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Agenda 04-13-2021® UNN northuitr.e r Call to Order— Mayor William P. Elmore, Jr. Invocation — Rev. Floyd Ray Pledge of Allegiance 1) Adjustment and Approval of the April 13, 2021 meeting agenda Dunn City Council Regular Meeting Tuesday, April 13, 2021 7:00 p.m., Dunn Municipal Building PUBLIC COMMENT PERIOD 2) Each Speaker is asked to limit comments to 3 minutes and they must sign up on sheet available on the podium within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes. 3) Minutes — March 9, 2021 4) National Library Week Proclamation 5) Temporary Blocking of Streets —Wedding Party 6) Temporary Blocking of Streets — Dunn Shriners Car Show 7) Budget Amendment - Loans 8) Budget Amendment — Solid Waste Study 9) Proposed Summer Hours ITEMS FOR DISCUSSION AND/OR DECISION 10) Rezoning RZ-03-21; 600 W Broad St a) Public Hearing b) Decision 11) Conditional Use CUP-01-21; 105 E Broad St a) Public Hearing b) Decision 12) CDBG Relocation a) Public Hearing b) Decision 13) Ordinance to Demolish - 402 E Pope St a) Public Hearing b) Decision 14) Ordinance to Demolish - 408 E Pope St a) Public Hearing b) Decision 15) Ordinance to Deem Property Unfit for Human Habitation - 102 Short St a) Public Hearing b) Decision 16) Ordinance to Deem Property Unfit for Human Habitation - 1007 S McKay Ave a) Public Hearing b) Decision 17) NCDOT Utility Construction Agreement Project 1-5878 18) Engineering Services Agreement for USDA Phase 1 Collection System 19) Resolution Authorizing Submittal of a Grant/Loan Application to the NC Division of Water Infrastructure for Improvements at the Black River Wastewater Treatment Plant 20) Resolution Authorizing Submittal of a Grant/Loan Application to the NC Division of Water Infrastructure for Sewer Collection System Improvements 21) Resolution Authorizing Acceptance of Merger/Regionalization Feasibility Study Grant 22) Resolution to Approve the 2021 Wastewater System Capital Improvement Plan 23) Paving Contract Award Recommendation 24) Authorization to proceed with loan for Street, Stormwater, Water and Sewer Improvements Agenda Continued 04-13-2021 Agenda, Page 2 25) Accounting Software Contract - Finance 26) Westhaven Stormwater 27) Council Goals Reports 28) Administrative Reports a) City Manager's Report b) Financial Report/Assessment Update c) Department Reports Communications/Public Information Parks & Recreation Planning & Inspections 29) Announcements 30) Information 31) Closed Session in accordance with [N.C.G.S. ADJOURNMENT Public Works/Public Utilities Library Police 143-318.11(a)(5)] "This institution is an equal opportunity provider and employer" north Carolina W!DuNN city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 Www.dtinn-iic.org PUBLIC NOTICE related to Regular Council Meeting Mayor William P. Elmore Jr. Mayo- Pro Tern Chuck Turnage Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer The public is hereby notified that the City Council of the City of Dunn will hold their regular meeting on Tuesday, April 13, 2021 at 7:00 p.m. in the Council Chambers of the Dunn Municipal Building, 401 E. Broad Street, Dunn, NC. Some members of the Council may participate electronically. SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY In an effort to reduce the spread of Covid-19 and to abide by the Governor's Executive Order 204, in -person access to the Council meeting will continue to be limited to allow for social distancing. Face Coverings are required by all in attendance. The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC page. Public Comment Period - Comments, not in -person, can be called in, delivered or emailed to the City Clerk by Monday, April 12, 2021, 1:00 p.m. to be read at the meeting. The person must abide by all rules related to the Public Comment Period, provide name and address and abide by the 3-minute time limit. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Public Hearing - Comments, not in -person, can be called in, delivered or emailed to the City Clerk by Monday, April 12, 2020, 1:00 p.m. and they will be read at the meeting during the Public Hearing. The call and email should include name, address of the person filing the comments and the Public Hearing that the comments are in reference to. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Tammy Williams, CMC City Clerk 401 E Broad St PO Box 1065, Dunn NC 28335 910-230-3501 twilliams@dunn-nc.org DUNN All -America City 111111 Am omvz nc' maffers 1989 *2iln 1 -ma 1 Recommendation: Motion to adopt the April 13, 2021 meeting agenda as presented Or Motion to adopt the April 13, 2021 meeting agenda as presented with the following changes: Additions: (Assign Number on the Agenda such as 14a) Removal of the following item(s): Move Item of Business from one section to another section (such as moving Item from Consent Items to Items for Discussion and/or Decision) Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign- up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the continents with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. Recommendation: Motion to approve all Consent Items as presented. 1 +Za 1 a x 1 D City Council Agenda Form _. TITLE: Minutes — March 9, 2021 Attachment: X Yes No Description:SUBJECT PublicAdvertisement Date: �f 41 BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the Minutes as presented. Dunn City Council Regular Meeting Tuesday, March 9, 2021 7:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor Pro Tern Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage. Absent: Mayor William P. Elmore Jr. Notice, relating to the Special Meeting Conditions, is incorporated into these minutes as Attachment #1. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone;^Finance Director Jim Roberts, Public Utilities Director Heather Adams, Planning Director George Adler, Chief"of Police Clark White, Executive Assistant Connie Jernigan, Communications Coordinator Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk Tammy Williams. CALL TO ORDER AND INVOCATION Mayor Pro Tem Bradham opened the meeting at 7:00 p.m. He shared that Mayor Elmorea"nd his wife, Edith, have both been diagnosed with Covid and they are at home resting. Rev. Sam Neal, AssociatePastor at Glad Tidings Church gave the invocation and afterwards, Council Member Tmnage led in the Pledge of Allegiance. , AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and second by Council Member McLean to adopt the March 9, 2021 meeting agenda with the following change: Remove item #17 for discussion and/or decision', Approval of Engineering Services Agreement'for USDA Phase I Collectign,System and move to next month's agenda. Motion unanimously approved. PRESENTATIONS Community Appearance Committee (CAC) Meredith Bradham, Chairman of CAC gave a quick update on the committee's activities and asked Council members for their support for the upcoming Spring Litter Sweep set for Saturday, April 24. She shared efforts to clean up the cemeteries, implementation of more art/murals in downtown, and litter campaign theme, "Every Litter Bit Hurts.°,Other,members in aftendancei Ann Fairley and Tasha McDowell. PUBLIC COMMENT PERIOD,'. The Public:Comment Period was` opened by Mayor Pro Tern Bradham at 7:10 p.m. Having no comments, the Public Commentpe'riod was closed CONSENTITEMSr„ • Approval of theininutes of the February 9, 2021 City Council Meeting • Approval of the minutes of the'February 19-20, 2021 Budget Planning Retreat • Temporary Closing ofAlley-;,Stewart Theater • Temporary Closing of Streets - Dunn Chamber Concerts • Request to use City -owned Property - Passion Week Leaders • Temporary Closing of Streets - Dunn Fun Run Downtown Dunn • Budget Amendment - Police Department Travel and Training. A copy of the BudgetAmendment (BA2021-14) is incorporated into these minutes as Attachment #2. Motion by Council Member Tart and second by Council Member Gaulden to approve all consent items. Motion unanimously approved. ITEMS FOR DISCUSSION AND/OR DECISION USDA Sewer Application Resolution Steve Smith from USDA presented a letter of conditions that must be met for the next 24 months, for USDA funding of the City's Phase 1 of the wastewater collection system rehabilitation. Total cost of the project is estimated at $2,636,000. USDA is offering funding through a loan in the amount of $1,436,000 and grant of $1,200,000. The loan will be for a term of 40 years with an interest rate at 1.25%. The security for the loan will be a water and sewer revenue bond. After discussion, motion by Council Member Tart and second by Council Member Sills to approve the resolution authorizing the loans and grants by the USDA. Motion unanimously approved. A copy of the Resolution (R2021- 08) is incorporated into these minutes as Attachment #3. Harnett Health Systems Presentation/Resolution Ben Thompson, representing Harnett Health, presented request for council to approveea resolution in support of the acquisition of Harnett Health by Cape Fear Valley. He recognized others in attendance: Walter Massey, Chairman of Harnett Health Board; Cory Hess, President of Harnett Health.Sysfem; Mike Nagowski, President & CEO of Cape Fear Valley Health System; Tom Powell, General Counsel for'Cape Fear;,Dr. Brad Creed, President of Campbell University and member of Harnett Health Board. He reviewe.,,the histbry. of the hospital since 1996 when the city conveyed hospital property to Betsy Johnson Hospital'Autl ority. He share',d, how the hospital was suffering huge losses in 2013 and entered into a management agreement with Cape Fear' galley Health System in 2014, They have reduced the long term debt and current accounts payable. Under their'Management, Harnett Health was restored to a profitable position by 2016. One: of the provisions was for Cape Fear'Ualley to acquire Harnett Health and to become the sole owners of the hospital. The,annual payments made by Harnett Health to the City of Dunn per Restrictive Covenants requirements will continue after.the acquisition of Harnett Health by Cape Fear Valley. Motion by Council Member Gaulden and second1:by„Council Member McLean to approve the Resolution for the acquisition of Harnett Health by Cape Fear Valley,' Motion unanimously approved. A copy of the Resolution (R2021-09) is incorporated into these minutes as Attachment.#4.. Rezoning Request RZ-01-21,101 N Powell Ave Mayor Pro Tem Bradham opened the Public Hearing a7:30 p m. to consider a request to rezone one parcel 1.01 acres +/- located at 101 N. Powell Ave on e. Planning Direetor Adler reported that the property is currently zoned R-10, Single Family Dwelling District and''is proposed to lie rezoned to C-3, Highway Commercial District. He also reported that the request was;unanimoasly approved by the Planning Board at the February 23, 2021 meeting. He told council that the rezoning is'considere&a reasonable request"for this area. Brian Soltz, with Commercial Site`D2sign; spoke in support of the request and offered to answer any questions. With no furthereotnmeats :the public hearing was closeui Member Turnage and second by Council Member Tart to approve rezoning request RZ-01-21 to /- located at 101 N Powell Avenue from R-10, Single Family Dwelling District to C-3, Highway :t. Motion unanimouslv amroved. Rezoning RZ-02=21,.1000 & 1001 Susan Tart Rd and parcels on Bruce Dr Mayor Pro Tern Bradham opened the Public Hearing at 7:35 p.m. to consider a request to rezone 4 parcels totaling 62.65 acres +/- located 'at 1000'6'nd 1001 Susan Tart Road and parcels on the western side of Bruce Drive. Planning Director Adler "re ported that the parcels are currently zoned I-10, Restricted Industrial District; R-10, Single -Family Dwelling Dis}rict; R-20, Single -Family Dwelling District; and RA-40, Single Family Dwelling and Agricultural District. The request is to rezone these parcels to R-7, single -Family Dwelling District. The request is a reasonable change for the current conditions of the area around it. He referred to the old meat packing plant that has been vacant for years and will soon be demolished. The Planning Board voted unanimously to approve this request at their February 23, 2021 meeting. Zack Angle, owner of the property, spoke in support of the request and offered to answer any questions. Council Member Turnage asked about the wetlands. Mr. Angle said they are working with an engineer and the wetlands have already been delineated and they are planning on keeping that 20+ acres as greenspace. Motion by Council Member Turnage and second by Council Member McLean to approve rezoning request RZ-02- 21 to rezone 62.65 acres+/- located at 1000 and 1001 Susan Tart Road and parcels on western side of Bruce Drive from I-10, Restricted Industrial District; R-10, Single -Family Dwelling District; R-20, Single -Family Dwelling District; and RA-40, Single Family Dwelling and Agricultural District to R-7, Single -Family Dwelling District. Motion unanimously approved. Audit Report FY2019-2020 Ben Ripple, partner representing the firm, Bernard Robinson & Company, LLP, presented the FY 2019-2020 audit. He told council that the city received an unmodified opinion, which is what you want - a clean report with statements free of material misstatement. Motion by Council Member McLean and second by Council Member Gaulden to accept the Audit for FY2019-2020 as presented. Motion unanimously approved. A copy of the Audit Report is on file ivith the City Clerk's retards. Purchase Replacement/Trade-in Police Service Weapons Chief White presented request for replacement of service weapons with an„average age of 10 years and for approval of the budget amendment to allow for the trade-in of old service weapons and purchase of new police service weapons to include leather duty gear. Total cost, after the trade-in, is"approximately $12,000.00. Motion by Council Member Sills and second by Council Member.Turnage to approve the purchase of service weapons and duty gear and to approve the budget amendment to; alloiv>for the purchase. --"Motion unanimously approved. A copy of the BudgetAmendment (BA2021-15) is incorporated into these minutes'asAttachment #5. Solid Waste Contract Decision City Manager Neuschafer requested authority to negotiate and contract ending June 30, 2021. The current contract with R recently bid contracts and the fixed maximum increase of 2% ( After discussion concerning recycle and yard Member Turnage to authorize the City Man Motion unanimously approved. Contract Award - Storm City Manager Neuschafer stormwater utility fee tho was selected from the ,p establishing new stormw: Motion by into a coat to exceed Contract Award - Citywide Pa, City Manager Neuschafer report also conducted -where firms sul their combination of:experienc funds to complete the study will Mayor Pro Tem Bradham'I to continue to educate the study will be done for eacl with Republic Services with current is competitive compared to other r than others in the area. in by CouncillMember Sills and second by Council with Renublic Services for a contract extension. 1 that proposals were received from firms that could develop and implement a equitable, legally defensible and publicly acceptable. Willdan Financial Services received based upon their explanation of their methods and experience in Cost of the study will be paid; out of the stormwater enterprise funds. by Council Member McLean to authorize the City Manager to enter to develop a stormwater utility fee with total cost of the study not nt Condition Study A a selection process for the city-wide street pavement condition study was !d their qualifications and cost of the project. SEPI Inc. was selected due to reasonable cost. The study is projected to be completed by July 2021 and to be moved from fund balance. more objective information the city can get, the better. He also felt it is important its on the expense involved with paving projects. Neuschafer did confirm that the not by street. Motion by Council Member Gaulden and second by Council Member McLean to authorize the City Manager to enter into a contract with SEPI Inc. to develop a city-wide street pavement condition study; total fee not to exceed $30,000, and to approve the budget amendment allocating the funds. Motion unanimously approved. A copy of the BudgetAmendment (BA2021-16) is incorporated into these minutes as Attachment #6. Council Member Sills noted that the business being hired for the study is a woman -owned business and is recognized by the state as a historically underutilized business. Goals Update from FY2021-2022 Budget Planning Retreat City Manager Neuschafer presented listing of Goals and Objectives as developed at the Budget Retreat. The reports will be updated and the new Goals and Objectives will be incorporated into the reports for the April Council meeting. Goals not completed in FY2020-2021, have been incorporated into the list. Motion by Council Member McLean and second by Council Member Sills to approve the short-term and long-term goals as presented. Motion unanimously approved. Council Goals/Reports City Manager Neuschafer updated on upcoming zoom meeting with NCDOT concerning the Tyler to Tart Parks trail. Motion by Council Member Gaulden and second by Council Member McLean to acknowledge receipt of the monthly administrative reports pertaining to goals and objectives set by council"at the FY2020-21 Budget Retreat. Motion carried unanimously. Administrative Reports City Manager Neuschafer reported that construction has started on':utility work on'.Br`oad Street and then will move to E Bay St and then Watauga with this project taking approximately 120 days. HeIacided that the city has also received a lot of calls concerning railroad tracks. CSX showed up early to do the repairsand left tracks in great disrepair. Several calls have been made and the information has been 'reported to CSX with no; response from contractors. Council Member Sills added that the state of the tracks is a disgrace to our city and is unacceptable. Finance Director Roberts provided the following financial report fdHthe period ending February 28, 2021: • $9,200,912 in the General Fund and the Water -Sewer Fund combined compared to $7,753,087 as of last year. • City has received $3,961,827, approximately 98%p, of Property Tax revenue, as of January 31, 2021 compared to $3,846,780 in 2020. • Sales Tax Revenue continues to be very strong, i December of $1,288,410, up 19.65% from the sail • Utilities Sales Taxes received $337,594 compared • Building Permit Fees for the month of February budget. Last year, collections"were $88,146. • Water and Sewer Revenues for the month of Feb budget compared to'$3y902,5421 • General Fund expenditures'lh,FE Budget compared to $7,406,775:1 • The Water amFSewer fund exper 52.6% of budget compared to $3, • The benchmark for this period is He also.updated on debt service.payn Reports were also received as Public Works Report,, Public Util Mayor Pro Tern Bradham asked Neuschafer said that a Dian will.] $807, in 2020. 7,269 for total, July through 767 with total collected of $101,030 or 101% of e $460,330 with total of $3,922,065 or 67.04% of total expensed to date - $6,798,227 or 58.3% of $367,603 with total expensed to date - $3,837,223 or Bank and liens and accounts receivable. mmunications/Public Information, Planning and Inspections Report, Parks and Recreation Report, Library Report and Police Report. e is a plan for utilizing parks for travel ball and tournaments. City Manager together and presented at the next meeting. Council Member Sills inquired about the Lester Group property on Fayetteville Ave. City Manager Neuschafer reported that it still has not been completed and Mayor Elmore has spoken to the Lester Group concerning the lack of work and was assured that the work will be completed. Council members expressed frustration with the lack of progress at the Fayetteville Ave property and wants pressure with fines or whatever to be placed on the owners, The Lester Group, to make sure this lot is completely cleaned. Motion by Council Member Sills and second by Council Member Gaulden to acknowledge receipt of Administrative Reports. Motion unanimously approved. Announcements/Information Mayor Pro Tern Bradham acknowledged invitation received from Wilkins Cemetery Committee. Council Member Gaulden added they will have a community service day this Saturday to work on clean-up of the cemetery. She also recognized Madalyn Marshall, a 2015 Triton High School graduate who is now employed as a Grassroots Associate with the North Carolina League of Municipalities. Mayor Pro Tern Bradham announced other upcoming events and activities. Council Member Turnage asked for a report to be presented at the next meeting concerning the Highway Inn. Motion by Council Member Sills and second by Council Gaulden for council to enter Closed Session in accordance with [N.C.G.S. 143-318.11(a)(3)] to consult with City Attorney to protect the attorney client privilege. Motion unanimously approved. The meeting was recessed for Closed Session at 8:38 p.m. Mayor Pro Tern Bradham reconvened the meeting and with no further business f&:discuss, motion by Council Member McLean and second by Council Member Gaulden to adjourn the' meeting at 9:27 p.m. Motion unanimously approved. ?>, Jr. Attest: Tammy Williams City Cleric DUNN Yw,U 1UNN DU'­ 11jr q'. 1; y pp Agenda rm ,a•, Date: April 2021 y Meeting SUBJECT TITLE: • •n — National Library Attachment X Yes No Desuiption. nodarnation — National Library Week Public Hearing A • 1 . PURPOSE: Mayor Elmore proclaimed April 4-10, 2021 as National Library Week in the City of Dunn. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: ® north CarolinaDUNN D N All -America City city of dunn where Ommuni masters 6 � M11 ' Y 1989 * 2613 NationaCLibrary Week—.,4pri(4-10, 2021 WHEREAS, today's libraries are not just about books but what they do for people; and WHEREAS, libraries have long served as trusted and treasured institutions, where people of all backgrounds can be together and connect through transfonnative services, programs and expertise; and WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week the week of April 4-10, 2021; and WHEREAS, this year's theme, "Welcome to Your Library," promotes the idea that libraries extend far beyond the four walls of a building — and that everyone is welcome to use their services; and WHEREAS, during the pandemic libraries have been going above and beyond to adapt to our changing world by expanding their resources and continuing to meet the needs of their users; whether people visit in person or virtually, libraries offer opportunities for everyone to explore new worlds and become their best selves through access to technology, multimedia content, and educational programs; and WHEREAS, the City of Dunn wishes to express our sincere appreciation to the Dunn Public Library staff and volunteers and recognize the significant role that the library plays in the lives of our residents. NOW, THEREFORE BE IT RESOLVED that I, Mayor William P. Elmore Jr., on behalf of the City Council and our residents proclaim National Library Week, April 4-10, 2021, in the City of Dunn and encourage all residents to visit, explore what's new, and find your place at your Public Library. Proclaimed this the 1" day of April, 2021. Al Ih6l: Ta y Willi s, City Clerk . *" D All -America Cil� All -America City City a } cCouncilAgenda Form 2 SUBJECT TITLE: Temporary Blocking Presenter: City Manager Neuschafer Department: Attachment: X Yes No Description: Request Council•• Public• Advertisement D. PURPOSE: Council Member Turnage has requested for the temporary closure of portions of S Layton Avenue and W Pearsall Street. The attached map shows the locations for the closure for Saturday, May 22, 2021 from 3:30 to 11:00 P.M. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the Temporary Blocking of S Layton Ave and W Pearsall St as requested on May 22, 2021. March 25, 2021 City of Dunn, NC PO Box 1065 Dunn, NC 28335 TO: City Manager CC: Dunn Police Chief CC: Director Public Works SUBJECT: Request for Road Closure On behalf of the Wedding Party, request traffic cones be placed on South Layton Avenue and West Pearsall Street between 3:30 to 11:00 PM on Saturday, May 22, 2021 for the purpose of a wedding in the 200 block of South Layton. A map is attached for the areas requested. Request this street closure be placed on the April 13, 2021 City Council agenda consent items. This request in in accordance with the City of Dunn Ordinance, Chapter 19. Sincerely, /CrarlesW. urn City of Dunn Ward Five Council Member La N O N N N T a-� Q1 N nA c V) _O U O O L 4 0 DUNN D IM D I City Council Agenda Form Meeting Date: April 13, r21 rr{ TemporarySUBJECT TITLE: Presenter: City Manager Admin Attachment:Department: Chairman 1 Map PURPOSE: The Dunn Shrine Club is planning to host a Spring Car Show on Saturday, April 24, 2021 from 9:00 a.m, until 3:00 p.m. in the Shrine Center Parking Lot. They are requesting that Harnett Street from S Clinton Ave to Wilson Ave be closed from 8:00 a.m. until 4:00 p.m. on the day of the event. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the Temporary Closing of Harnett Street from S Clinton Ave to Wilson Ave on April 24, 2021 as requested. Mr. Steven Neuschafer Dunn City Manager P.O. Box 1065 Dunn, NC 28335 March 22, 2021 Dear Mr. Neuschafer, The Duim Shriners are in the process of planning a Spring Car Show in the Parking Lot of the Shine Building on April 24"' from 9 am until 3 pm. We are ready for some normalization in our community and we hope others will feel the same. We need your help in blocking Harnett Street from South Clinton Avenue to Wilson Avenue from 8 am until 4 pm. This allows overflow from the parking lot at the Shrine Center. This is the same set up we use for the NC Cotton Festival. If we could get Public Works to drop off barrels on Friday at both places for this purpose, it would be greatly appreciated. We will provide all trash cans as well as restroom facilities within the Shrine Club for our participants and visitors. We are aware that the Dunn Farmer's Market will be going on in the City Parking Lot at the corner of Clinton and Edgerton. We hope our event will enhance their visibility and business for the day as well as all of the Downtown Merchants. Thanking you in advance for your consideration and help, we invite all of you to our Car Show on April 241i. There will be food available and all COVID safety protocol will be followed. I have attached a flyer of the event for your information. $q) H U5 1 If you have any questions please contact me at 910- Sincerely, rl a p 0A,,;,, Neal Davis Dunn Shriner's Car Show Chair 4U& . l Dunn - ♦ , Aik Hosted by: Dunn Shrine Club Saturday, April 24, 2021 Dunn Shrine Center Parking Lot 211 N. Clinton Avenue —Dunn Top 50: 1900-2021 Top 5: 2001-2021 Best Hot Rod Best Truck Best Ford Product Best Rat Rod Best GM Product Best Original Best Chevy Best MOPAR Product fk, President's Choice *** Best in Show *** Dash Plaques - First 75 Entries ENTRY FEE: $20 per vehicle REGISTRATION TIME: 9:00am-11:30am JUDGING TIME: 12:00 NOON — 2:00 PM AWARDS PRESENTATION: 3:00 PM This will be the Dunn Shrine Club's lst Springy Car & Truck Show! D.J. — GREAT FOOD — RESTROOMS NO RADIOS — NO ALCOHOL — NO PROFANITY — NO DOGS NO TENT PEGS ON PARKING LOT (Please bring sand bags or buckets) "Proceeds are for the benefit of the Dunn Shrine Club only. Payments are not deductible as Charity Contribution" PLEASE PRACTICE THE THREE Ws FOR HEALTHAND SAFETYAT THIS EVENT. For Information: Neither the Dunn Shrine Club or The City of Dunn will Neal Davis 919-207-8676 be responsible for damages to any vehicle before, George Neighbors 910-892-3625 during or after the show. Lift — D0b ��`i-' b19.6 flJ1'91d N N bd AEI Arneeica City AEI'M rica!I, it it r Meeting Date: April 13, 20211999 * 2013 IM * 20 SUBJECT TITLE: Budget Amendments Presenter: Jim Roberts, Finance Director Department: Finance Department • Description: Budget amendment to establish funds for Attachment: X Yes No loans completed since 2020/2021 Budget approval. Public Hearing Advertisement Date: N/A PURPOSE: To amend the budget, establishing funds to pay for loans approved by the City Council since the last budget (2020/2021) was approved. BACKGROUND: Loans from the USDA, BB&T, and First Citizens Bank were approved by the City Council over the last 9 months for purchases of police cars, equipment, computer equipment, and vehicles. These loans did not close until late June of 2020 or in the fall of 2020. Each of these loans needs to be included in the budget to allow funds to be paid for principal and interest. Each of these funds will be set up in the Debt Service area of our budget to pay off the loans used to make these purchases. BUDGET IMPACT: We will use the excess funds from current tax receipts, water sales and fees to cover all expenses related to these loans as planned and approved in previous council actions from 2020. RECOMMENDATION/ACTION REQUESTED: Motion to approve the Budget Amendment Setting up funds to pay debt service on previously approved loans for the 2020/2021 Budget Year. \(_(( `` \\ /f\ {f\(& \ \\ \ )\}\\ ) ) : - E )\\§ �2 < `®- -® \\ \\ ) !\\\ t5 ~ } ® - (()§) ) § \( )) ) ( \46 : [ $ : ) \ ) \ \ ( y 2 4 1 D1 11111f City Council A IIR •. 9 Date: M1'gendap Meeting BudgetSUBJECT TITLE: Jim Roberts, Finance Director Description: Budget amendment to move funds for work Attachment: X Yes No done on land clearing and clean-up. PublicPresenter: Date:W PURPOSE: To amend the budget, adding funds to pay for dozer/backhoe work and evaluation needed for land clearing and clean-up required. BACKGROUND: Work is being done on the edge of one cemetery and in land utilized for debris storage requiring bull dozer and backhoe work beyond the ability of our Public Work's equipment. This work is being charged to the Building and Operation & Maintenance miscellaneous account. Moreover, there is a service contract for evaluation of the Debris Storage Site through the On -call service agreement. We need to add funds to cover this work through the end of the budget year. BUDGET IMPACT: We will use funds from the General Fund's fund balance to cover these expenditures. RECOMMENDATION/ACTION REQUESTED: Motion to authorize City Manager Neuschafer to enter into the On -call service contract for the evaluation of the Debris Storage area and approve the Budget Amendment transferring funds from the General Fund's fund balance in the amount of $50,000 needed in the 2020/2021 budget. 0 0 o � c c r v r c m `0 10 E a E n a ni 0 0� +Co ¢ a N Q a a C N E M O O O O ik N O O O O Q d O O v O O E m o o m o 0 a ❑ v O v U E o N w U E U � E w N �. N E � a ❑ 0 a ❑ O C N O L N N N Q Q N Q¢ ry Q C C N N 9 9 W A Q Q co co �i n m 0 o n E a E o w C � � @ O LL 9 9 N a m ry c [� U E w � m U aai m U' m L C L O a a U � ly c o Y O o u o N 3 u c o N W o ❑ ❑ M N C d N f9 W J W « U N d W H w W O a m Z Z J a'- o rn J W J U p a y y o K O d W W Y C W N N ry = W N N ❑ N U C ❑W _ `I 0 N m W 3 U N OM d N C W � W li IIR'J E U lL Ll 'U N IL S K a F W C E O O z m � 0 w m Z a W J } O W N F W U K iz O O N c C U a a 111 U ❑ lL ❑ li Z Z � LL C LL C Q Q � U Z 9 9 u LL N ❑ W LL U t , ri i * bAld- All-America 111111l City Council enda Form � , a 6'p�y 0 21 a,7 i Date: SUBJECT TITLE: Proposed Presenter: Manager F i Department: / i O A / Public/ Advertisement rH` PURPOSE: These operating hours are being referred to as proposed summer hours since they coincide closely with Daylight Savings Time. The hours have worked well during the past seventeen (17) years. To allow adequate time to notify our citizens, the City Council is being asked to adopt operating hours of 7:30 a.m. to 4:00 p.m. beginning May 1st and ending September 30th. BACKGROUND: BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: Motion to adopt proposed summer hours of 7:30 a.m. to 4:00 p.m., beginning May 1, 2021 and ending September 30, 2021. DUNN ®- L-0 - DuNN ���� All•AmerieaCity " i ( , "C su,,,, All -America City 1 1 City Council Benda Form 1 ® Meeting Date: Aril 13, 2021 1989 * 2013 1989 * 2013 SUBJECT TITLE: Rezoning Request RZ-03.21 Marcus Ray Phillips (Applicant/Owner) PIN: 1516.48.7523.000 600 West Broad Street, Dunn, NC 28334 Presenter: George Adler Department: Planning & Zoning Attachment: X Yes No Description: Notice of Public Hearing, Staff Report, Pictures & Maps and Rezoning Application Public Hearing Advertisement Date: February 16th and 23rd, 2021 a) Public Hearing: This is a request to rezone 1 parcel totaling .21 acres +/- located at 600 West Broad Street, The parcel is currently zoned 0&I, Office & Institutional District and proposed to be rezoned to C-4, Neighborhood Business District. Attached you will find the Staff Report, a map of the property, and other pertinent information for your review. b) Decision BACKGROUND: The Planning Board met on February 23, 2021 to review the request and ask for comments from the public. The Planning Board voted unanimously to approve this request. BUDGET IMPACT: None PLANNER'S RECOMMENDATION or COMMENTS Motion to (approve / deny) the request to rezone a parcel of land totaling 0.21+/- acres, located at 600 West Broad Street from 0&I, Office & Institutional District to C-4, Neighborhood Business District based on the following justification (or amend as needed), 1. C-4 rezoning at the corner of Broad and Ellis is consistent with the expected intensity of development anticipated in the 2030 Future Land Use Plan for this neighborhood near the downtown. 2. The potential uses in C-4 are limited and small scale. The rezoning request is reasonable given the current conditions of the built environment in the surrounding area. 3. The parcel is on a busy corner with a steady flow of traffic. A beauty salon, barbershop, or bakery will provide services for both passing traffic and those living and working in the immediate neighborhood, Available parking appears adequate for these types of uses. This rezoning has the potential to add welcome amenities to the area. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on MARCH 23, 2021 at 6:30 P.M. and a PUBLIC HEARING will be held by the CITY COUNCIL OF THE CITY OF DUNN on APRIL 13, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following item: REZONING REQUEST - RZ-03-21 PIN: 1516-48-7523.000 Marcus Ray Phillips (Applicant/Owner) This is a request to rezone 1 parcel totaling .21 acres +/- located at 600 West Broad Street. The parcel is currently zoned O&I, Office & Institutional District and is proposed to be rezoned to C-4, Neighborhood Business District. SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY In an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited to a total of2S people to include Council and needed staff. Face Coverings are required by all members of the public entering the Municipal Building. The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC page. Public Comment Period - Comments, not in -person, can be called in, delivered or emailed to the City Clerk by Monday, April 12, 2021, 1:00 p.m. to be read at the meeting. The person must abide by all rules related to the Public Comment Period, provide name and address and abide by the 3-minute time limit. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Public Hearing - Comments, not in -person, can be called in, delivered or emailed to the City Cleric by Monday, April 12, 2021, 1:00 p.m. and they will be read at the meeting during the Public Hearing. The call and email should include name, address of the person filing the comments and the Public Hearing that the comments are in reference to. