111521 Agenda Packet (2)REGULAR MEETING AGENDA
Date: Monday, November 15, 2021
Time: 6:00 p.m.
Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington
Harnett County Board of Commissioners
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1.Call to order – Chairman W. Brooks Matthews
2.Pledge of Allegiance and Invocation – Commissioner Mark Johnson
3.Consider additions and deletions to the published agenda
4.Consent AgendaA.Minutesi.Work Session Minutes of October 26, 2021ii.Regular Meeting Minutes of November 1, 2021B.Budget AmendmentsC.Tax Rebates, Refunds and Releases – Motion to approve tax rebates, refunds and releases asrequested by the Tax Administrator.D.Administration requests adoption of the North Carolina Local Government Records RetentionSchedule Updates to the General Records Schedule and the Program Records Schedule.E.General Services Director requests the Board of Commissioners consider and approve position
and budget for adding one additional Animal Control Officer (ACO) Position bringing total
number of ACO positions to five (5).
F.Administration requests the Board of Commissioners consider and approve Work Authorization
(WA) 18-02 for Talbert & Bright to design new phasing plans that will reduce closure to hangar
tenants at the Jetport during the expansion construction.
G.Administration requests the Board consider approval of the revised County of Harnett PoliciesGoverning the Use of the Harnett County Commons Area and Harnett County Resource Center& Library Training Rooms.H.Along with approval of the revised Policies Governing the Use of the Harnett County CommonsArea and Harnett County Resource Center & Library Training Rooms, Administration requeststhe approval of the following two positions: Facilities Maintenance Technician (Grade 16) andAudio-Visual Technician/Trainer (Grade 20) which we believe are necessary to effectivelyadminister this policy as presented.I.Administration requests award of a bid for the demolition of the former Harnett CountyDetention Center and associated electrical, mechanical, plumbing, site, and architectural work toSpruill Construction, which was the low bidder for this project (Bid Recommendation Letter fromWooten Company is attached) with a base bid of $448,000.
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Harnett County Board of Commissioners
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J.The Health Director requests, pending approval from the Board of Health at their November 18,2021 meeting, establish the rates for the FY21-22 Flu Vaccines.K.The Sheriff’s Office is requesting approval to accept a donation of an enclosed trailer from theAngier Fire Department. The trailer will be used by the Sheriff’s Office to transport Dive Teamequipment.
5.Presentation - Proclamation Recognizing Harnett Central High School Lady Trojans VarsityVolleyball Team
6.Public Comment Period
Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
7.Appointments
8.Public Hearing regarding the revised electoral district boundaries for the Harnett County Board
of Commissioners and Harnett County Board of Education.
9.Motion to approve a Resolution Finding Substantial Inequality for Redistricting Purposes.
10.Public Hearing: Proposed Zoning Change: Case # PLAN2109-0003 Landowner / Applicant: Henry& Susie Elmore; 5.36 +/- acres; Pin # 1515-42-2598.000; From Commercial to Industrial ZoningDistrict; SR # 1872 (Dixieland Road); Averasboro Township.
11.Public Hearing: Proposed Zoning Change: Case # PLAN2109-0004 Landowner / Applicant:Alphin Brothers, Inc.; 2.37 +/- acres; Pin # 1515-42-0304.000; From Commercial to IndustrialZoning District; SR # 1872 (Dixieland Road); Averasboro Township.
12.Public Hearing: Proposed Zoning Change: Case # PLAN2110-0001 Landowner / Applicant: RitaCotton, Kevin Lofton, Keith Lofton; Jerome & Algireen Washington / Hamilton Monk, Inc; 1.74 &1.03 +/- acres; Pin #’s 9594-26-3582.000 9594-26-4447.000 & From RA-20R to Commercial
Zoning District; NC 24/87; Anderson Creek Township.
13.Public Hearing: Proposed Zoning Change: Case # PLAN2110-0003 Landowner / Applicant: Allied
Investors, Inc. / Timmons Group-Beth Blackmon; 7.50 +/- acres (out of 108.31 acres); Pin # 9586-
98-1436.000; From RA-20R to Commercial Zoning District; SR # 1141(Alpine Drive); Barbecue
Township.
14.Harnett County Tax Administrator requests the Board of Commissioners approve and adopt the
2022 Schedule of Values.
15.Harnett Regional Water requests the Board of Commissioners consider and approve Change
Order No. 1 in the amount of $232,472 to install sanitary sewer services for the County’s South
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Harnett County Board of Commissioners
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Harnett Elementary School and the Anderson Creek Primary School and install backflow preventers at the County’s Triton, Western Harnett and South Harnett Schools.
16.Chief Information Officer requests the Board of Commissioners consider and approve anamendment to the Broadband Services Agreement Statement of Work with CloudWyze.
17.Motion to approve a 10% raise for Sheriff Wayne Coats retroactive to July 16, 2021, the effectivedate all other sworn officers received a raise.
18.County Manager’s Report - George Wood, Interim County ManagerA.Harnett County Finance Monthly ReportB.Harnett County Veterans Services Activity ReportC.Harnett County Department of Public Health Activities SummaryD.Interdepartmental Budget Amendments
19.New Business
20.Closed Session
21.Adjourn
CONDUCT OF THE NOVEMBER 15, 2021 MEETING
Live audio of the meeting will be streamed on the Harnett County Government’s YouTube Channel
at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured.
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October 26, 2021
Work Session Minutes
Harnett County Board of Commissioners
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HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
October 26, 2021
The Harnett County Board of Commissioners met in work session on Monday, October 26, 2021
at 9:00 am in Training Room 103A, Harnett County Resource Center and Library Building, 455
McKinney Parkway, Lillington, North Carolina.
Members present: W. Brooks Matthews, Chairman
Lewis W. Weatherspoon, Vice Chairman
Barbara McKoy, Commissioner
Mark B. Johnson, Commissioner
Matt Nicol, Commissioner
Staff present: George Wood, Interim County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Melissa D. Capps, Clerk
Harnett County Board of Education Members
Present: Mr. Don Godfrey, Vice Chairman
Mrs. Vivian Bennett, Board Member
Mr. Jason Lemons, Board Member
Mr. Joey Powell, Board Member
Staff Present: Dr. Aaron Fleming, Superintendent, and Secretary to the Board
Charlie Bullock, Board Attorney
Ms. Tammy Johnson, Board Clerk
Chairman Matthews called the Board of Commissioners meeting to order at 9:00 am.
Mr. Don Godfrey called the Board of Education meeting to order at 9:00 am.
Vice Chairman Weatherspoon led the Pledge of Allegiance and invocation.
The following agenda was before the Board of Commissioners:
1.Call to order - Chairman W. Brooks Matthews
2. Pledge of Allegiance and Invocation – Vice Chairman Weatherspoon
3.Joint Meeting with Harnett County Board of Education and Redistricting
Consultant concerning the 2021 Redistricting of Election Districts.
4. Public Hearing on Proposed Amendments to Harnett Regional Water’s Water and
Sewer Ordinance. Following the public hearing, the Board may consider adopting the
amendments.
5. Discuss Partial Demolition at 599 Airport Road, Barry Blevins
6. Discussion of Facility Rental Policies and Staffing Needs, Brian Haney
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October 26, 2021
Work Session Minutes
Harnett County Board of Commissioners
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7. Discuss Resolution of Adoption Fort Bragg Regional Land Use Advisory
Commission Bylaws Revisions, George Wood and Jay Sikes
8. Discuss the Renaming of Fort Bragg
9. County Manager’s Report- George Wood, Interim County Manager
A. November 1, 2021 Regular Meeting Agenda Review
B. Review applications to serve on Boards and Committees
C. Upcoming meetings and invitations
10. Closed Session
11. Adjourn
Craig Schauer with Brooks Pierce reviewed information and maps regarding redistricting and
introduced the lead demographer, Mr. Peter Morrison (joined via zoom). Commissioner McKoy
requested a breakdown of demographics for those who were shifted into District 1. Mr. Lemons
also asked that demographics be shared for each of the districts. Board members took turns
reviewing and discussing district maps. Attorney Schauer stated they have a list of requested
changes that he will discuss with the demographer. Once the requests have been reviewed and
changes that are possible and have been made, then we will present a final map to everyone.
Attorney Schauer stated the goal is to have the maps back by the first of next week.
Commissioner McKoy stated she would like to see a public hearing on the maps.
Mr. Joey Powell made a motion to adjourn for the Board of Education at 10:25 am. The motion
was seconded by Mr. Jason Lemons and carried unanimously.
Mr. Wood petitioned the Board of Commissioners for a public hearing concerning proposed
amendments to Harnett Regional Water’s Water and Sewer Ordinance. Mr. Wood reviewed a
memo regarding the recommendation on Water and Sewer Capacity Allocations policy. Harnett
Regional Water is recommending changes to the policy concerning water and sewer capacity
allocations for land subdivision developments. Chairman Matthews opened the public hearing
and the following people spoke:
1. Joe Langley of 298 Kirk Adams Road, Angier, NC.
2. Karen Richter from Northwest Harnett.
3. Rebecca Brock of 220 Christian Light Road, Fuquay Varina, NC.
4. Mark Lyczkowski with Forge Investment Group LLC.
No one else spoke. Chairman Matthews closed the public hearing.
Chairman Matthews made a motion to adopt the proposed amendments to Harnett Regional
Water’s Water and Sewer Ordinance. Commissioner Johnson seconded the motion. Chairman
Matthews, Commissioner McKoy and Commissioner Johnson voted in favor of the motion.
Vice Chairman Weatherspoon and Commissioner Nicol voted against the motion. Motion
carried 3:2. The ordinance was adopted (Attachment 1).
Barry Blevins, General Services / Regional Jetport Director, stated they took the partial
demolition of 599 Airport Road to the committee, however, there was not a quorum. So we
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October 26, 2021
Work Session Minutes
Harnett County Board of Commissioners
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would like to take it off this work session and take it back to the committee at its next quarterly
meeting in January. The consensus of the Board was to table the item until the first work session
in February.
Brian Haney, Assistant County Manager presented information related to the development of a
policy governing the usage of the Harnett County Commons Area and Resource Center &
Library Training Rooms and staffing needs associated with the proposed policy. Additional
discussion included hours, staffing and scheduling a public hearing regarding the proposed
policy. Consensus was to put this item on the next regular meeting and hold a public hearing.
Jay Sikes, Assistant Development Services Director/ Manager of Planning Services reviewed a
request from Regional Land Use Advisory Commission (RLUAC). RLUAC requests the Board
of Commissioners approve a resolution of adoption for Fort Bragg Regional Land Use Advisory
Commission Bylaws Revisions. Consensus of the Board was to add this item to the Consent
Agenda for the November 1st meeting.
Mr. Wood shared background information regarding the renaming of Fort Bragg. The consensus
of the Board was to place this item on the next work session.
Mr. Wood reviewed change order # 1 for Precision Approach and County of Harnett's
construction contract for the Airfield Lighting Rehabilitation and AWOS Replacement Project.
The consensus of the Board was to add this item to the Consent Agenda for the November 1st
meeting.
The draft agenda for the November 1, 2021 meeting was reviewed, as well as the applications to
serve on Boards and Committees.
Mr. Wood provided an update on the RFQ’s for Engineer of Record for the Jetport.
Commissioner McKoy moved to go into Closed Session to discuss certain personnel matters.
This motion is made pursuant to NCGS Section 143-318.11 (a)(5). Commissioner Nicol
seconded the motion which carried unanimously.
Following a motion to come out of closed session, Chairman Matthews called the meeting back
into open session. Commissioner McKoy made a motion to amend the previous motion to go into
closed session to include personnel and economic development. Commissioner Johnson
seconded the motion which carried unanimously.
Vice Chairman Weatherspoon moved to adjourn the meeting at 1:04 pm. Commissioner Nicol
seconded the motion that passed unanimously.
_______________________________ ______________________________
W. Brooks Matthews, Chairman Melissa D. Capps, Clerk to the Board
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ORDINANCE NO. 2021-9
AN ORDINANCE TO AMEND HARNETT REGIONAL WATER'S WATER & SEWER
ORDINANCE REGARDING WATER AND SEWER CAPACITY ALLOCATIONS FOR
SUBDIVISION DEVELOPMENTS
WHEREAS, the Harnett County Board of Commissioners adopted the the Harnett
Regional Water ("HRW") Water & Sewer Ordinance for the purpose ofregulating the use of
water and sewer facilities operated by HRW and for the purpose of fixing rates, fees, and other
charges and providing for collection of the same; and
WHEREAS, the Hamett County Board of Commissioners desires to amend Sections
27(g) and 29.l(b) of the Water & Sewer Ordinance regarding water and sewer capacity
allocations for land subdivision developments; and
WHEREAS, the Hamett County Board of Commissioners held a public hearing on
October 26, 202 l to hear from all interested individuals on the proposed amendments in
accordance with§ 160D-601 of the North Carolina General Statutes.
NOW THEREFORE BE IT ORDAINED by the Hamett County Board of
Commissioners that Section 27(g): Water and Sewer System Development Fees and Section
29 .1 (b ): Capacity Allocation Determination of Hamett Regional Water's Water & Sewer
Ordinance shall be amended to read as indicated in the document attached hereto.
This ordinance shall be effective upon its adoption.
Adopted this the 26th day of October, 2021.
THE HARNETT COUNTY COMMISSIONERS
W.Brooks Matthews, Chairman
ATTEST:
�,�nCl.G� Meli D. Capps, Clerk toteBoard
Attachment 1
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from the HRW Wastewater Division. Waste from septic tanks and portable toilets shall be accepted if it fully conforms with the
Hamett County Sewer Use Ordinance.
(f)Rates for persons living outside the District.
Rates for persons living outside of Harnett County and served by HRW water lines owned or operated by HRW or a District
shall be equal to rates for persons living inside Harnett County so long as no tax is levied within Hamett County for support of
the system; if a tax is levied on users inside Hamett County for the purpose of supporting the water system, then the users
outside Hamett County shall pay an increased rate.
(g)Water and Sewer System Development Fees.,
System development fees are a charge or assessment for service imposed with respect to new development to fund costs of
capital improvements necessitated by and attributable to such new development, to recoup costs of existing facilities which
serve such new development, or a combination of those costs. The term includes amortized charges, lump-sum charges, and
any other fee that functions as described by this definition regardless of terminology.
These charges are reasonable and necessary and result in a more equitable and economically efficient method of recovery of
such costs to handle new growth and to serve new customers without placing an additional financial burden on existing
customers solely through inordinate enhancement of water and sewer rates. A Water System Development Fee of $2,000.00 and
a Sewer System Development Fee of $2,500.00 per connection, lot and/or unit will be charged for all new water and/or sewer
services connecting to any water supply or distribution system and/or sewer collection system owned and/or operated by HRW.
Determination of water and sewer system fees were accomplished per a system development fee analysis that met the
requirements ofN.C.G.S 162A-205 and is posted on HRW's website for review. New commercial/industrial system
development fees will be accomplished through the method of equivalent residential unit using the estimated water and sewer
usage needed for the development. All system development fees shall be paid to HRW per N.C.G.S 162A-213 in the manner set
forth below: The system development fees for new land subdivision development shall be payable at the time of application for
a building permit. In instances of any other new development to include commercial/industrial developments, the full balance of
these fees shall be due at the time of application for connection of the individual unit of development or when HRW commits to
provide water and/or sewer service to the development, whichever occurs sooner.
In instances where separate agreements are established for land subdivisions that exceed 200 lots, as described in section 29.1
(b)below, these fees will be paid at the time of execution of the agreement and held in escrow until such time as the balance of
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said fees are drawn down when individual building permits are issued within the development. The fees held in escrow will
always be drawn down prior to any individual payments for lots at the time of application for a building permit. If the rate of
said fees established by the Hamett County Board of Commissioners increase or decrease while still in escrow then any material
difference must be paid or likewise credited to the escrow when the building permit is issued. If for any reason HR W rescinds
the capacity allocation, as described in section 29 .1 (b) below then all remaining fees for lots without building permits issued
still held in escrow will be refunded to the payee.
(h)Plan Review Fees
Plan review fees for extensions of HR W's water and sewer systems shall consist of a $250.00 Preliminary Plan Review for all
projects and a $40.00 per lot and/or residential equivalent unit for all types of development. These fees cover plan review, on
site inspections, and one-year warranty inspections.
Section 28. Connection to Existing Systems.
In the event that HR W desires to connect its water distribution system to previously existing systems, all such systems must have the
approval of the Division of Health Services, of the North Carolina Department of Human Resources before such connection may take
place and all previously existing sources of water must be completely abandoned and rendered incapable of future water production.
Section 29.1 Water and Sewer Extension in New Developments.
Article V, Section 5.3 of the Harnett County Subdivision Regulations describes the basic conditions under which water and sewer
extensions are required in HRW's jurisdiction. HRW reserves the right to provide or not provide water and sewer extensions
depending upon the availability of water and sewer capacity. The responsibility for extending water and sewer mains to and within
new subdivisions or within other new developments Jies with the subdivider or Developer, although HRW may in its discretion
contract with the subdivider or Developer to install such water or sewer lines with HR W personnel.
(a)Water and Sewer Plan Requirements.
If a water distribution or sewer collection system is to be installed in a subdivision in HRW'sjurisdiction, and the
system is to be assumed and maintained by HRW immediately upon completion of installation, a complete set ofconstruction plans must be provided for the proposed system. The plans shall be prepared by a N .C licensed
professional engineer serving as the Engineer of Record for the development and shall have their seal and signature
with the date on each plan. Water and sewer plans shall include a determination of the estimated water and sewer
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capacity needed to serve the development based on NCDEQ design standards and shall consist of an overall composite
plan, large scale individual plans with profiles as needed, detail sheets, grading plans, erosion control plans,
specifications and calculations. Plans must also be submitted in electronic formats to include Computer Aided Design
(CAD) and/or Portable Document Format (PDF). Plans will provide for the construction of water infrastructure from
the point of connection with existing HR W water mains to the meter boxes of the properties to be served and for sewer
infrastructure from the sewer clean out to the connection with existing HRW sewer mains. The plans must conform to
HRW specifications, N.C. Administrative Code 15A Subchapter 2T Waste Not Discharged to Surface Waters and to
Title 15A Subchapter 18C-Rules Governing Public Water Systems .. The engineer shall provide sealed as-built plans
and location maps for all valves and hydrant locations upon construction completion.
(b)Ca pacity Allocation Determination
HRW reserves the right to impose minimum and/or maximum lot counts for each proposed phase within a new land
subdivision development to help adequately determine future water and/or sewer capacity allocations and to prohibit
excessive review and administrative overhead. Minimum lot counts will be determined on a case by case basis
depending upon the development. Land subdivision developments are limited to a maximum of two hundred (200) lots
or residential equivalent units. Land subdivision developments that consist of lots greater than two hundred (200) can
request an additional water and/or sewer capacity allocation ofup to two hundred (200 lots) for a maximum of four
hundred (400 lots) per development. This request requires a separate agreement with different requirements for
payment of water and sewer system development fees, as outlined in Section 27(g) Water and Sewer System
Development Fees. All water and/or sewer improvements within approved phases must be constructed and lots within
approved phases must be recorded within two (2) years of receipt of the Authorization to Construct Permit from
HRW /NCDEQ. If a minimum of fifty percent ( 50%) of its planned building permits are not issued within four ( 4) years
from the receipt of the Authorization to Construct Permit from HRW/NCDEQ, HRW reserves the right to rescind the
unused amount of capacity for future use and begin the review process again in earnest to include updated plans and
construction drawings from the Engineer of Record for the development. Supplementary phase construction requests
of a maximum of two hundred (200) lots of the same land subdivision development will be reviewed but not permitted
for construction until the above described conditions are met.
(c)Shop Drawing Review.
The developer's Engineer of Record will review all shop drawings for conformance with HRW specifications prior to
submittal to HRW. The shop drawing submittal to HRW shall include a cover letter by the developer's Engineer of
Record certifying conformance with HRW specifications and summarizing any exceptions or concerns relative to
approved drawings and/or HRW standards.
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Harnett County Board of Commissioners
November 1, 2021 Regular Meeting Minutes
Page 1 of 4
HARNETT COUNTY BOARD OF COMMISSIONERS
Regular Meeting Minutes
November 1, 2021
The Harnett County Board of Commissioners met in regular session on Monday, November 1,
2021 at 9:00 am in the Commissioners Meeting Room, Harnett County Resource Center and
Library, 455 McKinney Parkway, Lillington, North Carolina.
Members present: W. Brooks Matthews, Chairman
Barbara McKoy, Commissioner
Mark B. Johnson, Commissioner
Lewis W. Weatherspoon, Vice Chairman
Matt B. Nicol, Commissioner
Staff present: George Wood, Interim County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Melissa Capps, Clerk
Chairman Matthews called the meeting to order at 9:00 am. Commissioner Nicol led the Pledge
of Allegiance and invocation.
Chairman Matthews called for any additions or deletions to the published agenda. Vice Chairman
Weatherspoon made a motion to approve the agenda. The motion was seconded by Commissioner
Johnson and carried unanimously.
Vice Chairman Weatherspoon made a motion to approve the consent agenda. Commissioner Nicol
seconded the motion. The motion passed unanimously. The items on the consent agenda were as
follows:
A.Minutes
i.Work Session Minutes of October 12, 2021
ii.Regular Meeting Minutes of October 18, 2021
B.Budget Amendments (Attachment 1)
C.Tax Rebates, Refunds and Releases – Motion to approve tax rebates, refunds and
releases as requested by the Tax Administrator. (Attachment 2)
D.Harnett County Staff Attorney requests Disclosure of Settlement Agreement of
Livingston, et. al. v. Kehagias, et. al., 5:16-cv-00906.
E.Motion to approve the Resolution of Adoption Fort Bragg Regional Land Use
Advisory Commission Bylaws Revisions. (Attachment 3)
F.General Services Director requests the Board of Commissioners approve Change
Order #1 - Precision Approach, LLC and County of Harnett Contract Price Increase
of $96,264.00 to an Adjusted Contract Price of $1,554,905.00 for Additional Work
Item 4 Aii
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Harnett County Board of Commissioners
November 1, 2021 Regular Meeting Minutes
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at Automated Weather Observation System (AWOS) site and for Runway 23
Runway End Identifier Lights (REIL) Installation.
G. Resolution Changing the Meeting Date of the November 9, 2021 Work Session to
November 8, 2021 For the Harnett County Board of Commissioners. (Attachment
4)
Chairman Matthews opened the meeting for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. The following people provided comments:
1. Margaret Morton of 86 Gwendolyn Way, Fuquay Varina, NC.
2. Sherrie Yuschak of 224 Walker Grove Lane, Lillington, NC.
3. Elizabeth Crudup of 234 Hamilton Road, Bunn Level, NC.
No one else spoke. The public comment period was closed.
Vice Chairman Weatherspoon made a motion to approve the following:
HARNETT COUNTY HOME AND COMMUNITY BLOCK GRANT COMMITTEE
Tracy Honeycutt has requested Alan Longman be removed from the committee due to inactivity.
The last meeting attended was August 23, 2018.
TOWN OF ANGIER
The Town of Angier requests approval of Haley Plumley's appointment for a two-year term to
serve on both the Angier Planning Board and Board of Adjustment. Term will be October 12,
2021 - December 31, 2023.
Commissioner Nicol seconded the motion. The motion carried unanimously.
Commissioner Johnson nominated Deborah Chioritti, District 2 to serve on the Juvenile Crime
Prevention Council. Commissioner McKoy nominated Ashley Vest, District 1 to serve on the
Juvenile Crime Prevention Council. Vice Chairman Weatherspoon made a motion to close
nominations. Commissioner Nicol seconded the motion which carried unanimously.
Vice Chairman Weatherspoon and Commissioners Johnson and Nicol voted in favor of
appointing Deborah Chioritti of District 2 to the Juvenile Crime Prevention Council. Chairman
Matthews and Commissioner McKoy voted in favor of appointing Ashley Vest. Deborah
Chioritti of District 2 received the most votes and was appointed to the Juvenile Crime
Prevention Council.
William Tyson, Tax Administrator, petitioned the Board for a public hearing on the proposed
schedule, standards, and rules to be used in the 2022 revaluation of real property in Harnett
County. Chairman Matthews opened the public hearing and the following people spoke:
1. Elizabeth Crudup of 234 Hamilton Road, Bunn Level, NC.
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November 1, 2021 Regular Meeting Minutes
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2. Kent Jeffries, 747 Purfoy Road, Fuquay Varina, NC.
No one else spoke and the public hearing was closed.
Brian Haney, Assistant County Manager, stated a draft of the proposed policy governing the use
of the Harnett County Commons Area and Harnett County Resource Center & Library Training
Rooms was presented to the Board of Commissioners during the October 26, 2021, work session.
During the discussion, the Board provided direction on a number of items they would like to see
added to the policy for clarification. Mr. Haney reviewed the additions and petitioned the Board
for a public hearing on the revised policies governing the use of the Harnett County Commons
Area and Harnett County Resource Center & Library Training Rooms. Chairman Matthews
opened the public hearing and the following person spoke:
• Richard Chapman 520 Christian Light Road, Lillington Rotary Club.
No one else spoke and the public hearing was closed. This item was deferred until the next work
session along with the proposed staffing requests for the facilities rental policy.
George Wood, Interim County Manager, stated our original plan was to put the American Rescue
Plan Funding (ARPA) money into the Capital Improvement Program (CIP), however, we are
waiting on the state budget and clarity on what we could use for the ARPA funding. Mr. Haney
provided an update on the American Rescue Plan Funding (ARPA). Consensus of the Board was
to back out the ARPA funding from the CIP.
Vice Chairman Weatherspoon shared information regarding the proposals received for the
Jetport Engineer of Records. Vice Chairman Weatherspoon stated the committee’s
recommendation is that we engage Talbert & Bright and Parrish and Partners as the Engineers of
Record moving forward. Vice Chairman Weatherspoon made a motion to engage Talbert &
Bright and Parrish and Partners as the Engineers of Record moving forward. Commissioner
Nicol seconded the motion which carried unanimously.
Chairman Weatherspoon stated we have a number of projects going on at the Jetport. The
committee’s recommendation is Talbert & Bright do no more work on the Master Plan, complete
the Apron Expansion and we also recommend Parrish & Partners begin work immediately on
Airport Layout Plan, carry it through FFA approval. We also recommend Parrish & Partners
begin working immediately on the project concerning new hangers and associated work. We
also recommend and I make the motion Talbert & Bright go out for bid, finish up plans get final
cost estimates on the construction of the new terminal, that Talbert & Bright do the construction
administration and Parrish & Partners do the construction observation. The motion was
seconded by Commissioner Nicol. Commissioner McKoy asked if this had gone to the Airport
Committee. Vice Chairman Weatherspoon stated no ma’am it has not. Mr. Wood shared we
needed to make a decision on the Engineer of Record due to time constraints. Discussion
continued. Mr. Wood stated my suggestion would be to keep the construction administration, all
the draw downs, pay requests and inspections with the architect. Vice Chairman Weatherspoon
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Harnett County Board of Commissioners
November 1, 2021 Regular Meeting Minutes
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stated based on Mr. Wood’s recommendation and concern, I make a motion to table this until we
can have a meeting with the committee, a special called meeting of the advisory board and come
back with another recommendation. The motion was seconded by Commissioner Nicol and
carried unanimously.
Mr. Wood stated November 8th there will be a public hearing at 9:00 am on the redistricting
maps and then going into closed session to review manager applications.
Chairman Matthews asked Melissa Capps, Clerk to the Board to read the public comments
received by email. Ms. Capps read comments from the following citizens:
1. Alicia Crandall of 111 Dogwood Lane, Lillington, NC.
2. Becky Blair of 816 S. Main Street, Lillington, NC
3. Jody Rock of 605 Ruth Circle, Fuquay-Varina, NC.
Commissioner McKoy made a motion to go into closed session to discuss certain personnel
matters. This motion made is made pursuant to NC General Statute section 143-318.11 (a) (5).
The motion was seconded by Commissioner Johnson and carried unanimously.
Following a motion to come out of Closed Session, Chairman Matthews called the meeting back
into open session.
Vice Chairman Weatherspoon moved to adjourn the meeting at 11:19 am. Commissioner Nicol
seconded the motion that passed unanimously.
____________________________________ ___________________________________
W. Brooks Matthews, Chairman Melissa D. Capps, Clerk
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Attachment 1
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Attachment 3
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Attachment 4
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Item 4 B
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Item 4 C
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Adoption of the North Carolina Local Government Records Retention
Schedule Updates - October 2021
REQUESTED BY: Administration
REQUEST:
Administration requests adoption of the North Carolina Local Government Records
Retention Schedule Updates to the General Records Schedule and the Program Records
Schedule. The 2021 Program Records Schedule for Local Government Agencies is a new
retention schedule created from the former County Management (last updated in 2013) and
Municipal (last updated in 2012) retention schedules. This schedule contains specific
functions of government at the county and municipal level. This schedule contains a standard
for Law Enforcement records, but County Sheriff’s Offices should continue to use their
specific standalone schedule. Similarly, the schedule also contains a Tax Records standard.
