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Agenda 10-12-2021L D RU UNN northc nrnlinn city or W&m aivvni OV waCt nr Call to Order — Mayor William P. Elmore, Jr. Invocation — Rev. Elizabeth Gaines Pledge of Allegiance Dunn City Council Regular Meeting Tuesday, October 12, 2021 7:00 p.m., Dunn Municipal Building 1) Adjustment and Approval of the October 12, 2021 meeting agenda PRESENTATIONS 2) Employee Recognition — Lt. Holly Pendergraph 3) New Employee Recognitions PUBLIC COMMENT PERIOD 4) Each Speaker should limit comments to 3 minutes and must sign up on sheet available on the podium within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes. CONSENT ITEMS 5) Minutes — September 14, 2021 6) Temporary Blocking of Streets — First Presbyterian 7) Temporary Blocking of Streets — Shrine Car Show 8) Temporary Blocking of Streets — Downtown Fall Event 9) Temporary Blocking of Streets — Christmas Tree Lighting 10) National Friends of Libraries Week Proclamation 11) Resolution Amending the 2021 Council Meeting Schedule 12) Resolution Accepting State Revolving Loan for 14-inch Water Distribution Rehabilitation Project 13) Budget Amendment — Dunn -Erwin Rd and E Wake St 14-inch Waterline Replacement Project 14) Budget Amendment — Golden Leaf Grant 15) Budget Amendment — Three Bridge Road Project ITEMS FOR DISCUSSION AND/OR DECISION 16) Rezoning Request RZ-06-21 - 1611 S Elm Ave, C-4 to R-7 a) Public Hearing b) Decision 17) Ordinance Amendment OA-09-21; Chapter 13 add Section 13-10 Household/Indoor Furniture Kept Outside a Public Nuisance 18) Ordinance to Demolish 1610 Erwin Road a) Public Hearing b) Decision 19) Ordinance to deem Property Unfit for Human Habitation - 100 W Edgerton St (Tabled in Sept) 20) Appeal of Building Inspector's Order - 101 W Vance St 21) Appeal of Building Inspector's Order- 411 N McKay Ave 22) Appeal of Building Inspector's Order — 809B E Edgerton St 23) Federal Drinking Water State Revolving Fund Capital Project Ordinance Dunn -Erwin Rd and E Wake St Water Distribution Rehabilitation/Replacement Project 24) CDBG-I Capital Project Ordinance for Grants 16-1-3156 and 20-1-3606 25) Bank Loan to Purchase Property 26) Approve Solicitation for Architectural Services 27) Land Use Plan Authorization and Budget Amendment 28) Halloween Resolution and Recommended Observance of Trick -or -Treating 29) Advisory Board Appointments — Parks and Recreation Advisory Board 30) Council Goals/Reports Continued Agenda Page 2 31) Administrative Reports a) City Manager's Report b) Financial Report/Assessment Update c) Department Reports Communications/Public Information Parks & Recreation/Library Public Works/Public Utilities Planning & Inspections/Police 32) Announcements 33) Information 34) Closed Session to be called to instruct the staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property in accordance with [N.C.G.S. 143-318.11(a)(5)]. ADJOURNMENT "This institution is an equal opportunity provider and employer" Adjustmenti Approval of the October 1 Recommendation: Motion to adopt the October 12, 2021 meeting agenda as presented Or Motion to adopt the October 12, 2021 meeting agenda as presented with the following changes: Additions: (Assign Number on the Agenda such as 14a) Removal of the following item(s): Move Item of Business from one section to another section (such as moving Item from Consent Items to Items for Discussion and/or Decision) NN tt ft f UUNN x CouncilCity Agenda _ x� Meeting Date: October 12021 SUBJECT TITLE: Employee Recognition — Lieutenant Holly Pendergraph Presenter: Chief White Department: Police Attachment: Yes X No Description: Public Hearing Advertisement Date: PURPOSE: Acknowledgement of the hard work and dedication put forth by Lieutenant Holly Pendergraph in her achievement of earning her Advanced Law Enforcement Certificate from the North Carolina Criminal Justice Education and Training Standards Commission. Lieutenant Pendergraph also completed the Criminal Investigators Certification Program. Both certifications are based on training, experience and educational requirements. This is a major accomplishment especially with her current workload and family life. BACKGROUND: Holly Pendergraph has been a law enforcement officer for over 14 years, with 7 of those with the City of Dunn. She has previously worked in the criminal investigations and patrol divisions at the police department. Lt. Pendergraph was recently promoted to a Patrol Lieutenant's position supervising "A" Squad. In this role, Lt. Pendergraph will assist officers with their career development and continuing education as well as supervise their day to day activities. Lt. Pendergraph is currently enrolled in the Associates degree program through Johnston Community College holding a 4.0 grade average and maintaining a spot on the Dean's list for excellent achievement. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: 1 -_ D � U N"" " N"" dAll-Amerin e fi � r k e CouncilAgenda .� N Meeting October 2021 ' ' SUBJECT TITLE: New Employee Introductions Presenter: City Manager Attachment: Yes No Description: PURPOSE: Finance April Beasley — Customer Service Representative Police Taylor Struble — Police Officer I BACKGROUND: BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All continents received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign- up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Continent Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. DUNN WD D � U-t N1- N City e rCityCouncil , Agenda Meeting Date. October 12,2021 SUBJECT TITLE: Minutes — September 14, 2021 Presenter: Department: X Yes No Public Hearing Advertisement Date: PURPOSE: BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the Minutes as presented. utes Dunn City Council Regular Meeting Tuesday, September 14, 2021 7:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Public Utilities Director Heather Adams, Planning Director George Adler, Chief Police Clark White, Parks and Recreation Director Brian McNeill, Human . Librarian Mike Williams, Administrative Support Specialist H Debra Creighton, Clerk Tammy Williams. CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting at 7:00 p.m. and expressed of his mother, Ms. Mary Bradham. Beth Gaines, Pastor at Divi Council Member Sills led in the Pledge of Allegiance. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and second by Mayor Pro meeting agenda as presented. Motion unanimously approved. PRESENTATIONS Recognition of New Employees Public Utilities Director Adams introduced Justin PUBLIC COMMENT PERIOD The Public Comment Period; period was closed. CONSENT ITEMS Y Minutes of the August 10, 20 • Minutes of theAugust 16, 2021 • Declaring' Badge and Service V • Retirement Resolution Lt these minutes as Attachment • Budget Amendment - Di minutes as Aitaefiment #3. • Temporary BlodldngRf Sti Motion by Mayor Pro Ten unanimously approved. ice Director Jim Roberts, :tor Steven King, Chief of rector Connie Jernigan, Tilghman Pope, and City Mayor Pro 1 dist Church, adopt the Bradham on the loss e.the invocation and 14, 2021 Operations Specialist. Mayor Elmoe,at 7:04 p.m."Having no comments, the Public Comment Called leaponSurplus and Awarding to Lt. Jimmy Page, Jr. A copy of the Resolution these minutes as Attachment #1. imy RichardIPage, Jr. A copy of the Resolution (R2021-29) is incorporated into A copy of Budget Amendment (BA2022-06) is incorporated into these Street and second by Council Member Gaulden to approve all consent items. Motion Chief White was asked to read the Retirement Resolution in honor of Lt. Page. ITEMS FOR DISCUSSION AND/OR DECISION Ordinance Amendment - OA-08-21, Chapter 20 - Subdivision of Land and Chapter 22 - Zoning, Neighborhood Meeting Requirement Mayor Elmore opened the Public Hearing at 7:09 p.m. Planning Director Adler presented proposed amendment, which would require developers to hold a public meeting and present a record of such a meeting as part of their submittal to the Planning Board when seeking Preliminary Plat approval for a proposed Major Subdivision, for a Planned Unit Development (PUD), or for a Conditional Zoning development. A Major Subdivision is anything more than 3 parcels according to our current zoning. The Planning Board voted 6-0 to approve the requested amendment. Staff had originally requested for more than 20 houses. Council Members Bradham, Turnage and Tart had questions and comments concerning the amendment. With no additional comments, the Public Hearing was closed. Motion by Council Member Turnage and second by Mayor Pro Tem Bradham to adopt the ordinance amendment OA-08-21 as presented except changing language in Secs. 20-13(A) from "other than a minor subdivision" to "of 20 or more lots" to require developers to hold a public meeting and present a record of such a meeting as part of their submittal to the Planning Board when seeking Preliminary Plat approval for a proposed Major Subdivision, for a Planned Unit Development (PUD), or for a Conditional Zoning development. Motion unanimously approved. A copy of the Ordinance (02021-20) is incorporated into these minutes as Attachment #4,', 309 S Magnolia Ave - Ordinance to Demolish (Storage Building) Mayor Elmore opened the Public Hearing at 7:20 p.m. Chief Building Inspector,; King presented consideration of Ordinance to Demolish Condemned Structure located at 309 S Magnolia.Ave. Building Inspector Slater Johnson conducted an inspection and based upon his observations, the structure; is unsafe'and has been condemned in t accordance with G.S. §160D-1117. The Building Inspector also found he structure dangerous or prejudicial to the public health or public safety and a nuisance in violation of G.S. §1b0A7193. King added that the owner, Barry Hoyle, is requesting an additional thirty days to bring the structure into compliance. Council -Member Tart asked about the setback requirements for the property line. With no additional comments, the Public' Hearing was closed. Motion by Council Member Sills and second by Council Member.] Inspector Inspector to proceed with the demolition of the structure located Motion unanimously approved. A copy of the Ordinance (0 Attachment #5. Ordinance to deem Property Unfit for Human Hdbit Chief Building Inspector Icing reported that the decisior the May 11, 2021 Council meeting and at the July 13,, consult with engineers and contractors and to have thi King reported that he has had discussions with the 1 Engineers have looked at floor 'system and,it will cost n being used and no fork lifts`are allowed however, there Elmore recognized Joncs,`whb ,made comments on I th allowing various uses for that section of e building to After additional discussion, Attorney ;Pope recommel rewritten to close.off the area except for lightweighfmz Motion the ordinance directing the Building ;nolia Ave, PIN #:1516-65-6854.000. incorporated into these minutes as rtion.- 100 W Edgerton St to deem property unfit for human habitation was tabled at 2021 meeting :This was done to allow the owner time to floor. -system repaired or in the process of being repaired. roperty owner's Attorney, Bo Jones, during this process. ur'e than $100,600 to repair the flooring. Pallet jack is now have,been no repairs to the floor system as of today. Mayor ehalf of;the owners and tenant. Discussion followed on closing it off all together with liability of the city discussed. ded`'council table to allow time for the ordinance to be only, with just a door access. Council Member Gaulden to table until the October meeting. Appeal of Building Inspector's Decision -'124 E Broad St Chief Building In King conducted an inspection at 124 E Broad St. and based upon his observations, the structure is unsafe.aid,has been condemned in accordance with G.S. §160D-1117. The Building Inspector also found the structure dangerous or`prejudicial to the public health or public safety and a nuisance in violation of G.S. §160A-193. The owner of the.pfoperty has appealed the Building Inspector's decision of sixty days to repair or demolish the structure according to N.C.G.S.§160D-1130. King stated they were amazed at the condition of the building due to decay andsrot. The owner, Dean Wiley, appealed with no specific reason in the request and he was not in attendance. The public hearing and ordinance to demolish will be heard at the November Council meeting. Motion by Council Member Tart and second by Council Member Tonnage to affirm the allowable time period of sixty days in accordance with N.C.G.S. 160D-1122 of the structure located at 124 E Broad St, PIN #:1516-67- 4133.000. Motion unanimously approved. Resolution Accepting T-Mobile's "Hometown Techover" Grant Assistant City Manager Boone presented resolution to authorize the acceptance of a "Hometown Techover" grant from T-Mobile. The City applied for a $3 Million T-Mobile grant back in April 2021 that would go towards tech upgrades all over the City. The City learned of being a top 10 finalist in June 2021. Dunn was not chosen for the top prize but was awarded the $50,000 grant for technology upgrades. The Mayor expressed appreciation to Boone for his efforts on the city receiving this grant. Motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to approve Resolution and Budget Amendment to accept the T-Mobile grant funds. Motion unanimously approved. A copy of the Resolution (R2021-30) and BudgetAmendment (BA-2022-07) are incorporated into these minutes as Attachment #6. Award for CDBG-I Engineering Contract and CDBG-1 Grant Administrator Services Public Utilities Director Adams presented service agreements for the CDBG-I Collection System Rehabilitation Project. The City was awarded a $2 Million CDBG-I collection system rehabilitation project grant to replace/rehab approximately 13,625 LF of sewer line and 56 manholes with the goal of eliminating inflow and infiltration and reducing the possibility of future overflows. Requests for Letters of Interest and:Statement of Qualifications were duly published on May 18, 2021 in order to select an engineering firm and Requests for Proposals (RFPs) for Grant Administration Services was duly published on May 18, 2021 with only one proposal so was published again on June 29, 2021. Staff reviewed and scored the proposals using the same`criteria for comparison and are recommending WithersRavenel for both the engineering and grant administration services. The budgets for engineering is $354,694 and grant administration is $123,100. Motion by Council Member Gaulden and second by Council to execute an Engineering Services Agreement and WithersRavenel for professional services related to the Cl unanimously approved. A copy of the Contracts have been Award for Engineering Services SRF W WTP Impro, Public Utilities Director Adams presented the Eng Improvement Project that has been approved for fund The engineering services scope of work includes administration, and oversight for the project. The Bla tanks, and associated piping will be replaced and/1 improved peals flow capacity. RFQs, for Engineering Letter of Interest and Stater budgeted at $485,000 and ai $3,626,000 in loan funds'atflJ Motion by Mayor Pro Tern to execute an Engineering Clean Water State Revolve Public Utilities:; Director Adams Project that has been approved forgiveness (grant) "and $1,500, includes an engineerim' report, construction oversight for the pr main and approximately-100 )if; expected to result in the identific LF and 50 manholes. through leniber McLean to authorize City Manager Neuschafer t ` Grant Administration Services Agreement with 3G-I Collection System Rehabilitation rbject. Motion Fled withahe,City Clerk. t Project ig Services Agreement for the Black River WWTP ough the Clean Water State Revolving Fund (CWSRF). agineering report, design, permitting, construction !r WWTP.'s final clarification facilities, chlorine contact raded to provide increased levels of treatment and es were duly,published on August 6, 2021, with one �d from Davis Martin Powell. Engineering fees are loan. The Division of Water Infrastructure awarded Council Member McLean to authorize City Manager Neuschafer .h Davis Martin Powell for engineering services related to the tewater Treatment Plant Improvements. Motion unanimously has been filed with the City Clerk. Collections System Project ented..the Engineering Services Agreement for a Sewer Collection System funding through the CWSRF. The Division awarded $500,000 in principal in loan funds at 0.13% interest. The engineering services scope of work and visual inspections, design, permitting, construction administration, and The project consists of the assessment of approximately 39,200 LF of sewer les using a combination of CCTV and visual inspection. The assessment is i of substantial defects resulting in the rehabilitation of approximately 26,775 RFQs for Engineering Services were duly published on August 6, 2021, with the City receiving one Letter of Interest and Statement of Qualifications from WithersRavenel. Engineering fees are budgeted at $460,000 and are reimbursable through the loan. Motion by Council Member Gaulden and second by Council Member McLean to authorize City Manager Neuschafer to execute an Engineering Services Agreement with WithersRavenel for engineering services related to the Clean Water State Revolving Fund Sanitary Sewer Collection System Improvements. Motion unanimously approved. A copy of the Contract has been filed with the City Clerk. Contractor Award for 14-inch Water Line Abandonment Project Public Utilities Director Adams presented recommendation to tentatively award a construction contract for the abandonment of the 14-inch water line and the replacement of a waterline on E Wake Street. The proposed project would begin near the intersection of Bruce Drive to just south of the intersection of S Wayne Avenue and W Cumberland Street. To mitigate the hazards associated with the age of the infrastructure and current alignment, the 14-inch line will be abandoned and 6-inch and 8-inch pipe will be installed in order to serve the affected areas. The second part of the project abandons an existing 2-inch water line along E Wake from Carolina Or to E Johnson St and replaces with a 6-inch water line for the purpose of meeting current design standards and providing fire flow. This would also include installing fire hydrants on the new water line. The bid opening was duly advertised and Jones and Smith Contractors, LLC were the lowest bid at $693,270. Council accepted a loan of $875,750 in May 2020 for this project. With rising material'and labor costs, the project came in right at budget leaving no contingency or funds for inspection and constructCon administration. Staff recommends including construction admintration and inspection services .fdr. this project along with some contingency. The Division of Water Infrastructure has indicated they will increase the loan by 10% upon receiving the request and the city can return unused funds back with no penalty. c, Motion by Council Member Turnage and second by Council Member McLean to approve the resolution tentatively awarding a construction contract to Jones and Smith Contractors, LLC, in the amount `of $693,270 including authorizing the City Manager to amend WithersRavenel's' ,engineering agreement to include construction administration and inspection services and to request a 10% increase in the State Revolving Fund Loan for a total loan amount of $963,325. Motion unanimously approved. A copy,of the Resolution (R2021-31) is incorporated into these minutes as Attachment #7 and the Agreement has been filed with'the City Clerk. Budget Amendments for Sewer Projects Finance Director Roberts presented needed Budget Amendments associated with the following projects already approved by Council. - CDBG-I Grant/Project - WWTP Improvement Project - Collections System Project.. All projects require specific accounting:of funds due to their association with grants. Motion by Council Member'_Gaulden end 'second by Council Member McLean to approve budget amendments associated with sewer projects as presented. Motion unanimously approved. A copy of Budget Amendments (BA2022-08, BA2022-09 and BA2022.-10) mi incorporated into'these minutes as Attachment #8. Underground Pipeline Inspection Equipment Proposed Loan and Purchase Finance Director Roberts'presented request to move forward with the loan to purchase Underground Pipeline Inspection;''Equipment needed.'to complete inspections of Water, Sewer, Stormwater lines and manholes to facilitate repairs and reduce leaks,' infiltraticni;4nd improve repairs. This purchase was bid and approved using the North Carolina Sheriff's Association Heavy Equipment Procurement Program (Bid# 22-06-0426) and the equipment and s,6ftware for this 'Aries Mobile Pathfinder will be installed in a high roof, extended length utility vehicle (Bid# 21-07-0915). Motion by Mayor Pro Tem Bradham and second by Council Member Turnage to approve the budget amendment and resolution authorizing the `Mayo-, City Manager, and Finance Director to move forward with a loan with BB&T (Truist) for $178,629 for the purchase of the Underground Pipeline Inspection Equipment. Motion unanimously approved. A copy of the Resolution (R2021-32) and BudgetAmendment (BA-2022-11) are incorporated into these minutes as Attachment #9. Police TASERS Contract Proposal Finance Director Roberts presented request to enter into a contract with TASER/CEW AXON to provide the Police Department with new devices, batteries, holsters, docking stations and training. This also includes other items such as training cartridges, targets, simulated training suits, and licenses with all items covered under a 5-year extended warranty and will be negotiated for continuation after this contract is expired. This will provide a savings of approximately $40,000 over a direct purchase spread out for the next five years. The yearly payment will be within the Police Department budget equipment line and will stabilize the cost of this equipment and turning in the current TASERS will result in an additional savings of $7,800. Motion by Council Member Turnage and second by Council Member Gaulden to approve this contract proposal and Budget Amendment for a 5-year purchase option of TASERS for the Police Department in the amount of $135,000. Motion unanimously approved. A copy of Budget Amendment (BA2022-12) is incorporated into these minutes as Attachment #10. Conveyance of Body -worn Cameras to Central Carolina Community College BLET Chief White presented request to donate surplus body cameras to the Basic Law Enforcement Training Program at Central Carolina Community College. The department has 20 body -worn cameras tha"are in good working order that are surplus equipment and another six surplus that do not work but could be used for parts. The product brand is BODYCAM by Pro -Vision. These cameras will work well for students in'the BLET program since they are being used for training purposes only. Motion by Council Member Turnage and second by Mayor Pro Tem Bradham to adopt the Resolution Conveying Surplus Property to Central Carolina Community College. Motion unanimously approved. A copy of the Resolution (R2021-33) is incorporated into these minutes as Attachment #11. Appointments 195/140 Crossroads of America Economic Development Alliance Board Mayor Elmore requested for Council to appoint Dunn's four.representatives,to the 1-95/17,40 Crossroads of America Economic Development Alliance, Inc. Two appointments will be'for a 2-year term and two appointments for a 4-year term. After the initial appointments, the appointments will be made by the Alliance Board and will be 2-year terms. One of the appointments will be' -an active member of the City, Council. The Mayor and Town/City Manager of Dunn and Four Oaks shall be designated as`ex-officio, non -voting members of the Board. Motion by Council Member Turnage and second by Walter Massey for a 4-year term and to appoint Jeff Crossroads of America Economic Development Allis to appoint Mayor Pro Tern Bradham and ✓,Smith for a 2-year term to the I-95/I-40 ianimously approved. Mayor Elmore introduced the Interim Du-'ector of the Alliance, Reid Williams, who made comments to Council. Council Goals/Reports City Manager Neuschafer updatedthe Council on meetings,v✓ith NCDOT concerning the 195 Widening Project, He reported that staff will, be included.in upcoming construction updates on the project and will have more information once the construction Ischedule is released. Duke Energy has assured staff the amount of wires associated with the lighting w''ill„be minimized and staff is optimistic it will look much better. He added that they did find out that putting in,an ,underground„feeder on US 421 would be extremely expensive to the city, someWhere.around $2 million: He -,.also updated the Council on current and upcoming city -related construction projects. Administrative Reports Finance Director Rob,erts,provided the following financial report for the period ending August 31, 2021: • General Fund and the..Wate " and Sewer Fund combined $9,173,072.66 compared to $4,822,562 in 2020. • Property taxes received-$50,889, which is approximately $2,800 more in taxes than last year. Sales tax June receipts were $231,703, about $5,900 less than last year. He added that July is up 9.4 percent over last year and will be deposited tomorrow. • Utilities Sales Taxes are reported quarterly, For this year, $671,719 has been received compared to $700,927 the prior year. • Building Permit Fees received is $34,473 or 26.5% of budget. Water and Sewer Revenues collected is $1,075,647 or 17.6% of budget compared to $999,386last year. • General Fund expenditures total to -date is $1,941,362. • The Water and Sewer fund expenditures is $654,892, or 4.1% of budget compared to$626,523 last year. • The benchmark for this period is 16.66% of budget. He also updated on debt service, liens and assessments and other reports were received as follows: Communications/Public Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Announcements/Information Mayor Elmore announced upcoming events and activities. Motion by Council Member McLean and second by Mayor Pro Tern Bradham to enter closed session for the purpose to instruct the staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property in accordance with [N.C.G.S. 143-318.11(a)(5)]. Motion unanimously approved. Mayor Elmore recessed the meeting at 8:40 p.m. The meeting was reconvened and with no further business to discuss, motion by.Council Member Tart and second by Council Member Gaulden to adjourn the meeting at 9:07 p.m. Motion unanimously approved. Jr. Attest: Tami City i All-AmericaDUNN N • OtNN 111111 Meeting fl Date: Q. fi October 1 'btl 2021 SUBJECT TITLE: Temporary Blocking of Street Request - First Presbyterian Church Presenter: Citv Manager Neuschafer Administration Attachment: XYes No I Description: Letter from First Presbyterian Church - Public Hearing Advertisement Date: PURPOSE: First Presbyterian Church is requesting for the 900 block of N Park Avenue be closed Sunday, October 24 during the times from 3:00 p.m. to 8:00 p.m. for the church's annual Fall Festival and for Sunday, November 7 from 4:00 to 7:00 p.m. for Youth vs. Parents Kickball Game. This is the street directly in front of the church. 