City Cleric on November 30, 2021 and she confirmed with the buyer that they will pay the closing cost.
If the Council and Board of Commissioners wish to proceed with the sale of the property, the property would be
sold with "Notice to sell Real Property with Invitation for Upset Bids." This property is jointly owned by the City of
Dunn and County of Harnett. It was deeded to both the County and City on March 8, 1939.
Motion by Council Member Sills and second by Council Member McLean to approve the Resolution to Sell Real
Property pursuant to the Notice and Upset Bids procedure as set forth in N.C. General Statute §160A-269. Motion
unanimously approved. A copy of the Resolution (R2021-46) is incorporated into these minutes as attachment #10.
Discussion on Permanently Waiving Library Fines
City Manager Neuschafer presented request from County Library system as well as Librarian Williams on going
fine free, which has become a trend in libraries over the past three years. The rationale is that collecting overdue
fines, which are fines the library assesses for materials that are returned late, interferes with the library's mission
to provide services to all citizens in its service area. There is almost a direct correlation between areas of financial
need in Harnett County and library accounts with fines outstanding. It is believed that in some cases, the effect of
such fines will cause library users to stay away from the library because they don't;, ant to be confronted about
fines. As a consequence overdue library materials are not returned.
The County Board of Commissioners have agreed to proceed with eliminatinglafe,fines for materials checked out
by customers to include historical, currently outstanding and all future late'fines The Library will instead bill for
the cost of lost items and block patron from card access if items are notreturned m:'a reasonable amount of time.
The Harnett County Public Library has not yet implemented this pole, pending a vote f tom the governing boards
of each of the libraries to go fine free. Dunn Public Library's advisory board has appraed;going fine free. If one
library in the county does not approve, the policy can't be implemented in Harnett County sine. the libraries share
an integrated library circulation system. Annual collections of%fines and other fees for the hbr ,y is,about $5,000
thus a portion of this revenue will be unrealized. If approved, changes are to'be in place this spring, '
Motion by Council Member Turnage and second by Mayor Pro
fees. Motion unanimously approved.
Special Events/Closing Street Policy - Discussion Only
City Manager Neuschafer reported that staff has seen an ii
instances, we have received requests to close the same re'
recommending a policy to handle requests for speciakevi
closing public streets. A policy should help the commmut
informed so that events can be haridled.in the safest and
discuss permit requirements` and safetyaissues to dote,
Moreover, staff also researched what other communitie
which includes the policy am procedures as well as some
staff will be directed to advertise a'public hearing for the i
to come. Consensus,was this needs`to.be done:
Council Ggals/Reports t
City Manager Neuschafer pres(
working op'the punch lists.
Administratf glieports
City Manager Neusphafer added
issues but being added to YouTi
permanently waive the library
se of request for'elosftig residential streets. In some
itial street as much"as six times in one year. Staff is
end neighborhood events, especially as it relates to
more aware of what is required and will keep staff
efficient,rnatter. Various department heads met to
e what needs to be included in the procedures.
doing to put together the proposed applications,
nance revisions. If Council is interested in pursuing,
ante amendments and move forward in the months
The contractor for the Watauga Paving Project is still
;ouncil Meetings are currently not streamed Facebook Live due to equipment
share the next day. Staff is working with IT on rectifying this situation.
Finance Director Roberts pt ouided the following financial report for the period ending November 30, 2021:
• The City has $8,411,275 ii all accounts combined compared to $6,506,247 in 2020.
• Property Taxes received through October were $804,063 compared to $771,456 in 2020.
• Sales Taxes for September were $217,169, $14,456 more than last year.
• Utilities Sales Taxes are reported quarterly, with first year's quarter at $152,050 compared to $144,369 in
2020.
• Building Permit Fees for the month of November were $7,747 with total collected of $79,827 or 61% of
budget.
• Water and Sewer Revenues for the month of November were $526,693, with total collected at $2,689,457 or
44.02% of budget compared to $2,503,584 in 2020.
• General Fund expenditures in November were $1,015,635, with total expensed to -date at $4,678,315 or 39%
of Budget compared to $4,539,482 for 2020. Revenues to -date are $3,349,051.
• The Water and Sewer fund expenditures in November were $654,171, with total expensed at $2,344,265, or
30.8% of budget compared to $2,207,357 for 2020. Revenues to -date are $2,887,643.
• The benchmark for this period is 42% of budget.
He also updated Council on liens and assessments and debt service.
Reports were also received as follows: Communications/Public Information, Planning and Inspections Report,
Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report.
Announcements/Information
Mayor Elmore announced upcoming events and activities and wished everyone a Merry Christmas
Motion by Council Member Sills and second by Council Member Gaulden to enter Closed Session to discuss
Personnel Matteis [N.C.G.S. 143-318.11(a)(6)] and instruct staff concerning negotiations` on Real Property [N.C.G.S.
143-318.11(a)(5)]. Motion unanimously approved.
Mayor Elmore recessed the meeting at 9:08 p.m
Mayor Elmore reconvened the meeting and with no further business., to" discuss, diotJon by Mayor Pro Tern
Bradham and second by Council Member Turnage to adjourn Jhe meeting at 9 44 p m? Motion unanimously
approved.
William P: EImor Jr.
Mayor
Attest:
CITY OF
DUNN
NORTi CAs=;,OLMA City Council Agenda Item
Meeting Date: January 11, 2022
Temporary Blocking of Street and use of Council Chambers
for Martin Luther King Jr. Day Parade and Assembly
Chief White
it Aoolication
PURPOSE:
The Harnett County Martin Luther King Observance Committee has applied for a permit for the annual Martin
Luther King Jr Parade set for Monday, January 17, 2022 at 11:00 a.m. with line up to begin at 10:00 a.m.
They will rally at the steps of City Hall at 12:00 noon and have requested access to City Council Chambers,
This request includes the need to temporarily close Broad Street, from Fayetteville Avenue to City Hall. The
street will need to be closed for the Parade from 10:00 a.m. until the parade ends or no later than 1:00 p.m.
The application for permit has been approved by Chief West for the Parade and Assembly.
BACKGROUND:
This event is held annually on the National Holiday Observance — Dr. Martin Luther King Jr Day.
BUDGET IMPACT:
Motion to approve the Temporary Blocking of Broad Street as requested and to
allow access to City Council Chambers for the assembly.
dO�j taG
p�ttCE DEP'r•
APPLICATION FOR PERMIT FOR GROUP DEMONSTRATION, PARADE, PICKET LINE
OR MARCH
(All Information Must Be Printed Or Typed)
1. Type of permit; Parade and public assembly on step of City Hall
2. Name of applicant: Troy A. Williams
Address: Post Office Box 3013 Fayetteville, NC 28302
Phone: 910-286-0368
3. Name of organization or group: Harnett County Martin Luther King Observance Committee
4. Date of event: January 17, 2022
S. Proposed time: From 10 A M. to 1 P M.
Lineup at 10 a.m. ; Parade begins at 11:00 a.m. ; Rally at City Hall steps at 12 noon
6. Proposed place: assomhly starling gjnt; Broad 9traot anrncc from RRRT Rank continua
(If parade, designate route)
straight on Broad Street to City Hall (Downtown Dunn)
7. Number of people: 500
8. Number of automobiles: 25
401 East Broad Street s Dunn, NC 28334 < 910-892-2399
9. Purpose of event: National Holiday Observance (Dr. Martin Luther King Jr. Day)
10. Will any minors below the age of 18 years participate? yes
11. Name of person in charge of the event: Troy A. Williams
Address: Post Office Box 3013 Fayetteville NC 28302
Phone: 910-286-0368
12. Date of application: 12-07-2021
13, Signature of applicant: /4
********FOR DEPT. USE ONLY********
Application Received: Date: Hr.
Name & Rank or Office:
Demonstration, Parade, Picket Line or March Approved:
Demonstration, Parade, Picket Line or March Disapproved:
WE
CITY OF
DUNN
NORTH CAPOLINA City Council Agenda Item
Meeting Date: January 11, 2022
SUBJECT TITLE Ordinance Amendment OA-01-22 — Special
Events/Temporary Street Closings
PRESENTER/DEPARTMENT I City Manaeer Neuschafer
Public Hearing Notice, Ordinance Amendment, Draft
Neighborhood Event Application and Draft Special Event
Permit Application
December 30, 2021 and January 7, 2022
PURPOSE:
a) Public Hearing: This is a request to amend Ordinances and establish guidelines and procedures for
handling of Special Events especially as they relate to Temporary Blocking of Streets and Public Right -
of -Ways. The public hearing is the opportunity for the Council to hear comments and opinions from
the public for or against the request.
As with all of text amendments, str-ikethreugh is old text removed and underlined is new text.
The proposed amendments have been reviewed by the City Attorney, Tilghman Pope.
b) Decision:
JT-41711(c7:1011ILIIU11
City staff has seen an increase of request for closing residential streets, In some instances, we have received
requests to close the same residential street as much as 6 times in one year. Staff is recommending a policy
to handle request for special events and neighborhood events, especially as it relates to closing public streets.
A policy should help the community be more aware of what is required and will keep staff informed so that
events can be handled in the safest and most efficient matter. Various department heads met to discuss permit
requirements and safety issues to determine what needs to be included in the procedures. Moreover, staff
also researched what other communities are doing to put together the proposed applications, which includes
the policy and procedures as well as some ordinance revisions.
BUDGET IMPACT:
Motion to approve Ordinance Amendment OA-01-22 and to approve the
recommended procedures and guidelines, including deadlines, as proposed in the
Special Events and Neighborhood Event Applications and to set the fee for the
Special Event Permit Application for $25.00,
DUNN CITY COUNCIL
PUBLIC HEARING NOTICE
Notice is hereby given that the City Council of the City of Duren, North Carolina under authority of
Chapter 160D-601 of the N.C. General Statutes will hold a PUBLIC HEARING at 7:00 p.m. on
January 11, 2022 in Council Chambers at the Dunn Municipal Building. The following items will be
discussed:
AMENDMENTS RELATED TO SPECIAL EVENTS AND STREET CLOSINGS IN
Sections 11-4 — Display of goods on sidewalks, 13-4 — Consumption of alcoholic beverages
13-40 Noise — Permit to exceed limits and Chapter 14 — Parades, Picket Lines and Group
Demonstrations.
All persons desiring to be heard either for or against the proposed items set forth above are requested
to be present at the above mentioned time and place.
ADVERTISE: December 30, 2021
January 7, 2022
Ordinance Amendment
(OA-01-22)
Sec. 11-4. - Display of goods on sidewalks.
(4) Exceptions. All sidewalk sale permits are invalid during special events hosted by the City of
Dunn, Dunn Area Tourism Authority, Downtown Dunn Development Corporation and the Dunn
Area Chamber of Commerce. Merchants must abide by the event rules and regulations.
Sec. 13-4. - Consumption of alcoholic beverages.
(5) Closures of any right-of-way for the any special event must be applied for using a Special Event
Permit Application and approved by city council.
(6) To receive a special event permit where alcoholic beverages will be served and consumed, the
special event organizer shall pay the required fee and agree to the following:
a. The special event organizer shall submit the special event permit application at least thirty
(30)-sixt 60 days prior to the special event to allow sufficient time for staff review and
processing.
ARTICLE II. - NOISEM
Sec. 13-40. - Permit to exceed limits.
(5) Limits of permits. Permits to exceed shall be subject to the following limitations:
a. Permits will only be granted for temporary purposes not to exceed eight (8) continuous hours
in any one time period.
b. No more than two (2) permits shall be allowed per address (person or group of persons) for
neighborhood events during any six -twelve-month period unless associated with a permitted
special event. feu
(6) Cooperation. The permit holder shall agree to cooperate with the police department in enforcing
the noise ordinance by having the signers of the permit available at the site of the event during
the entire time period for which a permit has been issued and capable of assisting the police in
enforcing this article.
(7) Limitation. The provisions of this section apply only when a person or group of persons has
obtained a permit and only on the date and during the time period set forth in the permit.
(Ord. No. 02008-11, 7-8-08)
Chapter 14 - PARADES, PICKET LINES, AND GROUP DEMONSTRATIONSU
Footnotes:
--- (1) ---
Cross reference— Streets and sidewalks, Ch. 19.
State Law reference— Picketing or parading, G.S. 14-225.1; authority to regulate mass gatherings
limited, G.S. 130A-251 at seq.; authority to regulate the use of the streets, sidewalks, etc., G.S. 160A-
296.
Sec. 14-1. - Definitions.
The following words, terms and phrases, when used in this chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Group demonstration means any assembly together or concert of action between two (2) or more
persons for the purpose of protesting any matter, making known any position or thought of the group, or
of attracting attention to the demonstration.
Parade means any parade, march, ceremony, show, exhibition, or procession of any kind in or upon
the public streets, sidewalks, parks, or other public places.
Picket line means any persons formed together for the purpose of making known any position or
promotion of such persons or on behalf of any organization.
(Code 1974, § 16-1)
Cross reference— Definitions and rules of construction generally, § 1-2.
Sec. 14-2. - Chapter inapplicable to certain activities.
This chapter shall not apply to:
(1) Funeral processions;
(2) Students going to and from school classes or participating in educational activities, where any
such activity is under the immediate supervision and direction of proper school authorities;
(3) A governmental agency acting within the scope of its functions.
(Code 1974, § 16-7)
Sec. 14-3. - Permit —Required.
No parade, picket line, or group demonstration shall be permitted on the sidewalks or streets of the
city unless a permit therefor has been issued by the city, provided that nothing in this chapter shall be
construed to prevent the peaceful assembly of any group for orderly expression or communication
between those assembled.
Street and Public Right -of -Way Closures require approval by the Dunn City Council so application for
closures should be received at least sixty (60) days in advance.
(Code 1974, § 16-2)
Sec. 14-4. - Same —Conditions.
(a) Issuance generally. The chief of police or, in his absence, the next highest ranking officer of the city
police force, is authorized to issue permits as required in section 14-3, and in the issuance thereof
shall:
(1) Require a written application therefor to be filed seventy-two (72) hours in advance of the parade,
picket line, or group demonstration on a form prescribed by the police department, which shall
require the application to be signed by the person filing the application. The applicant shall therein
state the proposed place, time, purpose, and size of the parade, picket line, or group
demonstration, and whether or not any minors below the age of t•anty-o^ti4247 eighteen (18)
years shall participate.
(2) Refuse to issue the permit when the activity or purpose stated in the application would violate
any provision of this Code or other ordinance of the city or state law, endanger the public health
or safety, or hinder or prevent the orderly movement of pedestrian or vehicular traffic on the
sidewalks or streets of the city.
(3) Specify in the permit whether or not minors below the age of twenty-ene (21) eighteen (18) years
will be permitted to participate in the parade, picket line, or group demonstration, basing his
determination upon whether or not the purpose, time, or place of the participation will be
detrimental to or endanger the health, welfare, or safety of such minors.
(b) Time, place, etc. The chief of police or the next highest ranking officer may set the starting time and
duration of the parade, demonstration, or picket line. The chief or officer may set the speed of its travel,
the space between persons or vehicles, the portions or areas of the streets and sidewalks to be used,
the length of the parade, group, or line and other requirements as the chief of police or other designated
officer may include in the permit for the control of free movement of traffic upon the streets and
sidewalks or for the health, safety, and property rights of the participants and general public. Failure
to comply with the requirements, as set forth in the permit, shall be unlawful.