County Tax Administration offices should continue to follow the County Tax Administration
schedule. A “change log” listing new revisions is included.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4 D
HCBOC 111521 Pg. 51
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CHANGE LOG FOR
PROGRAM RECORDS SCHEDULE:
LOCAL GOVERNMENT AGENCIES
Issued By:
North Carolina Department of Natural and Cultural Resources
Division of Archives and Records
Government Records Section
October 1, 2021
HCBOC 111521 Pg. 53
EXECUTIVE SUMMARY
This document lists the changes that have been made from the Municipal Records Retention and
Disposition Schedule issued on September 10, 2012 as well as the County Management Records
Retention and Disposition Schedule issued on April 15, 2013 that are now present in the 2020 Program
Records Schedule for Government Agencies. While previously adopted amendments, grammatical and
alphabetization changes, wordsmithing, and the updating of citations are not listed, substantive changes
are listed in the left-hand column. In the center column are the titles of new records series that have
been added to the schedule. In the right-hand column are records series that have been either
superseded by the General Records Schedule: Local Government Agencies or discontinued because the
records are no longer created or received by local departments.
MUNICIPAL AND COUNTY MANAGEMENT CLARIFICATION
While some items included below were identical on the Municipal and County Management schedules,
there are cases where an item was only on one schedule or had a different name on each schedule. In
those cases, the item will have either an (M) or a (CM) after its title. An (M) indicates that the
referenced item was only on the Municipal schedule. A (CM) indicates that the referenced item was only
on the County Management schedule. When titles differ, or when multiple items from one schedule fall
under a larger term in the other schedule, all previous item titles are provided.
HCBOC 111521 Pg. 54
STANDARD 10: AIRPORT AUTHORITY RECORDS
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 10: AIRPORT AUTHORITY RECORDS
AIRPORT CERTIFICATION MANUAL
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Accreditation Records.
COMMUNICATIONS RECORDINGS
See General Records Schedule: Local
Government Agencies, Standard 7 (Public
Relations Records), Audio-Visual Recordings.
HCBOC 111521 Pg. 55
STANDARD 11: ANIMAL SERVICES RECORDS
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 11: ANIMAL SERVICES RECORDS
ACTIVITY REPORTS (ANIMAL CONTROL)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
ANIMAL ABUSE AND CRUELTY RECORDS
Used the records series title from the County
Management schedule; changed disposition
instructions from Municipal schedule to
match County Management schedule.
ANIMAL ABUSE CASES (M)
ANIMAL CRUELTY RECORDS (M)
ANIMAL BITE RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
ANIMAL COMPLAINT RECORDS
Removed reference to abuse records, which
are separately covered in “Animal Abuse and
Cruelty Records.”
ANIMAL CONTROL RECORDS
Removed animal abuse case disposition
instructions, which are separately covered in
“Animal Abuse and Cruelty Records”; added
disposition instructions for animal control
citations and compliance orders.
ANIMAL CONTROL CITATIONS/COMPLIANCE
ORDERS
DANGEROUS ANIMAL RECORDS
HCBOC 111521 Pg. 56
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 11: ANIMAL SERVICES RECORDS
ANIMAL SHELTER RECORDS ANIMAL ADOPTION RECORDS
CERTIFICATES OF ANIMAL RELEASE
IMPOUNDMENT RECORDS (M)
OWNER CONTACT NOTICE RECORDS
SHELTER DISPOSITION SHEETS
RABIES CONTROL REPORTS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
REFERENCE MATERIAL (ANIMAL CONTROL)
(M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reference File.
RABIES VACCINATION RECORDS
Clarified title of “Vaccination Records.”
HCBOC 111521 Pg. 57
STANDARD 12: CODE ENFORCEMENT AND INSPECTION RECORDS
(This standard previously encompassed STANDARD 5: BUILDING INSPECTION RECORDS (of the Municipal schedule) and STANDARD 5: CODE
ENFORCEMENT AND INSPECTION RECORDS (of the County Management schedule)
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
BLUEPRINTS AND SPECIFICATIONS
Disposition was amended to change “b”
disposition from “1 year after permit is issued”
to “1 year after completion of project.”
For agency-owned buildings, see General
Records Schedule: Local Government Agencies,
Standard 1, (Administration and Management
Records), Blueprints and Specifications.
BUILDING AND FIRE CODE VIOLATIONS CASES
(Municipal)
See Violations: Building and Housing
BUILDING INSPECTION REPORTS (Municipal)
See Building and Road Permitting and
Inspection Records.
BUILDING PERMITS AND APPLICATIONS
(Municipal)
See Building and Road Permitting and
Inspection Records.
BUILDING PERMIT LOG (Municipal)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
HCBOC 111521 Pg. 58
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
BUILDING PERMIT RECEIPT BOOKS (Municipal)
See Permit Receipt Books.
BUILDING TRADES CERTIFICATIONS (Municipal)
See Trades Certifications.
BURNING PERMITS (BUILDING INSPECTIONS)
(Municipal)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reference (Reading File)
BUSINESS CERTIFICATION RECORDS (County
Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Business Certification Records
CERTIFICATES OF OCCUPANCY (Municipal)
See Building and Road Permitting and
Inspection Records.
CONSTRUCTION REPORTS (Municipal)
See Reports: Monthly Building Permits and
Construction.
HCBOC 111521 Pg. 59
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
CONTRACTORS LICENSING (Municipal)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reference (Reading File)
DEMOLITION FILE (Municipal)
See Building and Road Permitting and
Inspection Records.
ENCROACHMENTS OF RIGHT-OF-WAY
APPLICATIONS AND PERMITS (Municipal)
See Permits: Encroachments of Right-of-Way.
EROSION AND SEDIMENT CONTROL
AFFIDAVITS
See General Records Schedule: Local
Government Agencies, Standard 6 (Legal
Records), Litigation Case Records.
FACILITY MAINTENANCE, REPAIR, AND
INSPECTION (County Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Facility Maintenance, Repair, and Inspection
Records.
HCBOC 111521 Pg. 60
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
HAZARDOUS WASTE DISPOSAL RECORDS
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Hazardous Materials
Management.
ILLEGAL DUMPING FILE
Cross-reference added to Violations.
INSPECTIONS (Municipal)
Inspection records now separated into different
categories within schedule depending on kind
of inspection. For records concerning violations,
see Violations.
INSPECTIONS
Standardized retention period for all
inspections at 6 years (increasing that for
Sewage Disposal Systems from 2 years and for
Substandard Housing and Unsafe Buildings from
5 years)
INSPECTIONS: ELECTRIC POWER AND
NATURAL GAS SYSTEM (County Management)
INSPECTIONS: PERIODIC REPORTS OF
INDUSTRIAL FACILITIES (County Management)
INSPECTIONS: SANITARY LANDFILL (County
Management)
INSPECTIONS: SEWAGE DISPOSAL SYSTEM
(County Management)
INSPECTIONS: SUBSTANDARD HOUSING AND
UNSAFE BUILDINGS (County Management)
INSPECTIONS: WASTE LOADS (County
Management)
INSPECTIONS: WATER AND WASTEWATER
SYSTEM (County Management)
HCBOC 111521 Pg. 61
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
INSPECTIONS: ENVIRONMENTAL HEALTH
SUMMARIES (County Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reference (Reading File)
INSPECTOR WORKSHEETS (Municipal)
See Inspections
LABORATORY OPERATIONS RECORDS (County
Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reference (Reading File)
LANDFILL OPERATIONAL PLAN (County
Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Strategic Plan.
MAPS, PLATS, AND DRAWINGS (Municipal)
See Program Schedule for Local Government
Records, Standard 15 (Planning and Regulation
of Development Records), Maps, Plats, and
Drawings (Official).
HCBOC 111521 Pg. 62
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
MANUFACTURED HOME PERMITS (Municipal)
See Program Schedule for Local Government
Records, Standard 15 (Planning and Regulation
of Development Records), Permits: Temporary
Manufactured Home.
MONTHLY BUILDING PERMITS AND
CONSTRUCTION REPORTS (Municipal)
See Reports: Monthly Building Permits and
Construction.
NORTH CAROLINA SEDIMENTATION AND
POLLUTION CONTROL COMMISSION
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reference (Reading File)
PERIODIC INSPECTION REPORTS (Municipal)
See Inspections
PERMIT LOG (County Management)
Record no longer applicable.
PERMITS: BURNING (County Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reference (Reading File)
HCBOC 111521 Pg. 63
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
PERMITS: FACILITIES USE (County Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Equipment, Facility, and Vehicle Usage Records.
PERMITS: LANDFILL (County Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reference (Reading File)
PERMITS: MISCELLANEOUS (NON-
CONSTRUCTION)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Miscellaneous (Non-Building) Applications,
Licenses, and Permits.
REPORTS: DAILY WATER AND WASTEWATER
FACILITY OPERATORS LOG
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
HCBOC 111521 Pg. 64
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
REPORTS: DISCHARGE MONITORING
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
REPORTS: ENVIRONMENTAL HEALTH (County
Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
REPORTS: LANDFILL MONITORING
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
REPORTS: U.S. ENVIRONMENTAL
PROTECTION AGENCY (EPA)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
HCBOC 111521 Pg. 65
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
REPORTS: WASTEWATER MAINTENANCE
OPERATION
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
SEWAGE DISPOSAL SYSTEM INSPECTION
REPORTS (Municipal)
See Inspections: Sewage Disposal Systems.
STREET ADDRESS LOG (Municipal)
See Program Schedule for Local Government
Agencies, Standard 19 (Street Maintenance,
Public Works, and Engineering Records), Street
Name and House Number File.
STREET INFORMATION
See Program Schedule for Local Government
Agencies, Standard 19 (Street Maintenance,
Public Works, and Engineering Records), Street
Name and House Number File.
SUBSTANDARD HOUSING INSPECTION REPORTS
(Municipal)
See Inspections
HCBOC 111521 Pg. 66
CHANGES NEW ITEMS RELOCATED AND DISCONTINUED ITEMS
STANDARD 12: CODE ENFORCEMENT RECORDS
TROUT BUFFER VARIANCES (County
Management)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reference (Reading File)
VIOLATIONS
Description expanded to describe various
kinds of violations.
Changed retention from 3 years to 6 years;
added “b” to account for “remaining records.”
VIOLATIONS: SOLID WASTE MANAGEMENT
Changed “produced” to “issued” in item
description.
.
WASTE OIL, BATTERIES, AND ELECTRONICS
COLLECTION FILE
See General Schedule for Local Government
Records, Standard 8 (Risk Management
Records), Hazardous Materials Management.
WATER ANALYSIS
Cross-reference added to Violations.
HCBOC 111521 Pg. 67
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
The most significant change from the previous schedule is that all items pertaining to Emergency Management are now included in the General
Records Schedule: Local Government Agencies. Since Emergency Management is a function carried out by various local agencies, and since
Emergency Management is not necessarily an agency paired with Emergency Medical Services (EMS) and Fire Departments, it is logical to place
the Emergency Management items in the General Schedule where they apply to all local agencies. All Emergency Management specific
standards will now be found in Standard 8 (Risk and Emergency Management) of the General Records Schedule: Local Government Agencies,
to be reflected in the new revisions to the General Schedule for 2020.
Clarification note added to the standard introduction concerning body-worn camera footage from EMS and Fire Department personnel that
reads: Footage from body-worn cameras is classified with the content captured or the purpose of the footage rather than by its format.
Recordings may fit under FIRE INVESTIGATION CASE FILES, DISPATCH RECORDS AND RECORDINGS, PUBLICITY RECORDS (General Schedule),
TRAINING AND EDUCATIONAL RECORDS, and other items as appropriate. Footage is only confidential if it fits within an item where confidentiality
is conferred by state or federal statute.
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
.. 911 CALL RECORDINGS (CM)
911 TAPE RECORDINGS (M)
See 911 Communication Records and
Recordings.
911 COMMUNICATION RECORDS AND
RECORDINGS
This item includes 911 Communication
Records and 911 Call Recordings. Description
explicitly includes both calls and text
messages. New retention for all 911 records
is retain for 30 days unless made part of a
case file.
911 COMMUNICATION RECORDS
HCBOC 111521 Pg. 68
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
911 FILE
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Policies and Procedures OR General Records
Schedule: Local Government Agencies,
Standard 4 (Human Resources Records),
Training and Educational Records.
ACCIDENT FILE (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Accident/Incident
Reports (Customer and Employee).
ACTIVITY REPORTS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
AMBULANCE CALL REPORTS (ACR)/PATIENT
CARE REPORTS (PCR)
Minimum retention period now three years
after case is closed rather than eleven years.
Confidentiality statutes also added.
PATIENT CARE REPORTS (M)
AMBULANCE DISPATCH RECORDS
See Dispatch Records and Recordings.
HCBOC 111521 Pg. 69
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
AMBULANCE SERVICE RUN LOG
See Dispatch Records and Recordings.
ANNUAL REPORT (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
ANNUAL SUBMISSION ON PERSONNEL AND
ADMINISTRATION FUNDS FILE
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
BUILDING AND FIRE SAFETY SYSTEM PLANS
Revision of Plans item to clarify coverage of
building and fire safety plans for commercial,
industrial, and government-owned
properties, as per records typically held by
local fire marshals.
BUILDING INSPECTIONS
See Fire Safety Inspections and Permits.
Other kinds of inspections are found in the
Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement Records).
HCBOC 111521 Pg. 70
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
COMPANY RUN REPORT (FIRE JOURNAL)
See Dispatch Records and Recordings.
CONSOLIDATED MONTHLY REPORTS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
DAILY LOG (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
. DISASTER AND EMERGENCY MANAGEMENT
PLANS
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Disaster and
Emergency Management Plans.
DISPATCH FILE (M)
See Fire Dispatch File.
HCBOC 111521 Pg. 71
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
DISPATCH RECORDS AND RECORDINGS
Consolidated item includes Ambulance
Dispatch Records, Ambulance Service Run
Log, Company Run Report (Fire Journal), Fire
Alarm Journal, and Fire Dispatch File. Item
description expanded to include body-worn
camera footage from EMS and Fire
Department personnel responding to an
emergency unless footage fits explicitly
within another item. New retention of all
items is 30 days unless made part of a case
file. Confidentiality statutes also added.
DISPATCH RECORDINGS
EMERGENCY NOTIFICATIONS
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Emergency
Notifications.
EMERGENCY SERVICES BILLING RECORDS (M)
See General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll Records), Accounts
Receivable.
EMERGENCY SERVICES CORRESPONDENCE
(M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Correspondence and Memoranda.
HCBOC 111521 Pg. 72
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
EQUIPMENT RECORDS (APPARATUS AND
MAINTENANCE FILE) (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Emergency Drills and
Equipment Records.
EQUIPMENT RECORDS (APPARATUS
OPERATING EXPENSE FILE) (M)
Purchase orders of equipment are now found
in General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll Records), Purchase Orders
Reports of expenditures relating to the usage
and upkeep of equipment fall under General
Records Schedule: Local Government
Agencies, Standard 2 (Budget, Fiscal, and
Payroll Records), Budget Reports.
EQUIPMENT RECORDS (APPARATUS TEST
REPORTS) (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Emergency Drills and
Equipment Records.
HCBOC 111521 Pg. 73
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
EQUIPMENT RECORDS (EQUIPMENT ISSUED
TO FIREFIGHTERS AND EMERGENCY
PERSONNEL) (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Emergency Drills and
Equipment Records.
EQUIPMENT RECORDS (HOSE RECORDS) (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Emergency Drills and
Equipment Records.
EQUIPMENT RECORDS (HOSE TESTS) (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Emergency Drills and
Equipment Records.
EVACUATION PLANS
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Disaster and
Emergency Management Plans.
EXPOSURE RECORDS (M)
See General Records Schedule: Local
Government Agencies, Standard 4 (Human
Resources Records), Medical Records.
HCBOC 111521 Pg. 74
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
FEDERAL ASSISTANCE PROGRAMS
REFERENCE RECORDS (M)
As reference copies, these records can be
destroyed when their reference value ends
for the agency.
FIRE ALARM JOURNAL
See Dispatch Records and Recordings.
FIRE INSPECTION REPORTS (M)
See Fire Safety Inspections and Permits.
FIRE INVESTIGATION CASE FILES
Confidentiality statute added for criminal
investigations. Description modified to allow
for agency’s decision as to what to include in
a fire investigation file. Cross-reference
added to Case History File: Felonies and Case
History File: Misdemeanors from the Law
Enforcement Records standard of the Local
Program Schedule.
FIRE INVESTIGATION RECORDS
See Fire Investigation Case Files.
FIRE LIMITS ORDINANCES
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Ordinances.
HCBOC 111521 Pg. 75
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
FIRE SAFETY INSPECTIONS AND PERMITS
Item renamed to reflect inclusion of permits.
FIRE SAFETY INSPECTIONS (CM)
FIXED NUCLEAR FACILITIES PLANS FILE
See General Schedule, Standard 8 (Risk
Management Records), Nuclear Facilities
Plans File. Retention changed from “destroy
in office after 3 years” to “destroy in office
when superseded or obsolete.”
HOSE RECORDS (CM)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Emergency Drills and
Equipment Records.
HYDRANT RECORDS (CM)
HYDRANT RECORDS (LOCATION AND MAIN
SIZE) (M)
HYDRANT RECORDS (MAINTENANCE AND
TEST FILE) (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Emergency Drills and
Equipment Records.
INVENTORY RECORDS FILE (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Inventories.
HCBOC 111521 Pg. 76
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
LOCAL EMERGENCY PLANNING COMMITTEE
MINUTES
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Public Bodies: Minutes.
LOCAL EMERGENCY COMMITTEE PLANS
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Disaster and
Emergency Management Plans.
NATIONAL FLOOD INSURANCE PROGRAM
RECORDS
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), National Flood
Insurance Program Records.
NORTH CAROLINA FIRE ASSOCIATION
RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Membership Records.
NORTH CAROLINA FIRE CASUALTY REPORT
Original copy retained by N.C. State Fire
Commission and covered in retention
schedule for state agencies.
HCBOC 111521 Pg. 77
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
NORTH CAROLINA FIRE INCIDENT REPORT
Retention for original items remains
permanent. Retention for copies provided to
other agencies moved to General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records), Reports and Studies.
NORTH CAROLINA FIREMAN’S PENSION FUND
PRINTOUT
Removed from schedule. Printouts are not
the record copy of the item. The records of
the Fireman’s Pension Fund are maintained
at the state level. Agencies may create
printouts as needed, but they have no
responsibility for maintaining printouts as a
public record unless the local agency changes
its content.
NOTIFICATION TO CORRECT (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement Records), Violations.
NUCLEAR CIVIL PROTECTION PLAN
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Disaster and
Emergency Management Plans.
HCBOC 111521 Pg. 78
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
OPERATIONS FILE (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Correspondence OR Logistics Materials.
PATIENT CARE REPORTS (M)
See Ambulance Call Reports/Patient Care
Reports.
PHARMACEUTICAL AND NARCOTICS
RECORDS
Consolidated item added with explanatory
description and CFR citation to reflect DEA
requirements for tracking administration of
controlled substances. Confidentiality
statutes also added.
PHARMACEUTICAL RECORDS
PLANS
See Building and Fire Safety System Plans.
PUMP TEST RECORDS
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Emergency Drills and
Equipment Records.
HCBOC 111521 Pg. 79
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
RADIOLOGICAL DEFENSE (RADEF) DATA BANK
RADIOACTIVE MATERIAL INVENTORY
See General Records Schedule: Local
Government Agencies, Standard 4 (Human
Resources Records), Hazardous Materials
Training Records.
RADIOLOGICAL DATA STATION FILE
See General Records Schedule: Local
Government Agencies, Standard 4 (Human
Resources Records), Hazardous Materials
Training Records.
RADIOLOGICAL EQUIPMENT INVENTORY (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Inventories.
RESOLUTIONS ON ESTABLISHMENT OF LOCAL
AGENCY
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Resolutions.
HCBOC 111521 Pg. 80
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
SAFETY COMMITTEE MEETINGS (CM)
SAFETY COMMITTEE AGENDA AND MEETING
PACKETS (M)
SAFETY COMMITTEE MINUTES (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Minutes of Public Bodies.
SHELTER FACILITY LISTING
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Disaster and
Emergency Management Plans.
STATE OF EMERGENCY ORDINANCES
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Ordinances.
SUPERFUND AUTHORIZATION RECOVERY ACT
INFORMATION FILE
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Superfund
Authorization Recovery Act Information File.
HCBOC 111521 Pg. 81
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 13: EMERGENCY MEDICAL SERVICES AND FIRE DEPARTMENT RECORDS
TRAINING AND EDUCATION FILE (M)
See General Records Schedule: Local
Government Agencies, Standard 4 (Human
Resources Records), Training and Education
Records.
VOLUNTEER FIRE/RESCUE DEPARTMENT
LOGS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Logistics Materials.
VOLUNTEER FIREFIGHTERS MEDICAL
RECORDS
See General Records Schedule: Local
Government Agencies, Standard 4 (Human
Resources Records), Medical Records.
VOLUNTEER FIREFIGHTERS PERSONNEL
RECORDS
See General Records Schedule: Local
Government Agencies, Standard 4 (Human
Resources Records), Personnel Records
(Official Copy).
HCBOC 111521 Pg. 82
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
STANDARD 14: PARKS AND RECREATION RECORDS
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 14: PARKS AND RECREATION RECORDS
ACCIDENT/INCIDENT REPORTS (PARKS &
RECREATION) (CM)
ACCIDENT/INCIDENT REPORTS (PARKS &
RECREATION) (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Accident/Incident
Reports (Customer and Employee).
ANNUAL ACTIVITY REPORT
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
ATHLETIC PROGRAM FILE (M)
See Recreation Programs.
BIRTH CERTIFICATES (REFERENCE COPIES)
See Recreation Programs.
HCBOC 111521 Pg. 83
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 14: PARKS AND RECREATION RECORDS
FACILITY USE PERMITS (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Equipment, Facility, and Vehicle Usage
Records.
INTERNATIONAL FEDERATION OF PARKS AND
RECREATION ADMINISTRATION FILE (CM)
INTERNATIONAL FEDERATION OF PARKS AND
RECREATION ADMINISTRATION FILE (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Membership Records.
INVENTORY OF FACILITIES (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Inventories.
MAPS FILE (M)
See General Records Schedule: Local
Government Agencies, Standard 3
(Geographic Information System), Maps:
Parks.
HCBOC 111521 Pg. 84
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 14: PARKS AND RECREATION RECORDS
OFFICIALS FILE
Description revised to:
Records concerning individuals who officiate
games. Includes schedule and
correspondence (including e-mail).
SEE ALSO: GENERAL RECORDS SCHEDULE:
LOCAL GOVERNMENT AGENCIES, Payroll and
Earnings Records (STANDARD 2: BUDGET,
FISCAL, AND PAYROLL RECORDS) or Seasonal
and Contract Worker Records (STANDARD 6:
PERSONNEL RECORDS) for disposition of
payment records.
Item b) deleted from Disposition Instructions
PARKS AND RECREATION AGENDA AND
MEETING PACKETS FILE (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Public Bodies: Agenda and Meeting Packets.
PARKS AND RECREATION BOARD MEETINGS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Public Bodies: Minutes.
HCBOC 111521 Pg. 85
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 14: PARKS AND RECREATION RECORDS
PARKS PLANNING FILE
Description revised to Records concerning
and to refer to all parks not just county or
municipality. References to Comprehensive
Plans and Maps updated to current general
schedule standard.
PROMOTIONAL LEAFLETS AND BROCHURES
(M)
See General Records Schedule: Local
Government Agencies, Standard 7 (Public
Relations Records), Publicity Records.
RATE AND FEE REGULATION (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Rates and Fee Schedules.
HCBOC 111521 Pg. 86
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 14: PARKS AND RECREATION RECORDS
RECREATION PROGRAMS
Fees Paid added to description (CM)
Disposition Instruction changed to:
A) Destroy age verification records when
reference value ends
B) Destroy in office remaining records after 3
years (M) (CM)
Description includes minor changes including
change to Records concerning. Citation to
GS132-1.12 added (M).
RECREATION EQUIPMENT RECORDS (CM)
RECREATION EQUIPMENT RECORDS (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Equipment, Repair, and Inspections Records.
RELEASE FORMS (CM)
RELEASE FORMS (M)
See General Records Schedule: Local
Government Agencies, Standard 6 (Legal
Records), Release Forms.
HCBOC 111521 Pg. 87
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 14: PARKS AND RECREATION RECORDS
RESERVATION RECORDS (CM)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Equipment, Facility, and Vehicle Usage
Records.
RULES AND REGULATIONS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Administrative Directives, Regulations, and
Rules
SPECIAL EVENTS PROGRAM FILE (CM)
SPECIAL EVENTS PROGRAM FILE (M)
See General Records Schedule: Local
Government Agencies, Standard 7 (Public
Relations Records), Fund Drive and Event
Records.
HCBOC 111521 Pg. 88
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
STANDARD 15: PLANNING AND REGULATION OF DEVELOPMENT RECORDS
The most noticeable change from previous schedules is that the title has been amended from Planning and Zoning to Planning and Regulation of
Development in accordance with changes implemented in G.S. § 160A-360 (repealed effective January 1, 2021).
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 15: PLANNING AND REGULATION OF DEVELOPMENT RECORDS
APPEARANCE COMMISSION AGENDA AND MEETING PACKETS
FILE (County Management, Municipal)
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Minutes
of Public Bodies
APPEARANCE COMMISSION MINUTES
(County Management, Municipal)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Agenda and Meeting Packets
APPEARANCE COMMISSION PROJECT
FILE (County Management, Municipal)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Projects
ASSESSMENT RECORDS FILE
(County Management, Municipal)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reference (Reading) File
HCBOC 111521 Pg. 89
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 15: PLANNING AND REGULATION OF DEVELOPMENT RECORDS
BOARD OF ADJUSTMENT AGENDA AND
MEETING PACKETS
(County Management, Municipal)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Agenda and Meeting Packets
BOARD OF ADJUSTMENT CASE
FILES AND INDEXES
Combined previous Board of
Adjustment Case File and Board of
Adjustment Case Index Records
BOARD OF ADJUSTMENT MINUTES
(County Management, Municipal)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Minutes of Public Bodies
CERTIFICATES OF
APPROPRIATENESS FILE
Issued by the Historic Preservation
Commission and retained for life
of structure.
COMMUNITY DEVELOPMENT BLOCK
GRANTS RECORDS: ADMINISTRATIVE
Final reports added to item to allow
for historical value retention.
HCBOC 111521 Pg. 90
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 15: PLANNING AND REGULATION OF DEVELOPMENT RECORDS
COMMUNITY DEVELOPMENT BLOCK
GRANTS RECORDS: APPLICATIONS
Disposition added for rejected
applications. Final reports removed
from item and added to CDBG
Administrative records.
COMMUNITY DEVELOPMENT
BLOCK GRANTS RECORDS:
OUTSTANDING LOAN BALANCES
COMMUNITY DEVELOPMENT
BLOCK GRANTS RECORDS: SUBJECT
TO REVERSION OF ASSETS
PROVISIONS OR CHANGE OF USE
OF REAL PROPERTY
COMPREHENSIVE PLAN AND
AMENDMENTS FILE
Modified to excise “Land Use” from
title to coincide with definition given
in G.S. 160D 1-2. Modified “b”
disposition to read “remaining
records” instead of listing specific
titles.
EASEMENT RELEASE REQUEST FILE
Removed “approved by the Planning
Board” from description as statute
does not dictate who has approval
authority and is performed by more
than just the planning board.
HCBOC 111521 Pg. 91
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 15: PLANNING AND REGULATION OF DEVELOPMENT RECORDS
FEASIBILITY STUDIES
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
MASTER SUMMARY (LOG OR
REGISTER)
Retention changed from
“permanent” to “destroy when
superseded/obsolete.” The Log
itself is permanent but the
information added to the log is what
the retention instructions should be
applied to.
ORTHOPHOTOGRAPHY (County
Management)
See General Records Schedule:
Local Government Agencies,
Standard 3 (Geographic
Information System (GIS)
Records), Layers:
Orthoimagrey.
HCBOC 111521 Pg. 92
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 15: PLANNING AND REGULATION OF DEVELOPMENT RECORDS
PHOTOGRAPHS AND
NEGATIVES (AERIAL) (County
Management)
See General Records Schedule:
Local Government Agencies,
Standard 3 (Geographic
Information System (GIS)
Records), Layers:
Orthoimagrey.
PLANNING AND ZONING
BOARD MEETINGS (County
Management) (Municipal)
See General Records Schedule:
Local Government Agencies,
Standard 1 (Administration
and Management Records),
Agenda and Meeting Packets
and Minutes of Public Bodies.
PLANNING AND ZONING
STUDIES (County Management)
(Municipal)
See General Records Schedule:
Local Government Agencies,
Standard 1 (Administration and
Management Records),
Strategic Plan and Projects.
HCBOC 111521 Pg. 93
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 15: PLANNING AND REGULATION OF DEVELOPMENT RECORDS
PRELIMINARY SUBDIVISION
AND GROUP DEVELOPMENT
SITE PLANS
See Subdivisions.
REDEVELOPMENT PLANNING
RECORDS
(County Management)
(Municipal)
See General Records Schedule:
Local Government Agencies,
Standard 1 (Administration and
Management Records),
Strategic Plan.
