Agenda 12-12-2017Dunn City Council
Meeting Agenda
Tuesday Evening, December 12, 2017
7:00 p.m., Dunn Municipal Building
Call to Order
Invocation
Pledge of Allegiance
SECTION
1) Adjustment and Approval of the December 12, 2017 meeting agenda
PRESENTATIONS
2) Oath of Office — Chief Charles "Chuck" West II
PUBLIC COMMENT PERIOD
3) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes.
Citizens must sign up and register on a sign-up sheet available on the podium within the City Council
Chambers prior to the start of the meeting.
PUBLIC HEARINGS
4) Rezoning Request RZ-04-17— City Initiated Large Scale Rezoning Phase 5 - Final Phase
5) Ordinance Amendment — OA-06-17 — Chapter 15 Parks and Recreation
CONSENT ITEMS
6) Minutes — November 14, 2017
7) Budget Amendment — BA #6 — Repairs to WWTP From a Lightning Storm
8) Budget Amendment— BA#7 — FEMA Repairs Caused by Hurricane Matthew
ITEMS FOR DECISION
9) Audit Report 2016-2017
10) Sampson County Water Purchase Contract Amendment
11) Consideration of Resolution Adopting the 2018 Regular Meeting Schedule for the City of Dunn City Council
12) Rezoning Request RZ-04-17— City Initiated Large Scale Rezoning Phase 5 - Final Phase
13) Ordinance Amendment — OA-06-17 — Chapter 15 Parks and Recreation
14) Consideration of Ordinance to Demolish House - 604/606 S. Fayetteville Avenue, PIN# 1516-45-7909.000
ITEMS FOR DISCUSSION AND/OR DECISION
15) Consideration of Resolution Authorizing Issuance of Tax -Exempt Bonds for Pinewood Apartments, LLC
16) Financial Report
17) Administrative Reports
a. Tax Report
b. Planning & Inspections Report
c. Public Works Report
d. Recreation Report
e. Library Report
f. Police Report
18) City Manager's Report
19) Announcements
20) Information
21) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the
motion
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
SECTION 1.
1 pprova
Of ' December0
DUNN
CouncilU-91UNN
City fForm
Date: December 12, 2017
wl Meeting
SUBJECT TITLE: Oath of Office— Police Chief
Presenter:
Department:
Attachment: X Yes No Description: Oath
Public Hearina Advertisement Date:
PURPOSE:
Wake County Sheriff Donnie Harrison will administer the Oath of Office to Police Chief Charles
"Chuck" West II
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATIONIACTION REQUESTED:
Mayor
north Carolina Oscar N. Harris
Mayor Pro Tern
Billy Barfield
Council Members
Buddy Maness
city O f d Ll ll TI Dr. Gwen McNeill
Frank McLean
Billy Tart
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 25335 Chuck Turnage
(910) 230-3500 ° FAX (910) 230-3590 City Manager
www.dunn-ne.org Steven Neuschafer
"I, Charles L. "Chuck" West II, do solemnly swear (or affirm) that I will support and
defend the Constitution of the United States and the Constitution and laws of North
Carolina, not inconsistent therewith, and that I will faithfully and impartially discharge
the duties of the office of Police Chief, of which I am about to enter, according to the
best of my skill, ability, and judgment; so help me God."
Charles U "Chuck" West II
Sworn to and subscribed before me, this the 12th day of December, 2017.
Wake County Sheriff, Donnie Harrison
Attest:
Jennifer M. Fortin, CMC
City Cleric
DUNN
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Adopted 8-4-0
CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY
The City Council for the City of Dunn does hereby adopt a Public Comment
Policy to provide at least one period for public comment per month at a regular meeting
of the City Council. This policy shall remain in effect until such time that it is altered,
modified, or rescinded by the City Council.
All comments received by the City Council during the Public Comment Period
shall be subject to the following procedures and rules:
1. Anyone desiring to address the City Council must sign up and register on
a sign-up sheet available on the podium within the City Council chambers prior to the
Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30)
minutes prior the beginning of the City Council meeting in the City Council Chambers.
Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up
sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or
her name, address and matter of concern.
2. The Public Comment Period shall be for thirty (30) minutes.
3. Comments are limited to three (3) minutes per speaker. A speaker can not
give their allotted minutes to another speaker to increase that person's allotted time.
4. Each speaker must be recognized by the Mayor or presiding member of
the City Council as having the exclusive right to be heard. Speakers will be
acknowledged in the order in which their names appear on the sign up sheet. Speakers
will address the City Council from the podium at the front of the room and begin their
remarks by stating their name and address.
5. Individuals who sign up but can not speak because of time constraints,
will be carried to the next regular meeting of the City Council and placed first on the
Public Comment Period.
6. During the Public Comment Period, a citizen, in lieu of or in addition to
speaking may pass out written literature to the City Council, City Staff and audience.
7. Groups supporting or opposing the same position shall designate a
spokesperson to address the City Council in order to avoid redundancy.
8. After the citizen has made his or her remarks, he or she will be seated with
no further debate, dialogue or comment.
9. The Public Comment Period is not intended to require the City Council to
answer any impromptu questions. Speakers will address all comments to the City
Council as a whole and not one individual Council member. Discussions between
speakers and members of the audience will not be allowed. The City Council will not
take action, or respond to questions about, issues raised during the Public Comment
Period at the same meeting.
10. Speakers shall refrain from discussing any of the following: matters
which concern the candidacy of any person seeking public office, including the
candidacy of the person addressing the City Council; matters which involve pending
litigation; matters which have been or will be the subject of a public hearing; and matters
involving specific personnel issues related to disciplinary matters. If the speaker wishes
to address specific personnel issues related to disciplinary matters, he or she should take
their comments to the City Manager, who shall share the comments with the City
Council.
11. Speakers shall be courteous in their language and presentation.
12. The Mayor and City Manager shall determine, on a month to month basis,
where the Public Comment Period will appear on the monthly agenda when developing
the agenda, prior to its publication.
13. The Public Comment Period shall only be held during the regularly
scheduled monthly meeting of the City Council. There shall not be a Public Comment
Period at any other meetings of the City Council, unless specifically approved by the City
Council.
�.
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CouncilCity Agenda Form
Meeting Date: December 12, 2017
SUBJECT TITLE: Rezoning Requestr
City -initiated Large Scale Rezoning Phase 5- Final Phase
Presentab
Attachment: X Yes ❑ No
Public Hearing Advertisement Date:
November 21, 28 & December 5, 2017
PURPOSE:
Description: Public Hearing Notice
The public has been notified that oral and written comments will be heard and received concerning the City
Initiated rezoning of properties in the southern portion of our jurisdiction, with boundaries as follows: W.
Cumberland St. south to the end of the City of Dunn jurisdiction and west of Railroad Ave. The city is initiating the
rezoning to amend the zoning map to reflect the current use of properties and the 2030 land use plan.
Three ''/z page color ads were advertised in the Daily Record,
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
0
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1 1City Council Agenda Form 11111.1
Meeting Date: December 12, 2017
1989 * 2013 1989 * 2013
SUBJECT TITLE: Ordinance Amendment OA-06-17 — Chapter 15 Parks and Recreation of the City of Dunn
Code of Ordinances
Presenter: Recreation Director McNeill
Department: Parks and Recreation
Attachment: X Yes No
Description: Notice of Public Hearing
Public Hearing Advertisement Date: November 29,
2017
PURPOSE:
This is a request to hereby amend Chapter 15; Parks and Recreation of the City of Dunn Code of
Ordinances.
The public hearing is the opportunity for the Council to hear comments and opinions from the public to
include any party for or against the request.
fhe Public Hearing was duly advertised on Wednesday, November 29, 2017.
BACKGROUND:
BUDGETIMPACT:
RECOMMEN DATIONIACTION REQUESTED:
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE CITY
COUNCIL OF THE CITY OF DUNN ON December 12, 2017 AT 7:00 P.M. IN THE
COURTROOM OF THE DUNN MUNICIPAL BUILDING FOR THE PURPOSE OF
CONSIDERING THE FOLLOWING ITEMS:
Ordinance Amendment Request OA-06-17
Chapter 15 Parks and Recreation
This amendment will revise and add text to the City of Dunn Parks and
Recreation Ordinance
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM
SET FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME
AND PLACE. COPIES OF THE PROPOSED ORDINANCE ARE AVAILABLE FOR REVIEW AT
THE OFFICE OF THE CITY CLERK, 401 E. BROAD ST., DURING NORMAL BUSINESS HOURS
MONDAY THROUGH FRIDAY. WRITTEN COMMENTS MAY BE ADDRESSED TO:
CITY CLERK
CITY OF DUNN
P.O. BOX 1065
DUNN, NORTH CAROLINA 28335
ADVERTISE: Wednesday, November 29, 2017
DUNN.UNN 11``
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City
o Agenda FormMeeting
fi
Date-.
SUBJECT TITLE: Minutes — November 14,
2017
Department:
Attachment: X Yes No
Description: N• .-
•. .,.
PURPOSE:
Attached please find the minutes of the November 14, 2017 City Council meeting for your
consideration.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, November 14, 2017, at 7:00 p.m. in the
Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Billy Barfield, Council Members
Buddy Maness, Dr. Gwen McNeill, Frank McLean, Billy Tart, and Chuck Turnage. Also present was City Manager
Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Chief Building Inspector
Steven King, Planning & Inspections Director Samantha Wullenwaber, Police Captain Jenkins, Recreation Director
Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope, City
Clerk Jennifer Fortin, and Daily Record Reporter Melody Brown -Peyton.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Pastor Roy Johnson, Police Chaplain and Director of Pastoral Care
for the Harnett Health System, to give the invocation. Afterwards, the Pledge of Allegiance was repeated.
A GENDA ADJUSTMENTAND APPRO VAL
Motion by Council Member Maness and seconded by Council Member McNeill to adopt the November 14, 2017 meeting
agenda with changes, if any, as listed below.
