Agenda 11-15-2021CiBY F
DUNN
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Call to Order — Mayor William P. Elmore, Jr.
Invocation
Pledge of Allegiance
Dunn City Council
Regular Meeting
Monday, November 15, 2021
7:00 p.m., Dunn Municipal Building
1) Adjustment and Approval of the November 15, 2021 meeting agenda
CONSENT ITEMS
2) Budget Retreat Date and Location
3) Temporary Blocking of Streets — Larry Brown Request
ITEMS FOR DISCUSSION AND/OR DECISION
4) Bank Loan to Purchase Property
a) Public Hearing
b) Decision
5) SEPI Paving Plan
6) Borrowing Comparisons
7) American With Disabilities Act (ADA) Transition Plan Adoption
8) I-95 / Hwy 301 Corridor Planning Study (DMP 210210)
9) Announcements
10) Information
11) Closed Session - If called, the General Statute(s) allowing the Closed Session will be cited in
the motion
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
Adjustment 1: Approval
1
of the November
Recommendation:
Motion to adopt the November 15, 2021 meeting agenda as presented
Or
Motion to adopt the November 15, 2021 meeting agenda as presented with
the following changes:
Additions: (Assign Number on the Agenda such as 14a)
Removal of the following item(s):
Move Item of Business from one section to another section (such as moving
Item from Consent Items to Items for Discussion and/or Decision)
Recommendation:
Motion to approve all Consent Items as presented.
1 `1 b
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111l City Council Agenda
"ono n q:: Date: ,�; va 2021 r
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BudgetSUBJECT TITLE: Date and Location
Presenter: City Manager Neuschafer
pep
Attachment: Yes No
Public Hearing • l.
PURPOSE:
To consider setting date and location for the FY2022-2023 Budget Retreat for Friday, January 28, 2022 from
8:00 a.m. to 5:00 p.m. and Saturday, January 29, 2022 from 8:00 a.m. to 5:00 p.m. in the Grand Ballroom at
the DoubleTree by Hilton Hotel located at 100 Middle Street in New Bern,
This Budget Retreat will prioritize goals of the City and how to accomplish them for FY 2022-2023.
BACKGROUND:
BUDGET IMPACT:
The cost for the Budget Retreat including Accommodations for two nights, Rental fees, Meals and Travel is
approximately $20,000.
RECOMMENDATIONIACTION REQUESTED:
Motion to approve setting the 2022-2023 Budget Retreat for January 28-29, 2021 as presented.
DUN DUNN
_ DLINN
All -America City ci t, r , , , Ali•Amerlca Cit
1 1 City Council Agenda Form 1 1
®Meeting Date: November 15, 2021
1989 * 2013 1989 * 2013
SUBJECT TITLE: Temporary Blocking of Street Request — Larry Brown
Presenter: City Manager Neuschafer
Department: Administration
Attachment: XYes No
Description: Information and Map
Public Hearing Advertisement Date:
PURPOSE:
Larry Brown is requesting th
and N Lee Ave on Saturday,
after Dunn Christmas Parade.
BACKGROUND:
BUDGET IMPACT:
e temporary closing of the 900 block of E Harnett Street between N Sampson
December 4, 2021 from 11:00 a.m. until 6:00 p.m. for bikers to park before and
RECOMMENDATION/ACTION REQUESTED:
Motion to approve Temporary Blocking of N Harnett St as requested.
GOOD MORING I AM WRITING TO
REQUEST THE ROAD BLOCK OF N
SAMPSON AVENUE AND HARNETT STREET
AND N LEE AVENUE INHARNETT STREET TO
BE CLOSE DEC 4 2021 FROM 11 AM TO 6
PM FOR BIKERS TO COME TOGETHER IF
YOU HAVE ANYMORE QUESTIONS OR
CONCERNS PLEASE FEEL FREE TO CONTACT
ME AT 910 758 5543 OR VIA EMAIL:
Larry brown334yahooacom THANK YOU
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111r City Council Agenda Form
Meeting
A i' Date:
e November
SUBJECT TITLE: Bank Loan to Purchase Property
Presenter: Jim Roberts
Department: Finance
Attachment: X Yes No
Public Hearing Advertisement Date:
5th. 2021
PURPOSE:
Description: Bank Term Sheet and Resolution
Public Hearing: Consideration of an installment contract with United Community Bank for the purchase of
land on N McKay Avenue that will use the property purchased as a security interest for the purchase
transaction. The Public Hearing was advertised on November 5, 2021,
Decision:
BACKGROUND:
The property is located on N McKay Ave, Nu Home St, and N. King Avenue. It includes 8.32 acres and will
be used for the purpose of new offices and operational space for the Public Works and Public Utilities
Departments. This area also will be the location of the City's equipment storage, gasoline, and diesel fuel
tanks and pumps. The property is located on the edge of the City limits within a half block of HWY 301
providing access to a major highway for large truck deliveries and keeping major truck traffic off of residential
City streets. The loan for this property will be at or about $375,000 and will be for a loan period of less than
or equal to 10 years. Once the loan is finalized for the building construction this loan will most likely be
wound into that total loan keeping all property together for a single lien supporting the total funds borrowed.
