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050707m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting May 7, 2007 The Harnett County Board of Commissioners met in regular session on Monday, May 7, 2007, in the County Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Gary House Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner Gary House led the pledge of allegiance and prayer. Vice Chairman Hill moved to approve the agenda as published with the addition of a final report briefing on Comprehensive Recreation and Parks System-wide Master Plan. Commissioner Andrews seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Vice Chairman Hill, the Board approved the following items on the consent agenda with a vote of 4 to 1 with Commissioner House casting the dissenting vote. 1. Minutes: Regular Meeting, April 16, 2007 2. Budget Amendments: 390 Transportation (Fund 110-General) Code 110-0000-347.17-00 Transportation Fees 30,000. increase 110-4650-410.33-45 Contacted Services 30,000. increase 391 Interfund Transfer (Fund 110-General) Code 110-8791-490.90-13 Interfund Transfer-Airport Runway & Parallel Extension Project 100,000. increase Code 110-0000-399.00-00 Fund Balance Appropriated 100,000. increase 392 Airport Runway & Parallel Extension Capital Project (Fund 377-“CP0603”) Code 377-8360-465.90-10 Interfund Transfer-General Fund 100,000. increase 377-0000-389.10-00 Interfund Transfer-General Fund 100,000. increase 393 Harnett Regional Jetport Capital Project (Fund 383-“CP0704”) Code 383-8360-465.45-46 Preliminary Engineering 1,650. decrease 383-8360-465.45-67 Quality Assurance Inspection 27,233. decrease 383-8360-465.45-01 Construction 28,883. increase 398 Youth Services – Restitution (Fund 110-General) Code 110-0000-354.12-00 Restitution 3,000. increase 110-7930-441.32-38 Restitution Service 3,000. increase 402 Youth Services – One-On-One (Fund 110-General) Code 110-0000-353.09-00 Contributions & Donations 1-on-1 314. increase 110-7931-441.60-58 Participant Supplies 314. increase 405 Airport Old Stage Road Capital Project (Fund 367-“CP0305”) Code 367-0000-361.10-00 Interest on Investments 8,851. decrease 367-8360-465.45-20 Legal & Administrative 6,370. decrease 367-8360-465.45-80 Contingency 10,152. decrease 367-8360-465.45-74 Capital Outlay 71,846. decrease 367-8360-465.45-01 Construction 79,517. increase 406 Parents As Teachers (Fund 110-General) Code 110-7310-465.21-00 Group Insurance 5,700. decrease 110-0000-334.73-10 Parents As Teachers 5,700. decrease 407 Water Treatment Plant Expansion (Fund 569-“PU0705”) Code 569-9100-431.45-80 Contingency 403,848. decrease 569-9100-431.60-57 Miscellaneous 403,848. increase 408 Airport Site Prep II Capital Project (Fund 372-“CP0503”) Code 372-8360-465.45-01 Construction 16,703. increase 372-8360-465.60-57 Miscellaneous Expense 16,607. increase 372-8360-465.45-67 Inspection & Quality Assurance 3,162. decrease 372-8360-465.45-30 Engineering 14,219. decrease 372-8360-465.45-46 Preliminary Engineering 3,430. decrease 372-8360-465.45-80 Contingency 15,293. decrease 372-0000-361.10-00 Interest on Investments 2,794. decrease 409 Airport Runway & Parallel Extension Capital Project (Fund 377-“CP0603”) Code 377-8306-465.45-01 Construction 253,627. decrease 377-8306-465.45-20 Legal & Administrative 3,201. decrease 377-8306-465.45-30 Engineering 236,828. increase 377-8306-465.45-46 Preliminary Engineering 20,000. increase 377-8306-465.45-80 Contingency 1,400. decrease 377-8306-465.60-57 Miscellaneous Expense 2,000. increase 377-0000-361.10-00 Interest on Investments 600. increase 410 Airport Runway & Taxi Extension Capital Project (Fund 368-“CP0307”) Code 368-8360-465.45-30 Engineering 8,620. decrease 368-8360-465.45-01 Construction 8,620. increase 368-8360-465.45-80 Contingency 7,580. decrease 368-8360-465.60-57 Miscellaneous Expense 5,871. increase 368-0000-361.10-00 Interest on Investments 1,709. decrease 416 Sheriff’s Department Grants (Fund 110-General) Code 110-0000-331.51-16 Teen Driver Project 3,000. increase 110-5103-420.32-30 Teen Diver Project 3,000. increase 417 Sheriff’s Department Grants (Fund 110-General) Code 110-5103-420.74-83 Edward Byrne Justice Grant 7,074. increase 110-0000-331.51-13 Edward Byrne Justice Grant 51,034. increase 110-0000-399.00-00 Fund Balance Appropriated 43,960. decrease 419 Top Notch Teachers (Fund 110-General) Code 110-7317-465.21-00 Group Insurance Expense 2,152. decrease 110-7317-465.11-00 Salaries & Wages 100. increase 110-7317-465.58-01 Training & Meetings 50. decrease 110-7317-465.35-01 Stipends/Bonuses 2,102. increase 420 Ft. Bragg Water & Wastewater Treatment Project (Fund 568-“PU0704”) Code 568-0000-356.91-03 Reimburse-Ft. Bragg/US Gov. 4,606,736. increase 568-0000-331.90-01 Fed. Grant-Ft. Bragg/US Gov. 4,606,736. decrease 422 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.74-82 Admin/CSR/Meter Services – Wellons Capacity Buyout 1,735. decrease 531-9030-431.74-74 Collections-Cap. Outlay Equip. 1,165. increase 531-9020-431.74-74 Wastewater-Cap. Outlay Equip. 