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010322 agenda packetREGULAR MEETING Date: Monday, January 3, 2022 Time: 9:00 a.m. Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington Harnett County Board of Commissioners Page | 1 1.Call to order – Chairman Lewis Weatherspoon 2.Pledge of Allegiance and Invocation – Commissioner Barbara McKoy 3.Consider additions and deletions to the published agenda 4.Consent Agenda A.Minutes i.Special Meeting Minutes of December 2, 2021 ii.Regular Meeting Minutes of December 6, 2021 iii.Recessed Meeting Minutes of December 7, 2021 iv.Work Session Minutes of December 14, 2021 B.Budget Amendments C.Tax Rebates, Refunds and Releases – Motion to approve tax rebates, refunds and releases as requested by the Tax Administrator. D.Administration is requesting the Board of Commissioners adopt an Ordinance enacting and adopting the S-4 Supplement to the Code of Ordinances for Harnett County. E.The Sheriff Office is requesting the Board of Commissioners approve the reclassification of a Deputy Position (Job Class 7010) to Deputy Sheriff Corporal (Job Class 7020). F.The Sheriff Office is requesting the Board of Commissioners approve the reclassification of a Detention (Civilian) Position (Grade 15) to Administrative Assistant II. G.The Sheriff Office is requesting the Board of Commissioners approve a proposal to purchase a specialty vehicle utilizing asset forfeiture funds. H.Administration requests the Board authorize the transfer of $5,000 from contingency to fund the 4-H Teen Court Program through the end of FY 2022, at which time Cooperative Extension intends to request another grant from JCPC to continue fully funding the program going forward. I.Administration requests the Board approve Work Authorization No. 17-01 Terminal Building. J.The Harnett County Health Department has been allocated an additional $299,331 for FY 21-22 from NCDHHS. These funds are to assist with coronavirus vaccine activities to support distribution, access and vaccine coverage. This funding will ensure greater equity and access to the vaccine. HCBOC 010322 Pg. 1 Harnett County Board of Commissioners Page | 2 K. Administration recommends the Board of Commissioners select Mark III Employee Benefits as the County's benefits broker to provide broker services for the benefits plan year beginning July 1, 2022. Staff recommends entering into a contract for three years with the option to renew for up to two additional one-year terms, as outlined in the RFP for Benefits Broker Services that was issued on November 3, 2021. L. Coats Grove Fire & Rescue, Inc. is requesting the Board approve the purchase of Stryker power load stretchers for a total cost of $44,092.85. M. The Register of Deeds Office is requesting the Board to approve an increase in the current contract for Vital Records Holdings, LLC by $6,000 for a total of $9,000. N. Administration requests approval of a contract with Spruill Construction for demolition of the former Harnett County Detention Center and associated electrical, mechanical, plumbing, site, and architectural work. The Board previously awarded the project to Spruill Construction at its November 15, 2021 meeting. Spruill was the low bidder with a base bid of $448,000. O. Emergency Services requests approval of the Emergency Medical Services Medical Director contract between County of Harnett and Nathan Miller, M.D. effective February 1, 2022. Dr. Miller is replacing current Medical Director Sean Ray, M.D. 5. Public Comment Period Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. 6. Appointments 7. The General Services Director requests the Board of Commissioners approve the reinstatement of passenger fees for the Rural Operating Assistance Program (ROAP). 8. Motion to approve the recommendation on amending the dates for the CIP and the Planning Retreat, George Wood, Interim County Manager 9. Motion to approve the recommendation on HRW Pay Adjustments, George Wood, Interim County Manager 10. Motion to approve an Ordinance amending the Job Classification and Compensation Plan, George Wood, Interim County Manager 11. Motion to approve a Jetport Budget Amendment, George Wood, Interim County Manager 12. County Manager’s Report - George Wood, Interim County Manager A. Harnett County DSS Monthly Report HCBOC 010322 Pg. 2 Harnett County Board of Commissioners Page | 3 B. Interdepartmental Budget Amendments C. North Carolina Department of State Treasurer Retirement System Division – Contribution-Based Benefit Cap Report. D. Johnston-Lee-Harnett Community Action, Inc.’s Community Services Block Grant Application. 13. New Business 14. Closed Session 15. Adjourn CONDUCT OF THE JANUARY 3, 2022 MEETING Live audio of the meeting will be streamed on the Harnett County Government’s YouTube Channel at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured. HCBOC 010322 Pg. 3 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Special Meeting December 2, 2021 The Harnett County Board of Commissioners called a Special Meeting on Thursday, December 2, 2021, in the Commissioners Meeting Room, Harnett County Resource Center and Library Building, 455 McKinney Parkway, Lillington, North Carolina. The purpose of the meeting is to discuss certain personnel matters. Members present: W. Brooks Matthews, Chairman (arrived at 9:08 a.m.) Lewis W. Weatherspoon Vice Chairman Mark B. Johnson, Commissioner Barbara McKoy, Commissioner Matt Nicol, Commissioner Staff present: George Wood, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Vice Chairman Weatherspoon called the meeting to order at 9:02 a.m. The purpose of the special session is to discuss certain personnel matters. Commissioner McKoy led the Pledge of Allegiance and provided the invocation. Vice Chairman Weatherspoon moved that the Board go into closed session to discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143- 318.11(a)(6). Commissioner Nicol seconded the motion that passed unanimously. Following a motion to come out of Closed Session, Chairman Matthews called the meeting back into open session. Vice Chairman Weatherspoon moved to adjourn the meeting at 2:52 p.m. Commissioner Nicol seconded the motion that passed unanimously. ___________________________________ __________________________________ Lewis W. Weatherspoon, Chairman Melissa D. Capps, Clerk Item 4Ai HCBOC 010322 Pg. 4 Harnett County Board of Commissioners December 6, 2021 Regular Meeting Minutes Page 1 of 5 HARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes December 6, 2021 The Harnett County Board of Commissioners met in regular session on Monday, December 6, 2021 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: W. Brooks Matthews, Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner Lewis W. Weatherspoon, Vice Chairman Matt B. Nicol, Commissioner Staff present: George Wood, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Matthews called the meeting to order at 9:00 am and welcomed the students from Ms. Williamson’s Honor Civics Class. Vice Chairman Weatherspoon led the Pledge of Allegiance and provided the invocation. Chairman Matthews called for any additions or deletions to the published agenda. Commissioner Nicol stated I would like to revisit a motion that was made on June 21, 2021 in regards to changing the chair positions to reflect Districts 1-5. Chairman Matthews stated let’s make that item 5A. Vice Chairman Weatherspoon made a motion to approve the agenda as amended. The motion was seconded by Commissioner Nicol and carried unanimously. Commissioner Nicol made a motion to approve the consent agenda. Vice Chairman Weatherspoon seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A.Minutes i.Work Session Minutes of November 8, 2021 ii.Regular Meeting Minutes of November 15, 2021 iii.Recessed Meeting Minutes of November 17, 2021 B.Budget Amendments (Attachment 1) C.Tax Rebates, Refunds and Releases – Motion to approve tax rebates, refunds and releases as requested by the Tax Administrator. (Attachment 2) D.Approve a Resolution adopting the 2022 Schedule of Meetings for the Harnett County Board of Commissioners. (Attachment 3) Item 4Aii HCBOC 010322 Pg. 5 Harnett County Board of Commissioners December 6, 2021 Regular Meeting Minutes Page 2 of 5 E. Harnett County Health Director requests the Harnett County Board of Commissioners approve the 2021 Bad Debt Write-offs. F. The Sheriff’s Office requests approval to accept a grant from the Department of Justice, Bureau of Justice Assistance. The grant is for $24,027.00 with no matching funds. G. Administration requests the Harnett County Board of Commissioners approve a request to waive Development Services Site Plan Review Fees for Benhaven Parking Lot Project in the amount of $250. H. The Finance Officer requests the Board of Commissioners approve a GovDeals Refund in the amount of $2,925.00. I. Administration requests the Board of Commissioners approve a Contract and Agreement for the Exchange of Certain Real Property Tracts among Harnett County, the Town of Lillington and the Harnett County Board of Education. J. Adopt a Resolution requesting the North Carolina Department of Transportation add to the State’s Secondary Road System Morgan Farm Drive, Sweet Home Court, and Simply Country Lane within Morgan Farm Subdivision. (Attachment 4) Chairman Matthews opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following people provided comments: 1. Linda Sunderman of 25 Spruce Lane, Lillington, NC. 2. Ronnie Kemp of 244 Chesley Lane, Lillington, NC. 3. Melissa Capps, Clerk to the Board, read comments received by Frank Serrano of 197 Oxfordshire Drive, Fuquay-Varina, NC. No one else spoke. The public comment period was closed. Commissioner Nicol stated on June 21, 2021, I had made a motion in order to change the chair positions in order to reflect the Districts 1-5. After a couple months and realizing it has created a little turmoil on the Board, I would like to rescind my motion and have Ms. McKoy come back up on the dais and join us. Vice Chairman Weatherspoon seconded the motion to rescind. The motion carried unanimously. NC General Statute 153A-39 requires the Board of Commissioners to reorganize at its first regular meeting in December of each year. Ms. Capps opened the floor for nominations for chairman. Commissioner Matthews nominated Commissioner Weatherspoon. Commissioner Nicol moved to close the floor for nominations. Commissioner Matthews seconded the motion, which passed unanimously. Vote Record: W. Brooks Matthews, Yes Barbara McKoy, No Mark B. Johnson, Yes Lewis W. Weatherspoon, Yes HCBOC 010322 Pg. 6 Harnett County Board of Commissioners December 