110821 ws agenda packet
WORK SESSION AGENDA
Date: Monday, November 8, 2021
Time: 9:00 a.m.
Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington
Harnett County Board of Commissioners
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1. Call to order – Chairman W. Brooks Matthews
2. Pledge of Allegiance and Invocation – Commissioner Barbara McKoy
3. Public Hearing regarding the proposed electoral districts boundaries for the Harnett County Board of Commissioners and Board of Education, Christopher Appel & Craig Schauer
4. Closed Session
5. Development Services briefing on upcoming public hearings:
• Proposed Zoning Change: Case # PLAN2109-0003 Landowner / Applicant: Henry & Susie Elmore; 5.36 +/- acres; Pin # 1515-42-2598.000; From Commercial to Industrial Zoning District;
SR # 1872 (Dixieland Road); Averasboro Township.
• Proposed Zoning Change: Case # PLAN2109-0004 Landowner / Applicant: Alphin Brothers, Inc.;
2.37 +/- acres; Pin # 1515-42-0304.000; From Commercial to Industrial Zoning District; SR #
1872 (Dixieland Road); Averasboro Township.
• Proposed Zoning Change: Case # PLAN2110-0001 Landowner / Applicant: Rita Cotton, Kevin
Lofton, Keith Lofton; Jerome & Algireen Washington / Hamilton Monk, Inc; 1.74 & 1.03 +/-
acres; Pin #’s 9594-26-3582.000 9594-26-4447.000 & From RA-20R to Commercial Zoning
District; NC 24/87; Anderson Creek Township.
• Proposed Zoning Change: Case # PLAN2110-0003 Landowner / Applicant: Allied Investors, Inc.
/ Timmons Group-Beth Blackmon; 7.50 +/- acres (out of 108.31 acres); Pin # 9586-98-1436.000; From RA-20R to Commercial Zoning District; SR # 1141(Alpine Drive); Barbecue Township.
6. Discuss General Services Director request to add an Animal Control Officer, Barry Blevins
7. Discuss Aircraft Apron & Helipad Design (Apron Expansion) Project Work Authorization (WA) 18-02 (amendment 31) for $36,100 provides additional design, bidding assistance, permitting/grant administration for the Apron Expansion at the Jetport, Coley Price
8. Discuss proposed Facilities Rental Policy and proposed staffing requests for the Facilities Rental Policy, Brian Haney
9. Discuss Bid for Demolition of Former Harnett County Detention Center, Brian Haney
10. Former Benhaven Campus Update, Brian Haney
11. Discuss Renaming of Fort Bragg
12. County Manager’s Report- George Wood, Interim County Manager
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Harnett County Board of Commissioners
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• 2022 Schedule of Meetings
• November 15, 2021 Regular Meeting Agenda Review
• Review applications to serve on Boards and Committees
• Upcoming meetings and invitations
13. Adjourn CONDUCT OF THE NOVEMBER 8, 2021 MEETING
Live audio of the meeting will be streamed on the Harnett County Government’s YouTube Channel
at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured.
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NOTICE OF A PUBLIC HEARING FOR REDISTRICTING FOR THE HARNETT
COUNTY BOARD OF COMMISSIONERS AND BOARD OF EDUCATION
NOTICE IS HEREBY GIVEN to all interested parties that the Harnett County Board of
Commissioners will hold a public hearing regarding the revised electoral district boundaries for
the Harnett County Board of Commissioners and Harnett County Board of Education. In
accordance with the results of the 2020 Census and North Carolina General Statutes § 153A-22
and § 115C-37, the Harnett County Board of Commissioners and Harnett County Board of
Education are required to redefine the electoral districts for the Board of Commissioners and Board
of Education.
NOTICE IS HEREBY GIVEN that the Harnett County Board of Commissioners will
meet on Monday, November 8, 2021, at 9:00a.m. in the Commissioner Meeting Room of the
Harnett County Resource Center & Library, located at 455 McKinney Parkway, Lillington, North
Carolina, to hold a public hearing regarding the proposed electoral district boundaries for the Board
of Commissioners and Board of Education, at which time all interested individuals will have an
opportunity to express their views, orally or in writing, on the proposed district boundaries. At that
time, any person who wishes to be heard concerning the proposed district boundaries may appear
before the Board of Commissioners or may submit their comments in writing to
mdcapps@harnett.org no later than 6:00p.m. on Sunday, November 7th and comments will be
read aloud during the meeting.
Published: November 5, 2021
By: /s/ Melissa D. Capps____________
Clerk to the Board of Commissioners
County of Harnett, North Carolina
Item 3
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case # PLAN2109-0003
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner / Applicant: Henry & Susie Elmore; 5.36 +/- acres; Pin # 1515-42-2598.000;
From Commercial to Industrial Zoning District; SR # 1872 (Dixieland Road); Averasboro
Township.
Development Services staff recommends approval based on the Land Use compatabilty as
well as the Industrial zoning in the area.
Additional Information:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to
recommend approval of application based the existing nonresidential uses in the area.
No one spoke in opposition.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 5
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STAFF REPORT Page 1 of 5
REZONING STAFF REPORT
Case: PLAN 2109-0003
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: November 1, 2021 County Commissioners: November 15, 2021
Requesting a Rezoning from Commercial to Industrial
Applicant Information
Owner of Record: Applicant:
Name: Henry & Susie Elmore Name: Henry & Susie Elmore
Address: 255 Salt Market St Address: 255 Salt Market St
City/State/Zip: Dunn, NC 28334 City/State/Zip: Dunn, NC 28334
Property Description
PIN(s): 1515-42-2598 Acreage: 5.36
Address/SR No.: 170 Dixieland Rd
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
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STAFF REPORT Page 2 of 5
Physical Characteristics
Site Description: currently occupied by the applicant’s materials that have accumulated due to his
business.
Surrounding Land Uses: Several non-residential uses, as well as residential and agricultural uses.
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
2,600 along Longbranch,
Bud Hawkins N/A.
Site Distances: Good
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STAFF REPORT Page 3 of 5
Zoning District Compatibility
The following is a summary of potential uses. For all applicable uses
for each Zoning district please refer to the UDO’s Table of Uses.
CURRENT REQUESTED
Comm Industrial
Parks & Rec
Natural Preserves X X
Bona Fide Farms X X
Single Family
Manufactured Homes,
(with design criteria)
Manufactured Homes
Multi-Family
Institutional X X
Commercial Services X X
Retail X X
Wholesale X X
Industrial X
Manufacturing X
Land Use Classification Compatibility
The following is a summary of potential uses. For all applicable uses
for each Zoning district please refer to the UDO’s Table of Uses.