(c) Person in charge. The applicant for a permit shall specify and the permit shall designate the person
in charge of the parade, group demonstration, and picket line, and the person in charge shall
accompany the parade, demonstration, or picket line and shall carry the permit with him at that time.
(d) Considerations prerequisite to issuance. The chief of police or other designated officer in considering
the issuance of a permit shall, among other considerations provided, consider and find as a requisite
for issuance that:
(1) The activity will not require excessive diversion of police officers from other necessary duties;
(2) The activity will not interfere with the right of property owners in the area to enjoy peaceful
occupancy and use of their property;
(3) The activity can be conducted without unreasonable interference with normal vehicular or
pedestrian traffic in the area, will not prevent normal police or fire protection to the public, will not
be likely to cause injury to persons or property, provoke disorderly conduct, or create a public
disturbance;
(4) Other conditions as deemed necessary by the chief of police.
(Code 1974, § 16-3)
Sec. 14-5. - Same —Appeals from denial.
Any person aggrieved by the denial of a permit, as provided in this chapter, shall have a right of
appeal to the city council. The appeal notice must be given within five (5) days after the denial, and the
appeal upon such notice will be heard by the city council at its next regular meeting, or at any special
meeting the city council may set.
(Code 1974, § 16-8)
Sec. 14-6. - Same —Revocation.
Upon violation of the terms of the permit described in this chapter by those participating, the chief of
police or the officer of the police force as may then be in charge is authorized to revoke the permit and
direct those participating to disperse. No parade, picket line, or group demonstration for which a permit
has been issued and then revoked shall be permitted within any public building or structure.
(Code 1974, § 16-4)
Sec. 14-7. - Limitations on minors and size.
(a) In any parade, picket line, or group demonstration it shall be unlawful:
(1) For any person to encourage, lead or allow a minor to participate, unless a permit therefor has
been issued. Otherwise, the person shall be guilty of a violation of this section.
(2) For any person to lead, guide, participate in, or in any way support or encourage the parade,
picket line, or group demonstration when a minor below the age of twenty-one (21) eighteen (18)
years is participating therein, unless a permit for such participation by such minor has been
issued.
(3) To cause, participate in, lead, or encourage any parade, picket line, or group demonstration to
deviate in any manner from the authority specified therefor in the permit.
(b) Any picket line or group demonstration which participates in any area subject to normally heavy
pedestrian or vehicular traffic may be limited in the permit issued to a concentration of not more than
six (6) persons participating within any designated area of the street or sidewalk, provided that the
officer issuing the permit may specify a larger number in the designated area where, in his judgment,
conditions permit a higher concentration. A designated area is defined as the entire width of the street
or sidewalk within a distance measured along its length for one hundred (100) feet.
(Code 1974, § 16-5)
Sec. 14-8. - Interfering with parades, demonstrations, and picket lines.
No person shall hamper, obstruct, impede, or interfere with any permitted parade, picket line, or
group demonstration or any person participating therein. The police force is authorized to establish lines
for separation of the general public from such activity, and it shall be unlawful to cross such lines.
(Code 1974, § 16-6)
Adopted this 14' day of December, 2021.
William P. Elmore, Jr.
Mayor
Attest:
Tammy Williams, CIVIC, NCCMC
City Clerk
-IT ° nF
p rM CAROUNA
DUNN
Neighborhood Event
Permit Application DRAFT
To close your street for a neighborhood event, provide the following information at least 60 days before
your event by sending a completed application to:
Name of Contact
Primary Phone Number:
Date of
Planned
Estimated Number to Attend:
Street and Block to be
City of Dunn, Attn: City Clerk
Deliver to: 401 E Broad St
Mail to: PO Box 1065
Dunn NC 28335
Email: twilliams@dunn-nc.org
Start
End Time:
From: Street/Avenue
To: atreet/Avenue
ATTACH A DRAWING OR MAP SHOWING THE STREET WITH THE PROPOSED CLOSURE DEPICTED.
Rules
* Intersections CANNOT be closed.
* No structures that cannot be quickly moved should be placed in the roadway.
* Inflatables above a certain size will also require a Tent/Temporary Membranes Permit
* Monitors must be available at each end of closed portion of street to remove barricades in the case of
an emergency or for local traffic. (Person must be available but does not have to stay in position.)
* EVERY Resident within the closed street area must sign the accompanying Acknowledgement.
All other city ordinances must be observed, including Noise regulations. Noise Permit should be
attached, if required.
* The City of Dunn Police Department may revoke any Neighborhood Event Permit.
* Street should be left clean of all litter after the event.
* Storm Drains should not be used for soaps, oils or any debris.
* Neighborhood Event Permit must be displayed or available to be shown to City staff.
* Applicant is limited to no more than 2 permits per 12-month period.
Signatu
Neighborhood Event Acknowledgement
I/We the undersigned do hereby acknowledge a neighborhood event is being held near this address, and
I/we do not have any objections. I acknowledge and agree to the temporary street closure.
Printed Name I Address I Signature
V Special Event Permit
DUNN Application
NOR" H a:=AROI_Ir�,IA Guidelines for Special Events
A special event is any activity that occurs upon public or private property that affects the ordinary
use of parks, public streets, rights -of -way or sidewalks. Special events may include but are not
limited to such activities as festivals, fairs, tours, concerts, holiday celebrations, grand opening
celebrations, certain outdoor business promotional events, bicycle races, runs, parades, marches
and processions and motorcades.
Individuals or groups wishing to hold events on public property, or on private property but with an
impact on public property such as streets, within the City limits, including City parks, must obtain a
Special Event Permit from the City of Dunn. Event sponsors should submit applications at least 60
days prior to the proposed event.
Some Key Points
Permit posting: Special event permits should be posted at greeting areas or main entrances at
events. Event producers should keep in mind they may be asked by City staff, to show proof of permit
during event.
Hours/Noise: Event activities are prohibited after 9:00 p.m. and before 7:00 a.m. in any area without
a Noise Permit issued by the Police Department. Loudspeakers, amplified music, bullhorns, public
address systems, any loud disruptive noises are regulated by the City's noise ordinance. (Section 13-36
through 13-41) and issue of permit is required no matter the time of day.
Alcohol: If alcohol is to be served or sold, event organizers must take those measures required for
compliance with the Alcoholic Beverage Ordinance (Section 13-4), including the hire of private
security officers to prevent alcohol from being removed from the premises. Alcohol is prohibited in
Dunn public parks. The only City property that alcohol can be allowed is within the City of Dunn
"Municipal Service District". Required ABC Permit from the NC ABC Commission must be attached.
Restrooms/Trash/Cleanup: The City may require portable restrooms at its discretion. Trash must be
disposed of in approved containers. Daily cleanup is required. The applicant must clean the right-
of-way or public property of all rubbish and debris, returning it to its pre -event condition within 24
hours of the conclusion of the event. If the applicant fails to clean up such refuse, cleanup will be
arranged by the City and the costs charged to the applicant.
Traffic and Parking: Traffic Patterns and Parking must be shown on a map prepared by applicant. The
Fire Inspector requires that all entries, exits and fire lanes be maintained.
Signs: Must complete a Temporary Sign Permit Application and comply with the City of Dunn's Sign
Ordinance [Section 22-296(3) and Section 22-296(6)].
Smoking: Tobacco use and smoking is prohibited in all City of Dunn buildings, grounds, and parks.
Fireworks: Fireworks are NOT permitted without a Fireworks Permit from the Harnett County Fire
Marshall, which requires approval of the Harnett County Board of Commissioners, so it is important
that the permit is applied for well in advance (60+ days).
Security/Traffic Control: Events may require the hiring of police officers to provide for security and/or
traffic control. The number required will be determined by the City during its permit review at the
cost of $25.00 per hour, per officer with exceptions only for City affiliated events.
Special Event Permit Application, Page 2
Tents/Temporary Membranes (Inflatables): Tents having an area in excess of 200 sq. ft. or
canopies (tents without sides) in excess of 400 sq. ft. and/or inflatables require an inspection and
permit by the City Inspector. Such structures require a flame resistant certificate issued by an
acceptable testing laboratory, and a site plan indicating a fire lane accessing the tent, a 2A-10BC fire
extinguisher on -site, and acknowledgement that no smoking, fireworks, or open flames will be
permitted in the tent. Please contact the City of Dunn Inspections Department to ensure compliance.
Carnival Rides must go through the NC Dept. of Labor.
Insurance: In addition to the nonrefundable application fee, producers of each event are responsible
for any additional cost incurred by the City as determined by representatives of each department prior
to issuance of the Special Event Permit. Attach Proof of Comprehensive Liability Insurance naming the
City as an additional insured, when the event requires staffing by city employees or includes the
consumption of alcoholic beverages as required by Ordinance [Section 13-4(6)a].
Food Trucks: Food Trucks, participating in any event within the City of Dunn limits, must have a
valid Food Truck Permit from the City of Dunn Planning Department.
Street Closures: Any closures of any public right-of-way must be approved by City Council.
You will need a Neighborhood Event Permit Application, if neighborhood or block events in residential
districts require closing a public street or right of way and for Demonstrations, Pickets and Parades
that do not require street closures, you need to complete an Application for Group Demonstration,
Parade, Picket Line, or March. If either of these applications work for your event, you will need to
complete the required application and will not need to proceed with the Special Event Permit
Application form.
Contact Information
City of Dunn
Manager's Office — 910-230-3500
Police Department — 910-892-2399
Planning & Inspections — 910-230-3505
Information on ABC permits — https://abc,nc.gov/Permit/SpcialPermits
Harnett County Fire Marshall—https://www.harnett.org/fire/fire-marshal-information.asp
Special Event Permit Application, Page 3
Event Information
Type of Event: _Festival _Concert —Run/Walk _Parade
Other —Type
Name of Event and Sponsoring Organization:
Point of Contact for this Event:
Name
Email
Purpose of Event
Event Location:
Event
elephon
Setup Date(s)
Actual Event Hours
Setup/Assembly
Hours
Dismantle Date and Time
Projected Attendance
Will there be the use of fireworks at this event? Yes No
Will alcohol be served or sold? Yes No
If yes, please provide required documentation.
Will Tent(s) be installed? _Yes _No
If yes, Size Number of Tents
If applicable, please attach Tents/Temporary Membranes Permit Application.
Will Inflatables be used? _Yes No
If yes, please attach Tents/Temporary Membranes Permit.
Will this event require signs/banners? _Yes No
If yes, please attach Temporary Sign Permit Application.
Do you need access to city electrical outlets? _Yes No
Do you need access to water for your event? _Yes No
Additional Fees may apply for water and electricity. You will be contacted to discuss.
Special Event Permit Application, Page 4
Applicant should include a detailed Traffic and Parking Plan.
Will your event require the closing of any City streets or parking lots? _Yes No
If yes, the application must be received 60 days in advance of the event.
Request to close any state -maintained roads must be handled through the
NC Department of Transportation
List any street(s) and parking lots to be closed. Include street name with date and time to be
closed and reopened. Also include a detailed Map showing streets to be closed.
Please attach map/drawing accurately depicting proposed locations, activities, and traffic flow,
with proposed parking plan.
As a condition to the issuance of a temporary Special Event Permit, the permittee shall
indemnify and hold the City harmless from claims, demand or cause of action which may arise
from activities associated with the special event.
By signing this permit, I acknowledge that I have read completely including all necessary
ordinances and answered all questions truthfully and understand that the event should NOT
be promoted until a Special Event Permit has been issued.
Submittal of an application does NOT guarantee approval and the $25 Fee is Non -Refundable.
Violations could result in forfeiting the right to apply for future Special Events for a minimum
of two (2) years.
Please Return Completed Application with Fees to: ?????????????
Special Event Permit Application, Page 5
Checklist for Attachments
Please make sure all required permits and information with necessary permit payments are included.
Check or mark n/a
_ABC Permit (if alcohol is to be served or sold)
Tents/Temporary Membranes Permit Application
Noise Permit
Temporary Sign Permit
_Proof of Insurance or Signed Waiver
_Please be sure to include Map(s) or Drawing(s) showing location of event, activities, requested
street closures, parking and traffic patterns.
Planning Department:
Inspections Department:
Police Department:
City Clerk, if required:
City Manager, if required:
Date Received:
Date Approved/Denied:
Date of Notification to Applica
Staff Nam
Staff Sign
CITY OF
DUNN
NORTH C AROLIHA City Council Agenda Item
Meeting Date: January 11, 2022
Alley Closures
City Manager Neuschafer
Excerpt from Minutes, Samples from Assessment
NA
PURPOSE:
For Council to direct staff on evaluating existing alleys and conducting research on the condition of the alleys
as well as the use of those alleys by adjacent property owners, utilities, and the community.
BACKGROUND:
The Alley Condition Report was presented to the Council in December 2019. The next discussion was held at
a Special Called Meeting on October 6, 2020, (See attachment)
BUDGET IMPACT:
Closing alleys throughout the City will incur expenses related to staff time and advertising cost for required
public notices. Upon deciding to close a ROW, a decision will also need to be made on hiring a surveyor to
recombine the properties and record a new map to finalize the closure process. The cost of this final step is
influenced by many factors and could be as much as $10,000 per block. This final step has historically been
left to individual property owners, therefore, the official map of the City does not reflect all closed alleys due to
the lack of completed surveys and recorded maps.
Motion to direct the City manager to identify alley segments with limited con
wide value and present that list to the Council at the regular March meeting.
Excerpt from SpeeiaCCa(CedWeeting, October 6, 2020, pages 108-110 in the Offi'ciafWinute Book
-Begin Excerpt:
Dunn City Council
Special Called Meeting
Tuesday, October 6, 2020
3:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley Sills,
April Gaulden, Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Notice, relating to the Special Meeting
Conditions, is incorporated into these minutes as Attachment #1.
Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim
Roberts, Public Utilities Director Heather Adams, Plan ing Director George Adler, Chief Bu ilding Inspector Steven
King, Chief of Police Clark White, Parks and Recreation Director Brian McNeill, Librarian Mike Williams,
Communications Coordinator Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk Tammy Williams.
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 3:00 p.m. and City Council Member Gaulden gave the invocation.
Afterwards, Mayor Pro Tern Turnage led in the Pledge of Allegiance.
Review and Discussion on City's Alley Assessment Report
Planning Director Adler shared that the alley report distributed to Council in December 2019 was a report on
the staffs study of the City's alleys. The city has 110 alleys and 53 are rated to potentially be closed while
others are rated from good to needing work, He pointed out that the city will need to determine what process
to follow. Who will handle the costs of closing to include advertising for public hearings, surveys, recording
fees, and informing adjacent property owners? For alleys kept open, what is the criteria for maintenance? Each
alley has to be looked at individually, to determine if the alley contains utility lines or is it a driveway or
pedestrian path. If a right of way is closed, the property automatically reverts to the property owners whether
they want it or not. Need to develop process for closing the alleys and decide if the City wants to absorb the
cost or if the city could assess the property owner. Attorney Pope added that he was not sure the city could
assess property owners for something they do not want. Currently, the city has a lot of right of ways not being
maintained.
