011916mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
January 19, 2016
The Harnett County Board of Commissioners met in regular session on Tuesday, January 19,
2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 7:00 pm. Commissioner McKoy led the pledge
of allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda. County Attorney
Snow requested the addition of the North Carolina Special Warranty Deed which conveys the
0.062 acre real property tract to Dusty J. Fortin and wife, Kala L. Fortin. Commissioner Elmore
moved to approve the agenda as amended. Commissioner Miller seconded the motion which
passed unanimously.
Commissioner Elmore moved to approve the following items listed on the consent agenda.
Commissioner McKoy seconded the motion which passed unanimously.
1. Budget Amendments:
178 WIOA Youth in School Program
Code 234-7405-465.11-14 Longevity
234-7405-465.58-01 Training & Meetings
179 WIOA Youth in School Program
Code 234-7407-465.11-14 Longevity
234-7407-465.58-01 Training & Meeting
184 Solid Waste
Code 580-6600-461.74-74 Capital Outlay — Equipment
580-0000-354.01-00 Sale of Other Assets
13 increase
13 decrease
52 increase
52 decrease
91,000 increase
91,000 increase
January 19, 2016 Regular Meeting Minutes
Harnett County Board of Commissioner
Page 1 of 4
182 General Fund
Code 110-7999-441.35-11
110-7999-441.36-16
110-8199-450.31-67
110-7999-441.31-66
110-7310-465.33-45
110-7099-465.36-17
110-5899-420.35-71
110-7999-441.31-85
110-7999-441.31-47
110-7999-441.36-18
110-7999-441.31-71
110-0000-399.00-00
185 Sheriff Office
Code 110-5100-420.74-74
110-0000-356.30-00
186 Sheriff Office
Code 110-5100-420.74-74
110-0000-356.30-00
190 Sheriff Office
Code 110-5100-420.74-74
110-0000-356.30-00
Buddy Backpack Program
CareNet Counseling
Coats Museum
HC Habitat for Humanity
Parents as Teachers
HC Partnership for Children
Harnett United Pal
Johnsonville Community Center
Johnston Lee Harnett Community Action
Mid Carolina Area Agency (Senior Games) 2,500 increase
SAFE of Harnett County 20,000 increase
Fund Balance Appropriated 75,000 decrease
2,500 increase
3,000 increase
3,000 increase
15,000 increase
20,000 increase
1,000 increase
5,000 increase
500 increase
2,500 increase
Capital Outlay
Insurance Claims
Capital Outlay
Insurance Claims
Capital Outlay
Insurance Claims
192 CP1304 Single Family Rehab (SFR 13)
Code 303-8300-465.85-19 Administration Soft Cost
303-8300-465.85-80 Construction Hard Cost
303-0000-331.41-18 NC Housing Single Family Rehab 2013
193 Parents as Teachers
Code 110-7310-465.33-45 Contracted Services
110-7310-465.60-53 Dues & Subscriptions
110-0000-353.73-10 Parents as Teachers Revenue
194 Emergency Services
Code 110-5400-420.43-16 Maint. & Repair — Equipment
110-0000-356.30-00 Reimbursements — Insurance Claims
2. Tax rebates, refunds and releases (Attachment 1)
3. Resolution to add roads to state system (Attachment 2)
9,525 increase
9,525 increase
16,437 increase
16,437 increase
9,619 increase
9,619 increase
35,970 increase
135,000 increase
170,970 increase
8,514 increase
1,689 increase
10,203 increase
1,207 increase
1,207 increase
January 19, 2016 Regular Meeting Minutes
Harnett County Board of Commissioner
Page 2 of 4
4. Harnett County Information Technology Department requested approval of a minor
reorganization which includes:
1) transitioning the Applications Analyst position to the Systems Team and
reduce the pay grade from 77 to 75;
2) Increase the grade of the Systems Manager position from salary grade 77 to
grade 78 to align this position to our succession plan; and
3) Change the Admin. Assistant title to Admin. Tech and increased one grade
level from 63 to 64 that will correspond with newly assigned technical duties.
These transitions will not change the current I.T. Department budget.
5. Harnett County Emergency Services requested approval of the EMS System Plan
Renewal. The EMS System Plan describes how Harnett County provides the citizens
with 24/7 EMS coverage. The plan includes the individual EMS departments that
provide these services including the 911 center. The plan explains the training for our
EMS personnel and the staffing of our EMS units. Harnett County Emergency Services
also requests approval to designate the County Manager signature authority for any EMS
System Plan renewals and changes forward.
