Agenda 02-09-2021�NoN
Dunn City Council
pity "f du.n Regular Meeting
ar�re contvutnl mazeers
Tuesday, February 9, 2021
c 7:00 p.m.. Dunn Municipal Buildina
Call to Order— Mayor William P. Elmore, Jr.
Invocation — Rev. Jason Williams
Pledge of Allegiance
1) Adjustment and Approval of the February 9, 2021 meeting agenda
PRESENTATIONS
2) School Bus Drivers Appreciation Week
3) Certificate of Achievement for Excellence in Financial Reporting - Finance
4) Employee Introductions
5) Black History Month Proclamation
PUBLIC COMMENT PERIOD
6) Each Speaker is asked to limit comments to 3 minutes and they must sign up on sheet available on the podium
within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes.
CONSENT ITEMS
7) Minutes — January 12, 2021
8) Interlocal Library Agreement
9) Destruction of Municipal Records — Planning & Inspections
10) NCDOT Mowing Maintenance Agreement
ITEMS FOR DISCUSSION AND/OR DECISION
11) Cape Fear Regional Hazard Mitigation Plan
a) Public Hearing
b) Decision
12) Ordinance to Demolish - 410 S. Clinton Ave
a) Public Hearing
b) Decision
13) Ordinance to Demolish - 1604 Erwin Rd
a) Public Hearing
b) Decision
14) Ordinance to Demolish - 706,710,800 N Fayetteville Ave (Tabled January 2021)
15) Ordinance to Deem Property Unfit for Human Habitation — 906, 908 N Clinton Ave (Tabled January 2021)
16) CDBG Grant Residential Anti -displacement and Relocation Assistance Plan Addendum
17) Comprehensive Pedestrian Planning Grant
18) Authorization to Accept Bio-solids Land Application Proposal
19) Contract Award — Utilities Watauga, Broad and Bay
20) Authorization for Project and RFQ for Stormwater System Mapping
21) Merry Street Storm Water Design
22) Bond Counsel Services for USDA Loans
23) Council Goals/Reports
24) Administrative Reports
a) City Manager's Report
b) Financial Report/Assessment Update
c) Department Reports
Communications/Public Information Public Works/Public Utilities
Parks & Recreation Library
Planning & Inspections Police
25) Announcements
26) Information
27) Closed Session - If called, the General Statute(s) allowing the Closed Session will be cited in the motion
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
north Carolina
ILUDUNN
city of dunn
POST OFFICE BOX 1065 m DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dunn-nc.org
PUBLIC NOTICE related to Regular Council Meeting
Mayo
William P. Elmore Jr.
Mayor Pro Tern
Chuck Turnage
Council Members
J. Wesley Sills
April Gaulden
Frank McLean
Billy Tart
Dr. David L. Bradham
City Manager
Steven Neuschater
The public is hereby notified that the City Council of the City of Dunn will hold their regular
meeting on Tuesday, February 9, 2021 at 7:00 p.m. in the Council Chambers of the Dunn Municipal
Building, 401 E. Broad Street, Dunn, NC. Some members of the Council may participate
electronically.
SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY
In an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited
to a total of25 people to include Council and needed staff.
Face Coverings are required by all members of the public entering the Municipal Building.
The Council Meeting will be available for live public viewing on
Facebook - The City of Dunn, NC page.
Public Comment Period - Comments can be called in or emailed to the City Cleric by Monday,
February 8, 2021, 1:00 p.m. to be read at the meeting. The person must abide by all rules
related to the Public Comment Period, provide name and address and abide by the 3-minute time
limit. The person may also call into the meeting to give their comments but they must call the City
Clerk to sign up and receive instructions by the above stated time.
Public Hearing - Comments can be called in or emailed to the City Clerk by Monday, February 8,
2020, 1:00 p.m. and they will be read at the meeting during the Public Hearing. The call and
email should include name, address of the person filing the comments and the Public Hearing that
the comments are in reference to. The person may also call into the meeting to give their
comments but they must call the City Clerk to sign up and receive instructions by the above stated
time.
Tammy Williams, CMC
City Cleric
910-230-3501
twilliams@dunn-nc.org
DUNN
Ail -America City
1 ► ztrallere eomwzt e maez`err
19a9*2013
Adjustment and ' i 1 i
of the February9
, 20211
• . i
Recommendation:
Motion to adopt the February 9, 2021 meeting agenda as presented
Or
Motion to adopt the February 9, 2021 meeting agenda as presented with the
following changes:
Additions: (Assign Number on the Agenda such as 14a)
Removal of the following item(s):
Move Item of Business from one section to another section (such as moving
Item from Consent Items to Items for Discussion and/or Decision)
be&d ;UNN
b
L -111i City/ Council rf ,
Agenda
'�'. +l 9` A`' 1®
SUBJECT TITLE: School Bus Driver Appreciation Week Proclamation
Presenter: Mavor Elmore
Attachment: X Yes
Public Hearing Advertisement Date:
PURPOSE:
Find attached Proclamation in recognition of School Bus Driver Appreciation Week.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
® north caroling DUNN
LLD DUNN All -America City
city of (llllill
where Conanviaiterr C!�
1989*2013
Schooffts DriverAppreciation Week2O21
WHEREAS, School Bus Drivers for the Harnett County Schools are a vital part of our public
school system, as even with the issues surrounding the pandemic, we still have 230 buses traveling
more than 67,000 miles each week in our county; and
WHEREAS, without school buses and school bus drivers, many public school students would not
have safe, reliable transportation to and from school, and traffic congestion at schools would be
greatly increased, with an additional 9,000 cars transporting students just in Harnett County in a
normal year; and
WHEREAS, school bus drivers in Harnett County travel thousands of miles each school year,
navigating many rural roads, neighborhood streets and multi -lane highways; carrying out their
duties as they face the unique challenges created by weather, road conditions, student passengers,
and other motorists; and
WHEREAS, the American School Bus Council launched the "Love the Bus" celebration in 2007
and School Bus Driver Appreciation Week is celebrated in North Carolina the week of Valentine's
Day; and
WHEREAS, the City of Dunn wishes to express our sincere appreciation to the school bus drivers
at Harnett Primary School, Wayne Avenue School, Dunn Middle School and Triton High School,
for the significant and invaluable contribution they make to public education and to student safety.
NOW THEREFORE BE IT RESOLVED, 1, William P. Elmore, Jr., Mayor of Dunn, North
Carolina, and on behalf of the City Council and residents of the City of Dunn, do hereby proclaim
the week of February 8-12, 2021 as School Bus Driver Appreciation Week in the City of Dunn
and encourage all our residents to join us in expressing appreciation to Harnett County's school bus
drivers for what they do for our students.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Dunn
to be affixed on this 9t1' day of February, 2021.
William P. Elmore Jr., Mayor
ATTEST:
Tammy Williams, City Clerk
DUNN m � DUNNDLNN
All•AmericaCiq , All -America City
1 ' Cxty, Council Agenda Form �
® Meeting Date® February 9, 2021
1989 * 2013 1989 * 2013
SUBJECT TITLE: Certificate of Achievement for Excellence in Financial Reporting — Finance
Presenter: Mayor Elmore
Department: Finance
Attachment: X Yes No
Description: Notification Letter and Certificate
Public Hearing Advertisement Date:
PURPOSE:
Mayor Elmore will present the Certificate of Achievement for Excellence award from the Government Finance
Officers Association (GFOA), for the 11th consecutive year, to the Finance Director and the Finance
Department for its comprehensive annual financial report, for the year ended June 30, 2019,
Staff Members are as follows:
Jim Roberts - Finance Director
Patty Rowland - Revenue Manager
Omessia Tatum — Accountant
Brittany Barefoot- Accountant 1
Cindy Colon - Customer Service Representative
Renea Tharrington — Customer Service Representative
BACKGROUND: The GFOA established the Certificate of Achievement for Excellence in Financial Reporting
Program in 1945 to encourage and assist state and local governments to go beyond the minimum
requirements of generally accepted accounting principles to prepare comprehensive annual financial reports
that evidence the spirit of transparency and full disclosure and then to recognize individual governments that
succeed in achieving that goal The Certificate of Achievement is the highest form of recognition in
governmental accounting and financial reporting.
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
Government Finance Officers Association
203 North LaSalle So eet, Suite 2700
Chicago, Illinois 60601-1210
312977.9700 Jhc 312,977.4806
11/25/2020
William Elmore
Mayor
City of Dunn, North Carolina
Dear Mayor Elmore:
We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended
June 30, 2019 qualifies for GFOA's Certificate of Achievement for Excellence in Financial Reporting.
The Certificate of Achievement is the highest form of recognition in governmental accounting and
financial reporting, and its attainment represents a significant accomplishment by a government and its
management.
When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting
Achievement (AFRA) is also presented to the individual(s) or department designated by the government
as primarily responsible for its having earned the Certificate. This award has been sent to the submitter as
designated on the application.
We hope that you will arrange for a formal presentation of the Certificate and Award of Financial
Reporting Achievement, and give appropriate publicity to this notable achievement. A sample news
release is included to assist with this effort.
We hope that your example will encourage other government officials in their efforts to achieve and
maintain an appropriate standard of excellence in financial reporting.
Sincerely,
Michele Mark Levine
Director, Technical Services
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Dunn
North Carolina
For its Comprehensive Annual
Financial Report
For the Fiscal Year Ended
June 30, 2019
Executive Director/CEO
The Government Finance Officers Association of
the United States and Canada
presents this
• • 1 , ♦ ♦ , •
to
Finance Department
City of Dunn, North Carolina
The Award of Financial Reporting Achievement is presented by the Government Finance Officers
Association to the department or individual designated as instrumental in the government unit achieving
a Certificate of Achievement for Excellence in Financial Reporting. A Certificate of Achievement is
presented to those government units whose annual financial reports are judged to adhere to program
standards and represents the highest award in governmentfinancial reporting.
Executive Director
Date: 11/25/2020
The Government Finance Officers Association of
the United States and Canada
presents this
to
Finance Director
City of Dunn, North Carolina
The Award of Financial Reporting Achievement is presented 6v the Government Finance Officers
Association to the department or individual designated as instrumental in the government unit achieving
a Certificate of Achievement for Excellence in Financial Reporting. A Certificate of Achievement is
presented to those government units whose annual financial reports are judged to adhere to program
standards and represents the highest award in government financial reporting.
Executive Director C '� P 2-4 �i/
Date: 11/25/2020
U-I&D-1 D QN"N' �+
1
Y
� AA �
.��
/' 8 9 ei?atA February 21 G
SUBJECT TITLE:
New Employee Introductions
Presenter: Manager
Department:'...
Attachment:
Yes No
Public Hearing Advertisement
PURPOSE:
Planning & Inspections
Carmen Barnes —Administrative Support Specialist I
Police
Ethan Core — Police Officer 1
Public Utilities
Timothy Hicks — Wastewater Plant Operations Specialist
Public Works
Jeffrey Mason — JD Equipment Operator
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
DUNK 0 orth carolinn li�ANN
DLINN bAld
AII•AmericaClo pit, f d,,,.,, All-AmericaCip
1 f City Co6�>i�cll > ®r 1 f
® Meeting Date: February 4, 0 21
1989 * 2013 1999 * 2013
SUBJECT TITLE: Black History Month Proclamation
Presenter: Mayor Elmore
Department: Governing Body
Attachment: X Yes No
Description: Proclamation
Public Hearing Advertisement Date:
PURPOSE:
Find attached Proclamation designating February as Black History Month in the City of Dunn.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
® h carolin:x :&
u
gal
NNAll -America City
city of Bunn
7dere OV7111L71L Md+,&M
NO *zma
(Designating Fehruary as �BCackyfistory Month
WHEREAS, in observance of Black History Month, we recognize African Americans for helping to
shape our nation's identity and strengthen our country, through high moral values and resolute
commitment to family, faith, service and perseverance; and
WHEREAS, the City of Dunn takes great pride in the members of our Black community, and
honors organizations, families, and individuals of African American descent and their invaluable
contributions in many professions and fields including education, law, government, business,
science, sports, the arts, and brave service in the United States Armed Forces, that continue to enrich
the history and culture of our city, while continuing to unite and sustain us as a community; and
WHEREAS, in 1926, Dr. Carter G. Woodson initiated the celebration of Negro History Week
which was expanded in 1976 to include the entire month of February; and
WHEREAS, Black History Month is a time for all Americans to remember the stories and teachings
of those African Americans, who helped build our nation, took a stance against prejudice to build
lives of dignity and opportunity, while working to advance the cause of civil rights; and
WHEREAS, during Black History Month all Americans are encouraged to reflect on the many past
successes as well as the many social and economic pressures African Americans have had to endure
and overcome. This year's theme, "The Black Family: Representation, Identity, and Diversity",
brings the opportunity to focus on the many challenges encountered and the wide-ranging diversity
of the black family through the years, as well as celebrate the strong family connections still
maintained today.
NOW THEREFORE BE IT RESOLVED, I, William P. Elmore, Jr., Mayor of Durm, North
Carolina, and on behalf of the City Council do hereby proclaim the month of February as Black
History Month in the City of Dunn and encourage all citizens of our community to give full regard to
the past and continuing service of African Americans in our City, our State and our Nation.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Dunn to
be affixed on this 9"' day of February, 2021.
William P. Elmore Jr., Mayor
ATTEST:
Tammy Williams, City Clerk
Adopted 8-4-05
CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY
The City Council for the City of Dunn does hereby adopt a Public Comment Policy to
provide at least one period for public comment per month at a regular meeting of the City
Council. This policy shall remain in effect until such time that it is altered, modified, or
rescinded by the City Council.
All comments received by the City Council during the Public Comment Period shall be
subject to the following procedures and rules:
1. Anyone desiring to address the City Council must sign up and register on a sign-
up sheet available on the podium within the City Council chambers prior to the Mayor calling the
meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of
the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting
to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker
shall indicate on the sign-up sheet his or her name, address and matter of concern.
The Public Comment Period shall be for thirty (30) minutes.
3. Comments are limited to three (3) minutes per speaker. A speaker can not give
their allotted minutes to another speaker to increase that person's allotted time.
4. Each speaker must be recognized by the Mayor or presiding member of the City
Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in
which their names appear on the sign up sheet. Speakers will address the City Council from the
podium at the front of the room and begin their remarks by stating their name and address.
5. Individuals who sign up but can not speak because of time constraints, will be
carried to the next regular meeting of the City Council and placed first on the Public Comment
Period.
6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking
may pass out written literature to the City Council, City Staff and audience.
7. Groups supporting or opposing the same position shall designate a spokesperson
to address the City Council in order to avoid redundancy.
8. After the citizen has made his or her remarks, he or she will be seated with no
further debate, dialogue or comment.
9. The Public Comment Period is not intended to require the City Council to answer
any impromptu questions. Speakers will address all comments to the City Council as a whole
and not one individual Council member. Discussions between speakers and members of the
audience will not be allowed. The City Council will not take action, or respond to questions
about, issues raised during the Public Comment Period at the same meeting.
10. Speakers shall refrain from discussing any of the following: matters which
concern the candidacy of any person seeking public office, including the candidacy of the person
addressing the City Council; matters which involve pending litigation; matters which have been
or will be the subject of a public hearing; and matters involving specific personnel issues related
to disciplinary matters. If the speaker wishes to address specific personnel issues related to
disciplinary matters, he or she should take their comments to the City Manager, who shall share
the comments with the City Council.
11. Speakers shall be courteous in their language and presentation.
12. The Mayor and City Manager shall determine, on a month to month basis, where
the Public Comment Period will appear on the monthly agenda when developing the agenda,
prior to its publication.
13. The Public Comment Period shall only be held during the regularly scheduled
monthly meeting of the City Council. There shall not be a Public Comment Period at any other
meetings of the City Council, unless specifically approved by the City Council.
Recommendation:
Motion to approve all Consent Items as presented.
DUNN
bcftd
DUNN
I-- - W&- D 0 - t N"" - N`- boand
r
City Council Agenda Form
v
aq Date: January F
Meeting
2013
SUBJECT TITLE:
Minutes — January 12,2021
--
Department:
Attachment: X
Yes No
Description: Draft Minutes
Public -ar q Advertisement11 Date:
BACKGROUND:
BUDGET IMPACT:
RECOMMEN DATIONIACTION REQUESTED:
Motion to approve the Minutes as presented.
Dunn City Council
Regular Meeting
Tuesday, January 12,2021
7:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern Dr. David L. Bradham, Council Members J. Wesley
Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage. Notice, relating to the Special Meeting
Conditions, is incorporated into these minutes as Attachment#1.
Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone,'Finance Director Jim Roberts,
Planning Director George Adler, Chief Building Inspector Steven King, Chief of Police Clark"White, Human Resources
Director Anne Thompson, Communications Coordinator Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk
Tammy Williams.
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Howard Budley2 Pastor at First Presbyterian Church gave
the invocation. Afterwards, Council Member Gaulden led in the Pledge of Allegiance.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Sills and second by Council Member Gauldemid' adopt the January 12,' 2021 meeting
agenda as presented. Motion unanimously approved.
PRESENTATIONS
Employee Recognitions - Police Department
Chief White recognized Lt. Matt Smith for receiving his certificate for completton`'of the Leadership Institute and
Leadership Certificate Program through the North Carolina Justice Academyi'He also recognized Sgt. Jonathan
Butler, who received his Advance Law Enforcement Certificate from the North Carolina Criminal Justice Training &
Standards Commission.
Chief White introduced new Officers: Christopher S. Keon and Joshua T. Elliott
Mayor Elmore thanked DougHeath for hJs fifteen years of service to the Dunn Planning Board.
PUBLIC COMMENT, PERIOD "
The Public Com neat Period was opened by Mayor Elmore at 7:11 p.m. Having no comments, the Public Comment
period was closed.
• Approval of the minutes of the December 8, 2020 City Council Meeting.
• Approval of the minutes of the December 17, 2020 Special Called Meeting - Joint meeting with Town of
Benson and To" ofYour Oaks'
• Approval of Resolution declaring badge and service weapon carried by Harold Dwayne Collins surplus and
awarding to him on his retirement. A copy of the Resolution (R2021-01) is incorporated into these minutes as
attachment#2.
• Approval of the Budget Planning Retreat to be held at the Hotel Ballast in Wilmington on February 19-20,
2021.
• Approval to extend the Emergency Sick Leave (Covid-19).
Motion by Council Member Turnage and second by Mayor Pro Tern Bradham to approve all consent items. Motion
unanimously approved.
ITEMS FOR DISCUSSION AND/OR DECISION
Ordinance to Demolish - 706, 710, 800 N Fayetteville Ave
Chief Building Inspector King reported that the ordinance was tabled at the December 2020 meeting, to give the
property owner until the January 2021 Council meeting to have asbestos abated and all buildings demolished and
removed. Asbestos has been removed, notification provided for demolition to proceed, however the buildings are
still not down.
Mayor Elmore added that he personally spoke to Mr. Mize with The Lester Group and shared the concerns of the
board. He said the property was released on December 29th by the City and with an additional 30 days, Mr. Mize
assured the Mayor that they will take care of the demolition.
Council Member McLean added that the gentleman (speaking of the contractor, Mr. Godwin) says he only needed
30 days and it seems like there is more debris and materials now than before. ,He added his concern for the
residents surrounding the property. Mayor Pro Tem Bradham asked if a permit for the stone crushing business
was issued. King replied that the only permit issued is a demolition permit and a verbal agreement that the
equipment is ok to be there as long as the demolition is taking place. Council Member Tart added, if the property
was not released until December 29rh, that only gave them a couple of weeks to demolish the buildings. He feels it
will be more beneficial to the city if Mr. Godwin will handle the demolition as plarmed,:saving time and money for
the city. Council Member Gaulden stated she drives by the site daily, andnothing li",lmen done and she firmly
stated that nothing else should be brought into the site. This is not good for her constitueirtkItere and everything
needs to be done in thirty days rain, sleet or snow. Council Member Turnage added that it the responsibility of
the owners of the property to supervise and see that this demolition is done. Mayor Pro Tem Bradham asked how
much the demolition would cost if the city did handle and King.estimated cost in 6 figures. Bradham answered he
wants to save tax dollars but we can't keep letting this happen. 'He further -stated that he will vote -for an extension
this time but will not vote to extend it again.
Council Member Sills read a prepared statementto be inserted in the record.. "Mr. Mayor, fellow council members,
and fellow citizens, I offer these prepared remarks fo'r `reasoning as to why'l am,,yoting to adopt the ordinance for
demolition of the Godwin Building Supply property and ulhyl!am_urging others tod& bs well.
First, let its begin by reviewing the facts of the issue at ham
1. This business started in September of 4019.
2. The contractor and owner made little progress for many
3. While presumably waiting for asbestO4,abatement, t
crushing concrete and other debris which was then sold.
including the fact no business license has been issued and
town.
4. The city council requested the i
One has not been installed.
S. The city council requested the
roads. Ouse has not been laid.
6. The city'council demanded Mr.
His timeline Was.,3 - 5 days, as
asbestos abatement, which was a
siting complications due to asbestos.
ictor has admitted to illegally using the site to
business is in violation of several city ordinances,
of business is prohibited by zoning in this area of
to minimize the risk to public safety and well-being.
crush and run rock driveways to minimize dirt/mud on public
n produce and commit to a timeline for demolition after asbestos abatement.
in our official, approved minutes. Twelve business days have passed since
r on Dec 19th. Therefore, his commitment has not been met.
These facts are not to dispute. The chy council has repeatedly attempted to solve this public crisis without assuming
control of the property. Repeatedly, little to no progress has been made to mitigate the hazard to public safety and
community harmony. Nd one can disagree that this property is an eye sore. Residents of the area are negatively
impacted by the so-called "demolition" which seems to have no end insight. Dust, noise, large trucks, and poor visuals
are not what these residents signed up far when purchasing these properties nor should they unfairly bear the costs in
diminished safety and falling property values generated by the contractor's failure to uphold his word. This council
had an opportunity to take control ofthis property last month, putting a swift end to this ordeal.
We have this opportunity again, and we should take it.
I am the first to admit assuming control of the property is not, under ordinary circumstances, ideal. In the short term,
this will require a capital outlay around 1001c, maybe more, maybe less, to demolish and restore the property. This is
nota sum I take lightly. However, there are clear paths to recouping this investment albeit it will be several months to
years. In addition, we must recognize we are not faced with ordinary circumstances. We are faced with steering a
clear path to solve the problem at hand.
When 1 called several members of the community as well as my constituents for advice on this issue, they all expressed
concern about the amount of tax money which would need to be expended; however, they all said, they all said, they
would not tolerate looking out their windows and seeing this sad state of affairs. I am touched by their solidarity with
theirfellow citizens who are negatively impacted by this never-ending demolition.
The $100k question, maybe more, maybe less, is, should we spend public tax money taking control of this demolition
and actually finishing the job? 1 can say, unequivocally, yes is the answer.
1 sayyes because of the following:
1. 1 say yes because here, we believe in fair play. Allowing any side business to continue without proper permits is a
slap in the face to all the other businesses, large and small, who play by the rules and pay money for a permit.
2. 1 sayyes because here, we believe in our town's value. Dunn and the Chamber of Commerce have spent thousands of
dollars of tax money and private money, respectively, on reimaging our city. What does. it say about our efforts to
reimage our city and there is a quasi -rock quarry operation in the middle of our city?'
3.1 sayyes because here, we believe in property rights. All of our citizens, and especially residents close to the site, are
negatively impacted by this failure ofgovernment. They do not deserve it
Enlightenment thinker John Locke wrote that humans have an inalienab,
know that set of principles was the basis for Jefferson's immortal 'Deciarc
known document entitled, "The Virginia Declaration of Rights' drafted by
Mason states:
That all men are by nature equally free and independent, and hay
state of society, they cannot, by any compact deprive or divest
liberty, with the means of acquiring and possessing property, and I
to Iife;IQerty and property. We all
Independence." I am fond of a lesser
Mason, a contemporary of Jefferson.
,rent rights, of whicb,;they enter into a
fty; namely, the enjoyment of life and
obtaining happiness and safety.
I ask, will our actions tonight echo the thoughts ofLvck Mason, and Jefferson? .Will we protect the private property
rights ofour neighbors? Will we, the City Council, fulfill carport of the social contl'act,.the unspoken butfoundational
agreement between our liberty and our government? Our Libertarian frlendssderide zoning as an unnecessary
burden. Liberals say zoning and ordinances do not protect citizens,enough. Asa, Republican, I am in the middle. We
have given due process to the owners and to the contractor. We have"been more than generous in our timelines for
completed demolition. We, as the ciW,council, need to act now, decisively
James Madison, writing as Piublius in "The Federalist Number 51" famously quipped, "If men were angels, no
government would be necessary. If angels were to govern men, neither external nor internal controls on government
would be necessary." When 1 'am judged by my constituents three years from now, and by the Almighty, hopefrdly
many, manyyearsfrom now, I will dly prou'say l stood up for everyone, equally.
In closing, Dunn has many, areas af. Vet1knesses and many areas of successes, as do all cities. What makes Dunn
special is our .sense of community and famify,values. Our City Council has an opportunity tonight to send a loud and
clear message to all the hucksters,,charldtans, slum lords, and slackers that Dunn is not a dumping ground. Dunn is
not an expendable resource. Dunn.is not aome'3rd world country. Dunn is our home and we will protect it, for
ourselves androurposterity. Thankyou."
James Rankin was recognized for remarks and restated his frustration with the dust from the stone crushing.
Motion by Council Member Turnage and second by Council Member Tart to table until the February meeting to
allow time for the demolition and for a letter to be sent to The Lester Group to provide oversight of the project.
Motion approved with Council Member Sills opposed.
Ordinance to deem property Unfit for Human Habitation - 906 and 908 N Clinton Ave
Chief Building Inspector King reported that the ordinance to deem the property Unfit for Human Habitation was
tabled by City Council at the September 8, 2020 meeting until the October 13, 2020 meeting for an update on the
outstanding repairs. As of December 29, 2020, there are three items on the repair list that have not been
completed. King added that D & H has contracted to get the gas tank repaired and since they are getting the canopy
relocated, they have not done the restriping of the parking lot. Hemir Alsanda spoke to Council and shared that
they had to contract with someone out of South Carolina to repair the tanks and there is a lot involved with the
State, due to many regulations and guidelines, so he is not sure that it will be handled in thirty days.
Motion by Council Member Tart and second by Council Member Turnage to table until the February meeting for an
update. Motion unanimously approved.
Ordinance to Demolish - 503 E Carr St
Chief Building Inspector King reported Council tabled the demolition at the July 14, 2020 meeting to allow
potential buyer, Curtis Miles, additional time to, acquire ownership of the property. It was agreed upon that the
main structure could be kept and repaired, but the other structures will need to be removed by the owner or by
the City to conform to Zoning Regulations. It was tabled again at the August and September meetings, to allow time
to demolish structures and to renovate the house. King added that Mr, Miles has done an outstanding job on the
structure and is already down to the final inspections. Due to his reputation and based on what he has already
done, King recommended denying the ordinance.
Motion by Council Member Sills and second by Council Member McLean to deny the Ordinance to Demolish S03 E
Carr St. Motion unanimously approved.
Ordinance to Demolish - 809 E Pearsall St - storage building
Chief Building Inspector King reported that the ordinance to de
November 10, 2020 Council meeting to allow the property owner
added that he has not heard anything from the property owners an
Motion by Mayor Pro Tem Bradham and second by Council M,'ember
Building Inspector to proceed with the demolition of the storage bui
1516-84-1822.000). Motion unanimously approved. A'copy, of the
these minutes as attachment #3.
Ordinance to Demolish - 614 E Divine St
Chief Building Inspector King reported that tlis'ord
meeting until the January 2021 Council meeting" to
dwelling. King said some repairs have been done 'oj
has been done since tabled. Council Member Mel
concerning the amount of work that has been done:'
dealing with this property. He also,stated there were
Motion by Council Member Turnage and;second by Ma
Building Inspector to proceed with the demolition of
5460.000). Motion approved with Counicil Member
incorporated into these minutes,as attachment #1
orage building was tabled at the
repairs or have it removed. King
the Building still looks the same.
to adopt the'ordinance directing the
located at 809 E PearsaU St. (PIN #:
lance (02021-01) us incorporated into
was tabled by City Council at the November Council
the owner time tomake,the necessary repairs to the
chanical passed and he estimated that 35% of the work
bared the conversation he had with the contractor
idded-that 'Feb,ruary, will make a year that he has been
issues withunliOnsed contractors on this property.
Pro Tem Bradham to adopt the ordinance directing the
dwelling located at 614 E Divine St. (PIN #: 1516-75-
.ean>opposed. A copy of the Ordinance (02021-02) is
City Manager Neuschafer;;reported fhatthe City has received an offer of $8,000, by Lucknow Homes LLC, to
purchase real property located at,415 S I pgaolia Avenue in Dunn. Offer to Purchase was received by the City Clerk
on November 24, 202(L
If the Council wishes to proceed with the sale of the property, the property would be sold with "Notice to sell Real
Property with Invitation for Upset Bids," Consideration to Sell the Property was tabled at the December 2020
Council Meeting.
Motion by Council Member Turiage and second by Council Member Gaulden to approve the Resolution to Sell Real
Property pursuant to the Notice and Upset Bids procedure as set forth in N.C. General Statute §160A-260. Motion
unanimously approved. A copy of the Resolution (R2021-02) is incorporated into these minutes as attachment #5.
Funding Computer Server Purchase
Finance Director Roberts made a request to secure a loan for the purchase of servers and equipment including:
Two PowerEdge R640 servers, Two PowerSwitch S41112F-ON switches, and a Deli EMC PowerStore 1000T-AMER
base. The total loan for this equipment will be approximately $110,000 with a repayment term of four (4) years, at
an interest rate of 1.80% (Bank Qualified) making payments in the amount of approximately $29,000 per year.
Motion by Mayor Pro Tem Bradham and second by Council Member McLean to approve a loan through First
Citizens Bank in the amount of $110,000 to pay for the purchase and installation of computer servers and related
equipment for use by the City and authorize the Mayor and City Manager to execute any and all documents
associated with this Resolution. Motion unanimously approved. A copy of the Resolution (R2021-03) is
incorporated into these minutes as attachment #6.