Consensus was that more study of the process is needed to determine how to evaluate the alleys and move
forward with a decision to be made within the next year.
With no further business to discuss, the meeting was adjourned at 5:22 p.m.
EndBxcerpt:
Submitted 6y City of Dunn Clerk Tammy'Wiffiams
January 11, 2022
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CITY Y OF
DUNN
Meeting Date: January 11, 2022
Consideration to accept Real Property Donation from Four
W's, Inc. (Wellons Group)
City Manager Steven Neuschafer
Letter from Property Owner and GIS Map
PURPOSE:
Consider accepting real property for the purpose of future city development on E Johnson St. The donation is
for 5.35 acres, PIN# 1526-29-1792.000.
BACKGROUND:
BUDGET IMPACT:
Motion to accept (or deny) donation of land for a proposed park location on E Johnson
St, PIN# 1526-29-1792,000 subject to a satisfactory title search performed by the City
Attorney.
FOUR W' S, INC.
Post Office Box 1254
Dunn, North Carolina 28335
Telephone 910.892.0436
DECEMBER 28, 2021
MR STEVEN NEUSCHAFER
CITY MANAGER
CITY OF DUNN
401 E BROAD STREET
P O BOX 1065
DUNN NC 28335
VIA E-MAIL: Sneuschafer•17a dwm-nc.org
RE: FOUR W'S, INC. — 5.35 ACRE TRACT E JOHNSON STREET, DUNN, NC 28334
PROPOSED FUTURE DEVELOPMENT LOCATION
Dear Steve:
In regards to the above referenced, this is to advise you that Four W's, Inc. (Wellons Group)
would like to donate this 5.35 acre tract to the City Of Dunn for proposed future development
location.
Enclosed please find the Harnett County GIS diagram providing the property information.
After your review, if you have questions feel free to call to discuss further.
We look forward to working with you on this firture project.
Sincerely,
Z
INC.
Z
Robert P. Wellons
RPW/spg
Enclosure
Jp��VP W s,
�ORP gR4T'•
SEAL -
iPrintthls paged.
Harnett
C-_0_U,N T Y
N0fa111 FdiE01 i1lh
02152718020080 32
1526-29-1792.000
1: 0046275
Acreage: 5.350 AC ac
ad Acreage: 5.37 ac
Number: 209392000
FOUR W S INC
Property Description:
LTN7 FOUR W INC 5.35ACS MAP0065-1001
PO BOX 1254 DUNN, NC 28335-0000
any Address: E JOHNSON ST NC
Stale, ZIP:, NC,
ling Count:0
iship Code: 02
fax District: Dunn Averasboro
it Building Value: $0
,I Outbuilding Value: $0
d Land Value : $100650
:I Special Land Value: $0
Value: $100650
0 Deferred Value : $0
Assessed Value : $100650
Harnett County GIS
Neighborhood: 00202
Actual Year Built:
TotalAcutalAreaHeated: SglFt
Sale Month and Year: 6 / 1985
Sale Price: $0
Deed Book & Page: 784-0001
Deed Date: 486604800000
Plat Book & Page: 2005-1001
Instrument Type: MP
Vacant or improved:
QualifiedCode: X
Transfer or Split:
Within 1ml of Agriculture District: No
Prior Building Value: $0
Prior Outbuilding Value : $0
Prior Land Value : $100650
Prior Special Land Value : $0
Prior Deferred Value : $0
Prior Assessed Value : $100650
CITY t.
DUNN
NOR-t , I ( A O L_I N A City Council Agenda Item
Meeting Date: January 11, 2022
Consideration of Resolution Directing the Clerk to Investigate
SUBJECT TITLE Voluntary Annexation Petition ANX-01-22-1001 Susan Tart Rd
and parcels on western margin of Bruce Drive, owned by
Susan Tart Property, LLC.
PRESENTER/DEPARTMENT City Manager Neuschafer
ATTACHMENT(S) " Resolution, Annexation Petition and Maps
PURPOSE:
To consider a petition requesting the voluntary non-contiguous annexation of property owned by Hope Center
Ministries and including approximately 10 acres, The property located at 1142 NC55 E is identified by the
Harnett County Registry as PIN #1526-33-0531,000.
BACKGROUND:
BUDGET IMPACT:
Motion to adopt the Resolution Directing the Clerk to Investigate a Volui
Annexation Petition ANX-01-22 for property located at 1142 NC 55 E, PIN #: 1
33-0531.000.
ri
CITY OF
DUNN
NORTH CAROLANA
Resolution Directing the Clerk to Investigate
A Petition Received Under G.S.160A-58.1
WHEREAS, a petition was received on December 14, 2021 by the Dunn City Council,
requesting annexation of a non-contiguous area described in said petition as 1142
NC55 E, Dunn NC, PIN # 1526-33-0531,000 and owned by Hope Center Ministries;
and
WHEREAS, G.S. 160A-58.2 provides that the sufficiency of the petition shall be
investigated by the City Clerk before further annexation proceedings may take place;
and
WHEREAS, the City Council of the City of Dunn, deems it advisable to proceed in
response to this request for annexation;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn that
the City Clerk is hereby directed to investigate the sufficiency of the above described
petition and to certify as soon as possible to the Dunn City Council the result of the
investigation.
Adopted this 11th day ofjanuary, 2022.
ATTEST:
Tammy Williams, CMC
City Clerk
William P. Elmore Jr.
Mayor
`j'U6era COYV mani� 6yins!
PETITION TN TN
CORPORATE
Date: i /y�2o2r
TO: City of Dunn City Council RE: Petition Requesting Annexation
Attn: Planning Director By the City of Dunn
PO Box 1065 Non -Contiguous Property
Dunn NC 28335
Pursuant to the provisions of Sections 160A-58 and 160A-58.1 of the North Carolina General Statutes, we the undersigned
owners of all the real property described below do hereby request that said property
Located at:
PIN Number(s):
Lot(s): — -
be annexed into the City of Dunn.
We certify: that the property to be annexed is non-contiguous to the present corporate limits of the City of Dunn and the
annexation would, therefore, be a satellite annexation; that a legal description (metes and bounds -submitted electronically)
is attached as "Exhibit A" and a survey map of said property showing the proposed satellite area in relation to the primary
corporate limits of the City of Dunn is attached and denoted as "Exhibit B".
Name of Company: Y
By:fnz��
(Print Name and Title)
Phone:la % b) 'W,-21/-S_ Email: L.)r'r
Attest:
Secretary
,niiun ZC32
Sworn to and �#s¢r{AA$ I nie on this the of
l�.�pTAi3y .a ". @ et-L a,
v _ Notary Pub
r...... � My commission expires:
Date Received by Planning Dept. By: 6
Date Received by City Clerk %' B . — - f
Annex , ongee: $125 per parcel
Fee Paid: $ ( & Receipt # 84rl '32 a
r,
STATE OF NORTH idATt UNA,
6870544
Cof)NIX OF HARNETT ...._.__..........._......__....._ .. ..
This Idenmre, medo this the day of ..._„...„_APri 1._.._...•.••.„_._._...„_.., 1979 by
and betwav „..._...._...._„�_. R._Burnette, and wlfet,„Gracie• M;_ Burnette•„•_•__,,,_•,_,r,;,r„__,,,,,,,,
_,���,__.._....._.._......_.___..._....._..„..._._._...„._._.._____._...�._........_._...._..„. hereinafter
called Grantors, and Robert Burnette._Jry.„.._......_•_
_._..._„....„.„.........._..._._..._.__.__............ _....... ..............................,„......___.....„..„._.._....ual..._._
hereinafter called Grantees, (said designations shall include the respective panics whether one or mo...„._....m, Individor
eorpomte, and their respective sucosssots In interest or assigns).
WITNESSETH:'
That the Grantors, for and in consideration of the sum of Ono Hundred Dollars, and other good and valuable
consideration to •the'
Iv hand paid by -the Grantees, the receipt of which is hereby acknowledged, have given,
granted, bargained, sold and conveyed and by tbese presents do give, grant, bargain, sell, convey and confrn unto
the Granters, their hells and/or successors and assign (subject however, to any conditions, restrictions, limitations,
reservations or exceptions appearing after the desedplion below), the following particularly described real estate
located Township......
North Carolina, towit:
BEGINNING at a point said point being located in the southern margin of the
right of way of NorR Carolina State Highway No. 55, said point being the north-
eastern most corner of the properties owned by J. R. Burnette described in book
398 page 552 as it intersects with the southern margin of North Carolina State
Highway No. 55. said point also being located south 21 degrees 49 minutes east a
distance of 31.15 ft. -from a point in the center of North Carolina'State highway
No. 55, which said point in the center of North Carolina State Highway No. 65
is located east along the center of North Carolina State Highway No. 66 a distance
of 2,459 ft. from the intersection of the center line of North Carolina State
Highway No. 55 and the center line of U. S. Highway No. 421; thence running from
the said beginning point south 21 deg. 49 min. east a distance of 410.52 ft. to
it point being an iron pipe; thence running south 24 deg. 23 min. east a distance .
of 30 ft. to a point; thence running south 65 deg. 37 min. west a distance of 30
ft. to a point being an iron pipe; thence running north Q6 deg. 26 min. west a
distance of 363.92 ft. to a point being an iron pipel thence running north 4 deg.
37 min. west a distance of 118.86 ft. to a point being an iron pipe in the southern
margin.of the,right of -way of North 'Carolina Highway No. 55• thence running along
the southern margin of the right of way of North Carolina Highway No. 55 north
83 deg. 50 min. east a distance of. 88.50 ft. to the point of beginning and con-
taining .847 acres and being more fully described on that map entitled "Property
of Robert Burnett" and prepared by Piedmont Surveying Company, Dunn, N. C. and
dated January 5, 1977, and attached hereto and made a part of this,description.
The above described properties are a portion of the J. R. Burnette properties
described in deed dated March 15, 1960, and recorded in book 398 page 552 in the
Harnett County Register of Deeds Office.
BDDK��LPACE ' �`� s✓��
APR 9 918 AH'79
FLORA d.HILTON
REGISTEg OF•DEEOS
HARNETT COUNTY, N.C.
Thispreperty was conveyed to Otentom by deed dated the....-. ....... day ol....._._,....„_„..:.„.....„.„„„„...,
19.._-•. recorded in kook ........ Pap .......... .....-...„......_........ County Re&tty.
TO HAVE AND TO HOLD the abovodercethadland and prem4es, with all the apponenanees tbereanto be-
longing, or In any wise appertainigg, onto the Gravtoes, their hells and/or successors and assigns fdrever.
C
R
•
And the Gmntom covenant to and with the Grantees, their heirs and/or successors and assigns, that the
Grantors arc lawfully seized In fee simple of said land and premises, and have full right and power to wnvey
the same to the Groomes in fee simple, and that said land and premises are free from any and Nl encumbrances
(with the "caption obave staled, if any) and that they will and their heirs, executors, administrators and/or ono-
ecaors skull forever warrant and defend the title to the said land and premises, with the appurtenances, unto the
Grantees, their heirs and/or successors and nalgin, against ihnlawful claims of all Persmu W110lmcever,
IN WITNESS WHEREOF, the Grantors have hereunto set their bands and seals, or, )( corporate, has caused
this Deed to be maccWcd by Its duty authorized officers and its goal to be hereunto affixed, the day and year flat .
obovewritton. ,
(SEAL) ......... (SEAL)
(SEAL)._. ._—....._ (SEAL) • ,
GrD racie1d4, BUFAetle'""._._
STATE OF NORTH CAROLINA '
COUNTY OF«--.u_.»-•-
L„____�,,,_-__,____„„_.r._.._..._.-,._�..,aNOWr7•Publlo o[soid wuory arN sWW, de huebY ecnify Dal, ,
Ixrmnolly appeared before me ih[s day and aei:mwfedged the due exewllon o! the !on¢o7ng imwment for IM10 purpose tM1emin
osPressed. ,
Wlmas my hand and colorful Raf, this of 197»_, ,
Notary Public
hfy commission expires:.»..., ......
,•._•,••
STATE OF NORTH
COUNTY OFF.y_/'r, I
qof bid county eynd slate. do hereby unify d
?,LB.�rc�ryrttJ,. , 1 �sr
peronally appg((vd before me this day and aciesowledod the due execution of the foregoing inalrummt,for,tho purpwa Minnie
Witness my hand and rmtrad seoi this the,..._...,, ...._.Any o[._..,...
Notary PuNlrt„
MY wromiuion aPires:.__y��..__._.... .J......_.... s .' .
.7
• lh.d,.•..••
STATE OF NORTH CAROLiNA
COUNTY OF _..,........»._.._......._....•._....._—
• Notary Public of Wd Monty old state, do
hereby certify that on the....._._.._.»...» day o(..^..._... ....... 197._, before me paremally same
��..._...ti..._...�._.�..»»..»...»...__...___..-._.__._..._..».».,.. with whom I am personally acquainted, who being by me duly .
$worn, says that he is the .».__.� Preeldeat aiM»._.......^--^._---.-.___�.,'..._�...._..._�..._....—_».
Is the ...._.......... ..... _.. .................. ............ . of ..___..._._............,..........__...__.._......_......_...__.__...._..__._�.
a eorpomtion, and that the mid ...._....._. President and _.._.._........................._.subaodbed their
Hama to the foresoins inurement and the common sed of said mrPOndon was effiacd thereto, all by order of the Board of Dime -
fors of sold wrpomilon, and that said instrument Is the eat and deed of said eorpomlion. ..
Wimcamy hand and Official sat, this the Of ........ , 197.-
My commission expires:
SPATE OF NORTV( CAROL�INA
COUNTY OF.C,YICA. 9�rfd.S i.......
I
The (pregping wntfiale(_.e o!
Is(are) wullled to be wm Wsln
i Re¢ider of Deeds of .... ,wT..-.P..'!';'k,
[ This .,.,..�,..���.,.........�ay of ..
• Notary PuDltc '
ration this day and hour and duly mwrded in the ofEm of the
mnty. N. C. In Book4.1
. �...�....................
RE015 BR OF DEEDS .
Byr r..,._.. M
Dgmy)AfAuant Reglekr of Deeds
Pnnpared by BRYAN, JONM 1OHNSON, HUNTER & GREENE
�-.
302 W.. Box 397SL ,rl 10EErut H. O,Bx67 1019. Front St.
P.O,Rox387 /I PO,Box837 .¢988
• Dunn, N, C, 28334 Erv)n,G N.28779 '• � I111WRho¢toorp N.427746
545 ,., ..
vvu»awrr,[a�„V.u,wr�vry vw`i'. vacK491,5 •,.. .. a 1, •u)dm�vvv.,rmw,XO.wv,WaxV,•n
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The size of the parcel at 11142 NC 55 E is approximately 10 acres.
The parcel has access to NC 55 East via a narrow strip of land, like a flag lot.
Previously, a home was near 55 with farmland in the back.
Almost 3 acres of the lot is wooded to the east.
There is an ingress/egress easement to a property at 11122 NC 55 East behind Hope Center's property.
(The green dashed line.)