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Copies of the proposed item are available for review at the DEPARTMENT OF PLANNING during normal business hours Monday through Friday. Written comments may be addressed to: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: March 16, 2021 March 23, 2021 March 30, 2021 Case: RZ-03-21 George Adler, Planning Director gadler@dunn-nc.org Phone: (910) 230-3505 Fax: (910) 230-9005 ® norfh carolinn UL UvUvNN cify of dunn Planning Board Meeting: March 23, 2021 City Council Meeting: April 13, 2021 Requesting rezoning from: O&I.Office & Institutional District: to C-4. Neighborhood Business District Applicant Information Owner of Record: Name: Marcus Ray Phillips Address: 321 Cambridge Ct. City/State/Zip: Dunn, NC 28334 Property Description PIN (s): 1516-48-7523.000 Acreage: 0,21+/- acres Address: 600 West Broad Street Dunn NC 28334 Applicant: Name: Marcus Ray Phillips Address: PO Box 1477 City/State/Zip: Dunn, NC 28335 This parcel Is on the northwest corner of the Broad and Ellis intersection. There is an unoccupied office building that shares a wall with the office building on the parcel seeking rezoning. Parking appears to be shared between the two parcels on a parking lot that circles the building(s). Vicinity Map Page 1 of 5 STAFF REPORT Physical Characteristics Description See Attachments 3. The property seeking rezoning Is located at the northwest corner of the Intersection of West Broad Street and North Ellis Avenue in an area of small office buildings and homes converted to office and other uses. The built environment has the appearance of a neighborhood trending toward office uses over time. The wall of the building that the parcel seeking rezoning shares is a law office. Behind the building, on Ellis, is a chiropractor; across Ellis, on the northeast corner of the intersection, Is a day care center; across Broad Street on the southeast corner is a CNA employment office; across Broad on the southwest corner is an office strip. All these structures are small scale with adequate parking. Services Available Water: Sewer: ✓ Public (City of Dunn): ✓ Public (City of Dunn): ❑ Private, (Well) ❑ Private (Septic Tank) ❑ Other: County ❑ Other: Unverified City of Dunn water and sewer is available. Transportation The parcel is within easy walking distance from downtown. At the corner of Ellis and Cumberland, one block to the south, the NCDOT average annual daily traffic count is 23,000.On Ellis Avenue, between Vance and Harnett, two blocks to the north, the NCDOT average annual daily traffic count is 8,800. Page 2 of 5 STAFF REPORT Zoning District Compatibility The following Is a summary list of general uses, for See Attachment 1 actual permitted uses refer to the Zoning ordinance sections in Attachments 5 and 6. CURRENT REQUESTED PM 1 31 0&1 G4 Banks & credit union X r�gGovernment X X q xb osi Medical offices/clinic X C-1 � � �� �� �� `��' Churches X X 7 h offices X Public Utilities X X jl Bakeries X T Barbershops & beauty X rr �,s hops Private Meeting Halls X " Hardware retail X Zoning Map Land Use Classification Compatibility See Attachments 2 and 4. ZONING LAND USE No) III Cnfollnn Office, professional & uao a ✓,.�?u, "., �`, c!ua Mav �- general X X ° r§' nstitutional X Single Family X Government k Medical X Retail Restaurant Churches X Wholesale Auto sales & service Light Industrial 2030 Land Use Map As shown on the 2030 Land Use Map from 2005, above, the parcel seeking rezoning is In a part of the city where a mix of uses was expected: professional office, Institutional, residential, and commercial, all at small scale. The uses in the area have evolved but the small scale of development has remained a guiding principle so there has been little change In the built environment. Page 3 of 5 STAFF REPORT Evaluation ✓ Yes ❑ No The amendment, if small scale, is reasonable based upon surrounding conditions. REASONING: The potential uses in C-4 are limited and small scale. The rezoning request is reasonable given the current conditions of the built environment in the surrounding area. ✓ Yes ❑ No The impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to adjoining land owners is reasonable. C-4 allows only a few uses, all of which produce limited traffic while providing services that are necessary to daily life in a neighborhood. ✓ Yes ❑ No The amendment is warranted due to changed or changing conditions in the area. REASONING: The rezoning to C-4 at this parcel is reasonable. The parcel is on a busy corner with a steady flow of traffic. A beauty salon, barbershop, or bakery will provide services that can serve both passing traffic and those living and working in the immediate neighborhood Available parking appears adequate for these types of uses This rezoning has the potential to add welcome amenities to the area. ✓ Yes ❑ No The amendment achieves the purpose and is consistent with the Land Use Plan. REASONING: The 2030 Land Use Map prolected office development mixed with residential alongthis section of West Broad Street This C-4 rezoning at the corner of Broad and Ellis is consistent with the expected intensity of development planned in the 2030 Future Land Use Plan for this neighborhood near the downtown. Suggested Statement -of -Consistency (Staff concludes that... Staff concludes that rezoning this parcel from O&I to C-41s in keeping with the 2030 Land Use Plan's projected development intensity along this stretch of West Broad Street and North Ellis Avenue. Permitted uses in C-4 are limited in scale and useful both for drivers passing by as well as for those living and working in the neighborhood. A C-4 use is not expected to significantly increase traffic volume. Staff concludes that this zoning amendment achieves the purpose and is consistent with the Land Use Plan. Site Photographs See Attachment 3. Page 4 of 5 STAFF REPORT Traditional Standards of Review and Worksheet The Planning Board shall consider and make recommendations to the City Council concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: ❑ Yes ❑ No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ Yes ❑ No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. ❑ Yes ❑ No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ Yes ❑ No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ Yes ❑ No E. The proposed change is in accordance with the comprehensive plan and sound planning practices, ❑ GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above finding of fact A-E being found in the affirmative and that the rezoning advances the public interest. ❑ DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: ❑ The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely In the interest of the individual or small group. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ The proposed change is not In accordance with the comprehensive plan and sound planning practices. ❑ The proposed change was not found to be reasonable for a small scale rezoning, Page 5 of 5 STAFF REPORT E s v m =l I r� Z4 I A HONDA 4) 0 LL M _j Ln y E u m k / $ _ ƒ 0 / ƒ U k � co q t. 4 2 06 J o a F £ F Z Ja) w\/ E � ? 00 ? \ CL / — � ® \ E/ / o M m / o§ \ E \ $ ± k / g f @ % ° / 5° 0 f @ a k / o c a)a / ¥ E 0 o % M . f W .g \ 2 E 2 / N 0 2 / f C\l / m� / L n CD / � # / / 3 R / / _ \ .E / 0 % 0 / '7 ¥ k m E / q q / o 0 0 � w \ 2 o # \ 7 • \ o / K / m � 7 c 2 @ MT � E Cl) J c c ƒ d Cl) \ E / o a / (1) \ � § / C\l ¥ m f / COqTL E g / \ 2 m / E m / (0 \ , / 2 / / (�/,Jr� ODD City of Dunn Planning Department J f Y 102 N. Powell Ave. P.O. Sox 1065 Dunn, NC 28335 Main: (910) 230-3505 Fax: (910) 230-9005 Rezoning Application / Submittal Checldist rti This checklist indicates the minimum required for this application to be considered complete. Please initial each, Item in the following checklist. Write N/A for items that are not applicable. Applicant Initials Required component of complete application Staff Initials Applicant logged in (Station outside of the Inspection Department) Rezoning Application is filled out completely. (Including PIN, Applicant Name, address, phone number, Owner name, address, phone number. Deed book and page info., Square footage, street frontage and location address. Legal description (metes and bounds description) of the area Is attached. Rezoning Information is filled out completely (Proposed conditional use, If of parking spaces, driveway/road access, existing zoning, existing land uses,) 'h Existing or proposed land uses on all adjoining properties Is filled out completely IN, S, E and W) Complete Statement of Justification is provided as described on application. Nf A complete list of adjoining property owners Is provided (Including name, mailing address, PIN) Original signatures are included in Owner's Certification. Copies not accepted. (A Notary Public can be provided by the City of Dunn -a NC driver's license Is required.) I have read and understand the entire Rezoning Application. N J I understand that no application will be held that is considered Incomplete. If found to be incomplete it will be returned to me to make the corrections before it will be reviewed or considered. All m ontamed In this Rezoning Application is complet and accurate to the bwledge and ability. Applicant Signat �ry - Date: I Print Name: �li.0 tt S K✓i� , ®f�l L l,6 Staff Review Approved Denied Staff Signature: Forni Revised: March 2020 "The City of Dunn Is an Equal Opportunity Provider and Employer" City of Dunn Planning and lnspectimis Depa rtment 102 N. Powell Ave. P.O. Box 1065 Dunn, NC 28335 Main: (910) 230-3505 Fax: (910)230-9005 unviv.clNofdunn.o g ® north ani-Glliina t.,.1.1 V 1y city of diinn Rezoning Application Please print clearly OWNERSHIP APPLICATION Applicant: Phone number: 7/ p - gY L' 1WS (4? Applicant's legal interest in property: NUV Applicant's Address: �5 0t �Aut�llw0 0,T'. NIwj 0 & 7w-q (Street) (City, State, Zip Code) Property owner: Owner's Address: (Street) Date property acquired: Tax PIN Number LL-�O-90& .000 Size (square feet or acres): 1 24 AC�f Location / Address: PrInI Name ZONING REQUEST (City, State, Zip Code) Deed reference: Book: S g Page: Oqd�--- Street frontage (feet): 74 0 A. EXISTING ZONING: �D i�JS�(i-(tLlt AL— Requested Use: L ` B. LAND USES 1. Existing Land Uses: 2. Uses Requested: Number of parking spaces provided: Driveway / Right-of-way access: 0 3. Existing or proposed land uses on all adjoining properties North: South:- ���, East:ye//�aa�b C0 I PC.O°r9 r! West: Lproj %G;tt L, C. STATEMENTS OF JUSTIFICATION (Dunn City Code, Chapter 22, Article IX) The proposed zone shall be greater than three (3) acres of land or ... if smaller, the property adjoins and is contiguous to two (2) zoning districts after the proposed change. Attach a statement justifying the requested map change based upon the following: (1) The amendment, if small scale, is reasonable based upon surrounding conditions. (2) The impact of zoning is in the public interest and does not significantly harm the surrounding properties. (3) The amendment is warranted due to changed or changing conditions in the area. (4) The amendment achieves the purpose and is consistent with the Land Use Plan. 2 INSTRUCTIONS FOR FILING A REZONING APPLICATION 1) A petitioner for a zoning change must complete this application In full. This application will not be processed unless all information is provided. 2) Include the filling fee for each rezoning petition, which is $500. 3) If the request includes the entire area of an existing recorded parcel of land, a copy of the metes and bounds for the parcel shall be included with a copy of the deed. IF NOT, an accurate survey of the property proposed for rezoning must accompany the application. The survey must be completed by a registered land surveyor or professional engineer, and shall describe the subject property by metes and bounds. 4) In compliance with State Law (GS 160A-382 and 383), the justification statements under Item "C" should be typed or written legibly to answer each condition that applies to the request. Substantial weight is given to the ariswer provided. Please consider your answers carefully and be prepared to address your answers at each public hearing. 5) The application must be signed by the owner or by an authorized agent of the property to be rezoned; the signature shall be notarized. 6) The Planning Board meets regularly on the fourth Tuesday of each month at 6:30 pm at the Dunn Municipal Building, located at 410 East Broad Street, and shall make recommendations to the City Council on all rezoning requests. 7) The City Council meets regularly on the second Tuesday of each month at 7:00 pm in the Dunn Municipal Building located at located at 410 East Broad Street, and is the approving authority for all rezoning requests. For additional information or assistance, call the Planning Department at 910-230-3505. ADJOINING PROPERTY OWNERS (Within 150 feet of requested change.) NAME MAILING ADDRESS PIN NUMBER 1. Q w� 5 Fo l5o y. 149q Dow o o G nrn" lS, `9 7689 3. 4. s. 6. 7. a. 9. -- 10. 11. 12. 13. 14. OWNER'S CERTIFICATION I (We) do hereby certify that: I am (We are) the owner(s) or authorized agent of the property described in this application for rezoning and have attached copies of deed, title reports, or other documents as proof of ownership. 1 (We) have read the rezoning procedures and requirements and have truthfully completed this application for rezoning. I (We) understand that the filing fees are non-refundable; the process to review conditional use cases includes public hearing and review by the Planning Board and the City Council. I (We) understand any action to approve our request is at the discretion of the Planning Board and the City Council and additional requirements may be imposed as determined necessary. 1, A'iLG- Print name Print name Print name Signa Nre Signature Signature Sworn to and subscribed before me this day of / 20L31. Z_If r Notary Public My Commission Expires Form Revised; March 2020 Statement of Justification Marcus Ray Phillips 03/08/2021 I feel the requested use for said property will continue with the continuity of the area as it is conducive and mirrors the imagine and businesses of which it will be within. The requested use will benefit the welfare and convenience of the area as it is a needed business. The requested use will not in any shape or form impair the integrity or character of the surrounding area as it will only improve it. It will not be detrimental to the health, morals or welfare, but provide a service to its clients. Currently, the facility has adequate utilities, access, drainage, sanitation and all needs are provided and was originally built to suit such type businesses. Exhibit "A" BEGINNING at a punch hole in the sidewalk at the intersection of the western margin of the right- of-way for North Ellis Avenue and the northern margin of the right-of-way for West Broad Street and runs thence in a westerly direction along the northern right-of-way of West Broad Street, North 51 deg. 00 min. West, a distance of 59.40 feet to a punch hole in the sidewalk and said right-of-way; thence North 39 deg. 00 min. East, a distance of 150 feet to a set iron pipe; thence South 51 deg. 00 min. East 59.40 feet to a found Iron pipe in the western margin of the right-of-way of North Ellis Avenue; thence along the western right-of-way of North Ellis Avenue South 39 deg. 00' West a distance of 150 feet to a punch hole in the sidewalk, point of beginning, and being a portion of the property conveyed to R. Daniel Rizzo by Cardinal Finance Company, Inc. in Book 742, Pages 327- 332 of the Hamett County Registry. This is a portion of the property referred to in deed dated November 24, 1976 and recorded in Book 646, Pages 783-786 of the Harnett County Registry. This is the same property as described in Deed recorded in Book 773, Page 590, Harnett County Registry. 3sn "ivE)3'I 110d ION N O N \ N N m N 4- (A O d p ggl��'p) 1([l�l ! 1'(Iji 11P Dgl�p„y 1JV 1,bcftd DuNN V1v1, All•AmericaCily �,�� �� �u,,,, All -America City 1 ► City Council Agenda Farm 1 1 ® Meeting Date® April 1 3, 02 1989 * 2013 1989 ' 2013 SUBJECT TITLE: Conditional Use Request CUP-01-21 BNT Investments, LLC (Applicant) Billy N. Tart & Vickie T. Tart (Owner) PIN:1516.67-3366.000 105 East Broad Street, Dunn, NC 28334 Presenter: George Adler ' Department: Planning & Zoning • Attachment: X Yes No Description: Notice of Public Hearing, Staff Report, Pictures & Maps and Rezoning Application Public Hearing Advertisement Date: March 16th, March 231d, and March 30th, 2021 PURPOSE: a) Public Hearing: This is a request to allow an Event Venue as a conditional use of a property zoned C-1, Central Commercial District. This property is .04 +/- acres and is located at 105 East Broad Street. Attached you will find the Staff Report, a map of the property, and other pertinent information for your review. b) Decision BACKGROUND: The Planning Board met on March 23, 2021 to review the request and ask for comments from the public. The Planning Board voted unanimously to approve this request. BUDGET IMPACT: None PLANNER'S RECOMMENDATION or COMMENTS Here (in BOLD) are some example findings for your consideration to amend as needed. The findings need to be stated for the record during the meeting. With due regard to the nature and state of all adjacent structures and uses, the district within which such use is to be located and official plans for future development, the City Council shall make written findings that the following provisions are fulfilled: 1. The use requested is listed among the conditional uses in the district for which the application is made. The use requested —Banquet hall & event venue (i.e., weddings, parties, etc.) —is listed among the conditional uses in the Dunn City Code at Section 22.461(6) (m). 2. The requested use is essential or desirable to the public convenience or welfare. There are only a few event spaces downtown for weddings, parties, etc. Permitting this space to function as a venue will offer a desirable public convenience that will draw visitors to the central commercial district and add to the public welfare. 3. The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare. An event venue will not negatively impact the integrity or the character of the central commercial district. Any increase in traffic or need for parking will be periodic, frequently in the evening or on weekends, and will have minimal negative impact to the surrounding businesses. Off-street parking is not required for developments in the C-1, Central Commercial District. Allowing this space to function as a venue will not be detrimental to the health, morals, or welfare of the city's residents or visitors. 4. The requested use will be in conformity with the land development plan. The Future Land Use Map, completed in 2005, identifies 105 East Broad (on page 86) as commercial, Permitting this property to function as a venue conforms with that zoning. 5. Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or are being provided. All utilities and other necessary facilities are in place currently or are being provided. The structure adjoins buildings on either side and has existing impervious surfaces in front and back, so this conditional use will have no impact on impervious surfaces or storm drainage. The parcel fronts on Broad Street and has a rear door allowing access from behind the building. The dumpster for the building is located in the service/ deliverylparking area behind the building and appears to be shared by several of the buildings in that block of Broad Street. RECOMMENDATION/ACTION REQUESTED: Motion to grantldeny the conditional use as an event venue to 105 East Broad Street based on the application, the evidence submitted, and the above findings of fact. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on MARCH 23, 2021 at 6:30 P.M. and a PUBLIC HEARING will be held by the CITY COUNCIL OF THE CITY OF DUNN on APRIL 13, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following item: CONDITIONAL USE APPLICATION CUP-01-21 BNT Investments, LLC (Applicant) Billy N. Tart & Vickie T. Tart (Owner) PIN# 1516-67-3366.000 This is a request to allow an Event Venue as a conditional use of a property zoned C-1, Central Commercial District. This property is .04 +/- acres and is located at 105 East Broad Street. SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY In an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited to a total of 25 people to include Council and needed staff. Face Coverings are required by all members of the public entering the Municipal Building. The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC page. Public Comment Period - Comments, not in -person, can be called in, delivered or emailed to the City Clerk by Monday, April 12, 2021, 1:00 p.m. to be read at the meeting. The person must abide by all rules related to the Public Comment Period, provide name and address and abide by the 3-minute time limit. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Public Hearing - Comments, not in -person, can be called in, delivered or emailed to the City Cleric by Monday, April 12, 2021, 1:00 p.m. and they will be read at the meeting during the Public Hearing. The call and email should include name, address of the person filing the comments and the Public Hearing that the comments are in reference to. The person may also call into the meeting to give their comments but they must call the City Cleric to sign up and receive instructions by the above stated time. Copies of the proposed item are available for review at the DEPARTMENT OF PLANNING during normal business hours Monday through Friday. Written comments may be addressed to: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: March 16, 2021 March 23, 2021 March 30, 2021 Case: CUP-01-21 George Adler, Planning Director gadler@dunn-nc.org Phone: 910-624-6749 Fax: 910-230-9005 _ ®Di�Nnorth nHIIIA UILY UI (III1%�1 Planning Board Meeting: March 23, 2021 City Council Meeting: April 13, 2021 Requesting conditional use: Banquet hall and event venue as a conditional use of a property zoned C-1, Central Commercial District. Applicant Information Owner of Record: Name: Billy N. & Vickie T. Tart Address: 1910 South Elm Avenue City/State/Zip: Dunn, NC28334 Applicant: Name: BNT Investments, LLC Address: 1910 South Elm Avenue City/State/Zip: Dunn, NC28334 Property Description PIN(s): 1516-67-3366.000 Acreage:.04 acres (1,742.40 square feet) Address: 105 East Broad Street This property is on Broad Street between Railroad Avenue and North Wilson Avenue in the Downtown Business District, the heart of downtown Dunn. Vicinity Map Page 1 of 4 STAFF REPORT Physical Characteristics Maps See Attachment 3. Physical Characteristics Description The property is located in one of the downtown blocks of Dunn's Business Improvement District. It is a single - story building sharing walls with its neighbors in a row of buildings The row of buildings is split mid -block by a functioning paved alley. In its interior the sublect property has an internal balcony accessed via stairs that circles the main floor, providing a view of the main floor area from above The uses in the block include business offices small shops a martial arts studio an NC Department of Public Safety office, a florist, and, at the corner with Wilson a locally owned restaurant. Services Available Water: Sewer: ✓ Public (City of Dunn) ✓Public (City of Dunn) ❑ Private (Well) O Private (Septic Tank) ❑ Other: Unverified ❑ Other: Unverified Dunn public utilities are available. Transportation one block south of 105 East Broad at East Cumberland (US 421) and South Wilson Avenue, the NCDOT average annual daily traffic count (AADT) was 22,000 in 2019 Two blocks east at East Broad and North Clinton, the AADT was 2,800 In 2019 The entrance to 1-95 Exit 73 Is approximately eight tenths of a mile east of 105 East Broad. Zoning District Compatibility Thefollowingisasummary list ofgeneral uses, for actual permitted uses refer to the Zoning Ordinance, See Attachments 1 and 2. CURRENT C-1 REQUESTED Conditional Use requested Florists X Government X Banks & credit unions X Medical offices & clinics X Microbrewery X Restaurants X Private meeting halls & frat. Organizations — occupancy less than 50 X Banquet hall & event venue X Page 2 of 4 STAFF REPORT Evaluation V Li The amendment, if small scale, is reasonable based upon surrounding Yes No conditions. REASONING. The current uses in the immediate area include. across E. Broad St. to the southwest a CPA and a Music School• to the northeast a private parking lot and a public parking lot• adjacent to the northwest an Interior design studio and to the southeast a probation and parole office All are zoned C-1 Central Commercial District. V/ Ll The impact to the adjacent property owners and the surrounding Yes No community is reasonable, and the benefits of rezoning outweigh any potential inconvenience or harm to the community. REASONING: Minimal to no Impact to adjacent property owners Is anticipated. V L3 The amendment is warranted due to changed or changing conditions Yes No in the area. REASONING• The conditional zoning use requested is permitted by the Dunn City Code at 22-461 (6) m. Adding this conditional use as a venue supports good planning. V Ll The amendment achieves the purpose and is consistent with the Land Yes No Use Plan. REASONING; Adding conditional uses to C-1 zoning conforms with the Future Land Use Map which projected this parcel to be commercial. Suggested Statement -of -Consistency (Staff concludes that...) The Future Land Use Map on page 86 of the 2030 Land Use Plan shows 105 East Broad Street as commercial with commercial adjacent to the north south east and west (Attachment 4). Adding the conditioned use of event venue is consistent with central commercial district uses. Staff concludes that allowing the conditioned use as an event venue to this property is consistent with the Land Use Plan and is anticipated to create no foreseeable negative impact to adjacent property owners. Site Photographs Please see Attachment 3. Page 3 of 4 STAFF REPORT Traditional Standards of Review and Worksheet The Planning Board shall consider and make recommendations to the City Council concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: ❑ ❑ A. The proposal will place all property similarly situated in the area in the same Yes No category, or in appropriate complementary categories. ❑ ❑ B. There is convincing demonstration that all uses permitted under the proposed Yes No district classification would be in the general public interest and not merely in the interest of the Individual or small group. ❑ ❑ C. There is convincing demonstration that all uses permitted under the proposed Yes No district classification would be appropriate in the area included In the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ ❑ D. There is convincing demonstration that the character of the neighborhood will Yes No not be materially and adversely affected by any use permitted in the proposed change. ❑ ❑ E. The proposed change is In accordance with the comprehensive plan and sound Yes No planning practices. ❑ GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning Is reasonable based on All of the above finding of fact A-E being found in the affirmative and that the rezoning advances the public interest. ❑ DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: Ll The proposal will not place all property similarly situated In the area in the same category, or in appropriate complementary categories. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the Interest of the individual or small group. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included In the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as It meets district requirements, and not merely uses which applicants state they Intend to make of the property involved.) ❑ There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ The proposed change Is not In accordance with the comprehensive plan and sound planning practices. ❑ The proposed change was not found to be reasonable for a small scale rezoning. Page 4 of 4 STAFF REPORT Findings of Fact: CUP-01-21 ✓ Yes ❑ No The use requested is listed among the conditional uses in the district for which the application is made. REASONING: The use requested —Banquet hall & event venue (i.e., weddings, parties, etc) —is listed among the conditional uses in the Dunn City Code at Section 22-461(6) ✓ Yes ❑ No The requested use is essential or desirable to the public convenience or welfare. REASONING: There are only a few event spaces downtown for weddings parties, etc. Permitting this space to function as a venue will offer a desirable public convenience that will draw visitors to the central commercial district and add to the public welfare. ✓ Yes ❑ No The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare. REASONING: An event venue will not negatively impact the integrity or the character of the central commercial district Any increase in traffic or need for parking will be periodic frequentiV in the evening or on weekends and will have minimal negative Impact to the surrounding businesses Off-street parking Is not required for developments in the C-1 Central Commercial District. Allowing this space to function as a venue will not be detrimental to the health morals or welfare of the city's residents or visitors. ✓ Yes ❑ No The requested use will be in conformity with the land development plan. REASONING: The Future Land Use Map completed in 2005 identifies 105 East Broad (on page 86) as commercial Permitting this property to function as a venue conforms with that zoning. ✓ Yes ❑ No Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or are being provided. REASONING: All utilities and other necessary facilities are in place currently or are being provided The structure adioins buildings on either side and has existing Impervious surfaces in front and back so this conditional use will have no impact on Impervious surfaces or storm drainage The parcel fronts on Broad Street and has a rear door allowing access from behind the building The dumpster for the building is located in the service / delivery / parking area behind the building and appears to be shared by several of the buildings in that block of Broad Street, CUP-01-21 105 East Broad Street STAFF REPORT b cv r4 0 a U 1 a e For Planning Delmohnent Use Only Case Number _ DaleReceived_ G�' "3{� 9-1q 7 Fee Paid _ BoaniAleeting _ (ft {9p II ti 1't 11 tf it PoliOa DyNN CONDITIONAL USE APPLICATION OWNERSHIP INFORMATION: - 6 t-t ` O G� /+X 1 2 Applicant: �/U%"- o�/,L'.tJt°,bZ� Phone Number:() - q (q - , t ZDI-`✓q ZG3 Applicant's Legal Interest in Property: 0 (k) f) 61C Applicant's Address: m/gyp ,54 i! /A*l l� .641111-1 1LG ' Property Owner: ;641 /) o 'L✓v - !~ -7—Q 1, t Owner's Address: 19/4 5 &6x !7.!M AWN1 nG Date Property Acquired: O S Deed Reference: Book Page 13o pK 34,63 Pal G q34 Tax PIN Number: - -.000 /576-G7- 33(eo Size (Sq. Ft. or Acres) o?100 01/(- c es)o?1000q/(- Street Frontage (ft) R0)I'(- Location/Address: /65 1' 4mod vt DI NA) RC - Attach a legal description (Metes and Bounds Description) of fire aren requested. 5EX 61YRzlinwict. CONDITIONAL USE REQUEST: A. Proposed Conditional Use: �,(Zzx `/klw� htlPtti'N`%tev.cilyi�fdnpn.mylPlanniiLddolvnlnndn/ConAlllunal';6,^-Ot,ls2°/r2UAppliralion,doc 2123121, 1e:'16 AM Pegu 1 of 5 Number of parking spaces provided: C y-1 "0r, Driveway/Road Access: B. Land Uses 1. Existing Zoning: C I' Existing Land Uses on Property: A44I.2 2. Existing or proposed land uses on all adjoining properties: O'erle �- y WAX Nordr^South_ East West C. Statements of Justification: (City Code, Article IX of Chapter 22) Attach a statementjustifying the following: 1) The use requested is listed among the conditional uses in the district for which the application is made. 2) The requested use is essential or desirable to the public convenience or welfare. 3) The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare. 4) The requested use wiH be in cotifonnity with the land development plan. 5) Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or are being provided, littp://www.oltyofdunn.orglplannln0/downtoadsICondltlonel % 20Ust3%2OApplicAtfon.doe 2/21121, 10:10 AM Page 2 at 6 INSTRUCTIONS FOR PILING A CONDITIONAL USE APPLICATION I) Apefitioner for a conditional use permit must complete this application in full. This application will not be processed unless all information is provided. 2) Include the filing fee for each conditional use permit, which is $700. 3) Include a site plan drawn to scale of the entire property and the location of each facility and the uses of the property. The site plan should include parking layout, required landscaping and specifications of installation/construction, 4) The application must be signed by the owner or by an authorized agent of the property requesting the Conditional Use permit; the signature shall be notarized. 5) The Planning Board meets regularly on the fourth Tuesday of each month at 6:30 p.m. in the Dunn Municipal Building located at 401 B Broad St., and shall make recommendations to the City Council on all conditional use requests. 6) The City Council meets regularly on the second Tuesday of each month at 7:00 p.m. in the Dunn Municipal Building located at40l B Broad St., and is the approving authority for all conditional use requests. N 7) This project is required to go through the commercial site plan review process. This request is for use approval only. In order to ensure specifications meet the minimum standard(s) for the City of Dunn, a thorough review is performed. Reviewers may include, but is not limited to, Public Works, Planning, Inspections, the Fire Department, Environmental Health, etc. For additional information or assistance, call the Planning Department at (9L0 231 0-3501. ADJOINING PROPERTY OWNERS (WITHIN 100 FEET OF REQUESTED CHANGE) NAME MAILING ADDRESS PIN NUMBER 1, Amei SiRlq+kid 0 000 2. Z.4W&1VdN PUP /67 e B(tMO --.000 3, j 01't Qaltota I It F Mob -- 000 4. j)mUsty Wesf 1U. R 8 --.000 s. CAroltv0..riuve�t D --.000 1574 -6 r- 3357 / 5'/6'�7-- 3,9g4 Is/6 -6?- g321 / 5/6-47-,21YS littp:llwww.cityofdunn.org/planning/downloads/Conditionat°/ 2OUsel20AI)pllontlon.doc 2/23121, 10:16 AM Page 3 of 5 6• - - .000 7, --.000 8. --.000 9. - _ 000 10. --.000 it. --.000 12. -.000 OWNER'S CERTIFICATION I (We) do hereby certify that: I am (We are) the owners or authorized agent of the property described in this application for conditional use permit and have attached copies of deed, title reports or other documents as proof of ownership. T(we) have read the conditional use procedures, requirements and have truthfully completed this application for a conditional use permit. I (we) understand that theVing fees are non-refundable; the process to review conditional use cases includes public hearing and review by both the Planning Board and the City Council. I (we) understand any action to approve our request is at the discretion of the Planning Board and the City Council and additional requirements may, be imposed as determined necessary, ,' ? J; 2 Signature Date Sworn to and subscribed before are this 7 �jf lay of { ( 20 . %%jj �po6N 11 rile11'e Notary Public J�t� �LV`ttiM 7 S S (1 W � • ,y � (.l � `:: I nEj C> llrurrm"`` hlp>;//vnvw.cfIyoldunn.org/plonningtdown loadsIConfdI;0IM VY,201 s0/,,20ApIIicI lon.doc '128/21, 10:16 AM 4laga 4 of 6 on U m m 0 /j 4 O� O M M A00 CN N o v u U za xo a� m °d Z :3 � N v0 160, Q Z CIO rn .° oA m o� om o z �Qw�co°L c2 O j+ ° Q� 0�On c QE U �� E LLHrn a EoEu° s m nvmc o Lu w c o && 2 in 6 hz o� CL $:D Eo•q ov &o y<n �-o m aw U Nc �Lo ° pcc �E ar� o0 1p a wYw3ern °N Yoo� o w m y Y `°x °2 v ° Z° co c 2 0 3 m 2�v�o° z 'Soz O.m 0 , o,Q000 ''�o U� o ME I Y, 6 J J a n d Ila a F W y y W x E P. tv r �L iPill IAul 011 g.i CITY OF DUNN 9347-7 Dunn, N.C. 28334 2U I v/1 t G °awn Received Of. ,�1� /� `JI in-, C . Dollars$ c,%- 1.7 O (5 For. 