734TEWTOMM BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve Temporary Blocking of Streets for the October and November dates as requested by the First Presbyterian Church, 901 North ParkAPenue Dunn, North Carolina 28334 (910) 892-4121 (910) 892-8312 fax fpcdunnoffice&n7ail. corn September 27, 2021 Dunn City Council PO Box 1065 Dunn, NC 28335 Dear Mayor and Council: On behalf of the First Presbyterian Church of Dunn, I am requesting that the 900 block of N. Park Avenue be closed on Sunday, October 24" from 3:OOpm — 8:OOpm. This is the street directly in front of the church. We will have our annual Fall Festival outside on the front lawn. I am also requesting that the 900 block of N. Park Avenue be closed on Sunday, November 7 from 4:OOpm — 7:OOpm for an event called Youth Vs. Parents Kickball Game outside on the front lawn. If you have any questions or continents, please contact the church office. Thank You. Sincerely, Rea. 'i9?.ea " Caeeoe Rev. Meagan Greene Associate Pastor of Christian Education First Presbyterian Church of Dunn, NC No 3sn ltl'J3,i ?!Od ION DUNN W-3 D OtNN 11jr SUBJECT TITLE: Temporary Blocking of Streets for Shrine Car Show Presenter: City Manaqer Neuschafer I Attachment: X Yes No Description: Request from Dunn Shrine Car Show Chairman and Map Public Hearing Advertisement Date: PURPOSE: The Dunn Shrine Club is planning to host their 215t Annual Dunn Shriner's Fall Car Show on Saturday, November 6 from 9:00 a.m. until 3:00 p.m. in the Shrine Center Parking Lot. They are requesting that Edgerton St from S Clinton Ave to Wilson Ave be closed from 8:00 a.m. until 4:00 p.m. on the day of the event. They are also requesting additional barrels to close off the entrances to the Shrine Center Parking Lot, BACKGROUND: BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: Motion to approve the Temporary Closing of Edgerton Street from S Clinton Ave to Wilson Ave on November 6, 2021 and additional support as requested. In addition, the Shrine Club shall provide directional signage from Clinton Ave for entrance and exit of the City's Public Parking Lot on the corner of Edgerton and Clinton. Mr. Steven Neuschafer Dunn City Manager P.O. Box 1065 Dunn, NC 28335 September 21, 2021 Dear Mr. Neuschafer, The Durm Shriners are in the process of planning their 21" Annual Fall Car Show in the Parking Lot of the Shrine Building on November 6"' from 9 am until 3 pm. Although the NC Cotton Festival is not being held due to lack of participation, we are excited to be able to continue with our event on that date. We need your help in blocking Edgerton Street from South Clinton Avenue to Wilson Avenue from 8 atn until 4 pm. In the past we have used Harnett Street, but Edgerton is much wider and this will give us more space to safely space out vehicles on display. This will also allow the Dunn Emergency Services quicker and safer access to Clinton Avenue. If we could get Public Works to drop off barrels on Friday at the corners of Wilson/Edgerton and Edgerton/Clinton for closing off the sheets on Saturday it would be greatly appreciated. We would also like to borrow barrels to close off the entrances to the Shrine Center Parking lot. We will provide all trash cans as well as restroom facilities within the Shrine Club for our participants and visitors. We are aware that the Dunn Farmer's Market may still be hosting vendors in the City Parking Lot at the corner of Clinton and Edgerton. Hopefully our event will enhance their visibility and business for the day as well as all of the Downtown Merchants. Thanking you in advance for your consideration and help, we invite all of you to our Car Show on November 6th. There will be food available and all COVID safety protocol will be followed. I have attached a flyer of the event for your information. If you have any questions, please contact me at 910-892-4057. Sincerely, -0_V'a Ua� Neal Davis Dunn Shriner's Car Show Chair ■■ 3sn -itlEJ3"1 110d ION '1 k r g& ANTIQUE5 CLASSli Hosted by: Dunn Shrine Clubi Saturday, November 6, 2021 Dunn Shrine Center Parking Lot 211 N. Clinton Avenue — Dunn Top 5: 2001-2021 Best Hot Rod Best Truck Best Ford Product Best Rat Rod Best GM Product Best Original Best Chevy Best MOPAR Product President's Choice *** Best in Show *** 1A, bash Plaques - First 75 Entries d� ss ENTRY FEE: $20 per vehicle REGISTRATION TIME: 9:00am-11:30am JUDGING TIME: 12:00 NOON — 2:00 PM AWARDS PRESENTATION: 3:00 PM This will be the Dunn Shrine Club's 21st Fall Car & Ti-tick Show! D.J. — GREAT FOOD -- RESTROOMS NO RADIOS — NO ALCOHOL — NO PROFANITY — NO DOGS NO TENT PEGS ON PARKING LOT (Please bring sand bags or buckets) **Proceeds are for the benefit of the Dunn Shrine Club only. Payments are not deductible as Charity Contribution** PLEASE P29CT /CE THE THREE P"s FOR HEALTH AND .SAFETY AT THIS EVENT. For Information: Neal Davis 919-207-8676 George Neighbors 910-892-3625 Neither the Dunn Shrine Club or The City of Dunn will be responsible for damages to any vehicle before, during or after the show. PLEASE NOTE: the NC Cotton Festival 2021 has been cancelled on this date. There is a CAR SHOW ONLYM I ti DUNN UMD D All -America City it, ,. 11111f City Council Agenda Form 11 Y Meeting Date: October 12, 2021 SUBJECT TITLE: Temporary Blocking of Downtown • At 5 Adkins Department: 1 — Attachment: x Yes / Description: Letter an1 Map Public 1 Advertisement . PURPOSE: Downtown Director, Kaitlin Adkins, on behalf of the Downtown Dunn Development Corporation, submitted a request to close the following streets on Saturday, November 13, 2021 to hold the Downtown Live at 5 that will feature food trucks and live music from 5:OOpm-9:OOpm Broad Street from South Clinton Avenue to South Magnolia Avenue from 4:OOpm until 9:30 p.m. In addition, they are asking for assistance from the Public Works Department, and the Police Department. BACKGROUND: The Downtown Dunn Development Corporation is "Downtown Live At 5" in Downtown Dunn with a South Clinton Avenue and South Magnolia Avenue. BUDGET IMPACT: putting together a live music and food truck event called foods trucks and live music on Broad Street in-between RECOMMENDATION/ACTION REQUESTED: Approval of the temporary street closing as requested by the Downton Dunn Development Corporation for Downtown Live At 5. 1 11 downtown development corporation J�wtEYB L'-a 77L26` ere POST OFFICE BOX 1011 a DUNN, NORTH CAROLINA 28335 (910) 766-6266 www.dunndowntown.com October 6, 2021 Mayor William Elmore City of Dunn PO Box 1065 Dunn, NC 28335 Dear Mayor Elmore and Council Members, The Downtown Dunn Development Corporation is asking for your support in our efforts to host a Downtown Live At 5 event this fall that will consist of food trucks and live music from 5:00pm-9:00pm downtown. We are hoping to provide a fun activity for our residents and surrounding areas to enjoy this fall. We are asking that the City block off the following street from 4:00pm-9:30pm: Broad Street from after South Clinton Avenue to before South Magnolia Avenue. We plan to have 3-4 food trucks and a small 2 person band playing music. Our goal for the street closure is to limit vehicle traffic in this area. We are also asking for assistance from the Public Works Department as well as the Police Department during this event. Public Works will be instrumental in the set up and break down of this event. The Police Department is needed to keep cars out of the area and provide a clear and safe place for the crowd to walk freely. We would like to thank you in advance for your consideration and support of this event for Dunn. Sincerely, Kaitlin Adkins Downtown Coordinator Closed For Event DUNN '. .UNN C � ] 1% 1 e Council ; e Agenda I(� n6 i. �Meeting Date: October 12, 2021 SUBJECT TITLE: Temporary Blocking of Streets — Christmas Tree Lighting Presenter: Kaitlin Adkins Department: Admin Attachment: x Yes No Description: Letter and Map Public Hearina Advertisement Date: PURPOSE: Downtown Director, Kaitlin Adkins, on behalf of the Downtown Dunn Development Corporation, submitted a request to close the following streets on Friday, December 3rd, 2021 to hold the annual Christmas Tree Lighting Ceremony. Wilson Avenue intersection at Broad Street to the alley that runs parallel to First Citizens Bank and the intersection at Wilson and Broad Street to E. Edgerton from 5:00 p.m. until after the event at 9:00 p.m. Broad Street from alley to alley between Railroad Street and Clinton Avenue 5:30 p.m. until 6:30 p.m. In addition, they are asking for assistance from the Public Works Department, Parks and Recreation and the Police Department. f7eTi1:01VUe fill�ll BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the temporary street closing as requested by the Downton Dunn Development Corporation for the Annual Christmas Tree Lighting Ceremony. ® north ccarolina LW"UNN downtown development corporation �r�re sure naaffers POST OFFICE BOX 1011 e DUNN, NORTH CAROLINA 28335 (910)766-6266 www.dmmdowntown.com October 6, 2021 Mayor William Elmore City of Dunn PO Box 1065 Dunn, NC 28335 Dear Mayor Elmore and Council Members, Christmas season is quickly approaching and we need your continued support for this year's Christmas Tree Lighting to be held on Friday, December 3 in Downtown Dunn. This event continues to be a collaboration between the City of Dunn, Downtown Dunn Development Corporation, Dunn Area Chamber of Commerce, Dunn Area Tourism Authority, and the Stewart Theater. We are asking that the City block off the following streets from 5:00pm-9:00pm: Wilson Avenue intersection at Broad Street to the alley that runs parallel to First Citizens Bank and the intersection at Wilson and Broad Street to E. Edgerton. Temporary road block from 5:30pm-6:30pm on Broad Street from alley to alley between Railroad Street and Clinton Avenue. Our goal is to keep Broad open for the majority of the evening. We are also asking for assistance from the Public Works Department, Parks and Recreation, as well as the Police Department during this evening. Public Works and the Recreation Department have been instrumental in the set up and break down of this event each year and we are very appreciative of their help. The Police Department is needed to keep cars out of the area and provide a clear and safe place for the crowd to walk freely and our carriage ride safety. Thank you in advance for your continued support and assistance with the annual Christmas Tree Lighting. Sincerely, Kaitlin Adkins Downtown Coordinator Temporary Hour Closure- Tree Lighting For Event D All -America City R Councilcity Agenda o %w Meeting Date: October SUBJECT TITLE: Proclamation — National Friends of Libraries Week Presenter: Mayor Harris Department: Library Attachment: X Yes No Public Hearino Advertisement Date: PURPOSE: Description: Proclamation National Friends of Libraries Week — October 17-23, 2021 BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: ® DLINnN DUNK LWU A$America City city of dunn W16e e m7727722272L t iaffers ' wm�l • Nationaf(Friends of Libraries Week2021 Octo6er 17-23, 2021 WHEREAS, Friends of the Dunn Public Library raise money that enables our library to move from good to great -- providing the resources for additional programming, much needed equipment, support for children's summer reading, and special events throughout the year; and WHEREAS, the work of the Friends highlight on an on -going basis the fact that our library is the cornerstone of the community providing opportunities for all to engage in the joy of life-long learning and connect with the thoughts and ideas of others from ages past to the present; and WHEREAS, the Friends understand the critical importance of well -funded libraries and advocate to ensure that our library gets the resources it needs to provide a wide variety of services to all ages including access to print and electronic materials, along with expert assistance in research, readers' advisory, and children's services; and WHEREAS, the Friends' gift of their time and commitment to the library sets an example for all in how volunteerism leads to positive civic engagement and the betterment of our community. NOW, THEREFORE, BE IT RESOLVED that I, William P. Elmore, Jr., Mayor of the City of Dunn, do hereby proclaim October 17-23, 2021, as Friends of Libraries Week in the City of Dunn and urge everyone to become a Friend of the Library and join us in thanking them for all they do to make our library and community so much better. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Dunn to be affixed on this 121h day of October, 2021. William P. Elmore Jr., Mayor ATTEST: Tammy Williams, City Cleric NN 1. D 1 a Agendajr City Council F r ' s xv 2013 MeetingDate: October 0 9 SUBJECT TITLE: Consideration Schedule for the City of Dunn City Council Presenter: City Manager Department: 1 Attachment: X Yes No Description: Res• • • • 2021 meeting ates Public•AdvertisementD. PURPOSE: To approve Resolution amending the City Council meeting dates for the remainder of 2021. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to approve the resolution amending the remainder of the 2021 regular meeting schedule for the Dunn City Council, north earolina UL'DUNN city of dunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 m FAX (910) 230-3590 www.dtinn-nc.org RESOLUTION AMENDING THE 2021 REGULAR MEETING SCHEDULE FOR THE CITY OF DUNN CITY COUNCIL Mayor William P. Elmore Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Turnage Dr. David L. Bradham City Manager Steven Neuschafer WHEREAS, the North Carolina General Statute 160A-71 allows the City Council to fix a specific time and place for their regular meetings; and WHEREAS, the North Carolina General Statute 143-318.12(a) requires that the City Council's schedule of regular meetings be kept on file with the City Clerk. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Dunn, North Carolina that the following amended meeting schedule be adopted for regular meetings not yet held, October 2021 through December 31, 2021: Tuesday October 12, 2021 Monday October 25, 2021 Tuesday November 9, 2021 Monday November 15, 2021 Tuesday December 14, 2021 7:00 p.m. Dunn Municipal Building 7:00 p.m. Dunn Municipal Building 7:00 p.m. Dunn Municipal Building 7:00 p.m. Dunn Municipal Building 7:00 p.m. Dunn Municipal Building This Resolution, amending the 2021 schedule of Council Meetings, is duly adopted by the City Council of the City of Dunn at its regular meeting this 12th day of October, 2021. Attest: Tammy Williams, City Clerk DUNN All -America Ciril 14&9 $2013 William P. Elmore Jr., Mayor w77P,%7 ant maffers CouncilDUNN rm Q g Llu- D 0"' t 1 N� .... N'- DUNN All-Amapica City !it, ,I '111�ln All-Amepica City City g', 7 a. Form Meeting Date: October T fo Presenter: Heather Adams, Director Alk Department: Public Utilities Attachment: X Yes No Description: Resolution, Letter, and Loan Offer Public Hearing Advertisement Date: PURPOSE: Resolution required to accept the State Revolving Loan offer of $963,325 for the abandonment of the 14-inch waterline along Erwin Road and for the replacement of the waterline on E. Wake Street. BACKGROUND: City Council approved the action to request that the loan amount be increased from $875,750 to $963,325 at the September 14, 2021 meeting. The Division of Water Infrastructure approved the increase request in the attached offer letter. BUDGET IMPACT: The loan interest rate is 1.89% for 20 years with annual payments beginning in 2022-2023 fiscal year. The annual payment is estimated at $59,000. RECOMMENDATION/ACTION REQUESTED: Motion to approve the Resolution accepting the State Revolving Loan offer in the amount of $963,325 and to make the applicable assurances contained within the loan offer. north Carolina WiDUNN City of dunn POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dunti-nc.org RESOLUTION BY GOVERNING BODY OF APPLICANT Mayor William P. Elmore Jr. Mayor Pro Teen Dr. David L, Bradham Council Mcmbers J. Wesley Sills April L. Gaulden Frank McLean Billy Tait Chuck Turnage City Manager Steven Ncaschafer WHEREAS, the Safe Drinking Water Act Amendments of 1996 and the North Carolina Water Infrastructure Fund have authorized the making of loans and/or grants, as applicable, to aid eligible, drinking - water system owners in financing the cost of construction for eligible, drinking -water infrastructure; and WHEREAS, the North Carolina Deparment of Environmental Quality has offered a Federal Drinking Water State Revolving Loan for the construction of a Water Distribution System Rehablitation Project (Erwin Road Area 14-inch Waterline Abandonment & East Wake 2-inch Waterline) in the amount of $963,325, herafter referred to as the "Project"; and WHEREAS, The City of Dunn intends to construct said Project in accordance with engineering plans and specifications that have been or will have been approved by the North Carolina Public Water Supply Section. NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF DUNN: That the City of Dunn does herby accept the Federal Drinking Water State Revolving Fund Loan offer in the amount of $963,325; and That the City of Dunn does herby give assurance to the North Carolina Department of Environmental Quality that they will adhere to all applicable items specified in the standard "Conditions" and "Assurances" of the Department's funding offer, awarded in the form of a Federal Drinking Water State Revolving Fund Loan; and That Steven Neuschafer, City Manager for the City of Dunn, and successors so titled, is hereby authorized and directed to furnish such information, as the appropriate State agency may request, in connection with such application or the Project; to make the Assurances as contained above, and to execute such other documents as may be required in connection with the application; and That the City of Dunn has complied substantially or will comply substantially with all Federal, State and Local laws, rules, regulations, and ordiances applicable to the Project, and to Fenderal and State grants and loans pertaining thereto. Adopted this the 12"' day of October, 2021 in the City of Dunn, North Carolina. William P. Elmore, Mayor DUNN Albdmerica City 1 1 Alm commune wiaffers IM*N13 CERTIFICATION BY RECORDING OFFICER The undersigned duly qualified and acting Clerk of the City of Dunn does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Dunn City Council duly held on the 121h day of October, 2021; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 13th day of October, 2021. (Signature of Recording Officer) City Clerk (Title of Recording Officer) ROY COOPER Governor ELIZABETH S. BISER Secretary SHADIESKAF Director Mr. Steven Neuschafer, Manager City of Dunn Post Office Box 1065 Dunn, North Carolina 28335 Dear Mr. Neuschafer: NORTH CAROLINA Environmental Quality September 23, 2021 Subject: AMENDED Offer -and -Acceptance Documents for Federal DWSRF Loan DWI Project No.: WIF-1977 Project Scope: Erwin Road (14-inch Waterline Abandonment) & East Wake Street (2-inch Waterline) Water - Distribution System Rehabilitation Project: 1) Abandon in place (cut, plug and grout) approx. 3,000 LF of an existing 14-inch main (presently situated underneath houses & businesses) in the Erwin Road area (to maintain their structural integrity); 2) Tie-in existing, remaining sections of distribution system in this area with approx. 1,150 LF of proposed 6-inch mains, and; 3) Replace approx. 1,000 LF of 2-inch main along East Wake Street with proposed 6-inch mains The City of Dunn (City) have been approved by the Division of Water Infrastructure (DWI), for additional loan assistance from the North Carolina Drinking Water State Revolving Fund (DWSRF). Accordingly, enclosed are two (2) copies of an amended "Offer -and -Acceptance" document, extending the City an amended funding award in the amount of $963,325. This amended offer is made subject to the Assurances and Conditions set forth in the enclosed Offer -and -Acceptance document. Please submit the following items to DWI (see footer below for mailing address) as soon as they are prepared: 1. A resolution adopted by the governing body accepting the loan offer and making the applicable assurances contained therein (see sample copy, attached); 2. One (1) original copy of the "Offer -and -Acceptance" document, executed by the Project's designated Authorized Representative, along with the signed "Acknowledgement of Standard Conditions and Assurances' for federal SRF loans. Retain the other executed, original copy for your files; 3. The Federal Identification Number and DUNS Number of the Applicant (Memo attached); and 4. A Sales -Tax Certification Form (sample copy attached). The Site Certification and a Capital Project Ordinance (or a budget ordinance covering the subject nroiectl must be provided to DWI before disbursements can begin. For further assistance, please see the enclosed Guidance Document for a complete list of those items due no later than the project's first reimbursement request. Reimbursement requests for odd -numbered drinking -water projects (such as yours) should be forwarded to Jackie Moore with DWI at the address noted below (see footer below). A reference, sample copy of this "Reimbursement Request" form is enclosed for your convenience. Once the subject project's construction has commenced an updated fully - completed, current and signed/dated copy of this form shall be submitted with all reimbursement requests. You are free to reproduce this form should additional copies be needed. North Carolina Department of Environmental Quality I Division of Water Infrastructure SI2 N, Salisbury Street 11633 Mail Service Center I Raleigh, Not Carolina 27699-1633 919.7g7.1— On behalf of the Department of Environmental Quality, I am pleased to make this amended offer of State Revolving Loan funds, made available by the North Carolina Water Infrastructure Fund. Sincerely, Jan Risgaa/crd for Sitadi Eskaf Shadi Eskaf, Director Division of Water Infrastructure, NCDEQ Enclosures: Loan Offer -and -Acceptance Document (two copies) Resolution to Accept Loan Offer (suggested format) Federal ID & DUNS Number Request Memo Sales -Tax Certification Form Reimbursement Request Form (sample) Guidance Document Site Certification Capital Project Ordinance (sample) cc: Leonard McBlyde III, P.E., Withers-Ravenel, Consulting Engineer (Wilmington NC office) Jennifer House / DWI (w/o attachments) Michelle McKay / DWI (w/o attachments) DWSRF Project File/Scan: (COM - LOX) North Carolina Department of Environmental Quality I Division of Water Infrastructure 512 N. Salisbury Street 11633 Mall Service Center I Raleigh, North Carolina 27699-1633 919,707.9160 STATE OF NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY DIVISION OF WATER INFRASTRUCTURE Funding Offer and Acceptance Legal Name and Address of Award Recipient (Applicant): Project Number: City of Dunn Project Number: Post Office Box 1065 CFDA Number: Dunn NC 28335 H-SRF-F-20-1977 N/A 66.468 Drinking Water ® Wastewater ❑ Additional Amount for Funding Increases Previous Total Total Offered State Revolving Fund (SRF) ® State Reserve Loan (SRP) ❑ State Reserve Grant(SRP) ❑ State Emergency Loan (SEL) ❑ Asset inventory & Assessment Grant(AIA) ❑ Merger/Regionalization Feasibility Grant (MRF) ❑ Project Description: $87,575 $875,750 $963,325 i Erwin Road(14-inch Waterline Abandonment)& East Wake Street Total Financial Assistance Offer: 963,825 (2-inch Waterline) Water -Distribution System Rehabilitation Project: Total Project Cost: $963,325 1)Abandon in place (cut, plug and grout) approx. 3,000 LFof an existing Estimated Closing Fee*: $19,267 I4-inch main (presently situated underneath houses & businesses) in the For Loons Erwin Road area (to maintain theirstructural integrity); 2)Tie-in existing, remaining sections of distribution system in this area with approx. 1,150 Principal Forgiveness: $-0- LF of proposed 6-inch mains, and; 3) Replace approx. 