6, 2021 Regular Meeting Minutes Page 3 of 5 Matt B. Nicol, Yes Voting Totals: Yes: 4 No: 1 Commissioner Weatherspoon was elected Chairman of the Board. Ms. Capps opened the floor for nominations for vice chairman. Chairman Weatherspoon nominated Commissioner Nicol. Commissioner Matthews moved to close the floor for nominations. Chairman Weatherspoon seconded the motion, which passed unanimously. Vote Record: W. Brooks Matthews, Yes Barbara McKoy, No Mark B. Johnson, Yes Lewis W. Weatherspoon, Yes Matt B. Nicol, Yes Voting Totals: Yes: 4 No: 1 Commissioner Nicol was elected Vice Chairman of the Board. Members present: Lewis W. Weatherspoon, Chairman Matt B. Nicol, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner W. Brooks Matthews, Commissioner Kimberly Honeycutt, Finance Officer, introduced Matt Braswell with CPA Martin Starnes & Associates. Mr. Braswell presented information to the Board of Commissioners on the County’s Annual Comprehensive Finance Report for the Year Ended June 30, 2021. Vice Chairman Nicol made a motion to reappoint Teresa Ratcliff to the Harnett County Planning Board. Commissioner Matthews seconded the motion. The passed unanimously. Thomas Royer, Assistant Staff Attorney petitioned the Board for a public hearing regarding a lease agreement with Interstate Outdoor, Inc. for a billboard site located at 35.4116/-78.8108 at 700 McKinney Parkway, Lillington, North Carolina. The county intends to lease the above- described property to Interstate Outdoor, Inc. for a term of ten years. In consideration of the lease, Interstate Outdoor will pay as rent the rate of $2,000.00 per year for Years 1-5 and $2,200.00 per year for Years 6-10. Chairman Weatherspoon opened the public hearing and the following people spoke: HCBOC 010322 Pg. 7 Harnett County Board of Commissioners December 6, 2021 Regular Meeting Minutes Page 4 of 5 1. Rebecca Fuller of 230 Morgan Farm Drive, Lillington, NC. 2. Warren Stancil with Interstate Outdoor, Inc. 3. Margaret Morton of 86 Gwendolyn Way, Fuquay-Varina, NC. 4. Joe Langley of 298 Kirk Adams Road, Angier, NC. No one else spoke and the public hearing was closed. Commissioner Matthews made a motion to approve the ground lease for the billboard with Interstate Outdoor, Inc. The motion was seconded by Vice Chairman Nicol and carried unanimously. Coley Price, Assistant County Manager, asked the Board to consider and approve a Resolution of Support to Create and Join a New Local Workforce Development Area. Justin Hembree with Mid-Carolina Regional Council and Danny Giddens with Triangle South Workforce Development Board were also present. Commissioner McKoy made a motion to adopt a Resolution of Support to Create and Join a New Local Workforce Development Area. Commissioner Johnson seconded the motion. The motion passed unanimously. (Attachment 5) Mr. Price presented information on a proposal from Sanford Holshouser regarding an Economic and Fiscal Impact Study for Edgerton Industrial Park. Commissioner Johnson made a motion to approve a proposal from Sanford Holshouser regarding an Economic and Fiscal Impact Study for Edgerton Industrial Park in the amount of $11,500 for facilities on lots 1-6. The motion was seconded by Commissioner McKoy and carried unanimously. Mr. Price also presented a proposal from Sanford Holshouser regarding the Recertification of Edgerton Industrial Park. Commissioner Johnson made a motion to approve the proposal from Sanford Holshouser regarding the Recertification of Edgerton Industrial Park. Commissioner Matthews seconded the motion. Commissioner Johnson amended his motion to state option A in the proposal from Sanford Holshouser regarding the Recertification of Edgerton Industrial Park. Commissioner Matthews seconded the amended motion. The motion carried unanimously. Mr. Price reviewed the following recommendations of the Jetport Committee regarding projects for the existing and new Engineers of Record: 1. The Jetport Committee recommends T&B to proceed with completion of the Aircraft Apron Project through bidding, contract administration and inspection. 2. The Jetport Committee recommends T&B terminate further work on the Airport Master Plan, and provide all documentation to the other EOR, Parrish and Partners to complete this project. As part of this Master Plan, Parrish and Partners will assist the County with determining the exact location of 25-50 acres of adjoining property for construction of hangars. The Jetport Committee recommends that T&B provide their schematic design for this. 3. The Jetport Committee recommends T&B finish the Airport Terminal design plans, specifications and bid documents, incorporating the previously discussed removal of the outside spiral staircase. The Jetport Committee recommends the Board of HCBOC 010322 Pg. 8 Harnett County Board of Commissioners December 6, 2021 Regular Meeting Minutes Page 5 of 5 Commissioners forgo getting a professional construction estimator’s opinion, and instead move to bidding. 4. Talbert and Bright will be responsible for bidding, contract administration and inspections for the Jetport Terminal Project. However, the Jetport Committee would like to recommend that Parrish and Partners be hired by Harnett County as a separate third party inspector for the Jetport Terminal Project. Parrish and Partners will provide inspection reports directly to the County Manager’s Office. The County also intends to have our Director of Capital Projects and Renovations, Chris Johnson, also perform inspections. In-house staff did this on the Resource Center and Library. Chairman Weatherspoon stated under Item 2 I think the recommendation from the Jetport Committee also was that Parrish and Partners begin immediately on completing the Airport Layout Plan, I know that is a part of the Master Plan but we want that completed before they move further with the Master Plan. Commissioner Matthews made a motion to accept the recommendations of the Jetport Committee with the regard to the outline of responsibilities as presented by Mr. Price and Mr. Wood. Commissioner McKoy seconded the motion. The motion carried unanimously. Mr. Wood provided an update on the hiring of the Economic Development Director and the County Manager. Mr. Wood stated in the past you have typically approved the Capital Improvement Plan in January; I would recommend that you hold off on the presentation until January, we anticipate the new manager will begin in January. We will incorporate it into the annual retreat. The Commissioners agreed. Commissioner Johnson made a motion to go into Closed Session to discuss a personnel matter made pursuant to NC General Statute Section 143-318.11 (a)(6). The motion was seconded by Vice Chairman Nicol and carried unanimously. Following a motion to come out of Closed Session, Chairman Weatherspoon called the meeting back into open session. Commissioner Johnson made a motion to amend the motion to go into Closed Session to include instruct the county staff concerning he position to be taken by the county in negotiating a contract for the acquisition of real property. The motion was seconded by Commissioner Matthews and carried unanimously. Chairman Weatherspoon recessed the meeting until December 7, 2021 at 12:00 p.m. to the Harnett County Resource Center & Library, Training Room 103 A. ____________________________________ ___________________________________ Lewis W. Weatherspoon, Chairman Melissa D. Capps, Clerk HCBOC 010322 Pg. 9 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2022. Section 1. ORG 1106170 ORG 1103900 To amend the Library The appropriations are to be changed as follows: EXPENDITURE OBJECT PROJECT I TASK SUB-TASK 549090 REVENUE OBJECT PROJECT TASK SUB-TASK 390984 EXPLANATION: department of the General fund. I I AMOUNT JOB I DESCRIPTION OF CODE I INCREASE DECREASE MISCELLANEOUS $53,332 AMOUNT JOB DESCRIPTION OF CODE INCREASE DECREASE TRANSFERS FROM-CAPITAL $53,332 To budget the receipt of Lillington ABC funds from GCSTH Project to the Library department for use in improvements to the facility and enhancements of Library programs. Original intent was to utilize the funds during the construction of the project. It was later determined that the best use of the funds could be best determined after the faciltiy was operational and staff had adequate time to evaluate the best impact for the departments use of these funds. APPROVALS: Section 2. Copies of this budget amendment shall be furnished to the Officer for their direction. Adopted this� day of�� ,20�. Prepared by: alcoats Piiselofl Date: No\'cmber 30, 2011 Attachment 1 HCBOC 010322 Pg. 10 HCBOC 010322 Pg. 11 HCBOC 010322 Pg. 12 HCBOC 010322 Pg. 13 HCBOC 010322 Pg. 14 HCBOC 010322 Pg. 15 HCBOC 010322 Pg. 16 HCBOC 010322 Pg. 17 HCBOC 010322 Pg. 18 HCBOC 010322 Pg. 19 HCBOC 010322 Pg. 20 HCBOC 010322 Pg. 21 HCBOC 010322 Pg. 22 HCBOC 010322 Pg. 23 HCBOC 010322 Pg. 24 HCBOC 010322 Pg. 25 Attachment 2 HCBOC 010322 Pg. 26 HCBOC 010322 Pg. 27 HCBOC 010322 Pg. 28 HCBOC 010322 Pg. 29 HCBOC 010322 Pg. 30 HCBOC 010322 Pg. 31 HCBOC 010322 Pg. 32 HCBOC 010322 Pg. 33 Attachment 3 HCBOC 010322 Pg. 34 HCBOC 010322 Pg. 35 Attachment 4 HCBOC 010322 Pg. 36 Attachment 5 HCBOC 010322 Pg. 37 Harnett County Board of Commissioners November 17, 2021 Recessed Meeting Minutes Page 1 of 2 HARNETT COUNTY BOARD OF COMMISSIONERS Recessed Meeting Minutes December 7, 2021 The Harnett County Board of Commissioners met in a recessed meeting on Tuesday, December 7, 2021 at 12:00 pm, in Training Room 103 A, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Lewis W. Weatherspoon, Chairman Matt B. Nicol, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner W. Brooks Matthews, Commissioner Staff present: George Wood, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chris Appel, Senior Staff Attorney Brian Haney, Assistant County Manager Coley Price, Assistant County Manager Steve Ward, Harnett Regional Water, Director Mark Locklear, Development Services Director Chairman Weatherspoon reconvened the meeting at 12:00 pm. Vice Chairman Nicol led the Pledge of Allegiance and provided the invocation. The Commissioners hosted a joint meeting with legislative representatives and local municipalities to discuss water and sewer needs for Harnett County. The following were in attendance: -Senator Jim Burgin -Representative Howard Penny, Jr. -Representative Larry Strickland -Patsy M. Carson, Mayor, Town of Erwin -Snow Bowden, Town Manager, Town of Erwin -Chris Coats, Mayor, Town of Coats -Nick Holcomb, Town Manager, Town of Coats -Glenn McFadden, Mayor, Town of Lillington -Joseph D. Jeffries, Town Manager, Town of Lillington -William P. Elmore, Jr., Mayor, City of Dunn -Steven Neuschafer, City Manager, City of Dunn Item 4Aiii HCBOC 010322 Pg. 38 Harnett County Board of Commissioners November 17, 2021 Recessed Meeting Minutes Page 2 of 2 - Gerald D. Vincent, Town Manager, Town of Angier Discussion included water, sewer and infrastructure needs within Harnett County. Chairman Weatherspoon thanked everyone for coming and asked if everyone was in agreement with meeting quarterly. Consensus was to continue the meetings quarterly and meet some time in February. There being no further business, Vice Chairman Nicol made a motion to adjourn. The motion was seconded by Commissioner Johnson. The motion carried and the meeting adjourned at 1:47 pm. ____________________________________ ___________________________________ Lewis W. Weatherspoon, Chairman Melissa D. Capps, Clerk HCBOC 010322 Pg. 39 Harnett County Board of Commissioners Work Session Minutes December 14, 2021 Page 1 of 3 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session December 14, 2021 The Harnett County Board of Commissioners met in work session on Tuesday, December 14, 2021 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Lewis W. Weatherspoon, Chairman Matt B. Nicol, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner Absent: W. Brooks Matthews, Commissioner Staff present: George Wood, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Weatherspoon called the Harnett County Board of Commissioners meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and invocation. The following agenda was before the Board of Commissioners: 1.Call to order – Chairman Lewis Weatherspoon 2.Pledge of Allegiance and Invocation – Commissioner Barbara McKoy 3.Administration is requesting the Board of Commissioners adopt an Ordinance enacting and adopting the S-4 Supplement to the Code of Ordinances for Harnett County, Melissa Capps 4.The Sheriff Office is requesting the Board of Commissioners consider the reclassification of a Deputy Position (Job Class 7010) to Deputy Sheriff Corporal (Job Class 7020), Sheriff Wayne Coats 5.The Sheriff Office is requesting the Board of Commissioners consider the reclassification of a Detention (Civilian) Position (Grade 15) to Administrative Assistant II (Grade 21), Sheriff Wayne Coats 6.The Sheriff Office is requesting the Board of Commissioners consider a proposal to purchase a specialty vehicle utilizing asset forfeiture funds, Sheriff Wayne Coats Item 4Aiv HCBOC 010322 Pg. 40 Harnett County Board of Commissioners Work Session Minutes December 14, 2021 Page 2 of 3 7. The General Services Director requests the Board of Commissioners consider the reinstatement of passenger fees for the Rural Operating Assistance Program (ROAP), Barry Blevins 8. Consider request to fund 4-H Teen Court Program through the end of the current Fiscal Year, Brian Haney 9. Consider recommendation for Insurance Broker Services, Brian Haney and George Wood 10. Consider request for Work Authorization No. 17-01 Terminal Building, Coley Price 11. County Manager’s Report- George Wood, Interim County Manager A. January 3, 2022 Regular Meeting Agenda Review B. Review applications to serve on Boards and Committees C. Upcoming meetings and invitations 12. Adjourn Chairman Weatherspoon called for any additions or deletions to the cover agenda. Mr. Wood stated there are two requested additions, Coats Grove Fire & Rescue Stryker Stretcher Purchase and Vital Records Holdings, LLC Contract Continuation. Chairman Weatherspoon stated we will make Coats Grove Fire number 11 & Rescue Stryker Stretcher Purchase and Vital Records Holdings, LLC Contract Continuation number 12 and there is a need for a Closed Session. Vice Chairman Nicol made a motion to approve the amended agenda. Commissioner McKoy seconded the motion. The motion carried unanimously. Melissa Capps, Clerk to the Board reviewed a request to adopt an Ordinance enacting and adopting the S-4 Supplement to the Code of Ordinances for Harnett County. Consensus of the Board was to place this item on the next consent agenda. Sheriff Coats reviewed requests to consider the reclassification of a Deputy Position (Job Class 7010) to Deputy Sheriff Corporal (Job Class 7020) and the reclassification of a Detention (Civilian) Position (Grade 15) to Administrative Assistant II (Grade 21). Consensus of the Board was to place this item on the next consent agenda. Sheriff Coats also reviewed a proposal to purchase a specialty vehicle utilizing asset forfeiture funds. Consensus of the Board was to place this item on the next consent agenda. Barry Blevins, General Services Director, reviewed a request to consider the reinstatement of passenger fees for the Rural Operating Assistance Program (ROAP). Discussion included rates. Staff was asked to provide additional information regarding fares. Consensus of the Board was to place this item on the next agenda. Brian Haney, Assistant County Manager reviewed a request to fund 4-H Teen Court Program through the end of the current Fiscal Year in the amount of $5,000. Consensus of the Board was to place this item on the next consent agenda. HCBOC 010322 Pg. 41 Harnett County Board of Commissioners Work Session Minutes December 14, 2021 Page 3 of 3 Mr. Haney also reviewed a recommendation for Insurance Broker Services. A committee comprised of staff from the County Manager's Office, Human Resources, Finance Office, and Legal Department reviewed proposals, interviewed the top three finalists, and voted to recommend Mark III Employee Benefits as the County's benefits broker. Consensus of the Board was to place this item on the next consent agenda. Larry Smith, Emergency Services Director, reviewed a request to purchase Stryker power load stretchers (model county currently owns) for a total cost of $44,092.85. They intend to purchase under a 0% interest plan that has been offered by Stryker (must sign agreement by December 31st to receive 0%). This equipment will reduce the injury risk to personnel while loading patients. Consensus of the Board was that they are agreeable to Coats Grove Fire & Rescue proceeding with the purchase and to place this item on the next consent agenda. Coley Price, Assistant County Manager, reviewed a request for Work Authorization No. 17-01 for the Jetport Terminal Building. Discussion included the costs to remove the spiral staircase. Consensus of the Board was to place this item on the next consent agenda. Matthew Willis, Register of Deeds, reviewed a request to approve an increase in the current contract for Vital Records Holdings, LLC by $6,000 for a total of $9,000. Consensus of the Board was to place this item on the next consent agenda. George Wood, Interim County Manager, provided information on an office trailer that could be used as a temporary jet port terminal while the new one is under construction. The draft agenda for the January 3, 2022 meeting was reviewed, as well as the applications to serve on Boards and Committees. Commissioner McKoy made a motion to go into Closed Session to discuss a personnel matter made pursuant to NC General Statute Section 143-318.11 (a)(6). The motion was seconded by Vice Chairman Nicol and carried unanimously. Following a motion to come out of Closed Session, Chairman Weatherspoon called the meeting back into open session. Vice Chairman Nicol moved to adjourn the meeting at 10:48 a.m. Commissioner Johnson seconded the motion that passed unanimously. ____________________________________ ___________________________________ Lewis W. Weatherspoon, Chairman Melissa D. Capps, Clerk HCBOC 010322 Pg. 42 Item 4B HCBOC 010322 Pg. 43 HCBOC 010322 Pg. 44 HCBOC 010322 Pg. 45 HCBOC 010322 Pg. 46 HCBOC 010322 Pg. 47 HCBOC 010322 Pg. 48 HCBOC 010322 Pg. 49 HCBOC 010322 Pg. 50 HCBOC 010322 Pg. 51 HCBOC 010322 Pg. 52 HCBOC 010322 Pg. 53 HCBOC 010322 Pg. 54 HCBOC 010322 Pg. 55 HCBOC 010322 Pg. 56 HCBOC 010322 Pg. 57 HCBOC 010322 Pg. 58 HCBOC 010322 Pg. 59 HCBOC 010322 Pg. 60 HCBOC 010322 Pg. 61 HCBOC 010322 Pg. 62 HCBOC 010322 Pg. 63 HCBOC 010322 Pg. 64 HCBOC 010322 Pg. 65 HCBOC 010322 Pg. 66 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) RELEASE REASON: Adjustment 0000001096-2021-2021-0000-00-REG AMERIGAS PROPANE LP 7/28/2021 KRISTY TAYLOR 11/9/2021 95.53 95.53 0.00 0000001097-2021-2021-0000-00-REG AMERIGAS PROPANE LP 7/28/2021 KRISTY TAYLOR 11/9/2021 12.70 12.70 0.00 0000001101-2021-2021-0000-00-REG AMERIGAS PROPANE LP 7/28/2021 KRISTY TAYLOR 11/9/2021 35.68 35.68 0.00 0000004791-2021-2021-0000-00-REG BIG LOTS STORES INC 7/28/2021 SHANNON AUTRY 11/3/2021 2,949.29 390.39 2,558.90 0000012887-2021-2021-0000-00-REG ADCOCK, GARY DANIEL 7/28/2021 CRYSTAL THOMAS 11/18/2021 969.38 742.24 227.14 0000031010-2021-2021-0000-00-REG TEBHAD LLC, 7/28/2021 MARGARET WRIGHT 11/3/2021 698.29 698.29 0.00 0000035933-2021-2021-0000-00-REG MCLEAN, NIEL I 7/28/2021 MARGARET WRIGHT 11/3/2021 3,003.21 271.91 2,731.30 0000045682-2021-2021-0000-00-REG RICHARD RODGERS & NANCY RODGERS 7/28/2021 KRISTY TAYLOR 11/9/2021 140.21 12.75 127.46 0000048048-2021-2021-0000-00-REG DINH, NANCY CRESPIN 7/28/2021 CRYSTAL THOMAS 11/29/2021 1,163.23 805.46 357.77 0000052980-2016-2016-0000-00-REG TAYLOR, ALVENA M 8/6/2016 MARGARET WRIGHT 11/3/2021 686.08 34.00 652.08 0000052980-2017-2017-0000-00-REG TAYLOR, ALVENA M 8/19/2017 MARGARET WRIGHT 11/3/2021 391.47 34.00 357.47 0000052980-2018-2018-0000-00-REG TAYLOR, ALVENA M 8/11/2018 MARGARET WRIGHT 11/3/2021 391.47 34.00 357.47 Release Reason ALL 11/1/2021 Default Sort-By: Report Parameters: Tax District: Grouping: Bill #,Taxpayer Name,Release Date,Billing Date,Operator ID, Release Amount Data as of: 12/21/2021 6:44:48 PM TR-304 Bill Release Report NCPTS V4Date run: 12/22/2021 1:06:47 PM Release Date Start:Release Date End: 11/30/2021 PAGE 1 of 5 Item 4C HCBOC 010322 Pg. 67 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) 0000052980-2019-2019-0000-00-REG TAYLOR, ALVENA M 7/19/2019 MARGARET WRIGHT 11/3/2021 399.03 34.80 364.23 0000052980-2020-2020-0000-00-REG TAYLOR, ALVENA M 7/30/2020 MARGARET WRIGHT 11/3/2021 414.03 34.80 379.23 0000052980-2021-2021-0000-00-REG TAYLOR, ALVENA M 7/28/2021 MARGARET WRIGHT 11/3/2021 414.03 34.80 379.23 0001284405-2021-2021-0000-00-REG AMERIGAS PROPANE LP 7/28/2021 KRISTY TAYLOR 11/9/2021 17.12 17.12 0.00 0001559797-2021-2021-0000-00-REG BUNNELL, LORRAINE MIMMS 7/28/2021 KRISTY TAYLOR 11/29/2021 295.33 102.66 192.67 0002178804-2021-2016-0000-00-REG ESCOBAR, NANCY C 7/19/2021 MARGARET WRIGHT 11/12/2021 127.06 28.10 98.96 0002178804-2021-2016-0000-00-REG ESCOBAR, NANCY C 7/19/2021 MARGARET WRIGHT 11/12/2021 98.96 52.21 46.75 0002178804-2021-2017-0000-00-REG