ZONING LAND USE
Industrial EMU
Parks & Rec X
Natural Preserves X X
Bona Fide Farms X X
Single Family
Manufactured Homes,
Design Regulated
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale X X
Industrial X X
Manufacturing X X
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STAFF REPORT Page 4 of 5
Site Photographs
site site driveway & adjacent property
street view & area residence street view & adjacent property
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: The impact to the surrounding community is reasonable, as there are
several nonresidential uses in this area.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the existing Land Use
classification of Employments Mixed Use. This area is also within a Compact Mixed Use
development node. These two designations highlight growing areas of the County that
could include locations for employment and economic development opportunities, as
well as have access to major thoroughfares and public utilities.
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STAFF REPORT Page 5 of 5
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested rezoning to Industrial would maintain the public health,
safety, and general welfare as the proposed zoning district will allow for uses in a
similar manner as the area’s existing development trends.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
REASONING: Since this parcel is adjacent to the same zoning district, this application
does not need to be considered for a Small Scale rezoning.
Suggested Statement-of-Consistency (Staff concludes that…)
As stated in the evaluation, the requested rezoning to Industrial would not have an unreasonable impact
on the surrounding community based on the nonresidential uses and zoning districts in this area as well as
compliance with the County’s Land Use Plan. Therefore, it is recommended that this rezoning request be
APPROVED.
Additional Information
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of
application based on the existing nonresidential uses in this area as well as the compatibility with the Land
Use Plan.
No one spoke in opposition.
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Proposed Zoning Change: Case # PLAN2109-0003
Landowner: Henry & Susie Elmore
Applicant: Henry & Susie Elmore
Request: 5.36 acres from Commercial to Industrial
Location: Dixieland Rd, Averasboro Township
Pin: # 1515-42-2598
Meeting Date: November 15, 2021
Statement-of-Consistency
The requested rezoning to Industrial would not have an unreasonable
impact on the surrounding community based on the existing nonresidential
uses area as well as compliance with the County’s Land Use Plan.
Therefore the Harnett County Commissioners APPROVE the rezoning
request.
_______________________________
W. Brooks Matthews, Chairman
ATTEST:
____________________________________
Melissa D. Capps, Clerk
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case # PLAN2109-0004
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner / Applicant: Alphin Brothers, Inc.; 2.37 +/- acres; Pin # 1515-42-0304.000;
From Commercial to Industrial Zoning District; SR # 1872 (Dixieland Road); Averasboro
Township.
Development Services staff recommends approval based on the Land Use compatabilty as
well as the Industrial zoning in the area.
Additional Information:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to
recommend approval of application based the existing nonresidential uses in the area.
No one spoke in opposition.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 5
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STAFF REPORT Page 1 of 5
REZONING STAFF REPORT
Case: PLAN 2109-0004
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: November 1, 2021 County Commissioners: November 15, 2021
Requesting a Rezoning from Commercial to Industrial
Applicant Information
Owner of Record: Applicant:
Name: Alphin Brothers, Inc Name: Clifton Alphin
Address: PO Box 1310 Address: PO Box 1310
City/State/Zip: Dunn, NC 28335 City/State/Zip: Dunn, NC 28335
Property Description
PIN(s): 1515-42-0304 Acreage: 2.37
Address/SR No.: Dixieland Rd
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
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STAFF REPORT Page 2 of 5
Physical Characteristics
Site Description: currently occupied by the applicant’s materials that have accumulated due to his
business.
Surrounding Land Uses: Several non-residential uses, as well as residential and agricultural uses.
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
2,600 along Longbranch,
Bud Hawkins N/A.
Site Distances: Good
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STAFF REPORT Page 3 of 5
Zoning District Compatibility
The following is a summary of potential uses. For all applicable uses
for each Zoning district please refer to the UDO’s Table of Uses.
CURRENT REQUESTED
Commm Industrial
Parks & Rec
Natural Preserves X X
Bona Fide Farms X X
Single Family
Manufactured Homes,
(with design criteria)
Manufactured Homes
Multi-Family
Institutional X X
Commercial Services X X
Retail X X
Wholesale X X
Industrial X
Manufacturing X
Land Use Classification Compatibility
The following is a summary of potential uses. For all applicable uses
for each Zoning district please refer to the UDO’s Table of Uses.
ZONING LAND USE
Industrial EMU
Parks & Rec X
Natural Preserves X X
Bona Fide Farms X X
Single Family X
Manufactured Homes,
Design Regulated
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale X X
Industrial X X
Manufacturing X X
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STAFF REPORT Page 4 of 5
Site Photographs
Site Site
street view & residence across the street View of property across the street
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: The impact to the surrounding community is reasonable, as there are
several nonresidential uses in this area.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the existing Land Use
classification of Employments Mixed Use. This area is also within a Compact Mixed Use
development node. These two designations highlight growing areas of the County that
could include locations for employment and economic development opportunities, as
well as have access to major thoroughfares and public utilities.
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STAFF REPORT Page 5 of 5
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested rezoning to Industrial, whose intent is to promote the
development of business and institutional uses, would maintain the public health,
safety, and general welfare due to the neighboring, nonresidential parcels.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
REASONING: Since this parcel is adjacent to the same zoning district, this application
does not need to be considered for a Small Scale rezoning.
Suggested Statement-of-Consistency (Staff concludes that…)
As stated in the evaluation, the requested rezoning to Industrial would not have an unreasonable impact
on the surrounding community based on the nonresidential uses and zoning districts in this area as well as
compliance with the County’s Land Use Plan. Therefore, i t is recommended that this rezoning request be
APPROVED.
Additional Information
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of
application based on the existing nonresidential uses in this area as well as the compatibility with the Land
Use Plan.
No one spoke in opposition.
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Proposed Zoning Change: Case # PLAN2109-0004
Landowner: Alphin Brothers, Inc
Applicant: Alphin Brothers, Inc
Request: 2.37 acres from Commercial to Industrial
Location: Dixieland Rd, Averasboro Township
Pin: # 1515-42-0304
Meeting Date: November 15, 2021
Statement-of-Consistency
The requested rezoning to Industrial would not have an unreasonable
impact on the surrounding community based on the existing nonresidential
uses area as well as compliance with the County’s Land Use Plan.
Therefore the Harnett County Commissioners APPROVE the rezoning
request.