BUDGET IMPACT:
The cost of the loan will be spread over the life of the loan and paid from the City's Budget. The loan will be
through United Community Bank in the amount of $375,000 at an interest rate of 1.91 % for a term of 10 years
from the date of the loan with semi-annual payments with a payback amount of approximately $45,000 per
year. The city will finalize the loan within the next month. All closing costs will be paid by the City.
RECOMMENDATION/ACTION REQUESTED:
Motion to reaffirm the decision, on October 12, 2021, to borrow funds from United Community Bank for the
purchase of 8.32 acres on N. McKay Avenue and allowing the Mayor, City Manager, and Finance Director to
sign any and all documents needed to close this loan.
Public notice is hereby given that the City Council of the City of Dunn will
hold a Public Hearing at the Regular Meeting on November 15, 2021 at
7:00 PM in the Council Chambers of City Hall located at 401 E Broad Street,
Dunn, NC to receive comments pertaining to the proposed acquisition of
real property. Funding for the real property will be provided through
installment financing.
Tammy Williams
City Clerk
Publish: November 5, 2021
H llt� l
aCity CouncilAgenda Form
Meeting
4'h: Date:
h November "�
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13
SUBJECT TITLE: Presentation and Acceptance of Citywide Paving Implementation Plan
Presenter: City Manager Neuschafer I
Admin
Attachment: X Yes No Description:
Public Hearinq Advertisement Date:
PURPOSE:
To review and accept the premise of the draft citywide Pavement Implementation Plan prepared and
presented by SEPI, Inc.
The DRAFT plan is attached
Presentation will describe the three "fix" methods for council selection...
• Worst First method
• Rehab method
• Blended method
BACKGROUND:
The City of Dunn entered into an agreement with SEPI, Inc. to conduct a citywide pavement condition study
to assist staff and council in making the most informed decisions when selecting future paving projects.
BUDGET IMPACT:
SEPI Inc. has taken the Condition Survey and applied it to a proposed budget of $1.5 M for the first year and
$300,000 per year until the $1.5 M note is paid off.
A 2022 Project will be proposed at the budget retreat in January. Project will be selected based upon "fix"
method selected by the council.
RECOMMENDATION/ACTION REQUESTED:
Motion to accept the Citywide Paving Implementation Plan and begin to finalize the street treatment project
for a 2022 construction project.
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November 15, 2021
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DUNN
u D
.�s g ' ° UNN
111111 City y
Council Agenda Form
Meeting
,90.Date: November
SUBJECT TITLE: Borrowing Comparisons
Presenter: Steve Neuschafer and Jim Roberts
Administration/Finance
Attachment: X Yes No
Public Hearing Advertisement Date: NA
Description: Pros and Cons of Borrowing Methods
PURPOSE: To provide the council with the pros and cons of different vehicles used for borrowing large
amounts of funds for various projects
BACKGROUND: The City's administration and finance departments have been discussing and reviewing
various options to borrow funds to meet the City's growing needs. We have enlisted the firm of Davenport &
Company LLC to assist us with this review. We also are utilizing the City's Bond attorney, Paul Billow from
Womble bond Dickinson LLP, since we are also working with the USDA and have discussed the possibility of
utilizing the financial markets to potentially use bonds for financing. We believe our next step is to discuss the
pros and cons of the three options before we proceed along with any type of major borrowing.
BUDGET IMPACT: No cost, fees, or expenses related to the work on this so far.