ESCOBAR, NANCY C 7/19/2021 MARGARET WRIGHT 11/12/2021 163.62 99.87 63.75 0002178804-2021-2018-0000-00-REG ESCOBAR, NANCY C 7/19/2021 MARGARET WRIGHT 11/12/2021 143.72 84.22 59.50 0002178804-2021-2019-0000-00-REG ESCOBAR, NANCY C 7/19/2021 MARGARET WRIGHT 11/12/2021 128.05 71.50 56.55 0002178804-2021-2020-0000-00-REG ESCOBAR, NANCY C 7/19/2021 MARGARET WRIGHT 11/12/2021 110.31 58.11 52.20 0002178804-2021-2021-0000-00-REG ESCOBAR, NANCY C 7/28/2021 MARGARET WRIGHT 11/12/2021 93.88 46.03 47.85 0002253327-2021-2021-0000-00-REG SMITH, DAVID ALLEN 7/28/2021 APRIL DIAZ 11/5/2021 89.48 89.48 0.00 0002257706-2021-2021-0000-00-REG SOUTH CREEK OF HARNETT CO HOA INC, 7/28/2021 CRYSTAL THOMAS 11/16/2021 7.06 7.06 0.00 0002261166-2021-2021-0000-00-REG DAVIS, RONALD DEAN 7/28/2021 APRIL DIAZ 11/8/2021 24.98 7.45 17.53 0002263672-2021-2021-0000-00-REG SOUTH CREEK OF HARNETT CO HOA INC, 7/28/2021 CRYSTAL THOMAS 11/16/2021 9.78 9.78 0.00 0002263677-2021-2021-0000-00-REG SOUTH CREEK OF HARNETT CO HOA INC, 7/28/2021 CRYSTAL THOMAS 11/16/2021 32.64 32.64 0.00 0002269392-2021-2021-0000-00-REG STONE, DAVID HOWARD 7/28/2021 MARGARET WRIGHT 11/8/2021 21.76 10.41 11.35 0002269512-2020-2020-0000-00-REG TAYLOR, PETE LEE 11/18/2020 APRIL DIAZ 11/8/2021 115.59 115.59 0.00 0002269512-2021-2021-0000-00-REG TAYLOR, PETE LEE 7/28/2021 APRIL DIAZ 11/8/2021 112.60 112.60 0.00 0002272253-2021-2021-0000-00-REG YOUNG, JIMMIE EDWARD 7/28/2021 APRIL DIAZ 11/8/2021 976.01 976.01 0.00 PAGE 2 of 5 HCBOC 010322 Pg. 68 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) 0002272945-2021-2021-0000-00-REG PEARTREE, QWAUN TAVAR 7/28/2021 APRIL DIAZ 11/15/2021 267.69 112.36 155.33 0002278572-2021-2021-0000-00-REG BLACK EAGLE TRANSPORTATION INC 7/28/2021 SHANNON AUTRY 11/3/2021 1,662.53 359.48 1,303.05 0002280294-2021-2021-0000-00-REG CUMBERLAND DONUTS LLC 7/28/2021 SHANNON AUTRY 11/3/2021 3,788.10 344.37 3,443.73 0002285791-2021-2021-0000-00-REG SPILLER, JOHN PETER 7/30/2021 LILIA ALVARADO 11/22/2021 571.30 571.30 0.00 0002287129-2021-2021-0000-00-REG MCNEIL, LINDA JONES 7/30/2021 KIMBERLY BAKER 11/19/2021 22.66 22.66 0.00 Subtotal 6,602.36 RELEASE REASON: Duplication 0002272621-2021-2021-0000-00-REG BURNETTE, STEVEN CODY 7/28/2021 CRYSTAL THOMAS 11/18/2021 75.03 75.03 0.00 Subtotal 75.03 RELEASE REASON: Exempt Property 0000011575-2021-2021-0000-00-REG HOOD MEMORIAL CHRISTIAN CHURCH 7/28/2021 CRYSTAL THOMAS 11/22/2021 395.45 395.45 0.00 Subtotal 395.45 RELEASE REASON: Listed In Error 0002286549-2021-2021-0000-00-REG CUMMINGS, KENNETH 7/30/2021 CRYSTAL THOMAS 11/2/2021 450.66 450.66 0.00 Subtotal 450.66 RELEASE REASON: Military 0002008165-2012-2012-0000-00-REG BROWN, KORI MARQUECE 1/2/2013 AMY BAIN 11/3/2021 152.54 152.54 0.00 0002279159-2021-2021-0000-00-REG STUDER, JOHN SULLIVAN 7/28/2021 AMY BAIN 11/19/2021 144.16 144.16 0.00 0002279435-2021-2021-0000-00-REG NUNEZ GOMEZ, JOSE JAVIEW 7/28/2021 AMY BAIN 11/3/2021 72.62 72.62 0.00 0002286609-2021-2021-0000-00-REG BURLEIGH, JESSE RICHARD 7/30/2021 APRIL DIAZ 11/8/2021 196.69 196.69 0.00 Subtotal 566.01 RELEASE REASON: Ownership change 0001305442-2021-2021-0000-00-REG TILGHMAN MEDICAL ASSOCIATES LLC 7/28/2021 AMY BAIN 11/2/2021 24,165.29 24,165.29 0.00 PAGE 3 of 5 HCBOC 010322 Pg. 69 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) 0001427342-2021-2021-0000-00-REG KINCHEN, TRAVIS G 7/28/2021 AMY BAIN 11/9/2021 1,598.95 1,598.95 0.00 0002245005-2021-2021-0000-00-REG EDWARDS, SANDRA MICHELLE 7/28/2021 MARGARET WRIGHT 11/12/2021 37.51 37.51 0.00 0002256478-2021-2021-0000-00-REG RANDEL, LAURA C 7/28/2021 AMY BAIN 11/10/2021 1,925.53 1,925.53 0.00 Subtotal 27,727.28 RELEASE REASON: Removal of SW Fee 0001264681-2021-2021-0000-00-REG TART, GEORGE FLOYD SR 7/28/2021 CRYSTAL THOMAS 11/22/2021 265.43 85.00 180.43 Subtotal 85.00 RELEASE REASON: SMALL UNDERPAYMENT 0000003217-2021-2021-0000-00-REG WEEKS, GRACE ELAINE 7/28/2021 JANNA HIGDON 11/3/2021 582.43 0.01 582.42 0000008045-2021-2021-0000-00-REG BYERS, GLICER B 7/28/2021 AMY BAIN 11/18/2021 119.58 0.58 119.00 0000014664-2021-2021-0070-00-REG DEWAR, BOBBY TYLER 11/19/2021 KIMBERLY BAKER 11/19/2021 201.03 0.01 201.02 0000014783-2021-2021-0000-00-REG DICKENS, DAVID R 7/28/2021 YVONNE MCARTHUR 11/1/2021 299.03 0.64 298.39 0000018304-2021-2021-0000-00-REG FOUSHEE, BONNIE ROSS 7/28/2021 TRACI FERRELL 11/16/2021 340.46 0.46 340.00 0000024029-2021-2021-0000-00-REG HICKS, NAKITA 7/28/2021 JANNA HIGDON 11/3/2021 457.06 0.06 457.00 0000032424-2021-2021-0000-00-REG MABRY, JULIAN W JR 7/28/2021 KIMBERLY BAKER 11/10/2021 3,103.95 0.04 3,103.91 0000050508-2021-2021-0000-00-REG STEPHENS, ROBERT EARL 7/28/2021 KIMBERLY BAKER 11/10/2021 11.62 0.36 11.26 0000050898-2021-2021-0000-00-REG STEWART, AUDREY D 7/28/2021 YVONNE MCARTHUR 11/5/2021 899.92 0.08 899.84 0000051497-2021-2021-0000-00-REG STRICKLAND, BILLY 7/28/2021 JANNA HIGDON 11/1/2021 1,246.17 0.17 1,246.00 0000052702-2021-2021-0070-00-REG TART, HANNAH CARPENTER 11/15/2021 KIMBERLY BAKER 11/15/2021 121.68 0.02 121.66 0000052916-2021-2021-0000-00-REG TART, BILLY B 7/28/2021 KIMBERLY BAKER 11/22/2021 1,125.54 0.30 1,125.24 0001586628-2012-2012-0000-00-REG TRAINOR, MICHELLE HORNE 3/1/2013 TRACI FERRELL 11/30/2021 49.51 0.31 49.20 0001685314-2021-2021-0000-01-REG ZHANG, HENGSHAN 7/28/2021 YVONNE MCARTHUR 11/29/2021 1,855.13 0.05 1,855.08 PAGE 4 of 5 HCBOC 010322 Pg. 70 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) 0001970151-2021-2021-0000-00-REG CURRIN, KATRINA MATTHEWS 7/28/2021 KIMBERLY BAKER 11/12/2021 101.10 0.54 100.56 0002001157-2012-2012-0000-00-REG RUIZ, GEORGE ANTHONY 11/1/2012 TRACI FERRELL 11/5/2021 59.71 0.41 59.30 0002178148-2021-2021-0000-00-REG PAGE, DIANE WOOD 7/28/2021 KIMBERLY BAKER 11/12/2021 13.40 0.50 12.90 0002261256-2021-2021-0000-01-REG GAINEY, PERCY EUGENE 7/28/2021 LOCKBOX DPC 11/4/2021 5.10 0.60 4.50 Subtotal 5.14 RELEASE REASON: Waived 0001894879-2012-2012-0000-00-REG DESBROUGH, DOUGLAS DONALD 9/4/2012 LILIA ALVARADO 11/9/2021 41.25 41.25 0.00 Subtotal 41.25 Total 35,948.18 PAGE 5 of 5 HCBOC 010322 Pg. 71 Page Board Meeting Agenda Item MEETING DATE: January 3, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: 2021 S-4 Supplement to the Code of Ordinances REQUESTED BY: Melissa Capps, Clerk to the Board REQUEST: American Legal Publishing Corporation of Cincinnati, Ohio (“American Legal Publishing”) has completed the 2021 S-4 supplement to the Code of Ordinances of the County of Harnett (“Code of Ordinances”), which supplement contains all ordinances of a general and permanent nature enacted since the prior supplement to the Code of Ordinances. Staff requests the Board of Commissioners adopt the attached Ordinance adopting the S-4 Supplement to the Code of Ordinances for Harnett County. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4D HCBOC 010322 Pg. 72 AN ORDINANCE ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES FOR THE COUNTY OF HARNETT, NORTH CAROLINA WHEREAS, American Legal Publishing Corporation of Cincinnati, Ohio (“American Legal Publishing”) has completed the 2021 S-4 supplement to the Code of Ordinances of the County of Harnett (“Code of Ordinances”), which supplement contains all ordinances of a general and permanent nature enacted since the prior supplement to the Code of Ordinances; and WHEREAS, It is the intent of the Harnett County Board of Commissioners to accept these updated sections in accordance with the changes of the law of the State of North Carolina; and NOW, THEREFORE, BE IT ORDAINED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS: Section 1. That the 2021 S-4 supplement to the Code of Ordinances as submitted by American Legal Publishing Corporation of Cincinnati, Ohio, and as attached hereto, be and the same is hereby adopted by reference as if set out in its entirely. Section 2. Such supplement shall be deemed published as of the day of its adoption and approval by the Harnett County Board of Commissioners and the Clerk to the Harnett County Board of Commissioners is hereby authorized and ordered to insert such supplement into the copy of the Code of Ordinances kept on file in the Office of the Clerk. PASSED AND ADOPTED by the Harnett County Board of Commissioners on this ___ day of January, 2022. HARNETT COUNTY BOARD OF COMMISSIONERS __________________________________ ATTEST: Lewis Weatherspoon, Chairman _____________________________________ Melissa D. Capps, Clerk to the Board HCBOC 010322 Pg. 73 HCBOC 010322 Pg. 74 HCBOC 010322 Pg. 75 HCBOC 010322 Pg. 76 HCBOC 010322 Pg. 77 HCBOC 010322 Pg. 78 HCBOC 010322 Pg. 79 HCBOC 010322 Pg. 80 HCBOC 010322 Pg. 81 HCBOC 010322 Pg. 82 HCBOC 010322 Pg. 83 HCBOC 010322 Pg. 84 HCBOC 010322 Pg. 85 HCBOC 010322 Pg. 86 HCBOC 010322 Pg. 87 HCBOC 010322 Pg. 88 HCBOC 010322 Pg. 89 HCBOC 010322 Pg. 90 HCBOC 010322 Pg. 91 HCBOC 010322 Pg. 92 HCBOC 010322 Pg. 93 HCBOC 010322 Pg. 94 HCBOC 010322 Pg. 95 HCBOC 010322 Pg. 96 HCBOC 010322 Pg. 97 HCBOC 010322 Pg. 98 HCBOC 010322 Pg. 99 HCBOC 010322 Pg. 100 HCBOC 010322 Pg. 101 HCBOC 010322 Pg. 102 HCBOC 010322 Pg. 103 HCBOC 010322 Pg. 104 HCBOC 010322 Pg. 105 HCBOC 010322 Pg. 106 HCBOC 010322 Pg. 107 HCBOC 010322 Pg. 108 HCBOC 010322 Pg. 109 HCBOC 010322 Pg. 110 HCBOC 010322 Pg. 111 HCBOC 010322 Pg. 112 HCBOC 010322 Pg. 113 HCBOC 010322 Pg. 114 HCBOC 010322 Pg. 115 HCBOC 010322 Pg. 116 HCBOC 010322 Pg. 117 HCBOC 010322 Pg. 118 HCBOC 010322 Pg. 119 HCBOC 010322 Pg. 120 HCBOC 010322 Pg. 121 HCBOC 010322 Pg. 122 HCBOC 010322 Pg. 123 HCBOC 010322 Pg. 124 HCBOC 010322 Pg. 125 Board Meeting Agenda Item MEETING DATE: January 3, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Reclassification of Deputy position REQUESTED BY: Sheriff Wayne Coats � REQUEST: The Sheriffs Office is requesting the relcassificaiton of a deputy position (Job Class 7010) to Deputy Sheriff Corporal (Job Class 7020). Sheriff Coats has developed a reorganization plan for the Detention Center as a result of the retirement of Detention Center Administrator Bill Grady. During his service, he assumed most of the administrative duties which increased as as the detention center grew from a 84 bed Detention Cetner to the present 324 bed Detention Center which included supervison of inmates. Two Deputies are assigned to the Detention Center to transport inmates. The reorganization plan by Sheriff Coats includes moving the planning and supervising of inmate transportation to this new Corporal position. This reorganization plan and reclassification of the position will not require any additional funding. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gmcneill\Desktop\Reclassification of Deputy's Position.docx 1 of 1 Page Item 4E HCBOC 010322 Pg. 126 Board Meeting Agenda Item MEETING DA TE: January 3, 2022, TO: HARNETI COUNTY BOARD OF COMMISSIONERS SUBJECT: Reclassication of Detention Position REQUESTED BY: Sheriff Wayne Coats � REQUEST: . . Sheriff Coats request approval of the reclassification of the Detention civilian position, Classification Assistant (Grade 15) to Administrative Assistant II (Grade 21). In addition, I request that the employee currently in this position receive a 10% increase to compensate for their years of experience and tenure. This increase would take the current employee's salary to $45,773.00. Detention Center Administarator Bill Grady has retired as ofNovembe� 30, 2021 after 30 years of service. During his service, he assumed most of the adrninistratjve clerical duties which increased as as the detention center grew from a 84 bed Detention Center to the present 324 bed Detention Center. A reorganization plan has been developed to remove most of the clerical type duties from the Detention Admin istrator position to other civilian staff. The plan includes establishing an Administrative Assistant II position. Jnis position will supervise the civilian staff in the Detention Center. The position duties willinclude the classification of inmates, perform duties presently performed by the Detention Administrator and assign other clerical duties to other civilian staff. This reorganizati�m willallow the Detention Administrator time to perform the primary duties of this position. This reorganization plan and reclassification of the position will not require any additi'onal funding. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\drbyrd\Desktop\Rcclassication of Classification position-Gregory.docx I of I I Page Item 4F HCBOC 010322 Pg. 127 Board Meeting Agenda Item MEETING DATE:. January 3, 2022\ TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Purchase Specialty Vehicle for Sheriff's Office REQUESTED BY: Sheriff Wayne Coats � REQUEST: Sheriff Coats p�sents to the Board of Commissioners proposal to purchase specialty vehicle and asks for consideration of purchase utilizing asset forfeiture funds to procure item. I This vehicle will be utilized for critical incidents and replace the current vehicle in the Sheriff's fleet. The vehicle is manufactured by Len co Armored Vehicles and has an estimated cost of $264,586.00. Additionally to be considered is vehicle attachment for gas delivery ll1 the amount of estimated $17,830.00 for a grand total of$282,416.00. Vehicle purchase cost is of such amount that will be considered a capitol outlay and ·Sheriff seeks board approval. Budget Amendment will be presented for consideration of approval pending approval of purchase. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: U:\BOC Agenda ltems\agendafonn2021 Speciality V ehicle.docx 1 of I Page Item 4G HCBOC 010322 Pg. 128 S:\Clerk to the Board docs\AGENDAS\2022\010322\4H.1 Teen Court Funding Agenda Request.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: January 3, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request to Fund 4-H Teen Court Program through End of Current Fiscal Year REQUESTED BY: Administration REQUEST: The Harnett County 4-H Teen Court Program has operated under the Harnett County Cooperative Extension since 2012. The program is funded through a grant from the Harnett County Juvenile Crime Prevention Council (JCPC). This funding has historically covered the salary and benefits of the 4-H Program Assistant who oversees the program, required staff training and other program needs. Cooperative Extension submitted a request for $45,000 in funding for FY 2022, which is the minimum required to run the program. However, JCPC only provided $40,000 in funding, leaving a gap of $5,000 to carry the program through the end of the fiscal year. Administration requests the Board authorize the transfer of $5,000 from contingency to fund the 4-H Teen Court Program through the end of FY 2022, at which time Cooperative Extension intends to request another grant from JCPC to continue fully funding the program going forward. Please see the attached memorandum for additional information on this request. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4H HCBOC 010322 Pg. 129 S:\Clerk to the Board docs\AGENDAS\2022\010322\4H.1 Teen Court Funding Agenda Request.docx Page 2 of 2 HCBOC 010322 Pg. 130 MEMORANDUM To: Harnett County Board of Commissioners From: Brian Haney, Assistant County Manager Subject: Request to Fund 4-H Teen Court Program through End of Current Fiscal Year Date: December 6, 2021 The Harnett County 4-H Teen Court Program has operated under the Harnett County Cooperative Extension since 2012. This program provides sentencing alternatives for juvenile first offenders whose referring behavior constitutes a violation of the law or misdemeanor, who are actively enrolled in an educational program, and who are deemed appropriate referrals for a Teen Court program. Cases are heard by fellow teens serving as the jury, attorneys, clerk, and bailiff. The program has seen considerable success in improved outcomes for the juveniles who are referred to the program. Additionally, some of the students who have participated in the operation of the Court have gone on to become attorneys themselves, and program participants have also gotten involved in the traditional 4-H program. The Teen Court program is funded through a grant from the Harnett County Juvenile Crime Prevention Council (JCPC). Since the program’s inception in FY 2013, JCPC funding has covered the salary and benefits for the 4-H Program Assistant who oversees the Teen Court program, required staff training and other program needs as funding has allowed. Approximately 98 percent of referrals to the Teen Court program come from School Resource Officers. Due to an increase in virtual education during the 2019-2020 school year, the Teen Court program experienced a decline in referrals and thus participation. Now that Harnett County Schools has returned to in-person learning, the program believes its participation will increase. Cooperative Extension submitted a request for $45,000 in funding for FY 2022, which is the minimum required to run the program by paying the employee’s salary and benefits and attend required training. The department was notified in Spring 2021 that JCPC would only provide $40,000 in grant funding, but that there would be another opportunity to apply for the remaining $5,000 in the Fall, which they did. In October, Cooperative Extension was informed that their request would not be funded, resulting in a funding gap of $5,000 to carry the program through to the end of the current fiscal year. Without this funding, the Teen Court program will end in Spring 2022. County management has met with the Cooperative Extension Director, 4-H Agent, and 4-H Program Assistant, and we recommend the Board authorize the transfer of $5,000 from contingency to fund the Teen Court program through the current fiscal year, at which time Cooperative Extension intends to request another grant from JCPC to continue fully funding the program going forward. Please don’t hesitate to contact me should you have additional questions regarding this recommendation. HCBOC 010322 Pg. 131 S:\Clerk to the Board docs\AGENDAS\2022\010322\4I.1 Work Authorization 17-01 Agenda Request.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: January 3, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Work Authorization No. 17-01 Terminal Building REQUESTED BY: Coley Price, Assistant County Manager REQUEST: Administration requests the Board approve Work Authorization No. 17-01 for the Terminal Building. The work authorization amendment will provide Design Modification Services to include Project Formulation, Project Management, Additional Grant Administration and Subconsultant Architectural Services for the New Airport Terminal Building at the Harnett Regional Jetport. The scope of professional services will generally be as described below, and in the attached Work Hour Estimate. The County requested additional design services to include removing the exterior spiral staircase, adding the IT & Security design into the plans and project specifications and proceeding with the installation of three phase power for the proposed terminal building at this time in order to expend expiring FY18 NPE grant funds. Staff received a revised work authorization on 12/28/2021 that resulted in a $600 savings from the project management line item from Talbert & Bright. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4I HCBOC 010322 Pg. 132 2701-1701 (Amendment No. 3) 1 of 5 Work Authorization HARNETT REGIONAL JETPORT (HRJ) WORK AUTHORIZATION FOR PROFESSIONAL SERVICES Work Authorization No. 17-01 Terminal Building TBI Project No. 2701-1701 (Amendment No. 3) FAA FY18 NPE Grant No. 36237.25.15.1 (90% Federal and 10% Local) December 28, 2021 It is agreed to undertake the following work in accordance with the provisions of our Contract for Professional Services. Description of Work Authorized: The work authorization amendment will provide Design Modification Services to include Project Formulation, Project Management, Additional Grant Administration and Subconsultant Architectural Services for the New Airport Terminal Building at the Harnett Regional Jetport. The scope of professional services will generally be as described below, and in the attached Work Hour Estimate. The County requested additional design services to include removing the exterior spiral staircase, adding the IT & Security design into the plans and project specifications and proceeding with the installation of three phase power for the proposed terminal building at this time in order to expend expiring FY18 NPE grant funds. The Project Formulation phase of this project includes coordination with the County regarding project scope, budget and schedule; coordination and review of the subconsultant work scope; and preparing the work authorization amendment package for review and approval with the County and North Carolina Division of Aviation (NCDOA). The Project Management phase of this project includes development, coordination, and review with the County of different project delivery system options, cost reduction options, and terminal deducts and bid alternates (total of 17); coordination with Duke Energy for the installation of the three phase power for the proposed terminal building; and preparing, reviewing and coordination of the revised 100% submittal with the County and NCDOA. Subconsultant Architectural Services will be performed by The Wilson Group to develop and evaluate deduct options; revise plans, project specifications and bid documents to remove the exterior spiral staircase and add the IT & Security design as outlined in the attached proposal. Also, to remove the optional Third Party Cost Opinion from the project scope. The Additional Grant Administration Phase Services will include preparing and submitting the grant modification in EBS/Partner Connect, coordinating the grant modification with the County of Harnett and NCDOA through the approval process, and the preparation of additional reimbursement requests. Estimated Time Schedule: •Revised 100% Design Submittal................................. 