Request for Letters of Interest and Statement of Qualifications - Merger/Regionalization Feasibility Study
and Water Treatment Plant Design
Assistant City Manager Boone presented that a Request for Letters of Interest and Statement of Qualifications were
published in order to begin the process of selecting an engineering firm based on qualifications to assist with the
Merger/Regionalization Study and the Water Treatment Plant Design. The City received a total of six Statement of
Qualification for the Merger/Regionalization Study and the Water Treatment Plant Design. Of those received, City
Staff reviewed and scored each using the same criteria for comparison. Staff short listed three firms and
conducted in person interviews on November 13, 2020 and November 18, 2020..WithersRavenel received the
highest collective score and therefore staff is recommending that the City move forward with WithersRavenel in
contract negotiations.
Motion by Council Member Turnage and second by Council Member Gaulden to authorize staff to begin working
with WithersRavenel to negotiate the scope of work and fees associated, with both} the Merger/Regionalization
Study and design of the Water Treatment Plant and furthermore draft'contracts for Councils' review and approval.
Motion unanimously approved.
Stormwater Fee Study Resolution - Mini -Brooks Act
City Manager Neuschafer presented recommendation that'the;City move forward with a stormwater fee study as
required. This study will recommend a fee structure that is solely based upm ttbe amount of impervious surface
area on an individual property, to make the fee each property owner pays, proportionate to the impact on the
stormwater infrastructure. Since the total estimated professional fee" for engineering will be less than $50,000.00,
it is recommended that the City continue to exempt itself from the Mini -Brooks Act according to N.C.G.S. 143-64.32.
Motion by Council Member McLean and second by Councii.Member Turnage to;authorize the City Manager to
move forward with soliciting firms to provide proposals foi,, completing a stormwater fee study, along with
approval of resolution exempting the City from the Mini -Brooks Act: according'to N.C.G.S. 143-64,32, provided that
such contract is $50,000.00 or less as set forth in N.C.G.S. 143-64.32. Motion unanimously approved. A copy of
the Resolution (R2021-04) is incorporated „into these minutes as attachment #7.
City-wide Street PavementComb tion Study Resolution r�Mini-Brooks Act
City Manager Neuschafer presented recommendation that the City move forward with a street pavement condition
study, which will objectively evaluate the condition of every paved street the City is responsible for maintaining.
The city has previously, depended on'the recommendation from department heads concerning which streets
needed resurfacing. This study will have.a prioritizatimi based upon actual field conditions and will present the
recommendations based upon,'extending'the useful life of the pavement system. Since the total estimated
professional fee for engineerh ',will be less than;$50,000.00, it is recommended that the City continue to exempt
itselffrom the. Mini -Brooks Act accordine to N.ClG.S.143-64.32.
Motion by Council..Member Turnage; and second by Mayor Pro Tem Bradham to authorize the City Manager to
move forward with soliciting hrms'to provide proposals for completing a pavement condition study, along with
approval of resolution,exempting the City from the Mini -Brooks Act according to N.C.G.S. 143-64.32, provided that
such contract is $50,000.60, or less as set forth in N.C.G.S. 143-64.32. Motion unanimously approved. A copy of
the Resolution (R2021 05)-(s ihco'rporated into these minutes as attachment #8.
Council Goals/Reports "
City Manager Neuschafer reported that the second round of bids are due this Thursday for the stormwater and
street repairs. He updated that staff is waiting on DOT response on the crossings for the Tyler to Tart Park trail.
Signage and street markings will not take long, that is just a matter of allocating funds. Staff does not have a
timeline on how long the crossings will take on state right-of-ways, especially to ensure proper crossing of
Highway 301, where there is no signal system.
Neuschafer also updated on the paver - there is a learning curve with the operator and once training is completed,
the paver will be used for smaller projects year round.
Administrative Reports
City Manager Neuschaler updated Council that the cemetery crew will begin cleaning according to the established
guidelines. Publicity was started this week to allow people time to remove any flowers or decorations prior to the
cleanup.
Finance Director Roberts provided the following financial report for the period ending December 31, 2020:
• City has $6,925,847 in cash in the General Fund and Water -Sewer Fund combined, compared to $5,808,9S0 in
2019.
• Tax payments received through November 30, 2020 were $1,722,888 compared to $1,649,2S9 in 2019.
• Sales Tax Revenue continues to be very strong with October receipts at $200,081 with total July through
October of $866,631. Sales tax are up 18.1% from the same time last year, when total collected was $733,995.
• Utilities Sales Tax for the first two quarters are $337,594, compared to $343,048;'for 2019.
• Building Permit Fees for the month of December were $24,812, with total collected - $77,699 or 78% of
budget compared to $69,064 for 2019.
• Water and Sewer Revenues for the month of December were $486,485 compared to $432,981 in 2019. Total
collected to date - $2,988,998 or 51.1% of budget compared to $3,003,014 hf 2.019. The difference is related to
COVID-19 payment deferrals.
• General Fund expenditures in December were $685,085, with total egpensed to date of $5,219,118 or 44.8% of
Budget, compared to $5,663,619 in 2019.
• The Water and Sewer fund expenditures in December were $453,831, with total to' 'date ;of $2,658,255 or
36.5% of budget compared to $2,351,264 in 2019, Theiberichmark for this period is 50% of budget.
• Debt Service Report and Liens and Assessment Report were`alsopresented.
Reports were also received as follows: Communications/Public Information, Planning and Inspections Report,
Public Works Report, Public Utilities Report, Pacics and Recreation Report Library Report and Police Report.
Announcements/information
Mayor Elmore announced upcoming events and activities.
With no further business to discuss and with no objection, the meeting was adjourned at 8:50 p.m.
William P. Elmore Jr.
Mayor
Attest: _
Tammy Williams
City Clerk
All -America City
"ny "r d" , �, AII•Amerlee Cily
1 1
City Council Agenda Form 1 1
®
Meeting Date February 9,
1989*2013
1989*2015
SUBJECT TITLE: Interlocal Library Agreement
Presenter: Mike Williams
Department: Library
Attachment: DYes
No
Description: Interlocal Agreement
Public Hearing Advertisement Date: N/A
PURPOSE:
To renew the commitment of the City of Dunn's Library Department to the Harnett County Library System to
perpetuate excellent library and information services to the residents of its jurisdiction through their
collaborative and collective efforts under the legal authority of the North Carolina General Statutes and the
North Carolina Administrative Code by defining the financial, property and operational appropriations and
supervision of the Library.
BACKGROUND:
The previous six -year interlocal agreement expired December 31, 2019. The proposed interlocal agreement
with similar terms will run for a period of three years expiring December 31, 2023.
BUDGET IMPACT:
Incidental expenses for reporting may arise over the course of the agreement.
RECOMMENDATION/ACTION REQUESTED:
Motion to approve the Interlocal Agreement between the City of Dunn and the County of Harnett to continue
the shared services between the City of Dunn Library and the Harnett County Library System.
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
AGREEMENT
THIS INTERLOCAL LIBRARY AGREEMENT (hereinafter "Agreement') is
made pursuant to North Carolina General Statutes Section 153A-270 and entered into this
day of 2021, by and between the County of Harnett, a body politic,
organized and existing under the laws of the State of North Carolina (hereinafter referred
to as "County"), and the City of Dunn.
WITNESSETH
WHEREAS, County maintains and operates the Harnett County Library System
(hereinafter referred to as "Library System") pursuant to Chapter 153A, Article 14 of the
North Carolina General Statutes to provide library service to the residents of Harnett
County, and appoints the Board of Trustees of the Harnett County Library System to
formulate and recommend programs, policies and regulations for the government of
Library System and to otherwise advise the Harnett County Board of Commissioners on
library matters
NOW THEREFORE, for and in consideration of the mutual covenants and
promises hereinafter set forth, and pursuant to resolutions duly adopted by governing
boards and in compliance with the North Carolina Administrative Code and the North
Carolina General Statutes, the City of Dunn renews their commitment to the Harnett
County Library System based upon the terms set forth below in the Agreement.
II. Purpose;
This agreement is to perpetuate excellent library and information services to the residents
of the areas included within the jurisdictions of the aforementioned government body
through their collaborative and collective efforts under the legal authority of the North
Carolina General Statutes and North Carolina Administrative Code by defining the
financial, property and operational appropriations and supervision of the Library System.
III. Board of Trustees;
Pursuant to the direction of the Comity of Harnett Board of Commissioners, the Harnett
County Library System Board of Trustees shall be the governing body of the Library
System. There shall be Eleven (11) members of the Board, with one (1) appointed from
each Member. The remaining members shall be at large seats representing other areas of
Harnett County and as many ex-officio County Commissioner seats as deemed appropriate
by the Board of County Commissioners. Appointments are for staggered terms and Board
members shall serve no more than two (2) consecutive three year terms. No Board Member
shall serve more than six consecutive years. The Harnett County Library System Board of
Trustees Library Policies and Procedures shall supersede local policy and procedure. The
following powers and duties are delegated to The Harnett County Library System Board
of Trustees:
i. To adopt bylaws and rules for its own governance.
ii. To recommend to the Board of County Commissioners policies for the
administration and operation of the Library System.
iii. To assure compliance with applicable State and Federal Law and eligibility
requirements for receipt of State and Federal funds.
iv. To make recommendations concerning the construction and improvement of
physical facilities for the libraries within the system.
viii. To make regular reports of services and operations.
v. To obtain an annual independent audit of regional accounts and submit a copy
to the State Library of North Carolina.
IV. Finance:
A. Property Ownership
I. All buildings, grounds and other facilities of the Dunn Public Library shall
remain property of the Municipality.
2. All books, technology and other resources paid for by local funds shall remain
property of the Municipality.
3. All books, technology and other resources paid for with System or State funds
shall remain the property of the System.
B. Personnel
2
I . The City of Dunn is responsible for the direct payment of:
a. Salaries and benefits for Dunn Public Library staff.
b. All facility costs, including, but not limited to, rent utilities, custodial
services, and the maintenance and repair of building interiors and exteriors,
parking lots, grounds, and landscaping.
c. Costs of library materials for Dunn Public Library
C. Technology
1, Hardware
a, The Harnett Library System will provide the following:
i. Equipment necessary for the wide area network.
ii. Computers for public access and circulation.
iii. Equipment necessary for the PC/Print management system.
b. The City of Dunn agrees to provide and own any other equipment as necessary.
1. The party agrees that:
i. Equipment acquired by the City of Dunn meet the minimal
recommendations as determined by Harnett County IT, if
connected to the Library Computer system.
ii. The City of Dunn will be responsible for the installation,
software, repair and maintenance for City of Dunn owned
equipment.
2. Exceptions:
i. Public computers owned or leased by Harnett County
ii. Pc/print management; Staff computers used for circulation;
iii. Library System will install and maintain software necessary to
access the ILS.
iv. Harnett County will continue to install and maintain the print
management, security software, anti -virus software and filter
software for all computers on the county network.
2. Software:
a. Integrated Library System (ILS)
i. The Library System maintains the ILS used by all libraries.
ii. The database belongs to the Library System and it is responsible for the
integrity of the data. The parties, therefore, agree to the standards and
policies set by the Library Director and the Library System, including
cataloging.
iii. The Harnett County public Library will be responsible for the
cataloging of all materials added to the system.
b. The Library System will provide ILL (InterLibrary Loan) services.
V. Operations:
In order for consistency and continuity in the system to best serve the citizens of the County
of Harnett and for purposes of applying for grants and aid, the parties agree to the
following:
1. Dunn Public Library staff will provide, by the 51" of every month, a report which
encompasses the library's usage including the door count, programming statistics,
number of employees and hours of operation.
2. The City of Dumi will provide revenue expenditures and their Amoral budgets
of each Library by the 15th day of August each year.
3, The City of Dumi will send a representative to monthly Branch Manager
meetings.
4. The City of Dunn will abide by the Service Policy of the Harnett County
Library System https•Hl)ariiett libguides cmn/ld �11 9content id=27008652) and
Library Card and Borrowing Policies
(https'//haruett lib ,uides coin/ld bhp?content id 27008752) located on the
Harnett County Public Library Website.
5. Any other requirement necessary to aid in the administration of the Library
System.
VI. Term of Agreement and Amendment:
The term of this Agreement is January 1, 2021 to December 31, 2023, This Agreement
may be amended fiom time to time upon the mutual written consent of all the parties.
0
VII. Termination:
This Agreement may be terminated by the mutual written consent of all the parties. Such
termination will occur six (6) months after the final consent is received by the Library
System Board of Trustees.
VIII. Integration of Understandings:
This Agreement is intended as the complete integration of all understandings between the
parties. No prior or contemporaneous additions, deletions, subsequent renewal, deletion,
or other amendment hereto shall have any force or affect unless embodied herein in
writing signed by both parties.
IX. Controlling Law:
This contract shall be governed by and construed in accordance with the laws of the State
of North Carolina. The North Carolina State Courts located in Harnett County, North
Carolina shall have jurisdiction to hear any dispute under this Agreement and any legal or
equitable proceedings by either party must be filed in Harnett County, North Carolina.
X. Notices:
All notices or other communications which shall be made pursuant hereto shall be in
writing and shall be deemed to be given and received (a) when hand delivered to the
address stated below, (b) three (3) days after being mailed to the address stated below,
postage prepaid by certified or registered mail of the United States, return receipt
requested to the addresses set forth below. Either party to this Agreement may change its
designated person or designated address at any time and from time to time by giving
notice of such change to the other party in the mariner set forth above.
Harnett County Library Director
455 McKinney Parkway (Physical Address)
PO Box 1149 (Mailing Address)
Lillington, NC 27546
XL Indemnification/limit of liability paragraph:
To the extent permitted by law, each party will mutually indemnify and hold harmless the
other parties, their officers, agents and employees fi•om and against all loss, cost,
damage, expense and liability caused by accident or other occurrence resulting in bodily
injury, including death and disease to any person or damage or destruction to property,
real or personal arising directly or indirectly from operations, products, or services
rendered or purchased under this Agreement.
This contract may be amended upon unanimous approval of all the parties signing
this agreement.
IN WITNESS THEREOF, the Harnett County Public Library and the Dunn
Public Library.
William P. Elmore, Jr.
Mayor, City of Dunn
THIS INSTRUMENT HAS BEEN REVIEWED
4HA
I NC FI ER
COUNT I'A��UO ,�
i"
W. Brooks Matthews, Chairman,
Harnett County Board of Commissioners
w D
City Council Agenda a4Form
Meeting
n9 Date: February 2021
SUBJECT TITLE: Destruction of Municipal Records
Presenter: City Clerk
Deoartment: Admin
Attachment: X Yes No I Description: Request from Planning & Inspections
Public Hearing Advertisement Date:
PURPOSE:
The documents have exceeded the required retention time and should be destroyed pursuant to the
Municipal Disposition Schedule. Requests are attached from the Planning and Inspections Department.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Approval for Destruction of Municipal Records as presented.
Destruction of Records- Planning & Inspections Department
Submitted for the February 9, 2021 City Council Meeting
REQUEST FOR DISPOSAL OF RECORDS
—::: 7 a v —
5 4 � � �
Agenda Packets (copies)
3 years
2005 thru 2010
—Code Fnforcement Files (MN, WL & JV)
6 years
2000 thru 2007
Completed Construction Permits
6 years
2007 thru 2010
Completed Trade Permits
6 years
2005 thru 2010
Deposit Sheets
3 years
2005 thru 2010
Payroll Sheets (copies)
3 years
2008-2009
Rental Registration forms
6 years
2009 thru 2010
Sign Permits
6 years
2000 thru 2014
Submitted By: Melissa R, Matti
Lk Signature
Department: Naming & Inspections
; I
_ L)UNN
w a �. ,nda Form
r a
.1i City/ Council Meeting
Date:
an,February
,
SUBJECT TITLE: Mowing Maintenance Agreement
I Presenter: Citv Manaaer Neuschafer
Department: Admin
Attachment: XYes No
Public Hearina Advertisement Date:
reement
PURPOSE:
To approve the extension of the existing Mowing Maintenance Agreement between the City of Dunn and the
NC Department of Transportation where the City performs 'routine" and 'clean-up" mowing of certain State
maintained right of ways and is reimbursed from NC DOT at the rates presented.
BACKGROUND:
This is an annual renewing contract between the City and NC DOT which allows the City to be reimbursed to
perform maintenance of the right of ways in the City designated as State maintained routes.
BUDGET IMPACT:
The City will be reimbursed quarterly, current rate $4,370.06 as compared to $4,259.20 in 2020.
RECOMMENDATION/ACTION REQUESTED:
Approval and Authorization for the City Manager to enter into an agreement on behalf of the City of Dunn with
the North Carolina Department of Transportation for the 2021 Municipal Agreement for mowing of designated
state right-of-ways.
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
Roy COOPER
GOVERNOR
December 13, 2020
Division Six - REU
Harnett County
Lisa Nixon
City of Dunn
Subject:2021 Municipal Agreement
To Whom It May Concern:
J. ERIC BOYET"E
SECRETARY
The N.C. Department of Transportation wishes to extend the existing municipal agreement for
shoulder mowing with the City of Dunn. Due to ongoing budget constraints within the NCDOT,
your "cleanup" mowing cycles have been reduced by one for the calendar year 2021. If the City
of Dunn agrees with the attached 2021 mowing cost sheet and wishes to extend the existing
municipal agreement, please notify this office in writing.
If you have any questions regarding this matter, please contact David Plummer at (910) 364-0603.
Sincerely,
� P t�
David Plummer
Engineering Specialist I
NC DEPARTMENT OF TRANSPORTATION
ROADSIDE ENVIRONMENTAL UNIT
P.O. BOX 1150, 558 GILLESPIE ST,
FAYETIEVILLE, NC 28302
Telephone: (910)437-2611 1%nxx: (910)437-2577
City of Dunn
2021 Mowing Cost Sheet
Clean-up Mowing (Interstate)
Clean-up Mowing (Primary Multilane Divided)
Routine Mowing (Primary Undivided)
Clean-up Mowing (Primary Undivided)
Routine Mowing (Secondary)
Clean-up Mowing (Secondary)
Cost per Mile
Cycles
S. Miles
Total Cost
$
153.90
5
9.56
$ 7,356.42
$
153.90
5
4.16
$ 3,201.12
$
41.04
3
10.92
$ 1,344.47
$
46.17
2
10.92
$ 1,008.35
$
36.94
3
23.44
$ 2,597.62
$
42.07
2
23.44
$ 1,972.24
Total
$17,480.23
Quarterly Payment $ 4,370.06
Quarterly Breakdown
6RE.104335 $ 1,839.11
6RE.104315 $ 1,388.49
6RE.204315 $ 1,142.47
Route From
195 * Exit 72 Interchange
195 " Exit 73 Interchange
195 ** Exit 72 Interchange
City Of Dunn
2021 Mowing
Interstate
To
Exit 73 Interchange
Primary (Undivided)
Route From To
US 301 South City Limit North City Limit
US 421 East City Limit SR 1718
Shoulder
Miles
Miles
0.27
2.70
0.45
4.50
0.59
2.36
Totals: 1.31
9.56
Miles Shoulder
Miles
2.93 5.86
2.53 5.06
Totals: 5.46 10.92
Primary (Multilane Divided)
Route From To Miles Shoulder
Miles
US 421 ** SR 1718 West City Limit 1.04 4.16
Totals: 1.04 4.16
Secondary
Shoulder
Route
From
To
Miles
Miles
SR 1705
US 301
North City Limit
1.30
2,60
SR 1715
SR 1705
North City Limit
0.73
1.46
SR 1718
US 421
West City Limit
0.98
1.96
SR 1719
US 421
SR 1725
0.49
0.98
SR 1725
SR 1719
West Broad Street
1.07
2.14
SR 1735
SR 1718
West City Limit
0.24
0.48
SR 1785
SR 1793
South City Limit
1.25
2.50
SR 1790
US 421
South City Limit
0.71
1.42
SR 1791
SR 1785
South City Limit
0.15
0.30
SR 1793
US 301
East City Limit
1.15
2.30
SR 1808
US 301
North City Limit
0.95
1,90
SR 1819
NC 55
1-95 N.B. On -Ramp (Exit 73)
0.19
0.38
SR 1824
SR 1819
End of State Maintenance
0.05
0.10
SR 1832
SR 1819
End of State Maintenance
0.38
0.76
SR 1844
SR 1735
SR 1790
1.48
2.96
SR 1860
SR 1718
SR 1844
0.60
1.20
Totals:
11.72
23.44
* Shoulder mileage for ramps and the 1-95 main line is ten (10) limes the road mileage at the
interchanges.
** 195 and US 421 are 4 lane divided. Therefore, shoulder mileage is four (4) times the road
mileage.
Page 1 of 1
DUNN
W-J UUNN
11111� City Council Agenda Form
Meeting Date: February 9, 2021
SUBJECT TITLE: Cape Fear Regional Ha a
Presenter: George Adler, Planning Director
Department: Planning & Zoning
Attachment: x Yes No
Public Hearing Advertisement Date: 1/26/2021
Plan,2020
Description: Resolution, FEMA Approval, Plan Information
PURPOSE:
a) Public Hearing: The public has been notified that oral and written comments will be heard and
received concerning the request by the City of Dunn Planning Department to approve the Cape Fear
Regional Hazard Mitigation Plan, which includes Harnett County and the cities of Dunn, Lillington,
Coats, Angier, and Erwin.
b) Decision
The link to the complete plan will be emailed to Council for their review. The complete plan is available on the
web: gis.aecomonline.net/irisk2/NCHMP.aspx?region=5
BACKGROUND:
This plan identifies areas of communities that are vulnerable and proposes preventative measures to reduce
the risk of injury or death to the citizens and to reduce risk of damage to property due to Federal or State
declared disasters.
The adoption of a Hazard Mitigation Plan is required to obtain Hazard Mitigation funding and is tied to Federal
and State disaster funding.
The public hearing was duly advertised on January 26, 2021.
BUDGETIMPACT:
None.
RECOMMENDATION/ACTION REQUESTED:
Motion to approve the attached Resolution adopting the Hazard Mitigation Plan as it pertains to the City of
Dunn.
RESOLUTION OF ADOPTION
HAZARD MITIGATION PLAN
HARNETT COUNTY
WHEREAS, certain areas of the Harnett County are subject to periodic flooding and other
natural hazards with the potential to cause damages to people and properties within the area; and
WHEREAS, Harnett County desires to prepare and mitigate for such circumstances; and
WHEREAS, under the Disaster Mitigation Act of 2000, the United States Federal Emergency
Management Agency (FEMA) requires that local jurisdictions have in place a FEMA-approved
Hazard Mitigation Action Plan as a condition of receipt of certain future Federal mitigation
funding after November 1, 2004; and
WHEREAS, to assist municipalities and counties in meeting this requirement, the County of
Harnett, has initiated development of a multi jurisdictional Hazard Mitigation Plan covering five
municipalities and the County,
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Dunn hereby:
Adopts those portions of the Plan that pertain to the City of Dunn; and
Vests the County Planning and Emergency Management Departments with the responsibility,
authority, and the means to inform all concerned parties of this action and to promote the goals
specified in the plan.
Appoints the County Planning and Emergency Management Department to assure that the Hazard
Mitigation Plan be reviewed at least annually and that any needed adjustment to the
Multi -Jurisdictional Hazard Mitigation Plan be developed and presented to the Board of
Commissioners for consideration.
Agrees to take such other official action as may be reasonably necessary to carry out the
objectives of the Hazard Mitigation Plan.
Adopted this, the 9111 day of February, 2021
William P. Elmore, Jr.
Mayor
ATTEST:
Tammy Williams, CMC
City Clerk
U. S. Department of Homeland Security
Region IV
3005 Chamblee Tucker Road
Atlanta, GA 30341
/1�m
F LA
, uP
SYNp SE'
December 7, 2020
Mr. Steve McGugan
State Hazard Mitigation Officer
Assistant Director / Mitigation Section Chief
Division of Emergency Management
NC Department of Public Safety
200 Park Offices Drive
Durham, NC 27713
Reference: Multi -Jurisdictional Hazard Mitigation Plan: Cape Fear Regional
Dear Mr. McGugan:
This is to confirm that we have completed a Federal review of the draft Cape Fear Regional Multi -
Jurisdictional Hazard Mitigation Plan for compliance with the Federal hazard mitigation planning
requirements contained in 44 CFR 201.6(b)-(d). We have determined that the Cape Fear Regional Multi -
Jurisdictional Hazard Mitigation Plan is compliant with Federal requirements, subject to formal
community adoption.
In order for our office to issue formal approval of the plan, the participants of Cape Fear Regional must
submit adoption documentation. Upon submittal of a copy of documentation of the adoption resolution(s)
to our office, we will issue formal approval of the Cape Fear Regional Multi -Jurisdictional Hazard
Mitigation Plan. Please have the participants of Cape Fear Regional submit a final copy of their Plan,
without draft notations and track changes.
For further information, please do not hesitate to contact Catherine Strickland, of the Hazard Mitigation
Assistance Branch, at (770) 220-5328 or Edwardine S. Marrone, of my staff, at (404) 433-3968.
Sincerely,
Kristen M. Martinenza, P�M
Branch Chief
Risk Analysis
FEMA Region IV
Cape Fear
Regional Haza
2020
rd Mitigation Plan
p\ X
r
Introduction...................................................................................................... .......................SECTION 1
PlanningProcess ............ ................................................... ....................................................................................... SECTION 2
CommunityProfile............................................................................................ ........................ SECTION 3
HazardIdentification................................................................................................................................................ SECTION 4
HazardProfiles.................................................................................................. ...................,....SECTION 5
VulnerabilityAssessment......................................................................................................................................... SECTION 6
CapabilityAssessment............................................................................................................................................. SECTION 7
MitigationStrategy...............................................................................................................................................•.. SECTION 8
MitigationAction Plan...................................................................................... .........,,...........,.SECTION 9
PlanMaintenance....................................................................................................................................................SECf1ON 10
PlanAdoption..................................................................................................... ............,..,,..,...APPENDIX A
FEMAReview Tool.............................................................................................. ..........,.,..........APPENDIX B
ApprovalLetters.......................................................................................................................................................APPENDIX C
PublicOutreach....................................................................................................................... APPENDIX
FactSheet...................................................................••..............,......,..............,...,..................,................•.............. APPENDIX E
PublicSurvey...........................................................................................................................................................APPENDIX F
MeetingFiles ...................................................................................................... ..........,.,..........APPENDIX G
Community Wildfire Protection Plans............................................................... ................,.....,APPENDIX H
Cnpe Pern•Regionnl Hazm d Miligalioii Plan
2020
Introduction
SECTION 1: INTRODUCTION
This section provides a general Introduction to the Cape Fear Regional Hazard Mitigation Plan. It
consists of the following five subsections;
♦ 1.1 Background
♦ 1,2 Purpose
♦ 1.3 Scope
♦ 1.4 Authority
♦ 1.5 Summary of Plan Contents
1.1 Background
Natural hazards, such as winter storms, floods, and tornadoes, are a part of the world around us. Their
occurrence is natural and Inevitable, and there is little we can do to control their force and intensity. We
must consider these hazards to be legitimate and significant threats to human life, safety, and property.
The Cape Fear Region is located in the western part of North Carolina and Includes the counties of
Chatham, Lee, Harnett, Johnston, Moore and the municipal governments within those counties. This
area is vulnerable to a wide range of natural hazards such as winter storms, severe thunderstorms, and
floods. It Is also vulnerable to human -caused hazards, including chemical releases and hazardous
material spills. These hazards threaten the life and safety of residents in the Cape Fear Region and have
the potential to damage or destroy both public and private property, disrupt the local economy, and
impact the overall quality of life of individuals who live, work, and vacation In the region.
While the threat from hazardous events may never be fully eliminated, there is much we can do to
lessen their potential impact upon our communities and our citizens. By minimizing the Impact of
hazards upon our built environment, we can prevent such events from resulting in disasters. The
concept and practice of reducing risks to people and property from known hazards Is generally referred
to as hazard mitigation.
^�\fM FEMA Definition of Hazard Mitigation:
Any sustained action taken to reduce or eliminate the long-term risk to human life and
�I�4rvop property from hazards;'•
tr
Hazard mitigation techniques Include both structural measures (such as strengthening or protecting
buildings and infrastructure from the destructive forces of potential hazards) and non-structural
measures (such as the adoption of sound land use policies and the creation of public awareness
programs). It is widely accepted that the most effective mitigation measures are implemented at the
local government level, where decisions on the regulation and control of development are ultimately
made. A comprehensive mitigation approach addresses hazard vulnerabilities that exist today and In
the foreseeable future. Therefore, it is essential that projected patterns of future development are
evaluated and considered in terms of how that growth will Increase or decrease a community's overall
hazard vulnerability.
A key component in the formulation of a comprehensive approach to hazard mitigation Is to develop,
adopt, and update a local hazard mitigation plan. A hazard mitigation plan establishes the broad
Cape Fear Regional Hazard Mitigation Plan 1-1
DRAFT -July 2020
Introduction
community vision and guiding principles for reducing hazard risk, and further proposes specific
mitigation actions to eliminate or reduce identified vulnerabilities.
Each of the five counties and their municipal jurisdictions participating in the development of the Cape
Fear Hazard Mitigation Plan have an existing hazard mitigation plan that has evolved over the years, as
described in Section 2: Planning Process. This regional plan draws from each of the County plans to
document the region's sustained efforts to incorporate hazard mitigation principles and practices into
routine government activities and functions. At its core, the Plan recommends specific actions to
minimize hazard vulnerability and protect residents from losses to those hazards that pose the greatest
risk. These mitigation actions go beyond simply recommending structural solutions to reduce existing
vulnerability, such as elevation, retrofitting, and acquisition projects. Local policies on community
growth and development, Incentives for natural resource protection, and public awareness and
outreach activities are examples of other actions considered to reduce the region's vulnerability to
identified hazards. The Plan remains a living document, with implementation and evaluation procedures
established to help achieve meaningful objectives and successful outcomes over time.