REFERRED PROJECTS
(County Management)
(Municipal)
See General Records Schedule:
Local Government Agencies,
Standard 1 (Administration and
Management Records),
Reference (Reading) File.
HCBOC 111521 Pg. 94
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 15: PLANNING AND REGULATION OF DEVELOPMENT RECORDS
SPECIAL USE PERMIT RECORDS AND
INDEX FILE
Amended to change “Conditional
Use” to “Special Use” to fit
definitions given in G.S. 160D. Also
removed “sign permits and
temporary use” permits from
description as these are covered
under Permits: Zoning Compliance.
STREET NAMES AND CHANGES
OF STREET NAMES FILE (County
Management) (Municipal)
See General Records Schedule:
Local Government Agencies,
Standard 1 (Administration
and Management Records),
Reference (Reading) File.
SUBDIVISION RECORDS
“Maps” and “plats” removed from
item description. Cross-reference
added to Maps, Plats, and Other
Drawings.
VARIANCES
Retention changed to now
maintain item permanently in
the minutes of the Board of
Adjustment or other
governing body.
HCBOC 111521 Pg. 95
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
STANDARD 16: PUBLIC HOUSING AUTHORITIES AND REDEVELOPMENT COMMISSION RECORDS
General note: In the case of many grant-funded records, numerous new records series have been added to reflect the very precise retention
requirements for these records established by the federal government.
Community Development Block Grant records moved to Standard 15: Planning and Regulation of Development Records.
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 16: PUBLIC HOUSING AUTHORITIES AND REDEVELOPMENT COMMISSION RECORDS
CDBG RECORDS
See Program Records Schedule: Local
Government Agencies, Standard 15 (Planning
and Regulation of Development Records),
Community Development Block Grant (CDBG)
Records: Administrative, Applications,
Outstanding Loan Balances, AND Records
Subject to Reversion of Assets Provisions or
Change of Use of Real Property.
CONTINUUM OF CARE RECORDS
CRIMINAL RECORDS CHECKS
EMERGENCY SOLUTIONS GRANTS RECORDS
HOME INVESTMENT PARTNERSHIPS
PROGRAM RECORDS
LAND MARKETING AND DEVELOPMENT
RECORDS
PROPERTY MANAGEMENT RECORDS
REHABILITATION LOAN RECORDS
RELOCATION RECORDS
HOUSING ASSISTANCE FOR PERSONS WITH
DISABILITIES
HCBOC 111521 Pg. 96
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 16: PUBLIC HOUSING AUTHORITIES AND REDEVELOPMENT COMMISSION RECORDS
HOUSING OPPORTUNITIES FOR PERSONS
WITH AIDS RECORDS
LANDLORD MONITORING RECORDS
REDEVELOPMENT PLANS
Changed title to encompass approved as well
as rejected plans; added description; clarified
disposition instructions for approved vs.
rejected projects
CERTIFICATION FILE
HCBOC 111521 Pg. 97
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
STANDARD 17: PUBLIC TRANSPORTATION SYSTEMS RECORDS
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 17: PUBLIC TRANSPORTATION SYSTEMS RECORDS
ACCREDITATION RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Accreditation Records.
AGENCY LOGS (SHEETS)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies.
APPLICATIONS FOR AWARDS
If application is for employee awards,
see General Records Schedule: Local
Government Agencies, Standard 4
(Human Resources Records), Service
Awards and Commendations.
For application is for public awards,
see General Records Schedule: Local
Government Agencies, Standard 7
(Public Relations Records),
Community Awards.
HCBOC 111521 Pg. 98
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 17: PUBLIC TRANSPORTATION SYSTEMS RECORDS
CALL IN LOGS (SHEETS)
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Vehicle
Maintenance, Repair, and Inspection Records AND Standard 5
(Information Technology Records) Voice Over Internet Protocol
(VoIP) Records.
CUSTOMER (RIDER) ALERTS
See General Records Schedule: Local Government Agencies,
Standard 7 (Public Relations Records), Publicity Records.
DISPATCH RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies.
LOST AND FOUND RECORDS
See General Records Schedule: Local Government Agencies,
Standard 8 (Risk Management Records), Lost, Stolen, or Damaged
Property Reports.
NATIONAL TRANSIT DATABASE (NTD)
REPORT
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies.
HCBOC 111521 Pg. 99
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 17: PUBLIC TRANSPORTATION SYSTEMS RECORDS
OPERATOR BID RECORDS
See General Records Schedule: Local Government Agencies,
Standard 2 (Budget, Fiscal, and Payroll Records), Bids for Purchase.
OPERATOR SCHEDULING AND
ASSIGNMENT RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies and
Standard 4 (Human Resources
Records), Work Schedules and
Assignments.
RADIO DISPATCH RECORDINGS AND
LOGS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies
RIDERSHIP REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Equipment, Facility, and Vehicle Usage Records.
ROUTE MAINTENANCE RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Facility
Maintenance, Repair, and Inspection Records.
HCBOC 111521 Pg. 100
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 17: PUBLIC TRANSPORTATION SYSTEMS RECORDS
ROUTE REQUESTS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Citizen Comments,
Complaints, Petitions, and Service
Requests
SAFETY CERTIFICATIONS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Accreditation Records.
SERVICE PERFORMANCE RECORDS
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Performance Reviews.
SERVICE PLANNING AND DEVELOPMENT RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Strategic
Plan.
SHELTER RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Blueprints
and Specifications AND Inventories.
HCBOC 111521 Pg. 101
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 17: PUBLIC TRANSPORTATION SYSTEMS RECORDS
SHUTTLE LOGS (SHEETS)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies.
TERMINAL DISPATCH RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies.
TICKET CONSIGNMENT RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Inventories
TRANSPORTATION SYSTEM OPERATIONS REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
TRANSPORTATION SYSTEM SERVICE
PERFORMANCE EVALUATIONS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Equipment, Vehicle, and
Facility Usage Records.
HCBOC 111521 Pg. 102
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 17: PUBLIC TRANSPORTATION SYSTEMS RECORDS
TRANSPORTATION SYSTEM
STATISTICAL RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies.
TRIP REQUESTS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Citizen Comments,
Complaints, Petitions, and Service
Requests
VEHICLE BREAKDOWN RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Equipment, Vehicle, and
Facility Usage Records and Work
Orders
VEHICLE OPERATOR INSTRUCTIONS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Equipment and Vehicle
Reference Records
HCBOC 111521 Pg. 103
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 17: PUBLIC TRANSPORTATION SYSTEMS RECORDS
VEHICLE USAGE LOGS (SHEETS)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies.
HCBOC 111521 Pg. 104
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
This standard combines the Municipal Schedule Standard 17, Public Utilities and Environmental Management Records, and the County
Management Schedule Standard 15, Public Utilities and Waste Management Records. To ease searching, records series have been loosely
grouped into the categories Environmental Records, Erosion Control Records, Flood Control Records, Utilities Records, and Water Quality
Records. This change log indicates name changes under “changes” and the Municipal and County items that have been superseded under
“discontinued items.” Some overlap was found with County Management Schedule Standard 5, Code Enforcement and Inspection Records. In
these cases, the records series can now be found on the Local Government Program Schedule Standard 12, Code Enforcement and Inspection.
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
ABANDONED UTILITY LINE RECORDS
See Program Records Schedule: Local
Government Agencies , Standard 18 (Public
Utilities And Environmental/Waste
Management Records),
Utilities: Public Utilities System Engineering,
Maintenance, and Repair Records.
AIR POLLUTION SOURCE INFORMATION (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records), Air
Pollution Source Information.
ANNUAL REPORTS: UTILITIES
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
HCBOC 111521 Pg. 105
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
ASBESTOS DISPOSAL FILE (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Hazardous Materials
Management.
BATTERY COLLECTION FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records),Environmental:
Discharge Monitoring Reports.
CABLE TELEVISION FRANCHISE RECORDS
Service reports repealed by Session Law
2018-145. Remaining functions performed at
state level by NC Department of the
Secretary of State as of 2007 according to
G.S. 66-351.
CHRONOLOGY FILE (M)
Item removed. Records in chronology file
should be treated under their appropriate
category in this schedule. Copies of records
compiled in a ready reference file do not
create new record copies.
COMMUNITY WATER SYSTEM PERMIT (M)
Record copy created and issued by N.C.
Department of Environmental Quality. Copy
kept at local level is a reference copy.
HCBOC 111521 Pg. 106
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
COMPLAINTS (EROSION AND SEDIMENT
CONTROL) (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records,
Constituent Comments, Complaints, and
Service Requests.
ENVIRONMENTAL: COMPREHENSIVE SOLID
WASTE MANAGEMENT PLAN AND
AMENDMENTS
Background surveys, studies, reports, and
drafts integrated into Disposition (b), destroy
in office when superseded or obsolete.
Cross-reference added to General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records), Comprehensive Plan.
COMPREHENSIVE SOLID WASTE
MANAGEMENT PLAN AND AMENDMENTS
(M)
CONSTRUCTION DRAWINGS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Blueprints and Specifications.
COUNTY LANDFILL RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Landfill Operational Plan.
HCBOC 111521 Pg. 107
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
CUSTOMER ACCOUNT HISTORIES (M)
See General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll Records), Accounts
Receivable for financial history. See
Environmental: Customer Usage Records for
usage history.
CUSTOMER DEPOSIT RECORDS (M)
See General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll Records), Accounts
Receivable.
CUSTOMER FINANCIAL RECORDS
See General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll Records), Accounts
Receivable.
ENVIRONMENTAL: CUSTOMER USAGE
RECORDS
CUSTOMER USAGE RECORDS
CUSTOMER WORK ORDERS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records,
Constituent Comments, Complaints, and
Service Requests.
ENVIRONMENTAL: DAILY DISPOSAL TICKETS DAILY DISPOSAL TICKETS (M)
HCBOC 111521 Pg. 108
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
UTILITIES: DAILY WATER AND WASTEWATER
FACILITY OPERATORS LOGS
Description of item added.
Disposition order reversed to reflect that
wastewater treatment facility logs are
retained longer than those of water
treatment facilities.
DAILY FACILITY OPERATORS LOGS AND
REPORTS (M)
DAILY PLANT RECORDS (M)
If waste or wastewater treatment plant, see
Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Daily Water
and Wastewater Facility Operators Logs.
If other facility, see General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records), Reports and Studies.
HCBOC 111521 Pg. 109
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
DAILY REPORT OF OPERATIONS AND COSTS
(M)
If waste or wastewater treatment plant, see
Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Daily Water
and Wastewater Facility Operators Logs.
If other facility, see General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records), Reports and Studies AND Standard
2 (Budget, Fiscal, and Payroll Records),
Budget Reports.
DAILY TRIP REPORTS/LOGS (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
DAM CONSTRUCTION FILES (M)
See Program Records Schedule: Local
Government Agencies, Standard 19 (Street
Maintenance, Public Works, and Engineering
Records), Project Records: Core.
HCBOC 111521 Pg. 110
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
DAM OPERATIONS AND MAINTENANCE FILES
(M)
See Program Records Schedule: Local
Government Agencies, Standard 19 (Street
Maintenance, Public Works, and Engineering
Records), Infrastructure Maintenance
Records.
DIRECT DRAFT AUTHORIZATIONS (M)
See General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll Records), Electronic Funds
Transfers (EFT).
ENVIRONMENTAL: DISCHARGE MONITORING
REPORTS
Order of dispositions changed to place
longest retention requirements (NPDES
reports and annual reports) ahead of daily
reports.
DISCHARGE MONITORING REPORTS (M)
DRIVERS’ DAILY REPORTS (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
DROUGHT CONTINGENCY PLANS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Drought Contingency Plans.
HCBOC 111521 Pg. 111
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
UTILITIES: ELECTRIC POWER AND NATURAL
GAS FACILITY ENGINEERING AND SYSTEM
PLANS
Description of item added.
Cross-reference added to General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records), Comprehensive Plan.
Disposition changed. Records are no longer
permanent. If records are an element of the
Comprehensive Plan, destroy in office when
reference value ends. If not an element of
the Comprehensive Plan, destroy in office
when superseded or obsolete.
ELECTRIC POWER AND NATURAL GAS
FACILITY ENGINEERING AND SYSTEM PLANS
(M)
UTILITIES: ELECTRIC POWER AND NATURAL
GAS PERMITS AND APPROVAL RECORDS
ELECTRIC POWER AND NATURAL GAS
PERMITS AND APPROVAL RECORDS (M)
ELECTRIC POWER AND NATURAL GAS SYSTEM
INSPECTIONS AND TESTS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Public
Utilities System Engineering, Maintenance,
and Repair Records.
HCBOC 111521 Pg. 112
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
UTILITIES: ELECTRIC POWER AND NATURAL
GAS SYSTEM MAINTENANCE AND REPAIR
RECORDS
Disposition (b) removed; disposition for all
records now destroy in office 3 years after
equipment is no longer owned and/or
operational.
ELECTRIC POWER AND NATURAL GAS SYSTEM
MAINTENANCE AND REPAIR RECORDS (M)
UTILITIES: ELECTRIC POWER AND NATURAL
GAS SYSTEM MANAGEMENT PLANS
Cross-reference added to General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records), Comprehensive Plan.
Disposition changed from retain in office
permanently to retain in office for life of
system and then destroy.
ELECTRIC POWER AND NATURAL GAS SYSTEM
MANAGEMENT PLANS (M)
UTILITIES: ELECTRIC POWER AND NATURAL
GAS SYSTEM PROJECT RECORDS
Disposition (a) modified for pre-approval and
final approval letters from retain
permanently to retain for life of system and
then destroy.
ELECTRIC POWER AND NATURAL GAS SYSTEM
PROJECT RECORDS (M)
HCBOC 111521 Pg. 113
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
ENFORCEMENT CASES: EROSION AND
SEDIMENT CONTROL (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Erosion and Sediment Control Enforcement
Cases.
ENGINEERING REPORTS FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 15 (Planning
and Regulation of Development Records),
Planning Review Case File.
EROSION CONTROL: EROSION AND
SEDIMENT AFFIDAVITS
EROSION AND SEDIMENT AFFIDAVITS (M)
EROSION CONTROL: EROSION AND
SEDIMENT CONTROL EXHIBIT RECORDS
EROSION AND SEDIMENT CONTROL EXHIBIT
RECORDS (M)
EROSION AND SEDIMENT CONTROL NOTICE
OF VIOLATIONS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Violations: Building and Housing.
HCBOC 111521 Pg. 114
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
EROSION CONTROL: EROSION AND
SEDIMENT CONTROL INSPECTIONS
Description of item added.
Disposition changed from destroy in office 3
years after final site inspection to destroy in
office 6 years after final site inspection.
EROSION AND SEDIMENT CONTROL
INSPECTIONS (M)
EROSION AND SEDIMENT CONTROL PERMIT
LOGS (M)
See Erosion Control: Erosion and Sediment
Control Permits.
EROSION AND SEDIMENT CONTROL PERMIT
RECEIPT BOOKS (M)
See Erosion Control: Erosion and Sediment
Control Permits.
EROSION CONTROL: EROSION AND
SEDIMENT CONTROL PLANS
Description of item revised to specify that
item includes revisions, addendums, and
records delineating who is financially
responsible for the project.
Disposition of approved plans changed from
destroy in office 6 years after approval or last
revision and/or addendum to destroy in
office 3 years after expiration.
EROSION AND SEDIMENT CONTROL PLANS
(M)
HCBOC 111521 Pg. 115
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
EROSION AND SEDIMENT CONTROL TRADES
CERTIFICATIONS (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Accreditation Records.
EXEMPTION (VARIANCE) RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Exemption (Variance) Records.
FINAL INSPECTION REPORTS (M)
See Program Records Schedule: Local
Government Agencies, Standard 15 (Planning
and Regulation of Development Records),
Planning Review Case File.
FINANCIAL RESPONSIBILITY AND OWNERSHIP
RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 19 (Street
Maintenance, Public Works, and Engineering
Records), Project Records: Engineering and
Compliance.
FLOOD CONTROL: FLOOD CERTIFICATIONS
FLOOD CONTROL: FLOOD STUDIES
HCBOC 111521 Pg. 116
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
GARBAGE SERVICE FILE (M)
See Environmental: Comprehensive Solid
Waste Management Plan and Amendments
AND General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records,
Constituent Comments, Complaints, and
Service Requests AND Standard 2 (Budget,
Fiscal, and Payroll Records), Accounts
Receivable.
GROUNDWATER MONITORING RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Groundwater Monitoring Records.
HAZARDOUS WASTE DISPOSAL RECORDS (M)
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Hazardous Materials
Management.
ILLEGAL DUMPING FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records), Illegal
Dumping File.
HCBOC 111521 Pg. 117
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
INFORMATION AND WORKING FILE (M)
Removed from schedule as information and
working files are considered records with
transitory or reference value until they are
placed into another item.
UTILITIES: PUBLIC UTILITIES INSPECTION
FORMS
INSPECTION FORMS (M)
INSPECTIONS (EROSION AND SEDIMENT
CONTROL) (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Inspections.
INSPECTOR WORKSHEETS/NOTES (M)
Item removed from schedule. Worksheets
and notes have transitory value. Inspections
are records of longer-term value.
WATER QUALITY: LABORATORY OPERATIONS
RECORDS
Description clarified to specify that records
pertain to certification obtained by agency.
LABORATORY OPERATIONS RECORDS (M)
LANDFILL INSPECTION RECORDS (M)
See Environmental: Landfill Operational Plan.
HCBOC 111521 Pg. 118
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
ENVIROMENTAL: LANDFILL MONITORING
REPORTS (M)
Cross-reference added to General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records), Audits: Performance.
Retention citation added: 15A NCAC 13B
.1626(10)
LANDFILL MONITORING REPORTS (M)
ENVIRONMENTAL: LANDFILL OPERATIONAL
PLAN
Disposition changed from retain in office
permanently to destroy in office when
superseded or obsolete.
Authority citation added: G.S. 130A-309.09D
LANDFILL OPERATIONAL PLAN (M)
ENVIRONMENTAL: LANDFILL PERMITS
Description for item added
Disposition split into two groups of records:
Retain construction and operation permits
for life of system and then destroy, while all
other permits and related records are eligible
for destruction after the 5-year reporting
period is complete.
LANDFILL PERMITS (M)
HCBOC 111521 Pg. 119
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
LANDFILL TONNAGE AND COST FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Landfill Tonnage and Cost File.
UTILITIES: LANDLORD AGREEMENTS
Disposition modified to destroy in office 3
years after expiration of agreement.
LANDLORD AGREEMENTS
LEAD AND COPPER COMPLIANCE RECORDS
(M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records), Lead
and Copper Compliance Records.
LIFT STATION INFORMATION FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Public
Utilities System Engineering, Maintenance,
and Repair Records.
HCBOC 111521 Pg. 120
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
LINE INSPECTION MAPS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Public
Utilities System Engineering, Maintenance,
and Repair Records.
LOAD INSPECTION RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Inspections.
UTILITIES: MAPS (UTILITY INSTALLATIONS &
DISTRIBUTIONS)
Cross-reference added to General Records
Schedule: Local Government Agencies,
Standard 3 (Geographic Information System
(GIS) Records), Maps: All Other.
Disposition modified from retain
permanently to retain for life of system and
then destroy.
MAPS (UTILITY INSTALLATIONS &
DISTRIBUTIONS)
HCBOC 111521 Pg. 121
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
METER RECORDS (ELECTRIC, WATER, GAS)
(CM)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Electric
Power and Natural Gas System Maintenance
and Repair Records.
METER READING RECORDS (ELECTRIC,
WATER, GAS) (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Customer Usage Records.
UTILITIES: METER INSTALLATION, TESTING
AND CALIBRATION RECORDS (ELECTRIC,
WATER, GAS)
Description of item added.
Dispositions changed. For records verifying
installation of meter, destroy in office 3 years
after equipment is no longer owned and/or
operational. For notices to property owners
of approval of utility installation, destroy in
office after 2 years. For remaining records,
destroy in office when reference value ends.
METER TESTING AND CALIBRATION RECORDS
(ELECTRIC, WATER, GAS) (M)
HCBOC 111521 Pg. 122
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
MONTHLY REPORTS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Discharge Monitoring Reports AND General
Records Schedule: Local Government
Agencies, Standard 1 (Administration and
Management Records), Reports and Studies.
MONTHLY REPORTS (LOCAL) (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Discharge Monitoring Reports AND General
Records Schedule: Local Government
Agencies, Standard 1 (Administration and
Management Records), Reports and Studies.
ENVIRONMENTAL: NOTICE OF VIOLATIONS
FOR IMPROPER DISCHARGE OR DISPOSAL
FILE
Description of item added.
Disposition changed from destroy when
reference value ends to one year after
resolution.
NOTICE OF VIOLATIONS FOR IMPROPER
DISCHARGE OR DISPOSAL FILE (M)
HCBOC 111521 Pg. 123
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
NOTICE TO PROPERTY OWNERS OF
APPROVAL OF WATER UTILITY INSTALLATION
(CM)
NOTICE TO PROPERTY OWNERS OF
APPROVAL OF UTILITY INSTALLATION (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Meter
Installation, Testing, and Calibration Records
(Electric, Water, Gas)
ENVIRONMENTAL: OUTSIDE WASTE
CLEARANCE RECORDS
OUTSIDE WASTE CLEARANCE RECORDS
PARTICIPATION CONTRACTS (M)
See General Records Schedule: Local
Government Agencies, Standard 6 (Legal
Records), Contracts, Leases, and Agreements.
PERIODIC INSPECTION REPORTS OF
INDUSTRIAL FACILITIES (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Inspections.
EROSION CONTROL: EROSION AND
SEDIMENT CONTROL PERMITS
PERMITS (EROSION AND SEDIMENT
CONTROL) (M)
HCBOC 111521 Pg. 124
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
PRELIMINARY PLAN REVIEW FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 15 (Planning
and Regulation of Development Records),
Planning Review Case File.
WATER QUALITY: PRETREATMENT PROGRAM
RECORDS
PRETREATMENT PROGRAM RECORDS
UTILITIES: PUBLIC UTILITIES SYSTEM
ENGINEERING, MAINTENANCE, AND REPAIR
RECORDS
Disposition for as built plans and
specifications changed from retain
permanently to retain for life of system and
then destroy.
Dispositions re-ordered from longest length
of required retention to shortest.
PUBLIC UTILITIES SYSTEM ENGINEERING,
MAINTENANCE, AND REPAIR RECORDS (CM)
RATE SCHEDULES (M)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Rate and Fee Schedules.
RECYCLING TONNAGE RECORDS (M)
See General Record Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
HCBOC 111521 Pg. 125
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
UTILITIES: RECYCLING WATER RECORDS
REPORTS: RECYLCING TONNAGE (CM)
See General Record Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
ROUTINE REPORTS (SANITATION) (M)
See General Record Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
SANITARY LANDFILL INSPECTIONS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Landfill Operational Plan.
WATER QUALITY: PUBLIC WATER SANITARY
SURVEY RECORDS
Cross-reference added to General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records), Audits: Performance.
Disposition added for documentation of
correction measures to destroy those records
2 years after their implementation.
SANITARY SURVEY RECORDS
HCBOC 111521 Pg. 126
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
SCALE HOUSE VIDEO MONITORING
RECORDINGS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Office and Property Security Records.
SERVICE AGREEMENTS
See General Records Schedule: Local
Government Agencies, Standard 6 (Legal
Records), Contracts, Leases, and Agreements.
UTILITIES: SERVICE INTERRUPTION RECORDS SERVICE INTERRUPTION RECORDS
WATER QUALITY: SEWER JETTING AND
VECTORING RECORDS
SEWER JETTING AND VECTORING RECORDS
WATER QUALITY: SLUDGE TREATMENT
RECORDS
Description modified to clarify that
documentation is “conducted by or for
agency.”
SLUDGE TREATMENT RECORDS
SOLID WASTE CONVENIENCE CENTER FILE
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Discharge Monitoring Reports.
HCBOC 111521 Pg. 127
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
SOLID WASTE MANAGEMENT VIOLATION
RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Violations: Solid Waste Management.
SOLID WASTE REPORTS (M)
See General Record Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
SOLID WASTE SERVICE FILE
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Comprehensive Solid Waste Management
Plan and Amendments AND General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records, Constituent Comments, Complaints,
and Service Requests AND Standard 2
(Budget, Fiscal, and Payroll Records),
Accounts Receivable.
WATER QUALITY: STORMWATER DEVIATION
PERMITS
HCBOC 111521 Pg. 128
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
SURETY BOND INFORMATION (M)
See General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll Records), Bond Closing
Records AND Bond Register AND Bonds,
Notes, and Coupons.
UTILITIES: TAP AND HOOK UP RECORDS
Confidentiality citation added: G.S. 132-
1.1(c).
TAP AND HOOK UP RECORDS
EROSION CONTROL: TROUT BUFFER
VARIANCES
Cross-reference added to Program Records
Schedule: Local Government Agencies,
Standard 15 (Planning and Regulation of
Development Records), Variances.
Authority citation added: 15A NCAC 04B
.0125
TROUT BUFFER VARIANCES (M)
ENVIRONMENTAL: REPORTS SUBMITTED TO
U.S. ENVIRONMENTAL PROTECTION AGENCY
(EPA)
U.S. ENVIRONMENTAL PROTECTION AGENCY
(EPA) REPORTS (M)
VALVE OPERATION FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records), Valve
Operation File.
HCBOC 111521 Pg. 129
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
WATER QUALITY: VIOLATION RECORDS VIOLATION RECORDS (M)
WASTE ELECTRONICS COLLECTION FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Discharge Monitoring Reports.
WASTE OIL COLLECTION FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Discharge Monitoring Reports.
UTILITIES: WASTEWATER MAINTENANCE
OPERATION REPORTS
WASTEWATER MAINTENANCE OPERATION
REPORT (M)
WASTEWATER POLLUTION CONTROL AND
ABATEMENT RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Wastewater Pollution Control and
Abatement Records.
HCBOC 111521 Pg. 130
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
WASTEWATER QUALITY ANALYSIS RECORDS
(M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Wastewater Quality Analysis Records.
WATER ANALYSIS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records), Water
Analysis.
WATER AND SEWER PROJECTS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Public
Utilities System Engineering, Maintenance,
and Repair Records.
WATER AND WASTEWATER FACILITY
ENGINEERING AND SYSTEM PLANS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Public
Utilities System Engineering, Maintenance,
and Repair Records.
HCBOC 111521 Pg. 131
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
UTILITIES: WATER AND WASTEWATER
PERMITS AND APPROVAL RECORDS
Order of dispositions reversed to place
records for permanent value first.
WATER AND WASTEWATER PERMITS AND
APPROVAL RECORDS (M)
WATER QUALITY: WATER AND WASTEWATER
SYSTEM INSPECTIONS AND TESTS
WATER AND WASTEWATER SYSTEM
INSPECTIONS AND TESTS (M)
WATER AND WASTEWATER SYSTEM
MAINTENANCE AND REPAIR RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Public
Utilities System Engineering, Maintenance,
and Repair Records.
WATER AND WASTEWATER SYSTEM
MANAGEMENT PLANS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Public
Utilities System Engineering, Maintenance,
and Repair Records.
HCBOC 111521 Pg. 132
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
WATER AND WASTEWATER SYSTEM PROJECT
RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Utilities: Public
Utilities System Engineering, Maintenance,
and Repair Records.
WATER CONSERVATION VIOLATION NOTICES
(M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records),
Violations: Water Conservation.
WATER STOCK PURCHASE RECORDS (M)
See General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll Records), Accounts
Payable.
WATER SYSTEM OPERATIONS RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records), Water
System Operations Records.
HCBOC 111521 Pg. 133
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 18: PUBLIC UTILITIES AND ENVIRONMENTAL/WASTE MANAGEMENT RECORDS
WATER TANKS, SPECIFICATIONS, AND
BOOSTER STATIONS FILE (M)
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement and Inspection Records), Water
Tanks, Specifications, and Booster Stations
File.
WEIGH TICKETS/SCALE RECORDS (M)
See Program Records Schedule: Local
Government Agencies, Standard 18 (Public
Utilities and Environmental/Waste
Management Records), Environmental:
Landfill Operational Plan.
HCBOC 111521 Pg. 134
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
SECTION 19: STREET MAINTENANCE, PUBLIC WORKS, AND ENGINEERING RECORDS
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 19: STREET MAINTENANCE, PUBLIC WORKS, AND ENGINEERING RECORDS
APPRAISAL REPORTS
Description for item now specifies that it
covers “records appraising privately owned
land for compensation in eminent domain
projects.” Added cross-reference to General
Records Schedule: Local Government
Agencies, Standard 6 (Legal Records),
Easements and Right-of-Way Records.
APPRAISAL REPORTS FILE
COMPLIANCE RECORDS
See Program Records Schedule: Local
Government Agencies, Standard 19: Street
Maintenance, Public Works, and Engineering
Records), Project Records – Engineering and
Compliance.
EMERGENCY OPERATIONS PLANS
See General Records Schedule: Local
Government Agencies, Standard 8 (Risk
Management Records), Disaster and
Emergency Management Plans.
