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110121 mHARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes November 1, 2021 The Harnett County Board of Commissioners met in regular session on Monday, November 1, 2021 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: W. Brooks Matthews, Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner Lewis W. Weatherspoon, Vice Chairman Matt B. Nicol, Commissioner Staff present: George Wood, Interim County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Matthews called the meeting to order at 9:00 am. Commissioner Nicol led the Pledge of Allegiance and invocation. Chairman Matthews called for any additions or deletions to the published agenda. Vice Chairman Weatherspoon made a motion to approve the agenda. The motion was seconded by Commissioner Johnson and carried unanimously. Vice Chairman Weatherspoon made a motion to approve the consent agenda. Commissioner Nicol seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A. Minutes i. Work Session Minutes of October 12, 2021 ii. Regular Meeting Minutes of October 18, 2021 B. Budget Amendments (Attachment 1) C. Tax Rebates, Refunds and Releases — Motion to approve tax rebates, refunds and releases as requested by the Tax Administrator. (Attachment 2) D. Harnett County Staff Attorney requests Disclosure of Settlement Agreement of Livingston, et. al. v. Kehagias, et. al., 5:16-cv-00906. E. Motion to approve the Resolution of Adoption Fort Bragg Regional Land Use Advisory Commission Bylaws Revisions. (Attachment 3) F. General Services Director requests the Board of Commissioners approve Change Order #1 - Precision Approach, LLC and County of Harnett Contract Price Increase of $96,264.00 to an Adjusted Contract Price of $1,554,905.00 for Additional Work Harnett County Board of Commissioners November 1, 2021 Regular Meeting Minutes Page 1 of 4 at Automated Weather Observation System (AWOS) site and for Runway 23 Runway End Identifier Lights (REIL) Installation. G. Resolution Changing the Meeting Date of the November 9, 2021 Work Session to November 8, 2021 For the Harnett County Board of Commissioners. (Attachment 4) Chairman Matthews opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following people provided comments: 1. Margaret Morton of 86 Gwendolyn Way, Fuquay Varina, NC. 2. Sherrie Yuschak of 224 Walker Grove Lane, Lillington, NC. 3. Elizabeth Crudup of 234 Hamilton Road, Bunn Level, NC. No one else spoke. The public comment period was closed. Vice Chairman Weatherspoon made a motion to approve the following: HARNETT COUNTY HOME AND COMMUNITY BLOCK GRANT COMMITTEE Tracy Honeycutt has requested Alan Longman be removed from the committee due to inactivity. The last meeting attended was August 23, 2018. TOWN OF ANGIER The Town of Angier requests approval of Haley Plumley's appointment for a two-year term to serve on both the Angier Planning Board and Board of Adjustment. Term will be October 12, 2021 - December 31, 2023. Commissioner Nicol seconded the motion. The motion carried unanimously. Commissioner Johnson nominated Deborah Chioritti, District 2 to serve on the Juvenile Crime Prevention Council. Commissioner McKoy nominated Ashley Vest, District 1 to serve on the Juvenile Crime Prevention Council. Vice Chairman Weatherspoon made a motion to close nominations. Commissioner Nicol seconded the motion which carried unanimously. Vice Chairman Weatherspoon and Commissioners Johnson and Nicol voted in favor of appointing Deborah Chioritti of District 2 to the Juvenile Crime Prevention Council. Chairman Matthews and Commissioner McKoy voted in favor of appointing Ashley Vest. Deborah Chioritti of District 2 received the most votes and was appointed to the Juvenile Crime Prevention Council. William Tyson, Tax Administrator, petitioned the Board for a public hearing on the proposed schedule, standards, and rules to be used in the 2022 revaluation of real property in Harnett County. Chairman Matthews opened the public hearing and the following people spoke: 1. Elizabeth Crudup of 234 Hamilton Road, Bunn Level, NC. Harnett County Board of Commissioners November 1, 2021 Regular Meeting Minutes Page 2 of 4 2. Kent Jeffries, 747 Purfoy Road, Fuquay Varina, NC. No one else spoke and the public hearing was closed. Brian Haney, Assistant County Manager, stated a draft of the proposed policy governing the use of the Harnett County Commons Area and Harnett County Resource Center & Library Training Rooms was presented to the Board of Commissioners during the October 26, 2021, work session. During the discussion, the Board provided direction on a number of items they would like to see added to the policy for clarification. Mr. Haney reviewed the additions and petitioned the Board for a public hearing on the revised policies governing the use of the Harnett County Commons Area and Harnett County Resource Center & Library