570. increase 426 Administration (Fund 110-General) Code 110-4150-410.58-14 Travel 2,500. increase 110-0000-399.00-00 Fund Balance Appropriated 2,500. increase 3. Tax refunds (Attachment 1) 4. Resolution to add roads to state system-Overhills Creek Subdivision (Attachment 2) 5. Final change order for Jetport Airfield Lighting Rehabilitation Project, TBI No.: 2701-0502 and includes additional directional boring required to house the appropriate lighting circuits under the existing apron. It also includes the additional lighting requirements for the new hangar taxiway and new REILs and REIL circuit for Runway 23. These additions are within the existing grant budgets and have already been coordinated. This change order will be charged to Grant No. 36237.25.7.1. 6. Project Ordinance for Western Harnett Industrial Park Paving Project (Attachment 3) 7. Authorization for Emergency Services to submit an application for an Assistance To Fire Fighters Grant from FEMA. The non-matching funds would be used to purchase personal protective equipment for all Emergency Medical Service (EMS) employees. The total amount of the grant is $72,700.00. 8. Contract with Capital Regional Advisory Committee (CapRac) for Health Resources Services Administration (HRSA) grant funds totaling $37,622.00 to purchase a Mass Casualty trailer for the County. The Board of Commissioners authorized submission of the grant application January 16, 2007. The trailer will be purchased and an invoice will be submitted to WakeMed for reimbursement. 9. Authorization for Cooperative Extension to apply for a $75,000.00 Farmer’s Market grant from the Farmer’s Market Promotion Program, USDA. The project will address operational management issues, enhance product value and sales, and address farmer and vendor selection, recruitment and retention. 10. Decreasing Change Order for Park Construction Contract A1 in the amount of $277,581.16. This decrease in the contract amount is due to under-runs in quantities that were bid as part of the Harnett/Fuquay Wastewater Project. 11. Write-off of $358.10 balance owed to Emergency Medical Service by Deborah L. Montecinos, who was transported on December 18, 2006. Ms. Montecinos has provided documentation verifying low income hardship. 12. Contract with Cherry, Bekaert & Holland, L.L.P. to audit the County’s accounts for the period beginning July 1, 2006 and ending June 30, 2007. The fee for these services will not exceed $85,000. 13. New position for Economic Development Commission Department: Administrative Assistant II, Grade 63. The new position will be effective July 1, 2007. 14. New position for Public Utilities: Inventory Control Technician, grade 64. The new position is effective immediately. 15. Personnel position changes in the Sheriff’s Department (jail nurses): Margarete Rubinosky, current full-time LPN, grade 62 change to part-time, grade 62, salary $16.45/hour Donald Morrison, current part-time RN, grade 72 change to full-time, grade 72 and retain all longevity and benefits. Salary $52,032.00 These changes are effective May 1, 2007. 16. Amendment #1 to Contract #00040-07 between the North Carolina Department of Health and Human Services, Division of Social Services, and the Harnett County Commissioners and Sheriff of Harnett County. This amends the amount of the 2006- 2007 Child Support Contract by $2,000 for a total amount of $60,200. This amended amount consists of $1,320 Title IV-D 66% Federal Funds; CFDA#93.563, and $680 34% County Funds. 17. Contract and Reimbursement Agreement between Harnett County and Shaw “A” Limited Partnership. The agreement is in connection with the “Wastewater Collection Infrastructure” at Sierra Village at Overhills, Phase One, Section I. In the informal portion of the meeting, Floyd Hein, 411 Rainey Drive, Spring Lake, expressed his concerns with issues regarding Public Utilities’ rights of way for placement of a sewer line in Twin Lakes subdivision. Commissioner McNeill moved that Pamela Hutchings Taylor be appointed to the Nursing Home Community Advisory Committee for a one-year term to expire 5-31-08. Commissioner Andrews seconded the motion and it passed unanimously. Ms. Taylor was nominated by Commissioner Andrews. Del Crawford, Crawford Design Company, presented the final report briefing on the Comprehensive Recreation and Parks System-wide Master Plan. Neil Emory, Budget Officer, presented the proposed Harnett County Budget for FY 2007-2008 and noted highlights. He recommends that the tax rate remain the same and that the general fund balance be maintained. The recommended budget will be available for public inspection until it is adopted. A public hearing will be held on May 21 at the Board’s regular meeting and any person who wishes to be heard concerning the proposed budget may address the Board at that time. (Budget Message – Attachment 4) Commissioner Andrews moved to waive the solid waste fees in the amount of $118.20 for trash that had been dumped at the Western Harnett Industrial Park. The trash was picked up by Wellons Realty, Dunn and carried to the landfill. Commissioner McNeill seconded the motion and it passed unanimously. Departmental reports were filed with the Board from Veterans Service, Sheriff’s Department and Finance Office (Attachment 5) There being no further business, Vice Chairman Hill moved to adjourn. Commissioner House seconded the motion and it passed unanimously. The Harnett County Board of Commissioners meeting, May 7, 2007, adjourned at 10:00 a.m. ________________________________ Teddy J. Byrd, Chairman ________________________________ Kay S. Blanchard, Clerk to the Board Attachment 1. Attachment 2. Attachment 3. Attachment 4. Attachment 5.