'My[ord Printing Co, burm,N.C. DUNN ®D l �I "V I3iTNN AlhAmericaCi4y �� �a,„, AIF�nericaGiq 1 I City Council Agenda For 1 1 ® Meeting Date: April 13, 2021 1969 �' 2013 (989 2013 SUBJECT TITLE: CDBG Neighborhood Revitalization Project Amendment Presenter: Skip Green Department: Administration • Description: Public Hearing — Council Consideration Attachment: X Yes No Public Hearing Advertisement Date:4.2.2021 PURPOSE: a) Public Hearing: To discuss proposed CDBG project amendment to add program activities and amend the budget to reflect new activities, b) Decision: BACKGROUND: The City has been unable to treat the severely deteriorated housing situation at 411 N. Magnolia Avenue through substantial rehabilitation or reconstruction activities. To treat the housing needs of the owner -occupied house (7 residents), acquisition and relocation activities need to be added to the CDBG project's scope of activities and the budget amended to enable activities to occur. The anticipated acquisition/relocation activities follow. Since the City using CDBG funds cannot provide the owner/occupants of 411 N. Magnolia Avenue a safe/standard dwelling through rehabilitation or reconstruction activities, the City will consider acquiring 411 N. Magnolia Avenue and then provide assistance to the owners to be relocated to a safe and standard dwelling. At this time the City has located a newly renovated comparable house (each has 3 bedrooms) at 503 E. Carr Street, in close proximity to the current house. The 503 E. Carr Street property owner desires to develop 411 N. Magnolia Avenue into a residential property for sale if the City acquires it and removes a partial building (storage shed) to be demolished. In consideration of acquiring the 411 N. Magnolia Avenue property at no charge, the 411 N. Magnolia Avenue owners currently can acquire 503 E. Carr Street for approximately $123,000 (+). Moving, recording, etc. costs are eligible for CDBG payments. When determining the amount of relocation assistance that can be received toward the purchase of a safe/standard home, the acquisition payment is subtracted from the cost of the home. The amendment also will add 106 E. Surles Street to be treated through the City's CDBG-NR program through the clearance of 106 E. Surles Street and the reconstruction of the removed house. RECOMMEN DATIONIACTION REQUESTED: Motion to approve the submittal of a formal project amendment to the State for review and approval. City of Dunn Documentation of Public Hearings ADVERTISEMENT NOTICE OF PUBLIC HEARING The City of Dunn has received a $574,000 Small Cities Community Development Block Grant Program (CDBG) — Neighborhood Revitalization (CDBG-NR) Project (100% CDBG-NR funding). The approved project contains the following activities: Administration ($57,000); Clearance Activities ($51,000); and Rehabilitation Privately Owned Dwellings ($466,000). The City proposed to amend the project scope and budget as follows. Treat 411 North Magnolia Avenue as a relocation instead of a substantial rehabilitation/reconstruction and add the demolition/clearance and reconstruction of 106 East Surles Street as a project activity. The amendment will result in the following budget. Administration $57,000 Clearance Activities $51,000 Rehabilitation of Privately Owned Dwellings $343,000 Relocation Assistance $123,000 Total $574,000 The City of Dunn will conduct a Public Hearing on April 13, 2021 at 7:00 PM in the Courtroom of the Dunn Municipal Building located at 401 E. Broad Street, Dunn, North Carolina 28334. The purpose of this Hearing is to obtain citizen input and comments on the City's proposed CDBG amendment. Written comments received prior to the opening of the Public Hearing will be considered. Written comments may be sent to Steven Neuschafer, Manager, 401 E. Broad Street, P.O. Box 1065, Dunn, NC 28335. This information is available in Spanish or any other language upon request. Please contact, Steven Neuschafer, City Manager, (910) 230-3500, City Manager's Office, 401 E. Broad Street, P.O. Box 1065, Dunn, NC 28335 for accommodations for this request. Esta informacibn esta disponible en espanol o en cualquier otro idioma bajo peticion. For favor, Steven Neuschafer, City Manager, (910) 230-3500, City Manager's Office, 401 E. Broad Street, P.O. Box 1065, Dunn, NC 28335 p6ngase en contacto con de alojamiento para esta solicitud. William P. Elmore Jr., Mayor City of Dunn [AMENDMENTPUBLIC HEARING ADVERTISEMENT — Needs to run one time in the local paper, at least 10 days no more than 25 days, before the public hearing is held. Affidavit of Publication will be required for grant documents.] c¢dp b:&d E-d DD D 0- t 1 N.... N`­ y■ Meeting i' April f4 13 JBJECT TITLE: Consideration of Ordinance to Demolish House — 402 E Pope St. P , i • • ��� Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: ■Yes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 03/30/2021 & 04/06/2021 PURPOSE: a) Public Hearing: Consideration of Ordinance to Demolish House —402 E. Pope St. PIN #: 1516-65-3450.000, The Public Hearing was advertised on March 30th, and April 6th, 2021. b) Purpose: Building Inspector Slater Johnson has conducted an inspection at 402 E. Pope St. and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The Building Inspector also found the structure dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. 1) Should Council decide to proceed with the demolition of the dwelling at 402 E. Pope St. an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structure. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 402 E. Pope St. (PIN #: 1516-65-3450.000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON APRIL 13, 2021 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (1) A HEARING WAS HELD ON OCTOBER 27, 2020 IN REFERENCE TO THE DWELLING AND STORAGE BUILDING LOCATED AT 408 E. POPE ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), WORTH BENTON UTLEY AND JUDITH UTLEY, TO REPAIR OR DEMOLISH SAID DWELLING AND STORAGE BUILDING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE STRUCTURES REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (2) (3) A HEARING WAS HELD ON DECEMBER 1, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 102 SHORT ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), CARL B. MUNDAY AND JAMES R. LEVINSON, TO REPAIR OR DEMOLISH SAID BUILDING(S). TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING DEEMED UNFIT FOR HUMAN HABITATION. (4) A HEARING WAS HELD ON DECEMBER 1, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 1007 S. MCKAY AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), CARL B. MUNDAY AND JAMES R. LEVINSON, TO REPAIR OR DEMOLISH SAID BUILDING(S). TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING DEEMED UNFIT FOR HUMAN HABITATION. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE APRIL 13, 2021 COUNCIL MEETING. COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON APRIL 12, 2021. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILLIAMSni DUNK-NC.ORG. TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON APRIL 12, 2021 FOR INSTRUCTIONS. THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: March 301h and April 61h, 2021 S city of dune PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3505 > FAX (910) 230-9005 www.dunii-nc.org NOTICE OF PUBLIC HEARING DUNN CITY COUNCIL Julia U. Wright 1787 Pope Rd. Dunn, NC 28334 To Whom It May Concern: LOCATION OF STRUCTURE(S): 402 E. Pope St. (PIN #: 1516-65-3450.000) Mayor William P, Elmore, Jr. Mayor Pro Tent Dr. David L Bmdhaln Couneil Members J. Wesley Sills April L, Gaulden Frank McLean Billy Tart Chuck Tmnage City Manager Steven Neuscharer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, April 131h, 2021 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to deem the property unfit for human habitation. This is the V day of April, 2021, Steven King Chief Building Inspector City of Dunn, NC DUNN AIl•AmerioaCi(v 1 19A9>}201J ® north carolina UNN city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www.dunii-nc.org PROPERTY HISTORY: 402 E. Pope St. (PIN #: 1516-65-3450.000) [Ward 31 Owner: Julia U Wright 1787 Pope Rd Dunn, NC 28334-5867 Overview Mayor William P. Elmore, Jr. Mayor Pro Tern Dr. David L Bradhanr Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tannage City Manager Steven Neuschafer October 21, 2020 — Property condemned due to the current status of property, lack of active utilities and deteriorating conditions of the dwelling. Condemnation notice sent to owner(s) with hearing date of October 27t", 2020. October 27, 2020 —Hearing scheduled at Planning and Inspections Department. Hearing was held with Julia U Wright December 10, 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner(s). Appeal letter sent with this notice informing owner(s) of the appeal process if they desired to do so. December 20, 2020 — Ten (10) day time period for appeal expires. No appeal received. February 8, 2021— Allowed time period of sixty (60) days expires. April 1, 2020 — Site visit performed at the property to see if any improvements have been made. Exterior pictures of the dwelling taken to update file. April 13, 2021— Scheduled for City Council Meeting. omm7iG maers August 181", 2020 April 5th, 2021 RIMSM-1610110 city of dunn POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dtinn-nc.org mayor William P. Elmore Jr. Mayor Pro Tern Dr. David I, Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Tannage City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on October 21st, 2020, the Building Inspector for the City of Dunn sent a notice to Julia U Wright, the owner(s) of record of the structure located at 402 E. Pope St. noting that the structure is in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on October 27th, 2020 at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on October 27th, 2020 a hearing was conducted by the Building Inspector Slater Johnson which Julia U. Wright attended, following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being February 81h, 2021; and DUNN All-AmericaClly r ztrM,41e�re camvzt! maffers 198'1 ;� 20ll WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on March 30"', 2021 and April 61h, 2021, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on April 131h, 2021 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute §160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, the structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condernned as set forth in North Carolina General Statute §160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of the structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on December 10`h, 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structure at the following address: 402 E. Pone St. Dunn, NC 28334 PIN #: 1516-65-3450.000 PID #:02151611240003 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 101h day of December, 2020 and in accordance with North Carolina General Statute § 160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute §160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption Adopted this 131h day of April, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams, CMC City Clerk 'Prihtahispage Harnett C0_U_NTY N'0011 (dA01,)NA 02151611240003 151"5-3450.000 1: 0038618 %creage: 1.000 LT ac id Acreage: 0.24 ac Number: 1500030614 WRIGHT JULIA U Property Description: LOT 402 E POPE & S MAGNOLIA i50X72 Address: 1787 POPE RD DUNN, NO 28334-5867 tarty Address: 402 E POPE ST DUNN, NO 28334 Stale, Zip: DUNN, NC, 28334 ding Count: 1 nship Code: 02 Tax District: Dunn Averasbom Building Value: $16960 Outbuilding Value : $0 Land Value : $7500 Special Land Value : $0 slue : $24460 Deferred Value : $0 asessed Value : $24460 Harnett County GIS Neighborhood: 00212 Actual Year Built: 1932 TotalAcutalAreaHeated: 652 Sq/Ft Sale Month and Year: 3 / 1961 Sale Price: $0 Deed Book & Page: 407-0052 Deed Date:-278380800000 Plat Book & Page: - Instrument Type: Vacant or improved: QualifiedCode: D Transfer or Split: Within 1 mi of Agriculture District: No Prior Building Value: $20530 Prior Outbuilding Value : $0 Prior Land Value : $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $28030 Presenter: Chief ® DQNN City Council Agenda Form PIN #: 1516-65-4370.000 Acting Inspector Steven K ina and Inspections to Demolish Two (2) Structures — St. Description: Ordinance to Demolish Property Attachment: ■Yes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 03/30/2021 & 04/06/2021 PURPOSE: a) Public Hearing: Consideration of Ordinance to Demolish Two (2) Structures — 408 E. Pope St. PIN #: 1516-65-4370.000. The Public Hearing was advertised on March 30th, and April 6th, 2021. b) Purpose: Building Inspector Slater Johnson has conducted an inspection at 408 E. Pope St. and based upon his observations, the two (2) structures are unsafe and have been condemned in accordance with G.S, §160A-426. The Building Inspector also found the structures dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. 1) Should Council decide to proceed with ordinance (which is attached) would need or demolish said structures. BUDGET IMPACT: the demolition of the structures at 408 E. Pope St. an approval directing the Chief Building Inspector to remove RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the two (2) structures located at 408 E. Pope St. (PIN #: 1516-65-4370,000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON APRIL 13, 2021 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (1) (2) A HEARING WAS HELD ON OCTOBER 27, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 402 E. POPE ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN'S MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), JULIA U. WRIGHT, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (3) A HEARING WAS HELD ON DECEMBER 1, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 102 SHORT ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), CARL B. MUNDAY AND JAMES R. LEVINSON, TO REPAIR OR DEMOLISH SAID BUILDING(S). TO DATE, NO RESPONSE HAS BEEN MADE, THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING DEEMED UNFIT FOR HUMAN HABITATION. (4) A HEARING WAS HELD ON DECEMBER 1, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 1007 S. MCKAY AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), CARL B. MUNDAY AND JAMES R. LEVINSON, TO REPAIR OR DEMOLISH SAID BUILDING(S). TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING DEEMED UNFIT FOR HUMAN HABITATION. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE APRIL 13, 2021 COUNCIL MEETING. - COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON APRIL 12, 2021. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILLIAMS q DUNN-NC.ORG. - TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON APRIL 12, 2021 FOR INSTRUCTIONS. - THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: March 30"' and April 6"', 2021 city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 o DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www,dunn-ne.org DUNN CITY COUNCIL Worth Benton Utley Judith Utley 504 S. Elm St. Dunn, NC 28334 To Whom It May Concern: LOCATION OF STRUCTURE(S): 408 E. Pope St. (PIN #: 1516-65-4370.000) Mayor William P. Elmore, Jr. Mayor Pro Tem .pr. David LBradham Comicil Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tait Chuck Turnage City Manager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, April 13th, 2021 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E, Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to deem the property unfit for human habitation. This is the 15t day of April, 2021. .� Steven King Chief Building Inspector City of Dunn, NC DUNN Ill ca Cllty 111111 axwt! wa rx t989*2013 - -Dnorth Carolina UNN city of Bunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 25335 (910) 230-3505 a FAX (910) 230-9005 wwwAunn-nc.org PROPERTY HISTORY: 408 E. Pope St. (PIN #: 1516-65-4370.000) [Ward 31 Owner: Worth Benton Utley Judith Utley 504 S Elm Ave Dunn, NC 28334 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tem Dr. David L Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven Neuschafer October 21, 2020 — Property condemned due to the current status of property, lack of active utilities and deteriorating conditions of the dwelling. Condemnation notice sent to owner(s) with hearing date of October 27th, 2020. October 27, 2020 — Hearing scheduled at Planning and Inspections Department. Hearing was held with Alecia Radcliffe. December 10, 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner(s). Appeal letter sent with this notice informing owner(s) of the appeal process if they desired to do so. December 20, 2020 — Ten (10) day time period for appeal expires. No appeal received. February 8, 2021— Allowed time period of sixty (60) days expires. April 1, 2020 — Site visit performed at the property to see if any improvements have been made. Exterior pictures of the dwelling taken to update file. April 13, 2021 — Scheduled for City Council Meeting. August 18t", 2020 I 1 0 0 • •Ah April 51", 2021 city of dune POST OFFICE BOX 1065 . DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore Jr. Mayor Pro Tern Dr. David L Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tait Chuck Tumage City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on October 21st, 2020, the Building Inspector for the City of Dunn sent a notice to Worth Benton Utley and Judith Utley, the owner(s) of record of the structures located at 408 E. Pope St. noting that the structures are in a condition that constitutes a fire and safety hazard, and are dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on October 27th, 2020 at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on October 271h, 2020 a hearing was conducted by the Building Inspector Slater Johnson which Alecia Radcliffe attended. Following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structures referenced above are in a condition that constitutes a fire or safety hazard and are dangerous to life, health or other property and ordering the property owner to repair or demolish the structures on the property within sixty (60) days of the date of such Order, being February 8th, 2021; and DUNN dll-d�aeeica city 1 1 where c wnt!c maffers WHEREAS, the owner of the above described structures did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on March 301h, 2021 and April 6t11, 2021, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on April 13`', 2021 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structures described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structures described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, the structures should be removed or demolished, as directed by the Chief Building Inspector, and are an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of the structures have been given a reasonable opportunity to repair or demolish the structures pursuant to an Order issued by the Building Inspector on December 101h, 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structures described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structures at the following address: 408 E. Pone St. Dunn, NC 28334 PIN #: 1516-65-4370.000 PID #:02151611240001 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structures in accordance with his Order to the owner thereof dated the 101h day of December, 2020 and in accordance with North Carolina General Statute § 160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute §160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 13th day of April, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams, CMC City Clerk `Print this page -,,,Harnett C0_U N T Y r6$111 (ARM IhA 02151611240001 1516-654370.000 1: 0035097 Acreage: 1.000 LT ac ad Acreage: 0.25 ac Number: 205042000 UTLEY WORTH BENTON & UTLEY JUDITH : 504 S ELM AVE DUNN, NC 28334-0000 arty Address: 408 E POPE ST DUNN, NC 28334 State, Zip: DUNN, NC, 28334 IIng Count: 1 ,ship Code: 02 fez District: Dunn Averasboro ,I Building Value: $4460 ,I Outbuilding Value : $500 ,I Land Value : $7500 ,I Special Land Value: $0 Value: $12460 ,I Deferred Value : $0 Assessed Value : $12480 Property Description: 1 LT 500 S ELM & E POPE 75X140 Harnett County GIS Neighborhood: 00212 Actual Year Built: 1945 TotalAcutalAreaHeated: 1450 Sq/Ft Sale Month and Year: 10 / 1969 Sale Price: $0 Deed Book & Page: 521-0075 Deed Date;-6739200000 Plat Book & Page: - Instrument Type: WD Vacant or Improved: OualifiedCode: D Transfer or Split: T Within tmi of Agriculture District: No Prior Building Value: $25860 Prior Outbuilding Value: $500 Prior Land Value 1$7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $33860 AlhAmarica City , r n N N Ait A�neriea City 1 f City Council Agenda Form1 1 ®Meetingtea April 13, 2021 1989 * 2013 1989 2013 SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation 102 Short St, PIN #: 1516-35-131 000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Unfit for Human Habitation Ordinance Attachment: ■Yes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: March 30, 2021 & April 6,2021 a) Public Hearing: Consideration of Ordinance to deem property Unfit for Human Habitation —102 Short St. (PIN #: 1516-35-1312.000) The Public Hearing was advertised on March 301h, and April 61h, 2021. Purpose: Building Inspector, Dwayne Williams, has conducted an inspection at 102 Short St. and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Minimum Housing Code. The Chief Building Inspector also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S.§160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn Minimum Housing Code and pursuant to N.C.G.S. §160A-443, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful". If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Chapter 4, Article AI of the Dunn City Code within twelve (12) months of the adoption of this ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S. §160A-443. b) Decision BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building Inspector to post the property Unfit for Human Habitation at 102 Short St. (PIN #: 1516-35-1312.000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON APRIL 13, 2021 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (1) A HEARING WAS HELD ON OCTOBER 27, 2020 IN REFERENCE TO THE DWELLING AND STORAGE BUILDING LOCATED AT 408 E. POPE ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), WORTH BENTON UTLEY AND JUDITH UTLEY, TO REPAIR OR DEMOLISH SAID DWELLING AND STORAGE BUILDING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE STRUCTURES REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (2) A HEARING WAS HELD ON OCTOBER 27, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 402 E. POPE ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN'S MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), JULIA U. WRIGHT, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (3) (4) A HEARING WAS HELD ON DECEMBER 1, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 1007 S. MCKAY AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), CARL B. MUNDAY AND JAMES R. LEVINSON, TO REPAIR OR DEMOLISH SAID BUILDING(S). TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING DEEMED UNFIT FOR HUMAN HABITATION. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: - PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE APRIL 13, 2021 COUNCIL MEETING. - COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON APRIL 12, 2021. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILLIAMS Cc�DUNN-NC.ORG. - TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON APRIL 12, 2021 FOR INSTRUCTIONS. - THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE— CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON, STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: March 301h and April 6", 2021 city of dune PLANNING 8c INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 e DUNN, NORTI3 CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230.9005 www.dunn-nc.org NOTICE OF PUBLIC HEARING DUNN CITY COUNCIL Carl B Munday James R. Levinson PO Box 117 Benson, NC 27504 To Whom It May Concern: LOCATION OF STRUCTURE(S): 102 Short St. (PIN #: 1516-35-1312.000) Mayor William P. Elmore, Jr. Mayor Pro Tenn Dr. David L Bradhann Counell Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage CitylvIannger Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, April 131h, 2021 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to deem the property unfit for human habitation. This is the 1St day of April, 2021. Steven King Chief Building Inspector City of Dunn, NC DUNN pl4pmerica Clty szYs�rzata north Carolina Mayor William P. Elmore, Jr. N Mayor PrTent Bra Dr. David L Bradhem city of dunn Council Members L Wesley Sills PLANNING & INSPECTIONS DEPARTMENT April L. Gaulden POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 Prank McLean IIilty Tart (910) 230-3505 < FAX (910) 230-9005 Chuck Turnage www.dunn-ne.org City Manager Steven Neuschafer PROPERTY HISTORY: 102 Short St. (PIN #: 1516-35-1312.000) [Ward 41 Owner: Carl B Monday James R Levinson PO Box 117 Benson, NC 27504 Overview: October 7' 2020 — Minimum Housing inspection was conducted at 102 Short St. December 11t 2020 —Hearing scheduled at Planning and Inspections Department. Hearing was held by phone conference call. Steven King (Chief Building inspector), Dwayne Williams (Building Inspector), Randall Durham, Tony Woodard, and Lee Levinson were present for hearing. December 10t' 2020 — Ten (10) day time period for appeal expires. No appeal received. March 4t'' 2021— Allowed time period of ninety (90) days expires. March 181112021 —Phone conversation with Tony Woodard in regards to the start up of repairs to be performed to bring the property in to compliance with the City of Dunn's Minimum Housing Ordinance. Mr. Woodard stated that the repair process would begin on March 22, 2021. March 2411' 2021— Site visit to the property to see if any improvements have been made. No notable repairs or changes have been made to the property. Pictures taken to update file. April 13t'' 2021— Scheduled for City Council Meeting. October7th. 2020 I 1 • October 7t". 2020 March 24th, 2021 city of dunn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 o FAX (910) 230-3590 Mayo], William P. Elmore, Jr. Mayor Pro Tern Dr. David L. Bradham Council Members L Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Turnage www.dunn-ne.org City Manager Steven Neuschafer AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-443, ET SEQ. WHEREAS, that on November 12, 2020 the Building Inspector for the City of Dunn sent a notice to Carl B. Munday and James R. Levinson the owners of record of the property located at 102 Short St. that the property was in a condition that does not meet the requirements of the City of Dunn Minimum Housing Code and served on the property owner of Complaint and Notice of Hearing, that a hearing would be held on December 1, 2020, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute § 160A-443, et sect.; and WHEREAS, on December 1, 2020, attending the phone conference hearing was Randall Durham, Tony Woodard, Lee Levinson, Steven King (Chief Building Inspector), Dwayne Williams (Building Inspector) and following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute §160A-443, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Minimum Housing Code and ordering the property owner to bring the property into compliance with the City of Dunn Minimum Housing Code within ninety (90) days of the date of such Order, being March 4, 2021 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Minimum Housing Code as set forth in Article VII of the Dunn City Code; and wzm G n ✓JZ WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-186 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on March 30, 2021 and April 6, 2021 the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on April 13, 2021 to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the property described herein is unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this property has been given a reasonable opportunity to repair the property pursuant to an Order issued by the Chief Building Inspector on December 4, 2020, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main entrance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the structure located at the following address: 102 Short St. Dunn, NC 28334 PIN #: 1516-35-1312.000 PARCEL ID#: 02151610550013 Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-443. Section 3. This ordinance shall become effective upon its adoption. Section 4. If the owner of the property described herein has not repaired, altered or improved the property to bring it into compliance with Section 4-31 of the Dunn City Code within twelve (12) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under North Carolina General Statute § 160A-443. Adopted this the 131h day of April, 2021 William P. Elmore, Jr. Mayor Attest: Tammy Williams, CMC City Clerk Print thispage J. Harnett Property Description: C_o N T Y Harnett County GIS k;iRPI{{: rikbl, ttlA S LOTS 1007 S MCKAY AVE 125X150 02151610550013 1516-05-1312.000 1: 0024359 Acreage: 5.000 LT ac ad Acreage: 0.4 ec Number: 207861000 MUNDAY CARL B & LEVINSON JAMES R : BOX 117 BENSON, NO 27504-0000 :arty Address: 104 SHORT ST DUNN, NC 28334 State, Zip: DUNN, NC, 28334 ding Count: 4 nship Code: 02 Tax District: Dunn Averasbom i Building Value: $78510 .I Outbuilding Value : $0 I Land Value : $15000 ,I Special Land Value : $0 Value : $93510 ,I Deferred Value : $0 Assessed Value ; $93510 Neighborhood: 00208 Actual Year Built: 1933 TotalAcutalAreaHeated: 680 Sq/Ft Sale Month and Year: 10 11993 Sale Price: $0 Deed Book & Page: 1024-0424 Deed Date: 751507200000 Plat Book & Page: - Instrument Type: E Vacant or improved: OuallfiedCode: Transfer or Split: Within 1ml of Agriculture District: No Prior Building Value: $77520 Prior Outbuilding Value: $0 Prior Lend Value: $15000 Prior Special Land Value: $0 Prior Deferred Value : $0 Prior Assessed Value : $92520 LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON APRIL 13, 2021 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (1) A HEARING WAS HELD ON OCTOBER 27, 2020 IN REFERENCE TO THE DWELLING AND STORAGE BUILDING LOCATED AT 408 E. POPE ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), WORTH BENTON UTLEY AND JUDITH UTLEY, TO REPAIR OR DEMOLISH SAID DWELLING AND STORAGE BUILDING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE STRUCTURES REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (2) A HEARING WAS HELD ON OCTOBER 27, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 402 E. POPE ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN'S MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), JULIA U. WRIGHT, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (3) A HEARING WAS HELD ON DECEMBER 1, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 102 SHORT ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A-428. AN ORDER WAS ALSO PLACED TO OWNER(S), CARL B. MUNDAY AND JAMES R. LEVINSON, TO REPAIR OR DEMOLISH SAID BUILDING(S). TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING DEEMED UNFIT FOR HUMAN HABITATION. (4) ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: - PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE APRIL 13, 2021 COUNCIL MEETING. - COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON APRIL 12, 2021. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILLIAMS(t4l)UNN-NC.ORG. - TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON APRIL 12, 2021 FOR INSTRUCTIONS. - THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: March 30"' and April 6"', 2021 city of duan PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3505 - FAX (910) 230-9005 mmdunn-ne.org NOTICE OF PUBLIC HEARING DUNN CITY COUNCIL Carl B Munday James R. Levinson PO Box 117 Benson, NC 27504 To Whom It May Concern: LOCATION OF STRUCTURE(S): 1007 S. McKay St. (PIN #: 1516-35-1312.000) Mayor William P, Elmore, Jr. Mayor• Pro Tem Dr. David L Bradham Council Members J. Wesley Sills April L. Gaulden Prank Mcl,con Billy Tart Chuck Turnage City Manager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, April 13th, 2021 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to deem the property unfit for human habitation. This is the 151 day of April, 2021. Steven Kin Chief Buildin5nspector City of Dunn, NC DUNN haftd All-AmtrlcaClry rr p�qq9��//{}/ 19H9'f(3a13 VN/!&//[bY! mars city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3505 e FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 1007 S. McKay Ave. (PIN #: 1516-35-1312.000) [Ward 51 Owner: Carl B Monday James R Levinson PO Box 117 Benson, NC 27504 Overview: October 7t112020 — Minimum Housing inspection was conducted at 1007 S. McKay Ave. Mayor William P. Elmore, Jr. Mayor Pro Teat Dr. David L Bradham Council Members J. Wesley Sills April L, Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer December 1" 2020 —Hearing scheduled at Planning and Inspections Department. Hearing was held by phone conference call. Steven King (Chief Building inspector), Dwayne Williams (Building Inspector), Randall Durham, Tony Woodard, and Lee Levinson were present for hearing. December 10t' 2020 — Ten (10) day time period for appeal expires. No appeal received. March 4tb 2021— Allowed time period of ninety (90) days expires. March 181112021 —Phone conversation with Tony Woodard in regards to the start up of repairs to be performed to bring the property in to compliance with the City of Dunn's Minimum Housing Ordinance. Mr. Woodard stated that the repair process would begin on March 22, 2021. March 24t11 2021— Site visit to the property to see if any improvements have been made. Vinyl siding was being put on the outside of the house. Pictures taken to update file. April 13t1i 2021— Scheduled for City Council Meeting. October7th, 2020 October7th. 2020 March 24t", 2021 city of duiin POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 ° FAX (910) 230-3590 www.dtinn-nc.org Mayor William P. Elmore, Jr. Mayor Pro Tern Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Turnage City Manager Steven Neuschafer AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-443, ET SEQ. WHEREAS, that on November 16, 2020 the Building Inspector for the City of Dunn sent a notice to Carl B. Munday and James R. Levinson the owners of record of the property located at 1007 S. McKay Ave. that the property was in a condition that does not meet the requirements of the City of Dunn Minimum Housing Code and served on the property owner of Complaint and Notice of Hearing, that a hearing would be held on December 1, 2020, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-443, et seq.; and WHEREAS, on December 1, 2020, attending the phone conference hearing was Randall Durham, Tony Woodard, Lee Levinson, Steven Ring (Chief Building Inspector), Dwayne Williams (Building Inspector) and following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute §160A-443, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Minimum Housing Code and ordering the property owner to bring the property into compliance with the City of Dunn Minimum Housing Code within ninety (90) days of the date of such Order, being March 4, 2021 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Minimum Housing Code as set forth in Article VII of the Dunn City Code; and I WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-186 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on March 30, 2021 and April 6, 2021 the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on April 13, 2021 to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the property described herein is unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this property has been given a reasonable opportunity to repair the property pursuant to an Order issued by the Chief Building Inspector on December 4, 2020, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main enhance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the structure located at the following address: 1007 S. McKay Ave. Dunn, NC 28334 PIN #: 1516-35-1312.000 PARCEL ID#: 02151610550013 Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-443. Section 3. This ordinance shall become effective upon its adoption. Section 4. If the owner of the property described herein has not repaired, altered or improved the property to bring it into compliance with Section 4-31 of the Dunn City Code within twelve (12) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for father consideration of remedies available to the City of Dunn under North Carolina General Statute § 160A-443. Adopted this the 13' day of April, 2021 William P. Elmore, Jr. Mayor Attest: Tammy Williams, CMC City Clerk Print this page I: Harnett Property Description: Cr1O1U/NIT7Y 5L0TSi007SMCKAYAVE125X150 Harnett County GIs- PID:02151610550013 PIN: 151635-1312.000 REID: 0024359 Subdivision: Taxable Acreage: 5.000 LT ac Caclulated Acreage: 0.4 ac Account Number: 207861000 Owners: MUNDAY CARL B & LEVINSON JAMES R Owner Address: BOX 117 BENSON, NO 27504-0000 Property Address: 104 SHORT ST DUNN, NC 28334 City, State, Zip: DUNN, NC, 28334 Building Count: 4 Township Code: 02 Fire Tax District: Dunn Avemsboro I Building Value: $78510 I Outbuilding Value : $0 I Land Value I $15000 .I Special Land Value : $0 Value ;$93510 I Deferred Value : $0 Assessed Value ; $93510 Neighborhood: 00208 Actual Year Built: 1933 TotalAcutalAreaHeated: 680 Sq/Ft Sale Month and Year: 10 / 1993 Sale Price: $0 Deed Book & Page: 1024-0424 Deed Date: 751507200000 Plat Book & Page: - Instrument Type: E Vacant or improved: QuallfiedCode: Transfer or Split: Within 1ml of Agriculture District: No Prior Building Value: $77520 Prior Outbuilding Value : $0 Prior Lend Value : $15000 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $92520 Wall D � k r Council Agenda Form 1 Meeting DepartmentCity SUBJECT TITLE: NC • •• •n fUt. ty ConstructionA• Presenter: Heather Adams, Director OF : ILi lit. Department: • Fm1 Attachment: X Yes No 17• • • • A• •• • 7711 • ~~4 C. V Public• Advertisement • W PURPOSE: To agree to the terms set -forth by the NC Department of Transportation's Utility Construction Agreement for water and sewer improvements located on Jackson Road, Spring Branch Road, and Bud Hawkins Road that are just outside of NCDOT's widening project. BACKGROUND: As part of the 195 widening project, NCDOT is paying to relocate and replace the City's water and sewer lines that are in conflict with their widening project. The last engineering estimate determined the City should be receiving approximately $8.8 Million in new infrastructure as a result of the widening project. The previous Council had asked Staff to work with NCDOT's design team to identify areas where we had infrastructure concerns so the City could take advantage of any cost savings under DDT's design build contract. The Staff identified three projects that touch NCDOT's project area and we recommend including these segments in NCDOT's design build contract. 