ENVIRONMENTAL ASSESSMENT RECORDS
See Program Records Schedule: Local
Government Agencies, Standard 19 (Street
Maintenance, Public Works, and Engineering
Records), Project Records – Engineering and
Compliance.
HCBOC 111521 Pg. 135
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 19: STREET MAINTENANCE, PUBLIC WORKS, AND ENGINEERING RECORDS
INFRASTRUCTURE MAINTENANCE RECORDS
FILE
MAINTENANCE RECORDS FILE
PEST CONTROL RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Pest Control.
PROJECT RECORDS: CANCELLED
PRE-PROJECT RECORDS
PROJECT RECORDS – ENGINEERING AND
COMPLIANCE
This item now includes records previously
found under Compliance Records and
Environmental Assessment Records.
Grants removed from description. Cross-
reference added to General Records
Schedule: Local Government Agencies,
Standard 1 (Administration and Management
Records), Grants, and Standard 2 (Budget,
Fiscal, and Payroll Records), Grants: Financial.
Payroll removed from description. Cross-
reference added to General Records
Schedule: Local Government Agencies,
Standard 2 (Budget, Fiscal, and Payroll
Records), Payroll and Earnings Records.
PROJECT RECORDS – ENGINEERING
HCBOC 111521 Pg. 136
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 19: STREET MAINTENANCE, PUBLIC WORKS, AND ENGINEERING RECORDS
PROJECT RECORDS – WORK PAPERS
Working Papers are public records, but they
are no longer included on the schedule as the
only records with long-term value are the
final versions of the project records, as
documented in Project Records – Cancelled,
Project Records – Core, and Project Records –
Engineering and Compliance.
PROJECT TRACKING RECORDS
When these records have long-term value,
they are now consolidated into either Project
Records – Cancelled, Project Records – Core,
or Project Records – Engineering and
Compliance.
HCBOC 111521 Pg. 137
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 19: STREET MAINTENANCE, PUBLIC WORKS, AND ENGINEERING RECORDS
RIGHT-OF-WAY ACQUISITION WORKING
RECORDS
Includes working versions of items previously
found under Right-of-Way Acquisition
Records
Cross-reference added to General Records
Schedule: Local Government Agencies,
Standard 6 (Legal Records), Easements and
Right-of-Way Records.
Final versions of Acquisition Records fall
under the Easements and Right-of-Way
Records in the General Records Schedule:
Local Government Agencies; this item
includes only working papers.
Right-of-Way Acquisition Working Records
have a retention period of three years rather
than a permanent retention in office.
RIGHT-OF-WAY ACQUISITION RECORDS
RIGHT-OF-WAY APPRAISAL RECORDS
See General Records Schedule: Local
Government Agencies Standard 6 (Legal
Records), Easements and Right-of-Way
Records.
HCBOC 111521 Pg. 138
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 19: STREET MAINTENANCE, PUBLIC WORKS, AND ENGINEERING RECORDS
RIGHT-OF-WAY CORRESPONDENCE FILE
See Program Records Schedule: Local
Government Agencies, Standard 19 (Street
Maintenance, Public Works, and Engineering
Records), Right-of-Way Acquisition Working
Records.
STREET CLEANING RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies. Follow the disposition
instructions under this item based on the
kind of report generated by street cleaning
efforts.
STRUCTURAL MAINTENANCE AND ANALYSIS
RECORDS
Disposition A modified to allow for
destruction three years after the end of life
of a permanent structure.
Now includes a cross-reference to General
Records Schedule: Local Government
Agencies, Standard 1 (Administration and
Management Records), Blueprints and
Specifications.
HCBOC 111521 Pg. 139
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 19: STREET MAINTENANCE, PUBLIC WORKS, AND ENGINEERING RECORDS
SURVEY FIELD RECORDS
Records that do not have historical value are
now to be retained until superseded or
obsolete, rather than when reference value
ends. Cross-reference added to General
Records Schedule: Local Government
Agencies, Standard 6 (Legal Records),
Easements and Right-of-Way Records.
TESTING AND INSPECTION RECORDS
See Program Records Schedule: Local
Government Agencies, Standard 12 (Code
Enforcement), Building and Road Permitting
and Inspection Records.
TRAFFIC ACCIDENT DATA FILE
See General Records Schedule: Local
Government Agencies, Standard 4
(Information Technology Records), Data
Documentation Records.
TRAFFIC VIDEO RECORDINGS AND DATA
Includes the metadata generated by video
recordings as well as the recordings
themselves.
TRAFFIC CAMERA RECORDINGS
TRAFFIC OPERATIONS PROGRAM FILE
Records from the TOPICS program deleted
from schedule as program is no longer active.
HCBOC 111521 Pg. 140
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
Standard 19: STREET MAINTENANCE, PUBLIC WORKS, AND ENGINEERING RECORDS
TRAFFIC SIGNAL FILE
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Equipment, Vehicle, and Facility Usage
Records.
HCBOC 111521 Pg. 141
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
ABANDONED MOTOR VEHICLES (AMV) FILE
See Auction Records.
ACCREDITATION RECORDS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Accreditation Records.
ACTIVITY REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
ALARM CALL REPORTS
Amended description to include
residences.
ALERTS FILE
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Bulletins.
AMBULANCE CALL RECORDS
See Program Records Schedule for Local Government Agencies,
Standard 13 (Emergency Medical Services and Fire Department
Records), Ambulance Call Reports (ACR)/Patient Care Reports
(PCR).
HCBOC 111521 Pg. 142
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
ARREST PROCESSING RECORDS
Merging of Arrest Processing: DWI
Tracking Records and Arrest
Processing: Tracking Records
AUTOMOBILES AND PROPERTY IN STORAGE: SALES AND REPORTS
RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies, and Standard 2 (Budget, Fiscal, and Payroll Records),
Accounts Receivable.
BASIC TRAINING RECORDS
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Law Enforcement
Training.
BICYCLE REGISTRATION
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Miscellaneous (Non-Building) Applications, Licenses, and Permits.
BINGO LICENSURE RECORDS
Original records created and retained by Department of Public
Safety. For copies, see General Records Schedule: Local
Government Agencies, Standard 1 (Administration and
Management Records), Reference (Reading) File.
BREATHALYZER RECORDS
See Chemical Analysis Records.
HCBOC 111521 Pg. 143
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
CASE HISTORY FILE: CASES NOT OFFICIALLY INVESTIGATED
Covered by various items on Law Enforcement standard of Local
Government Program Schedule
CHEMICAL ANALYSIS RECORDS
Revised description to include DWI
and Breathalyzer Records
CITIZEN COMPLAINTS/ADMINISTRATIVE INVESTIGATION
RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Constituent Comments, Complains, Petitions, and Service
Requests.
COMMENDATION LETTERS
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Service Awards and
Commendations.
COMMUNICATIONS RECORDS (REQUESTS AND RECEIPTS)
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Requests
for Information.
CONFIDENTIAL FUNDS RECORDS
See General Records Schedule: Local Government Agencies,
Standard 2 (Budget, Fiscal, and Payroll Records), Accounts
Payable.
HCBOC 111521 Pg. 144
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
CRIME PREVENTION RECORDS
See Crime Analysis Records.
CRIMINAL HISTORY RECORDS
See Arrest Reports, Fingerprint Cards,
and Identification Photographs.
DAILY BULLETINS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Bulletins.
DETENTION FACILITY INSPECTION REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Facility
Maintenance, Repair, and Inspection Records.
DETENTION FACILITY INCIDENT
REPORTS
Title changed from INCIDENT
REPORTS: DETENTION FACILITY
DETENTION FACILITY PHYSICAL
FORCE RECORDS
Title changed from Physical Force
Records
DOMESTIC VIOLENCE: ACTIVITY REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
HCBOC 111521 Pg. 145
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
DOMESTIC VIOLENCE CASE FILES: CLOSED (COPIES)
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reference
(Reading) File. Original maintained by court system.
DRIVER’S LICENSE REVOCATIONS FILE
See respective case file related to revocation
DRIVING WHILE IMPAIRED (DWI) REPORTS FILE
See Chemical Analysis Records.
DWI KNOLL MOTIONS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reference
(Reading) File. Original maintained by court system.
ELECTRONIC RECORDINGS OF
INTERROGATIONS
ELECTRONIC/VIDEO RECORDINGS OF INTERROGATIONS
(HOMICIDE)
See Electronic Recordings of Interrogations (Juvenile and Certain
Felonies).
EMERGENCY ACTION RECORDS
See General Records Schedule: Local Government Agencies,
Standard 8 (Risk Management Records), Disaster and Emergency
Management Plans.
HCBOC 111521 Pg. 146
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
EQUIPMENT INVENTORY AND ISSUANCE RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Inventories.
EXTRADITION CASE RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reference
(Reading) File. Original maintained by Office of the Governor.
FALSE ALARM REPORTS AND VIOLATIONS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
FEDERAL FIREARMS NOTIFICATION RECORDS
Copies. Originals maintained by federal government.
FEDERAL FOREFEITURE RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Grants,
and Standard 2 (Budget, Fiscal, and Payroll Records), Accounts
Receivable and Grants: Financial.
FIELDS OBSERVATIONS
Removed “Reports” from Title
FINGERPRINT CARDS (LATENT)
See Fingerprint Cards.
HCBOC 111521 Pg. 147
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
FIREARMS RANGE FILE
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Equipment, Facility, and Vehicle Usage Records.
FIREARMS TRAINING RECORDS
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Aptitude and Skills
Testing Records and Standard 6: Law Enforcement Training.
HANDGUN PERMITS
See Permits: Concealed Weapons and
Handguns.
HOUSE AND SPECIAL CHECK REQUESTS
See Incident Response Reports.
IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE DETAINEE
RECORDS)
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reference
(Reading) File. Original records maintained by County Sheriff’s
Department.
INCIDENT REPORTS: DETENION
FACILITY
See Incident Response Reports
INMATE DEATH REPORTS
Renamed from Death of Inmate
Reports
HCBOC 111521 Pg. 148
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
INMATE INCARCERATION RECORDS
Removed “(Active and Inactive)”
from title.
INMATE RESEARCH REQUESTS
Changed Title from Inmate Law
Library (Research) Requests
INTERNAL AFFAIRS CASE RECORDS
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Administrative
Investigations.
LABORATORY CASE RECORDS
Included to cover investigative
agencies which create and
maintain laboratory records as part
of criminal investigations. Records
created and maintained separately
from State Bureau of Identification.
LAW ENFORCEMENT AUDIO AND
VIDEO RECORDINGS
LIST OF INMATE REPORTS
Reports delivered to and maintained by Clerk of Superior Court
MASTER INDEX FILE
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Indices.
HCBOC 111521 Pg. 149
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
MOBILE UNIT VIDEO TAPES
See Law Enforcement Audio and Video Recordings.
MODIFIED DIET REQUESTS (INMATES)
See Inmate Meal Records.
MONTHLY CONFINEMENT (JAIL) REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Reference (Reading) File. Original records by Department of
Health and Human Services.
MUTUAL AID AGREEMENT RECORDS
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Dual Employment.
OBSERVATION REPORTS
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Training and Educational
Records.
PARKING METER RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Inventories.
PARKING METER COLLECTIONS RECORDS
See General Records Schedule: Local Government Agencies,
Standard 2 (Budget, Fiscal, and Payroll Records), Accounts
Receivable.
HCBOC 111521 Pg. 150
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
PAROLE COMMISSION NOTIFICATION REPORTS
Records received and retained by North Carolina Post-Release
Supervision & Parole Commission
PAWNSHOP RECORDS
Title changed from Pawnshop
Cards
PEER COUNSELING (LAW ENFORCEMENT)
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Projects,
Standard 1: Reports and Studies, and Standard 7 (Public Relations
Records), Conferences and Workshops.
PERMITS: CONCEALED WEAPONS
AND HANDGUNS
PERSONAL HISTORIES OF KNOWN OR
SUSPECTED LAW BREAKERS
See Arrest Reports, Fingerprint Cards,
and Identification Photographs.
PERSONNEL INSPECTION REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
PHYSICAL FORCE RECORDS
See Detention Facility Incident
Reports.
HCBOC 111521 Pg. 151
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
POLYGRAPH AND DRUG SCREENING PROGRAM
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
PROPERTY RECORDS
Consolidated Confiscated,
Evidence, Stolen/Recovered, and
Unclaimed Property records
PURSUIT LOGS
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management
Records), Reports and Studies.
REIMBURSEMENT REQUESTS FOR INMATES CONFINED LOCALLY
See General Records Schedule: Local Government Agencies,
Standard 2 (Budget, Fiscal, and Payroll Records), Accounts
Payable.
SHIFT ASSIGNMENT RECORDS
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Work Schedules and
Assignments.
SPECIAL ORDER RECORDS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Policies
and Procedures.
HCBOC 111521 Pg. 152
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
SQUAD LEADER PROMOTION FILE
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Performance Reviews,
and Standard 6: Position Evaluations.
STATISTICAL REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
STOLEN MOTOR VEHICLES FILE
See Case Files: Misdemeanors, Case Files: Felonies, and Incident
Response Reports.
TAXICAB INSPECTION AND LICENSING FILE
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Miscellaneous (Non-Building) Applications, Licenses, and Permits.
TOWED/SEIZED VEHICLE INVENTORIES
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Inventories.
TRAFFIC CITATION AND PARKING TICKET, RECORDS OF DATES
TURNED IN BY POLICE OFFICER
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
HCBOC 111521 Pg. 153
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
TRAFFIC STOP REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
TRAINEE INTERN PROGRAM FILE
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Internship Program.
TRAINING ATTENDANCE FILE
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Training and Educational
Records.
TRAINING RECORDS
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Law Enforcement
Training.
TRAINING RECORDS: PERSONNEL
See General Records Schedule: Local Government Agencies,
Standard 4 (Human Resources Records), Training and Educational
Records, and Standard 6: Law Enforcement Training.
TRANSIENT SOLICITOR REGISTRATION FILE
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Miscellaneous (Non-Building) Applications, Licenses, and Permits.
HCBOC 111521 Pg. 154
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
TRESPASS RECORDS
Amended title and description.
Adjusted disposition instructions.
UNIFORM CRIME REPORTS (UCR)
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
VEHICLE INSPECTION AND INVENTORY REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records),
Equipment and Vehicle Maintenance, Repair, and Inspection
Records.
WANTED PERSONS FILE
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Bulletins.
WARNING TICKETS
See Traffic Citations and Warnings.
WARRANTS FILE
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reference
(Reading) File. Official records are stored with the Administrative
Office of the Courts.
HCBOC 111521 Pg. 155
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 20: LAW ENFORCEMENT RECORDS (MUNICIPAL)
WARRANTS REGISTER
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
WORK RELEASE EARNINGS REPORTS
See General Records Schedule: Local Government Agencies,
Standard 1 (Administration and Management Records), Reports
and Studies.
WRECKER SERVICE RECORDS
See Vehicle Towing Records.
HCBOC 111521 Pg. 156
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
STANDARD 21: TAX RECORDS (MUNICIPAL)
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 21: TAX RECORDS (MUNICIPAL)
ANNUAL REPORT ON PUBLIC DEPOSITS
Record custodian is Department of the State
Treasurer. Copies retained in municipal tax
office are reference copies and may be
destroyed at agency’s discretion.
ASSESSED VALUATION AND LEVIES REPORT
Record custodian is North Carolina
Department of Revenue. Copies retained in
municipal tax office are reference copies and
may be destroyed at agency’s discretion.
BEER AND WINE TAXES AND RECORDS
BICYCLE LICENSE RECEIPTS
See General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll records), Accounts
Receivable.
MOTOR VEHICLE LICENSE PLATE/DECAL
RECORDS
NC DMV has sole authority to issue motor
vehicle license plates and decals. Series
therefore removed from schedule.
HCBOC 111521 Pg. 157
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 21: TAX RECORDS (MUNICIPAL)
MOTOR VEHICLE LICENSE RECEIPTS
See General Records Schedule: Local
Government Agencies, Standard 2 (Budget,
Fiscal, and Payroll records), Accounts
Receivable.
MUNICIPAL VEHICLE TAX RECORDS
PRIVILEGE LICENSES, TAXES, AND FEES
RECORDS
Includes privilege licenses, privilege license
citation records, privilege tax ledgers, and
privilege tax receipts.
Applies only to general privilege tax items as
authorized by G.S. 160A-194. Specific
privilege licenses authorized by other
statutes are found in Animal Licensing
Records, Beer and Wine Taxes and Records,
Municipal Vehicle Tax Records, and Taxicab
and Limousine Tax Records.
PRIVILEGE LICENSES
See Program Records Schedule: Local
Government Agencies, Standard 21 (Tax
Records), Privilege Licenses, Taxes, and Fees
Records.
PRIVILEGE LICENSE CITATION RECORDS
See Program Records Schedule: Local
Government Agencies, Standard 21 (Tax
Records), Privilege Licenses, Taxes, and Fees
Records.
HCBOC 111521 Pg. 158
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 21: TAX RECORDS (MUNICIPAL)
PRIVILEGE TAX LEDGER
See Program Records Schedule: Local
Government Agencies, Standard 21 (Tax
Records), Privilege Licenses, Taxes, and Fees
Records.
PRIVILEGE TAX RECEIPTS
See Program Records Schedule: Local
Government Agencies, Standard 21 (Tax
Records), Privilege Licenses, Taxes, and Fees
Records.
REPORTS OF TAXES COLLECTED (DAILY AND
WEEKLY)
See General Records Schedule: Local
Government Agencies, Standard 1
(Administration and Management Records),
Reports and Studies.
ROOM OCCUPANCY TAX RECORDS
Phrase “by resolution” removed from item
description to allow for broader application
of item.
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2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
CHANGES NEW ITEMS DISCONTINUED ITEMS
STANDARD 21: TAX RECORDS (MUNICIPAL)
SCHEDULE “B” LICENSES
Based on statute changes, description now
specifies that this item only applies privilege
licenses issued to attorneys-at-law and other
professionals, installment paper dealers, and
pawnbrokers. Authority and confidentiality
statutes added. Disposition wording changed
for clarity and to allow for destruction of non-
specified items at the end of their reference
value. Disposition also changed to retain all
settlement records for three years rather
than only “detailed” settlements.
TAX EXEMPT PROPERTY FILE
Disposition changed to ensure that records
are kept so long as property exemption
remains in effect. New disposition requires
retaining exemption records for five years
after expiration of exemption or end of life of
the structure.
TAX LEDGER CARDS OR SHEETS
Disposition changed to “destroy in office 5
years after superseded or obsolete.”
TAX RECEIPT BOOK
TAX SALES CERTIFICATES
Item discontinued, as it is no longer
applicable.
TAXICAB AND LIMOUSINE TAX RECORDS
HCBOC 111521 Pg. 160
2021 LOCAL GOVERNMENT PROGRAM RECORDS RETENTION AND DISPOSITION SCHEDULE CHANGE LOG
HCBOC 111521 Pg. 161
Changes in 2021 General Records Schedule: Local Government Agencies
1
This change log notes all substantial changes from the 2019 to the 2021 version of the General Records Schedule: Local Government Agencies.
For simplicity, wordsmithing, typographical corrections, pointers to other records series, and modifications to citations have not been tracked.
Substantive changes are listed in the left-hand column. In the center column are the titles of new records series that have been added to the
schedule. In the right-hand column are records series that have been discontinued because the records are no longer created or received by
local government agencies (or in cases where these are listed in the same row as a series that was changed, these records have been combined
into that broader records series). The index to the schedule also includes pointers where one series was subsumed into another.
Please note that what had been the Personnel Records standard (Standard 6) has been retitled as the Human Resources standard;
alphabetization means this is now Standard 4 (and IT Records and Legal Records have been shifted to standards 5 and 6 respectively).
This updated schedule also includes in the appendix a section entitled “Related Records Series Found in Local Agency Program Schedules,” which
identifies records series within the Local General Schedule (indicated with @) that have similar records series on local program schedules.
Changes New Items Discontinued Items
Standard 1: Administration and Management Records
ACCREDITATION RECORDS
Added to description outside evaluations of
agency
ADMINISTRATIVE DIRECTIVES, REGULATIONS,
AND RULES
Added description and modified disposition
instructions
AUDITS: PERFORMANCE
Added disposition instructions for PCI
attestation reports
CONSTITUENT COMMENTS, COMPLAINTS,
PETITIONS, AND SERVICE REQUESTS
Changed title from Citizen to Constituent;
clarified that requests for reasonable
accommodation included in this series are
those from the general public; changed
retention for all complaints to 1 year
HCBOC 111521 Pg. 162
Changes in 2021 General Records Schedule: Local Government Agencies
2
Changes New Items Discontinued Items
CONSTITUENT SURVEYS
Changed title from Citizen to Constituent
FACILITY MAINTENANCE, REPAIR, AND
INSPECTION RECORDS
Clarified this series also includes records related
to agency-owned property as well as warranties
GRANTS
Added to description any required certifications
and disclosures; specified disposition for grants
funded by local appropriations
HISTORICAL DESIGNATIONS RECORDS
LOGISTICS MATERIALS
Added agency activities to the description and
modified disposition instructions
MISCELLANEOUS (NON-BUILDING)
APPLICATIONS, LICENSES, AND PERMITS
Added to description free government-issued
business permits
OFFICE AND PROPERTY SECURITY RECORDS
Changed title from Office Security Records;
added property to the description and added
disposition instructions for recordings that may
necessitate action by law enforcement
PHONE LOGS
HCBOC 111521 Pg. 163
Changes in 2021 General Records Schedule: Local Government Agencies
3
Changes New Items Discontinued Items
Inserted PUBLIC BODIES at beginning of series
titles to group together:
• Agenda and Meeting Packets (also
added exhibits to description)
• Applications for Appointment
• Appointment Reports
• Audio and Video Recordings of
Meetings
• Notices of Public Meetings (renamed
Meeting Notices)
• Governing and Advisory Body Member
File (renamed Member Files)
• Minutes of Public Bodies (renamed
Minutes)
PUBLIC BODIES: CORRESPONDENCE
REBATE PROGRAM RECORDS
Deleted Citizen from title
REPORTS AND STUDIES
Added a specific disposition for quarterly
reports
REQUESTS FOR PROPOSALS
Specified inclusion of elements created by the
agency (e.g., notices, evaluations)
STAFF MEETINGS FILE
Renamed from Minutes (Staff Meetings) and
added additional materials relevant to internal
meetings along with materials from external
that had been listed in Agenda and Meeting
Packets
STRATEGIC PLAN
Renamed from Comprehensive Plan, added
mission statements to the description, and
clarified disposition instructions
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Changes in 2021 General Records Schedule: Local Government Agencies
4
Changes New Items Discontinued Items
Standard 2: Budget, Fiscal, and Payroll Records
ACCOUNTS PAYABLE
Modified disposition of reimbursements to
reflect DES requirements
ACCOUNTS RECEIVABLE
Modified description to add records for debt
setoff program
BOND CLOSING RECORDS
Increased retention requirement to mirror state
requirements
GRANTS: FINANCIAL
Specified disposition for grants funded by local
appropriations
LONGEVITY PAY
Increased retention to reflect DES requirements
PAYROLL AND EARNINGS RECORDS
Increased retention to reflect DES
requirements; added employer contributions to
description
PAYROLL DEDUCTION RECORDS
Added retirement deductions to description
SHIFT PREMIUM PAY
Increased retention to reflect DES requirements
TAX FORMS
Increased retention to reflect DES requirements
TIME SHEETS, CARDS, AND ATTENDANCE
RECORDS
Increased retention to reflect DES requirements
TRAVEL REIMBURSEMENTS
Increased retention to reflect DES requirements
Standard 3: Geographic Information System (GIS) Records
MAPS: ALL OTHER
Included paper maps in description
HCBOC 111521 Pg. 165
Changes in 2021 General Records Schedule: Local Government Agencies
5
Changes New Items Discontinued Items
Standard 4: Human Resources Records (previously Personnel Records)
APPLICATIONS FOR EMPLOYMENT
Added pointer in disposition to Seasonal and
Contract Workers
BENEFITS RECORDS
Specified disposition for correspondence with
providers
CERTIFICATION AND QUALIFICATION
RECORDS
Already covered by Training and Educational
Records; Conferences and Workshops
HAZARDOUS MATERIALS TRAINING RECORDS
Added to description documentation of loans of
radioactive materials for training purposes
MEDICAL RECORDS
Clarified description to include records of
employees, contractors, and volunteers;
expanded description of health and physical
examinations
PERSONNEL RECORDS (OFFICIAL COPY)
Clarified description to specify employees
eligible for benefits
POLICIES AND PROCEDURES (PERSONNEL)
Added description; deleted disposition for non-
internal records, which should be considered
part of the Reference (Reading) File, and added
disposition for HR administrative records (e.g.,
employee orientation materials)
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Changes in 2021 General Records Schedule: Local Government Agencies
6
Changes New Items Discontinued Items
RETIREMENT RECORDS
Clarified description; removed separate
disposition for deferred compensation – those
that are from retirement plans are covered in
this item, and those that are for some sort of
bonus should be treated as Payroll and Earnings
Records
TRAINING AND EDUCATIONAL RECORDS
Added general training materials to description;
added disposition for expired employee
certifications/qualifications along with one for
general training materials
UNEMPLOYMENT COMPENSATION CLAIMS
Increased retention to reflect DES requirements
UNEMPLOYMENT COMPENSATION REPORTS
Increased retention to reflect DES requirements
Standard 5: IT Records
Clarified retention for fixity check
documentation
Standard 6: Legal Records
ANNEXATION RECORDS
Specified disposition for withdrawn petitions
CIVIL RIGHTS CASE RECORDS
Specified disposition for employee requests for
reasonable accommodations
ENCROACHMENTS
Changed description from citizens to residents
EXPUNCTIONS
INVESTIGATION AND HEARING RECORDS
REASONABLE ACCOMMODATIONS
Already covered by Constituent Comments,
Complaints, Petitions, and Service Requests
SETTLEMENTS
HCBOC 111521 Pg. 167
Changes in 2021 General Records Schedule: Local Government Agencies
7
Changes New Items Discontinued Items
Standard 8: Risk Management Records
DISASTER RECOVERY
Clarified description and specified disposition
for records evaluating the efficacy of recovery
efforts
EMERGENCY NOTIFICATIONS
Moved from the Emergency Services
standard of the old County Management
schedule
FIRE, HEALTH, AND ENVIRONMENTAL SAFETY
RECORDS
Added Environmental to the series title and
added specific dispositions for inspection
reports and safety audits
FIXED NUCLEAR FACILITIES PLANS FILE
Moved from the Emergency Services
standard of the old County Management
schedule
HAZARDOUS MATERIALS MANAGEMENT
Broadened description and added numerous
dispositions for particular types of hazardous
materials; now includes asbestos management
plans
ASBESTOS MANAGEMENT PLAN
LOST, STOLEN, OR DAMAGED PROPERTY
REPORTS
Deleted citizen from description
NATIONAL FLOOD INSURANCE PROGRAM
RECORDS
Moved from the Emergency Services
standard of the old County Management
schedule
HCBOC 111521 Pg. 168
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: New Full-Time Animal Control Officer Position Request: Class - 6280, WC-
8830
REQUESTED BY: Barry A. Blevins, Director
REQUEST:
General Services Director requests the Board of Commissioners consider and approve
position and budget for adding one additional Animal Control Officer (ACO) Position
bringing total number of ACO positions to five (5). Animal Control Officer salary grade is
fifteen (15). Entry-level minimum annual salary is $31,051. If approved, position would not
be filled until after January 1, 2022. Budget needed for the remaining FY is $28,117
including salary and benefits. For FY22, there are no additional equipment/vehicle requested
but needs would be added to FY23 budget request.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4 E
HCBOC 111521 Pg. 169
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Animal Services / General Services
www.harnett.org
PO Box 940
200 Alexander Drive
Lillington, NC 27546
Ph: 910-893-7536
Fax: 910-814-8263
.
Date: October 22, 2021
To: George A. Wood, Interim County Manager
Coley Price, Assistant County Manager
From: Barry A. Blevins, Director
RE: Animal Services – Animal Control Officers (ACO)
Animal Services, a Public Safety agency, has four (4) Animal Control Officers (ACO) positions
to provide field services for 601 square miles, deliver on four (4) town contracts, and provide
contracted services for the US ARMY for animal control services at the Linden Oaks
subdivision (3000+ residents) located on NC87.
This staff level is not nearly enough when tasking animal control officers to provide
investigations for cruelty, animal abuse or neglect, issuing citations, ensure rabies
compliance, administer vaccinations, investigate animal bites, dangerous dogs, trap/capture
stray animals/livestock and maintain investigation/response databases. Additionally, ACOs
sometimes are required to attend District and/or Superior court as part of their
investigations. As you can surmise, ACOs are certainly overtasked during their 8-5 work
schedule, but add the on-call services after-hours rotation and you will quickly conclude
Animal Services is seriously understaffed. Finally, ACOs are required to do routine follow up
visits for various infractions, dangerous dog compliance to ensure those animals deemed
dangerous, and owners are following the guidelines set forth by statute and local ordinances.