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0 Y OF
DUNN
€,,IORT I CAR031NA
Meeting Date: January 11, 2022
SUBJECT TITLE
Authorization to Request American Rescue Plan Act Funding
that was Appropriated in the 2021-2022 NC State Budget
PRESENTER/DEPARTMENT "
Heather Adams, Public Utilities Director and Michael Goliber,
PE with Davis Martin Powell
ATTACHMENT(S)
Resolution and Project Information
PUBLIC HEARING PUBLISH DATES'
PURPOSE:
To authorize the City Manager to submit applications to request the American Rescue Plan Act funding as
appropriated in the 2021-2022 NC State Budget.
BACKGROUND:
The 2021 American Rescue Plan provides funds through the State Fiscal Recovery Fund that the NC General
Assembly allocated as 100% grants. The City of Dunn was a recipient of $30,450,000 in appropriated funds
to be used for Drinking Water and/or Wastewater Infrastructure Projects. City Staff is recommending two
wastewater projects. Project #1- Install a parallel effluent force main from the Black River WWTP to the Cape
Fear River (approximately 3 Miles) and effluent pump station improvements to increase pumping capacity and
to eliminate the sanitary sewer overflows on the Black River Outfall Line. Project #1 is estimated at
$16,100,000. Project #2- Construct a new outfall line from Machine & Welding to the WWTP, upgrade Eastside
Pump Station, reroute the Eastside Force main to the new outfall line, and eliminate the Machine & Welding
Pump Station. These improvements would increase the pumping capacity at Eastside Pump Station and will
take flow off the Juniper Creek Outfall, thus eliminating overflows at Eastside Pump Station and the Black River
Outfall line, Project #2 is estimated at $15,850,000,
BUDGET IMPACT:
$30,450,000 is 100% grant with no City match. The City will be reimbursed as eligible expenses are submitted
to the NC Division of Water Infrastructure. To fund the remaining balance, the City could use the American
Rescue Plan funds that were allocated by the Federal Government. The City received $1,540,000 in July 2021
and will receive another $1,540,000 in July 2022. Both of these disbursements are also 100% grant with no
local match. The engineering fee to assist with the funding applications is $2,500 and will be taken out the
2021-2022 Water/Sewer Budget.
Motion to approve the resolution allowing the City Manager to submit applications
to the Division of Water Infrastructure for the identified wastewater projects as
presented.
Resolution Authorizing City Manager to Request Funds
Appropriated through the 2021 American Rescue Plan Act
WHEREAS, the North Carolina General Assembly appropriated 2021 American Rescue Plan
(ARP) funding to the City of Dunn through the Department of Environmental Quality (DEQ)
in the 2021-2022 Budget for projects as approved in Session Law 2021-180, Section
12.13.(f); and
WHEREAS, the City of Dunn appropriations include $30,450,000 for Drinking Water and
Wastewater Directed Projects; and
WHEREAS, the appropriated Drinking Water and Wastewater funds must be requested by
the City of Dunn's Authorized Representative through the Department of Environmental
Quality with certain funding requirements and milestones for the approved infrastructure
projects; and
THEREFORE, BE IT RESOLVED that the Dunn City Council authorizes that Steven
Neuschafer, City Manager, and successor so titled, is hereby authorized and directed to
request funds as allocated through the 2021-2020 NC State Budget Appropriations for
qualified Drinking Water and Wastewater projects; to furnish such information as may be
requested by the State or DEQ; and to make assurances to comply with necessary
requirements in connection to the appropriations.
Adopted this 11th day ofJanuary, 2022
ATTEST:
Tammy Williams, CMC
City Clerk
William P. Elmore Jr.
Mayor
'Mere communi� 4ns!
DAVIs • MARTIN • POWELL mmm
ENGINEERS & SURVEYORS
December 30, 2021
Re: City of Dunn, NC
The 2021 American Rescue Plan (ARP)
Funding Application Assistance
S.L. 2021-180 Appropriated Projects
On -call Task Order
Ms. Heather Adams
Public Utilities Director
City of Dunn
PO Box 1065
Dunn, NC 28335
Dear Heather:
Davis • Martin • Powell & Associates (DMP), is pleased to offer our proposal for Professional Services to
provide the City of Dunn with assistance related to applications for funding assistance for the projects being
proposed for the 2021 American Rescue Plan (ARP) Funds appropriated to the City.
Background
As the City's Engineer of Record, dating back to the 1970's, DMP has assisted the City with many successful
wastewater collection system, pump station, and WWTP Projects. As infrastructure continues to age and the
City continues to grow, and with the City currently under a moratorium, both the City and DMP recognize the
Importance of continuing to improve the infrastructure associated with the City's wastewater system.
Since the early 2000's, the City has engaged DMP to assist with a long term plan to improve conveyance from
the City's Eastside Pump Station to the Black River WWTP as well as improve the hydraulic capacity within the
WWTP.
In 2007, the City selected DMP to design improvements related to both the Eastside Pump
Station and the WWTP. The Eastside Pump Station was rebuilt and a portion of new forcemain
was constructed to increase the flow capacity. In addition, at the WWTP, a new Influent pump
station and preliminary treatment facilities including new screens, grit removal and a 3.0 MGD
equalization basin were constructed to assist with high flows.
In 2017, DMP again assisted the City with the next phase of WWTP Improvements, which
included a new aeration diffuser system, air piping, and blowers.
At this time, DMP is working on the next phase of the WWTP improvements through a project
that has received an Intent to Fund from the State SRF program. This project will add a new
clarifier and improve the WWTP disinfection system.
All these improvements have provided significant benefits to the City. Two additional projects, which build on
the culmination of Improvements completed over the last two decades, include improvements to the Highway
301 corridor, Including modifications to the Eastside Pumping System & FM and new WWTP Effluent
Conveyance System to the Cape Fear River.
® The Highway 301 Corridor Improvements project would improve the Eastside Pumping System,
re-route the Eastside forcemain and direct flow to a new outfall proposed from the WWTP to the
Highway 301 Corridor. The additional pumping capacity will help eliminate overflows at the
Eastside PS and the new forcemain and outfall will remove a significant amount of flow from the
existing Juniper Creek Outfall, which has a history of overflows at MH BR-8 near the WWTP.
T: 336-886-4821 • F: 336-886-4458 • License: F-0245
6415 Old Planl<Road, High Point, NC 27265 < www.dmp-inc.com
City of Dunn, NC
ARP Funding Application Assistance December 30, 2021 Page 2 of 3
• The new Effluent Conveyance System will allow Increased flow to be treated through the plant
and discharged during peak wet weather flow conditions. The existing effluent force main is 40
years old, and nearing the end of its useful life. The Effluent Conveyance System will be
designed to accommodate future WWTP capacity expansion, and lower energy consumption as
compared to the current effluent pumps.
Another benefit to the City is that both projects provide the City with the infrastructure and capacity to
promote future development along 1-95 and along the 301 South corridor.
Project Description
The City of Dunn has received notification of funds appropriated in the North Carolina FY 2021-22 Budget. This
funding is through the Department of Environmental Quality (DEQ) and the funding will be administered
through the NC DEQ/Division of Water Infrastructure. The City received funding in the amount of $30,450,000
through the Drinking Water and Wastewater Reserve — Other Projects (S.L. 2021-180, Section 12.13.(f )) fund.
Through discussions with City staff, Is has been determined that the most effective use of the appropriated
funds is for the two projects described.
Funding received from the 2021 American Rescue Plan (ARP), will be administered through NCDEQ Division of
Water Infrastructure. DMP will prepare separate application packages for both projects to pursue funding.
Scope of Services
DMP's Scope of Work will include the following tasks:
Task 0001. NCDEQ Division of Water Infrastructure ARP Funding Applications
• Review application documents and preparation guidance;
• Prepare application with supporting documents and narratives;
® Prepare Estimate of Probable Cost;
• Review project components with City staff;
• Provide documents for Council consideration;
• Prepare final submittal package for signatures;
• Submit to Division of Water Infrastructure for funding consideration;
Additional Services or Services Not Included
DMP has the capability to provide the following additional services, however at this time we have not Included
these services as part of our scope. If any of these services are desired or become a requirement of the project,
additional fees will be negotiated.
• Preparing Engineering Report (ER) for Division of Water Infrastructure
• Final Design and Permit Assistance Services
• Environmental Services
• Surveying & SUE Services
• Geotechnical Services
• Bidding Services
• Construction Related Services
Additional (extra) services are defined as any work Item not included in the above scope of services that are
requested by the client or review agencies. Additional services will be billable at DMP Standard Billing Rates
that are current at the time the extra work is identified. Any meetings not included in the scope of services will
be considered extra. Extra work, after approval will be Identified either In writing or by verbal communication,
but must be approved in writing by client before proceeding to perform such additional services.
City of Dunn, NC
ARP Funding Application Assistance December 30, 2021 Page 3 of 3
Compensation
DMP will provide Services based on our understanding of the project and the Scope of Work presented herein
for the following amounts, based on our experience with projects of similar scope and complexity:
Task
Billing as I Estimated Fee
These services will be provided as a Task under the 2019 On -Call Professional Services Agreement. The fee
stated above, is based on the anticipated requirements and steps we will need to complete the scope outlined
in this proposal based on similar projects. Any changes to this fee budget will be reviewed and approved before
additional cost is incurred.
Summary
We appreciate the opportunity to work with the City of Dunn and look forward to working with you on this
project. If you have any questions or need additional Information, please do not hesitate to call.
Sincerely,
DAVIS • MARTIN • POWELL & ASSOCIATES, INC
Michael Goliber, PE
Partner, Senior Project Manager
(336) 819-5280, m¢oliber2dmp-inc.com
Task Order Authorization
Project: NCDEQ DWI ARP Funding Application Assistance
Accepted: City of Dunn, NC
By: Date
Title:
The individual(s) above hereby represent and warrant they have the full and complete authority to enter into this
Task Order on behalf of their respective party.
0:IPR0P0SA00unnI2022 ARP Funding APplicallonjoMP Task Order for 2021 ARP Funds Application 2021-12-30.doca
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DAMS • MARTIN • POWELLdmp
Basis of Cost
ENGINEERS $
SURVEYORS
Q Conceptual
6415 Old Plank Road
❑ Preliminary
High Point, NC 27265
❑ Final
p. 336.886.4821
Date: 12/30/2021
ESTIMATE OF PROBABLE PROJECT/CONSTRUCTION COST
Owner:
City of Dunn
DMP Project 210210
Project:
Machine Welding Outfall
Outfall from Black River W WTP to Hwy 301
and for Growth Along the 195-Hwy 301 South Corridor
Description
Quantity Unit Unit Cost
Total
Construction
Mobilization 1
LS $ 150,000 $
150,000
36" oufall pipe 6100
LF 450
2,745,000
12" tie in piping 200
LF 300
60,000
5' diameter manhole 28
Ea 8,000
224,000
6' diameter manhole 2
Ea 10,000
20,000
54" encasement pipe 180
LF 2,500
450,000
Concrete piers 20
Ea 6,000
120,000
Demo Machine Welding PS 1
LS 10,000
10,000
Pavement patch 100
SY 100
10,000
Erosion control 1
LS 61,000
61,000
CONSTRUCTION $
3,850,000
CONSTRUCTION CONTINGENCIES AND TECHNICAL SERVICES
850,000
TOTAL $
4,700,000
New outfall route eliminates a pump station and provides sewer servicde
to new corridor
for future growth
This ENGINEER's Estimate of Probable ProJect/Constmction Cost Is made on the basis of ENGINEER's professional Judgment and experience as a
professional generallyfamillar with the industry. The OWNER understands that the ENGINEER has no control over the cost of labor materials,
equipment, or servicesfurnlshed by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER
cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from estimates of probable construction cost as prepared by
ENGINEER.
Page 1 of 2
DAMS • MARTIN • POWELL oomm
Basis of cost
ENGINEERS & S U R V E Y O R SBoRIMEN
Q Conceptual
6415 Old Plank Road
❑ Preliminary
High Point, NC 27265
❑ Final
p.336.886.4821
Date:
12/30/2021
ESTIMATE OF PROBABLE PROJECT COST
Owner: City of Dunn
DMP Project
210210
Project: Eastside South Forcemain
Eastside Force Main to New Outfall at Hwy 301
for Future Flows from Expanded Eastside
Pump Station
Description
Quantity
Unit
Unit Cost
Total
Construction Budget
Mobilization
1
LS
$ 275,000
$ 275,000
24" DI force main pipe
5900
LF
310
1,829,000
30" DI force main pipe
12600
LF
360
4,536,000
DI pipe fittings
20000
Lbs
10
200,000
42" encasement pipe
650
LF
2,000
1,300,000
Polymer Manhole
1
Ea
20,000
20,000
Air release valve in vault
11
Ea
10,000
110,000
Valves
12
Ea
15,000
180,000
Pavement patch
200
SY
100
20,000
Erosion control
1
LS
170,000
170,000
Eastside Pump Station modifications
1
LS
500,000
500,000
CONSTRUCTION
$ 9,140,000
CONSTRUCTION CONTINGENCIES AND TECHNICAL
SERVICES
2,010,000
TOTAL
$ 11,150,000
Note: Based on new OF being installed
This ENGINEER'S Estimate of Probable Project/Construction Cost Is made on the basis of ENGINEER'S professionaljudgment and experience as a professional
generally famlllor wlth the Industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment orservices
furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not
guarantee that proposals, bids, or actual construction cast will not vary from estimates of probable construction cost as prepared by ENGINEER.
Page 2 of 2
AVIS • MARTIN • POWELL
Basis of cost
ENGINEERS & SURVEYORS
❑✓ Conceptual
6415 Old Plank Road
❑ Preliminary
High Point, NC 272GS
❑ Final
p. 336.886.4821
Date: December 30, 2021
ESTIMATE OF PROBABLE PROJECT COST
Owner: City of Dunn
Project
It: TBD
Project: New Effluent Conveyance System
Description
Quantity
Unit
Unit Cost
Total
Mobilization
1
LS
$455,000
$455,000
36" Forcemain
15,415
LF
$400
$6,166,000
36" Forcemain on Piers
750
LF
$1,000
$750,000
36" Forcemain on Steel H Piles
750
LF
$1,000
$750,000
Miscellaneous fittings
63,000
Lbs
$10
$630,000
Ditch stablization stone
6,000
Tons
$50
$300,000
54" Encasement Pipe
40
LF
$2,500
$100,000
ARV in Manhole
3
Ea
$20,000
$60,000
Re -aeration Structure
1
LS
$300,000
$300,000
Erosion Control, Etc.
1
LS
$189,000
$189,000
Effluent Pump Station
1
LS
$3,500,000
$3,500,000
CONSTRUCTION
$13,200,000
CONSTRUCTION CONTINGENCIES AND
TECHNICAL SERVICES
2,899,700
TOTAL $
16,100,000
* RPR services based on 450 day construction period and 40 hours/week on -site
This ENGINEER'S Estimate of Probable Polled/Construction Cost is made on the basis of ENGINEER'Sprofessionol judgment and experience as a professional
generally familiar with the industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, or services furnished
byothers, the Contractor's methods ofdetermining prices, or the competitive bidding or market conditions, ENGINEER cannot and does not guarantee that
proposals, bids, or actual construction cost will not varyfram estimates of probable construction cost as prepared by ENGINEER.