Agenda Items Added:
• none
Agenda Items Removed:
• none
Motion unanimously approved.
PRESENTATION
Dunn Community Development Corporation presentation by
President Clement Medley, Jr.
Mr. Medley stated the Dunn Enrichment Center Harnett Training School Campus is fully operational. The Police Athletic
League (PAL) is utilizing the renovated gym for recreational activities and hosting basketball townaments, which brings
teams from throughout the region.
Central Carolina Community College (CCCC) is offering a culinary school and hospitality arts program. They are also
offering a barbering program and several various continued education programs. In the fall, they will be offering Harnett
County Early College. They will begin with a full enrollment of 52 students from throughout the County.
The Harnett Apartments are fully leased and there is a short waiting list for any units that might become available in the
future.
'the facility is producing a positive cash flow. There is a high expectation that after the conclusion of the current year's
operation there will be sufficient cash flow and perhaps a small distribution to the managing partners. The funds will be used
to provide seed money or funding for additional projects in the future. The campus is live with activity.
Mayor Harris thanked Mr. Medley for being the Chairman.
Dunn Downtown Development Corporation presentation by
Chairman William Elmore
The North Carolina Department of Commerce made their second visit to Dunn. They are training the Dunn Downtown
Development Corporation on the things that need to be done for promoting the downtown area and prepare for future growth.
This project is a process and they are teaching us the process of how to better the community. We feel, if we follow their plan
of action we will be successful. There are events happening in downtown Dunn and we are excited to host the Shrine Parade
this Saturday. We also have the tree fighting on November 30°i and the Christmas parade on December 2°d. These activities
will help promote the downtown area.
Mayor Harris thanked Mr. Elmore for his involvement with the Dunn Downtown Development Corporation.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign
up and register on a sign -tip sheet available on the podium within the City Council Chambers prior to the start of the meeting.
Mayor Harris read the City of Dunn City Council Public Comment Policy.
Hearing no comments, Mayor Harris closed the Public Comment portion of the agenda.
PUBLICHEARINGS
Ordinance Amendment — OA-05-17
Chapter 4; Buildings and Building Regulations
This is a request to hereby amend Chapter 4, Building and Building Regulations to add the Non -Residential Building
Maintenance Code.
The public hearing is the opportunity for the Council to hear comments and opinions from the public to include any party for
or against the request.
The public hearing was duly advertised on October 4"' & 10, 2017 and November 7, 2017,
Hearing no comments, Mayor Harris closed the public hearing.
Resolution Authorizing Issuance of Tax -Exempt
Bonds for Pinewood Apartments, LLC
The public has been notified that oral and written continents will be heard and received concerning the request to authorize
the Issuance of Tax -Exempt Bonds for Pinewood Apartments, LLC
The public hearing was duly advertised on October 31, 2017.
David Garcia — Representative for the National Housing Preservation advisors out of Denver, Colorado. The potential non-
profit buyer is the Ezekiel Foundation, The company will be using tax exempt bonds to purchase the property. The company
is aware of the numerous police calls and how to use funds to mitigate some of those issues and remedy some of the
numerous police calls at the property. The company will be setting aside $200,000+/- to deal with security infrastructure and
physical issues with the property. There will be some rehabilitation of the properly up front. The long term goal is a low-
income housing tax credit re -development of the property. We are here to talk about the approval of the tax exempt bonds,
which are needed to facilitate bond approval at the national level through PFA.
The property is currently tax exempt for property taxes and I have been recently given a copy of the request for approval of
resolution. The resolution is requesting that the property pay the property taxes of what it would pay if it was a for profit
ownership annually. With a 501(c) (3) financing, it is helpful if we are able to capture these costs upfront instead of paying
annually. The loan tern of this project will be a 10 year loan and we would like to respectfully request the duration of the
term be 10 years and pay upfront whatever the amount may end up being. Looking at the language it suggests we pay the full
amount of the taxes if we were a for profit entity annually and we would like to request it be consolidated upfront and that we
be allowed to discuss with Mayor and Council as to what that upfront cost would be.
With the recent tax reform legislation from the House and Senate, in the House version of the tax reform bill it is proposing
to get rid of private activity bonds, which the 501(c)(3) falls under. If that were the case that would become effective January
1, 2018, I would like slightly modify the language in there. It says condition upon a very specific formula and if we could
modify it to be more broad as to an agreeable amount as determined by the Mayor or Council in lieu of that specific language
so the project can continue to move forward in case this House bill goes through and we have to close quicker than expected.
Mayor Harris asked if Mr. Garcia had the language he was proposing.
Mr. Garcia stated he would by the end of the meeting.
Hearing no further comments, Mayor Harris closed the public hearing.
CONSENTITEMS
Minutes — Council considered approval of the minutes of October 10, 2017 City Council Meeting
Minutes — Council Considered approval of the minutes of the October 17, 2017 Special Call Meeting
Proclamation — National Hospice Palliative Care Month. A copy of Proclamation (P2017-23) is incorporated into these
minutes as Attachment 41.
Consideration of Resolution Authorizing the Disposition of Personal Property. A copy of Resolution (R2017-22) is
incorporated into these minutes as Attaclmrent#2.
Temporary Blocking of Street —Annual Downtown Christmas Tree Lighting Ceremony
Temporary Blocking of Streets — Dunn Christmas Parade
Temporary Blocking of Sheet — Another Barber Shop
Budget Amendment #5 —A copy ofBA#5 is incorporated into these minutes as Attachment 93.
Consideration of Resolution Retiring Paco a Canine Assigned to the Dunn Police Department
Motion by Council Member Barfield and seconded by Cquncil Member McLean to approve all consent items. Motion
unanimously approved.
Mayor Harris recognized former Council Member and framer Mayor Pro Tem Camell Robinson in the audience.
ITEMS FOR DECISION
Ordinance Amendment OA-05-17
Chapter 4; Buildings and Building Regulations
This is a request to hereby amend Chapter 4, Buildings and Building Regulations to add the Non -Residential Building
Maintenance Code.
The Non -Residential Building Maintenance Code is very similar to the minimum Housing code but for all non-residential
buildings. It is also commonly referred to as a commercial maintenance code. The code will be used to ensure non-
residential buildings are in compliance with current building code standards and the standards list in this ordinance.
Attorney Tilghman Pope has reviewed the ordinance as presented.
Motion by Council Member Maness and seconded by Council Member Barfield to adopt the Ordinance as presented. Motion
unanimously approved. A copy of Ordinance (02017-33) is incorporated into these minutes as attachment #5.
Consideration of Ordinance to Demolish Structure
510 Spring Branch Road
PIN# 1516-71-5790.000
Chief Building Inspector Steven King has conducted and inspection at 510 Spring Branch Road and based upon his
observations, the structure is in a condition that constitutes a fire and health hazard. The Building Inspector also found the
structure dangerous to the public health or public safety and was condemned.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S § 160A443, the
City Council has the power to proceed with the demolition of this property.
This matter was tabled at the January 2017 Council Meeting to be brought before the City Council at the March 2017 Council
Meeting to allow the property owner and prospective buyer to make additional repairs on the structure and to obtain a legal
agreement to achieve certain milestones by specific dates. Since March 2017 Council Meeting, the property owner and
prospective buyer have completed some of the required repairs. On March 14, 2017 a Condemnation Estoppell and Hotel
Investment Agreement was made had signed by the City of Dunn Mayor, Oscar N. Harris and New Dunn Hotel, LLC, Amar
N. Patel, Manager.
On July 11, 2017, the City Council agreed to table this matter until October 2017 in order for Mr. Patel to obtain ownership
of the property and obtain a building permit. As of October 2, 2017, neither has been accomplished.
Attorney Pope stated about 4:00 p.m. he received a copy of the deed that transfers ownership of the property to the buyer as
of this afternoon. This was a condition Council had placed upon the parties at the last meeting. This recorded deed does in
fact show the buyer has acquired the property.
Council Member Maness asked what the next step would be if all conditions have been met.
Attorney Pope stated if Council is satisfied that all the conditions have been met then Council can table this matter
indefinitely until the property has been fully developed as represented to the Council or Council can vote to deny the
ordinance.
Motion by Council Member Maness and seconded by Council Member Tart to table the Ordinance indefinitely until brought
back before Council following the development of the property. Motion unanimously approved.
Board Appointment
Dunn Area Tourism Authority
The Council may decide to re -appoint Council Member Billy Tait as Council representative to serve on the Averasboro
Township Tourism Development Authority ie: Durm Area Tourism Authority.
A bill was filed and approved in January 2013, to increase the board of the Dunn Area Tourism Authority from seven (7)
members to nine (9) members; this includes an appointment from the Dunn City Council, Council Member Tait's current
term will expire on December 31, 2017.
Motion by Council Member Barfield and seconded by Council Member Maness to re -appoint Council Member Billy Tait as
Council representative on the Dunn Area Tourism Authority with a term expiring on December 31, 2018, Ayes — Council
Members Maness, McNeill, McLean, Tart, Tmnage, Barfield. Abstain - Council Member Tart.
Consideration to Accept Vacant Lot
Located on Martin Street
PIN# 1517-03-6687.000
From CGW, Inc.
Council is being asked to accept a vacant lot located on Martin Street — PIN# 1517-03-6687.000 from CGW, Inc.
The property would allow the City to have the property perpendicular to the acreage we aheady own and would allow for
improvements for the improvements of the rail trail crossing and access to our existing property.
Attorney Pope stated the title to the property is good. There is not a current metes and bounds legal description that can be
used in a deed for conveyance based on that I would recommend a survey and recorded plat prior to accepting the deed. The
2017 property taxes would need to be paid also. If the current property owner is taking a tax deduction then there would have
to be an appraisal on the property.
