081913 HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
• August 19,2013
The Harnett County Board of Commissioners met in regular session on Monday,August 19,
2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington,North Carolina.
Members present: Jim Burgin, Chairman
Gary House, Vice Chairman
Beatrice B. Hill, Commissioner
Joe Miller, Commissioner
C. Gordon Springle, Commissioner
Staff present: Tommy Burns, County Manager
Joseph Jeffries,Deputy.County Manager
Tony Wilder,Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Interim Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Burgin called the meeting to order at 7:00 pm. Cape Fear District Boy Scouts
Nathaniel Rhodes and Garrett King,who are working on their Citizenship in the Community
Merit Badge with Dr. Jim Martin, led the pledge of allegiance. Commissioner Springle led the
invocation.
Chairman Burgin called for additions and deletions to the published agenda. Mr. Burns noted
the need to postpone the presentation of the resolution honoring the City of Dunn for winning the
2013 All-American City Award. Mr. Bums requested removal of the August 5, 2013,Regular
Meeting Minutes from the consent agenda because they were incomplete. Mr. Burns requested
the addition of three budget amendments of which two were added to the consent agenda for
consideration and Budget Amendment 421 Public Utilities Department Capital Project PU 1001
SCWW 1B-1 (a decreasing final adjusting change order in the amount of$174,163)was tabled
to discuss at an upcoming special session. Commissioners also removed from the consent
agenda for discussion purposes Budget Amendment 29 Public Utilities Department Capital
Project Fund PU0704 Fort Bragg W&WW(final adjusting change order for in the amount of
$506,246.80). Commissioner Springle moved to approve the agenda as amended.
Commissioner Hill seconded the motion which passed unanimously.
August 19, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 6
Commissioner Miller moved to approve the items listed on the revised consent agenda.
Commissioner Springle seconded the motion which passed unanimously.
1. Budget Amendments:
28 JCPC Court Psychologist&Hill Crest Youth Shelter
Code 110-5899-420.35-25 Court Psychology 3,456 decrease
110-7999-441.31-80 Hill Crest Youth Shelter 32,500 decrease
110-0000-331.41-02 Court Psychology 3,142 decrease
110-0000-399.00-00 Fund Balance Appropriated 3,269 decrease
110-0000-331.77-10 Hill Crest Youth Shelter 29,545 decrease
29 Public Utilities PU0704 Ft Brag W&WW
Code 568-9100-431.46-06 Sanford Contractors 506,247 increase
rease
568-9100-431.46-03 Peters and White 7,348 increase
568-9100-431.90-30 Public Utilities 106,265 decrease
568-9100-431.45-80 Contingency 400,882 decrease
568-9100-431.33-48 American Water 6,448 decrease
33 Health Department—Aging—Nutrition
Code 110-7552-441.58-01 Training 100 increase
110-7552-441.32-10 Recognition 225 increase
110-0000-353.75-52 _Donations/Elderly Nutrition 325 increase
34 Sheriffs Office
Code 110-5100-420.74-74 Capital Outlay 535 increase
110-0000-356.30-00 Insurance Claims 535 increase
35 Health Department—Aging
Code 110-7500-441.33-45 Contracts 9,462 decrease
110-7500-441.60-49 Material& Supplies Ramps 645 decrease
110-7552-441.33-45 Contracts 8,440 decrease
110-7552-441.58-18 Travel Contract Employees 1,900 increase
110-0000-331.77-03 HCCBG/Aging 10,107 decrease
110-0000-331.75-52 HC CB G/Nutrition 8,440 decrease
110-0000-331.75-53 USDA/Nutrition 1,900 increase
37 Health Department—Aging
Code 110-7510-441.32-10 Recognition 1,920 increase
110-0000-353.15-00 RSVP Donations 1,920 increase
38 Sheriffs Office
Code 110-5100-420.74-74 Capital Outlay 11,097 increase
110-0000-356.30-00 Insurance Claims 11,097 increase
August 19, 2013,Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 6
40 Health Department
Code 110-7600-441.32-26 Incentives 2,050 increase
110-7600-441.33-45 Contracted Services 18,750 increase
110-7600-441.54-26 Advertising 900 increase
110-7600-441.58-14 Travel-Employee 600 increase
110-7600-441.58-18 Travel Contract 600 increase
110-7600-441.60-33 Materials & Supplies 1,000 increase
110-7600-441.60-47 Food&Provisions 1,250 increase