1,000 LFof 2-Inch Interest Rate (Per Annum): 1.89% main along East Wake Street with proposed 6-inch mains Maximum Loan Term: 20 Years *Estimated closing fee calculation based on total grant and/or loan amount(s). Pursuant to North Carolina General Statute 159G: • The Applicant is eligible under Federal and State law; • The Project is eligible under Federal and State law, and; • The Project has been approved by the Department of Environmental Quality as having sufficient priorityto receive financial assistance. The Department of Environmental Quality, acting on behalf of the State of North Carolina, hereby offers the financial assistance described in this document. For The State of North Carolina: Shadi Eskaf, Director, Division of Water Infrastructure North Carolina Department of Environmental Quality 9/23/2021 ------------------------------------------------------------------- - ---- --------------------------------------- ignature Jon Risgaardto,ShadiBW Date On Behalf of: City of Dunn Name of Representative in Resolution: Mr. Steven Neuschafer Title (Type or Print): City Manager I, the undersigned, being duly authorized to take such action, as evidenced by the attached CERTIFIED COPY OF AUTHORIZATION BY THE APPLICANT'S GOVERNING BODY, do hereby accept this Financial Award Offer and will comply with the Assurances and the Standard Conditions. --------------------- ----------------------------------------------------------- Signature Date STANDARD CONDITIONS FOR FEDERAL SRF LOANS 1. The following "super cross -cutters" apply to SRF projects and may be found in the Public Policy Requirements section of the EPA General Terms and Conditions for each year's appropriation. This document can be found at www.epa.gov/ogd/tc.htm. Please note that nothing is submitted to the State's SRF program offices regarding compliance with these items. (a) Title VI of the Civil Rights Act of 1964 (b) Section 504 of the Rehabilitation Act of 1973 (c) The Age Discrimination Act of 1975 (d) Section 13 of the Federal Water Pollution Control Act Amendments of 1972 2. Acquisition of Real Property must comply with all applicable provisions of the Uniform Relocation and Real Property Acquisition Policies Act of 1970 (PL 92-646), as amended. The Applicant shall certify it has or will have a fee simple, or such other estate or interest in the site of the project, including necessary easements and rights -of - way, to assure undisturbed use and possession for purposes of construction and operation for the estimated life of the project using a certification form provided by the Department of Environmental Quality (DEQ). 3. Specific MBE/WBE "disadvantaged businesses enterprise" (DBE) forms and instructions are provided, which are to be included in the contract specifications. These forms will assist with documenting positive efforts made by the Applicant, their consultant(s) and contractor(s) to utilize DBEs. Such efforts should allow DBEs the maximum feasible opportunity to compete for subagreements and subcontracts to be performed. Documentation of efforts made to utilize DBE firms must be maintained by the Applicant and their construction contractor(s), and made available upon request. 4. The Applicant shall comply fully with Subpart C of the Code of Federal Regulations (CPR), Chapter 2, Part 180, entitled, "Responsibilities of Participants Regarding Transactions Doing Business with Other Persons," as implemented and supplemented by 2 CFR Part 1532. The Applicant is responsible for ensuring that any lower -tier covered transaction, as described in Subpart B of 2 CFR Part 180, entitled "Covered Transactions," includes a term or condition requiring compliance with Subpart C. The Applicant is responsible for further requiring the inclusion of a similar term or condition in any subsequent lower -tier covered transactions. The Applicant may access suspension and debarment information at: http://www.sam.gov. This system allows applicants to perform searches determining whether an entity or individual is excluded from receiving Federal assistance. 5. The construction contract(s) require(s) the contractor to adhere to the Davis -Bacon and Related Acts Provisions and Procedures, as listed in the Code of Federal Regulations, Chapter 29, Part 5, Section 5 (29 CFR 5.5). Public Law pertaining to this is also enacted in Title 40, United States Code, Subtitle II Section 3141 through Section 3148. 6. As required by H.R. 3547, "Consolidated Appropriations Act, 2014" Section 436, Division G, Title IV, this project is subject to the federal "American Iron -and -Steel" provisions. The State provides detailed requirements, to be included in the construction contract specifications. ASSURANCES 1. The Applicant intends to construct the project, or cause it to be constructed to final completion, in accordance with the Application approved for financial assistance by the Division of Water Infrastructure. The Applicant acknowledges that in the event a milestone contained within the most recent Drinking Water State Revolving Fund Intended Use Plan and/or the Letter of Intent to Fund is missed, the Department of Environmental Quality will rescind this Funding Award Offer. 2. The Applicant is responsible for paying for those costs that are ineligible for SRF funding. 3. The construction of the project, including the letting of contracts in connection therewith, conforms to the applicable requirements of State and local laws and ordinances. 4. As of the acceptance of this Funding Award Offer, Steps "A-D" in the "North Carolina SRF Program Overview and Guidance" (SRF Guidance Document enclosed with the Funding Award Offer) will be complete. These Assurances, likewise, incorporate the most recent version of the SRF Guidance Document, and the Applicant hereby certifies by accepting this Funding Award Offer that it will adhere to the subsequent steps in the SRF Guidance Document. The remaining steps generally govern project design, bidding, contracting, inspection, reimbursements, close-out and repayment. 5. The Applicant will provide and maintain adequate engineering supervision and inspection. 6. The Applicant agrees to establish and maintain a financial management system that adequately accounts for revenues and expenditures. Adequate accounting and fiscal records will be maintained during the construction of the project, and these records will be retained and made available for a period of at least three (3) years following completion of the project. 7. All SRF funds loaned shall be expended solely for carrying out the approved project, and an audit shall be performed in accordance with G.S. 159-34. Partial disbursements on this loan will be made promptly upon request, subject to adequate documentation of incurred eligible costs, and subject to the Applicant's compliance with the "Standard Conditions" of this Funding Award Offer. The Applicant agrees to make prompt payment to its contractor, and to retain only such amount as allowed by North Carolina General Statute. 8. The Applicant will expend all the requisitioned funds for the purpose of paying the costs of the project within three (3) banking days following the receipt of the funds from the State. Please note the State is not a party to the construction contract(s) and the Applicant is expected to uphold its contract obligations regarding timely payment. Acknowledgement of Standard Conditions and Assurances The Applicant hereby gives assurance to the Department of Environmental Quality that the declarations, assurances, representations, and statements made by the Applicant in the Application; and all documents, amendments, and communications filed with the Department of Environmental Quality by the Applicant in support of its request for financial assistance, will be fulfilled. ......................._............._................_...... Signature Date I)UNN _ h „ulina, N DL1NN AlbAmeriea City rit,,r, ,,, AlhAmerica City 11111r CityCouncil Agenda Form1 ®Meeting ate® October 12, 2021 1989 * 20I3 1989 * 2013 SUBJECT TITLE: Budget Amendments — Dunn -Erwin Rd and E Wake St Waterline Replacement Presenter: Jim Roberts Finance Director t r Department: Finance Attachment: X Yes No 11 Description: Budget Amendment Public Hearing Advertisement Date: PURPOSE: To approve the Budget Amendments associated with the Federal Drinking Water State Revolving Fund loan to replace waterlines on Dunn -Erwin Road and E Wake St. t � Project Contract Awards have been covered in the past and this process is set up to allow for proper accounting of the State Revolving Fund Loan in the total amount of $963,325. The City will pay the closing costs of 2% totaling the amount of $19,267. This project should be completed before September of 2024. BUDGET IMPACT: The budget impact will until reimbursed. be in future years when repayment begins, All work will be paid from fund balance RECOMMENDATION/ACTION REQUESTED: Motion to approve budget amendments associated with the project as presented. � {/\ k <E )!\ \�{ \ \ \\ \\ t \ / C) ® 5 ■ \G $\ {{j E {) ` )r\ \�{ uj � \[ uj \� \\ \ ) ƒ $\ ® § ) ) hi !\! - \ `°m - \ /\ - \ \j � ))(� : _, { { / + )2 r , - . �M. § \ LL Y i - D 0- t 1 N - N` 4 3 Council11111� City ggi Meeting Date: October 12, 21 SUBJECT TITLE: Budget Amendments — Golden Leaf Grant Presenter: Jim Roberts Finance Director,.—. "o � Department: Finance Attachment: X Yes No a Description: Budget Amendment Public Hearing Advertisement Date: PURPOSE: To approve the Budget Amendment associated with the Golden Leaf Grant used to identify inflow and infiltration in the City's Sewer lines. The Golden Leaf Foundation has increased our current grant from $456,086 by another $50,000, BACKGROUND: This project cost was more than expected and we reached out to the Golden Leaf Foundation and were graciously received and informed that we have been awarded an extra $50,000 to be used to identify issues in our Sewer Collection System. BUDGETIMPACT: This extra funding will increase the Capital Improvement Grant from $456,086 to $506,086. This is a grant, not a loan. RECOMMENDATION/ACTION REQUESTED: Motion to approve budget amendment associated with the Golden Leaf project as presented. 4 i T 0 o ro M 0 o v � c w a x o Q v a Q Q 0 m o N G O O O v O N G O � a ❑ Q Q N C M O W O C O N O N V m ° E oa o v � ro o- E a a O c � O � U N W � � ❑ Q ME w w Z J m W O_ 0 U O O N M O N ❑ Z a U LL � J d U' w 0 O m O o Q c m n E Q Q F» 0 d o N O � O _ C d O d O E m j ❑ N a E E N Q Q N C M l0 W O M G O � 10 V o a o w E�E o m Q Q Z O a U W O W F W Z J N N N 2) o c J N O N M O a N ❑ m j U LL � J a U' N N a a O O N N N ❑ N ❑ s m � L - m N C O v � O O 6 O C « O O N fA U O m a U N _ c o 3 0 U o0 - o oU y E O jU O JC7 O N ❑ of G "OO J c N 3 � c (7 acim C9N a m o U' S I- U' c E m d 0 n W m N M. L_ C U Li U z z D O O O � h U U U U' u Z ❑ W N .. 3 UUNN �- Council11.1 City nn Form a T x Meeting fi.9Date: October vi 13 SUBJECT TITLE: Budget •.d Project Presenter: Jim Roberts Finance Director/ Steve Neuschafer Department: Attachment: X Yes No D' •Budget Amendment AdvertisementPublic Hearing Date: PURPOSE: Work continues on the Three Bridge road site that includes engineering project management, a work plan for state review and acceptance, material hauling, design, bidding, and construction. Funding for this work was not included in our budget due to timing of the engineering study and state review. Bidding is currently ongoing and we anticipate bringing a construction contract to the Council's next meeting for approval with work concluding in January 2022. BACKGROUND: The project cost, in its entirety, will be at or around $150,000 including a contingency. This work should be concluded in the 21-22 budget year and this funding will come from the Fund Balance of both the General Fund and the Water/Sewer Fund. BUDGET IMPACT: This project will be included in the Street/Cemetery Department and will increase the expense in their professional services line item. Funding will come from the Fund balances of both the General Fund and the Water/Sewer Fund. The total of $150,000 will be divided evenly between these two funds. RECOMMENDATION/ACTION REQUESTED: Motion to approve budget amendment associated with the Three Bridges Road project and to authorize City Manager Neuschafer to execute task order #2 as presented. O N a O 0 N M 0 0 0 0 0 m E c � � ro a � o Q � a E Q Q M O < O < O O ( N Q ( O d U N i E m � a O o d � Q Q d U_ (A f O O O M O C w � c O a o m � a m E a Q V, H, Z O a_ U w W ' N W � Z 2 J � O N ri a` O 0 0 0 9 � LL Z U � LL � � C7 w 0 0 0 0 0 0 0 0 0 0 E C C Q � � O Q w n E Q Q V3 di O O ( O O N O O ( O O O O I 0 0 n n E E m 0 o a m N Q E v Q U C � N < C O c 0 0 o v � am E a Q Z O a_ U w ❑ H w Z J U c C � N t0 m m m a D c � Lt_ LL O 0 0 0 0 N V m 0 m C? 0 0 � M c a � C LL 0 C N N U O O N N N N O O N N ❑ T O 0 O U O G G � m d N - C C O N N O N @ U c m c o c S U N ` d o 3 n m 2• ~30 m �� U c t w e ^' o� o Em p O O N N o a3 j L o E @ O « O U y c 3 m d w c d mEcc Hn E E N m 0 II Q N L_ C U W U Z Z � O O U U Z LL � UF-) Z W � � 410 WithersRavenel oilOur People. Your Success. October4, 2021 City of Dunn PO Box 1065 Dunn, NC 28334 Attn: Steven Neuschafer RE: WR Project 06190851.02 Task Order 002 Amendment - Material Storage Site Evaluation Dear Steven: Please find the Draft Task Order Amendment for Professional Services for City of Dunn Material Storage Site Evaluation. This is not meant as a final contract but for your budgetary purposes. We would welcome the opportunity to further discuss the details included. If you have any questions or concerns about the agreement, please do not hesitate to call me at the number listed below. Sincerely WitherSRavene[ �q� Hayley Moen, PE Assistant Project Manager 115 MacKenan Drive Cary, NC 27511 Office:919.469.3340 Direct:919.238.0386 Attachments: Task Order Amendment for Professional Services Ken Orie, PE Director of Engineering, Utilities 115 MacKenan Drive I Cary, NC 27511 Mobile: 724.331.8892 115 MacKenan Drive I Cary, NC 27511 Phone: 919.469.3340 1 Fax: 919.238.0386 1 www.withersravenel.com I License No. C-0832 Asheville I Cary I Greensboro I Pittsboro ( Raleigh I Southern Pines I Wilmington 00 le C. 40 WithersRavenel lowOur People. Your Success. City of Dunn On -Call Draft - Task Order No. 2 Amendment Material Storage Site Evaluation Preliminary Matters This Task Order Amendment is to add additional labor required to coordinate and supervise grading and stabilization of the in -place waste and is hereby included as an addition to and incorporated as part of the Master Agreement for On -Call Professional Services Agreement dated December 3, 2019 between the City of Dunn (City) and WithersRavenel, lncr(Professional). Amendment Project Descripti The Professional will coordinate and manner compliance with all state reg Amendment Scope Task 1 - Project A. The Professional shall provic the Project that are not spE specific items shown below: 1. °� Attendance at forn 2. ' meetings withQus 4. 5. J Regular to the City. ng and stabilization of the in -place waste in a and Due Diligence (additional scope) rrdination and communication efforts for items relating to illy covered in separate,tasks outlined in the scope with to discuss project; ants that are not typical, e.g, working within ;ram, summary of work performed/progress summaries; i.e. software compliance, billing; processes, communication, and resources during process contractor work and payment. Summaries documenting meetings with the City and other involved parties. Task 9 - Preliminary Design Phase A. The Professional shall prepare a construction grading plan based on the Approved Work Plan. B. The Professional shall prepare an Erosion and Sedimentation Control (E&SC) Plan outlining the measures to be taken to minimize erosion and sediment runoff due to land disturbance and to comply with the regulatory requirements. City of Dunn On -Call, Task Order No.2 Material Storage Site Eval. WR Project No. 06190851.02 October 4, 2021 Page 1 140 WithersRavenel 40 Our People. Your Success. C. The Professional shall apply for an expedited stormwater permit review process, address any comments that arise during the stormwater permitting process and make additional submittals as necessary. D. The Professional will provide a wetlands delineation. DELIVERABLES - Erosion and Sedimentation Control Plan Construction Grading Plan Task 10 - Bidding/Procurement A. The Professional shall prepare construction documents for project bidding and contractor procurement. B. The Professional shall prepare a Project':Manual to include,a bid form, measurement & payment, and technical specifications as required. The Project Manual will also include Bidding and Contract Documentsrand General Requirements documents which will be used for the execution of the construction contract. C. The Professional shall prepare a cost preliminary grading plan and associated D. The Professional shall coordinate bl addressing contractor questions/comm and distributing electronic plans anc addenda,',as necessary, to address ques and attending and/or conducting the pC E. The Professional shall evaluate bids bj accuracy, and reviewing and determinir DELIVERABLES "'Final Construction Documents,, Project Manual 't Construction Cost Estimate Bid Tabulation /j Task 11 - Construction istruct the project based on the proposed for Owner review. t of a contractor to include Contract Documents, producing interested bidders, preparing o'ns to the Contract Documents, ,aring bid tabulations, reviewing the bids for acceptability of contractors. A. The Professional shall prepare the notice -to -proceed and administer the pre -construction conference. B. During construction the Professional will provide weekly site visits to monitor the work and perform required erosion & sedimentation inspections. C. The Professional shall maintain regular correspondence with the contractor to track progress and address any questions or issues that may arise and inform the Owner of the project status with regards to the schedule. For this task, we have assumed an 8-week construction schedule. City of Dunn On -Call, Task Order No.2 Material Storage Site Eval. WR Project No. 06190851.02 October 4, 2021 Page 2 00 WithersRavenel lipOur People, Your Success. D. The Professional shall review and reconcile applications for payment and based on site observations and contractors supporting data. The Professional shall manage and maintain an up-to-date spreadsheet of change order items. For this task, we have assumed two payment applications. E. Upon completion, The Professional shall verify the work items complete and reconcile final quantities based on the final as -built survey. The Professional shall prepare the final schedule of values to close-out. DELIVERABLES - Notice -to- proceed Change Order Tracking As -Built Survey Final Schedule of Values Task 12 - Project Closeout A. The Professional shall prepare a draft accordance with the Approved Work Owner for review. Upon finalization, Report will be submitted fo"NCDEQ for DELIVERABLES - Certification Repc D. Additional;'_ E. are not included in Section B City in g the project was performed in specificationsd submit to the Engineer stamped Certification specifically excluded from this Task Order The Professional will furnish or obtain from the City and accepted by the Professional. ice with the Fee & Expense Schedule outlined 1 Material Sampling and Testing 9 Groundwater Sampling`an� Testing Installatioh of Groundwater Sampling Wells or Monitors ® Environmental Services ' 9 Hazardous Waste Handling and Disposal City Responsibilities During the performance of the Professional's services under this Task Order Amendment, the City will: b Provide any available site data (e.g., NOVs, sampling data, site photos, logs of material disposal, etc.) documenting material disposal and storage activity at the site. ® Provide any information needed to complete the Project not specifically addressed in the Scope of Services City of Dunn On -Call, Task Order No.2 Material Storage Site Eval. WR Project No. 06190851.02 October 4, 2021 Page 3 40 WithersRavenel VAPOur People, Your Success, 1 Examine all proposals, reports, maps, estimates and other documents presented by the Professional and render in writing decisions pertaining thereto within a reasonable period so as not to delay the services of the Professional ® Give prompt written notice to the Professional whenever the City observes or otherwise becomes aware of any defect in the Project. ® Handle matters requiring an attorney at law Any changes to the alternatives or Project requirements after Professional have begun work may require additional fees. F. Compensation for Services A. Lump Sum Fee .............. ........... Professional proposes to provide the Scope of Service`s previously outlined on a lump sum fee basis as described in the following table. Compensation shall not exceed the total estimated compensation amount unless approved in writing by City. 2 Lidar/Aerial Drone Data Collection . _ I $0 $7,900 ( $7,900 Evaluation of Material Via Test Pit�using City's 4 ! $0 $3,100 $3,100 6 I Determine the. Alternatives to Hauling and I $ t _ _, 0 $12,300 $12,300 urart vvorKplan Tor Jtate Kevlew rsasea on 8 _. , .... _ $0 1 $7,600 1 $7,600 10 1 Bidding/Procurement \ ',', $17,000 1 $0 1 $16,200 1 12 ( Certification Report " , $7,200 1 $0 1 $6,900 1. Professional may alter the distribution of compensation between individual phases noted herein to be consistent with services rendered but shall not exceed the total Lump Sum amount unless approved in writing by the City. 2. The Lump Sum includes compensation for Professional's and Subconsultant's services. Appropriate amounts have been incorporated in the Lump Sum to account for labor costs, overhead, profit, expenses, and sub consulting charges. City of Dunn On -Call, Task Order No.2 Material Storage Site Eval. WR Project No. 06190851.02 October 4, 2021 Page 4 Le NO WithersRavenel NoOur People. Your Success. 3. The portion of the Lump Sum amount billed for Professional's services will be based upon Professional's estimate of the percentage of the total services completed during the billing period. Timeline for Services The professional services described herein shall be completed and submitted within a timeframe mutually agreed upon between the City and Professional. The Project timeline is outlined below: City of Dunn On -Call, Task Order No.2 Material Storage Site Eval. WR Project No. 06190851.02 October 4, 2021 Page 5 WithersRavenel Our People. Your Success. H. Acceptance This Task Order Amendment is valid 60 days from the date it is transmitted to the City. Receipt of an executed copy of this Task Order Amendment will serve as the written Agreement Amendment between WithersRavenel and the City of Dunn. All Exhibits identified after the signature blocks below, including the Standard Terms and Conditions (Exhibit 1) and the Fee & Expense Schedule (Exhibit II), are incorporated herein and are integral parts of the Task Order. OFFERED BY: ACCEPTED BY: WithersRavenel CITY OFDUNN Signature Date zSignature Date P,REAUDITSTATEMENT:Jhis instrument has been preaudited in the manner required by the Local Government Budget andFlSScal Control Act (NC G.S. 159-28(a)). Signature of Finance Officer Printed Name: Date: Attachments: Exhibit 1- Standard Terms and Conditions Exhibit 11- Fee & Expense Schedule City of Dunn On -Call, Task Order No.2 Material Storage Site Eval. WR Project No. 06190851.02 October 4, 2021 Page 6 DUNN m O,Ill I)i7I` N DLINN AlI-America City „f All -America City 1 ICity Council_Form 1 i ® Meeting Date: October , 0 1989 * 20 t3 1989 * 2613 SUBJECT TITLE: Rezoning Request RZ-06.21 McKee) Build, LLC (Applicant/Owner) PIN:1516.51-2315.000 1611 South Elm Avenue, Dunn, NC 28334 Presenter: George Adler Department: Planning & Zoning Attachment; X Yes No Description: Notice of Public Hearing, Staff Report, PicturE & Maps and Rezoning Application Public Hearing Advertisement Date: September 21s1 and September 281h, 2021 PURPOSE: a) Public Hearing: This is a request to rezone 1 parcel totaling .38 acres +/- located at 1611 South Elm Avenue. The parcel is currently zoned C-4, Neighborhood Business District and proposed to be rezoned to R-7, Single Family Dwelling District. Attached is the Staff Report with maps and photos, the Rezoning Application, and other pertinent information for your review. b) Decision BACKGROUND: The Planning Board met on September 28, 2021 to review the request and ask for comments from the public. The Planning Board voted unanimously to not recommend approval of this request. BUDGET IMPACT: None RECOMMENDATION/ACTION REQUESTED: Motion to deny rezoning request RZ-06-21 located at 1611 South Elm Avenue from C-4, Neighborhood Business District to R-7, Single Family Dwelling District, which rezoning would be spot zoning and does not conform to the Future Land Use Plan. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on SEPTEMBER 28, 2021 at 6:30 P.M. and a PUBLIC HEARING for a Rezoning Application will be held by the CITY COUNCIL OF THE CITY OF DUNN on October 12, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following item: REZONING APPLICATION RZ-06-21 McKee) Build, LLC (Applicant) Paulette P. Britt, Trustee & Emma E. Price Trust (Owner) PIN# 1516-51-2315.000 This is a request to rezone one parcel .38 acres +/- located at 1611 South Elm Avenue. The property is currently zoned C-4, Neighborhood Business District and is proposed to be rezoned to R-7, Single Family Dwelling District. NOTICE IS HEREBY GIVEN that PUBLIC HEARING for an Ordinance Amendment will be held by the CITY COUNCIL OF THE CITY OF DUNN on October 12, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following item: ORDINANCE AMENDMENT— OA-09-21 Chapter 13 - Offenses and miscellaneous provisions, 13-10 Household/indoor furniture kept outside a public nuisance This request is to amend the Dunn City Ordinance at Section 13- 10 to make household / indoor furniture kept outside a public nuisance. All persons desiring to be heard either for or against the proposed item set forth above are requested to be present at the above -mentioned time and place. Copies of proposed items are available for review at the Planning Department during normal business hours Monday through Friday. Written comments may be addressed to: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: September 21, 2021 September 28, 2021 • 0' Case: RZ-06-21 George Adler, Planning Director gadler@dunn-nc.org Phone: (910) 230-3505 Fax: (910) 230-9005 r.il.y of dann Planning Board Meeting: September 28, 2021 City Council Meeting: October 12, 2021 Requesting rezoning from: C-4 Neighborhood Business District; to R-7 Single -Family Dwelling District Applicant Information Owner of Record: Name: McKeel Build, ILLC Address: 1208 West Cumberland Street City/State/Zip: Dunn, NC 28334 Property Description PIN (s): 1516-51-2315.000 Acreage: .38+/- acres Address: 1611 South Elm Avenue, Dunn, INC 28334 Applicant: Name: Bradley McKeel Address: 1208 West Cumberland Street City/State/Zip: Dunn, NC 28334 The existing parcel has two primary structures on it: a commercial building and a single-family residence. The surrounding area is all single-family residential. The parcel itself is pie shaped at the corner of South Elm and Jackson. Vicinity Map Page 1 of 5 STAFF REPORT Physical Characteristics Description See Attachments 1. The area is largely single-family residential along South Elm, north and south of the site and along the surrounding streets. Tart Park is just a quarter mile away. Services Available Water: ✓ Public (City of Dunn): ❑Private (Well) ❑ Other: County City of Dunn water and sewer is available. Transportation Sewer: ✓ Public (City of Dunn): ❑ Private (Septic Tank) ❑ Other: Unverified According to NCDOT, the Annual Average Daily Traffic Count (AADT) on South Elm, 500 feet south of the subject property was approximately 900 in 2019 at the intersection with Steeplechase Drive. The subject property is approximately a quarter mile from the Jackson Road entrance to Tart Park and 1.1 miles from downtown Dunn. Page 2 of 5 STAFF REPORT Zoning District Compatibility The following is a short list of typical uses. For actual See Attachment 2 permitted uses in R-20, please refer to the Zoning Ordinance section, included in Attachment S. CURRENT REQUESTED .;- C-4 R-7 bpzy AR' Bakery X viam Yn a ;TA Barbershop / beauty parlor X Hardware store X P, -,. , s Private meeting hall X Single-family residential X Q Duplex X Family care home X O # O Zoning Map The subject parcel is currently zoned C-4, Neighborhood Business District. All surrounding parcels are zoned R-10, Single-family dwelling district. The current zoning is spot zoning. The structures appear to have been built around 1960. The commercial building appears to have been an appliance store, the owner of which lived in the house on the same parcel, according to oral reports of long-time residents in the community. Land Use Classification Compatibility See Attachment 5. e a � 2030 Land Use Map As shown on the 2030 Land Use Map (page 86) from 2005, above, the subject parcel at the corner of South Elm and Jackson was indicated as residential, with residential surrounding it. The large blue area to the northeast of the subject property is Tart Park. The purple area to the west is industrially zoned land fronting on South Clinton Avenue. Page 3 of 5 STAFF REPORT Evaluation ❑ Yes ✓ No The amendment, if small scale, is reasonable based upon surrounding conditions. REASONING: The current zoning is spot zoning as would be rezoning to R-7. To rezone to residential and avoid spot zoning the proper rezoning would be R-10, Single-family dwelling district which would maintain the 10,000 square foot minimum lot size. ❑ Yes ✓ No The impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of rezoning outweigh any potential inconvenience or harm to the community. REASONING: The two structures on the lot were built around 1960 They are grandfathered in at their current location though they encroach into current setbacks. The one building was used for a business The owner of the business lived in the house which would be a convenient use of the parcel The business has been vacant for a while, the house is occupied by a renter. The best use of the lot as it currently stands is for someone to live in the house and work in the other building. It could also be rezoned to R-10 clear the lot and re -site one new residence on the lot within setbacks. The reason to downzone to R-7 is to subdivide the parcel into two lots to accommodate the two existing buildings for two single-family dwellings. It would be difficult to subdivide and meet the lot requirements of R-7 without a variance. ❑ Yes ✓No The amendment is warranted due to changed or changing conditions in the area. REASONING: Rezoning to R-7 would be spot zoning done in an effort to preserve the existing structures There is no inherent architectural reason to preserve the existing structures particularly the commercial structure As stated above, the preferred residential rezoning would be R-10. ❑ Yes ✓ No The amendment achieves the purpose and is consistent with the Land Use Plan. REASONING: The 2030 Land Use Map identified residential use for the subject parcel when it was written in 2005 The proposed down zoning from commercial to residential would be an improvement over the existing zoning However R-7 would be spot zoning. To rezone to R-10 would be consistent with the Land Use Plan. Suggested Statement -of -Consistency (Staff concludes that... Staff concludes that rezoning to R-7 would be spot zoning. The only residential rezoning that would conform with the actual uses (residential) and zoning (R-10) along Elm and Jackson would be to rezone to R-10, Single family dwelling district. The rezoning request (rezone to R-7) does not conform to the Future Land Use Plan. Page 4 of 5 STAFF REPORT Site Photographs See Attachments 3 and 4. Traditional Standards of Review and Worksheet The Planning Board shall consider and make recommendations to the City Council concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: ❑ Yes ❑ No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ Yes ❑ No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. ❑ Yes ❑ No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ Yes ❑ No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ Yes ❑ No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. ❑ GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above finding of fact A-E being found in the affirmative and that the rezoning advances the public interest. ❑ DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: ❑ The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ The proposed change is not in accordance with the comprehensive plan and sound planning practices. ❑ The proposed change was not found to be reasonable for a small scale rezoning. Page 5 of 5 STAFF REPORT •1 1 0 : 0 w cu \ 3 = 7\» & & « ¥§\7» ue�J: §a{g \ // G)>7a LE[\\ \\\U \ o = « . y®t® . \�//� \\/\§` j}ƒEƒ « » § 7 ° / \ _ z u , @ o & 3 cc A 0 EVA z sw I NIMMok- -1 Ln 40 t U- M tz 0 = 4 CL 41 M LL north Carolina iw city of dunn OWNERSHIP INI+ORMATION: Applicant: Mel4an\%v -�,\- v-C- For Planning Department Use Only Case Number I2Z - 01 - Z 1 Date Received t5/51/gov Fee Paid 00 W-W d' Board Meeting 9 2!8 2021 City Council Meeting Iq IZ zvz-/ Phone Number: O o) 9 z Applicant's Legal Interest in Property: Seib Applicant's Address: 1 63 g}, DLAvyv( rVG Zg33ti Property Owner: Mckae,\ Owner's Address: w Ctn.vv\0kp\o.y\A SA pSmxv\ N c- Z-q3 3 Lt "V\a\n c c avrkr O'CIV Date Property Acquired: C.ahk %Qj Lm ko Deed Reference: Book Page Cu-Zov\� a Tax PIN Number:15/6 -y % -231T .000 Size (Sq. Ft. or Acres) •3� Street Frontage (ft)383 Attach a legal description (Metes and Bounds Description) of the area requested, Location/Address: 16t1 6 C--Iw, Ave' parr too- -4833k /io3-5ackson rd puny\ ML Z833y ZONING REQUEST: A. Existing Zoning: C Li Requested Zoning: B. Land Uses: 1. Existing land uses on property to be rezoned: __` ".• no�l2 �rv,:��,: 1a iwti 5 2. Existing or proposed land uses on all adjoining properties: North East South West C. Statement of Justification: (City Code, Article II of Section 22) The proposed zone shall be greater than three (3) acres of land or... if smaller, the property adjoins and is contiguous to two (2) zoning districts after the proposed change, Attach a statement justifying the requested map change based upon the following: 1) The amendment, if small scale, is reasonable based upon surrounding conditions. 2) The impact of zoning is in the public interest and does not significantly harm the surrounding properties. 3) The amendment is warranted due to changed or changing conditions in the area. 4) The amendment achieves the purpose and is consistent with the hand Use Plan. ADJOINING PROPERTY OWNERS (WITHIN 100 FEET OF REQUESTED CHANGE) NAME MAILING ADDRESS , PINNUMBER i.m(1L . tza5w 5k D"A" 51 2gS' .000 2. 5 ANL/O -Lot 404,Rcg4Z000Q'��`'Jhk& hk- VIIS1 33. 000 4. .000 5. .000 6. .000 7. - .000 8• .000 9, _ _ .000 110. I I _ - 000 II 12, _ .000 1 .000 1 CERTIFICATION I, (We) do hereby certify that: I (We) have an Offer to Purchase and Contract the property described in this application for rezoning and have attached copies of said Offer & Contract. I (We) have read the rezoning procedures, requirements and have truthfully completed this application for rezoning. I (We) understand that the filing fees are non-refundable; the process to review rezoning cases includes public hearings and review by both the Planning Board and the City Council. I (We) understand that any action to approve our request is at the discretion of the Planning Board and the City Council and additional requirements may be imposed at determined necessary. /3-su Date Sworn to and subscribed bef9palmV thl§ 1 ay of � t�V , 20.21 . ' %g8F FigF .............. 5 A� \ ; U; Notary Pu r2�, ,„ My commission expires cZ rr C'001 ,,,, ACI Payments, Inc. - Pay Taxes, Utility Bills, Tuition & More Online lit(ps://www.officialpayments.coin/pc�_step6_prhit.jsi This Is a IsWar (do ndly' papa, Please use the °pdnr opon In your browner to Pont Ihls screen. ACII PAYMENTS, INC teDuDD, City of, NC r Building Perfrnit . Payment Data! Number 755111 Payment Daio, Tuestley, August 31, 2021 Pa menl Tima: 0:56AM PT Payer lnfmmuntlon Name: Bradley McKeci Street Address: 1208IN Cumb nh nd SL Dunn, NC 20334 United Sugen Daytime Phone (g/0)692-7525 Number. E-mall Address: mckeeh-mrks®yma0.com Building Permit Number0081210 (7 digits): Ca rd information Card Type: Mastercard Card Number. """...... I'll Court Vedfcelion Number. Payment Information Payment Type: Building Permit Payment Amount: $500.00 ctmao lenco Foe: $%pal Total Payment: $510,00 Thank you for using AD) Payments, Ina, if you have a Mutation regarding your payment, please call Us loll frog at 1-900-487-4667, To make payments In due future, please visit ourevobsilo at aeipayanline.com. Copyd9M62021 Art Paymena,Iao.AURIghts Reserved. ACI Payments, [no, Is licensed as a monoytmnsmlllaby the N.,Ymk Slate Do,eduar tbf Frandal Soneleos, the Goode Dopanmuntm Bahlb, and Finance, and by all.gunsla re and to RterNe,tvhere unnued, NMLS 0936777.6080 Coventry Dr, ELthom N E 60022. 1-00"0 R450] 1 -11 0/a1Mnv1 1.ronAN 6/23/2021 Appraisal Card HARNETT COUNTY CAMA 6/23/2021 Ytt32:49 AM W GUV3GWCIt RotAppall Parcel 02- ORITT pAULETTE P TRUSTEE PRICE EMMA E TRUST Notes; ;S16-12-21-0050 PLAT: UNIQ ID 1611 S ELM AVE DUNN NC 28334 / 227661 ID NO: 1516-51- 1500008993 2315.000 AVERASBORO SCH ADVALOREM TAX (100), CITY DUNN ADVL TAX (100), COUNTY WIDE ADVALOREM TAX (100), CARD NO, DUNN/AVERASBORO FIRE ADVALOREM TAX (100), SOLID WASTE FEE SOLID WASTE (1) 1 or 2 Reval Year: 2017 I LOT SOUTH ELM STREET & HWY 1702 225X 1.ODOD IT SRC - Tax Year: 2021 LAST ppmised by 14 on 01/01/2017 00213 RESIDENTAL CITY OF DUNN TW-02 05 FR-BX- AT- ACTION 20170302 CONSTRUCTION DETAIL MARKET VALUE DEPRECIATION CORRELATION OF VALUE Foundatlon-3 Eff. BASE Standard 0.47000 omInuous Footin 5.0 US MOD Area UA RATE RCN EYB AYB CREDENCE TO MARKET Sub Floor System - 4 01 01 903 110 73.70 6655119701960 Wa GOOD 53.0 DEPR, BUILDING VALUE - CARD 35 27 TYPE: SINGLE FAMILY RESIDENTIAL SINGLE FAMILY RESIDENTIAL DEPR, MARKET OB/XF VALUE - CARD 11 LAND VALUE - CARD 33,29 PI wootl 9.0 Exterior Walls-08 Masanite an Sheathln 30.0 STYLE: I - 1,0 Story TOTAL MARKET VALUE - CARD 68,67 ROn oog Structure - 03 Gable 8.0 TOTAL APPRAISED VALUE - CARD 68,67 RooBn9 Cover-03 Asphalt or Com ositlon Shingle 3.0 TOTAL APPRAISED VALUE - PARCEL 95,09 Interior Wall Construction - 5 D wa115heetrock 20.00 TOTAL TOTAL PRESENT USE VALUE - PARCEL VALUE DEFERRED - PARCEL Interior Floor Cover - 14 Carpet 0.0c TOTAL TAXABLE VALUE - PARCEL$ 95,09 Interior Floor Cover - 08 Sheet Vinyl 6.0c BUILDING PRIOR Hooting Fuel - 03 VALUE 59,54 Gas 1.01 LAND BXF VALUE 54 VALUE 33,29 Heating Type - 03 Forced Hot Air/FHA-Not Ducted 2.0 PRESENT DEFERRED USE VALUE VALUE Ir Conditioning Type - 01 None 0.0TOTAL VALUE 93 37 Bedrooms/Oathrooms/Halr- Bathrooms 2/1 0 7.00 }-. _......... 28-----------} Bedrooms BAS-2 PUS -0 LL-0 IBAS 2 I + - - - . - 1 6 - - - - - - + PERMIT Bathrooms CODE bATE NOTE I NUMBER I AMOUNT BAS - 1 FUS - 0 ILL-0 1 I I I Half -Bathrooms OUT: WTRSHD: BAS -O PUS-0 LL-0 I 1 I I I 4 I I 2 I 4 1 ffice SAS - 0 FUS - 0 LL- 0 SALES DATA TOTAL POINT VALUE 91.00 OFF' RECORD DATE DEED TYPE / / INDICATE SALESPRICE BUILDING ADJUSTMENTS a" PAGE MO R Market 3 Factor 3 1.050 1 } - - - - - 1 6 ...... + I I 1 I 31790637 00 E0186 6 2013 6 1987 WD WL C X. I I Valli 3 Avera a 1.000 Ixa Size Size 1.150 TOTAL ADJUSTMENT FACTOR 1.21 TOTAL QUALITY INDEX 11 I p I I 1 1 HEATED AREA 896 NOTES I $ T P I 5 5 316 +--7--+ SUBAREA COD DESCNIPTION COUN LTH UNIT WTH UNIT PRICE ORIG -b CONp BLDGN AYB EYD ANN PEP RATE OV Rs.OB/%F COND DEPR. VALUE GS RPL 06 JCL FENCE I I Of 01 18 6.0u! 001 11979109 SI 1_4 10 TYPE AREA %a CS SAS 89 10 6603 OTAL OB XF VALUE LO STP 3 02 51 FIREPLACE 1-None SUHALS 931 66,551 OTALS BUILDING DIMENSIONS BAS=W16NZW20S24E19STP=S5W7NSE7 E9NBE16Ni9 . LAND INFORMATION THER WUSTMENTS AND LAND TOTAL HIGHEST AND I USE LOCAL PRON DEPTH LND CONO NOTES ROA UNIT LAND UNT ITYPIAD3$T TOTAL ADJUSTED LAND OVERRIPE LAND BEST USE CODE TONING TAGS DEPTH /SIZE MOD FACT RF AC LC TO OT TVPE PRICE UNITS UNIT PRICE— VALUE VALUE NOTES SPA 0100 C-4 tl 0 1.0000 0 1.0000 2.0 16644.00 SF 1.00 2.03328 7oP0 LEVEL TOTAL MARKET LAND DATA 33,29 01 OTAL PRESENT USE DATA HARNETT COUNTY CAMA T PAULETTE P TRUSTEE PRICE EMMA E TRUST ;ON RD NC 00993 AVERASBORO SCH ADVALOREM TAX (100), CITY DUNN ADVL TAX (10D), COUNTY WIDE ADVALOREM TAX (100), DUNN/AVERASBORO FIRE ADVALOREM TAX (I(M), SOUO WASTE FEE SOLID WASTE (1) Year: 2017 1 LOT SOUTH ELM STREET & HWY 1792 225X ear: 2021 ised by 14 on 01/01/2017 OD213 RESIDENTIAL CITY OF DUNN 6/23/2021 11:32:49 AM TD CARD NO, 2Pr2 1.0000 IT Skc- TW-02 Cl-FR-EX- AT - LAST httos://cama.harnett.orN/Api)raisalGard.aspx?Parcel=02161612210050 1/2 612312021 Appralsal Card V� 20170302 CONSTRUCTION DETAIL MARKET VALUE DEPRECIATION CORRELATION OF VALUE Foundation-4 spread Footing6.0 Sub Floor System - 2 Slab on Grade- 6.0c Resldemlol/Commercial USE 10 MOD 07 Eff, Area 18391 UA 76 BASE RATE I 1 47.88 18805211900119601 RCN 1EYBjAYBj Standard 0.70000 °k GOOD 130,0 CREDENCE TO MARKET DEPR, BUILDING VALUE - CARD 26 42 TYPE, COMMERCIAL COMMERCIAL STYLE: i - 1.0 Story + - - 1 2 - - - + I F S T I g B 1 1 +--.--20----•+--12---+-------28•-----•^+ iDA3 I 1 1 I 1 I 1 I 1 I I 2 S 8 1 i I 7f I I I x I I I I 4FOP 4 DEPR, OR/XF VALUE - CARD MARKET LAND VALUE - CARD TOTAL MARKET VALUE - CARD 26,42 Exterlor Walla • 11 Oncrete Block 18.0 RooFlng Structure • 07 Wood Tmaa 8.00 TOTAL APPRAISED VALUE • CARD 26,42 TOTAL APPRAISED VALUE • PARCEL 95,09 Rooting Cover- 03 s halt or Com osition Shingle 3.0 PRESENT USE VALUE- PARCEL TOTAL VALUE DEFERRED - PARCEL TOTAL TAXABLE VALUE - PARCEL $ 95,09 Interior Wall Construction - 1TOTAL Mason or Minimum 2.00 interior Floor Cover- 03 Concrete Finished 1.0 Heating Fuel = 03 Gas Luc PRIOR BUILDING VALUE 59,59 OBXF VALUE 54 LAND VALUE 33,29 PRESENT USE VALUE DEFERRED VALVE TOTAL VALUE 93 37 Heating Type - 03 Forced Hot Air FHA -Not Ducted 4.Dt Air Conditioning Type- 01 None O.Ou Structural Frame - 04 Masonry 12,0 oiling & insulation - 05 Not Suspented - CeIIInD 4.0 insulated PERMIT Half -Bathrooms OAS -0 TUB -0 LL-0 CODE I DATE I NOTE I NUMBER AMOUNT Plumbing Fixtures 2.00 a.oa ROUT: WTRSHD: tFlce BAS -O FUS-0 LL-0 SALES DATA TOTAL POINT VALUE 169.UUE OFF, RECORD DATE DEED TYPE INDICATE SALES PRICE DUILOING ADJUSTMENTS BOO PAGE M R Market 2 Factor 2 1.6DD BUILDING AREA 1,736 Duality3 1 Average 11,0000 Size Size I Size 11,1006 TOTAL ADJUSTMENT FACTOR 1.10 TOTAL QUALITY INDEX NOTES AGON WHEEL ANTIQUES SUBAREA COD UALI'IV DESCRIPTION COUNT LTH WTH UNIT VN1T PRICE ORIG °/o COND BLDG# SIZE FACT AYe ANN DEP EY RATE �/o OVR CgND OS/XF bEPR. VALUE TYPE GS AREA 4M RPL CS OTAL OB/XF VALUE BAS 173 30 83L2 FOP 11 04 215 FST 900601 277 FIREPLACE I - None SUBAREA OTALS 1,444 88,05 BUILDING DIMENSIONS BAS-W40FST=NBF.I2SBW12 W2US28Et6S2E28FOP=S4W26N4E20 N2E16N2B , LAND INFORMATION HIGHESTAN11USE LOCAL[TPA� REST USE CODE ZONINGE M DEPTH DEPTH SIZE LND MOD 10011D�NTOHTUESST FACT ER DjaMENTSANP RF AC LC TO OT ROp TYPE LAND UNIT PRICE TOTAL LAND UNITS UNT TYP TOTAL ADIST ADIUSTED UNITPRICE LAND VALUE OVERRIDE VALUE LAND NOTES OIAL MARKET LAND DATA OTAL PRESENT USE DATA httos://Dama.harneit,oralADDraisalCard.aspx7Paroel=02151612210050 2/2 6/23/2021 Harnett County Parcel Report @rlpHhls page Harnett Property Description: — C O U N T Y F10RO (AROLIIIA 1 LOT SOUTH ELM STREET &HWY 1792225X PIN: 1616-51.2316.000 REID: 0027428 Subdivision: Taxable Acreage: 1.000 LT ac Caolulated Acreage: 0.38 ac Account Number: 1600008993 Ownors: BRITT PAULETTE P TRUSTEE & PRICE EMMA E TRUST Address : 105 LYNNHAVEN OR APEX, NC 27539 arty Address: 16118 ELM AVE DUNN, NO 28334 State, Zip: DUNN, NC, 28334 ling Count: 2 lship Code: 02 Tax District: Dunn Averasbore Parcel Building Value: $61090 Parcel Outbuilding Value: $110 Parcel Land Value : $33290 Parcel Special Land Value: $0 Total Value : $95090 Parcel Deferred Value : $0 Total Assessed Value : $96090 Harnett County GIS Nolghborhood: 00213 Actual Year Built: 1960 TotalAcutalAreaHealed: 896 SglFt Sale Month and Year: 612013 Sale Price: $0 Dead Book & Page: 3129-0637 Dead Date: 1371513600000 Plat Book & Page: - Instrument Type: WD Vacant or Improved: OuallOedCode: C Transfer or Split: T Within led of Agriculture District: No Prior Building Value: $59540 Prior Outbuilding Value: $540 Prior Land Value : $33290 Prior Special Land Value : $0 Prior Deferred Value; $0 Prior Assessed Value : $93370 Mips;//gis.harnett.org/E911ApplParcels/ParcelReport.aspx7pin=1516.51-2315.000 1/1 OFFER TO PURCHASE AND CONTRACT JConsult "Guidelines" (Form 2G) for guidance in completing this form] For valuable consideration, the receipt and legal sufficiency of which are herdby acknowledged, Buyer offers to purchase and Seller upon acceptance agrees to sell and convey the Property on the terms and conditions of this Offer To Purchase and Contact and any addendum or modification made in accordance with its terms (together the "Contract"). L 'PERMS AND DEFINITIONS: The terms listed below shall have the respective meaning given them as set forth adjacent to each term. (a) "Seller Pau fe He P- (3; ;� 7-ru sdee o 11,e L M-M- a C, �1 uQdP� { ��^r'e .`iv eyocx6/e ?ruxi y/29�20% (b) "Royer": 13t4.td, LLC _ (c) "Property": The Property shall include all that real estate described below together with all appurtenances thereto including the improvements located thereon and the fixtures and personal property listed in Paragraphs 2 and 3 below. NOTE: If the Property will include a manufactured (mobile) ho ne(s), Buyer and Seller should consider including the Manufactured (Mobile) Home provision in the Additional Provisions Addendum (Standard Form 2A1 I-T) with this offer o"cm rtu"wsb. City. D L( h County: , Nora Carolina Zip: NOTE: Governmental authority over taxes, zoning, school districts, utilities and mail delivery may differ from address shown, Legal Description: (Complete ALL applicable) Plat Reference: Lot/Unit Block/Section Sub(livisimJ/Condominium as shown on Plat Book/Slide at Page(s) The PIN/P1Dor other identification number, of the Property is: /Y//, -Sl- 23/S-.000 Otherdescription: /60'X 222IX 211.91 V[ ,,4„y/a /It Some of all of the Property may be described in Deed Book 3 12 9at Paoe eo 3 7 (d) "Purchase Price": $ems, Ono $ paid in U.S. Dollars upon the following terms: BY DUE DILIGENCE FEE made payable and delivered to Seller by the Effective Date. BY INITIAL EARNEST MONEY DEPOSIT made payable and delivered to Escrow Agent named in Paragraph I(f) by []cash �peisonat check official bank check wire transfer, �electonictransfer,EITHER with this offer OR ❑ within five (5)days oftile Effective Date of this Contract, BY (ADDITIONAL) EARNEST MONEY DEPOSIT made payable and delivered to Escrow Agent named in Paragraph I(f) by cash, official bank check, wire transfer or electronic transfer no later than 5 p.m. on TIME SE/NC OF THE ESSENCE. BY ASSUMPTION of the unpaid principal balance and all obligations of Seller on the existing loan(s) secured by a deed of trust on the Property it) accordance with the attached Loan Assumption Addendum (Standard Form 2A6-T). BY SELLER FINANCING in accordance with the attached Seller Financing Addendum (Standard Form 2A5-T). BY BUILDING DEPOSIT in accordance with the attached New Construction Addendum (Standard Form 2A3-T). BALANCE of the Purchase Price in cash at Settlement (some or all of which may be paid with the proceeds of a new loan), Should Buyer fait to deliver either the Due Diligence Fee or any Initial Earnest Money Deposit by their due dates, or should any checl< or other funds paid by Buyer be dishonored, for any reason, by the institution upon which the payment is drawn, Buyer shall have one (1) banking day after written notice to deliver cash, official bank check, wire transfer or electronic transfer to the payee. In the event Buyer does not timely deliver the required funds, Sellershall have the right to terminatethis Contract upon written notice to Buyer. Page I of 15 13 This form jointly approved by: STANDARD FORM 2-T North Carolina Bat• Association ) Revised 7/2020 neA\roae North Carolina ,A,ssssociation of REALTORS a, Inc ^_nn:;�^; © 7/2020 Buyer's initials,_/C 1 Seller's initials \t'tlkan nemq, fin., P.O. he, 7""an, he 383.)5 Phone: (910993ili31 FdJ(:(ifU)393.S8Ji Lnnrcn ll'elian: \rUlie Produced vdth ZIPForhla by 4ipLoget 18070 FQioen Mite Road. Fraser. Michigan 48028 1•nNV j,,Lo�� Wait ADDITIONAL PROVISIONS ADDENDUM The closing of this real property conveyance transaction is specifically conditioned upon the following provisions; 1. The subject real property tract must be rezoned to permit single family residential permitted use. 2. The subject real property tract must be subdivided into two lots which will permit the construction of a single family residence on each lot. 3, The applications and subsequent follow up work for rezoning and subdivision of the subject tract will be made by Buyer who will pay all application expenses; Seller shall cooperate and support the application process as current owner. 4. At such time that acceptable rezoning and subdivision is approved by the City of Dunn, then the Buyer shall close transaction within 30 days of last approval date. Buyer's Initials Seller's Initials D � 0" t N"" - N` [ T � l y ta j 111 City ncil r'Meeting' ' i e Form I Date: D:a c October SUBJECT TITLE: Ordinance Amendment OA•09.21: Amendments to Chapter 13 — Offenses and miscellaneous provisions, Section 13.10 Householdlindoor furniture kept outside a public nuisance Presenter: George Adler, Planning Directo Department: Planning &Inspections Attachment: X Yes No Description: Text of Ordinance Amendment and legal notice advertising such, including date of Public Hear Public Hearing Advertisement Date: September 215r, and 28th, 2021 PURPOSE: a) Public Hearing: This is a request to amend Chapter 13 — Offenses and miscellaneous provisions, of the Dunn City Code. The public hearing is the opportunity for the Council to hear comments and opinions from the public for or against the request. The public hearing was duly advertised on September 215t and 28th, 2021. b) Decision: BACKGROUND: As with all of text amendments, strikethreugh is old text removed and underlined is new text. The amendment would amend the ordinance to make it a public nuisance to keep outside of the house indoor, household, or office furniture, any household fixtures, white goods or other appliances, metal products of any kind, and similar items not designed to withstand the elements. This shall not prevent: 1) The use of household furniture on a totally enclosed porch having a roof, walls, screens, or glass windows; or 2) The use of furniture in good condition which is designed for outdoor use such as patio or lawn furniture, on porches or landings or in yard areas or other open places. BUDGET IMPACT: None. RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance amendment OA-09-21 as presented. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on SEPTEMBER 28, 2021 at 6:30 P.M. and a PUBLIC HEARING for a Rezoning Application will be held by the CITY COUNCIL OF THE CITY OF DUNN on October 12, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following item: REZONING APPLICATION RZ-06-21 McKee) Build, LLC (Applicant) Paulette P. Britt, Trustee & Emma E. Price Trust (Owner) PIN# 1516-51-2315.000 This is a request to rezone one parcel .38 acres +/- located at 1611 South Elm Avenue. The property is currently zoned C-4, Neighborhood Business District and is proposed to be rezoned to R-7, Single Family Dwelling District. NOTICE IS HEREBY GIVEN that PUBLIC HEARING for an Ordinance Amendment will be held by the CITY COUNCIL OF THE CITY OF DUNN on October 12, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following item: ORDINANCE AMENDMENT — OA-09-21 Chapter 13 - Offenses and miscellaneous provisions, 13-10 Household/indoor furniture kept outside a public nuisance This request is to amend the Dunn City Ordinance at Section 13- 10 to make household / indoor furniture kept outside a public nuisance. All persons desiring to be heard either for or against the proposed item set forth above are requested to be present at the above -mentioned time and place. Copies of proposed items are available for review at the Planning Department during normal business hours Monday through Friday. Written comments may be addressed to: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: September 21, 2021 September 28, 2021 Ordinance Amendment (OA-09-21) Chapter 13 — Offenses and miscellaneous provisions Section 13-10. — Household / indoor furniture kept outside a public nuisance (a) It shall be a public nuisance to maintain outdoors household, indoor, or office furniture, any household fixtures, white goods or other appliances, metal products of any kind, and similar items not designed to withstand the elements. This subsection shall not prevent: 1) The use of household furniture on a totally enclosed porch having a roof, walls, screens, or glass windows; or 2) The use of furniture in good condition which is designed for outdoor use such as patio or lawn furniture, on porches or landings or in yard areas or other open places. Adopted this 12111 day of October, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams, CIVIC City Clerk PIN #: 1 Presenter: Chief Building h Department: Planning and Attachment: ■Yes g g LIU- D U 1 N N"" DUNN City Council Agenda Fortin 1111p Meeting Date: October 12,2021 ion of Ordinance to Demolish Structure(s) —1610 6-69-9985.000 lector Steven King ;pections Description: Ordinance to De ❑ No Property History Pictures of Prop Public Hearing Advertisement Date: 10/01/21 & 10/05/21 PURPOSE: a) Public Hearing: Consideration of Ordinance to Demolish Condemned Structure(s) —1610 Erwin Rd. (PIN #: 1506-69-9985,000). The Public Hearing was advertised on October 1st, and October 51h, 2021. b) Purpose: Building Inspector Slater Johnson has conducted an inspection at 1610 Erwin Rd. and based upon his observations, the structure(s) are unsafe and have been condemned in accordance with G.S. §160D-1117. The Building Inspector also found the structure(s) dangerous or prejudicial to the public health or public safety and are a nuisance in violation of G.S. §160A- 193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160D-1123, the City Council has the power to proceed with the demolition of this property. 1) Should Council decide to proceed with the demolition of the structure(s) at 1610 Erwin Rd, an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structure(s). BACKGROUND: Owner appealed the decision of the sixty (60) days at the August 10th, 2021 City Council Meeting. City Council voted to affirm the original sixty (60) days granted to the owner for repair or demolition of the structure(s). BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the structure located at 1610 Erwin Rd. (PIN #: 1506-69-9985,000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160D, SECTION 601 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON OCTOBER 12, 2021 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (1) A HEARING WAS HELD ON JUNE 29, 2021 IN REFERENCE TO THE STRUCTURE LOCATED AT 1610 ERWIN ROAD. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160D —1119. AN ORDER WAS ALSO PLACED TO OWNER(S), BRENT S. CRANE, TO REPAIR OR DEMOLISH SAID STRUCTURE(S). TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE STRUCTURE(S) REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM(S) SET FORTH ABOVE ARE REQUESTED TO BE IN ATTENDANCE AT THE TIME AND DATE STATED ABOVE. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: October Ist, and October 5"', 2021 L � J city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 > DUNN, NORTH CAROLINA 28335 (910) 230-3505 • FAX (910) 230-9005 www.dunn-nc.org ■ Brent S. Crane 1610 Erwin Rd. Dunn, NC 28334 To Whom It May Concern: LOCATION OF STRUCTURE(S): 1610 Erwin Rd. (PIN #: 1506-69-9985.000) Mayor William P. Elmore, Jr. Mayor Pro Tem Dr. David L Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, October 12th, 2021 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to proceed with demolition of the property. This is the 28th day of September, 2021. Steven King Chief Building �nspector City of Dunn, NC CC: Sherry Miller DUNN &IF91ter[CIC14 nc m yj rnxvbrn�i C - city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 > DUNN, NORTH CAROLINA 28335 (910) 230-3505 • FAX (910) 230-9005 www.dunn-nc.org Sherry Miller 1418 Hodges Chapel Rd. Benson, NC 27504 To Whom It May Concern: LOCATION OF STRUCTURE(S): 1610 Erwin Rd. (PIN #: 1506-69-9985.000) Mayor WilhamP. Elmore, Jr. Mayor Pro Tern Dr. David L Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, October 12th, 2021 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to proceed with demolition of the property. This is the 28th day of September, 2021. CC: Brent S. Crane Steven King Chief Building Inspector City of Dunn, NC i north carolina L)UNN city of dune PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3505 a FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 1610 Erwin Rd. (PIN #: 1506-69-9985.000) [Ward 61 Owner: Brent Crane 1610 Erwin Rd. Dunn, NC 28334 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tern Dr. David L Bmdham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven Neuschafer June 22, 2021 — Condemnation Notice sent to property owners notifying them of hearing date of June 291h, 2021. June 29, 2021— Hearing held at City of Dunn Planning and Inspections Department. Building Inspector, Slater Johnson and Sherry Miller attended the hearing. July 22, 2021— Notice after hearing sent to property owners notifying them of a sixty (60) day time period ending on September 20t1i, 2021, in which they had to repair or demolish the structures. A letter explaining the process to appeal the Building Inspector's decision within ten (10) days was also sent at this time. July 30, 2021— Letter appealing the Building Inspectors decision received. Aueust 1, 2021— Ten (10) day appeal deadline. Ausust 10, 2021— Scheduled for City Council meeting. City Council affirmed the original sixty (60) days granted stated in the Notice after Hearing letter sent to property owner on July 22ad, 2021, September 20t11, 2021— Time period of sixty (60) days expire. September 29, 2021— Updated pictures taken of property. No notable changes have been made. October 12, 2021— Scheduled for City Council meeting. June 18th, 2021 June 18t", 2021 September 29, 2021 north carolina IW'DUNN city of dune POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3500 a FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore Jr. Mayor Pro Tem or, David I, Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Hilly N. Tart Chuck Turnage City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160D-1117, ET SEQ. WHEREAS, that on June 22, 2021, the Building Inspector for the City of Dunn sent a notice to Brent S. Crane, the owner(s) of record of the structures located at 1610 Erwin Rd. noting that the structures are in a condition that constitutes a fire and safety hazard, and are dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160D-1117, et seq. and noticed the property owner of a hearing on June 29, 2021 at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160D-1119 and §160D-1121; and WHEREAS, on June 29, 2021 a hearing was conducted by the Building Inspector, Slater Johnson. Ms. Sherry Miller, owner representative, attended the hearing. Following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute §160D-1122, declaring that the structures referenced above are in a condition that constitutes a fire or safety hazard and are dangerous to life, health or other property and ordering the property owner to repair or demolish the structures on the property within sixty (60) days of the date of such Order, being July 22, 2021; and DUNN hCad All -America Giiy 1 C mhlere cmvr vlaffers rasy�xois WHEREAS, the owner representative, Sherry Miller, of the above described structure(s) appealed the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute §160D-1123, in which the City of Council of Dunn, NC voted to deny the appeal and such Order is therefore a final Order; and WHEREAS, on October 1, 2021 and October 5, 2021, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on October 12, 2021 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure(s) described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160D-1125; and WHEREAS, the City Council of the City of Dunn, NC finds that the structures described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, the structures should be removed or demolished, as directed by the Building Inspector, and are an unsafe building condemned as set forth in North Carolina General Statute §160D-1121 and §160D-1125 and constitutes a fire and safety hazard; and WHEREAS, the owner of the structures have been given a reasonable opportunity to repair or demolish the structures pursuant to an Order issued by the Building Inspector on July 22, 2021 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structures described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structures at the following address: 1610 Erwin Rd. Dunn, NC 28334 PIN #: 1506-69-9985.000 PID #:0215060193 Owner: Brent S. Crane Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structures in accordance with his Order to the owner thereof dated the 22"d day of July, 2021 and in accordance with North Carolina General Statute §160D-1125, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 11 of Chapter 160D of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence, pursuant to North Carolina General Statute § 160D-1125. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute §16013-1125. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 12"' day of October, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams, CMC City Clerk 8/3/2021 Harnett County Parcel Report 'Print thispagej: Harnett C_0 U N__TY J 40iiN il,ftM RLS 021506 0193 1506-69-9985.000 1: 0007702 Acreage: 5.620 AC ac ad Acreage: 5.62 ac Number: 1400004705 CRANE BRENT S Property Description: 4.98 ACRES BY DEED\LUCAS TAX ON CAL AC : 1610 ERWIN ROAD DUNN, NC 28334-0000 ierty Address: 1610 ERW1N RD DUNN, NO 28334 State, Zip: DUNN, NC, 28334 ling Count: i nship Code: 02 Tax District: Dunn Averasboro Parcel Building Value: $16750 Parcel Outbuilding Value : $200 'Parcel Land Value : $22310 Parcel Special Land Value : $0 (Total Value: $38260 (Parcel Deferred Value : $0 (Total Assessed Value: $38260 Harnett County GIS Neighborhood: 0020OW Actual Year Built: 1935 TotalAcutalAreaHeated: 1200 Sglft Sale Month and Year: 1 / 1951 Sale Price: $0 Deed Book 8 Page: 323-0577 Deed Date:-699616000000 Plat Book 8 Page: - Instrument Type: MP Vacant or Improved: OuallfiedCode: X Transfer or Split: Within 1ml of Agriculture District: Yes Prior Building Value: $10000 Prior Outbuilding Value: $200 Prior Land Value : $6390 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value: $16590 https://gis.harnett.org/E911 App/ParcelsIParcelReport.aspx?pin=1506-69-9985.000 1 /t All -America City �,(, or <<�,�,�� All-AmericaCily 1 1 City Council Agenda or 1 r Meeting Date: October 12, 2021 1989 * 2013 1989 * 2013 SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation 100 W. Edgerton St. PIN #: 1516-67-4811.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Unfit for Human Habitation Ordinance(amended) Attachment: ■Yes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 04/30/2021 & 05/04/2021 a) Purpose: Code Enforcement Officer, Dwayne Williams has conducted an inspection at 100 W. Edgerton St. and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Non -Residential Building Maintenance Code. The Code Enforcement Officer also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S.§160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance Code and pursuant to N.C.G.S. §160D-1129, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful". If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Chapter 4, Article VII of the Dunn City Code within twenty-four (24) months of the adoption of this ordinance, the Chief Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S. §160D-1129. BACKGROUND: - City Council unanimously voted to table the decision to deem property unfit for human habitation at the May 11th, 2021 Council Meeting. This was done to allow owner time to consult with engineers and contractors to have floor system repaired. - City Council voted to table the decision to deem the property unfit for human habitation at the July 131h, 2021 Council Meeting. This was done to allow owner time to consult with engineers and contractors and to have the BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the amended ordinance directing the Chief Building Inspector to vacate, close, and post a section of the property Unfit for Human Habitation at 100 W. Edgerton St. (PIN #: 1516-67-4811.000) 'D north caroling UNN city of dune PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 (910) 230-3505 ° FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 100 W. Edgerton St. (PIN #: 1516-67-4811.000) lWard 31 Owner: WREN Industries Inc PO Box 447 Siler City, NC 28344 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tent Dr. David L Bradham Council Members J. Wesley Sills April L, Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven NeUschafer June 12, 2020 —Non-Residential Building Maintenance inspection performed. Survey with all violations mailed to WREN Industries Inc. June 29, 2020 — Hearing scheduled at Planning and Inspections Department. Hearing was held with Cecil B. Jones. Artaust 31, 2020 — Order after Hearing notice allowing ninety (90) days for repairs, alterations and improvements of property sent to owner(s). September 10, 2020 — Ten (10) day time period for appeal expires. No appeal received. November 30, 2020 — Allowed time period of ninety (90) days expires. December 29, 2020 — Site visit performed at the property to see if any improvements have been made. Met with contractor on site to discuss. Exterior pictures of the structure taken to update file. March 24, 2021— Site visit performed to check the status of repairs. It appears a lot of structural damage has been covered rather than repaired. May 11, 2021— Scheduled for City Council Meeting. City Council adopted to table the decision until the July Council Meeting to allow owner time to meet with engineers and contractors to repair the floor system. June 29, 2021— Emailed Attorney Bo Jones to get an update on progress of work and/or with engineer's recommendations for necessary repairs. Mr. Jones replied saying that he had a meeting scheduled with the owner and contractor next week (7/05-7/09) and would let me know the outcome. July 13, 2021— Scheduled for City Council Meeting. City Council voted to grant an additional sixty (60) days to allow contractors and engineers to access the damages and start/finish repairs of the floor system. DUNN bcftd AltAmerica City � r !L°r M w F9P9 tr 306 Aueust 26, 2021— Site visit made to property and updated pictures taken. No repairs or improvements have been made to the floor system nor have any permits been applied for. Signs have been put up stating "No Forklifts Beyond This Point" and "Employees Only" at the rear section of building where the floor system is damaged. A decrease in material/food is currently in this area. September 2, 2021 — Emailed Attorney Bo Jones to get an update on progress with the engineer and owner's decision. The owner is looking at around $100,000 to repair or replace the rear damaged section of flooring, wall, and roof sections of the building. He stated he would get me an answer on which direction they were leaning the week of September 6'h through the 101h Floor System 08/26/2021 RITOWwYagatel 09/29/2021 Approximately 3,300 sq. ft. of the building deemed Unfit for Human Habitation (Exhibit "A" attached to Ordinance) north Carolina UEDUNN City of dunri POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore, Jr. Mayor Pro Tern Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Tannage City Manager Steven Neuschafer AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160D-1129, ET SEQ. WHEREAS, that on June 121h, 2020 the Building Inspector for the City of Dunn sent a notice to WREN Industries, Ine., the owner(s) of record of the property located at 100 W. Edgerton St. that the property was in a condition that does not meet the requirements of the City of Dunn Non -Residential Building Maintenance Code and served on the property owner a Complaint and Notice of Hearing, informing it that a hearing would be held on June 29", 2020, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute § 160D-1129, et seq.; and WHEREAS, on June 2911, 2020, a hearing was held and attending were Attorney Cecil B. Jones, representing the property owner, Code Enforcement Officer Dwayne Williams, Building Inspector Slater Johnson, and Chief Building Inspector Steven King. Following completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160D-1129, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Non -Residential Building Maintenance Code and ordering the property owner to bring the property into compliance with the City of Dunn Non -Residential Building Maintenance Code within ninety (90) days of the date of such Order, being August 31", 2020 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Non -Residential Maintenance Code as set forth in Article VII of the Dunn City Code; and DUNN Gd7Yt7llll7� ?1lQ�i� All America Gip 1 r 19R9k2m WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-186 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on April 30", 2021 and May 41h, 2021, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on May 11"', 2021 to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the owner of this property has been given a reasonable opportunity to repair the property pursuant to an Order issued by the Chief Building Inspector on August 316r, 2020, and the owner has failed to comply with the Order; WHEREAS, the City Council of the City of Dunn, NC previously adopted motions to table the matter until the October 12", 2021 Council Meeting to allow additional time for repairs to be done to the building, which repairs have not been completed; and Whereas, the City Council of the City of Dunn, NC finds that a portion of the property located at 100 W. Edgerton St. Dunn, NC 28334, being the rear portion of the building located thereon, containing approximately 3,300 square feet, as more particularly set forth on Exhibit A, attached hereto and incorporated herein by reference (the "Condemned Property") is unfit for human habitation and jeopardizes the health or safety of occupants of the general public and that the Chief Building Inspector shall post each entrance to the rear portion of the building located on the property with the placard provided for herein; and NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on each entrance to the Condemned Property, being a portion of the building located at 100 W. Edgerton St. Dunn, NC 28334, containing the legend: "This portion of this building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the portion of the building located at the following address: 100 W. Edgerton St. Dunn, NC 28334 PIN #: 1516-67-4811.000 PARCEL ID#: 02151607140001 Owner: WREN Industries, Inc. Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of the portion of the building therein declared to be unfit for human habitation, being the Condemned Property. Occupation of the portion of the building that is the Condemned Property once posted with said placard shall be Class 3 misdemeanor pursuant to North Carolina General Statute §160D-1129. Section 3. This ordinance shall become effective upon its adoption Section 4. If the owner of the Condemned Property described herein has not repaired, altered or improved the Condemned Property to bring it into compliance with Section 4-185 of the Dunn City Code within twenty-four (24) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under Noah Carolina General Statute §160D-1129. Adopted this the 12"' day of October, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk Exhibit A: Outlined and colored section is the approximate 3,300 sq ft area of the "Condemned Property" 6/3/2021 Harnett COUNTY NOMH rAROtIHA 02151607140001 151&157-4811.000 1: 0038574 4creage: 1.000 LT ac id Acreage: 0.17 ec Number: 210064000 WREN INDUSTRIES INC Harnett County Parcel Report Print this page Property Description: PAR#ATR#1&256X140 WREN MAP#2002-1327 : PO BOX 447 SILER CITY, NO 27344-0000 any Address: 100 W EDGERTON ST DUNN, NO 28334 State, Zip: DUNN, NC, 28334 IIng Count: 1 :ship Code: 02 fax District: Dunn Averasboro �I Building Value: $94660 :I Outbuilding Value ; $0 I Land Value : $43700 :I Special Land Value : $0 Value : $138360 :I Deferred Value : $0 Assessed Value : $138360 Harnett County GIS Neighborhood: 00209 Actual Year Built: 1930 TotalAcutalAreaHeated: 7840 Sq/Ft Sale Month and Year: 10l 1985 Sale Price: $28000 Deed Book & Page: 790-0490 Deed Date: 496972800000 Plat Book & Page: 2002-1327 Instrument Type: WD Vacant or Improved: QuallFledCode: Q Transfer or Split: Within tml of Agriculture District: No Prior Building Value: $94660 Prior Outbuilding Value ; $0 Prior Land Value: $50100 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value: $144760 1 DUNN bcftd E .� City Council Agenda ' r, C Meeting s l � C Date: October �F Appeal13 JBJECT TITLE: of • • •' • Decision - 101 1516-68-5364.000 11 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Appeal letter from owner Attachment: ■Yes ❑ No Property History Pictures of Property Public Hearino Advertisement Date: NIA PURPOSE: a) Purpose: Chief Building Inspector Steven King has conducted an inspection at 101 W. Vance St. and based upon his observations, the structure is unsafe and have been condemned in accordance with G.S. §160D-1117. The Building Inspector also found the structure dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has appealed the Building Inspector's decision of sixty (60) days to repair or demolish the structure and according to N.C.G.S.§160D-1123, the City Council has the power to affirm, modify and affirm, or revoke the order. 1) Should Council decide to affirm or affirm and modify the time period of sixty (60) days the Building Inspector has given, the property would be brought before City Council at the expiration of the time granted to approve and Ordinance directing the Chief Building Inspector to remove or demolish said structure. PERT,W5111M BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to Affirm the allowable time period of sixty (60) days in accordance with N.C.G.S. 160D-1122 of the structure located at 101 W. Vance St. (PIN #: 1516-68-5364.000) �D UNN n caroollina city of dune PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 , DUNN, NORTH CAROLINA 28335 (910) 230-3505 - FAX (910) 230-9005 wwwAttnn-nc.org PROPERTY HISTORY: 101 W. Vance St. (PIN #: 1516-68-5364.000) Owner: Larry E. Hardison (Iceberg, Inc.) Elaine B. Hardison 29 Stonegate Dr, Angier, NC 27501 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tem Dr. David L Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer August 23, 2021— Condemnation Notice sent to property owners notifying them of hearing date of September 1", 2021 at 2:00 pm at the City of Dunn Planning and Inspections office. September 1, 2021— Hearing held at City of Dunn Planning and Inspections Department. Mr. Derek Hardison and Mr. Scott Hardison (sons of owner) and Chief Building Inspector Steven Ding attended the hearing. September 13, 2021—Notice after hearing sent to property owner and sons of owner notifying them of a sixty (60) day time period ending on November 12t11, 2021, in which they had to repair or demolish the structures. A letter explaining the process to appeal the Building Inspector's decision within ten (10) days was also sent at this time. September 22, 2021— Letter appealing the Building Inspectors decision received from Ms. Elaine B. Hardison. September 23, 2021-10-day appeal deadline. October 12, 2021— Scheduled for City Council meeting. '22•iozl 1 n 4.—��------- u �I I 1 � ii iT i ,I - ------ -- - 1 ------------------- city of dune POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 o FAX (910) 230-3590 wwwAunn-rrc.org September 28, 2021 Elaine Hardison 29 Stonegate Dr Angier NC 27501 RE: Structure located at: 101 W Vance St, Dunn NC PIN#: 1516-68-5364.000 Dear Ms. Hardison: Mayor William P. Elmore Jr. Mayne Pro Ten Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer I am received your letter on September 22, 2021 in reference to your appeal from the order of the Building Inspector giving you sixty (60) days to take corrective action concerning the above referenced structure. This letter will serve as notice that pursuant to NCGS §160D-1121, your request to appeal the Building Inspector's order allowing you sixty (60) days to make proper repairs to the above referenced structure, will be heard by the Dunn City Council during a regular convened meeting on October 12, 2021 at 7:00 p.m. in the Dunn Municipal Building; located at 401 E. Broad St. At such time, you may appeal from the order to the City Council. Pursuant to NCGS §160D-1121 the City Council shall hear and render a decision in an appeal within a reasonable time. The City Council may affirm, modify and affirm, or revolve the order. Should you have any questions, please feel free to contact me or Chief Building Inspector Steven King. Sincerely, mow.