_______________________________
W. Brooks Matthews, Chairman
ATTEST:
____________________________________
Melissa D. Capps, Clerk
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case # PLAN2110-0001
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner / Applicant: Rita Cotton, Kevin Lofton, Keith Lofton; Jerome & Algireen
Washington / Hamilton Monk, Inc; 1.74 & 1.03 +/- acres; Pin #’s 9594-26-3582.000 9594-
26-4447.000 & From RA-20R to Commercial Zoning District; NC 24/87; Anderson Creek
Township.
Development Services staff recommends approval based on the Land Use compatabilty as
well as the Commercial uses growth patterns in the area.
Additional Information:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to
recommend approval of application based the existing commercial in the area.
No one spoke in opposition.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 5
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STAFF REPORT Page 1 of 5
REZONING STAFF REPORT
Case: PLAN 2110-0001
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: November 1, 2021 County Commissioners: November 15, 2021
Requesting a Rezoning from RA-20R to Commercial
Applicant Information
Owner of Record: Applicant:
Name: Rita Cotton, Kevin C. Lofton, Keith C.
Lofton
Name: Hamilton Monk, Inc
Address: 1601 Properity Dr Address: 8204 Creedmoor Rd, Suite 100
City/State/Zip: Sanford, NC 27730 City/State/Zip: Raleigh, NC 27613
Name: Jerome & Algireen Washington
Address: 361 Brower Rd
City/State/Zip: Cameron NC 28326
Property Description
PIN(s): 9594-26-3582 & 9594-26-4447 Acreage: 1.74 & 1.03
(2.77 total)
Address/SR No.: NC 24-87
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
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STAFF REPORT Page 2 of 5
Physical Characteristics
Site Description: parcels are currently occupied by residential structures.
Surrounding Land Uses: Surrounding land uses consist several nonresidential and developments as well
as residential uses.
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
approx. ~20,000
Site Distances: good
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STAFF REPORT Page 3 of 5
Zoning District Compatibility
The following is a summary list of potential uses. For actual permitted
uses please refer to the UDO’s Table of Uses.
CURRENT REQUESTED
RA-20R Commercial
Parks & Rec X
Natural Preserves X X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated X
Manufactured Homes
Multi-Family
Institutional
Commercial Services X
Retail X
Wholesale X
Industrial
Manufacturing
Land Use Classification Compatibility
ZONING LAND USE
Commercial CMU
Parks & Rec X
Natural Preserves X
Bona Fide Farms
Single Family X
Manufactured Homes,
Design Regulated
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale
Industrial
Manufacturing
_________________________________________________________________________________
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STAFF REPORT Page 4 of 5
Site Photographs
Site view along Northbound NC 24-87 Existing homes on subject site
Existing homes on adjacent site View South NC 24-87
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STAFF REPORT Page 5 of 5
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: In the vicinity of the subject property, non-residential development has
progressed at a stable pace. The requested zoning change to Commercial will not have
a negative impact on the surrounding properties or the community as it is similar in
nature to existing and neighboring zoning districts in the area.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the existing Land Use
classification of a Compact Mixed Use, as well as within the Compatibility Development
Target area. These two designations highlight growing areas of the County that consist
of planned residential areas mixed with a variety of nonresidential uses.
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested rezoning to Commercial would enhance or maintain the
public health, safety, and general welfare due to the neighboring commercially zoned
parcels.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
REASONING: Since the proposed zoning district exists on contiguous properties, this
application does not need to be evaluated for Small Scale Rezoning.
Suggested Statement-of-Consistency (Staff concludes that…)
As stated in the evaluation, the requested rezoning to Commercial is compatible with Harnett County
Land Use Plan and would not have an unreasonable impact on the surrounding community based on the
existing commercial in the area. Therefore, it is recommended that this rezoning request be APPROVED.
Additional Information
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of
application based on the existing Commercial in this area as well as the compatibility with the Land Use
Plan.
No one spoke in opposition.
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Proposed Zoning Change: Case # PLAN2110-0001
Landowners: Rita Cotton, Kevin Lofton, Keith Lofton; Jerome & Algireen
Washington
Applicant: Hamilton Monk, Inc
Request: 1.74 & 1.03 acres from RA-20R to Commercial
Location: NC 24-87, Anderson Creek Township
Pin #’s: 9594-26-3582 and 9594-26-4447
Meeting Date: November 15, 2021
Statement-of-Consistency
The requested rezoning to Commercial would not have an unreasonable
impact on the surrounding community based on the existing commercially
zoned properties in the area as well as compliance with the County’s Land
Use Plan.
Therefore the Harnett County Commissioners APPROVE the rezoning
request.
_______________________________
W. Brooks Matthews, Chairman
ATTEST:
____________________________________
Melissa D. Capps, Clerk
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Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Proposed Zoning Change: Case # PLAN2110-0003
REQUESTED BY: Development Services/ Mark Locklear
REQUEST:
Landowner / Applicant: Allied Investors, Inc. / Timmons Group-Beth Blackmon; 7.50 +/-
acres (out of 108.31 acres); Pin # 9586-98-1436.000; From RA-20R to Commercial Zoning
District; SR # 1141(Alpine Drive); Barbecue Township.
Development Services staff recommends approval based on the Land Use compatabilty as
well as the Commercial uses within this area.
Additional Information:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to
recommend approval of application based the existing commercial in the area.
No one spoke in opposition. A representative from the existing commercial property did ask
several questions about future growth in this area, what type of commercial is planned, and
future traffic patterns.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 5
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ENGINEERING | DESIGN | TECHNOLOGY
5410 Trinity Road
Suite 102
Raleigh, NC 27607
P 919.866.4951
F 919.859.5663
www.timmons.com
October 1, 2021
Harnett County Rezoning
We are requesting a rezoning of residential RA-20R to commercial on Alpine Drive across
from Timberlane Drive. The 7.500 acres, will better suit the area adjacent to it with commercial use.
The area is bordered by commercial to the west, consisting of a Food Lion and Dollar Tree. The area
to the south is currently vacant with a proposed residential subdivision. Adding commercial to this
area with enhance the intersection at Buffalo Lake Drive and Alpine Drive and allow for future
residents to enjoy the commercial facilities. This will coincide with the Land Use plan, calling for
compact mixed use in the area. This rezoning will help support the residential increasing growth of
the county. This plan also aligns with Grow Harnett County Comprehensive Growth Plan 2015 for
future development, adding value that makes the area unique, inviting, and a prosperous place to
live and work.