RECOMMENDATION/ACTION REQUESTED: No action required at this point. Discussion only
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DUNN m MUGDLINuN ��
AIFAmericaCllp it, 0 ali,,,, AII•AmericaCitp
1 1 City Council Agenda Form 11111 1
® tieing Date® November 1 , ®1
1989 * 2013 1989 * 2013
SUBJECT TITLE: Resolution adopting the City of Dunn Americans With Disabilities Act (ADA) Transition
Plan
Presenter: George Adler, Planning Director
Department: Planning Department
•
Description: Resolution adopting the ADA transition Plan, the
Attachment: x Yes No
—
consultant's presentation
Public Hearing Advertisement Date:
PURPOSE:
The ADA passed in 1990. The Act prohibits discrimination against persons with disabilities. Title II of the ADA
applies to all State and local governments. The NC Department of Transportation (NCDOT) requires local
governments to demonstrate compliance with Title II by conducting a summary of existing conditions and
establishing a plan (called an ADA Transition Plan) for addressing areas that fall short of requirements. The
City of Dunn entered into a contract with J. M. Teague, Engineering & Planning to assist the City in
developing the City's ADA Transition Plan. The ADA Transition Plan has been completed and is presented to
Council for adoption.
The plan has been sent to Council via email.
BACKGROUND:
The City of Dunn entered into a contract with J. M. Teague Engineering & Planning February 24, 2021. Work
on the ADA Transition Plan was completed in July 2021. The adopted Resolution and the ADA Transition
Plan will be submitted to NCDOT for their approval.
BUDGET IMPACT:
Currently unknown.
RECOMMEN DATIONIACTION REQUESTED:
Motion to approve the Resolution adopting the ADA Transition Plan as presented.
C � T , fix- Lu
4,1DUNN
NORTH CAROUNA
'Mere eommunif ti yins
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA
ADOPTING THE AMERICANS WITH DISABILITIES ACT (ADA) TRANSITION PLAN
WHEREAS, the Federal government enacted the Americans with Disabilities Act of 1990 (ADA) to prevent
discrimination of the physically and mentally disabled relating to employment and access to public
programs, services, and facilities; and
WHEREAS, Title II of the ADA requires that municipalities develop and adopt Transition Plans which
document physical barriers to accessibility, propose modifications to remove those barriers, and provide
a schedule to complete the modifications; and
WHEREAS, the United States Department of Justice modified the ADAStandards for Accessible Design and
the Guidelines for Pedestrian Facilities in the Public Right -of -Way in 2010 and 2011, respectively; and
WHEREAS, the City of Dunn, North Carolina remains committed to the ADA and the elimination of barriers
to public programs, services, and facilities; and
WHEREAS, a Transition Plan for the pedestrian network and a Transition Plan for programs, services, and
facilities has been prepared that reflects current municipality infrastructure and ADA design standards,
referred to as the "ADA Self -Evaluation and Transition Plan."
NOW, THEREFORE, BE IT RESOLVED thatthe City Council of the City of Dunn, North Carolina hereby adopts
the City of Dunn ADA Self -Evaluation and Transition Plan, a copy of which shall be filed with and
maintained by the City Clerk.
PASSED, APPROVED AND ADOPTED this 151h day of November, 2021.
William P. Elmore, Jr., Mayor
Attest:
Tammy Williams, City Clerk
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M G D 0- t 1 N - N`
1f City Council
Agenda o,
Mtin
e�� �;: S u,0,..9.�vemb• 1111
Souththe 1951301 • ••
Presenter: City Manager Neuschafer and
Randy McNeill, PE Davis Martin Powell
Department: Public Utilities
Attachment: X Yes No I Description: DMP Proposal & Scope of Work and Map
Public Hearing Advertisement Date:
PURPOSE:
Davis Martin Powell's presentation will go over various options on how to increase the sewer capacity at the
Eastside Pump Station and along the 195/301 South corridor in order to prepare for future growth in these
service areas. Council will consider authorizing Davis Martin Powell to conduct the study through the On Call
Professional Services Agreement that the City has in place.
BACKGROUND:
Recently several developers have contacted the City to inquire about sewer availability in this area. After
looking at the preliminary development plans, there is potential for significant revenue from both tax and
water & sewer revenues. However, the current sewer system capacity in some areas of Town are limited and
cannot support a significant amount of growth. In order to better prepare for future growth along the 195/301
Corridor, Staff would recommend that Davis Martin Powell evaluate various options on how to increase the
capacity of the Eastside Pump Station and along the 195/301 corridor, provide exhibits and cost estimates for
each option. Staff expects to be able to present the findings at the upcoming Council Retreat.
BUDGET IMPACT:
The proposed cost is $23,200. This fee was not included in the 2021-2022 budget so Staff is recommending
that $23,200 be taken from the Enterprise Fund Balance. A budget amendment in the amount of $23,200 is
needed in order to fund the study.