Motion by Council Member Maness and seconded by Council Member Barfield to approve the acceptance of the land
donation from CGW, Inc. located on Martin Street, PIN# 1517-03-6687.000 subject to a survey being performed at the City's
expense and that the owners cleat' the 2017 property taxes and appraisal if they desire to get one.
City Manager Neuschafer stated the idea was to use the property in conjunction with the property we have received by
donation on the other side of the road and this would be a better crossover to enter onto the rail trail. The elevation is higher
and this is something NCDOT wanted to do was improve that crossover. This would allow for us to do a perpendicular
crossing of the road for the rail trail.
Motion unanimously approved.
Settlement Agreement from Hurricane Matthew Damage— Jimmy Coats
City Manager Neuschafer stated it has been discussed briefly, the sewer back up to this property during Hurricane Matthew.
Based on receipts this is a small percentage of the damage that was incurred to this property for your consideration to
approve a settlement agreement with Mr. Coats for damage to personal property firm the sewer back up from Hurricane
Matthew.
Motion by Council Member Barfield and seconded by Council Member Tart to approve a settlement agreement with Mr.
Coats for $8,000.
Council Member McNeill stated the City of Dunn is not libel for personal property. In that case a lot of people lost a lot of
personal property during the storm. We are not a bank to be giving out money. I understand the situation with this gentleman,
but we are not libel.
Council Member Barfield stated there was about $55,000 worth of damage to this property. The sewer is not above the house
and I feel the City has a small responsibility.
Council Member Maness stated regardless of the vote, I would like to request the City Manager direct our Planning and
Zoning Department to look at the appropriate building code requirements and fiom this point forward, any structure that is
below grade will be required to have a sewer backflow preventer installed on all new construction going forward. This is a
situation that is beyond the City's control. It was an act of God. Our insurance company denied any claim because if that. Our
City Attorney has advised us we are not legally responsible in this situation. I do not want to set any precedence going
forward now or in the future because of this occurrence.
Mayor Harris stated it would be on a case by case basis and we cannot bind future Councils in reference to what we are doing
here.
Council member Turnage asked if Council Member Barfield to agree to amend his motion to include the back flow
prevention valve.
Attorney Pope stated Council cannot require any individual to anything in particular. What Mr. Maness is requesting is a
requirement to ensure that in our code of ordinances that it require new future construction to have that.
Council Member Maness stated a City wide survey should be done to of any existing below grade properties. We cannot
control where a person has chosen to build their home.
Council Member Tart suggested putting a notice in the water bills and have the customer check to see if they are below grade.
Public Works Director Gaster stated the current policy would need to be reviewed and if there is nothing in there to that
effect then we would need to update the policy to include what we are discussing.
Mayor Harris requested the policy be reviewed and for Public Works Director Gaster to report back to Council at the
December meeting.
Motion passed with Council Members Barfield, Turnage, Tart and McLean voting "aye" and Council Members
Maness and McNeill voting "nay".
Awarding of Project for FEMA Areas 2, 5, & 6
Public Works Director Gaster stated that during the damage assessment by the Federal Emergency Management Agency
(FEMA) the following areas were identified to be damaged by Hurricane Matthew.
• Area 2 — 900 Block of Carolina Drive — Sanitary Sewer Line Repairs — install one "H" pipe, realign pipe, repair
banks and add rip -rap — project cost estimate $82,400
• Area 5 — 1101 N, Railroad Sheet — Storm Drainage Repairs — install 24 linear feet of 48" reinforced concrete pipe,
concrete end wall, and rip -rap — project estimate - $86,000
• Area 6 — 1159 N. Wilson Avenue — Aerial Sewer Repairs — install 2 concrete piers, replace 90 linear feet of 12"
pipe, and rip -rap bank —project estimate - $63,200
The letter of approval for the project application package has been received from FEMA for this project which combines
Areas 2, 5, & 6 into one large project.
Project worksheets equal to or greater than $123,000 are considered large projects by FEMA and will be reimbursed based on
actual documented expenditures.
Motion by Council Member Tart and seconded by Council Member Maness to award Lorman Grading and Utility
Constriction the project for FEMA Areas 2, 5, & 6 to the contractor of recommendation from the November 91h bid opening.
Motion unanimously approved.
ITEM FOR DISCUSSION
AND/OR DECISION
Consideration of Resolution Authorizing Issuance of
Tax -Exempt Bonds for Pinewood Apartments, LLC
Attorney Pope stated the proposed language for the resolution is in red with the intent the borrower and buyer of the property
would make annual payments to the City in lieu of paying property taxes. Mr. Garcia has proposed an alternative language
which essentially rather than annual payments would require one up front lump sum payment and an agreement to be signed
by the Mayor. The reason for being proposed this way is due to the timing and there may not be time for it to be brought back
before the Council. If approved as proposed, you would delegate the authority to the Mayor to negotiate and'execute an
agreement that would agree to a lump sum up front payment from the buyer of the property and borrower under the terns of
the bond,
For clarity the proposed language from the Buyer is as follows: "Section 4. Such approval of the Council is conditioned on
the Borrower, prior to closing on the purchase of the Project and issuance of the Bonds, executing an agreement, satisfactory
to the mayor, wherein the Borrower agrees to make an upfront payment to the City of Dunn, North Carolina in an amount to
be agreed upon by the Mayor and Borrower of the Project, such can be made in lieu of property taxes in consideration of the
services to be provided to the Project by the City of Dunn. The execution of such agreement by the Borrower and the Mayor
of the city of Dunn shall be conclusive evidence that this Commission has been satisfied." Otherwise the Resolution would
remain as presented
Section 4 verbiage by the City Attorney is as follows: "Such approval of the Council is conditioned on the Borrower, prior to
closing on the Purchase of the Project and the issuance of the Bonds, executing an agreement, satisfactory to the Council,
wherein the Borrower agrees to make an annual payment to the City of Dunn, North Carolina equivalent to what would have
been the amount owed for ad valorem taxes to the City of Dunn if the Borrower or Project were not tax-exempt, in lieu of
property taxes, in consideration of the services to be provided to the Project by the City of Dunn."
Motion made by Council Member Maness and seconded by Council Member Barfield to approve the Resolution submitted
by the City Attorney in reference to the bond request for Pinewood Aparttments, LLC. Motion unanimously approved. A
copy of Resolution (R2017-24) is incorporated into these minutes as Attachment #6.
Bay Street Water/Stormwater Project Update
Public Works Director Gaster stated preliminary field work has been conducted on E. Bay Street from S. Clinton Avenue to
approximately 140 feet west of S. Wilson Avenue. It has been determined that a 4' X 4' box culvert runs parallel to the 42"
corrugated metal pipe (CMP) on the north shoulder of E. Bay Sheet. This box culvert appears to be in good condition. The
project will include replacement of approximately 435' of the 42" CMP with 48" CMP. It has also been determined that a
new junction box will have to be built in the 100 block of E. Bay Street approximately 140' west of S. Wilson Avenue to
connect the existing 4' X 4' culvert box, the new 48" CMP, and the existing 15 CMP that provides drainage from the north
side of E. Bay Sheet to the storm drain lines that run under CSX railroad to the west side of town.
Engineered drawings were previously prepared for Phase II of the E. Bay Street water line project by Davis, Martin, Powell
& Associates (DMP). The Phase 11 project runs from the west side of S. Clinton Avenue to the east side of CSX railroad on
E. Bay Street. DMP has provided a cost estimate to the City for the Phase I1 E. Bay Street waterline project, the E. Bay Street
storrawater project, and the street repaving project. Once bid packets are prepared, formal bids will be obtained for this
project.
Mayor Harris stated Public Works Director Gaster and City Manager Neuschafer need to bring back a recommendation and
proposal of the actual bid contracts and financial portion.
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending September 30, 2017:
• The City as of September 30, 2017 had $2,030,314 in cash in the General Fund and $2,784,976 in the Water
and Sewer Fund. In September 2016 the City had $1,870,608 in the General Fund and $2,185,665 in the Water
and Sewer Fund.
• Property Tax collections through September were $359,525 or less than 9.36% of budget. Last year property tax
collections through September were $447,834 or 12.11% of budget.
• Sales Tax Revenue is $351,817 or 18.28% of budget. Benchmark for the month 16.67% of budget.
• Utilities Sales Tax is $166,376 or 22.39% of budget. Benchmark for this month is 25.00% of budget.
• Building Permit Fees were $17,643 or 27.14% of budget. Benchmark for this month is 25.00% of budget.
• Water and Sewer Revenues were $1,156,772 or 24.35% of budget. Benchmark for this month is 25.00% of
budget
• Expenditures were 21.69% of budget in the general fund and 19.74% of budget in the water and sewer fund.
The benchmark for this period is 25.00% of budget.
Motion by Council Member McLean and seconded by Council Member Turnage to accept the Financial Report. Motion
carried unanimously.
ADMINISTRATIVE REPORTS
Tax Report
Planning & Inspections Report
Public Works Report
Recreation Report
Library Report
Police Report
Collections Report
Property Report
Motion by Council Member Tait and seconded by Council Member McLean to accept the Administrative Reports. Motion
unanimously approved.
City Manager's Report
City Manager Neuschafer noted the following:
NCDOT meeting was held on October 2411 and the deadline for comments is November 27". The City will be
meeting with the Chamber of Commerce and Travel and Tourism to ensure their membership understands the
deadline for comments and they have an opportunity to make their voices heard. The City will have a link to the
NCDOT website on the City's website.
Human Resources Director Thompson gave a brief update from the HR Department. A copy of the report is incorporated into
these minutes as Attachment V.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris: _
➢ Campbell University had an open house today at 608 Tilghman Drive for their Osteopathic Medicine Health Care
Center
➢ The Dunn Shrine Parade will be held on Saturday, November 18, 2017 at 11:30 a.m. in Downtown Dunn
➢ Dunn United Ministerial Association will hold a Community Worship Service on Sunday, November 19' at Hood
Christian Church
➢ City of Dunn offices will be closed on Thursday, November 23`d and Friday November 2411 to observe Thanksgiving
➢ Christmas on Broad will be held on Sunday, November 26`s from 1:00 p.m. to 6:00 p.m.
