121421 ws packetWORK SESSION AGENDA
Date: Tuesday, December 14, 2021
Time: 9:00 a.m.
Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington
Harnett County Board of Commissioners
Page | 1
1.Call to order – Chairman Lewis Weatherspoon
2.Pledge of Allegiance and Invocation – Commissioner Barbara McKoy
3.Administration is requesting the Board of Commissioners adopt an Ordinance enacting and adopting the S-4 Supplement to the Code of Ordinances for Harnett County, Melissa Capps
4.The Sheriff Office is requesting the Board of Commissioners consider the reclassification of a Deputy Position (Job Class 7010) to Deputy Sheriff Corporal (Job Class 7020), Sheriff Wayne Coats
5.The Sheriff Office is requesting the Board of Commissioners consider the reclassification of a Detention (Civilian) Position (Grade 15) to Administrative Assistant II (Grade 21), Sheriff Wayne Coats
6.The Sheriff Office is requesting the Board of Commissioners consider a proposal to purchase a specialty vehicle utilizing asset forfeiture funds, Sheriff Wayne Coats
7.The General Services Director requests the Board of Commissioners consider the reinstatement of passenger fees for the Rural Operating Assistance Program (ROAP), Barry Blevins
8.Consider request to fund 4-H Teen Court Program through the end of the current Fiscal Year, Brian Haney
9.Consider recommendation for Insurance Broker Services, Brian Haney and George Wood
10.Consider request for Work Authorization No. 17-01 Terminal Building, Coley Price
11.County Manager’s Report- George Wood, Interim County Manager
•January 3, 2022 Regular Meeting Agenda Review
•Review applications to serve on Boards and Committees
•Upcoming meetings and invitations
12.Adjourn
CONDUCT OF THE DECEMBER 14, 2021 MEETING
Live audio of the meeting will be streamed on the Harnett County Government’s YouTube Channel
at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured.
Board Meeting
Agenda Item
MEETING DATE: January 3, 2022
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: 2021 S-4 Supplement to the Code of Ordinances
REQUESTED BY: Melissa Capps, Clerk to the Board
REQUEST:
American Legal Publishing Corporation of Cincinnati, Ohio (“American Legal
Publishing”) has completed the 2021 S-4 supplement to the Code of Ordinances of the
County of Harnett (“Code of Ordinances”), which supplement contains all ordinances of
a general and permanent nature enacted since the prior supplement to the Code of
Ordinances.
Staff requests the Board of Commissioners adopt the attached Ordinance adopting the
S-4 Supplement to the Code of Ordinances for Harnett County.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
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AN ORDINANCE ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES
FOR THE COUNTY OF HARNETT, NORTH CAROLINA
WHEREAS, American Legal Publishing Corporation of Cincinnati, Ohio (“American Legal
Publishing”) has completed the 2021 S-4 supplement to the Code of Ordinances of the County of
Harnett (“Code of Ordinances”), which supplement contains all ordinances of a general and
permanent nature enacted since the prior supplement to the Code of Ordinances; and
WHEREAS, It is the intent of the Harnett County Board of Commissioners to accept these
updated sections in accordance with the changes of the law of the State of North Carolina; and
NOW, THEREFORE, BE IT ORDAINED BY THE HARNETT COUNTY BOARD OF
COMMISSIONERS:
Section 1. That the 2021 S-4 supplement to the Code of Ordinances as submitted by
American Legal Publishing Corporation of Cincinnati, Ohio, and as attached
hereto, be and the same is hereby adopted by reference as if set out in its entirely.
Section 2. Such supplement shall be deemed published as of the day of its adoption and
approval by the Harnett County Board of Commissioners and the Clerk to the
Harnett County Board of Commissioners is hereby authorized and ordered to
insert such supplement into the copy of the Code of Ordinances kept on file in the
Office of the Clerk.
PASSED AND ADOPTED by the Harnett County Board of Commissioners on this ___ day of
January, 2022.
HARNETT COUNTY
BOARD OF COMMISSIONERS
__________________________________
ATTEST: Lewis Weatherspoon, Chairman
_____________________________________
Melissa D. Capps, Clerk to the Board
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Board Meeting
Agenda Item
MEETING DATE: January 3, 2022
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Reclassification of Deputy position
REQUESTED BY: Sheriff Wayne Coats �
REQUEST:
The Sheriffs Office is requesting the relcassificaiton of a deputy position (Job Class 7010)
to Deputy Sheriff Corporal (Job Class 7020). Sheriff Coats has developed a reorganization
plan for the Detention Center as a result of the retirement of Detention Center Administrator
Bill Grady. During his service, he assumed most of the administrative duties which
increased as as the detention center grew from a 84 bed Detention Cetner to the present 324
bed Detention Center which included supervison of inmates. Two Deputies are assigned to
the Detention Center to transport inmates. The reorganization plan by Sheriff Coats includes
moving the planning and supervising of inmate transportation to this new Corporal position.