Page 1 of 1
CY OF
NORTH CARert_HIA City Council Agenda Item
Meeting Date: January 11, 2022
SUBJECT TITLE Consideration of Ordinance to Demolish Structure(s)
411 N. McKay Ave. — PIN #: 1516-59-7,4Z2.000
PRESENTER/DEPARTMENT Chief Building Inspector Steven Kinq'�
October
s, etc.
2021
PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 411 N. McKay Ave. and based
upon his observations, the structure(s) is unsafe and has been condemned in accordance with G.S. §160D-1117. The
Chief Building Inspector also found the structure(s) dangerous or prejudicial to the public health or public safety and is
a nuisance in violation of G.S. §160A-193.
The owner of the property, Dunkin Deals, LLC. has failed to comply with the Building Inspector's order and
according to N.C.G.S. §160D-1123, the City Council has the power to proceed with the demolition of this
property.
1) Should Council decide to proceed with the demolition of the structure(s) at 411 N. McKay Ave.,
an ordinance (which is attached) would need approval directing the Chief Building Inspector to
remove or demolish said structure(s).
-_A. -1 kI
Owner appealed the time period of the sixty (60) days at the October 12th, 2021 City Council Meeting. City
Council unanimously voted to affirm the original sixty (60) days granted to the owner for repair or demolition
of the structure(s).
City Council motioned to table the matter at the November 9th, 2021 Council Meeting until the January 11th,
2022 meeting to allow time for owner to work on the property.
BUDGET IMPACT:
Motion to table the ordinance until the March meeting to allow the owner time to
complete the renovations to the structure.
Or motion to adopt Ordinance to Demolish, 411 N McKay Ave, PI N#: 1516-59-
7422.000
Mayor
William P. Elmore Jr.
CITY OF Mayor Pro Tem
Dr. David L Bradham
DUNNCouncil Members
J. Wesley Sills
I';"_I *.... 1 a (.,.,+ [` ; April L. Gaulden
Frank McLean
401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Billy Tart
(910) 230-3500 • CityofDunn.org Chuck Turnage
City Manager
Steven Neuschafer
PROPERTY HISTORY:
411 N. McKay Ave. (PIN #: 1516-59-7422.000) [Ward 5]
Owner:
Dunkin Deals, LLC
7320 Bassett Hall Court
Raleigh, NC 27616-5630
Overview:
August 10, 2021— Condemnation Notice sent to property owner(s) notifying them of hearing
date of August 20th, 2021 at 1:30 p.m.
August 20, 2021— Hearing held at City of Dunn Planning and Inspections Department. Chief
Building Inspector Steven King and Peter Gitto, owner of Dunkin Deals, LLC, attended the
hearing.
August 25, 2021—Notice after hearing sent to property owners notifying them of a sixty (60)
day time period ending on October 241h, 2021, in which they had to repair or demolish the
structures. A letter explaining the process to appeal the Building Inspector's decision within
ten (10) days was also sent at this time.
September 2, 2021— Letter appealing the Building Inspectors decision received.
September 4, 2021— Ten (10) day appeal deadline.
September 30, 2021— Updated pictures taken of property for file and City CoLmeil meeting.
October 12, 2021— Scheduled for City Council meeting. City Council unanimously voted to
affirm the original sixty (60) days in accordance with the Order dated August 25th, 2021.
October 21, 2021— Permit applied for and approved for issuance to repair the dwelling.
Permit fees are due but have not been paid.
October 27, 2021— Public Hearing notice sent to owner, Dunkin Deals, LLC., notifying them
of the City Council meeting on November 9"', 2021.
October 28, 2021— Site visit conducted and updated pictures taken. No notable changes have
been made to the dwelling since the October Council meeting. Permit fees have still not been
paid. Property has not been sold according to Harnett County GIS.
November 8,'2021 Permit fees in the amount of $492.00 paid for renovation permit.
V&re Cdm9'I'{b/YIi &jinS/
January 11,'2022 Scheduled for City Council meeting.
August loth, 2021
October 281h, 2021
December 30, 2021
Mayor
U
(',^ �'� '.1r rim} F William P. ElmoreJr.
Mayor Pro Tom
Dr. David L. Bradham
DUNNCouncil Members
J. Wesley Sills
1N O R �- H CAR L I NA April L. GauldeMcLean
Frank McLean
401 E Broad St . PO Box 1065 • Dunn, North Carolina 28335 Billy Tart
(910) 230-3500 • CityofDunn.org Chuck Turnage
City Manager
Steven Neuschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR
DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING
CONDEMNED PURSUANT TO N.C.G.S. §160D-1117, ET SEQ.
WHEREAS, that on August 1 Oth, 2021, the Chief Building Inspector for the City
of Damn sent a notice to Dunkin Deals, LLC., the owner(s) of record of the structures located at
809B E. Edgerton St. noting that the structures are in a condition that constitutes a fire and safety
hazard, and are dangerous to life, health and property and were thereby condemned, pursuant to
North Carolina General Statute § 160D-1117, et seq, and noticed the property owner of a hearing
on August 201h, 2021 at the office of the Building Inspector located at 102 North Powell Ave.,
Damn, North Carolina pursuant to North Carolina General Statute § 160D-1119 and § 160D-1121;
and
WHEREAS, on August 20th, 2021 a hearing was conducted by the Chief Building
Inspector, Steven King. Mr. Peter Gitto, representative for Dunkin Deals, LLC. attended the
hearing. Following the completion of the hearing, the Chief Building Inspector entered an Order,
pursuant to North Carolina General Statute § 160D-1122, declaring that the structures referenced
above are in a condition that constitutes a fire or safety hazard and are dangerous to life, health or
other property and ordering the property owner to repair or demolish the structures on the property
within sixty (60) days of the date of such Order, being August 25d', 2021; and
WHEREAS, the representative of Dunkin Deals, LLC., Peter Gitto, of the above
described structure(s) appealed the Order of the Building Inspector within the ten (10) day time
period prescribed in North Carolina General Statute § 160D-1123, in which the City of Council of
Dunn, NC voted unanimously to deny the appeal and such Order is therefore a final Order; and
WHEREAS, on October 29th, 2021 and November 2nd, 2021, the City of Dtma
published legal notices that a public hearing would be held before the Dunn City Council on
November 9"', 2021 to consider the adoption of this Ordinance, directing that the Building
Inspector proceed with the demolition of the structure(s) described hereby, and that all costs
W&re communif y jins!
incurred shall be alien against such property, pursuant to North Carolina General Statute §160D-
1125; and
WHEREAS, the City Council of the City of Dunn, NC finds that the structures
described herein is dangerous or prejudicial to the public health or public safety and is a nuisance
in violation of North Carolina General Statute 160A-193; and
WHEREAS, the structure should be removed or demolished, as directed by the
Building Inspector, and are an unsafe building condemned as set forth in North Carolina General
Statute § 160D-1121 and § 160D-1125 and constitutes a fire and safety hazard; and
WHEREAS, the owner of the structure(s) has been given a reasonable opportunity
to repair or demolish the structures pursuant to an Order issued by the Building Inspector on
August 25"', 2021 and the owner has failed to comply with this order; and
WHEREAS, the City Council of the City of Dunn, NC tabled the matter to adopt
the demolition ordinance on November 9th, 2021 until the January 11'h, 2022 City Council
meeting;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
Dunn, North Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the
exterior of the structures described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of
this building for human habitation is prohibited and unlawful."
On the structures at the following address:
411 N. McKay Ave. Dunn, NC 28334
PIN #: 1516-59-7422.000
PID #:02151607110008
Owner: Dunldn Deals, LLC.
Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or
demolish the above described structures in accordance with his Order to the owner thereof dated
the 25t1' day of August, 2021 and in accordance with North Carolina General Statute § 160D-1125,
based on the owner's failure to comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property
upon which the cost was incurred. The lien shall be fled in the office of the Tax Collector, and
shall have the same priority and be collected in the same manner as the lien for special assessments
in Article 11 of Chapter 160D of the North Carolina General Statutes, and such costs shall also be
lien against any other real property owned by the owner of the property within the City of Dunn,
North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property
owner's primary residence, pursuant to North Carolina General Statute § 160D-1125.
(b) Upon completion of the required removal or demolition, the Building Inspector
shall sell the useable materials of the structure and any personal property, fixtures, or
appurtenances found in the building and credit the proceeds against the cost of removal or
demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a
surplus remains after sale of the materials and satisfaction of the cost of removal or demolition,
the Building hrspector shall deposit the surplus with the Harnett County Clerk of Superior Court
where it shall be secured in the manner provided by North Carolina General Statute §160D-1125.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard
from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or
to permit the occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption.
Adopted this 11 1h day of January, 2022.
William P. Elmore, Jr.
Mayor
Attest:
Tammy Williams, CMC
City Clerk
10/29/2021
Harnett
COUNTY
NORIII CAMAINA
PI13:02151607110008
PIN: 1516-59-7422.000
Acreage: 1.000 LT ac
ul Acreage: 0.31 ac
Number: 1500040753
DUNKIN DEALS LLD
Harnett County Parcel Report
:Print this page
Properly Description:
1 LCT 411 N MCKAY AVE 94X140
Address 17320 BASSETT HALL CT RALEIGH, NO 276165630
earl Address: 411 N MCKAYAVE DUNN, NC 28334
Slate, 21p: DUNN, NO, 28334
ding Count: i
nshlp Code: 02
Tax District: Dunn Averasboro
,i Building Value; $24380
d Outbuilding Value: $0
d Land Value: $16600
it Special Land Value: $0
Value: $41180
it Deferred Value : $0
Assessed Value ; $41180
Harnett County GIS
Neighborhood: 00209
Actual Year Built: 1920
TotalAcutalAreaHeatad: 1568 Sq/Ft
Sale Month and Year: 2 / 2021
Sale Price: $1069500
Deed Book & Page: 3943-0545
Deed Dale: 1614124800000
Plat Book & Page: -
Instrument Type: WD
Vacant or improved:
quali0edCode: A
Transfer or Split: T
Within 1ml of Agriculture District: No
Prior Building Value: $22660
Prior Outbuilding Value : $0
Prior Land Value : $16800
Prior Special Land Value : $0
Prior Deferred Value: $0
Prior Assessed Value : $39360
https:Itgls.harnett.org/E911App/ParcelsiParcalReport.aspx?pin=1516-59-7422.000 1/1
CITY OF
DUNN
N0IRT1-I C-'AR 0 L I N A City Council Agenda Ite
Meeting Date: January 11, 2022
Small Rural Tribal (SRT) Grant Acceptance
Chief Clark A. White
BudgetAmendment
PURPOSE: Acceptance of a body worn camera grant to provide 50 % funding to purchase 10 cameras to
replace nonfunctioning cameras and purchase cameras to equip new hires.
BACKGROUND: The Federal Small Rural Tribal Grant provides up to 50% match to purchase or replace
needed body cameras for local agencies. The City of Dunn Police Department applied for and was notified that
we had been awarded the grant on 12/29/2021. The request was for 10 body worn cameras and a download
docking station at a cost of $12,676.00. The grant will fund $6,338.00 and the city will match the amount to
complete the purchase. This purchase will replace 6 nonfunctioning cameras and provide cameras for officers
who currently are not issued the equipment.
BUDGET IMPACT: This purchase will require a 50% match of $ 6,338.00 by the city.
to accept the grant and to approve the Budget Amendment funding the City's
match.
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CITY OF
DUNN
NORTI C-A,IE0.1LINA
Meeting Date: January 11, 2022
Mid -Carolina Regional Council City of Dunn
Citv Manaeer Neuschafer
PURPOSE:
For Council to appoint a member of the governing board to represent the Dunn City Council as a delegate to
the Mid -Carolina Regional Council of Governments (MCCOG).
BACKGROUND:
The City of Dunn is one of 23 member governments that make up the MCCOG, which is a voluntary coalition
of local governments that work together and function as a multi -county, planning, development, and human
services organization. MCCOG reaches across county and municipal borders to provide technical assistance
to local governments and to administer programs that benefit the region's citizens.
The mission is to provide creative regional solutions to relevant and emerging issues in Cumberland, Harnett,
and Sampson Counties while providing a standard of excellence in the delivery of federal, state, and regional
services for these communities.
MCCOG is governed by a six member Board of Directors, consisting of local elected officials representing the
counties and municipalities in our region. Erwin Mayor Patsy Carson, Chair; Sampson County Board of
Commissioner Sue Lee, Vice Chair; Cumberland County Board of Commissioner Dr. Jeannette Council;
Stedman Mayor Martin Jones; Harnett County Board of Commissioner W. Brooks Matthews; and Salemburg
Town Commissioner Arnold Page.
BUDGET IMPACT:
The City of Dunn receives funding from MCCOG for the Senior Program and our residents benefit from many
of the resources provided.
Motion to appoint (Mayor Elmore or Council Member) as the City's delegate to
Mid -Carolina Council of Governments.
U
DUNN
C�TY Orr
;111ORTH CAROL11,11 A City Council Agenda Ite
Meeting Date: January 11, 2022
Release of a portion of Subdivision Improvements
Performance Bond for Dunhaven s bd' ision
George Adler, Planning Director
Bond document, email to Charlie Drew with table of items
PURPOSE:
Dunnhaven Development, LLC was the developer of the 29-lot subdivision called Dunhaven Subdivision, in
Dunn, NC, off Tilghman Drive. The developer provided a performance bond to be held by the City as a
guarantee that certain work would be completed. They are now requesting that the portion allowed to be
released be released and returned to them since work is completed.
BACKGROUND:
The purpose of a performance guarantee is to ensure that certain work, such as road paving, installation of
sidewalks, street signs, etc. be properly completed, as required by Dunn City Code Section 20-66. —
Performance guarantee. The bond usually includes a one-year warranty. Dunnhaven Development, LLC
provided the City a Subdivision Improvements Performance Bond of $80,000.00 in November 2020,
The developer has requested the release of the performance bond. A representative of the developer met
Dunn's Chief Building Inspector and Planning Director on -site at Dunhaven subdivision December 20, 2021
to review and discuss items yet to be completed, There were many items needing completion / correction.
However, some were outside the performance guarantee. The developer has ensured the City that all items,
even those that are the responsibility of the builders and the Home Owners Association (HOA), will be
properly completed. The items listed in column 1 of the attached table will still need to completed and
approved by the Chief Building Inspector and Planning Director before the $65,000 will be released. The
remaining $15,000 will be retained by the City for a one-year warranty period to ensure work was properly
installed.
BUDGET IMPACT:
Motion to grant the City Manager the authority to approve release of $65,000 of the
$80,000 Subdivision Improvements Performance Bond after final inspection approval
of items in column 1 of the table listing items requiring completion.
Debra Creighton
From: George L. Adler
Sent: Monday, January 3, 2022 4:26 PM
To: Charlie Dew
Cc: Steven W. Neuschafer; Mathew S. Boone; Steven R. King; James O. Roberts
Subject: Dunhaven final inspection
Charlie,
On December 20, 2021, you, Steven King, and I met at the Dunhaven Subdivision to review work still needed to be
accomplished before the Subdivision Improvements Performance Bond could be released by the City.