➢ The Annual Downtown Christmas Tree Lighting Ceremony will be held on Thursday, November 3011 at 6:00 p.m.
➢ The Dunn Christmas Parade will be held on Saturday, December 2nd at 2:00 p.m. in Downtown Dunn
➢ The next regular City Council Meeting is scheduled for Tuesday, December 12, 2017 @ 7:00 p.m.
Motion by Council Member Barfield and seconded by Council Member McLean to adjourn the meeting at 8:32 p.m. Motion
unanimously approved.
Oscar N. Harris
Mayor
Attest:
Jennifer M. Fortin, CMC
City Clerk
DUNN
� I I � �.
City Council Agenda Fo
Meeting Date: December yl i
BudgetSUBJECT TITLE: Amendment #6
Presenter: Mark Stephens
_wment, Finance
5e
Budget d #.
PURPOSE:
To record Budget Amendment 46
BACKGROUND:
The Waste Water Treatment Plant experienced lightning damage during a storm. Budget Amendment
#6 is to record the repairs and the insurance proceeds.
BUDGETIMPACT:
The City will receive approximately $27,800 from insurance to repair the damage.
RECOMMEN DATIONIACTION REQUESTED:
Approve Budget Amendment #6.
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SUBJECT TITLE: Budget Amendment #7
Presenter: Mark Stephens
Department: Finance
Attachment: x Yes No Budget Amendment #7
Puhlic Hearing Advertisement Date:
PURPOSE:
To record Budget Amendment #7
BACKGROUND:
FEMA approved the City to repair 2 junction boxes due to damage caused by Hurricane Matthew.
BUDGETIMPACT:
The City will receive approximately $198,000 from FEMA which will cover the cost of the repairs.
RECOMMENDATION/ACTION REQUESTED:
Approve Budget Amendment V.
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SUBJECT TITLE: Audit Report — Fiscal Year 2016.2017
Presenter:
Description: Position Statement of major funds,
Attachment: X Yes No balance comparison for prior two fiscal years
Public Hearinq Advertisement Date:
PURPOSE:
Petway, Mills & Pearson, PA will present the FY 2016-2017 audit. Attached please find the summary
position statements of major funds for your review. Please review this information, and should you
have questions, please contact City Manager, Steven Neuschafer.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Motion to accept the audit report as presented.
December 12, 2017
The Honorable Mayor and
Members of the City Council
Dunn, North Carolina
Below is a position statement of major funds, detailing activities for the City of Dunn.
Also attached is a Fund Balance Comparison for the last two fiscal years.
Balance Sheet
General Fund
`
2017 r
2016
Assets
$
4,362,069
$
4,045,074
Liabilities
377,804
373,806
Fund Balance
$
3,984,265
$
3,671,268
$
4,362,069
$
4,045,074
Water/Sewer Fund
Current Assets
$
3,442,262
$
2,913,371
Net Pension Asset
-
Note Receivable
2,074,549
2,181,272
Deferred outflows of resources
365,426
86,202
Capital Assets
24,499,902
25,183,483
$
30,382,139
$
30,364,328
Current Liabilities
$
961,253
$
961,253
Noncurrent Liabilities
6,472,538
6,472,538
Net Assets
22,948,348
22,930,537
$
30,382,139
$
30,364,328
Income Statement
General Fund
Ad Valorem Taxes
$
L284,741
$
4,012,290
Other Revenues
5,740,041
5,393,605
Other Financing Sources (Uses)
366,669
(632,453)
$
10,391,451
$
8,773,442
Expenditures
10,078,454
8,674,431
Net Change in Fund Balance
$
312,997
$
99,011
Water/Sewer Fund
Operating Reeenue
$
4,771,864
$
4,777,666
Non Operating Re%enue (Expenses)
(5,993)
(7,007)
$
4,765,871
$
4,770,659
Expenses
$
4,582,481
$
4,666,416
Capital Contribution -Grants
-
146,153
Net Income
$
183,390
$
250,397
SUBJECT TITLE: Sampson County Water Purchase Contract Amendment
Presenter: Dean Gaster
Department: Public Works
Attachment: X Yes No Description: Water Purchase Contract Amendment
Public Hearina Advertisement Date:
PURPOSE:
To approve an amendment to the January 4, 1996 Water Purchase Contract between the City of
Dunn and the Sampson County Water and Sewer District 2.
BACKGROUND:
On January 4, 1996 the Sampson County Water and Sewer District 2 entered into a forty (40) year
contract with the City of Dunn to purchase water. There was no guaranteed minimum of gallons to be
purchased in the original contract. On October 14, 2014 the original contract was amended to include a
guaranteed minimum quarterly usage (based on a running three (3) billing cycle period) of not less than
thirty (30) million gallons per quarter, or approximately 333,333 gallons per day. On April 28, 2015 the
City received notice from Edwin Causey, Sampson County Manager, that the County had installed a
well system to provide water to the Sampson County Water and Sewer District 2 and requested the
existing interconnections be available for emergency use after July 1, 2015.
Due to water quality issues in the northern portion of the Sampson County Water and Sewer District
2, Sampson County has requested an amendment to the original contract to include a guaranteed
minimum quarterly usage (based on a running three (3) billing cycle period) of not less than 10.5
million gallons or approximately 116,667 gallons per day. With NC Public Water Supply approval, the
provision of water to the Sampson County Water and Sewer District 2 would begin on January 2, 2018.
BUDGETIMPACT:
Approximately $84,000 in annual revenue from the sale of water to the Sampson County Water and
Sewer District 2.
RECOMMENDATION/ACTION REQUESTED:
Recommend approval of the proposed amendment to the January 4, 1996 Water Purchase Contract
between the City of Dunn and the Sampson County Water and Sewer District 2.
OMMSON &UNn
OFFICE oftheCOUNTY MANAGER
November 7, 2017
Mr, Dean Gaster
Director of Public Works
City of Dunn
Post Office Box 1065
Dunn, NC 28335
Dear Mr. Gaster:
Enclosed please find two original copies of the amendment to the water purchase agreement
between the City of Dunn and Sampson County. Once the Mayor and Clerk have executed
these, we would appreciate the return of one original.
We appreciate the willingness of the City of Dunn to offer us the availability of additional
water resources and the continuation of our mutually beneficial partnership.
Sincerely,
�x etc
e"-- , 4t14 -
Susan J. Holder
Assistant County Manager
cc: Ed Causey, County Manger
Lin Reynolds, Director of Public Works
406 County Complex Road, Building C Clinton, North Carolina 28328
(910) 592-6308 www.sampsonnc,com
THIS IS AN AMENDMENT TO THE SIGNED WATER PURCHASE CONTRACT
MADE ON THE 4"' DAY OF JANUARY,1996 BETWEEN THE CITY OF DUNN AND
THE SAMPSON COUNTY WATER AND SEWER DISTRICT 2.
The Sampson County Water and Sewer District 2 further agrees that their minimum quarterly
usage shall not be less than 10.5 million gallons, or approximately 116,667 gallons per day. To
determine quarterly usage, a quarterly running total shall be calculated using a running three (3)
billing cycle period; based on this calculation, total usage during each period shall be equal to or
greater than 10.5 million gallons. Usage calculations shall be tallied using Dunn's monthly water
billing cycle, which occurs on or near the 15"' (fifteenth) day of each month. Should the quarterly
running total fall below the established .minimum level, an additional billing equal_ to the
established minimum level less the quarterly running total would be in order.
The Sampson County Water and Sewer District 2 further agrees to provide access to the District
SCADA system to the City of Dunn for the purpose of visibly monitoring water demand at
interconnection sites.
O�
Executed by the City of Dunn, this the
ATTEST:
Jennifer Fortin
Clerk
day of
BY:
Oscar N. Harris
Mayor
/ V/,,-
County of Sampson, this the Co day of
Susan J. Holder
Cleric to the District Board
a?c
C1arkH. Wooten
City of Dunn
1\1eVely,bei-
Chairman, District Board
2017.
PWIVA
THIS IS AN AMENDMENT TO THE SIGNED WATER PURCHASE CONTRACT
MADE ON THE 4" DAY OF JANUARY,1996 BETWEEN THE CITY OF DUNN AND
THE SAMPSON COUNTY WATER AND SEWER DISTRICT 2.
The Sampson County Water and Sewer District 2 further agrees that their minimum quarterly
usage shall not be less than 10.5 million gallons, or approximately 116,667 gallons per day. To
determine quarterly usage, a quarterly running total shall be calculated using a running three (3)
billing cycle period; based on this calculation, total usage during each period shall be equal to or
greater than 10.5 million gallons. Usage calculations shall be tallied using Dunn's monthly water
billing cycle, which occurs on or near the 15th (fifteenth) day of each month. Should the quarterly
running total.fall below the established minimum level, an additional billing equal to the
established minimum level less the quarterly running total would be in order.
The Sampson County Water and Sewer District 2 further agrees to provide access to the District
SCADA system to the City of Dunn for the purpose of visibly monitoring water demand at
interconnection sites.
Executed by the City of Dunn, this the day of 2017.
City of Dunn
ATTEST:
BY:
Jennifer Fortin Oscar N. Harris
Clerk Mayor
Executed by the County of Sampson, this the 4 day of /Vil7 sac 2017.
Susan J. Holder
Clerk to the District Board
Chairman, District Board
SUBJECT TITLE: Consideration of Resolution Adopting the 2018 Regular Meeting
Schedule for the City of Dunn City Council
Presenter:
Departm2nt Administration
Description: Memorandum with proposed meeting dates &
Attachment: X Yes No conferences, resolution establishing 2018
meetinq dates
Public Hearing Advertisement Date:
PURPOSE:
Attached you will find a resolution establishing the City Council Meeting dates for 2018. Also for
scheduling purposes, you will find a list of dates you may wish to place on your calendar for 2018
conferences, etc.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
Motion to approve the resolution adopting the 2018 regular meeting schedule for the Drum
City Council.