This reorganization plan and reclassification of the position will not require any additional
funding.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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Board Meeting
Agenda Item
MEETING DA TE: January 3, 2022,
TO: HARNETI COUNTY BOARD OF COMMISSIONERS
SUBJECT: Reclassication of Detention Position
REQUESTED BY: Sheriff Wayne Coats �
REQUEST:
. .
Sheriff Coats request approval of the reclassification of the Detention civilian position, Classification Assistant (Grade 15) to Administrative Assistant II (Grade 21). In addition, I
request that the employee currently in this position receive a 10% increase to compensate for their years of experience and tenure. This increase would take the current employee's salary
to $45,773.00. Detention Center Administarator Bill Grady has retired as ofNovembe� 30, 2021 after 30 years of service. During his service, he assumed most of the adrninistratjve clerical duties which increased as as the detention center grew from a 84 bed Detention Center to the present 324 bed Detention Center. A reorganization plan has been developed to
remove most of the clerical type duties from the Detention Admin istrator position to other
civilian staff. The plan includes establishing an Administrative Assistant II position. Jnis
position will supervise the civilian staff in the Detention Center. The position duties willinclude the classification of inmates, perform duties presently performed by the Detention Administrator and assign other clerical duties to other civilian staff. This reorganizati�m willallow the Detention Administrator time to perform the primary duties of this position.
This reorganization plan and reclassification of the position will not require any additi'onal
funding.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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Board Meeting
Agenda Item
MEETING DATE:. January 3, 2022\
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Purchase Specialty Vehicle for Sheriff's Office
REQUESTED BY: Sheriff Wayne Coats �
REQUEST:
Sheriff Coats p�sents to the Board of Commissioners proposal to purchase specialty vehicle
and asks for consideration of purchase utilizing asset forfeiture funds to procure item.
I This vehicle will be utilized for critical incidents and replace the current vehicle in the
Sheriff's fleet.
The vehicle is manufactured by Len co Armored Vehicles and has an estimated cost of
$264,586.00. Additionally to be considered is vehicle attachment for gas delivery ll1 the amount of estimated $17,830.00 for a grand total of$282,416.00.
Vehicle purchase cost is of such amount that will be considered a capitol outlay and ·Sheriff
seeks board approval.
Budget Amendment will be presented for consideration of approval pending approval of
purchase.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
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Board Meeting
Agenda Item
MEETING DATE: January 3, 2022
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett Area Rural Transit System - Reinstatement of Rural Operating
Assistance Program (ROAP) Passenger Fees
REQUESTED BY: Barry A. Blevins
REQUEST:
The General Services Director requests the Board of Commissioners consider and approve,
the reinstatement of passenger fees for the Rural Operating Assistance Program (ROAP). In
late March 2020, the North Carolina General Assembly announced the ROAP program
would not be funded for fiscal year 2020-2021. Following this announcement, the North
Carolina Department of Transportation (NCDOT) informed transit systems that revenue
losses could be reimbursed through CARES act funding. To reduce the financial impact on
citizens during the COVID pandemic, the Board of Commissioners waived the $3.00 in
county and $5.00 out of county fees on April 6, 2020. ROAP funding was included in the
State budget approved on November 18, 2021. With funding reinstated, it is a requirement
that transit systems collect passenger fees. If approved, HARTS will begin collecting fees on
January 1, 2022.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
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Date: November 23, 2021
To: George A. Wood, Interim County Manager
Coley Price, Assistant County Manager
Barry A. Blevins General Services Director
From: Larry T. Smith Transit Manager
RE: HARTS – Reinstatement of Rural Operating Assistance Program (ROAP)
passenger fees.
In February 2020, NCDOT announced additional funding opportunities due to the COVID-19
pandemic. HARTS applied for, and received the additional transportation funding covered
under the CARES Act. Prior to initial disbursement, all systems were required to participate
in weekly virtual meetings with FTA and NCDOT leadership. During these discussions, NCDOT
leadership recommended all public transit systems seek local governing board approval to
waive all associated passenger fees for the ROAP program. NCDOT informed us that all ROAP
fees would be reimbursable through CARES Act funding, and reduction in fees would assist
low-income families during the pandemic.
