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Agenda 01-12-2021® norCh ea rolina N city or damn P Call to Order — Mayor William P. Elmore, Jr. Invocation — Rev. Howard Dudley Pledge of Allegiance 1) Adjustment and Approval of the January 12, 2021 meeting agenda Dunn City Council Regular Meeting Tuesday, January 12, 2021 7:00 p.m., Dunn Municipal Building PRESENTATIONS 2) Employee Recognitions — Police Department Lt. Matt Smith and Sgt. Jonathan Butler PUBLIC COMMENT PERIOD 3) Each Speaker is asked to limit comments to 3 minutes and they must sign up on sheet available on the podium within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes. CONSENT ITEMS 4) Minutes — December 8, 2020 5) Minutes — December 17, 2020 Special Called Meeting 6) Resolution Declaring Badge and Service Weapon Carried by Harold Dwayne Collins Surplus and Awarding to Him on his Retirement 7) Budget Planning Retreat FY2021-2022 8) Extension of Emergency Sick Leave ITEMS FOR DISCUSSION AND/OR DECISION 9) Ordinance to Demolish — 706, 710, 800 N Fayetteville Ave (Tabled at the December meeting) 10) Ordinance to deem property Unfit for Human Habitation -906 and 908 N Clinton Ave (Tabled at the September meeting) 11) Ordinance to Demolish — 503 E Carr St (Tabled at the September meeting) 12) Ordinance to Demolish — 809 E Pearsall St — storage building (Tabled at the November meeting) 13) Ordinance to Demolish — 614 E Divine St (Tabled at the September meeting) 14) Consideration to Sell Real Property — 415 S Magnolia Ave (Tabled at the December meeting) 15) Funding Computer Server Purchase 16) Request for Letters of Interest and Statement of Qualifications-Merger/Regionalization Feasibility Study and Water Treatment Plant Design 17) Stormwater Fee Study Resolution — Mini -Brooks Act 18) City-wide Street Pavement Condition Study Resolution — Mini -Brooks Act 19) Council Goals/Reports 20) Administrative Reports a) City Manager's Report b) Financial Report/Assessment Update c) Department Reports Communications/Public Information Public Works/Public Utilities Parks & Recreation Library Planning & Inspections Police 21) Announcements 22) Information 23) Closed Session - If called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" TTTTuNN north carolina N is I AV LLH Iff city of dunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dunn-nc.org PUBLIC NOTICE related to Regular Council Meeting Mayor William P. Elmore Jr. Mayor Pro Tern Chuck Turnage Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer The public is hereby notified that the City Council of the City of Dunn will hold their regular meeting on Tuesday, January 12, 2021 at 7:00 p.m. in the Council Chambers of the Dunn Municipal Building, 401 E. Broad Street, Dunn, NC. Some members of the Council may participate electronically. SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY In an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited to a total of25 people to include Council and needed staff. Face Coverings are required by all members of the public entering the Municipal Building. The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC page. Public Comment Period - Comments can be called in or emailed to the City Clerk by Monday, January 11, 2021, 1:00 p.m. to be read at the meeting. The person must abide by all rules related to the Public Comment Period, provide name and address and abide by the 3-minute time limit. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Tammy Williams, CMC City Clerk 910-230-3501 tilliams@dunn-nc.org DUNN All-AmericaCi� I Acre m mum mafters 1989*2ei3 Adjustment 1 Approval of the January 12, 2021 Recommendation: Motion to adopt the January 12, 2021 meeting agenda as presented 31 Motion to adopt the January 12, 2021 meeting agenda as presented with the following changes: Additions: (Assign Number on. the Agenda such as 14a) Removal of the following item(s): Move Item of Business from one section to another section (such as moving Item from Consent Items to Items, for Discussion and/or Decision) j D All-America Cily All -America Mill 11111.1l Ab i CouncilCity Agenda s 1 y^ MeetinggDate-,January TITLE: Employee RecognitionsSUBJECT Presentr: Chief White •Police Department: ■ Attachment:/ Description:1 II■II- Public / Advertisement . PURPOSE: Chief White will recognize two Dunn Police Officers for major achievements: Lt. Matt Smith received his certificate for completion of the Management Development Program through the North Carolina Justice Academy on November 11, 2020. Sgt. Jonathan Butler received his Advance Law Enforcement Certificate from the North Carolina Criminal Justice Training & Standards Commission on November 19, 2020. Recognize New Officers: Christopher S. Keon and Joshua T. Elliott BACKGROUND: RECOMMENDATION/ACTION REQUESTED: Adopted 8-4-05 CITY OF DUNK CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign- up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign -rip sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. Recommendation: Motion to approve all Consent Items as presented. 1 DQ"' ( 1 N-1 � N" � � f All -America City UiLy ()� uiiu!�i All -America City � y N/ "� 5 City Council Agenda qrm .f Y � SUBJECTTITLE: Minutes— b' Department: Attachment: X Yes No Description: [-1191X-C]CTi1111117I BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the Minutes as presented. Dunn City Council Regular Meeting Tuesday, December 8, 2020 7:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart and Dr. David L. Bradham. Notice, relating to the Special Meeting Conditions, is incorporated into these minutes as Attachment #1. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Planning Director George Adler, Chief Building Inspector Steven King,, Chief of Police Clark White, Executive Assistant Connie Jernigan, Communications Coordinator Kaitlin Adkins, City. Attorney, Tilghman Pope, and City Clerk Tammy Williams. CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Dennis Manuel, Pastor at East Granville Street Church of God of Prophecy gave the invocation. Afterwards, Council Mem' Wer McLean led in the Pledge of Allegiance. Mayor Elmore sent condolences to the family of Irvin business owner, property owner and philanthropist. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and meeting agenda as presented. Motion un PRESENTATIONS Imagine Dunn Update Aaron Arnett of Arnett Muldrovv ConstTltants and David N Strategic Vision Plan process. Hill spokeabout the upcop shared. Council Members' Gaulden and-%Bradham, who community to get involved in the,process and to follow the PUBLIC COMMENT PERIOD The Public Commenf::P,er and was opened by Commentue'riodwas closed: - has contributed a lot to as a Member Bradham to adopt the December 8, 2020 of Hill Studio gave an update on the Imagine Dunn g Workshop and the twelve initiatives that will be rve on the Dunn Vision Group, encouraged the Dunn Facebook page. at 7:18 p.m. Having no comments, the Public - Approval of the minutes of the.November 10, 2020 Council Meeting. - Approval of theminutes of thc;November 17, 2020 Imagine Dunn Meeting. - Retirement Resolution Dal-1ohnson, Public Utilities. A copy of the Resolution (R2020-24) is incorporated into these minutes cisAttachment #2. - Budget Amendment -;Police Department. A copy of the Budget Amendment (BA2021-11) is incorporated into these minutes as Attachment #3. - Budget Amendment' Library and Public Utilities. A copy of the Budget Amendment (BA2021-12) is incorporated into these minutes as Attachment #4. - Approval of February 19-20, 2021 as the dates for the 2021-2022 Budget Planning Retreat. Motion by Council Member Bradham and second by Council Member McLean to approve all consent items. Motion unanimously approved. ITEMS FOR DISCUSSION AND/OR DECISION Consideration of Ordinance to Demolish - 706, 710, 800 N Fayetteville Ave Mayor Elmore opened the Public Hearing at 7:19 p.m. for consideration of Ordinance to Demolish structures located at 706, 710, 800 N Fayetteville Ave. The Public Hearing was duly advertised on November 27 and December 1, 2020. Chief Building Inspector King conducted an inspection and based upon his observations, the structures are unsafe and have been condemned in accordance with G.S. §160A-426. King also found the structures dangerous or prejudicial to public health or public safety and a nuisance in violation of G.S. §160A- 193. King added that demolition was taking place but is now at a standstill due to the asbestos abatement that is needed. According to state law, demolition can't proceed until asbestos at the site has been abated. If the ordinance is adopted, the city would have to get the property abated and demolished by outside contractors, with the cost being passed to the property owner. Currently, there is concrete crushing at the site brought in from other locations as the contractor hired for demolition is currently using the site for that purpose. Council Member- Turnage asked what the timeline would be if the City passed the ordinance. King replied approximately six months. Council Member Tart asked if the current contractor would have to remove his property. King confirmed that he would have to remove his property if he was not hired by the Gity,. Sills asked if the property was zoned correctly. Adler replied it would be allowed but it has not been approved. Council Member Gaulden stated that she has received several complaints from residents and King confirmed that the Inspections Department has also received complaints. Adler was told by the Lester, Groupthat a contractor was hired in March for the abatement but nothing has been done. James Godwin, the contractor hired to handle the demolition, requested additional .time. He shared that the demolition had been stopped over three times with utilities and then asbestos issues. He has a contract with a company to handle the asbestos abatement to begin next week. He confirmed that lie was crushing stone from other locations and had checked with Planning Director-A'dle} to make sure it is permitted with the zoning on that location. He also replied to question from Council Member Tartthat he-fel that the demolition could be done 3-5 days after abatement was done, with project completed by the Jihstweek of January. James Rankin, a resident at the corner of N Fayetteville Ave and W:Granville St, spoke against the concrete busting and complained about all the dust and was concerned about the zoning allowing concrete busting at that location. George Adler, Planning Director stated that the Browgfields EPA Grant,paid for the asbestos survey but could not be used for the abatement. He added that his office needs a:ietter by'someone saying the site has been abated for demolition to be completed. Restated that he has spoken with Lester Group on many occasions about the property to no avail. He said the prop been any development permit issued. that has not been done. He fiirther sta his visit, he did not observe any A dust and Adler confirmed that the Council Member Tart shared that restrictive than 1-100. CounciFM residehts." ing added that the p added that h`e elt it will take me erty.. is zoned correctly but even if property is zoned properly there has not Adler also shared that he had requested that a blind fence be put up and ted that the City was providing water to the site to help with the dust but at r, being used. Council ,Member Tart asked if the fence would help with the id fence.is just yisual''and that water is typically used to compress the dust. ple would ndtw'ant this type of business beside their home. City Manager Adjhave to be confirmed. He felt that this location was I-10, which is more r Sills said the City is pro -business but also must look after the health of our was issued to handle the buildings without asbestos. Council Member Tart ie to handle the demolition if the ordinance was passed than if Mr. Godwin will go ahead and take care of the;demoltion since the end -goal is to get the property cleaned up. With no additional comments, the public hearing was closed. Mayor Elmore reminded council, the ordinance to demolish was the matter at hand and not any zoning issues. He also restated that Mr. Godwin has a permit in hand to handle demolition and contract to handle the asbestos. After much discussion, motion by Council Member Tart and second by Council Member Turnage to table until the January meeting. Motion passed with Mayor Elmore, Council Members McLean, Tart and Turnage voting in favor of the motion and Council Members Bradham, Gaulden and Sills opposed. Consideration of Ordinance to Demolish -1014 E Edgerton St Mayor Elmore opened the Public Hearing at 8:11 p.m. for consideration of Ordinance to Demolish house located at 1014 E Edgerton St. The Public Hearing was duly advertised on November 27 and December 1, 2020. Building Inspector Slater Johnson conducted an inspection and based upon his observations, the structures are unsafe and have been condemned in accordance with G.S. §160A-426. Johnson also found the structure dangerous or prejudicial to public health or public safety and a nuisance in violation of G.S. §160A-193. King added that they had spent quite a bit of time trying to help the renter (who is part owner) as there were several children living there. He shared that the sewer leak was the major issue and with so much sewage under the house they could not get a plumber to touch it. He said that there are 103 items that need to be addressed at this house with nothing being repaired to -date. He confirmed that the tenant has moved out. With no additional comments, the public hearing was closed. Motion by Council Member Sills and second by Council Member Bradham to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 1014 E. Edgerton St. (PIN #: 1516- 95-6297,000). Motion unanimously approved. A copy of the Ordinance (02020-26) is incorporated into these minutes as Attachment #5. Consideration of Ordinance to Demolish -1008 E Harnett St Mayor Elmore opened the Public Hearing at 8:15 p.m. for consideration of Ordinance to Demolish house located at 1008 E Harnett St. The Public Hearing was duly advertised on November 27, and December 1, 2020. Building Inspector Slater Johnson conducted an inspection and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. Johnson also found the structure dangerous or prejudicial to public health or public safety and a nuisance in violation of G.S. §1bQA-193. King added that someone was planning on moving in but it had to be inspected prior.to the;water being turned on. The owner is not planning on malting repairs and is ok for the city to demolish. With no additional comments, the public hearing was closed. Motion by Council Member Bradham and second by Council Member Gaulden to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling,located at1008 E. Harnett St. (PIN #: 1516- 95-8642.000). Motion unanimously approved. A copy of the Ordinance (02020-27) is incorporated into these minutes as Attachment #6. Consideration to Declare Property Unfit for Human Habitation - 609 S Sampson Ave Mayor Elmore opened the Public Hearing at 8:18 pp. for:consideration of Ordinance to deem property Unfit for Human Habitation located at 609 S Sampson Ave. The PublicNearing ,Was duly advertised on November 27 and December 1, 2020. Building Inspector