110-7600-441.64-25 Books &Publications 1,500 increase
110-0000-353.76-05 Donations (Breast Cancer Awareness) 1,700 increase
110-0000-353.76-09 Susan G. Komen 24,950 increase
43 Sheriff's Office
Code 110-5100-420.43-21 Maintenance &Repairs—Auto 2,809 increase
110-00-356.30-0 Insurance Claims 2,809 increase
2. Tax refunds, rebates and releases (Attachment 1)
3. Approval of Resolution Honoring the City of Dunn for Winning the 2013 All-American
City Award(Attachment 2)
4. General Services/Community Development requested approval of the Procurement
Policy for the Urgent Repair Program(URP13). This policy establishes how bids for
contractors will be selected to serve households. The program strives to serve households
with urgent repair needs that cannot be met through other state and federally-funded
housing assistance programs. Recipients have very low- and low-income home owners
with one or more elderly and/or disabled fulltime household members or with a child
under the age of 6 whose health is threatened by the presence of lead-based paint hazards.
5. General Services/Community Development requested approval of the Assistance Policy
for the Urgent Repair Program (URP13). This policy establishes how applicants are
served. The program strives to serve households with urgent repair needs that cannot be
met through other state and federally-funded housing assistance programs. Recipients
have very low-and low-income home owners with one or more elderly and/or disabled
fulltime household members or with a child under the age of 6 whose health is threatened
by the presence of lead-based paint hazards.
6. General Services/Community Development requested approval of a project ordinance for
the funding of the Urgent Repair Program project which utilizes NC Housing Finance
Urgent Repair monies to fund the home rehabilitation of at least 14 homes within Harnett
County. The program strives to serve households with urgent repair needs that cannot be
met through other state and federally-funded housing assistance programs. Recipients
have very low- and low-income home owners with one or more elderly and/or disabled
fulltime household members or with a child under the age of 6 whose health is threatened
by the presence of lead-based paint hazards. No local match is required.
August 19,2013,Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 6
•
7. The Health Director requested approval to implement an Adult Women's Wellness Clinic
which would provide preventive care visits annually for adult women for a flat fee of$60
per visit. The Board of Health approved to implement the Adult Women's Wellness
Clinic on July 18,2013. Through implementation of the Adult Women's Wellness Clinic
the Health Department would provide access to essential health screening services that
impact the overall health status of women. The Health Director also requested approval
to establish a fee of$.22 per mg for Zofran. This medicine is used for nausea.
8. Sheriff's Office requested permission to enter into a partnership with the NC Department
of Emergency and the NC Highway Patrol for grant funding for the New Lillington
Communications Tower. The grant will be in the amount of$185,000 and the funds will
be used to purchase additional equipment for the transmission system for the new VIPER
site located in Lillington. NC Emergency Management will prepare and submit the grant
for Harnett County. Harnett County will receive the grant. Harnett County will enter
into a MOU with NC Emergency Management to manage the grant and the NC Highway
Patrol will manage the purchase and installation of the equipment.
9. County Engineer requested approval of easement to allow Duke Energy Progress to
install power for new communications tower located at the Harnett County Emergency
Services Building. Also requested was designation and authority for Chairman to sign
fmalized documents once received from Duke Energy Progress.
10. Public Utilities requested approval of an operational and pretreatment wastewater
agreement with the Town of Angier. The agreement sets the standards for which
HCDPU will manage the Town's wastewater pretreatment program as required by
NCDENR.