I respectfully request your consideration for adding at least one (1) Animal Control position
to field services bringing total staffing to five (5) ACOs. Adding an ACO position will require
additional equipment, i.e. truck, transport box, laptop and other related equipment;
however, during a 6-month training period these needs will not be required. Animal Services
FY23 budget will include requesting these one-time additions for adding another position, if
funds cannot be secured this FY. Adding another, ACO can help alleviate missed calls, needed
backup, additional field presence.
The following are revenues generated by contracts with Angier, Coats, Erwin and Lillington
and the US Army Garrison:
ORIGIN REVENUE
FY 22 Angier, Coats, Erwin & Lillington $48,000 per year
FY 22 US Army, based upon per call-out $2,000 (actual)
FY 21 US Army, based upon per call-out $6,820 (actual)
TOTAL (average) $54,820
HCBOC 111521 Pg. 171
Current staffing at Animal Services (365-day operation Shelter and On-Call Officers):
Position Title #Positions
Animal Svcs. Manager One (FTE)
Animal Control Officer Four (FTE)
Shelter Attendant Three (FTE) one position unfilled
Two (PTE) two positions unfilled
Requested Addition: One (1) FTE Animal Control Officer.
Position Title Class WC Grade Date Salary
Animal Control Officer 6280 8830 15 ASAP $31,051
HCBOC 111521 Pg. 172
Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Aircraft Apron & Helipad Design (Apron Expansion) Project Work
Authorization (WA) 18-02 (Amendment #1) for $36,100 provides Additional Design,
Bidding Assistance, Permitting/Grant Administration for the Apron Expansion at the
Jetport after Adjusting Phase Work needed to Accommodate the Majority of Jetport
Tenants during the Upcoming Construction phase of the Apron Expansion.
REQUESTED BY: Coley Price, Assistant County Manager
REQUEST:
Administration requests the Board of Commissioners consider and approve Work
Authorization (WA) 18-02 for Talbert & Bright to design new phasing plans that will
reduce closure to hangar tenants at the Jetport during the expansion construction. The new
phasing plan will include revisions to the safety plan, erosion control plan and additional
project specifications. Total amended project cost will be $329,400 after applying (WA)
amount of $36,100 in additional funding. NCDOT Division of Aviation will provide
funding at 90-10 match. Additional county match is $3,610. The original Apron Expansion
project ordinance was approved April 15, 2019.
C:\Users\bblevins\Desktop\Airport\Airport Operations\21.10.26 Apron Expansion WA 18-02.docx
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Page
Item 4 F
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Additional Grant Administration Phase Services will include preparing and submitting the grant
modification in EBS/Partner Connect, coordinating the grant modification with the County and
NCDOA through the approval process, and the preparation of additional reimbursement requests.
Deliverables will include Revised 100% Plans and Project Specifications. The new bid opening
date is estimated 90 calendar days from when the Grant Execution and Notice to Proceed is
issued by the NCDOA, unless otherwise directed by the Sponsor.
Cost of Services: The method of payment for the Project Formulation, Additional Design and
Bidding Assistance, Additional Permitting and Additional Grant Administration Phase Services
shall be lump sum in accordance with Section V of the Contract.
s ummarv of C osts
Project Formulation (lump sum)$7,600.00
Additional Design and Bidding Assistance (lump sum)$22,300.00
Additional Permitting (lump sum)
Additional Grant Administration (lump sum)
Total
Allowance -Readvertisement
$2,500.00
$2,200.00
$34,600.00
$1,500.00
Agreed as to scope of services, time schedule, and budget
Approved:
For Countyof ett
Date:
Witness
2701-1802 (A 1)
Date: __ lo....:.../_1e,.......:./_2-l _____ _
2 of 6
nus INSTRUMENT HAS BEEN PREAUDITED IN THE MANNER REQUIRED ���J,.UOGEI
�2� U> . ,
Work Authorization
HCBOC 111521 Pg. 180
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S:\Clerk to the Board docs\AGENDAS\2021\111521\4 g.1 2021.11.15 Facility Use Policy Agenda Request.docx Page
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Consideration of revised Policies Governing the Use of the Harnett County
Commons Area and Harnett County Resource Center & Library Training Rooms
REQUESTED BY: Administration
REQUEST:
Administration requests the Board consider approval of the revised County of Harnett
Policies Governing the Use of the Harnett County Commons Area and Harnett County
Resource Center & Library Training Rooms. Included with this agenda request are a clean
version of the proposed policy along with a redline version of the proposed policy. Upon
adoption, these policies will replace the "County of Harnett Policies Governing the Use of
the Commons Room Area," which was adopted by the Harnett County Board of
Commissioners in 2011.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4 G
HCBOC 111521 Pg. 186
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HCBOC 111521 Pg. 187
1
COUNTY OF HARNETT
POLICIES GOVERNING THE USE OF THE HARNETT COUNTY COMMONS AREA
OF THE COMMONS ROOM AREAAND HARNETT COUNTY RESOURCE CENTER & LIBRARY
TRAINING ROOMS
PURPOSE
The purpose of this policy is to govern the use of the Harnett County Commons Area and the Harnett County
Resource Center & Library (RCL) Training Rooms by County, County-affiliated and County-sponsored users; as
well as by other organizations and individuals permitted to use these spaces by the Harnett County Board of
Commissioners as authorized by this policy.
The Commons Area is located at 309 West Cornelius Harnett Blvd., Lillington, between the Harnett County Health
Department and Department of Social Services, and consists of an assembly room, lobby, lunchroom, and public
restrooms. The assembly room includes audio-visual equipment.
The RCL Training Rooms are located within the Harnett County Resource Center & Library at 455 McKinney
Parkway, Lillington, and consist of a large room that may be subdivided to accommodate smaller meetings. The
Training Rooms include audio-visual equipment, which must be configured and operated by qualified County staff.
The RCL Training Rooms are only available to non-County entities for the purpose of holding meetings and training
events.
The primary purposeuse of the County of Harnett Commons Room Arease spaces is primarily for the County
Departmentsdepartments, Boards boards and Commissionscommissions, and staff use to allow them to carry out the
functions of County governmentconduct their education programs and work with affiliated groups. The purpose of
this statement is to insure ensure that the above-named persons and groups receive top priority in the scheduling of
these facilities and to provide written policies when these spaces Commons Area isare used by other responsible,
recognized nonprofit, civic, business or religious organizations in the community county for worthy community
activities. This policy is applicable to the Harnett County Commons Room Area and RCL Training Rooms
(including public restrooms, lunchroom and lobby area), and as well as the immediate grounds surrounding these
complex areafacilities, including parking.
SCHEDULING AND SUPERVISION OF COMMONS ROOM AREA
The responsibility for both scheduling the Commons Room Area and RCL Training Rooms is assigned to Harnett
County Parks & Recreation. Parks & Recreation staff is authorized to coordinate the scheduling of these facilities,
and to assign entities to any available space based on event function, projected attendance, space availability, and
the needs of the County. The responsibility for and supervising the use thereof of these spaces is assigned to Public
BuildingsHarnett County Facilities Maintenance. .
The County Manager, or his their designee, is authorized to refuse or cancel any use of the building which in his
their opinion is not in the best interest of the public or the County. Any appeals of a refusal or cancellation must be
directed to the County Manager. Similarly, the County Manager has the authority to allow other uses not expressly
authorized within this policy in the event they determine that there is a public benefit for doing so and that such a
use is not in conflict with this policy.
In times of extraordinary need, Parks & Recreation staff is authorized to reassign scheduled events as needed in
order to accommodate the needs of the County. This is not intended to be a common occurrence and shall be
avoided to the extent possible. If the County requires the use of the Commons Room Area or RCL Training Rooms
during the time an individual or organizationapplicant has reserved itthem, the individual or organizationapplicant
will be notified of the conflict as soon as possible. Parks & Recreation staff will do their best to find suitable
accommodations for the applicant in another County space. In the event a suitable alternative cannot be found, Any
HCBOC 111521 Pg. 188
2
any deposit or fees will be refunded, if applicable, within 30 days. Such refund normally takes at least fourteen (14)
days.
OPERATING PROCEDURES
1. The Commons Room Area and RCL Training Rooms is are available for meetings between the hours of
8:30 a.m. and 410:30 00 p.m., Monday through SundaySaturday, and 6:00 p.m. to 12:00 p.m. on weekday
nights and Saturday night. If you are using the facility during the weekdays, you must conclude your
meeting and vacate the premises by 4:30 p.m. in order to allow staff time to secure the building prior to
departure.
2. Use of these facility facilities does not include any other portion of the building in which they are located,
with the exception of the public restrooms. The lobby areas immediately outside of these rooms may be
used only for registration purposes, using not more than two (2) tables that do not block the doors. The
capacity of the Commons Room Area is 202 persons.
2.3. A Facilities Maintenance staff member must be on duty at all times to supervise any event hosted by a non-
County applicant. In the event audio-visual capability is requested, an IT staff member will make sure
audio-visual is set up and functioning properly, and may be required to be on duty during the event to assist
with technical issues.
3.4. A request for scheduling must be made by written application using the form at the end of this policy and
must be submitted at least two (2) weeks prior to the date of use. Scheduling requests made less than two
(2) weeks prior to the date of use may be accommodated provided staffing availability. See Form
attached.Requests from non-County applicants will not be scheduled more than six (6) months prior to the
date of an event.
4.5. The appropriate rental fees and a deposit, if applicable, are required when applications are submitted for
approval. A Facilities Manager must be on duty at all times when the Commons Room Area is in use. This
fee is mandatory.
5.6. For a full refund of the fees and deposit, cancellation must be received at least seven (7) days prior to
scheduled the date of use. This deadline does not apply in the event the County must cancel a scheduled
event due to a conflict, or due to unforeseen circumstances not due to the fault of the applicant.
7. Use of these facility facilities does not obligate the County to provide any equipment not currently assigned
to designated areas. Furnishings may not be removed from these this facility facilities under any
circumstances. .
8. Requests for equipment including audio-visual and IT assistance, and all fees must be made at the time of
request of the facilityreservation. .
6.9. The use of decorations is strictly limited to table or easel arrangements. Any decorations must meet the
approval of the County Fire Marshal. Nothing shall be attached in any manner that could potentially cause
damage to any other surface. Applicants will be responsible for any damages caused by the use of
decorations.
7.10. Smoking inside any building or within fifty (50) feet of any building is prohibited by law.
HCBOC 111521 Pg. 189
3
11. Anyone who serves food or a catered meal in the Commons Area is responsible for removing all associated
trash from the premises. Food and drink may only be served and consumed in the kitchen and large
assembly area of the Commons Area. Food is not permitted in the RCL Training Rooms by non-County
Applicants , but may be consumed in the non-carpeted areas outside the Training Rooms.
12. Anyone having an event catered must ensure the caterer has obtained all the appropriate permitting from
the Harnett County Health Department.
8.13. ALCOHOL IS STRICTLY PROHIBITED.Alcohol is strictly prohibited.
9.14. No private or public dances, birthday parties, reunions, or other similar social functions shall be
allowed.
10.15. No charge shall be levied by the user against their participants except that amount necessary to
cover cost incurred. It is not the purpose of this policy to allow individuals to rent facilities for personal
profit. However, recognized governmental, 501(c)(3) and civic organizations are permitted to hold
fundraising events in the Commons Area to raise funds for their operations and programs.
11.16. Parking is permitted in the designated parking areas only. No parking is permitted on the grass.
Applicants are responsible for orderly parking. Any damage to County grounds resulting from improper use
will be the Applicant’s applicant’s responsibility.
17. No concealed weapons are permitted on posted County property.
18. .Pets are strictly prohibited from entering the Commons Area and RCL Training Rooms, with the exception
of service animals.
19. The use of open fire is strictly prohibited in the Commons Area and RCL Training Rooms; any damage
caused by fire will be billed against the individual or organization’s deposit.
12.20. Individuals and organizations should adhere to all local noise ordinances. Any noise complaints
issued to the individual or organization will be the responsibility of the event host and the applicant will
hold County of Harnett harmless in all actions resulting from said ordinance violation.
21. If the user applicant does not conclude their function in a timely fashion, applicable deductions will may be
made from the deposit and the applicant may not be permitted to use County facilities in the future.
13.22. Occupancy codes set forth by the Fire Marshal must be adhered to in accordance with County
policy.
23. Groups and individuals using the Commons Room Area and RCL Training Rooms are responsible for their
behavior and compliance with local, County, State, and Federal Laws and Regulations. Failure to comply
with any of the above mentioned Operating Procedures will result in the forfeiture of the deposit and/or
future usage of said County facilityfacilities. Further, the groups and individuals are liable for any damage
to the Commons Room Areathese County facilities or any injuries or damages sustained by any individual
or organization during the rental period, and, by signature on the application, agrees to indemnify and save
harmless the County of Harnett, its officials, employees and volunteers from any and all loss or damage
resulting from or arising out of the rental and use of the Commons Room Area, and immediate grounds
surrounding the complex area, including parking.
14.24. Applicants should contact Harnett County Parks & Recreation immediately if there is any change
to their reservation.
HCBOC 111521 Pg. 190
4
15. Rental Fee Schedule
DEPOSIT AND RENTAL FEES
It is the direction of the Harnett County Board of Commissioners that as County facilities, the Commons Area and
RCL Training Rooms be made available for use by responsible, recognized nonprofit, civic, business or religious
organizations in the county for worthy community activities, however there is also a cost to the County and county
taxpayers to operate these facilities. Furthermore, the County has a responsibility to ensure these facilities are used
appropriately and that they are not damaged or abused. As such, the County has established the following deposit
and rental fee amounts for the use of these facilities.
- A $250 refundable deposit is due at the time of application. The refundable deposit is intended to
provide some assurance to the County that an applicant does not damage or abuse County facilities.
Following each event, The Facilities Maintenance Manager or their designated staff will determine whether
the facility has been properly cleaned and left in the same condition in which it was found prior to the
event. Any costs incurred by the County to clean the facility or repair damage resulting from the applicant’s
use will be deducted from the deposit. If no issues are identified, the deposit will be refunded to the
applicant in full. The Facilities Maintenance Manager will inform Parks & Recreation staff of their
assessment and a refund will be issued, if applicable, within 30 days.
- A rental fee of $60 per hour is due at the time of application. The rental fee is intended to cover the
costs of operating these facilities, including Parks & Recreation, Facilities Maintenance, and IT staff time;
utility costs; and general wear and tear. This fee is not refundable.
o If the Commons Area Lunchroom is rented independently from the assembly room, a rental fee of
$30 per hour will be charged.
Payment may be made in cash, or by check or credit card. Checks must be made payable to “County of Harnett”.
Exceptions: The following group classifications are exempted from having to pay the above deposit and rental fee:
- Harnett County departments, boards and committees, and staff conducting county business
- County-affiliated or County-sponsored organizations
- Other local, state, and federal government organizations
- Recognized 501(c)(3) nonprofit organizations
- Recognized political parties
In the event an applicant who is exempted from having to pay a deposit and rental fee does not adhere to this policy,
or it is found that they did not properly clean or damaged the facility, the applicant will be responsible for any costs
incurred by the County and may be banned from using County facilities in the future.
Fee waivers: The County Manager has the authority to waive fees for non-exempted applicants in the event they
determine that there is public benefit for doing so. It is the intent of this policy to direct that such action should be
applied consistently.
Deposit: $250.00 – Deposit due at the time of application.
$50.00 – (per hour) Room Rental Fee due on or before the day of event.
Payment shall be made in cash or by cashier’s check.
The Rental Fee covers the cost of the use of the Commons Room Area, plus a Facilities Manager at the event.
The County requires the use of the Facilities Manager for each event without exception.
The Deposit will be held until the Facilities Manager determines whether the Commons Rooms Area was
properly cleaned and left in the same condition in which it was found prior to the event. The Facilities
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Manager will inform Public Buildings of his decision the following day. Any refund may take up to ____ days
to process.
Additional Rental Fees: When applicable, due at the time of application submission
IT/Audio-Visual: Please see the Fee Schedule for services which will be due
at the time of application
Cleaning Fee: $250.00
Table and Chair
Setup/Take Down: $182.00
Security: At the discretion of the County Manager or his designee,
security personnel may be required.
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Date received: ________
COUNTY OF HARNETT
COMMONS ROOM AREA AND RCL TRAINING ROOM SCHEDULE REQUEST
(Please Print or Type Information)
Name of Group/Organization: ________________________________________________________________
Name of Person Responsible: ___________________________________________________________
Mailing Address: ____________________________________________________________________________
Telephone Number#: Home: _________________________ Work: ___________________________
Email Address: ________________________________________
Facility/Facilities Requested?: Commons Area RCL Training Room(s)
If requesting Commons Area, are you also requesting the use of the Lunchroom? Y / N
Day and DateDate Requested:
_____________________________________________________________________
Time (including set up/take down): From: ___________(a.m.) (p.m.) .) To: ____________(a.m.) (p.m.)
Number of People in Group: ______________________ Catered Event?: ________________________
Purpose of the Use (in detail): _________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Need for pre-event preparations:
Using Audio/visual equipmentAudio-Visual Equipment Requested? ____________________Y / N
If Audio-Visual needed, describe need: __________________________________________________________
Scheduled Date of Training _____________
Room Set-Up (use diagram on back): ______________________________________________________
Rental Fee: Amount: ____________ Date Paid: ____________ Method of Payment: _____________
Deposit: Amount: ____________ Date Paid: ___________ Method of Payment: _____________
Additional Fees: Amount:____________ Date Paid:____________ Method of Payment:______________
I hereby certify that I am at least 18 years of age and the authorized and responsible representative of the
applicant and that the above statements are true to the best of my knowledge. I have received and read a copy
of the rules and regulations governing the use of the Commons Room Area and RCL Training Rooms, and
that our group will comply with regulations, policies and fees governing the use of the facility being
requested. I further understand that the applicant is liable for any damage to the Commons Room
AreaCounty facilities or any injuries or damages sustained by any individual or organization during the
rental period. By my signature below this applicant agrees to indemnify and save harmless the County of
Harnett, its officials, employees, agents and volunteers from any and all losses, fees, costs, damages, and all
other expenses or liabilities of any kind resulting from or arising out of the rental and use if of the Commons
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Room AreaCounty of Harnett facilities, and immediate grounds surrounding the complex area, including
parking.
Signed: _____________________________________________ Date: ___________________________
FOR INTERNAL USE ONLY
Exempt / Nonexempt? (If exempt, list designation per policy): _____________________________________
Rental Fee: Amount: ____________ Date Paid: ____________ Method of Payment: _____________
Deposit: Amount: ____________ Date Paid: ___________ Method of Payment: _____________
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COUNTY OF HARNETT
POLICIES GOVERNING THE USE OF THE HARNETT COUNTY COMMONS AREA
AND HARNETT COUNTY RESOURCE CENTER & LIBRARY TRAINING ROOMS
PURPOSE
The purpose of this policy is to govern the use of the Harnett County Commons Area and the Harnett County
Resource Center & Library (RCL) Training Rooms by County, County-affiliated and County-sponsored users; as
well as by other organizations and individuals permitted to use these spaces by the Harnett County Board of
Commissioners as authorized by this policy.
The Commons Area is located at 309 West Cornelius Harnett Blvd., Lillington, between the Harnett County Health
Department and Department of Social Services, and consists of an assembly room, lobby, lunchroom, and public
restrooms. The assembly room includes audio-visual equipment.
The RCL Training Rooms are located within the Harnett County Resource Center & Library at 455 McKinney
Parkway, Lillington, and consist of a large room that may be subdivided to accommodate smaller meetings. The
Training Rooms include audio-visual equipment, which must be configured and operated by qualified County staff.
The RCL Training Rooms are only available to non-County entities for the purpose of holding meetings and training
events.
The primary purpose of these spaces is for County departments, boards and commissions, and staff use to allow
them to carry out the functions of County government. The purpose of this statement is to ensure that the above-
named persons and groups receive priority in the scheduling of these facilities and to provide written policies when
these spaces are used by other responsible, recognized nonprofit, civic, business or religious organizations in the
county for worthy community activities. This policy is applicable to the Harnett County Commons Area and RCL
Training Rooms, as well as the immediate grounds surrounding these facilities, including parking.
SCHEDULING AND SUPERVISION
The responsibility for scheduling the Commons Area and RCL Training Rooms is assigned to Harnett County Parks
& Recreation. Parks & Recreation staff is authorized to coordinate the scheduling of these facilities, and to assign
entities to any available space based on event function, projected attendance, space availability, and the needs of the
County. The responsibility for supervising the use of these spaces is assigned to Harnett County Facilities
Maintenance.
The County Manager, or their designee, is authorized to refuse or cancel any use of the building which in their
opinion is not in the best interest of the public or the County. Any appeal of a refusal or cancellation must be
directed to the County Manager. Similarly, the County Manager has the authority to allow other uses not expressly
authorized within this policy in the event they determine that there is a public benefit for doing so and that such a
use is not in conflict with this policy.
In times of extraordinary need, Parks & Recreation staff is authorized to reassign scheduled events as needed in
order to accommodate the needs of the County. This is not intended to be a common occurrence and shall be
avoided to the extent possible. If the County requires the use of the Commons Area or RCL Training Rooms during
the time an applicant has reserved them, the applicant will be notified of the conflict as soon as possible. Parks &
Recreation staff will do their best to find suitable accommodations for the applicant in another County space. In the
event a suitable alternative cannot be found, any deposit or fees will be refunded, if applicable, within 30 days.
HCBOC 111521 Pg. 195
2
OPERATING PROCEDURES
1. The Commons Room and RCL Training Rooms are available for meetings between the hours of 8:30 a.m.
and 10:00 p.m., Monday through Saturday.
2. Use of these facilities does not include any other portion of the building in which they are located, with the
exception of the public restrooms. The lobby areas immediately outside of these rooms may be used only
for registration purposes, using not more than two (2) tables that do not block the doors.
3. A Facilities Maintenance staff member must be on duty at all times to supervise any event hosted by a non-
County applicant. In the event audio-visual capability is requested, an IT staff member will make sure
audio-visual is set up and functioning properly, and may be required to be on duty during the event to assist
with technical issues.
4. A request for scheduling must be made by written application using the form at the end of this policy and
must be submitted at least two (2) weeks prior to the date of use. Scheduling requests made less than two
(2) weeks prior to the date of use may be accommodated provided staffing availability. Requests from non-
County applicants will not be scheduled more than six (6) months prior to the date of an event.
5. The appropriate rental fees and a deposit, if applicable, are required when applications are submitted for
approval.
6. For a full refund of the fees and deposit, cancellation must be received at least seven (7) days prior to the
date of use. This deadline does not apply in the event the County must cancel a scheduled event due to a
conflict, or due to unforeseen circumstances not due to the fault of the applicant.
7. Use of these facilities does not obligate the County to provide any equipment not currently assigned to
designated areas. Furnishings may not be removed from these facilities under any circumstances.
8. Requests for equipment including audio-visual must be made at the time of reservation.
9. Any decorations must meet the approval of the County. Nothing shall be attached in any manner that could
potentially cause damage to any surface. Applicants will be responsible for any damages caused by the use
of decorations.
10. Smoking inside any building or within 50 feet of any building is prohibited by law.
11. Anyone who serves food or a catered meal in the Commons Area is responsible for removing all associated
trash from the premises. Food and drink may only be served and consumed in the kitchen and large
assembly area of the Commons Area. Food is not permitted in the RCL Training Rooms by non-County
Applicants, but may be consumed in the non-carpeted areas outside the Training Rooms.
12. Anyone having an event catered must ensure the caterer has obtained all the appropriate permitting from
the Harnett County Health Department.
13. Alcohol is strictly prohibited.
14. No private or public dances, birthday parties, reunions, or other similar social functions shall be allowed.
15. No charge shall be levied by the user against their participants except that amount necessary to cover cost
incurred. It is not the purpose of this policy to allow individuals to rent facilities for personal profit.
HCBOC 111521 Pg. 196
3
However, recognized governmental, 501(c)(3) and civic organizations are permitted to hold fundraising
events in the Commons Area to raise funds for their operations and programs.
16. Parking is permitted in designated parking areas only. No parking is permitted on the grass. Applicants are
responsible for orderly parking. Any damage to County grounds resulting from improper use will be the
applicant’s responsibility.
17. No concealed weapons are permitted on posted County property.
18. Pets are strictly prohibited from entering the Commons Area and RCL Training Rooms, with the exception
of service animals.
19. The use of open fire is strictly prohibited in the Commons Area and RCL Training Rooms; any damage
caused by fire will be billed against the individual or organization’s deposit.
20. Individuals and organizations should adhere to all local noise ordinances. Any noise complaints issued to
the individual or organization will be the responsibility of the event host and the applicant will hold County
of Harnett harmless in all actions resulting from said ordinance violation.
21. If the applicant does not conclude their function in a timely fashion, applicable deductions may be made
from the deposit and the applicant may not be permitted to use County facilities in the future.
22. Occupancy codes set forth by the Fire Marshal must be adhered to in accordance with County policy.
23. Groups and individuals using the Commons Area and RCL Training Rooms are responsible for their
behavior and compliance with local, County, State, and Federal Laws and Regulations. Failure to comply
with any of the above mentioned Operating Procedures will result in the forfeiture of the deposit and/or
future usage of County facilities. Further, the groups and individuals are liable for any damage to these
County facilities or any injuries or damages sustained by any individual or organization during the rental
period, and, by signature on the application, agrees to indemnify and save harmless the County of Harnett,
its officials, employees and volunteers from any and all loss or damage resulting from or arising out of the
rental and use of the Commons Room Area, and immediate grounds surrounding the complex area,
including parking.
24. Applicants should contact Harnett County Parks & Recreation immediately if there is any change to their
reservation.
DEPOSIT AND RENTAL FEES
It is the direction of the Harnett County Board of Commissioners that as County facilities, the Commons Area and
RCL Training Rooms be made available for use by responsible, recognized nonprofit, civic, business or religious
organizations in the county for worthy community activities, however there is also a cost to the County and county
taxpayers to operate these facilities. Furthermore, the County has a responsibility to ensure these facilities are used
appropriately and that they are not damaged or abused. As such, the County has established the following deposit
and rental fee amounts for the use of these facilities.
- A $250 refundable deposit is due at the time of application. The refundable deposit is intended to
provide some assurance to the County that an applicant does not damage or abuse County facilities.
Following each event, The Facilities Maintenance Manager or their designated staff will determine whether
the facility has been properly cleaned and left in the same condition in which it was found prior to the
event. Any costs incurred by the County to clean the facility or repair damage resulting from the applicant’s
use will be deducted from the deposit. If no issues are identified, the deposit will be refunded to the
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applicant in full. The Facilities Maintenance Manager will inform Parks & Recreation staff of their
assessment and a refund will be issued, if applicable, within 30 days.
- A rental fee of $60 per hour is due at the time of application. The rental fee is intended to cover the
costs of operating these facilities, including Parks & Recreation, Facilities Maintenance, and IT staff time;
utility costs; and general wear and tear. This fee is not refundable.
o If the Commons Area Lunchroom is rented independently from the assembly room, a rental fee of
$30 per hour will be charged.
Payment may be made in cash, or by check or credit card. Checks must be made payable to “County of Harnett”.
Exceptions: The following group classifications are exempted from having to pay the above deposit and rental fee:
- Harnett County departments, boards and committees, and staff conducting county business
- County-affiliated or County-sponsored organizations
- Other local, state, and federal government organizations
- Recognized 501(c)(3) nonprofit organizations
- Recognized political parties
In the event an applicant who is exempted from having to pay a deposit and rental fee does not adhere to this policy,
or it is found that they did not properly clean or damaged the facility, the applicant will be responsible for any costs
incurred by the County and may be banned from using County facilities in the future.
Fee waivers: The County Manager has the authority to waive fees for non-exempted applicants in the event they
determine that there is public benefit for doing so. It is the intent of this policy to direct that such action should be
applied consistently.
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5
Date received: ________
COUNTY OF HARNETT
COMMONS AREA AND RCL TRAINING ROOM SCHEDULE REQUEST
(Please Print or Type Information)
Name of Group/Organization: ________________________________________________________________
Name of Person Responsible: ________________________________________________
Mailing Address: ____________________________________________________________________________
Telephone #: _________________________ Email Address: ________________________________________
Facility/Facilities Requested?: Commons Area RCL Training Room(s)
If requesting Commons Area, are you also requesting the use of the Lunchroom? Y / N
Date Requested: _____________________________________________________________________
Time (including set up/take down): From: ___________(a.m.) (p.m.) To: ____________(a.m.) (p.m.)
Number of People in Group: ______________________ Catered Event? ________________________
Purpose of the Use (in detail): _________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Audio-Visual Equipment Requested? Y / N
If Audio-Visual needed, describe need: __________________________________________________________
Room Set-Up (use diagram on back): ______________________________________________________
I hereby certify that I am at least 18 years of age and the authorized and responsible representative of the
applicant and that the above statements are true to the best of my knowledge. I have received and read a copy
of the rules and regulations governing the use of the Commons Area and RCL Training Rooms, and that our
group will comply with regulations, policies and fees governing the use of the facility being requested. I
further understand that the applicant is liable for any damage to County facilities or any injuries or damages
sustained by any individual or organization during the rental period. By my signature below this applicant
agrees to indemnify and save harmless the County of Harnett, its officials, employees, agents and volunteers
from any and all losses, fees, costs, damages, and all other expenses or liabilities of any kind resulting from or
arising out of the rental and use of County of Harnett facilities, and immediate grounds surrounding the
complex area, including parking.