1111Zo1:1i1Pi17_T811I This is a NC Department of Transportation design/build project and payment will be due at the completion of the highway project. The City's estimated portion of the project is $260,498, This amount of funding will be budgeted in the 2021-2022 fiscal year and will be maintained each budget cycle until the project is complete and funds are paid to the NCDOT. RECOMMENDATION/ACTION REQUESTED: Motion to Authorize the City Manager to execute the Utility Construction Agreement between the City of Dunn and the NC Department of Transportation for the water and sewer improvements identified in Exhibit A. 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Department of Transportation EXHIBIT B Improve 1-95 Interchanges and Widen to Eight Lanes From SR 1793 (Spring Branch Road / Pope Road) (Exit 72) to US 421 (Exit 73) Harnett County NCDOT Project 1-5878 Pay Item List for Utility Construction Based on Preliminary Utility Construction Plans - 3111/2021 TOTALS I Unit of Item Number Section Pay Item Description State Dunn TOTAL Mass. 0318000000-E 300 FOUNDATION CONDITIONING MATERIAL, MINOR STRUCTURES 1,357 66 1,423 TON_0320000000-E 300 FOUNDATION CONDITIONING GEOTEXTILE 8,535 415 8,951 SY 1693000000-E 654 ASPHALT PLANTMIX, PAVEMENT REPAIR 1,984 16 2,000 TON 5326200000-E 1510 2"WATER LINE 20 0 2053266000W-E 1510 6" WATER LINE 2,451 82 2,533 LF F-u 53258000W-E 15t0 e" WATER LINE 2,015 791 2,806 LF 5326200000-E 1510 12' WATER LINE 13,797 0 13,797 LF 5329000000-E 1510 DUCTILE IRON WATER PIPE FITTINGS 34,]60 11540 36,300 LRS5536000000-E 1515 2"VALVE 2 0 2 EA 6540000000-E 1515 6"VALVE 2 22 EA 6546000000-E 1515 8"VALVE 6 1 7 EA U 5658000000-E 1515 12" VALVE 14 0 14 -4 EA U 5571600000-E 1516 6"TAPPIINS SLEEVE &-VALVE 4 0 EA U 5571800000-E t515 _ 8" TAPPINGSLEEVE&VALVE 3 0 3EA U 5572200000-E 1515 _ IT' TAPPING SLEEVE& VALVE 9 0 9EA _ U 5573000000-E 1515 20" TAPPING SLEEVE & VALVE 2 0 2 EA _ U 5589200000-E -1515 2" AIR RELEASE 6 _ 0 6 EA U 5606000000-E 1515 _VALVE 2"BLOWOFF _ 5 0 5 EA U 6646000000-N 1515 RELOCATE WATER METER _ 26 0 26 EA 5649000000-N 1615 RECONNECT WATER METER _ 5 13 16 EA 5666000000-N 1515 FIRE HYDRANT 1 0 1 EA 5672000000-N 1515 RELOCATE FIRE HYDRANT 14 1 t5 EA 5673000OW-E 1515 FIRE HYDRANT LEG_ 174 8 182 LF 56784000W-E 1515 6'LINE STOP 4 0 4 EA W786000 00-E 1515 8" LINE STOP __ 1 0 1 EA 5679000000-E 1515 12"LINE STOP _ _ 8 0 8 EA 5679400NO-E 1515 1515 20"LINE STOP 2"WATER SERVICE LINE 2 10 0 0 2EA 10 LF 5686600000-E 1515 WATER SERVICE LINE 1,216 _ 193 t,A09 LF 5691300000-E 1520 8" SANITARY GRAVITY SEWER 3,905 0 3,905 LF IN 5691500000-E 1520 12" SANITARY GRAVITV SEWER 1.492 0 1,492 LF 5691600000-E 1520 16" SANITARY GRAVITY SEWER 1.974 373 2,347 LF 5691700000-E 1520 18" SANITARYGRAVHY SEWER 1.352 0 1.352 LF 1620 20"FORCE MAIN SEWER 988 0 988 LF 1520 SANITARY SEWER CLEANOU I 12 0 12 EA 5768500000-E 1520 SEWER SERVICE LINE 345 0 345 LF 5769000OW-E 1520 DUCTILE IRON SEWER PIPE FITTINGS 3,600 0 3,600 LBS 6775000000-E 1525 4'DIA UTILITY MANHOLE 53 2 55 EA 5776000000-E 1525 5'DIAUTILITY MANHOLE 1 0 1 EA5777000000-E 1525 6' DIA UTILITY MANHOLE 3 0 3 EA 5781000000-E 1525 UTILITY MANHOLEWALL 4' DIA 267 17 284 LF 5782000000-E 1525 UTILITY MANHOLE WALL 6 DIA 12 0 12 LF U 5783000000-E 1525 UTILITY MANHOLE WALL V DIA 8 0 6 LF U 5798000000-E 1530 ABANDON 4" UTILITY PIPE 683 0 683 LF _ _ U 6798WOOOO-El 1530 _ ABANDON 15" UTILITY PIPE 2,333 0 2,333 LF _ U 58ON00000-El 1530 _ ABANDON 6" UTILITY PIPE 1,615 0 1,615 LF U 5801000000-E 1530 ABANDON e" UTILITY PIPE 1,889 750 2,639 LF _ _ U 0000-E 1530 ABANDON 12" UTILITY PIPE 6,850 0 6.850 LF U 00M--E 1530 ABANDON 14" UTILITY PIPE 1,335 0 _ 1,335 LF U 0000-E 1530 ABANDON 20" UTILITY PIPE _ 947 0 947 LF U 00 00-E 1530 _ REMOVE WATER METER _ 3 0 3 EA U 0000-N 1530 ABANDON UTILITY MANHOLE 31 0 31 EA U F582eOOOOOO-N 0000-N 1530 REMOVE UTILITY MANHOLE 1 0 1 EA U 0000-E 1540 1W ENCASEMENT PIPE 265 0 265 LF_U 0D00-E 1540 18" ENCASEMENT PIPE 40 30 70 LF U 00000-E 1540 24" ENCASEMENT PIPE 1,535 0 1,535 LF U 00000-E 1540 30"ENCASEMENT PIPE 6450 645 LF U 00000-E 1540 36" ENCASEMENT PIPE 661 0 661 LF U 5872500000-E 1540 BOREAND JACK OF 16" - 150 0 150 LF U 5872600000-E 1540 _ BOREANDJACKOFIV- 40 C 40 LF U 5872500000-E 1540 _ BORE AND JACK OF 24" 745 0 745 LF U 5872500000-E 1540 BORE AND JACKOF 30" 225 0 225 LF LJ 5872500000-E 1540 BORE AND JACK OF 36' 325 0 325 LF U 5872600W0-E 1550 _ _ DIRECTIONAL DRILLING OF 20" 899 0 899 LF U 5882000000-N _ UP 8" INSERT VALVE 1 0 1 E_A U 5882000000-N SP 1T INSERT VALVE 1 0 1 EA U 52000000-N SP REMOVE EXISTING VAULT, BYPASS AND STOCKPILE VALVES 1 0 1 EA U 591912000000-N SP RELOCATE MASTER METER AND INSTALL NEW VAULT t 0 1 LS uenn State etterment TOTAL Estimated Construction Cost Responsibility $ 8,811,471 $ 260,948 $ 9,072,419 P:V017070274M.ev-5878_Utility CarMteclion_Pay Item0uanlit Eslimale_For Dunn A9reemem..W-TOTALS ProOdon: 32212021 Project: I-5878 UC-1 PROJECT SPECIAL PROVISIONS Utility Construction DAVIS • MARTIN • POWELL ENGINEERS & SURVEYORS limp T. 336-886-4821 1 F: 336-886-4458 1 License: F-0245 6415 Old Plank Road, High Point, NC 27265 1 www.dmp-inc.com 100% UC Plans Special Provisions Last Updated 3/11/2021 Revise the 2018 Standard Specifications as follows: Page 10-62, Sub -article 1036-1 General, paragraph 1: replace sentence I with the following: County: Harnett EXHIBIT C .......ss/oy,,-P, DOCUMENT NOT CONSIDERED FINAL UNLESS ALL SIGNATURES COMPLETED All materials when used to convey potable drinking water shall meet National Sanitation Foundation (NSF)/ANSI 61 and NSF/ANSI 372. Page 10-62, Sub -article 1036-3 Plastic Pipe: add the following sentence: All plastic pipe system components and related materials shall be in conformance with NSF/ANSI 14. Page 15-1, Sub -article 1500-1 Description, paragraph 1: add the following sentence: All utility construction work shall be performed by a Contractor licensed for utility work in the State of North Carolina. Page 15-1, Sub -article 1500-2 Cooperation with the Utility Owner, paragraph 2: add the following sentences: The utility owners are the City of Dunn (Dunn) and Harnett Regional Water (HRW). For work involving Dunn's facilities, the Contractor shall contact Heather Adams, Utilities Director at (910) 892-2948. For work involving HRW facilities, the Contractor shall contact Shane Cummings, Senior Utility Engineer at (910) 893-7575, ext. 3275 or (910) 984-4059(C). Representatives from Dunn and HRW shall be given the opportunity to witness all tests performed on their water and sewer facilities. Test results shall be provided to each Utility Owner for any tests involving their facilities. The Contractor shall notify NCDOT, Dunn, and Mr. Alan Moss, HRW Utility Construction Inspector in writing, at least two weeks prior to beginning any work. If the work does not commence on the date specified in the written notice, then a new notice will be required with 3/11/2021 1/11 Project: I-5878 UC-2 County: Harnett sufficient lead time to allow the rescheduling of inspection forces. Any construction installed prior to authorization will not be accepted or approved, and water service will not be made available. The Contractor must schedule a pre -construction conference with the Engineer, Mr. Alan Moss, HRW Utility Construction Inspector, and with Dunn staff at least two weeks before construction begins and the Contractor must coordinate with HRW and Dunn for regular inspection visitations and acceptance of the water and/or sewer system. Construction work shall be performed during the normal working hours of HRW and the City of Dunn from 8:00 am to 5:00 pm Monday through Friday. Holiday, nights and weekend work shall only be done with prior approval. There are several areas where the roadway fill must be placed before proposed water or sewer mains can be installed, in order to maintain approximately 3' of cover from proposed finished grade. Page 15-1, Sub -article 1500-3 Utility Locations and Contractor's Responsibility: add the following paragraph: The Contractor will be responsible for any and all repairs due to leakage damage from poor workmanship during the one (1) year warranty period once the water or sewer system improvements have been accepted by HRW or the City of Dunn. HRW or the City of Dunn will provide maintenance and repairs when requested and bill the Contractor if necessary due to lack of response within 48 hours of notification of warranty work. The Contractor will be responsible for any and all repairs due to damages resulting from failure to locate the new water or sewer lines and associated appurtenances for other utilities and until the water and sewer lines have been approved by NCDEQ and accepted by HRW or the City of Dunn. The final inspection of water or sewer system improvements cannot be scheduled with HRW or the City of Dunn until the roads have been paved; the rights of way and utility easements have been seeded and stabilized with an adequate stand of grass in place to prevent erosion issues on site. Page 15-2, Sub -article 1500-7 Submittals and Records, paragraph 1: Add the following sentences: Submittals pertaining to HRW facilities shall be reviewed by the Engineer, and the Engineer shall provide a cover letter to HRW certifying conformance with the plans and Special Provisions and summarizing any exceptions or concerns. Page 15-2, Sub -article 1500-7 Submittals and Records, paragraph 3: replace sentence 3 with the following: Provide HRW with four copies of as-builts, Dunn with two copies, and Dunn's Engineer, Davis Martin Powell with two copies. These drawings shall be sealed by the Contractor's Registered Professional Engineer and marked "Record Drawings". Any and all field changes made during construction shall be properly documented in the "As -Built Record" Drawings. The "Record Drawings" shall also include lot numbers. "As -Built Record" Drawings shall also be submitted to HRW and Dunn electronically in Autocad format. Page 15-2, Sub -article 1500-9 Placing Pipelines into Service, paragraph 2: replace sentence 4 with the following: 3/11/2021 2/11 Project: 1-5878 UC-3 County: Harnett Please note that in accordance with 15A NCAC 18C .0309(a), no construction, alteration, or expansion of a water system shall be placed into service or made available for human consumption until the Public Water Supply Section has issued Final Approval. Final Approval will be issued and mailed to the applicant upon receipt of both an Engineer's Certification and an Applicant's Certification submitted in accordance with 15A NCAC 18C .0303(a) and (c). A copy of the Final Approval shall also be forwarded to Mr. Alan Moss of HRW and to Dunn staff for a final inspection. Prior to acceptance, all HRW and Dunn services will be inspected to ensure that they are installed at the proper depth. All HRW meter boxes must be flush with proposed final grade and Dunn meter boxes shall be set 2" above finish grade. Meters are to be a minimum of 8" below the box lid. Page 15-3, Sub -article 1505-2 Materials: Add the following paragraphs for pipe protection in contaminated conditions: In the event that contaminated areas are discovered in the field, provisions should be in place to notify the Engineer, NCDOT, and HRW or the City of Dunn of the contaminants encountered so that corrective measures and removal/remediation can be provided prior to installation of the water mains. Where shown on the Drawings or where contaminant petroleum (Diesel, Gasoline) is encountered, use contaminant gasket material. Contaminant gasket material shall be fluoroelastomer or nitrite rubber in accordance with ASTM D1418 and ISO 1629. Gaskets shall be consistent with pipe manufacturer and Engineer's recommendation for any other contaminants encountered. The gaskets shall be furnished by the D.I. pipe manufacturer. Page 15-3, Sub -article 1505-2 Materials: Add the following paragraphs for pipe protection in contaminated and corrosive conditions: Where shown on the Drawings or where contaminant petroleum (Diesel, Gasoline) and or corrosive and highly organic soils are encountered, provide polyethylene encasement in underground installations of ductile iron piping for water and sewer. Polyethylene wrap in tube or sheet form for piping encasement shall be manufactured of virgin polyethylene material conforming to the requirements of ANSI/ASTM Standard Specification D1248. The specified nominal thickness for low -density polyethylene film is 0.008 in. (8 mils). The specified nominal thickness for high -density cross -laminated polyethylene film is 0.004 in. (4 mils). The minus thickness tolerance shall not exceed 10 percent of the nominal thickness on both material types. Page 15-4, Sub -article 1505-3(E) Thrust Restraint, second paragraph: add the following sentences: HRW and the City of Drain require pressurized pipelines and appurtenances to be restrained by concrete thrust restraint and restrained retainer glands or restrained joint DI pipe along the pipelines as shown on the plans and in the concrete thrust blocking details. Page 15-4, Sub -article 1505-3, Add Polyethylene Encasement: Add requirements for Installation of Polyethylene Encasement: 3/11/2021 3/11 Project: I-5878 UC-4 County: Harnett The polyethylene encasement shall prevent contact between the pipe and the surrounding backfill and bedding material but is not intended to be a completely air and watertight enclosure. Overlaps shall be secured by the use of polyethylene adhesive tape, plastic string or other non- degradable material approved by the Engineer and capable of holding the encasement in place until backfilling operations are completed. Pipe and fittings shall be wrapped with polyethylene prior to pouring concrete thrust blocks. Method A - For use with Polyethylene Tubes: 1. Cut polyethylene tube to a length approximately two feet (2') longer than the pipe section. 2. Slip the tube around the pipe, centering it to provide a one foot (1) overlap on each adjacent pipe section, and bunching it accordion -fashion lengthwise until it clears the pipe ends. 3. Lower the pipe into the trench and make up the pipe joint with the preceding section of pipe. A shallow bell hole must be made at joints to facilitate installation of the polyethylene tube. 4. After assembling the pipe joint, make the overlap of the polyethylene tube. Pull the bunched polyethylene from the preceding length of pipe, slip it over the end of the new length of pipe, and secure it in place. Then slip the end of the polyethylene from the new pipe section over the end of the first wrap until it overlaps the joint at the end of the preceding length of pipe. Secure the overlap in place. Take up the slack width at the top of the pipe to make a snug, but not tight, fit along the barrel of the pipe, securing the fold at quarter points. 5. Any cuts, tears, punctures, or other damage to the polyethylene shall be repaired in accordance with Repairs. Method B - For use with Polyethylene Tubes: 1. Cut polyethylene tube to a length approximately one foot (1') shorter than that of the pipe section. Slip the tube around the pipe, centering it to provide six inches (6") of bare pipe at each end. Take up the slack at the top of the pipe to make a snug, but not tight, fit along the barrel of the pipe, securing the fold at quarter points; secure the ends as described herein under Method A. 2. Before making a joint, slip a three-foot (3') length of polyethylene tube over the end of the preceding pipe section, bunching it accordion -fashion lengthwise. After completing the joint, pull the three-foot length of polyethylene over the joint, overlapping the polyethylene previously installed on each adjacent section of pipe by at least one foot (P). 3. Any cuts, tears, punctures, or other damage to the polyethylene shall be repaired in accordance with Repairs. Method C - For use with Polyethylene Sheets: 1. Cut polyethylene sheet to a length approximately two feet (2') longer than that of the pipe section. Center the cut length to provide a one foot (1) overlap on each adjacent pipe section, bunching it until it clears the pipe ends. Wrap the polyethylene around the pipe so that it 3/11 /2021 4/1 Project: I-5878 UC-5 County: Harnett circumferentially overlaps the top quadrant of the pipe. Secure the cut edge of polyethylene sheet at intervals of approximately three feet (Y). 2. Lower the wrapped pipe into the trench and makeup the pipe joint with the preceding section of pipe. A shallow bell hole must be made at joints to facilitate installation of the polyethylene. After completing the joint, make the overlap and secure the ends as described herein under Method A. 3. Any cuts, tears, punctures, or other damage to the polyethylene shall be repaired in accordance with Repairs. Appurtenances: Pipe -Shaped Appurtenances: Cover bends, reducers, offsets, and other pipe -shaped appurtenances with polyethylene in the same manner as the pipe. Odd -Shaped Appurtenances: 1. When it is not practical to wrap valves, tees, crosses and other odd -shaped pieces in a tube, wrap with a flat sheet or split length of polyethylene tube by passing the sheet under the appurtenance and bringing it up around the body. Make seams by bringing the edges together, folding over twice, and taping down. 2. Tape polyethylene securely in place at valve stem and other penetrations. Repairs: Repair any cuts, tears, punctures, or damage to polyethylene with polyethylene adhesive tape or with a short length of polyethylene sheet or a tube cut open, wrapped around the pipe to cover the damaged area, and secured in place. Openings: Openings in the encasement shall provide for branches, blow -offs, air valves, and similar appurtenances by making an X-shaped cut in the polyethylene and temporarily folding back the film. After the appurtenance is installed, tape the slack securely to the appurtenance and repair the cut with tape. Service taps and other taps without tapping sleeves should be made directly through the polyethylene after wrapping the pipe with 2-3 layers of polyethylene tape, with any resulting damaged areas being repaired as described herein. Terminations: Where polyethylene -wrapped pipe joins an adjacent pipe that is not wrapped, extend the polyethylene wrap to cover the adjacent pipe for a distance of at least three feet (Y). Secure the end with circumferential turns of tape. Service lines and other attached lines of dissimilar metals 3/11/2021 5/11 Project: I-5878 UC-6 County: Harnett shall be wrapped with polyethylene or a suitable dielectric tape for a minimum clear distance of three feet (Y) away from the ductile -iron pipe. Baekfilling for Polyethylene -Wrapped Pipe: 1. Use the same backfill material as specified for pipe without polyethylene wrap, exercising care to prevent damage to the polyethylene wrapping when placing backfill material. 2. Backfill material shall be free from cinders, refuse, boulders, rocks, stones, or other material that could damage the polyethylene. Backfill shall be as specified for the pipe without polyethylene encasement. Page 15-5, Sub -article 1510-2 Materials, last paragraph: add the following sentences: Utility locator wires shall be terminated at the top of valve boxes on HRW water mains and Dunn water mains and force mains. No spliced wire connections shall be made underground on locator wires. Locator wires may be secured with duct tape to top of pipe before baekfilling. Page 15-6, Sub -article 1510-3(A) General, fifth paragraph: add the following sentence to the beginning of the paragraph: Protect all pipes during loading, transport, unloading, staging, and installation. Page 15-6, Sub -article 1510-3(B) Testing and Sterilization, first paragraph: add the following sentences: The hydrostatic pressure tests on I-IRW or City of Dunn mains must be witnessed by Mr. Alan Moss for HRW or by Dunn Staff, The Contractor must notify HRW or the City of Dunn when lines are ready to begin filling and coordinate with HRW or the City of Dunn to witness all pressure testing. Page 15-7, Sub -article 1510-3(B) Testing and Sterilization, ninth paragraph: add the following sentence to the beginning of the paragraph: All water samples for bacteria testing on HRW's or Dunn's mains will be collected by the Contractor and witnessed by a representative of HRW and or the City of Dunn. Page 15-8, Sub -article 1515-3(A) Valves, first paragraph: add the following sentences: Install a 4"x4" concrete valve marker at the edge of the right of way to identify the location of each gate valve installed in the relocated HRW or City of Dunn water or sewer system with the exception of the fire hydrant isolation valves. Measure the distance from the center of the concrete marker to the center of the valve box. This distance (in linear feet) shall be stamped on the brass plate located on the top of the concrete valve marker. 3/11/2021 6/11 Project: I-5878 UC-7 County: Harnett Page 15-8, Sub -article 1515-3(A) Valves, second paragraph: add the following to the beginning of the paragraph: Conduct a pneumatic pressure test using compressed air or other inert gas on the stainless steel tapping sleeves prior to making the tap on the existing HRW or Dunn water mains. This pneumatic pressure test must be witnessed by Mr. Alan Moss of HRW or by Dunn staff. Use Romac brand stainless steel tapping sleeves or approved equal for HRW. Page 15-8, Sub -article 1515-3(3) Meters: add the following paragraphs: Install new or relocated water service lines crossing state maintained roads inside a Schedule 40 PVC encasement per detail W-12 on sheet UC-313. New water meters shall be all brass. Use ABB, Kent, Dewey Brothers (C3000) or approved equal for 3/a" or 1" services. Page 15-8, Sub -article 1515-3(C) Backflow Prevention Assembly, second paragraph: replace sentence I with the following: Licensed installers shall conduct test in accordance with the HRW Water and Sewer Use Ordinance or City of Dunn Construction Guidelines and certify RPZDA backflow prevention installations. Page 15-9, Sub -article 1515-3(D) Fire Hydrants: add the following paragraphs: All fire hydrant installations for HRW must meet all requirements established by the Harnett County Fire Marshall's office. All fire hydrants that are being relocated shall be installed at approximately the same elevation as before relocation and access shall not be impeded. All fire hydrant installations must be inspected by the Harnett County Deputy Fire Marshall. The Contractor shall notify the HRW Fire Marshall at (910) 893-7580 once the construction is complete to request a site inspection of all fire hydrant installations. All fire hydrants for the City Of Dunn must meet all requirements of the City of Dunn's Construction Guidelines. Page 15-17, Sub -article 1530-3(C) Remove Water Meter: add the following sentence to the end of the paragraph: Provide a list of abandoned services to HRW Customer Service. No direct payment will be made for the work required by these provisions as it will be considered incidental to other work being paid for by the various items in the contract. Page 15-8, Section 1515. The Contractor's attention is directed to this section. The Contractor will install insert valves at all locations shown on the plans. Insert valves shall conform to the following: 3/11/2021 7/11 Project: I-5878 UC-8 County: Harnett The Ductile Iron 250 psig Insert Valve shall be a Resilient Wedge Gate Valve designed for use in potable water, raw water, reclaimed water, sewage, irrigation and backflow control systems. The design will allow the valve to be installed into an existing pressurized pipeline while maintaining constant pressure and service as usual. Ductile Iron Construction: The ductile iron body, bonnet and wedge provide strength and a pressure rating that meets or exceeds the requirements of AWWA C515. Insert Valve shall be ductile iron construction meeting ASTM A536 Grade 65-45-12. Chemical and modularity tests shall be performed as recommended by the Ductile iron Society, on a per ladle basis. Testing for tensile, yield and elongation shall be done in accordance with ASTM E8. Sizes 12" and smaller must be capable of working on Cast/Grey Iron or Ductile Iron Class A, B, C and D, IPS PVC, C900 and C909 PVC, Steel, AC pipe diameters without changing either top or bottom portion of split valve body. Insert valves shall have 250 psig maximum working pressure. The pressure rating markings must be cast into the body of the insert valve. After the installation of the insert valve body on to the existing pipe a pressure test of 1.1 times that of the contents shall sustained for 15 minutes. Once the pressure test is affeetively achieved, the insert valve body must not be moved in accordance with AWWA Standards. If the insert valve is moved the pressure test must be completed again. The insert valve trust not be moved or repositioned once the pressure test is achieved. Resilient Wedge Gate Assembly: The construction of the Resilient Wedge shall comply with AWWA C509 requirements._The ductile iron wedge shall be fully encapsulated with EPDM rubber by a high pressure and high temperature compression or injection mold process. This will assure the ductile gate is fully coated with molded rubber — no exposed iron. The resilient wedge shall seat on the valve body and not the pipe to obtain the optimum seating and flow control results. The resilient wedge shall be totally independent of the carrier pipe. The resilient wedge shall not come into contact with the carrier pipe or depend on the carrier pipe to create a seal. Abrasion results thus shorting the life and quality of the shut down if the wedge contacts the pipe. Pressure equalization on the down or upstream side of the closed wedge shall not be necessary to open the valve. The wedge shall be symmetrical and seal equally well with flow in either direction. The Resilient wedge must ride inside the body channels to maintain wedge alignment throughout its travel to achieve maximum fluid control regardless of high or low flow pressure or velocity. The resilient wedge must have more support than the operating stem as the resilient wedge enters and exits the water (fluid) way. The flow way shall be unobstructed to provide optimum flow. Fusion -Bonded Epoxy. The insert valve is fully epoxy coated on the interior and the exterior. The fission -bonded coating is applied prior to assembly so that even the bolt holes and body -to -bonnet flange surfaces are fully epoxy coated. The valve shall be coated with a minimum of 8 mils epoxy in 3/11 /2021 8/11 Project: I-5878 UC-9 County: Harnett compliance with AWWA C550 and certified to ANSI/NSF-61. Gaskets and Triple O-Ring Stem Seals: This insert valve features triple O-Ring stem seals. Two O-Rings are located above, and one 0- Ring is located below the thrust collar. The lower two O-Rings provide a permanently sealed lubrication chamber that will make the valve easier to operate over a longer period of time. The upper O-Ring ensures that sand, dirt or grit cannot enter the valve to cause damage to the lower O-Rings. This is especially important for buried and sewage service applications. Side flange seals shall be of the O-Ring type of either round, oval, or rectangular cross - sectional shape. Valve Stem & Thrust Washers: The gate valve stem and wedge nut shall be copper alloy in accordance with Section 4.4.5.1 of the AWWA C515 Standard. The NRS stem must have an integral thrust collar in accordance with Section 4.4.5.3 of AWWA C515 Standard. Two-piece stem collars are not acceptable. The wedge nut shall be independent of the wedge and held in place on three sides by the wedge to prevent possible misalignment. Two thrust washers are used. One is located above, and one is located below the stem thrust collar. Two thrust washers ensure easy operation at all times. Valves shall be operated by a 2" square wrench nut according to ASTM A126 CL.B and shall open counterclockwise. Quality Assurance: All physical and chemical test results shall be recorded such that they can be accessed via the identification number on the casting. These Material Traceability Records (MTR's) are to be made available, in hard copy, to the purchaser that requests such documentation. The purchaser shall, with reasonable notice, have the right to plant visitation at his/her expense. Hardware: Bolting materials shall develop the physical strength requirements of ASTM A307 with dimensions conforming to ANSI B18.2.1. Extended Life Value: The stuffing box, operating stem and resilient wedge (complete bonnet and all moving parts) shall be removable, repairable and or replaceable under pressure. In other words, even while the valve is fully pressurized in the system all moving components can be removed under pressure. In the event the valve stem is broken or damaged the bonnet can be removed under pressure. Internal pressure equalization system assures the safe entry and removal of the valve bonnet during initial installation as well as future maintenance. This alleviates the need for additional pipe penetration taps or foreign methods (i.e. compressed air or auxiliary water source) to equalize pressure. Split Restraint Devices: 3/11/2021 9/11 Project: I-5878 UC-10 County: Harnett Split restraint devices shall consist of multiple gripping wedges incorporated into a follower gland meeting the applicable requirements of ANSI/AWWA C110/A21.10. The devices shall have a working pressure rating of 350 psi for 4-12 inch. Ratings are for water pressure and must include a minimum safety factor of 2 to 1 in all sizes. Chemical and modularity tests shall be performed as recommended by the Ductile iron Society, on a per ladle basis. Three test bars shall be incrementally poured per production shift as per U.L. specifications and ASTM A536. Testing for tensile, yield and elongation shall be done in accordance with ASTM E8. Gland body wedges and wedge actuating components shall be cast from grade 65-45- 12 ductile iron material in accordance with ASTM A536. Mechanical joint restraint shall require conventional tools and installation procedures per AWWA C600, while retaining full mechanical joint deflection during assembly as well as allowing joint deflection after assembly. Proper actuation of the gripping wedges shall be ensured with torque limiting twist off nuts. Set screw pressure point type hardware shall not be used. Restraint devices shall be listed by Underwriters Laboratories and Approved by Factory Mutual (3" through 12" inch size). Measurement and Payment: Payment for insert valve shall be per each valve, and paid for under the contract price for Insert Valve". Such price and payments will be full compensation for all labor, materials, excavation, backfilling and any incidentals necessary to complete the work, as required. Pay Item: Pay Unit Insert Valve Each Page 15-16; Section 1530. The Contractor's attention is directed to this section. Vaults that are required to be removed shall have the top slab and access doors, walls, and base removed. All work shall meet the approval of the Engineer. All sections of vault and piping including bypass shall become the property of the Contractor and shall be disposed of by him. Existing valves shall be stockpiled in an area accessible by truck or as directed by the Engineer. Existing master water meter is to be relocated into a new vault, described elsewhere in these Special Provisions. After the valves are stockpiled, the Contractor shall contact Heather Adams at (910) 892-2948 in order for the City of Dunn to receive. Measurement and Payment: Payment for removal of existing vaults, bypass and stockpiling valves shall be per each vault, and paid for under the contract price for "Remove Existing Vault, Bypass and Stockpile Valves". Such price and payments will be full compensation for all labor, materials, excavation, removal, disposal, backfilling, stockpiling, and any incidentals necessary to complete the work, as required. Pay Item: Pay Unit Remove Existing Vault, Bypass and Stockpile Valves Each 3/I I /2021 10/11 Project: I-5878 UG11 County: Harnett Plan Sheets UC-3C and UC-70 Relocate Master Meter and Install New Vault: The Contractor's attention is directed to these plan sheets. The existing water meter assembly to be relocated, the new vault, piping, valves, and fittings as shown on detail on sheet UC-3C shall be installed in accordance with the applicable utility provisions herein, as shown on the utility plans, and/or as directed by the Engineer. The existing master water meter assembly that is to be relocated shall be installed in a new utility vault at the location shown on the utility plans, or as directed by the Engineer. The relocation of water meter assembly with new vault shall include furnishing and installing a new concrete utility vault and relocating the existing water meter assembly from the existing meter vault to the new meter vault. Any valves, pipe, and fittings inside the new vault that are necessary to reconnect the relocated meter assembly to the water line will be considered incidental. Any valves, pipe, and fittings outside of the vault that are necessary to complete the relocation and for the by-pass as shown on the details will also be considered incidental. The new meter vault shall meet the requirements of Sections 840 and 1077 of the Standard Specifications, and shall be approved by the Engineer. The new meter vault shall be placed as shown on the utility plans, or as directed by the Engineer. The new meter vault shall have minimum interior dimensions of 9'-0" wide x 12'-0" long x 6'-6" deep. The vault shall have a concrete traffic -bearing top, and shall have an aluminum double -door access hatch that is lockable and H-20 rated with minimum dimensions of 6'x4'. The vault shall have a concrete floor, with a 6" drain opening. All work shall be in accordance with the applicable plumbing codes, as shown on the plans, and as directed by the Engineer. The new meter vault shall be installed such that the top of the vault is approximately flush with finished grade. Measurement and Payment: Payment for Relocate Master Meter and Install New Vault shall be per lump sum, and paid for under the contract price for "Relocate Master Meter and Install New Vault". Such price and payment will be frill compensation for all labor, materials (including the new concrete vault, access hatch, valves, pipe and fittings inside and outside the vault, and pipe supports), relocating the existing meter assembly from the existing vault to the new vault, excavation, backfilling, and any incidentals necessary to complete the work as required. Pay Item: Pay Unit Relocate Master Meter and Install New Vault Lump Sum END OF SECTION 3/11/2021 11/11 NORTH CAROLINA UTILITY CONSTRUCTION AGREEMENT (UCA) HARNETTCOUNTY DATE: 3/15/2021 NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Project: 1-5878 AND WBS Elements: PE 53078.1.1 CON 53078.3.1 CITY OF DUNN THIS AGREEMENT is made and entered into on the last date executed below, by and between the North Carolina Department of Transportation, an agency of the State of North Carolina, hereinafter referred to as the "Department" and the City of Dunn, hereinafter referred to as the "Municipality." WITNESSETH: WHEREAS, the Department has prepared and adopted plans to make certain street and highway improvements under Project 1-5878, said plans consist of construction of Improvements to 1-95 Interchanges and Widening to Eight Lanes SR 1793 (Spring Branch Road / Pope Road) (Exit 72) to US 421 (exit 73) in Harnett County; said project having a right-of-way width as shown on the project plans on file with the Department's office in Raleigh, North Carolina; and, WHEREAS, the parties hereto wish to enter into an agreement for utility relocations/adjustments to be performed by the Department's construction contractor with full reimbursement by the Municipality for the costs thereof as hereinafter set out. NOW, THEREFORE, it is agreed as follows: 1. The Department shall place provisions in the construction contract for Project 1-5878, Harnett County, for the contractor to adjust and relocate or extend water and sewer lines. Said work shall be accomplished in accordance with plan sheets, attached hereto as Exhibit "A", construction costs attached hereto as Exhibit"B", and project specific provisions, if applicable, attached hereto as Exhibit"C". 