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STAFF REPORT Page 1 of 4
REZONING STAFF REPORT
Case: PLAN2110-0003
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: November 1, 2021 County Commissioners: November 15, 2021
Requesting a Rezoning from RA-20R to Commercial
Applicant Information
Owner of Record: Applicant:
Name: Allied Investors, Inc Name: Timmons Group
Address: 350 Wagoner Dr Address: 5410 Trinity Rd, Suite 102
City/State/Zip: Fayetteville, NC 28303 City/State/Zip: Raleigh, NC 27607
Property Description
PIN(s): Portion of 9586-98-1436 Acreage: 7.5 acres of
108.3
Address/SR No.: Alpine Dr
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
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STAFF REPORT Page 2 of 4
Physical Characteristics
Site Description:
Site is currently vacant.
Surrounding Land Uses: Area land uses consist of
residential developments and various
nonresidential uses.
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
~7,500 on Buffalo Lakes
Rd, Alpine Rd N/A
Site Distances: good
Zoning District Compatibility
The following is a summary list of potential uses. For actual permitted
uses please refer to the UDO’s Table of Uses.
CURRENT REQUESTED
RA-20R Commercial
Parks & Rec X
Natural Preserves X X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated X
Manufactured Homes
Multi-Family
Institutional
Commercial Services X
Retail X
Wholesale X
Industrial
Manufacturing
HCBOC 110821 WS Pg. 60
STAFF REPORT Page 3 of 4
Land Use Classification Compatibility
ZONING LAND USE
Commercial CMU
Parks & Rec X
Natural Preserves X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated
Manufactured Homes
Multi-Family X
Institutional X X
Commercial Service X X
Retail X X
Wholesale
Industrial
Manufacturing
Future Land Use Map
Site Photographs
Site Site
HCBOC 110821 WS Pg. 61
STAFF REPORT Page 4 of 4
Alpine Rd view towards Food Lion & Buffalo
Lake Rd; Timberline Dr/ entrance to the The
Summit neighborhood
Alpine Rd view towards Micro Tower
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potenti al inconvenience or
harm to the community.
REASONING: The requested zoning change to Commercial will not have a negative
impact on the community as it is the same zoning as the adjacent parcels. This would
also coincide with the development patterns in this area.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is compatible with the existing Land Use
classification of a Compact Mixed Use. These classifications incorporate commercial
uses and often have complimenting office and civic uses with residential developments
in close proximity.
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested rezoning to Commercial would enhance or maintain the
public health, safety, and general welfare due to the neighboring commercially zoned
parcels.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness.
REASONING: Since the proposed zoning district is the same as immediately adjacent
parcels, this application does not need to be evaluated for Small Scale Rezoning.
Suggested Statement-of-Consistency (Staff concludes that…)
As stated in the evaluation, the requested rezoning to Commercial would not have an unreasonable
impact on the surrounding community based compatibility with the Harnett County Land Use Plan as well
as the existing commercial uses in this area. Therefore, it is recommended that this rezoning request be
APPROVED.
Additional Info:
On November 1st, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of
application based on the existing Commercial in this area as well as the compatibility with the Land Use
Plan.
No one spoke in opposition. A representative from the existing commercial property did ask several
questions about future growth in this area, what type of commercial is planned, and future traffic
patterns.
HCBOC 110821 WS Pg. 62
Proposed Zoning Change: Case # PLAN2110-0003
Landowner: Allied Investors, Inc
Applicant: Timmons Group
Request: 7.50 acres from RA-20R to Commercial
Location: Alpine Dr, Barbecue Township
Pin #: 9586-98-1436
Meeting Date: November 15, 2021
Statement-of-Consistency
The requested rezoning to Commercial would not have an unreasonable
impact on the surrounding community based on the existing commercially
zoned properties in the area as well as compliance with the County’s Land
Use Plan.
Therefore the Harnett County Commissioners APPROVE the rezoning
request.
_______________________________
W. Brooks Matthews, Chairman
ATTEST:
____________________________________
Melissa D. Capps, Clerk
HCBOC 110821 WS Pg. 63
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HCBOC 110821 WS Pg. 65
Board Meeting
Agenda Item
MEETING DATE: November 15, 2021
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Aircraft Apron & Helipad Design (Apron Expansion) Project Work
Authorization (WA) 18-02 (Amendment #1) for $36,100 provides Additional Design,
Bidding Assistance, Permitting/Grant Administration for the Apron Expansion at the
Jetport after Adjusting Phase Work needed to Accommodate the Majority of Jetport
Tenants during the Upcoming Construction phase of the Apron Expansion.
REQUESTED BY: Coley Price, Assistant County Manager
REQUEST:
Administration requests the Board of Commissioners consider and approve Work
Authorization (WA) 18-02 for Talbert & Bright to design new phasing plans that will
reduce closure to hangar tenants at the Jetport during the expansion construction. The new
phasing plan will include revisions to the safety plan, erosion control plan and additional
project specifications. Total amended project cost will be $329,400 after applying (WA)
amount of $36,100 in additional funding. NCDOT Division of Aviation will provide
funding at 90-10 match. Additional county match is $3,610. The original Apron Expansion
project ordinance was approved April 15, 2019.
C:\Users\bblevins\Desktop\Airport\Airport Operations\21.10.26 Apron Expansion WA 18-02.docx
I of2
Page
Item 7
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Additional Grant Administration Phase Services will include preparing and submitting the grant
modification in EBS/Partner Connect, coordinating the grant modification with the County and
NCDOA through the approval process, and the preparation of additional reimbursement requests.
Deliverables will include Revised 100% Plans and Project Specifications. The new bid opening
date is estimated 90 calendar days from when the Grant Execution and Notice to Proceed is
issued by the NCDOA, unless otherwise directed by the Sponsor.
Cost of Services: The method of payment for the Project Formulation, Additional Design and
Bidding Assistance, Additional Permitting and Additional Grant Administration Phase Services
shall be lump sum in accordance with Section V of the Contract.
s ummarv of C osts
Project Formulation (lump sum)$7,600.00
Additional Design and Bidding Assistance (lump sum)$22,300.00
Additional Permitting (lump sum)
Additional Grant Administration (lump sum)
Total
Allowance -Readvertisement
$2,500.00
$2,200.00
$34,600.00
$1,500.00
Agreed as to scope of services, time schedule, and budget
Approved:
For Countyof ett
Date:
Witness
2701-1802 (A 1)
Date: __ lo....:.../_1e,.......:./_2-l _____ _
2 of 6
nus INSTRUMENT HAS BEEN PREAUDITED IN THE MANNER REQUIRED ���J,.UOGEI
�2� U> . ,
Work Authorization
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1
COUNTY OF HARNETT
POLICIES GOVERNING THE USE OF THE HARNETT COUNTY COMMONS AREA
OF THE COMMONS ROOM AREAAND HARNETT COUNTY RESOURCE CENTER & LIBRARY
TRAINING ROOMS
PURPOSE
The purpose of this policy is to govern the use of the Harnett County Commons Area and the Harnett County
Resource Center & Library (RCL) Training Rooms by County, County-affiliated and County-sponsored users; as
well as by other organizations and individuals permitted to use these spaces by the Harnett County Board of
Commissioners as authorized by this policy.