In March 2020, The North Carolina General Assembly announced the ROAP program would
not be funded the upcoming fiscal year. Without dedicated ROAP funding, NCDOT
announced all transit systems could seek full cost reimbursement for ROAP trips through the
CARES Act. Under normal circumstances, utilizing federal funds for unfunded State programs
is not allowed, but the FTA made an exception due to COVID-19.
In April 2020, HARTS and General Service’s leadership were given approval by the Board of
Commissioners to waive all passenger fees associated with the ROAP program. In county
transportation, fees are $3.00 each way, and out of county trips are $5.00 each way
Passenger fees and full cost reimbursement claims were made with NCDOT and
reimbursement was received.
On November 18, 2021, the Governor signed the State budget. The budget fully funds the
ROAP program for all public transportation entities. Funding disbursements for this program
should be received within 60 days. With the approval of ROAP program funding, transit
systems are required to collect passenger fees.
My recommendations:
1. Seek Harnett County Board of Commissioners approval to reinstate ROAP program
fees, to remain in compliance with program guidelines.
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Board Meeting
Agenda Item
MEETING DATE: January 3, 2022
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Request to Fund 4-H Teen Court Program through End of Current Fiscal
Year
REQUESTED BY: Administration
REQUEST:
The Harnett County 4-H Teen Court Program has operated under the Harnett County
Cooperative Extension since 2012. The program is funded through a grant from the Harnett
County Juvenile Crime Prevention Council (JCPC). This funding has historically covered the
salary and benefits of the 4-H Program Assistant who oversees the program, required staff
training and other program needs.
Cooperative Extension submitted a request for $45,000 in funding for FY 2022, which is the
minimum required to run the program. However, JCPC only provided $40,000 in funding,
leaving a gap of $5,000 to carry the program through the end of the fiscal year.
Administration requests the Board authorize the transfer of $5,000 from contingency to fund
the 4-H Teen Court Program through the end of FY 2022, at which time Cooperative
Extension intends to request another grant from JCPC to continue fully funding the program
going forward.
Please see the attached memorandum for additional information on this request.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 8
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MEMORANDUM
To: Harnett County Board of Commissioners
From: Brian Haney, Assistant County Manager
Subject: Request to Fund 4-H Teen Court Program through End of Current Fiscal Year
Date: December 6, 2021
The Harnett County 4-H Teen Court Program has operated under the Harnett County Cooperative
Extension since 2012. This program provides sentencing alternatives for juvenile first offenders whose
referring behavior constitutes a violation of the law or misdemeanor, who are actively enrolled in an
educational program, and who are deemed appropriate referrals for a Teen Court program. Cases are
heard by fellow teens serving as the jury, attorneys, clerk, and bailiff. The program has seen considerable
success in improved outcomes for the juveniles who are referred to the program. Additionally, some of
the students who have participated in the operation of the Court have gone on to become attorneys
themselves, and program participants have also gotten involved in the traditional 4-H program.
The Teen Court program is funded through a grant from the Harnett County Juvenile Crime Prevention
Council (JCPC). Since the program’s inception in FY 2013, JCPC funding has covered the salary and
benefits for the 4-H Program Assistant who oversees the Teen Court program, required staff training and
other program needs as funding has allowed.
Approximately 98 percent of referrals to the Teen Court program come from School Resource Officers.
Due to an increase in virtual education during the 2019-2020 school year, the Teen Court program
experienced a decline in referrals and thus participation. Now that Harnett County Schools has returned to
in-person learning, the program believes its participation will increase. Cooperative Extension submitted a
request for $45,000 in funding for FY 2022, which is the minimum required to run the program by paying
the employee’s salary and benefits and attend required training. The department was notified in Spring
2021 that JCPC would only provide $40,000 in grant funding, but that there would be another opportunity
to apply for the remaining $5,000 in the Fall, which they did. In October, Cooperative Extension was
informed that their request would not be funded, resulting in a funding gap of $5,000 to carry the program
through to the end of the current fiscal year. Without this funding, the Teen Court program will end in
Spring 2022.
County management has met with the Cooperative Extension Director, 4-H Agent, and 4-H Program
Assistant, and we recommend the Board authorize the transfer of $5,000 from contingency to fund the
Teen Court program through the current fiscal year, at which time Cooperative Extension intends to
request another grant from JCPC to continue fully funding the program going forward.
Please don’t hesitate to contact me should you have additional questions regarding this recommendation.
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