Training Rooms. Chairman Matthews opened the public hearing and the following person spoke: • Richard Chapman 520 Christian Light Road, Lillington Rotary Club. No one else spoke and the public hearing was closed. This item was deferred until the next work session along with the proposed staffing requests for the facilities rental policy. George Wood, Interim County Manager, stated our original plan was to put the American Rescue Plan Funding (ARPA) money into the Capital Improvement Program (CIP), however, we are waiting on the state budget and clarity on what we could use for the ARPA funding. Mr. Haney provided an update on the American Rescue Plan Funding (ARPA). Consensus of the Board was to back out the ARPA funding from the CIP. Vice Chairman Weatherspoon shared information regarding the proposals received for the Jetport Engineer of Records. Vice Chairman Weatherspoon stated the committee's recommendation is that we engage Talbert & Bright and Parrish and Partners as the Engineers of Record moving forward. Vice Chairman Weatherspoon made a motion to engage Talbert & Bright and Parrish and Partners as the Engineers of Record moving forward. Commissioner Nicol seconded the motion which carried unanimously. Chairman Weatherspoon stated we have a number of projects going on at the Jetport. The committee's recommendation is Talbert & Bright do no more work on the Master Plan, complete the Apron Expansion and we also recommend Parrish & Partners begin work immediately on Airport Layout Plan, carry it through FFA approval. We also recommend Parrish & Partners begin working immediately on the project concerning new hangers and associated work. We also recommend and I make the motion Talbert & Bright go out for bid, finish up plans get final cost estimates on the construction of the new terminal, that Talbert & Bright do the construction administration and Parrish & Partners do the construction observation. The motion was seconded by Commissioner Nicol. Commissioner McKoy asked if this had gone to the Airport Committee. Vice Chairman Weatherspoon stated no ma'am it has not. Mr. Wood shared we needed to make a decision on the Engineer of Record due to time constraints. Discussion continued. Mr. Wood stated my suggestion would be to keep the construction administration, all the draw downs, pay requests and inspections with the architect. Vice Chairman Weatherspoon Harnett County Board of Commissioners November 1, 2021 Regular Meeting Minutes Page 3 of 4 stated based on Mr. Wood's recommendation and concern, I make a motion to table this until we can have a meeting with the committee, a special called meeting of the advisory board and come back with another recommendation. The motion was seconded by Commissioner Nicol and carried unanimously. Mr. Wood stated November 8a' there will be a public hearing at 9:00 am on the redistricting maps and then going into closed session to review manager applications. Chairman Matthews asked Melissa Capps, Clerk to the Board to read the public comments received by email. Ms. Capps read comments from the following citizens: 1. Alicia Crandall of 111 Dogwood Lane, Lillington, NC. 2. Becky Blair of 816 S. Main Street, Lillington, NC 3. Jody Rock of 605 Ruth Circle, Fuquay-Varina, NC. Commissioner McKoy made a motion to go into closed session to discuss certain personnel matters. This motion made is made pursuant to NC General Statute section 143-318.11 (a) (5). The motion was seconded by Commissioner Johnson and carried unanimously. Following a motion to come out of Closed Session, Chairman Matthews called the meeting back into open session. Vice Chairman Weatherspoon moved to adjourn the meeting at 11:19 am. Commissioner Nicol seconded the motion that passed unanimously. 2 W. B oks atthews, Chairman 3 MelisAa D. Capps, Clerk � Harnett County Board of Commissioners November 1, 2021 Regular Meeting Minutes Page 4 of 4 Attachment 1 NORTHWEST HARNETT ELEMENTARY SCHOOL CAPITAL PROJECT ORDINANCE BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. This project consists of the purchase of land for and construction of a new elementary school to be known as Northwest Harnett Elementary School. The new Northwest Harnett Elementary school will have capacity to accommodate up to 1050 students. Section 2. The following expenditures are hereby appropriated for this project: Original Ordinance Construction $ 25,612,895 Professional Services 2,233,000 Land 731,900 Contingency 1,056,602 Total $ 29,634,397 Adjustment $ 15,921,390 (35,740) (220) Amended Ordinance $41,534,285 2,197,260 731,680 1,056,602 $ 15,885,430 $45,519,827 Section 3. The following revenues are hereby appropriated for this project: Debt Proceeds Transfer BOE Capital Reserves BOE Needs Based Grant Funds Transfer from Special Revenue Total Original Ordinance $28,902,497 $731,900 Adjustment $ (28,902,497) (220) $ 10,000,000 $ 34,788,147 