1.1.1 The Disaster Mitigation Act and the Flood Insurance Reform Act
In an effort to reduce the Nation's mounting natural disaster losses, the U.S. Congress passed the
Disaster Mitigation Act of 2000 (DMA 2000) in order to amend the Robert T. Stafford Disaster Relief and
Emergency Assistance Act. Section 322 of DMA 2000 emphasizes the need for state, local and Tribal
government entities to closely coordinate on mitigation planning activities and makes the development
of a hazard mitigation plan a specific eligibility requirement for any local or Tribal government applying
for federal mitigation grant funds. These funds Include the Hazard Mitigation Grant Program (HMGP)
and the Pre -Disaster Mitigation (PDM) program, both of which are administered by the Federal
Emergency Management Agency (FEMA) under the Department of Homeland Security. Communities
with an adopted and federally approved hazard mitigation plan thereby become pre -positioned and
more apt to receive available mitigation funds before and after the next disaster strikes.
Additionally, the Flood Insurance Reform Act of 2004 (P.L. 108-264) created two new grant programs,
Severe Repetitive Loss (SRL) and Repetitive Flood Claim (RFC), and modified the existing Flood Mitigation
Assistance (FMA) program. One of the requirements of this Act is that a FEMA-approved Hazard
Mitigation Plan is now required if communities wish to be eligible for these FEMA mitigation programs.
However, as of early 2014, these programs have been folded into a single Flood Mitigation Assistance
(FMA) program.
This change was brought on by new, major federal flood insurance legislation, that was passed in 2012
under the Biggert-Waters Flood Insurance Reform Act (P,L. 112-141). This act made several changes to
the way the National Flood Insurance Program Is to be run, including raises in rates to reflect true flood
risk and changes in how Flood Insurance Rate Map (FIRM) updates impact policyholders. The Biggert-
Waters Act further emphasizes Congress' focus on mitigating vulnerable structures.
The Cape Fear Regional Hazard Mitigation Plan has been prepared in coordination with FEMA Region IV
and the North Carolina Division of Emergency Management (NCEM) to ensure that the Plan meets all
applicable FEMA and state requirements for hazard mitigation plans. A Local Mitigation Plan Review
Tool, found in Appendix B provides a summary of federal and state minimum standards and notes the
location where each requirement Is met within the Plan.
1.2 Purpose
The purpose of the Cape Fear Regional Hazard Mitigation Plan Is to:
Cape Fear Regional Hazard Mitigation Plan 1-2
DRAFT -July 2020
Introduction
• Complete update of existing Plan to demonstrate progress and reflect current conditions;
• Increase public awareness and education;
• Maintain grant eligibility for participating jurisdictions; and
• Maintain compliance with state and federal legislative requirements for local hazard mitigation
plans.
1.3 Scope
The focus of the Cape Fear Regional Hazard Mitigation Plan Is on those hazards determined to be "high"
or "moderate" risks to the Cape Fear Region, as determined through a detailed hazard rlsk assessment.
Other hazards that pose a "low" or "negligible" risk will continue to be evaluated during future updates
to the Plan, but they may not be fully addressed until they are determined to be of high or moderate
risk. This enables the participating counties and municipalities to prioritize mitigation actions based on
those hazards which are understood to present the greatest risk to lives and property.
The geographic scope (i.e., the planning area) for the Plan Includes the counties of Chatham, Lee,
Harnett, Johnston, and Moore as well as their incorporated jurisdictions. Table 1.1 indicates the
participating jurisdictions.
Table 1-1: Participating Jurisdictions in the Cape Fear Regional Hazard Mitigation Plan
Chatham CountyII
Goldston
Stier City
Pittsboro
County
Angler
Erwin
Coats
Lillington
Dunn
Johnston County
Archer Lodge
Pine Level
Benson
Princeton
Clayton
Selma
Four Oaks
Smithfield
Kenly,
Wilson's MITI
Micro
MEN
Broadway
Sanford
Moore.
Aberdeen
Robbins
Cameron
southern Pines
Carthage
Taylortown
Cape Fear Regional Hazard Mitigation Plan 1-3
DRAFT -July 2020
Introduction
Foxflre Village Vass
Pinebluff Whispering Pines
Plnehurst
1.4 Authority
The Cape Fear Regional Hazard Mitigation Plan has been developed In accordance with current state and
federal rules and regulations governing local mitigation plans and has been adopted by each
participating county and local jurisdiction in accordance with standard local procedures. Copies of the
adoption resolutions for each participating jurisdiction are provided in Appendix A. The Plan shall be
routinely monitored and revised to maintain compliance with the following provisions, rules, and
legislation:
• Section 322, Mitigation Planning, of the RobertT. Stafford Disaster Relief and Emergency
Assistance Act, as enacted by Section 104 of the Disaster Mitigation Act of 2000 (P.L, 106-390);
• FEMA's Final Rule published in the Federal Register, at 44 CFR Part 201(201,6 for local
mitigation planning requirements;
• Flood Insurance Reform Act of 2004 (P.L. 108-264) and Biggert-Waters Flood Insurance Reform
Act of 2012 (P.L. 112-141).
1.5 Summary of Plan Contents
The contents of this Plan are designed and organized to be as reader-frlendly and functional as possible.
While significant background information is included on the processes used and studies completed (i.e.,
risk assessment, -capability assessment), this information is separated from the more meaningful
planning outcomes or actions (i.e., mitigation strategy, mitigation action plan).
Section 2, Planning Process, provides a complete narrative description of the process used to prepare
the Plan. This includes the Identification of participants on the planning team and describes how the
public and other stakeholders were involved. It also includes a detailed summary for each of the key
meetings held, along with any associated outcomes.
The Community Profile, located in Section 3, provides a general overview of the Cape Fear region,
including prevalent geographic, demographic, and economic characteristics. In addition, building
characteristics and land use patterns are discussed. This baseline information provides a snapshot of the
planning area and helps local officials recognize those social, environmental, and economic factors that
ultimately play a role in determining the region's vulnerability to hazards.
The Risk Assessment is presented in three sections: Section 4, Hazard Identification; Section 5, Hazard
Profiles; and Section 6, Vulnerability Assessment. Together, these sections serve to identify, analyze,
and assess hazards that pose a threat to the Cape Fear Region. The risk assessment also attempts to
define any hazard risks that may uniquely or exclusively affect specific areas of the Cape Fear Region.
The Risk Assessment begins by Identifying hazards that threaten the region. Next, detailed profiles are
established for each hazard, building on available historical data from past hazard occurrences, spatial
extent, and probability of future occurrence. This section culminates in a hazard risk ranking based on
conclusions regarding the frequency of occurrence, spatial extent, and potential Impact highlighted in
each of the hazard profiles. In essence, the Information generated through the risk assessment serves a
critical function as the participating jurisdictions in the Cape Fear Region seek to determine the most
appropriate mitigation actions to pursue and Implement —enabling them to prioritize and focus their
Cape Fear Regional Hazard Mitigation Plan 1-4
DRAFT -July 2020
Introduction
efforts on those hazards of greatest concern and those structures or planning areas facing the greatest
risk(s),
The Capability Assessment, found in Section 7, provides a comprehensive examination of the Cape Fear
Region's capacity to implement meaningful mitigation strategies and identifies opportunities to Increase
and enhance that capacity. Specific capabilities addressed in this section Include planning and regulatory
capability, staff and organizational (administrative) capability, technical capability, fiscal capability, and
political capability. Information was obtained through the use of a detailed survey questionnaire and an
Inventory and analysis of existing plans, ordinances, and relevant documents. The purpose of this
assessment Is to Identify any existing gaps, weaknesses, or conflicts In programs or activities that may
hinder mitigation efforts and to identify those activities that should be built upon In establishing a
successful and sustainable local hazard mitigation program.
The Community Profile, Risk Assessment, and Capability Assessment collectively serve as a basis for
determining the goals for the Cape Fear Regional Hazard Mitigation Plan, each contributing to the
development, adoption, and implementation of a meaningful and manageable Mitigation Strategy that
is based on accurate background information.
The Mitigation Strategy, found In Section 8, consists of broad goal statements as well as an analysis of
hazard mitigation techniques for the jurisdictions participating in the Cape Fear Regional Hazard
Mitigation Plan to consider in reducing hazard vulnerabilities. The strategy provides the foundation for a
detailed Mitigation Action Plan, found in Section 9, which links specific mitigation actions for each
county and municipal department or agency to locally assigned implementation mechanisms and target
completion dates. Together, these sections are designed to make the Plan both strategic, through the
Identification of long-term goals, and functional, through the Identification of immediate and short-term
actions that will guide day-to-day decision -making and project implementation.
In addition to the identification and prioritization of possible mitigation projects, emphasis is placed on
the use of program and policy alternatives to help make the Cape Fear Region less vulnerable to the
damaging forces of hazards while improving the economic, social, and environmental health of the
community. The concept of multi -objective planning was emphasized throughout the planning process,
particularly in identifying ways to link, where possible, hazard mitigation policies and programs with
complimentary community goals related to disaster recovery, housing, economic development,
recreational opportunities, transportation improvements, environmental quality, land development, and
public health and safety.
Plan Maintenance, found in Section 10, includes the measures that the jurisdictions participating in the
Cape Fear Regional plan will take to ensure the Plan's continuous long-term implementation. The
procedures also include the manner in which the Plan will be regularly evaluated and updated to remain
a current and meaningful planning document.
Cape Fear Regional Hazard Mitigation Plan 1-5
DRAFT -July 2020
DUNN _ DLINN d
AihAmericaCity it, f d�,,,, All•AmericaCity
1 I City Council agenda Fort 1 I
® Meeting tee February 9, 2021 1989 � 20I3 1984 * 2013
SUBJECT TITLE: Consideration of Ordinance to Demolish Structure — 410 S. Clinton Ave.
PIN #:1516-55-9876.000
Presenter: Chief Building Inspector Steven King
Department: Planning and Inspections
Description: Ordinance to Demolish Property
Attachment: ■Yes ❑ No Property History
Pictures of Property
Public Hearing Advertisement Date: 01/29/2021
& 02/02/2021
PURPOSE:
a) Public Hearing: Consideration of Ordinance to Demolish Structure —410 S. Clinton Ave.
PIN #: 1516-55-9876.000. The Public Hearing was advertised on January 29th, and February 2na,
2021.
b) Purpose: Chief Building Inspector Steven King has conducted an inspection at 410 S, Clinton
Ave. and based upon his observations, the structure is unsafe and has been condemned in
accordance with G.S. §160A-426, The Chief Building Inspector also found the structure
dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S.
§160A-193.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S.
§ 160A-432, the City Council has the power to proceed with the demolition of this property.
Should Council decide to proceed with the demolition of the structure at 410 S. Clinton Ave. an ordinance
(which is attached) would need approval directing the Chief Building Inspector to remove or demolish said
structure,
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector
to proceed with the demolition of the dwelling located at 410 S. Clinton Ave. (PIN #: 1516-55-9876,000)
LEGAL NOTICE
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF
DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION
364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A
PUBLIC HEARING AT 7:00 P.M. ON FEBRUARY 9, 2021 IN THE COURTROOM
OF THE DUNN MUNICIPAL BUILDING.
THE FOLLOWING ITEMS WILL BE DISCUSSED:
PUBLIC HEARING:
(1) A HEARING WAS HELD ON NOVEMBER 4, 2020 IN REFERENCE TO
THE STRUCTURE LOCATED AT 410 S. CLINTON AVE. AT SAID
HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS
IN VIOLATION OF THE CITY OF DUNN NON-RESIDENTIAL
MAINTENANCE CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO
PLACED TO OWNER(S), JASHVANTKUMAR M. PATEL AND
KANTABAHEN J. PATEL TO REPAIR OR DEMOLISH SAID STRUCTURE.
TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO
BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE
THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN
AGAINST THE PROPERTY.
(2) A HEARING WAS HELD ON AUGUST 25, 2020 IN REFERENCE TO
THE STRUCTURE LOCATED AT 1604 ERWIN ROAD. AT SAID
HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS
IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND
N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S),
BRENT S. CRANE, TO REPAIR OR DEMOLISH SAID STRUCTURE. TO
DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO
BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE
THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN
AGAINST THE PROPERTY.
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE
PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE
FOLLOWING PROCEDURES DUE TO COVID-19:
- PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A
TIME FOR IN -PERSON COMMENTS AT THE FEBRUARY 9, 2021
COUNCIL MEETING.
- COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE
READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE
CITY CLERK BY 1:00 PM ON FEBRUARY 8, 2021. COMMENTS
CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO
TWILLIAMS a DUNN-NC.ORG.
TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING,
CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON
FEBRUARY 8, 2021 FOR INSTRUCTIONS.
"THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF
DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE
CHAMBERS FOR ANY PRESENTING IN PERSON.
STEVEN IONG
CHIEF BUILDING INSPECTOR
CITY OF DUNN
Advertise:
January 29, and February 3, 2021
city of dunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335
(910) 230-3505 > FAX (910) 230-9005
www.dunti-nc.org
■
Jashvantkumar M. Patel
Kantabahen J. Patel
410 S. Clinton Ave.
Dunn, NC 28334
To Whom It May Concern:
LOCATION OF STRUCTURE: 410 S. Clinton Ave. (PIN #: 1516-55-9876.000)
Mayor
William P. Elmore, Jr.
Mayor Pro Tem
Dr. David L. Bradham
Council Members
J. Wesley Sills
April L. Caulden
Frank McLean
Billy Tart
Chuck Tonnage
City Manager
Steven Neusehafer
You are hereby notified that a Public Hearing will be held before the City Council of the City of
Dunn at its Tuesday, February 9th, 2021 meeting at 7:00 pm at the City of Dunn Municipal
Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will
consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said
structure.
This is the 28th day of January, 2021.
Steven King
Chief Building Inspector, City of Dunn
DUNN
AIFAmeefeaClty
<' emm
C!c'r 9ttaffer
19991E 1010
north carolina
city of Bunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3505 ° FAX (910) 230-9005
www.dunn-nc.org
• i. •DUNN CITY COUNCIL
Maganbhai B. Patel (Beneficiary)
1125 E. Broad St.
Dunn, NC 28334
To Whom It May Concern:
LOCATION OF STRUCTURE: 410 S. Clinton Ave. (PIN #: 1516-55-9876.000)
Mayor
William P. Elmore, Jr.
Mayor Pro Tem
Dr. David L. Bradhani
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tart
Chuck Tumage
City Manager
Steven Neuschafer
You are hereby notified that a Public Hearing will be held before the City Council of the City of
Dunn at its Tuesday, February 9th, 2021 meeting at 7:00 pm at the City of Dunn Municipal
Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will
consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said
structure.
This is the 28th day of January, 2021.
Steven King
Chief Building ector, City of Dunn
DUNN
AII•AmerlcaClty
iT!e' ne" a mim a
1989*2013
city of Bunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335
(910) 230-3505 - FAX (910) 230-9005
www.dunn-nc.org
R. Allen Lytch (Trustee)
P.O. Box 157
Dunn, NC 28335
To Whom It May Concern:
LOCATION OF STRUCTURE: 410 S. Clinton Ave. (PIN #: 1516-55-9876.000)
mayor
William P. Elmore, Sr.
Mayor Pro Tern
Dr. David L. Bradham
Council Members
1. Wesley Sills
April L. Gauldcn
Prank McLean
Billy Tart
Chuck Tumage
City Manager
Steven Neuschafer
You are hereby notified that a Public Hearing will be held before the City Council of the City of
Dunn at its Tuesday, February 9th, 2021 meeting at 7:00 pm at the City of Dunn Municipal
Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will
consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said
structure.
This is the 28th day of January, 2021.
Steven King
Chief Building Inspector, City of Dunn
DUNN
All -America Ciq
1 r
r !t
19tl9'A'2013
north Carolina
iwL)UNN
city of Chinn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 , DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www.dunn-nc.org
PROPERTY HISTORY:
410 S. Clinton Ave. (PIN #: 1516-55-9876.000) [Ward 31
Owner:
Jashvantkumar M. Patel
Kantabahen J. Patel
410 S. Clinton Ave.
Dunn, NC 28334
Overview:
Mayor
William P. Elmore, Jr.
Mayor Pro Tern
Chuck Tannage
Council Members
J. Wesley Sills
April L, Gaulden
Frank McLean
Billy Tart
Dr. David L Bradham
City Manager
Steven Neusohafer
February 5, 2020 — Inspection performed at 410 S. Clinton Ave. to check compliance with the NC Fire
Code and the City of Dunn's Non -Residential Maintenance Code.
February 17, 2020 —Notice sent to owner(s) notifying them of hearing on February 27, 2020. No one
attended hearing at the time and date specified in Hearing Notice sent to owner(s).
February 28, 2020 — Findings of Fact and Order letter sent to owner(s) notifying them of the ninety (90)
day time period. Information on how to appeal the Building Inspector's Order enclosed as well.
March 5, 2020 — Hearing held at Planning and Inspections office with M. B. Patel, J.M. Patel, Steven
King, and Dwayne Williams. Mr. M. Patel and Mr. J. Patel said they would repair all items on the list.
March 9, 2020 — Ten (10) day time period for appeal expires. No appeal received.
May 28, 2020 — Allowed time period of ninety (90) days expires.
June 4, 2020 — Walk-through performed with Mr. J. Patel at 410 S. Clinton Ave. to check on the status of
the property and what was left on the list to be completed. Being work had been completed on the repair
list, additional time was given for the items to be completed.
August 21, 2020 — Walk-through performed with Mr. J. Patel to check on the status of the property and
the status of the repairs. All items on the list and the weak floors have been fixed and signed off on.
The items that have not been completed are listed below:
1) The plumbing leaks in crawl space has not been repaired. Numerous sewer leaks observed
and crawlspace has standing water/sewage under it.
2) All debris and trash need to be cleaned out of crawlspace.
DUNN
All -America Cl[
111111w& c uni
19s9&eau
August 31, 2020 — Public Hearing notice sent to owner(s) notifying them of City Council Meeting on
September 8ti', 2020 at 7:00 pm.
;. City Council adopted ordinance to deem the
October & 9, 2020 Full inspection done on property being all occupants have moved out of the
building.
October26, 2020 - Property condemned and Notice of Hearing sent to owner(s) of property with a
hearing date of November 4`"', 2020.'
November 23, 2020 — Time period to; appeal Building Inspector's decision expires. No appeal received.d
December 8, 2020 — Electrical Permit issued for repairs.
December 18, 2020 Plumbing and Building permits issued for repairs.
January13, 2021— Sixty(60) days expire for repairs to be made. No official inspections performed to
date
January''-28, 2021 Public Hearing Notice sent to owner(s) and parties in interest notifying them of City
Council meeting on February 9t", 2021.
February 9, 2021 Scheduled for City Council meeting.
DUNN
All-Amarica Cit
i r
1989 *2013
C E
RECEOWE
Z`I^21 3:aS
DownTown Motor Court
410 South Clinton Ave
Dunn, NC 28334
February 1, 2021
Steven A. King
Chief Building Inspector
P.O. Box —1065
Dunn, NC 28335
Re: DownTown Motor Court
410 South Clinton Ave, Dunn, NC 28334 (PIN#: 1516-55-9876.000)
Dear Sir,
This letter will serve to confirm that we have encountered a delay in completion of repair and
upgrade at motel due to holidays and unseen circumstances which is beyond our control. This
will delay our completion of the work for 45 days. I requestfully ask for an extension for
additional 45 days.
If you have any questions, please do not hesitate to contact me. You may always reach contact
Kai Patel at (919) 995-0601 for further questions or concerns.
Sincerely, . ! ° " 41
Jashvant M. Patel
0 1 �
January 21, 2021
ui�
August 21St, 2020
February 5th, 2020
north carolina
IW�DUNN
city of dunn
POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335
(910) 230-3500 e FAX (910) 230-3590
www.dtmn-ne.org
Mayor
William P. Elmore Jr.
Mayor Pro Tern
Dr. David L. Bradham
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy N. Tart
Chuck Turnage
City Manager
Steven Neuschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH
THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED
PURSUANT TO N.C.G.S. §160A-426, ET SEQ.
WHEREAS, that on October 26th, 2020, the Building Inspector for the City of Dunn
sent a notice to Jashvantkumar M. Patel and Kantabahen J. Patel, the owner(s) of record of the
structure located at 410 S. Clinton Ave. noting that the structure was in a condition that
constitutes a fire and safety hazard, and is dangerous to life, health and property and were
thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the
property owner of a hearing on November 4th, 2020 at the office of the Chief Building Inspector
located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General
Statute §160A-428; and
WHEREAS, on November 4th, 2020 a hearing was conducted by the Building
Inspector Slater Johnson with Mr. Jashvantkumar M. Patel and Mr. Kal Patel. Following the
completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina
General Statute §160-429, declaring that the structure referenced above is in a condition that
constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering
the property owner to repair or demolish the structure on the property within sixty (60) days of
the date of such Order, being November 13th, 2020; and
DUNN
AI!•America City
t I mhere com7nane maffers
1989*2013
WHEREAS, the owner of the above described structure did not appeal the Order of the
Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute
§ 160A-430 and such Order is therefore a final Order; and
WHEREAS, on January 291i, 2021 and February 2"d, 2021, the City of Dunn published
legal notices that a public hearing would be held before the Dunn City Council on February 9r11, 2021
to consider the adoption of this Ordinance, directing that the Chief Building Inspector proceed with the
demolition of the structure described hereby, and that all costs incurred shall be a lien against such
property, pursuant to North Carolina General Statute §160A-432; and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described
herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of
North Carolina General Statute 160A-193; and
WHEREAS, this structure should be removed or demolished, as directed by the Chief
Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute
§ 160A-426 and constitutes a fire and safety hazard; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to
repair or demolish the structure pursuant to an Order issued by the Building Inspector on September
8t", 2020 and the owner has failed to comply with this order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn,
North Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the
exterior of the structure described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of this
building for human habitation is prohibited and unlawful."
On the structures at the following address:
410 S. Clinton Ave, NC 28334
PIN 4: 1516-55-9876.000
PID #:02151611190008
Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or
demolish the above described structure in accordance with his Order to the owner thereof dated the
13°i day of November, 2020 and in accordance with North Carolina General Statute § 160A-432, based
on the owner's failure to comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon
which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall
have the same priority and be collected in the same manner as the lien for special assessments in
Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien
against any other real property owned by the owner of the property within the City of Dunn, North
Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's
primary residence.
(b) Upon completion of the required removal or demolition, the Building Inspector shall sell the
useable materials of the structure and any personal property, fixtures, or appurtenances found in the
building and credit the proceeds against the cost of removal or demolition. The Building Inspector
shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials
and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus
with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by
North Carolina General Statute § 160A-432.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from
any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit
the occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption
Adopted this 91h day of February, 2021.
William P. Elmore, Jr.
Mayor
Attest:
Tanury Williams
City Cleric
Print this page'
Harnett
COUNTY
riz�prii r:nrunuiA
PID: 02151611190008
PIN: 1516-55-9876.000
REID: 0011926
Property Description:
1 LOT 410 S CLINTON AVE 120X140 LT46
Taxable Acreage: 1.000 LT ac
Caclulated Acreage: 0.38 ac
Account Number: 1500010829
Owners: PATEL JASHVANTKUMAR M & PATEL KANTASAHEN J
:410 S CLINTON AVE DUNN, NC 28334
any Address: 410 S CLINTON AVE DUNN, NO 28334
State, Zip: DUNN, NC, 28334
IIng Count: 1
iship Code; 02
fax District: Dunn Averasboro
I Building Value: $
I Outbuilding Value : $
I Land Value : $
,I Special Land Value : $
Value : $
it Deferred Value : $
Assessed Value ; $
Harnett County GIS
Neighborhood: 00205
Actual Year Built; 1956
TotaIAcutalAreaHeated: 5496 Sq/Ft
Sale Month and Year: 12 12013
Sale Price: $0
Deed Book & Page: 3180-0651
Deed Date: 1387411200000
Plat Book & Page: -
Instrument Type: WD
Vacant or Improved:
OualifiedCode: E
Transfer or Split: T
Within 1mi of Agriculture District: No
Prior Building Value: $
Prior Outbuilding Value : $
Prior Land Value : $
Prior Special Land Value : $
Prior Deferred Value : $
Prior Assessed Value : $
` � _3 D U 1 N ' ' N` 4-
�y> i
All-Amm%ica City All -America CiW
l 'l q, o Council Agenda 1 1 :.
Meeting
a a ,•Date:
�, a February
1, 1 �',
4
21
SUBJECT TITLE: Consideration of Ordinance to Demolish House60 Rd
• I► ; 1• ' 'il 111
Presenter: Chief Building I
Department: Planning and
Attachment: ■Yes
& 02/02/2021
Steven King
Description: Ordinance to De
❑ No Property History
Pictures of Prop
Date: 01 /29/2021
PURPOSE:
a) Public Hearing: Consideration of Ordinance to Demolish House —1604 Erwin Rd.
PIN #: 1506-79-1980.000. The Public Hearing was advertised on January 29th, and February 2nd,
2021.
b) Purpose: Chief Building Inspector Steven King has conducted an inspection at 1604 Erwin Rd.
and based upon his observations, the structure is unsafe and has been condemned in
accordance with G.S. §160A-426. The Chief Building Inspector also found the dwelling
dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S.
§160A-193.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S.
§ 160A-432, the City Council has the power to proceed with the demolition of this property.
Should Council decide to proceed with the demolition of the dwelling at 1604 Erwin Rd. an ordinance (which
is attached) would need approval directing the Chief Building Inspector to remove or demolish said structure.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector
to proceed with the demolition of the dwelling located at 1604 Erwin Rd. (PIN #: 1506-79-1980.000)
LEGAL NOTICE
NOTICE IS HEREBY GIVEN THAT TIIE CITY COUNCIL OF TIIE CITY OF
DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION
364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A
PUBLIC HEARING AT 7:00 P.M. ON FEBRUARY 9, 2021 IN THE COURTROOM
OF THE DUNN MUNICIPAL BUILDING.
THE FOLLOWING ITEMS WILL BE DISCUSSED:
PUBLIC HEARING:
(1) A HEARING WAS HELD ON NOVEMBER 4, 2020 IN REFERENCE TO
THE STRUCTURE LOCATED AT 410 S. CLINTON AVE. AT SAID
HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS
IN VIOLATION OF THE CITY OF DUNN NON-RESIDENTIAL
MAINTENANCE CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO
PLACED TO OWNER(S), JASHVANTKUMAR M. PATEL AND
KANTABAHEN J. PATEL TO REPAIR OR DEMOLISH SAID STRUCTURE.
TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, I'T WILL GO
BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE
THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN
AGAINST THE PROPERTY.
(2) A HEARING WAS HELD ON AUGUST 25, 2020 IN REFERENCE TO
THE STRUCTURE LOCATED AT 1604 ERWIN ROAD. AT SAID
HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS
IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND
N.C.G.S. 160A-428. AN ORDER WAS ALSO PLACED TO OWNER(S),
BRENT S. CRANE, TO REPAIR OR DEMOLISH SAID STRUCTURE. TO
DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO
BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE
THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN
AGAINST THE PROPERTY.
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE
PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE
FOLLOWING PROCEDURES DUE TO COVID-19:
- PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A
TIME FOR IN -PERSON COMMENTS AT THE FEBRUARY 9, 2021
COUNCIL MEETING.
- COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE
READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE
CITY CLERK BY 1:00 PM ON FEBRUARY 8, 2021. COMMENTS
CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO
TWILL
JAMS
TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING,
CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON
FEBRUARY 8, 2021 FOR INSTRUCTIONS.
THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF
DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE
CHAMBERS FOR ANY PRESENTING IN PERSON.
STEVEN KING
CHIEF BUILDING INSPECTOR
CITY OF DUNN
Advertise:
January 29, and February 3, 2021
city of clunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www.dunn-nc.org
r
Brent S. Crane
1610 Erwin Road
Dunn, NC 28334
To Whom It May Concern:
LOCATION OF STRUCTURE: 1604 Erwin Rd. (PIN #: 1506-79-1980.000)
Mayor
William P. Elmore, Jr.
Mayor Pro Tent
Dr. David L. Bradham
Co ncil Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tart
Chuck Turnage
City Manager
Steven Neuschafer
You are hereby notified that a Public Hearing will be held before the City Council of the City of
Dunn at its Tuesday, February 9th, 2021 meeting at 7:00 pm at the City of Dunn Municipal
Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will
consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said
structure.
This is the 28th day of January, 2021.
Stevenl' g
Chief Buil Spector, City of Dunn
DUNN
AlbAmerlcaCity
1989*2013
-dmbe"D north carolina
UNN
city of Bunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www.dunn-nc.org
PROPERTY HISTORY:
1604 Erwin Rd. (PIN #: 1506-79-1980.000) [Ward 61
Owner"
Brent S Crane
1610 Erwin Rd.
Dunn, NC 28334
Overview:
Mayor
William P, Elmore, Jr.
Mayor Pro Tem
Dr. David L. Bradham
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy fart
Chuck Turnage
City Manager
Steven Neuschafer
August 6, 2020 — Property condemned due to the current status of property, lack of active utilities,
abandonment from owner, and deteriorating conditions of the dwelling. Condemnation notice sent to
owner(s) with hearing date of August 13th, 2020.
Aul?ust 25, 2020 — Hearing held on site with Mr. Brent S. Crane after multiple times of rescheduling
hearing to fit the owner(s) schedule.
September 8, 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or
demolition of property sent to owner(s). Appeal letter sent with this notice informing owner(s) of the
appeal process if they desired to do so.
September 18, 2020 — Ten (10) day time period for appeal expires. No appeal received.
November 7, 2020 — Allowed time period of sixty (60) days expires.
January 29, 2021— Site visit performed at the property to see if any improvements have been made. No
notable repairs or changes have been made to the property. Pictures taken to update file.
February 9, 2021 — Scheduled for City Council Meeting.
DUNN
bAd
AIFRmericaCity
February 1st, 2021
August 5t", 2020
emu
city of dunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 25335
(910) 230-3500 ^ FAX (910) 230-3590
wwwdunn-nc.org
Mayor
William P. Elmore .Jr.
Mayor Pro Tem
Dr. David L. Bradham
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy N. Tart
Chuck Turnage
City Manager
Steven Neuschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH
THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED
PURSUANT TO N.C.G.S. §160A-426, ET SEQ.