2, The Municipality shall be responsible for cost of the water and sewer lines shown on the plans attached as Exhibit "A". The estimated cost to the Municipality for construction is $260,498. It is understood by both parties that this is an estimated cost and is subject to change. The Municipality shall reimburse the Department for said cost as follows: Agreement ID # 1 A. Upon completion of the highway work, the Department shall submit an invoice tothe Municipality for costs incurred. Billing will be based on the actual bid prices and actual quantities used. B. The Municipality shall reimburse the Department within sixty (60) days of the Department's invoice. If the Municipality does not pay said invoice within sixty (60) days of the date of the invoice, the Department shall charge interest on any unpaid balance at a variable rate of the prime plus (1%) in accordance with G.S. 136-27.3. C. Said interest rate shall be set upon final execution of the Agreement by the Department. The Municipality will be notified of the set interest rate by the Department's approval letter upon receipt of the fully executed agreement. D. Any cost incurred due to additional utility work requested by the Municipality after award of the construction contract, shall be solely the responsibility of the Municipality. The Municipality shall reimburse the Department 100% of the additional utility cost. E. In the event the Municipality fails for any reason to pay the Department in accordance with the provisions for payment hereinabove provided, North Carolina General Statute 136-41.3 authorizes the Department to withhold so much of the Municipality's share of funds allocated to said Municipality by North Carolina General Statute, Section 136-41.1, until such time as the Department has received payment in full. F. At any time prior to final billing by the Department, the Municipality may prepay any portion of the cost by sending a check with the WBS Element noted to the below address. The Department will provide a final billing based on actual costs, less any previous payments that have been made. REMITTANCE ADDRESS: NC Department of Transportation ATTN: Accounts Receivable 1514 Mail Service Center Raleigh, NC 27699-1514 3. Upon the satisfactory completion of the relocations and adjustments of the utility lines covered under this Agreement, the Municipality shall assume normal maintenance operations to said utility lines. Upon completion of the construction of the highway project, the Municipality shall release the Department from any and all claims for damages in connection with adjustments Agreement ID # made to its utility lines; and, further, the Municipality shall release the Department of any future responsibility for the cost of maintenance to said utility lines. Said releases shall be deemed to be given by the Municipality upon completion of construction of the project and its acceptance by the Department from its contractor unless the Municipality notifies the Department, in writing, to the contrary prior to the Department's acceptance of the project. 4. It is further agreed that the following provisions shall apply regarding the utilities covered in this Agreement. G. The Municipality obligates itself to service and to maintain its facilities to be retained and installed over and along the highway within the Department's right-of-way limits in accordance with the mandate of the North Carolina General Statutes and such other laws, rules, and regulations as have been or may be validly enacted or adopted, now or hereafter. H. If at any time the Department shall require the removal of or changes in the location of the encroaching facilities which are being relocated at the Municipality's expense, the Municipality binds itself, its successors and assigns, to promptly remove or alter said facilities, in order to conform to the said requirement (if applicable per G.S. 136-27.1), without any cost to the Department. 5. The other party to this Agreement shall comply with Title VI of the Civil Rights Act of 1964 (Title 49 CFR, Subtitle A, Part 21) and related nondiscrimination authorities. Title VI and related authorities prohibit discrimination on the basis of race, color, national origin, disability, gender, and age in all programs or activities of any recipient of Federal assistance. 6. A copy or facsimile copy of the signature of any party shall be deemed an original with each fully executed copy of the Agreement as binding as an original, and the parties agree that this Agreement can be executed in counterparts, as duplicate originals, with facsimile signatures sufficient to evidence an agreement to be bound by the terms of the Agreement. 7. By Executive Order 24, issued by Governor Perdue, and N.C. G.S.§ 133-32, it is unlawful for any vendor or contractor ( i.e. architect, bidder, contractor, construction manager, design professional, engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make gifts or to give favors to any State employee of the Governor's Cabinet Agencies (i.e., Administration, Commerce, Environmental Quality, Health and Human Services, Information Technology, Military and Veterans Affairs, Natural and Cultural Resources, Public Safety, Revenue, Transportation, and the Office of the Governor). Agreement ID # IN WITNESS WHEREOF, this Agreement has been executed, in duplicate, the day and year heretofore set out, on the part of the Department and the Municipality by authority duly given. L.S. ATTEST: IW CITY OF DUNN BY: TITLE: DATE: N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. This instrument has been pre -audited in the manner required by the Local Government Budget and Fiscal Control Act. (SEAL) (FINANCE OFFICER) Federal Tax Identification Number Remittance Address: City of Dunn DEPARTMENT OF TRANSPORTATION IN (CHIEF ENGINEER) 17G\12I APPROVED BY BOARD OF TRANSPORTATION ITEM O: Agreement ID # All -America City ` 1 b�ftd , Lg;�- MD D � 0" t N' " N' 1 Agenda eo 0 Meeting Date: �1 SUBJECT TITLE: Approval of Engineering Services Agreement for USDA Phase 1 Collection System Rehabilitation Project Presenter: Heather Adams, Director Department: Public Utilities Attachment: X Yes No Description: Engineering Services Agreement and Schedule Public Hearing Advertisement Date: PURPOSE: To approve the Engineering Services Agreement for the USDA Wastewater Collection System Rehabilitation Project. • BACKGROUND: During the last several budget retreats replacement of aging water & sewer infrastructure has been a top priority for Council. Based on the amount of work to be completed, the City decided to divide the work up into 4 phases. Phase 1 will consist of approximately 9,135 linear feet and will encompass portions of S. Powell Avenue, Joy Street, Carolina Drive, S. Clinton Avenue, Best Street, Dunn -Erwin Road, and Commerce Drive (See attached Phase 1 Map). The City submitted the application and Preliminary Engineering Report to USDA in November of 2020. At the March 2021, the City Council approved the Resolution agreeing to the terms and conditions for funding from USDA for Phase 1 of the USDA Wastewater Collection System Rehabilitation Project. As part of USDA's approval process, USDA has reviewed Davis Martin Powell's engineering fees associated with the project and they are within the percentage guidelines set by USDA. BUDGET IMPACT: Expense for Engineering can be reimbursed through the project. RECOMMENDATIONIACTION REQUESTED: Motion to approve for City Manager Neuschafer to execute the Engineering Services Agreement with Davis Martin Powell in the amount of $328,859 for engineering services related to Phase 1 of the USDA Collection System Rehabilitation Project. Phase 1 Sewer System Rehabilitation Proposed Project Schedule Task Schedule Receive grant loan funding offer from RD March 2021 Authorize Engineer to begin Surveying and Design April 2021 Submit Phase 1 preliminary plans to City and RD for comments End of May 2021 Finalize plans and submit plans for permits and easements (if needed) End of June 2021 Acquire easements and permits, and advertise to bids Early August 2021 Open bids and tentatively award construction September 2021 RD authorizes construction contract October 2021 Begin construction November 2021 Complete construction June 2022 0 m V t Z O O10 ,O O O O O coo coo O O O O 00000 1 0 0 0 O O O O O OIO OO Ci 00 di OOi 6 OO m O OI O I O O o o o N h w coo N m N Ln O O O O O m w d' coo w Ol N I Uj I tfj m N O ltl' 01 W O 0 O O 00 m MIM 1a N N t0 M M N ti ti N ,�•, r in 1 lnitn h i hIi/} V} N LF V} L? 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E o. w U .�., u v o t c c F O � p •� U � 3$ o w F p c W nua u 01 d` a w op y o b 0 we W w y c I- - - L'BU- D N" N City Council penda Form a O11f O 2021 Meeting �' Date: April SUBJECT TITLE: • 1 • • • • • • . • • • 1 Water InfrastructuRree. .. :Presenter:Adams, Public _z Director C lepartment: Public Utilities ,� Attachment:vPublic Description: Funding Resolution . , . • • .,.. Hearing Advertisement Date: PURPOSE: To approve a resolution stating that the City of Dunn intends to pursue an application with the State Water Infrastructure Authority for the purpose of seeking loan and grant funds for the design and construction of improvements at the Black River Wastewater Treatment Plant, BACKGROUND: The City continues to have violations related to sanitary sewer overflows in the collection system and permitted flow exceedances at the Wastewater Treatment Plant during wet weather conditions. It is recommended the improvements include Clarifier Refurbishment, Clarifier Addition, Chlorine Contact Tank Improvements and associated Site Piping in an effort to increase the capacity of the existing treatment plant. BUDGET IMPACT: Application Cost is $5,000. The engineering estimate for the project is $31M. If no grant funds are awarded, debt service is estimated to be approximately $185,000 for 20 years and would be paid out of the water and sewer enterprise fund. RECOMMENDATION/ACTION REQUESTED: Motion to approve the resolution adopting the City's intent to request grant and/or loan funding through the Division of Water Infrastructure State Revolving Loan Program for the design and construction of improvements at the Black River Wastewater Treatment Plant and authorize City Manager Neuschafer to enter into a contract with Davis Martin Powell to prepare the grant and loan application for the lump sum of $5,000. city of clunn POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dunn-nc.org RESOLUTION BY GOVERNING BODY OF APPLICANT Mayor William P. Elmore Jr. Mayo Pro Tem Dr. David L. Bradhani Council Members L Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of a wastewater treatment works project and, WHEREAS, The City of Dunn has need for and intends to construct a wastewater treatment works project described as Black River WWTP Improvements for Clarifier Refurbishment, Clarifier Addition, Chlorine Contact Tank Improvements and associated Site Piping and WHEREAS, The City of Dunn intends to request state loan or grant assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE DUNN CITY COUNCIL: That City of Dunn,_ the Applicant, will arrange financing for all remaining costs of the project, if approved for a State loan or grant award. That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt. That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the City of Dunn to make scheduled repayment of the loan, to withhold from the City of Dunn any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof. That, William P. Elmore Jr., Mayor and Steven Neuschafer, City Manager, the Authorized Officials, and successors so titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan or grant to aid in the construction of the project described above. That the Authorized Official, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the 13th day of April, 2021 at Dunn, North Carolina. William P. Elmore, Jr. Mayor CERTIFICATION BY RECORDING OFFICER The undersigned duly qualified and acting City Clerk of the City of Dunn does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Dunn City Council duly held on the 13th day of April, 2021; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 13th day of April, 2021. (Signature of Recording Officer) City Clerk (Title of Recording Officer) DAVis • MARTIN • POWELL ENGINEERS & SURVEYORS March 26, 2021 Re: City of Dunn, NC Black River WWTP Improvements Funding Application Assistance On -call Task Order DMP 210076 Ms. Heather Adams Public Utilities Director City of Dunn PO Box 1065 Dunn, NC 28335 Dear Heather: Davis • Martin • Powell & Associates (DMP), is pleased to offer our proposal for Professional Services to provide the City of Dunn with assistance related to submitting applications for funding assistance for the proposed Black River WWTP Improvements. Background As the City's Engineer of Record, dating back to the 1970's, DMP has assisted the City with many successful WWTP Projects including projects completed in 2011 and 2021. As infrastructure continues to age and the City continues to grow, both the City and DMP recognize the importance of continuing to improve the infrastructure at the WWTP. In 2007, the City selected DMP to work with the City to design improvements related to a new influent pump station and preliminary treatment facilities including new screens, grit removal and a 3.0 MGD equalization basin to assist with high flows. This project also included improvement to the biosolids handling facilities. In 2017, DMP again assisted the City with the next phase of improvements, which included a new aeration diffuser system, air piping, and blowers. Improvements to the process piping from the aeration basin to the clarifiers was designed, but not constructed due to financial considerations. Both of these projects upgraded aging equipment to newer technology and identified solutions to hydraulic bottlenecks within the WWTP while upgrading. Project Description In order to continue improving and upgrading the WWTP, the City desires to undertake a project building on the Aeration System Replacement project. The proposed project will improve the treatment plant piping from directly downstream of the aeration basins, repair existing clarifier #3 and build a new clarifier. In addition, the project will repairthe existing chlorine contacttank and construct a new contact tank structure, along with modifications to the piping from the clarifiers to the effluent pump station. This project will enhance the WWTP's ability to adequately treat additional flow and minimize backups and overflows within the treatment process. T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www.dmp-inc.com City of Dunn, NC Black River WWTP Funding App Assistance March 26, 2021 Page 2 of 3 DMP will prepare initial application packages to pursue funding from both Department of Commerce Public Infrastructure Fund and Division of Water Infrastructure State Revolving Fund. Scope of Services DMP's Scope of Work will include the following tasks: Task 0001. Division of Water Infrastructure Funding Application • Download and review documents and preparation guidance; • Prepare application with supporting documents and narratives; • Prepare Estimate of Probable Cost; • Review project components with City staff; • Provide documents for Council consideration; • Complete final submittal package; • Submit to Division of Water Infrastructure forfunding consideration; Additional Services or Services Not Included DMP has the capability to provide the following additional services, however at this time we have not included these services as part of our scope. If any of these services are desired or become a requirement of the project, additional fees will be negotiated. • Preliminary Design • Preparing Engineering Report (ER) for Division of Water Infrastructure • Engineering Design and Permit Assistance Services • Environmental Services • Surveying Services & SUE Services • Geotechnical Services • Structural Design • Electrical Design • Bidding Services • Construction Related Services Additional (extra) services are defined as any work item not included in the above scope of services that are requested by the client or review agencies. Additional services will be billable at DMP Standard Billing Rates that are current at the time the extra work is identified. Any meetings not included in the scope of services will be considered extra. Extra work, after approval will be identified either in writing or by verbal communication, but must be approved in writing by client before proceeding to perform such additional services. City of Dunn, NC Black River WWTP Funding App Assistance March 25, 2021 Page 3 of 3 Compensation DMP will provide Services based on our understanding of the project and the Scope of Work presented herein for the fallowing amounts, based on our experience with projects of similar scope and complexity: Task Billing as Estimated Fee The fee stated above, is based on the anticipated requirements and steps we will need to complete the scope outlined in this proposal based on similar projects. Any changes to this fee budget will be reviewed and approved before additional cost is incurred. These services will be provided as a Task under the 2019 On -Call Professional Services Agreement. Periodic invoices corresponding to the completed task outlined above will be sent at the beginning of each month, and payment will be due within 30 days. Summary We appreciate the opportunity to work with the City of Dunn and look forward to working with you on this project. If you have any questions or need additional information, please do not hesitate to call. Sincerely, DAVIS • MARTIN e POWELL & ASSOCIATES, INC Michael Goliber, PE Partner, Senior Project Manager (336) 819-5280, mgoliber@dmp-inc.com Task Order Authorization Project: Black River WWTP CWSRF Application Assistance Accepted: City of Dunn, NC By: Date Title: The individual(s) above hereby represent and warrant they have the full and complete authority to enter into this Task Order on behalf of their respective party. 0:IPROPOSALiDunni2021 CWSRr Application for Dunn Block River WWTP Improvements iDMP Task Orderfor Block River WWTP CWSRPApp 2021-03-26.docx I- - El D D 0" t N1- " ' N" All -America Cl� All -America Ci� City Council Agenda Form a IM f aen,�`® 1 13 SUBJECT TITLE: Resolution • •Submittalofa Grant/Loan Water Infrastructure for Sewer Collection System Improvements n- HeatherAdams, Public Presenter: Director Department: Public Utilities >O III III ' scr 1I i'oFunding Resolution 1 e Description: Attachment: / \/ Public Hearing Advertisement Date: M PURPOSE: To approve a resolution stating that the City of Dunn intends to pursue an application with the State Water Infrastructure Authority for the purpose of seeking funds for the design and construction of improvements to the City's sanitary sewer collection system. BACKGROUND: The City continues to have violations related to sanitary sewer overflows in the collection system and permitted flow exceedances at the Wastewater Treatment Plant during wet weather conditions. Since 75% of the collection system is 50 years old or greater, the City should continue to replace infrastructure to prohibit unwanted groundwater and rainwater from entering the sewer collection system and taking up WWTP and collection system capacity. BUDGET IMPACT: Application Cost - $5,000. The engineering estimate for this collection system project is $2M. If no grant funds are awarded and the City decides to proceed with a low interest loan, debt service would be approximately $100,000 for 20 years. Debt service would be paid out of the water and sewer enterprise fund. RECOMMENDATIONIACTION REQUESTED: Motion to approve the resolution adopting the City's intent to request grant and/or loan funding through the Division of Water Infrastructure State Revolving Loan Program for the design and construction of sanitary sewer collection system improvements and authorize City Manager Neuschafer to enter into a contract with WithersRavenel to prepare the grant and loan application for the lump sum of $5,000, Mayor William P. Elmore Jr. y F � city of dunn POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org Mayor Pro Tern Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater collection system project, and WHEREAS, The City of Dunn has need for and intends to construct a wastewater collection system project described as collection system improvements, and WHEREAS, The City of Dunn intends to request state loan assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE DUNN CITY COUNCIL: That City of Dunn, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State (loan or grant) award. That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt. That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the City of Dunn to make scheduled repayment of the loan, to withhold from the City of Dunn any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof. That William P. Elmore, Jr, Mayor, and Steve Neuschafer, City Manager, the Authorized Officials, and successors so titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan to aid in the construction of the project described above. That the Authorized Officials, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the 131b day of April, 2021 at Dunn, North Carolina. William P. Elmore Jr., Mayor CERTIFICATION BY RECORDING OFFICER The undersigned duly qualified and acting City Clerk of the City of Dunn does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Dunn City Council duly held on the 131h day of April 2021; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 13"' day of April, 2021. Signature City Clerk 40 lip With rs av n l Our People. Your Success, March 24, 2021 Mr. Steven Neuschafer, City Manager City of Dunn PO Box 1065 Dunn, NC 28334 RE. WR Project # 06190851.04 Task Order 004 - SRF Application Assistance, Spring 2021 Dear Mr. Neuschafer, Please find the Draft Task Order Amendment for Professional Services for City of Dunn SRF Application Assistance. This is not meant as a final contract but for your budgetary purposes. We would welcome the opportunity to further discuss the details included. If you have any questions or concerns about the agreement, please do not hesitate to call me at the number listed below. Sincerely, Seth Robertson, PE Vice President - Funding and Asset Management Attachments: Task Order for Professional Services 115 Mad(enan Drive I Cary, NC 27511 Phone: 919.469.3340 1 Fax: 919.238,03861 www.withersravenel.com I License No. C-0832 Asheville I Cary I Greensboro I Pittsboro I Raleigh I Southern Pines I Wilmington JIM WithersRavenel Our People. Your Success. City of Dunn On -Call Draft - Task Order No. 4 SRF Application Assistance A. PRELIMINARY MATTERS This Task Order is hereby included as an addition to and incorporated as part of the Master Task Order for On -Call Professional Services Task Order dated December 3, 2019 between the City of Dunn (City) and WithersRavenel, Inc. (Professional). B. PROJECT DESCRIPTION The City wishes to pursue funding assistance from the North Carolina Division of Water Infrastructure (DWI) State Revolving Fund (Project) and would like assistance with completing the application for the Spring 2021 funding cycle. The primary objective of the Project is to obtain infrastructure funding for Phase II Water Treatment Plant Improvements. C. SCOPE OF SERVICES Task 1 - Funding Application Assistance Professional will: • Assemble all materials necessary for the application as outlined in North Carolina Division of Water Infrastructure's SRF Spring 2021 program guidance. • Prepare all forms, narratives, and all required documents to support the application process. • Coordinate collection of any supporting information required for the application. • Draft required application resolutions for City to present to Council for adoption to support the application process. • Meet with City representatives to discuss the scope of the projects via web -based conferencing. • Thoroughly understand project scope and prepare a technical project description. The description of the project will be described in enough detail that it will include the project purpose, what the project entails, as well as technical information such as estimates of size/length and materials. • Develop project cost estimates based off technical project description. Budgets will be in the format stipulated by the DWI and will also be signed and sealed by Professional's licensed professional engineer. • Circulate application information to the City for review and approval. • Participate in any teleconferences with DWI and City as needed. • Provide other assistance, as required, to facilitate the complete application process. • Work with City to support obtaining needed signatures of the application materials from the City representative. This scope of services does not include any accounting services, legal fees, engineering, environmental, surveying, or other expenses that are not specifically provided for above. City of Dunn On -Call, Task Order No.4 SRF Application Assistance WR Project No.06190851.04 March 24, 2021 Page 1 AO Jqp WithersRavenel Our People, your Success. D. ADDITIONAL SERVICES Services that are not included in Section C or are specifically excluded from this Task Order shall be considered Additional Services. The Professional will furnish or obtain from others Additional Services if requested in writing by the City and accepted by the Professional. Additional Services shall be paid by the City in accordance with the Fee & Expense Schedule provided at the time of negotiation. E. CLIENT RESPONSIBILITIES During the performance of the Professional's services under this Task Order, City will; ► Assist the Professional by providing all available information pertinent to the Project, including any reports, maps, drawings, cost estimates and any other data relative to the Project. ► Examine all proposals, applications, narratives, studies, reports, sketches, estimates, specifications, drawings, and other documents/information presented by the Professional and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the Professional. ► Give prompt written notice to the Professional whenever the City observes or otherwise becomes aware of any defect in the Project. F. COMPENSATION FOR SERVICES Professional proposes to provide the following Scope of Services to the City as outlined in this document for a Lump Sum Fee of $5,000. Invoices will be issued monthly, based on the percentage of completion for each lump sum task and the hourly rate for Professional personnel in accordance with Exhibit II for hourly tasks, as accomplished during the billing period. Payment is due upon receipt of invoice. The attached Exhibit II, Fee & Expense Schedule, is based on Professional's rates as of the date of this proposal and may be subject to change for hourly tasks and any Additional Services that occur after any adjustments to such rates go into effect. G. TIMELINE FOR SERVICES Professional will begin services immediately upon receipt of signed contract. Services will terminate upon written notice from City. Any services rendered prior to written notice of termination shall be paid in full by City. Services will complete upon submission of the proposed application to the North Carolina Division of Water Infrastructure by the deadline of April 30, 2021. City of Dunn On -Call, Task Order No.4 SRF Application Assistance WR Project No. 06190851.04 March 24, 2021 Page 2 40 Ilig VVithersRavenel Our People. Your Success. H. ACCEPTANCE Receipt of an executed copy of this Task Order will serve as the written agreement between Professional and City for the services outlined. OFFERED BY: WithersRavenet Seth Robertson 0 m 3/24/2021 Signature Date Seth Robertson, PE Name Department Head, Funding & Asset Management Title Jessica ' =y=n,, w" Leggett 99 o. 3/24/2021 Signature Date Jessica Leggett Name Project Manager Title ACCEPTED BY: CITY OF DUNN Signature Date Name PREAUDIT STATEMENT: This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act (NC G.S. 159-28(a)). Signature of Finance Officer: Printed Name: Date: Attachments: Exhibit II — Fee & Expense Schedule City of Dunn On -Call, Task Order No.4 SRF Application Assistance WR Project No. 06190851.04 March 24, 2021 Page 3 40 WithersRavenel tipOur People, Your Success. I- I Principal EM $ 210 Client Experience Manager $ 195 Senior Project Manager $ 180 Project Manager $ 165 Assistant Project Mana er $ 150 Senior Technical Consultant $ 195 Senior Project Engineer $ 180 Project Engineer 111 $ 165 Project Engineer II $ 150 Project En ineeri $ 140 Staff Professional III $ 130 Staff Professional II $ 120 Staff Professional I $ i0o Lead Project Coordinator $ 125 Senior Project Coordinator $ 110 Project Coordinator ll $ 95 Project Coordinator) $ 85 Senior Designer $ 145 Designer II $ 125 Designer 1 $ 115 Senior CAD Technician $ 120 CAD Technician ll $ 100 CAD Technician) $ 90 Zoning Specialist $ 230 Senior Landscape Architect $ 170 Landscape Architect 111 $ 155 Landscape Architect It $ 140 Landscape Architect 1 $ 130 Landscape Desi ner II $ 120 Landscape Designer 1 $ 110 Senior Planner $ 160 Planner III $ 140 Planner II $ 120 Planner) $ 105 Planning Technician $ 95 EXHIBIT II Fee & Expense Schedule „ Geomatics Princi al INMEN $ 205 Geomatics Sr. Technical Consultant $ 190 Geomatics Senior Manager $ 180 Geomatics Project Manager II $ 150 Geomatics Project Manager 1 $ 140 Geomatics Pro ec[ Professional II $ 145 Geomatics Proect Professional 1 $ 130 Geomatics CAD III $ 115 Geomatics CAD It $ 100 Geomatics CAD 1 $ 80 Geomatics GIS Specialist $ 125 Geomatics GIS Technician 111 $ 130 Geomatics GIS Technician II $ 95 Geomatics GIS Technician 1 $ 80 Geomatics Remote Sensing Crew 11 $ 260 Geomatics Remote Sensin Crew 1 $ 185 Geomatics SUE Crew 2 $ 230 Geomatics SUE Crew 1 $ 165 Geomatics Survey Crew III (3 Man) $ 205 Geomatics Survey Crew 11 2 Man $ 165 Geomatics Surve Crew 1 $ 135 Survey Crew Member $ 65 Geomatics Survey Technician IV $ 110 Geomatics Survey Technician III $ 100 Geomatics Survey Technician 11 $ 75 Geomatics Survey Technician 1 $ 45 F&AM Principal Consultant $ 190 F&AM Senior Project Manager $ 175 F&AM Senior Technical Consultant 155 F&AM Proect Mana er $ 140 F&AM Project Consultant it $ 105 F&AM Project Consultant l $ 95 F&AM Staff Professional 1 $ 75 Senior Construction Manager $ 160 Construction Mana er II $ 140 Construction Mana er 1 $ 130 Senior Resident Project Representative $ 120' Resident Project Re resentative 111 $ 110 Resident Project Representative ll $ 95 Resident Project Representative I$ 80 Principal $ 205 Environmental Sr. Technical Consultant $ 190 Environmental Proect Professional V $ 175 Environmental Proect Professional IV $ 160 Environmental Project Professional 111 $ 145 Environmental Project Professional ll $ 135 Environmental Project Professional l $ 125 Environmental Staff Professional III $ 120 Environmental Staff Professional II $ 110 Environmental Staff Professional 1 $ 100 Environmental Technician ll $ 95 Environmental Technician l $ 80 Senior Biologist/Wetlands Scientist $ 150 Biolo is[/Wetlands Scientist 111 $ 130 Biolo ist/Wetlands Scientistll $ 120 Biologist/Wetlands Scientist l $ 110 Senior H dro eolo ist $ 170 Project Geologist II (Sr. Pro'. Geolo ist) $ 145 Project Geologist 1 $ 125 Staff Geologist 11 $ 115 Staff Geologist 1 $ 105 Office Administrator 111 $ 105 Office Administrator ll $ 100 Office Administrator l $ 95 Marketing Administration $ 75 Administrative Assistant 111 $ 85 Administrative Assistant ll $ 75 Administrative Assistant l $ 65 Bond Prints Per Sheet' $ 1.75 M lar Prints (Per Sheet $ 11.00 Milea e Per IRS Deliver - Pro ect S ecific (Distance & Priori ) Subcontractor Fees (Mark. 1.15 Ex enses / Re rod. /Permits Marku ) 1.15 Effective January 1, 2021 - Schedule is subject to change Engineers I Planners I Surveyors DUNK ®tlp NlYl l i1Y LINN dJ Blli i All -America city 1.,L, �i d1."n All-AmericaGity 1 1.f City Council e or Meeting Date: April 13,2021 1989 * 2013 1989 * 2013 SUBJECT TITLE: Resolution Authorizing Acceptance of Merger/Regionalization Feasibility Study Grant Presenter: Heather Adams, Public Utilities Director 40 Department: Public Utilities Description: Letter of Award, Acceptance Resolution, Grant Attachment: X Yes No Conditions, and WithersRavenel Contract Public Hearing Advertisement Date: dM PURPOSE: To approve a resolution stating that the City of Dunn intends to accept a Water Merger/Regionalization Feasibility Study (MRF) Grant through the State Water Infrastructure Authority, BACKGROUND: The State encourages water and wastewater utilities to become viable and more proactive in the management and financing of their systems and therefore provides grant funding for studies to evaluate the feasibility of regionalizing or merging water systems. The City applied for the grant funds in the fall of 2020 to evaluate the regional water needs prior to designing a new water treatment plant. BUDGET IMPACT: $50,000 grant with a 1.5% grant fee ($750). RECOMMENDATIONIACTION REQUESTED: Motion to approve the resolution accepting the Merger/Regionalization Feasibility Study grant and make the applicable assurances contained therein and authorize City Manager Neuschafer to enter into a contract with WithersRavenel to assist the City with completing the study. ROY COOPER Governor NdCHAEL S. REGAN Secretary Kim H. Colson Director Mr. Steven Neuschafer, City Manager City of Dunn PO Box 1065 Dunn, NC 28334 Dear Mr. Neuschafer: NORTH CAROLINA Environmental Quality March 1, 2021 SUBJECT: Merger/Regionalization Grant Letter of Intent to Fund Water Regionalization Feasibility Study September 2020 Application Cycle Project No. H-MRF-D-21-0046 The Division of Water Infrastructure has reviewed your application to the Merger/Regionalization Feasibility grant program, and the State Water Infrastructure Authority has approved your project as eligible to receive a grant. The total grant amount will be $50,000 with a required grant fee of 1.5% will be invoiced with the grant offer. The first milestone is the submittal of a preliminary project scope that includes a cost estimate and schedule for each major task by April 2, 2021. Please email this to amv. simes ricdenr.gov. Upon review of this information, we will send the grant agreement and information package for your signature and approval. Please note that work conducted prior to receipt of the grant offer may later be determined to be ineligible, so please contact us if you desire to proceed before the receipt of the grant offer. Some items included in the application may not be eligible for funding. We look forward to working with you on this project. If you have questions, please email Amy Simes, PE, Senior Program Manager at amv.simes(d.)ncdenr.goy. Sincerely, /5" 0 Jon Risgaard, Chief State Revolving Fund Section CC: Alice Briggs, WithersRavenel, Asheville Mark Hubbard, PE MRF File North Carolina Department of Environmental Quality I Division of Water Infrastructure 512 N. Salisbury Street (1633 Mail Service Center I Raleigh, North Carolina 27699-1633 919.707.9160 STANDARD CONDITIONS FOR MERGER/REGIONALIZATION FEASIBILITY GRANTS 1. The recipient acknowledges that no disbursements will be made until the grant fee has been received by the Division of Water Infrastructure, 2. The recipient acknowledges that no disbursements will be made until applicable service agreements or contracts are submitted. The description of work listed on Invoices must be included in the scope of work shown on the agreements or contracts. 