30 calendar days from NTP •Final Drawing Set Submittal ....................................... 45 calendar days from NTP •Bid Opening ............................................................... 90 calendar days from NTP HCBOC 010322 Pg. 133 2701-1701 (Amendment No. 3) 2 of 5 Work Authorization The Notice to Proceed will be issued immediately after the work authorization and work hour estimate is approved by the Airport Project Manager and issuance of the Grant Execution and Notice to Proceed by the NCDOA, unless otherwise requested by the Sponsor. Cost of Services: The method of payment for the Project Formulation, Project Management and Additional Grant Administration Services shall be lump sum in accordance with Section V of the Contract. The Subconsultant Services will be lump sum, plus a fixed fee. Summary of Costs Project Formulation – Talbert & Bright (lump sum) $4,000.00 Project Management – Talbert & Bright (lump sum) $11,300.00 Additional Grant Administration – Talbert & Bright (lump sum) $2,700.00 Subconsultant Design Modifications – The Wilson Group (lump sum) $12,000.00 Delete Subconsultant Third Party Cost Opinion – The Wilson Group (lump sum) (-$7,600.00) Fixed Fee – Subconsultant Services (lump sum) $1,300.00 Total $23,700.00 Agreed as to scope of services, time schedule, and budget: Approved: For Harnett County For Talbert & Bright, Inc. Date: Date: Witness Witness HCBOC 010322 Pg. 134 DRAFT Work Hour Estimate Terminal Building Harnett Regional Jetport TBI No. 2701-1701 (Amendment No. 3) Project Formulation Prin PM PMA3 1 Prepare Work Authorization and Develop Manhour Estimate. Coordinate with Owner and NCDOA.2 6 4 2 Develop and Coordinate Subconsultant Work Scopes for Architect. Prepare Subconsultant Subcontract Amendment.0 2 2 3 Zoom Meeting with County IT Manager to Coordinate IT & Security Design for the New Terminal Building.0 1 0 4 Coordinate Comments and Revisions with Owner and NCDOA for Work Scope, Manhour Estimate, Project Budget and MS Project Schedule.1 4 2 Manhour Total 3 13 8 Labor Expenses $86.00 3 $258.00 $57.00 13 $741.00 $31.00 8 $248.00 24 $1,247.00 State Audited Overhead Rates 187.51%+$2,338.25 $3,585.25 11.00%+$394.38 0.38%+$4.74 $3,984.37 Packages $8.50 2 $17.00 $17.00 Total - Project Formulation Lump Sum: $4,001.37 USE: $4,000.00 12/1/2021; Revised 12/28/21 Project Manager Project Manager Administrator III Direct Expenses Subtotal - Labor Expenses (without Multiplier) Overhead Rate: Overhead Subtotal: Profit: Subtotal - Labor Expenses Rate Estimated ManhoursClassification Capital Costs: UPS/FedEx Shipping Subtotal - Expenses Unit Rate Estimated Cost Principal Estimated CostExpense Description Unit Estimated Units 2701-1701 (A3)3 of 5 Work AuthorizationHCBOC 010322 Pg. 135 DRAFT Work Hour Estimate Terminal Building Harnett Regional Jetport TBI No. 2701-1701 (Amendment No. 3) 12/1/2021; Revised 12/28/21 Project Management Prin PM E3 PMA3 1 Meetings and Conference Calls with County on Different Project Delivery System Options and Cost Reduction Options.4 8 0 0 2 Coordinate Terminal Deducts and Bid Alternates (Total 17) with the Architect and County.4 8 0 0 3 Coordinate Updated Quote with Duke Energy for Three Phase Power.0 4 0 0 4 Coordinate Three Phase Power Installation with Duke Energy, Architect and County.0 8 8 0 5 Reproduce, Package and Send Revised 100% Drawings and Project Specifications to NCDOA and Airport. Coordinate 100% Review Comments and Revisions from NCDOA. 2 4 8 4 Manhour Total 10 32 16 4 Labor Expenses $86.00 10 $860.00 $57.00 32 $1,824.00 $45.00 16 $720.00 $31.00 4 $124.00 62 $3,528.00 State Audited Overhead Rates 187.51%+$6,615.35 $10,143.35 11.00%+$1,115.77 0.38%+$13.41 $11,272.53 Total - Project Management USE: $11,300.00 Engineer III Estimated Cost Principal Project Manager Project Manager Administrator III Rate Estimated Manhours Overhead Rate: Overhead Subtotal: Profit: Capital Costs: Subtotal - Labor Expenses Subtotal - Labor Expenses (without Multiplier) Classification 2701-1701 (A3)4 of 5 Work AuthorizationHCBOC 010322 Pg. 136 DRAFT Work Hour Estimate Terminal Building Harnett Regional Jetport TBI No. 2701-1701 (Amendment No. 3) 12/1/2021; Revised 12/28/21 Additional Grant Administration PM GA3 1 Update A-Code Budget from Work Authorization Amendment for Grant Modification.1 1 2 Prepare Grant Modification as Required by AV-102 Checklist (dated 9/21/17) to include all AV Forms, Project Budget, MS Project Schedule, Cash Flow Analysis, and Letter Request from Sponsor. Coordinate Sponsor Approvals on Forms and Letter. Communicate with Sponsor, NCDOA-APM, NCDOA-GA for PC Readiness. 1 2 3 Monitor, Track and Communicate as Necessary with NCDOA and Sponsor as Grant Application Progresses Through Partner Connect Phases. 0 2 4 Additional Grant Administration Assistance Including Reimbursement Claims, Updates to Grant Budget, Secure Subcontractor Invoices, Coordinate Quarterly Reports and Assist NCDOT-GA with Questions, etc. as Outlined in the AV-103 Checklist. 4 8 Manhour Total 6 13 $57.00 6 $342.00 $38.00 13 $494.00 $836.00 State Audited Overhead Rates 187.51%+$1,567.58 $2,403.58 11.00%+$264.39 0.38%+$3.18 $2,671.15 Total - Additional Grant Administration Lump Sum: $2,671.15 USE: $2,700.00 $12,000.00 $12,000.00 Fixed Fee - Subconsultant Services $1,300.00 Subtotal - Labor Expenses Labor Expenses Subtotal - Labor Expenses Overhead Subtotal: Capital Costs: Total Architectural Services Subconsultant Architectural Services (The Wilson Group) Project Manager Rate Estimated Manhours Estimated CostClassification Design Modifications and IT & Security Design Profit: Overhead Rate: Grant Administrator III 2701-1701 (A3)5 of 5 Work AuthorizationHCBOC 010322 Pg. 137 ARCHITECTURE PLANNING INTERIORS THE WILSON GROUP Proposal for a New General Aviation Terminal Harnett Regional Jetport Design Modifications and IT & Security Design Erwin, North Carolina 11/29/2021 The Wilson Group PO Box 5510 Charlotte, NC 28299-5510 Phone (704) 331-9747 www.twgarchitects.com A. GENERAL The following proposal is to provide Architectural Design Modifications to the 100% Construction Document Package as well as IT & Security Construction Documents for the new General Aviation Terminal at the Harnett Regional Jetport in Erwin, North Carolina. The following assumptions were made for the purpose of this proposal. 1. The Airport Authority requested the following change to the current design: • Remove the rear spiral stair off the observation deck. • Revise Structural framing plan at observation deck to reflect this change. 2. The Airport Authority requested that design of IT & Security Systems be incorporated into the 100% Construction Document package. B. SCOPE OF SERVICES (Contract Documents) 1. Design Modification Package $3,600.00 • Update Architectural and Structural Drawings to show removal of spiral stair. • Coordinate revisions to building design across all disciplines. • Issue background drawings to consultants for use in preparing final drawings. 2. Construction Document IT & Security Package $7,900.00 • IT & Security Design Services to be performed by Vertex Technology Consultants. • Design of building structured cabling for voice, data, and video. • Design of card reader access system connectivity for owner and tenants. • Design of surveillance system camera locations. • Design of wireless network systems including access point placement and cabling. • Connectivity to existing infrastructure • Design of paging system/background music. • Design of audio/visual systems for multiple conference rooms. • Coordinate equipment selections with Owner. • Review IT & Security design with Owner. HCBOC 010322 Pg. 138 Proposal for a New General Aviation Terminal Harnett Regional Jetport Exterior Design Modifications and Third-Party Cost Estimate Erwin, North Carolina 11/29/2021 The Wilson Group Page 2 • Finalize drawings and specifications to be incorporated in Construction Document Package. C. DIRECT EXPENSES $500.00 Direct expenses include expenditures made in the interest of the project. These include, but are not limited to: 1. All expenses for travel – mileage (based on current IRS mileage rate), air fare and lodging expenses in connection with the project. 2. Expense for all printing / reproduction of black and white and color materials made in-house or by other vendors, including reproduction for office use . 3. Delivery service expenses, i.e., USPS, courier, UPS, Fed Ex, etc. TOTAL LUMP SUM FEE (for Basic Services) $12,000.00 D. ADDITIONAL SERVICES All other services are additional and will be charged at an hourly rate or an agreed upon Lump Sum prior to the start of these services. E. BILLING / SCHEDULE Billing Project will be billed upon completion of services referenced above or as percentage complete in the event the project is put on hold. Schedule Design Modifications / IT & Security Construction Document Package: 4 weeks from notice to proceed. HCBOC 010322 Pg. 139 Proposal for a New General Aviation Terminal Harnett Regional Jetport Exterior Design Modifications and Third-Party Cost Estimate Erwin, North Carolina 11/29/2021 The Wilson Group Page 3 ACCEPTANCE Signature in the spaces below indicates acceptance of this proposal by The Wilson Group and Talbert & Bright. Terms and conditions will be subject to our final contract. SUBMITTED BY: THE WILSON GROUP ARCHITECTS TALBERT & BRIGHT, INC. ________________________ _________________________ Brian A. Wilson, AIA Steve Bright, PE President Principal Date: ____________________ Date: ____________________ 11/29/2021 HCBOC 010322 Pg. 140 Item 4J HCBOC 010322 Pg. 141 HCBOC 010322 Pg. 142 HCBOC 010322 Pg. 143 HCBOC 010322 Pg. 144 HCBOC 010322 Pg. 145 HCBOC 010322 Pg. 146 HCBOC 010322 Pg. 147 S:\Clerk to the Board docs\AGENDAS\2022\010322\4K.1 2022.01.03 Broker Selection Agenda Request.