WHEREAS, that on August 6th, 2020, the Building Inspector for the City of Dunn
sent a notice to Brent S Crane, the owner(s) of record of the structure located at 1604 Erwin Rd.
noting that the structure was in a condition that constitutes a fire and safety hazard, and is
dangerous to life, health and property and were thereby condemned, pursuant to North Carolina
General Statute §160A-426, and noticed the property owner of a hearing on August 13th, 2020 at
the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina
pursuant to North Carolina General Statute §160A-428; and
WHEREAS, on August 25th, 2020 a hearing was conducted by the Building
Inspector Slater Johnson on site with Mr. Crane, following the completion of the hearing, the
Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429,
declaring that the structure referenced above is in a condition that constitutes a fire or safety
hazard and is dangerous to life, health or other property and ordering the property owner to
repair or demolish the structure on the property within sixty (60) days of the date of such Order,
being November 7th, 2020; and
DUNN
bcftd
A!I Ameeica City
1 1 whore mmm ! maffers
IM*2013
WHEREAS, the owner of the above described structure did not appeal the Order of the
Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute
§160A-430 and such Order is therefore a final Order; and
WHEREAS, on January 291n, 2021 and February 2nd, 2021, the City of Dunn published
legal notices that a public hearing would be held before the Dunn City Council on February 9rn, 2021
to consider the adoption of this Ordinance, directing that the Chief Building Inspector proceed with the
demolition of the structure described hereby, and that all costs incurred shall be a lien against such
property, pursuant to North Carolina General Statute §160A-432; and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described
herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of
North Carolina General Statute 160A-193; and
WHEREAS, this structure should be removed or demolished, as directed by the Chief
Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute
§ 160A-426 and constitutes a fire and safety hazard; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to
repair or demolish the structure pursuant to an Order issued by the Building Inspector on September
8cn 2020 and the owner has failed to comply with this order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn,
North Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the
exterior of the structure described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of this
building for human habitation is prohibited and unlawful."
On the structures at the following address:
1604 Erwin Rd. Dunn, NC 28334
PIN #: 1506-79-1980.000
PID #: 021506019301
Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or
demolish the above described structure in accordance with his Order to the owner thereof dated the 01
day of September, 2020 and in accordance with North Carolina General Statute §160A-432, based on
the owner's failure to comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon
which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall
have the same priority and be collected in the same manner as the lien for special assessments in
Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien
against any other real property owned by the owner of the property within the City of Dunn, North
Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's
primary residence.
(b) Upon completion of the required removal or demolition, the Building Inspector shall sell the
useable materials of the structure and any personal property, fixtures, or appurtenances found in the
building and credit the proceeds against the cost of removal or demolition. The Building Inspector
shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials
and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus
with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by
North Carolina General Statute §160A-432.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from
any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit
the occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption.
Adopted this 9"' day of February, 2021.
William P. Elmore, Jr.
Mayor
Attest:
Tammy Williams
City Clerk
Print this page
Harnett
C0_U N T Y
NORSIt 1: Alt III IIIA
021506 0193 01
1506-79-1980,000
:0043764
Acreage: 1.300 AC ac
ad Acreage: 1.37 ac
I Number: 1400004705
: CRANE BRENT S
Property Description:
1.3 AC FULL GOSPEL FELLOWSHIP CHURCH
Address: 1610 ERWIN ROAD DUNN, NO 28334-0000
Property Address: 1604 ERWIN RD DUNN, NC 28334
City, State, Zip: DUNN, NC, 28334
Building Count:0
Township Code: 02
Fire Tax District: Dunn Averasboro
Parcel Building Value: $
Parcel Outbuilding Value: $
Parcel Land Value : $
Parcel Special Land Value : $
Total Value : $
Parcel Deferred Value : $
Total Assessed Value : $
Harnett County GIS
Neighborhood: 00201
Actual Year Built:
TotalAcutalAreaHeated: Sq/Ft
Sale Month and Year: 9 11975
Sale Price: $0
Deed Book & Page: 629-0054
Deed Date: 178761600000
Plat Book & Page: -
Instrument Type: MP
Vacant or Improved:
QualifledCode: X
Transfer or Split:
Within turf of Agriculture District: Yes
Prior Building Value: $
Prior Outbuilding Value : $
Prior Land Value : $
Prior Special Land Value : $
Prior Deferred Value : $
Prior Assessed Value : $
iftl ®_ DLINN ����
Ail -America City All -America City
1 1 i., Council e ®r 1 1
® Meeting tea February 9, 2021
1989 * 2013 1989 * 2013
SUBJECT TITLE: Consideration of Ordinance to Demolish Structures — 706, 710, & 800 N. Fayetteville Ave.
PIN #:1516-79-6705.000
Presenter: Chief Building Inspector Steven King
Department: Planning and Inspections
Description: Ordinance to Demolish Property
Attachment: ■Yes ❑ No Property History
Pictures of Property
Public Hearing Advertisement Date: 11/27/2020
& 12/01 /2020
PURPOSE:
a) Purpose: Chief Building Inspector Steven King has conducted an inspection at 706, 710, & 800
N. Fayetteville Ave. and based upon his observations, the structures are unsafe and have been
condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the
dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in
violation of G.S. §160A-193.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S.
§ 160A-432, the City Council has the power to proceed with the demolition of this property.
Should Council decide to proceed with the demolition of the structure at 706, 710, & 800 N, Fayetteville Ave.
an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or
demolish said structures.
BACKGROUND: Demolition was started by a third -party contractor without the proper asbestos abatement
being performed. A Stop Work Order on the demolitions was placed on the property on January 271h, 2020
due to the asbestos abatement of asbestos containing materials not being removed properly. City Council
adopted to give property owner until January 2021 Council meeting to have asbestos abated and all buildings
demolished and removed. On January 121h, 2021, City Council motioned to table the matter for an
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED: Motion to deny the ordinance directing the Building Inspector
to proceed with the demolition of the structures located at 706, 710, & 800 N. Fayetteville Ave. (PIN #: 1506-
79-4334.000)
north Carolina
URDUNN
city of dunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335
(910) 230-3505 ® FAX (910) 230-9005
www.duiin-ne.org
PROPERTY HISTORY:
706, 710, 800 N. Fayetteville Ave. (PIN #: 1516-79-6705.000) [Ward 2]
Owner:
Lester Group, Inc.
P.O. Box 4991
Martinsville, VA 24115
Overview:
Mayor
William P. Elmore, Jr.
Mayor Pro Tenn
Dr. David L. Bradlram
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tart
Chuck Tannage
City Manager
Steven Neuschafer
September 3r1, 2019 — Property condemned due to condition of the structures on exterior and several
roofs collapsing inside of the buildings. Most of the structures were vacant at time it was condemned.
Notice of Hearing sent to property owner, Lester Group, LLC.
September 13t1', 2019 — Hearing held at Planning and Inspections Department between Steven King,
Tom Mize, and Andrew C. Palmer with Lester Group, LLC.
October 21, 2019 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or
demolition of property sent to owner. Appeal letter sent with this notice informing Lester Group, LLC of
the appeal process if they desired to do so.
October 31, 2019 — Ten (10) day time period for appeal expires.
December 20, 2010 — Allowed time period of sixty (60) days expires. Demolitions are underway of part
of the buildings on the site.
January 27t1i, 2020 — Stop Work Order placed on property due to confirmation from owner not having
asbestos removed per State requirements.
November 24", 2020 — Site inspection performed and updated pictures taken. Approximately 50% of the
buildings have been demolished and removed or partially demolished. Asbestos abatement has still not
been completed.
December 8111, 2020 — Scheduled for City Council Meeting. Council voted to allow more thirty (30)
additional days to allow for asbestos inspection and abatement. Also, to allow time to remove all the
existing buildings from property.
DUNN
dlFsmft d
ar �' ?fdfl7dG 2Ji }`d'
I'm * 2013
December 19th, 2020 — Received asbestos removal tickets from Bar -Lyn Enterprises, Inc. indicating all
ACMs had been removed with a total of four (4) dump truck loads.
December 3111, 2020 — Site visit made and updated pictures taken.
January '271 , 2021 Met with Tom Mize at site as demolition was taking place.
February 15t, 2021— Site visit made to look at progress and updated pictures taken.
February 9sh, 2021 Scheduled for update at City Council Meeting.
February 2"d, 2021
November 271"12020
north carolina Mayor
William P. Elmore Jr.
Tem
NN M unto mbe
Cluck Turnage
Councilil Members
IWDUJ. Wesley Sills
city O f d ll ri ri April L. Gaulden
Frank McLean
Billy N. Tart
POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 Dr. David L. Bradham
(910) 230-3500 • FAX (910) 230-3590
City Manager
www.dunn-nc.org Steven Neuschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH
THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED
PURSUANT TO N.C.G.S. §160A-426, ET SEQ.
WHEREAS, that on September 3rd, 2019, the Chief Building Inspector for the City of
Dunn sent a notice to Lester Group, Inc., the owner(s) of record of the structure located at 706,
710, & 800 N. Fayetteville Ave. noting that the structures were in a condition that constitutes a
fire and safety hazard, and is dangerous to life, health and property and were thereby
condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property
owner of a hearing on September 13th, 2019 at the office of the Chief Building Inspector located
at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute
§160A-428; and
WHEREAS, on September 13th, 2019 a hearing was conducted by the Chief Building
Inspector Steven King, with Mr. Tom Mize and Mr. Andrew C. Palmer of the Lester Group, LLC. In
attendance. Following the completion of the hearing, the Chief Building Inspector entered an
Order, pursuant to North Carolina General Statute §160-429, declaring that the structure
referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life,
health or other property and ordering the property owner to repair or demolish the structure on
the property within sixty (60) days of the date of such Order, being October 21st, 2019; and
DUNN
bcftd
Ail-dm�piea city
1 M6re 070)1r'r Ma&erS
t4A9 }R013
WHEREAS, the owner of the above described structure did not appeal the Order of the
Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute
§ 160A-430 and such Order is therefore a final Order; and
WHEREAS, on November 27"', 2020 and December 1st, 2020, the City of Dunn
published legal notices that a public hearing would be held before the Dunn City Council on
December 8"', 2020 to consider the adoption of this Ordinance, directing that the Building Inspector
proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien
against such property, pursuant to North Carolina General Statute § 160A-432; and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described
herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of
North Carolina General Statute 160A-193; and
WHEREAS, this structure should be removed or demolished, as directed by the Chief
Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute
§160A-426 and constitutes a fire and safety hazard; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to
repair or demolish the structure pursuant to an Order issued by the Building Inspector on October 21st
2019 and the owner has failed to comply with this order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn,
North Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the
exterior of the structure described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of this
building for human habitation is prohibited and unlawful."
On the structures at the following address:
706, 710, 800 N. Fayetteville Ave. Dunn, NC 28334
PIN #: 1516-79-6705.000
PARCEL ID #: 02151607480009
Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or
demolish the above described structures including the surrounding fencing in accordance with his
Order to the owner thereof dated the 21" day of October, 2019 and in accordance with North Carolina
General Statute § 160A-432, based on the owner's failure to comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon
which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall
have the same priority and be collected in the same manner as the lien for special assessments in
Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien
against any other real property owned by the owner of the property within the City of Dunn, North
Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's
primary residence.
(b) Upon completion of the required removal or demolition, the Building Inspector shall sell the
useable materials of the structure and any personal property, fixtures, or appurtenances found in the
building and credit the proceeds against the cost of removal or demolition. The Building Inspector
shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials
and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus
with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by
North Carolina General Statute § 160A-432.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from
any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit
the occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption
Adopted this 9th day of February, 2021.
William P. Elmore, Jr., Mayor
Attest:
Tammy Williams
City Clerk
. Harnett
COUNTY
1;6R)Il (AB101111i,
02151607480009
1516-79-6705.000
1: 0011951
Acreage: 1.000 LT ac
ad Acreage: 4.31 ec
Number: 210246000
LESTER GROUP INC
Print this page'.
Property Description:
720X300 FAYETTEVILLE & GRANVILLE
Address 1 PO BOX 4991 MARTINSVILLE, VA 24115-0000
any Address: 900 FAYETTEVILLE AVE NC
State, Zip:, NC,
ling Count: 1
iship Code: 02
Tax District: Dunn Avemsboro
iI Building Value: $
:I Outbuilding Value : $
tI Land Value : $
:I Special Land Value : $
Value; $
0 Deferred Value : $
Assessed Value : $
Harnett County GIS
Neighborhood: 00204
Actual Year Built: 1947
TotalAcutalAreaHeated: 58352 SglFt
Sale Month and Year: 12 / 1985
Sale Price: $230000
Deed Book & Page: 794-0759
Deed Dale: 502243200000
Plat Book & Page: -
Instrument Type: WD
Vacant or improved:
QualHledCode: X
Transfer or Split:
Within fret of Agriculture District: No
Prior Building Value: $
Prior Outbuilding Value : $
Prior Land Value : $
Prior Special Land Value : $
Prior Deferred Value : $
Prior Assessed Value : $
DUNN „n DUNN
t�INN
All -America City _, t v f All -America Cily
111111 City Council Agendaor 1 1
®Meeting Date: February 9,
2021
1989 * 2813 1989 2013
SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation
906 & 908 N. Clinton Ave. PIN #: 1 16-89-6377.000
Presenter: Chief Building Inspector Steven King
Department: Planning and Inspections
Description: Unfit for Human Habitation Ordinance
Attachment: ■Yes ❑ No Property History
Pictures of Property
Public Hearing Advertisement Date: 8/28/2020
& 9/01 /2020
a) Purpose: Chief Building Inspector, Steven King, has conducted an inspection at 906 & 908 N.
Clinton Ave. and found the structure in a deteriorated condition that does not meet the
requirements of the City of Dunn's Non -Residential Building Maintenance Code. The Chief
Building Inspector also found the property dangerous or prejudicial to the public health or public
safety and is a nuisance in violation of N.C.G.S. §160A-193.
The owner of the property has failed to comply with the Chief Building Inspector's order to bring
the structure on the property into compliance with the City of Dunn Non -Residential Building
Maintenance Code and pursuant to N.C.G.S. §160A-439, the City Council has the authority to
direct the Chief Building Inspector to post on the main entrance of the property a placard that
states "This building is unfit for human habitation; the use or occupation of this building for
human habitation is prohibited and unlawful".
If the owner of the property has not repaired, altered or improved the property to bring it into
compliance with Chapter 4, Article VII of the Dunn City Code within twenty-four (24) months of
the adoption of this ordinance, the Building Inspector is directed to bring the matter back before
the City Council for further consideration of remedies available to the City of Dunn under
N.C.G.S.§160A-439.
BACKGROUND: The ordinance to deem the property Unfit for Human Habitation was tabled by City Council
at the September 81h, 2020 meeting until the October 13th, 2020 meeting for an update on the outstanding
repairs that had not been completed by the deadline given by the Chief Building Inspector. As of December
29, 2020, there are three items on the repair list to complete On January 12, 2021, City Council adopted to
table matter for additional thirty (30) days.
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED: Deny the ordinance directing the Chief Building Inspector to
post the property Unfit for Human Habitation at 906 & 908 N. Clinton Ave. (PIN #: 1516-89-6377.000).
® north carolina
W! UNN
city of dunn
PLANNING & INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 , DUNN, NORTH CAROLINA 28335
(910) 230-3505 ^ FAX (910) 230-9005
www.dunn-nc.org
PROPERTY HISTORY:
906 & 908 N. Clinton Ave. (PIN #: 1516-89-6377.000) [Ward 21
Owner:
Warren Realty, LLC
P.O. Box 1585
Dunn, NC 28335
Overview:
Mayor
William P. Elmore, Jr.
Mayor Pro Tem
Dr. David L. Bradham
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tait
Chuck Turnagc
City Manager
Steven Neuschi fer
January 16, 2020 — Inspection performed at 906 & 908 N. Clinton Ave. to check compliance with the
NC Fire Code and the City of Dunn's Non -Residential Maintenance Code.
January 29, 2020 —Notice sent to owner(s) notifying them of hearing on February 10, 2020.
February 10, 2020 — Hearing held at Planning and Inspections office. Mr. Hemir Alsanda and Mr.
Hosvan Giron (tenants/owners of D & H Mart) attended the hearing as well as Dwayne Williams and
Steven Ding.
February 12, 2020 — Findings of Fact and Order letter sent to owner(s) notifying them of the ninety (90)
day time period. Information on how to appeal the Building Inspector's Order enclosed as well.
February 21, 2020 — Follow up inspection performed to check off items on the list that had been
completed.
February 22, 2020 — Ten (10) day time period for appeal expires. No appeal received.
May 12, 2020 — Allowed time period of ninety (90) days expires.
July 7, 2020 — Walk-through performed with tenants of 906 & 908 N. Clinton Ave. to check on the status
of the property and what was left on the list to be completed. Being work had been completed on the
repair list, additional time was given for the items to be completed.
Aulzust 21, 2020 — Site inspection performed to see what is still outstanding on the repair list.
August 31, 2020 — Public Hearing notice sent to owner(s) notifying them of City Council Meeting on
September 8"', 2020 at 7:00 pm.
DUNN
plbAmerieaCiry
Y9891�C31tl3
September 8, 2020 — Scheduled for City Council Meeting. City Council tabled the ordinance until the
October 13Ih, 2020 meeting to allow for additional time for the outstanding repairs to be made.
September 17, 2020 — Contacted Mr. Gary Peacock with Warren Realty, LLC and set up meeting for
11:00 a.m. lvh•. Slater Johnson and Mr. Dwayne Williams attended meeting with Mr. Peacock at his
office. Mr. Peacock was informed of all the items that had to be completed and he stated he would send a
letter to the tenant requiring them to finish the repairs.
September 22, 2020 — Spoke to Mr. Hemir Alsanda via telephone. He updated me on the progress and
stated that the canopy would be removed on the following day (23`d) and the gas company to pressure test
the tanks and underground piping was a month behind and it would be late October before they would be
able to complete the work.
September 23, 2020 — Rode by to check on status of canopy being removed. It was partially down and
workers were actively removing canopy at the time that I rode by. By the end of the day the canopy the
canopy had been completely removed.
October 6, 2020 — Site inspection performed and pictures taken of exterior of property. At this time, the
removal of the canopy has been the only thing completed out of the five (5) outstanding items previously
noted.
October 13, 2020 — Scheduled for update to City Council. City Council agreed to allow sixty (60)
additional days to completed the repairs.
December 3, 2020 — Tank tightness test performed by Superior Testing Services revealed the tank has a
breach on the bottom end of tank. Superior Services will: 1) Repair identified breaches using a series of
repair methods including methods including weld repair, fiberglass cloth and resin -chopped and woven
mat and epoxy putty/resin. 2) Enter the tank and remove any residual product and/or sludge from tank. 3)
Top coat repaired areas with Wolverine Chemshield 1185-030 epoxy resin. 4) Close the tank with new
manway bolts and gaskets. After the repair is made, a 3`d party certified tank test will be conducted to
ensure the tank is tight and the breaches have been repaired.
The items that have not been completed are listed below:
1) Repair of damaged fuel tank that were identified as damaged.
2) Re -stripping of the parking lot including the handicap parking space.
3) Remove, replace, or repair free standing sign at road.
December 21,2020 Contract was signed between Superior Services and Remit Alasidi for repairs to
the fuel tanks.
January 12, 2021 Council adopted to table the matter for an additional thirty days to receive an
update on the progress of the repairs to fuel tanks
February 9, 2021- Scheduled for update to City Council.
camirG0 7nagYm
11 11 11 !�iiil ; i
imeeii,;
♦ •, •
January 27,2021
III III i�Ilj III
• ;• 61. • i •
July loth, 2020
February 2111, 2020
January 181", 2020
city of dunri
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 ^ FAX (910) 230-3590
www.dunn-nc.org
Mayor
Witham P. Elmore, Jr.
Mayor Pro Tern
Dr. David L. Bradham
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy N. Tart
Chuck Turnage
City Manager
Steven Neuschafer
AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT
FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-439, ET SEQ.
WHEREAS, that on January 29, 2020 the Building Inspector for the City of Dunn sent a notice
to Warren Realty, LLC, the owners of record of the property located at 906 & 908 N. Clinton Ave. that
the property was in a condition that does not meet the requirements of the City of Dunn Non -Residential
Building Maintenance Code and served on the property owner of Complaint and Notice of Hearing, that a
hearing would be held on February 10, 2020, at the office of the Building Inspector located at 102 North
Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-439, etsecq.; and
WHEREAS, on February 10, 2020, attending the hearing was Hemir Alsanda, Hosvan Giron,
Chief Building Inspector, Steven Ding, and Code Enforcement Officer, Dwayne Williams and following
the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina
General Statute § 160A-439, declaring that the property referenced above was deteriorated pursuant to the
City of Dunn Non -Residential Building Maintenance Code and ordering the property owner to bring the
structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance
Code within ninety (90) days of the date of such Order, being February 12, 2020 and if necessary, that the
property be vacated until the repairs, alterations and improvements to the property were made to bring
such property into compliance with the City of Dunn Non -Residential Building Maintenance Code as set
forth in Article VII of the Dunn City Code; and
DUNN
brftd
7� 607fZn2ll�tG ?)t
All A ttin city
1 �
I8'*m'
WHEREAS, the owner of the above described property did not appeal the Order of the Chief
Building Inspector within the ten (10) day time period prescribed in Section 4-186 of the Dunn City Code
such Order is therefore a final Order; and
WHEREAS, on August 28, 2020 and September 1, 2020 the City of Dunn published legal
notices that a public hearing would be held before the Dunn City Council on February 9, 2021 to consider
the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the
property a placard that states: "This building is unfit for human habitation; the use or occupation of this
building for human habitation is prohibited and unlawful;." and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is
unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such
property with the placard provided for herein; and
WHEREAS, the owner of this property has been given a reasonable opportunity to repair the
property pursuant to an Order issued by the Building Inspector on February 12, 2020, and the owner has
failed to comply with the Order;
NOW, THEREFORE, BE TT ORDAINED by the City Council of the City of Dunn, North Carolina,
that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main
entrance of the building located on the property described herein, containing the legend:
"This building is unfit for human habitation; the use or occupation of this building for human habitation is
prohibited and unlawful."
on the building located at the following address:
906 & 908 N. Clinton Ave. Dunn NC 28334
PIN #: 1516-89-6377.000
PARCEL ID#: 02151720070010
Section 2. It shall be unlawful for any person to remove or cause to be removed the placard
from any building to which it is affixed. It shall likewise be unlawful for any person
to occupy or to permit the occupancy of any building therein declared to be unfit for
human habitation. Occupation of the building once posted with said placard shall be
Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-439.
Section 3. This ordinance shall become effective upon its adoption.
Section 4. If the owner of the property described herein has not repaired, altered or improved
the property to bring it into compliance with Article VII of the Dunn City Code within
twenty-four (24) months of the adoption of this Ordinance, the Building Inspector is
directed to bring the matter back before the City Council for further consideration of
remedies available to the City of Dunn under North Carolina General Statute § 160A-439.
Adopted this the 9°i day of February, 2021
William P. Elmore, Jr.
Mayor
Attest:
Tanury Williams
City Clerk
P,I.t this page):
Harnett
�{ U CONTY
>r6L 1It fAROt18A
PID:02151720070010
PIN: l516-89-6377.000
REID:0036056
Acreage: 1.000 LT an
ad Acreage: 0.86 ac
Number: 1400006092
WARREN REALTY LLC
Property Description:
25OX150 1 LOT GRANVILLE & CLINTON
: P O BOX 1585 DUNN, NC 28335-0000
Property Address: 906 N CLINTON AVE DUNN, NO 28334
City, State, Zip: DUNN, NC, 28334
Building Count: i
Township Code: 02
Fire Tax District: Dunn Averasboro
Parcel Building Value: $
Parcel Outbuilding Value: $
Parcel Land Value : $
Parcel Special Land Value : $
Total Value : $
Parcel Deferred Value : $
Total Assessed Value: $
Harnett County GIS
Neighborhood: 00202
Actual Year Built: 1988
TotalAcutelAreaHeated: 4000 Sq/Ft
Sale Month and Year: 1012003
Sale Price: $0
Deed Book & Page: 1844-0184
Deed Date: 1066262400000
Plat Book & Page: -
Instrument Type: W D
Vacant or Improved:
qualifiedCode: Y
Transfer or Split: T
Within tmi of Agriculture District: No
Prior Building Value: $
Prior Outbuilding Value : $
Prior Land Value : $
Prior Special Land Value : $
Prior Deferred Value : $
Prior Assessed Value : $
i D
1I�
* it �lr it #
February11111� City Council Agenda Form 1111V
Meeting Date:
SUBJECT TITLE: Residential Anti -displacement and Relocation Assistance Plan Addendum
Presenter: Assistant City Manager Boone p�
Denartment: Administration
Attachment: X Yes No
Public Hearing Advertisement Date:
Add Temporary Relocation Addendum to
PURPOSE:
To add the Temporary Relocation Addendum to the existing Residential Anti -Displacement and Relocation
Assistance Plan.
BACKGROUND:
The City of Dunn adopted the Residential Anti -Displacement and Relocation Plan per requirement with the
acceptance of Community Development Block Grant (CDBG) funds on September 11, 2018,
The Temporary Relocation Addendum specifically addresses very short-term relocation for residents who are
recipients of CDBG funded projects and will be displaced during the project due to safety issues or that they
can't feasibly remain in the property during a specific portion of the construction. All expenses associated with
temporary relocations are allowable cost using CDBG funds.
RECOMMENDATION/ACTION REQUESTED:
Motion to approve Temporary Relocation Addendum to the existing Residential Anti -Displacement and
Relocation Plan.
ADDENDUM TO THE CDBG POLICY GUIDELINE RESOLUTIONS
AS ADOPTED September 11, 2018
Temporary Relocation
Temporary relocation means that the residents of an owner -occupied unit vacate their present residence
and occupies a comparable dwelling during the rehabilitation or reconstruction of the housing unit.
Temporary occupancy must not exceed 12 months or household qualifies as "permanent" displacement.
Temporarily relocated residents of an owner -occupied units who remain on -site or move off -site the project
must receive:
• Temporary unit that meets standards of a decent, safe and sanitary dwelling.
• If residents of an owner -occupied unit are moved to an off -site temporary unit and current address is
designated as an area of high minority concentration, residents of an owner -occupied unit may be
entitled to be offered at least one unit in a non- minority concentrated area.
• Advance written notice of move -out date and length of temporary move.
• Documented terms and conditions of return to rehabilitated property.
• Reimbursement of all reasonable out-of-pocket expenses including cost of moving to and from
temporary unit and any increase in monthly rent/utility costs at temporary unit.
Very short-term: During temporary relocation of less than 5 days, the occupants of an owner -occupied
household may find lodging accommodation in a hotel, if the hotel provides functional equivalence to the
residents of an owner -occupied unit's existing dwelling. For instance, if the household vacated a fully -
occupied three -bedroom unit, hotel accommodations must provide three hotel bedrooms - either separately
or in a suite. If other housing cannot be located or if it is more economical very short-term relocation
assistance may extend up to 30 days.
When appropriate, homeowners will be given a very short-term relocation notice that will establish
maximum per diem lodging and meal rates that the City will reimburse. Maximum per diem lodging rates
will be determined by reviewing the websites for the following hotels located in the City: Comfort Inn;
Country Inn & Suites by Radisson; and Baymont by Wyndham. Non -discounted lodging rates will be
established for each of these hotels based on the appropriate number of bedrooms required and the
estimated time of the displacement. The maximum per diem lodging rate will be the higher of these hotels,
plus taxes.
If the room(s) the occupants are staying in has a kitchen, there will not be a meal allowance.
If the cost of a meal is not included in the room rate, each household member will be provided the following
per -diem meal allowance, as in the following table.
HoiiseholdMeinber �` `":,' ' ..Breakfast'.`,:'
'- =:Lunch..:,
""`'
.
DhOf .:_':;:
Adult or Child age 12 or older
$ 13.00
$ 15.00
$ 26.00
Child under the age of 12
$ 9.75
$ 10.00
$ 16.25
If the cost of a meal falls below the allowance, the homeowner will only be reimbursed for the cost of the
meal. If the cost of a meal exceeds the cost of the allowance, the homeowner will only be reimbursed for
the cost of the meal.
To be reimbursed, the homeowner must provide the City invoices to document hotel/motel lodging and
meal costs. Upon receiving the invoices, the City will complete a "Claim for Temporary Relocation Expenses
Form (HUD-40030) for its files. The City will issue the homeowner a check within two (2) working days of
receiving evidence of expenses.
Process to document appropriate Temporary Relocation expenditures: When selecting comparable
units to create a budget, the City will use HUD Form 40061: Selection of Most Representative Comparable
Replacement Dwelling for Purposes of Computing a Housing Relocation Payment (Appendix 12).
Residents of an owner -occupied unit voids eligibility: Households deemed eligible for temporary
relocation, but who choose - for their own reasons and on their own terms - to vacate the currently occupied
unit, after receipt of the General Information Notice and Notice on Nondisplacement, effectively relinquish
their eligibility for either displacement or relocation benefits.
Adopted this the gth day of February, 2021 in Dunn, North Carolina.
William P. Elmore, Jr.
Mayor
ATTEST:
Tammy Williams, CIVIC
City Clerk
CDBG Policy Guideline Resolutions
City of Dunn
Community Development Block Grant Program
Guideform Residential Antidisplacoment and Relocation Assistance Plan Under Section
104 (d) of the Housing and Community Development Act of 1974 as Amended
The City of Dunn (City) recognizes that during the course of administering a CDBG program it
sometimes becomes necessary to relocate businesses and residences, as applicable. In the
event that it should become necessary, the following Plan is provided as a guideform for any
antidisplacement or relocation assistance that may be required.
UNDER THIS PLAN THE CITY will replace all occupied and vacant occupiable low/moderate-
income dwelling units demolished or converted to a use other than as low/moderate-income
housing as a direct result of activities assisted with funds provided under the Housing and
Community Development Act of 1974, as amended, in accordance with Section 104(d) and all
other provisions of the Act.