The Commons Area is located at 309 West Cornelius Harnett Blvd., Lillington, between the Harnett County Health
Department and Department of Social Services, and consists of an assembly room, lobby, lunchroom, and public
restrooms. The assembly room includes audio-visual equipment.
The RCL Training Rooms are located within the Harnett County Resource Center & Library at 455 McKinney
Parkway, Lillington, and consist of a large room that may be subdivided to accommodate smaller meetings. The
Training Rooms include audio-visual equipment, which must be configured and operated by qualified County staff.
The RCL Training Rooms are only available to non-County entities for the purpose of holding meetings and training
events.
The primary purposeuse of the County of Harnett Commons Room Arease spaces is primarily for the County
Departmentsdepartments, Boards boards and Commissionscommissions, and staff use to allow them to carry out the
functions of County governmentconduct their education programs and work with affiliated groups. The purpose of
this statement is to insure ensure that the above-named persons and groups receive top priority in the scheduling of
these facilities and to provide written policies when these spaces Commons Area isare used by other responsible,
recognized nonprofit, civic, business or religious organizations in the community county for worthy community
activities. This policy is applicable to the Harnett County Commons Room Area and RCL Training Rooms
(including public restrooms, lunchroom and lobby area), and as well as the immediate grounds surrounding these
complex areafacilities, including parking.
SCHEDULING AND SUPERVISION OF COMMONS ROOM AREA
The responsibility for both scheduling the Commons Room Area and RCL Training Rooms is assigned to Harnett
County Parks & Recreation. Parks & Recreation staff is authorized to coordinate the scheduling of these facilities,
and to assign entities to any available space based on event function, projected attendance, space availability, and
the needs of the County. The responsibility for and supervising the use thereof of these spaces is assigned to Public
BuildingsHarnett County Facilities Maintenance. .
The County Manager, or his their designee, is authorized to refuse or cancel any use of the building which in his
their opinion is not in the best interest of the public or the County. Any appeals of a refusal or cancellation must be
directed to the County Manager. Similarly, the County Manager has the authority to allow other uses not expressly
authorized within this policy in the event they determine that there is a public benefit for doing so and that such a
use is not in conflict with this policy.
In times of extraordinary need, Parks & Recreation staff is authorized to reassign scheduled events as needed in
order to accommodate the needs of the County. This is not intended to be a common occurrence and shall be
avoided to the extent possible. If the County requires the use of the Commons Room Area or RCL Training Rooms
during the time an individual or organizationapplicant has reserved itthem, the individual or organizationapplicant
will be notified of the conflict as soon as possible. Parks & Recreation staff will do their best to find suitable
accommodations for the applicant in another County space. In the event a suitable alternative cannot be found, Any
Item 8
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2
any deposit or fees will be refunded, if applicable, within 30 days. Such refund normally takes at least fourteen (14)
days.
OPERATING PROCEDURES
1. The Commons Room Area and RCL Training Rooms is are available for meetings between the hours of
8:30 a.m. and 410:30 00 p.m., Monday through SundaySaturday, and 6:00 p.m. to 12:00 p.m. on weekday
nights and Saturday night. If you are using the facility during the weekdays, you must conclude your
meeting and vacate the premises by 4:30 p.m. in order to allow staff time to secure the building prior to
departure.
2. Use of these facility facilities does not include any other portion of the building in which they are located,
with the exception of the public restrooms. The lobby areas immediately outside of these rooms may be
used only for registration purposes, using not more than two (2) tables that do not block the doors. The
capacity of the Commons Room Area is 202 persons.
2.3. A Facilities Maintenance staff member must be on duty at all times to supervise any event hosted by a non-
County applicant. In the event audio-visual capability is requested, an IT staff member will make sure
audio-visual is set up and functioning properly, and may be required to be on duty during the event to assist
with technical issues.
3.4. A request for scheduling must be made by written application using the form at the end of this policy and
must be submitted at least two (2) weeks prior to the date of use. Scheduling requests made less than two
(2) weeks prior to the date of use may be accommodated provided staffing availability. See Form
attached.Requests from non-County applicants will not be scheduled more than six (6) months prior to the
date of an event.
4.5. The appropriate rental fees and a deposit, if applicable, are required when applications are submitted for
approval. A Facilities Manager must be on duty at all times when the Commons Room Area is in use. This
fee is mandatory.
5.6. For a full refund of the fees and deposit, cancellation must be received at least seven (7) days prior to
scheduled the date of use. This deadline does not apply in the event the County must cancel a scheduled
event due to a conflict, or due to unforeseen circumstances not due to the fault of the applicant.
7. Use of these facility facilities does not obligate the County to provide any equipment not currently assigned
to designated areas. Furnishings may not be removed from these this facility facilities under any
circumstances. .
8. Requests for equipment including audio-visual and IT assistance, and all fees must be made at the time of
request of the facilityreservation. .
6.9. The use of decorations is strictly limited to table or easel arrangements. Any decorations must meet the
approval of the County Fire Marshal. Nothing shall be attached in any manner that could potentially cause
damage to any other surface. Applicants will be responsible for any damages caused by the use of
decorations.
7.10. Smoking inside any building or within fifty (50) feet of any building is prohibited by law.
HCBOC 110821 WS Pg. 80
3
11. Anyone who serves food or a catered meal in the Commons Area is responsible for removing all associated
trash from the premises. Food and drink may only be served and consumed in the kitchen and large
assembly area of the Commons Area. Food is not permitted in the RCL Training Rooms by non-County
Applicants , but may be consumed in the non-carpeted areas outside the Training Rooms.
12. Anyone having an event catered must ensure the caterer has obtained all the appropriate permitting from
the Harnett County Health Department.
8.13. ALCOHOL IS STRICTLY PROHIBITED.Alcohol is strictly prohibited.
9.14. No private or public dances, birthday parties, reunions, or other similar social functions shall be
allowed.