( U� Taln'my.Williiams, CMC City Clerk cc: Steven King, Chief Building Inspector Tilghman Pope, City Attorney DUNN All -America City � � z�r�re comm��n� matters 1989*2013 September 30th, 2021 1 September 3011, 2021 9/30/2021 Harnett County Parcel Report Harnett COUNtY nOR1l1 (AAM HA 02151607470035 1516.68-5364.000 u 0013632 4creage: 1.000 LT ac :d Acreage: 0.4 ac Number: 1400006693 HARDISON LARRY E & DBA ICEBERG INC Print this page Property Description: 115X150I LOT NORTH FAYETTEVILLE : 29 STONEGATE DR ANGIER, NC 27501-6162 erty Address: N FAYETTEVILLE AVE NO State, Zip: , NC, ling Count: i ship Code: 02 fax District: Dunn Averasboro it Building Value: $2550 i Outbuilding Value: $0 ,I Land Value: $34650 .I Special Land Value : $0 Value t $37200 d Deferred Value : $0 Assessed Value: $37200 Harnett County GIS Neighborhood: 00200G Actual Year Built: 1920 TotalAcutalAreaHeated: 2510 Sq/Ft Sale Month and Year: if 11980 Sale Price: $55000 Deed Book & Page: 712-0472 Deed Date: 341884800000 Plat Book & Page: - Instrumenl Type: WD Vacant or Improved: QualifiedCode: Q Transfer or Split: Wlthln 1ml of Agriculture District: No Prior Building Value: $3140 Prior Outbuilding Value: $0 Prior Lend Value: $34650 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value: $37790 DUNNi U ti Q- 1 N - N'" 1.1f City Council Agenda Form I I I I 1.� Meeting Date: October 02 Fi SUBJECT TITLE: Appeal of Building Inspector's Decision — 411 N. McKay Ave. • . • 100 Presenter:- Building •- • • jar r l epa -Ianning and InspectionsF�1 II 1 De • • AppealletterA ppe Attachment:I Hist• Pictures • Property O Public Hearing Advertisement Da A PURPOSE: a) Purpose: Chief Building Inspector Steven King has conducted an inspection at 411 N. McKay Ave. and based upon his observations, the structure is unsafe and have been condemned in accordance with G.S. §160D-1117. The Building Inspector also found the structure dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has appealed the Building Inspector's decision of sixty (60) days to repair or demolish the structure and according to N.C.G.S.§160D-1123, the City Council has the power to affirm, modify and affirm, or revoke the order. 1) Should Council decide to affirm or affirm and modify the time period of sixty (60) days the Building Inspector has given, the property would be brought before City Council at the expiration of the time granted to approve and Ordinance directing the Chief Building Inspector to remove or demolish said structure. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to Affirm the allowable time period of sixty (60) days in accordance with N.C.G.S. 160D-1122 of the structure located at 411 N. McKay Ave. (PIN #; 1516-59-7422.000) north carolina LWL)UNN eit,y of dune PLANNING & INSPECTIONS DEPARTMENT POST OFFICE LOX 1065 , DUNN, NORTH CAROLINA 28335 (910) 230-3505 - FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 411 N. McKay Ave. (PIN #: 1516-59-7422.000) [Ward 5] Owner: Dunkin Deals, LLC 7320 Bassett Hall Court Raleigh, NC 27616-5630 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tern Dr. David L Bradham Council Members L Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer August 10, 2021 — Condemnation Notice sent to property owner(s) notifying them of hearing date of August 20th, 2021 at 1:30 p.m. August 20, 2021— Hearing held at City of Dunn Planning and Inspections Department. Chief Building Inspector Steven King and Peter Gitto, owner of Dunkin Deals, LLC, attended the hearing. August 25, 2021—Notice after hearing sent to property owners notifying them of a sixty (60) day time period ending on October 241h, 2021, in which they had to repair or demolish the structures. A letter explaining the process to appeal the Building Inspector's decision within ten (10) days was also sent at this time. September 2, 2021 — Letter appealing the Building Inspectors decision received. September 4, 2021— Ten (10) day appeal deadline. September 30, 2021— Updated pictures taken of property for file and City Council meeting. October 12, 2021— Scheduled for City Council meeting. September 2, 2021 Steven Icing Chief Building Inspector City of Dunn Dear Steven, Hello I like to formally appeal your decision to condemn my home owned by Dunkin Deals LLC at 411 N Mckay Ave, Dunn I like a hearing in front of city council. I appreciate your time and concern Sincerely yours Peter Gitto 7320 BASSETT HALL COURT, RALEIGH, NC 27616. 919.809-2860 city of dunn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 e FAX (910) 230-3590 www.dttnn-nc.org September 28, 2021 Peter Gitto 7320 Bassett Hall Ct Raleigh NC 27616 RE: Structure located at: 411 N McKay Ave, Dunn NC PIN#: 1516-59-7422,000 Dear Mr. Gitto: Mayor William P. Elmore Jr. Mayor Pro Tem Dr. David L. Bradhmn Council Members J. Wesley Sills April L. Gaulden Prank McLean Billy Tort Chuck Tnmage City Manager Steven Neuschafer I am in receipt of your letter dated September 2, 2021 with reference to your appeal from the order of the Building Inspector giving you sixty (60) days to take corrective action concerning the above referenced structure. This letter will serve as notice that pursuant to NCGS §160D-1121, your request to appeal the Building Inspector's order allowing you sixty (60) days to make proper repairs to the above referenced structure, will be heard by the Dunn City Council during a regular convened meeting on October 12, 2021 at 7:00 p.m. in the Dunn Municipal Building, located at 401 E. Broad St. At such time, you may appeal from the order to the City Council. Pursuant to NCGS §160D-1121 the City Council shall hear and render a decision in an appeal within a reasonable time. The City Council may affirm, modify and affirm, or revoke the order. Should you have any questions, please feel free to contact me or Chief Building Inspector Steven King. Sincerely, mmy Wil i ms, CMC City Clerk cc: Steven King, Chief Building Inspector Tilghman Pope, City Attorney DUNN All -America CIV rr where comnmane maffers s 1989 *2013 August 10t", 2021 August loth, 2021 • August loth, 2021 September 3011, 2021 9/30/2021 o Harnett C0_UNTY I:Og711 (0111.l h 02151607110008 1516-59-7422.000 Acreage; 1.000 LT ac ul Acreage: 0.31 ac Number: 1500040753 DUNKIN DEALS LLC Harnett County Parcel Report '.Print this page Property Description: i LOT 411 N MCKAY AVE 94X140 : 7320 BASSETT HALL CT RALEIGH, NO 276165630 arty Address: 411 N MCKAY AVE DUNN, NO 28334 State, Zip: DUNN, NO, 28334 ling Count: 1 iship Code: 02 fax District: Dunn Averasbom 4 Building Value: $24380 .I Outbuilding Value: $0 it Land Value: $16800 ,i Special Land Value : $0 Value : $41180 �I Deferred Value : $0 Assessed Value: $41180 Harnett County GIS Neighborhood: 00209 Actual Year Built: 1920 TatalAcutalAreaHeated: 1568 Sq/Ft Sale Month and Year. 2 / 2021 Sale Price: $1069500 Deed Book & Page: 3943-0545 Dead Date: 1614124800000 Plat Book & Page: - Instrument Type: WE) Vacant or Improved: qualigedCode: A Transfer or Split: T Within 1ml of Agriculture District: No Prior Building Value: $22560 Prior Outbuilding Value : $0 Prior Land Value ; $16800 Prior Special Land Value: $0 Prior Deferred Value : $0 Prior Assessed Value: $39360 ht1nc•//nic harnntt nmll=A11 Ann/Pamalc/ParP.MRpnnrt acnv9nin=161 F-FR_7d99 nnn 1 N p F � Y D 0 � t 1 N - ' ' N' w CouncilAgenda) q NMeeting Date.October 1111. UBJECT TITLE: Appeal of Building Inspector's Decision — 809B E. Edgerton St. 1516-96-0021,000 Presenter: Chief Building Inspector Steven Department: Planning and Inspections Attachment: ■Yes ❑ No Public Hearina Advertisement Date: N/A Description: Appeal letter from owner Property History Pictures of Property PURPOSE: a) Purpose: Chief Building Inspector Steven King has conducted an inspection at 809B E. Edgerton St. and based upon his observations, the structure is unsafe and have been condemned in accordance with G.S. §160D-1117, The Building Inspector also found the structure dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has appealed the Building Inspector's decision of sixty (60) days to repair or demolish the structure and according to N.C.G,S. §160D-1123, the City Council has the power to affirm, modify and affirm, or revoke the order. 1) Should Council decide to affirm or affirm and modify the time period of sixty (60) days the Building Inspector has given, the property would be brought before City Council at the expiration of the time granted to approve and Ordinance directing the Chief Building Inspector to remove or demolish said structure. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to Affirm the allowable time period of sixty (60) days in accordance with N.C.G.S. 160D-1122 of the structure located at 809B E. Edgerton St. (PIN #: 1516-96-0021,000) city of dune POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 - FAX (910) 230-3590 www.dttiur-nc.org September 28, 2021 Peter Gitto 7320 Bassett Hall Ct Raleigh NC 27616 RE: Structure located at: 809B E Edgerton St, Dunn NC PIN#: 1516-96-0021.000 Dear Mr. Gitto: Mayor William P. Elmore Jr. Mayor Pro Tem Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Prank McLean Billy Tart Chuck Turnage City Manager Steven Neuschal'er I am in receipt of your letter dated September 2, 2021 with reference to your appeal from the order of the Building Inspector giving you sixty (60) days to take corrective action concerning the above referenced structure, This letter will serve as notice that pursuant to NCGS §160D-1121, your request to appeal the Building Inspector's order allowing you sixty (60) days to make proper repairs to the above referenced structure, will be heard by the Dunn City Council during a regular convened meeting on October 12, 2021 at 7:00 p.m. in the Dunn Municipal Building, located at 401 E, Broad St. At such time, you may appeal from the order to the City Council. Pursuant to NCGS §160D-1121 the City Council shall hear and render a decision in an appeal within a reasonable time. The City Council may affirm, modify and affirm, or revolve the order. Should you have any questions, please feel free to contact me or Chief Building Inspector Steven King. Sincerely, t13iYI Tammy Will s, C City Clerk cc: Steven King, Chief Building Inspector Tilghman Pope, City Attorney DUNN . I•Alaarica Glty 11 w4ere corzmrn T maffers 1989*2013 September 2, 2021 Steven King Chief Building Inspector City of Dunn Dear Steven, Hello I like to formally appeal your decision to condemn my home owned by Dunkin Deals LLC at 8O9B E Edgerton Street, Dunn I like a hearing in front of city council. I appreciate your time and concern Sincerely yours, Peter Gitto 7320 BASSETT HALL COURT, RALEIGH, NC 27616. 919-809-2860 north cavolina UNN city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 25335 (910) 230-3505 ° FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 809B E. Edgerton St. (PIN #: 1516-96-0021.000) [Ward 31 Owner: Dunkin Deals, LLC 7320 Bassett Hall Court Raleigh, NC 27616-5630 Overview Mayor William P. Elmore, Jr. Mayor Pro Tern Dr. David L, Bradham Council Members J. Wesley Sills April L. Caulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer August 10, 2021— Condemnation Notice sent to property owner(s) notifying them of hearing date of August 20th, 2021 at 2:00 p.m. August 20, 2021 — Hearing held at City of Dunn Planning and Inspections Department. Chief Building Inspector Steven King and Peter Gitto, owner of Dunkin Deals, LLC, attended the hearing. August 25, 2021—Notice after hearing sent to property owners notifying them of a sixty (60) day time period ending on October 24t1i, 2021, in which they had to repair or demolish the structure. A letter explaining the process to appeal the Building Inspector's decision within ten (10) days was also sent at this time. September 2, 2021— Letter appealing the Building Inspectors decision received. September 4, 2021— Ten (10) day appeal deadline. September 30, 2021—Updated pictures taken of property for file and City Council meeting. October 12, 2021— Scheduled for City Council meeting. i i • '';latellm August 9t", 2021 August 91", 2021 i o � i • ' ' • September 30t", 2021 i • Ab Overhead Picture 9/30/2021 Harnett County Parcel Report Harnett COUNTY NORTH CAFML106 1516-96-0021.000 :0015471 Acreage: 1.000 LT ac ad Acreage: 0.2 ac Number: 1500040753 DUNKIN DEALS LLC Print this. page Property Description: 50X150 1 LOT 809 EAST EDGERTON ST Address : 7320 BASSETT HALL CT RALEIGH. NC 27616-5630 ierty Address: 809 E EDGERTON ST DUNN, NO 28334 State, Zip: DUNN, NC, 28334 ding Count: 1 nship Code: 02 Tax District: Dunn Averasbom I Building Value: $36560 1 Outbuilding Value: $0 1 Land Value: $7600 1 Special Land Value : $0 Value : $44060 .I Deferred Value : $0 Assessed Value : $44060 Harnett County GIS Neighborhood: 00202 Actual Year Built: 1930 TotalAcutalAreaHeated: 612 SgIFt Sale Month and Year: 212021 Sale Price: $1006000 Deed Book & Page: 3943-0641 Deed Date: 1614124800000 Plat Book & Page: - Instrument Typo: W D Vacant or Improved: QuallgedCode: A Transfer or Split: T Within tml of Agriculture District: No Prior Building Value: $43290 Prior Outbuilding Value : $0 Prior Land Value : $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value: $50790 ai��T o 111 Y1 �1 1111 f1 #®q 11WN �ij�i`� DLINN 1l V All -A ENG2 614y �„v „! dull!) AtFti��rtea Gib 1City Council Agenda Form 1 1 ®Meeting Date® October 12, 2021 1989 * 2613 1989 * 2013 SUBJECT TITLE: Federal Drinking Water State Revolving Fund (DWSRF) Capital Project Ordinance for the Dunn -Erwin Road and East Wake Street Water Distribution Rehabilitation/Replacement Project Presenter Jim Roberts Finance Director Department: Finance Attachment: X Yes No Description: Capital Project Ordinance Public Hearina Advertisement Date: N/A PURPOSE: The Capital Project ordinance is a required financial document for the program and defines the budget and includes eligible expenses related to the Federal Drinking Water State Revolving Fund Loan (DWSRF) Project. BACKGROUND: The City of Dunn is proposing to abandon the 14-inch waterline on Dunn -Erwin Road, construct new water line in this area and replace a waterline on E. Wake Street. The original project estimate for this work was to be approximately $893,750 but the updated budget exceeded this amount. The NC DEQ funding is through a Federal Drinking Water State Revolving Fund Loan with a total funding amount of $982,592, Of this total amount, the City will pay the fees equal to 2% of the total loan $963,324, making our out of pocket cost at $19,267. BUDGET IMPACT: The initial amount of $19,267 will come from the current budget and will not affect our budget balance. The remaining work totaling $963,324 will be a State Revolving Fund loan and will be a 20- yearloan. RECOMMENDATION/ACTION REQUESTED: Motion to accept this Capital Project Ordinance for the water distribution project as presented. CITY OF DUNN, NORTH CAROLINA CAPITAL PROJECT ORDINANCE DUNN-ERWIN RD WATER LINE REPLACEMENT PROJECT FY 2021-2022 The following represents the project budget for the City of Dunn, North Carolina and the State of North Carolina Department of Environmental Quality (NC DEQ) for the Federal Drinking Water State Revolving Fund (DWSRF) Loan, amended to increase the project by approximately 10%, that the following fund revenues and total fund expenditures have been approved for this project in the fiscal year beginning July 1, 2021: SECTION I. PROJECT DESCRIPTION The capital project authorized is the removal, abandonment, and replacement of water lines in or around the proximity of Dunn -Erwin Road and East Wake Street in the Dunn Water district. SECTION ll. DIRECTION The officers of the City of Dunn are hereby directed to proceed with the capital project within the terms of the financing resolution and the budget contained herein. SECTION III. REVENUE SOURCES NC DEQ Federal DWSRF Loan $ City of Dunn $ TOTAL $ SECTION IV. APPROPRIATED PROJECT BUDGET 963,325 19,267 982,592 Contractor, equipment & Materials $ 693,270 Planning and Design $ 102,000 Construction Phase Engineering $ 58,100 Contingency $ 53,955 Legal, Testing, etc. $ 14,000 Loan Administration $ 42,000 Closing Costs $ 19,267 TOTAL $ 982,592 SECTION V. REPORTING The Finance director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of any and all applicable requirements of North Carolina General Statutes. Terms of the financing resolution shall also be met. SECTION VI. FUNDING Funds may be advanced from the Water/Sewer Fund for the purpose of making payments as due. Any such advances made prior to the securing of permanent financing are intended to be reimbursed from the proceeds from the financing. Reimbursement requests should be made in an orderly and timely manner. SECTION VII. REPORTING The Finance Director is directed to report periodically on the financial status of each project element in Section IV and on the total revenues received or claimed. SECTION Vill. UTILIZATION OF BUDGET AND BUDGET ORDINANCE This Ordinance and the Budget Document, shall be the basis of the financial plan for the described Capital Project the 2021-22 fiscal year and extending through the completion of the project. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this Capital Project periodically to the City Council. SECTION III. DISTRIBUTION Copies of this Ordinance shall be furnished to the Clerk, to the Council, and to the Budget Officer and Finance Director to be kept on file by them for their direction in the disbursement of funds. Adopted this 1211 day of October, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk The budget ordinance, and all additional amendments, are available in the office of the City Clerk, Dunn Municipal Building, Dunn, North Carolina. Steven Neuschafer City Manager ' W` D 0- N"' - N' Councilcity Agenda 7 Meeting Date: October 0 1989+2013 SUBJECT TITLE: CDBG-1 Capital Project Ordinance for Grants 16.1.3156 and 20.1.3606 Presenter: Jim Roberts Finance Direct Department: Finance Attachment: XYes No Description: CDBG-I Grant Public Hearing Advertisement Date: NIA PURPOSE: The Capital Project ordinance is a required financial document for the program and defines the budget and includes eligible expenses related to the CDBG-I project. BACKGROUND: The City of Dunn is proposing to rehabilitate/replace approximately 13,625 linear feet of sewer lines and rehabilitate/replace 56 manholes with the goal of eliminating inflow and infiltration while reducing the possibility of future overflows. The construction contract should be executed by August of 2023 with the Grant expiring on September 20, 2024. BUDGET IMPACT: All these funds are to be granted to the City from this CDBG-I program with no cost to the City of Dunn. RECOMMENDATION/ACTION REQUESTED: Motion to accept this Capital Project Ordinance for the CDBG-1 grants as presented. CITY OF DUNN, NORTH CAROLINA CAPITAL PROJECT ORDINANCE FY20 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) #16-1-3166 & #20-1-3606 SEWER REHABILITATION/REPLACEMENT PROJECT FY 2021-2022 The following represents the project budget for the City of Dunn, North Carolina and the State of North Carolina Department of Environmental Quality, Division of Water Infrastructure (DWI) for the Community Development Block Grant (CDBG-1) executed by all parties on August 25, 2021, that the following fund revenues and total fund expenditures have been approved for this project in the fiscal year beginning July 1, 2021 and expended prior to September 20, 2024: SECTION 1. PROJECT DESCRIPTION The project authorized is the rehabilitation and/or replacement of sewer lines and manholes with the goal of reducing and/or eliminating inflow and infiltration while reducing the possibility of future overflows. This project is known as the FY20 CDBG-I Sewer Rehabilitation/Replacement Project. SECTION 11. DIRECTION The officers of the City are hereby directed to proceed with the capital project within the terms of the financing resolution and the budget contained herein. SECTION III. CDBG-I Revenues CDBG-1 Fund Revenues Grant 16-1-3156 $ 108,360 Grant 20-1-3606 $ 1,890,769 TOTAL $ 1,999,129 SECTION IV. Appropriated Project Budget CDBG-1 Use of Funds Planning (CDBG-I 16-3156) $ 45,000 Administration (CDBG-I 16-1-3156) $ 63,360 Public Sewer Improvements (CDBG-I 20-1- 3606) $ 1,848,529 Administration (CDBG-I 20-1-3606) $ 42,240 TOTAL $ 1,999,129 SECTION V. REPORTING The Finance director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of any and all applicable requirements of North Carolina General Statutes. Terms of the CDBG-I financing resolution shall also be met. SECTION VI. FUNDING Funds may be advanced from the Water/Sewer Fund for the purpose of making payments as due. Any such advances made prior to the securing of permanent financing are intended to be reimbursed from the proceeds from the financing or grants. Reimbursement requests should be made in an orderly and timely manner. SECTION VII. REPORTING The Finance Director is directed to report quarterly on the financial status of each project element in Section IV and on the total revenues received or claimed. SECTION Vill. UTILIZATION OF BUDGET AND BUDGET ORDINANCE This Ordinance and the Budget Document, shall be the basis of the financial plan for the described Capital Project the 2021-22 fiscal year and extending through September 20, 2024. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this Capital Project periodically to the City Council. SECTION III. DISTRIBUTION Copies of this Ordinance shall be furnished to the Clerk, to the Council, and to the Budget Officer and Finance Director to be kept on file by them for their direction in the disbursement of funds. Adopted this 121h day of October, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk The budget ordinance, and all additional amendments, are available in the office of the City Clerk, Dunn Municipal Building, Dunn, North Carolina. Steven Neuschafer City Manager DUNN y .Q11 y All -Amer a City uit, "r tl,,nn All. rica City ... z � s l : i Agenda dd., Form F ''a City Council � 21 Meeting Date: October _ SUBJECT TITLE: Bank o•Property Presenter: Jim Roberts Finance Director Department: Attachment: X Yes I Description:Bank Term Sheet and Resolution PublicI AdvertisementD. • PURPOSE: To approve Resolution and terms of loan to purchase the land to be used for the expansion of the city's Public Works and Public Utilities Departments. BACKGROUND: The property is located on N McKay Ave, Nu Home St, and N. King Avenue. It includes 8,32 acres and will be used for the purpose of new offices and operational space for the Public Works and Public Utilities Departments. This area also will be the location of the City's equipment storage, gasoline, and diesel fuel tanks and pumps. The property is located on the edge of the City limits within a half block of HWY 301 providing access to a major highway for large truck deliveries and keeping major truck traffic off of residential City streets. The loan for this property will be at or about $375,000 and will be for a loan period of less than or equal to 10 years. Once the loan is finalized for the building construction, this loan will most likely be combined into that total loan, keeping all property together for a single lien supporting the total funds borrowed. BUDGET IMPACT: The cost of the loan will be spread over the life of the loan and paid from the City's Budget. The loan will be through United Community Bank in the amount of $375,000 at an interest rate of 1.91 % for a term of 10 years from the date of the loan with semi-annual payments at the amount of approximately $45,000 per year. The city will finalize the loan within the next month. All closing costs will be paid by the City. RECOMMENDATION/ACTION REQUESTED: Motion to approve the Loan Resolution and loan at the terms provided by United Community Bank, for the purchase of 8.32 acres on N, McKay Avenue and allowing the Mayor, City Manager, and Finance Director to sign any and all documents needed to close this loan. , north Carolina U'gmgshU�'DUNN city of dunn POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 (910) 230-3500 e FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore Jr. Mayor Pro Tern Dr, David L. Bradhanr Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschaler A RESOLUTION BY THE CITY OF DUNN AGREEING TO PROCEED WITH A LOAN FOR THE PURCHASE OF LAND WHEREAS, the governing body of the City of Dunn desires to proceed with borrowing in the amount of $375,000 for the purchase of 8.32 acres of land on North McKay Avenue to be used for expansion of the city's Public Works and Public Utilities Departments. WHEREAS, the interest rate will not exceed 1.91 % for a term of ten (10) years for the total project and will not have a repayment schedule not exceeding $45,000 per year. WHEREAS, the loan will close on or before December 1, 2021, and the City will pay all closing costs for the loan. WHEREAS, the governing body of the City of Dunn authorizes the Mayor, the City Manager and the Finance Director to sign all documents relating to the loans. THEREFORE BE IT RESOLVED this Resolution will become part of the official minutes of the City Council meeting held on October 12, 2021. ADOPTED BY THE CITY COUNCIL OF DUNN THIS 12t1' DAY OF OCTOBER 2021. ATTEST: Tammy Williams, CMC City Cleric William P. Elmore Jr. Mayor w4ere G®iil7idlC 7naffers United Community Banke October 5, 2021 Mr. James Roberts Finance Director City of Dunn 401 E. Broad Street Dunn, NC 28334 Re: Possible Land Purchase by City of Dunn Dear Mr. Roberts: United Community Bank ("Lender", "Bank" or "UCBI") is pleased to consider financing for the above referenced project subject to the following indicative terms and conditions. This letter is not a commitment to lend. Borrower: City of Dunn Purpose: Purchase of land to be used for expansion of the City's Public Works and Public Utilities Departments Amount: Not to exceed $375,000.00 Repayment: Semi -amoral payment structure (Negotiable) Maximum maturity date of 10 years from date of loan Interest Rate: 1.91% - If Bank Qualified, Tax Exempt Fees: NONE. Collateral: I" Deed of Trust on real estate purchased, located in the City of Dunn, Harnett County, North Carolina Closing Costs: To be paid by Borrower. (Example: Attorney Fees, Recording Fees) If the foregoing correctly sets forth our understanding regarding Lender's interest in potentially providing the Credit Facility, please indicate your acceptance of the terms of this Letter of Interest by returning to us executed counterparts hereof by no later than the close of Lender's business on November 30, 2021. 