Several items were found requiring completion or correction during that on -site walk through.
We are now preparing for the release of $65,000 of the $80,000 bond. The remaining balance of $15,000 will be held by
the City for 12 months as security for the developer's guarantee of the Bonded Work, per the Subdivision Improvements
Performance Bond document, dated November 24, 2020 and signed by E. Frank Weaver, III on behalf of Dunnhaven
Development, LLC.
We will take the developer's request for the $65,000 to the regular City Council meeting January 11.
At that meeting, City staff will provide Council with a brief update, outlining the terms of the agreement that you,
Steven, and I discussed December 20.
Following are the list of items requiring resolution and the respective responsible parties:
1
2
3
Developer Responsibility
Builder Responsibility
HOAResponsibilty
These items are agreed to be addressed by the
The developer has ensured the City that these
The Home Owners Association (HOAJ
developer prior to release of bond.
Items will be addressed though they are not
will ensure that the following Is fixed.
the responsibility of developer.
1) Survey monument
1) Replace or repair lock assembly
Locate and mark one monument in
1) Remove temporary hose bibs
on mailbox kiosk
wooded area behind residence
2) Replace missing water shutoff covers
2) Manholes/Water covers
3) Replace discussed sewer caps with
• Clean manholes or water covers so
threaded caps
that they are accessible for future
4) Fill holes from temp pole and drive
utility services
ground rods below ground level
3) Handrail/ Plate for wheelchair
accessible sidewalk
• Install 2-Inch tubing handrail on
one side of sidewalk (inside)
4) Plate for sidewalk
2" angle Iron mounted to steel
plate covering drainage trough
under sidewalk
5) Stop sign and street signs to be
Installed at intersection of Jess Lane
6) Replace two broken sections of
sidewalk
7) Provide as•builts for all sewer/water
lines installed on both public and
private property
As we agreed, the developer will make the corrections itemized in the first column above.
The developer has also committed to ensuring that the balance of items in columns two and three are completed as
well.
However, the lack of completion of the items in columns two and three will not hold up the release of the $65,000.
At the January 11 City Council meeting, City staff will ask City Council to approve release of $65,000 upon approval by a
final inspection of the items in column one.
The developer will contact Steven and me by email notifying us when the items in columns two and three are ready for a
final inspection at a later date.
Please reply to confirm developer's agreement of the contents of this email.
When you reply, please confirm the developer's company name, contact person, email address, and mailing address.
We will need this information when presenting to Council.
Thanks.
George Adler
Planning Director
City of Dunn
102 North Powell Ave.
P. O. Box 1065
Dunn, NC 28335
Phone:910-766-0983
Cell: 910-624-6749
Email: Radler@dunn-nc.or�
North Carolina
Harnett County
SUBDIVISION IMPROVEMENTS
PERFORMANCE BOND
THIS SUBDIVISION IMPROVEMENTS PERFORMANCE BOND (`Bond"), made and
entered into this the24h day of November, 2020, by Dunnhaven Development, LLC, a North
Carolina Limited Liability Company, of Cranberland County, North Carolina, (hereafter designated as
"Principal") and the City of Dunn, North Carolina, a municipal corporation (hereafter designated
as "City of Dunn");
Bond: Principal, hereby agrees to execute this Bond to insure its performance to install
an asphalt overlay to the streets and install sidewalks pursuant to the plat map for Dunhaven
Subdivision as approved by the City of Dunn, as more particularly set forth on Exhibit "A"
attached hereto and incorporated herein by reference (`Bonded Work"). Principal shall deposit
with the City of Dunn a cash amount equal to the sum of Eighty Thousand and 00/100 Dollars
($80,000.00) for the guarantee for the installation of the Bonded Work and guarantee of the
Bonded Work for twelve (12) months after completion and acceptance by the City of Dunn (the
"Bond Deposit").
Terms and Conditions: Principal and City of Dunn agree that upon completion of the
specified scope of work, Principal shall give the City of Dunn notice and the City of Dunn shall,
within ten (10) business days, inspect the completed work with Principal and/or Principal's
representative present. In the event that any deficiencies may exist, such deficiencies shall be
remedied within ten (10) business days and reinspected by the City of Dunn within ten (10)
business days after notification by Principal. Within ten (10) business days of inspection and
acceptance of the Bonded Work, the City of Dunn shall release Sixty Five Thousand and 00/100
Dollars ($65,000.00) of the Bond Deposit to Principal via bank wire or check, as determined by
the City of Dunn. The remaining Fifteen Thousand and 00/100 Dollars ($15,000.00) of the Bond
Deposit shall be retained by the City of Dunn for a period of twelve (12) months after
acceptance of the Bonded Work as security for the Principal's guarantee of the Bonded Work
("Guarantee Retention Amount"). The Guarantee Retention Amount shall be transferred to
Principal within ten (10) business days after the expiration of the Principal's twelve (12) month
guarantee for the Bonded Work, via bank wire or check, as determined by the City of Dunn.
Default by Principal: In the event of default by Principal to fulfill to complete the
Bonded Work, as approved by the City of Dunn, the City of Dunn shall use the proceeds of said
Bond Deposit to complete the unfinished scope of the Bonded Work, without prior or subsequent
court approval, upon ten (10) business day written notice to Principal and Principal's failure to
complete the Bonded Work within this time period. The methods and means for completion of
the Bonded Work shall be in the sole discretion of the City of Dunn. In the event the cost for
completion of the Bonded Work exceeds the Bond Deposit, the Principal shall pay the same to
the City of Dunn within five (5) business days after written notice from the City of Dunn. If
there shall be any deficiencies in the Bonded Work during the twelve (12) month period
immediately succeeding inspection and acceptance of the Bonded Work by the City of Dunn, the
City of Dunn shall use the proceeds of the Guarantee Retention Amount to repair or replace such
deficiencies, without the prior or subsequent court approval, upon ten (10) business day written
notice to Principal and Principal's failure to repair or replace such deficiencies within this time
period. In the event the City of Dunn has to complete the Bonded Work or repair or replace any
deficiencies of the Bonded Work during the time of the Principal's guarantee the cost expended
for such work shall be documented by the City of Dunn and if there is a balance of the Bond
Deposit or Guarantee Retention Amount as applicable, the City of Dunn shall return the same to
the Principal and if there are insufficient funds, the Principal shall pay the same to the City of
Dunn within five (5) days after written notice from the City of Dunn.
Interest on Bond Deposit. The Bond Deposit shall not bear interest to the benefit of
the Principal. In the event the City of Dunn deposits the Bond Deposit into an account that
provides for interest, the City of Dunn shall be entitled to retain all such interest as a cost of
administering this Bond for the benefit of the Principal and shall not have to account to the
Principal for any interest.
Governing Law, Jurisdiction and Venue: This Bond shall be governed by and
construed accordingly to the laws of the State of North Carolina. action, proceeding or litigation
pertaining to the interpretation or enforcement of this Bond shall be instituted in the state courts
of Harnett County, North Carolina and all parties hereby consent to this jurisdiction and venue.
IN WITNESS WHEREOF, the undersigned executed this Bond the date and year first
written above. All notices to Principal or the City of Dunn shall be sent by certified mail, hand
delivered or by commercial carrier with proof of receipt to the person and address set forth
below.
Dunnhaven Development, LLC
By: E. Frank Weaver, III
Member/Manager
350 Wagoner Dr.
Fayetteville, N C 28303
City of Dun orth Carolina
/0�—
y: teven Neuschafer
City Manager
Post Office Box 1065
Dunn, North Carolina 28335
State of North Carolina
County of Harnett
I, the undersigned Notary Public certify that E. Frank Weaver, III personally appeared before
me this day and acknowledged that he is the Member/Manager of Dunnhaven Development,
LLC, a North Carolina limited liability company and that by authority duly given and as the act
of such entity, he signed the foregoing instrument in its name on its behalf as its act and deed.
WITNESS my hand and notarial seal this Zi day •of o ember, 20.
`,�53f ti14)y,`F G+
�bd,�.. G
NOTARY PUBLIC
"a MY COMMISSION EXPIRES: 221 2
wz
Sa of North tad Tina
Cou t 'o�`� ,tnett
I, the undersigned Notary Public certify that Steven Neuschafer personally appeared before me
this day and acknowledged that he is the City Manager for the City of Dunn, North Carolina, a
North Carolina municipal corporation and that by authority duly given and as the act of such entity,
he signed the foregoing instrument in its name on its behalf as its act and deed.
NESS My hand and notarial seal this30day of November, 2020.
OTA U ? NO ARYPU IC p,
R� = MY COMMISSION EXPIRES:
I
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CITY O
DUNN
Est C R T Ti (—A O I_ I N A City Council Agenda Item
Meeting Date: January 11, 2022
Fee Schedule
N/A
PURPOSE:
To amend the Fee Schedule by adding an Application Fee for the new Unattended Donation Bin Permit
Application. The fee will help defray the staff cost of reviewing permit applications for completeness.
Current Fee Proposed Fee
n/a $100.00
BACKGROUND:
At the December 14, 2021 City Council meeting, Council voted unanimously to adopt a text amendment
to the Dunn City Code at Chapter 22—Zoning, Section 22-60, requiring that unattended donation bins be
treated as accessory structures and must be permitted.
BUDGETIMPACT:
Motion to approve the Fee Schedule Change as presented effective January 12, 2022.
CI€Y OF
DUNN
NORTH toARl.$€_INA
Meeting Date: January 11, 2022
SUBJECT TITLE
Reports - Goals and Objectives established by Council
PRESENTER/DEPARTMENT
City Manager Neuschafer
ATTACHMENT(S)
Department Reports
PUBLIC
HEARING
PUBLISH DATES
PURPOSE:
Attached please find the Monthly Reports for the Goals and Objectives as established by the Council at the 2021-2022
Budget Planning Retreat to include Goals not finalized from this current fiscal year. Changes are highlighted in yellow.
BACKGROUND:
Short-term Goals (FY2021.22 Completion)
- Finalize and Support 195/140 Crossroads of America Economic Planning Alliance formation
- Personnel Pay & Classification Study/Retention Plan/Training Programs (to include documentation)
- Finalize Imagine Dunn Strategic Vision Plan and begin implementation/plans
- Begin implementing Wayfinding System once rebrand is complete
- One pager document for builders/developers (Planning & Inspections)
- Lobby for Black River dredging
- Initiate regular joint meetings with Education officials
- Trail from Tyler Park to Tart Park
- Comprehensive Land Use Plan
Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets
Watauga Project Findings — Investigate and Determine Direction
Plan for Design, Phases and Cost for Juniper Creek project/Seawall Bulkheads for repairs
Paving Projects — Repair of Potholes and Small Scale Paving Projects
Aggressive Code Enforcement — Dilapidated and Boarded up - Residential and Commercial
Ordinance Revisions — Minimum Housing and Non -Residential
Purchase Sewer Jet for Storm Drain repair
Complete Technology Updates for Finance and Library
Merger Regionalization Study, Design and Determine Funding of Water Treatment Plant
Long Term Goals and Objectives
Land transactions for Business Development supporting Community Growth
Address Infrastructure Needs — Paving, Water and Sewer, Storm Water
Juniper Creek Improvements
Street Improvements
Water Treatment Plant
Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall, Library
and Water Tower — 301 South
Implement Strategies in the Vision Plan
Codrington Park Improvements
Administration — Finance — Library — Planning — Inspections — Parks and Recreation
Public Utilities and Public Works
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UCITY OF
DUNN
NORTH CAPOLH�,!A
Meeting Date: January 11, 2022
Administrative Reports
City Manager Neuschafer
Monthly Reports
17177104
1) City Manager's Report
2) Financial Report/Assessment Update
3) Monthly Departmental Reports included:
Communications/Public Information
- Planning & Inspections Report
- Public Works Report
- Public Utilities Report
- Parks & Recreation Report
- Library Report
- Police Report
Mayor
crry OF William P. Elmore Jr.
Mayor Pro Tom
Dr. David L. Bradham
DUNNCouncil Members
J. Wesley Sills
NO .Ra i H ��. /A-; R (rv) L N l�N A April L. Ga Frank McLean
Un
401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Billy Tart
(910) 230-3500 • CityofDunn.org Chuck Turnage
City Manager
Steven Neuschafer
U U I] \...11 1
To: Honorable Mayor, City Council Members
From: James 0. Roberts, Finance Director
Subject: Financial Report
Date: January 11, 2022
• The City, as of December 31, 2021, has $9,661,306 in all accounts combined. As of
November 30, 2021 we had $8,411,275, October 31, 2021, we had $9,435,354, and in
September 2021 we had $9,352,282 for those same accounts. As you can see, this is an
increase of $1,250,031 from last month. On December 31, 2020 we had $6,925,848. This is
$2,735,458 less than we have currently.
• Water and Sewer Revenues for the month of December were $504,435. In November
they were $526,693, and October they were $541,283, while the September collections were
$551,075. Our total collected year to date is $3,192,231 or 52.25% of budget. Year to Date in
2020 was $2,988,998. Our budget for the year is $6,110,000.
• For Property Taxes, through November, we have received $1,670,566. Through
November in 2020 property tax revenues received were $1,536,034. We have received
approximately $134,000 more in taxes this year than last year. There is a one month lag in
reporting taxes received. Total Taxes collected so far this year are $1,862,757. Our total
estimated taxes for 2022 are $4,472,000, These totals include Property, Motor Vehicles, and
Downtown Service District taxes.
• For Sales Taxes, our October receipts were $237,969. The September receipts were
$217,169 and the August receipts were $233,200. The October receipts were about $20,000
more than last month and $41,386 more than last year. Our Budget for that income for the
2022 budget year is set at $2,160,000. Sales Tax Reports from the Department of Revenue are
provided at least two months behind actual collections. Our next sales tax deposit will be
January 15th.
• Utilities Sales Taxes are reported quarterly. For this year's second quarter we have
received $185,238. For 2020 we had received $193,352, $8,114 less than this year. This
report is for the quarter ending September 30, 2021 and the amount received for this year
was $329,607. In 2020 we received $337,720 for this same time period. This amount includes
Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. Our next
report will be received on March 15th. Our budget for 2022 for these four areas is $739,000.
W&re communit 6 yins!
• Building Permit Fees for the month of December were $3,276 and November they were
$7,747. To date we have collected a total of $83,103 or 64% of budget. For the same time last
year, we had received $77,699. The budget for the 2022 budget year is $130,000.
• General Fund expenditures in December were $899,675. In November they were
$1,015,635. The total expensed to date is $5,717,935 or 47.6% of our Budget ($12,015,000).
For 2021 we had expended $5,303,517. Our Revenue to date is $5,628,807.
• The Water and Sewer fund expenditures in December were 364,057. In November they
were $654,171. The total expensed to date is $2,742,932, or 36.1% of budget ($7,601,000).
For 2021 we had expensed $2,685,006. Water Sewer revenue to date is $3,427,469.
The benchmark for this period is 50% of budget.
• $6,542 in debt service payments from the General Fund were made in December. For the
year we have made $641,922. This is 66.7% of our total debt payments. All Expenditures to
date fulfill our budgeted payments of $962,050.