Mayo
Oscar N. Harris
Mayo- Pro Tera
Billy Barfield
Council Members
Buddy Maness
Dr, Gwen McNeill
Frank McLean
Billy Tart
Chock Turnage
City Manager
Steven Neuschafer
CITY OF DUNN, NORTH CAROLINA
RESOLUTION ADOPTING THE 2018 REGULAR MEETING SCHEDULE
FOR THE CITY OF DUNN CITY COUNCIL
WHEREAS, the North Carolina General Statute 160A-71 allows the City Council to fix a
specific time and place for their regular meetings; and
WHEREAS, the North Carolina General Statute 143-31812(a) requires that the City Council's
schedule of regular meetings be kept on file with the City Cleric.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Dunn,
North Carolina that the following meeting schedule be adopted:
Tuesday
January 9, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
February 20, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
March 13, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
April 10, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
May 8, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
June 12, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
July 10, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
August 14, 2019
7:00 p.m.
Dunn Municipal Building
Tuesday
September 11, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
October 9, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
November 13, 2018
7:00 p.m.
Dunn Municipal Building
Tuesday
December 11, 2018
7:00 p.m.
Dunn Municipal Building
Duly adopted by the City of Dunn City Council, meeting in regular session this 12" day of
December, 2017.
Oscar N. Harris, Mayor
(SEAL)
Jennifer M. Fortin, City Clerk
DUNN
,AII�RmeMcag
cCil=dL 73d
CITY OF DUNN
Notice of Schedule of Regular
Public Meetings of the City Council
Please take notice that the regular meetings of the City Council of the City of
Dunn, County of Harnett, State of NC, are held the second Tuesday of each
month at 7:00 p.m. in the Courtroom of the Dunn Municipal Building located
at 401 E. Broad Street.
Meetings of the City Council are open and the public is encouraged to attend.
January 9, 2018
February 20, 2018
March 13, 2018
April 10, 2018
May 8, 2018
June 12, 2018
July 10, 2018
August 14, 2018
September 11, 2018
October 9, 2018
November 13, 2018
December 11, 2018
Public Notice will be given regarding any changes in the above meeting dates.
Minutes of all Council Meetings are available by contacting the City Cleric's
Office, City Hall, 401 E. Broad Street. (92018) 230-3500 or by visiting our
website at www.dunn-nc.org.
Additional dates you may wish to place on your
2018 calendar include:
Jan. 25 Mid -Carolina COG Annual Meeting
6:30 pm — Holiday Inn
Fayetteville, NC
Jan. 30 DACC Annual Banquet
6:00 pm — Dunn Shrine Center
TAD Harnett Local Government Meeting
TBD Proposed Budget Retreat
Mar. 13-15 NC Main Street Conference
Clayton, NC
May Mayor's Prayer Breakfast
7:30 am — Gospel Tabernacle
Leaders of Tomorrow Shadow Program
All Day
Mock Council Meeting
3:00 pm —Council Chambers
May 23 Town Hall Day
9:00 am - Raleigh, NC
Sept. 19-22 North Carolina League of Municipalities
2018 Annual Conference
Hickory, NC
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',..' ® MeetingDate:December, 2017
1989'tC 20tl
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SUBJECT TITLE: Rezoning Request RZ-04-17
7
City -Initiated Large Scale Rezoning Phase 5- Final Phase
Presenter: Samantha Wullenwaber
Department: Planning & Inspections
Attachment: X Yes ❑ No
Description:
Public Hearing Advertisement Date:
PURPOSE:
The public has been notified that oral and .written comments will be heard and received concerning the City -
Initiated rezoning of properties in the southern portion of our jurisdiction, with boundaries as follows: W.
Cumberland St. south to the end of the City of Dunn jurisdiction and west of Railroad Ave.
The city is initiating the rezoning to amend the zoning map to reflect the current use of properties and the 2030
land use plan.
The planning board met on November 28th, 2017 to review the request and ask for comments from the public.
There was no one present to speak for or against the request; the planning board voted unanimously to
recommend approval of the request.
Attached you will find a staff report from the City Planner, a map of the property, and other pertinent information for
your review.
*The zoning map is being amended to reflect the current use of properties as well as the 2030 land use plan.
Some examples of properties that are affected include the following situations: 1) There are some properties
zoned residential but are being used for commercial businesses or industrial use and they should be zoned to
what they are being used for, a restaurant, business, manufacturing plant, etc. 2) A couple years ago, the
planning board and city council approved the creation of the RA-40 district. This district was created for the ETJ to
use for larger tracts of land that are residential but also agricultural. The RA-40 district has not been implemented
in this area on the zoning map and should be in place where applicable. 3) The C-2; Shopping Center District is
designed to be for one owner shopping centers not strip malls that are divided into much smaller parcels, therefore
those were changed to C-3; Highway Commercial District 4) Some properties are not being affected by the zoning
changes. None of the proposed zoning changes are detrimental to the area or inconsistent with the land use
plan. *
CITY PLANNER'S RECOMMENDATION OR COMMENTS:
Motion to (approve) the request to rezone parcels in the southern portion of our jurisdiction.
The zoning districts involved are:
Division 1.5, RA-40 Single -Family Dwelling & Agricultural District; Division 2, R-20 Single Family Dwelling District;
Division 3, R-10 Single Family Dwelling District; Division 4, R-7 Single Family Dwelling District; Division 5, RM
Multifamily Dwelling District, Division 7, C-2 Shopping Center District; Division 8, C-3 Highway Commercial District;
Division 10, Office & Institutional District; Division 11, 1-10 Restricted Industrial District; Division 12, 1-100 Industrial
District
If the rezoning is approved, please use the following justification or amend as needed:
1) The City of Dunn Land Use Plan is reflected in the proposed zoning changes. The areas affected are in
area four of the land use plan.
2) The amendments are not inconsistent with the adjoining and surrounding land uses nor are they considered
detrimental. The changes should not negatively impact property owners.
3) The permitted uses in the Districts are not considered detrimental to the area and would be beneficial to the entire
community.
RECOMMENDATION/ACTION REQUESTED:
Entertain a motion for GRANTING the rezoning request based upon the above justification.
STAFF REPORT
To: Planning Board
Date: December 1, 2017
Case: RZ-04-17
Prepared By: Samantha L. Wullenwaber, Planning & Inspections Director
GENERAL INFORMATION
Applicant: City of Dunn
PO BOX 1065
Dunn, NC 28335
Property Owner: Various property owners
Requested Action: Rezone the tracts to the appropriate zoning districts
Tax PIN: Varies
Location: Varies
Existing Zoning: See attached maps; the districts included in this rezoning are R-
20, RA-40, R-10, R-7, RM, 1-10, 1-100, O& I, C-2, C-3.
Existing Land Use: Residential, Industrial, Commercial, Office & Vacant Land
Proposed Land Use: Same as previous
Lot Size: Varies; see attached map
Zoning History: The zoning map needs to be updated to reflect the current use of
properties as well as the 2030 land use plan.
Applicable Regulations: The Zoning Ordinance Section 22, Article III Division 1.5,
RA-40 Single -Family Dwelling & Agricultural District;
Division 2, R-20 Single Family Dwelling District; Division 3,
R-10 Single Family Dwelling District; Division 4, R-7 Single
Family Dwelling District; Division 5, R-M Multifamily
Dwelling District; Division 7, C-2 Shopping Center District;
Division 8, C-3 Highway Commercial District; Division 10,
Office & Institutional District; Division 11, 1-10 Restricted
Industrial District; Division 12, 1-100 Industrial District
RZ-04-17
PAGE
SPECIAL INFORMATION
Land Use Plan: The properties are located in area four of the Land Use Plan.
Public Utilities: Municipal water and sewer service may be available to some
sites. Some of these properties are in the ETJ.
Public Services: Some properties are located within the city limits and some are in
our ETJ to the south.
ANALYSIS
The zoning map is being amended to reflect the current use of properties as well as the
2030 land use plan. Some examples of properties that are affected include the
following situations: 1) There are some properties zoned residential but are being used
for commercial businesses or industrial use and they should be zoned to what they are
being used for, a restaurant, business, manufacturing plant, etc. 2) A couple years ago,
the planning board and city council approved the creation of the RA-40 district. This
district was created for the ETJ to use for larger tracts of land that are residential but
also agricultural. The RA-40 district has not been implemented in this area on the
zoning map and should be in place where applicable. 3) The C-2; Shopping Center
District is designed to be for one owner shopping centers not strip malls that are divided
into much smaller parcels, therefore those were changed to C-3; Highway Commercial
District 4) Some properties are not being affected by the zoning changes. None of the
proposed zoning changes are detrimental to the area or inconsistent with the land use
plan.
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SUBJECT TITLE: Ordinance Amendment OA•06.17 — Chapter 15 Parks and Recreation of the City of Dunn
Code of Ordinances
Presenter: Recreation Director McNeill
Department: Parks and Recreation
Attachment: X Yes No
Description: Text Amendment
Public Nearing Advertisement Date: November 29, 2017
This amendment will revise and add text to Chapter 15 of the City of Dunn Parks and Recreation
Ordinance.
As with all of the text amendments the ** 'lgh is the old text removed and the underlined is new
text.
BUDGET IMPACT:
None
RECOMMENDATIONIACTION REQUESTED:
Approve Ordinance Amendment OA-06-17 — Chapter 15 Parks and Recreation Ordinance.
City of Dunn Ordinance
ARTICLE 11. — PARKS AND RECREATION GOMMhSS40N
There is hereby created an cemmissien advisor to be known as the Parks and Recreation
cemp4&&; ;n Advisory Board of the city.