Dwayne William's conducted an inspection and based upon his observations, the structures are 'in ;a deteriorated condition that does riot meet the requirements of the City of Dunn's Minimum public safety and a nuisance in violat complaints from the neighbors. They violations and the owners Terry:,Wooc have called and said they are not going for a year before coming flack for ordh change their mind. Council.Me.mber TE King stated they can use codeenforce nubfcchoarine was closed. ..,. also found the,structure dangerous or prejudicial to public health or of G.S. §160A 193. King added that his office has received several re allowed to do the interior inspection and found quite a bit of d Teresa Parker have had 90 days to make the repairs. The owners nake the,repairsand there is no tenant. The property has to be vacant -e to-deinblisli and they can make the repairs during that time if they isked if the city would have to wait a year to clean up the outside and nt to get the outside cleaned up. With no additional comments, the Motion by Council Member Gauldenand second by Council Member McLean to adopt the ordinance directing the Chief Building Inspector to post the property Unfit for Human Habitation at 609 S. Sampson Ave. (PIN #: 1516- 73-9892.000). Motionunanimously approved. A copy of the Ordinance (02020-28) is incorporated into these minutes as attachment #7, . Mayor Elmore commended the Inspections staff for all their hard work on these condemnations. He shared about being on site of a house being demolished in Westfield Subdivision and immediately was approached by a neighbor thanking them for cleaning up the neighborhood. Council Member Turnage asked about boarded up homes. King stated he is currently working on an ordinance to handle boarded up property and the city can also handle it as an abandoned building. Council Member Bradham asked that businesses be given the same guidelines concerning boarded up structures. Consideration on offer to Purchase City -owned Property - 415 S Magnolia Ave The City has received an offer of $8,000, by Lucknow Homes LLC, to purchase real property located at 415 S Magnolia Avenue in Dunn. Offer to Purchase was received by the City Clerk on November 24, 2020. Motion by Council Member Bradham and second by Council Member Turnage to table to the January meeting. Motion unanimously approved. Election of Mayor Pro Tem Mayor Elmore shared that the Mayor Pro Tem will be appointed annually. He commended Council Member Turnage for his outstanding job as Mayor Pro Tem in 2020. Motion by Council Member Turnage and second by Council Member McLean to elect Council Member Bradham as Mayor Pro Tem. Motion unanimously approved. Council Goals/Reports City Manager Neuschafer reviewed the reports. Council Member Bradham requested status on trail from Tyler to Tart Parks. Neuschafer stated that the path has been informally identified and;"request has been sent to NCDOT concerning crossing certain NCDOT right of ways. Surveyor has gone out to mark,, some crossings especially the Ashe Avenue crossing to make sure crossings are as safe as possible. Goal is to have permissions and a plan of action in place for crossings and marking trail for spring activities.;He added that we need to make sure it is as safe as possible before being promoted to the public. Mayor Elmore:added`that he has'seen;a lot of use of the new Dog Park. Neuschafer further updated Council that only one bid.was received on the Watauga project for utilities and paving so the process has to start over again. Hopefully; ifenough bids are received in Januaiy,,the utilities will be in spring and early summer for the paving. Administrative Reports City Manager Neuschafer reported on the Pope Street sewer repair. and that it was not as bad as feared. Emergency repairs have been done with totalcost estimated at $130,06,0 after paving is completed. Staff feels these expenses can be covered in the budget butafthe'le are any other repairs, -needed in the fiscal year, they will have to come to council for budget adjustments. - Finance Director Roberts provided the following financial • $6,506,247 in General Fund and Water -Sewer Fund. co • Property taxes received as, of.;0etober 30, 2020 w $924,014, • Sales Tax Revenue September receipts were $202,7 same time last vear. Lastvear, Sales Tax Revenue was • Utilities Sales Taxes are compared to,$160,754 for Report iod"ending November 30, 2020: �23,064 as of November 2019. Last October's funds received were with total receipts at $670,047, up 6.43% from the 82325. the quarter ending June 30, 2020 was $144,370 • Building Permit Fees.for the month of Novemberwere $6,919, with total collected for the year of $52,887 or 53% pf budget. Last yea r.y✓e had collected $55,120. • WgOa' nd Sewer Revenues for the month of November were $503,664 compared to $505,696 in 2019. Total collected to date is $2,503,584or 42.80/oof budget compared to $2,570,033 in 2019. The $66,450 difference is directly related to COVID 1,9 payment deferrals. • Expendituresr'in the General, Fund are $4,502,128 or 38.7% of budget. For 2019, expenditures were $4,675,584.'.- • The Water and' Sewer fund has spent $2,197,973 or 30.2% of budget. Last year, total expended was $1,852,689. The benchmark for this period is 42% of budget. • Debt Service expenditures to date are $551,605 in the General Fund. One interest payment for Water/Sewer Debt Service was made this month with total for the year - $204,119 for all Debt Service payments. Mayor Elmore asked for an update on the mapping for the storm water system. Neuschafer said that the mapping for the sewer system was almost complete and was funded through a grant. There are no grants to handle the mapping of the storm water system so the city will have to look at funding approximately $75-$100,000 through the storm water fees. Mayor Elmore asked for this to be placed on the January agenda. Reports were also received as follows: Communications/Public Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Announcements/information Mayor Elmore announced upcoming events and activities. With no further business to discuss, motion by Council Member McLean and second by Council Member Bradham to adjourn the meeting at 8:47 p.m. Motion unanimously approved. William P. Elmore Jr. Mayor Attest: Tammy Williams City Clerk DUNN [�W-D U­­N'­­N"'­ All-America filly ,it, of 11,111 I r City Council Agenda Form IIP Meeting Date: January. SUBJECT TITLE: Minutes — December 17, 2020 Special Meeting Presenter: Department: Attachment: X Yes No Public Hearing Advertisement Date: BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to approve the Minutes as presented. Draft Minutes Dunn City Council Joint Special Meeting Town of Benson, City of Dunn, and Town of Four Oaks Thursday, December 17, 2020 6:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern Chuck Turnage, Council Members J. Wesley Sills, April Gaulden, Billy N. Tart, and Dr. David L. Bradham. Absent: Frank McLean. Request for Special Meeting is incorporated into these minutes as Attachment #1. Also present from the City of Dunn: City Manager Steven Neuschafer, Assistant'Chy Manager Mathew Boone, City Attorney Tilghman Pope, and City Clerk Tammy Williams. Present from the Town of Benson: Mayor Jerry M. Medlin, Mayor Pro Tem, Casandra'Stack, Commissioners Maxine Holley, Dean McLamb, William Neighbors and Max Raynor. Also present Town Manager Fred Nelson, Town Attorney R. Isaac Parker and Town Clerk Angela Thornton. Presentfrom the Town of Four Oaks: Mayor Linwood Parker, Commissioners Vic Medlin, Andy Hardy', John Hatch and Caries Surles. Also present: Reid Williams, Development Cod'rdinatorund Town.Glerk Martha Garns Mayor Elmore welcomed everyone to the joint meeting at 6:00 p.m, %M'ay' or Medlin gave the invocation and Mayor Parker led in the pledge of allegiance. Dinner was served. CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting of the Dunn City Council at,6:38 p.m. and introduced those representing Dunn. He acknowledged Council Member McLean was unable to attend, due to being sick' Partnership Opportunities for Economic Development Mayor Parker shared the backgrcmmf on the proposed partnership - I-95/I-40 Crossroads of America Economic Planning Alliance which started with the, Mayors and staff meeting and researching the possibilities. Reid Williams, Town of Four Oaks Development Coordinator, presented an economic snapshot on the region which showed success with employers such as the Food Lion Warehouse, Ashley Furniture, Becton Dickerson, Berry Global and Rooms To Go but also lower median incomes than in surrounding areas including Harnett and Johnston Counties. He shared the benefits of a regional appr6.ach'which included a broader base of resources; a centralized economic development operation; cohesive short and long term planning; a focused approach to addressing strategic-ls'sues such as workforce development, and increased coordination resulting in an efficient use of City Manager Neuschafer presented the proposed jurisdiction map, which encompasses the I-95 corridor, approximately four. piles west and-2 miles east of 1-95. The proposed jurisdiction encompasses 20 miles from exit 70 to exit 90. He added that there; are several parcels over 50 acres each that total close to 12,000 acres in this proposed jurisdiction. .The Partnership could capitalize on available infrastructure such as the railroad and airports, combining these assets with property that is ready to develop. Benson Town Manager Fred Nelson shared the preliminary tentative Goals and Objectives to include: ® Goal 1 - Identify opportunity zones for commercial/industrial development within proposed jurisdiction. ® Goal 2 - Formulate relationships with local technical colleges and universities as well as the Department of Commerce to enhance workforce development in the region ® Goal 3 - Conduct a strategic visioning campaign to assist strategy formulation and resource alignment. fie also shared the proposed draft of bylaws of the organization to include representatives from each community and a share of the cost to include a formula for new industry recruited. Mayor Parker shared that initial discussions were received with favorable feedback with the NC Department of Commerce as well as elected representatives Congressman David Rouzer, Senators Jim Burgin and Brent Jackson and Representatives Howard Penny and Larry Strickland. He also talked about potential partners such as the Department of Agriculture and Harnett and Johnston Counties. He shared that the main goal is to spur growth for the region and raise the overall quality of life for people in these communities. Mayor Pro Tem Bradham felt the partnership was a great idea and the towns could get more traction working together. He did inquire on how the communication will work between the organization and the three town boards and how often will the organization's board meet. Mayor Parker said he felt they will probably meet monthly with oversight from the three boards as it is getting started. Council Member Turnage said that goals would need to be established with timelines to measure success. Mayor Elmore stated that if the boards agree to move forward staff from each community will begin to move the process forward in the establishment of the partnership organization. All three ,boards will work together to develop the bylaws and structure of the SO1C-3 organization. City Attorney Pope shared the value of having a separate 501C-3 organization for the partnership's efforts are the other available funding sources and the ability to do things that governments are not allowed to do but are important for economc,development such as give away land and handle confidential matters privately. After additional discussion from each board represented, motion by.Mayor Pro Tem;,Bradham and second by Council Member Turnage to support and move forward with the formfng of the 195/I 40;Crossroads of America Economic Planning Alliance. Motion unanimously approved. Moving forward with the partnership was also formerly and the Town of Pour Oaks Board of Commissioners. With no further business to discuss, motion by Council Member adjourn the meeting at 8:16 p.m. Attest: City the Town of Benson by Council Member Gaulden to William P. Elmore Jr. Mayor DUNN �- north lino DY.l l'�1N �NN AI -America Citg I, a H �, �, AI(-Anerisa Citg 1 1 City Council AgendaForm { I ® in _ ale® , 1989 � 20H3 1989* 2093 SUBJECT TITLE: Consideration of Resolution Declaring the Badge and Service Weapon carried by Harold Dwayne Collins Surplus and Awarding to him on his Retirement Presenter: Chief West Department: Police Attachment: x Yes No Description: Resolution Public Hearing Advertisement Date: PURPOSE: The City Council is being asked to adopt the attached resolution declaring the badge and service weapon carried by Harold Dwayne Collins surplus and awarding to him on his retirement. BACKGROUND: Harold Dwayne Collins served as a member of the Dunn Police Department from January 16, 2007 until November 5, 2020. RECOMMENDATION/ACTION REQUESTED: To adopt the resolution to surplus the badge and service weapon carried by Harold Dwayne Collins and award both to him. north caroling uN 'N"' city of dnnn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dtinn-nc.org Mayor William P. Elmore Jr. Mayor Pro Tent Dr. David L. Bradham Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschat'er RESOLUTION DECLARING THE BADGE AND SERVICE WEAPON CARRIED BY HAROLD DWAYNE COLLINS SURPLUS AND AWARDING THEM TO HIM ON HIS RETIREMENT WHEREAS, Harold Dwayne Collins served as a member of the Dunn Police Department from January 16, 2007 until November 5, 2020, at which time he retired from the Dunn Police Department and an active career in law enforcement; and WHEREAS, North Carolina General Statute Chapter 20-187.2 authorizes governing boards of law enforcement agencies to award to a retiring member the badge worn by him, as well as his service weapon: Clock, 9mm caliber, Model 17, Serial Number PKV774; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North Carolina, that the badge and service weapon (Serial Number PKV774) with three magazines carried by Harold Dwayne Collins be declared surplus and awarded to him on the occasion of his retirement. AND BE IT FURTHER RESOLVED that we extend our sincere appreciation to Harold Dwayne Collins for dedicated service rendered by him during his employment with the City of Dunn. Adopted this 12th day of]anuary, 2021. William P. Elmore Jr, Mayor ATTEST: Tammy Williams, City Clerk DUNN All-Ataerica Ci[y /�� 1989 k2GU DUNN r-ca" i 1111f Meeting ,o Date: ,; January SUBJECT TITLE: Budget Retreat Location Presenter: City Manager Neuschafer Department: Admin Attachment: Yes No ( Description: Budget Retreat Location Public Hearinq Advertisement Date: PURPOSE: The Budget Retreat for Fiscal Year 2021-2022 is set for Friday, February 19, 2021 from 8:00 a.m. to 5:00 p.m. and Saturday, February 20, 2021 from 8:00 a.m. to 5:00 p.m. at the Hotel Ballast located at 301 North Water Street in Wilmington, NC, This Budget Retreat will prioritize goals of the City and how to accomplish them for FY 2021-2022. BACKGROUND: BUDGET IMPACT: The cost for the Budget Retreat including Accommodations for two nights, Rental