All replacement housing will be provided within three years of the commencement of the
demolition or rehabilitation relating to conversion. Before obligating or expending funds that will
directly result in such demolition or conversion, the City will make public and submit to the North
Carolina Department of Commerce the following information in writing.
1. A description of the proposed assisted activity.
2. The general location on a map and approximate number of dwelling units by size (number
of bedrooms) that will be demolished or converted to a use other than as low/moderate
income units as a direct result of the assisted activity.
3. A time schedule for the commencement and completion of the demolition or conversion.
4. The general location on a map and approximate number of dwelling units by size (number
of bedrooms) that will be provided as replacement dwelling units.
5. The source of funding and time schedule for the provision of replacement dwelling units.
6. The basis for concluding that each replacement dwelling unit will remain a low/moderate
income dwelling unit for at least 10 years from the date of initial occupancy.
7. Information demonstrating that any proposed replacement of lower -income dwelling units
with smaller dwelling units (e.g., a 2-bedroom unit with two 1 bedroom units), or any
proposed replacement of efficiency or single -room occupancy (SRO) units with units of a
different size, is appropriate and consistent with the housing needs and priorities identified
in the HUD -approved Consolidated Plan and 24 CFR 42.375(b).
CDBG Policy Guideline Resolutions
The City will provide relocation assistance as described in the Housing and Community
Development Act of 1974, as amended, as described in 24 CFR 570.606(b)(2) to each
household displaced by the demolition of housing or by the conversion of a dwelling to another
use as a direct result of CDBG assisted activities.
Consistent with the goals and objectives of activities assisted under the Act, the City will take
the following steps to minimize the displacement of persons from their homes:
STEPS TO MINIMIZE THE DISPLACEMENT OF PERSONS FROM THEIR HOMES
1. Arrange for facilities to house persons who must be relocated temporarily during
rehabilation or reconstruction.
2. Where feasible, give priority to rehabilation of housing, as opposed to demolition, to
avoid displacement.
3. Prior to the initiation of public work activities the City will emphasize the approval of
routes that will not result in the displacement of persons from their homes. Prior to
considering the approval of a public works project that will displace a person from their
home, the City's engineering firm will provide a description of alternate design (route)
considerations and why the proposed route that will displace a person from their
home(s) is the best option.
In the event that the displacement of persons from their homes does occur, the City will
follow procedures of 49 CFR Part 24 "Uniform Relocation Assistance and Real Property
Acquisition Regulations for Federal and Federally Assisted Programs; Final Rule and Notice"
regulations and its adopted "Optional Coverage Relocation Policy" as may be applicable to
the individual situation.
Adopted this thel l day of September, 2018 in Dunn, North Carolina,
ATTEST:
Tammy Williams
Clerk to the Council
OI..P6
PORq
:•pOR T6,`•, e
SE
OA1 Qa=
CAFLO
q+nnn,H�
DUNN
b�* �' h WE
All -America City �it, of 11111�
CouncilCity Agenda Form
SUBJECT TITLE: Comprehensive Pedestrian Planning Grant
Presenter: George Adler, Planning Director
Department: Planning & Zoning
Attachment: x Yes No
Public Hearing Advertisement Date: NIA
Description: Municipal Agreement
PURPOSE:
To accept the Municipal Agreement with NC Department of Transportation (NCDOT) that awards the City of
Dunn $50,000 (10% of which the City must match) to hire a planning consultant to produce a Comprehensive
Pedestrian Plan for the City of Dunn.
BACKGROUND:
On March 10, 2020, Dunn City Council adopted resolution R2020-02, "A Resolution Endorsing the Application
for Bicycle and Pedestrian Planning Grant funds by the City of Dunn." The Planning Department submitted
the completed grant application to NCDOT June 29, 2020.
On January 6, 2021, the City was notified that NCDOT had awarded the City of Dunn the $50,000 pedestrian
planning grant. Funds will be used to hire a consultant from a list of NCDOT-approved consultants to assist
City staff in organizing and overseeing the planning process and producing a Comprehensive Pedestrian Plan
for the City of Dunn.
BUDGET IMPACT:
The City's required match to accept this grant is $5,000,
RECOMMENDATION/ACTION REQUESTED:
Motion to accept the grant, provide the matching funds, and authorize the City Manager to sign the Municipal
Agreement, as NCDOT requires.
NORTH CAROLINA NCDOT ADMINISTERED — BICYCLE/PEDESTRIAN PLAN
(FEDERAL/STATE FUNDS RECEIVABLE)
HARNETT COUNTY
NORTH CAROLINA DEPARTMENT OF
TRANSPORTATION
DATE: 1 /25/2021
TIP #: M-0544HJ
AND WBS Elements: 49232.8.10
FEDERAL -AID NUMBER: OSPR320
CITY OF DUNN CFDA #: 20.205
THIS MUNICIPAL AGREEMENT is made and entered into on the last date executed below, by and
between the North Carolina Department of Transportation, an agency of the State of North Carolina,
hereinafter referred to as the "Department" and the City of Dunn, hereinafter referred to as the
"Municipality".
WITNESSETH:
WHEREAS, 23 USC 505 allows State Planning and Research (SPR) federal funds to funds to be
available for certain specified transportation activities; and
WHEREAS, in accordance with G.S. 136-66.2, the NC General Assembly requires each Municipality
to develop a comprehensive transportation plan that will serve present and anticipated travel demand;
and
WHEREAS, the Department's Integrated Mobility Division (IMD) and the Transportation Planning
Division have created a matching grant program to encourage the development of comprehensive
municipal bicycle plans and pedestrian plans, which may serve as a component of the
comprehensive transportation plan; and
WHEREAS, the Department has allocated state matching funds to augment the federal funds
available for these activities; and
WHEREAS, the Municipality has requested funding for the development of a Bicycle and/or
Pedestrian Plan, as more fully described in this Agreement and hereinafter referred to as the Project;
and
WHEREAS, the Municipality has requested that the Department administer the Project in coordination
with the Municipality; and
WHEREAS, the Municipality has agreed to participate in the cost of the project as hereinafter set out;
and
Agreement ID # 9631
WHEREAS, this Agreement is made under the authority granted to the Department by the North
Carolina General Assembly including, but not limited to, the following applicable legislation: General
Statutes of North Carolina (NCGS) Section 136-66.1, Section 136-71.6, Section 160A-296 and 297,
Section 136-18, Section 136-41.3 and Section 20-169, to participate in the planning, construction
and/or implementation of the Project approved by the Board of Transportation.
NOW, THEREFORE, the parties hereto, each in consideration of the promises and undertakings of
the other as herein provided, do hereby covenant and agree, each with the other, as follows:
SCOPE OF THE PROJECT
1. The Project consists of the planning and production of a Pedestrian Plan (Plan) in accordance
with the Department's policies and procedures.
2. The Department's funding participation in the Project shall be restricted to development of this
Plan, as further set forth in this Agreement.
DEVELOPMENT OF PLAN
3. The Department, and or its agent, shall prepare the Plan for the Municipality, following the IMD's
Content Standards for NCDOT Bicycle and Pedestrian Plans.
4. The Municipality shall participate in providing data and logistical support for public meetings and
other required public notices.
5. The Department will provide a preliminary draft of the Plan to the Municipality for review and
comment. The Municipality shall provide comments to the Department within three (3) months.
Upon receipt of comments from the Municipality, the Department will provide a final draft.
COMPLETION AND ADOPTION OF PLAN
6. The governing body of the Municipality shall consider the adoption of the Plan as provided in the
Final Draft by the Department. If the Council requests significant changes prior to adoption, the
Plan will be modified and resubmitted to the Municipality for final approval within three (3)
months.
7. The Municipality shall receive digital files and hard copies of the approved Plan. The Municipality
shall be responsible for the distribution of the final documents to the appropriate local agencies
and interested parties.
PROJECT DOCUMENTS
8. All documents, including digital files, will become the property of the Municipality and the
Department. Any and all original graphics, technical drawings, photographs, maps, GIS files, and
promotional items produced for the plan or for any public meetings shall be available for use by
the Department in other publications, on the IMD website and for display purposes. The
Agreement ID # 9631
Department shall be credited for its participation in all documents, publicity, announcements and
materials prepared for/by the municipality for public meetings.
TIME FRAMES
9. The Department has a required time frame of two years to complete the Project. It is important
that the Municipality provide necessary support and responses to the Department in a timely
manner. Any delays on the part of the Municipality may affect the ability of the Department to
provide financial support for the Project.
FUNDING
10. The total available funding is $50,000. The Department shall provide 90% of the funding, up to a
maximum amount $45,000. The Municipality shall provide a 10% local match, or $5,000 and
shall be responsible for any costs that exceed the total available funding. The Municipality shall
submit a check for $5,000 to the Department upon execution of this Agreement by the
Municipality.
11. Upon completion of the project, if actual costs exceed the total available funding of $50,000, the
Municipality shall reimburse the Department the underpayment within sixty (60) days of invoicing
by the Department. The Department shall charge a late payment penalty and interest on any
unpaid balance due in accordance with G.S. 147-86.23.
12. Upon completion of the project, if actual costs are less than the total available funding of $50,000,
the Department shall reimburse the Municipality any overpayment at the above matching share.
REPORTING REQUIREMENTS
13. The Department is subject to NC Article 2, Chapter 36 (136-41.5), which mandates an annual
report on use of bicycle and pedestrian planning grant funds. By entering into this agreement with
the Department, the municipality acknowledges their participation in annual reviews of the status
of implementation of projects identified in the completed plan.
ADDITIONAL PROVISIONS
14. The Department shall not be liable and shall be held harmless from any and all claims, that might
arise on account of the Municipality negligence and/or responsibilities under the terms of this
agreement and/or project.
15. All terms and conditions of this Agreement are dependent upon, and, subject to the allocation of
funds for the purpose set forth in the Agreement and the Agreement shall automatically terminate
if funds cease to be available.
16. If the other party to this agreement is a Municipality and fails for any reason to reimburse the
Department in accordance with the provisions for payment hereinabove provided, NCGS 136-
Agreement ID # 9631
41.3 authorizes the Department to withhold so much of the Municipality's share of funds allocated
to Municipality by NCGS 136-41.1, until such time as the Department has received payment in
full.
17. This Agreement contains the entire agreement between the parties and there are no
understandings or agreements, verbal or otherwise, regarding this Agreement except as
expressly set forth herein.
18. The parties hereby acknowledge that the individual executing the Agreement on their behalf is
authorized to execute this Agreement on their behalf and to bind the respective entities to the
terms contained herein and that he has read this Agreement, conferred with his attorney, and fully
understands its contents.
19. The other party to this Agreement shall comply with Title VI of the Civil Rights Act of 1964 (Title
49 CFR, Subtitle A, Part 21) and related nondiscrimination authorities. Title VI and related
authorities prohibit discrimination on the basis of race, color, national origin, disability, gender,
and age in all programs or activities of any recipient of Federal assistance.
20. A copy or facsimile copy of the signature of any party shall be deemed an original with each fully
executed copy of the Agreement as binding as an original, and the parties agree that this
Agreement can be executed in counterparts, as duplicate originals, with facsimile signatures
sufficient to evidence an agreement to be bound by the terms of the Agreement.
21. By Executive Order 24, issued by Governor Perdue, and N.C. G.S.§ 133-32, it is unlawful for any
vendor or contractor ( i.e. architect, bidder, contractor, construction manager, design professional,
engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make gifts or to give
favors to any State employee of the Governor's Cabinet Agencies (i.e., Administration,
Commerce, Correction, Crime Control and Public Safety, Cultural Resources, Environment and
Natural Resources, Health and Human Services, Juvenile Justice and Delinquency Prevention,
Revenue, Transportation, and the Office of the Governor).
IT IS UNDERSTOOD AND AGREED upon that the approval of the Project by the Department is
subject to the conditions of this Agreement.
Agreement ID # 9631
IN WITNESS WHEREOF, this Agreement has been executed, in duplicate, the day and year
heretofore set out, on the part of the Department and the Municipality by authority duly given.
ATTEST:
M
TITLE:
CITY OF DUNN
BY:
TITLE:
DATE:
N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State
Employee of any gift from anyone with a contract with the State, or from any person seeking to do
business with the State. By execution of any response in this procurement, you attest, for your entire
organization and its employees or agents, that you are not aware that any such gift has been offered,
accepted, or promised by any employees of your organization.
(SEAL)
This instrument has been pre -audited in the manner
required by the Local Government Budget and
Fiscal Control Act.
(FINANCE OFFICER)
Federal Tax Identification Number
Remittance Address:
DEPARTMENT OF TRANSPORTATION
BY:
(DEPUTY SECRETARY FOR MULTIMODAL
TRANSPORTATION)
DATE:
PRESENTED TO BOARD OF TRANSPORTATION ITEM O: 2-4-2021
Agreement ID # 9631
1W-L-)UNN
All -Amer a City
r
City Council Agenda
o-g;Date: February
Meeting ba,
SUBJECT TITLE: Authorization to Accept Bio-soll,dis_
Land Application Proposal
Presenter: Heather Adams, Director
�Y •ublic Utilities .,
O
Attachment: X Yes No■
~ Description:
Public Hearing d Ma
rHr
PURPOSE:
To accept a proposal from Granville Farms, Inc., for land application services to properly dispose of residual
bio-solids from the wastewater treatment process and sludge residuals from the water treatment plant
process in accordance with EPA regulations.
BACKGROUND:
During both the wastewater and water treatment process, there are sludge residuals that shall be properly
disposed of in accordance with EPA regulations. The City currently has a land application permit issued by
the NC Department of Environmental Quality and is required to land apply these residuals on the City's
permitted fields or through additional permits for which the City has been added. The City has been using one
sub -contractor since the mid-2000's. An increase in residuals at both facilities has required Staff to seek out
additional contractors in order to dispose of residuals when City permitted fields are too wet to apply.
BUDGETIMPACT:
Funds are budgeted in both the water and sewer operating budgets.
RECOMMENDATION/ACTION REQUESTED:
Motion to authorize the City Manager to enter into an agreement with Granville Farms, Inc to manage the
residual bio-solids generated at both the wastewater treatment plant and the water treatment plant as
presented in the agreement.
P.O. Box 1396
Oxford, NC 27565
(919) 690-8000 Office
(919) 690-1157 Fax
January 15, 2021
City of Dunn
P.O. Box 1065
Dunn, NC 28335
GRANVHTE FARMS, INC.
SpwalmT nLatidAppheat mMmr garmt
Attention: Heather Adams, Utilities Director
Reference: TASKAUTHORIZATION REQUEST
Management of Residual Biosolid Program
City of Dunn W W rP & W'IT
Dunn, North Carolina
This Task was prepared in response to a request from the City of Dunn to submit a proposal for
managing the residual biosolids generated from the City of Dunn W�VTP & WIP. Granville Farms,
Inc. understands that:
1) The residual biosolids will be prepared by the City of Dunn as a liquid residual
(approximately 2 — 49/o solids) prior to land application.
2) Granville Farms, Inc. (GFI) will apply for a permit modification to add the City of Dunn
to their Land Application of Residuals Class B Permit (WQ0002890). This will allow GFI
to transport and land apply residuals generated by the W W"IP & WIT to permitted land.
3) GPI will be responsible for collecting an annual composite sample that best represents
the residuals to be land applied. The composite sample will be used to test for pH, %
Solids, Nutrients and 503 Metals (as dictated in CFI's/Dunn permit), The sample will
also include a full TCLP that includes all parameters fisted on GFI's/Dunn's permit
(Including Ignitability, Corrositivity, and Reactivity). A TCLP will only be collected once
during the source permitting phase then again during every permit renewal (every 5 years).
4) GFI will be responsible for reporting the WWTP & WTP analytical results and field
loading activity under the appropriate permit to the U.S. Environmental Protection
Agency (EPA) and the N.C. Division of Water Resources (DWR).
5) GFI estimates approximately < 319 Dry Tons of liquid residuals will be hauled and land
applied annually.
Items identified above will be performed upon the following operational scenario:
Page 2 of 3
January 15, 2021
Task Authorization — Management of Residual Biosolids Program
A. Mobilization and Land Application: Upon a one -week notification from the WWIT or
WTP, GFI will mobilize a sufficient numbers of trucks to collect the residual bio-solids and
transport it to a designated field. GFI will also provide the appropriate equipment necessary
to land apply the residual bio-solids at agronomic rates. A mobilization fee will be applied
based upon each land application event. Mileage determination will be measured based upon
a one-way trip.
B. Volume Determination: The volume of the liquid bio-solids will be set at 6,500 gallons per
tanker load.
C. Analytical Fees: Granville Fatms will collect samples throughout the year and submit them
for relevant testing parameters.
D. Annual Report: three hard copies and a digital copy of the report will be prepared and
submitted to the WWTP & WTP for their review, signature, and submission to the
appropriate reporting agency.
E. Contract Term: One Year. Renewed annually upon agreement of both parties.
Estimated Costs for the management of the land application program listed in the above scenario:
Land Application
• NVWTP Hauling Rates
➢ $0.040 per gallon ( City of Dunn Permit)
➢ $0.060 per gallon ( GFI Permit)
• WTP Hauling Rates
➢ $0.043 per gallon (City of Dunn Pen -nit)
➢ $0.063 per gallon (GFI Permit)
• Mobilization
➢ $750 per event
• Lime Cost
➢ Cost plus 10%
Analytical Fees
• Cost per Annual Sample
➢ pH, % Solids, Nutrients, & 503 Metals - $500
➢ TCLP - $1,200
➢ Pathogen - $400
➢ Vector - $400
PennittingI-and
➢ $20 per acre
Page 3 of 3
January 15, 2021
Task Authorization — Management of Residual Biosolids Program
Annual Report/Renewal
➢ $750
Authorized Signature:
Granville Farms, Inc.
The above prices, specifications, and conditions are satisfactory and are hereby accepted.
Acceptance of Proposal: Date:
bca" 0HUDUNN
AlhAmericaCitl h,nn All -America
1 f City Council Agenda Form 1
11110
® fleeting Date: February, , 2021
14892013 I98Y2Ut3
SUBJECT TITLE: Consider Award for Bay Street, Broad/General Lee, and Watauga Avenue -Water,
Sewer, and Stormwater Utilities
Presenter: Director Heather Adams/James
Roberts
Department: Public Utilities/Finance
Description: Engineer's Recommendation to Award, Bid
Attachment: X Yes No
Tab, Maps and Budget Amendments
Public Hearing Advertisement Date:
PURPOSE:
To consider awarding a construction contract for water, sewer and stormwater improvements on Bay Street,
Broad Street/General Lee Avenue, and Watauga Avenue. Due to the age and condition of the utility
infrastructure on the above mention streets, staff recommends that the infrastructure be replaced prior to the
street improvements.
BACKGROUND:
Formal bids were initially advertised for opening on December 1, 2020 but an insufficient number of bids were
received in order to open. The project was re -advertised for opening on January 14, 2021. Two bids were
received for the utilities portion of the work. However, there were no bids received for the street
improvements. Bids were duly advertised on November 20, 2020 and December 8, 2020.
BUDGET IMPACT:
Staff recommends using budgeted funds from the Water/Sewer capital project account and Capital funds from
the Stromwater fund. The remaining balance will be from borrowing through a local lending institution. Since
the bids have been tabulated, the City Finance Director can now proceed with soliciting terms from local
banks. We will be seeking a 7-year loan with yearly repayments of $88,100 per year or less divided between
the Water and Sewer Fund and the Stormwater Fund. Budget Amendments reflecting the expenditure
location and the installment financing (revenue) is included in the packet.
Water & Sewer
Stormwater
Construction
$
474,276,00
$
371,845.00
Engineering
$
30,000,00
$
47,000.00
Contingency
$
40,000.00
$
35,000.00
Total (W&S)
$
544,276.00
$
453,845.00
RECOMMENDATION/ACTION REQUESTED:
Motion to award a contract to Lerman, Inc. to replace the water, sewer and stormwater utilities on Bay Street,
Broad/General Lee and Watauga in the amount of $846,121, and to approve the Budget Amendment to
increase the Enterprise Fund's Capital Improvement Project budget, the Stormwater Fund's Capital
Improvement Project budget and Installment Financing Income, and furthermore direct the City Manager to
proceed with obtaining loan proposals for approximately $560,000.
DAMS • MARTIN • POWEI I
ENGINEERS & SURVEYORS Mp
January 26, 2021
Re: City of Dunn, NC
Bay, Broad/Gen-Lee, Watauga — Water, Sewer,
Storm Piping, and Street Improvements
Recommendation of Utility Construction
Project Award
DMP Project 200082(AL)
Ms. Heather Adams
City of Dunn
PO Box 1065
Dunn, NC 28335
Dear Heather,
Bids were initially advertised for opening on December 1, 2020, but insufficient bids were received. The project was
re -advertised for opening on January 141h. In order to make the bidding more flexible we allowed contractors to
either bid the street improvements or the utilities (water, sewer, storm) sections of the project or bid all the sections
of the project.
Only 2 bids were received for the utilities portion of the work and no bids were received for the street improvements
portion of the project. The Utilities work can proceed while we re -advertise the street improvements sections again.
We had discussed the project with two street type contractors and had expected them to bid. We have since talked
and each indicated that will consider bidding. We will also tryto find other street improvement contractors that may
be interested in bidding including Highland Paving of Fayetteville who has indicated they will bid the project. We will
modify the bid forms, and add notes to the plans related to re -bidding the street work again and prepare an
addendum to re -advertise the streets improvements to bid again in a month or so.
A copy of the certified bid tabulation details is enclosed. The low bid for the for the utilities sections were submitted
by Lorman, Inc. of Dunn in the amount of $820,221. The overall cost is within the Engineers' estimate for the project
and Lorman has successfully similar completed projects for the City of Dunn.
Since a small portion of the minor water and sewer relocations needed for the storm drainage improvements on Bay
street, we have also developed Change Order 1 (see attached breakdown) for Lorman, Inc in the amount of $25,900
to be added to their bids cost of $820,221.
Based upon the above information, we recommend the utilities improvements sections of the project and the
Change Order 1 be awarded to Lorman, Inc based on the total of their unit price -based bid and change order cost
in the total amount of $846,121.
In order to assist you with allocating funding sources for the construction cost for the project, below is a summary
of the construction cost by type of construction. Approved Engineering fees non construction contingencies are
included in this summary.
T: 336-886-4821 • F: 336-886-4458 • License: F-0245
6415 Old Plank Road, High Point, NC 27265 m www.dmp-inc.com
City of Dunn
Street Improvements January 26, 2021 Page 2 of 2
Scope
Street
Storm
Water
Sewer
Bay Street
No bid
$148,670
Broad/Gen Lee
$223,175
$172,463
Watauga Street (base)
No bid
$115,360
$109,953
Watauga (alternate)
$50,600
Add CO 1 water & sewer relocates for Bay Storm
that were included in paving section previously
$19,500
$6,400
Totals
To be
rebid
$371,845
$357,923
$116,353
Also, to assist in allocating engineering construction related budgets and contingency budgets for the cost, here is a
breakdown of water and sewer, and storm construction administration and inspection (RPR) services.
Scope
Storm Allowance
Water & Sewer
Allowance
Broad/Gen Lee, Watauga Water & Sewer CA/RPR
$16,000
Bay, Broad/Gen Lee Storm piping CA/RPR
$18,000
Engineering design fees allocated to utilities section
$29,000
$14,000
Recommended Project Contingencies to be included in Budget
$35,000
$40,000
After Council considers awarding a construction contract for the project, we will prepare contract documents for
execution by the Contractor and City. If you have any questions, please give us a call.
Sincerely,
DAVIS • MARTIN • POWELL SOCIATES
Randy McNeill, PE
RLM/rIm
c: File
City of Dunn - Bay, Broad, General Lee, Watauga
Water, Sewer, Storm Piping Improvements
Change Order No. 1- Lorman, Inc. January 25, 2021
Add Misc. Water and Sewer Relocations at Bay R, Wilson Street
Description
1. Relocate 4" Waterline to pass under Box
Culverts with 6" and 4 x6 reducers
use all 6" here
2, 12"x4" TS&V, 4"x4" Tee, 4" Cap, & 4" pipe
uantit
100
1
3. Remove & Replace 8" Sewer with 8" DIP Sewer 40
Total Change Order No. I
Unit Unit Cost
Total Cost
LF $135 $131JOp.00
LS $ID,Doo $(D1QOC•0U
LF $ 11,0iJ $0,H00'oo
$251900.00
DMP Project 200082E 00 42 00-1
City o1 Dunn, NO BID TABULATION DAMS • MARTIN • POWHLL dmp
2020 Street Drainage, Water ENGINEERS & SURVEYOR 5
S, ]36AB61B21 IF,]]edB6J45B 141m,c F0315
Sewer Improvements wisolaaanxawa:apnaamrvcross i ...w.emosccom
Loenan, Inc.
PO Bex41
Ounn, NO 28335
Temple Grading &Const Co.
PO Box 1475
Lillingloc, NO 21546
rrEMj DESCRIPTION
QUAMITY
UNIT
UNITPRICE
AMOUNT
UNIT PRICE
AMOUNT
Item 1: SAY STREET
Part 1A-Rebuild Street
NO BID
NO BID
I
Mobllizatiem 3%of Bid max
i
LS
$0.00
$0.00
2
Relocate 4"Watedineto pass under Box CUVena
40
LF
$0.00
$0.00
3
12k4" TS& V, 4"x4" Tee, 4` Cap
1
LS
$0.00
$0.00
4
Remove&Replace 8"Sewerwith 8"DIP Sewer
40
LF
$0.00
$0.00
5
UNI.Ified Grading (Ditches, ShoUN.,, DIN., Mlsc.,
Gratin and Seedin
1
LS
$0.00
$0.00
8
Install Geo dd
1,200
BY
$0.00
$0.00
>
8" CAEC
600
Tons
so R
$0.00
8
S9.55 at 2"Thickness
170
Tom
$0.00
$0.00
9
EIelsipr Metlin
300
BY
$0400
$0,00
10
Wattles
50
LF
$0.00
W.00
11
Adlaet Manholes
3
Be
$0.00
$0.00
12
Ad'ust Valve Boxes.
5
Be
SO.00
$0.00
TOW Part IA Bid
S100
$0.00
Part IS - Storm Piping ImprOvemenlo
I
Mobill.Von-3%of Bid Max
1
LS
$6330.00
$4,330.00
$4700.00
S4.700.00
2
metal IF POP
60
LF
$40,00
$3.200.00
$146.00
$11,680.00
3
Install w PUP
60
LF
$5100
531000.00
$150.00
$9,000.00
4
Install 4%'RCP
330
LF
$305.00
$100.650.00
000.00
sae'N0A0
5
Remove 15" RCP
12
LF
$30.00
$360.00
$28.00
5336.00
6
Remove l8"RCP
38
LF
535.00
$1,330.00
$28400
$1,064.00
]
Install Drop Inlet
3
BE
$4,000.00
$12.000.00
$3,950.00
S1L850.00
8
Remove Edstin Catch BaSln
I
Be
$2AOQ00
$2,000.00
$75.00
$75.00
9
Remove Existing Drop Inlet
1
BE
$1.800,00
$1,800.00
$175400
$1"5.00
10
Install New Junction Box
1
Ea
$12,000.00
$12000.00
55,400.00
$5,4C0.00
11
Modify Existing Junction Box to accept 48"RCP
2
Be
$41000.00
$8,000,00
$7,300.00
$14,600.00
TOW Part IB Bid
$148,6Y0.00
$1591180.00
Total Bid(Parta 1A& 1 B for Bay Street)
$148,E70.00
$159,180.00
DMP PROJECT 2000826 Pagc I of4
City of Dunn, NC BID TABULATION DAVIs • MARTIN • POWER- dmp
2020 Steel, Drainage, Water ENGINEERS & SURVEYORS
T.]]B896de]+ r: T168&MI58I L'¢ms FM15
Sewer Improvements cruoiovuarawa.xpn smm rvczms I �,v«empmcmm
Lorman, Inc.
PG Box 41
Dunn. NO 28335
Temple Grading &Const CO.
PO Box 1475
Ullington, NO 2754E
Item 2: BROAD & GENERAL LEE
Part2A-Water
Improvements
i
Mobillzatlan-3%of Bld max.
1
LS
$5,023.00
$51023.00
S4,900A0
S4,900.00
2
6' DIP Waterline
290
LF
$125.00
$36,250.00
$75.00
$21,750.00
3
6'Gate Valve and Box
2
Ea
$1,500.00
$3,D00.00
$1,300.00
S2,600.00
4
3I4" CTS Waterline -
2BO
LF
$3.00
$540.c0
$33.00
$9,240.05
5
2"PVC Waterline
286
LF
$5.DD
$1,400.00
$26.00
$7,840.00
6
16'Yn"Tapping Sleeve &Valve
i
Ea
$7,200.00
$7,200.00
$8,25E00
$8250.00
7
2" Gate Valve and Box
5
Ea
$1,000.00
S5000.00
8E5D.00
$4,250.00
8
XuV, Corp. Stop
15
Ea
$400.00
$6.000.00
$165A0
$2,475.00
9
2' Taps with Saddle
5
Ea
$to00.00
55,000.OD
$600.00
$3,000.00
10
3/4" Taps with Saddle
15
Ea
$300.00
$4.560.00
$300.00
34.500.00
11
Install New Meter Boxes
16
Ea
$600.00
$9,600.00
$130.001
S2,080.00
t2
RBc000ept New Service Lines
16
Ea
$600.00
$9,600.00
$115.00
SI.840.00
13
Cast Imn Specials
500
Ibs
$6.50
$3,250.00
$10.00
$5.000.00
14
Abandon Existing 11/T'Waterline
1
LS
$1,000.001
$1.000.00
$2.500-001
S2,500.00
15
Abantlon Exislia 2"Waterline
1
LS
$2,000.00
$2,000.00
S21500.00
$2,500.00
16
emove an eP ace In9 ran ewerwl
DIP Sewer
40
LF
$220.00
$8,800.00
S525.00
$21,000.00
17
Wattles
100
LF
$15,00
$1.500.00
$29.00
$2,900.00
18
Miscellaneous Pavement Patching
500
SY
8125.001
$62,500.00
$115.00
$57,500.00
Total Part 2A Bid
$172,463.00
$164,125.00
Part 28.