Signed: _____________________________________________ Date: ___________________________
FOR INTERNAL USE ONLY
Exempt / Nonexempt? (If exempt, list designation per policy): _____________________________________
Rental Fee: Amount: ____________ Date Paid: ____________ Method of Payment: _____________
Deposit: Amount: ____________ Date Paid: ___________ Method of Payment: _____________
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Consideration of Proposed Staffing Requests for Implementation of Revised
Facilities Rental Policy
REQUESTED BY: Administration
REQUEST:
Along with approval of the revised Policies Governing the Use of the Harnett County
Commons Area and Harnett County Resource Center & Library Training Rooms,
Administration requests the approval of the following two positions, which we believe are
necessary to effectively administer this policy as presented.
-Facilities Maintenance Technician (Grade 16) - The minimum annual salary for this
position is $39,604 ($52,625 with benefits). This amounts to a total cost of $26,313 for six
months, which would be partially offset in FY 2022 by $25,107.21 available in the Facilities
Maintenance budget for two part-time positions, which would be eliminated pending
approval of this full-time position. This position is needed in order to adequately supervise
the Commons Area and RCL Training Rooms, and to provide sufficient maintenance support
for the Harnett County Courthouse. This position was requested in the FY 2022 budget.
- Audio-Visual Technician/Trainer (Grade 20) - The minimum annual salary for this position
is $39,630 ($59,239 with benefits). This position is needed to manage audio-visual
equipment and needs in the Commons Area and RCL Training Rooms, as well as in the
Resource Center & Library generally to allow users of these spaces to receive the full benefit
from audio-visual capabilities. This position would also be responsible for managing
employee training related to technology needs, a responsibility that has increased as a result
of the COVID-19 pandemic and additional software programs being implemented by County
departments. This position was requested in the FY 2022 budget.
Item 4 H
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FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Award of Bid for Demolition of Former Harnett County Detention Center
REQUESTED BY: Administration
REQUEST:
Administration requests award of a bid for the demolition of the former Harnett County
Decention Center and associated electrical, mechanical, plumbing, site, and architectural
work to Spruill Construction, which was the low bidder for this project (Bid
Recommendation Letter from Wooten Company is attached) with a base bid of $448,000.
The former Detention Center is attached to the former Harnett County Sheriff's Office, which
houses Harnett County Emergency Services, NC Highway Patrol, and the NC Department of
Motor Vehicles (DMV). The former Detention Center has mold issues, which have begun to
affect the space occupied by Emergency Services. Staff has determined the best way to
address this issue is by demolishing the former Detention Center. This project was funded in
the Harnett County CIP for FY 2021 and a project ordinance was approved by the Board in
February 2021.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 4 I
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Item 4 J
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Item 4 K
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PROCLAMATION RECOGNIZING HARNETT CENTRAL HIGH SCHOOL
LADY TROJANS VARSITY VOLLEYBALL TEAM
WHEREAS, the Harnett County Board of Commissioners recognize the Harnett Central High
School Lady Trojans Varsity Volleyball team for their outstanding accomplishments on and off
the court for this academic year; and
WHEREAS, under the guidance of Coach Ashley Gaines, the Harnett Central High School Lady
Trojans Varsity Volleyball Team earned honors as the All-American 3A/4A Co-Conference
Champions and Conference Tournament Champions for the 2021-2022 volleyball season; and
WHEREAS, the Lady Trojans earned a number 9 seed in the North Carolina High School
Athletic Association (NCHSAA) 3A East playoffs, making it to the third round of the NCHSAA
3A Volleyball Championship Tournament; and
WHEREAS, the Lady Trojans completed the season with a 19-8 overall record and 13-1
conference record; and
WHEREAS, through hard work, dedication, teamwork, and commitment, the Lady Trojans
honor upon themselves, Harnett Central High School, the Harnett County School District and
Harnett County; and
NOW THEREFORE, BE IT PROCLAIMED, that the Harnett County Board of
Commissioners express its sincere gratitude and respect to the Harnett Central High School Lady
Trojans Varsity Volleyball Team and Coaching staff for the team’s outstanding achievements
and their inspiration to youth across North Carolina through their dedication, teamwork, and
athletic prowess.
Adopted this the 15th day of November, 2021.
HARNETT COUNTY BOARD OF COMMISSIONERS
________________________________
W. Brooks Matthews, Chairman
______________________________ ________________________________
Lewis Weatherspoon, Vice Chairman Mark B. Johnson
______________________________ _____________________________
Barbara McKoy Matthew Nicol
Item 5
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Page 1
NOVEMBER 15, 2021 APPOINTMENTS NEEDED
BOARD OF HEALTH
There is one (1) vacancy for a physician on this Board.
HARNETT COUNTY BOARD OF EQUALIZATION AND REVIEW
There is one (1) vacancy for a District 2 member on this Board.
NURSING HOME COMMUNITY ADVISORY COMMITTEE
There are five (5) vacancies on this committee however the committee appointment process has been
postponed as of March 2020 when facility visitation was suspended.
TRIANGLE SOUTH WORKFORCE DEVELOPMENT BOARD
Harnett County needs to replace one (1) non-participatory member on this Board for a Joint Labor-
Management, or union affiliated, registered apprenticeship program representative.
Resignation received from Jim Roberts.
HARNETT COUNTY PLANNING BOARD
There is one (1) vacancy for District 2 on this Board.
BOARD OF ADJUSTMENT
There is one (1) alternate vacancies on this Board. The vacancy is for District 3.
Kathy Wood and Stanley Price would like to be reappointed to the Board.
HARNETT COUNTY COMMISSION FOR WOMEN AND YOUTH
There are four (4) vacancies on this Board.
HARNETT COUNTY LIBRARY BOARD OF TRUSTEES
The Town of Angier requests approval of Elaine Blackman’s appointment for a three-year term to
serve as the Town of Angier Liaison of the Harnett County Library Board of Trustees. Term will be
January 1, 2022 through January 1, 2025. (Application attached)
Item 7
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Item 8
HCBOC 111521 Pg. 224
NOTICE OF A PUBLIC HEARING FOR REDISTRICTING FOR
THE HARNETT COUNTY BOARD OF COMMISSIONERS AND
BOARD OF EDUCATION
NOTICE IS HEREBY GIVEN to all interested parties that the
Harnett County Board of Commissioners will hold a public hearing
regarding the revised electoral district boundaries for the Harnett
County Board of Commissioners and Harnett County Board of Edu-
cation. In accordance with the results of the 2020 Census and North
Carolina General Statutes § 153A-22 and § 115C-37, the Harnett
County Board of Commissioners and Harnett County Board of Edu-
cation are required to redefine the electoral districts for the Board of
Commissioners and Board of Education.
NOTICE IS HEREBY GIVEN that the Harnett County Board of
Commissioners will meet on Monday, November 15, 2021, at 6:00
p.m. in the Commissioner Meeting Room of the Harnett County Re-
source Center & Library, located at 455 McKinney Parkway, Lilling-
ton, North Carolina, to hold a public hearing regarding the proposed
electoral district boundaries for the Board of Commissioners and
Board of Education, at which time all interested individuals will have
an opportunity to express their views, orally or in writing, on the pro-
posed district boundaries. At that time, any person who wishes to be
heard concerning the proposed district boundaries may appear be-
fore the Board of Commissioners or may submit their comments in
writing to mdcapps@harnett.org no later than 6:00p.m. on
Sunday, November 14th and comments will be read aloud during
the meeting.
Published: November 12, 2021
By: /s/ Melissa D. Capps____________
Clerk to the Board of Commissioners
County of Harnett, North Carolina
11/12/2021
HCBOC 111521 Pg. 225
4842-8518-0412.v1
RESOLUTION FINDING SUBSTANTIAL INEQUALITY FOR REDISTRICTING
PURPOSES
WHEREAS, the Harnett County Board of Commissioners includes five members elected
from districts; and
WHEREAS, the five election districts are subject to the constitutional and statutory
requirement of one-person, one-vote; and
WHEREAS, the Board of Commissioners has recently received and reviewed the
population of the districts as determined by the 2020 federal census; and
WHEREAS, the Board of Commissioners has determined that the population of the
districts is out of balance and that the boundaries of the districts need to be altered to provide equal
representation; and
WHEREAS, the Board of Commissioners is authorized and required by North Carolina
General Statutes § 153A-22 to revise its district boundaries to correct population imbalances
shown by a federal census.
NOW, THEREFORE, BE IT RESOLVED THAT the Harnett County Board of
Commissioners finds as a fact that there is substantial inequality of population in the districts from
which its members are nominated and elected such that redefining the electoral districts is required
by North Carolina General Statutes § 153A-22.
ADOPTED this the ___ day of November, 2021
__________________________
W. Brooks Matthews, Chairman
Harnett County Board of Commissioners
ATTEST:
__________________________
Melissa D. Capps, Clerk to the Board
Item 9
HCBOC 111521 Pg. 226
S:\Clerk to the Board docs\AGENDAS\2021\111521\10 a Elmore_CC agenda form.docx Page
1 of 1
Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case # PLAN2109-0003
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner / Applicant: Henry & Susie Elmore; 5.36 +/- acres; Pin # 1515-42-2598.000;
From Commercial to Industrial Zoning District; SR # 1872 (Dixieland Road); Averasboro
Township.
Development Services staff recommends approval based on the Land Use compatabilty as
well as the Industrial zoning in the area.
Additional Information:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to
recommend approval of application based the existing nonresidential uses in the area.
No one spoke in opposition.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 10
HCBOC 111521 Pg. 227
HCBOC 111521 Pg. 228
HCBOC 111521 Pg. 229
HCBOC 111521 Pg. 230
HCBOC 111521 Pg. 231
HCBOC 111521 Pg. 232
HCBOC 111521 Pg. 233
STAFF REPORT Page 1 of 5
REZONING STAFF REPORT
Case: PLAN 2109-0003
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: November 1, 2021 County Commissioners: November 15, 2021
Requesting a Rezoning from Commercial to Industrial
Applicant Information
Owner of Record: Applicant:
Name: Henry & Susie Elmore Name: Henry & Susie Elmore
Address: 255 Salt Market St Address: 255 Salt Market St
City/State/Zip: Dunn, NC 28334 City/State/Zip: Dunn, NC 28334
Property Description
PIN(s): 1515-42-2598 Acreage: 5.36
Address/SR No.: 170 Dixieland Rd
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
HCBOC 111521 Pg. 234
STAFF REPORT Page 2 of 5
Physical Characteristics
Site Description: currently occupied by the applicant’s materials that have accumulated due to his
business.
Surrounding Land Uses: Several non-residential uses, as well as residential and agricultural uses.
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
2,600 along Longbranch,
Bud Hawkins N/A.
Site Distances: Good
HCBOC 111521 Pg. 235
STAFF REPORT Page 3 of 5
Zoning District Compatibility
The following is a summary of potential uses. For all applicable uses
for each Zoning district please refer to the UDO’s Table of Uses.
CURRENT REQUESTED
Comm Industrial
Parks & Rec
Natural Preserves X X
Bona Fide Farms X X
Single Family
Manufactured Homes,
(with design criteria)
Manufactured Homes
Multi-Family
Institutional X X
Commercial Services X X
Retail X X
Wholesale X X
Industrial X
Manufacturing X
Land Use Classification Compatibility
The following is a summary of potential uses. For all applicable uses
for each Zoning district please refer to the UDO’s Table of Uses.
ZONING LAND USE
Industrial EMU
Parks & Rec X
Natural Preserves X X
Bona Fide Farms X X
Single Family
Manufactured Homes,
Design Regulated
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale X X
Industrial X X
Manufacturing X X
HCBOC 111521 Pg. 236
STAFF REPORT Page 4 of 5
Site Photographs
site site driveway & adjacent property
street view & area residence street view & adjacent property
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: The impact to the surrounding community is reasonable, as there are
several nonresidential uses in this area.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the existing Land Use
classification of Employments Mixed Use. This area is also within a Compact Mixed Use
development node. These two designations highlight growing areas of the County that
could include locations for employment and economic development opportunities, as
well as have access to major thoroughfares and public utilities.
HCBOC 111521 Pg. 237
STAFF REPORT Page 5 of 5
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested rezoning to Industrial would maintain the public health,
safety, and general welfare as the proposed zoning district will allow for uses in a
similar manner as the area’s existing development trends.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
REASONING: Since this parcel is adjacent to the same zoning district, this application
does not need to be considered for a Small Scale rezoning.
Suggested Statement-of-Consistency (Staff concludes that…)
As stated in the evaluation, the requested rezoning to Industrial would not have an unreasonable impact
on the surrounding community based on the nonresidential uses and zoning districts in this area as well as
compliance with the County’s Land Use Plan. Therefore, it is recommended that this rezoning request be
APPROVED.
Additional Information
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of
application based on the existing nonresidential uses in this area as well as the compatibility with the Land
Use Plan.
No one spoke in opposition.
HCBOC 111521 Pg. 238
Proposed Zoning Change: Case # PLAN2109-0003
Landowner: Henry & Susie Elmore
Applicant: Henry & Susie Elmore
Request: 5.36 acres from Commercial to Industrial
Location: Dixieland Rd, Averasboro Township
Pin: # 1515-42-2598
Meeting Date: November 15, 2021
Statement-of-Consistency
The requested rezoning to Industrial would not have an unreasonable
impact on the surrounding community based on the existing nonresidential
uses area as well as compliance with the County’s Land Use Plan.
Therefore the Harnett County Commissioners APPROVE the rezoning
request.
_______________________________
W. Brooks Matthews, Chairman
ATTEST:
____________________________________
Melissa D. Capps, Clerk
HCBOC 111521 Pg. 239
S:\Clerk to the Board docs\AGENDAS\2021\111521\11 a Alphin Brothers_CC agenda form.docx Page
1 of 1
Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case # PLAN2109-0004
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner / Applicant: Alphin Brothers, Inc.; 2.37 +/- acres; Pin # 1515-42-0304.000;
From Commercial to Industrial Zoning District; SR # 1872 (Dixieland Road); Averasboro
Township.
Development Services staff recommends approval based on the Land Use compatabilty as
well as the Industrial zoning in the area.
Additional Information:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to
recommend approval of application based the existing nonresidential uses in the area.
No one spoke in opposition.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 11
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STAFF REPORT Page 1 of 5
REZONING STAFF REPORT
Case: PLAN 2109-0004
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: November 1, 2021 County Commissioners: November 15, 2021
Requesting a Rezoning from Commercial to Industrial
Applicant Information
Owner of Record: Applicant:
Name: Alphin Brothers, Inc Name: Clifton Alphin
Address: PO Box 1310 Address: PO Box 1310
City/State/Zip: Dunn, NC 28335 City/State/Zip: Dunn, NC 28335
Property Description
PIN(s): 1515-42-0304 Acreage: 2.37
Address/SR No.: Dixieland Rd
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
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STAFF REPORT Page 2 of 5
Physical Characteristics
Site Description: currently occupied by the applicant’s materials that have accumulated due to his
business.
Surrounding Land Uses: Several non-residential uses, as well as residential and agricultural uses.
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
2,600 along Longbranch,
Bud Hawkins N/A.
Site Distances: Good
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STAFF REPORT Page 3 of 5
Zoning District Compatibility
The following is a summary of potential uses. For all applicable uses
for each Zoning district please refer to the UDO’s Table of Uses.
CURRENT REQUESTED
Commm Industrial
Parks & Rec
Natural Preserves X X
Bona Fide Farms X X
Single Family
Manufactured Homes,
(with design criteria)
Manufactured Homes
Multi-Family
Institutional X X
Commercial Services X X
Retail X X
Wholesale X X
Industrial X
Manufacturing X
Land Use Classification Compatibility
The following is a summary of potential uses. For all applicable uses
for each Zoning district please refer to the UDO’s Table of Uses.
ZONING LAND USE
Industrial EMU
Parks & Rec X
Natural Preserves X X
Bona Fide Farms X X
Single Family X
Manufactured Homes,
Design Regulated
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale X X
Industrial X X
Manufacturing X X
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STAFF REPORT Page 4 of 5
Site Photographs
Site Site
street view & residence across the street View of property across the street
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: The impact to the surrounding community is reasonable, as there are
several nonresidential uses in this area.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the existing Land Use
classification of Employments Mixed Use. This area is also within a Compact Mixed Use
development node. These two designations highlight growing areas of the County that
could include locations for employment and economic development opportunities, as
well as have access to major thoroughfares and public utilities.
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STAFF REPORT Page 5 of 5
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested rezoning to Industrial, whose intent is to promote the
development of business and institutional uses, would maintain the public health,
safety, and general welfare due to the neighboring, nonresidential parcels.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
REASONING: Since this parcel is adjacent to the same zoning district, this application
does not need to be considered for a Small Scale rezoning.
Suggested Statement-of-Consistency (Staff concludes that…)
As stated in the evaluation, the requested rezoning to Industrial would not have an unreasonable impact
on the surrounding community based on the nonresidential uses and zoning districts in this area as well as
compliance with the County’s Land Use Plan. Therefore, i t is recommended that this rezoning request be
APPROVED.
Additional Information
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of
application based on the existing nonresidential uses in this area as well as the compatibility with the Land
Use Plan.
No one spoke in opposition.
HCBOC 111521 Pg. 249
Proposed Zoning Change: Case # PLAN2109-0004
Landowner: Alphin Brothers, Inc
Applicant: Alphin Brothers, Inc
Request: 2.37 acres from Commercial to Industrial
Location: Dixieland Rd, Averasboro Township
Pin: # 1515-42-0304
Meeting Date: November 15, 2021
Statement-of-Consistency
The requested rezoning to Industrial would not have an unreasonable
impact on the surrounding community based on the existing nonresidential
uses area as well as compliance with the County’s Land Use Plan.
Therefore the Harnett County Commissioners APPROVE the rezoning
request.
_______________________________
W. Brooks Matthews, Chairman
ATTEST:
____________________________________
Melissa D. Capps, Clerk
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case # PLAN2110-0001
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner / Applicant: Rita Cotton, Kevin Lofton, Keith Lofton; Jerome & Algireen
Washington / Hamilton Monk, Inc; 1.74 & 1.03 +/- acres; Pin #’s 9594-26-3582.000 9594-
26-4447.000 & From RA-20R to Commercial Zoning District; NC 24/87; Anderson Creek
Township.
Development Services staff recommends approval based on the Land Use compatabilty as
well as the Commercial uses growth patterns in the area.
Additional Information:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to
recommend approval of application based the existing commercial in the area.
No one spoke in opposition.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 12
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STAFF REPORT Page 1 of 5
REZONING STAFF REPORT
Case: PLAN 2110-0001
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: November 1, 2021 County Commissioners: November 15, 2021
Requesting a Rezoning from RA-20R to Commercial
Applicant Information
Owner of Record: Applicant:
Name: Rita Cotton, Kevin C. Lofton, Keith C.
Lofton
Name: Hamilton Monk, Inc
Address: 1601 Properity Dr Address: 8204 Creedmoor Rd, Suite 100
City/State/Zip: Sanford, NC 27730 City/State/Zip: Raleigh, NC 27613
Name: Jerome & Algireen Washington
Address: 361 Brower Rd
City/State/Zip: Cameron NC 28326
Property Description
PIN(s): 9594-26-3582 & 9594-26-4447 Acreage: 1.74 & 1.03
(2.77 total)
Address/SR No.: NC 24-87
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
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STAFF REPORT Page 2 of 5
Physical Characteristics
Site Description: parcels are currently occupied by residential structures.
Surrounding Land Uses: Surrounding land uses consist several nonresidential and developments as well
as residential uses.
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
approx. ~20,000
Site Distances: good
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STAFF REPORT Page 3 of 5
Zoning District Compatibility
The following is a summary list of potential uses. For actual permitted
uses please refer to the UDO’s Table of Uses.
CURRENT REQUESTED
RA-20R Commercial
Parks & Rec X
Natural Preserves X X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated X
Manufactured Homes
Multi-Family
Institutional
Commercial Services X
Retail X
Wholesale X
Industrial
Manufacturing
Land Use Classification Compatibility
ZONING LAND USE
Commercial CMU
Parks & Rec X
Natural Preserves X
Bona Fide Farms
Single Family X
Manufactured Homes,
Design Regulated
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale
Industrial
Manufacturing
_________________________________________________________________________________
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STAFF REPORT Page 4 of 5
Site Photographs
Site view along Northbound NC 24-87 Existing homes on subject site
Existing homes on adjacent site View South NC 24-87
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STAFF REPORT Page 5 of 5
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: In the vicinity of the subject property, non-residential development has
progressed at a stable pace. The requested zoning change to Commercial will not have
a negative impact on the surrounding properties or the community as it is similar in
nature to existing and neighboring zoning districts in the area.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the existing Land Use
classification of a Compact Mixed Use, as well as within the Compatibility Development
Target area. These two designations highlight growing areas of the County that consist
of planned residential areas mixed with a variety of nonresidential uses.
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested rezoning to Commercial would enhance or maintain the
public health, safety, and general welfare due to the neighboring commercially zoned
parcels.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
REASONING: Since the proposed zoning district exists on contiguous properties, this
application does not need to be evaluated for Small Scale Rezoning.
Suggested Statement-of-Consistency (Staff concludes that…)
As stated in the evaluation, the requested rezoning to Commercial is compatible with Harnett County
Land Use Plan and would not have an unreasonable impact on the surrounding community based on the
existing commercial in the area. Therefore, it is recommended that this rezoning request be APPROVED.
Additional Information
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of
application based on the existing Commercial in this area as well as the compatibility with the Land Use
Plan.
No one spoke in opposition.
HCBOC 111521 Pg. 275
Proposed Zoning Change: Case # PLAN2110-0001
Landowners: Rita Cotton, Kevin Lofton, Keith Lofton; Jerome & Algireen
Washington
Applicant: Hamilton Monk, Inc
Request: 1.74 & 1.03 acres from RA-20R to Commercial
Location: NC 24-87, Anderson Creek Township
Pin #’s: 9594-26-3582 and 9594-26-4447
Meeting Date: November 15, 2021
Statement-of-Consistency
The requested rezoning to Commercial would not have an unreasonable
impact on the surrounding community based on the existing commercially
zoned properties in the area as well as compliance with the County’s Land
Use Plan.
Therefore the Harnett County Commissioners APPROVE the rezoning
request.
_______________________________
W. Brooks Matthews, Chairman
ATTEST:
____________________________________
Melissa D. Capps, Clerk
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case # PLAN2110-0003
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner / Applicant: Allied Investors, Inc. / Timmons Group-Beth Blackmon; 7.50 +/-
acres (out of 108.31 acres); Pin # 9586-98-1436.000; From RA-20R to Commercial Zoning
District; SR # 1141(Alpine Drive); Barbecue Township.
Development Services staff recommends approval based on the Land Use compatabilty as
well as the Commercial uses within this area.
Additional Information:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to
recommend approval of application based the existing commercial in the area.
No one spoke in opposition. A representative from the existing commercial property did ask
several questions about future growth in this area, what type of commercial is planned, and
future traffic patterns.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 13
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ENGINEERING | DESIGN | TECHNOLOGY
5410 Trinity Road
Suite 102
Raleigh, NC 27607
P 919.866.4951
F 919.859.5663
www.timmons.com
October 1, 2021
Harnett County Rezoning
We are requesting a rezoning of residential RA-20R to commercial on Alpine Drive across
from Timberlane Drive. The 7.500 acres, will better suit the area adjacent to it with commercial use.
The area is bordered by commercial to the west, consisting of a Food Lion and Dollar Tree. The area
to the south is currently vacant with a proposed residential subdivision. Adding commercial to this
area with enhance the intersection at Buffalo Lake Drive and Alpine Drive and allow for future
residents to enjoy the commercial facilities. This will coincide with the Land Use plan, calling for
compact mixed use in the area. This rezoning will help support the residential increasing growth of
the county. This plan also aligns with Grow Harnett County Comprehensive Growth Plan 2015 for
future development, adding value that makes the area unique, inviting, and a prosperous place to
live and work.
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STAFF REPORT Page 1 of 4
REZONING STAFF REPORT
Case: PLAN2110-0003
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: November 1, 2021 County Commissioners: November 15, 2021
Requesting a Rezoning from RA-20R to Commercial
Applicant Information
Owner of Record: Applicant:
Name: Allied Investors, Inc Name: Timmons Group
Address: 350 Wagoner Dr Address: 5410 Trinity Rd, Suite 102
City/State/Zip: Fayetteville, NC 28303 City/State/Zip: Raleigh, NC 27607
Property Description
PIN(s): Portion of 9586-98-1436 Acreage: 7.5 acres of
108.3
Address/SR No.: Alpine Dr
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
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STAFF REPORT Page 2 of 4
Physical Characteristics
Site Description:
Site is currently vacant.
Surrounding Land Uses: Area land uses consist of
residential developments and various
nonresidential uses.
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
~7,500 on Buffalo Lakes
Rd, Alpine Rd N/A
Site Distances: good
Zoning District Compatibility
The following is a summary list of potential uses. For actual permitted
uses please refer to the UDO’s Table of Uses.
CURRENT REQUESTED
RA-20R Commercial
Parks & Rec X
Natural Preserves X X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated X
Manufactured Homes
Multi-Family
Institutional
Commercial Services X
Retail X
Wholesale X
Industrial
Manufacturing
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STAFF REPORT Page 3 of 4
Land Use Classification Compatibility
ZONING LAND USE
Commercial CMU
Parks & Rec X
Natural Preserves X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale
Industrial
Manufacturing
Future Land Use Map
Site Photographs
Site Site
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STAFF REPORT Page 4 of 4
Alpine Rd view towards Food Lion & Buffalo
Lake Rd; Timberline Dr/ entrance to the The
Summit neighborhood
Alpine Rd view towards Micro Tower
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potenti al inconvenience or
harm to the community.
REASONING: The requested zoning change to Commercial will not have a negative
impact on the community as it is the same zoning as the adjacent parcels. This would
also coincide with the development patterns in this area.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the existing Land Use
classification of a Compact Mixed Use. These classifications incorporate commercial
uses and often have complimenting office and civic uses with residential developments
in close proximity.
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested rezoning to Commercial would enhance or maintain the
public health, safety, and general welfare due to the neighboring commercially zoned
parcels.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
REASONING: Since the proposed zoning district is the same as immediately adjacent
parcels, this application does not need to be evaluated for Small Scale Rezoning.
Suggested Statement-of-Consistency (Staff concludes that…)
As stated in the evaluation, the requested rezoning to Commercial would not have an unreasonable
impact on the surrounding community based compatibility with the Harnett County Land Use Plan as well
as the existing commercial uses in this area. Therefore, it is recommended that this rezoning request be
APPROVED.
Additional Info:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of
application based on the existing Commercial in this area as well as the compatibility with the Land Use
Plan.
No one spoke in opposition. A representative from the existing commercial property did ask several
questions about future growth in this area, what type of commercial is planned, and future traffic
patterns.
HCBOC 111521 Pg. 285
Proposed Zoning Change: Case # PLAN2110-0003
Landowner: Allied Investors, Inc
Applicant: Timmons Group
Request: 7.50 acres from RA-20R to Commercial
Location: Alpine Dr, Barbecue Township
Pin #: 9586-98-1436
Meeting Date: November 15, 2021
Statement-of-Consistency
The requested rezoning to Commercial would not have an unreasonable
impact on the surrounding community based on the existing commercially
zoned properties in the area as well as compliance with the County’s Land
Use Plan.
Therefore the Harnett County Commissioners APPROVE the rezoning
request.
_______________________________
W. Brooks Matthews, Chairman
ATTEST:
____________________________________
Melissa D. Capps, Clerk
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Approval and Adoption of the 2022 Schedule of Values
REQUESTED BY: William R. Tyson, Tax Administrator
REQUEST:
Approve Uniform Schedules, Values, Standards, and Rules as required by GS 105-317
(b)(1). Issue Order to Adopt the 2022 Schedule of Values to be used in the 2022 Reappraisal
of Real Property in Harnett County.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 14
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Notice of
Adoption of Schedules, Standards,
and Rules for 2022 Reappraisal
Notice is hereby given that on November 15, 2021, the Harnett County
Board of Commissioners adopted the true market value and present use
value schedules, standards, and rules to be used in the 2022 reappraisal of
real property in Harnett County.
Notice is further given that a copy of said true market value and present use
value schedules, standards, and rules are on file in the office of the Harnett
County Tax Administrator and are available for public inspection Monday
through Friday from 8:30 AM until 4:30 PM. The office is located at 305
West Cornelius Harnett Blvd. Suite 101 Lillington, NC 27546.
Notice is hereby further given that a property owner who asserts that the
schedules, standards, and rules are invalid, may except to the order and
appeal to the North Carolina Property Tax Commission within thirty (30)
days of the date when the notice of adopting the schedules, standards, and
rules was first published.