fees, Meals and Travel is approximately $17,000 to $20,000. RECOMMENDATION/ACTION REQUESTED: Motion to approve the 2021-2022 Budget Retreat set for February 19-20, 2021 to be held at the Hotel Ballast in Downtown Wilmington. DUNN UNN o d t 1111.0 eeting Date: January SUBJECT TITLE: Consideration to continue Emergency Paid Sick Leave Presenter: Human Resources Director Anne Thompson Department: Human Resources Public Hearing Advertisement Date: Description: City of Dunn Emergency I Leave Policy and Letter to Employees PURPOSE: The United States Congress failed to extend the Families First Coronavirus Response Act (FFCRA). The Act allowed employees to be paid up to 80 hours of emergency sick leave due to absences related to COVID-19, of which the City will be reimbursed. The Act expired December 31, 2020. Staff is requesting that the Council approve the extension of limited paid leave to employees due to Covid-19 for required quarantines. This will keep employees from losing pay and having financial hardship associated with loss of pay due to required quarantines. BACKGROUND: Many of our City employees have been required to quarantine due to exposure with other City employees or with family members. The Emergency Sick Leave Act paid up to 80 hours. Most employees that had to be quarantined did not use the total funds allowed. BUDGET IMPACT: Continued pay to employees as needed through June 30, 2021, unless the Emergency Sick Leave Act is reinstated. RECOMMENDATION/ACTION REQUESTED: Motion to approve the extension of leave to employees for required paid leave due to the Covid-19 pandemic through the Fiscal Budget Year ending June 30, 2021 or until the Emergency Paid Sick Leave Act is extended by Congress. north caroliDa L)UNN city of Bunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 e FAX (910) 230-3590 www.dunn-nc.org To: All Eligible Employees From: Steven Neuschafer, City Manager Re: City of Dunn Emergency Paid Sick Leave Date: January 12, 2021 Mayor William P. Elmore Jr. Mayor Pro Tem Dr. David L. Bradham Council Members J. Wesley Sills April L. Caulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer The City of Dunn is taking proactive steps to protect our employees since the United States Congress failed to extend the Families First Coronavirus Response Act (FFCRA). The Act expired on December 31, 2020. It is the City's goal to continue to operate effectively and ensure that all essential services are continuously provided and that employees are safe within the workplace. The City of Dunn is committed to provide accurate information about the nature and spread of infectious diseases, including symptoms and signs to watch for, as well as required steps to be taken in the event of an illness or outbreak.The City will provide eligible employees with temporary emergency paid sick leave under certain conditions. This policy will become null and void should Congress extend or adopt an Emergency Paid Sick Leave Act prior to the expiration date of this policy. The City of Dunn Emergency Paid Sick Leave The City of Dunn Emergency Paid Sick Leave (DEPSL) is separate from and independent of Family and Medical Leave (FMLA) and is independent of any existing sick leave policies that the City grants employees in the normal course of business. The DEPSL allows an eligible employee to qualify for emergency paid sick leave as follows: The employee is subject to a federal, state, or local quarantine or isolation order related to COVID-19; 2. The employee has been advised by their healthcare provider to self -quarantine because they are infected with or have been exposed to COVID-19 or because they are at high risk of complications from COVID-19; 3. The employee is showing symptoms of COVID-19 and is actively seeking but has not yet received a medical diagnosis; 4. The employee is caring for an individual subject to a federal, state, or local quarantine or isolation order related to COVID-19 or who has been advised by their healthcare provider to self -quarantine for COVID-19 related reasons; 5. The employee is caring for his or her son or daughter because the child's school or childcare facility has been closed or the childcare provider is no longer available because of COVID-19 related reasons; or 6. The employee is experiencing substantially similar conditions as specified by the Federal Secretary of Health or Human Services, in consultation with the Federal Secretaries of Labor and Treasury. Eligibility All employees who have been employed with the City for at least 30 days (full-time, or part- time) are eligible for DEPSL in the event the employee is unable to work or telecommute because the employee meets one or more of the conditions stated above. Duration/Compensation Employees are eligible for, on a one-time basis, the following: • Full -Time employees: 80 hours of pay at their regular hourly rate of pay. However, when caring for a family member, for reasons 4, 5 and 6 above, DEPSL is paid at two- thirds the employee's regular hourly rate of pay. Part -Time employees: The number of hours the employee worked, on average, over the most immediate prior full pay period. However, when caring for a family member, for reasons 4, 5 and 6 above, DEPSL is paid at two-thirds the employee's regular hourly rate or pay. Paid leave under this policy is limited to $511 per day (or $5,110 in total) where leave is taken for reasons 12, and 3 described above (generally, an employee's own illness or quarantine); and $200 per day ($2,000 in total) where leave is taken for reasons 4, 5, or 6 (generally care for others or school closures). General DEPSL Rules • Employees may elect to use DEPSL prior to utilizing any accrued paid sick leave under the City's sick leave policy. • No leave provided by the City under any governmental act prior to January 1, 2021, may be credited against the DEPSL eligibility. • Employees are responsible for immediately notifying Human Resources of their intent to utilize this policy, so that the appropriate application paperwork may be given to the employee in a timely manner. • Employees must successfully complete the necessary application paperwork and return it to Human Resources in a timely manner in order to receive compensation under this policy. ® Employees seeking compensation under this policy found solely to be taking this leave to defraud the City will be subject to disciplinary action up to and including termination of employment. The City will not retaliate against any employee who requests to take DEPSL in accordance with this policy. ® This policy expires on June 30, 2021. Definitions Child Care Provider Defined for the Purposes of DEPSL For the purpose of this policy, the term "child care provider" is defined as one who provides child care services on a regular basis and receives compensation for those services, including an 'eligible child care provider' as defined in Section 658P of the Child Care & Development Block Grant Act of 1990 (42 USC 9858n). School Defined for Purposes of DEPSL The term "school" means an 'elementary school' or 'secondary school' as such terms are defined in Section 8101 of the Elementary & Secondary Education Act of 1965 (20 USC 7801). 1)i71<N D N®UoxNerNl bcftd All -America city it, .1 d.,", All -America City 111111 City Council agenda Form 1 - ate: January 12, 2021 Meeting _ 1999 * 2013 1989 * 2013 SUBJECT TITLE: Consideration of Ordinance to Demolish Structures —706, 710, & 800 N. Fayetteville Ave. PIN #: 1516-79-6705.000 Presenter: Chief Building Inspector Steven King S Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: myes ❑ No Property History Pictures of Propert Public Hearing Advertisement Date: 11/27/2020 & 12/01/2020 PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 706, 710, & 800 N. Fayetteville Ave. and based upon his observations, the structures are unsafe and have been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. Should Council decide to proceed with the demolition of the structure at 706, 710, & 800 N. Fayetteville Ave. an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structures. BACKGROUND: Demolition was started by a third -party contractor without the proper asbestos abatement being performed. A Stop Work Order on the demolitions was placed on the property on January 27, 2020 due to the asbestos abatement of asbestos containing materials not being removed properly. City Council adopted, at the December 2020 meeting, to give the property owner until the January 2021 Council meeting to have asbestos abated and all buildings demolished and removed. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the structures located at 706, 710, & 800 N. Fayetteville Ave, (PIN #: 1506- 79-6705.000) north caroling I IL L..�NN City of dunll PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3505 > FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 706, 710, 800 N. Fayetteville Ave. (PIN #: 1516-79-6705.000) [Ward 21 Owner: Lester Group, Inc. P.O. Box 4991 Martinsville, VA 24115 Overview: Mayor William P. 131more, Jr. Mayor Pro Tern Dr. David L Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven Neuschafer September 3' d, 2019 — Property condemned due to condition of the structures on exterior and several roofs collapsing inside of the buildings. Most of the structures were vacant at time it was condemned. Notice of Hearing sent to property owner, Lester Group, LLC. September 13"', 2019 — Hearing held at Planning and Inspections Department between Steven King, Tom Mize, and Andrew C. Palmer with Lester Group, LLC. October 21, 2019 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner. Appeal letter sent with this notice informing Lester Group, LLC of the appeal process if they desired to do so. October 31, 2019 — Ten (10) day time period for appeal expires. December 20, 2010 — Allowed time period of sixty (60) days expires. Demolitions are underway of part of the buildings on the site. January 27t1', 2020 — Stop Work Order placed on property due to confirmation from owner not having asbestos removed per State requirements. November 24t1', 2020 — Site inspection performed and updated pictures taken. Approximately 50% of the buildings have been demolished and removed or partially demolished. Asbestos abatement has still not been completed. December 81", 2020 — Scheduled for City Council Meeting. Council voted to allow more thirty (30) additional days to allow for asbestos inspection and abatement. Also, to allow time to remove all the existing buildings from property. 971Id9dG Ramaw December 19111, 2020 — Received asbestos removal tickets from Bar -Lyn Enterprises, Inc. indicating all ACMs had been removed with a total of four (4) dump truck loads. December 31", 2020 — Site visit made and updated pictures taken. January 12, 2021— Scheduled for update at City Council Meeting. 1; l G PltiG?dG Naffm November 271h1 2020 ® north carolina U`NN umu.0 0 city of dunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 ® FAX (910) 230-3590 www,dtinn-nc.org Mayor William P, Elmore Jr. Mayor Pro Tem Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Tumage City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on September 3rd, 2019, the Chief Building Inspector for the City of Dunn sent a notice to Lester Group, Inc., the owner(s) of record of the structure located at 706, 710, & 800 N. Fayetteville Ave. noting that the structures were in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on September 13th, 2019 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428;and WHEREAS, on September 13th, 2019 a hearing was conducted by the Chief Building Inspector Steven King, with Mr. Tom Mize and Mr. Andrew C. Palmer of the Lester Group, LLC. In attendance. Following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being October 21st, 2019; and DUNN bcftd AIh&rtt®rica Citg 1 f m4ere cownna c gnaffers f>sy � zoo, WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on November 27"', 2020 and December ls`, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on December 8t", 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on October 21s` 2019 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structures at the following address: 706, 710, 800 N. Fayetteville Ave. Dunn, NC 28334 PIN #: 1516-79-6705.000 PARCEL ID #: 02151607480009 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structures including the surrounding fencing in accordance with his Order to the owner thereof dated the 21" day of October, 2019 and in accordance with North Carolina General Statute § 160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute §160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 121h day of January, 2021. William P. Elmore, Jr. Mayor Attest; Tammy Williams, CMC City Cleric Print this pager -,.,Harnett COUNTY P10:02151607480009 PIN: 1516-79-6705.000 REID: 0011951 4creage: 1.000 LT ac rd Acreage: 4.31 ac Number: 210246000 LESTER GROUP INC Property Description: 720X300 FAYETTEVILLE & GRANVILLE : PO BOX 4991 MARTINSVILLE, VA 24115-0000 any Address: 706 N FAYETTEVILLE AVE DUNN, NC 28334 State, Zip: DUNN, NC, 28334 ling Count: 3 iship Code: 02 tax District: Dunn Averasboro it Building Value: $129850 it Outbuilding Value: $3150 ,I Land Value : $204370 n Special Land Value : $0 Value : $337370 d Deferred Value : $0 Assessed Value : $337370 Harnett County GIS Neighborhood: 00204 Actual Year Built: 1940 TotalAcutalAreaHeated: 1532 Sq/Fl Sale Month and Year: 12 / 1985 Sale Price: $230000 Dead Book & Page: 794-0759 Deed Date: 502243200000 Plat Book & Page: - Instrument Type: WD Vacant or Improved: QualifiedCode: X Transfer or Split: Within trot of Agriculture District: No Prior Building Value: $117830 Prior Outbuilding Value: $1000 Prior Land Value : $204370 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $323200 DUNK 1 �u "T �iUNN '''... 0- V 1 V blftd All-AmariraCity , Y ,l d,.,,,, MI•AmaricaCilly 1 I City Council 1 City/ ® __ate: 1989 * 2013 1989 2013 SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation 906 & 908 N. Clinton Ave. PIN #:1516-89-6377.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Unfit for Human Habitation Ordinance Attachment: MYes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 8/28/2020 & 9/01/2020 Purpose: Chief Building Inspector, Steven King, has conducted an inspection at 906 & 908 N. Clinton Ave. and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Non -Residential Building Maintenance Code. The Chief Building Inspector also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. §160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance Code and pursuant to N.C.G.S. §160A-439, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful". If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Chapter 4, Article VII of the Dunn City Code within twenty-four (24) months of the adoption of this ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S. §160A-439. BACKGROUND: The ordinance to deem the property Unfit for Human Habitation was tabled by City Council at the September 81h, 2020 meeting until the October 131h, 2020 meeting for an update on the outstanding repairs that had not been completed by the deadline given by the Chief Building Inspector. As of December 29, 2020, there are three items on the repair list to complete. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to table the ordinance directing the Chief Building Inspector to post the property Unfit for Human Habitation at 906 & 908 N. Clinton Ave. (PIN #: 1516-89- 6377.000) to allow additional time for the owner to finish making the outstanding repairs required. north carolina UNN city of Bunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 wwwAttnn-ne.org PROPERTY HISTORY: 906 & 908 N. Clinton Ave. (PIN #: 1516-89-6377.000) [Ward 2] Owner: Warren Realty, LLC P.O. Box 1585 Dunn, NC 28335 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tem Dr. David L Bmdham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven Neuschafer January 16, 2020 — Inspection performed at 906 & 908 N. Clinton Ave. to check compliance with the NC Fire Code and the City of Dunn's Non -Residential Maintenance Code. January 29, 2020 — Notice sent to owner(s) notifying them of hearing on February 10, 2020. February 10, 2020 —Hearing held at Planning and Inspections office. Mr. Hemir Alsanda and Mr. Hosvan Giron (tenants/owners of D & H Mart) attended the hearing as well as Dwayne Williams and Steven King. February 12, 2020 — Findings of Fact and Order letter sent to owner(s) notifying them of the ninety (90) day time period. Information on how to appeal the Building Inspector's Order enclosed as well. February 21, 2020 — Follow up inspection performed to check off items on the list that had been completed. February 22, 2020 — Ten (10) day time period for appeal expires. No appeal received. May 12, 2020 — Allowed time period of ninety (90) days expires. July 7, 2020 — Walk-through performed with tenants of 906 & 908 N. Clinton Ave. to check on the status of the property and what was left on the list to be completed. Being work had been completed on the repair list, additional time was given for the items to be completed. August 21, 2020 — Site inspection performed to see what is still outstanding on the repair list. August 31, 2020 — Public Hearing notice sent to owner(s) notifying them of City Council Meeting on September 8"i, 2020 at 7:00 pm. September 8, 2020 — Scheduled for City Council Meeting. City Council tabled the ordinance until the October 131h, 2020 meeting to allow for additional time for the outstanding repairs to be made. September 17, 2020 — Contacted Mr. Gary Peacock with Warren Realty, LLC and set up meeting for 11:00 a.m. Mr. Slater Johnson and Mr. Dwayne Williams attended meeting with Mr. Peacock at his office. Mr. Peacock was informed of all the items that had to be completed and he stated he would send a letter to the tenant requiring them to 'finish the repairs. September 22, 2020 — Spoke to Mr. Hemir Alsanda via telephone. He updated me on the progress and stated that the canopy would be removed on the following day (23`d) and the gas company to pressure test the tanks and underground piping was a month behind and it would be late October before they would be able to complete the work. September 23, 2020 — Rode by to check on status of canopy being removed. It was partially down and workers were actively removing canopy at the time that I rode by. By the end of the day the canopy the canopy had been completely removed. October 6, 2020 — Site inspection performed and pictures taken of exterior of property. At this time, the removal of the canopy has been the only thing completed out of the five (5) outstanding items previously noted. January 12, 2021 Scheduled for update to City Council. January 1811, 2020 February 2111, 2020 July 10t", 2020 r • • ••• 1 1' north Carolina city of dunn POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 ® FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore, Jr. Mayor Pro Tem Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Tumage City Manager Steven Neuschafer AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-439, ET SEQ. WHEREAS, that on January 29, 2020 the Building Inspector for the City of Dunn sent a notice to Warren Realty, LLC, the owners of record of the property located at 906 & 908 N. Clinton Ave. that the property was in a condition that does not meet the requirements of the City of Dunn Non -Residential Building Maintenance Code and served on the property owner of Complaint and Notice of Hearing, that a hearing would be held on February 10, 2020, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-439, et seq.; and WHEREAS, on February 10, 2020, attending the hearing was Hemir Alsanda, Hosvan Gil -on, Chief Building Inspector, Steven King, and Code Enforcement Officer, Dwayne Williams and following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute § 160A-439, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Non -Residential Building Maintenance Code and ordering the property owner to bring the structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance Code within ninety (90) days of the date of such Order, being February 12, 2020 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Non -Residential Building Maintenance Code as set forth in Article VII of the Dunn City Code; and DUNN ��i rya ICOXN AllpmeHO cil .... *xni, WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-186 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on August 28, 2020 and September 1, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on September 8, 2020 to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this property has been given a reasonable opportunity to repair the property pursuant to an Order issued by the Building Inspector on February 28, 2020, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main entrance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawfi l." on the building located at the following address: 906 & 908 N. Clinton Ave Dunn NC 28334 PIN 4: 1516-89-6377.000 PARCEL Ill#: 02151720070010 Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-439. Section 3. This ordinance shall become effective upon its adoption. Section 4. If the owner of the property described herein has not repaired, altered or improved the property to bring it into compliance with Article VII of the Dunn City Code within twenty-four (24) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under North Carolina General Statute § 160A-439. Adopted this the 12f' day of January, 2020 William P. Elmore, Jr., Mayor Attest: Tammy Williams, City Clerk Print this page') Harnett COUNTY :: r)ftiH i:AI:OI INt. 02151720070010 151"9-6377.000 :0036056 Acreage: 1.000 LT ac ad Acreage: 0.86 ac Number: 1400006092 WARREN REALTY LLC Property Description: 26OX1501 LOT GRANVILLE & CLINTON Address: P 0 BOX 1685 DUNN, NC 28335-0000 ierty Address: 906 N CLINTON AVE DUNN, NC 28334 State, Zip: DUNN, NC, 28334 ling Count: i table Code: 02 Tax District: Dunn Averasbom it Building Value: $158350 :I Outbuilding Value: $1720 4 Land Value: $74920 el Special Land Value : $0 Value : $234990 d Deferred Value : $0 Assessed Value : $234990 Harnett County 2S Neighborhood: 00202 Actual Year Built: 1988 TotalAcufalAreaHeated: 4000 Sq/Ft Sale Month and Year: 10 12003 Sale Price: $0 Deed Book & Page: 1844-Wa4 Deed Date: 1066262400000 Plat Book & Page: - Instrument Type: W D Vacant or Improved: QualifiedCode: Y Transfer or Split: T Within that of Agriculture District: No Prior Building Value: $212250 Prior Outbuilding Value : $2540 Prior Land Value : $74920 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $289710 IiUNN m orth �nrnlu,., I�iT>iN 0NN AIhAmericaCity t l ,I IN"n All•AmericaCity I City Council Agenda Form 1 I ® Meeting Date: �. , " 0 1989'� 20t3 14892013 SUBJECT TITLE: Consideration of Ordinance to Demolish Structure — 503 E. Carr St. PIN #: 1516-87-4980.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: mYes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 7/02/2020 & 7/07/2020 PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 503 E. Carr St, and based upon his observations, the structures are unsafe and have been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the structures dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. Should Council decide to proceed with the demolition of the structures "B" and "C" at 503 E. Carr St. an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structures. BACKGROUND: July 14th 2020 — City Council adopted to table the matter of demolition to allow potential buyer, Curtis Miles, additional time to acquire ownership of the property. It was agreed upon that structure "A" could be kept and repaired, but structures "B" and "C" will need to be removed by the owner or by the City to conform to Zoning Regulations. August 11th2020 — City Council adopted to table the matter of demolition of all properties to allow owner, Curtis Miles, time to demolish structures 'B" and "C" prior to the City taking action to demolish the properties. September 8th 2020 — City Council adopted to table the demolition on the principal structure until the December 2020 Council meeting to allow renovations to be made by Mr. Curtis Miles. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to allow time for owner, Curtis Miles, to repair the only structure at 503 E. Carr St. (PIN #: 1516-87-4980.000) north Carolina L�NN city of Bunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3505 ° FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 503 E. Carr St. (PIN #: 1516-87-4980.000) [Ward 2] Owner: C J Miles Homes and Properties LLC 130 W Caroline Ave Smithfield, NC 27577-5113 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tem Dr. David L Bradham Council Members J. Wesley Sills Aprit L. Gaulden Frank McLean Billy Tart Chuck Tannage City Manager Steven Neuschafer March 20t11, 2020 — Properties condemned due to condition of all properties on parcel of land. Condemnation letter sent to owner of property on record with Harnett County Tax Records. March 30", 2020 — Hearing held by telephone with Mrs. Shirley White McNeil and Steven King. April 9t', 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner. Appeal letter sent with this notice informing owners of the appeal process if they desired to do so. April 19th, 2020 — Ten (10) day time period for appeal expires. May 11t', 2020 — Mrs. Shirley White McNeil contacted me to inform me she had a buyer for the property and wanted to know if she could get an extension. I informed her that City Council would have to grant an extension. June 81", 2020 — Allowed time period of sixty (60) days expires. July 211, 2020 — Site inspection performed and updated pictures taken. No progress has been made on repairing or demolishing the structure. Property has not been sold as of this time. July 14t', 2020 — Scheduled for City Council Meeting. City Council agreed to table the matter to allow Mr. Curtis Miles additional time to acquire the property from the current owners. Scheduled for next City Council meeting on August 1 ld', 2020. August 4"', 2020 — Contacted Mr. Curtis Miles via text message asking if had obtained ownership of 503 E. Carr St. He stated that he had not yet purchased the property. W E' ?I�ll7tG� ifl August H", 2020 — Scheduled for City Council Meeting at 7:00 p.m. City Council adopted motion to table matter until September Council meeting to allow time for owner, Curtis Miles, to demolish structures "B" and "C" prior to City adopting ordinance to demolish the structures. It was also mentioned that no building permit could be issued for structure "A" until "B" and "C" were removed. August 17t11, 2020 — Demolition permits issued to Mr. Miles for demolition of both structures "B" and «C„ August 26"i, 2020 — Site inspection done and both structures "B" and "C" have been removed. September 28t11, 2020 — Building permit issued to Mr. Miles for renovation of 503 E. Carr St. January 4ai, 2021— Site inspection done. Inspections performed to date are pictured below. 6-Dunn Project Name or ld 503ECanSt KENO L __ ( Delaas__� Active P0—-. 503E 3ECa Can St Dunn NC —� Insp Dist: Decals summary-- ---- •ResideMi i Building d Permit � Permit Type mplace damages Oescuphon I replace damages fhoeng, windows, doou, drywall, pamlmg, kitchen cabinets, pNm6ing, elechical .Master Permit None Details Work Class Proposed Use of Existing Shudme + sub Wok New Const v Single Family Dwelling :SOuctum Detaas S J Contractors :Inspections l Valuation/Feast Extra.I Custom l Attachments l Notes.) S=Sequence, R= P, r Remove Request I Reinspect., F= Final IS lInspTyP Is. IF (Status Req Date lnsp Oate Insp Id 'Insp Dist �0 iEGW 0 ELF 0 ERS 0 FRI 10 FRI to FRL Edit Mode Print Issued. 9/28/2020 Expies. 11/24/2021 Completed C.D. Issued. Delaas —] Not Needed Pass 10/27120M 1 10/28/2020 1sjohman _. NC 10/21/2020 10/23/2020 siohnsan.) Pa. - 11/3/2020 1a/s/MM dmllmm ) ,Not Needed Pass litj9/2020 111110120M sjohnson Pass 111118/2020 11/19120M �sjohnson _. Pass 11/20/20M 11/23/2020 sjohnsan _ Pass _ 10I21(20M '1012112121 sjohncon NC 10/2112020 10/23120M lg hnson _. Pass I10/2712320 i10/28/2020 (siohn,,n Close 1 i CC f 1 1 � �. 1 1: north Carolina city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 25335 (910) 230-3500 ® FAX (910) 230-3590 www.drrnn-ne.org Mayor William P. Elmore Jr. Mayor Pro'rem Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Tonnage City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on March 20th, 2020, the Chief Building Inspector for the City of Dunn sent a notice to Johnny Smith and James Bell, the owner(s) of record of structure located at 503 E. Carr St. was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on March 301h, 2020 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on March 30th, 2020 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being April 901, 2020; and DUi® N d(!-d�erie�Gi{y �' 2c3"4ere L�ilZ7lilGnG 7%2Cl �YJ 1959� 2013 WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on July 2"d, 2020 and July 7"', 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on July 14"', 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute §160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on April 9"', 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structure located at the following address: 503 E. Carr St. Dunn, NC 28334 PIN 4: 1516-87-4980.000 PARCEL ID 4: 02151608250002 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 9"' day of April, 2020 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same mamier as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 121h day of January, 2021. William P. Elmore, Jr., Mayor Attest: Tammy Williams City Clerk Print this page;. ,.,Harnett C_0 U_N,T Y nORi ii fnauCi t;n 02151608250002 1516-87-4980.000 :0037000 Acreage: 1.000 LT ac ed Acreage: 0.25 ac t Number: 1500037581 : C J MILES HOMES AND PROPERTIES LLC Property Description: 75X150 1 LOT 503 EAST CARR ST Address: 130 W CAROLINE AVE SMITHFIELD, NC 27577-5113 ierty Address: 503 E CARR ST DUNN, NC 28334 Slate, Zip: DUNN, NC, 28334 ding Count: 1 nship Code: 02 Tax District: Dunn Averasbom d Building Value: $50840 d Outbuilding Value : $200 d Land Value : $7500 d Special Land Value : $0 Value : $58540 d Deferred Value : $0 Assessed Value : $58540 Harnett County GIS Neighborhood: 00202 Actual Year Built: 1966 TotalActualAreaHeated: 962 SgIFt Sale Month and Year: 812020 Sale Price: $13000 Deed Book It Page: 3849-0645 Deed Date: 1596672000000 Plat Book & Page: 0-0 Instrument Type: CM Vacant or improved: QualifiedCode: P Transfer or Split: T Within 1ml of Agriculture District: No Prior Building Value: $62900 Prior Outbuilding Value : $200 Prior Land Value : $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value: $70600 DUNK _ _ „ <<tA „<<, ,,,, DUNN ��l V All -America City All -America Mill 1 f City Council Agenda Fortes 1 1 ® Meeting Date.