(Code 1974, § 2-26)
fforn'11•..111
The Parks and Recreation co„ m ssjGn Advisory Board shall be appointed by the City Council and
shall consist of seven (7) regular members and a Council member. The seven board members
shall consist of five (5) regular members and two (2) alternate members. Alternate members shall
assume all rights privileges and duties of the regular board members when serving in the
absence of regular board members. A plan shall be established whereby staggered appointed
terms are implemented with no more than three (3) term expirations in one (1) year. The terms of
all appointed members shall be three (3) years with the option to serve an additional three (3)
years if approved by Council. Vacancies in on the ce, „m;ssion Parks and Recreation Advisory
Board shall be filled for the unexpired term by appointment by the City Council. The members shall
serve without compensation. The Park and Recreation Advisory Board may contain a maximum of
two (2) members who reside outside Dunn city limits.
(Ord. No. 1991-004, 8-1-91)
The Parks and Recreation GoI Advisory Board shall appoint from its membership a
chairman and other officers as it may deem necessary for the orderly procedure of its business.
The .,GRin::csion Parks and Recreation Advisory Board may adopt bylaws, rules, and regulations
covering its procedures not inconsistent with the provisions of state law. The Parks and Recreation
e^orrinn ssien Advisory Board shall hold regular meetings at such times and places as it may
designate with a minimum of one meeting per quarter. A quorum will consist of three (3) or more
members In the event a regular member is not present the chairman will have the authority to
appoint an alternate member with voting power.
Faithful attendance at the meetings of the Parks and Recreation Advisory Board and conscientious
performance of duties required of the members of the board shall be considered a prerequisite for
continued membership on the board If a member is absent for two (2) consecutive meetings then
that member shall relinquish their position.
City of Dunn Ordinance
(Code 1974. § 2-28; Ord. of 11-4-86)
The powers and duties of the Parks and Recreation Advisory Board eemmiss en shall be to
(1) Plan and recommend by regular and special reports to the City Council actions as may be
necessary to create and develop an adequate and complete system of parks, playgrounds,
bathing facilities, and recreation centers and facilities; act as an advisor along with the city
manager concerning the supervision, organization, and management of parks and playgrounds,
and activities thereon, recreation and social centers, playfields, swimming pools, and similar
facilities in order that the best and most satisfactory provision for supervision for community sports
and activities of all kinds will be properly developed; cooperate with individuals, firms, or
organizations interested in public recreation; and recommend such clean and wholesome
recreation and amusement for the citizens of the city as it shall deem advisable.
(2) Cooperate with any other public authority and aid and assist in coordinating recreation
activities, pursuant to and in accord with G.S. 160A-350 et seq., and with the provisions of this
chapter.
(3) Carry out the directions of the City Council and the city manager and, subject to the directions
of the City Council or the city manager, make recommendations to the parks and recreation
director in organizing and directing the use of all playgrounds, facilities, and recreational centers
owned, operated, or maintained by the city.
(4) Advise in the acquisition of lands and structures through gift purchase lease or loan or bV
condemnation through eminent domain as may be approved bV the City Council
(5) Advise in the acceptance by the city of an grant gift bequest or donation of any personal or
real property offered or made available for recreation purposes and which is fudged to be of present
accordance with the terms under which such grant gift or devise is made and accepted and
(6) Advise in (i) the construction equipping operation and maintenance of parks and playgrounds
(ii) grants gifts or devises of real or personal property to the city to be held and used for
recreational purposes and (iii) other matters related to recreation facilities which are owned or
controlled by the city or leased or loaned to the city.
Sec. 15-35. - Studies, research.
(1) As background for its comprehensive plan and anv ordinances it may prepare the Parks and
Recreation Advisory Board may gather maps and aerial photographs of man-made and natural
physical features of thearea,statistics on past tends and present conditions with respect to
population property values the economic base of the community land use and such other
information as is important or likely to be important in determining the amount direction and kind of
development to be expected in the area and its various parts.
City of Dunn Ordinance
(2) In addition with approval from the City Council the Parks and Recreation AdvisoN Board may
make cause to be made or obtain special studies on the location condition and adequacy of
specific facilities which may include but are not limited to studies of housing' commercial and
industrial facilities parks playgrounds and recreational facilities public and private utilities and
traffic transportation and parking facilities.
(3) All city officials shall upon request furnish to the Parks and Recreation Advisory Board such
available records or information as it may require in its work The Board may in the performance of
its official duties enter upon lands make examinations or surveys and maintain necessaN
monuments thereon.
Sec. 15-36. - Comprehensive plan and accompanyinq data.
(1) The comprehensive plan with the accompanying maps plats charts and descriptive matter,
shall be and show the Parks and Recreation Advisory Board's recommendations to the City
Council for the development of such territory including among other things the general location
character, and extent of streets bridges boulevards parkways playgrounds squares parks
sanitation transportation communication power, and other purposes and the removal relocation
widening narrowing vacating abandonment change of use or extension of any of the foregoing
ways buildings grounds open spaces property utilities or terminals.
(2)The plan and any ordinances or other measures to effectuate it shall be made with the general
purpose of guiding and accomplishing a coordinated adjusted and harmonious development of
the city and its environs which will in accordance with present and future needs best promote
health safety, morals and the general welfare as well as efficiency and economy in the process
of development including among other things adequate provision for traffic the promotion of
arrangement wise and efficient expenditure of public funds and the adequate provision of public
utilities services and other public requirements
{9rd -G" 1-4-"§ Z-a6)
City of Dunn Ordinance
.. _ -Annualreport.
The Parks and Recreation commission Advisory Board shall render annually to the City Council a
full report of its work.
(Ord. of 11-4-86, § 2-37)
The Parks and Recreation Gem ;csion Advisory Board shall have no authority to enter into any
contract or incur any obligation binding the city, o'er earrent^�-or contracts to be
full,; td-within the eufro..+, e_ar a, she bu4get,�+a#ten&4Rade-by
theGity ram^ .
(Ord. of 11-4-86, § 2-38)
The City Council may, at its discretion, appropriate such money as it may deem necessary for the
purpose of carrying on the activities of the Parks and Recreation Department. The Parks and
Recreation commission Advisory Board shall act in an advisory capacity to the Director of Parks
and Recreation and the City Manager in developing the annual budgetary request to be presented
for consideration by the City Council. Funds r ved-by44e e ,,,,,,,c ion or threcreation
depems atl-b. &ed4ot suprie�depfient's bL.dget—T,",e-fun4s&14all-b. paid4G4he
and shall be-clrsburse4
^ "e—saffiemanRel- ^t",a,=department fRads
(Ord. of 11-4-86, § 2-39)
111 ■■
M , . �iirr
Council Agenda Form
r Meeting
A City
Date: A '.. December
fl N: 1 A S
n'
SUBJECT TITLE: Consideration of Ordinance to Demolish House— 6041606 S. Fayetteville Ave.
PIN #: 1516-45-7909.000
Presenter: Chief Building Inspector Steven King
Department: Planning & Inspections
Description: Ordinance to Demolish Property
Attachment: X Yes ❑ No Photographs of property
Inspection Results
Public Hearing Advertisement Date:
PURPOSE:
Chief Building Inspector Steven King has conducted an inspection at 6041606 S. Fayetteville Ave, and based
upon his observations, the structure failed to comply with the minimum standards of fitness established by the
Minimum Housing Code of the City of Dunn, The Building Inspector also found the dwelling dangerous or
prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S.
§160A-443, the City Council has the power to proceed with the demolition of this property.
This matter was tabled at the May 9, 2017, the July 11, 2017, the September 12, 2017, and the October 10, 2017
Council Meetings to be brought before the City Council at the December 12, 2017 Council Meeting to allow the
property owner more time to make repairs on the dwelling. At this time, no additional inspections for repairs have
been documented since the October 10, 2017 Council meeting. The repair/renovation of the dwelling remains at
approximately 40% completed.
Should Council decide to proceed with the demolition of the dwelling at 604/606 S. Fayetteville Ave., an
ordinance (which is attached) would need approval directing the Building Inspector to remove or demolish said
structure.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Motion to allow more time for the renovation to be completed at the dwelling located at 604/606 S. Fayetteville
Ave. (PIN # 1516-45-7909.000).
" If orth ear oIiifa
WjLjuNN
city of dunn
PLANNING AND INSPECTIONS DEPARTMENT
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 26335
(910) 230-3505 ^ FAX (910) 230-9005
www.dunn-nc.org
PROPERTY HISTORY:
604/606 S. Fayetteville Ave. (PIN#: 1516-45-7909.000)
Owner: Zehn, LLC - Lee Brown
Mayor
Oscar N. Harris
Mayor Pro Tern
Billy Barfield
Council Members
Buddy Maness
Dr. Gwen McNeill
Frank McLean
Billy Tart
Chuck Tumage
City Manager
Steven Neuschafer
Aneust 26, 2016 — The dwelling at 604/606 S. Fayetteville Ave. was condemned by City of Damn
Inspection Department. Condemnation and Notice of Hearing letter was mailed to Zelm, LLC — Lee
Brown advising of hearing date of Friday, September 2, 2016.
September 2, 2016 — Hearing was held at 102 N. Powell Ave. Condemnation process was explained to
Mr. Brown as well as the appeal process.
September 7, 2016 — Order after hearing letter was mailed to Mr. Brown advising him to remedy the
defective conditions within sixty (60) days. Also, a letter outlining the appeal process was mailed at this
time.
September 17, 2016 — Time period for appealing Building Inspector's decision expires.
October 13, 2016 — Building permit applied for and issued for repairs to structure.
November 6, 2010 — Original sixty (60) day time period expires for malting repairs or demolishing
structure.
November 30, 2016 — Site visit performed and work is still continuing on dwellings. Spoke with Mr.