This 15th day of November, 2021
Harnett County Board of Commissioners
Brooks Matthews, Chairman
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Change Order for Schools Wastewater Exptension Project
REQUESTED BY: Steve Ward, HRW Director
REQUEST:
This is a formal request for the Board to approve a $232,472 increasing change order to
Temple Grading & Construction for additional work and equipment for the Schools
Wastewater Extension Project. The additional work consisted of the connection of the
schools' internal plumbing to the newly installed lift stations and the installation of backflow
preventers. A copy of the change order is included for your review. Please place this item
on the consent agenda at the next available meeting.
FINANCE OFFICER’S RECOMMENDATION:
..
COUNTY MANAGER’S RECOMMENDATION:
Item 15
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Item 16
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Item 18 a
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Revenue
Category Budget Actual Budget Actual Budget Actual
30 - TAXES - AD VALOREM 66,079,417 67,452,336.92 66,850,000 70,991,210.26 69,725,351 10,117,359.27 7,369,392.94
31 - TAXES - SALES 18,265,000 20,597,227.82 18,400,000 23,875,039.72 22,300,000 0.00 0.00
32 - TAXES - OTHER 572,000 736,457.89 530,000 1,012,526.63 730,000 241,632.90 167,239.71
33 - INTRGVRNMNTL - FEDRL 15,358,264 14,502,831.23 17,355,230 15,711,610.96 16,512,198 1,710,071.10 1,658,835.01
34 - INTRGVRNMNTL - STATE 6,686,121 8,284,382.38 6,483,859 8,392,633.14 5,915,261 634,470.76 287,909.94
35 - SERVICE CHARGES 16,781,629 14,237,895.08 15,319,535 13,778,720.42 13,272,946 2,864,518.65 2,589,971.19
36 - ENTERPRISE CHARGES 5,000 4,262.92 3,000 1,672.35 1,600 149.81 250.00
38 - MISCELLANEOUS INCOME 2,276,907 5,407,368.98 1,551,807 1,763,287.67 1,649,209 57,542.52 155,238.75
39 - NON-REVENUE RECEIPTS 4,054,805 644,682.10 11,942,137 2,185,791.26 4,921,106 0.00 0.00
110 - GENERAL FUND REVENUE $130,079,143 $131,867,445.32 138,435,568 137,712,492.41 $135,027,671 $15,625,745.01 $12,228,837.54
Expense Function
Department Budget Actual Budget Actual Budget Actual
110 - GENERAL
00 - GENERAL GOVERNMENT
4110 - GOVERNING BODY 405,127 373,092.30 788,447 777,246.30 614,132 105,612.40 125,241.49
4120 - COUNTY ADMINISTRATION 908,274 888,035.06 1,036,614 967,139.30 978,060 198,005.84 191,038.71
4130 - FINANCE 1,506,606 1,411,933.85 1,306,824 1,302,523.38 1,390,508 316,087.46 279,175.62
4131 - RETIREE INSURANCE 571,000 571,000.00 882,000 836,451.90 882,000 177,498.26 197,629.62
4140 - TAX 1,746,836 1,554,218.86 1,551,703 1,375,145.61 1,798,582 304,494.76 286,977.97
4150 - LEGAL SERVICES 356,342 309,378.48 363,565 317,124.91 317,941 68,741.91 70,246.24
4160 - HUMAN RESOURCES 480,451 432,931.39 505,151 485,996.12 773,466 343,889.93 100,324.04
4170 - BOARD OF ELECTIONS 561,515 458,625.51 597,465 524,487.82 602,341 64,281.13 122,726.41
4180 - CLERK OF COURT 93,433 42,782.84 26,083 13,338.15 22,283 365.45 1,336.95
4190 - REGISTER OF DEEDS 884,396 821,751.63 889,071 731,345.62 729,535 138,202.14 140,769.89
4210 - GENERAL SERVICES 222,831 221,242.15 227,775 226,379.33 233,856 49,243.52 47,001.41
4230 - FACILITIES MAINTENANCE 3,447,272 2,978,382.48 3,610,387 3,370,988.28 3,171,866 588,915.86 1,318,673.31
4250 - FLEET MAINTENANCE 684,307 665,435.73 629,738 605,175.27 692,444 185,076.14 157,381.90
4270 - INFORMATION TECHNOLOGY 2,589,405 2,484,827.31 2,554,198 2,498,933.29 2,445,345 499,149.47 652,136.68
4290 - GIS 765,223 737,924.98 700,709 667,520.21 759,998 160,969.96 169,751.79
9800 - INTERFUND TRANSFERS 15,303,912 15,290,048.00 21,454,238 21,454,238.00 14,374,297 14,374,297.00 0.00
9910 - CONTINGENCY 196,450 0.00 454,020 0.00 910,305 0.00 0.00
00 - GENERAL GOVERNMENT Total $30,723,380 $29,241,610.57 37,577,988 36,154,033.49 30,696,959 17,574,831.23 3,860,412.03
10 - PUBLIC SAFETY
4310 - SHERIFF 11,714,191 11,385,405.62 12,192,507 11,767,113.14 12,802,981 2,529,241.11 2,428,984.51
FY 2022
FY 2022
FY 2020
FY 2021
FY 2021 Same Period
Last Year
FY 2020 Same Period
Last Year
General Fund
as of September 30, 2021
General Fund 110 1 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 297HCBOC 111521 Pg. 297
Expense Function
Department Budget Actual Budget Actual Budget Actual
FY 2022FY 2020 FY 2021 Same Period
Last Year
4330 - CAMPBELL DEPUTIES 551,807 476,310.20 477,204 462,180.48 528,160 105,979.11 96,768.42
4350 - SCHOOL RESOURCE OFFICER 2,301,216 1,341,492.52 2,254,482 1,636,706.45 2,083,102 380,220.46 232,958.74
4370 - CHILD SUPPORT ENFORCEMENT 86,495 59,949.60 71,676 69,418.10 79,244 16,257.14 13,308.80
4390 - JAIL 5,950,242 5,592,459.65 5,836,177 5,714,088.79 6,146,234 1,218,269.29 1,305,504.80
4410 - EMERGENCY MANAGEMENT 1,058,089 1,006,385.67 1,004,854 917,365.40 986,286 207,986.97 202,561.04
4411 - EMERGENCY SERVICES GRANTS 567,249 565,394.86 208,975 206,851.32 57,771 2,776.56 0.00
4450 - EMERGENCY MEDICAL SERVICE 8,070,165 7,615,472.99 9,162,453 8,307,576.45 9,253,644 1,907,347.61 1,665,376.27
4470 - RESCUE DISTRICTS 3,673,427 3,673,427.00 3,673,427 3,673,427.00 4,152,210 945,907.56 3,673,427.00
4510 - FIELD SERVICES 324,321 282,242.96 321,672 304,222.75 317,785 64,929.85 57,028.58
4512 - ANIMAL SHELTER 330,074 219,190.31 359,570 253,890.05 331,403 43,445.70 47,164.09
4530 - MEDICAL EXAMINER 125,000 121,050.00 95,000 87,000.00 100,000 17,300.00 15,450.00
4570 - COMMUNICATIONS 1,999,555 1,868,768.01 1,762,248 1,678,534.79 1,954,386 312,149.57 338,957.30
4915 - INSPECTIONS 0.00 $0.00 0 0.00 986,597 139,554.33 0.00
10 - PUBLIC SAFETY Total $36,751,831 $34,207,549.39 37,420,245 35,078,374.72 39,779,803 7,891,365.26 10,077,489.55
20 - TRANSPORTATION
4610 - TRANSPORTATION 1,523,304 1,082,398.03 1,513,691 1,029,779.25 1,679,871 207,141.65 190,353.31
4630 - TRANSPORTATION - ADMIN 663,619 492,512.68 739,696 706,044.94 604,040 72,930.89 68,662.78
4650 - HARNETT REGIONAL JETPORT 244,776 198,852.98 509,520 416,771.20 0 0.00 49,419.95
20 - TRANSPORTATION Total $2,431,699 $1,773,763.69 2,762,907 2,152,595.39 2,283,911 280,072.54 308,436.04
30 - ENVIRONMENTAL PROTECTION
4710 - SOIL & WATER 234,187 222,440.11 237,233 218,946.11 245,552 51,887.55 45,416.83
4730 - FORESTRY PROGRAM 136,272 124,123.36 138,026 135,320.77 125,852 18,475.69 9,540.28
4750 - ENVIROMENTAL PROT ALLOC 4,000 4,000.00 6,000 6,000.00 12,000 11,000.00 6,000.00
30 - ENVIRONMENTAL PROTECTION Total $374,459 $350,563.47 381,259 360,266.88 383,404 81,363.24 60,957.11
40 - ECONOMIC & PHYSICAL DEVELOPMNT
4910 - DEVELOPMENT SERVICES 1,860,624 1,551,440.18 1,665,394 1,644,998.81 956,067 274,444.90 369,476.69
4930 - ECONOMIC DEVELOPMENT 1,029,298 729,534.58 777,877 675,911.43 1,036,973 140,008.91 136,598.10
4950 - COMMUNITY DEVELOPMENT 1,375 192.45 925 554.81 455 0.51 236.05
4951 - ABANDONED MFG HOME 30,854 26,962.71 0 0.00 0 0.00 5,176.77
4990 - COOPERATIVE EXTENSION 408,665 355,800.19 405,145 334,915.00 393,878 73,232.17 65,953.82
4995 - COOPERATIVE EXT SPECIAL PROG 283,018 211,037.23 170,152 80,618.74 112,625 17,122.32 15,589.75
40 - ECONOMIC & PHYSICAL DEVELOPMNT Total $3,613,834 $2,874,967.34 3,019,493 2,736,998.79 2,499,998 504,808.81 593,031.18
50 - HUMAN SERVICES
5110 - HEALTH - ADMINISTRATION 6,635,444 5,609,257.46 7,370,852 5,797,516.31 8,406,572 1,280,054.45 1,154,677.39
5120 - HEALTH - LABORATORY SERVICE 0 0.00 0 0.00 0 0.00 0.00
5130 - HEALTH - ADULT SERVICES 0 0.00 0 0.00 0 0.00 0.00
5140 - HEALTH - MATERNAL & CHLD SRVCS 0 0.00 0 0.00 0 0.00 0.00
5150 - HEALTH - WIC 0 0.00 0 0.00 0 0.00 0.00
5160 - HEALTH - SENIOR SERVICES 1,401,534 1,307,710.38 1,679,594 1,460,031.51 1,603,946 287,782.45 283,743.13
5170 - HEALTH - COMMUNICABLE DISEASES 0 0.00 0 0.00 0 0.00 0.00
5180 - HEALTH - ENVIRONMENTAL SRVCS 0 0.00 0 0.00 0 0.00 0.00
General Fund 110 2 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 298HCBOC 111521 Pg. 298
Expense Function
Department Budget Actual Budget Actual Budget Actual
FY 2022FY 2020 FY 2021 Same Period
Last Year
5210 - MENTAL HEALTH 605,679 605,679.00 605,679 605,679.00 605,679 99,899.50 305,679.00
5310 - DSS - ADMINISTRATION 2,613,128 2,388,014.64 2,436,585 2,255,368.91 2,038,570 600,830.37 491,571.87
5311 - DSS - FRAUD PREVENTION 264,033 231,968.94 297,397 293,135.82 340,031 75,405.41 50,184.62
5320 - DSS - ADULT SERVICES 1,133,036 1,099,638.00 888,982 851,855.81 1,011,567 186,546.94 172,296.93
5321 - DSS - WORKFIRST 344,636 269,512.32 303,231 281,561.51 352,353 61,323.12 56,673.52
5322 - DSS - ENERGY PROGRAMS 1,117,949 1,122,625.44 1,374,286 1,220,383.03 1,179,758 119,264.60 207,182.55
5330 - DSS - CHILD CARE SUBSIDY 2,900,405 2,650,694.52 376,627 366,092.70 414,877 88,963.95 74,770.89
5331 - DSS - CHILD PROTECTIVE SRVCS 59,098 24,615.13 2,127,436 2,016,036.47 2,104,903 450,993.30 408,090.92
5332 - DSS - FOSTER CARE 1,752,348 1,547,642.72 2,711,023 2,504,118.07 2,801,953 438,689.37 468,314.26
5333 - DSS - ADOPTION 480,710 271,332.20 397,847 290,006.27 389,469 51,813.49 73,676.39
5334 - DSS - DAY CARE 254,662 185,388.79 22,315 10,488.00 0 0.00 0.00
5340 - DSS - CHILD SUPPORT 1,328,691 1,190,151.75 1,331,417 1,229,087.03 1,397,305 274,526.23 259,162.49
5350 - DSS - MEDICAID 0 0.00 0 0.00 0 0.00 0.00
5351 - DSS - ADULT MEDICAID 2,491,982 2,212,563.34 2,215,437 2,065,004.64 2,334,126 375,586.90 463,300.83
5352 - DSS - FAMILY & CHLDRN MEDICAID 1,565,673 1,463,483.95 1,541,975 1,503,778.69 1,645,932 354,789.16 311,626.38
5353 - DSS - MEDICAID TRANSPORTATION 147,593 64,879.10 211,078 190,776.42 216,148 40,372.11 40,064.66
5360 - DSS - TEMPORARY RESOURCES 0 0.00 124 0.00 0 0.00 0.00
5370 - DSS - FOOD STAMPS 1,459,502 1,290,644.00 1,498,504 1,473,856.97 1,587,610 342,705.68 301,820.27
5810 - VETERANS SERVICES 299,545 270,170.03 304,997 273,925.29 316,223 60,474.71 45,539.29
5870 - RESTITUTION 102,017 93,474.71 82,712 79,168.66 93,831 17,857.05 17,051.61
5895 - HUMAN SERVICES APPROPRIATIONS 37,688 31,117.70 32,000 0.00 0 0.00 7,741.00
50 - HUMAN SERVICES Total $26,995,353 $23,930,564.12 27,810,098 24,767,871.11 28,840,853 5,207,878.79 5,193,168.00
70 - EDUCATION
5910 - BOARD OF EDUCATION 24,680,603 24,680,603.00 24,680,603 24,680,603.00 25,532,776 7,022,323.36 24,680,603.00
5920 - CCCC 1,626,978 1,551,147.64 1,621,978 1,359,842.33 1,812,631 385,764.32 578,488.98
70 - EDUCATION Total $26,307,581 $26,231,750.64 26,302,581 26,040,445.33 27,345,407 7,408,087.68 25,259,091.98
80 - CULTURAL & RECREATION
6110 - PARKS & RECREATION 1,326,751 1,172,372.50 1,399,432 1,255,861.31 1,482,442 457,228.53 469,576.57
6170 - LIBRARY 1,335,059 1,058,294.68 1,542,378 1,325,297.41 1,564,894 307,520.62 237,571.32
6199 - CULTURAL & REC APPROP 219,196 172,360.00 219,187 184,589.00 150,000 150,000.00 150,000.00
80 - CULTURAL & RECREATION Total $2,881,006 $2,403,027.18 3,160,997 2,765,747.72 3,197,336 914,749.15 857,147.89
110 - GENERAL FUND EXPENSE $130,079,143 $121,013,796.40 $138,435,568 130,056,333.43 $135,027,671 $39,863,156.70 $46,209,733.78
110 - GENERAL FUND REVENUE OVER /
UNDER EXPENSES $0 $10,853,648.92 $0 7,656,158.98 $0 $24,237,411.69 $33,980,896.24
General Fund 110 3 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 299HCBOC 111521 Pg. 299
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $33,238,397.31 $42,325,844.04
August $30,766,642.59 $27,340,971.71
September $31,436,740.68 $30,713,745.37
October $32,621,237.60
November $55,769,435.23
December $52,235,231.63
January $49,307,366.28 $53,866,338.79
February $46,553,686.81 $52,436,827.11
March $48,087,241.40 $54,342,302.91
April $45,974,675.17 $53,069,840.69
May $41,927,274.60 $52,231,160.24
June $40,106,511.08 $45,243,408.97
General Fund
as of September 30, 2021
CASH
General Fund Cash 4 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 300HCBOC 111521 Pg. 300
Revenue
Category Budget Actual Budget Actual Budget Actual
33 - INTRGVRNMNTL - FEDRL 0 52,772.00 27,314 27,314.20 0 0.00 0.00
35 - SERVICE CHARGES 0 0.00 38,031 20,630.37 599,077 220,103.91 0.00
38 - MISCELLANEOUS INCOME 9,465 7,835.00 7,385 6,395.00 35,285 7,800.75 2,745.00
120 - HR JETPORT FUND REVENUE $9,465 $60,607.00 $72,730 $54,339.57 $634,362 $227,904.66 $2,745.00
Expense Function
Department Budget Actual Budget Actual Budget Actual
110 - GENERAL
4650 - HARNETT REGIONAL JETPORT
50 - SALARIES & BENEFITS 100 0.00 7,145 6,439.23 215,106 39,185.13 0.00
51 - PROFESSIONAL SRVCS 9,000 0.00 0 0.00 0 0.00 0.00
52 - SUPPLIES & MATERIALS 10,841 3,160.73 62,111 49,820.28 343,450 84,681.55 63.00
53 - CURRENT SRVCS 75,893 48,772.25 38,828 33,024.31 35,696 5,971.23 4,948.10
54 - FIXED CHARGES 148,942 146,920.00 191,626 151,403.37 40,110 27,664.77 42,572.33
55 - CAPITAL OUTLAY 0 0.00 160,000 158,047.49 0 0.00 0.00
58 - NON-CAPTALIZED ASSTS 0 0.00 49,810 18,036.52 0 0.00 1,836.52
70 - PCARD ENCUMBRANCE 0 0.00 0 0.00 0 0.00 0.00
120 - HR JETPORT FUND REVENUE $244,776 $198,852.98 $509,520 $416,771.20 $634,362 $157,502.68 $49,419.95
120 - HR JETPORT FUND REVENUE OVER /
UNDER EXPENSES $235,311 $190,202.36 $172,046 $144,513.41 $0 $70,401.98 $46,674.95
Same Period
Last Year
FY 2022FY 2020 FY 2021
FY 2020 FY 2021
Same Period
Last Year
FY 2022
Harnett Regional Jetport Fund
as of September 30, 2021
HRJetport Fund 120 5 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 301HCBOC 111521 Pg. 301
Airport Avgas
6/29
JetA
6/29
Avgas
7/30
JetA
7/30
Avgas
8/30
JetA
8/30
Avgas
9/27
JetA
9/27
Harnett Regional Jetport 4.25$ 4.13$ 4.25$ 4.13$ 4.39$ 3.99$ 4.45$ 4.13$
Clinton 4.69$ 4.19$ 4.69$ 4.19$ 4.71$ 4.19$ 4.79$ 4.19$
Duplin County 4.73$ 4.00$ 4.73$ 4.18$ 4.72$ 4.04$ 4.91$ 4.00$
Elizabethtown 4.59$ 3.59$ 4.59$ 3.59$ 4.79$ 3.59$ 4.79$ 3.59$
Fayetteville 6.13$ 6.22$ 6.13$ 6.27$ 6.13$ 6.18$ 6.13$ 6.40$
Gray's Creek 4.90$ NA 4.80$ NA 4.80$ NA 4.90$ NA
Johnston County 4.44$ 4.15$ 4.44$ 4.30$ 4.64$ 4.49$ 4.64$ 4.49$
Lauringburg-Maxton -$ -$ -$ -$ 5.05$ 4.69$ 5.05$ 4.92$
Lumberton 4.16$ 3.18$ 4.55$ 3.57$ 4.55$ 3.57$ 4.55$ 3.57$
Moore County 5.10$ 4.75$ 5.10$ 4.75$ 5.20$ 4.85$ 5.20$ 4.85$
Mount Olive 4.48$ 3.59$ 4.62$ 3.65$ 4.62$ 3.59$ 4.62$ 3.59$
Raleigh Exec 5.27$ 4.59$ 5.39$ 4.59$ 5.34$ 4.53$ 5.44$ 4.71$
Rocky Mount- Wilson 4.49$ 3.69$ 4.49$ 3.74$ 4.49$ 3.74$ 4.19$ 3.69$
Siler City 4.59$ 4.49$ 4.79$ 4.49$ 4.99$ 4.49$ 4.99$ 4.49$
Triangle North -$ -$ -$ -$ 5.29$ 4.29$ 5.29$ 4.44$
Wayne Executive (Goldsboro)4.44$ 3.20$ 4.63$ 3.51$ 4.63$ 3.51$ 4.63$ 3.51$
Whiteville -$ -$ 4.50$ 3.10$ 4.50$ 3.10$ 4.50$ 3.10$
Average of All Others 4.77$ 4.14$ 4.82$ 4.15$ 4.90$ 4.19$ 4.91$ 4.24$
KHRJ Fuel Price Comparison with Surrounding Airports By Date
Types (AvGas - JetA) CY 21
HCBOC 111521 m Pg. 302HCBOC 111521 Pg. 302
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $0.00 $5,090.07
August $0.00 $54,064.13
September $0.00 $24,053.87
October $0.00
November $0.00
December $0.00
January $0.00 $0.00
February $0.00 $0.00
March $0.00 $0.00
April $0.00 $0.00
May $0.00 $0.00
June $0.00 $0.00
CASH
Harnett Regional Jetport
as of September 30, 2021
HRJetport Fund Cash 7 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 303HCBOC 111521 Pg. 303
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $0.00 $59,505.03
August $0.00 $29,721.24
September $0.00 $33,441.27
October $0.00
November $0.00
December $0.00
January $0.00 $0.00
February $0.00 $0.00
March $0.00 $0.00
April $0.00 $0.00
May $0.00 $0.00
June $0.00 $0.00
INVENTORY
Harnett Regional Jetport
as of September 30, 2021
HRJetport Fund Inventory 8 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 304HCBOC 111521 Pg. 304
Revenue
Category Budget Actual Budget Actual Budget Actual
33 - INTRGVRNMNTL - FEDRL 3,703 0.00 3,703 325,618.70 3,703 0.00 321,915.61
35 - SERVICE CHARGES 15,000 143,502.18 10,581 2,561.90 10,000 435.89 434.49
36 - ENTERPRISE CHARGES 1,381,500 1,671,386.38 1,583,500 1,663,356.41 1,384,000 621,716.59 653,429.60
37 - FACILITY FEES 32,575,000 37,720,428.29 34,600,000 39,100,367.08 35,875,000 9,635,319.73 10,337,862.32
38 - MISCELLANEOUS INCOME 705,000 7,993,723.20 710,000 4,818,457.83 525,858 523,418.08 962,333.58
39 - NON-REVENUE RECEIPTS 7,672,747 0.00 14,305,000 0.00 0 0.00 0.00
610 - HRW FUND REVENUE $42,352,950 $47,529,040.05 $51,212,784 $45,910,361.92 $37,798,561 $10,780,890.29 $12,275,975.60
Expense Function
Department Budget Actual Budget Actual Budget Actual
610 - HARNETT REGIONAL WATER
91 - WATER & SEWER
7111 - HRW ADMINISTRATION 19,689,398 28,937,487.52 28,373,613 35,432,165.67 13,235,618 835,189.38 7,893,138.79
7113 - WATER TREATMENT PLANT 6,569,748 5,422,700.11 5,966,684 4,988,907.10 6,576,391 1,105,582.93 1,074,919.76
7115 - WASTEWATER TREATMENT PLANT 3,062,790 2,054,660.74 3,385,564 3,018,862.78 3,675,108 511,490.42 1,072,043.26
7117 - SOUTH HARNETT WASTEWATER PLANT 3,173,670 2,210,178.83 2,975,213 2,442,340.96 3,590,345 822,254.56 474,921.95
7119 - WATER DISTRIBUTION 5,167,052 4,089,298.68 5,065,366 4,372,934.46 5,074,770 1,095,117.45 1,074,005.46
7121 - SEWER COLLECTIONS 4,690,292 4,075,030.16 5,446,344 4,305,290.43 5,585,522 650,967.01 677,466.76
7131 - RETIREE INSURANCE HRW 0 0.00 0 0.00 60,807 12,848.26 12,772.00
610 - HRW FUND EXPENSE $42,352,950 $46,789,356.04 $51,212,784 $54,560,501.40 $37,798,561 $5,033,450.01 $12,279,267.98
610 - HRW FUND REVENUE OVER / UNDER
EXPENSES $0 $739,684.01 $0 $8,650,139.48 $0 $5,747,440.28 $3,292.38
Same Period
Last Year
Same Period
Last Year
FY 2020
FY 2021
FY 2021 FY 2022
FY 2020 FY 2022
Harnett Regional Water Fund
as of September 30, 2021
HRW Fund 610 9 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 305HCBOC 111521 Pg. 305
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $56,308,485.60 $57,024,131.08
August $57,887,471.15 $59,106,597.87
September $53,052,496.69 $59,585,556.82
October $41,972,645.61
November $44,623,020.08
December $46,244,526.10
January $57,818,912.12 $47,842,388.74
February $58,911,946.79 $49,655,875.28
March $60,961,613.87 $51,249,479.82
April $60,643,544.18 $52,788,896.94
May $61,748,714.89 $55,026,201.87
June $55,307,862.26 $54,159,032.83
Harnett Regional Water Fund
as of September 30, 2021
CASH
HRW Fund Cash 10 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 306HCBOC 111521 Pg. 306
Revenue
Category Budget Actual Budget Actual Budget Actual
30 - TAXES - AD VALOREM 0 0.00 0 0.00 0 0.00 0.00
34 - INTRGVRNMNTL - STATE 260,000 283,640.35 282,000 299,010.13 260,000 0.00 0.00
35 - SERVICE CHARGES 0 6,122.07 553 2,072.25 0 0.00 62.58
36 - ENTERPRISE CHARGES 1,930,200 2,515,403.09 1,910,200 3,114,682.13 1,910,000 681,202.07 587,150.37
37 - FACILITY FEES 3,550,000 3,760,202.26 4,581,020 4,648,605.96 4,520,000 663,263.33 558,572.33
38 - MISCELLANEOUS INCOME 70,200 51,846.93 100,733 538,848.24 45,000 34,448.50 11,595.30
39 - NON-REVENUE RECEIPTS 0 0.00 0 0.00 0 0.00 0.00
660 - SOLID WASTE FUND REVENUE $5,810,400 $6,617,214.70 $6,874,506 $8,603,218.71 $6,735,000 $1,378,913.90 $1,157,380.58
Expense Function
Department Budget Actual Budget Actual Budget Actual
660 - SOLID WASTE MANAGEMENT
96 - SOLID WASTE
7410 - SOLID WASTE MANAGEMENT 5,810,400 5,283,770.49 6,874,506 7,074,884.93 6,715,000 1,015,567.65 918,033.53
7431 - RETIREE INSURANCE SW 0 9,717.30 0 0.00 20,000 4,237.62 4,905.36
660 - SOLID WASTE FUND EXPENSE $5,810,400 $5,293,487.79 $6,874,506 $7,074,884.93 $6,735,000 $1,019,805.27 $922,938.89
660 - SOLID WASTE FUND REVENUE OVER /
UNDER EXPENSES $0 $1,323,726.91 $0 $1,528,333.78 $0 $359,108.63 $234,441.69
FY 2020 FY 2021 Same Period
Last Year
FY 2021 FY 2022
Solid Waste Fund
as of September 30, 2021
Same Period
Last Year
FY 2020
FY 2022
Solid Waste Fund 660 11 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 307HCBOC 111521 Pg. 307
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $3,387,995.72 $4,857,425.74
August $3,375,944.64 $5,047,763.38
September $3,607,274.52 $5,342,295.31
October $3,759,678.53
November $5,581,197.69
December $6,451,303.81
January $4,616,721.91 $5,784,640.53
February $4,751,271.26 $5,844,033.09
March $4,565,672.41 $5,773,139.20
April $4,268,648.15 $5,713,193.95
May $4,194,405.45 $5,677,132.65
June $3,590,915.49 $5,046,306.54
Solid Waste Fund
as of September 30, 2021
CASH
Solid Waste Fund Cash 12 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 308HCBOC 111521 Pg. 308
Revenue
Category Budget Actual Budget Actual Budget Actual
35 - SERVICE CHARGES 1,100,000 939,774.61 1,200,000 1,134,569.36 760,000 271,876.03 253,074.25
38 - MISCELLANEOUS INCOME 1,003,788 994,240.57 0 1,350.81 0 343.72 360.01
39 - NON-REVENUE RECEIPTS 0 0.00 11,700 0.00 0 0.00 0.00
810 - WORKER'S COMP FUND REVENUE $2,103,788 $1,934,015.18 $1,211,700 $1,135,920.17 $760,000 $272,219.75 $253,434.26
Expense Function
Department Budget Actual Budget Actual Budget Actual
810 - WORKERS COMPENSATION FUND
00 - GENERAL GOVERNMENT
9301 - WORKER'S COMPENSATION 2,103,788 1,415,657.00 1,211,700 180,454.06 760,000 $295,417.76 190,135.77
810 - WORKER'S COMP FUND EXPENSE $2,103,788 $1,415,657.00 $1,211,700 $180,454.06 $760,000 $295,417.76 $190,135.77
810 - WORKERS'S COMP FUND REVENUE
OVER / UNDER EXPENSES $0 $518,358.18 $0 $955,466.11 $0 $23,198.01 $63,298.49
Same Period
Last Year
Same Period
Last Year
FY 2020 FY 2021
FY 2021FY 2020
FY 2022
FY 2022
Worker's Compensation Fund
as of September 30, 2021
Worker's Comp Fund 810 13 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 309HCBOC 111521 Pg. 309
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $4,629,563.32 $5,397,537.95
August $4,708,459.01 $5,246,986.87
September $4,785,314.35 $5,246,856.67
October $4,844,771.48
November $4,925,635.39
December $4,982,050.03
January $3,318,944.43 $5,056,960.44
February $3,402,272.55 $5,098,194.24
March $4,462,485.39 $5,134,695.99
April $4,544,990.12 $5,193,817.86
May $4,545,144.92 $5,139,295.68
June $4,627,680.64 $5,380,269.92
Worker's Compensation Fund
as of September 30, 2021
CASH
Worker's Comp Fund Cash 14 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 310HCBOC 111521 Pg. 310
Revenue
Category Budget Actual Budget Actual Budget Actual
35 - SERVICE CHARGES 100,000 202,177.75 250,000 221,464.63 250,000 22,731.72 53,496.04
39 - NON-REVENUE RECEIPTS 0 0.00 0 0.00 0 0.00 0.00