- January 12,2020 1989 * 2013 1989 2013 SUBJECT TITLE: Consideration of Ordinance to Demolish Storage Building — 809 E. Pearsall St. PIN #:1516-84-1822.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: MYes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 10/30/2020 & 11/03/2020 PURPOSE: Building Inspector Slater Johnson has conducted an inspection at 809 E. Pearsall St. and based upon his observations, the structures are unsafe and have been condemned in accordance with G.S. §160A-426. The Building Inspector also found the structures dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. 1) Should Council decide to proceed with the demolition of the storage building at 809 E. Pearsall St. an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove ordemolish said structure. BACKGROUND: November 10th, 2020 — City Council adopted to table the matter on the storage building demolition to allow owner to make repairs or have it removed. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the storage building located at 809 E. Pearsall St. (PIN #: 1516-84- 1822.000) '�- north Carolina Iff UELjuNN City of duun PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 25335 (910) 230-3505 ^ FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 809 E. Pearsall St. (PIN #: 1516-84-1822.000) [Ward 31 Owner: Linda Faye Harris Ilarvey Harris Jr. 304 Aragona Drive Ft Washington, MD 20744 Overview: Mayor William F. Elmore, h. Mayor Pro Tern Chock Turnage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David L Bradharn City Manager Steven Neuschafer August 5, 2020 — Property condemned due to the current status of property, lack of active utilities, abandonment from owner, and deteriorating conditions of the dwelling. Condemnation notice sent to owner(s) with hearing date of August 14"', 2020. August 14, 2020 — Hearing scheduled at Planning and Inspections Department. Hearing was held via telephone. August 21, 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner(s). Appeal letter sent with this notice informing owner(s) of the appeal process if they desired to do so. August 31, 2020 — Ten (10) day time period for appeal expires. No appeal received. September 3, 2020 — Appeal received from Harvey Harris Jr. and Linda Faye Harris requesting more time. Appeal was denied due to not receiving within the ten (10) day appeal time period. October 20, 2020 — Allowed time period of sixty (60) days expires. October 27, 2020 — Site visit performed at the property to see if any improvements have been made. Exterior inspection of dwelling revealed that the exterior had been painted, exterior damages have been repaired and new roof covering has been installed. Nothing appears to have been done to the storage building behind the dwelling. Pictures taken to update file. October 29, 2020 — Public hearing notice sent to Linda Faye Harris and Harvey Harris Jr. notifying them of the November 10tl', 2020 Council Meeting. November 10, 2020 — Scheduled for City Council Meeting. City Council adopted to table the matter on the storage building demolition to allow owner to repair or have it removed. DUNN trimAlbdmaric" rsas#zma � �� January 4, 2021— Site inspection performed. Some demolition appears to have been done on the front half of the storage building. Pictures updated. August 4th, 2020 October 27t", 2020 e OTO 1 1 north L)'%.A"NN city of dunn POST OFFICE BOX 1065 . DUNN, NORTH CAROLINA 28335 (910) 230-3500 . FAX (910) 230-3590 www.diinn-nc.org Mayor William P. Elmore Jr. Mayor Pro Tern Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Prank McLean Billy N.'Iart Chuck Turnage City Manager Steven Neuschaler AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on August 51h, 2020, the Building Inspector for the City of Dunn sent a notice to Linda Faye Harris and Harvey Harris Jr., the owner(s) of record of the storage building located at 809 E. Pearsall St. noting that the storage building is in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on August 14th, 2020 at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on August 14th, 2020 a hearing was conducted by the Building Inspector Slater Johnson via telephone, following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the storage building referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the storage building on the property within sixty (60) days of the date of such Order, being October 20th, 2020; and DUNN �II�Am�eiea CiEy �� f 2060rB G6'iililill7ZG i12aMers tvsy>ti zoi, WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on October 30"', 2020 and November 3`d, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on November 10"', 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on August 215t 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the storage building at the following address: 809 E. Pearsall St. Dunn, NC 28334 PIN #: 1516-84-1822.000 PID 9:02151612110021 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 21" day of August, 2020 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surphis with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 12' day of January, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk Print this page;'. ---.,Harnett COUNTY N tSh rlf (A ROLItJ! PID:02151612110021 PIN: 1516-84-1822.000 REID: 0038472 Subdivision: Taxable Acreage: 1.000 LT ac Caclulated Acreage: 0.18 ac Account Number: 1400027858 Owners: HARRIS LINDA FAYE & HARRIS HARVEY JR Property Description: 1 LT 809 E PEASALL 57X160 Owner Address: 304 ARAGONA DRIVE FT WASHINGTON, MD 20744-0000 Property Address: 809 E PEARSALL ST DUNN, NC 28334 City, State, Zip: DUNN, NC, 28334 Building Count: 1 Township Code: 02 Fire Tax District: Dunn Averasbom Parcel Building Value: $38030 Parcel Outbuilding Value: $4640 Parcel Land Value : $7500 Parcel Special Land Value: $0 Total Value : $50170 Parcel Deferred Value : $0 Total Assessed Value: $50170 Harnett County GIS Neighborhood: 00212 Actual Year Built: 1927 TotalAcutalAreaHeated: 1246 Sq/Ft Sale Month and Year: 9 / 2006 Sale Price: $0 Deed Book & Page: 2276-0949 Deed Date: 1167414400000 Plat Book & Page: - Instrument Type: WD Vacant or Improved: DualifiedCode: Y Transfer or Split: T Within 1ml of Agriculture District: No Prior Building Value: $43830 Prior Outbuilding Value: $7220 Prior Land Value : $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $58550 DUNK „[l��'l\\\\\\l\\\\, '��'\\\\\\l\\\\llt:l DUNN ED DUN� hAd All -America Clty it, of h � 1111 All -America slq 1 City o - 1 ® Meeting ate® 1989 * 2013 1989 * 2013 SUBJECT TITLE: Consideration of Ordinance to Demolish House — 614 E. Divine St. PIN #:1516-75-5460.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: mYes ❑ No Property History Pictures of Pro erty Public Hearing Advertisement Date: 10/30/2020 & 11/03/2020 PURPOSE: Purpose: Chief Building Inspector Steven King has conducted an inspection at 614 E. Divine St. and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. Should Council decide to proceed with the demolition of the dwelling at 614 E. Divine St. an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structure. BACKGROUND: Item was tabled by City Council until the January 2021 Council meeting to allow the owner time to make the necessary repairs to the dwelling. Outline of what has happened since the November Council meeting is listed in the Property History. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 614 E. Divine St. (PIN #: 1516-75-5460.000) north carolina UNI Nw city of dune PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 > DUNN, NORTH CAROLINA 25335 (910) 230-3505 ^ FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 614 E. Divine St. (PIN #: 1516-75-5460.000) [Ward 31 Owner: John McKeithan C/O J. Michael McKeithan 33 Maple St. Norwalk, CT 06850 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tern Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Frank Mclean Billy Tart Dr. David L Bradham. City Manager Steven Neuschafer February 4, 2020 — Property condemned due to the current status of property, lack of active utilities, abandonment from owner, and deteriorating conditions of the dwelling. Condemnation notice sent to owner(s) with hearing date of February 13t1', 2020. February 13, 2020 — Hewing scheduled at Planning and Inspections Department. Hearing was held via telephone with Mr. J. Michael McKeithan. March 20, 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner(s). Appeal letter sent with this notice informing owner(s) of the appeal process if they desired to do so. March 30, 2020 — Ten (10) day time period for appeal expires. No appeal received. May 19, 2020 — Allowed time period of sixty (60) days expires. October 27, 2020 — Site visit performed at the property to see if any improvements have been made. No notable repairs or changes have been made to the property. Pictures taken to update file. (Over the course of time since February, Steven King and J. Michael McKeithan have had conversation via email and text. The emails and text message correspondences are attached on the following pages.) October 29, 2020 — Public hearing notice sent to Mr. J. Michael McKeithan notifying him of the November 10"i, 2020 Council Meeting. October 29, 2020 — Mr. McKeithantexted meat 11:21 a.m. on my cell phone. HiStephen K, Just a brief text to let you know that I received your email from 3 days ago. I tried to email you twice but got a delivery system failure notice both times. I forwarded the same email to my wife's office and no problem with delivery. Perhaps, you're having technical trouble with your carrier. I spoke with Mr Ferguson (Home Improvement) and shared with him your email's contents. We are ready to proceed with restoration project immediately, but he said we can't touch the house until go ahead is given by you/ City Council. We're just awaiting the OK to proceed and work will start immediately if Council approves. Hope all is well. Stay safe; Be well. J. Michael McKeithan November 25"', 2020 Mechanical permit issued for property, November 30t', 2020 Electrical permit issued for property. December 21, 2020 — Building permit issued for property. December 23, 2020 Plumbing permit issued for property. January 12, 2021 Scheduled for update to City Council. DUNN Ali America City t r Im*201-, February 41", 2020 M-=A north Carolina LUL �N city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 - FAX (910) 230-3590 www.dtinn-nc.org Mayor William P. Elmore Jr. Mayor Pro Tern Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Turnage City Manager Steven Neusehater AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on February 41h, 2020, the Chief Building Inspector for the City of Dunn sent a notice to John McKeithan c/o J. Michael McKeithan, the owner(s) of record of the structure located at 614 E. Divine St. noting that the structure was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on February 1301, 2020 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on February 13th, 2020 a hearing was conducted by the Chief Building Inspector Steven King via telephone, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being March 20th, 2020; and DIJNN dlbAm�rieaC[ty 1 1 alYfiere 60WzMunc Ma&ers 1089* 2013 WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on Octoboer 30d', 2020 and November 3`d, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on November 10°i, 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute §160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on June 151n 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structures at the following address: 614 E. Divine St. Dunn, NC 28334 PIN #: 1516-75-5460.000 PID #: 02151612090002 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 20d' day of March, 2020 and in accordance with North Carolina General Statute § 160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City "fax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute §160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption Adopted this 12t" day of January, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk Print this page? Harnett { C 0 U N_T_Y StttiIl Y'. F,C iJ IJ tvr 02151612090002 1516-75-5460.000 1: 0021762 Property Description: 1 LOT 614 E DIVINE STREET125X150 Acreage: 1.000 LT an ed Acreage: 0.43 ac Number: 202806000 MCKEITHAN JOHN & C/O J MICHAEL MCKEITHAN Address: 33 MAPLE STREET NORWALK, CT 06850.0000 ierty Address: 614 E DIVINE ST DUNN, NC 28334 State, Zip: DUNN, NC, 28334 ling Count: 1 nship Code: 02 Tax District: Dunn Averasboro Parcel Building Value: $22460 Parcel Outbuilding Value : $2000 Parcel Land Value : $12000 Parcel Special Land Value : $0 Total Value : $36460 Parcel Deferred Value $0 Total Assessed Value : $36460 Harnett County GIS Neighborhood: 00212 Actual Year Built: 1940 TotalAcutalAreaHeated: 868 Sq/Ft Sale Month and Year: / Sale Price: $ Deed Book & Page: - Deed Date: Plat Book & Page: - Instrument Type: Vacant or Improved: QualifiedCode: Transfer or Split: Within tml of Agriculture District: No Prior Building Value: $33640 Prior Outbuilding Value : $2000 Prior Land Value : $12000 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $47640 DUNK m _ h � roli„o I)iJNN D�N� All -America City All -America City I City Council AgendaForm 1 1 ® Meetingate: January , 1 1489�E0(3 I989*2613 SUBJECT TITLE: Consideration to Sell Real Property owned by the City of Dunn Presenter: City Manager Neuschafer Department: Administration Description: Resolution needed to sell Real Property by Attachment: X Yes No Upset Bids, NCGS § 160A-269, Offer to Purchase, Harnett GIS Parcel Report, and Deed Public Hearing Advertisement Date: PURPOSE: The City has received an offer of $8,000, by Lucknow Homes LLC, to purchase real property located at 415 S Magnolia Avenue in Dunn. Offer to Purchase was received by the City Clerk on November 24, 2020. If the Council wishes to proceed with the sale of the property, the property would be sold with "Notice to sell Real Property with Invitation for Upset Bids." If approved, a deposit of at least 5 percent will be deposited with the Clerk by the prospective purchaser. Notice will be published in The Daily Record, as well as other means of advertising, for the potential sale of the residential lot. Prospective bidders have 10 days to present an upset bid (to include 5% deposit) and the bid must be raised at least 10% of the first $1000, plus 5% of any amount above $1000 of the original bid. This procedure will be repeated until an upset bid has not been received. BACKGROUND: Ordinance to Demolish the house on the property was adopted in August, 2010. The property was accepted by the Dunn City Council in January, 2013. The outstanding balance owed the City of Dunn by the previous property owner is $6,701,10. The parcel land value shown on the Harnett GIS Parcel Report is $7,500. Consideration to Sell Real Property owned by the City of Dunn at 415 S Magnolia Avenue was tabled at the December 2020 Council Meeting. BUDGETIMPACT: Proceeds from Sale of Real Property RECOMMENDATION/ACTION REQUESTED: To approve (or deny) the Resolution to Sell Real Property pursuant to the Notice and Upset Bids procedure as set forth in N.C. General Statute §160A-260. 