3. All funds provided pursuant to North Carolina General Statute 159G shall be expended solely for carrying out the approved project and an audit shall be performed in accordance with G.S. 159-34, as amended. The recipient will expend all of the requisitioned funds for the purpose of paying the costs of the project within three (3) banking days following the receipt of the funds from the State. Please note that the State is not a party to any contract(s) and the grant recipient is expected to uphold its contract obligations regarding timely payment. 4. Partial disbursements will be made promptly upon request, subject to adequate documentation of incurred eligible costs and grant match, and subject to the recipient's compliance with the conditions of this grant. Requests for reimbursement must be made using the Division of Water Infrastructure's reimbursement form, 5. The recipient must provide a digital copy of the Merger/Regionalization Feasibility Study in a universally readable format. 6. The recipient must provide an executive level summary of the worl<performed, any conclusions made, and the next steps to be taken as a result of this work. 7. The recipient must provide approved minutes or a resolution confirming the completed Merger/Regionalization Feasibility Study has been presented to the recipient's governing board. 8. A maximum of 95% of the grant will be paid prior to receipt of the documentation described in Standard Condition Nos. 5, 6, and 7. After receipt of this documentation, final payment will be made once it is requested. city of dunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 o FAX (910) 230-3590 www.dtinn-nc.org RESOLUTION BY GOVERNING BODY OF RECIPIENT Mayor William P. Elmore Jr. Mayor Pro Tem Dr. David L. Bradham Council 114embers J, Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tannage City Manager Steven Neuschafer WHEREAS, the North Carolina General Statutes Chapter 159G has created Merger/Regionalization Feasibility grants to assist eligible units of government with meeting their water infrastructure needs, and WHEREAS, the North Carolina Department of Environmental Quality has offered a State Reserve Grant in the amount of $50,000 to perform a merger/regionalization feasibility study, and WHEREAS, the City of Dunn intends to perform said project in accordance with the agreed scope of work, NOW, THEREFORE, BE IT RESOLVED BY THE DUNN CITY COUNCIL: That the City of Dunn does hereby accept the State Reserve Grant offer of $50,000. That the City of Dunn does hereby give assurance to the North Carolina Department of Environmental Quality that any Conditions or Assurances contained in the Award Offer will be adhered to. That William P. Elmore, Jr, Mayor, and Steven Neuschafer, City Manager successors so titled, are hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required by the Division of Water Infrastructure. Adopted this the 13" day of April, 2021 at Dunn, North Carolina. William P. Elmore, Jr, Mayor ATTEST: Tammy Williams, City Clerk DUNN AII-Ameriea City 1 I whleore mmmunt matters 1989*2013 too ithrsavnt Our People, Your Success. March 24, 2021 Mr. Steven Neuschafer, City Manager City of Dunn PO Box 1065 Dunn, NC 28334 RE: City of Dunn Water Merger Regionalization Feasibility Study Dear Mr. Neuschafer: WithersRavenel (CONSULTANT) is pleased to provide this Agreement for Services to City of Dunn (CLIENT) for the Water Merger Regionalization Study (PROJECT). The following proposal was made after careful consideration of all project related tasks. If you have questions or concerns about the Agreement, please do not hesitate to call me at the number listed below. Sincerely WithersRavenel Seth Robertson, P.E. Vice President - Funding and Asset Management Attachments: Agreement for Professional Services Exhibit I - Standard Term and Conditions 115 MacKenan Drive Cary, NC 27511 t: 919.469,33401 f: 919.467.60081 withersravenel.com Asheville I Cary I Greensboro I Pittsboro I Raleigh I Wilmington 40 1110 WithersRavenel Our People. Your Success. City of Dunn Water Merger Regionalization Feasibility Study Agreement for Professional Services A. PROJECT DESCRIPTION The CONSULTANT will aid the CLIENT with evaluating the current financial condition of the water system, evaluating alternatives for regionalization and/or merger with partner utilities, and evaluating potential financial impacts of alternatives on the long-term operation of the system (PROJECT). The primary objective of this PROJECT is to help the CLIENT evaluate regionalization and merger management options to enhance long-term utility viability. B. SCOPE OF SERVICES Task 1: Data Gathering and Preliminary Evaluation The CONSULTANT will review the CLIENT's current financial data and budget, operation and maintenance procedures, system and capacity issues, and required capital improvement projects to determine potential alternatives for either rehabilitating the City's existing infrastructure and continuing all existing operation agreements or expanding the City's infrastructure and regionalizing (in part or completely)/interconnecting with the Town of Benson and other nearby municipalities identified as potential partners. The CONSULTANT will prepare a list of information needed for the study prior to the kick-off meeting necessary for the study. As part of the kick-off meeting, the CONSULTANT will coordinate and host two (2) separate meetings: ® Meeting 1 will be a kickoff meeting with the CLIENT and all proposed partners to discuss the project plan, obtain information related to current agreements and operations, financial resources, and identify system issues to be addressed in the study. I> Meeting 2 will be with representatives from the Town of Benson and will serve as a forum to discuss the project, identify any known issues or constraints, provide an opportunity to share information and discuss any desired preferences. The CONSULTANT will analyze the data and information from these meetings to develop a list of feasible alternatives for further evaluation. This list of alternatives will be provided to the CLIENT in a Memorandum of Understanding for approval prior to the CONSULTANT engaging in additional detailed evaluation of the project alternatives. Meetings may be conducted in person or via video conference software accessible by all parties. If additional partners are identified through the initial Data Gathering and Preliminary Evaluation, additional meetings will be set on a case -by -case basis with an additional 2 potential partner limit. City of Dann - Water Merger Regionalization Feasibility Study March 24, 2021 Page 1 110, lip it r av nel Our People. Your Success. Task 2: Evaluation of Water System Merger/Regionalization Alternatives The CONSULTANT will evaluate the proposed project alternatives for the City of Dunn water system as it relates to the addition of proposed residential and commercial/industrial base and determine the financial impact to the City of Dunn water system. The CONSULTANT will then evaluate the proposed project alternatives in terms of proposed flow and required infrastructure for merging with Benson and other nearby partners, if applicable. The CONSULTANT will evaluate financial and organizational impacts for each alternative including estimated average user rates based on existing and proposed interlocal agreements, projected annual operation and maintenance costs and capital improvement projects. The CONSULTANT will provide potential partners assistance and information needed to calculate estimated average user rates. The CONSULTANT will provide maps and other exhibits, in hard -copy and PDF format, to illustrate the City of Dunn water system and any expected system changes. Task 3: Preparation and Presentation of Final Deliverables The CONSULTANT will prepare and submit a draft report to the CLIENT that contains an Executive Summary, the Merger/Regionalization Study summarizing the benefits and challenges of each evaluated alternative, Appendices, Summary Tables, and maps of the proposed alternatives. The CONSULTANT will respond to one set of comments from the CLIENT. The CONSULTANT will prepare a final report and present the findings to the City Council. Hard copies of the final report and maps will be provided for the CLIENT by the CONSULTANT. The CONSULTANT will also provide a digital copy of the report to the CLIENT. C. ADDITIONAL SERVICES Services that are not included in Section B or are specifically excluded from this AGREEMENT shall be considered Additional Services and will be charged separately according to the CONSULTANT's current rate/fee schedule. The CONSULTANT will furnish or obtain from others Additional Services if requested in writing by the CLIENT and accepted by the CONSULTANT. Scope of work specifically does not include: D Surveying services ® Environmental services ® Legal services (including drafting of Interlocal Agreements) ® Final design services ® Permitting service City of Dunn - Water Merger Regionalization Feasibility Study March 24, 2021 Page 2 During the performance of the CONSULTANT's services under this AGREEMENT, it is assumed that the CLIENT will: ® Provide all needed data, reports, information and supporting capital cost estimates in a timely fashion, which may be needed to complete the PROJECT. ® Provide full and timely feedback and response to inquiries, reviews and communications. ® Examine all information and other documents presented by the CONSULTANT and render in writing decisions pertaining thereto within a reasonable period so as not to delay the services of the CONSULTANT. ® Give prompt written notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the PROJECT. ® Handle all matters requiring an attorney at law. E. COMPENSATION FOR SERVICES CONSULTANT proposes to provide the following Scope of Services to the CLIENT as outlined in this document on a lump sum fee basis of $49,500 plus reimbursable expenses. The project cost would be assessed monthly based on progress. Our estimate does not include any provision for architectural or engineering services, cost estimates, legal services, or other services that are not specifically addressed in the above described sections. Any changes to the PROJECT requirements after CONSULTANT has begun work may require additional fees. F. TIMELINE CONSULTANT will begin services immediately upon receipt of the CLIENT's written notification to proceed, with an estimated completion date of 180 to 270 days. Delays in coordinating meetings or receiving information from identified partners may extend this timeline. City of Dunn - Water Merger Regionalization Feasibility Study March 24, 2021 Page 3 Receipt of an executed copy of this agreement will serve as the written agreement between the CONSULTANT and CLIENT for the services outlined. Submitted by CONSULTANT: WithersRavenel, Inc. 115 MacKenan Drive Cary, NC 27511 Authorized Signature Seth Robertson Printed Name Vice President Title srobertson@withersravenel.com Email Address 252,239.3623 Phone Accepted by CLIENT: City of Dunn PO Box 1065 Dunn, NC 28334 Signature Mr. Steven Neuschafer Printed Name City Manager Title sneuschafer@dunn-nc.org Email Address 910.230.3500 Phone PREAUDIT STATEMENT: This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act (NC G.S. 159-28(a)). Signature of Finance Officer: Printed Name: Date: City of Dunn - Water Merger Regionalization Feasibility Study March 24, 2021 Page 4 WithersRavenel Our people. Your Success. EXHIBIT I Standard Terms and Conditions WithersRavenel, Inc. The proposal submitted by WithersRavenel, INC. ("CONSULTANT") is subject to the following terms and conditions, which form an integral part of the Agreement. By accepting the proposal, the services, or any part thereof, the CLIENT agrees and accepts the terms and conditions outlined below: 1. Payment: a) The CLIENT will pay CONSULTANTfor services and expenses in accordance with periodic invoices to CLIENT and a final invoice upon completion of the services. Each invoice is due and payable in full upon presentation to CLIENT. Invoices are past due after 30 days. Past due amounts are subject to interest at a rate of one and one-half percent per month (18% per annum) on the outstanding balance from the date of the invoice. b) If the CLIENT fails to make payment to the CONSULTANT within 45 days after the transmittal of an invoice, the CONSULTANT may, after giving 7 days written notice to the CLIENT, suspend services under this Agreement until all amounts due hereunder are paid in full. if an invoice remains unpaid after 90 days from invoice date, the CONSULTANT may terminate the Agreement. If Consultant initiates legal proceedings to collect the fees owed, Consultant shall also be entitled to recover the reasonable expenses of collection including attorney's fees. 2. Notification of Breach or Default: The CLIENT shall provide prompt written notice to the CONSULTANT if CLIENT becomes aware of any breach, error, omission, or inconsistency arising out of CONSULTANT's services or any other alleged breach of contract or negligence by the CONSULTANT. The failure of CLIENT to provide such written notice within ten (10) days from the time CLIENT became aware of the fault, defect, error, omission, inconsistency or breach, shall constitute a waiver by CLIENT of any and all claims against the CONSULTANT arising out of such fault, defect, error, omission, inconsistency or breach. Emails shall be considered adequate written notice for purposes of this Agreement. 3. Standard of Care: CONSULTANT shall perform its services in a professional manner, using that degree of care and skill ordinarily exercised by and consistent with the standards of professionals providing the same services in the same or a similar locality as the Project. THERE ARE NO OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE THAT WILL OR CAN ARISE OUT OF THE SERVICES PROVIDED BY CONSULTANT OR THIS AGREEMENT. 4. Waiver of Consequential Damages/Limitation of Liability: CLIENT agrees that CONSULTANT's aggregate liability for any and all claims that may be asserted by CLIENT is limited to $50,000 or to the fee paid to CONSULTANT under this Agreement, whichever is greater. Both CLIENT and CONSULTANT hereby waive any right to pursue claims for consequential damages against one another, including any claims for lost profits. 5. Representations of CLIENT: CLIENT warrants and covenants that sufficient funds are available or will be available upon receipt of CONSULTANT's invoice to make payment in full for the services rendered by CONSULTANT. b. Ownership of Instruments of Service: All reports, plans, specifications, field data and notes and other documents, including all documents on electronic media, prepared by the CONSULTANT as instrument of service, shall remain the property of the CONSULTANT. The CONSULTANT shall retain all common law, statutory and other rights, including the copyright thereto. In the event of termination of this Agreement and upon full payment of fees owed to CONSULTANT, CONSULTANT shall make available to CLIENT copies of all plans and specifications. 7. Change Orders: CONSULTANT will treat as a proposed change order any written or oral order (including directions, instructions, interpretations, or determinations) from CLIENT which requests changes in the. Agreement or CONSULTANT's Scope of Services. If CONSULTANT accepts the proposed change order, CONSULTANT will give CLIENT written notice within ten (10) days of acceptance of any resulting increase in CONSULTANT's fees. 8. Opinion of Cost/Cost Estimates: Since the CONSULTANT has no control over the cost of labor, materials, equipment or services furnished by others, or over methods of determining prices, or over competitive bidding or market conditions, any and all opinions as to costs rendered hereunder, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of CONSULTANT'S experience and qualifications and represent its reasonable judgment as an experienced and qualified professional familiar with the construction industry; but the CONSULTANT cannot and does not guarantee the proposals, bids or actual costs will not vary significantly from opinions of probable costs prepared by it. If at any time the CLIENT wishes assurances as to the amount of any costs, CLIENT shall employ an independent cost estimator to make such determination. 9. Assignment and Third Parties: Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the CLIENT and CONSULTANT, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the CLIENT and the CONSULTANT and not for the benefit of any other party. Neither the CLIENT nor the CONSULTANT shall assign, sublet, or transfer any rights under or interests in this Agreement without the written consent of the other, which shall not be unreasonably withheld. However, nothing contained herein shall prevent or restrict the CONSULTANT from employing independent subconsultants as the CONSULTANT may deem appropriate to assist in the performance of services hereunder. 10. Project Site: Should CLIENT not be owner of the Project site, then CLIENT agrees to notify the site owner of the possibility of unavoidable alteration and damage to the site. CLIENT further agrees to indemnify, defend, and hold harmless CONSULTANT against any claims by the CLIENT, the owner of the site, or persons having possession of the site which are related to such alteration or damage. 11. Access to Site: CLIENT is responsible for providing legal and unencumbered access to site, including securing all necessary site access agreements or easements, to the extent necessary for the CONSULTANT to carry out its services. 12. Survival: All of CLIENT's obligations and liabilities, including but not limited to, its indemnification obligations and limitations of liability, and CONSULTANT's rights and remedies with respect thereto, shall survive completion, expiration or termination of this Agreement. 13. Termination: Either party may terminate the Agreement with or without cause upon ten (10) days advance written notice, if the other party has not cured or taken reasonable steps to cure the breach giving rise to termination within the ten (10) day notice period. If CLIENT terminates without cause or if CONSULTANT terminates for cause, CLIENT will pay CONSULTANT for all costs incurred, non -cancelable commitments, and fees earned to the date of termination and through demobilization, including any cancellation charges of vendors and subcontractors, as well as demobilization costs. WithersRavenel, Inc. Standard Terms & Conditions Page 1 Effective September 14, 2020 410 ithers avenel kiloOur People Your Success, 14. Severabllity: If any provision of this Agreement, or application thereof to any person or circumstance, is found to be invalid then such provision shall be modified if possible, to fulfill the intent of the parties as reflected in the original provision. The remainder of this Agreement, or the application of such provision to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby, and each provision of this Agreement shall be valid and enforced to the fullest extent permitted by applicable law. 15. No Waiver: No waiver by either party of any default by the other party in the performance of any provision of this Agreement shall operate as or be construed as a waiver of any future default, whether like or different in character. 16. Merger, Amendment: This Agreement constitutes the entire Agreement between the CONSULTANT and the CLIENT and all negotiations, written and oral understandings between the parties are integrated and merged herein. This Agreement can be supplemented and/or amended only by a written document executed by both the CONSULTANT and the CLIENT. 17, Unforeseen Occurrences: If, during the performance of services hereunder, any unforeseen hazardous substance, material, element of constituent or other unforeseen conditions or occurrences are encountered which affects or may affect the services, the risk involved in providing the service, or the recommended scope of services, CONSULTANT will promptly notify CLIENT thereof. Subsequent to that notification, CONSULTANT may: (a) if practicable, in CONSULTANT's solejudgment and with approval of CLIENT, complete the original Scope of Services in accordance with the procedures originally intended in the Proposal; (b) Agree with CLIENT to modify the Scope of Services and the estimate of charges to include study of the previously unforeseen conditions or occurrences, such revision to be in writing and signed by the parties and incorporated herein; or (c) Terminate the services effective on the date of notification pursuant to the terms of the Agreement. 18. Force Majeure: Should completion of any portion of the Agreement be delayed for causes beyond the control of or without the fault or negligence of CONSULTANT, including force majeure, the reasonable time for performance shall be extended for a period at least equal to the delay and the parties shall mutually agree on the terms and conditions upon which Agreement may be continued. Force majeure includes but is not restricted to acts of God, acts orfailures of governmental authorities, acts of CLIENT's contractors or agents, fire, floods, epidemics, pandemics, riots, quarantine restrictions, strikes, civil insurrections, freight embargoes, and unusually severe weather. 19. Safety: CONSULTANT is not responsible for site safety or compliance with the Occupational Safety and Health Act of 1970 ("OSHA"). Job site safety remains the sole exclusive responsibility of CLIENT or CLIENT's contractors, except with respect to CONSULTANT'S own employees. Likewise, CONSULTANT shall have no right to direct or stop the work of CLIENT's contractors, agents, or employees. 20, Dispute Resolution/Arbitration: Any claim or other dispute arising out of or related to this Agreement shall first be subject to non -binding mediation in accordance with the then -current Construction Industry Mediation Procedures of the American Arbitration Association ("AAA"). If mediation is unsuccessful, such claim or other dispute shall be subject to arbitration in accordance with the AAA's then -current Construction Industry Arbitration Rules. Any demand for arbitration shall be filed in writing with the other party and with the American Arbitration Association. CLIENT agrees to the inclusion in such arbitration (whether by initial filing, by joinder or by consolidation) of any other parties and of any other claims arising out of or relating to the Project or to the transaction or occurrence giving rise to the claim or other dispute between CLIENT and CONSULTANT. 21. Independent Contractor: In carrying out its obligations, CONSULTANT shall always be acting as an independent contractor and not an employee, agent, partner or joint venturer of CLIENT. CONSULTANT's work does not include any supervision or direction of the work of other contractors, their employees or agents, and CONSULTANT's presence shall in no way create any liability on behalf of CONSULTANT for failure of other contractors, their employees or agents to properly or correctly perform their work 22. Hazardous Substances: CLIENT agrees to advise CONSULTANT upon execution of this Agreement of any hazardous substances or any condition existing in, on or near the Project Site presenting a potential danger to human health, the environment or equipment. By virtue of entering into the Agreement or of providing services, CONSULTANT does not assume control of, or responsibility for, the Project site or the person in charge of the Project site or undertake responsibility for reporting to any federal, state or local public agencies, any conditions at the Project site that may present a potential danger to the public, health, safety or environment except where required of CONSULTANT by applicable law. In the event CONSULTANT encounters hazardous or toxic substances or contamination significantly beyond that originally represented by CLIENT, CONSULTANT may suspend or terminate the Agreement. CLIENT acknowledges that CONSULTANT has no responsibility as a generator, treater, stoner, or disposer of hazardous or toxic substances found or identified at a site. Except to the extent that CONSULTANT has negligently caused such pollution or contamination, CLIENT agrees to defend, indemnify, and hold harmless CONSULTANT, from any claim or liability, arising out of CONSULTANT's performance of services under the Agreement and made or brought against CONSULTANT for any actual or threatened environmental pollution or contamination if the fault (as defined in N.C.G.S. 226-1(f)(7)) of CLIENT or its derivative parties (as defined in N.C.G.S. 226-1(f)(3)) is a proximate cause of such claim or liability. 23. Choice of Law: The validity, interpretation, and performance of this Agreement shall be governed by and construed in accordance with the law of the State of North Carolina, excluding only its conflicts of laws principles. 24. Construction Services: If construction administration and review services are requested by the CLIENT, CLIENT agrees that such administration, review, or interpretation of construction work or documents by CONSULTANT shall not relieve any contractor from liability in regard to its duty to comply with the applicable plans, specifications, and standards for the Project, and shall not give rise to a claim against CONSULTANT for contractor's failure to perform in accordance with the applicable plans, specifications or standards. 25. Field Representative: If CONSULTANT provides field services or construction observation services, the presence of the CONSULTANT's field personnel will only be for the purpose of providing observation and field testing of specific aspects of the Project. Should a contractor be involved in the Project, the CONSULTANT's responsibility does not include the supervision or direction of the actual work of any contractor, its employees, or agents, All contractors should be so advised. Contractors should also be informed that neither the presence of the CONSULTANT's field representative nor the observation and testing by the CONSULTANT shall excuse contractor in any way for defects in contractor's work. It is agreed that the CONSULTANT will not be responsible for job or site safety on the Project and that the CONSULTANT does not have the right to stop the work of any contractor. 26. Submittals; CONSULTANT's review of shop drawings and other submittals is to determine conformity with the design concept only. Review of shop drawings and submittals does not include means, methods, techniques, or procedures of construction, including but not limited to, safety requirements, WithersRavenel, Inc. Standard Terms & Conditions Page 2 Effective September 14, 2020 1 1 �i irk' , uJCity Council Agenda x M/ eeting Date: April 13, 2021 IM SUBJECT TITLE: Resolution toApprove Capital Presenter: Heather Adams, Director +h*x— Department: Public Utilities Attachment: X Yes No Description: Resolution and 2021 Capital Improvement Plan Public Hearing Advertisement Date: PURPOSE: To adopt the updated 2021 Wastewater System Capital Improvement Plan. BACKGROUND: The Capital Improvement Plan is a plan developed by staff that is used as a planning tool when budgeting and planning for water and wastewater capital needs. Approval by resolution does not commit the Council to approve any one project nor does it commit funds for any project. BUDGET IMPACT: NIA RECOMMENDATION/ACTION REQUESTED: Motion to approve the Resolution, adopting the 2021 Wastewater System Capital Improvement Plan as presented, 'D north carolina LLU UNN city of Bunn POST OFFICE BOX 1065 - DUNN, NORTH CAIiOLINA 28335 (910) 230-3500 o FAX (910) 230-3590 www.dunn-nc.org RESOLUTION TO ADOPT AND APPROVE THE SEWER SYSTEM CAPITAL IMPROVEMENT PLAN Mayor William P. Elmore Jr. Mayor Pro Tem Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy `Cart Chuck Turnage City Manager Steven Neuschafer WHEREAS, the City of Dunn has developed a sewer system in and around the City of Dunn; and WHEREAS, said municipal sewer system is operated and maintained by the City of Dunn; and WHEREAS, the City of Dunn recognizes the need for, and advantage of, maintaining adequate short-term and long-term planning for capital improvements for the sewer system. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn that the 2021 Capital Improvement Plan is hereby approved; and BE IT FURTHER RESOLVED that the City Council authorizes staff to update the plan as new information becomes available. Adopted this the 13di day of April, 2021. ATTEST: Tammy Williams, City Clerk William P. Elmore, Jr, Mayor mieYe 6 7nvzzzizG wafters u z 0 CU M nm-,eV Oi ci ei CR A"i C� uo ;t Lq -0, I in C; o a C; '0 t4 u X AM 0 Will O o t X 0 pv 0 0 u 0 a E < < > u > 0 M M y a c 2 Lu .2 R 75 u w U < U i7i w u DUNN DUNN h, D Council11111f City Meeting Date: April 13, 2021 �2013 2013 1989 SUBJECT TITLE: Bid Award for Paving Project Presenter: City Manager 1 . Public WorksO Attachment: X Yes • De—sc—ri—pTio—rr.--T,—orrespondence• • r~r^^ Vl Public Hearing Advertisemerr3ate: PURPOSE: To award the bid for the Paving Project. The street improvement work includes street improvements for Bay St and Watauga Avenue. BACKGROUND: This project was initially bid with the utilities and paving together. We did not receive enough bids and the project was rebid with the paving and utilities separated and bids have been received on both and the utilities work is currently in progress. BUDGET IMPACT: Watauga $341,860 Bay St. Alternate 55160 Total $397,020 RECOMMENDATION/ACTION REQUESTED: Motion to award a contract to Turner Asphalt, Inc. for the Watauga Base Bid and Bay Street Alternate Bids for a total amount of $397,020 (unit based bid) and authorizing the City Manager to fund the construction from the Powell Bill paving and resurfacing budget line. DAvis • MARTIN • POWELL mmm ENGINEERS & SURVEYORS dmp March 22, 2021 Re: City of Dunn, NC Bay and Watauga Street Improvements Recommendation of Construction Project Award DMP Project 200082(AL) Mr. Steven Neuschafer, City Manager City of Dunn PO Box 1065 Dunn, NC 28335 Dear Steve, Bids were received, opened and the totals were read aloud on August 20". A total of 5 bids were received. A copy of the certified bid tabulation details is enclosed. The low bid was submitted by Turner Asphalt, Inc, of Raleigh, NC in the amount of $397,020 as indicated on the bid tabulation sheet of all the bids. This is total of the Alternate Bid for Bay plus the bid for Watauga (both are based on using the Full Depth Reclamation (FDR) street preparation methods). On Turner's hand written bid, they made an error by including the total of the base bid for Bay street, the alternate bid for Bay street and the bid for Watauga street all In their total item that should have been just the total for Watauga street which they written in at $464,740 (which is an error and should be $397,020 as indicated above and in the bid tabulation sheet) The cost is well within the Engineers' estimate for the project. We have discussed the project with Turner Asphalt and they are confident they can construct the project for the unit prices included in the bid forms with the corrected award total. Turner has successfully completed projects for the City of Dunn and our other clients. Based upon the above information, we recommend the Street Improvements for Bay and Watauga Streets to be awarded to Turner Asphalt Inc., based on the total of their unit price -based bid in the amount of $397,020. After Council considers awarding a construction contract for the project, we will prepare contract documents for execution by the Contractor and City. If you have any questions, please give me a call. Sincerely, DAVIS • MARTIN • POWEL SSOCIATES aA�ce RLM/rlm c: File T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www.dmp-inc.com O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H o 0 000uio�o 0 0 000vioirio 0 0 000 Z O 0 7 0 r V N O t0 O O O M h V N O N O O O O hD LO O M N O Cr CV CV 7 CM O -O fA N E9 N CA EA EA EA V' N N H} 64 64 O N M EA O O O O O O O t0 0 0 0 0 0 0 0 O O N O O N N O O O O O O N W O O O O O O c U N (Wj O O N CV d' Cn (fl to 0 O O M 't U') (O LO O O m Vt O o p O O ER M M fH r O O O N M EA f� O O N � O O Z t Cn EA EA M M N E9 ER O EA M N a M N M W Ei C F' M O Vl CQ M S O 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 O 0 0 0 0 0 O O O O C� 6 0 06 6 � 6 � 0 O 0 6 0 0 0 0 Cn � 6 O 0 0 0 0 Z O O CO O 0 0 N O O O N O D - o C�mW n v> M m m mCn o? p ca Ldmm � ai ai MMrnm v3 e3 e» n" m 06 M C606 cn f» e» ea L vi cG EH b4 64 N EA H3 EH N VJ CR 64 N 69 � CPr N N N Fff C() N3 Q � U � N O O CO 0 0 0 0 0 0 O O O O O O O O 0 0 0 0 C5 J W O O (O M 0 0 0 0 0 O O CO 0 0 0 0 0 O M W O O O d' 6` M OJ CO N O O (P W M N CO CO O d' O O d N O O fR d' fA CH N N O O O 69 f9 N N O M O to Z (n (n } G c} LL C M (n (n } c} LL m m (!J c} m Z J J (n 0 (n J W W J J (n F0 U J W W J o U W = f� O t0 r O t0 N (00 N 7 Z °i Q 0 o a ttl m d y N N N m m a- O 1- L LL L H O a_ u n o L N ✓' W O N E L r (U (xp E E O rn J uj p m 6I N T M m O to m> O ((i N E> (7 'CCO Mm M.cONoo >=No W C7 43 'O m tO m UN) O O 2 > m yNov 2> U YNa> O f/I N M o E- w 0U_ 7 U UUN m Ua. rno xx uxx>>Q U LL Cn Q Qn N LL Q WW r N M d' CO w r of O �- N M N' CC1 (O r W ¢ w � _m _<n a J 0 LU CD (6 c W C N > Z @ m 0 0 C O _ (D a 0 lA O N Uov0)M 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 0 O O O N O O O O m O It m (nr0000v(oo (n et r N M M d M N M 06 (O 1� N c O N} (0 (p (p VJ M ER lf1 � 0 0 0�^ o o o o 0 m o� o O O O O o O N 0 O C N O r 0-� 0 0 0 M N m (o m o 0 F � jyN 0 0 0 0 0 0 0 0 0 0 Q O 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 0 C3 O 0 0 0 0 0 0 0( cl N M O O W (O N N "It (o O � � U (Cp N 0 0 0 0 0 0 0 0 0 0 0 (6 J O O O O O O O O N O m0 oo(000c6aio(6o a wZ 0000v(»(nc uro W W J (n J (n (n (!J J F .