11. Public Utilities requested approval of resolution authorizing HCDPU to apply for a
Drinking Water State Revolving Fund Loan in the amount of approximately$4,800,000
to fund the West Central Transmission Project. The resolution also designates Harnett
County Manager Tommy Burns as the authorized official for the County. (Attachment
3)
12. Public Utilities requested approval of the write-offs for the 2nd quarter of 2013 totaling
$16,254.00. All of these accounts have been delinquent for more than three years. The
facilitation of these write-offs is an important step in a continuing effort to effectively
manage collections and bad debt. HCDPU uses the Local Government Debt Setoff
Program and On-Line Collections, Inc. to help collect delinquent accounts.
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. The following citizens addressed the Board:
- Jim Bayles with Habitat for Harnett County
- Olivia Wakefield and Janine Bell spoke on behalf of a group of parents who are
concerned over conditions at Harnett Central Middle School.
August 19,2013,Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 6
Commissioner Springle moved to approve the appointments listed below. Commissioner Hill
seconded the motion which passed unanimously.
FAYETTEVILLE TRANSPORTATION ADVISORY COMMITTEE (FAMPO)
Vice Chairman House was appointed to replace Commissioner Joe Miller on this
Committee.
SANDHILLS CENTER BOARD
Elaine Hayes and Gary House were appointed to serve on this Board.
Gary House was also appointed to serve on the County Commissioner Advisory Board
for Sandhills Center.
Steve Ward, Director of Harnett County Public Utilities,requested approval of an increasing
final adjusting change order for Sanford Contractors/Fort Bragg Wastewater Project in the
amount of$506,246.80. Mr. Ward explained the majority of the additional funding required for
this change order resulted from an aerial crossing of Jumping Run Creek along Hwy 210 at the
Cumberland and Harnett County line. The crossing was necessitated by the inability of the
contractor to bore under the bridge/culvert at the creek due to steel pylons located beneath the
culvert. He noted additional final quantities and an added pump station bypass along Shady
Grove Road were the other cost items that contributed to the change order. Mr. Ward reported
that this change order and others in this project are funded entirely by Fort Bragg through a
project contingency fund negotiated prior to project construction.
Mr. Ward noted they are winding down this portion of the $37 million project that was funded
entirely by Fort Bragg to close their wastewater plant. Mr. Ward explained this work has already
been completed by the contractor and reconciling. Project funded entirely from Federal dollars,
have been negotiating with Sanford for months,reached a good compromise
Commissioner Springle asked if this was typical for a project. Mr. Ward said it helps to look at
the whole $37 million project with$1.7 million in change orders. Chairman Burgin questioned
some of the numbers. Mr. Ward explained there were five contracts involved in the project. Mr.
Ward ensured the group that staff tries to mitigate whenever possible. Commissioner Miller
moved to approve the change order but the motion died due to lack of a second. Chairman
Burgin moved to table the change order to discuss at an upcoming special session.
Commissioner Hill seconded the motion which passed unanimously. Commissioner Springle
said it would be easier to understand the change order if staff had shown the whole project.
Alvin McArtan, Bill King and Tom Steves provided the annual Sandhills Antique Farm
Equipment Club, Inc. presentation.
County Attorney Snow petitioned the Harnett County Board of Commissioners for a public
hearing and consideration of a proposed resolution requesting that the Harnett County Board of
Elections hold elections in the Grove Township of Harnett County on two propositions
concerning the "on-premises"and"off premises" sale of malt beverages and unfortified wine.
August 19, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 6
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public.
o Lane Gregory of 2246 Stevenson Road in Angier spoke in favor of the request for the
Board of Elections to hold elections in the Grove Township of Harnett County on two
propositions concerning the"on-premises" and"off premises" sale of malt beverages
and unfortified wine.
Seeing no one else move Chairman Burgin closed the public hearing. Commissioner Springle
moved to approve the Resolution by the Harnett County Board of Commissioners requesting that
the Harnett County Board of Elections Hold Elections in the Grove Township of Harnett County
on Two Propositions Concerning the"On-Premises"and"Off Premises" Sale of Malt Beverages
and Unfortified Wine. Commissioner Hill seconded the motion that passed unanimously.