10.15. No charge shall be levied by the user against their participants except that amount necessary to
cover cost incurred. It is not the purpose of this policy to allow individuals to rent facilities for personal
profit. However, recognized governmental, 501(c)(3) and civic organizations are permitted to hold
fundraising events in the Commons Area to raise funds for their operations and programs.
11.16. Parking is permitted in the designated parking areas only. No parking is permitted on the grass.
Applicants are responsible for orderly parking. Any damage to County grounds resulting from improper use
will be the Applicant’s applicant’s responsibility.
17. No concealed weapons are permitted on posted County property.
18. .Pets are strictly prohibited from entering the Commons Area and RCL Training Rooms, with the exception
of service animals.
19. The use of open fire is strictly prohibited in the Commons Area and RCL Training Rooms; any damage
caused by fire will be billed against the individual or organization’s deposit.
12.20. Individuals and organizations should adhere to all local noise ordinances. Any noise complaints
issued to the individual or organization will be the responsibility of the event host and the applicant will
hold County of Harnett harmless in all actions resulting from said ordinance violation.
21. If the user applicant does not conclude their function in a timely fashion, applicable deductions will may be
made from the deposit and the applicant may not be permitted to use County facilities in the future.
13.22. Occupancy codes set forth by the Fire Marshal must be adhered to in accordance with County
policy.
23. Groups and individuals using the Commons Room Area and RCL Training Rooms are responsible for their
behavior and compliance with local, County, State, and Federal Laws and Regulations. Failure to comply
with any of the above mentioned Operating Procedures will result in the forfeiture of the deposit and/or
future usage of said County facilityfacilities. Further, the groups and individuals are liable for any damage
to the Commons Room Areathese County facilities or any injuries or damages sustained by any individual
or organization during the rental period, and, by signature on the application, agrees to indemnify and save
harmless the County of Harnett, its officials, employees and volunteers from any and all loss or damage
resulting from or arising out of the rental and use of the Commons Room Area, and immediate grounds
surrounding the complex area, including parking.
14.24. Applicants should contact Harnett County Parks & Recreation immediately if there is any change
to their reservation.
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4
15. Rental Fee Schedule
DEPOSIT AND RENTAL FEES
It is the direction of the Harnett County Board of Commissioners that as County facilities, the Commons Area and
RCL Training Rooms be made available for use by responsible, recognized nonprofit, civic, business or religious
organizations in the county for worthy community activities, however there is also a cost to the County and county
taxpayers to operate these facilities. Furthermore, the County has a responsibility to ensure these facilities are used
appropriately and that they are not damaged or abused. As such, the County has established the following deposit
and rental fee amounts for the use of these facilities.
- A $250 refundable deposit is due at the time of application. The refundable deposit is intended to
provide some assurance to the County that an applicant does not damage or abuse County facilities.
Following each event, The Facilities Maintenance Manager or their designated staff will determine whether
the facility has been properly cleaned and left in the same condition in which it was found prior to the
event. Any costs incurred by the County to clean the facility or repair damage resulting from the applicant’s
use will be deducted from the deposit. If no issues are identified, the deposit will be refunded to the
applicant in full. The Facilities Maintenance Manager will inform Parks & Recreation staff of their
assessment and a refund will be issued, if applicable, within 30 days.
- A rental fee of $60 per hour is due at the time of application. The rental fee is intended to cover the
costs of operating these facilities, including Parks & Recreation, Facilities Maintenance, and IT staff time;
utility costs; and general wear and tear. This fee is not refundable.
o If the Commons Area Lunchroom is rented independently from the assembly room, a rental fee of
$30 per hour will be charged.
Payment may be made in cash, or by check or credit card. Checks must be made payable to “County of Harnett”.
Exceptions: The following group classifications are exempted from having to pay the above deposit and rental fee:
- Harnett County departments, boards and committees, and staff conducting county business
- County-affiliated or County-sponsored organizations
- Other local, state, and federal government organizations
- Recognized 501(c)(3) nonprofit organizations
- Recognized political parties
In the event an applicant who is exempted from having to pay a deposit and rental fee does not adhere to this policy,
or it is found that they did not properly clean or damaged the facility, the applicant will be responsible for any costs
incurred by the County and may be banned from using County facilities in the future.
Fee waivers: The County Manager has the authority to waive fees for non-exempted applicants in the event they
determine that there is public benefit for doing so. It is the intent of this policy to direct that such action should be
applied consistently.
Deposit: $250.00 – Deposit due at the time of application.
$50.00 – (per hour) Room Rental Fee due on or before the day of event.
Payment shall be made in cash or by cashier’s check.
The Rental Fee covers the cost of the use of the Commons Room Area, plus a Facilities Manager at the event.
The County requires the use of the Facilities Manager for each event without exception.
The Deposit will be held until the Facilities Manager determines whether the Commons Rooms Area was
properly cleaned and left in the same condition in which it was found prior to the event. The Facilities
HCBOC 110821 WS Pg. 82
5
Manager will inform Public Buildings of his decision the following day. Any refund may take up to ____ days
to process.
Additional Rental Fees: When applicable, due at the time of application submission
IT/Audio-Visual: Please see the Fee Schedule for services which will be due
at the time of application
Cleaning Fee: $250.00
Table and Chair
Setup/Take Down: $182.00
Security: At the discretion of the County Manager or his designee,
security personnel may be required.
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Date received: ________
COUNTY OF HARNETT
COMMONS ROOM AREA AND RCL TRAINING ROOM SCHEDULE REQUEST
(Please Print or Type Information)
Name of Group/Organization: ________________________________________________________________
Name of Person Responsible: ___________________________________________________________
Mailing Address: ____________________________________________________________________________
Telephone Number#: Home: _________________________ Work: ___________________________
Email Address: ________________________________________
Facility/Facilities Requested?: Commons Area RCL Training Room(s)
If requesting Commons Area, are you also requesting the use of the Lunchroom? Y / N
Day and DateDate Requested:
_____________________________________________________________________
Time (including set up/take down): From: ___________(a.m.) (p.m.) .) To: ____________(a.m.) (p.m.)