- � N M N N W ;O a 0] N N N d N 'm m rn O O c I- i- `o a m c C7 m o a m m c y m d co C > rn E m m 0 C a� C cG (n N ~ 06 m 0 O .a U 0. m Q Q x W U (Jl F (o W O O O o 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 O O O O O O o o 0 0 lO O O kO O O o o O N 0 0 W) 0 0 0 0 E- O O O (O O w Q1 O O 0 O O o O of O O O (D W O Z O W (O N O It O o 0 O O o m It Z) O 't O M M (O - LCI Iq O (O o M (O �_ � O M M N M O M (n W N M oD M CO N N M n M h O V' i O N NM M ER 6? w mm (A 00 m NN fH Hl Hl H} O N� M d3 M Q (A A G N - CO N U U O O V1 O (O m 0 0 O 0 0 0 (O m O O O N I� O o Z W O O N N 0 0 0 O 0 0 0 0 0 O N W O C u! 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M N VM' �3 N fA EA N 2 N LL O 0 0 0 0 0 0 0 0 0 O O O O O O w 0 0 O O O O O O O O O O o 0 0 0 O M O (O O N O V tl O O O O O O O M o (O o (O (O M (O 'IT V' h O N 1� N M I� V C- t� W (O c- U t` coO N M N I� W V N 1� m m N W N � ER H3 N 04 N (A 64 h 64 (A M V' f9 Ot 69 V' N EA � 0 N VJ fPr M N U O 0 0 0 0 0 0 0 0 O O (O M M (O CO O O O O J 2 U W O O O O O O o 0 0 O M m (O V Ih M (O O O O O _ U Z U O O (M (O O'> N m 0 to O (O O (V N M ,> = n O (A M V' fR fA tO O (O M (O 63 H3 O (P O m N N U U o N O VT fR MM N ^ m bJ (Pr a Z � rMi o M U' m u% o O O O -T O O O O O O d leO O (O (O O O M O 0 0 h 0 0 OJ .- W 'ci' «i 0 N O 6 N �uoi��°�c61omm�� n m U o ed � M s» yi C � - N � U U O O M M i� r O 'It 0 Z O O f� d a- O d N M co O O 0 0 N O M cd ^ O v i� r M r 69 6M9 W 69 fli f� _ O ud 64 69 W 64 L6 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O (U O O O O O O O N O N N N 'd' O N O O M O m U M O O N d M M M (D M M ud 69 ud ER 646464 a JN mud N 64 u! ud O M U a N m U o o 0 0 0 0 0 0 0 0 0 Z o 0 0 0 0 0 0 0 0 0 �, oocd000(doNo a a ud ed = N LL 0 0 0 0 0 0 0 0 0 0 G M 0 0 0 l0 0 0 0 0 0 0 (A N 0 0 0 d) 0 0 0 0 0 0 (V 'ItN 7 rd (C m o m a n M cli V' (O - - u} (O 64 69 69 69 69 69 64 d M N U � �SU 0 000(�000000 0 0 0 0 0 0 0 0 0 U U o ud ed (» co co M � O � MCA DUNN W-1 U N N t1� City Council Agenda SUBJECT TITLE: Authorization to proceed with loan for Water, Sewer, Stormwater Presenter: Jim Roberts 1 Attachment: x Yes No I Description: BB&T Proposal and Rate Sheet Public Hearing Advertisement Date: N/A PURPOSE: To authorize the Mayor, City Manager Neuschafer, and Finance Director Roberts to move forward with borrowing the needed funds to complete the Water, Sewer, Stormwater repairs to Bay Street, Broad Street, General Lee Avenue, and Watauga Avenue before paving in this area. MINIM;• �I This project is the number one project on our current list of work needed for water lines, sewer lines and Stormwater collection for the city. This project was bid and approved during the March City Council meeting. We were authorized at that time to seek loans for this work and have received responses from four banks. The amount of funding we were seeking was $785,000 and have ask for a repayment term of 10 years. The lowest rate proposed is from BB&T (Truist) for 2.07%. This funding will be split between the Water and Sewer fund and the Stormwater fund. BUDGETIMPACT: We will set up accounts to pay this loan in the amount of $785,000 with payments beginning in the 2022 budget year and continuing for ten years in the amount of $87,711.70 to be divided proportionally between the Water and Sewer fund and the Stormwater fund. This loan should be closed within the next 30 days with payments beginning in April of 2022. RECOMMENDATION/ACTION REQUESTED: Motion to approve the resolution authorizing the Mayor and the City Manager to move forward with a loan with BB&T (Truist) for $785,000 for the Water, Sewer, and Stormwater work underway on Bay, Broad, Lee and Watauga, Branch Banking & Trust Company Governmental Finance 5130 Parkway Plaza Boulevard Charlotte, North Carolina 28217 Phone (704) 954-1700 Fax (704) 954-1799 April 2, 2021 Mr. James O. Roberts City of Dunn, NC PO Box 1065 Dunn, NC 28334 Dear Mr. Roberts: Truist Bank ("Lender") is pleased to offer this proposal for the financing requested by the City of Dunn, NC (`Borrower"). PROJECT: Water & Sewer Improvements & Street Drainage AMOUNT: $785,000.00 TERM: 10 years INTEREST RATE: 2.07% TAX STATUS: Tax Exempt — Bank Qualified PAYMENTS: Interest: Annual Principal: Annual INTEREST RATE CALCULATION: 30/360 SECURITY: Security interest in the project being financed PREPAYMENT TERMS: Prepayable in whole at any time without penalty RATE EXPIRATION: June 1, 2021 DOCUMENTATION/ LEGAL REVIEW FEE: N/A FUNDING: Proceeds will be deposited into an account held at Lender pending disbursement unless equipment is delivered prior to closing. DOCUMENTATION: Lender proposes to use its standard form financing contracts and related documents for this installment financing. We shall provide a sample of those documents to you should Lender be the successful proposer. The financing documents shall include provisions that will outline appropriate changes to be implemented in the event that this transaction is determined to be taxable or non -bank qualified in accordance with the Internal Revenue Service Code. All documentation must be deemed appropriate by Lender before closing. REPORTING REQUIREMENTS: Lender will require financial statements to be delivered within 270 days after the conclusion of each fiscal year-end throughout the term of the financing. Should we become the successful proposer, we have attached the form of a resolution that your governing board can use to award the financing to Lender. If your board adopts this resolution, then Lender shall not require any further board action prior to closing the transaction. Lender sball have the right to cancel this offer by notifying the Borrower of its election to do so (whether this offer has previously been accepted by the Borrower) if at any time prior to the closing there is a material adverse change in the Borrower's financial condition, if we discover adverse circumstances of which we are currently unaware, if we are unable to agree on acceptable documentation with the Borrower or if there is a change in law (or proposed change in law) that changes the economic effect of this financing to Lender. Costs of counsel for the Borrower and any other costs will be the responsibility of the Borrower. The stated interest rate assumes that the Borrower expects to borrow no more than $10,000,000 in the current calendar year and that the financing will qualify as qualified tax-exempt financing under the Internal Revenue Code. Lender reserves the right to terminate this bid or to negotiate a mutually acceptable interest rate if the financing is not qualified tax-exempt financing. We appreciate the opportunity to offer this financing proposal. Please call me at (803) 413-4991 with your questions and comments. We look forward to hearing from you. Sincerely, Traist Ranh Andrew G. Smith Senior Vice President Resolution Approving Financing Terms WHEREAS: The City of Dunn, NC ("Borrower") has previously determined to undertake a project for the financing of water & sewer improvements and street drainage (the "Project"), and the Finance Officer has now presented a proposal for the financing of such Project. BE IT THEREFORE RESOLVED, as follows: 1. The Borrower hereby determines to finance the Project through Truist Bank ("Lender") in accordance with the proposal dated April 2, 2021. The amount financed shall not exceed $785,000.00, the annual interest rate (in the absence of default or change in tax status) shall not exceed 2.07%, and the financing term shall not exceed ten (10) years from closing. 2. All financing contracts and all related documents for the closing of the financing (the "Financing Documents") shall be consistent with the foregoing terms. All officers and employees of the Borrower are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this resolution. 3. The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by Borrower officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers. The Financing Documents shall be in such final forms as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval of the Document's final form. 4. The Borrower shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations. The Borrower hereby designates its obligations to make principal and interest payments under the Financing Documents as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code Section 265(b)(3). 5. The Borrower intends that the adoption of this resolution will be a declaration of the Borrower's official intent to reimburse expenditures for the Project that are to be financed from the proceeds of the Lender financing described above. The Borrower intends that funds that have been advanced, or that may be advanced, from the Borrower's general fund or any other Borrower fund related to the Project, for project costs may be reimbursed from the financing proceeds. 6. All prior actions of Borrower officers in furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, to the extent of the conflict. This resolution shall take effect immediately. Approved this day of 2021 01 Title: SEAL in Title: City of Dunn, NC - Water & Sewer Improvements & Street Drainage (DRAFT) Compounding Period: Annual Nominal Annual Rate: 2.070% Cash Flow Data - Loans and 1 Loan 04/02/2021 785,000.00 2 Payment 04/02/2022 87,711.70 I 10 Annual 04/02/2031 TValue Amortization Schedule - Normal, 360 Day Year Loan 04/02/2021 785,000.00 2021 Totals 0.00 0.00 0.00 1 04/02/2022 87,711.70 16,249.50 71,462.20 713,537,80 2022 Totals 87,711.70 16,249.50 71,462.20 2 04/02/2023 87,711.70 14,770.23 72,941.47 640,596.33 2023 Totals 87,711.70 14,770.23 72,941.47 3 04/02/2024 87,711.70 13,260.34 74,451,36 566,14497 2024 Totals 87,711.70 13,260.34 74,451.36 4 04/02/2025 87,711.70 11,719.20 75,992.50 490,152.47 2025 Totals 87,711.70 11,719,20 75,992.50 5 04/02/2026 87,711.70 10,146.16 77,565.54 412,586.93 2026 Totals 87,711.70 10,146.16 77,565.54 6 04/02/2027 87,711.70 8,540.55 79,171.15 333,415.78 2027 Totals 87,711.70 8,540.55 79,171.15 7 04/02/2028 87,711.70 6,901.71 80,809.99 252,605.79 2028 Totals 87,711.70 6,901.71 80,809.99 8 04/02/2029 87,711.70 5,228.94 82,482.76 170,123.03 2029 Totals 87,711.70 5,228.94 82,482.76 9 04/02/2030 87,711.70 3,521.55 84,190.15 85,932.88 2030 Totals 87,711.70 3,521.55 84,190.15 10 04/02/2031 87,711.70 1,778.82 85,932.88 0.00 2031 Totals 87,711.70 1,778.82 85,932.88 Grand Totals 877,117.00 92,117.00 785,000.00 9.9 @Jl@N - �' D- „'- �1J 171WAli N AmericaGib A!I dmeeiea Citg 1 1 its Council or 1Meeting Dl 13,1989 * 20131989 7� 2013 SUBJECT TITLE: Authorization to contract witlogies for Financial SoftwarePresenter: Jim Roberts Department: FinanceAttachment: ftware Contract X Yes No Public Hearing Advertisement Date: N/A PURPOSE: To authorize City Manager Neuschafer and Finance Director Roberts to move forward with contracting with Tyler Technologies for the Financial Software "Incode" for use by the City as their Enterprise Resource Planning (ERP) software, BACKGROUND: This has been the number one priority of the Finance Department for the last year. City departments have been working with vendors for the past year and have had presentations from four different suppliers. The departments narrowed this group down to two and we had a separate presentation by each of these answering our top 30 questions. Once this review was complete, those involved were asked to provide their input and the final assessment was completed. This final decision being brought to the Council for approval is to contract with Tyler Technologies for their financial software "INCODE". This ERP software is designed for municipal use as their software handling multiple funds, billing and collection for utilities, and access to data for decision makers. Incode is an integrated system designed to improve our financial record keeping, reporting, and personnel management. We will use this software for financial management, payroll and human resources, revenue management, utility billing, taxes, and reporting analytics. This system will provide us with electronic approval paths rather than paper and wet signatures. It will give us access to our system from desktop, tablet, or phones. It provides automatic balancing between funds, search and query options, and better reporting for audit purposes. This installation will take between 9 and 16 months to install and will require substantial time from the staff during the installation process. This software is licensed, not purchased, and will be hosted on site with the City. BUDGET IMPACT: Tyler Technologies will bill us initially for approximately 25% of the License fees initially ($16,100). Future billings will take place as the installation moves forward including all other costs with 60% total due at completion of the installation and the final 15% at go live time. The total cost for this software is $163,506 and will be spread over 2 to 3 budget years. The annual recurring cost is $23,721 payable yearly in advance. A substantial portion of this cost is for utility billing and cash handling which is part of the Water and Sewer budget. This software cost will be split across funds, RECOMMENDATION/ACTION REQUESTED: Motion to approve the software recommendation of the City's administration of Tyler Technologies Incode and authorize the City Manager to move forward with the contract for its installation, Exhibit B 0tyler technologies Exhibit B Invoicing and Payment Policy We will provide you with the software and services set forth in the Investment Summary, Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. Invo dr : We will invoice you for the applicable license and services fees in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in the Agreement, 1. TvlerSoftware. 1.1 License Fees: License fees are Invoiced as follows: (a) 25% on the Effective Date; (b) 60% on the date when we make the applicable Tyler Software available to you for downloading (the "Available Download Date"); and (c) 15% on the earlier of use of the Tyler Software in live production or 180 days after the Available Download Date. 1.2 Maintenance and Support Fees: Year 1 maintenance and support fees are waived through the earlier of (a) availability of the Tyler Software for use In a live production environment; or (b) one (1) year from the Effective Date. Year 2 maintenance and support fees, at our then -current rates, are payable on that earlier -of date, and subsequent maintenance and support fees are invoiced annually in advance of each anniversary thereof. Your fees for each subsequent year will beset at our then -current rates, 2. Professional Services. 2.1 implementation and Other Professional Services (Including training): Implementation and other professional services (including training) are billed and Invoiced as delivered, at the rates set forth in the Investment Summary. 2.2 Consulting Services: If you have purchased any Business Process Consulting services, If they have been quoted as fixed -fee services, they will be Invoiced 50% upon delivery of the Best Practice. Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. If you have purchased any Business Process Consulting services and they are quoted as an estimate, then we will bill you the actual services delivered on a time and materials basis. 2.3 Conversions: Fixed -fee conversions are invoiced 50% upon Initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, we will bill you the actual services delivered on a time and materials basis. 2.4 Requested Modifications to the Tyler Software: Requested modifications to the Tyler tyler Exhibit B Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the applicable modification. You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed to be In compliance with the specifications after the 30-day window has passed. You may still report Defects to us as set forth In the Maintenance and Support Agreement. 2.5 Other Fixed Price Services: Except as otherwise provided, other fixed price services are Invoiced as delivered, at the rates set forth in the Investment Summary. For the avoidance of doubt, where "Project Planning Services" are provided, payment will be due upon delivery of the Implementation Planning document. 3. Other Services and Fees. 3.1 Annual Fees: Annual fees for the Tyler Incode applications set forth In the Investment Summary are Invoiced on the Effective Date. Subsequent fees are due annually in advance of each anniversary thereof at our then -current rates. 4. Third Party Products. 4.1 Third Party Software License Fees: License fees for Third Party Software, If any, are invoiced when we make It available to you for downloading. 4.2 Third Party Software Maintenance: The first year maintenance fees for the Third Party Software, If any, is invoiced when we make that Third Party Software available to you for downloading. 4.3 Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery. 4.4 Third Party Services: Fees for Third Party Services, If any, are Invoiced as delivered, along with applicable expenses, at the rates set forth in the Investment Summary. 5. Exoenses. The service rates In the Investment Summary do not include travel expenses. Expenses for Tyler delivered services will be billed as Incurred and only in accordance with our then -current Business Travel Policy, plus a 10%travel agency processing fee. Our current Business Travel Policy is attached to this Exhibit B as Schedule 1. Copies of receipts will be provided upon request; we reserve the right to charge you an administrative fee depending on the extent of your requests. Receipts for miscellaneous Items less than twenty-five dollars and mileage logs are not available. Payment. Payment for undisputed Invoices Is due within forty-five (45) days of the Invoice date. We prefer to receive payments electronically. Our electronic payment Information is available by contacting ARCaptvlertech.com. tylert dm. IN:IN N O,h m M M N.-MJN K m k�+M h O o 0 i Z ul OO�'o � Obi N%O M N U °ti N O N N 'O J TO = M v N 'E N o ro K o m m 14 at In U N 00 N J'i.m W, N NiO w N o M WN C R(ea�sp V Imo w f9 M di N OOai N d xx 9 W Z Z 041 aoacsc� i N OINry �O N O!O M � O IO m N; IY rn (31 N �� w U M � � ~M . dT ems- .- N! fA qoq�� I+9 e0. I6 i W c J O a F � O ' rn y N ci m �I rn to v � c a w C Op 0 C E w it° m m .° a N a . off N Y 2 � C 10 C N Y C C +-O• N y C L N m `o voi0 K O1 Ewe=! mrn c'ci C(j% c; m m C; 0 �d m ..m. E a C Z N m O N N N T a N C C O C a20 U N c� m v O« m• CY mZ cc E0 a;vUU 000 Eo ws1,2 In O C a ai N m m ® rn U •t 0 a W U,:iL:+�aa UO-1-:UFF- m `o \} °« q / \ § ! \ \ }ƒ } �6 �W W4 - ■ea°2a i«� ! ! ) � \ | a / ) } ) ! ;$ \ U) K; / \}\\)) 0 M yA'CI 0 •`� r7 � b iNr'ii� � -S T2" b ,T C' p 0 xo e V O mG at b O N N •.^i yam. U Y G .`�� q .� :O El �' 4, .°i N ti y a"i vi .� N �+ T 4 P. ,O W n 00 �' V N C P N N N .^.. ca 0 P. 4r 0. G 0 o '5 0 3 o o p ° •G ^' Y o �'p O W .G U 'Z i� 'c .0 2 � U td '� •^ 2 N o ° ° q o a °C� ° v° 0-0 m w° U n 3 ° m ❑j 0 '9 H N N �''O U O �y '� Ni N N .N N F4 O O "' _oT, m o ,. y a n 4. vU yaNO ,b� a0NT oG o Wdo u q Y 0 d° GN 'a O 0o 0 /3 °° y[UN � 00`nao eu 0 6 0N v °v ° 0— x0��ad >p°p °° G pEl g nosn ,4? '''3 N t� a' 0 G G O a+ iy '00 c N o+0 U 0 •� Q N N G O '`3 O r7 b� U A N �' G C U 69 a U qq a bA .ti +� ;� yUf G G N O H O O y^ ��' n1 N N 46 p O L� 'Ej w 3 v P 2 c a�° El 0 0o•V r E� ^o a 0.0Howd.5 0d. wm 0 ZS >, o twa, n��vnH m U 0 ai .^ ti h y `� 0q o W U Z O T •G a� 0 U .o 'd 0 A2 !G a o ti '�' ^� o b P. o U .fin U NG ,n ^O Rt � 7i U O w C7 d P, W nh- U 2 i� � > � .� 1 D1 City Council Agenda 9Form 1IR k � Meeting no Date: April 20 i SUBJECT TITLE: Westhaven Stormwater Presenter: Manager p.Public• O Attachment: X Yes 1 Vl ---Description:T�T^^ Public1 d na PURPOSE: Evaluation of cost estimates of possible routes for improved storm drainage in the Westhaven subdivision area. BACKGROUND: Poor Drainage and short term flooding have been persistent in the Merry Street area for some time. The explanation is that the existing pipes are not of a size to have the capacity to transmit the water from a 2yr intensity storm. There have been multiple studies over the years to search for options to add capacity and to minimize the impacts of larger rain storm events. BUDGET IMPACT: There are three possible routes for the storm drain to be improved, each has its own benefits and costs. A $2M loan would be approximately $130,000 debt payment for 10 years. RECOMMENDATION/ACTION REQUESTED: As Directed Boomma AVIS • MARTIN • POWELL Basis of Cost ENGINEERS & SURVEYORS ❑+ Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: 3/22/2021 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 210047 Project: Westhaven Area - Storm System Improvments Summary of Options Considered Description Budget Direct Parallel Route Along Existing Pipe Option A-1, Parallel ex. pipe with 1 additional pipe $ 515,000 Option A-2, Parallel ex. pipe with 2 additional pipes $ 825,000 Retain existing pipe and add piping along Merry Street Option B-1, Retain ex. pipe and install 1 additional pipe along Merry Street $ 1,250,000 Option B-2, Retain ex. pipe and install 2 additional pipes along Merry Street $ 1,980,000 Retain existing pipe, route pipe along Merry, thru lots and along Friendly Option C-1, Retain ex. pipe and install 1 additional pipe along Merry Street, $ 1,340,000 thru lots and along Friendly, pipe will be deep along Option C-2, Retain ex. pipe and install 2 additional pipes along Merry Street, $ 2,230,000 thru lots and along Friendly, pipe will be deep along Retain existing pipe, route pipe along Merry, ditch thru lots and ditch along Friendly Option C-3, Retain ex. pipe, route 1 additional pipe along Merry and ditch thru $ 1,420,000 lots and along Friendly Option C-4, Retain ex. pipe, route 2 additional pipes along Merry and ditch thru $ 1,860,000 lots and along Friendly OptionsC-3 and C-4 are not'practicle to construct given they Mould require an 18`deep ditch along Friendly (2' bottorn with 3:1 side slopes would be up to 90' wide at top) The ex. pipe system does not carry 2 yr storm event The retain ex. pipe and add 1 pipe or ditch will carry the 2yr strom event The retain ex. pipe and add 2 pipes or ditch will carry the 30yr strom event Tills ENGINEER's Estimate of Probable ProlecVConstruction Cost is mode on the basis of ENGINEER'S professional judgment and experience as a professional generally famillor with the Industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, orservices furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by ENGINEER. Page 1 of 1 Avis • MARTIN • POWELL Basis of cost ENGINEERS & S U R V E Y O R S O Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: 3/22/2021 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 210047 Project: Westhaven Area - Storm System Improvments Option A-1, Parallel ex. pipe with 1 additional pipe Description Quantity Unit Unit Cost Total Construction Budget Mobilization 1 LS $ 18,000 $ 18,000 36" RCP 950 LF 200 190,000 Parallel 24" RCP's 320 LF 150 48,000 Drop inlets 4 Ea 6,000 24,000 Catch basins 4 LS 6,000 24,000 Pavement patch 100 SY 130 13,000 Replace concrete curb & gutter 80 LF 100 8,000 Erosion control, yard repairs, etc 1 LS 40,000 40,000 TOTAL RECOMMENDED CONSTRUCTION BUDGET $ 365,000 Technical Services Engineering survey, design, & bid $ 34,000 Easement survey & mapping 24,000 Environmental Budget 6,000 Services during construction 25,000 Total Technical Services $ 89,000 Construction Contingencies, Easement Acquistion, etc $ 61,000 TOTAL RECOMMENDED PROJECT BUDGET $ 515,000 Note: This scope will increase capacity to carry a 2 Yr strom event This ENGINEER's Estimate of Probable Project/Construction Cost is made on the basis of ENGINEER's professlonalludgment and experience as a professional generallyfamillar with the industry, The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from estimates of probable construction cast as prepared by ENGINEER. Page 1 of 2 DAMS • MARTIN • POWELL Basis of cost ENGINEERS & SURVEYORS O Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: 3/22/2021 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 210047 Project: Westhaven Area - Storm System Improvments Option A-2, Parallel ex. pipe with 2 additional pipes Description Quantity Unit Unit Cost Total Construction Budget Mobilization 1 LS $ 32,400 $ 32,400 36" RCP 1900 LF 200 380,000 Parallel 24" RCP's 640 LF 150 96,000 Drop inlets 4 Ea 8,000 32,000 Catch basins 4 LS 8,000 32,000 Pavement patch 120 SY 130 15,600 Replace concrete curb & gutter 120 LF 100 12,000 Erosion control, yard repairs, etc 1 LS 45,000 45,000 TOTAL RECOMMENDED CONSTRUCTION BUDGET $ 645,000 Technical Services Engineering survey, design, & bid $ 34,000 Easement survey & mapping 24,000 Environmental Budget 6,000 Services during construction 25,000 Total Technical Services $ 89,000 Construction Conti ngencies,Ease Inent Acquistion, etc $ 91,000 TOTAL RECOMMENDED PROJECT BUDGET $ 825,000 Note: This scope will increase capacity to carry a 10 Yr strom event This ENGINEER'S Estimate of Probable Project/Construction Cost is made an the basis of ENGINEER'S professional Judgment and experience as a professional generally familiar with the industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, orsemicesfurnlshedby others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from estimates of probable construction cost as prepared by ENGINEER. Page 2 of 2 Avis • MARTIN • POWELL Basis of cost ENGINEERS & SURVEYORS 111 Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: 3/22/2021 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 210047 Project: Westhaven Area - Storm System Improvments Option B-1, Retain ex. pipe and install 1 additional pipe along Merry Street Description Quantity Unit Unit Cost Total Construction Budget Mobilization 1 LS $ 47,000 $ 47,000 36" RCP 2250 LF 200 450,000 Drop inlets 18 Ea 6,000 108,000 Pavement patch 2500 SY 90 225,000 Resurface 1000 Tons 130 130,000 Erosion control, etc 1 LS 25,000 25,000 TOTAL RECOMMENDED CONSTRUCTION BUDGET $ 985,000 Technical Services Engineering survey, design, & bid $ 70,000 Easement survey & mapping 6,000 Environmental Budget 6,000 Services during construction 40,000 Total Technical Services $ 122,000 Construction Conti ngeInd es, Easement Acquistion, etc $ 143,000 TOTAL RECOMMENDED PROJECT BUDGET $ 1,250,000 Note: This scope will increase capacity to carry a 2 Yr strom event This ENGINEER's Estimate of Probable Project/Construction Cost is made on the basis of ENGINEER's professionaijudgment and experience as a professional generally familiar with the industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, orservicesfurnishedby others, the Contractor's methods of determining prices, or the competitive bidding or market conditions, ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from estimates of probable construction cost as prepared by ENGINEER. Page 1 of 2 DAVIs • MARTIN • POWELL Basis of cost ENGINEERS & SURVEYORS O Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: 3/22/2021 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 210047 Project: Westhaven Area - Storm System Improvments Option B-2, Retain ex. pipe and install 2 additional pipes along Merry Street Description Quantity Unit Unit Cost Total Construction Budget Mobilization 1 LS $ 74,000 $ 74,000 36" RCP 4500 LF 200 900,000 Drop inlets 18 Ea 8,000 144,000 Pavement patch 3800 SY 90 342,000 Resurface 1000 Tons 130 130,000 Erosion control, etc 1 LS 30,000 30,000 TOTAL RECOMMENDED CONSTRUCTION BUDGET $ 1,620,000 Services Engineering survey, design, & bid $ 75,000 Easement survey & mapping 6,000 Environmental Budget 6,000 Services during construction 45,000 I Technical Services Contingencies,Easement Acquistion, etc rt1171M, This scope will increase capacity to carry a 10 Yr strom event $ 132,000 PROJECT BUDGET $ 1,980,000 This ENGINEER'S Estimate of Probable Project/Construction Cost Is made on the basis of ENGINEER's professional judgment and experience as a professional generally familiar with the Industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, the Contractors methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by ENGINEER. Page 2 of 2 DAMS • MARTIN • POWELL ENGINEERS & SURVEYORS Basis of cost 121 Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: 3/22/2021 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 210047 Project: Westhaven Area - Storm System Improvments Option C-1, Retain ex. pipe and install 1 additional pipe along Merry Street, extend 1 pipe throuhg lots and along Friendly, pipe will be deep along Friendly to reach Juniper Creek crossing Description Quantity Unit Unit Cost Total Construction Budget Mobilization 1 LS $ 52,800 $ 52,800 36"RCP 3000 LF 220 660,000 Drop inlets 15 Ea 7,000 105,000 Pavement patch 700 SY 90 63,000 Concrete patch 60 SY 120 7,200 Resurface 400 Tons 130 52,000 Erosion control, repair yards„ etc 1 LS 50,000 50,000 TOTAL CONSTRUCTION BUDGET $ 990,000 Technical Services Engineering survey, design, & bid $ 90,000 Easement survey & mapping 40,000 Environmental Budget 10,000 Services during construction 60,000 Total Technical Services $ 200,000 Construction Contingencies, Easement Acquistion, etc $ 150,000 TOTAL CONSTRUCTION BUDGET $ 1,340,000 Note: This scope will increase capacity to carry a 2 Yr Strom event. This ENGINEER'S Estimate of Probable Project/Construction Cost is made an the basis of ENGINEER'S professionaljudgment and experience as a professional generally familiar with the industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from estimates of probable construction cost as prepared by ENGINEER. Page 1 of 2 112210010 AVIS • MARTIN • POWELL Basis of cost ENGINEERS & SURVEYORS 17 Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: 3/22/2021 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 210047 Project: Westhaven Area - Storm System Improvments Option C-2, Retain ex. pipe and install 2 additional pipe along Merry Street, extend 2 pipes throuhg lots and along Friendly, pipe will be deep along Friendly to reach Juniper Creek crossing Description Quantity Unit Unit Cost Total Construction Budget Mobilization 1 LS $ 80,000 $ 80,000 36" RCP 6000 LF 220 1,320,000 Drop Inlets 15 Ea 9,000 135,000 Pavement patch 1000 SY 90 90,000 Concrete patch 100 SY 120 12,000 Resurface 600 Tons 130 78,000 Erosion control, etc i LS 60,000 60,000 TOTAL CONSTRUCTION BUDGET $ 1,775,000 Technical Services Engineering survey, design, & bid $ 90,000 Easement survey & mapping 40,000 Environmental Budget 10,000 Services during construction 60,000 Total Technical Services $ 200,000 Construction Contingencies,Easement Acquistion, etc $ 255,000 TOTAL CONSTRUCTION BUDGET $ 2,230,000 Note: This scope will increase capacity to carry a 10 Yr Strom event. This ENGINEER'S Estimate of Probable Project/Construction Cost Is made on the basis of ENGINEER'S professionai judgment and experience as a professional generally famillar with the Industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, the Contractors methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by ENGINEER. Page 2 of 2 DAvis • MARTIN • POWELLMp Basis of cost ENGINEERS & S U RVI Y O R S El Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886,4821 Date: 3/22/2021 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 210047 Project: Westhaven Area - Storm System Improvments Option C-3, Retain ex. pipe and install 1 additional pipe along Merry Street, In a ditch through lots to Friendly St, crossing Merry Street in a pipe, and a deep, wide ditch paralleing Friendly Road Description Quantity Unit Unit Cost Total Construction Budget Mobilization 1 LS $ 48,800 $ 48,800 36" RCP 1320 LF 200 264,000 Ditch on Lots and along one side Friendly 2400 LF 200 480,000 Drop inlets 10 Ea 6,000 60,000 Pavement patch 700 SY 90 63,000 Concrete patch 60 SY 120 7,200 Resurface 400 Tons 130 52,000 Erosion control, repair yards„ etc 1 LS 50,000 50,000 TOTAL CONSTRUCTION BUDGET, not practical to construct $ 1,025,000 Technical Services Engineering survey, design, & bid $ 90,000 Easement survey & mapping 40,000 Environmental Budget 10,000 Services during construction 60,000 Total Technical Services $ 200,000 Construction Contingencies, Easement Acquistion, etc $ 195,000 TOTAL CONSTRUCTION BUDGET, not practical to construct $ 1,420,000 Note: This scope will increase capacity to carry a 2 Yr strom event. This Option is not practical to construct given it would require an 18' deep ditch along Friendly (2' bottom with 3:1 slopes would be 90' wide at the top of the ditch This ENGINEER'S Estimate of Probable Project/Construction Cost Is made on the basis of ENGINEER'S professlonaljudgment and experience as a professional generally familiar with the industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by ENGINEER. Page 1 of 2 AVIS • MARTIN • POWELL Basis of cost ENGINEERS & SURVEYORS 0 Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: 3/22/2021 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 210047 Project: Westhaven Area - Storm System Improvments Option C-4, Retain ex. pipe and install 2 additional pipe along Merry Street, in a ditch through lots to Friendly St, crossing Merry Street in a pipe, and a deep, wide ditch paralleing Friendly Road Description Quantity Unit Unit Cost Total Construction Budget Mobilization 1 LS $ 72,000 $ 72,000 36" RCP 2640 LF 200 528,000 Ditch on Lots and along one side Friendly 2400 LF 200 480,000 Drop inlets 15 Ea 8,000 120,000 Pavement patch 1000 SY 90 90,000 Concrete patch 100 SY 120 12,000 Resurface 600 Tons 130 78,000 Erosion control, etc 1 LS 60,000 60,000 TOTAL CONSTRUCTION BUDGET, not practical to construct $ 1,440,000 Technical Services Engineering survey, design, & bid $ 90,000 Easement survey & mapping 40,000 Environmental Budget 10,000 Services during construction 60,000 Total Technical Services $ 200,000 Construction Contingencies, Easement Acquistion, etc $ 220,000 TOTAL CONSTRUCTION BUDGET, not practical to construct $ 1,860,000 Note: This scope will increase capacity to carry a 10 Yr strom event. This Option is not practical to construct given it would require an 18' deep ditch along Friendly (2' bottom with 3:1 slopes would be 900` wide at the top of the ditch This ENGINEER's Estimate of Probable Project/Construction Cast Is made on the basis of ENGINEER's professional judgment and experience as a professional generally famlllor with the Industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, orservlces furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by ENGINEER. Page 2 of 2 DRAWING NAME: P: - EXHIBIT 1 - 4/6/2021 8:39 AM WATER LEVEL DURING STORMS THAT EXCEED PIPE CAPACITY YARDS BETWEEN LOTS ARE 3 FT. HIGHER THAN STREET 3 FT. DEPTH FLOOD IF STORM EXCEEDS PIPING CAPACITY MERRY STREET 1 EX. PIPE -CARRIES LESS THAN 2 YR. STORM CAPACITY 1 EX. PIPE + 1 NEW PIPE -CARRIES 2 YR. STORM 1 EX. PIPE + 2 NEW PIPES CARRIES 10 YR. STORM STORM EVENT - PROBABLE RAINFALL INTENSITY AND DURATION 2 YR. - SHORT DURATION STORM WITH MODERATE INTENSITY. 