Brown on site and he stated that he was still working on the dwelling and would be at the December 13th,
2016 Council Meeting. Mr. Brown stated that approximately $15,000 has been spent on the repairs
including a new roof covering, new windows and exterior doors, replacement of rotten wood siding,
and a new floor system was currently being installed.
December 13, 2016 — Scheduled for City Council to adopt ordinance directing the Inspection
Department to remove or demolish unsafe building.
December 13, 2016 — Property was brought before City Council and an additional sixty (60) days were
granted for work to continue. An update of property was then scheduled for the March 14, 2017 Council
Meeting.
DUNN
1 f
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19&9 jc 24U
January 30, 2016 — Last building inspection performed on structure approving floor system installation.
March 1, 2017 — Site visit was performed to take pictures and inspect progress that was being made.
Floor system is completed with repairs continuing to exterior walls, replacement of windows, exterior
wall sheathing being replaced. Mr. Brown informed me that an additional $5,000 has been put into the
repairs on this structure bringing the total amount to approximately $20,000.
March 14, 2017 - March City Council meeting to take place. Council voted to extend time until the May
2017 Council Meeting.
May2, 2017 — Site visit was performed to take pictures and inspect progress that has been made. Exterior
walls have been repaired and inside walls have been constructed. Plumbing contractor is scheduled to
start on Thursday, May 4", and the electrical contractor is scheduled to start on Monday, May 81h, 2017.
Mn 9, 2017 — May City Council meeting to take place. Council voted to grant additional time for repairs
until the July 2017 Council Meeting.
June 29, 2017 — Spoke with Mr. Brown by telephone to get an update on the property being there has
been no progress since the May Council Meeting. He stated that he was having a hard time trying to find
contractors since the ones he had originally backed out. He stated he would start installing vinyl siding
on the dwelling after July 4`h, 2017.
July 11, 2017 — July City Council meeting to take place. Council voted to grant additional time for
repairs until the September 2017 Council Meeting.
September 1, 2017 — Site visit was performed and photos of exterior were taken.
September 5, 2017 — Spoke with Mr. Lee Brown by telephone to get an update on the property.
Approximately 90% of the vinyl siding has been installed and the electrician is 80% completed on the
rough -in. Mr. Brown's mother's passing has delayed progress on the dwelling. He stated he hoped to get
back started on it in the coming weeks and was ready to get it completed.
September 12, 2017 - September City Council meeting to take place. Council voted to grant additional
time for repairs until the October 2017 Council meeting.
October 3, 2017 — Met with Mr. Brown at dwelling unit to go over everything that has been done. The
electrician is now complete with the rough -in portion and he is still waiting on the plumber to start the
rough -in. Mr. Brown has purchased all the insulation for the house as well as the sheetroek. He is
hoping the plumber will start any day.
October 10, 2017 — October City Council meeting to take place. Council voted to grant additional time
for repairs until the December 2017 Council meeting.
November 30, 2017 — Spoke with Mr. Lee Brown about the property. He stated he was having some
financial issues and has not made any more progress on the house. He is currently still looking for a
plumber to install new plumbing in the house.
December 12, 2017 — December City Council meeting to take place.
cmvr�r vlafta
Mayor
®N Ilk north carolin EI Oscar N. Harris
NN Mayor Pro Te'Urn
UJ. U Billy Bafield
Council Members
City of d n n n Buddy Maness
Dr. Gwen McNeill
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Frank McLean
Billy Tart
(910) 230-3505 - FAX (910) 230-9005 Chock Tumage
www.duiin-ne.org City Manager
Steven Neoschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH
THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED
PURSUANT TO N.C.G.S. §160A-426, ET SEQ.
WHEREAS, that on August 26, 2016, the Building Inspector for the City of Dunn sent a
notice to ZELM, LLC c/o Lee Brown, the owner(s) of record of property located at 604/606 S. Fayetteville
Ave., noting that the property was in a condition that constitutes a fire and safety hazard, and is dangerous to
life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A-
426, and noticed the property owner of a hearing on September 2, 2016 at the office of the Chief Building
Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General
Statute §160A-429; and
WHEREAS, on September 2, 2016 a hearing was conducted by the Chief Building Inspector
Steven King, with Lee Brown, property owner, and Samantha Wullenwaber, Planning Director, in
attendance. Following the completion of the hearing, the Chief Building Inspector entered an Order,
pursuant to North Carolina General Statute §160-429, declaring that the property referenced above is in a
condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and
ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the
date of such Order, being November 6, 2016; and
WHEREAS, the owner of the above described property did not appeal the Order of the
Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute §160A-
430 and such Order is therefore a final Order; and
WHEREAS, on November 29, 2016 and December 6, 2016, the City of Dunn published legal
notices that a public hearing would be held before the Dunn City Council on December 13, 2016 to consider
the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the
property described hereby, and that all costs incurred shall be a lien against such property, pursuant to North
Carolina General Statute §160A-432; and
WHEREAS, the City Council of the City of Dunn, NC finds that the dwelling described
herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North
Carolina General Statute 160A-193; and
WHEREAS, this dwelling should be removed or demolished, as directed the Chief Building
Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426
and constitutes a fire and safety hazard; and
WHEREAS, the owner of this dwelling has been given a reasonable opportunity to repair or
demolish the dwelling pursuant to an Order issued by the Building Inspector on September 7, 2016 and the
owner has failed to comply with this order;
NOW, THE, BE IT ORDAINED by the City Council of the City of Dunn, North
Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of
the property described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of this building
for human habitation is prohibited and unlawful."
On the building at the following address:
604/606 S. Fayetteville Ave., Dunn, NC 28334
PIN #: 1516-45-7909.000
PARCEL ID # 02IS1610390002
Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the
above described dwelling in accordance with his Order to the owner thereof dated the 7a' day of September,
2016 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to
comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon
which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have
the same priority and be collected in the same manner as the lien for special assessments in Article 10 of
Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real
property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1)
mile of the City of Dunn city limits, except for the property owner's primary residence.
(b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable
materials of the dwelling and any personal property, fixtures, or appurtenances found in the building and
credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the
remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of
the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County
Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute
§ 160A-432.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any
building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the
occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption
Adopted this the 12" day of December, 2017
Oscar N. Harris, Mayor
Attest:
Jennifer Fortin
City Clerk
• 0 =
October 3, 2017
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Comparisons
November 30, 2016 March 1, 2017
DUNN DLINN �th � linii AO 1C1® V
AlbAnericaCiti city. of Aunn All -America City
1City Council Agenda Form1
1989*2013 Meeting Date: December 12, 2017
1989*2013
SUBJECT TITLE: Consideration of Resolution Authorizing Issuance of Tax -Exempt Bonds for Pinewood
Apartments, LLC
Presenter: Mark Stephens
Department: Finance
Attachment: x Yes No Description: Resolution
Public Hearinq Advertisement Date:
PURPOSE:
To consider resolution authorizing issuance of Tax -Exempt Bonds for Pinewood Apartments, LLC
BACKGROUND:
Per the Tax Equity and Fiscal Responsibility Act a public hearing was required and approval must be
granted by the governing body where the project lies for certain non -profits to issue tax-exempt bonds.
this does not obligate the City in anyway financially.
Other non-profit housing in the City of Duml are Dunn Housing Authority and Harnett Training
School, LLC and both of them either pay taxes or payment in lieu of taxes.
Since January 1, 2017 there has been 216 call for service to this complex. (Police only)
BUDGETIMPACT:
The property would be owned by a non-profit and would not pay City property taxes. The proposed
resolution outlines a payment -in -lieu of taxes agreement. A one-time payment at closing which will be
the payment for the first ten years. Thereafter at 11 years the owners agree to make a payment in lieu of
taxes equal to that which would be owed the City in real property taxes for that year based upon the
current value that year and each year after, as stipulated in the Resolution.
RECOMMENDATION/ACTION REQUESTED:
Rescind the previous Resolution (R2017-24) adopted at the November 14, 2017 Council meeting and
dopt the Amended and Restated Resolution Authorizing Issuance of Tax -Exempt Bonds for Pinewood
Apartments, LLC with the recommended changes regarding the payment in lieu of taxes.
AMENDED AND RESTAIED SOLUTION
WHEREAS, Pinewood Apartments, LLC, a North Carolina limited liability company, or
its successors or assigns (the "Borrower") has requested the Public Finance Authority (the
"Issuer"), a Wisconsin bond issuing commission created under Sections 66.0301, 66,0303 and
66.0304 of the Wisconsin Statutes (the "Act") issue its Multifamily Housing Revenue Bonds for
the benefit of the Borrower (the "Bonds");
WHEREAS, in connection with the financing of the Project described below, the Issuer
anticipates issuing the Bonds in the aggregate principal amount of not to exceed $14,500,000, a
portion of which (in an amount not to exceed $11,200,000) will be used for the benefit of the
Project and the balance of which will be used to finance three additional multifamily residential
rental properties (i) two in North Carolina and (ii) one in Montana;
WHEREAS, a portion of the proceeds of the Bonds will be used for the purpose of (a)
financing the cost of acquisition and renovation of a multifamily residential rental property
located at 400 Ponderosa Drive in Dunn, North Carolina and known as Pinewood Apartments
(the "Project") and (b) paying certain costs of issuance of the Bonds;
WHEREAS, in order to achieve interest savings, the Borrower desires that the Bonds be
issued in compliance with the requirements of the Internal Revenue Code of 1986, as amended
(the "Code") so that interest on the Bonds will be excludable from the gross income of the
owners thereof;
WHEREAS, pursuant to Section 66.0304(11)(a) of the Wisconsin Statutes, prior to their
issuance, bonds issued by the Public Finance Authority must be approved by the governing body
or highest ranking executive or administrator of the political jurisdiction within whose
boundaries the project is to be located;
WHEREAS, the Borrower has requested that the Dunn City Council (the "Council")
approve the financing of the Project and the issuance of the Bonds in order to satisfy the
requirements of Section 4 of the Amended and Restated Joint Exercise of Powers Agreement
Relating to the Public Finance Authority, dated as of September 28, 2010 (the "Joint Exercise
Agreement"), and Section 66.0304(11)(a) of the Wisconsin Statutes;
WHEREAS, the TEFRA Notice was published in The Daily Record not less than 14
days prior to the date of the public hearing;
WHEREAS, such public hearing was conducted in a manner that provided a reasonable
opportunity to be heard for persons with differing views on both the issuance of the Bonds and
the location and nature of the Project which is to be finances by the Bonds;
WHEREAS, this Council is the elected legislative body of the City and is the applicable
elected representative required to approve the issuance of the Bonds within the meaning of
Section 147(f) of the Code;
WHEREAS, the Council now desires toear�irnoved a Resolution dated Novemher
142017 immediately following a nubli�hearinz to r vide �al approval for the issuance
of the Bonds waded a con
ournose of satisfyyna the requirement of Section 147(f) of the Code;
WHEREAS, it is deemed necessary and advisable that this Amend draw-L(W
Resolution be adopted.