111north Carolina AV city of dunn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 < FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore Jr. Mayor Pro "rem Dr. David L. Bradham Council Members J. Wesley Sills April L, Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschat'er RESOLUTION AUTHORIZING THE SELL OF REAL PROPERTY BY UPSET BID WHEREAS, the City of Dunn is the owner of a 75 foot x 140 foot lot located at 415 S Magnolia Avenue in the City of Dunn, Harnett County, NC 28334. This tract is conveyed to the City of Dunn in that Deed recorded in Book 3113, Page 435-437, Harnett County Registry, PIN# 1516-65-4531.000, Parcel ID No. 02151611170007; and WHEREAS, North Carolina General Statute § 160A-269 permits the city to sell property by upset bid, after receipt of an offer for the property; and WHEREAS, the City has received an offer to purchase the property described above, in the amount of $8,000, submitted by Lucknow Homes LLC. THEREFORE, THE CITY COUNCIL OF THE CITY OF DUNN RESOLVES THAT: 1. The City Council authorizes sale of the property described above through the upset bid procedure of North Carolina General Statute § 160A-269. 2. Upon receipt from Lucknow Homes LLC of the required five percent (5% deposit), the city clerk shall cause a notice of the proposed sale to be published. The notice shall describe the property and the amount of the offer, and shall state the terms under which the offer may be upset. 3. Persons wishing to upset the offer that has been received shall submit a sealed bid with their offer to the office of the city clerk within 10 days after the notice of sale is published. At the conclusion of the 10-day period, the city clerk shall open the bids, if any, and the highest such bid will become the new offer. If there is more than one bid in the highest amount, the first such bid received will become the new offer. 4. If a qualifying higher bid is received, the city cleric shall cause a new notice of upset bid to be published, and shall continue to do so until a 10-day period has passed without any qualifying upset bid having been received. At that time, the amount of the final high bid shall be reported to the City Council. A qualifying higher bid is one that raises the existing offer by not less than ten percent (10%) of the first $1,000.00 of that offer and five percent (5%) of the remainder of that offer. DUNN dEl-dmeriea City 1 C 7rere wwnt!c9r 7na.zfers 19N9 T(21�{$ 6. A qualifying higher bid must also be accompanied by a deposit in the amount of five percent (5%) of the bid; the deposit may be made in cash, cashier's check, or certified check. The city will return the deposit on any bid not accepted, and will return the deposit on an offer subject to upset if a qualifying higher bid is received. The city will return the deposit of the final high bidder at closing. 7. The terms of the final sale are that the City Council must approve the final high offer before the sale is closed, which it will do within 30 days after the final upset bid period has passed. 8. The city reserves the right to withdraw the property from sale at any time before the final high bid is accepted and the right to reject at any time all bids. 9. If no qualifying upset bid is received after the initial public notice, the offer set forth above is hereby accepted. The City Manager is authorized to execute the instruments necessary to convey the property to Lucknow Homes LLC. Adopted this 12th day ofJaimary, 2021. William P. Elmore Jr. Mayor ATTEST: Tammy Williams, CMC City Clerk DUNN D CouncilCity ■ rm Meeting i_ Date: 2021 SUBJECT TITLE: Funding for the purchase of computer servers and related items. Presenter: James 0. Roberts ( rr Department: Finance Attachment: Yes X No Description: Public Hearing Advertisement Date: N/A PURPOSE: The City requests the Council to secure a loan for the purchase of new computer servers, switches, software, and related equipment and expenses connected to its installation. BACKGROUND: In 2020, the city purchased computers for offices and the police department replacing those that had been on lease for the previous 4 years. In this process we also replaced many much older computers as well. We elected at this time not to purchase the servers that run the software used by various departments and handles such items as system back-ups, video surveillance, long term storage, etc. We now believe it is time to replace this equipment as was recommended by our Harnett County computer support team. The lease on the current servers ended last year and we extended that warranty for one additional year. At this time, we have received proposals to replace and upgrade this equipment. These proposals include the purchase of servers, switches, and system base for the upgrade of the computer server system operated by the City. The equipment is a new technology system including: Two PowerEdge R640 servers, Two PowerSwitch S41112F-ON switches, and a Dell EMC PowerStore 1000T-AMER base. BUDGET IMPACT: The total loan for this equipment will be approximately $110,000 with a repayment term of four (4) years, at an interest rate of 1.80% (Bank Qualified) making payments in the amount of approximately $29,000 per year. Payments will be made on a Quarterly basis. This payment is within our budget appropriations and will be funded through our current General Fund income and expense budget process. RECOMMENDATIONIACTION REQUESTED: Motion to approve a Loan through First Citizens Bank in the amount of $110,000 to pay for the purchase and installation of computer servers and related equipment for use by the City and authorize the Mayor and City Manager to execute any and all documents associated with this Resolution. 111 north Carolina LW NN eit,y of dunn POST OFFICE BOX 1065 m DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dtuui-nc.org Mayor William P. Elmore Jr. Mayor Pro Tern Dr, David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschater A RESOLUTION BY THE CITY OF DUNN AGREEING TO PROCEED WITH LOANS FOR THE PURCHASE OF COMPUTER SERVERS, SOFTWARE, AND RELATED EQUIPMENT AND COSTS FOR THE CITY'S OPERATIONS WHEREAS, the governing body of the City of Dunn desires to proceed with borrowing in the amount of $110,000 for the replacement of computer servers, software and related equipment and costs. WHEREAS, the interest rate will not exceed 1.80% for a term of four years for the total project and will have a repayment schedule not exceeding $29,000 per year. WHEREAS, the governing body of the City of Dunn authorizes the Mayor and the City Manager to sign all documents relating to the loans. THEREFORE BE IT RESOLVED this Resolution will become part of the official minutes of the City Council meeting held on January 12, 2021. ADOPTED BY THE CITY COUNCIL OF DUNN THIS 12t1' DAY OF JANUARY, 2021. ATTEST: Tammy Williams, CMC City Clerk William P. Elmore Jr. Mayor Mhere owwtr c ma,ffers DUNN r= D 1111jr City, Council Agenda Form MeetingDate: SUBJECT TITLE: Request for Letters of Interest and Statement of Qualifications -Mere Feasibility Study and Water Treatment Plant Design Presenter: Heather Adams, Public Utilities Director Department: Public Utilities Attachment: X Yes No Description: Affidavits of Publications Public Hearina Advertisement Date: PURPOSE: A Request for Letters of Interest and Statement of Qualifications were published in order to begin the process of selecting an engineering firm based on qualifications to assist with the Merger/Regionalization Study and the Water Treatment Plant Design. BACKGROUND: Requests for Letters of Interest and Statement of Qualifications was duly published on September 30, 2020. The City received a total of six (6) Statement of Qualification for the Merger/Regionalization Study and the Water Treatment Plant Design. Of those received, City Staff reviewed and scored each using the same criteria for comparison. Staff short listed three (3) Firms (The Wooten Company, Hazen and Sawyer, and WithersRavenel) and conducted in person interviews on November 13, 2020 and November 18, 2020. WithersRavenel received the highest collective score and therefore Staff is recommending that the City move forward with WithersRavenel in contract negotiations. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to authorize staff to begin working with WithersRavenel to negotiate the scope of work and fees associated with both the Merger/Regionalization Study and design of the Water Treatment Plant and furthermore draft contracts for Councils' review and approval. AFFP PROFESSIONAL Affidavit of Publication STATE OF NC) SS COUNTY OF HARNETT } The Undersigned, being duly sworn, says: That she is Representative of the The Daily Record,`a weekly newspaper of general circulation, printed and published in Dunn, Harnett County, INC; that the. publication, a copy of which Is attached hereto, was published in the said newspaper on the following dates: September 25, 2020 That said newspaper was regularly issued and circulated, on those dates. LND Representative Subscribe � and sworn to me this 25th day of September 2020. My commission expires: July 23, 2022 00032194 00051565 Classifieds/Legais CITY OF DUNN PO BOX 1065 DUNN, NC 28335 °rvexaiaEs°:c ;: O. AFFP PROFESSIONAL Affidavit of Publication STATE OF NC) SS COUNTY OF HARNETT } The Undersigned, being duly sworn, says: That she is Representative of the The Daily Record, a weekly newspaper of general circulation, printed and published in Dunn, Harnett County, NO; that the publication, a copy of which Is attached hereto, was published In the said newspaper on the following dates: September 26, 2020 That said newspaper was regularly Issued and circulated on those dates. I SIGN 9 � Rep sentative Subscribed to and sworn to me this 25th day of September 2020. ve"MARY P o O5 ,2yoN Na. zoiiz. e ;o`NOTARY�4�"c0� My commission expires: July 23, 2022 ... % p�F S'?NexN;? •�A? :` TrcooN ,. 00032194 00051566 Classifleds/Legals CITY OF DUNN PO BOX 1065 DUNN, NO 28335 REQUEST FOR LETTERS OF INTEREST AND STATEMENTS OF QUALIFICATIONS- ' . PROFESSIONAL ENGINEERING AND RELATED SERVICES CITY OF DUNN, NORTH CAROLINA C'typ 'hks � dl 1 f ct Overview.. .. The City of Dunn has a population of approximately 9,549 and R located approximately thirty (30) miles Widened of Raic9b, NC. Dunn Is in Hameft County it has a diverse commercial base consisting of total and national companies. rite City is a fult-service mumeipaliry and cur- renlly, operates and mall talns sixty-five (65) miles of sileee, one hundred Driven If 16) miles Of water dhtribtuion system, leghry-eight (08) miles of sewer collection system, a 3.75 Mail) Sower Treatment facility, and an 8 M00 Water Treatment Facility. Scone of Professional S The City of Dunn Public Utilities Department is soliciting RFQ's to complete plannfnglprep, (nary design, final design, SCADA Integration and progr ing including indusidal controls, permitting, and conmmetion administration for the consbuction of a newwator treatment facility: The exact see of the film will be determined in The preliminary design phase but will be a minimum Of 8 MID) Io replace the Odstinr planuhat was constructed circa 1969, The design' services will also include those required for she selection, raw water Intake structure, now water reservoir, treatment system and high scroll¢ pump station. Notice is hereby given that the City of Dunn is conducting a qualiticatimFoased selection Process to retain a proponent for professional engineering services far a Water Treatment Pistil Treatment Design. The City of Dunn Imilw interested firmonsams to submit written' Statement of OUalifaations(SOO) relating table SOBOAzfon. PfOPonenleamlOJteltorewle/ the information and to submit their SOO in accoulancowllh We criteria established within this BFO. A Project Screening Cammfreewill evaluate firms'Aeams' qualiitatms and expemnw ADD similar projects. The City All rank the submittals and create and select the best qualified firraAAM, The firmsfords determined to be best qualifed through review of the submitted SOOsvrill be Invited to interview with a project committee and the flrm/teanrbeing most qualified will be selected for negotiations to complete the project Should negotiations become unsuccessful, the sewed ranked firma mwill be Invited to enter negotiations. $xl¢CI'on Pmrn Evaluation and selecton of Arms wit no a Ouallfisef00 Based Selection process In accordance with the Chat Brooks Act (ROSS 143-64,31). The odes will NOT be considered in the quall- ficatume-based selection phase. A variety of factors AD be used in the selectlon of qualified engineering firms including, but not flmited to: • Specific experience to the Items outlined above . 'Availability of qualified staff to perform the vo wl, • Previous performance wdh nonesuch project delivery, par iculare scluetluias and budgets • Approach to prmwing excellent customer service; through effective containment, rmfij- nation, and management of pmjeets, espeoWM schedules and budgets f f ME ai At the wulusion of this L011 selectlon process, the City Intends to select firm or a team to enter Comfort. The City will negotiate with the selected iBrNessm, to establish a scope and fee for tMAMUs teaks associated with the WfP Design Services. Should negotiations fail oath the selected frmfleam, then the City vdll terminate negotiations with the selected firm and begin negolatio is with anotherfrm. Ri bmithl Reouimme - fielover Leg information shall be submitted with the maximum pages noted: •n Cover Lse In one r more tj the specific lenient (5 pages maximum)ethat That brier the scrim Interest andices that Ir oneormore ofthem, when categories listed above That briefly describewhich Berviceslocation, that In provided by proposed firm, when ihsfrm 12s founded, number of employees, ne fie a.,a encouraged to any submit Staub tements consulateswithlike Information. Minority business films are key Is to submit Statements ofQualification,.Project assignment, •A tin Of gekey seat/sob-cenmltanieProposed for, Aeronautical autical eat,-Cursengihe . Te Principal In Charge. Project vrall"Ba anal, tenure AM its reascushateb Sub -tons/ linanls,etc.This ofshould include overall experience, tenure vdth Ue frmsJsubs, certifcations/licenses,and areas of eta ed Pulled pages maximum-7 page per per recently •Related Project ateeriwcecomprisedroect),irecently completed municipalprojectsinfer aBush tion. It"Prelatedto Maiertm iffal 6 plans projects), includingtrucion comes Centel information. maximman-1 pagePerProject)&finatprojectbutlge(consimedon costs Glees. (5 pages - mawmum-1 page per protect). • Proponents shall provide a description of their approach to WaterTre Irmint Design, including any Information that may differentiate your loam. Your approach should include (not necessaaly in this order), at a minimum, the ficlaymm, Technical approach, Project management approach, including assigning personnel (person -loading) to a project of this she, duration, and he,,, such Mates to the proposed scope of services (including sub -eon su0anls), Budget and Schedule control, Dustily management and expectations