10 YR. - LONGER STORM DURATION WITH GREATER INTENSITY. (TYPICAL DESIGN STANDARD FOR SUBDIVISIONS.) 2 YR. - 2 INCHES OF RAINFALL PER HOUR 10 YR. - 2.5 INCHES OF RAINFALL PER HOUR )AVIS • MARTIN • N G I N E E R S & S U I 6415 OLD PLANK RD, HIGH POINT, NC 27265 (336) 886-4821 1 WWW.DMP-INC.COM I LICENSE: F-0245 CITY OF DUNN, NC WESTHAVEN STORM STUDY EXHIBIT I DRAWING NAME: P: - EXHIBIT 3 - 4/6/2021 8:40 AM 3 3.5' DEPTH ® 60 CFS LARGER 100 YEAR STORM =120 CFS WOULD REQUIRE 4-36" PIPES OR 3:1 DITCH WITH 4.5 FT. WATER DEPTH. 25' WIDE ® 90 CFS DEPTH 4.0' 2.5' DEPTH ® 30 CFS STORM EVENT DEPTHS IN DITCH: PIPE CAPACITY STORM 1- EX. 36" 30 CFS LESS THAN 2 YR. STORM 2-36" 60 CFS 2 YR. STORM 3-36" 90 CFS 10 YR. STORM )AVIS • 1VIARTIN • FOWEI N G I N E E R S & S U R V E Y 0 F 6415 OLD PLANK RD, HIGH POINT, NC 27265 (336) 886-4821 1 WWW,DMP-INC.COM I LICENSE: F-0245 3 CITY OF DUNN, NC WESTHAVEN STORM STUDY EXHIBIT 3 1 ,. 1 S 3 iD � � w v r CouncilAgenda Form City April11f Meeting Date.- SUBJECT TITLE: Reports - Goals and Objectives established by Council Presenter: City Manager Steven Neuschafer Department Heads Department: Attachment: X Yes No lescripflon: Month17 reports Public Hearing / J. PURPOSE: Attached please find the Monthly Reports for the Goals and Objectives as established by the Council at the 2021-2022 Budget Planning Retreat to include Goals not finalized from this current fiscal year. Changes are highlighted in yellow. BACKGROUND: Short-term Goals (FY2021.22 Completion) - Finalize and Support 195/140 Crossroads of America Economic Planning Alliance formation - Personnel Pay & Classification Study/Retention Plan/Training Programs (to include documentation) - Finalize Imagine Dunn Strategic Vision Plan and begin implementation/plans - Begin implementing Wayfinding System once rebrand is complete - One pager document for builders/developers (Planning & Inspections) - Lobby for Black River dredging - Initiate regular joint meetings with Education officials Trail from Tyler Park to Tart Park - Comprehensive Land Use Plan - Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets - Watauga Project Findings — Investigate and Determine Direction - Plan for Design, Phases and Cost for Juniper Creek project/Seawall Bulkheads for repairs - Paving Projects — Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement — Dilapidated and Boarded up - Residential and Commercial - Ordinance Revisions — Minimum Housing and Non -Residential - Purchase Sewer Jet for Storm Drain repair - Complete Technology Updates for Finance and Library - Merger Regionalization Study, Design and Determine Funding of Water Treatment Plant Long Term Goals and Objectives - Land transactions for Business Development supporting Community Growth - Address Infrastructure Needs — Paving, Water and Sewer, Storm Water Juniper Creek Improvements - Street Improvements - Water Treatment Plant - Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall, Library and Water Tower— 301 South - Implement Strategies in the Vision Plan - Codrington Park Improvements Administration — Finance — Library — Planning — Inspections — Parks and Recreation Public Utilities and Public Works RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Goals and Objectives Reports. 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O 4- U N E C: m m 0 c c c c '�' a� S.. -0o • ©- n E c c y> '� m n a. a� v m o c V ca a� m 0 n E C E N G N V 0 o as a 4- W •�C i E a N • o 0 N ao N O U � ® ao m a So N M N N O N r--i N O N � LL m m .� 4-j U m m� • � � � m m O 0 E g m 3 / \ Q E \ c m @ t- o CL — — 10 IL . E , / co 0- \4 .\ca Co cc o \\ W9¥ CV CD gi m 0 m o m o 0 � 2 � N O W U m aNvr- 0 � o K o 0 ° o 2 C C W d O_ 'o iz 'o, d a m n c m _ W c m W m co U G d N �G O d (U Z o 2 O O N N O O N N U U)0 0 2E(n0 fY CV M -;I- fY CV M d' CV M 4 c OU > C E o m E w c E o m aci m E m o' s ` tT= U> U — m'p� �"UO 2 C lLfl- U Z N m OS U) U m m O C c .0 N N m c 2 mRn N m n u O Q 0 6 EL- Ca Y N c - O • 3 O i (D+� j N m O O W E A O N A.. Q m > O CD m C N co Cn E22 p E CvOj ® 2-OP 40. "ai E-o; o �o [L n=UmUwU 30' 2 ,= wo co w N M r N N O N r-I N O N \Lf) U ON N • N N N O M o M O M O O O T m T m >+ m N N (O U . d o o • 1 L; • W 0 0 0 t�6 '.f ,"NO 0 N 0 m 02 QC) W • E w o 0 o- N = m 0 0 C • � Q a3 o-p� �rn�Q'.�m �� � U .c -0 s N c' N � p.'� U1 ♦O V c'2 € mamma E.Uu.(n UQU moo 6 j Q F = 0 o wca a. co c m co m. • � o � m '�'�,vwL d Q3 0 0 m E m c':.. N m d DUNNN . I- - - LID D 0- t 1 N'' N s , Agenda y Council City Meeting Date-. April 13, 2021 AdministrativeSUBJECT TITLE: 1• Presenter: City Manager Department: 1 min • • i • . PURPOSE: 1) City Manager's Report 2) Financial Report/Assessment Update 3) Monthly Departmental Reports included: Communications/Public Information Planning & Inspections Report Public Works Report Public Utilities Report Parks & Recreation Report Library Report Police Report Parks and Recreation Tournament Marketing Report is also included as requested. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports. Unorth caroling H.UDNN city of dunn POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 < FAX (910) 230-3590 www.dunn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Direc or l < Subject: Financial Report Date: April 13, 2021 Mayor William P. Elmore Jr. Mayor Pro Tern Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer • The City, as of March 31, 2021, had $10,175,643 in cash from the General Fund and the Water -Sewer Fund combined. As of February 28, 2021, the city had $9,200,912 in cash including the General Fund and the Water -Sewer Fund. As you can see, this is an increase of $974,731. On March 31, 2020 we had $7,654,363. This is $2,521,280 less than we have currently. • We continue to receive our tax payments and have received approximately 102.2% of our projected Property Tax revenue. Through February 28, 2021, we have received $3,831,708. In 2020 the February's property tax revenues received were $3,793,926. Total Taxes received through the end of February were $4,187,123. In 2020 we had received $4,048,111. We have received approximately $139,012 more in taxes this year than last year. There is a one month lag in reporting taxes received. This month is slightly more than 99.4% of our estimated receipts for the 2020 tax year which is $4,213,600. These totals include Property, Motor Vehicles, and Downtown Service District taxes. • Sales Tax Revenue continues to be very strong. Our January receipts were $245,179. For July through January, we have received $1,533,590. We are up $131,915 or 9.55% from the same time last year. Last year we had Sales Tax Revenue of $1,381,734. Our Budget for that income for the 2021 budget year is set at $2,160,000. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. Our next sales tax report will be April 151h. • Utilities Sales Taxes are reported quarterly. For the first Three Quarters we have received $491,922. For 2019 we had received $925,935, $34,012 more than this year. This report is for the quarter ending December 31, 2020 and the amount received for this quarter was $154,228. In 2019 we received $174,992 for this same time period. This amount includes Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. Our next report will be received on June 15th. Our budget for 2021 for these four areas is $739,000. • Building Permit Fees for the month of March were $24,877. In February, they were $8,767, January they were $14,563, December they were $24,812, and in November they were $6,919. This year we have collected a total of $125,906 or 126% of budget. Last year we had collected $102,204. Our budget for this year is $100,000. • Water and Sewer Revenues for the month of March were $460,043. In February, they were $460,330, and January they were $475,233, in December they were $486,485, and in November they were $S03,664. Last year in March we had collected $417,224. Our total collected to date is $4,371,108 or 74.72% of budget. Year to Date in 2020 was $4,315,964. We have surpassed last year's collection by $55,143, Our budget for the year is $5,850,000. • General Fund expenditures in March were $896,897. The total expensed to date is $7,725,709 or 66.23% of Budget ($11,664,500). For 2020 we had expended $8,344,169. Last month we had expensed $6,798,227. • The Water and Sewer fund expenditures in January were $487,736. The total expensed to date is $4,337,223 or 59.44% of budget ($7,296,940). For 2019 we had expensed $3,545,140. Last month we had expensed $3,469,620. • The benchmark for this period is 75% of budget. • $152,745 Debt Service payments from the General Fund were made in March. Expenditures to date are $748,715 out of our total budgeted amount of $910,130. April also holds a number of payments to the USDA. • No Debt Service payments for Water/Sewer were made this month. Our total for the year is $488,462 for all Water/Sewer Debt Service payments. Debt Service for the Water/Sewer Fund is budgeted at $1,015,200. DUNN bcftd dIC�&merica6iEg M6re communL maffers 1989 * 2013 Expenditures for City of Dunn euegelamo�n< 5 aa,66asoD aaX 3/3V3D31 EepenEllu,¢s Yea, to Uale $ ].R3.]09 663% Puaget Pemalning $ 3,938�i91 338X EXPENDITURES FOR THE CITY OF DUNN $3,938,791 EXPENDITURES YEAR TO DATE (E BUDGET REMAINING Expenditures for Water and Sewer auagel amoum $ 7.29.g .14 9/31/xox3 Exe<naPo,<: r«rm oal< s 433x 23 s9.4x amg<I Pemalnln6 $ 2,959,717 90.6x WATER / SEWER EXPENDITURES $4,337,223 (1 EXPENDITURES YEAR TO DATE N, BUDGET REMAINING Unorth caroling IWDNN city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 a FAX (910) 230-3590 www.dtinn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Liens and Accounts Receivables Date: April 13, 2021 Mayor William P. Elmore Jr. Mayor Pro Tern Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven Neuschafer • The General Fund assessments, Water and Sewer assessments, and old demolitions total $127,314. Of this more than $82,000 is over 10 years old. This amount involves 41 individuals and we have not received any payments this month. Nothing new has been billed to these accounts so it does not change from month to month. Y For our Weedy Lots and new Demolitions, the city has billed $480,796, we adjusted $17,909 and received payments of $147,747. This amount is over the last 20 years. The amount owed the city as of March 25, 2021 is $ 307,072. Much of this is in excess of 10 years old and not recoverable. • We have 181 liens in place totaling more than $ 320,000. Of these, $13,041 are more than 10 years old, leaving current charges of $307,072. We had 1 lien that was paid in full in the amount of $2,000. • This month we invoiced 1 account for junk, and debris. This totaled $1,685. Pope Law Group is continuing to work on foreclosures for several property owners. Two of these are on East Edgerton Street and East Duke Street. DUNN bmftd dII dmeaicaCiBp ! 1 were wwnr9r maffers 1989(2013 01-Achieved During the month of March I completed my first Main Street Conference. I advertised for the Advisory Boards, Railroad Closings, and office closures. Myself along with an intern updated the downtown inventory. 02- In Progress I am working on applying for a grant to receive funds for the lights in the alleyways. I am also working with Downtown's Recreation Committee to finish planning our first ever Dunn Fun Run. I am also in the process of getting our forms on the website fillable and training each department on how to use the program. 03- Goals I would like to have the Dunn Fun Run successfully attended. I would also like to finish training departments on how to use the online forms. 04- Stats Facebook: Instagram: Page Likes: 3,475 (152 new likes) Page Like: 964 (14 new likes) Reach:18,599 Reach:760 #1 post: Granville Crossing Closed (12.2k) #1 post: COVID Vaccine Clinic #2 post: Severe Weather Closing (2.5k) Kaitlin Adkins I<adkins@dunn-ncorg 910-230-350d DuNN mdem rcm v m'C FEBRUARY 20211 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 www.dunn-nc.org DQNN m�em rom>umtfv mn(fery C Code Enforcement Map February V to February 28`h, 2021 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." Public Works Department I March 20211 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 ( fax 910-892-8871 1 www.dunn-nc.or� *Data from Mobile311 work order system (does not include all work performed) Public Works Department I March 20211 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Republic Services report WJIDUNN Xd".' mnruni mailrn Public Utilities Dept I February 2021 I Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 ( fax 910-892-8871 ( www.dunn-nc.org Leak Repair 0 Water. Construction 0 Sewer Construction ' 8 ydrant Repair 1 Water Meter Repair/Investigations 149 Other - Sewer 13 *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. LU_DUNN m�e x cwnmmnlLv malfi>J rotal Million Gallons Treated 163.04 Rainfall in Inches 7.02 *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Water and Sewer Project Update (Council Approved Projects) October 2021 Golden LEAF Grant- Inflow and In progress -Flow monitoring and ' Infiltration Study and sewer Rehab smoke testing complete, Golden Project LEAF increased grant award to $456,086 to include replacement of 2,230 LF of sewer main. Council approved Grantee Acknowledgement and Agreement. Project Is currently in permitting, Bid Date 4/15/21 Asset Inventory and Assessment Collecting GIS data on sewer Complete Grant system and working on connectivity of GIS points, Asset : Management Plan approved by Council. 14Inch Water Line Abandonment In design phase-90%Complete. Fall2022 Project Submitted permits and expect to bid AprIVMay 2021, Watauga Avenue & Broad Street Project awarded to Lorman July 2021 Water & Sewer Project Construction, Pre -Con Meeting 2/23/21, Construction started 3/1/21 USDA Collection System Submitted application to USDA- Fall 2022 Rehabilitation Phase 1 August 2020, Council approved conditions at March 2020 Council Meeting DONN azr�e�e rommw! maElero Black River WWTP Septic Off In Design Phase-90% Complete. ' TBD loading Station Submitted plans for permitting. Received Authorization to Construct Permit fromiNCDEa Dunn Parks & Recreation Department Monthly Review 1 Z020 Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone (910) 892-7001 Fax I ww w.dunn-nc.= March 2021 Monthly RecreationReport Dunn Parks & Recreation March Monthly Narrative Report COVID-19 Our offices opened to the public on Monday, September 211t. Guidelines were set in place to maintain a safe environment for employees and patrons. The office lobby has been limited to one person at a time, facemasks are required and individuals waiting outside must remain 6 feet apart. We continue to exhibit COVID rules and guidelines set for sports programs as well as limit program spectator attendance based on the department of human health services reccomendations. Winter Programs Indoor practices began the week of February 151h, and games started on Tuesday, March 2"d. The games are being playing on Tuesday and Thursday evenings starting at 6:00 p.m. and three games each evening. Spring Sports Registration Baseball and softball registration began on February 11t and ended on Wednesday, March 24th. We have a total of 212 participants this season. We will have 4 teams in TeeBall and A League, 3 teams in AAA and Majors Leagues, 1 team in Darlings and Angels Leagues, and 2 teams in Ponytails League. The draft schedule for baseball is as follows: AA League on Monday, March 29th, AA League on Tuesday, March 30th, and Majors League on Wednesday, March 3111 at 6:0.0 p.m. at Tyler Park. Instructional league teams will post on Saturday, April V. Tart Park Renovation The total project is 85 percent complete. The central complex is near completion as the general contractor prepares for the final inspection. Exterior park flatwork is being prepared as well as park landscaping. Upcoming milestones include additional fine grading, exterior park flatwork, batting cages, trail extensions, and completion of the central tower. The City has submitted a six-month extension request to the PARTF Authority for the grant deadline. Special Events Harnett Health continues to use the Dunn Community Center as a vaccination site every Friday, with the exception of Good Friday. On March 29th Harnett County Health Department and ACCU ended their duration of COVID testing at the P.K. Vyas Center. They thanked the City of Dunn for their cooperation in servicing the community throughout this pandemic. Recreation Advisory Board The last meeting was held on Tuesday, February 91h 6:00 p. m. at P K Vyas Recreational Center in the BB&T room. The next meeting is scheduled for April 13, 2021, at 6:00 p. m. at the Dunn Community Center. Tournament Marketing Report Introduction Purpose of this report is to highlight the future of facility use at City of Dunn parks and its economic impact on the community. In the past, Dunn Parks and Recreation has hosted all-star tournaments on a regular basis but very few travel ball tournaments. Over the past 10 years travel ball has grown exponentially, creating a need for field availability at parks. The better the facility the more attractive it is for tournaments. The City of Dunn has invested themselves in attracting these tournaments by renovating its two main parks. Tyler Park was renovated in 2016 by upgrading the park from one ball field to three. Despite upgrades Tyler Park is still limited in what events can be hosted there. The ball fields at Tyler park have 205' field lengths, with grass infields and dirt mounds. Since 2016 Tyler Park has been used every year to host all-star tournaments either on a district or state tournament level. Once Tart Parks renovation project is complete, Dunn Parks and Recreation will open itself up for more tournament opportunities. The fields will be larger with dirt in -fields for versatility. Tournament directors will have the ability to host games at both Tart and Tyler to maximize our potential. All -Star Tournaments Currently Dunn Parks and Recreation participate in Dixie Youth Baseball and Dixie Softball organizations for our baseball/softball programs. We have regularly hosted all-star tournaments every year at both district and state levels. Acquiring all-star tournaments follow a process that becomes more detailed based on the level of tournament. To host district tournaments the league president can submit an informal request to the district director which is taken into consideration and decided upon during the league's district meeting. Decisions are made by the district director based on the number of requests received and league's history of hosting all-star tournaments. To host state tournaments the league president must submit a formal written request to state director a year prior to the desired tournament. Leagues are then reviewed by the state director and his board prior to creating an agreement contract which outlines fees, guidelines and expectations by the Dixie organization. Requesting a World Series is similar to the process for state tournaments but the formal request must be submitted two years in advance and the league president must make a presentation to the national board prior to consideration. Dunn Parks and Rec's experience hosting all-star tournaments has been positive and will continue to actively host all-star tournaments in Dunn. Travel Ball Tournaments The two main organizations who host travel ball tournaments in the surrounding area are Top Gun and USSSA. Both organizations have various directors who oversee baseball and softball activities in specific regions. Top Gun organization is much larger than USSSA which tends to attract more teams for their tournaments. Currently Tyler Park is the only park available for tournament play but the fields are very limited due to size and design. With Tyler Parks fields being 205' with 60 feet bases (no room to adjust). This size is only acceptable to host 8u travel ball games. The fields are also grass infields which is an attraction for baseball but not softball. Softball directors have said they avoid having games on grass infields because they typically receive negative feedback from teams. Teams may back out or not return to that location when they learn games will be held on grass infields. Parks staff have been in contact with tournament directors since receiving grant funding for Tart Park renovation gaining their interest in hosting tournaments in Dunn. Feedback has been positive and directors remain in contact checking on the progress of the project completion. Completion of Tart Park will increase Dunn's versatility in hosting both baseball and softball tournaments for all age groups. In order to achieve this versatility, bases will be adjustable, portable mounds and portable fences will be needed. For larger tournaments, directors value having the ability to operate multiple sites within a small radius at the same time. The completion of the Tart project will make Dunn more attractive to baseball organizations because we can have games at both Tyler and Tart Parks. Economic Impact Below is the economic impact study conducted by the Dunn Tourism Authority during the 2019 AAA state tournament for division one and division two. The tournament hosted 25 teams and lasted a total of 8 days. Highest impact occurs during the first four days before most teams are eliminated, which would account for about 70%of documented revenue. 2019 Economic Impact State Baseball Tournament Room Cost Total Avg Lunch Dinner Avg Miscellaneous Essentials Hotel Nights per Hotel per Breakfast Avg$8 $15 Gas, etc.$250 per player's Room Income Room /day Mildly Fairfield (2 teams) 245 90 22,050 140 Hotel 140 x8 140 x 15 = 2 teams x 15 players= 30 (officials/tunpires) 34 roonns guests =980/d $2100/d families x 25o=$7,500 Hampton ( 3 teanns) 35 roonns 140 100 14,000 140 Hotel 140 x8 140 x 15 = 3 temps x 15 players = 45 guests =980/d $2100/d fatuflies x 250 = 11,250 Quality 0 0 0 0 0 0 0 0 Comfort Inn (2 teams) 20 rooms 40 80 3,200 s6 Hotel 80 x 8 = 80 x 15 = 2 teams x 15 players = 30 guests 640/d 1,200/d families x 250=$7,500 Clarion 0 0 0 0 0 0 0 0 Baynnont Inn (2 teams) (10 rms 40 40 x 8 = 2 teams x 15 players = 30 each)2 nights 20 89 1780 guests 0 320/d 0 fmuihes x 250=$7,500 Super 0 0 0 0 0 0 0 0 TOTALS 425 41,030 2920/d 6,000/d 33,750 25 Teams Participated :DOES NOT INCLUDE SSS Income at gate for Boosters Rental for Booths for Boosters Concessions avg family here 3 days = lunch 3 x 2920 = 8760 avg family here 3 days = dinner 3 x 6000 = 18,000 101,540 Does not include the other 16 teams who drove In everyday prom home or other hotels nothn our dish lct A two-day travel ball tournament's economic impact can be a third of that generated for a week-long state tournament depending on the tournament size. Although they generate less money per tournament, travel ball tournaments require less overhead and can be held more frequently. Conclusion In conclusion, the parks department is taking an active role in attracting more tournaments to Dunn. We plan on hosting all-star tournaments like we have every year. This summer we will be hosting the Dixie Youth Baseball state tournament for 8u and 10u division 2 leagues. Field size has only been a limitation for travel ball tournaments where rules and field requirements are much different. Parks staff remain in contact with travel ball directors to update them on project status and offer facility tours with the intent of scheduling tournaments after all construction is complete. At this time completing Tart Park has been our top priority. Delays in the project timeline has played a factor in the delay of hosting travel tournaments, but we remain proactive in maintaining that relationship with travel organizations to meet these goals in the near future. February 2021 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library a *On -demand views/Peak live views. t Resource sharing suspended due to construction. STATISTICAL REPORT: February 2021 TOTAi_, INCIDENTS REPORTED CRIMES BY TYPE 178 HOMICIDE 0 RAPE 1 ROBBERY 0 AGGRAVATED ASSAULT 4 BURGLARY (BY FORCE) 13 BURGLARY (NON -FORCE) 0 LARCENY FROM VEHICLE 3 LARCENY (ALL OTHER) 20 SIMPLE ASSAULT 9 CRIMINAL INVESTIGATIONS CASES ASSIGNED 88 CASES CLOSED 77 RECOVERED PROPERTY VALUE $ L500.00 SEARCH WARRANTS EXECUTED 0 DRUGS SEIZED 0 JUVENILE INVESTIGATIONS CASES ASSIGNED 2 CASES FILED INACTIVE 0 CASES EX -CLEARED 0 CASES CLEARED BY ARREST 1 CASES UNFOUNDED 0 TOTAL CASES CLOSED 2 ADULT ARREST TOTAL 0 JUVENILE ARREST TOTAL 0 FELONY CHARGES TOTAL 0 MISDEMEANOR CHARGES TOTAL 0 RECOVERED PROPERTY VALUE 0 SPECAL OPERATIONS WORDED 0 COMMUNITY SERV./PRESENTATIONS 0 VALUE OF NARCOTICS/MONIES SEIZED 0 CURFEW WARNINGS 0 CURFEW VIOLATIONS 0 NARCOTICS INVEST. SEIZURES MARIJUANA 125.87 Grams COCAINE 0 METHAMPHETAMINE 7.75 Grams HEROIN 9.3 Grams PILLS 28 Dosage Units OTHER DRUGS 20 DU & Fentanyl 3 Grams FELONY ARREST TOTAL 9 MISDEMEANOR ARREST TOTAL 29 FIREARMS SEIZED 1 PROPERTY VALUE 0 US CURRENCY 0 SEARCH WARRANTS 2 STREET VALUE OF DRUGS SEIZED $4J24.00 TOTAL DROP BOX MEDS COLLECTED 0 PATROL DIVISION SPEEDING 105 SEAT BELT VIOLATION 3 PASSENGER SEAT BELT JUVNILE 1 NO OPERATOR'S LICENSE 21 DRIVE WHILE LIC. REVOKED 34 FAILURE TO STOP AT STOP SIGN 37 RUNNING RED LIGHT 4 FAILURE TO REDUCE SPEED 7 MISDEMEANOR ARREST TOTAL 34 FELONY ARREST TOTAL 20 FIREARMS SEIZED 0 MARIJUANA SEIZED 21 Grams COCAINE SEIZED 9.9 Grams HEROIN SEIZED 0 OTHER DRUGS SEIZED 10 Grams Amphetamine US CURRENDY SEIZED $L655.00 COUNTERFEIT CURRENCY 0 ANIMAL CONTROL & SHELTER ' TOTAL CALLS: 32 CANINE PICKED UP 17 INPOUND 4 RETURNED 5 ADOPTED 9 ESCAPED 0 EUTHANIZED 0 BITES 0 ISOLATED 0 FELINE PICKED UP 25 IN POUND 12 RETURNED 0 ADOPTED 27 ESCAPED 0 EUTHANIZED 2 BITES 0 ISOLATED 0 ANIMALES, WARNINGS AND MILEAGE OTHER ANIMAL CALLS 0 Other Animals: Deceased Cats Picked Up-2 WARNINGS (Verbal) 6 CITATIONS 0 ANIMAL CONTROL VEHCLES VEHICLE 455 Mileage 1258 VEHICLE #56 Mileage 1707 Page I 1 Announcements April 13, 2021 City Council Meeting ➢ The 2021 Chamber Concert Series will kick off with a free concert featuring Bounce! The Party Band on Thursday, April 15" from 6:00 to 9:00 p.m. at the Shrine Center Parking lot in Downtown Dunn. ➢ The Imagine Dunn Strategic Vision Plan Community Input Workshop is Tuesday, April 20th at the Dunn Community Center. Everyone is invited to drop -in anytime between 4:00 and 7:00 p.m. to view the draft plan and give your input. ➢ Dunn Spring Litter Sweep will be held on Saturday, April 24th. Volunteers will meet at City Hall beginning at 8:30 a.m. and then head out to pick up litter citywide from 9:00 to 11:00 a.m. Sign up information is on the City's Website. ➢ The first Dunn Fun Run is set for Saturday, May 1st with registration from 9 to 10:30 a.m. Entry fee will be canned food for the DUMA Food Pantry. Food Trucks and Live Music will follow from 11:00 a.m. to 2:00 p.m. ➢ The next regular City Council Meeting is scheduled for Tuesday, May 1 lth at 7:00 p.m. i M A G I N E DUNN SFRATFGIC VISION P[ AN We Need Your Feedback on the "Draft Imagine Dunn Strategic on Plan, Mw *Z�;Wwt k, Z1,f de. ne. 4-rdRee. kmzi-f (I April 20, 2Q21 DROP -IN anytime from 4pm to 7pm Dunn Community Center - 205 Jackson Road Socially distanced workshop. Online option for input will also he provided for those not attending. Stay tuned for more info at the IMAGINE DUNN Facebook page. www.facebook.comLIma ineDunn ■ Dunn Housing Authority Minutes ■ Community Appearance Committee Minutes Ma r. 16. 2021 4: 05PM m DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET DUNN, NC 28334 MONDAY, FEBRUARY 15, 2021 5:30 PM No.3061 P. 3 THE DUNN HOU5ING AUTHORITY BOARD MEETING WAS CALLED TO ORDER ON MONDAY, FEBRUARY 15, 2021 AT 5:30 PM BY CHAIRMAN, LESTER E. LEE, JR. VICE-CHAIRMAN DRAUGHON GAVE INVOCATION. UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LESTER E. LEE, JR, VICE-CHAIRMAN EDDIE DRAUGHON, AND COMMISSIONERS SADIE MCLAMB AND FRANCES PIERCE. COMMISSIONER LOIS DAIL WAS ABSENT. l SECRETARY DEBBIE N. WOODELL AND HOUSING MANAGER, MARSHA BASS, WERE ALSO PRESENT. MINUTES OF THE JANUARY BOARD MEETING WERE READ AND APPROVED. FIRST- MOTION TO ACCEPT THE MINUTES WAS MADE BY VICE-CHAIRMAN DRAUGHON AND SECONDED BY COMMISSIONER MCLAMB. AYES AND NAYS WERE AS FOLLOWS: AYES m CHAIRMAN LEE NONE VICE-CHAIRMAN DRAUGHON COMMISSIONER FRANCES PIERCE COMMISSIONER SADIE MCLAMB MOTION CARRIED. RESOLUTION #: 2021-03 OCCUPANCY REPORT: TOTAL RENT FOR THE MONTH WAS $34,580.00. THE AVERAGE RENT PER UNIT WAS $243.52. SINCE THE JANUARY BOARD MEETING, THERE WERE TWO MOVE-INSANDTWOMOVEOUTS. THEREWERE NO TRANSFERS. THERE WERE NO ACCOUNTS TO BE CHARGED OFF. THERE WERE THREE RECOVERIES FOR THE MONTH OF FEBRUARY: 1 Mar. 16. 2021 4:05PM 01/22/2021 01/28/2023. 02/02/2021 SUE MCCORMICK $208,00 SHAUN MCKOY 420.00 LORRAINE WHITAKER 236.00 $ 864.00 RECOVERIES OF OLD ACCOUNTS YEAR-TO-DATE WERE $ 864.00 CHARGED -OFF ACCOUNTS YEAR-TO-DATE WERE $0.00 No.3061 P. 4 THE JANUARY FINANCIAL REPORTS WERE UNAVAILABLE. THE BOARD WILL REVIEW THE REPORTS AT THE NEXT BOARD MEETING. BUSINESS: SECRETARY WOODELL ADVISED THE BOARD THEY HAD RECEIVED ONLY TWO BIDS ON LAWNCARE. THE BIDS WERE OPENED BY CHAIRMAN LEE AND RECORDED BY SECRETARY WOODELL AS FOLLOWS: 1. WILLIAM BROWN B & B LAWNCARE SERVICE 375 J E RN IGAN ROAD DUNN, NC 28334 BID TOTAL FOR 9 MTHS: $45,090.00 2. STEVEN WHITLEY DIAMOND CUT LAWN SERVICES BID TOTAL FOR 9 MTHS: 724 LARKSDALF COVE $21,992.00 BENSON, NC 27504 SECRETARY WOODELL TOLD THE BOARD SHE HAD NOT BEEN PLEASED WITH THE SERVICES OF DIAMOND CUT IN THE PAST, THERE HAD ALSO BEEN COMPLAINTS FROM RESIDENTS AND MAINTENANCE. COMMISSIONER MCLAMB, ALSO A RESIDENT OF POWELL VILLAGE, MENTIONED WHEN THE LIMBS THAT HAD FALLEN FROM TREES WERE PICKED UP, THEY STACKED THEM BESIDE THE TREES, AND THE RESIDENTS HAD TO MOVE THEM. THERE WERE ALSO OTHER ISSUES INCLUDING NOT USING WEED KILLER TO REMOVE WEEDS IN THE CRACKS OF SIDEWALKS; FAILING TO BLOW PORCHES OFF; FAILURE TO PROPERLY EDGE SOME AREAS ETC. COMMISSIONER PIERCE AGREED THAT SHE HAD NOTICED THE LAWNS NEEDED SOME IMPROVEMENT. CHAIRMAN LEE ASKED ABOUT THE POSSIBILITY OF RE -BIDDING THE CONTRACTAND ALLOWING ITTO BEGIN APRIL 01, 2021 AND RUN THROUGH NOVEMBER 30, 2021 SINCE THERE HAD BEEN SO MUCH RAIN. SECRETARY WOODELL TOLD THE BOARD THAT SHE WOULD LIKE TO RE -DID THE CONTRACT IF THE BOARD 2 Mar, 16. 2021 4:05PM No.3061 P. 5 WOULD ALLOW IT, AFTER SOME DISCUSSION, A FIRST MOTION TO RE -BID THE LAWN CARE CONTRACT WAS MADE BY COMMISSIONER PIERCE AND SECONDED BY COMMISSIONER MCLAMB. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN LEE NONE VICE-CHAIRMAN DRAUGHON COMMISSIONER PIERCE COMMISSIONER MCLAMB MOTION CARRIED. RESOLUTION #: 2021-04 AN UPDATED CAPITALIZATION POLICY WAS ASKED TO BE APPROVED, SECRETARY WOODELL TOLD THE BOARD BRENT UMPHLETT, CPA HAD RECENTLY VISITED THE DHA OFFICE AND PICKED UP THE 2020 YEAR- END MATERIALS AND ADVISED THAT THE CAPITALIZATION AND DISPOSITION POLICY NEEDED TO BE UPDATED TO COMPLY WITH RECENT CHANGES. SECRETARY WOODELL EXPLAINED THE AMOUNTS TO BE CAPITALIZED HAD INCREASED, AND THE POLICY HAD NEVER BEEN UPDATED. AFTER SOME DISCUSSION, COMMISSIONER PIERCE MADE FIRST MOTION TO UPDATE THE POLICY WITH CORRECTIONS. COMMISSIONER MCLAMB SECONDED THE MOTION. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN LEE VICE-CHAIRMAN DRAUGHON NONE COMMISSIONER PIERCE COMMISSIONER MCLAMB RESOLUTION #: 2021-05 SECRETARY WOODELL SPOKE WITH THE BOARD CONCERNING A MAJOR INCREASE IN UTILITY BILLS ATTWO POLICE SUBSTATIONS. SHE SHOWED THE BOARD GAS, ELECTRIC, AND WATER BILLS FROM PREVIOUS MONTHS COMPARED TO CURRENT BILLS FOR UTILITIES. SECRETARY WOODELL SAID SHE HAD THE MAINTENANCE SUPERVISOR TO PUT UP SIGNS ASKING THAT HEAT BE TURNED DOWN AND LIGHTS TURNED OFF WHEN BUILDING WAS EMPTY. SHE SAID SHE HAD ALSO RECEIVED A PHONE CALL FROM THE WATER DEPARTMENT CONCERNED THAT THE WATER CONSUMPTION WAS VERY HIGH IN COMPARISON TO PREVIOUS MONTHS. AFTER SOME DISCUSSION, CHAIRMAN LEE AND VICE-CHAIRMAN DRAUGHON DECIDED THEY WOULD SPEAK WITH THE POLICE CHIEF CONCERNING THE ISSUE. 3 Mar, 16. 2021 4:06PM COMMUNICATIONS: No.3061 P. 6 THE BOARD REVIEWED A LETTER TO THE RESIDENTS CONCERNING THE ANNUAL INSPECTION OF FIRE EXTINGUISHERS. WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. �d U61 LESTER E. LEE,JR. CHAIRMAN +EB N. WOODELL SECRETARY 4 Minutes Community Appearance Committee Monday, February 8, 2021 at 6:00 p.m., Dunn Municipal Building PRESENT: Chairman Meredith Bradham, Cindy Atkins, Ann Fairley, Elyse Johnson, Wesley Johnson, Marian McDonald, and Lynwood Massengill. City Staff: Assistant City Manager Mathew Boone and City Clerk Tammy Williams. Absent: John Frazee, Linda James and Tasha McDowell Chairman Bradham called the meeting to order at 6:00 p.m. Motion by Fairley and second by McDonald to approve the minutes as presented. The motion carried. Reports: Cemeteries Clean Up Boone updated on the clean-up of flowers and other items not within cemetery guidelines. He shared that the city received a lot of telephone calls concerning the first round of publicity so they will do another round to see how the response is prior to staff beginning to remove flowers and items. He said we need to wait and see before scheduling any community work days. Atkins added that cleaning the older grave stones especially of past mayors, could be a good community project at the cemeteries. Murals/Visual Arts W Johnson reported that downtown is going to be sending out RFP's for murals. E Johnson encouraged using local artists. She would love to see the youth get involved in a mural project. She said wood framed art on buildings is another option for those not wanting to commit the side of a building. Sculptures were discussed as another option to incorporating art. She felt educating the public about the use of art maybe a good way to start. W Johnson shared that it might be good to inventory the art Dunn has so that it can be promoted in one place, maybe through Tourism. E Johnson also said that scenes can be painted on windows by students and the paint can be washed off. Could also look at incorporating art in new welcome to Dunn signs and Anti -Litter Campaign signs. Anti -Litter Campaign/ Community Clean Up Bradham reminded everyone that the Clean Up is set for Saturday, April 24 from 9:00 a.m. until 11:00 a.m. Williams researched and came up with slogan ideas for the anti -litter campaign and added McDowell's suggestions as well. The list was distributed and added to. Bradham stated that it will be good to go ahead and decide on a slogan and incorporate into the clean-up. Massengill suggested the City may need to hire employees in the future to stay on top of the liter problem. Community service workers were suggested. Massengill recommended putting something out at the high school to remind and encourage students not to liter. E Johnson added maybe use art students to design. Trash cans were recommended as an option. Bradham is going to reach out to Triton to see what can be done to promote not littering. It was decided to vote on the campaign slogan via email. Bradham added that she will set up meeting prior to the next meeting with McDowell and Williams (possibly Kaitlin Adkins also) to develop a promotional campaign. The next meeting will be held on March 8, 2021 at 6:00 p.m. With no additional business, the meeting was adjourned at 7:01 p.m Respectively Submitted, Tammy Williams, CMC City Clerk CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(6)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).