Storm Piping Improvements
1
Mobilizafion-3%o(filtl Ma%
i
LS
$6,500.00
$6,500.00
$8.600.00
S8,600.00
2
Remove Exal RCP's, Ball, Install Double Grate and
Paveto Direct Flow to Double Grate
1
L3
$12,500.00
$12.500.00
$15,00000
$15.000.00
3
Install 15'RCP
20
LF
I W.00
$800.00
$150.00
$3,000.00
4
InVall 36'ROP
525
LF
$115.00
$60,375.00
RAZ.ODI
$128,625.00
5
Insiall& DIE. Manhole
1
Ea
$10,000.001
Smil0.00
$5.600.00
S51800.00
6
Install 6' Dla. Manhole
1
Ea
$I1,000.00
$111000.00
$6.650.00
$6.650.00
7
Install T Cie. Doghouse Manhole
2
Ea
$12.000,001
$24,000.00
$10.000.00
$20,000.00
a
IOsI'a11 a'DGManhole
1
Ea
1 $15,000.001
$15,000.00
$12.000.00
$12,000.00
9
Plug Exuding 36" RCP
1
Ea
1 $900.00
S900.00
$3,700.00
f3,700.00
10
Plug Existing 12" RCP
t
Ea
S300.00
5300.00
$3,500.00
$3.500.00
11
Remove 12" RCP
30
LF
$15.00
WO.00
$28.00
$840.00
12
Tielb IT RCP To Existing Drop Inlet
1
EaMI
SSD0.00
$1,850.00
$1,850.00
13
Irtsfall New Drop inlet
1
Ea
$4,000.00
831900.00
$1,900.00
14
Incel24" RCP
20
LF
$1.000.00
9180.00
54.600.00
15
Wattles
50
LF
$750.00
$38.00
$1,900.00
16
Miscellaneous Pavement Patching
600
SY
$75.Oo0.00
$19.00
570,200.00
Total Part 28 Bid
$_,17S EE
$289,165.00
Total Bid Item 2
(Parts ZA&2S for Bread& Geneal Lee)
$395,63&00
Sd53,290.00
DMP PROJECT 200082E Page 2 of4
City of Dunn, NC BID TABULATION DAMS - MARTIN • POwELL
Se
el, eel, Drainage, Water E N G IN E E R5 & SURVEYORS
Sewer Improvements su'oury srsde,m�naoni.Hci ms .ww21am.m�rom
Lorimar, Inc.
PO Be. 41
Dunn, NC 28335
Temple Grading & Const. Co.
PO Box1475
Ullington, NC 27546
Item 3: WATAUGA STREET
Part 3A-
Street Restoration
NOSO
NO BID
1
Mobilization -3%of Bid mex
1
LS
$0.00
$0.00
2
3"CABC Widening Wedge later to MR
800
Tons
$0.0a
$0.00
3
Full Depm Reclamation
9.400
SY
$0.00
$0.00
4
Adjust Wader Valves
6
Ea
$0.00
$0,00
5
Adjust Gas Valves
1
Be
$100
$0.00
6
Adjust Manholes
5
Be
$0.00
$0.00
l
SSSB-2"Asphalt
1,150
Tons
$0.00
$0.00
8
Unclassified Excavates (Saud in &'Gradin)
i
LS
S0.00
$0.00
9
Repair Concrete Cdve
20
SY
30:00
$0.00
10
Wallies
200
LF
$0.00
$0.06
11
E,misior Matting
500
SY
$0.00
$0.00
12
Concrete Swale
30
SY
$0.00
$0.00
13
Miscellaneous MBling
800
SY
S0.00
$DAD
14
SVilaping&Stop Bars
1
LS
S0.00
$0.00
Total Part 3A Bid
$0.00
$0.00
Part 313- Water Improvements- North of Broad Street
(See Item 4A for Additional Water Line Improvements
i
Mobil@3flon-35sof Bidne.
1
LS
1 $3,360.001
$3,360.00
$31600.00
$3,600.00
2
6' PVC Water Line
740
lF
540.00
M.600.00
$60.00
$44,400.00
3
6" Of Waterline
18D
LF
$55.001
$9.900.00
$74.00
$13,320.00
4
3l4"CTS Waterline
350
LF
azs.ocj
$1,050.00
S33.00
$11550.00
5
6'x6"Tapping Sleeve&Valve
1
Ea
$3,800.00
S3,800.00
$31600.00
$3,600.00
6
24"x 6'Toppin Sleeve &Valve
1
Ea
$8,000.00
$8.000.00
$8,600.00
$8S00.00
3W Corp Stop
15
Ea
S300.00
$4.500.00
$165.00
$2,475.00
8
314"Taps wlSaddle
15
Ba
W00.00
B4.500.00
$306.00
$g590.00
9
Meter Boxes
15
Be
$600.00
$9.000.00
$140.00
S21100.00
10
Meter Setters for SW WL
15
Ea
$600.00
$9.000.00
$375.00
$51625.00
11
6" Hydrant
2
Be
$$200.00
$16.400-00
S31300A0
$6,600.06
12
6" Gate Valve
2
Ea
$1,500.00
$3,000.00
$1,200.00
$L400.00
13
01 Par,
500
Led
$6.50
$3.250.00
$9ec
$4750.00
14
ICABC
200
Tom
$50.00
$1g000.00
$37.00
$7,400.00
Total Paribas Bid
$115,360.00
slari' ooti
Part 3G
-Sewer Ira p rovomento
1
Molelliullon-3%of Bid max
t
LS
$3.203.00
$S203.00
S30000.00
$3,000.00
2
8" PVC Goevit, Sewer
540
LF
$125.00
$61,500.00
$107:00
SS1780.00
3-
Refurbish EdstmG Manhole
1
Ea
$2500.00
M500.00
$3.900.Go
W.900.00
4
Remove ling Manhole.
1
Ea
$2500.00
$2,500.00
V75.00
$Tr5A0
5
New 4'-0"Die. Manhole
2
Ea
$7,000.00
S14,o00.00
$2700.00
5SM0.00
6
4" PVC Service Lines
250
LF
$20.00
$5,000.00
$83.00
$20,750.00
8"x4"Wyss
T
Ea
$150.00
$1,05100
S129.00
$903.00
8
e Sewer Clean Outs
T
Ea
$60D.Do
$4,20000
$200.00
$1.400.00
9
CABC
200
Tons
S50.00
$100000.00
$46.00
$9,200.00
Total Part 3C Bid
$109.963.00
$103,108.00
Totat Bid Item 3
(Parts 3A, 313 & 3C for Watauga Sid)
$225,313.00
$224,118.00
Total Base Bid Amount (Items 1, 2, and 3)
V631621.00
$836,S00.00
DMP PROJECT 200082E Page 3 p1'4
City of Dunn, NO BID TABULATION DAMS • MARTIN • POwiL
2020 Street, Drainage, Water ENGINEERS & SURVEYORS Mp
Sewerlmprovemerat i'aaGBe699111 F,u68e6W5811henss.wE45
M1501e PmnkHom, HIgEPolitt6'C1PCv5 IxxpAmpiM.wm
LOrmaq Inc
PO Box 41
Dunn, NO 28335
Temple Coding & Cord. Co.
PO Box 1475
Lillington, NO 27546
Item 4o.Alternate Sections
Pad4Ae AddWonal Water Improvements Watauga Sheet
(Cumberland to Broad)
1
S' PVC Waterline
300
LF
$50.00
$15.000.00
$50.00
$15,000.00
2
T PVC Waterline
30
LF
$S.oD
$150.00
$37.00
$1,110.00
3
TSafe Valve &Box
i
Be
$1=C00
$1,200.00
$965.00
$965.00
4
16'xS'TS&V
1
Ea
$8.600.00
$8.600.00
$7,700.00
$11700.00
5
Meter Boxes for 3W
2
Be
$600.00
$1.200.00
$172.00
$344.00
6
Meter Settlers for 314r
2
Be
$600.00
$1.200.00
$600.00
$1 zC00
F
Meter Eoxfor2'
1
Be
$1,400.00
$1.400.00
8650.00
$650.00
8
Meter Setter for T
i
Ea
I 12,6[Q.001
$2.500.00
$3,300.001
$3,300.00
9
3W CTS Waterline
50
LF
$3.00
$t50.00
544AM
$2,200.OD
10
Ductile Iron Rungs
400
Los.
$6.50
$2.600.00
$11.00
54,400D0
II
CABO
100
Tons
$50.00
$5,000.00
$48.00
K800.00
12
6"Hydrant
1
Ea
$10,000.00
$10,000.00
$3,600.00
$3,600.00
13
6'Gate Valve &Box
1
En
$1,500.00
$1,500.00
$1,700.00
$1,700.00
Total Pad 4A Alternate Bid
$50,600.00
546,969.00
Part AS: Rebuild Bay Street by FDR Methods
NO BID
NO BID
1
Mobi0eation-3%or Bidmax
i
LS
$0.00
$aaa
Z
Relocate 4'Watedinem pass untlerBox Culverts
40
LF
$0,00
$0.50
3
12"x4 TS&V.4 xs' Tee, 4'' Cap
1
LS
$0.00
$0.00
4
Remove & Replace 8' Sewerwlth T DIP Sewer
40
LF
1
1 $0.00
1 $0.00
5
U,c1toet,fled Grading (Oddhes, Shoulders, nves, Kao.
Grading. and Seeding)
1
LS
$0.00
$0.00
6
Full Depth FeeamaIIon
1.200
BY
$0.00
$D.00
7
59.58 at 2' Thickness
170
Tons
$0.00
$0.00
8
Excelsior Matting
Soo
BY
$0.00
$D.00
9
Watues
50
LF
$0.00
$D.00
10
Adjust Manhole
3
Ea
$0.00
$D.00
11
Adjuel Valve Box
5
Ea
$0.00
$0.00
Total Part4B Alternate Bid
$0.00
$0.00
Total Water, Sewer, and Storen Piping Bids
$820,22t00
$883,55.00
THIS IS TOCERTIFYTHAT THIS TABULATION IS CORRECT AND A TRUE AND
ACCURATE COPY OF THE BIOS SUBMITTED, THIS THE 14TH DAY OF
JANUARY. 2021.
DAVIS MA IT SffiE CS.TE
Randy L. McNeill, PE
DMP PROJECT 200082E Page 4 of4
CITY OF DUNN
REQUEST FOR BUDGET REVISION
FISCAL YEAR ENDING
6/30/2021
Public Utilities &
Department: Stormwater
Budget Amendment #:
Date: 2/9/2021
FUND
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Water Sewer Fund
30-810-7402
Capital Improvement Projects
$ 465,000.00
$ 260,000.00
$ 725,000.00
Stormwater Fund
31-810-7400
Capital Outlay
$ 240,000.00
$ 132,000.00
$ 372,000.00
Stormwater Fund
31-810-4000
Engineering
$ 30,000.00
$ 30,000.00
$ 60,000.00
IW 4Ja01U]RO.4=B E.1m
4LL,000.UU
FUND
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Water Sewer Fund
30-390-2000
Installment Financing Proceeds
$ (250,000.00)
$ (260,000.00)
$ (510,000.00)
Stormwater fund
31-810-4500
Contracted Services
$ 120,000.00
$ (85,000.00)
$ 35,000.00
Stormwater fund
31-399-1400
Installment Financing Proceeds
$ (240,000.00)
$ (60,000.00)
$ (300,000.00)
Stormwater fund
31-299-1000
Fund Balance
$ 149,762.00
$ (17,000.00)
$ 132,762.00
KLVENUL IUTAL:
CERTIFICATION: I certify this requested budget amendment was approved by the City Council on:
y I4LL,Wu.uu)
Date: 2/9/2020
Finance Director: Date: 2/9/2020
This project is the one major Water & Sewer & Stormwater project on our plate for this year. This
will provide improvements on Bay Street, Broad Street / General Lee Avenue, and Watauga
Avenue. Due to the age and condition of the utility infrastructure on the above mentioned streets,
the staff recommends the infrastructure be replaced prior to any street improvements.
SOURCE: This project funding is made up of three pieces, budgeted funds, Stormwater Fund Balance, and
borrowing. We will use $285,000 from the Water & Sewer budget. We will use $137,000 from
the Stormwater budget. We will use $17,000 from the Stromwater Fund Balance and we will
borrow $560,000 to make the total expense for the project amount of $999,000.
Bay Street, Broad/General Lee, Watauga Avenue Project 2021
Water & Sewer
Construction
$ 474,276.00
Engineering
$ 30,000.00
Contingency
$ 40,000.00
$IIf544,276 00':
Strrmwater
Construction
$ 371,945.00
Engineering
$ 47,000.00
Contingency
$ 35,000.00
453,845M
Funding Source
Budget Account
Budget Amount
Fund Balance
Borrowing
30-810-7402
Capital
Improvement
Projects
$ 215,000.00
$
30-810-4000
Engineering
$ 30,000.00
$
30-810-5400
Distribution
Upgrades
$ 40,000.00
$ -
$ -
TOTALS
=$ 285,000.00
$ r:
$ 259,276.00'
Funding Source
Budget Account
Budget Amount
Fund Balance
Borrowing
31-810-7400
Capital Outlay
$ 240,000.00
$ -
$ '2186,845,00.1
31-310-4500
Contracted
Services
$ 85,000.00
31-810-4000
Engineering
$ 17,000.00
$ 17,000.00
$, 13;OOo,00
31-810-4500
Contracted
Services
$ 35,000.00
$ -
TOTAYS 1
$ 137,000.00
$', 17,000.00'.
$ 299,845A03
TOTALAMOUNTTO
BE BORROWED
Payment Split
Did not borrow anything for contingency.
Water Sewer%
46.4%
$ 40,854
Used fund balance only in Stromwater.
Storm Water %
53.6%
$ 47,246
$ 88,100.00
Borrowing Calculation
$560,000
2.75
7 years
Yearly Payment
$88,100
i it r D Ad
All -America City it, f d""n All -America Cl�
111l City/ Council Agenda Form
SUBJECT TITLE: Request to Advertise for Statement of Qualifications - Stormwater Mapping Project
Presenter: Steven Neuschafer
Department: Public Works n4w
Yes X No
Public Hearing Advertisement Date:
PURPOSE:
A request to advertise for Statement of Qualifications to map the city's entire stormwater system and provide
a comprehensive and detailed report, identifying all areas of stormwater piping.
BACKGROUND:
A thorough mapping is needed in order to adequately maintain the current system and to provide essential
data to help make the most effective and efficient improvements for the future. A stormwater mapping system,
running concurrently with our sewer and water lines database, would provide the city with invaluable
information to help identify infrastructure improvements to be combined with other major projects. Due to the
overall extent of the project, a phased approach is recommended.
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Motion to authorize the City Manager to advertise for request to receive Statement of Qualifications for
developing a complete map of the City's stormwater system.
ti 3 D
tiUNNro
j9 qi
CouncilCity Agenda
11.1
Y
� t ryry
Y .g,
/� .g .� A February I1
Meeting Date.-
DesignSUBJECT TITLE: Merry Street Storm Water
Presenter: City Manager Neuschafer
7
1�1
p• • Ad
Attachment: Yes No
TO
Public Hearing Advertisement Date:
PURPOSE:
Authorization to hire DMP to evaluate Merry Street and Westhaven Subdivision for storm water improvements
to reduce the frequency of flooding.
BACKGROUND:
DMP has extensive experience with the evaluation and inspection of the stormwater piping installed in
Westhaven and will be able to use that knowledge to evaluate and determine the most responsible project
needed for the city to achieve improvement in the stormwater system.
BUDGETIMPACT:
Existing funds in professional services will cover fees for recommendation from DMP. Construction cost will
depend on the route selected and will have to be financed.
RECOMMENDATION/ACTION REQUESTED:
Motion to authorize the City Manager to hire DMP to conduct evaluation of the Merry Street and Westhaven
Subdivision storm water system to determine best course of action to reduce flooding.
Stormwater Analysis Summary
for
WESTHAVEN NEIGHBORHOOD AREA
DUNN, NORTH CAROLINA
DMP Project 160189
Contents:
1.0 Technical Memo
2.0 Appendix
2.1 Existing System Model Output
2.2 Alternate 1 Model Output
2.3 Alternate 2 Model Output
2.4 Alternate 3 Model Output
2.5 NOAA Rainfall Data
2.6 Exhibits of Existing System
2.7 Photographs of Existing System
UANO- 4+
a ESsip
L
10117
FNGINEE�
�YL 0c, .�
September, 2016
DAvis e MARTIN e POWELL MP
ENGINEERS 8 SURVEYORS
t 336.886AB21 I F: 336-886-4458 1 License: F-0245
6415 Old Plank Road, High Point, NG 27265 1 www,dmp-ine.com
1.0 Technical Memo
Introduction and Background
The City of Dunn requested that Davis -Martin -Powell & Associates, Inc. (DMP), to perform a study
pertaining to the storm drainage issues in the Westhaven Neighborhood area of the city. The evaluation
area drains from east to west, to a ditch that acts as a tributary to Juniper Creek. Through discussions
with city officials, DMP agreed to perform a limited study consisting of the following three aspects: (1) a
field survey of the existing storm drain system, which would be supplemented and verified with
construction drawings on -file with the City of Dunn; (2) limited modeling and analysis of the local storm
drainage network to determine the general extents and impacts of the drainage issues; (3) potential
recommendations, in the form of capital improvements to the existing network, to mitigate or alleviate
the drainage problems impacting the area.
Methodologv of Storm Network Modeling and Analysis
There are several methods available for calculating flows, which is a critical step in a drainage
evaluation. The runoff method used for this evaluation is the Rational Method. The Rational Method is
typically used for drainage areas of less than 200 acres. In this method, empirical numbers or runoff
coefficients are assigned to the drainage areas based upon their land usage.
DMP utilized GIS/LIDAR contour data to delineate the drainage basins for the structures within the
evaluation area. The run-off coefficients for each drainage basin were then determined based upon the
land usage from aerial photography and field evaluations. DMP obtained rainfall intensities from the
published NOAA Atlas 14 Precipitation Data Server for Dunn, NC.
Using Hydraflow Storm Sewers Extension (a component of Autodesk AutoCAD Civil 3D 2016), the
following scenarios, along with a brief explanation for why they were performed, are outlined below:
• Existing System: This scenario was run to model the existing system forthe 2-yr storm.
• Alternate 1: The segment of the network above and along the bend in Merry St. was removed
from the existing system to determine if the existing system could convey all the area in the
evaluation area except that which was removed. This alternative was analyzed for the 2-yr
storm.
• Alternate 2: An additional portion of the network, consisting of the portion of the network east
of Structure A10 (south half of Merry Street, wooded area to west, and the apartment complex)
was removed to determine both how much of the neighborhood the existing main run could
carry and also where to potentially place an additional by-pass main. This alternative was
analyzed for the 2-yr storm.
• Alternate 3 (Existing System with Addition of Proposed Parallel 24-in Main): An additional 24-
in parallel line was added to the existing network to convey contributing flows from all areas of
the existing system removed in Alternate 2. This scenario was analyzed to determine if an
additional line could help to convey the 2-yr storm event to the main drainage ditch on the
western side of the neighborhood, and therefore potentially alleviate flooding.
1.0 Technical Memo
Results
The results of the Existing System scenario indicate that the hydraulic grade line (HGL), or the
approximate water surface elevation for non -pressurized pipe flow, is well above the tops of essentially
all the structures in the network. These results confirm that the existing system is under -sized to drain
the evaluation area.
The results of Alternate 1 also show the HGL coming out of the ground, which indicates that the existing
main run appears to not be adequately sized to convey the portion of the evaluation area used in the
scenario.
The results for Alternate 2 show that the HGL remains in the ground for the 2-yr storm event, which
indicates that the main run appears to be adequately sized to convey the 2-yr storm event for the area
included in the scenario.
Based on the results from Alternate 2, a parallel 24-in main was connected to the existing system
between structures A9 and All (le. connected to the existing system between Wellons Street and Merry
Street); and this acted as the basis for the modeling in Alternate 3. However, the results from
Alternate 3 show that the HGL came back out of the ground, though it was closer to the ground than the
HGL for the existing system. These results (based on available, limited information) appear to indicate
that the addition of a 24-in main, used in conjunction with the existing system, to drain the portion of the
evaluation area removed in Alternate 2, is not an adequate remedy to drain the 2-yr storm event from
the evaluation area.
Recommendations
In orderto fully address the drainage problems in this neighborhood, additional analysis, with additional
and more precise field data, would be required. Based on engineering judgment, it is probable that
multiple runs of 36-in pipe, or equivalent combinations thereof, to the drainage ditch on the west side
of the neighborhood would be needed to convey the storm runoff generated for small (1-yr and 2-yr)
storm events out of the evaluation area.
Based on further discussions with the City of Dunn about the drainage issues in this area, the goal of the
study was changed from alleviating the drainage issues in the area to mitigating those that are present.
As a result of these additional discussions, DMP recommends that the City of Dunn considers pursuing
the following improvements to the existing system, and associated course of action:
• Thoroughly clean the pipes composing the existing system, removing debris, sediment,
foreign material, etc. from them
• Continue to perform routine maintenance on the existing system to ensure that it
continues to function to the greatest extent practical
• Install two (2) additional parallel runs of 24-in pipe, from the structure on the east side
of Wellons St, to the existing manhole between Wellons St. and Merry St. ((2) x 285 LF =
570 LF± of 24-in RCP).
1.0 Technical Memo
• If the parallel runs of 24-in pipe do not improve the current situation significantly, install
an additional 36-in pipe, parallel to the existing 36-in run, from the western drainage
ditch to east side of Wellons Street (960 LF± of 36-in RCP).
• Upon implementation of the additional runs of pipe described above, continue to
monitor the neighborhood for flooding. If flooding in the area, especially along Merry
St., is still prevalent, consider at that time implementing some type of stormwater
detention device (a sinuous grassed swale, engineered stormwater wetland, etc.) in the
wooded area west of Merry Street, as a means of detaining a portion of the runoff
generated higher up the drainage area.
The parallel piping improvements recommended above effectively increase the flow carrying capacity
of bottleneck areas so downstream pipes will carry similar flows as upstream pipes.
Should you have any questions, wish to discuss any of the above information, or require additional
information please do not hesitate to contact our office. Davis -Martin -Powell & Associates sincerely
appreciates the opportunity to provide these services to the City of Dunn and look forward to working
with you in the future.
*+
r City Council Agenda Form
111V
o "
% 1
MeetingDate: February
SUBJECT TITLE: Bond Counselloans USDA
e James • Roberts
Presenter:
Finance
Department:O
u
1
Attachment:o
Description: from• •' B• •Dickinson 1u�1
I�
• • e • Advertisement II Date: ,
r 1
PURPOSE:
The City requests the Council to approve the services for Bond Counsel representation to work with the City
on funding through the USDA.
BACKGROUND:
The City is working with the USDA to provide funding for sewer lines upgrades in the amount of
approximately $2,700,000. In this process the USDA has required we provide them with proposals and
acceptance of a firm to provide Bond Counsel services as we move to get their approval for providing lending
for this project.
BUDGET IMPACT:
The total loan for this project will be approximately $2,700,000 with a repayment term of twenty (20) years, at
an interest rate to be determined. The proposal for these services through Womble Bond Dickinson is
$12,500 to include work relating to the authorization of the bonds, the sale and issuance of one series of bond
anticipation notes to provide interim financing for the project and the sale and issuance of the long-term bond
to be privately placed with the USDA, Payment for these services will be included in the total project costs for
this utility work.
RECOMMENDATIONIACTION REQUESTED:
Motion to approve Womble Bond Dickinson as the City's Bond Counsel for the current USDA Loan
application process and through the bond placement as described for the fee of approximately $12,500 and
authorize the Mayor and City Manager to execute any and all documents associated with this proposal.
wom b I eb on dd is ki nso n.com
January 15, 2021
VIA E-MAIL AND FEDERAL EXPRESS
James O. Roberts, MPA
Finance Director
City of Dunn
401 E. Broad Street
Dunn, North Carolina 28335
Re: Request for Proposals — Bond Counsel Services
Dear Jim:
WOMBLE
BOND
DICKINSON
Womble Bond Dickinson (US) LLP
555 Fayetteville Street
Suite 1100
Raleigh, NC 27601
t: 919.755,2100
f: 919,755,2150
Paul H. Billow
Partner
Direct Dial: 919-755-2156
Direct Fax: 919-755-6098
E-mail: paul.billowgwbd-us.com
Thank you for inviting us to submit a response to your Request for Proposal to provide
bond counsel services to the City of Dunn, North Carolina (the "City"). We are pleased to submit
the response of Womble Bond Dickinson (US) LLP to your request.
We believe that there are numerous reasons why our firm is the best suited to serve as the
City's bond counsel, including (1) our substantial knowledge and experience in public finance
matters, (2) our dedication to client service, (3) our ability to fully staff your matters with
experienced personnel and (4) our ability to call upon attorneys in related specialty areas as needed
due to the frill service nature of our firm.
While we are proud of our accomplishments as described in our response, the written
response can only tell part of our story. We believe that the best source of information you can
obtain about us is from our clients, and we urge you to contact the references listed in our response
for their assessment of our services. We will be glad to provide you with additional references
upon your request. We would also be delighted to visit with you in the City's offices to more fully
discuss our qualifications and our ability to provide you with the best possible bond counsel
representation.
Womble Bond Dickinson (US) LLP is a member of Womble Bond Dickinson (International) Limited, which consists of independent and autonomous law
firms providing services in the US, the UK, and elsewhere around the world. Each Womble Bond Dickinson entity is a separate legal entity and Is not
responsible for the acts or omissions of, nor can bind or obligate, another Womble Bond Dickinson entity. Womble Bond Dickinson (International) Limited
does not practice law. Please see www womblebondd'ck'nson ccm/usAeoal-notice for further details.
James O. Roberts
January 15, 2021
Page 2
Our objective with all of our clients, whether large or small, has always been and continues
to be to establish a long-term relationship with the client that survives from transaction to
transaction. We regard our role as bond counsel to include the role of "counselor" and are
interested in establishing with all of our clients a position of trust such that we are members of a
financing team with our clients, not just lawyers hired to draft documents for a particular bond
transaction.
If you have any questions regarding our response or need any further information, please
do not hesitate to give me a call.
Once again, thank you for the opportunity to submit our response. We look forward to
hearing from you soon.
Very truly yours,
WOMBLE BOND DICKINSON (US) LLP
Paul H. Billow
PHB: jzd
Enclosures
WOMBLE
BOND
DICKINSON
yffil-lams 01TIVIII1111 to
Response to Request for Proposals — Bond Counsel Services
for
City of Dunn, Not Carolina
WOMBLE BOND DICKINSON (US) LLP
RESPONSE TO
REQUEST FOR PROPOSALS — BOND COUNSEL SERVICES
CITY OF DUNN, NORTH CAROLINA
General Description of the Firm
Womble Bond Dickinson (US) LLP (formerly Womble Carlyle Sandridge & Rice, LLP)
is the largest law firm in North Carolina and is one of the largest law firms in the United States.
The firm's roots run more than a century deep in North Carolina and its growth mirrors the
evolving economy of the State and the region. Established in Winston-Salem in 1876, the firm
now has five offices in North Carolina (Charlotte, Greensboro, Raleigh, Research -Triangle Park
and Winston-Salem), with almost 300 attorneys in its North Carolina offices. In addition to our
North Carolina presence, we also have offices in Atlanta, Georgia; Baltimore, Maryland; Boston,
Massachusetts; Los Angeles, Orange County, Palo Alto and Sunnyvale, California; Wilmington,
Delaware; Charleston, Columbia and Greenville, South Carolina; Houston, Texas; Charlottesville
and Tysons, Virginia; and Washington, D.C. Womble Bond Dickinson (US) LLP is the U.S.
member firm of Womble Bond Dickinson (International) Limited. The other member firm,
Womble Bond Dickinson (UK) LLP, creates a network of member firms of more than 1,000
lawyers based in 27 United States and United Kingdom office locations.
Womble Bond Dickinson's attorneys practice in almost any area of law for which services
may be needed. That scope of expertise is ready and available to contribute to our ability to provide
a full range of services to the City. Please feel free to view our firm's website at
www.womblebonddickinson.com for further information regarding Womble Bond Dickinson.
Public Finance Team
The Womble Bond Dickinson Finance Team consists of four attorneys, one paralegal and
one staff member whose practice is dedicated to providing legal services to participants in public
finance transactions. The attorneys on the Public Finance Team have over 87 years of total
combined experience working primarily on North Carolina public finance matters and have
participated in every type of financing done in the State. All members of the Public Finance Team
who would be assigned to work with the City are located in the firm's Raleigh office.
Over the last sixteen years the firm has consistently been ranked by the trade paper The
Bond Buyer as among the top law firms in North Carolina in terms of bonds approved. For the
most recent year reported (2019), we were ranked as the number one bond counsel firm in the
State.
We propose that Paul Billow would be the primary attorney at Womble Bond Dickinson
responsible for carrying out our bond counsel engagement for the City. Paid Billow's contact
information is as follows:
Paul H. Billow
Womble Bond Dickinson (US) LLP
555 Fayetteville Street, Suite 1100
Raleigh, North Carolina 27601
Telephone: (919) 755-2156
Facsimile: (919) 755-6098
E-mail: paul.billow@wbd-us.com
Paul would be assisted on the City's matters as needed by Sarah Core. Of course, the other
members of the Public Finance team would be readily available to consult and provide additional
assistance as the particular situation might dictate. Additionally, Jennifer Distefano, who has over
19 years' experience working on public finance transactions, would provide paralegal support.
The following are brief resumes of Paul Billow and Sarah Core:
Paul H. Billow received his Bachelor of Science Degree with honors from The University
of North Carolina at Chapel Hill in 1986 and his law degree from Wake Forest University School
of Law in 1989. Paul has practiced his entire career solely in the area of public finance, first with
Poyner & Spruill LLP from September 1989 until May 2002, and since May 2002 with Womble
Bond Dickinson. Paul has considerable experience in many types of financings, particularly
general obligation bonds, revenue bonds, special obligation bonds, limited obligation bonds and
certificates of participation for local government units, as well as conduit financings for public and
nonprofit health care entities and educational institutions. He has also participated in the drafting
and passage of numerous pieces of public finance legislation in North Carolina over the past
several years. Paul is a member of the North Carolina State Bar and the National Association of
Bond Lawyers.