Number of People in Group: ______________________ Catered Event?: ________________________
Purpose of the Use (in detail): _________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Need for pre-event preparations:
Using Audio/visual equipmentAudio-Visual Equipment Requested? ____________________Y / N
If Audio-Visual needed, describe need: __________________________________________________________
Scheduled Date of Training _____________
Room Set-Up (use diagram on back): ______________________________________________________
Rental Fee: Amount: ____________ Date Paid: ____________ Method of Payment: _____________
Deposit: Amount: ____________ Date Paid: ___________ Method of Payment: _____________
Additional Fees: Amount:____________ Date Paid:____________ Method of Payment:______________
I hereby certify that I am at least 18 years of age and the authorized and responsible representative of the
applicant and that the above statements are true to the best of my knowledge. I have received and read a copy
of the rules and regulations governing the use of the Commons Room Area and RCL Training Rooms, and
that our group will comply with regulations, policies and fees governing the use of the facility being
requested. I further understand that the applicant is liable for any damage to the Commons Room
AreaCounty facilities or any injuries or damages sustained by any individual or organization during the
rental period. By my signature below this applicant agrees to indemnify and save harmless the County of
Harnett, its officials, employees, agents and volunteers from any and all losses, fees, costs, damages, and all
other expenses or liabilities of any kind resulting from or arising out of the rental and use if of the Commons
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Room AreaCounty of Harnett facilities, and immediate grounds surrounding the complex area, including
parking.
Signed: _____________________________________________ Date: ___________________________
FOR INTERNAL USE ONLY
Exempt / Nonexempt? (If exempt, list designation per policy): _____________________________________
Rental Fee: Amount: ____________ Date Paid: ____________ Method of Payment: _____________
Deposit: Amount: ____________ Date Paid: ___________ Method of Payment: _____________
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1
COUNTY OF HARNETT
POLICIES GOVERNING THE USE OF THE HARNETT COUNTY COMMONS AREA
AND HARNETT COUNTY RESOURCE CENTER & LIBRARY TRAINING ROOMS
PURPOSE
The purpose of this policy is to govern the use of the Harnett County Commons Area and the Harnett County
Resource Center & Library (RCL) Training Rooms by County, County-affiliated and County-sponsored users; as
well as by other organizations and individuals permitted to use these spaces by the Harnett County Board of
Commissioners as authorized by this policy.
The Commons Area is located at 309 West Cornelius Harnett Blvd., Lillington, between the Harnett County Health
Department and Department of Social Services, and consists of an assembly room, lobby, lunchroom, and public
restrooms. The assembly room includes audio-visual equipment.
The RCL Training Rooms are located within the Harnett County Resource Center & Library at 455 McKinney
Parkway, Lillington, and consist of a large room that may be subdivided to accommodate smaller meetings. The
Training Rooms include audio-visual equipment, which must be configured and operated by qualified County staff.
The RCL Training Rooms are only available to non-County entities for the purpose of holding meetings and training
events.
The primary purpose of these spaces is for County departments, boards and commissions, and staff use to allow
them to carry out the functions of County government. The purpose of this statement is to ensure that the above-
named persons and groups receive priority in the scheduling of these facilities and to provide written policies when
these spaces are used by other responsible, recognized nonprofit, civic, business or religious organizations in the
county for worthy community activities. This policy is applicable to the Harnett County Commons Area and RCL
Training Rooms, as well as the immediate grounds surrounding these facilities, including parking.
SCHEDULING AND SUPERVISION
The responsibility for scheduling the Commons Area and RCL Training Rooms is assigned to Harnett County Parks
& Recreation. Parks & Recreation staff is authorized to coordinate the scheduling of these facilities, and to assign
entities to any available space based on event function, projected attendance, space availability, and the needs of the
County. The responsibility for supervising the use of these spaces is assigned to Harnett County Facilities
Maintenance.
The County Manager, or their designee, is authorized to refuse or cancel any use of the building which in their
opinion is not in the best interest of the public or the County. Any appeal of a refusal or cancellation must be
directed to the County Manager. Similarly, the County Manager has the authority to allow other uses not expressly
authorized within this policy in the event they determine that there is a public benefit for doing so and that such a
use is not in conflict with this policy.
In times of extraordinary need, Parks & Recreation staff is authorized to reassign scheduled events as needed in
order to accommodate the needs of the County. This is not intended to be a common occurrence and shall be
avoided to the extent possible. If the County requires the use of the Commons Area or RCL Training Rooms during
the time an applicant has reserved them, the applicant will be notified of the conflict as soon as possible. Parks &
Recreation staff will do their best to find suitable accommodations for the applicant in another County space. In the
event a suitable alternative cannot be found, any deposit or fees will be refunded, if applicable, within 30 days.
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OPERATING PROCEDURES
1. The Commons Room and RCL Training Rooms are available for meetings between the hours of 8:30 a.m.
and 10:00 p.m., Monday through Saturday.
2. Use of these facilities does not include any other portion of the building in which they are located, with the
exception of the public restrooms. The lobby areas immediately outside of these rooms may be used only
for registration purposes, using not more than two (2) tables that do not block the doors.
3. A Facilities Maintenance staff member must be on duty at all times to supervise any event hosted by a non-
County applicant. In the event audio-visual capability is requested, an IT staff member will make sure
audio-visual is set up and functioning properly, and may be required to be on duty during the event to assist
with technical issues.
4. A request for scheduling must be made by written application using the form at the end of this policy and
must be submitted at least two (2) weeks prior to the date of use. Scheduling requests made less than two
(2) weeks prior to the date of use may be accommodated provided staffing availability. Requests from non-
County applicants will not be scheduled more than six (6) months prior to the date of an event.
5. The appropriate rental fees and a deposit, if applicable, are required when applications are submitted for
approval.
6. For a full refund of the fees and deposit, cancellation must be received at least seven (7) days prior to the
date of use. This deadline does not apply in the event the County must cancel a scheduled event due to a
conflict, or due to unforeseen circumstances not due to the fault of the applicant.
7. Use of these facilities does not obligate the County to provide any equipment not currently assigned to
designated areas. Furnishings may not be removed from these facilities under any circumstances.
8. Requests for equipment including audio-visual must be made at the time of reservation.
9. Any decorations must meet the approval of the County. Nothing shall be attached in any manner that could
potentially cause damage to any surface. Applicants will be responsible for any damages caused by the use
of decorations.
10. Smoking inside any building or within 50 feet of any building is prohibited by law.
11. Anyone who serves food or a catered meal in the Commons Area is responsible for removing all associated
trash from the premises. Food and drink may only be served and consumed in the kitchen and large
assembly area of the Commons Area. Food is not permitted in the RCL Training Rooms by non-County
Applicants, but may be consumed in the non-carpeted areas outside the Training Rooms.
12. Anyone having an event catered must ensure the caterer has obtained all the appropriate permitting from
the Harnett County Health Department.