115 Four oaks Place Dunn, NC 28334 910.230.3775 Fax 610.230.3779 Member FDIC • Equal Housing Lender L.1 Again, we appreciate this opportunity to discuss your banking needs and look forward to your comments or any questions you may have regarding this matter. Very truly yours, UNITED COMMUNITY BANK �Ju ' page, Commercial Relationship Manager Accepted and agreed to as of 2021: City of Dunn By: James O. Roberts, Finance Director N MM-1 D 0' � t 1 N " ' N' 1 N 11111.r u CouncilCity Agenda .� I� October SUBJECT TITLE: Solicitation for Architectural Services Presenter: Steve Neuschafer Administration Attachment: Yes X No Description: process approval Public Hearing Advertisement Date: PURPOSE: This is a request from the City Manager to send out a Request for qualifications for architectural services associated with a new public works complex at N McKay Ave. After discussions with USDA, the City will be advertising for a Construction Manager at Risk (CMAR). The CMAR is a delivery method, which entails a commitment by the construction manager to deliver the project within a Guaranteed Maximum Price (GMP). In most cases, CMAR is a cost effective and time conscious alternative to the traditional design -bid -build process. BACKGROUND: The Purchase of the property at N McKay Ave has provided a location to build a new Public Works complex which will hold the Street Department, the Cemetery Department, and the Utility Department. The old public works location will be converted into storage for City departments. The proposed date of completion will be summer of 2023. BUDGET IMPACT: Once we complete the search process a selection, cost and proposal for the design services will be brought back to the City Council for approval. RECOMMENDATION/ACTION REQUESTED: Motion to approve City Staff begin the Construction Manager at Risk process (for the public works complex) by requesting qualifications from qualified design professionals as presented. DUNNLWU . 1 c�c 3ak it ,y fir,: UNN of dlll, All-Amapica City sit, L� City Council•;Form SUBJECT TITLE: Dunn Land Use Plan Authorization and Budget Presenter:Department: Administration/Planning Attachment: X Yes No Description: Budget Amendment and Proposal _ U PURPOSE: To authorize staff to move forward with an agreement with Stewart Inc. to update the City's Land Use Plan and Map. Chad Sary, Municipal Planning Vice President with Stewart, was the presenter for the Council's two Training Sessions on Planning Development and Growth held in July and August. BACKGROUND: The City's current 2030 updated plan and map 160D-501. Land Use Plan has not been updated since 2005. Not only is this outdated but an is necessary for the City to comply with the NC General Statute Article 5, Section BUDGET IMPACT: This project will cost $45,400 and will be allocated from the Planning Budget using the General fund balance RECOMMENDATION/ACTION REQUESTED: Motion to Authorize the City Manager to enter into an agreement with Stewart Inc. for the Updated Land Use Plan and Map and to approve the associated budget amendment as presented. i A 0 0 0 0 c `t o v m C � D 6 C O a N 6 E a 0 y o O @ N � O iEV v V D O o � m a E w a C O O V N O C p @ a n O � m @ o E a Z O_ F a K W ❑ w = N W � Z 2 J � @ N d d N O 0 D 3 ❑ LL Z O m LL � C (9 0 O 0 0 v� o a @ n E a a ua 0 O 0 N 0 Q � E m j D O o @ w N a aF @ U C O C @ N @ E QO D @ O fl m E a a Z O_ H a K U W 7i w f w Z J @ U m D Li O N (O 0 C ❑ Li Z � O LL � � C7 N a N a O O @ UJ N ❑ N ❑ m c @ m @a LL o rn N D � m « o c p � 6 U N @ C @ U p 0 n tF; o o D c U o m « s m m E n ao m D p c p O @ N U TJ N D E U ii F�3 n F« c E @ m a N a m N L_ r W U Z Z � O � � U � O m U C7 LL LL Z STRONGER BY DESIGN October 6, 2021 Steve Neuschafer, City Manager City of Dunn 401 E. Broad St. Dunn, NC 28334 Re: Proposal for Professional Planning Services Scope/Project: Land Use Plan/Future Land Use Map (FLUM) Update Location: City of Dunn, North Carolina Dear Steve: Stewart is pleased to provide you with this scope and fee for Professional Planning Services. We are very excited about the opportunity to continue our work with the City to update the Land Use Plan to better correspond with the City's recently adopted Imagine Dunn Strategic Vision Plan. This process will refining the City's goals related to land use, growth, and redevelopment as well as provide an update to the City's Future Land Use Map. This process will provide City leaders with an updated long-range planning tool that will guide growth and budgeting decisions, be compliant with North Carolina General Statue Article 5, Section 160D-501 and better reflect the community's current vision and goals as it relates to land use. SCOPE OF SERVICES: Stewart approaches this update project with a community -driven, design oriented and data -rich planning process. The planning efforts will build on previous efforts and include refined policies and strategies to guide land use decisions. The following outline provides the tasks, meetings and deliverables our team will provide: PHASE 1 — PROJECT ANALYSIS: Existing Plan & Document Review/Data Gathering: Our team will work with City staff to identify and assemble relevant background documents for review. Spatial data and adopted plans will be collected from the City, County, State, and Federal agencies as well as private organizations, as appropriate. Major area of focus in this research phase include review of the following documents: 2030 Land Use Plan • Imagine Dunn Strategic Vision Plan • Comprehensive Bicycle Plan • Comprehensive Transportation Plan • Official Zoning Map • NC Floodmaps • Harnett County Bicycle, Pedestrian & Greenway Plan and other regional plans Reviewing past planning efforts and existing regulatory approaches are vital to understanding the challenges, opportunities, and successes of a place and crafting a feasible approach to implementation. WWW.STEWARTINC.COM CHARLOTTE / DURHAM / RALEIGH / WILMINGTON / COLUMBIA, SC STEWART STRONGER BY DESIGN During this phase maps will be created/refined to highlight existing conditions. Maps will convey property ownership, environmental constraints, natural resources, parks and open space, infrastructure and cultural and historical resources. Tour & Initiation Meetings: • Kick-off Meeting & Tour - After conducting a kick-off meeting with City Staff, our team will conduct a 1/2 day tour to document, inventory, and view key areas and features such as City -owned land and buildings, protected and unprotected natural resource areas, housing, recently approved developments (or areas proposed/being considered for development), redevelopment and infill opportunities and uti I ties/ i nfrastructu re. Joint Planning Board/City Council Work Session - The first joint meeting with the Planning Board and City Council will occur during this phase of the project, where we will discuss the project scope, schedule, focus group(s) feedback, and initial impressions and issues. Deliverables: • Website - Stewart will provide content to staff for the City's website and social media outlets. The City's website will serve as the main information hub for the project and will be populated with information throughout the process. • Analysis Maps - As guided by initial input from previous public input sessions, staff, and Planning Board/City Council, a series of maps will be developed to communicate existing conditions and trends. These maps will contribute to the initial foundation of information that will guide the plan development process. Meetings: • Project Kickoff Meeting with City Staff • Community Tour • Planning Board/City Council Joint Work Session #1 • Bi-weekly coordination calls with City Staff PHASE 2 - PLAN DEVELOPMENT: Following the completion of Phase 1, our team members will conduct a series of 3-4 focus group meetings to fine tune the vision and goals related to land use. Over the course of one day, meetings will focus on issues, opportunities, and visioning for the City's built and unbuilt environment. During the focus group meetings, recommendations may be produced by the consulting team that convey the intent of future land use, development/redevelopment, infrastructure, parks and recreation, and/or preservation related policy recommendations. In -person meetings will be conducted, if possible, and follow state guidelines for social distancing and participant limits. In -person meeting content will be presented in an online format as well. Coordination between the consultant team and City staff (planning, IT, etc.) will be necessary. Land Use & Growth Management The Stewart team will conduct an analysis of issues and opportunities in various portions of the City. Residential growth areas, redevelopment, commercial opportunities and conservation priorities will be studied. Page 2 of 6 STEWART STRONGER BY DESIGN Existing land use/land supply maps and data will be developed to understand capacity for growth and redevelopment in the City. A basic suitability analysis will determine areas most suitable for different types of development or conservation based on a variety of inputs. It is anticipated that suitability maps will be created for residential, commercial, industrial and conservation/open space. Exact land use types and inputs will be determined based on consultation with City staff. Typical inputs include proximity to existing and proposed roadways and utility infrastructure, proximity to schools, parks, and commercial areas, adjacent land uses, and understanding of existing land use patterns and environmental constraints. The suitability analysis will be utilized by the consulting team to inform future land use preferences including use -mix, scale, and design character. Deliverables for this task will be utilized to formulate the updated future land use map and associated character area recommendations. The project team will provide guidance on the future land use pattern of the City as well as the impact of future development patterns in surrounding areas and their potential impact on Dunn. Best practices will be consulted to improve compatibility of new development while staying within the bounds of North Carolina General Statutes. The Future Land Use Map (FLUM) will be updated and serve as a graphical representation of the City's vision as to where growth and redevelopment should occur as well as lands and historic resources that should be preserved and protected from development. The map will be supplemented with descriptions of land use character areas that will be brought to life using precedent imagery and conceptual diagrams that specify intended use mix, scale, density, and other physical design characteristics. Development of the updated Future Land Use Map and associated character areas will be guided and informed by local goals, technical analysis, staff and Planning Board/City Council perspective. Transportation The planning of a transportation system requires a coordinated effort between multiple local, regional, state, and federal entities. This basic component of the plan will be coordinated with the City's CTP. Our team will assess roadway networks, looking at existing infrastructure, connection opportunities, and short- and long- range local, regional, and state transportation priorities. Public Infrastructure & Utilities Our analysis and recommendations will address capacity and constraints as it relates to existing infrastructure and potential growth within Dunn. A framework for public and privately funded infrastructure improvements needs to be updated regularly to ensure that it is in line with the type of growth that is envisioned as part of the land use element of the plan. This element of the plan will include information on water and wastewater, stormwater systems, fiberoptic and wireless, and other key public services. Parks and Recreation A comprehensive system of public and private spaces for recreation — passive and active — is critical to the livability of a City. The Stewart team will review the most recent parks and recreation planning efforts to understand the existing and planned system of facilities. The analysis will also identify ways to link facilities to neighborhoods and other destinations through a connected system of sidewalks and greenways. Recommendations for potential facilities, programming, and maintenance may be provided. In addition, a Page 3 of 6 STRONGER BY DESIGN brief description and list of priority park projects, as identified by the City, will be ranked based on feedback received from the community. Concepts and Visualizations The Stewart team will work with the Planning Board/City Council and City staff to determine one site to study as a focus area. A conceptual small area rendering can be created for this focus area that may illustrate new development, general streetscape improvements, park/recreation space, infill development or redevelopment in a key opportunity area. This task will allow our team to assist the City with testing ideas for a specific area. Plan Development The project team will prepare and submit the updates to City staff and the Planning Board/City Council. Upon completion of the review, the draft updates to the Land Use Plan and FLUM will be posted on the City's website for public comment. City staff and the Stewart team will also conduct a community open house to reveal the updates to the plan and revised Future Land Use Map. All comments received from staff, the Planning Board/City Council, and the public will be cataloged, and responses made. This careful tracking of comments will allow the Stewart team to identify common themes in feedback/comments for discussion with staff and elected/appointed officials during the review and public hearing and adoption process. The draft document(s) will be revised and amended as appropriate. Deliverables: Focus Group Summaries • Updated Vision, Goals, and Recommendations • Character Area Descriptions • Updated Land Use Plan • Updated Future Land Use Map • Meeting and Public Workshop Materials and Summaries • Website Information Meetings: • 3-4 Focus Group Meeting(s) • Community Meeting/Open House - Draft Plan Updates & Future Land Use Map Bi-weekly coordination calls with City Staff • Planning Board/City Council Joint Work Session #2 PHASE 3 - IMPLEMENTATION & ADOPTION: Implementation & Strategic Action Plan After the plan is in draft format, the Stewart team will conduct a work -session with City staff to discuss strategic goals, capital resources, and implementation steps. Potential amendments to existing development regulations and other design standards recommended during the Plan process may also be discussed. A revised Action Plan will be prepared noting time frame, prioritization ranking, and projected cost of each recommended action and will be used to assist the City with capital planning and other departmental budgeting activities. Page 4 of 6 STRONGER BY DESIGN Plan Adoption Plan adoption will be a collaboration between City staff and the Stewart Team to work through the plan adoption process. Key members of the Stewart team will be available to attend one joint meeting with the Planning Board and City Council to present the draft plan. Stewart team members can be available if needed for additional meetings as an additional service. Final Plan Document Following the public hearing process, a final set of plan documents will be provided to the City including plan document, appendices, maps and map data, public engagement summaries, etc. Deliverables: Implementation Steps • Final Adopted Plan (Print (3 bound documentation) • Meeting Summaries • Website Information and Updates copies) and Electronic Versions, including supporting data and Meetings: • Planning Board/City Council Joint Work Session #3 • Bi-weekly coordination calls with City Staff SCHEDULE: Stewart will provide our services in the most expeditious manner practical and will adhere to the project schedule as appropriate and realistic. It is anticipated that this project would be completed within approximately seven (7) months from official project kick-off. CLIENT RESPONSIBILITIES: It shall be the responsibility of the Client to provide the following items: • Provide any available electronic information • Secure meeting spaces and coordinate meetings, including refreshments. • Provide notice of scheduled meetings (with reasonable advance notice). • Provide decisions on critical issues as necessary in a timely manner. • Assist with facilitation of meetings. • Payment of all invoices per Conditions of Agreement. Upon completion of the above referenced project(s), all documents, files, maps and other deliverables will become the property of the City of Dunn. ADDITIONAL SERVICES: Any request by the Client to complete items not contained in the scope of services, additional meetings or items outlined as exclusions, will be deemed as Additional Services to this Agreement. Additional Services will be provided if requested by the Client for a negotiated lump sum fee or at our Standard Hourly Billing Rates. Page 5 of 6 STRONGER BY DESIGN COMPENSATION: Stewart agrees to provide the services outlined above for a lump sum compensation of $45,400. CONCLUSION: This document may serve as a Client -Consultant Agreement. Included in the agreement are the standard Hourly Rate Schedule and Conditions of the Agreement. If this proposal is acceptable, please execute and return a copy of the Agreement and the Project Information Form to this office. Please do not hesitate to contact me at 919.866.4742 or by email at csary@stewartinc.com if you have any questions or concerns regarding this proposal. Please give us the opportunity to clarify any details of this proposal or to revise it if it appears that we have misunderstood some portion of the scope of services. Best Regards, Z�kkr_ Chad D. Sary, AICP7 Practice Leader, Municipal Planning Vice President Attachments: 1. Approval Page 2. Conditions of Agreement 3. Standard Hourly Rate Schedule 4. Project Information Form (to be returned with signed agreement) APPROVAL: STEWART Chad D. Sary, AICP Print Name Practice Leader, Municipal Planning Vice President Title Signature October 6, 2021 Date CITY OF DUNN Print Name Title Signature Date Page 6 of 6 a? W-J LJUNN m City Council Agenda 7 v 4 Meeting D, Lit" TITLE: Resolution of Trick -or -Treating Presenter: Mayor Elmore Department: Council Attachment: x Yes No Public Hearino Advertisement Date: Courteous Halloween and Resolution PURPOSE: To urge residents of the City of Dunn to observe a safe and courteous Halloween and to set a recommended night for Trick -or -Treating. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: To approve Resolution Urging a Safe and Courteous Halloween and to Observe Trick -or -Treating on . (Saturday, October 30, 2021 or Sunday, October 31, 2021) htw IW-DUNN All -America City city of Bunn zr�ere cmunutni viov err I989 * 2013 `urging Residents to (Be Safe and Courteous at .7-faf(oween BE IT RESOLVED BY THE City Council of the City of Dunn that residents who desire to participate in traditional Halloween Trick -or -Treating observe certain safety, courtesy and common sense guidelines to protect participants and preserve the peace for non -participants. And, be it resolved that the City Council suggests the following guidelines: (1) That Halloween Trick -or -Treating should take place on Sunday, October 31, 2021 and be restricted to children under the age of 13. (2) That all children taking part in Trick -or -Treating should be clothed in safe costumes, featuring materials that can be seen in the dark by motorists and masks that do not obstruct their vision. (3) That all children or groups of children taking part in Trick -or -Treating should be accompanied by a responsible older person who can protect the children from harm. (4) That Trick -or -Treating be conducted during reasonable hours, preferably between 5:00 p.m. and 8:00 p.m. (5) That those who choose not to participate in Halloween indicate so to others by leaving their porch lights off, and, that participants respect the wishes of those who choose not to participate in Trick - or -Treating by not visiting homes with the porch lights off. (6) That children Trick -or -Treat in their own neighborhoods, visiting only familiar homes. (7) That parents and/or guardians inspect collected treats carefully before they are consumed by children and that suspicious activities or collected treats that show signs of tampering be reported immediately to the Dunn Police Department. (8) That due to Covid-19, it is recommended that Halloween activities/events are conducted outside and that all safety precautions, as recommended by public health authorities, be followed. ,Adopted his 121f' (nay of October, 2021. William P. Elmore, Jr. Mayor Attest: Tanmiy Williams, CMC City Clerk ® 6 DUNN city of dunn 2slzlere covznutni vnafterx urging 12esidents to �Be Safe and Courteous at 9faffoween and to Observe Trick -or -Treating on October 30, 2021 BE IT RESOLVED BY THE City Council of the City of Dunn that residents who desire to participate in traditional Halloween Trick -or -Treating observe certain safety, courtesy and common sense guidelines to protect participants and preserve the peace for non -participants. And, be it resolved that the City Council suggests the following guidelines: (1) That Halloween Trick -or -Treating should take place on Saturday, October 30, 2021 and be restricted to children under the age of 13. (2) That all children taking part in Trick -or -Treating should be clothed in safe costumes, featuring materials that can be seen in the dark by motorists and masks that do not obstruct their vision. (3) That all children or groups of children taking part in Trick -or -Treating should be accompanied by a responsible older person who can protect the children from harm. 1 (4) That Trick -or -Treating be conducted during reasonable hours, preferably between 5:00 p.m. and 8:00 P.M. (5) That those who choose not to participate in Halloween indicate so to others by leaving their porch lights off, and, that participants respect the wishes of those who choose not to participate in Trick - or -Treating by not visiting homes with the porch lights off. (6) That children Trick -or -Treat in their own neighborhoods, visiting only familiar homes. (7) That parents and/or guardians inspect collected treats carefully before they are consumed by children and that suspicious activities or collected treats that show signs of tampering be reported immediately to the Dunn Police Department. (8) That due to Covid-19, it is recommended that Halloween activities/events are conducted outside and that all safety precautions, as recommended by public health authorities, be followed. ArfoptedgTtis 121r Day of October, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams, CMC City Clerk tft " ® DUN ", �� All -America 6ity All -America City 1 City Council Agenda Form 1 1 ® MeetingDate: October 11, 202 1999 '2013 1989*2013 SUBJECT TITLE: Advisory Board Appointments — Parks and Recreation Presenter: City Clerk Tammy Williams Department: Administration Description: Updated Rosters for Parks and Recreation Attachment: X Yes No Advisory Board, Applications/Info for consideration Public Hearing Advertisement Date: • PURPOSE: To appoint board members to Advisory Boards at the discretion of Mayor/Council. Dunn Parks and Recreation Advisory Board There is still one vacancy remaining on the Parks and Recreation Board as highlighted on the roster. New applications received and attached: Dennis Michael Goldston Justin Lee Wood Recommendation: Motion to appoint ending June 30, 2024, to the Parks and Recreation Advisory Board for term A N N N M M M d Z N O O O O 0 0 O. O O 0 0 0 ' 0 0 W M M M M M M M 'Fo 0 00 0 00 WO IDrn d�rno o O FMN i O c N N N Z 0 0 0 0 0 0 0 0 N N N N d' N c-I c-1 ci O O O Qw: 71 c-1 i-1 h to h �o (M M M CD O CD O O O O O S N z X N lA O �-1 O d' N co d' N O dt h N �o O M Z. O M O M N N Co N W t" O] h O O O O a\ O a a, rn a, m o u y o C U EO O N Ou u '� mca a co C)� o � N 3 Yll p O u i N o o ❑ 5 A�zol O Z x 0 Cr a o o 0 100 o (t4 N 0� e-1 .Ly h N O (� O 3 wo u 'a-1 o ti a 0 V:. � a ro �. Z � x U A 9 1hngbd D /in2 r CouncilCity Agenda - w r Meeting a % October �` ' m SUBJECT TITLE: Reports - Goals and Objectives established by Council Presenter: City Manager Steven Neuschafer Department Heads Department: Admin Various Attachment: X Yes No Description: Montt Public Hearing Advertisement Date: PURPOSE: Attached please find the Monthly Reports for the Goals and Objectives as established by the Council at the 2021-2022 Budget Planning Retreat to include Goals not finalized from this current fiscal year. Changes are highlighted in yellow. BACKGROUND: Short-term Goals (FY2021.22 Completion) - Finalize and Support 195/140 Crossroads of America Economic Planning Alliance formation - Personnel Pay & Classification Study/Retention Plan/Training Programs (to include documentation) - Finalize Imagine Dunn Strategic Vision Plan and begin implementation/plans - Begin implementing Wayfinding System once rebrand is complete - One pager document for builders/developers (Planning & Inspections) - Lobby for Black River dredging - Initiate regular joint meetings with Education officials - Trail from Tyler Park to Tart Park - Comprehensive Land Use Plan - Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets - Watauga Project Findings — Investigate and Determine Direction - Plan for Design, Phases and Cost for Juniper Creek project/Seawall Bulkheads for repairs - Paving Projects — Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement— Dilapidated and Boarded up - Residential and Commercial - Ordinance Revisions — Minimum Housing and Non -Residential - Purchase Sewer Jet for Storm Drain repair - Complete Technology Updates for Finance and Library - Merger Regionalization Study, Design and Determine Funding of Water Treatment Plant Long Term Goals and Objectives - Land transactions for Business Development supporting Community Growth - Address Infrastructure Needs — Paving, Water and Sewer, Storm Water ® Juniper Creek Improvements - Street Improvements - Water Treatment Plant - Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall, Library and Water Tower — 301 South - Implement Strategies in the Vision Plan - Codrington Park Improvements Administration — Finance — Library — Planning — Inspections — Parks and Recreation Public Utilities and Public Works RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Goals and Objectives Reports. 