Sarah A. Core received her undergraduate degree with distinction in Political Science (with
Honors) and Economics from the University of North Carolina at Chapel Hill. She is a Morehead -
Cain Scholar and was the recipient of a 2011 Chancellor's Award (B.A. 2011). Sarah received her
law degree with honors from the University of North Carolina at Chapel Hill, where she was
awarded a 2012 Gressman-Pollitt Award for Outstanding Oral Advocacy and served as the Editor -
in -Chief of the North Carolina Banking Institute Journal, Volume 18 (J.D. 2014). Sarah is a
member of the North Carolina State Bar. Prior to joining the Public Finance Team, Sarah was a
transactional attorney in the firm's real estate group.
Additional support to the Public Finance Team is available from various other attorneys at
Womble Bond Dickinson who possess broad expertise in many practice areas, including tax law,
education law, health care law, land use law, environmental law and contract and procurement
law. These attorneys can be utilized as necessary to provide the City with the best possible legal
services.
Client References
Set forth below are five references for municipalities for which we are currently serving as
bond counsel or have served as bond counsel within the last two years. We encourage you to
contact our references. We hope that you will find that our knowledge, experience and dedication
to client service makes us the most qualified choice to serve as bond counsel to the City.
T. Vance Holloman
Finance Director
Town of Apex
73 Hunter Street
Apex, North Carolina 27502
Telephone: (919) 249-3315
E-mail: vance holIoman(cc apexne.ora
Lisa L. Jones
Town Administrator
Town of Pikeville
105 W. School Street
Pikeville, North Carolina 27863
Telephone: (919) 242-5126
E-mail: lisajonesLvpikevil lenc.pov
Schumata Brown
Town Manager
Town of Maysville
404 Main Street
Maysville, North Carolina 28555
Telephone: (910) 743-4441
E-mail: towmnanager!a2bizec.rr.coni
Experience and Representative Financings
Aileen P. Staples
Finance Director
Town of Wake Forest
301 S. Brooks Street
Wake Forest, North Carolina 27587
Telephone: (919) 435-9461
E-mail: astapies cnr wakeforestnc.00v
Sharon Evans
Town Cleric and Assistant Town Manager
Town of Kenly
207 West Second Street
Kenly, North Carolina 27542
Telephone: (919) 284-2116
E-mail: sharon evansic�townofkenly.com
The attorneys in the Public Finance Team at Womble Carlyle have served as bond counsel
to the State of North Carolina and to over 90 local government units approving billions in
municipal obligations. We have served as bond counsel for all types of financings for local
governments, including revenue bonds, general obligation bonds, special obligation bonds,
certificates of participation and installment financings. Our attorneys were the fast in the State to
approve a combined enterprise system revenue bond issue and have pioneered the standard form
of documentation most typically used for the utility revenue bond financing in North Carolina.
We have also served as bond counsel for numerous publicly offered and privately placed
utility revenue bond issues for the Cities of Burlington, Fayetteville, Gastonia, Greensboro,
Greenville, High Point, Kings Mountain, Kinston, Lexington, New Bern, Raleigh, Reidsville,
Saluda and Shelby, the Towns of Apex, Ayden, Angier, Beulaville, Carthage, Cary, Chocowinity,
Columbia, Columbus, Creedmoor, Denton, Farmville, Franklinville, Hamilton, Kenly, Maysville,
Morehead City, Mount Olive, Pikeville, Rose Hill, Smithfield, Sharpsburg, Smithfield, Wake
Forest, Warsaw and West Jefferson and Franklin, Greene, Jones and Vance Counties.
More specifically, set forth below is a list of North Carolina local governments for which
we have served as bond counsel in connection with USDA loan programs:
Municipalities
Ayden
Hamilton
Angier
Kenty
Beulaville
Landis
Bethel
Maysville
Carthage
Morehead City
Chocowinity
Mount Olive
Columbia
Pikeville
Creedmoor
Rose Hill
Denton
Saluda
Elm City
Sharpsburg
Faith
Swansboro
Farmville
Warsaw
Franklinville
West Jefferson
Counties
Duplin
Edgecombe
Greene
Jones
Nash (Sanitary District)
Vance
Wayne (Sanitary Districts)
Below are representative financings for which we recently served as bond counsel on
projects similar in the size, scope and complexity of those being considered by the City:
Town of Pikeville, North Carolina — We have served as bond counsel to the Town of
Pikeville since 2007. In 2018, the Town issued a revenue bond anticipation note pursuant to a
private bank placement to provide interim financing for various wastewater system improvements.
In 2019, the Town issued a revenue bond anticipation note to refinance the 2018 revenue bond
anticipation note and to finance additional improvements to its wastewater system. In 2020, the
Town issued three series of revenue bonds which were purchased by USDA to retire the
outstanding bond anticipation note.
Town of Maysville, North Carolina — We have served as bond counsel to the Town of
Maysville since 2018. In 2019, the Town issued a revenue bond anticipation note pursuant to a
private bank placement to provide interim financing for various wastewater system improvements.
In 2020, the Town issued its revenue bond which was purchased by USDA to retire the outstanding
bond anticipation note.
Town of Carthage, North Carolina — We have served as bond counsel to the Town of
Carthage since 2013. In 2013, the Town issued a revenue bond anticipation note pursuant to a
private batik placement to provide interim financing for various wastewater system improvements,
and the Town issued a revenue bond to USDA in 2014 to retire the outstanding note. In 2016, the
Town issued two separate revenue bond anticipation notes pursuant to private bank placements to
provide interim financing for additional water and wastewater system improvements. In 2017, the
Town issued two series of revenue bonds which were purchased by USDA to retire the outstanding
bond anticipation notes.
4
Town of Columbus, North Carolina —We served as bond counsel to Columbus in
connection with issuance of a water and sewer system revenue bond anticipation note to finance
the cost of various improvements to the Town's water and sanitary sewer systems, including a new
water storage tank and water and sewer line improvements. The Note was placed with a private
banking institution to provide temporary financing for the project. At a future date, the Note will
be refinanced with a loan from the United States Department of Agriculture.
Fee Proposal
You have provided information that the City's proposed financing will consist of a USDA
revenue bond financing for the purpose of financing the rehabilitation of the City's wastewater
collection system at an anticipated cost of approximately $2,700,000. Based on this information,
and absent any unexpected circumstances that may hereafter arise that would materially change ,
the scope of the financing, we would propose a fee for bond counsel services of $12,500. I would
note that this would include our work relating to the authorization of the bonds, the sale and
issuance of one series of bond anticipation notes to provide interim financing for the project and
the sale and issuance of the long-term bond to be privately placed with USDA, the proceeds of
which will retire the outstanding bond anticipation notes. Thus, the fee actually covers our work
for two debt issuances. We typically submit a first statement for services rendered to date when
bond anticipation notes are issued and submit a final statement for the balance of our fee when the
USDA bond is issued. We also charge separately for out-of-pocket expenses, but those expenses
would be minimal in connection with the proposed financing.
Of course, should other financing matters arise that require bond counsel assistance, we
will work with you to establish a mutually agreeable fee arrangement for those matters. We view
our on -going relationship with our public finance clients in between bond issues to be part of our
obligation as bond counsel. We would be available to work on other matters for the City as needed.
We welcome the opportunity to discuss our qualifications and proposal with you further
as you deem appropriate. Please feel free to contact me directly if you have any questions
regarding our proposal or if you require any additional information. Once again, thank you for the
opportunity to submit our proposal to represent the City on this very important matter. We look
forward to hearing from you.
D U
Ail America Cip AtI Ameriea 6i4y
1 I City Council Agenda Furor 1 1
® Meeting Date® February 9, 2021
1989 * 2013 1989 * 2013
SUBJECT TITLE: Reports - Goals and Objectives established by Council
Presenter: City Manager Steven Neuschafer
Department Heads
Department: Admin
Various
Attachment: XYes No
Description: Monthly Reports
Public Hearing Advertisement Date:
PURPOSE:
Attached please find the Monthly Reports for the Goals and Objectives established by the Council at the
2020-2021 Budget Retreat. Changes are highlighted in yellow.
BACKGROUND:
Six Month Goals and Objectives for FY 2020-2021
- Complete Dog Park
- Trail from Tyler Park to Tart Park
- Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets
- Paving Projects — Repair of Potholes and Small Scale Paving Projects
- Aggressive Code Enforcement— Dilapidated and Boarded up - Residential and Commercial
- Start Visioning Process
- Implement Downtown Main Street Program
Four-year Long Term Goals and Objectives
- Land transactions for Business Development supporting Community Growth
- Address Infrastructure Needs — Paving, Water and Sewer, Storm Water
- Water Improvements to support existing and additional Water Sales for Future Growth
- Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall
and Water Tower — 301 South
- Economic Development Team in support of Vision Plan
Administration — Planning — Inspections — Parks and Recreation — Public Utilities — Public Works — Police
Construction Projects
BUDGET IMPACT:
RECOMMEN DATIONIACTION REQUESTED:
Acknowledge receipt of the Monthly Administrative Reports pertaining to the Goals and Objectives set by
Council at the FY2020-2021 Budget Retreat.
Goals and Objectives FY2020-2021
Administration
Four -Year Long Term Goals
1
Land Transactions for Business
1.Research specific requirements —
Began 195/140 Alliance
Research Requirements and
Unknown at
Phased
Development supporting
other municipalities
Discussions
what other municipalities are
this point
Approach
Community Growth
2.Develop Plan Identifying Properties
doing
Development
(most likely after Vision Process has
Plan
been completed)
MOU is being finalized for
3.Develop Phased Approach for
presentation to Boards
By:12/31/2021
Purchasing and Develo ment
2
New City Hall
1.Develop plans and Architectural
Discussed process for
Develop Plan/Research
Design
Construction Loans with
other City Halls and Get
2.Council Approval to proceed
USDA.
Plans Designed — Council
3.RFP's
Meeting with Architect to
Approval maybe needed for
develop process.
design phase
By: 12/31/2021
3
Economic Development Team
1.Research specific requirements
Began 195/140 Alliance
MOU is being finalized for
Depending on
related to municipalities and research
Discussions
Alliance
Council
what other municipalities are doing
Approval
2. Develop Cost Analysis
3. Council Approval of positions and
By: 07/01/2021
facility costs
4
Implement Vision/Strategic Plan
This will occur after the Plan has
Kick off was July 28.
This will begin once the
The Vision
Plan should be
been completed and adopted.
Survey is in progress
Strategic Plan is complete.
Strategic
completed by
All Vision Reports are under
Plan -
06/30/2021
Planning.
$50,000
Updated February 21
Goals and Objectives FY2020-2021
Planning Department
Short -Term Goals
IEEE
1
Tyler Park to
Tart Park Trail
- MEMIM,
1. Research & develop proposed route
2. Produce proposal with cost estimates
3. Present to Council for approval
4. Publish Request for Bids
5. Open bids
6. Finalize contract(s)
7. Begin work and 8. Complete work
14 -1
1. Proposed route developed.
2. Produced proposal with
cost estimates.
3. Presented to Council June
9; received comments
1 • 1
00
1. Develop Signage Plan
2. Seek Funding
Unknown at this
point 12/31/2020
1. Select consultant
10. Consultant came to Dunn
6. Continue outreach to
2. Obtain Council Approval for CM to proceed
and conducted 9 focus group
stakeholders.
3. Finalize contract w/consultant & MOU
sessions over two days at
7. Design charrette set for
w/Chamber
Dunn Community Center with
second week in December
4. Establish process schedule
total of 50 + participants;
8. Design charrette will be
5. Initiate outreach to stakeholders, focus groups,
completed surveys now at
Facebook Live Dec 7-9,
and general public
830+; marketing underway
with consultant team in
6. First draft of Vision, goals, & objectives shared
for design charrette Dec 7-9
Dunn at Dunn Community
with stakeholders & public
11. Consultant team came to
Center, 3 full days
7. Final deliverables delivered
Dunn Dec 7, 8,(& 9 for
9.Consultantteam will have
8. Council approval of Vision/Strategic Plan
design charrette; developed
revised drafts of branding
9. Implementation of Strategic Plan begins
draft branding and 12
Jan 18 for DVG
Complete draft
2
Visioning Process
Initiatives; they presented to
comments, then revise
$50,000
of Strategic Plan
Council Dec 8 and conducted
again with DVG ideas for
by
a Facebook Live public
Council Retreat (Feb 19-
4/31/2021
meeting Dec 9, reaching 38
20)
people live via Facebook; 77
10. Consultant team will
shares, likes, comments;
incorporate DVG
total 705 reached to date
comments on their draft
12. January 22 consultant team
and return by Feb 5; City
presented their draft via
staff will present progress
Zoom to DVG of revised
made to City Council at
branding and draft initiatives;
Retreat Feb 19-20
DVG sent comments and
ideas back to consultant
team
Updated February 21
1. Complete checklist
1. Checklist complete
2. Maintain implementation of
2. Maintain implementation schedule of Plan of
2.Achieved Main Street Status
Plan of Work per Main
Work
3. Established Committee to
Street program
3. Achieve Main Street Designation: 7/1/2020
Oversee Project.
requirements
4. Implement mural project
4. Tree Lighting Planning
3. Find buildings for Mural
3
Main Street
a. Establish committee to oversee project
5. Alleyway Project Meeting
4. Tree Lighting to be held
Unknown at this
12/31/2020
Program
b. Select location for mural w/property owners
Friday, December4th from
point
c. Publish RFP for artists.
5:30-$ OOpm
d. Artist proposals due
5. Talk to'building/ Alleyway
e. Interview / select artist
owners
f. Finalize contractw/artist
5. Events
Updated February 21
Goals and Objectives FY 2020-2021
Inspections
Short -Term Goals
JanuarV 1, 020
Next Step and Expectec
Accomplishments Projected
Goal/Objective Plan of Action Steps To -date Projected Budget completio
7CemniPtion date
1
Aggressive Code Enforcement—
1. Identify substandard properties
e 40 Condemnations Continue identifying
12/31/2020
Dilapidated and Boarded up
2. Inspection of property
. 10 NRMC Inspections substandard properties and
Residential and
3. Communicate options with owner
e 9 Minimum Housing bringing up to code or having
Non -Residential
4. Bring into compliance or demo
Inspections removed.
• 20-Demolitions
2
Update Non -Residential
1. Research NCGS and other
+ Research other
Draft and make changes to
6/30/2021
Maintenance Code and Minimum
jurisdictions ordinances
jurisdictions across the
City's ordinances
Housing Code
2. Draft and make changes to City's
State.
ordinance in accordance with NCGS
3. Have City Admin and City Attorney
approve drafted ordinance.
4. Have City Council approve and
adopt changes to ordinance.
Goals and Objectives FY2020-2021
Parks and Recreation
Short -Term Goals
Four -Year Long -Term Goals
Updated February 21
Goals and Objectives FY2020-2021
Public Utilities
Four -Year Long -Term Goals
1. Complete Preliminary
•. -1
Negotiating, draft
Council Approval
7Engineeoring
Design and
Infrastructure Needs —Water
Plant improvements to
Engineering Report (PER).
contracts with
Construction
enhance water sales and to
Submit draft PER to USDA
WitnersRavenel
ction
(TBD)
handle future growth
2. Secure funding/Council
(TBD)
approval
3. Design/permitting/bid
4. Award/construction
2
Infrastructure Needs — Sewer
1. Complete Preliminary
PER is complete-
Secure funding for
Phase 1-
2022
Collection System
Engineering Report (PER) Submit
submitted draft PER to
Council approval
$2,651,250
Rehabilitation -Phase 1 Areas-
draft PER to USDA
USDA in August 2020.
• Powell Ave -Joy St.
2. Secure funding/Council
Responded to USDA
crossing Dunn Erwin
approval
comments. USDA has
Rd to Hwy 421 E8-
3. Design/permitting/bid
sent to loan
E13A
4. Award/construction
information to
• Carolina Drive at
Underwriting. The City
Lakeshore 01-02B,
will soon receive and
027-029A
offer letter from USDA
• Joy Street and Powell
indicating loan/grant
to Sue E8-E22
received.
• Best Street P136-P56
• Commerce Drive
F109-F108
• Erwin Rd, Sue Ave
west E15-E26
• Clinton Ave -Pope to
end of force main
JC34-G29, G29-G34D
3
Water Tower 301 South
1. Meet with funding agencies
SRF grant and loan
Secure funding for
$3,000,000
2023
2. Secure funding/Council
application submitted.
Council approval
approval
3. Design/permitting/bid
4. Award/construction
Goals and Objectives FY2020-2021
Public Works
Short -Term Goals
Four -Year Long Term Goals
Goals and Objectives FY2020-2021
Police
Four -Year Long Term Goals
Updated February 21
Capital Projects FY2020-2021
Construction Projects
1
Storm Water Repairs — East Bay
1. Design
Approval for Design
Contract Award pending
Public Works
Street from S Clinton to Wilson Ave
2. Bid
In Design
approval
$200K
3. Construction
2
Storm Water Repairs — N General
1. Design
Approval for Design
Contract Award pending
Public Works
Lee
2. Bid
In Design
approval
$270K
3. Construction
3
Water Improvements — W Broad
1. Design
Approval for Design
Contract Award pending
Public Utilities
2. Bid
In Design
approval
$170K
3. Construction
4
Water Improvements — N Watauga
1. Design
Approval for Design
Contract Award pending
Public Utilities
2. Bid
In Design
approval
$215K
3. Construction
5
Water Improvements — Lakeshore
1. Design
Approval for Design
Paving
Public Utilities
Drive
2. Bid
Bid Scheduled for August 20
$200k
3. Construction
Bid Complete
Utilities work is complete
6
Sewer Improvements — N Watauga
1. Design
Approval for Design
Contract Award pending
Public Utilities
2. Bid
In Design
approval
$85K
3. Construction
7
Resurface N Watauga from W Cole
1. Design
Approval for Design
Rebid in March or April
Public Works
to W Cumberland
2. Bid
In Design
$460K
3. Construction
Updated February 21
DUNN '� - 0-11 D 0- t 1 N' � N"
City Council Agenda Form
Meeting Da.' a February
b 9.0
SUBJECT TITLE: Administrative Reports
Presenter: Citv Manager Steven Neuschafer
Department: Admin
Attachment: XYes No
Public Hearing Advertisement Date:
PURPOSE:
1) City Manager's Report
2) Financial Report/Assessment Update
3) Monthly Departmental Reports included:
- Communications/Public Information
- Planning & Inspections Report
- Public Works Report
- Public Utilities Report
- Parks & Recreation Report
- Library Report
- Police Report
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Acknowledge receipt of the Monthly Administrative Reports.
north carolina
W'IDUNN
city of durin
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 o FAX (910) 230-3590
www.dttnn-nc.org
MEMORANDUM
To: Honorable Mayor, City Council Members
From: James 0. Roberts, Finance Director
Subject: Financial Report
Date: February 9, 2021
Mayor
William P. Elmore Jr.
Mayor Pro Tear
Dr. David L. Bradham
Council Members
J. Wesley Sills
April L. Gaulden
Prank McLean
Billy Tart
Chuck Turnage
City Manager
Steven Neuschafer
The City, as of January 31, 2021, had $8,018,787 in cash from the General Fund and
the Water -Sewer Fund combined. As of December 31, 2020, the city had had $6,925,848
in cash including the General Fund and the Water -Sewer Fund. As you can see, this is an
increase of $1,092,939. On January 31, 2020 we had $6,913,152. This is $1,105,635 less
than we have currently. We expect to receive over $370,000 from the NCDOT for the PJ's
project in the very near future.
We continue to received our tax payments and have received approximately 73% of
our total revenue. Through December 31, 2020, we have received $3,053,522. In 2019
the December's funds received were $3,043,048. We have received approximately $9,700
less in taxes this year than last year. There is a one month lag in reporting taxes received.
This month is slightly more than 73% of our estimated receipts for the 2020 tax year
which is $4,213,600. These totals include Property, Motor Vehicles, and Downtown
Service District taxes.
Sales Tax Revenue conintes to be very strong. Our October receipts were $204,510.
For July through November, we have received $1,071,141. That is up from $866,631 as of
last month. We are up 7.5% from the same time last year. Last year we had Sales Tax
Revenue of $977,468. Our Budget for that income for the 2021 budget year is set at
$2,160,000. Sales Tax Reports from the Department of Revenue are provided at least two
months behind actual collections. To date, we have received $73,732 more than last year.
Our next sales tax report will be February 15th.
Utilities Sales Taxes are reported quarterly. For the first Two Quarters we have
received $337,594. For 2019 we had received $343,048, $5,454 more than this year. This
report is for the quarter ending September 30, 2020 and the amount received for this
quarter was $193,324, In 2019 we received $195,909 for this same time period. This
amount includes Electricity, Natural Gas, Telecommunications, and Video Programming
Sales Taxes. Our next report will be received on March 15th. Our budget for 2021 for these
four areas is $739,000.
• Building Permit Fees for the month of January were $14,563. In December they were
$24,812, in November they were $6,919 and in October they were $16,128. This year we
have collected a total of $92,262 or 92% of budget. Last year we had collected $83,114.
Our budget for this year is $100,000.
• Water and Sewer Revenues for the month of January were $475,233. In December
they were $486,485, in November they were $503,664, and in October they were
$482,629. Last year in January we had collected $462,643. Our total collected to date is
$3,461,735 or 59.2% of budget. Year to Date in 2019 was $3,465,657. This $3,922
difference is related to COVID-19 payment deferrals but is down from over $60,000 in
November. Our budget for the year is $5,850,000.
• General Fund expenditures in January were $696,452. The total expensed to date is
$5,990,452 or 51.5% of Budget ($11,641,100). For 2019 we had expended $6,689,177.
Last month we had expensed $5,219,118.
• The Water and Sewer fund expenditures in Januray were $453,831. The total
expensed to date is $3,469,620 or 47.7% of budget ($7,275,490). For 2019 we had
expensed $3,219,231. Last month we had expensed $2,658,255.
• The benchmark for this period is 58% of budget.
• One Debt Service payments from the General Fund were made in December totaling
$24,728. Expenditures to date are $595,970 out of our total budgeted amount of
$910,130.
• Debt service payments for Water/Sewer were $284,343 this month. Our total for the
year is $488,462 for all Water/Sewer Debt Service payments. Debt Service for the
Water/Sewer Fund is budgeted at $1,015,200.
DUNN
AEI-AmericaCilg
1 I Am cownr9r mafiers
Mq * 2013
Expenditures for City of Dunn
evag<t amoum $+g.g4g,goo.ao gm%
gz/3g/xozo re<�an�r<: r<ano mte $ 1,11¢412.1e 11,g%
Bua¢et Pemalntng $ 5,650,64].)B 485%
EXPENDITURES FOR THE CITY OF DUNN
EXPENDITURES YEAR TO DATE BUDGET REMAINING _.I
Expenditures for Water and Sewer
Boaee t Fmou n, $ 7.273,4mW 1.
1z/ea/xozo ¢we�envresrearto mm 5 3A¢B,Bgs.w m.]x
Budget Oemalning $ 3,BBS,g]004 513M
WATER/SEWER EXPENDITURES
fa EXPENDITURES YEAR TO DATE ''-F BUDGET REMAINING
city of dunn
POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335
(910) 230-3500 > FAX (910) 230-3590
www.dunn-nc.org
MEMORANDUM
To: Honorable Mayor, City Council Members
From: James 0. Roberts, Finance Director
Subject: Liens and Accounts Receivables
Date: February 9, 2021
Mayor
William P. Elmore Jr.
Mayor Pro Tern
Dr. David L. Bradham
Council Members
J. Wesley Sills
April L. Gaulden
Frank McLean
Billy Tart
Chuck Tumage
City Manager
Steven Neuschafer
• The General Fund assessments, Water and Sewer assessments, and old demolitions
total $127,314. Of this more than $82,000 is over 10 years old. This amount involves
41 individuals and we have not received any payments this month. Nothing new has
been billed to these accounts so it does not change from month to month.
• For our Weedy Lots and new Demolitions, the city has billed $480,796, we adjusted
$17,909 and received payments of $147,747. This amount is over the last 20 years.
The amount owed the city as of January 31, 2021 is $ 315,139, Much of this is in
excess of 10 years old and not recoverable.
• We have 134 liens in place totaling more than $ 258,400. We have 8 liens in place
with $20,150 on Assessments and another $34,500 on properties. No new changes
for this month.
• This month we invoiced 3 accounts with 1 for demolitions, and 2 for junk, and debris.
These totaled $2,685. We received one payment in the amount of $1,747. 2019
Billing we have 8 accounts that are paid in full, one account was adjusted, and partial
payments were received in the amount of $17,515.
Pope Law Group is continuing to work on foreclosures for several property owners. Two
of these are on East Edgerton Street and East Duke Street.
DUNN
hCakll-&merit ld
� ► av-�r� canzmunL ma,�erf
1989 * 2013
01-Achieved
During the month of January I worked on and completed the NCDOT Bicycle Helmet
Grant, started conversations with CASTUS to bring Live Video on Demand to our
Government Channel that would also give us access to captioning, started meeting
with Downtown alley owners about putting lighting in the alleyways, and attended
numerous virtual work trainings.
02- In Progress
I will continue meetings with downtown alley owners about lighting and
beautification of our alleyways. I will also continue my meeting with WRAL about
ways to promote and engage audiences about our City and our Downtown.
I would like to have consent from all alleyway owners, lights ordered, and have
started putting some up by the end of February. I would also like to continue to meet
each downtown business owner and property owner.
04- Stats
Facebook: Instagram:
Page Likes: 3,267 (68 new likes) Page Like: 950 (19 new likes)
Reach: 22,220 Reach: 887
#1 post: COVID Vaccine Clinic (12.7k) #1 post: COVID Vaccine Clinic
#2 post: Finance Department Update (6k) #2 post: Cemetery Guidelines
Kaitlin Adkins kadkins@dunn nc,org 910 230 3500
Public Utilities Dept I December 2020 1 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org
*Data from N le311 work order system (does not include all work performed)
*Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing.
LLUI VNN
W/rn �amnu<xrEv waflery
Total Million Gallons Treated 117.614
Average Million Gallons Per pay 3.794
Treated
Rainfall in Inches 4.49
*Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records
Water and Sewer Project Update (Council Approved Projects)
DLINN
--�r'�n,;,n n �a
Dunn Parks & Recreation Department Monthly Review I i
Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone
(910) 892-7001 Fax I www.dunn-nc.yrg
January 2021
Monthly Recreation Report 2021
Dunn Parks & Recreation December Monthly Narrative Report
COVID-19
Our offices opened to the public on Monday, September 21". Guidelines were set in place to maintain a
safe environment for employees and patrons. The office lobby has been limited to one person at a time,
facemasks are required and individuals waiting outside must remain 6 feet apart.
Starting January 261h, the Dunn Community Center will be used by Harnett Health as a COVID-19
vaccination site on Tuesdays and Fridays from 10 am to 2 pm. Harnett County Health Department will
be using the Center's parking lot as a drive-thru COVID-19 testing site starting February 4th. Testing will
take place every Monday, Wednesday and Thursday from 9 am to 3 pm.
Sports Programs
Basketball: both boys and girls leagues began practices on January 41h, and instructional league (age 5-7)
began January 9". All league games began the week of January 18th. We had a total of 11 teams (two
instructional, three 10u boys, one 10u girls, four 13u boys, one 13u girls). We restructured the leagues
since we are not participating in SWAC this season due to COVID. All regular season games for boys'
leagues will end the first week of February, and girl's leagues will end on February 13th. End of season
tournament TBD.
Sports Registration
Indoor soccer registration began on January 12th and will end on February 3'd for ages 7-13. Indoor
soccer drafts TBD.
Baseball and softball registration will begin on February 1st
Tart Park Renovation -Please update
The total project is 80 percent complete. The central complex is powered, sheetrock and exterior siding
is complete as the building is being prepped for interior painting. Flatwork is complete on the interior
portions of the park. Upcoming milestones include addressing any areas that will require additional fine
grading, exterior park flatwork, batting cages, trail extensions, and interior painting of central tower.
Estimated completion of project is April 2021.
Recreation Advisory Board
Last meeting was held on Tuesday, November 101h 6:00 p. m. at Dunn Community Center. The next
meeting is scheduled for February 9, 2021 at 6:00 p. m.