(Attachment 4)
Mr. Bumspresented the following reports:
- Planning Services Report July 2013
- Veterans Affairs Activities Reporting July 2013
- Community Development Monthly Performance Status Report July 2013
- Inter-Departmental Budget Ordinance Amendments
Mr. Burns reminded commissioners of the upcoming special session on Tuesday, August 27,
2013. Commissioner Springle asked to discuss the Planning Services Report during that session.
Chairman Burgin called for any new business. Commissioner Miller thanked staff and the
Sheriff's Office for help with the pan-handling problem in western Harnett County. Mr. Burns
also noted that Sheriff Rollins is working with the environmental officer regarding littering.
Vice Chairman House moved that the Board go into closed session to discuss: 1)to consult with
the County's staff and counsel in order to preserve the attorney-client privilege concerning the
handling of a claim, and 2)to discuss certain personnel matters. This motion was made pursuant
to N.C. General Statute Section 143-318.11(a)&(6). Commissioner Hill seconded the motion
which passed unanimously.
Commissioner Hill moved that the Board come out of closed session. Commissioner Springle
seconded the motion which passed unanimously. Vice Chairman House amended his motion to
go into closed session to include economic development matters regarding the expansion of
industries in Harnett County. Commissioner Springle seconded the amendment which passed
unanimously.
Commissioner Miller moved to adjourn the meeting at 8:33 pm. Commissioner Hill seconded
the motion which passed unanimously. �4ca�47Mr+®4.��
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, ` �. Regina 3•ler, Clerk
.Brooks Matthews, Chairman '.}+fi; A
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APPROVED APRIL 5,2021
August 19,2013,Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 6
ATTACHMENT 1 Approved by the "Harnett•---,
c':o'anty Board of Commissiorieny
,p F-19 — 3 J.
Board Report
Date;:08/19/2013 / 81—/?-13�j
Approved By I-f &DC" 0 —/// 13
TO:HARNETT COUNTY BOARD OF COMMISSIONERS
RE:CONSIDERATION OF REFUND FOR TAXES,INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
� Tax;alnterest and Total:. ! oast ,
FH-O7.—} Name of Tax Payer .. Bell# ter._ r i Reason{' '
.. _IL Penalties_ , •Refund ,L Status : .w
1 BOYER, BRIAN PAUL
20 HACKBERRY PL 0001981203-2012-2012- City 0.00. Military Exemption
000000 128.31. Refund
,. CAMERON, NC, 28326-6246 County 128.31
2 BURGOYNE, FELIX CHARLES City 0:00 Military Exemption
III : 000197.5501-2011-2011- 23:22 Refund
100 WATERS WAY 000000 County 23.22
LILLINGTON NC, 27546
3 BURGOYNE, FELIX CHARLES City 0.00 Military Exemption
III 0001975817-2011-2011-
5518 Refund
100 WATERS WAY 000000 County 55.28
LILLINGTON NC, 27546
4 BURGOYNE, FELIX CHARLES City 0.00 MilitaryExemption
III 0002000836-2012-2012- p
100 WATERS WAY 000000 8.96 Refund
LILLINGTON, NC, 27546 County 8.96
5 BURGOYNE, FELIX CHARLES City 0.00 Military Exemption
III 0002000979-2012-2012- _ 23.24 Refund
100 WATERS WAY 000000. County 23.24
LILLINGTON, NC, 27546
6 CHRISP, HAZEL TALTON City(CI02) 4.24
302 S 15TH ST 0001090501-2013-2012- Situs Correction
000000
5.85 Refund
ERVI/IN, NC, 28339-2005 County` 1.61
7 CHRISP, HAZEL TALTON City(CI02)" 2.48
302 S 15TH ST 0002008601-2013-2012- Situs Correction
000000 2.83 Refund
ERWIN, NC, 28339-2005 County 0.35
8 KTL#10721 City 0.00 Value Decrease
1213 WELLSTONE:CIR 0000029803-2011-2011 393.56 Refund
APEX NC; 27502 . 000000 County 393.56
9 PRINCE, DAVID.VERNON City 0.00 Veterans Exemption
PRINCE; THELMA WALKER 0000557270-2012-2012- 26.00 Refund
3508 HODGES;CHAPEL RD 000000 - County 26.00
DUNN NC, 28334-8683
WM A.TONY WILDER City Total 6.72
Revenue Administrator County 660.53
Total
Total to
be• 667.25.