• No debt service payments were made from the Water/Sewer fund this month. The total
for the year is $221,782 this is 16.5% of our total debt payments. Our total budgeted for the
year is $1,342,900 for all Water/Sewer Debt Service payments. All payments will be made as
directed and approved.
Expenditures for City of Dunn
Budget Amount
12/31/2021 Expenditures Year to Date
Budget Remaining
Expenditures for Water and Sewer
$ 12,015,000 100%
$ 5,717,935 47.6%
$ 6,297,065 52.4%
EXPENDITURES FOR THE CITY OF DUNN
$5,717,935
EXPENDITURES YEAR TO DATE_ V1 BUDGET REMAINING___ 1
Budget Amount $ 7,601,000 100%
12/31/2020 Expenditures Year to Date $ 2,742,933 36.1%
Budget Remaining $ 4,858,067 63.9%
WATER / SEWER EXPENDITURES
i 3 EXPENDITURES YEAR TO DATE M BU DG ET REMAI N I NG
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Mayor
CITY OF William P. Elmore Jr.
UNORTH
Mayor Pro Tom
Dr. David L. Bradham
DUNNCouncil Members
J. Wesley Sills
CAROLINA April L McLeaGaulden
Frank McLean
401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Billy Tart
(910) 230-3500 • CityofDunn.org Chuck Turnage
City Manager
Steven Neuschafer
MEMORANDUM
To:
Honorable Mayor, City Council Members
From:
James 0. Roberts, Finance Director
Subject:
Liens and Accounts Receivables
Date:
January 11, 2022
o The General Fund assessments, Water and Sewer assessments, and old demolitions did
not receive any payments this month. The total owed now remains $116,891. Of this
more than $73,000 is over 10 years old. This amount involves 39 individuals, Nothing
new has been billed to these accounts we use our new system from this point forward.
o For our Weedy Lots and new Demolitions, the city has billed $523,964, we adjusted and
received payments of $157,844. This amount is over the last 20 years. The amount
owed the city as of December 29, 2021 is $ 366,119. The amount in excess of 10 years
old is $13,166.16 and not recoverable.
o For the month of November we received payments totaling $13,088.54 on outstanding
debts. We had four liens satisfied in that amount.
o We have sent 2nd billing invoices totaling $8,985 since our last report. This included 37
weedy lots. If they do not pay, our next step is the Pre -lien letters.
o We sent no pre -Lien letters in November.
o Two new liens were filed totaling $5,300 in November.
o Pope Law Group is continuing to work on foreclosures for several property owners.
Patricia Grier owing approximately $18,650, should have a sell date this year. The
Frank Turner Heirs is in the process of amending the complaint. The Mary Fann
property requires information from two counties and should be completed very soon.
We have three more properties that will be next in line, Richard Thompson, $7,598,
Johnnie Hargrove, $9,290, and Charles Smith/Ruth Thompson $5,183.
r{' &re COYl muni� 69ins!
Coordinato
01-Achieved
During the month of December we held the Annual Christmas Tree Lighting. Final
new logos were sent to all departments and they started incorporating them in their
online forms.
02- In Progress
I am working on the North Carolina Main Street Assessment to be turned in
soon. I am also slowly adding the online forms to our website and talking with the
website designer on how to corporate our new logo in the website with new designs
and colors.
03- Goals
My goal for the month of January is to have all of the online forms on the website
and start revamping the website to fit the new logo.
04- Stats
Facebook: Instagram:
Page Likes: 4,358 followers Page Like: 1,004
Reach: 4,157 Reach: 386
#1 post: Happy New Year (1.5k)
#2 post: New Year Resolution (1.4k)
Kaitlin Adkins kadkins@dunn-nc,org 910-230-3500
Public Works Department I December 20211 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.orR
*Data from Mobile311 work order system (does not include all work performed)
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 ( www.dunn-nc.or�
*Data from Republic Services report
DUNN
a.r�e'e comm¢ni mr�tlem
Public Utilities Dept I November 2021 I Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org
*Data from Mobile311 work order system (does not include all work performed)
*Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing.
NNDUii) of do
iENE [OIR 1R/!R( RtOli'IJ
*Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records
Water and Sewer Project Update (Council Approved Projects)
N
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>s�erz �amman! molten
DNN
or dnnn
��rz ramm¢ni molteia
Capital improvement Plan and
Procured the Wooten Company to
June 20
System Development Pees
Complete the CIP and the System
Development feu Study. Kirk off
umeetiing was held 11/29/21.
Dunn Parks & Recreation Department Monthly Review 1 f
Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone
(910) 892-7001 Fax I www.dunn-nc.org
December 2021
Dunn Parks & Recreation
Facility Rentals, Programs & Etc.
Numbers
Rentals
Facility_
Dumr Community Building
Clarence Lee Tart Memorial Park
3
0
Codrington Park
Nathan Harris Athletic Complex @ Tyler
Park
0
1
Baseball & Softball Field Rentals
0
Tennis Courts
0
Tournament Rental
0
Winter Pro rams
Paint & Design
18
Coed Instructional Basketball
28
IOUB Basketball
36
lOUG Basketball
13UB Basketball
14
30
13UG Basketball
16
P K V_yas Center
_
New Memberships
0
Renewed Memberships
0
Guest Memberships
Adult Basketball
0
0
Batting Cage Rentals
0
P K Vyas Recreational Center currently
open for walking & free play only
Monthly Recreation Report 202-1
Dunn Parks & Recreation December Monthly Narrative Report
Basketball Registration
Basketball practices for all 13u and 10u leagues began after Thanksgiving. The 13u and 10u boys'
leagues will play in-house among Dunn teams only. The 13u and 10u girls' leagues will play among other
teams within Harnett County, and their games will begin on January 3`d. Instructional league (5-7)
teams were posted on November 29th and will begin practices on Saturday, January Bin
Tart Park Renovation
The total project is 99 percent complete. On November 29ih we had our project closeout inspection with
Recreation Resources in which we passed. We will be finalizing all paperwork and reports within the
next 30 days to officially finalize the project.
P. K. Vyas Recreational Center
Monday, December 131h the P. K. Vyas Recreational Center re -opened to the public for walking on
Monday, Tuesday, and Thursday 9:00 a.m. to 1:00 p.m. Open play basketball is available for 14-17 year -
olds on Monday 3:00 p.m. to 5:00 p.m., 11-13-year-olds on Tuesday 3:00 p.m. to 5:00 p.m. and 10 &
under on Thursday 3:00 p.m. to 5:00 p.m.
Special Events
The annual Senior Christmas party was held on December 71h at the Dunn Community Center at 6:00
p.m. The food was catered by Blackmon's Catering and music was provided by Butch Halpin. The
seniors received a gift bag of fruit, candy, and various items provided by Central Carolina Community
College such as notepads, pens, and buttons. The seniors were very pleased to attend the event since it
was canceled last year due to COVID.
City of Dunn employee Christmas luncheon was held on December 101h. The meal was catered by
Blackmon's Catering. An ugly sweater contest followed. The first prize was won by Sharon Stevens, the
first runner-up was Marilyn Gilbert, and the second runner-up was Patty Rowland.
Recreation Advisory Board
The last meeting was held on Tuesday, November 10, 2021, at 6:00 p. m. at Tart Park in the Press Box.
The next meeting is scheduled for February 8, 2022, at 6:00 p. m. at the Dunn Community Center.
November 20211 Monthly Library Report
Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 ( fax 910-892-8385
www.dunn-nc.org/library
B 8'
PaucE "
STATISTICAL REPORT: NOVEMBER 2021
TOTAL INCIDENTS REPORTER
CRDIES BY TYPE
151
HOMICIDE
0
RAPE
ROBBERY
0
AGGRAVATED ASSAULT
j
KIDNAPPING/ABDUCTION
0
BURGLARY/BREAKING AND ENTERING
13
LARCENY FROM VEHICLE
LARCENY (ALL OTHER)
17
SIMPLE ASSAULT
7
NS
CRIMINAL INVESTIGATIONS
CASES ASSIGNED
56
CASES CLOSED
58
RECOVERED PROPERTY VALUE
$ j j 900.00
SEARCH WARRANTS EXECUTED
2
DRUGS SEIZED
See Narcotics Below
FELONY ARRESTS
7
MISDEMEANOR ARRESTS
j
VENILE INVESTIGATIONS
CASES ASSIGNED
j
CASES FILED INACTIVE
0
CASES EX -CLEARED
0
CASES CLEARED BY ARREST
0
CASES UNFOUNDED
j
TOTAL CASES CLOSED
j
ADULT ARREST TOTAL
0
JUVENILE ARREST TOTAL
0
FELONY CHARGES TOTAL
0
MISDEMEANOR CHARGES TOTAL
0
RECOVERED PROPERTY VALUE
0
SPECAL OPERATIONS WORKED
0
COMMUNITY SERV./PRESENTATIONS
0
VALUE OF NARCOTICS/MONIES SEIZED
0
CURFEW WARNINGS
0
CURFEW VIOLATIONS
0
NARCOTICS INVEST. . SEIZURES
MARIJUANA
1 Gram
COCAINE
0
METHAMPHETAMINE
29 Grams
HEROIN
0
PILLS
0
OTHER DRUGS
53.8 Gram Fentanyl
FELONY ARREST TOTAL
0
MISDEMEANOR ARREST TOTAL
5
FIREARMS SEIZED
0
PROPERTY VALUE
0
US CURRENCY
0
SEARCH WARRANTS
0
STREET VALUE OF DRUGS SEIZED
$35,774.00
TOTAL DROP BOX MEDS COLLECTED
$1,283.5 Grams
PATROL DIVISION
SPEEDING
99
SEAT BELT VIOLATION
PASSENGER SEAT BELT JUVNILE
1
NO OPERATOR'S LICENSE
11
DRIVE WHILE LIC. REVOKED
15
FAILURE TO STOP AT STOP SIGN
4
RUNNING RED LIGHT
q
FAILURE TO REDUCE SPEED
2
MISDEMEANOR ARREST TOTAL
42
FELONY ARREST TOTAL
19
FIREARMS SEIZED
4
MARIJUANA SEIZED
143.9 Grams/ 9.5 Oz.
COCAINE SEIZED
0
HEROIN SEIZED
I Gram
OTHER DRUGS SEIZED
5.8 Grams Amphetamine
US CURRENDY SEIZED
$100.00
COUNTERFEIT CURRENCY
0
ANIIYIAL CONTROL
& SHELTER
Total Calls: 29
CANINE'
PICKED UP
8
IN POUND
5
RETURNED
1
ADOPTED
5
ESCAPED
0
EUTHANIZED
1
BITES
0
ISOLATED
0
FELINE
PICKED UP
37
IN POUND
22
RETURNED
0
ADOPTED
17
ESCAPED
0
EUTHANIZED
4
BITES
0
ISOLATED
0
ANIMALS, WARNINGS AND MILEAGE
OTHER ANIMAL CALLS
0
Other Animals:
1 Deceased Cat PAJ
WARNINGS (Verbal)
CITATIONS
0
ANIMAL
CONTROL
VEHC.LES
VEHICLE #55 Mileage
1470
VEHICLE 456 Mileage
1563
Announcements
Dunn City CouncdC 44eeting
January 11, 2022
• City of Dunn offices will be closed Monday, January 17th
for Martin Luther King Day.
• The Annual Martin Luther King Day Parade will be held
on Monday, January 171h at 11:00 a.m. in Downtown
Dunn.
• The City of Dunn Budget Planning Retreat is set for
Friday and Saturday, January 28th and 29th from 8:00 a.m.
until 5:00 p.m. at the DoubleTree in New Bern.
• The next Regular Meeting of the Dunn City Council is
scheduled for Tuesday, February What 7:00 p.m.
■ Dunn Housing Authority Minutes
■
Dec. 21. 2021 2; 06PM
DUNN HOUSING AUTHORITY BOARD MEETING
817 STEWART STREET
DUNN, NC 28334
MONDAY, NOVEMBER 15, 2021 5:30 PM
No. 0157 P. 1
THE DUNN HOUSING AUTHORITY BOARD MEETING WAS CALLED TO ORDER ON MONDAY, NOVEMBER 15,
2021, AT 5:30 PM BY CHAIRMAN, LESTER E. LEE, JR.
VICE-CHAIRMAN DRAUGHON GAVE THE INVOCATION.
UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LESTER E. LEE, JR, VICE-CHAIRMAN EDDIE
DRAUGHON, AND COMMISSIONERS LOIS DAIL AND SADIE MCLAMB. COMMISSIONER FRANCES PIERCE
WAS EXCUSED. SECRETARY DEBBIE N. WOODELL WAS PRESENT.
WILLIAM BROWN, OWNER OF B & B LAWNCARE HAD ASKED TO SPEAK AT THE BOARD MEETING, HE
PROVIDED THE BOARD WITH A COPY OF HIS EXPENSE REPORT. HE EXPLAINED TO THE BOARD THAT HE
WOULD LIKE TO CONTINUE LAWN CARE WITH DUNN HOUSING AUTHORITY AND EXPLAINED HIS EXPENSE
REPORT IN DETAIL. HE STATED THAT HE COULD PROVIDE LAWN CARE FOR TWELVE (12) MONTHS FOR THE
AMOUNT OF $37,000.00 INSTEAD OF 45,000.00 FOR A NINE (9) MONTH CONTRACT AS HE HAD DONE IN
2021.
AFTER LISTENING TO THE PROPOSAL, CHAIRMAN LEE ADVISED MR. BROWN THAT NOTHING COULD BE
DECIDED AT THE PRESENT TIME BUT HE WOULD HEAR FROM THE HOUSING AUTHORITY WITHIN A
REASONABLETIME. MR. BROWN THANKED THE COMMISSIONERS FOR THEIR TIME AND LEFTTHE MEETING.
MINUTES OF THE OCTOBER BOARD MEETING WERE READ AND APPROVED.
THE FIRST MOTION TO ACCEPT THE OCTOBER MINUTES WAS MADE BY COMMISSIONER DAIL AND
SECONDED BY COMMISSIONER MCLAMB.
AYES AND NAYS WERE AS FOLLOWS:
AYES
NAYS
CHAIRMAN LEE
VICE-CHAIRMAN DRAUGHON NONE
COMMISSIONER LOIS DAIL
COMMISSIONER SADIE MCLAMB
MOTION CARRIED.
OCCUPANCY REPORT:
1
, Dec.21.2021 2:06PM
No, 0151 P. 2
THE TOTAL RENT FOR OCTOBER WAS $35,524.00. THE AVERAGE RENT PER UNIT WAS $250.17. THERE
WERE A FEW COMMENTS.
SINCE THE OCTOBER BOARD MEETING, THERE WERE TWO MOVE -INS, TWO MOVE -OUTS, AND NO
TRANSFERS.