Amended Ordinance $ 731,680 $ 10,000,000 $$ 34,788,147 $29,634,397 $ 15,885,430 $ 45,519,827 Section 4. The original project ordinance, approved on June 3, 2019, is being revised to coincide with the Statement of Probable Project Construction Development Cost prepared by the architect. Duly adopted this I day of ja V{�¢nhV/L021. ATTEST: Meli Capps�Clerk �te Board WeBroo s Ma thews, Chairman Harnett County Board of Commissioners �41b COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Home", North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending a 30, Ta, Section 1. To amend the General Government Spec lot Revenue Fund, the appropriations aro to be changed as follows: EXPLANATION: DEBT ISSUES 1 134,788,147 TO BUDGET SERIES 2021 GO BOND PROCEEDS TO TRANSFER TO NORTHWEST HARNETT ELEMENTARY SCHOOL PROJECT. Revised project budget submitted by SfL+A dated 09.21.2021 45,519,827 Lottery proceeds transferred from BoE Capital Reserve for land purchase 791,680 Board of Education Needs Based Grand funds 1010001000 Wes 2021 GO Bond proceeds utilised for NW Harnett Elementary Project 34,788,147 APPOVALS Dept Head (date) Finance Of (datph.County Manager (date) 2_1 Section 2. Copies of this budget amendment shall be furnished to the Clerktothe Board. and to fhe Budget Officer and the Finance Officer for their direction. 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LL�J Q - 9 In pmt O) wW OOD tp O I+ N 00 00 (�,i CV h Cpp r O N M O 000 J p�p rte+ O N M M M p p 0 0pp0 OQ 00 00 om 00 � CD CO W O W O O O O O 0 O O pO r rr r - N N N N IX O O O O $ 0 0 O 0 0 O O O O O O O O 0 NM 0 0 0 0 0 0 o 0 0 0 0 C. 0 0 0 0 0 i' 2 g N N N N V S 3 N O z m N O N N V C) v o Ln o o o m C; d 6 CO M 4 to O O O r � i' 2 g N N N N V S 3 N O z m N O N N V Attachment 3 RESOLUTION NO. 2021-37 RESOLUTION OF ADOPTION FORT BRAGG REGIONAL LAND USE ADVISORY COMMISSION BYLAW REVISIONS WHEREAS, The Fort Bragg Regional Land Use Advisory Commission (RLUAC) was established in 1991 at the conclusion of the Joint Land Use Study to serve as a regional forum to advance planning and communication between the military bases and the surrounding local governments; and WHEREAS, RLUAC was established in 1991 under the authority of NCGS 160A-461 for the purpose of interlocal cooperation and was subsequently incorporated as a 501(c)3 membership -based non-profit organization in 2004; and WHEREAS, RLUAC is the leading advocate for coordination and collaboration between Fort Bragg and local governments on issues related to compatible growth and environmental sustainability in the North Carolina Sandhills region; and WHEREAS, Harnett County is a member of RLUAC; and WHEREAS, On November 19, 2020, and on August 19, 2021, RLUAC approved amendments to modernize its governance structure and implement the organization's strategic plan; and WHEREAS, Approval of two-thirds of the local government members of the Commission is needed to officially amend the bylaws. NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of Harnett County hereby approves the revised RLUAC Bylaws as amended on November 19, 2020 and on August 19, 2021 at the quarterly membership meetings of RLUAC. Adopted this day of November, 2021, by the Board of Commissioners of Harnett County. HARNETT COUNTY BO RD OF COMMISSIONERS � A By: x� W. Bro s Matthews, Chai Attest: r% �MefisQapp,lerk µ Attachment 4 RESOLUTION NO. 202I -38 A RESOLUTION TO CHANGE THE MEETING DATE OF THE NOVEMBER 9, 2021 WORK SESSION FOR THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Harnett County Board of Commissioners adopted on September 19,1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, the Harnett County Board of Commissioners adopted the 2021 Schedule of Meetings on January 4, 2021 establishing a Work Session on Tuesday, November 9, 2021 to be held in the Board of Commissioners Meeting Room at the Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, NC; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may change the place or time of a particular meeting by resolution: that the Board has determined that it would like to change the Work Session scheduled for Tuesday, November 9, 2021 to Monday, November 8, 2021 to be held in the Board of Commissioners Meeting Room at the Harnett County Resource Center and Library, 455 McKinney Parkway, Liliington, NC. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett County that the Tuesday, November 9, 2021 be changed to Monday, November 8, 2021 to be held in the Board of Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, NC. This Resolution shall be filed with the Clerk to the Board, posted at the regular meeting place and forwarded to all parties on the County's Sunshine List. Adopted by the Harnett County Board of Commissioners in regular session, this I" day of November 2021. Attest: Melissa Capps, Cle� HARNETT COUNTY ARD OF C )MMISSIONER.S By: W. Brooks Matthews, Chairman