RECOMMENDATION/ACTION REQUESTED:
Motion to authorize Davis Martin Powell to complete the 195/301 Sewer Collection System Expansion Study
and approve a budget amendment in the amount of $23,200 in order to fund the study.
DAvis • MARTIN • POWELL
ENGINEERS & SURVEYORS dMP
FAMENI
November 1, 2021
Re: City of Dunn
195-Hwy 301 Corridor and Expansion of
Eastside Pumping System Transfer to WWTP
Engineering and Surveying Planning
Services Proposal
Ms. Heather Adams
Public Utilities Director
City of Dunn
PO Box 1065
Dunn, NC 28335
Dear Heather:
Davis • Martin • Powell & Associates (DMP) appreciates the opportunity to submit this Engineering and
Surveying Planning Services Proposal to evaluate options to increase sewer capacity along the 195 and Hwy
301 South Corridor and increase capacity from the Eastside pumping system and outfall through town to the
WWTP. And also to consider sewer service to the 195-Long Branch Interchange.
Background
Over the years, we have discussed several options to increase sewer capacity along the Highway 301/195
South corridor. Past discussions have Included replacing the Food Lion pump station with a larger PS and
route the force main directly to the WWTP. We have also discussed the possibility of extending gravity from
the WWTP to the area near Machine & Welding PS and installing a Pump Station below Copart to serve the
both the southwest and southeast quadrants of the 195-Long Branch Interchange. No detailed analysis of
any of these items have been developed previously.
Recently, several developers have contacted the City to inquire about sewer service capabilities along the 195
Corridor. After reviewing the preliminary plans forthese developments, we feel there is significant economic
benefit to the City to begin looking at future utility projects to accommodate the expected growth in this
area.
Scope of Services
DMP proposes to provide the Citywith the necessary assistance to evaluate the sewer capacity from Highway
301 directly to the WWTP by either an additional pump station and force main vs a gravity extension option.
DMP would also provide a cost comparative analysis to transfer additional wastewater flows from the
Eastside Pump Station to the WWTP, either by paralleling the existing Eastside Force Main and paralleling the
Juniper Creek Outfall through town to the WWTP vs diverting part or all of the Eastside flows through a new
force main route to a new gravity outfall that could serve the 195 and Hwy 301 South corridor.
Our analysis will Include the following task:
T: 336-886-4821 • F: 336-886-4458 • License: F-0245
6415 Old Plank Road, High Point, NC 27265 ® www.dmp-inc.com
City of Dunn
195-Hwy 301 Corridor and Eastside PS November 1, 2021 Page 2 of 4
1. Pump Station -Force Main Option to Transfer Flows from Hwy 301 South to the WWTP - Locate a
site for a larger pump station near the Food Lion Pump Station site and extend a force main directly
to the WWTP. This option would also consider redirecting the Machine & Welding Pump Station force
main to the lager pump station near Food Lion to take some of the existing flow off the Juniper Creek
Outfall that currently extends through the City. Task also includes preparing exhibits and budgets for
each pump station and force main capacity considered.
2. Gravity Extension Option from WWTP to Hwy 301- Conduct surveying from WWTP to and past
Machine & Welding PS following ground elevations from the WWTP paralleling the small stream that
runs by Machine & Welding PS to verify that such a gravity extension is feasible and to help route the
gravity line through the corridor. Further extension of this outfall to Ammons Road will also be
included if feasible. Develop various capacity option exhibits and budgets for such a major gravity
sewer line extension.
3. Reroute Eastside Force Main to new Outfall — Evaluate expanding the capacity of the Eastside Pump
Station and rerouting Eastside force main to the new outfall. Task also includes preparing exhibits
and budgets for expanding Eastside Pump Station capacity and reroute the Eastside force main to
the new outfall.
4. Paralleling Eastside Force Main and Juniper Creek Outfall — In order to better evaluate the cost
differences of extending a new outfall from the WWTP to Hwy 301 and rerouting the Eastside force
main to the new outfall vs the cost of paralleling the Eastside force main and paralleling the Juniper
Creek OF, DMP will provide exhibits and budgets for paralleling the force main and outfall line. Based
on anticipated lengths of the parallel lines that will pass thru developed streets and require significant
pavement patching after installing such lines It is anticipated the paralleling option will be
significantly more costly than the new outfall (option 1 above) and rerouting the Eastside Force main
(option 3 above) to the new outfall.