Refunded
CC:
WM.A.TONY WILDER
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ATTACHMENT 2
A RESOLUTION
HONORING THE CITY OF DUNN FOR
WINNING THE 2013 ALL-AMERICA CITY AWARD
THAT WHEREAS, in March 2013 the leadership of the City of Dunn submitted an All-America City
application to the National Civic League for America's oldest and most prestigious recognition award; that in its 64th
year, the All-America City Award is given to ten communities in the United States for outstanding civic impact and
action planning; and
WHEREAS,the City of Dunn was chosen as one of 20 finalists to compete for the All-America City Award in
Denver, Colorado; that a contingent of 71 Dunn representatives made the trip to Denver and submitted its group
presentation on June 15, 2013 before the National Civic League jury panel; the presentation's central theme of"public
private partnerships" emphasized the following three community driven projects:
(1) How the Dunn City Council, Harnett Health and Harnett County partnered to consolidate and
improve health care for the region;
(2) How the Downtown Dunn Development Corporation, the Dunn City Council and downtown
Dunn business and property owners worked together to conclude a ten year downtown
revitalization project;
(3) How the Dunn Police Department and citizen volunteers established the Dunn Police
Athletic/Activities League, nationally known as PAL, which offers sports, tutoring,
mentoring and community service programs together with a learning center and performing
arts classes for the youth of the Dunn area; and
WHEREAS, as a result of its excellent application and a well prepared, diverse and spirited presentation, the
City of Dunn was named a 2013 All-America City Award winner; that this award was the second All-America City
Award for the City of Dunn which previously won the award in Chicago in 1989;and
WHEREAS, the City of Dunn has demonstrated its innovation, inclusiveness, civic engagement, and cross-
section collaboration in describing its successful efforts to address local challenges; these efforts have been aptly
recognized by the National Civic League's award to the City of Dunn of the All-America City designation, and those
same efforts are also recognized and applauded by the fellow citizens of Harnett County.
NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that the
leadership and citizens of the City of Dunn and all the participants in the 2013 All-America City application and
presentation are hereby commended and honored for their vision, hard work and community spirit in establishing an
impressive body of work and then presenting the same in a cogent and convincing manner which resulted in the receipt
of the 2013 All-America City Award.
Duly adopted on this the nineteenth day of August,2013.
HARNETT COUNTY BOARD OF COMMISSIONERS
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ATTACHMENT 3
RESOLUTION BY GOVERNING BODY OF APPLICANT
WHEREAS, The Federal Safe Drinking Water Act Amendments of 1996 and the North Carolina Water
Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants
to aid eligible units of government in financing the cost of construction of drinking water
system improvements, and
WHEREAS, The County of Harnett has need for and intends to construct a drinking water system
project described as the West Central Transmission Project to alleviate pressure and
supply problems, and
WHEREAS, The County of Harnett intends to request state loan assistance for the project,
NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF
HARNETT:
That County of Harnett, the Applicant, will arrange financing for all remaining costs of the
project, if approved for a State loan award.
That the Applicant will adopt and place into effect on or before completion of the project a
schedule of fees and charges and other available funds which will provide adequate
funds for proper operation, maintenance, and administration of the system and the
repayment of all principal and interest on the debt.
That the governing body of the Applicant agrees to include in the loan agreement a
provision authorizing the State Treasurer, upon failure of the County of Harnett to make
scheduled repayment of the loan, to withhold from the County of Harnett any State funds
that would otherwise be distributed to the local government unit in an amount sufficient to
pay all sums then due and payable to the State as a repayment of the loan.
That the Applicant will provide for efficient operation and maintenance of the project on
completion of construction thereof.