5 N .4:3 nu W U) m c C m =s t o CD ` N O w U m a 0 0 rn rn O76 :D o o ° 0 0 c� Q c w Q n N W �.� W �.� c•� Z• � c � Z.' 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U N N Council7 , d Form SUBJECT TITLE: Administrative Reports Presenter: City Manager Steven Neuschafer Department: Admin Attachment: XYes No Public Hearing Advertisement Date: 1) City Manager's Report 2) Financial Report/Assessment Update 3) Monthly Departmental Reports included: - Communications/Public Information - Planning & Inspections Report - Public Works Report - Public Utilities Report - Parks & Recreation Report - Library Report - Police Report BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports. Unorth carolina UR-DNN city of dune POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 ° FAX (910) 230-3590 www.dunn-ne.org MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Financial Report Date: October 12, 2021 Mayor William P. Elmore Jr. Mayor Pro Tem Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven Neuschafer • The City, as of September 30, 2021, has $9,352,282 in cash from the General Fund and the Water and Sewer Fund combined. As of August 31, 2021 we had $9,173,072.66, July 31, 2021, was $9,485,108, as of June, 2021 we had $8,466,289 for those same accounts. As you can see, this is an increase of $132,826. On September 30, 2020, we had $3,782,011. This is $5,570,271 less than we have currently. • Property Taxes, through August, we have received $260,953. In 2020, the August property tax revenues received were $249,621. Total Taxes received through the end of August were $344,585. In 2020, we had received $368,538. We have received approximately $23,950 less in taxes this year than last year. There is a one month lag in reporting taxes. Our Estimated taxes for 2022 is $4,472,000. These totals include Property, Motor Vehicles, and Downtown Service District taxes. • For Sales Taxes, our July receipts were $252,283, while the June receipts were $231,703, and May receipts were $237,255. The July receipts were about $23,950 more than last year. Our Budget for that income for the 2022 budget year is set at $2,160,000. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. Our next sales tax report will be October 15th. • Utilities Sales Taxes are reported quarterly. This report is for the quarter ending June 30, 2021 and the amount received is $152,050. For 2020, we had received $144,369, which is $7,680 less than this year. This amount includes Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. Our next report will be received on December 15th. Our budget for 2022 for these four areas is $739,000. • Building Permit Fees for the month of September were $20,441, while August was $15,360, and July was $19,113. To date, we have collected a total of $54,214 or 42% of budget. The budget for the 2022 budget year is $130,000. • Water and Sewer Revenues for the month of September were $551,075, while August was $539,546, and July receipts were $537,543. Our total collected year to -date is $1,625,170 or 26.6% of budget. Year to -date in 2020 was $1,520,032. Our budget for the year is $6,110,000. • General Fund expenditures in September were $844,645, and August expenses were $1,044,892. The total expensed to -date is $2,786,007 or 23.19% of Budget ($12,015,000). For 2020, we had expended $ 2,598,800. Our Revenue to date is $1,684,159. Y The Water and Sewer fund expenditures in September were $660,571, and August was $343,074, July was $307,859. The total expensed to -date is $1,315,465, or 17.31% of budget ($7,601,000). For 2021, we had expensed $1,379,071. Water and Sewer revenue to -date is $1,750,672. Y The benchmark for this period is 25% of budget. ® $83,047 in Debt Service payments from the General Fund were made in September. For the year, we have made $495,088. This is 51% of our total debt payments. All Expenditures to date fulfill our budgeted payments of $808,858. • $166,321 in Debt Service payments for Water/Sewer were made this month. This is also the total for the year at 12.38% of our total debt payments. Our total budgeted for the year is $1,342,900 for all Water/Sewer Debt Service payments. All payments will be made as directed and approved. DUNN AII-America City 1 1 w4ere-o7n7nt wafters 190 * 2013 Expenditures for City of Dunn Budget Amount $ 12,015,000 SOD% 9/30/2021 Expenditures Year to Date $ 2,786,008 23.2% Budget Remaining $ 9,228,992 76.9% EXPENDITURES FOR THE CITY OF DUNN ,786,008 EXPENDITURES YEAR TO DATE f BUDGET REMAINING J Expenditures for Water and Sewer Budget Amount $ 7,601,000 100% 9/30/2021 Expenditures Year to Date $ 1,315,465 17.3% Budget Remaining $ 6,285,535 82.7% WATER / SEWER EXPENDITURES $1,315,465 fl? EXPENDITURES YEAR TO DATE El BUDGET REMAINING � /}/ \ 13 \$) { \ 6} \ � ; . f {\t 4 ~ } \ Arl � K E < yN o F ;:e 3 ' �rww UEE.Q .3 cEi Q^ e uEE Q L�l Q Nw. CN 5r 6� SN r. ww r. r.nww � nwv:x w. a 'Fr A 3s 5 a a m d o a u u 2 north Carolina ILU'.DUNN city of Bunn POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3500 ® FAX (910) 230-3590 wwwAtinn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Liens and Accounts Receivables Date: October 12, 2021 Mayor William P. Elmore Jr. Mayor Pro Tem Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tannage City Manager Steven Neuschafer s The General Fund assessments, Water and Sewer assessments, and old demolitions total $126,562. Of this more than $82,000 is over 10 years old. This amount involves 40 individuals. Nothing new has been billed to these accounts as we will use our new system from this point forward. For our Weedy Lots and new Demolitions, the city has billed $450,217, adjusted and received payments of $98,440. This amount is over the last 20 years. The amount owed the city as of September 30, 2021 is $ 351,777.19. The amount in excess of 10 years old is $13,166.16 and not recoverable. • For the month of September we received payments totaling $1,194 on outstanding debts. We had three liens satisfied totaling $6,453. We have sent billing invoices totaling $10,927 since our last report. This included 29 weedy lots and 1 demolition. If they do not pay, our next step is the Pre -lien letters. Lien amendments were filed on 9/24/2021 totaling $88,321. • Pope Law Group is continuing to work on foreclosures for several property owners. Patricia Grier owing approximately $18,128, should have a sell date for October of this year. The Frank Turner Heirs is in the process of amending the complaint. The Mary Farm property requires information from two counties and should be completed very soon. We have two more properties that will be next in line, Richard Thompson, $7,598 and Johnnie Hargrove, $9,290. Last month we added a third property, 1017 East Cumberland, Charles Smith/Ruth Thompson $5,183. DUNN baftd All -America Cili e MMMM= •• • • proviTF11 •r 01-Achieved During the month of September I completed getting all departments completed with the online forms so that we can begin implementing them to our website. 02- In Progress We will be working this month to get Code RED started. That will be our new call/text/app system for the City that will help us reach our residents in not only emergencies but to update them on activities within the City. I am in the middle of planning another food truck/ live music event for downtown in November as well as our annual Christmas Tree Lighting. 03- Goals My goal for this month is to go live with our HR online application form in the new format and work through any kinks and changes that need to be made. 04- Stats Facebook: Instagram: Page Likes: 3697(12 new likes) Page Like: 1001 (0 new like) Reach:7,029 Reach:368 #1 post: Pedestrian Plan Workshop (4k) #1 post: Regular Hours #2 post: Gravestone Cleaning (2.5k) Kaitlin Adkins kadkins@dunn-nc.org 910-230-3500 DUNS az%nx <omrnen! mnldm Public Utilities Dept I August 2021 I Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzie Water Treatment Plant records, and Finance Department billing. ILUDU," .. nmix nal ,a *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Water and Sewer Project Update (Council Approved Projects) Golden LEAF Grant- Inflow and In progress -Flow monitoring and November 2021 Infiltration Study and Sewer Rehab smoke testing complete, Golden Project LEAF increased grant award to $456,086 to include replacement of 2,230 LF,of sewer main, Council approved Grantee Acknowledgement and Agreement, Awarded Construction Contract at July Meeting. Project began 9/13/21 and is 45%complete. 14 inch Water Line Abandonment Design phase 100%Complete. Fall 2022 Project Received authorization to construct permit and recorded easements. Bid date June 29, 2021, Bids submitted in the State for review. State approved contractor award' 9/22/21. Watauga Avenue, Bay Street, & 'Project awarded to Lorman September 2021 Broad Street Water & Sewer Construction. Construction started Project' 3/1/21. Project is complete. Final walk through scheduled for ;9/30/21 USDA Collection System Submitted application to USDA- Fall 2022 Rehabilitation Phase 1 August 2020. Council approved conditions at March 2021 Council' Meeting, Engineering, agreement approved at April 2023 Council Meeting. Preliminary design 100% D,INN r ao� >a%nv annnran! maHnm complete. Final design is 90% Complete. Permits have been submitted to NCDOT. Black River WWTP Septic Off- Received Authorization to TBD loaning Station Construct Permit from NCDEQ. Bid date is 5/6/21. Rebid on 5/27/21. No bids were received Received one informal bid on 6/17/21. Project is on -hold until the sewer moratorium is resolved, CDBG-I Sewer Rehab Project Staff attended required training, September 2024 and has advertised RFQ and RFP as ,required. Contracts with the State have been executed. Procurement ;process is complete for selection of engineering firm and grant administrator. Engineering report is' `due December 7, 2021: Bay and Elm Street Water Line Design is 75% Complete. Permits Spring 2022 Replacement have been submitted to NCDOT SRF Black River'WWTP Procurement process is complete Improvements with the selection of DMP as the design engineer. Preliminary jEngineering Report is due 12/1/21 SRFiCollection System Project ',Procurement process is complete' with the selection of MithersRavenel as the design engineer. Preliminary' Engineering ;Report is due 12/1/21 yS POUCF STATISTICAL REPORT: AUGUST 2021 TOTAL INCIDENTS REPORTER CRIMES BY TYPE 195 HOMICIDE 0 RAPE I ROBBERY I AGGRAVATED ASSAULT 5 KIDNAPPING/ABDUCTION 0 BURGLARY/BREAKING AND ENTERING 21 LARCENY FROM VEHICLE 5 LARCENY (ALL OTHER) 30 SIMPLE ASSAULT CRIMINAL INVESTIGATIONS CASES ASSIGNED 94 CASES CLOSED 89 RECOVERED PROPERTY VALUE 0 SEARCH WARRANTS EXECUTED 5 DRUGS SEIZED 0 FELONY ARRESTS 5 MISDEMEANOR ARRESTS I JUVENILE INVESTIGATIONS CASES ASSIGNED 7 CASES FILED INACTIVE 0 CASES EX -CLEARED 2 CASES CLEARED BY ARREST 0 CASES UNFOUNDED 2 TOTAL CASES CLOSED 7 ADULT ARREST TOTAL I JUVENILE ARREST TOTAL 0 FELONY CHARGES TOTAL 0 MISDEMEANOR CHARGES TOTAL I RECOVERED PROPERTY VALUE 0 SPECAL OPERATIONS WORKED 0 COMMUNITY SERV./PRESENTATIONS 0 VALUE OF NARCOTICS/MONIES SEIZED 0 CURFEW WARNINGS 0 CURFEW 0 g� �7VIOLATIO'NSSr�y�'g��s �v 4 COTICS I < S&:lIZ SEIZURES MARIJUANA 113 Grams COCAINE 1.5 Grams METHAMPHETAMINE 229 Grams HEROIN 2 Grams PILLS 15 Dosage Units OTHER DRUGS Opiates 2.5 Ounces FELONY ARREST TOTAL 2 MISDEMEANOR ARREST TOTAL 2 FIREARMS SEIZED I PROPERTY VALUE 0 US CURRENCY 0 SEARCH WARRANTS 0 STREET VALUE OF DRUGS SEIZED $92M91.00 TOTAL DROP BOX MEDS COLLECTED 801 Grams PATROL DIVISION SPEEDING 70 SEAT BELT VIOLATION 5 PASSENGER SEAT BELT JUVNILE 0 NO OPERATOR'S LICENSE 19 DRIVE WHILE LIC. REVOKED 30 FAILURE TO STOP AT STOP SIGN 5 RUNNING RED LIGHT 3 FAILURE TO REDUCE SPEED I MISDEMEANOR ARREST TOTAL 45 FELONY ARREST TOTAL 19 FIREARMS SEIZED 5 MARIJUANA SEIZED 57.9 Grams COCAINE SEIZED 1.6 Grams HEROIN SEIZED 1.8 Grams OTHER DRUGS SEIZED 8.8 Grams US CURRENDY SEIZED $1.00 COUNTERFEIT CURRENCY $20.00 ANIMAL CONTROL & SHELTER Total Calls: 42 CANINE PICKED UP 17 IN POUND 8 RETURNED 5 ADOPTED 11 ESCAPED 0 EUTHANIZED I BITES 0 ISOLATED 0 FELINE'i PICKED UP 31 IN POUND 44 RETURNED 0 ADOPTED 29 ESCAPED 0 EUTHANIZED 2 BITES 0 ISOLATED 0 ANIMALES, WARNINGS AND MILEAGE OTHER ANIMAL CALLS 0 Other Animals: I Dog 2 Cats Deceased WARNINGS (Verbal) 3 CITATIONS 0 ANIMAL CONTROL VEHCLES VEHICLE #55 Mileage 1157 VEHICLE #56 Mileage 1351 "'UNN >ahea �wumnei nm(!ma AUGUST 20211 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 ( phone 910-230-3503 1 fax 910-230-9005 www.dunn-nc.org D'U_ NN of �u iShP)E 1011!!l!f!A< n AQKPJI Code Enforcement Map August Is'to August 315h, 2021 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." August 2021 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 ( phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library e e a Public Works Department I September 20211 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) Public Works Department I September 20211 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.ora *Data from Republic Services report Monthly Recreation Report 2021 Dunn Parks & Recreation September Monthly Narrative Report Fall Youth Programs Fall outdoor sports practices began august 231d. Games will begin during the last week of September with the exception of instructional league soccer on October 2nd. Youth volleyball games began the week of September 13". Fall sports picture day has been scheduled for Saturday, October 16In Coed Adult Volleyball Registration began on Wednesday, August 6`n, and was extended to Monday, September 20tn. We have a total of four teams. Practices will begin October 4`n, and games will begin on October 14'n Miracle League We had some interest in Miracle League, but many parents are still apprehensive due to COVID. Because of this we made the decision to cancel the fall season in hopes of having a spring season in 2022. We contacted the parents of the registered participants and made them aware also. Tart Park Renovation - Update The total project is 99 percent complete. City staff has completed the trail extension, batting cages, fitness stations, and disc golf. Upcoming milestones include scoreboard, PA system, and security system installation. We have continued to host tournaments with USSSA softball organization. As the project near completion tournament directors with other travel ball organization has inquired about hosting future tournaments in Dunn. Recreation Advisory Board The last meeting was held on Tuesday, August 10, 2021, at 6:00 p. m. at Dunn Community Center. The next meeting is scheduled for November 9, 2021, at 6:00 p. m. at the Dunn Community Center. Dunn Parks & Recreation Department Monthly Review' zozi Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 ( (910) 892-2976 Phone (910) 892-7001 Fax I www.ctunn-nc.org September 2021 Page 11 Announcements October 12, 2021 City Council Meeting ➢ Mark Your Calendars for the Dunn Fall Litter Sweep set for Saturday, October 30th from 8:30 a.m. to 11:00 a.m. Just visit the City of Dunn Website and Volunteer Yourself or Group. ➢ The next regular City Council Meeting is scheduled for Monday, October 25th at 7:00 p.m. � • ► ►� � 11-li��l Minutes Dunn Housing Authority ® Minutes Community Appearance Committee S e p. 21. 2021 10 : 42AM No.0088 P. 2 DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET DUNN, NC 28334 MONDAY, AUGUST 16, 2021 S:30 PM THE DUNN HOUSING AUTHORITY BOARD MEETING WAS CALLED TO ORDER ON MONDAY, AUGUST 16, 2021, AT 5:30 PM BY CHAIRMAN, LESTER E. LEE, JR. VICE-CHAIRMAN DRAUGHON GAVE THE INVOCATION. UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LESTER E. LEE, JR, VICE-CHAIRMAN EDDIE DRAUGHON, COMMISSIONERS SADIE MCLAMB, LOIS DAIL, AND FRANCES PIERCE. SECRETARY DEBBIE N. WOODELL, HOUSING MANAGER, MARSHA BASS, AND DUNN POLICE SGT. NICK PARRILLA WERE ALSO PRESENT. OFFICER PARRILLA IS ALSO THE OFFICER IN CHARGE OF THE CITY OF DUNN'S COMMUNITY ENHANCEMENT TEAM AND IS CURRENTLY ASSIGNED TO DUNN HOUSING AUTHORITY, CHAIRMAN LEE ASKED HIM TO SPEAK FIRST. SGT. PARRILLA INTRODUCED HIMSELF AND INFORMED THE BOARD THAT HE WAS CURRENTLY ASSIGNED TO DHA. HE STATED THAT SHORTLY, ANOTHER OFFICER WOULD BE JOINING HIM, POSSIBLY THE K-9 OFFICER. HE DISCUSSED SOME OF HIS IDEAS AND UPCOMING PLANS FOR THE HOUSING COMMUNITIES INCLUDING HOLDING A MEETING ON SEPTEMBER 08, 2021 WITH HOUSING MANAGERS AND OTHER CITY OF DUNN OFFICIALS, HE EXPLAINED THAT THE GOAL WAS TO MAKE HOUSING "SAFE ZONES" WHERE DRUG AND GANG ACTIVITY WERE TO BE CONSIDERED OFF-LIMITS TO MANY CRIMINALS AND GANG MEMBERS. THE BOARD THANKED HIM FOR HIS SERVICE AND FOR BEING ATTHE MEETING, MINUTES OF THE REGULAR JUNE BOARD MEETING WERE READ AND APPROVED. THE FIRST MOTION TO ACCEPT THE JULY MINUTES WAS MADE BY VICE-CHAIRMAN DRAUGHON AND SECONDED BY COMMISSIONER DAIL. AYES AND NAYS WERE AS FOLLOWS: rim NAYS CHAIRMAN LEE VICE-CHAIRMAN DRAUGHON NONE COMMISSIONER FRANCES PIERCE COMMISSIONER SADIE MCLAMB COMMIS51ONER LOIS DAIL 1 Sep, 21. 2021 MUM M No. OM P. 3 MOTION CARRIED. OCCUPANCY REPORT: THE TOTAL RENT FOR THE MONTH WAS $34,658. THE AVERAGE RENT PER UNIT WAS $245.80. CHAIRMAN LEE MENTIONED THE RENT COLLECTION HAD DROPPED FROM THE JULY MEETING. HOUSING MANAGER, MARSHA BASS ADVISED THE BOARD THE REASON WAS DUE TO COVID AND SOME RENT PAYMENTS WERE BEHIND. SECRETARY WOODELL TOLD THE BOARD THEY HAD AN UPDATE ON THE FUNDS FROM THE HOPE PROGRAM AND THE RESIDENTS THAT WERE PAST DUE HAD BEEN APPROVED BUT THE FUNDS HAD NOT BEEN RELEASED. THERE WERE NO FURTHER COMMENTS. SINCE THE JULY BOARD MEETING, THERE WAS ONE MOVE -IN, TWO MOVE -OUTS. THERE WERE NO TRANSFERS. THERE WERE NO CHARGE OFFS FOR THE MONTH OF JULY. CHARGED -OFF ACCOUNTS YEAR-TO-DATE WERE $ 2458.00 THERE WERE NO RECOVERIES FOR JULY, RECOVERIES OF OLD ACCOUNTS YEAR-TO-DATE ARE: $1307.00 JULY FINANCIAL STATEMENTS WERE NOT AVAILABLE. SECRETARY WOODELL ADVISED THE BOARD THEY WOULD BE PROVIDED AT THE SEPTEMBER BOARD MEETING. COMMUNICATIONS: CHAIRMAN LEE GAVE AN UPDATE ON THE CAMERA INSTALLATION. HE ADVISED THE BOARD THAT HE HAD SPOKEN WITH DWAYNE HOLMES WHO TOLD HIM POLES FOR THE CAMERAS HAD BEEN HARD TO GET BECAUSE OF THE PANDEMIC. HE ADVISED CHAIRMAN LEE THEY SHOULD BEGIN WORKING ON INSTALLATION AGAIN IN THE UPCOMING WEEK. THERE WERE NO COMMENTS. SECRETARY WOODELL PROVIDED AN EMAIL FROM THE HARNETT COUNTY HEALTH DEPARTMENT REQUESTING THE USE OF THE COMMUNITY BUILDING AT HARNETT TERRACE TO GIVE COVID SHOTS. SHE ALSO ADVISED THE BOARD THAT OFFICER GRANT, RESIDENT AT HARNETT TERRACE WOULD ALSO HOLD A "POPS WITH COPS" EVENT IN THE PLAYGROUND AREA. SHE ADVISED THE BOARD THAT THE HEALTH DEPARTMENT WOULD PROVIDE THE VACCINATIONS FROM 9:00 AM UNTIL 1:00 PM WHILE THE DUNN POLICE DEPARTMENT WOULD USE THE PLAYGROUND FROM 11:00 UNTIL 2:00 PM. BOTH ACTIVITIES ARE SCHEDULED FOR SATURDAY, AUGUST 28, 2021. SECRETARY WOODELL REMINDED THE COMMISSIONERS WHO WERE ATTENDING THE ANNUAL CONFERENCE TO BE SURE THEY TOOK A SIGNED WAIVER WITH THEM TO THE MEETING, OTHERWISE THEY WOULD NOT BE ALLOWED TO PARTICIPATE. 2 S e p. 21. 2021 10: 42AM No.0088 P. 4 BUSINESS• SECRETARY WOODELL TOLD THE BOARD THAT SHE HAD BEEN WORKING ON THE PARKING AND PERMIT POLICY. AFTER IT WAS REVIEWED, COMMISSIONER DAIL POINTED OUT SOME NEEDED CORRECTIONS. SGT. PARRILLA ALSO MADE SOME COMMENTS CONCERNING THE POLICY'S ENFORCEMENT. HE SAID HE HAD SPOKEN TO CHIEF WHITE CONCERNING THE TOWING POLICY AND FOR IT TO BE ENFORCED, IT WOULD HAVE TO MEET CERTAIN REQUIREMENTS INCLUDING THE CORRECT TERMINOLOGY. HE SAID THE CITY AND THE HOUSING AUTHORITY WOULD HAVE TO SIGN DOCUMENTS AGREEING TO ALLOW LAW ENFORCEMENT TO TOW ANY UNAUTHORIZED VEHICLE ON DNA PROPERTY. SECRETARY WOODELL WILL REVISE THE POLICY AND BRING IT BACK BEFORE THE BOARD FOR APPROVAL. WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. LES ER E. LEE, JR. CHAIRMAN I 01 1, ')� DEBB N. WOODELL SECRETARY 3 Minutes Community Appearance Committee Monday, August 9, 2021 at 6:00 p.m., Dunn Municipal Building PRESENT: Chairman Meredith Bradham, Cindy Atkins, John Frazee, Linda James, Elyse Johnson, Wesley Johnson, Lynwood Massengill and Tasha McDowell. City Staff: City Clerk Tammy Williams. Absent: Ann Fairley and Marian McDonald. Chairman Bradham called the meeting to order at 6:02 p.m. Motion by Frazee and second by James to approve the minutes as presented. The motion carried Reports: Cemeteries Clean Up Atkins and Williams will schedule and promote "Grave Stone Preservation Cleaning Seminar" for a Thursday or Friday in September. The information will be sent to committee once set. Frazee added that the cemeteries looked good but did ask about the barricades on Susan Tart Rd due to drainage issue. Williams said that she would ask. Community Clean Up Williams shared information that the NC Fall Litter Sweep is September 11th — 25th. After discussion, committee felt it would be better to have just before the Cotton Festival and the date for the Dunn Litter Sweep was set for October 30. Supplies will be purchased for volunteers and for the CAC to have when needed. Committee also agreed on purchasing Litter Sweep Signs to place at clean up locations as a promotional tool. Anti -Litter Campaign Bradham stated she felt the Clean Your Curb Challenge for July went well. After discussion on reaching businesses, Williams stated that she will work on including press releases and sharing ads with the Chamber for future campaigns. After additional discussion, committee feltthe "Do Not Litter" posts should be shared again and thatpromoting leaves clean up would be good for the late fall. Committee also agreed to purchase signs to place at events encouraging attendees to put litter in its place. Also after discussion concerning pot holes, tall grass, trash and the need to enforce ordinances, committee agreed that the community needs to be educated on who to call for reporting these type of issues. Murals/Visual Arts E Johnson reported that the Library is good for the pop -art display but they had no suggestions on what to design. She said the artwork will be 4 x 6 but will have to be horizontal due to the bushes being so high. She stated that she was thinking about a book design with things coming out of it for the artwork. Committee agreed it should relate to the Library. Williams recommended E Johnson work with Mathew Boone on design and approval of artwork. Committee also felt a mural would be good there if the bushes were not so high. Discussion then followed on the landscaping at the library being outdated and too high and the sign being too small. Committee also agreed for a FB post on recruiting a business/building owner to partner with CAC to have a mural on their building. Plantings/Landscape Williams shared that landscaping could be done on the City property on Hwy 421 but shouldn't be too expensive as there are future plans for the property. Bradham will talk to Lucknow and Steven Neuschafer on some ideas/plans. W Johnson recommended a Plant a Tree event and Planter Boxes with welcome to Dunn signs. Massengill said the city needs to clean up what it has before we start new plantings. Further discussion was tabled until the next meeting. New Business After discussion, motion by Frazee and second by E Johnson to write a letter in support of banning the metal donation boxes placed around the city. Motion carried. E Johnson suggested we add the planter boxes to the Eagle Scout List. The next meeting will be held on September 13, 2021 at 6:00 p.m. With no additional business, the meeting was adjourned at 7:34 p.m. Respectively Submitted, Tammy lliams, C M C City Cleric CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney i To protect the attorney -client privilege. i To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. i To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).