5. Pump Station at 195-Long Branch with Force Main to New Outfall — Evaluate installing a Pump
Station south of Copart (were stream crosses 195), with gravity outfall through Copart to Long Branch
Road and a force main from the pump station to the new outfall being considered in Option 2 above.
This task will also consider extending an outfall under 195 at the pump station and gravity extension
toward Long Branch Rd to serve the southeast side of the Interchange. Task also includes preparing
exhibits and budgets for this task.
This proposal is limited to collection system capacity and analysis of routes as described above. There Is no
design included in this scope and no considerations for additional WWTP capacity considerations are included
in this proposal. Design and Construction assistance can be added in the future if various projects move
forward and WWTP capacity expansion has been assigned to us under another on call assignment. We are
providing necessary services to evaluate potential development through another assignment under our on -
call contract.
City of Dunn
195-Hwy 301 Corridor and Eastside PS November 1, 2021 Page 3 of 4
This proposal also does not include preparing a grant loan application to help finance one or more projects.
We will however, evaluate the potential for grant/loan opportunities. Diverting Machine & Welding flows
away from the Juniper Creek Outfall would reduce the flow burden and potential overflows on the outfall
when both the Eastside pump station and Machine Welding pump station run for extended periods during
extensive wet weather rainfall events. Such a diversion of flows would also be a positive action related to the
pending SOC application. Also rerouting the Eastside force main to the new outfall would reduce the potential
for overflows at the Eastside pump station, thus also being another positive action related to the pending
SOC application.
Additional Services or Services Not Included
DMP is available to provide additional services in conjunction with the findings of this analysis, which may be
unforeseen at this stage of the project. Any additional services requested by the City, which are not
specifically outlined in the Scope of Work, can be provided on an hourly basis, or negotiated as an
amendment to this proposal. Additional expenses will not be incurred without prior written authorization.
Compensation
DMP will furnish the scope of services as outlined herein for the following lump sum amount:
Description
Fee
Type
195 and Hwy 301 South sewer capacity evaluation including consideration to either
$23,200
Lump
parallel the Eastside force main through town and parallel the Juniper Creek Outfall
Sum
through town to the W WTP vs rerouting the Eastside force main to the new outfall.
Also includes evaluation of installing a pump station, outfall, and force main to serve
the southwest and southeast quadrants of the 195 Long Branch Interchange
Based on our review of this project and our evaluation of time and effort required to complete the above
services, we would charge this type of project on an hourly basis. The fee stated above is based on the
anticipated requirements and steps we will need to complete the scope outlined in this proposal. Any
changes to this fee estimate will be reviewed and approved before additional cost Is incurred.
These services can be provided as a Task under the 2019 On -Call Professional Services Agreement. Periodic
invoices corresponding to the completed task outlined above will be sent at the beginning of each month,
and payment will be due within 30 days.
City of Dunn
195-Hwy 301 Corridor and Eastside PS November 1, 2021 Page 4 of 4
Summary
Davis • Martin • Powell appreciates the opportunity to submit this proposal for professional services related
to this project. The planning for additional capacity along 195 and Highway 301 South has been needed for a
long time and increasing capacity of the Eastside pump station would provide the bases for additional growth
along the 195 corridor and also be a positive action related to the pending SOC. Also, the potential growth in
the area provides the opportunity for significant growth in both tax base and water and sewer revenue for
the City. If acceptable, please return one executed copy of this proposal to our office, and we will proceed
accordingly. If you have any questions, please let me know.
C: File
Accepted: City of Dunn, NC
M
Title:
Sincerely,
DAVIS • MARTIN • PO Elk' ASSOCIATES
Michael Goliber, PE
Partner, Senior Project Manager
(336) 819-5280 mgoliber@dmp-inc.com
Date
The individual(s) above hereby represent and warrant they have the full and complete authority to enter into this
Task Order on behalf of their respective party.
O:IPROPOSALI0unnll95 Hwy 30H IHwy 301 to WWTP Sewer Options Proposal 2021-11-01 Final.docx
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11/10/2021
Consider
ICIO • ".
L) Eastside Pump Station has limited capacity to serve 1-95
corridor from Spring Branch Road to Jonesboro Road
area.
® Service Area Expansion needed along 195 — Hwy 301
Corridor South of Town.
DAMS. MARTIN. POWELL E®G ENOINEEP6 8 BIIPVEYOflB
1
11/10/2021
Sewer Service Area
and Capacity Increase Options
Ej Parallel Juniper Creek Outfall from WWTP to Pope Street
at Elm, to carry additional flow.