That Tommy Burns (County Manager), the Authorized Official, and successors so titled,
is hereby authorized to execute and file an application on behalf of the Applicant with the
State of North Carolina for a loan to aid in the construction of the project described
above.
That the Authorized Official, and successors so titled, is hereby authorized and directed
to furnish such information as the appropriate State agency may request in connection
with such application or the project: to make the assurances as contained above; and to
execute such other documents as may be required in connection with the application.
That the Applicant has substantially complied or will substantially comply with all Federal,
State, and local laws, rules, regulations, and ordinances applicable to the project and to
Federal and State grants and loans rtaining thereto.
Adopted this the / q' day of AlA LAS f, 2013 in Lillington, North Carolina.
.
Jam- . :urgi► al of t- and
CERTIFICATION BY RECORDING OFFICER
The undersigned duly qualified and acting Clerk to The Board of the County of Harnett does hereby
certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the
filing of an application with the State of North Carolina, as regularly adopted at a legally convened
meeting of the (name of governing body of applicant) duly held on the fq 'day of fi(lust-
2013; and, further, that such resolution has been fully recorded in the journal of proceedings and records
in my office. IN WITNESS WHEREOF, I have hereunto set my hand this I 1 'yday of 4 u 14 ,
2013. •
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ATTACHMENT 4
HouNett
NORTH CAROLINA
www.harnett,org
•
RESOLUTION BY THE HARNETT COUNTY BOARD OF
COMMISSIONERS REQUESTING THAT THE HARNETT COUNTY
BOARD OF ELECTIONS HOLD ELECTIONS IN GROVE TOWNSHIPS
ON TWO PROPOSITIONS CONCERNING THE "ON-PREMISES"AND
"OFF PREMISES" SALE OF MALT BEVERAGES AND UNFORTIFIED
WINE
THAT WHEREAS,North Carolina General Statutes §18B-600(f) states:
An election maybe called on any of the propositions listed in G.S. §18B-602(a), (d) and
(h) in any township located within a county where the population of all cities in the county that
have previously approved the sale of any kind of alcoholic beverage comprises more than twenty
percent (20%) of the total county population as of the most recent federal census; and,
WHEREAS, according to the last federal census the populations of all cities in Harnett
County that have previously approved the sale of any kind of alcoholic beverage comprises
20.338% of the total county population; and,
WHEREAS, the Harnett County Township of Grove is therefore eligible, under the
provisions of North Carolina General Statutes §18B-600(f), to hold township elections
concerning the "on-premises" and "off-premises" sale of malt beverages and unfortified wine;
and,
WHEREAS, the Harnett County Board of Commissioners at a special session on July 9,
2013, and at its regular meeting on August 19, 2013, heard citizen comments and discussed the
issue of whether the Board of Commissioners should call for an election on alcohol sales in
Grove Township; that at the August 19, 2013, Board of Commissioners regular meeting, a
motion was duly made and seconded and passed by a unanimous (5 to 0) vote by the Board
members to request that the Harnett County Board of Elections conduct an "on-premises" and
"off-premises"malt beverage election and an"on-premises" and"off-premises"unfortified wine
election in accordance with the provisions of Chapter 18B of the North Carolina General Statutes
in order to allow the citizens of Grove Township to vote on these propositions.
NOW, THEREFORE, BE IT RESOLVED, by the Harnett County Board of
Commissioners, that the Harnett County Board of Elections is hereby requested, no sooner than
60 days nor later than 120 days from the date said Board of Elections receives this Resolution
request, to conduct separate elections in Grove Township on the following propositions:
strong roots • new growth
(1) To permit the "on-premises"and"off-premises" sale of malt beverages.
[ ] FOR
[ ] AGAINST
(2) To permit the"on-premises"and"off-premises" sale of unfortified wine.
[ ] FOR
•
[ ] AGAINST
Adopted this the 19th day of August, 2013.
1/40'o HARNETT COUNTY BOARD OF COMMISSIONERS
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ATTEST: `ff11:111,,'
M. ;aret Reg' : Wheeler, Clerk
www.harnett.org