SECRETARY WOODELL ASKED FOR APPROVALTO CHARGE OFF FOUR TENANT ACCOUNTS:
® YOLANDA BLACKMON
$1,318.00
• MELISSA DENNIS
393,00
• QUANETTEJOHNSON
126,00
® SHENNICA MCLEAN
1,064.00
$2901.00
CHAIRMAN LEE STATED THAT THE AMOUNT OF THESE CHARGE -OFFS EXCEEDED THE AMOUNTS OF ALL
OTHER MONTHS IN 2021 COMBINED, SECRETARY WOODELL EXPLAINED THAT YOLANDA BLACKMON'S
ACCOUNT HAS BEEN TURNED OVER TO THE NC DEBT SETOFF FOR RECOVERY. MELISSA DENNIS, QUANETTE
JOHNSON, AND SHENICCA MCLEAN'S ACCOUNTS HAD BEEN REPORTED TO THE CREDIT BUREAU AS BAD
DEBTS. THE REASONS FOR THE LARGE AMOUNTS WERE MAINLY DUE TO DAMAGE AT LARGER UNITS.
THE FIRST MOTION TO APPROVE THE CHARGE OFFS WAS MADE BY VICE-CHAIRMAN DRAUGHON AND
SECONDED BY COMMISSIONER MCLAMB.
AYES AND NAYS WERE AS FOLLOWS:
AYES NAYS
CHAIRMAN LEE
VICE-CHAIRMAN DRAUGHON NONE
COMMISSIONER LOIS DAIL
COMMISSIONER SADIE MCLAMB
MOTION CARRIED.
CHARGED -OFF ACCOUNTS YEAR-TO-DATE WERE $ 2458.00
THERE WERE NO RECOVERIES FOR THE MONTH.
RECOVERIES OF OLD ACCOUNTS YEAR-TO-DATE ARE: $1575.00
OCTOBER FINANCIAL STATEMENTS WERE REVIEWED BYTHE BOARD. CHAIRMAN LEE ASKED IF THERE WERE
ANY QUESTIONS. CHAIRMAN LEE MENTIONED THAT THE MONTHS OF NET CASH OPERATING RESERVES
HAD INCREASED TO 16.3 FROM 15.3 MONTHS IN SEPTEMBER. THERE WERE A FEW OTHER COMMENTS,
2
Dec, 21. 2021 2:06PM
No, 0157 P. 3
BUSINESS:
THE 2021 AND 2022 BUDGETS, TABLED FROM THE SEPTEMBER MEETING WERE TO BE DISCUSSED.
CHAIRMAN LEE ASKED THE BOARD MEMBERS ABOUT A BONUS TO TRAIN THE NEW EXECUTIVE DIRECTOR.
SECRETARY WOODELL TOLD THE BOARD THAT BECAUSE OF RETIREMENT, SHE WOULD NOT BE ALLOWED
TO RETURN TO WORK FOR THIRTY (30) DAYS IN ANY TYPE OF GOVERNMENT SETTING INCLUDING DUNN
HOUSING AUTHORITY. SHE WAS ADVISED TO CHECK WITH THE NC RETIREMENT TO SEE IF SHE COULD BE
PAID FOR CONTRACT WORK AFTER RETIREMENT, SECRETARY WOODELL WILL CHECK WITH THE
RETIREMENT SYSTEM TO SEE WHAT OPTIONS ARE AVAILABLE.
CHAIRMAN LEE ASKED FOR APPROVAL OF THE AMOUNT OF $5000.00 FOR TRAINING WHICH INCLUDES
MOSTLY PHONE CALLS. THE FIRST MOTION TO APPROVE WAS MADE BY COMMISSIONER MCLAMB AND
SECONDED BY VICE-CHAIRMAN DRAUGHON.
AYES AND NAYS WERE AS FOLLOWS:
AYES
I►1 m
CHAIRMAN LEE
VICE-CHAIRMAN DRAUGHON NONE
COMMISSIONER LOIS DAIL
COMMISSIONER SADIE MCLAMB
MOTION CARRIED. RESOLUTION M 2021-17
DISCUSSION OF THE 2021 BUDGET WAS TABLED FROM THE OCTOBER MEETING AND BROUGHT BACK
BEFORE THE BOARD. THERE WERE SOME QUESTIONS CONCERNING BENEFITS FOR THE NEW EXECUTIVE
DIRECTOR SECRETARY WOODELL TOLD THE BOARD THAT PER THE DUNN HOUSING AUTHORITY POLICY,
ALL BENEFITS WERE EFFECTIVE FOR NEW EMPLOYEES AFTER THE 120-DAY PROBATION PERIOD.
COMMISSIONER DAIL STATED THAT THE POLICIES NEEDED TO BE UPDATED BECAUSE 120 DAYS WAS TOO
LONG FOR AN EMPLOYEE TO WAIT. SECRETARY WOODELL AGREED THAT POLICIES DO NEED TO BE
UPDATED, HOWEVER, ALL CURRENT EMPLOYEES HAD TO WAITTHE SAME LENGTH OF TIME BEFORE THEIR
BENEFITS TOOK EFFECT. COMMISSIONER LEE AGREED THAT THE PROBATIONARY PERIOD WAS A LONG
TIME BUTAFTERTHE 120 DAYS, THE EMPLOYMENT COULD BE REVIEWED AFTER IT WAS DETERMINED THAT
THE EMPLOYMENT WAS SUCCESSFUL. AFTER MANY DISCUSSIONS ON THE MATTER, THE BOARD ASKED
ABOUT THE PROCESS FOR UPDATING POLICIES. SECRETARY WOODELL TOLD THE BOARD THAT THE LAST
POLICY REVISION WAS IN 2017 AND THERE HAD BEEN A LOT OF DISCUSSION ON SEVERAL OF THE AGENCIES
GETTING TOGETHER TO GET POLICIES UPDATED AGAIN IN 2020JUST BEFORE THE COVID PANDEMIC, SINCE
THAT TIME, NO UPDATES HAD BEEN MENTIONED UNTIL SHE ATTENDED THE NOVEMBER ECAHRO MEETING
ON NOVEMBER 09, 2021, SHE TOLD THE BOARD IT WAS BROUGHT UP AGAIN AND EXECUTIVE DIRECTOR,
STEVIE CRAIG OF BLADENBORO HOUSING AUTHORITY SAID SHE HAD HIRED A CONSULTANT TO DO HER
UPDATES TO HER POLICIES, SECRETARY WOODELL DID NOT KNOW WHO SHE HAD HIRED, COMMISSIONER
DAIL ASKED IF SHE COULD CONTACT MRS. CRAIG AND FIND OUT WHO THE CONSULTANT WAS. SECRETARY
3
Dec.21.2021 2:ORM No. 0157 P. 4
WOODELL SAID SHE WOULD CONTACT HER AND GET BACK TO THE BOARD AS SOON AS SHE COULD
CONCERNING THIS MATTER.
BECAUSE THERE WERE SEVERAL CHANGES IN THE 2021 REVISED BUDGET, NO MOTION WAS MADE TO
APPROVE IT UNTIL SECRETARY WOODELL SPOKE WITH THE FEE ACCOUNTANT CONCERNING $5000.00 FOR
TRAINING. SECRETARY WOODELL WILL SPEAK WITH BRENT UMPHLETT, CPA CONCERNING THE MATTER.
THE 2022 BUDGET WAS BROUGHT UP FOR DISCUSSION. CHAIRMAN LEE ASKED THE BOARD TO CONSIDER
A RAISE IN EMPLOYEE SALARIES. AFTER SOME DISCUSSION, COMMISSIONER DAIL MADE A MOTION TO
INCREASE EMPLOYEE SALARIES BY 3% BEGINNING JANUARY 01, 2022 FOR FOUR FULL-TIME EMPLOYEES.
THE MOTION WAS SECONDED BY VICE-CHAIRMAN DRAUGHON.
AYES AND NAYS WERE AS FOLLOWS:
AYES
NAYS
CHAIRMAN LEE
VICE-CHAIRMAN DRAUGHON NONE
COMMISSIONER LOIS DAIL
COMMISSIONER SADIE MCLAMB
MOTION CARRIEO. RESOLUTION #: 2021-19
CHAIRMAN LEE STATED THAT 5% RAISE, WHICH HAD BEEN INCLUDED IN THE PROPOSED 2022 BUDGET
WOULD NEED TO BE CHANGED AS WELL AS THE SALARY FOR THE NEW EXECUTIVE DIRECTOR BEFORE THE
BOARD COULD APPROVE THE 2022 BUDGET, COMMISSIONER DAIL AND CHAIRMAN LEE ALSO QUESTIONED
THE AMOUNT OF BUDGETED TRAVEL AND TRAINING FOR MAINTENANCE. SECRETARY WOODELL TOLD THE
BOARD SHE WOULD CONTACT BRENT UMPHLETT'S OFFICE TO HAVE THE CHANGES MADE AND A SPECIAL
MEETING COULD BE CALLED FOR BUDGET APPROVAL. SHE REMINDED THE BOARD THAT BOTH BUDGETS
HAD TO BE SUBMITTED BEFORE DECEMBER 31, 2021. THERE WERE NO OTHER COMMENTS.
AN UPDATE ON THE DOOR REPLACEMENT PROJECT WAS DISCUSSED. IT WAS STATED IN THE LETTER FROM
DONNIE MILLER CONSTRUCTION COMPANY THAT DOORS SHOULD BE RETURNED TO THEIR STANDARD
MEASUREMENTS BECAUSE THE COMPANIES THAT HAVE AGREED TO MANUFACTURE THE CUSTOM -SIZED
DOORS DURING THE BIDDING PROCESS WOULD NO LONGER DO SO BECAUSE OF THE COVID PANDEMIC.
THEREFORE, IF THE DOORS WERE RETURNED TO STANDARD SIZE, REPLACEMENT DOORS COULD BE
PURCHASED LOCALLY WHEN NEEDED. MR. MILLER'S LETTER STATES THAT THE ADDITIONAL COSTS OF
$100.00 PER DOOR WERE MINIMAL IN COMPARISON TO THE ACTUAL COST TO MAKE THE ADJUSTMENTS,
HOWEVER, MILLER WOULD COVER THE ADDITIONAL COSTS. THE BOARD ASKED SECRETARY WOODELL TO
CONTACT STOGNER ARCHITECTURE FOR CLARIFICATION AS TO THE ACTUAL COSTS IN WRITING AND THAT
THE MATTER BE BROUGHT BACK FOR FURTHER DISCUSSION.
IN THE MATTER OF THE SECURITY CAMERAS, SECRETARY WOODELL ADVISED THE BOARD THAT SHE HAD
MADE CONTACT WITH DUKE ENERGY ON TWO SEPARATE OCCASIONS. THE FIRST CONTACT WAS MADE ON
SEPTEMBER 09, 2021 WHEN SHE SPOKE TO "AMY" IN THE BUSINESS CENTER. SECRETARY WOODELL WAS
El
Dec, 21. 2021 2; 07PM No, 0157 P. 5
GIVEN A WORK ORDER NUMBER AND TOLD THAT AN ENGINEER WOULD CONTACT DEWAYNE HOLMES,
ELECTRICIAN, WITHIN THREE BUSINESS DAYS. ON NOVEMBER 87"H, SHE RECEIVED AN EMAIL FROM MR.
HOLMES STATING HE HAD NOT HEARD FROM DUKE ENERGY. SECRETARY WOODELL SAID SHE CALLED BACK
AND THIS TIME WAS ADVISED THAT THE NUMBER SHE HAD BEEN GIVEN WAS NOT A WORK ORDER #, IT
WAS ACTUALLY A PROPERTY ID NUMBER, ACCORDING TO THE REPRESENTATIVE, EDWARD. HE ADVISED
SECRETARY WOO DELL THAT HE COULD NOTACTUALLY GIVE HER A WORK ORDER NUMBER EITHER BECAUSE
DUKE ENERGY WAS "IN THE MIDDLE OF CHANGING OVER TO A NEW SYSTEM" BUT HE WOULD REQUESTAN
ENGINEER CONTACT MR. HOLMES WITHIN THREE MORE WORKING DAYS. ON NOVEMBER 8711, SECRETARY
WOODELL CALLED DUKE ENERGY AND WAS ABLE TO SPEAK TO A BUSINESS REPRESENTATIVE WHO
TRANSFERRED HER TO ANOTHER DEPARTMENT, NO ONE EVER ANSWERED THE TRANSFERRED CALL AND
SHE HUNG UP AFTER 45 MINUTES. SECRETARY WOODELL TOLD THE BOARD SHE HAD CALLED SEVERAL
TIMES SINCE BUT STILL HAS NOT HAD ANY RESPONSE. SHE ALSO HAS EMAIL5 FROM DEWAYNE HOLMES
STATING HE IS HAVING THE SAME ISSUES WITH NO ONE CALLING HIM BACK AFTER LEAVING MESSAGES,
SECRETARY WOODELL WILL CONTINUE TO TRY TO CONTACT DUKE ENERGY FOR POWER TO CONNECT THE
CAMERAS. THERE WERE FEW COMMENTS.
COMMUNICATIONS:
THERE WAS LITTLE DISCUSSION ABOUT THE CHRISTMAS LUNCHEON ON DECEMBER 07, 2021 FOR
EMPLOYEES AND COMMISSIONERS.
OTHER BUSINESS:
WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED.
LESTER E. LEE, JR.
CHAIRMAN
DEBBI N. WOODELL
SECRETARY
E
Dec, 21. 2021 2;07PM
No, 0157 P, 6
DUNN HOUSING AUTHORITY BOARD MEETING
817 STEWART STREET
DUNN, NC 28334
TUESDAY, NOVEMBER 16, 2021 5:30 PM
CHAIRMAN LESTER LEE CALLED A SPECIAL MEETING ON TUESDAY, NOVEMBER 16, 2021 AT 11:45 AM TO
DISCUSS THE APPROVAL OF DOOR REPLACEMENT (CFP 79-50119 SITE NC) CHANGE PROPOSAL 41.
THIS MATTER WAS DISCUSSED ATTHE REGULAR MONTHLY BOARD MEETING ON MONDAY, NOVEMBER 15,
2021, AND TABLED TO A SPECIAL MEETING AWAITING CLARIFICATION OF AN INCREASE OF PRICE FOR THE
CAPITAL FUND CONTRACT AWARDED TO R.D.F, CONSTRUCTION COMPANY, AKA DONNIE MILLER.
THE CHANGE ORDER FOR $18,600.00 WAS PROPOSED TO MAKE CHANGES IN FRONT AND REAR ENTRY
DOOR FRAMES AT 93 UNITS IN NC079-1, THE CHANGE ORDER STATES THAT ALL DOOR FRAMES BE BUILT
TO FIT STANDARD DOORS.
AFTER SOME DISCUSSION AND REVIEWING THE LETTER FROM STOGNER ARCHITECTURE, THE FIRST
MOTION TO ACCEPT THE CHANGE ORDER # 1 WAS MADE BY COMMISSIONER SADIE MCLAMB AND
SECONDED BY VICE-CHAIRMAN EDDIE DRAUGHON.
AYES AND NAYS WERE AS FOLLOWS:
AYES NAYS
CHAIRMAN LEE
VICE-CHAIRMAN DRAUGHON NONE
COMMISSIONER LOIS DAIL
COMMISSIONER SADIE MCLAMB
MOTION CARRIED. RESOLUTION If: 2021-19
WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED.
LESTER E, LEE, JR.
CHAIRMAN
DEB IE N. WOODELL
SECR TARY
1
CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
i Under the North Carolina General Statutes or regulations.
i Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
i To protect the attorney -client privilege.
i To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C.G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).