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: January 3, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Selection of Benefits Broker for FY 2023 REQUESTED BY: Administration REQUEST: Administration recommends the Board of Commissioners select Mark III Employee Benefits as the County's benefits broker to provide broker services for the benefits plan year beginning July 1, 2022. Staff recommends entering into a contract for three years with the option to renew for up to two additional one-year terms, as outlined in the RFP for Benefits Broker Services that was issued on November 3, 2021. A discussed during the Board's work session on December 14, 2021, a committee comprised of staff from the County Manager's Office, Human Resources, Finance Office, and Legal Department reviewed proposals, interviewed the top three finalists, and voted to recommend Mark III Employee Benefits as the County's benefits broker. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4K HCBOC 010322 Pg. 148 MEMORANDUM To: Harnett County Board of Commissioners From: Brian Haney, Assistant County Manager Subject: Recommendation for Selection of Benefits Broker for FY 2023 Date: December 13, 2021 The purpose of this memorandum is to recommend that the Board of Commissioners select Mark III Employee Benefits as the County’s benefits broker to provide broker services for the benefits plan year beginning July 1, 2022. This recommendation follows an RFP process, in-person presentations and interviews of the top three candidates, and a vote of the County’s internal stakeholder committee who participated in the proposal review and interview process. Per the RFP, staff recommends entering into a contract for three years with the option to renew for up to two additional one-year terms. The County issued an RFP for Benefits Broker Services on November 3, 2021, seeking offers from qualified brokers to assist the County with “strategically planning, designing and negotiating the best coverage and cost for selective employee benefit programs” including health, dental, vision, and various other voluntary programs. Responses to the RFP were due by 2 p.m. on November 22, 2021. The County previously issued an RFP in 2019 and at the time selected Independent Benefit Advisors (IBA) to provide broker services through June 30, 2022. IBA has been the County’s broker since 2014. The RFP was posted on the County website on the “Bid Opportunities” page, and on the North Carolina Interactive Purchasing System (IPS). Additionally, the County directly solicited responses from 12 vendors who have either submitted proposals or been invited to submit proposals in the past. The County received six responses by the deadline from the following vendors: •Arthur J. Gallagher & Co. •eBen Employee Benefits •Independent Benefit Advisors and Acentria Public Risk •Mark III Employee Benefits •McGriff Insurance Services •USI Insurance Services A committee comprised of staff from the County Manager’s Office, Human Resources, Finance Officer, and Legal Department reviewed the proposals and narrowed the list down to the top three finalists: •Independent Benefit Advisors and Acentria Public Risk •Mark III Employee Benefits •USI Insurance Services The committee interviewed the top three finalists the week of December 6, and following the interviews voted to recommend the Board select Mark III as the County’s benefits broker for the benefits plan year beginning July 1, 2022. This recommendation is based upon a number of factors including the following: •Mark III’s approach to consulting and cost containment strategies, which prioritizes data analytics and creativity, seeks proactive and preventive solutions, and sets realistic expectations HCBOC 010322 Pg. 149 •Mark III’s open enrollment platform, which is customizable and user friendly, and integrates with the County’s payroll software, which will reduce manual keying currently required by HR staff, resulting in time savings and a reduction in errors •The services provided by Mark III in-house, including employee engagement assistance •The results Mark III has demonstrated in other jurisdictions related to cost containment and wellness results •The potential benefits of Mark III’s healthcare pool for self-funded employers •The quality of the references provided by Mark III, which included numerous comparable and well-respected local government organizations In terms of cost, the three main components of an insurance program are the broker fees and commissions, claims, and reinsurance. It was not possible for the committee to come up with an apples to apples comparison regarding total cost due to not knowing which carriers each broker will recommend, nor what the County’s claims experience will be with each broker. The only cost we felt we could adequately compare was broker fees. Here, Mark III offers a competitive broker fee of $25,000 per year for medical with standard commissions on all other products. This was the lowest cost of all respondents with one exception. Currently, the County pays IBA $6,720 per month ($80,640 per year), however in their proposal, IBA provided two options – one at $8 per employee per month (or $82,176 per year based on 856 full-time employees), and a reduced cost option at $2 per employee per month (or $20,544 based on 856 full-time employees). The committee felt the annual cost difference of approximately $4,456 in broker fees was nominal, given that broker fees comprise a small portion of the County’s overall insurance program and that this difference could easily be made up through claims management over the course of the year. The committee did not take the coordination required to transition the County from one broker to another lightly, however ultimately felt the benefits of transitioning to Mark III outweigh any difficulties associated with making a transition to a new broker. Given these factors, the committee and County management recommend the Board select Mark III Employee Benefits as the County’s benefits broker to provide broker services for the benefits plan year beginning July 1, 2022, and to direct the County Manager to enter into a contract for three years with the option to renew for up to two additional one-year terms. In order to provide the selected broker with sufficient time to review the County’s current insurance program, shop for carriers for the upcoming benefits plan year, and successfully implement this transition, we are recommending the Board select a broker at their next regular meeting on January 3, 2022. I would also like to acknowledge the committee members for the work they put into reviewing and considering each proposal; interviewing the finalists; and bringing their knowledge, experience, and feedback to the discussion and recommendation of a broker for the County. We feel the process was thorough and informative, and we appreciate the committee members’ participation. Please let me know if you have any questions or would like additional information. HCBOC 010322 Pg. 150 S:\Clerk to the Board docs\AGENDAS\2022\010322\4L Coats Stryker Finance Board Request.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: January 3, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Coats Grove Fire & Rescue Stryker Stretcher Purchase REQUESTED BY: Emergency Services, Larry Smith on Behalf of Coats Grove Fire & Rescue REQUEST: Coats Grove Fire & Rescue, Inc is requesting to purchase stryker power load stretchers (model county currently own) for a total cost of $44,092.85. They intend to purchase under a 0% interest plan that has been offered by stryker (must sign agreement by 31 December to receive 0%). This equipment will reduce the injury risk to personnel while loading patients. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4L HCBOC 010322 Pg. 151 S:\Clerk to the Board docs\AGENDAS\2022\010322\4M Vital Records Holdings, LLC Contract Continuation.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: January 3, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Vital Records Holdings, LLC Contract Continuation REQUESTED BY: Lorie Babb REQUEST: Vital Records Holdings. LLC continuation increase of current contract LS22-121 by $6,600 for a total of $9,000 for 2021 2022 work. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4M HCBOC 010322 Pg. 152 S:\Clerk to the Board docs\AGENDAS\2022\010322\4N 2022.01.03 Old Jail Demo Contract Request.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: January 3, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Approval of Contract with Spruill Construction for Demolition of Former Harnett County Detention Center REQUESTED BY: Administration REQUEST: Administration requests approval of a contract with Spruill Construction for demolition of the former Harnett County Detention Center and associated electrical, mechanical, plumbing, site, and architectural work. The Board previously awarded the project to Spruill Construction at its November 15, 2021 meeting. Spruill was the low bidder with a base bid of $448,000. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4N HCBOC 010322 Pg. 153 Item 4O HCBOC 010322 Pg. 154 HCBOC 010322 Pg. 155 HCBOC 010322 Pg. 156 HCBOC 010322 Pg. 157 HCBOC 010322 Pg. 158 HCBOC 010322 Pg. 159 HCBOC 010322 Pg. 160 Item 6 HCBOC 010322 Pg. 161 HCBOC 010322 Pg. 162 HCBOC 010322 Pg. 163 HCBOC 010322 Pg. 164 S:\Clerk to the Board docs\AGENDAS\2022\010322\7.1 21.11.29 Fee Reinstated - agendaform2021 (002).docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: January 3, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett Area Rural Transit System - Reinstatement of Rural Operating Assistance Program (ROAP) Passenger Fees REQUESTED BY: Barry A. Blevins REQUEST: The General Services Director requests the Board of Commissioners consider and approve, the reinstatement of passenger fees for the Rural Operating Assistance Program (ROAP). In late March 2020, the North Carolina General Assembly announced the ROAP program would not be funded for fiscal year 2020-2021. Following this announcement, the North Carolina Department of Transportation (NCDOT) informed transit systems that revenue losses could be reimbursed through CARES act funding. To reduce the financial impact on citizens during the COVID pandemic, the Board of Commissioners waived the $3.00 in county and $5.00 out of county fees on April 6, 2020. ROAP funding was included in the State budget approved on November 18, 2021. With funding reinstated, it is a requirement that transit systems collect passenger fees. If approved, HARTS will begin collecting fees on January 1, 2022. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 7 HCBOC 010322 Pg. 165 Transportation / General Services www.harnett.org PO Box 85 200 Alexander Drive Lillington, NC 27546 Ph: 910-893-4019 Fax: 910-814-4020 . Date: November 23, 2021 To: George A. Wood, Interim County Manager Coley Price, Assistant County Manager Barry A. Blevins General Services Director From: Larry T. Smith Transit Manager RE: HARTS – Reinstatement of Rural Operating Assistance Program (ROAP) passenger fees. In February 2020, NCDOT announced additional funding opportunities due to the COVID-19 pandemic. HARTS applied for, and received the additional transportation funding covered under the CARES Act. Prior to initial disbursement, all systems were required to participate in weekly virtual meetings with FTA and NCDOT leadership. During these discussions, NCDOT leadership recommended all public transit systems seek local governing board approval to waive all associated passenger fees for the ROAP program. NCDOT informed us that all ROAP fees would be reimbursable through CARES Act funding, and reduction in fees would assist low-income families during the pandemic. In March 2020, The North Carolina General Assembly announced the ROAP program would not be funded the upcoming fiscal year. Without dedicated ROAP funding, NCDOT announced all transit systems could seek full cost reimbursement for ROAP trips through the CARES Act. Under normal circumstances, utilizing federal funds for unfunded State programs is not allowed, but the FTA made an exception due to COVID-19. In April 2020, HARTS and General Service’s leadership were given approval by the Board of Commissioners to waive all passenger fees associated with the ROAP program. In county transportation, fees are $3.00 each way, and out of county trips are $5.00 each way Passenger fees and full cost reimbursement claims were made with NCDOT and reimbursement was received. On November 18, 2021, the Governor signed the State budget. The budget fully funds the ROAP program for all public transportation entities. Funding disbursements for this program should be received within 60 days. With the approval of ROAP program funding, transit systems are required to collect passenger fees. My recommendations: 1.Seek Harnett County Board of Commissioners approval to reinstate ROAP program fees, to remain in compliance with program guidelines. HCBOC 010322 Pg. 166 From:Barry Blevins To:commissioners Cc:Lawrence Smith Subject:HARTS: Requested Additional Info For RPG fares Date:Monday, December 20, 2021 4:26:19 PM Attachments:21.12.17 Fare Comparison.docx image004.png Commissioners, Good PM – thank you for the opportunity to provide additional material concerning Harnett Area Rural Transit System (HARTS) fares. I’ve attached a document detailing information for your consideration to reinstate, reduce or waive fares for the Rural General Public (RPG) Program portion of the Rural Operating Assistance Program (ROAP). ROAP is a state-funded public transportation program administered by the NC Department of Transportation Integrated Mobility Division (IMD). This FY22, program funds disbursed to Harnett County are listed below. As a recap, RGP funds are for persons who do not meet Medicaid – Non Emergency Medical Transportation (NEMT), or Elderly and Disabled Transportation Assistance Program (EDTAP) or Employment – (EMPL) funding requirements (EMPL is centered around DSS clients who require transportation for employment activities). ROAP Elderly and Disabled Transportation Assistance Program (EDTAP) $ 91,438.00 Employment (EMPL) $ 30,147.00 Rural General Public (RGP) $136,822.00 $258,407.00 HARTS provided 15,612 in-county trips and 1,628 out-of-county trips under the RPG program since the Board of Commissioners approved waiving ‘Dial-A-Ride’ fares at the beginning of the COVID pandemic. The trip count is the base number used for evaluation of Current fares, and Scenarios One (1), Two (2) and Three (3). In addition, you’ll find surrounding transit systems’ ‘Dial-A-Ride’ prices to compare with Harnett Area Rural Transit System (HARTS) fares. If you have additional questions, please contact me at your earliest convenience at bblevins@harnett.org or 910-814-6152. I am pleased to help. Thanks in advance, Barry Barry A. Blevins, C.M. Director | General Services Phone: 910-893-7536 ext 6152 | Fax: 910-814-8263 Online: bblevins@harnett.org | www.harnett.org/ Address: 200 Alexander Drive (Physical) | P.O. Box 940 (Mailing) | Lillington, N.C. 27546 HCBOC 010322 Pg. 167 ROAP Program Fee Information Current Waived Passenger Fee and Trip Count Total 15,612 $3.00 Dial-A-Rides $46,836 1,628 $5.00 out of county Dial-A-Ride $8,140 TOTAL Waived Fees $54,976 Reduced Fee Scenario One (1) 15,612 $2.50 Dial-A-Ride $39,030 1,628 $4.00 out of county Dial-A-Ride $6,512 Scenario 1 Estimated Fees $45,542 Reduced Fee Scenario Two (2) 15,612 $2.00 Dial-A-Ride $31,224 1,628 $3.00 out of county Dial-A-Ride $4,884 Scenario 2 Estimated Fees $36,108 Reduced Fee Scenario Three (3) 15,612 $1.50 Dial-A-Ride $23,418 1,628 $2.00 out of county Dial-A-Ride $3,256 Scenario 3 Estimated Fees $26,674 HCBOC 010322 Pg. 168 Surrounding County Dial-A-Ride Fee Moore County - Rural In county Dial-A-Ride $4.00 each way Out of County (Cumberland, Lee) $7.00 each way Out of County (Wake) $10.00 each way Cumberland County – Urban – Fayetteville Area System of Transit (FAST) Paratransit Service Dial-A-Ride $2.00 each way City bus route $1.50 per ride Lee County - Rural Within Sanford city limit $4.00 each way Outside of Sanford city limit $10.00 each way Wake County – Urban – Go Raleigh, Wake County has several transit systems throughout the county, they all charge the fees below. Within each city $2.00 each way Outside city limits $4.00 each way Johnston County - Rural In county Dial-A-Ride $5.00 each way Out of County $15.00 each way HCBOC 010322 Pg. 169 Item 8 HCBOC 010322 Pg. 170 Item 9 HCBOC 010322 Pg. 171 HCBOC 010322 Pg. 172 HCBOC 010322 Pg. 173 Item 10 HCBOC 010322 Pg. 174 HCBOC 010322 Pg. 175 HCBOC 010322 Pg. 176 HCBOC 010322 Pg. 177 HCBOC 010322 Pg. 178 HCBOC 010322 Pg. 179 HCBOC 010322 Pg. 180 HCBOC 010322 Pg. 181 HCBOC 010322 Pg. 182 HCBOC 010322 Pg. 183 HCBOC 010322 Pg. 184 HCBOC 010322 Pg. 185 HCBOC 010322 Pg. 186 HCBOC 010322 Pg. 187 HCBOC 010322 Pg. 188 HCBOC 010322 Pg. 189 HCBOC 010322 Pg. 190 HCBOC 010322 Pg. 191 HCBOC 010322 Pg. 192 HCBOC 010322 Pg. 193 HCBOC 010322 Pg. 194 HCBOC 010322 Pg. 195 HCBOC 010322 Pg. 196 HCBOC 010322 Pg. 197 HCBOC 010322 Pg. 198 HCBOC 010322 Pg. 199 HCBOC 010322 Pg. 200 HCBOC 010322 Pg. 201 HCBOC 010322 Pg. 202 HCBOC 010322 Pg. 203 HCBOC 010322 Pg. 204 HCBOC 010322 Pg. 205 HCBOC 010322 Pg. 206 HCBOC 010322 Pg. 207 HCBOC 010322 Pg. 208 HCBOC 010322 Pg. 209 HCBOC 010322 Pg. 210 HCBOC 010322 Pg. 211 HCBOC 010322 Pg. 212 HCBOC 010322 Pg. 213 HCBOC 010322 Pg. 214 HCBOC 010322 Pg. 215 HCBOC 010322 Pg. 216 HCBOC 010322 Pg. 217 HCBOC 010322 Pg. 218 HCBOC 010322 Pg. 219 HCBOC 010322 Pg. 220 HCBOC 010322 Pg. 221 HCBOC 010322 Pg. 222 HCBOC 010322 Pg. 223 HCBOC 010322 Pg. 224 HCBOC 010322 Pg. 225 HCBOC 010322 Pg. 226 HCBOC 010322 Pg. 227 HCBOC 010322 Pg. 228 HCBOC 010322 Pg. 229 HCBOC 010322 Pg. 230 HCBOC 010322 Pg. 231 Item 11 HCBOC 010322 Pg. 232 HCBOC 010322 Pg. 233 HCBOC 010322 Pg. 234 HCBOC 010322 Pg. 235 HCBOC 010322 Pg. 236 July 1, 2021 - June 30, 2022 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun TOTAL AVG. Front Desk - Check-in Appointments 855 1324 1597 1296 1090 6162 1232.4 Health Clinics Adult Women Wellness Clinic 7 1 6 1 2 17 3.4 Care Coordination for Children (CC4C)118 120 123 127 119 607 121.4 Child Health - Sick Clinic 107 171 214 179 135 806 161.2 Child Health - Well Clinic 84 140 131 109 76 540 108 County Employee Health Clinic 143 177 148 138 139 745 149 Family Planning 149 135 113 137 127 661 132.2 Immunizations 166 267 897 1163 268 2761 552.2 COVID Vaccines 439 535 675 648 1486 3783 756.6 Maternity (Prenatal Clinic)151 170 144 97 125 687 137.4 OB Care Management (OBCM)110 206 173 153 170 812 162.4 Postpartum Home Visits 0 0 0 0 0 0 0 Refer/Repeat Pap 0 0 0 0 0 0 0 STD Services 97 105 95 79 83 459 91.8 TB Services 78 77 66 73 82 376 75.2 Welcome Baby Home Visits 0 0 0 0 0 0 0 Total Services 1649 2104 2785 2904 2812 0 0 0 0 0 0 0 12254 2450.8 Reportable Disease Cases Tuberculosis 0 0 0 1 0 1 0.2 HIV - (Quarterly report)4 0 0 0 0 4 0.8 AIDS - (Quarterly report)0 0 0 0 0 0 0 SYPHILIS - (Quarterly report)2 3 4 1 0 10 2 OTHER STD's 90 61 44 20 15 230 46 Other (salmonella, campylobacter, etc)1 2 3 4 9 19 3.8 Total Services 97 66 51 26 24 264 52.8 Health Education Outreach 288 484 352 533 273 1930 386 Laboratory Clients 584 797 720 604 722 3427 685.4 Laboratory Tests 1147 1157 1098 987 1158 5547 1109.4 HIV Tests 132 110 106 91 99 538 107.6 WIC Active Participation 3497 3479 3480 3586 14042 3510.5 Vital Statistics Births In County 25 25 38 24 37 149 29.8 Births Out of County 100 75 127 128 125 555 111 Deaths 53 69 70 60 60 312 62.4 Environmental Health Applications Received 125 131 119 126 104 605 121 Permits Issued 88 83 113 84 98 466 93.2 Completions Issued 60 58 56 64 73 311 62.2 Repair Permits Applied 9 15 6 4 4 38 7.6 Permits Denied 1 0 0 1 0 2 0.4 Food and Lodging Establishments Inspected/Reinspected 67 80 76 40 43 306 61.2 Visits /Construction/Critical 28 48 42 23 18 159 31.8 Complaints 0 4 6 2 0 12 2.4 Private Water Supplies Well Applications Received 12 3 1 2 3 21 4.2 updated 12/06/2021 Activities Summary Harnett County Department of Public Health Item 12A HCBOC 010322 Pg. 237 Item 12B HCBOC 010322 Pg. 238 HCBOC 010322 Pg. 239 HCBOC 010322 Pg. 240 HCBOC 010322 Pg. 241 HCBOC 010322 Pg. 242 HCBOC 010322 Pg. 243 HCBOC 010322 Pg. 244 HCBOC 010322 Pg. 245 HCBOC 010322 Pg. 246 HCBOC 010322 Pg. 247 HCBOC 010322 Pg. 248 HCBOC 010322 Pg. 249 Item 12C HCBOC 010322 Pg. 250 HCBOC 010322 Pg. 251 HCBOC 010322 Pg. 252 HCBOC 010322 Pg. 253 Item 12D HCBOC 010322 Pg. 254 HCBOC 010322 Pg. 255 HCBOC 010322 Pg. 256 HCBOC 010322 Pg. 257 HCBOC 010322 Pg. 258 HCBOC 010322 Pg. 259 HCBOC 010322 Pg. 260 HCBOC 010322 Pg. 261 HCBOC 010322 Pg. 262 HCBOC 010322 Pg. 263 HCBOC 010322 Pg. 264 HCBOC 010322 Pg. 265 HCBOC 010322 Pg. 266 HCBOC 010322 Pg. 267 HCBOC 010322 Pg. 268 HCBOC 010322 Pg. 269 HCBOC 010322 Pg. 270 HCBOC 010322 Pg. 271 HCBOC 010322 Pg. 272 HCBOC 010322 Pg. 273 HCBOC 010322 Pg. 274 HCBOC 010322 Pg. 275 HCBOC 010322 Pg. 276 HCBOC 010322 Pg. 277 HCBOC 010322 Pg. 278 HCBOC 010322 Pg. 279 HCBOC 010322 Pg. 280 HCBOC 010322 Pg. 281 HCBOC 010322 Pg. 282 HCBOC 010322 Pg. 283 HCBOC 010322 Pg. 284 HCBOC 010322 Pg. 285 HCBOC 010322 Pg. 286 HCBOC 010322 Pg. 287 HCBOC 010322 Pg. 288 HCBOC 010322 Pg. 289 HCBOC 010322 Pg. 290 HCBOC 010322 Pg. 291 HCBOC 010322 Pg. 292 HCBOC 010322 Pg. 293 HCBOC 010322 Pg. 294 HCBOC 010322 Pg. 295 HCBOC 010322 Pg. 296 HCBOC 010322 Pg. 297 HCBOC 010322 Pg. 298 HCBOC 010322 Pg. 299