of City Public Utilities during this process • Maximum L0l SOO submipal dwumenT see is Nretdy(20)Ones. - A group of key City staff will evluate each L01 SOO submittal, based on the specific subm8fal Information requested, and may also utilize interviews, reference checks, past performance, etc. to evaluate and rate each submittal. It is anticipated that multiple firms in be selected_ SumelfilF VD dll d l fl hdl Aefi If tltth HFOh11 a bthtlb+ ill htl Pn an -Da,' II the O f be 91h 2920 FuslY should d be the h Cry to d as October ild 2 20 Bectrordecameadi,15 Pump) 0, hard esefiryLumfiftfiellicefill include the LOISOQ Coverloflsr, list Of key sold. and project experience in a single put Am a maximum of twenty (20) pages, In atldifon to a separate Per (20 page maximum) of work examples. EleeUeed., aN go b .tiy tl i l tit Fitl OGtob 301m 2020 13 Due to email file site limdations, Terms may provide access to an HP SRe lot their electronic submittal sites LAW, easement of the L01S00 and work examples. The City intends to finalke the selection pwcass by January 202E Submittals shall be directed to: Tammy Williams, City Clerk 910-230-3500(Brief) wifilkms®dunnno.org us Mail Irwayfal Aefil Ciry of Dunn City of Dunn PO Box 1065 401 Fast Broad Street Dunn, NO 28335 Dunn, NO 28334 -- W"' s t ED D 0' t 1 N­ ' ' N'" Agendab1ca" City/ Council Meeting Dx 013 SUBJECT TITLE: Stormwater fee study Presenter: Steven Neuschafer Department: X Yes No Description:Attachment: Map and resolution Public Hearing Advertisement Date: NA PURPOSE: Staff is recommending that the City move forward with a stormwater fee study which will propose the establishment of a fee based upon the amount of impervious surface area on each individual property in the City, Since the total estimated professional fee for engineering will be less than $50,000.00, we recommend that the City continue to exempt itself from the Mini -Brooks Act according to N.C.G.S. 143-64.32. and authorize the City Manager to solicit proposals from qualified firms for evaluation and future recommendation to the Council. BACKGROUND: This project will recommend a fee structure that is solely based upon the amount of impervious surface area on an individual property, to make the fee each property owner pays, proportionate to the impact on the stormwater infrastructure. BUDGET IMPACT: Less than $50,000 upon the decision once proposals are received. RECOMMENDATION/ACTION REQUESTED: Approval to authorize the City Manager to move forward with soliciting firms to provide proposals for completing a stormwater fee study, along with approval of resolution exempting the City from the Mini -Brooks Act according to N.C.G.S. 143-64.32, provided that such contract is $50,000.00 or less as set forth in N.C.G.S,143-64.32. north carolina uNN city of dune POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dttnii-ne.org Mayor William P. Blmore Jr. Mayor Pro Tem or, David L. Bradham. Council Members J. Wesley Sills April Gaulden Prank McLean Billy Tart Chuck Turnage City Manager Steven Neusehater RESOLUTION EXEMPTING STORMWATER FEE STUDY PROJECT FROM G.S. 143-64.31 WHEREAS, G.S. 143-64.31 requires the initial solicitation and evaluation of firms to perform architectural, engineering, surveying, construction management -at -risk services, and design -build services (collectively "design services") to be based on qualifications and without regard to fee; WHEREAS, the City proposes to enter into one or more contracts for design services for work on a stormimiter fee study project; and WHEREAS, G.S. 143-64.32 authorizes units of local government to exempt contracts for design services from the qualifications -based selection requirements of G.S. 143-64.31 if the estimated fee is less than $50,000; and WHEREAS, the estimated fee for design services for the above -described project is less than $50,000. NOW, THEREFORE, THE COUNCIL OF THE CITY OF DUNN RESOLVES: Section 1. The above -described project is hereby made exempt from the provisions of G.S. 143-64.31. Section 2. This resolution shall be effective upon adoption. Adopted this the 12111 day of January, 2021. William P. Elmore Jr., Mayor Attest: Tammy Williams, City Clerk 204eYe 607ilir t!6 mot fZ`ers 'u o� o oil G] C I UNN a 0Tfl DUNN \/aNN All-AmerteaCity <. 'N"' _ Ail•AaerleaCity 1 1City Council Agenda Form1 ®i_ _ ' , 1969 * 2013 1989* 26I3 SUBJECT TITLE: City-wide Street Pavement Condition Study Presenter: Steven Neuschafer Department: Administration Attachment: X Yes No Description: Map and Resolution Public Hearing Advertisement Date: NA PURPOSE: Staff is recommending that the City move forward with a street pavement condition study, which will objectively evaluate the condition of every paved street the City is responsible for maintaining. Since the total estimated professional fee for engineering will be less than $50,000,00, we recommend that the City continue to exempt itself from the Mini -Brooks Act according to N.C.G.S. 143-64.32. and authorize the City Manager to solicit proposals from qualified firms for evaluation and future recommendation to the Council. BACKGROUND: This project will evaluate the pavement condition of each street the city is responsible for maintenance. The city has previously depended on the recommendation from department heads concerning which streets needed resurfacing. This study will have a prioritization based upon actual field conditions and will present the recommendations based upon extending the useful life of the pavement system. BUDGET IMPACT: Less than $50,000 upon the decision once proposals are received. RECOMMENDATION/ACTION REQUESTED: Approval to authorize the City Manager to move forward with soliciting firms to provide proposals for completing a pavement condition study, along with approval of resolution exempting the City from the Mink Brooks Act according to N,C,G.S. 143-64.32, provided that such contract is $50,000.00 or less as set forth in N.C.G.S.143-64.32. north carolina `NN city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore Jr. Mayor Pro Tem Dr. David L. Bradham Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Chuck Tannage City Manager Steven Neuschafer RESOLUTION EXEMPTING PAVEMENT CONDITION STUDY PROJECT FROM G.S. 143-64.31 WHEREAS, G.S. 143-64.31 requires the initial solicitation and evaluation of firms to perform architectural, engineering, surveying, construction management -at -risk services, and design -build services (collectively "design services") to be based on qualifications and without regard to fee; WHEREAS, the City proposes to enter into one or more contracts for design services for work on a pavement condition study project; and WHEREAS, G.S. 143-64.32 authorizes units of local government to exempt contracts for design services from the qualifications -based selection requirements of G.S. 143-64.31 if the estimated fee is less than $50,000; and WHEREAS, the estimated fee for design services for the above -described project is less than $50,000. NOW, THEREFORE, THE COUNCIL OF THE CITY OF DUNN RESOLVES: Section 1. The above -described project is hereby made exempt from the provisions of G.S. 143-64.31. Section 2. This resolution shall be effective upon adoption. Adopted this the 12°r day of Janumy, 2021. William P. Elmore, Jr., Mayor Attest: Tammy Williams, City Cleric DUNN All-AmeeicaGilp c�rnmu5-r nz�.iier�r 1989 * 2013 DUNN � WO-1 D U"' � t 1 N'­ � N"" �11 w1.f City Council Agenda Form 13 Meeting Date: January 12,2021 SUBJECT TITLE: Reports - Goals and Objectives established by Council Presenter: City Manager Steven Neuschafer Departn Department: Admin Various Attachment: X Yes No Descrip Public Hearing Advertisement Date: PURPOSE: Attached please find the Monthly Reports for the Goals and Objectives established by the Council at the 2020-2021 Budget Retreat. Changes are highlighted in yellow. BACKGROUND: Six Month Goals and Objectives for FY 2020-2021 Complete Dog Park - Trail from Tyler Park to Tart Park - Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets - Paving Projects — Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement — Dilapidated and Boarded up - Residential and Commercial - Start Visioning Process - Implement Downtown Main Street Program Four-year Long Term Goals and Objectives - Land transactions for Business Development supporting Community Growth - Address Infrastructure Needs — Paving, Water and Sewer, Storm Water - Water Improvements to support existing and additional Water Sales for Future Growth - Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall and Water Tower — 301 South - Economic Development Team in support of Vision Plan Administration — Planning — Inspections — Parks and Recreation — Public Utilities — Public Works — Police Construction Projects BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports pertaining to the Goals and Objectives set by Council at the FY2020-2021 Budget Retreat. 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Meeting a Date: a January 12,20 SUBJECT TITLE: Administrative Reports Presenter: City Manager Steven Neuschafer Department: Admin Attachment: X Yes No Public Hearinq Advertisement Date: 1q:19C14 1) City Manager's Report 2) Financial ReporUAssessment Update 3) Monthly Departmental Reports included: - Communications/Public Information - Planning & Inspections Report - Public Works Report - Public Utilities Report - Parks & Recreation Report - Library Report - Police Report BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports. Mayor north Carolina William P. Elmore Jr. �� Mayor Pro be m IN 111 Dr. David L. Bradha Council Memmbers ALI J. Wesley Sills city O f d U n n April L, Gautden Frank McLean POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Billy Tart Chuck Turnage (910) 230-3500 ® FAX (910) 230-3590 City Manager www.dunn-nc.org Steven Neuschafer MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Dirt Subject: Financial Report Date: January 12, 2021 • The City, as of December 31, 2020, had $6,925,847 in cash from the General Fund and the Water -Sewer Fund combined. As of November 30, 2020, the city had had $6,506,247 in cash including the General Fund and the Water -Sewer Fund. As you can see, this is an increase of $419,601. On December 31, 2019 we had $5,808,950. This is almost $1,117,000 less than we have currently. We continue to have over $370,000 expended on PJ's project and we are still waiting on DOT to reimburse us. • We continue to receive our tax payments and expect to receive around $1,300,000 in January for payments received in December. Through November 30, 2020, we have received $1,722,888. In 2019 the October's funds received were $1,649,259. We have received approximately $73,600 more in taxes this year than last year. There is a one month lag in reporting taxes received. This month is slightly more than 40% of our estimated receipts for the 2020 tax year which is $4,213,600. These totals include Property, Motor Vehicles, and Downtown Service District taxes. • Sales Tax Revenue continues to be very strong. Our October receipts were $200,081. For July through October, we have received $866,631. That is up from $670,047 as of last month. We are up 18.1% from the same time last year. Last year we had Sales Tax Revenue of $733,995. Our Budget for that income for the 2021 budget year is set at $2,160,000. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. To date, we have received $132,635 more than last year. Our next sales tax report will be January 15m. • Utilities Sales Taxes are reported quarterly. For the first Two Quarters we have received $337,594. For 2019 we had received $343,048, $5,454 more than this year. This report is for the quarter ending September 30, 2020 and the amount received for this quarter was $193,324. In 2019 we received $195,909 for this same time period. This amount includes Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. Our next report will be received on March 15rh. Our budget for 2021 for these four areas is $739,000. DUNN kalftd All -America City 1 1 were 6-owant!i97 7naffers 1999 fit'-0(3 • Building Permit Fees for the month of December were $24,812, in November they were $6,919 and in October they were $16,128. This year we have collected a total of $77,699 or 78% of budget. Last year we had collected $69,064. Our budget for this year is $100,000. • Water and Sewer Revenues for the month of December were $486,485, in November they were $S03,664, and in October they were $482,629. Last year in December we had collected $432,981. Our total collected to date is $2,988,998 or 51.1% of budget. Year to Date in 2019 was $3,003,014. This $14,016 difference is related to COVID-19 payment deferrals but is down from over $60,000 last month. Our budget for the year is $5,850,000. • General Fund expenditures in December were $685,085. The total expensed to date is $5,219,118 or 44.8% of Budget ($11,641,100). For 2019 we had expended $5,663,619. Last month we had expensed $4,502,128. ® The Water and Sewer fund expenditures in December were $453,831, The total expensed to date is $2,658,255 or 36.5% of budget ($7,275,490). For 2019 we had expensed $2,351,264. Last month we had expensed $2,197,973. ® The benchmark for this period is 50% of budget. ® Several Debt Service payments from the General Fund were made in December totaling $13,090. Expenditures to date are $571,242 out of our total budgeted amount of $910,130. No Debt service payments for Water/Sewer were made this month. Our total for the year is $204,119 for all Water/Sewer Debt Service payments. Debt Service for the Water/Sewer Fund is budgeted at $1,015,200. Expenditures for City of Dunn evdget nmaunt 5 ucal,xmm 10JX ulnvzoeo g.p.rze�we.na,ro wm s s aa.au tl�dget Pemalning $ 6,931,9g3W 55.3X EXPENDITURES FOR THE CITY OF DUNN EXPENDITURES YEAR TO DATE-18UDGET REMAINING Expenditures for Water and Sewer a�e¢m Amaum $ z,vs,nw.ro IooX w=e/zort, e.e.�mweemena Deu $ z,6sapss.ro assx a�eget rzemammg $ 46v,zss.w 6asa WATER / SEWER EXPENDITURES ;i EXPENDITURES YEAR TO DATE GY BUDGET REMAINING north caroling WU L) U N city of Bunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 a FAX (910) 230-3590 wwwAunn-ne.org To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Directo Subject: Liens and Accounts Receivables Date: January 12, 2021 Mayor William P. Elmore Jr. Mayor Pro Tern Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven Neuschafer a The General Fund assessments, Water and Sewer assessments, and old demolitions total $127,314. Of this more than $82,000 is over 10 years old. This amount involves 41 individuals and does not change from month to month. a For our Weedy Lots and new Demolitions, the amount owed the city as of December 31, 2020 is $ 303,304. a We have 31 liens in place totaling more than $ 83,000. We have 8 liens in place with $20,150 on Assessments and another $34,500 on properties. No new changes for this month. a This month we invoiced 8 accounts with 2 for weedy lots and 6 for demolitions, junk, and debris. These totaled $22,330.32. We received one payment in the amount of $1040.00. Pope Law Group is continuing to work on foreclosures for several property owners. DUNN AEhdmerica Gity 1 w4ere wmm ! nzaffers F9N9 A IDi3 01-Achieved During the month of December I worked on the Mainstreet Salary and Budget worksheet and finished the DDDC Budget. I also finished the Cemetery Press Release and promotion material. We held a Christmas Tree lighting wrap up meeting with the Tree lighting committee and I have already started planning for next year. I also help promote the Imagine Dunn events of December. Mrs. Edith Elmore and I are in the process of beautifying our Downtown Alleyways and making them safer/ more pedestrian friendly. 