STATISTICAL REPORT: DECEMBER 2020
TOTAL INCIDENTS REPORTED
CRIMES BY TYPE
154
HOMICIDE
I
RAPE
0
ROBBERY
I
AGGRAVATED ASSAULT
3
BURGLARY (BY FORCE)
21
BURGLARY (NON -FORCE)
0
LARCENY FROM VEHICLE
LARCENY (ALL OTHER)
21
SIMPLE ASSAULT
7
CRIMINAL STIGATIONS
CASES ASSIGNED
63
CASES CLOSED
82
RECOVERED PROPERTY VALUE
$130.00
SEARCH WARRANTS EXECUTED
0
DRUGS SEIZED
0
JUVENILE EWESTICATIONS
CASES ASSIGNED
0
CASES FILED INACTIVE
0
CASESEX-CLEAREDI
CASES CLEARED BY ARREST
I
CASES UNFOUNDED
I
TOTAL CASES CLOSED
2
ADULT ARREST TOTAL
I
JUVENILE ARREST TOTAL
I
FELONY CHARGES TOTAL
0
MISDEMEANOR CHARGES TOTAL
I
RECOVERED PROPERTY VALUE
0
SPECAL OPERATIONS WORKED
0
COMMUNITY SERV./PRESENTATIONS
0
VALUE OF NARCOTICS/MONIES SEIZED
0
CURFEW WARNINGS
0
CURFEW VIOLATIONS
0
NARCOTICS INVEST. SEIZURES
MARIJUANA
107.5 Grams
COCAINE
0
METHAMPHETAMINE
14.91 Grams
HEROIN
1.95 Grams
PILLS
1 Dosage Unit
OTHER DRUGS
0
FELONY ARREST TOTAL
6
MISDEMEANOR ARREST TOTAL
11
FIREARMS SEIZED
I
PROPERTY VALUE
0
US CURRENCY
0
SEARCH WARRANTS
I
STREET VALUE OF DRUGS SEIZED
$51550.00
TOTAL DROP BOX MEDS COLLECTED
0
PATROL DIVISION
SPEEDING
37
SEAT BELT VIOLATION
2
PASSENGER SEAT BELT JUVNILE
2
NO OPERATOR'S LICENSE
13
DRIVE WHILE LIC. REVOKED
31
FAILURE TO STOP AT STOP SIGN
6
RUNNING RED LIGHT
I
FAILURE TO REDUCE SPEED
5
MISDEMEANOR ARREST TOTAL
42
FELONY ARREST TOTAL
16
FIREARMS SEIZED
7
MARIJUANA SEIZED
64.87 Grams
COCAINE SEIZED
0
HEROIN SEIZED
1.7 Grams
OTHER DRUGS SEIZED
4 Dosage Units
US CURRENDY SEIZED
0
COUNTERFEIT CURRENCY
0
ANIMAL CONTROL & SHELTER
TOTAL CALLS: 39
CANINE
PICKED UP
6
IN POUND
4
RETURNED
j
ADOPTED
ESCAPED
0
EUTHANIZED
j
BITES
0
ISOLATED
0
FELINE
PICKED UP
35
IN POUND
21
RETURNED
0
ADOPTED
34
ESCAPED
0
EUTHANIZED
8
BITES
0
ISOLATED
0
ANIMALES, WARNINGS AND MILEAGE
OTHER ANIMAL CALLS
0
Other Animals:
0
WARNINGS (Verbal)
46
CITATIONS
0
ANIMAL CONTROL
VEHCLES
VEHICLE #55 Mileage
1520
VEHICLE #56 Mileage
1374
December 2020 1 Monthly Library Report
Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385
www.du nn-nc.org(library
e e:
December Library Monthly Narrative Report
This month we installed our second Story Walk® on the Dunn -Erwin Rail Trail at the
Black River crossing. We took down Hiking Day by Anne and Lizzie Rockwell and put
Leaves written and illustrated by David Ezra Stein in its place.
This is the story of a young bear who experiences the seasons for the first time.
We continue to receive positive comments about this Story Walk® on social media. This
promotes the library well when we can't do as much as we would like.
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.or�
*Data from Mobile311 work order system (does not include all work performed)
Public Works Department I December 2020 1 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org
*Data from Republic Services report
Dl_.INNY�ino
u�re rammuni mallet
December 2020 ( Monthly Development Report
Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005
www.dunn-nc.org
_g2 DI�INN
)TRUE fOnillz ] .I&r,
Code Enforcement Map December 1" to December 3111, 2020
"Please note, that these are all NEW code enforcement items. This does not include items that were followed up on,
or are at a later stage in enforcement."
Page d
Announcements
February 9, 2021
City Council Meeting
The City Council will hold their Budget
Planning Retreat on Friday, February 19th
from 8:00 a.m. to 5:00 p.m. and Saturday,
February 20th from 8:00 a.m. to 5:00 p.m. The
Retreat will be held at the Hotel Ballast in
downtown Wilmington.
➢ The next regular City Council Meeting is
scheduled for Tuesday, March 9th at 7:00 p.m.
■ Information concerning Town & State Virtual
Town Hall Meeting with Legislators for Local
Leaders
® Dunn Housing Authority Minutes
■ Community Appearance Committee Minutes
S4A[f-urifPAvy Agc ncia
Register Now
2021-22 Goals
c
Town & State Social 221: A Virtual
Town HaLL Connecting LegisLators
The N.C. League of Municipalities is proud to host the annual Town & State Social:
A Virtual Town Hall Connecting Legislators and Local Leaders on Wednesday,
March 3 at 5 p.m., this time presented in a virtual format.
Join us for this special evening to celebrate our cities and towns, and to discuss the
most critical topics facing our local governments. This is a valuable opportunity for
our local leaders and state legislators to meet, interact, and hear from one another
regarding the pressing issues facing our cities and towns.
The event will include policy updates from numerous legislative leaders, town hall
sessions between state and local officials, and networking opportunities that aim
to strengthen relationships as we move into the 2021-22 legislative biennium. We
will also be exploring NCLM's Municipal Advocacy Goals, as adopted by you, our
Local leaders, and look at how they intersect with the challenges facing your city
or town.
This won't be just another Zoom meeting. Be ready for an engaging evening, full of
entertaining and valuable segments that, by evening's end, will help us in
"Working As One, Advancing All."
Jan. 20. 2021 10:13AM
DUNN HOUSING AUTHORITY BOARD MEETING
817 Stewart Street
Dunn, NC 28334
MONDAY, DECEMBER 21, 2020
No. 3018 P. 1
THE MEETING WAS CALLED TO ORDER ON MONDAY, DECEMBER 21, 2020 AT 5:30 PM BY CHAIRMAN, LESTER E. LEE,
JR. VICE-CHAIRMAN DRAUGHON GAVE INVOCATION.
UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LE-STER E, LEE, JR, VICE-CHAIRMAN EDDIE
DRAUGHON, AND COMMISSIONERS SADIE MCLAMB AND FRANCES PIERCE, COMMI55IONER LOIS DAIL WAS EXCUSED,
SECRETARY DEBBIE N. WOODELL WAS ALSO PRESENT.
MINUTES OF THE NOVEMBER BOARD MEE-FING WERE READ AND APPROVED. FIRST MOTION WAS MADE BY
COMMISSIONER PIERCE AND SECONDED BY VICE-CHAIRMAN DRAUGHON.
AYES AND NAYS WERE AS FOLLOWS:
AYES NAYS
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
COMMISSIONER PIERCE
SADIE MCLAMB
MOTION CARRIED.
OCCUPANCY REPORT:
TOTAL RENT FOR THE MONTH WAS $35,356.00. AVERAGE RENT PER UNIT WAS $248.99. SINCE THE NOVEMBER
BOARD MEETING, THERE WERE FIVE MOVE -INS, AND FOUR MOVE OUTS. THERE WERE NOTRANSFERS,
THERE W ERE TWO TENANT ACCOUNTS TO BE CHARGED OFF IN THE AMOUNT OF $532.00.
Angelika Carter $329.00
Heather Townsend 203.00
$ 532.D0
FIRST MOTION TO APPROVE THE CHARGE OFFS WAS MADE BY VICE CHAIRMAN DRAUGHON AND SECONDED BY
COMMISSIONER MCLAMB. AYES AND NAYE5 WERE AS FOLLOWS:
AYES NAYS
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
Jan. 20. 2021 10:13AM
COMMISSIONER PIERCE
COMMISSIONER MCLAMB
MOTION CARRIED.
THERE WERE NO RECOVERIES FOR THE MONTH OF DECEMBER.
TOTAL CHARGE OFFS YEAR-TO-DATE WERE $2,440.00
RECOVERIES OF OLD ACCOUNTS YEAR-TO-DATE WERE $979.02.
No. 3018 P. 2
THE OCTOBER AND NOVEMBER FINANCIAL REPORTS WERE AVAILABLE. THERE WERE FEW COMMENTS.
BUSINESS:
SECRETARY WOODELL TOLD THE BOARD THAT SHE HAD BEEN CONTACTED BY THE HARNETT COUNTY HEALTH
DEPARTMENT TO SEE IF THEY COULD SET UP COVID TESTING FOR RESIDENTS. THEY WOULD USE THE BUILDING ON
JANUARY 20'H AND JANUARY 27THFOR 2HOUR SESSIONS IFAPPROVED. SECRETARY WOODELL TOLD THE BOARD SHE
THOUGHT IT MIGHT BE A GOOD IDEA SINCE SOME RESIDENTS HAD BEEN QUARANTEENED BECAUSE OF COVID AND
SOME HAD NO TRANSPORTATION, THE HEALTH DEPARTMENT WOULD USE THE COMMUNITY BUILDING AT
WASHINGTON HEIGHTS ON JANUARY 20TH AND ON JANUARY 27TH, THEY WOULD TEST AT HARNETT TERRACE. THERE
WERE FEW COMMENTS,
SECRETARY WOODELL ASKED THATTWO METAL DESKS/TABLES BE CHARGED OFF. SHE TOLD THE BOARD THEY WERE
VERY OLD AND NO RECORDS WERE AVAILABLE CONCERNING PURCHASE DATES OR COSTS AND HAD BEEN USED IN
MAINTENANCE SOMETIME AGO. THE DESKS WERE BROKEN AND THERE WERE NO USEABLE PARTS.
FIRST MOTION TO CHARGE OFF DESKS WERE MADE BY VICE CHAIRMAN DRAUGHON AND SECONDED BY
COMMISSIONER MCLAMR, AYES AND NAYES WERE AS FOLLOWS;
AYES NAYS
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
COMMISSIONER PIERCE
COMMISSIONER MCLAMB
MOTION CARRIED.
THE BOARD REVIEWED A LETTER THAT WAS SENT TO ALL RESIDENTS ADVISING THAT THE ADMINISTRATIVE OFFICE
WOULD BE CLOSED AGAIN DUE TO COVID-19. SHE SAID THERE WERE SEVERAL RESIDENTS WHO HAD CALLED AND
STATED THEY HAD POSITIVE COVID TEST RESULTS AND SHE THOUGHT IT WOULD BE BEST TO ADVISE RESIDENTS TO
USE THE DRIVE-THRU WINDOW OR OUTSIDE DROP BOX WHEN PAYING RENT AND LEAVING DOCUMENTS, THE
LETTER ALSO STATES THAT A RESIDENT MAY RE SEEN IN THE OFFICE BY APPOINTMENT. ONLY AND EMERGENCY WORK
ORDERS WERE ONLY BEING COMPLETED UNTIL FURTHER NOTICE.
Jan. 20. 2021 10: 13AM
No. 3018 F. 3
SECRETARY WOODELL TOLD THE BOARD THAT ONCE AGAIN, CHRISTMAS FRUIT BAGS HAD BEEN DELIVERED TO ALL
RESIDENTS AS HAD BEEN DONE IN PRIOR YEARS.
THERE WERE NO UPDATES ON STATUS OF SECURITY CAMERA GRANT. SECRETARY WOODELL ADVISED THE BOARD
THAT IT WAS HER UNDERSTANDING THATTHESE GRANTS WERE USUALLY AWARDED IN LATE MARCH OR EARLY APRIL.
WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED.
.I
Lester E. Lee, Jr. V ❑ebb N. Woodell
Chairman Secretary
■
■
Jan. 11. 2021 4:17PM
DUNN HOUSING AUTHORITY BOARD MEETING
817 Stewart Street
Dunn, NC 28334
MONDAY, NOVEMBER 16, 2020
No, 3013 P. 1
THE MEETING WAS CALLED TO ORDER ON MONDAY, NOVEMBER 16, 2020 AT S:30 PM BY CHAIRMAN, LESTER E. LEE,
JR. VICE-CHAIRMAN DRAUGHON GAVE INVOCATION.
UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LESTER E. LEE, JR, VICE-CHAIRMAN EDDIE
DRAUGHON, AND COMMISSIONER FRANCES PIERCE. COMMISSIONER LOIS DAIL WAS EXCUSED. COMMISSIONER
SADIE MCLAMS WAS ABSENT. SECRETARY DEBBIE N_ WOODELL, HOUSING MANAGER, MARSHA BASS AND DUNN
HOUSING AUTHORITY SECRETARY PAT MOORE WERE ALSO.
MINUTES OF THE OCTOBER BOARD MEETING WERE READ AND APPROVED. FIRST MOTION WAS MADE BY VICE-
CHAIRMAN DRAUGHON AND SECONDED BY COMMISSIONER PIERCE_
AYES AND NAYS WERE AS FOLLOWS:
AYES
NAYS
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
COMMISSIONER PIERCE
MOTION CARRIED.
OCCUPANCYREPORT:
TOTAL RENT FOR THE MONTH WAS $34,527.00, AVERAGE RENT PER UNIT WAS $244.87. SINCE THE OCTOBER
BOARD MEETING, THERE WAS ONE (1) MOVEAN, AND THREE (3) MOVE OUTS. THERE WERE NO TRANSFERS.
CHAIRMAN LEE NOTED AN INCREASE IN NOVEMBER RENT IN THE AMOUNT OF $3010,00.
THERE WAS ONE TENANT CHARGE OFF IN THE AMOUNT OF $163-00 (TATYANA SOLOMAN).
AYES
lLum
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
COMMISSIONER PIERCE
MOTION CARRIED,
THERE WERE NO RECOVERIES FOR THE MONTH OF NOVEMBER
Jan. 11. 2021 4; 17PM
TOTAL CHARGE OFFS YEAR-TO-DATE WERE $2,277.00.
RECOVERIES OF OLD ACCOUNTS YEAR TO -DATE WERE $979.02,
THE SEPTEMBER FINANCIAL REPORTS WERE AVAILABLE. THERE WERE FEW COMMENTS,
BUSINESS:
No. 3013 P. 2
THE 2020 BUDGET REVISION WAS AVAILABLE FOR REVIEW AND APPROVAL, SECRETARY WOO DELL ASKED THE BOARD
TO LOOK OVER THE BUDGET AND IF ANY CHANGES WERE NEEDED, THEY WOULD NEED TO BE MADE AT THIS TIME
BECAUSE IT WAS THE END OF THE YEAR. AFTER SOME DISCUSSION, THE AMMENDED 2020 BUDGET WAS APPROVED
AS FOLLOWS:
AYES NAYS
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
COMMISSIONER PIERCE
MOTION CARRIED. RESOLUTION # 2020-08
SECRETARY WOODELL STATED SHE NEEDED THE SAME FOR THE 2021 PROPOSED BUDGET, SHE REMINDED THEM
THE BUDGET DID NOT HAVE TO BE APPROVED ATTHIS TIME BUT WOULD NEED TO BE IN PLACE BEFORE DECEMBER
31, 2020. SHE ALSO ADVISED THE BOARD THAT A NEW MAINTENANCE VEHICLE HAD BEEN ADDED TO THE 2021
BUDGET BECAUSE THE 2006 MAINTENANCE VEHICLE NEEDED REPLACING. IT WAS ACKNOWLEDGED THAT MOST
HOUSING AGENCIES REPLACE OLDER VEHICLES EVERY FIVE YEARS.
ALL OFFICE STAFF WERE ASKED TO STEP OUTSIDE THE BOARD ROOM 50 EMPLOYEE RAISES COULD BE DISCUSSED.
AFTER THE DISCUSSION, SECRETARY WOODELL WAS ASKED TO RETURN TO THE BOARD ROOM. CHAIRMAN LEE
ADVISED THAT A DECISION HAD BEEN MADE. ALL MAINTENANCE AND OFFICE STAFF WERE TO RECEIVE A 5% RAISE
AND THE EXECUTIVE DIRECTOR WOULD RECEIVE A 6.3% RAISE ALL EFFECTIVE JANUARY 01, 2021. SECRETARY
WOODELL THANKED THE BOARD ON BEHALF OF ALL EMPLOYEES,
AFTER SOME DISCUSSION ON OTHER BUDGET MATTERS, CHAIRMAN LEE ASKED FOR A MOTION TO APPROVE THE
RAISES AND PROPOSED 2021 OPERATING BUDGET. FIRST MOTION WAS MADE BYVICE-CHAIRMAN DRAUGHON AND
SECONDED BY COMMISSIONER PIERCE.
AYES AND NAYS WERE AS FOLLOWS:
AYES NAYS
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
COMMISSIONER PIERCE
MOTION CARRIED. RESOLUTION # 2020-09
Jan. 11. 2021 4:17PM
No, 3013 P. 3
SECRETARY WOODELL ADVISED THE BOARD THAT STO(SNER ARCHITECTURE HAD PREPARED THE 2021ANNUALPLAN
AND THE FIVE-YEAR PLAN AND NEEDED APPROVAL FOR EACH. SHE REMINDED THE BOARD THAT THE SECURITY
CAMERAS HAD BEEN PUT INTO THE FIVE-YEAR PLAN SO IT COULD BE MOVCO TO THE ANNUAL PLAN WHEN IT WAS
DECIDED EXACTLY WHERE THE FUNDS WERE COMING FROM. SHE ADVISED THE BOARD THAT IF DUNN HOUSING
AUTHORITY RECEIVED THE SAFETY AND SECURITY GRANT FUNDS, THE CAMERAS WOULD HAVE TO RE PURCHASED
WITH FUNDS FROM THE GRANT AS THE SECURITY GRANT FUNDS CANNOT BE USED TO "REPAY" CAPITAL FUNDS OR
OTHER ACCOUNTS. AFTER SOME DISCUSSION, FIRST MOTION TO APPROVE THE ANNUAL PLAN WAS MADE BY
COMMISSIONER PIERCE AND SECONDED BY VICE-CHAIRMAN DRAUGHON,
AYES AND NAYS WERE AS FOLLOWS:
AYES
NAYS
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
COMMISSIONER PIERCE
MOTION CARRIED. RESOLUTION # 2020-10.
THE BOARD APPROVED THE FIVE-YEAR PLAN AS FOLLOWS:
FIRST MOTION WAS MADE BY VICE-CHAIRMAN DRAUGHON AND SECONDED BY COMMISSIONER PIERCE.
AYES AND NAYS WERE AS FOLLOWS:
AYES
NAYS
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
COMMISSIONER PIERCE
MOTION CARRIED. RESOLUTION # 20ZO-11
THE BOARD ALSO DISCUSSED THE NEED FOR A RESOLUTION TO CONTINUE THE INDEFINITE CONTRACT BETWEEN
DUNN HOUSING AUTHORITY AND STOGNER ARCHITECTURE. THE BOARD VOTED TO CONTINUE THE CONTRACT.
FIRST MOTION WAS MADE BY VICE-CHAIRMAN DRAUGHON AND SECONDED BY COMMISSIONER PIERCE. AYES AND
NAYS WERE AS FOLLOWS:
AYES
NAYS
CHAIRMAN LEE NONE
VICE-CHAIRMAN DRAUGHON
Jan. 11. 2021 4:18PM No, 3013 P. 4
COMMISSIONER PIERCE
MOTION CARRIED. RESOLUTION # 2020-12
CHAIRMAN LEE ASKED IF WE HAD ANY UPDATES ON THE SAFETY AND SECURITY GRANT. SECRETARY WOOD ELL TOLD
THE BOARD THAT IT HAD BEEN SUBMITTED AND WE WERE WAITING FORA RESPONSE- SHE WAS UNSURE WHEN THE
GRANT WOULD BE AWARDED.
SECRETARY WOODELL REMINDED THE COMMISSIONERS OF THE ANNUAL CHRISTMAS DINNER TO BE HELD AT
HEATH'S STEAKHOUSE ON FRIDAY, DECEMBER 13, 2020 AT 7:00 PM.
WITH NO FURTHER BUSINESS TO DISCUSS THE BOARD MEETING WAS ADJOURNED.
Lester E. Lee, Jr. Debbie N. Woodell
Chairman Secretary
Minutes
Community Appearance Committee
Monday, December 14, 2020 at 6:00 p.m., Dunn Municipal Building
PRESENT: Chairman Meredith Bradham, Ann Fairley, John Frazee, Linda James, Marian McDonald, Tasha
McDowell, Lynwood Massengill and Rodney Stewart. City Staff: Assistant City Manager Mathew Boone and
City Clerk Tammy Williams. Absent: Cindy Atkins and Elyse Johnson.
Chairman Bradham called the meeting to order at 6:08 p.m.
Motion by McDowell and second by Fairley to approve the minutes as presented. The motion carried.
Chairman Bradham reviewed the role of the Community Appearance Committee (CAC). After discussion, it
was decided to make a presentation to Council on the efforts and goals of CAC at the February council meeting.
Stewart updated the committee on the Imagine Dunn Strategic Vision Plan process and shared that many
aspects of the plan concerns the appearance of the city.
Cemeteries Clean Up - Assistant City Manager Boone reported that they have met with the cemetery crew and
plans are to begin publicizing clean up at the beginning of the year. Boone asked that the committee wait to
set a hard date for the clean up until the next meeting. Bradham asked Frazee to lead this subcommittee.
Discussion followed on how to proceed with the Murals/Visual Arts. Bradham will ask that Johnson lead this
subcommittee.
Anti -Litter Campaign discussed with Massengill to lead this subcommittee. Bradham stated that she had not
spoken to Kim Schmidlin but did hear that she has plans to tear the building down that has been identified as
such an eyesore at Cumberland and Broad. Committee discussed an educational campaign to encourage
business owners and residents to look at their properties to see what needs to be cleaned up. Discussed
sending letters to business owners from the committee when needed and to check on proposing ordinance
changes that may require businesses to do more relating to their location's appearance. It was also asked if
paint colors should be included in the ordinance to avoid such concerns as the purple building on Cumberland
in front of the Airborne Museum. Discussed identifying locations that need "Do Not Litter" Signs so that this
request can be made at the City Council meeting in February. Staff will check to see if the signs can be different
or need to be consistent due to NCDOT requirements. Committee members are asked to identify locations for
the signs in priority order.
Community Clean Up was discussed. Decided to coordinate clean-up for the spring and fall maybe during
National Clean Up dates. Look at setting date at next meeting. McDowell and Bradham will work on the
planning for the clean-up efforts.
Items added to the Wish List for Eagle Scout projects: Artistic designed bicycle racks for trails and other areas
of the city including downtown and parks; Picnic table at rail trail/dog park; and community garden.
The next meeting will be held on January 11, 2021 at 6:00 p.m.
With no additional business, the meeting was adjourned at 7:10 p.m.
Respectively Submitted,
� � r
Tammy Wl iams, CMC
City Cleric
Minutes
Community Appearance Committee
Monday, November 9, 2020 at 6:00 p.m., Dunn Municipal Building
PRESENT: Chairman Meredith Bradham, Cindy Atkins, Ann Fairley, John Frazee, Linda James, Marian
McDonald, Tasha McDowell, Lynwood Massengill and Elyse Johnson was present virtually via Zoom. City Staff:
Assistant City Manager Mathew Boone and City Clerk Tammy Williams. Absent: Rodney Stewart.
Chairman Bradham called the meeting to order at 6:08 p.m. Elyse Johnson, who was unable to attend the first
meeting introduced herself.
Motion by Ann Fairley and second by Cindy Atkins to approve the minutes as presented. The motion carried.
The priorities were reviewed to determine if there were any additions or deletions. Bradham recommended
that the Library be added to the list as recommended by the Lucknow Garden Club.
Johnson recommended that the anti -littering signs use humor to get attention.
Additional discussion followed:
Massengill brought up the building beside Dunn Area Tourism Authority, which is an entrance to downtown
Dunn and is one of the biggest eyesores with broken blinds, etc. Boone stated the non-residential violations
would probably not apply here. Owners were identified and the property has recently been purchased by new
owners. Bradham will reach out to them to see what the plans are for the building. Johnson suggested
requesting permission to put artwork in or on windows in the interim.
Massengill further stated that litter is a huge issue and makes a negative impact on the appearance of the city.
He has heard many negative comments from visitors.
Frazee stated that the focus needs to be on more than downtown. He shared about all the interesting murals
and artwork in Morehead City. Johnson added that artwork needed to go beyond historical art, such as
abstract, to draw the interest of the younger generations. She noted that Harnett County was home to a
sculptor, Jason Morris, whose work is on display in numerous communities in the area. She also added that
she is hoping the arts council will begin offering grants for murals and community art. She has hopes of
engaging the youth in painting electrical boxes around the city. Fire hydrants were discussed but it was
decided, that it may not be feasible to paint these due to color coding and maintenance.
Cemetery Clean Up discussed. Boone stated that the City staff is going to begin moving on cleaning up the
cemeteries. Frazee said that he would be willing to donate signs advertising for cleaning out old flowers -
semi-annual cleanup of cemeteries - blank for date. A community cleanup day could also be a time for the
scouts to work on iron work, maybe old fencing used as eagle projects. Cemeteries should be a priority and
should be cleaned up according to the guidelines.
McDowell recommended monthly educational pieces to remind people to clean up certain areas and to host
community clean up days in wards or community -wide. Bradham added that you could get leaders for each
ward in a community -wide clean up. McDonald added that there needs to be monthly reminders that
trashcans need to be removed within 24 hours of pickup as people are leaving their cans in the streets. She
added that the committee needs to get the word out that the Community Appearance Committee is watching.
Bradham reviewed the initial priorities from the discussions.
1. Cemeteries
2. Murals/Visual Arts
3. Anti -Litter Campaign - encouraging everyone to make a list of the areas that need to be focused on.
L Community Clean Up
S. Establishing a Wish List for Eagle Scout Projects
Johnson added that trash artwork contests could be held for kids in conjunction with clean up days. McDowell
added that Council Member April Gaulden will be hosting another Clean Up for Ward 2 on November 21st.
The next meeting will be held on December 14, 2020 at 6:00 p.m.
With no additional business, the meeting was adjourned at 7:28 p.m.
Respectively Submitted,,
Tammy Willia MC
City Clerk
Minutes
Community Appearance Committee
Thursday, October 22, 2020 at 6:00 p.m., Dunn Municipal Building
PRESENT: Chairman Meredith Bradham, Cindy Atkins, Ann Fairley, John Frazee, Linda James, Marian
McDonald, Tasha McDowell, Lynwood Massengill and Rodney Stewart. City Staff: City Manager Steven
Neuschafer, Assistant City Manager Mathew Boone and City Clerk Tammy Williams. Absent: Elyse Johnson.
Chairman Bradham called the meeting to order at 6:00 p.m. All in attendance introduced themselves and then
Bradham reviewed the duties and responsibilities of the committee.
Consensus was to schedule the meetings for the second Monday of each month at 6:00 p.m. in Council
Chambers.
City Manager Neuschafer gave an overall City update. The City maintains right of ways and city -owned
properties, contracting out major corridors and the three cemeteries. Tree plantings are budgeted in the
Planning budget, taking care of new plantings and broke or dead trees. Public Works has a separate budget
for taking down larger trees on right of ways. He reported that the Tart Park project is underway and the City
is still working on the Dog Park. He added that the cemeteries were set for some repairs and new plantings
that were budgeted for the spring. The repairs were handled but when Covid-19 hit, budgets were frozen. He
is going to work on getting funding for new plantings back in the budget for this fiscal year.
Discussion followed with possible priorities as follows
• Trimming downtown trees - Neuschafer shared that it was recommended that the trees were hand
trimmed every other year.
• To encourage pride of business owners and residents to take care of their properties - Image. Stewart
and Massengill both spoke concerning areas not handled by property owners and concerns related to DOT
right of ways.
• Getting Community involvement and Engagement - High school and middle school students, scouts and
other civic groups (community service workers did not work out in past years - consensus was to recruit
volunteers who wanted to be there instead.)
• Host Clean Up Days
• Develop Projects Wish List for Eagle Scout and other community service projects
• Appearance of areas on Hwy 301 South
• Dealing with Litter in high prone areas such as Friendly Road, Rooms to Go Way, etc.
• Anti -Litter Campaign - Do not litter signs
• Current City street and regulatory signs straightened or replaced when needed
• Identifying areas to plant new trees and for Green Spaces
• Logo Art on Water Towers
• Publicity of Beautification Efforts - to encourage more participation
• Cemeteries Clean Up Project - Frazee shared that the cemeteries have guidelines but they are not followed
and families get very angry when city employees remove old flower arrangements. He further stated that
there is old rod iron fencing that needs to be restored and some is dangerous enough, it needs to be
removed. Neuschafer added that it has been difficult to follow the guidelines but after recent meeting with
Mayor and others, it has been decided to begin following guidelines - first with an education campaign
and then clearance of items not meeting guidelines by Christmas. He said it was very important for city
staff to know they had support due to the high emotions from families about following this ordinance.
Atkins stated that she learned at a recent cemeteries preservation meeting that, clearance should be done
twice a year and she also recommended a "Friends of Cemeteries' group. Frazee added, if done every six
months, people would get used to it.
• Edging on Carolina Drive - Neuschafer stated that the City is currently edging areas on US 421 and US 301
corridors twice a year. It is the responsibility of property owners to maintain growth to the roads but
there is not an edging ordinance. The city can incorporate edging on Carolina Drive in the schedule but
does not typically cut in residents' yards.
• Visual Art - Paintings on Buildings, Drain Covers, Hydrants with maybe a theme
• Santa House - Neuschafer shared that the house and caboose are now owned by Downtown Dunn
Development Corporation and they will be altering the house for this year and then it will be removed.
The lot is owned by someone in Sanford and the city mows and trims bushes for the use of the lot.
Other concerns expressed by McDonald included: businesses filling potholes in parking lots, limbs piled
beside streets blocking views; and tree growing out of asphalt beside trailer. Neuschafer shared that the City
does have ordinances in place and can contact owners concerning serious potholes, broken windows,
abandoned trailers, etc. and Public Works can remove limbs. He encouraged committee members to contact
Assistant City Manager Boone, who will serve as the committee's liaison with staff and Council, when seeing
issues such as these or other questions as to what the City can do related to any concerns.
With no additional business, the meeting was adjourned at 7:30 p.m.
Respectively Submitted,WW ���
" . ' .
T mmy Will ams, CMC
City Clerk
Community Appearance Committee
"Work -in -Progress" Priority List
1. Cemeteries
2. Murals/Visual Arts
3. Anti -Litter Campaign (Signs) Develop list of the areas that need to be
focused on (Friendly Road, Rooms to Go Way)
4. Community Clean Up
S. Wish List for future Eagle Scout Projects
Additional Priorities Discussed:
• Trimming downtown trees
• Encourage pride of owners in business and residential properties.
• Community involvement and Engagement
• Appearance of areas on Hwy 301 South
• Current City street and regulatory signs straightened or replaced
• Identifying areas to plant new trees and for Green Spaces
• Logo Art on Water Towers
• Publicity of Beautification Efforts
• Edging on Carolina Drive
• Santa House
• Library Landscaping
• Educational Advertising recommending residential and business focus
areas and to remind of trash cans removal from streets
• Wayfaring Signs
Possible Eagle Scout Projects
Artistically designed Bicycle Racks - trails, parks, downtown
2. Picnic table at Trail/Dog Park
3. Community Garden
CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
Under the North Carolina General Statutes or regulations.
Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
i To protect the attorney -client privilege.
To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C.G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).