820 - UNEMPLOYMENT FUND REVENUE $100,000 $202,177.75 $250,000 $221,464.63 $250,000 $22,731.72 $53,496.04
Expense Function
Department Budget Actual Budget Actual Budget Actual
820 - UNEMPLOYMENT INSURANCE
00 - GENERAL GOVERNMENT
9305 - UNEMPLOYMENT INSURANCE 100,000 $16,752.83 250,000 $19,734.22 250,000 $0.00 0.00
820 - UNEMPLOYMENT FUND EXPENSE $100,000 $16,752.83 $250,000 $19,734.22 $250,000 $0.00 $0.00
820 - UNEMPLOYMENT FUND REVENUE
OVER / UNDER EXPENSES $0 $185,424.92 $0 $201,730.41 $0 $22,731.72 $53,496.04
Same Period
Last Year
Same Period
Last Year
FY 2022
FY 2020
FY 2020
FY 2021
FY 2021
FY 2022
Unemployment Insurance Fund
as of September 30, 2021
Unemployment Ins Fund 820 15 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 311HCBOC 111521 Pg. 311
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $1,564,861.07 $1,753,400.43
August $1,582,832.12 $1,762,410.64
September $1,600,689.65 $1,762,410.64
October $1,618,305.74
November $1,638,946.38
December $1,657,035.68
January $1,474,589.24 $1,675,333.87
February $1,475,924.07 $1,673,523.80
March $1,493,866.97 $1,691,308.04
April $1,511,420.05 $1,709,071.02
May $1,511,420.05 $1,709,071.02
June $1,529,156.27 $1,748,924.02
Unemployment Insurance Fund
as of September 30, 2021
CASH
Unemployment Ins Fund Cash 16 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 312HCBOC 111521 Pg. 312
Revenue
Category Budget Actual Budget Actual Budget Actual
35 - SERVICE CHARGES 173,720 195,434.80 174,690 158,707.77 180,900 31,012.23 38,085.00
38 - MISCELLANEOUS INCOME 6,000 6,000.00 0 0.00 0 0.00 0.00
39 - NON-REVENUE RECEIPTS 0 0.00 0 0.00 0 0.00 0.00
830 - EMPLOYEE CLINIC FUND REVENUE $179,720 $201,434.80 $174,690 $158,707.77 $180,900 $31,012.23 $38,085.00
Expense Function
Department Budget Actual Budget Actual Budget Actual
830 - EMPLOYEE CLINIC
00 - GENERAL GOVERNMENT
9302 - EMPLOYEE CLINIC 179,720 163,177.85 174,690 166,113.38 180,900 5,043.04 33,724.57
830 - EMPLOYEE CLINIC FUND EXPENSE $179,720 $163,177.85 $174,690 $166,113.38 $180,900 $5,043.04 $33,724.57
830 - EMPLOYEE CLINIC FUND REVENUE
OVER / UNDER EXPENSES $0 $38,256.95 $0 $7,405.61 $0 $25,969.19 $4,360.43
Same Period
Last Year
Same Period
Last Year
FY 2020 FY 2021
FY 2021FY 2020 FY 2022
FY 2022
Employee Clinic Fund
as of September 30, 2021
Employee Clinic Fund 830 17 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 313HCBOC 111521 Pg. 313
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $700,090.56 $692,061.11
August $697,900.58 $703,376.13
September $697,339.53 $703,376.13
October $696,760.57
November $695,238.45
December $697,288.04
January $653,534.82 $696,374.16
February $653,489.63 $691,759.00
March $655,093.01 $690,369.37
April $655,094.11 $691,478.87
May $639,617.51 $679,723.63
June $668,125.25 $688,250.11
Employee Clinic Fund
as of September 30, 2021
CASH
Employee Clinic Fund Cash 18 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 314HCBOC 111521 Pg. 314
Revenue
Category Budget Actual Budget Actual Budget Actual
35 - SERVICE CHARGES 9,033,000 9,578,505.48 11,296,710 10,509,741.05 9,500,000 2,084,472.98 2,433,840.30
38 - MISCELLANEOUS INCOME 113,442 120,058.34 17,875 12,867.15 12,000 0.00 12,746.37
39 - NON-REVENUE RECEIPTS 0 0.00 1,000,000.00 0.00 0 0.00 0.00
841 - MEDICAL SELF INS FUND REVENUE $9,146,442 $9,698,563.82 $12,314,585 $10,522,608.20 $9,512,000 $2,084,472.98 $2,446,586.67
Expense Function
Department Budget Actual Budget Actual Budget Actual
841 - MEDICAL INSURANCE - SELF
00 - GENERAL GOVERNMENT
9303 - MEDICAL INSURANCE - SELF 9,146,442 7,438,276.99 12,314,585 8,815,520.42 9,512,000 2,503,383.77 2,317,533.55
841 - MEDICAL SELF INS FUND EXPENSE $9,146,442 $7,438,276.99 $12,314,585 $8,815,520.42 $9,512,000 $2,503,383.77 $2,317,533.55
841 - MEDICAL SELF INS FUND REVENUE
OVER / UNDER EXPENSES $0 $2,260,286.83 $0 $1,707,087.78 $0 $418,910.79 $129,053.12
FY 2022
FY 2022 Same Period
Last Year
Same Period
Last Year
FY 2021
FY 2021
Medical Self Insurance Fund
as of September 30, 2021
FY 2020
FY 2020
Medical Self Ins Fund 841 19 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 315HCBOC 111521 Pg. 315
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $8,394,410.05 $9,936,719.25
August $8,309,827.07 $9,558,799.23
September $8,147,930.01 $9,123,473.15
October $8,437,620.01
November $8,763,538.51
December $9,045,130.83
January $7,007,592.83 $8,831,273.60
February $7,354,736.35 $9,169,687.18
March $7,342,921.96 $8,848,785.68
April $7,508,905.85 $9,411,546.73
May $7,195,825.04 $8,592,344.42
June $6,837,286.28 $9,752,219.84
Medical Self Insurance Fund
as of September 30, 2021
CASH
Medical Self Ins Fund Cash 20 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 316HCBOC 111521 Pg. 316
Revenue
Category Budget Actual Budget Actual Budget Actual
35 - SERVICE CHARGES 550,000 498,921.24 633,500 543,514.52 550,000 106,198.20 128,095.47
39 - NON-REVENUE RECEIPTS 0 0.00 0 0.00 0 0.00 0.00
843 - DENTAL SELF INS FUND REVENUE $550,000 $498,921.24 $633,500 $543,514.52 $550,000 $106,198.20 $128,095.47
Expense Function
Department Budget Actual Budget Actual Budget Actual
843 - DENTAL INSURANCE - SELF
00 - GENERAL GOVERNMENT
9307 - DENTAL INSURANCE - SELF 550,000 455,407.48 633,500 433,314.63 550,000 116,246.80 121,422.41
843 - DENTAL SELF INS FUND EXPENSE $550,000 $455,407.48 $633,500 $433,314.63 $550,000 $116,246.80 $121,422.41
843 - DENTAL SELF INS FUND REVENUE
OVER / UNDER EXPENSES $0 $43,513.76 $0 $110,199.89 $0 $10,048.60 $6,673.06
FY 2020 FY 2021
FY 2021
FY 2022
Same Period
Last Year
Same Period
Last Year
FY 2020 FY 2022
Dental Self Insurance Fund
as of September 30, 2021
Dental Self Ins Fund 843 21 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 317HCBOC 111521 Pg. 317
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $612,444.32 $724,520.63
August $602,629.10 $696,545.18
September $609,678.56 $670,876.18
October $603,363.16
November $620,268.72
December $653,169.60
January $536,850.80 $657,824.44
February $547,206.22 $665,545.09
March $544,639.17 $673,523.14
April $551,952.84 $676,078.18
May $551,708.84 $605,182.75
June $544,280.85 $703,042.49
Dental Self Insurance Fund
as of September 30, 2021
CASH
Dental Self Ins Fund Cash 22 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 318HCBOC 111521 Pg. 318
Revenue
Category Budget Actual Budget Actual Budget Actual
35 - SERVICE CHARGES 1,320,000 1,760,442.82 1,965,000 913,653.88 1,500,000 93,002.48 101,332.83
36 - ENTERPRISE CHARGES 0 0.00 0 0.00 0 25.00 0.00
39 - NON-REVENUE RECEIPTS 0 0.00 0 0.00 0 0.00 0.00
845 - RETIREE SELF INS FUND REVENUE $1,320,000 $1,760,442.82 $1,965,000 $913,653.88 $1,500,000 $93,027.48 $101,332.83
Expense Function
Department Budget Actual Budget Actual Budget Actual
845 - MEDICAL INSURANCE RETIREE
00 - GENERAL GOVERNMENT
9304 - MEDICAL INSURANCE - RETIREE 1,320,000 1,172,243.73 1,965,000 1,122,842.12 1,500,000 78,451.25 273,900.42
845 - RETIREE SELF INS FUND EXPENSE $1,320,000 $1,172,243.73 $1,965,000 $1,122,842.12 $1,500,000 $78,451.25 $273,900.42
845 - RETIREE SELF INS FUND REVENUE
OVER / UNDER EXPENSES $0 $588,199.09 $0 $209,188.24 $0 $14,576.23 $172,567.59
Same Period
Last Year
Same Period
Last Year
FY 2020 FY 2021
FY 2021FY 2020
FY 2022
FY 2022
Retiree Self Insurance Fund
as of September 30, 2021
Retiree Self Ins Fund 845 23 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 319HCBOC 111521 Pg. 319
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $646,924.11 $433,059.43
August $590,241.30 $433,709.18
September $489,464.41 $428,871.39
October $466,294.49
November $396,067.66
December $334,887.79
January ($315,453.19)$206,371.20
February ($386,583.22)$180,684.24
March ($530,399.34)$35,718.25
April ($611,564.54)$93,954.23
May ($622,617.07)$594,052.00
June ($625,264.03)$428,365.66
Retiree Self Insurance Fund
as of September 30, 2021
CASH
Retiree Self Ins Fund Cash 24 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 320HCBOC 111521 Pg. 320
Revenue
Category Budget Actual Budget Actual Budget Actual
35 - SERVICE CHARGES 0 0.00 1,000,000 373,149.74 450,000 72,237.92 105,297.85
38 - MISCELLANEOUS INCOME 860,000 34,379.16 0 0.00 0 0.00 0.00
39 - NON-REVENUE RECEIPTS 0 0.00 0 0.00 0 0.00 0.00
860 - FSA FUND REVENUE $860,000 $34,379.16 $1,000,000 $373,149.74 $450,000 $72,237.92 $105,297.85
Expense Function
Department Budget Actual Budget Actual Budget Actual
860 - FLEXIBLE SPENDING ACCOUNT
00 - GENERAL GOVERNMENT
9306 - FLEXIBLE SPENDING ACCOUNT 860,000 16,054.01 1,000,000 348,138.39 450,000 116,512.36 136,889.19
860 - FSA FUND EXPENSE $860,000 $16,054.01 $1,000,000 $348,138.39 $450,000 $116,512.36 $136,889.19
860 - FSA FUND REVENUE OVER / UNDER
EXPENSES $0 $18,325.15 $0 $25,011.35 $0 $44,274.44 $31,591.34
FY 2022
FY 2022 Same Period
Last Year
Same Period
Last Year
FY 2020
FY 2020 FY 2021
FY 2021
Flexible Spending Account Fund
as of September 30, 2021
FSA Fund 860 25 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 321HCBOC 111521 Pg. 321
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $32,773.26 $57,917.15
August $4,555.97 $18,082.11
September ($5,068.36)$6,461.95
October ($4,643.01)
November $8,077.84
December $26,646.09
January $0.00 $59,353.69
February $0.00 $29,548.75
March $0.00 ($199.25)
April $0.00 $7,866.89
May $62.50 ($8,152.65)
June ($38,774.94)$46,567.40
Flexible Spending Account Fund
as of September 30, 2021
CASH
FSA Fund Cash 26 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 322HCBOC 111521 Pg. 322
Revenue
Category Budget Actual Budget Actual Budget Actual
35 - SERVICE CHARGES 0 52,797.93 89,508 203,985.55 113,111 22,281.00 7,459.00
38 - MISCELLANEOUS INCOME 3,850 102,732.81 27,600 108,493.81 12,000 31,736.00 15,596.01
39 - NON-REVENUE RECEIPTS 200,000 200,000.00 150,000 150,000.00 100,000 100,000.00 0.00
880 - FLEET SERVICES FUND REVENUE $203,850 $355,530.74 $267,108 $462,479.36 $225,111 $154,017.00 $23,055.01
Expense Function
Department Budget Actual Budget Actual Budget Actual
880 - FLEET SERVICES
00 - GENERAL GOVERNMENT
9410 - FLEET SERVICES 203,850 95,530.85 267,108 34,981.61 142,846 14,650.00 34,981.61
9910 - CONTINGENCY 0 0.00 0 0.00 82,265 0.00 0.00
880 - FLEET SERVICES FUND EXPENSE $203,850 $95,530.85 $267,108 $34,981.61 $225,111 $14,650.00 $34,981.61
880 - FLEET SERVICES FUND REVENUE OVER
/ UNDER EXPENSES $0 $259,999.89 $0 $427,497.75 $0 $139,367.00 $11,926.60
Same Period
Last Year
Same Period
Last Year
FY 2020 FY 2021
FY 2021FY 2020
FY 2022
FY 2022
Fleet Services Fund
as of September 30, 2021
Fleet Services Fund 880 27 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 323HCBOC 111521 Pg. 323
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $601,279.16 $1,090,458.91
August $609,506.58 $1,184,866.91
September $615,658.56 $1,207,147.91
October $624,166.20
November $632,714.95
December $791,230.55
January $565,853.83 $799,782.08
February $572,455.44 $808,107.96
March $573,647.74 $816,344.80
April $574,877.57 $823,803.80
May $616,138.99 $831,262.80
June $571,361.34 $1,090,458.91
Fleet Services Fund
as of September 30, 2021
CASH
Fleet Services Fund Cash 28 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 324HCBOC 111521 Pg. 324
Revenue
Category Budget Actual Budget Actual Budget Actual
35 - SERVICE CHARGES 940,000 1,214,177.01 1,413,384 1,794,850.94 1,568,420 232,887.97 293,464.13
38 - MISCELLANEOUS INCOME 0 0.00 0 2,205.00 0 0.00 0.00
39 - NON-REVENUE RECEIPTS 350,000 350,000.00 607,000 350,000.00 350,000 350,000.00 0.00
890 - INFO TECHNOLOGY FUND REVENUE $1,290,000 $1,564,177.01 $2,020,384 $2,147,055.94 $1,918,420 $582,887.97 $293,464.13
Expense Function
Department Budget Actual Budget Actual Budget Actual
890 - INFORMATION TECHNOLOGY
00 - GENERAL GOVERNMENT
9420 - TECHNOLOGY 1,290,000 909,856.76 2,020,384 1,730,021.57 1,918,420 477,466.04 610,953.90
890 - INFO TECHNOLOGY FUND EXPENSE $1,290,000 $909,856.76 $2,020,384 $1,730,021.57 $1,918,420 $477,466.04 $610,953.90
890 - INFO TECHNOLOGY FUND REVENUE
OVER / UNDER EXPENSES $0 $654,320.25 $0 $417,034.37 $0 $105,421.93 $317,489.77
Same Period
Last Year
Same Period
Last Year
FY 2020 FY 2021
FY 2021FY 2020
FY 2022
FY 2022
Information Technology Fund
as of September 30, 2021
Info Technology Fund 890 29 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 325HCBOC 111521 Pg. 325
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $852,093.02 $1,491,852.27
August $804,366.93 $1,559,024.83
September $800,161.86 $1,518,691.28
October $902,530.92
November $889,233.88
December $1,046,992.00
January $515,312.48 $1,189,759.12
February $534,562.33 $1,297,161.54
March $536,134.58 $1,426,825.09
April $570,566.56 $1,207,565.76
May $612,977.73 $973,972.46
June $798,424.51 $1,492,175.30
Information Technology Fund
as of September 30, 2021
CASH
Info Technology Fund Cash 30 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 326HCBOC 111521 Pg. 326
Revenue
Category Budget Actual Budget Actual Budget Actual
33 - INTRGVRNMNTL - FEDRL 361,795 237,905.37 313,368 168,677.61 400,918 0.00 0.00
34 - INTRGVRNMNTL - STATE 0 0.00 0 0.00 0 0.00 0.00
38 - MISCELLANEOUS INCOME 85,000 46,238.26 155,840 47,990.21 101,068 4,832.50 0.00
39 - NON-REVENUE RECEIPTS 50,000 50,000.00 57,484 57,484.00 0 0.00 0.00
250 - VET TREATMENT COURT REVENUE $496,795 $334,143.63 $526,692 $274,151.82 $501,986 $4,832.50 $0.00
Expense Function
Department Budget Actual Budget Actual Budget Actual
250 - VETERANS SERVICE SRF
00 - GENERAL GOVERNMENT
4185 - VETERANS TREATMENT COURT 496,795 323,503.39 526,692 269,609.26 501,986 18,597.13 57,647.08
250 - VET TREATMENT COURT EXPENSE $496,795 $323,503.39 $526,692 $269,609.26 $501,986 $18,597.13 $57,647.08
250 - VET TREATMENT COURT REVENUE
OVER / UNDER EXPENSES $0 $10,640.24 $0 $4,542.56 $0 $13,764.63 $57,647.08
Same Period
Last Year
Same Period
Last Year
FY 2022
FY 2022FY 2020
FY 2020 FY 2021
FY 2021
Veteran's Treatment Court
as of September 30, 2021
Veteran's Treatment Court 250 31 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 327HCBOC 111521 Pg. 327
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Month 2020 2021 2022 2023
July $3,916.48 $26,014.22
August ($19.11)$6,936.02
September ($5,847.89)$1,968.52
October ($52,239.74)
November ($55,209.63)
December ($10,827.18)
January $7,582.66 ($54,087.90)
February $35,756.46 ($60,437.65)
March $19,011.14 ($63,403.68)
April $30,146.67 ($63,500.51)
May $42,612.59 ($72,985.76)
June $28,305.11 $36,571.92
Veteran's Treatment Court
as of September 30, 2021
CASH
Veteran's Treatment Court Cash 32 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 328HCBOC 111521 Pg. 328
as of December 31, 2020
1. Current year activity :City Hold
Harmless
School Hold
Harmless
Fiscal Year 2022 Article 39 Article 40 Article 42 Article 40 Article 42 Article 44 Article 44 *524 Article 46 Article 39 Article 39 Special Total
July, 2021 873,616.34$ 696,818.04$ 270,497.04$ 246,763.14$ 493,526.29$ -$ 459,092.34$ 250,664.40$ (139,686.11)$ (236,809.36)$ 180,905.28$ 3,095,387.40$
August, 2021 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ September, 2021 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ October, 2021 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ November, 2021 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ December, 2021 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ January, 2022 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ February, 2022 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ March, 2022 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ April, 2022 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ May, 2022 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ June, 2022 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
873,616.34$ 696,818.04$ 270,497.04$ 246,763.14$ 493,526.29$ -$ 459,092.34$ 250,664.40$ (139,686.11)$ (236,809.36)$ 180,905.28$ 3,095,387.40$
Year over Year
Change -8.72%-27.19%-71.74%-74.22%-48.43%-100.00%-52.03%-73.81%0.00%0.00%-81.10%-90.25%
2. Comparison to prior year :City Hold
Harmless
School Hold
Harmless
Fiscal Year 2021 Article 39 Article 40 Article 42 Article 40 Article 42 Article 44 Article 44 *524 Article 46 Article 39 Article 39 Special Total July, 2020 957,089.74$ 607,607.22$ 295,944.39$ 197,353.55$ 394,707.11$ -$ 402,528.73$ 279,162.77$ (111,209.05)$ (138,640.48)$ 190,001.70$ 3,074,545.68$ August, 2020 881,470.01$ 554,580.29$ 265,340.00$ 191,790.83$ 383,581.65$ 36.90$ 402,528.73$ 255,102.43$ (102,474.07)$ (136,132.07)$ 172,547.80$ 2,868,372.50$ September, 2020 718,623.67$ 587,874.58$ 232,920.94$ 202,785.24$ 405,570.48$ 93.39$ 402,528.73$ 198,331.54$ (115,349.37)$ (200,769.77)$ 144,305.98$ 2,576,915.41$ October, 2020 850,832.64$ 575,220.51$ 260,256.08$ 199,193.38$ 398,386.77$ 16.96$ 402,528.73$ 243,581.48$ (108,431.72)$ (158,228.91)$ 167,457.33$ 2,830,813.25$ November, 2020 949,788.51$ 601,505.60$ 286,496.88$ 207,873.95$ 415,747.90$ (24.83)$ 402,520.66$ 274,565.55$ (110,981.91)$ (149,298.36)$ 186,073.14$ 3,064,267.09$ December, 2020 1,090,014.44$ 683,767.23$ 324,492.97$ 238,678.97$ 477,357.95$ (74.49)$ 402,520.66$ 315,885.78$ (126,670.03)$ (168,628.42)$ 212,662.12$ 3,450,007.18$ January, 2021 988,362.50$ 579,245.34$ 295,170.17$ 199,046.00$ 398,091.99$ 144.56$ 402,520.66$ 287,183.48$ (103,900.15)$ (122,650.39)$ 193,019.04$ 3,116,233.20$ February, 2021 649,251.38$ 484,533.90$ 207,829.59$ 165,357.78$ 330,715.57$ 25.02$ 402,520.66$ 181,170.85$ (92,806.33)$ (148,981.30)$ 129,733.59$ 2,309,350.71$ March, 2021 1,159,338.74$ 688,326.19$ 333,071.23$ 244,660.11$ 489,320.23$ 6.32$ 402,520.66$ 341,895.51$ (127,876.41)$ (157,790.49)$ 223,534.61$ 3,597,006.70$ April, 2021 1,074,384.86$ 642,908.17$ 306,610.33$ 229,850.38$ 459,700.76$ 404.01$ 402,520.66$ 319,094.44$ (120,689.35)$ (151,185.51)$ 206,708.96$ 3,370,307.71$ May, 2021 1,052,763.20$ 645,003.43$ 310,312.63$ 225,895.89$ 451,791.77$ 11.84$ 402,381.65$ 306,040.73$ (119,600.06)$ (153,532.58)$ 204,647.88$ 3,325,716.38$ June, 2021 1,079,358.91$ 715,009.70$ 315,068.41$ 255,553.82$ 511,107.64$ -$ 459,092.35$ 317,141.27$ (138,503.27)$ (198,357.22)$ 209,085.12$ 3,524,556.73$
957,089.74$ 957,089.74$ 957,089.74$ 957,089.74$ 957,089.74$ 957,089.74$ 957,089.74$ 957,089.74$ 957,089.74$ 957,089.74$ 957,089.74$ 31,745,610.13$
AnnualizedBudget % Collected
(1 months)to Date
1103100 310231 497,120.87$ 9,400,000$ (8,902,879.13)$ 783,333$ (286,212.46)$ 5.29%NC Sales Tax - Article 39
1103100 310233 696,818.04$ 6,700,000$ (6,003,181.96)$ 558,333$ 138,484.71$ 10.40%NC Sales Tax - Article 40 (General Fund)
1103100 310235 270,497.04$ 1,500,000$ (1,229,502.96)$ 125,000$ 145,497.04$ 18.03%NC Sales Tax - Article 42 (General Fund)
1103100 310237 459,092.34$ 4,700,000$ (4,240,907.66)$ 391,667$ 67,425.67$ 9.77%NC Sales Tax - Article 44 & Article 44 *524
1,923,528.29$ 22,300,000.00$ (20,376,471.71)$ 1,858,333.33$ 65,194.96$ 8.63%
2118401 - 380892 180,905.28$ 1,994,716.00$ (1,813,810.72)$ 166,226.33$ 14,678.95$ 9.07%NC Sales Tax Special Districts
3003100 310233 246,763.14$ 1,969,000$ (1,722,236.86)$ 164,083$ 82,679.81$ 12.53%NC Sales Tax - Article 40 (Education)
3003100 310235 493,526.29$ 3,900,000$ (3,406,473.71)$ 325,000$ 168,526.29$ 12.65%NC Sales Tax - Article 42 (Education)
3003100 310239 250,664.40$ 2,534,748$ (2,284,083.60)$ 211,229$ 39,435.40$ 9.89%NC Sales Tax - Article 46
990,953.83$ 8,403,748.00$ (7,412,794.17)$ 700,312.33$ 290,641.50$ 11.79%
3. Reconciliation to general ledger :Over/(Under)
Annualized
BudgetBalance to Tyler Activity Budget
Over/(Under)
Budget
HARNETT COUNTY
SALES TAX ANALYSIS BY ARTICLE
General Fund Board of Education
General Fund Board of Education
Monthly Sales Tax 33 of 33 09.2021 Monthly MasterHCBOC 111521 m Pg. 329HCBOC 111521 Pg. 329
Item 18 b
HCBOC 111521 Pg. 330
July 1, 2021 - June 30, 2022 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun TOTAL AVG.
Front Desk - Check-in Appointments 855 1324 1597 1296 5072 1268
Health Clinics
Adult Women Wellness Clinic 7 1 6 1 15 3.75
Care Coordination for Children (CC4C)118 120 123 127 488 122
Child Health - Sick Clinic 107 171 214 179 671 167.75
Child Health - Well Clinic 84 140 131 109 464 116
County Employee Health Clinic 143 177 148 138 606 151.5
Family Planning 149 135 113 137 534 133.5
Immunizations 166 267 897 1163 2493 623.25
COVID Vaccines 439 535 675 648 2297 574.25
Maternity (Prenatal Clinic)151 170 144 97 562 140.5
OB Care Management (OBCM)110 206 173 153 642 160.5
Postpartum Home Visits 0 0 0 0 0 0
Refer/Repeat Pap 0 0 0 0 0 0
STD Services 97 105 95 79 376 94
TB Services 78 77 66 73 294 73.5
Welcome Baby Home Visits 0 0 0 0 0 0
Total Services 1649 2104 2785 2904 0 0 0 0 0 0 0 0 9442 2360.5
Reportable Disease Cases
Tuberculosis 0 0 0 1 1 0.25
HIV - (Quarterly report)4 0 0 0 4 1
AIDS - (Quarterly report)0 0 0 0 0 0
SYPHILIS - (Quarterly report)2 3 4 1 10 2.5
OTHER STD's 90 61 44 20 215 53.75
Other (salmonella, campylobacter, etc)1 2 3 4 10 2.5
Total Services 97 66 51 26 240 60
Health Education
Outreach 288 484 352 533 1657 414.25
Laboratory Clients 584 797 720 604 2705 676.25
Laboratory Tests 1147 1157 1098 987 4389 1097.3
HIV Tests 132 110 106 91 439 109.75
WIC Active Participation 3497 3479 3480 10456 3485.3
Vital Statistics
Births In County 25 25 38 24 112 28
Births Out of County 100 75 127 128 430 107.5
Deaths 53 69 70 60 252 63
Environmental Health
Applications Received 125 131 119 126 501 125.25
Permits Issued 88 83 113 84 368 92
Completions Issued 60 58 56 64 238 59.5
Repair Permits Applied 9 15 6 4 34 8.5
Permits Denied 1 0 0 1 2 0.5
Food and Lodging
Establishments Inspected/Reinspected 67 80 76 40 263 65.75
Visits /Construction/Critical 28 48 42 23 141 35.25
Complaints 0 4 6 2 12 3
Private Water Supplies
Well Applications Received 12 3 1 2 18 4.5
updated 11/03/2021
Activities Summary
Harnett County Department of Public Health Item 18 c
HCBOC 111521 Pg. 331
Item 18 d
HCBOC 111521 Pg. 332
HCBOC 111521 Pg. 333
HCBOC 111521 Pg. 334
HCBOC 111521 Pg. 335
HCBOC 111521 Pg. 336
HCBOC 111521 Pg. 337
HCBOC 111521 Pg. 338
HCBOC 111521 Pg. 339
HCBOC 111521 Pg. 340
HCBOC 111521 Pg. 341
HCBOC 111521 Pg. 342
HCBOC 111521 Pg. 343