03- Goals My main goal for this month is to talk to all building/alleyway owners for consent and help to bring more lighting to our alleyways downtown. 04- Stats Facebook: Instagram: Page Likes: 3,199 (80 new likes) Page Like: 931 (24 new likes) Reach: 10,515 Reach: 754 #1 post: Christmas Tree Lighting (3.61<) #1 post: Merry Christmas #2 post: Finance Department Update (3.5k) #2 post: Finance Update Kaitlin Adkins I<adkins@dunn-nc.org 910-230 3500 ®DuNN az��e ccmnu�nZ mrtEEera November 2020 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 www.dunn-nc.org DLINN xr�2 ramnt�tn � mrttlem Code Enforcement Map November 1'`, to November 30`h, 2020 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." Public Works Department I November 20201 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 ( fax 910-892-8871 1 www.dunn-nc.ora *Data from Mobile311 work order system (does not include all work performed) 111 • • !-•.=11IIIIINIIIIIIIII-111111•-lig I1 ; • '-.• 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Republic Services report DUNN az�re rcmnum! � nmfdem 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 ( fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. LWD,U'NN' }J/1Z IOIR LIf(A[CY JlfRffE]S *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Water and Sewer Project Update (Council Approved Projects) DL.IN�N ,.��,.� �� �«;;,�, maw -- Dunn Parks & Recreation Department Monthly Review 12020 Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone (910) 892-7001 Fax ( ww.dnnn-nc.= December 2020 November 2020 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/libra rV e • " •' • •11,,r' . .••' This month we created a StoryWalk® at the Black River crossing of the Dunn -Erwin Rail Trail. We chose as our story Hiking Day by Anne Rockwell, illustrated by Lizzie Rockwell. It is a story about a young girl who goes on her first hike with her parents to the top of a nearby mountain she can see from her bedroom window. What we did is disassemble the book, laminate the pages with clear contact paper, mount the pages on signs the size of political signs, and put them out at the approach to the Black River and between the two bridges. Our StoryWalk® gives children and their parents the opportunity to read a story as they walk along the trail. This promotes early literacy and family engagement. Indirectly it is a reminder of the library also. We have received a lot of positive comments on Facebook. We plan to change the stories periodically since most of the components are reusable. The stories can be saved and reused as well. STATISTICAL REPORT: November 2020 TOTAL INCIDENTS REPORTED CRIMES BY TYPE 169 HOMICIDE 0 RAPE 1 ROBBERY 0 AGGRAVATED ASSAULT 3 BURGLARY (BY FORCE) 21 BURGLARY (NON -FORCE) 0 LARCENY FROM VEHICLE 7 LARCENY (ALL OTHER) 26 SIMPLE ASSAULT 3 CRIMINAL INVESTIGATIONS CASES ASSIGNED 70 CASES CLOSED 72 RECOVERED PROPERTY VALUE $5X0.00 SEARCH WARRANTS EXECUTED 0 JUVENTLE INVESTIGATIONS CASES ASSIGNED 1 CASES FILED INACTIVE 0 CASES EX -CLEARED 2 CASES CLEARED BY ARREST 0 CASES UNFOUNDED 0 TOTAL CASES CLOSED 4 ADULT ARREST TOTAL 0 JUVENILE ARREST TOTAL 0 FELONY CHARGES TOTAL 0 MISDEMEANOR CHARGES TOTAL 0 RECOVERED PROPERTY VALUE 0 SPECAL OPERATIONS WORKED 0 COMMUNITY SERV./PRESENTATIONS 0 VALUE OF NARCOTICS/MONIES SEIZED 0 CURFEW WARNINGS 0 CURFEW VIOLATIONS 0 NARCOTICS INVEST. SEIZURES MARIJUANA 262.8 Grams COCAINE 0 METHAMPHETAMINE 7.58 Grains HEROIN 2.4 Grams PILLS 18 Dosage Units OTHER DRUGS 22 Dosage Units FELONY ARREST TOTAL 7 MISDEMEANOR ARREST TOTAL 6 FIREARMS SEIZED 0 PROPERTY VALUE One motor Vehicle US CURRENCY $ 1 022.00 SEARCH WARRANTS 1 STREET VALUE OF DRUGS SEIZED $4,763.00 TOTAL DROP BOX MEDS COLLECTED 0 PATROL DIVISION SPEEDING 42 SEAT BELT VIOLATION 5 PASSENGER SEAT BELT JUVNILE 0 NO OPERATOR'S LICENSE 24 DRIVE WHILE LIC. REVOKED 42 FAILURE TO STOP AT STOP SIGN 1 RUNNING RED LIGHT 5 FAILURE TO REDUCE SPEED 4 MISDEMEANOR ARREST TOTAL 50 FELONY ARREST TOTAL 18 FIREARMS SEIZED 4 MARIJUANA SEIZED 0 COCAINE SEIZED 1.3 Grams IIEROIN SEIZED 4.3 OTHER DRUGS SEIZED 133.5 Dosage Units US CURRENDY SEIZED $1,464.00 COUNTERFEIT CURRENCY $ 1 05.00 ANIMAL CONTROL & SHELTER Total Calls: 32 CANINE PICKED UP 18 IN POUND 4 RETURNED 5 ADOPTED 6 ESCAPED 0 EUTHANIZED 1 BITES 2 ISOLATED 2 FELINE PICKED UP 35 IN POUND 21 RETURNED 0 ADOPTED 28 ESCAPED 0 EUTHANIZED 2 BITES 0 ISOLATED 0 ANIMALES, WARNINGS AND MILEAGE DECEASED ANIMALS PICKED UP 3 Cats Other Animals: 0 WARNINGS (Verbal) 6 CITATIONS 0 ANIMAL CONTROL VEHCLES VEHICLE 955 Mileage 823 VEHICLE #56 Mileage 846 Page I 1 Announcements January 12, 2021 City Council Meeting City of Dunn offices will be closed Monday, January 18th in recognition of Martin Luther Ding, Jr. Day ➢ The next regular City Council Meeting is Tuesday, February What 7:00 pm ABC Board Minutes CITY OF DUNN ABC BOARD Minutes of Meeting, November 19, 2020 The Dunn ABC Board met on November 19, 2020. Present at the meeting: Board Members, Dal Snipes, Alice Judd, Cindy Smith, Marc Phillips, and Manager, Charles Willis, who served as Secretary to the Board. Board member Lynn Jernigan was not present. Mr. Willis presented the minutes of the October 20, 2020 meeting that were approved by the Board. Each Board Member was given a copy of October, 2020 Financial Statements. The Board reviewed the statements noting sales in October 2020 were $91,465.51 above last year. Year to date sales are $216,260.21 above last year. Mixed Beverage sales are $2,798.92 above last year. Each Board Member was given a copy of October Sales as reported by all NC ABC Boards. Mr. Willis reported to the Board that the Duke Energy bills for stores 1 and 2 were $780.00 less for August -October, 2020 verses August -October, 2019. The Board discussed and agreed on Holiday closings; Closed, Thanksgiving Day, Christmas Day, and New Year's Day. Close at 6:00 pm on Christmas Eve. The Board discussed and approved bonuses for employees. $900.00 for Full-time, $600.00 for Part-time with 1+ years of service, and $300.00 for Part-time with less than 1 year of service. The Board agreed on the logo for the employee uniforms. The Board agreed to pay Alcohol Education Funding to Harnett County teachers in December. The Board will continue to work on revising and updating the Employee Handbook. There was no conflict of interest at this meeting. The next ABC Board Meeting will be December 15, 2020. With no other business, Dal Snipes motioned to adjourn, seconded by Cindy Smith. ( 1. Charles P. Willis Page: 1 Date: 12/11/20 at 10:56 AM ._ DUNN ABC Income Statement From November 1, 2020 Through November 30, 2020 Last Seq. #: 1294 PTD Post %Sales Budget %Budq YTD Post Sales REVENUE LIQUOR SALES - STORE #1 0.00 N/A 88,683 N/A 469,052.00 LIQUOR SALES - STORE #2 0.00 N/A 133,025 N/A 806,300.15 LIQUOR SALES - MIXED BEVE 0.00 N/A 11,250 N/A 49,937.05 LIQUOR SALES - MB TAX 0.00 N/A 0 N/A 9,528.38 INTEREST EARNED 0.00 N/A 17 N/A 20.95 OTHER INCOME 0.00 N/A 0 N/A 3,000.00 Total Sales 0.00 N/A 232,975 N/A 1,337,838.53 ___= Cost of Sales TAXES BASED ON SALES N.C. EXCISE TAX 0.00 N/A 48.750 N/A 232,5%00 REHABILITATION TAX 0.00 N/A 817 N/A 3,245.68 MIXED BEVERAGE TAX 0.00 N/A 1,000 N/A 4,015.00 MIXED B. TAX DEPT HUMAN R 0.00 N/A 100 N/A 408.05 Total TAXES BASED ON SALE 0.00 N/A 50,667 N/A 240,237.73 COST OF SALES PURCHASES STORE #1 0.00 N/A 51,764 N/A 280,013.75 PURCHASES STORE #2 0.00 N/A 77,647 N/A 436,661,92 TRUCK DELIVERY COST 0.00 N/A 0 N/A 3,375.00 INVENTORY ADJUSTMENT 0.00 N/A 0 N/A -9,746.77 Total COST OF SALES 0.00 N/A 129,411 N/A 710,303.90 Total Cost of Sales 0.00 N/A 180,078 N/A 950,541.63 Gross Margin 0.00 N/A 52,897 N/A 387.296.90 ______= Expenses wIffalkwx` SALARIES - DUNN 0.00 N/A 24,167 N/A 123,906.83 PAYROLL TAXES - DUNN 0.00 N/A 1,833 N/A 9,478.96 N.C. RETIREMENT FUND 0.00 N/A 1,042 N/A 5,620,45 GROUP INSURANCE 0.00 NIA 1,625 N/A 8,077.30 401KFUND 0.00 N/A 308 N/A 2,757.86 CASH VARIANCES 0.00 N/A 0 N/A -224.39 CREDIT CARD CHARGES 0.00 N/A 2,500 N/A 13,320.89 DEPRECIATION 0.00 N/A 0 N/A 4,225.65 REPAIRS & MAINT. 0.00 N/A 833 N/A 5,170.37 Page: 2 Date: 12/11/20 at 10:56 AM DUNN ABC Income Statement From November 1, 2020 Through November 30, 2020 Last Seq. #: 1294 PTD Post %Sales Budget %Budg YTD Post COMPUTER MAINT. 0:00 N/A 833 N/A 30,890.90 UTILITIES 0.00 N/A 1,583 N/A 6,791.29 TELEPHONE 0.00 N/A 667 N/A 2,185.37 INSURANCE 0.00 N/A 917 N/A 4,574.68 STORE SUPPLIES 0.00 N/A 750 N/A 5,242.28 UNIFORMS 0.00 N/A 0 N/A 179.03 TRAVEL EXPENSES - PARKER 0.00 N/A 39 N/A 0.00 TRAVEL EXPENSES - SNIPES 0.00 N/A 83 N/A 0.00 TRAVEL EXPENSES - OTHER 0.00 N/A 129 N/A 0.00 LICENSE & OTHER TAXES 0.00 N/A 55 N/A 170.00 OFFICE SUPPLIES 0.00 N/A 333 N/A 1,058.77 PROFESSIONAL SERVICES 0.00 N/A 0 N/A 7,500.00 DUES & SUBSCRIPTIONS 0.00 N/A 83 N/A 934.00 BOARD EXPENSES - SNIPES 0.00 N/A 100 N/A 600.00 BOARD EXPENSES - PHILLIPS 0.00 N/A 0 N/A 480.00 BOARD EXPENSES - JERNIGAN 0.00 N/A 80 N/A 480.00 BOARD EXPENSES - SMITH 0.00 N/A 0 N/A 480.00 BOARD EXPENSES - JUDD 0.00 N/A 80 N/A 480.00 ALC. ED, WAYNE AVE, SCHOO 0.00 N/A 450 N/A 0.00 ALC. ED. TRITON HIGH SCHO 0.00 N/A 950 N/A 0.00 ALC. ED. DUNN MIDDLE SCHO 0.00 N/A 750 N/A 0.00 ALC. ED, HARNETT PRIMARY 0.00 N/A 675 N/A 0.00 ALC. ED. GENTRY ELEM. SCH 0.00 N/A 400 N/A 0.00 ALC. ED. DUNN AA GROUP 0.00 N/A 200 N/A 1,000.00 ALC. ED. COATS-ERWIN MIDD 0.00 N/A 575 N/A 0.00 ALC. ED. TEACHERS 0.00 N/A 1,425 N/A 0.00 ALC. ED SOLD OUT YOUTH MI 0.00 N/A 4,000 N/A 4,000.00 BANK CHARGES 0.00 N/A 542 N/A 2,855.11 LAW ENFORCEMENT 0.00 N/A 0 N/A 500.00 SECURITY 0.00 N/A 0 N/A 880,74 Total Expenses 0.00 N/A 48,007 N/A 243,616.09 Net Income After Taxes 0.00 N/A 4.890 N/A 143,680.81 Page: 1 Date: 12/11/20 at 11:05 AM DUNN ABC Trial Balance Period 5, 2020 Last Seq.#: 1294 Current Activity End Bal Acct. # Account Description CHECKING ACCOUNT - FIRST CITIZENS 0.00 489,979.08 10100 10200 CHECKING ACCOUNT - BB&T 0.00 0.00 10300 MONEY MARKET - BB&T 0.00 0.00 10800 PETTY CASH 0.00 250.00 11000 CHANGE FUND 0.00 2,400.00 12100 AIR - RETURNED CHECKS 0.00 0.00 13000 PREPAID INSURANCE 0.00 6,037.32 13100 PREPAID OFFICE EQUIPMENT 0.00 0.00 14100 INVENTORY 0.00 251,215.24 14400 401 K RECEIVABLE 0.00 0.00 14500 A/R OTHER 0.00 0.00 14700 AIR BREAKAGE 0.00 610.57 LAND 0.00 191,571.78 15000 15100 LAND IMPROVEMENTS 0.00 13,343.75 16000 BUILDINGS 0,00 374,655.31 17000 STORE EQUIPMENT 0.00 144,228.40 17100 OFICE EQUIPMENT 0.00 22,904.82 17500 VEHICLES 0.00 0.00 19000 ACCUM. DEPRECIATION 0.00 -434,082.76 20100 AIP - DISTILLERIES 0.00 0.00 20300 A/P - OTHER 0.00 0.00 A/P - INSURANCE WITHHELD 0.00 0.00 21000 AIP - FEDERAL TAX WITHHELD 0.00 0.00 22000 AIP- FICATAXWITHHELD 0,00 0.00 22100 A/P - NC INCOME TAX WITHHELD 0.00 -2,481.00 22200 AIP -401KWITHHOLDINGS 0.00 -677.28 22300 0.00 -572,76 22400 AIP - RETIREMENT 0.00 ALCOHOLIC REHABILITATION TAX 0.00 23200 SALES TAX PAYABLE 0.00 -19,286.33 23300 ACCRUED INTEREST 0.00 0.00 24200 0.00 0.00 24400 ACCRUED OTHER 0.00 0.00 27000 LOAN PAYMENT BB&T LOAN PAYMENT CAROLINA DATA 0.00 0.00 27100 0.00 -896,415.33 30000 RETAINED EARNINGS CITY OF DUNN PROFIT DISTRIBUTION 0.00 0.00 31000 0.00 -143,680.81 39900 P&L SUMMARY 0.00 -469,052.00 40100 LIQUOR SALES - STORE #1 LIQUOR SALES - STORE #2 0.00 -806,300.15 40200 LIQUOR SALES - MIXED BEVERAGE 0.00 -49,937.06 40300 LIQUOR SALES - MB TAX 0.00 -9,528.38 40400 INTEREST EARNED 0.00 -20.95 41000 0.00 0.00 41500 MISC. REFUNDS 0.00 -3,000.00 42000 OTHER INCOME . Page: 2 Date: 12/11/20 at 11:05 AM DUNN ABC Trial Balance Period 5, 2020 Last Seq. #: 1294 Current Acct. # Account Description Activity End Bal 42500 BREAKAGE 0.00 0.00 53100 N.C. EXCISE TAX 0.00 232,569.00 53200 REHABILITATION TAX 0.00 3,245.68 53300 SALES - USE TAX 0.00 0.00 53400 MIXED BEVERAGE TAX 0.00 4,015.00 53500 MIXED B. TAX DEPT HUMAN RES. 0,00 408.05 60100 PURCHASES STORE #1 0.00 280,013.75 60200 PURCHASES STORE #2 0.00 436,661.92 60300 TRUCK DELIVERY COST 0.00 3,375.00 61200 INVENTORY ADJUSTMENT 0.00 -9,746.77 70100 SALARIES - DUNN 0.00 123.906.83 70200 PAYROLL TAXES - DUNN 0.00 9,478.96 70300 N.C. RETIREMENT FUND 0.00 5,620.45 70400 GROUP INSURANCE 0.00 8,077.30 70500 401KFUND 0.00 2,757.86 70800 CASH VARIANCES 0.00 -224,39 70900 CREDIT CARD CHARGES 0.00 13,320,89 71000 RENT 0.00 0.00 71100 DEPRECIATION 0.00 4,225.65 71200 REPAIRS & MAINT. 0.00 5,170.37 71201 COMPUTER MAINT. 0.00 30,890,90 71300 LEASE EXPENSE 0.00 0.00 71400 UTILITIES 0.00 6,791.29 71500 TELEPHONE 0.00 2,186.37 72000 INSURANCE 0.00 4,574.68 72200 STORE SUPPLIES 0.00 5,242.28 72300 UNIFORMS 0.00 179.03 72400 TRAVEL EXPENSES - PARKER 0.00 0.00 72401 TRAVEL EXPENSES - SNIPES 0.00 0.00 72402 TRAVEL EXPENSES - JERNIGAN 0.00 0.00 72403 TRAVEL EXPENSES - JUDD 0.00 0.00 72404 TRAVEL EXPENSES - OTHER 0.00 0.00 72405 TRAVEL EXPENSES - MARSHALL 0.00 0.00 72500 UNEMPLOYMENT INSURANCE 0.00 0.00 72600 LICENSE & OTHER TAXES 0.00 170.00 73000 OFFICE SUPPLIES 0.00 1,058.77 74000 PROFESSIONAL SERVICES 0.00 7,500,00 74200 DUES & SUBSCRIPTIONS 0.00 934.00 74400 BOARD EXPENSES - SNIPES 0.00 600.00 74401 BOARD EXPENSES - PHILLIPS 0.00 480.00 74402 BOARD EXPENSES - JERNIGAN 0.00 480.00 74403 BOARD EXPENSES - SMITH 0,00 480.00 74404 BOARD EXPENSES - JUDD 0.00 480.00 Page: 3 Date: 12/11/20 at 11:05 AM DUNN ABC Trial Balance Period 5, 2020 Last Seq. #: 1294 Current Acct. # Account Description Activity End Bal 75000 ALC. ED. TRITON NEWSPAPER 0.00 0.00 75500 ALCOHOL EDUCATION SHRINE 0.00 0.00 75501 ALC. ED. WAYNE AVE. SCHOOL 0.00 0.00 75502 ALC. ED. TRITON HIGH SCHOOL 0.00 0.00 75503 ALC. ED. DUNN MIDDLE SCHOOL 0.00 0.00 75504 ALC, ED. HARNETT PRIMARY SCHOOL 0.00 0.00 75505 ALC. ED. ERWIN ELEMENTARY SCHOOL 0.00 0.00 75506 ALC. ED. GENTRY ELEM. SCHOOL 0.00 0.00 75507 ALC. ED. DUNN AA GROUP 0.00 1,000.00 75508 ALC. ED,. COATS-ERWIN MIDDLE SCHOOL 0.00 0.00 75509 ALC. ED. OTHER 0.00 0.00 75510 ALC. ED. TEACHERS 0.00 0.00 75511 ALC. ED SOLD OUT YOUTH MINISTRIES 0.00 4,000.00 75600 VEHICLE EXPENSES 0.00 0.00 77000 INTEREST EXPENSE 0.00 0.00 78000 MISCELLANEOUS EXPENSE 0.00 0.00 78100 BANKCHARGES 0.00 2,855.11 78500 EDUCATION - REHABILITATION 0.00 0.00 79000 LAW ENFORCEMENT 0.00 500.00 79100 FED, TAX STAMP 0.00 0.00 79200 ABANDONMENT LOSS 0.00 0.00 79300 SECURITY 0.00 880.74 79400 CITY OF DUNN - FIRE 0.00 0.00 79500 CONTINGENCIES 0.00 0.00 79900 GAIN/LOSS - SALE OF ASSET 0.00 0.00 Total YTD balances for All Accounts: -143,680.81 Less YTD Net Income: -143,680.81 0.00 0.00 MONTHLY AND YTD REPORT November, 2020 Sales - 2020 303954.18 Sales - 2019 264042.30 Total: +/- 39911.88 YTD Sales: 256171.39 MB Sales - 2020 9408.80 MB Sales - 2019 13070.00 Total:-3661.20 YTD MB Sales-862.28 (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information i Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney i To protect the attorney -client privilege. i To consider and give instructions concerning a potential or actual claim, administrative procedure, orjudicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).