6. Harnett County Emergency Services requested approval to create a new County Fire
Marshal position at salary grade 78 and reclassify the job duties for the Deputy
Emergency Services Director position to a salary grade 80 from grade 79. This will
allow the department a broader flexibility in meeting its long-range plan and staffing
requirements. No additional funding is needed.
7. Harnett County Facilities and Maintenance requested approval to reclassify two Heavy
Equipment Operator positions at salary grade 63 to Solid Waste Crew Leaders at salary
grade 65. The reason for this reclassification is to create a construction crew under the
Solid Waste department. These reclassifications will be absorbed in the Solid Waste's
current budget.
8. Harnett County Health Department requested approval to reclassify a Public Health
position to a Physician Extender II position. This reclassification will cause a small
increase in the salary which can be absorbed in the Health Department's current budget.
9. Harnett County Health Department requested approval to enter into a Memorandum of
Understanding with Harnett Health to provide a morgue for medical examiner cases at a
cost of $50 per case.
10. Campbell University requested a waiver of all building permit fees for the construction of
the new South Residence Hall that will be located on Leslie Campbell Avenue.
11. Boards and Committees on which Commissioners will serve on in 2016
12. North Carolina Special Warranty Deed which conveys the 0.062 acre real property tract
to Dusty J. Fortin and wife, Kala L. Fortin.
January 19, 2016 Regular Meeting Minutes
Harnett County Board of Commissioner
Page 3 of 4
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes.
- Cris Nystrom of 391 Center Lane in Bunnlevel addressed the group.
Commissioner Miller moved to approve the appointment listed below. Vice Chairman Springle
seconded the motion which passed unanimously.
Historic Properties Commission
Patricia Chalmers was appointed to serve as a regular member representing District 5 on
this commission.
Matt Braswell, CPA with Martin, Starnes & Associates, presented the County Audit for the
Fiscal Year Ending 2015. Mr. Braswell said they issued an unmodified opinion which means it
was a clean audit; no fmdings or questioned costs. He noted county staff were very nice and
cooperative during the audit process. Mr. Braswell reviewed the general fund summary noting
increases in revenues and expenditures in 2015 with revenues exceeding expenditures almost $2
Million. He reported the increase in the unassigned fund balance was $2,375,037. The
unassigned fund balance as a percent of expenditures in the general fund is 17.9% in 2015; the
LGC suggests 8%. Mr. Braswell went through the top three revenue sources: property tax,
restricted intergovernmental and other taxes & licenses. Expenses included human services,
education and public safety. The Water & Sewer Fund's unrestricted net position was
$42,284,631. The Solid Waste Fund's unrestricted net position was $7,626. Mr. Braswell
responded to questions from the Board.
Mr. Jeffries presented the following reports:
- Harnett County Sales Tax Analysis by Article — November 2015
- Veterans Affairs Activities Reporting — December 2015
- Interdepartmental Budget Amendments
Chairman Burgin called for any new business. He reported that the Golden Leaf Foundation has
money to spend this year and are looking at Tier I and Tier II two counties. Chairman Burgin
asked staff to look at the cost of doing another water project in Erwin to deal with the water
issues there given Harnett County Public Utilities has a pretty good fund balance. He said
Sandhills Antique Farm Equipment Club would like to install bathrooms and have offered to do
everything if the County will put in a septic tank or run a sewer line. Last, Chairman Burgin
noted that the Sandhills Antique Farm Equipment Club also needs some dirt on the property.
There was no need for closed session.
Commissioner Elmore moved to adjourn the meeting 7:37 pm. Commissioner Miller seconded
the motion which passed unanimously.
Brooks Matthews, Chairman
Co ve3-J%-?I
Regina Wh er, Clerk
Jan 19, 2016 Regular Meeting Minutes
Harnett County Board of Commissioner
Page 4 of 4
ATTACHMENT 1
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ATTACHMENT 2
Harnett
COUNTY
NORTH CAROLINA
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Westerfield Farms Subdivision
Bedford Road (SR 2480 Extension)
Mosby Lane
Kirby Smith Circle
Duly adopted this 19t day of January, 2016.
HARNETT COUNTY BOARD OF COMMISSIONERS
Marg et Regina/heeler
Cle ' to the Boar
strong roots • new growth
V
Jim liurg' , Chairman
www.harnett.org