® Parallel Eastside Force Main through Town:
o Provides additional capacity for growth along 1-95 from
Spring Branch North
o Reduces Potential for overflows at Eastside PS
DAMS • MnnTTry • Poa2u,
ENOINEPRB 8 9�RV EYORB
11/10/2021
Sewer Service ..
® Install new Outfall from WWTP to Ammons Road,
abandon Machine Welding PS, and provide additional
capacity along 1-95-Hwy 301 South Corridor.
® Reroute Eastside Force Main to New Outfall
o Takes burden off existing Juniper Creek outfall through
Town
o Eliminates need to parallel Juniper Creek Outfall
o Increases capacity along 1-95 corridor north of Spring
Branch Road.
DAMS• MARTIN•P1"M CMP
ENOI NEERB 6 BNPV EYORB 66��
3
11/10/2021
=
® Install larger Food Lion PS and divert flows to WWTP by
a new Forcemain.
® Install a Pump Station at 1-95 & Long Branch Road, with
gravity outfalls to Long Branch Road on both sides of 195
and route Force Main to new Outfall on Hwy 301.
DAVIS • Mnxrw • PovvEu.CMP
6NOINEEPB 8 BNPV PYOP9
`i
11/10/2021
® Options to be considered will have various benefits.
LI Engineering Study needed to identify components to be
included in each Option, Exhibits of Options, and
Potential Budgets needed for planning and
implementation.
DAws • MARGIN • Powm g#
EH.I IIEE .1Y. V E Y.. 9 ffie�tl
5
11/10/2021
Comments, Questions, Discussion
DAVIS MARTIN•POWPII ON
FNOIX FEXB 6 BUflV__
M
Pagel
Announcements
November 15, 2021
➢ City of Dunn
offices will
be closed
on Thursday,
November 25th
and Friday,
November
26th to observe
the Thanksgiving Holiday.
➢ Dunn's Annual Christmas Tree Lighting will be held
on Friday, December 3rd from 5:30 p.m. to 8:00 p.m.
in Downtown Dunn.
➢ The Dunn Christmas Parade will also be held on
Broad Street on Saturday, December 4th at 2:00 pm.
➢ The next regular City Council Meeting is scheduled
for Tuesday, December 14th at 7:00 pm.
■ Community Appearance Committee Minutes
Minutes
Community Appearance Committee
Monday, October 11, 2021 at 6:00 p.m., Dunn Municipal Building
PRESENT: Chairman Meredith Bradham, Cindy Atkins, Ann Fairley, John Frazee, Wesley Johnson, and
Lynwood Massengill. City Staff: Assistant City Manager Mathew Boone and City Clerk Tammy Williams. Absent:
Linda James, Elyse Johnson, Marian McDonald, and Tasha McDowell.
Chairman Bradham called the meeting to order at 6:00 p.m.
Motion by Atkins and second by Johnson to approve the minutes as presented. The motion carried.
Reports:
Cemeteries Clean Up
Atkins reported that the Gravestone Cleaning Workshop went really well with over 30 participating. She has
received a lot of positive feedback and feels that we should plan one for the spring on a Saturday.
Community Clean Up
The Litter Sweep has been scheduled for October 30 which does coincide with the County's fall event so we
should be able to get supplies from them once again. Williams has sent information to the paper, chamber and
tourism and it has been added to the city's website and shared on Facebook. Bradham encouraged everyone
to help get the word out about the clean-up.
Anti -Litter Campaign
Williams apologized for not being able to share another post due to time constraints. She did report that the
Broad Street business was given a notice for the amount of signage they had. Fairley said it looks much better.
Frazee reported that the pothole has not been fixed behind the Plaza Shopping Center yet. Boone reported that
there are some legal issues with the city's enforcement.
Murals/Visual Arts
Boone presented application for murals. It was discussed that a 5-year contract or written agreement may be
needed. After discussion, it was decided for Boone to get application to those who have already expressed
interest and to promote the application to see if there is any additional interest.
Plantings/Landscape
Librarian Mike Williams was contacted and Johnson shared that the landscaping at the library does look better.
Bradham reported that the Lucknow Garden Club is looking at possibly refurbishing the concrete planters that
used to be downtown.
New Business
Bradham and Frazee both reported complaints from residents concerning written warnings about leaf debris
carts. They felt that educating the public was important prior to written warnings.
With no additional business, the meeting was adjourned at 6:48 p.m.
Respectively Submitted,
Tammy William , MC
City Clerk
CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
i Under the North Carolina General Statutes or regulations.
Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
To protect the attorney -client privilege.
To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C.G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).