13. Alcohol is strictly prohibited.
14. No private or public dances, birthday parties, reunions, or other similar social functions shall be allowed.
15. No charge shall be levied by the user against their participants except that amount necessary to cover cost
incurred. It is not the purpose of this policy to allow individuals to rent facilities for personal profit.
HCBOC 110821 WS Pg. 87
3
However, recognized governmental, 501(c)(3) and civic organizations are permitted to hold fundraising
events in the Commons Area to raise funds for their operations and programs.
16. Parking is permitted in designated parking areas only. No parking is permitted on the grass. Applicants are
responsible for orderly parking. Any damage to County grounds resulting from improper use will be the
applicant’s responsibility.
17. No concealed weapons are permitted on posted County property.
18. Pets are strictly prohibited from entering the Commons Area and RCL Training Rooms, with the exception
of service animals.
19. The use of open fire is strictly prohibited in the Commons Area and RCL Training Rooms; any damage
caused by fire will be billed against the individual or organization’s deposit.
20. Individuals and organizations should adhere to all local noise ordinances. Any noise complaints issued to
the individual or organization will be the responsibility of the event host and the applicant will hold County
of Harnett harmless in all actions resulting from said ordinance violation.
21. If the applicant does not conclude their function in a timely fashion, applicable deductions may be made
from the deposit and the applicant may not be permitted to use County facilities in the future.
22. Occupancy codes set forth by the Fire Marshal must be adhered to in accordance with County policy.
23. Groups and individuals using the Commons Area and RCL Training Rooms are responsible for their
behavior and compliance with local, County, State, and Federal Laws and Regulations. Failure to comply
with any of the above mentioned Operating Procedures will result in the forfeiture of the deposit and/or
future usage of County facilities. Further, the groups and individuals are liable for any damage to these
County facilities or any injuries or damages sustained by any individual or organization during the rental
period, and, by signature on the application, agrees to indemnify and save harmless the County of Harnett,
its officials, employees and volunteers from any and all loss or damage resulting from or arising out of the
rental and use of the Commons Room Area, and immediate grounds surrounding the complex area,
including parking.
24. Applicants should contact Harnett County Parks & Recreation immediately if there is any change to their
reservation.
DEPOSIT AND RENTAL FEES
It is the direction of the Harnett County Board of Commissioners that as County facilities, the Commons Area and
RCL Training Rooms be made available for use by responsible, recognized nonprofit, civic, business or religious
organizations in the county for worthy community activities, however there is also a cost to the County and county
taxpayers to operate these facilities. Furthermore, the County has a responsibility to ensure these facilities are used
appropriately and that they are not damaged or abused. As such, the County has established the following deposit
and rental fee amounts for the use of these facilities.
- A $250 refundable deposit is due at the time of application. The refundable deposit is intended to
provide some assurance to the County that an applicant does not damage or abuse County facilities.
Following each event, The Facilities Maintenance Manager or their designated staff will determine whether
the facility has been properly cleaned and left in the same condition in which it was found prior to the
event. Any costs incurred by the County to clean the facility or repair damage resulting from the applicant’s
use will be deducted from the deposit. If no issues are identified, the deposit will be refunded to the
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applicant in full. The Facilities Maintenance Manager will inform Parks & Recreation staff of their
assessment and a refund will be issued, if applicable, within 30 days.
- A rental fee of $60 per hour is due at the time of application. The rental fee is intended to cover the
costs of operating these facilities, including Parks & Recreation, Facilities Maintenance, and IT staff time;
utility costs; and general wear and tear. This fee is not refundable.
o If the Commons Area Lunchroom is rented independently from the assembly room, a rental fee of
$30 per hour will be charged.
Payment may be made in cash, or by check or credit card. Checks must be made payable to “County of Harnett”.
Exceptions: The following group classifications are exempted from having to pay the above deposit and rental fee:
- Harnett County departments, boards and committees, and staff conducting county business
- County-affiliated or County-sponsored organizations
- Other local, state, and federal government organizations
- Recognized 501(c)(3) nonprofit organizations
- Recognized political parties
In the event an applicant who is exempted from having to pay a deposit and rental fee does not adhere to this policy,
or it is found that they did not properly clean or damaged the facility, the applicant will be responsible for any costs
incurred by the County and may be banned from using County facilities in the future.
Fee waivers: The County Manager has the authority to waive fees for non-exempted applicants in the event they
determine that there is public benefit for doing so. It is the intent of this policy to direct that such action should be
applied consistently.
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5
Date received: ________
COUNTY OF HARNETT
COMMONS AREA AND RCL TRAINING ROOM SCHEDULE REQUEST
(Please Print or Type Information)
Name of Group/Organization: ________________________________________________________________
Name of Person Responsible: ________________________________________________
Mailing Address: ____________________________________________________________________________
Telephone #: _________________________ Email Address: ________________________________________
Facility/Facilities Requested?: Commons Area RCL Training Room(s)
If requesting Commons Area, are you also requesting the use of the Lunchroom? Y / N
Date Requested: _____________________________________________________________________
Time (including set up/take down): From: ___________(a.m.) (p.m.) To: ____________(a.m.) (p.m.)
Number of People in Group: ______________________ Catered Event? ________________________
Purpose of the Use (in detail): _________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Audio-Visual Equipment Requested? Y / N
If Audio-Visual needed, describe need: __________________________________________________________
Room Set-Up (use diagram on back): ______________________________________________________
I hereby certify that I am at least 18 years of age and the authorized and responsible representative of the
applicant and that the above statements are true to the best of my knowledge. I have received and read a copy
of the rules and regulations governing the use of the Commons Area and RCL Training Rooms, and that our
group will comply with regulations, policies and fees governing the use of the facility being requested. I
further understand that the applicant is liable for any damage to County facilities or any injuries or damages
sustained by any individual or organization during the rental period. By my signature below this applicant
agrees to indemnify and save harmless the County of Harnett, its officials, employees, agents and volunteers
from any and all losses, fees, costs, damages, and all other expenses or liabilities of any kind resulting from or
arising out of the rental and use of County of Harnett facilities, and immediate grounds surrounding the
complex area, including parking.
Signed: _____________________________________________ Date: ___________________________
FOR INTERNAL USE ONLY
Exempt / Nonexempt? (If exempt, list designation per policy): _____________________________________
Rental Fee: Amount: ____________ Date Paid: ____________ Method of Payment: _____________
Deposit: Amount: ____________ Date Paid: ___________ Method of Payment: _____________
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