NOW, THEREFORE BE IT RESOLVED BY THE BOARD AS FOLLOWS:
SECTION 1. The Project is located within the City of Dunn, North Carolina (the
".Jurisdiction"). The Project will be owned by the Borrower. The issuance of the Bonds by the
Issuer in an aggregate amount not to exceed $14,500,000 (of which no more than $11,200,000
shall be allocated to the Project) is hereby approved for purposes of Section 147(f) of the Code.
SECTION 2. A hearing open to the public was held on November 14, 2017, for which
due and reasonable public notice was given to the Jurisdiction in accordance with the provisions
of law and the procedures established therefor.
SECTION 3. Such approval shall be solely for the purposes of Section 147(f) of the
Code. The Jurisdiction shall have no liabilities for the payment of the Bonds nor shall any of its
assets be pledged to the payment of the Bonds
SEI'TION 4. 51Lch appimal ofthe Coun cil is ondi ioned on the Borrower ri rt
lQsing on he u asc Qf the Proiert and the issuance of the Bonds executing an agreement.
satisfactw3v to tbc mcil wherein the Burply r agrees to make an on -time zyment to the
City of Dunn. North Carolina in the amount of $99.814 (the `PILOT Pay=nt"l. which is
equip alent to )ha)Ybaj 3xould hayc bLga-thtamaunt owed for ad valorem taxes to the City of Dunn
over a ten vear neriod if the Bonnwer or the Proiect were not tax-ex�mipt (discounted for the net
Pat Yalu) The PJI OT Pavment is mad in consid ration of he services to be nroyided to the
Perr ject by the City of Dunn and shall be delivered to the City within thirty days firm the date
that a determination of tax xemntion is made with rupcct to the ProPwiect, Fathermore the
agreement shall provide that following the initial ten year neriod until such date that the
Brnrower sells or transfers the Proiert the payincut made in li a of taxes shall then he ;aid
annually at an amount equivalent to what would have been the amount owed for ad valorem
taxes to the City Dunn if the Borrower or the Project were not tax-exempt.
SECTION-5- SETM This Resolution shall take effect and be in full force
immediately after its adoption by the City Council.
[Remainder of this page intentionally blank]
10364733 LD/ACR
THIS RESOLUTION HAVING BEEN DULY CONSIDERED AND VOTED UPON
WAS PASSED AND APPROVED THIS 4-4,th DAY OF evDE('F.MR R, 2017.
ATTEST:
By:
Name:
Title:
THE CITY OF DUNN, NORTH CAROLINA
By:
Name:
Title:
S-1
All -America City �it, f du,.
11111.1i City Council Agenda Form
017
2013 Meeting Date: December _ _
SUBJECT TITLE: Financial Report
Presenter: Finance Director Mark Ste
Department: Finance
Attachment: X Yes No
Public Hearin Advertisement Date:
PURPOSE:
Description: Financial Update
Attached please find the Financial Update as of October 31, 2017 for your review
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Y
city of Bunn
FINANCE DEPARTMENT
POST OFFICE BOX 1065 9 DUNN, NORTH CAROLINA 28335
(910) 230-3500 ^ FAX (910) 230-3590
www.dunn-ne.org
MEMORANDUM
To: Honorable Mayor, City Council Members
From: Mark Stephens, Finance Director
Subject: Financial Report
Date: December 12, 2017
Mayor
Oscar N. Ilarris
Mayor Pro Tern
Billy Barfield
Council Members
Buddy Maness
Dr. Gwen McNeill
Frank McLean
Billy Tart
Chuck Tumage
City Manager
Steven Neuschater
• The City as of October 31, 2017 had $1,950,562 in cash in the General Fund and
$2,703,792 in the Water -Sewer Fund. In October of 2016 the City had $1,502,786 in the
General Fund and $2,241,137 in the Water and Sewer Fund.
• Property tax collections through October were $670,231 or 17.46% of budget. Last year property tax
collections through October were $734,378 or 19.87% of budget.
• Sales Tax Revenue is $538,785 or 27.57% of budget. Benchmark for this month is 25.00% of budget.
• Utilities Sales Tax is $166,376 or 22.39% of budget. Benchmark for this month is 25.00% of budget.
• Building Permit Fees were $25,168 or 3 8.72% of budget. Benchmark for this month is
33.33% of budget.
• Water and Sewer Revenues were $1,521,800 or 32.04% of budget. Benchmark for this month is
33.33% of budget.
• Expenditures were 29.94% of budget in the general fund and 30.25% of budget in the water
and sewer fund. The benchmark for this period is 33.33% of budget.
DUNN
AII�America City
1989 *2013
DI1NN
NN
® _ DU
Ail-Am eieaMi it, of a°""
11 f113 it Council Agenda Form 1
1 �(IUi3
Meetingate® December 12, 2017 1989
SUBJECT TITLE: Tax Report, Planning & Inspections Report, Public Works Report, Recreation Report,
Library Report &Police Report
Presenter: City Manager Steven Neuschafer
Department:
Attachment: X Yes No
Description: Monthly Reports
Public Hearing Advertisement Date: N/A
PURPOSE:
Attached please find the following Monthly Reports for your review:
A. Tax Report
October, 2017
B. Planning & Inspections Report November, 2017
C. Public Works
D. Recreation Report
E. Library Report
F. Police Report
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
October, 2017
November, 2017
November, 2017
November, 2017
➢layor
north Carolina Oscar N. Harris
Mayor Pro Tem
U=U�-DUNN Billy Barfield
Council Members
city O f d U ri ri Buddy Maness
Dr. Gwen McNeill
FINANCE DEPARTMENT Frank McLean
POST OFFICE BOX 1065 e DUNN NORTH CAROLINA 28335 Billy Tar
Chuck Turnage
(910) 230-3500 a FAX (910) 230-3590
City Manager
vv w.dunn-nc.org Steven Neuschafer
Current Year Tax Collection through October 31, 2017
2017 TAXES
Downtown
City
Taxes
Total
Ad Valorem Levy
$ 3,885,448
$ 35,668 $
3,921,116
Collections thru October 2017
670,231
4,816
675,047
Taxes Receivable October 2017
3,215,217
30,852
3,246,069
Percentage Collected
17.25%
13.50%
17.22%
LU-`Du N
u�m�ommrzni r.,a[t>rr
November 2017 J Monthly Development Report
Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax
910-230-9005 I www.dunn-nc.org
Permit Fees Collected
Plans Reviewed 3
Demolitions 3 permits issued
Certificate of Occupancy's 7 projects
Issued
Permits 5
Zoning Enforcement 0
Grant Information:
• Continued working on the FY17-20 EPA Brownfields Grant.
• Planning a bicycle rodeo with the police department at the local elementary school to deliver
the grant awarded bicycle helmets.
• Installed the Electric Vehicle Charging Station provided by a grant through Duke Energy.
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i Worked with the DDDC on the Downtown Associate Community Grant program.
Presentations:
Mrs. Wullenwaber was asked to speak at the 2017 Southeast Brownfields Conference and New Grantee
EPA Brownfields workshop in Atlanta, GA for approximately 250 people. She discussed the
accomplishments of the previous Brownfields grant and the new grant the city is starting.
Code Enforcement Map November 2017
_ DuNN
/ .z
]aPe2 tommunt(r malinr
Public Works Department I October 2017 1 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org
*Data from Mobile311 work order system (may not include all work performed)
Leak Repair 12
Hydrant Maintenance/Repair 4 1
Flushine/Samoline 1
Sewer Stoppage
17
Sewer Construction
4
Water Construction
1
*Data from Mobile311 work order system (may not include all work performed)
DUNN
city of Jmm
zr�era Comm vu4r moltrrz
Public Works Department I October 2017 1 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.orx
*Data from A.B. Uzzle Water Treatment Plant records and Finance Department billing.
WWTP Building Maintenance 1
Total Million Gallons Treated 45.421
Rainfall in Inches 3.6
*Data from NC DEQ DMR documents, Black River Wastewater Treatment Plant records, and Mobile311
STAFF UPDATE
Ian Stroud, Assistant Plant Superintendent at the A.B. Uzzle Water Treatment Plant, recently achieved
level C-Distribution Certification.
Dunn Parks & Recreation Department Monthly Review I
Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone
(910) 892-7001 Fax I www.dunn-nc.grg
November 2017
Dunn Parks & Recreation
Facility Rentals, Programs & Etc.
Numbers
-- Rentals
----- Facility I
------____
Dunn Community Building
Clarence Lee Tart Memorial Park
3
Nathan Harris Athletic Complex @ Tyler
Park
Baseball & Softball Field Rentals
4
Winter Registration
Coed
Instructional League
45
10U Boys
71
------------- -----
10U Girls ---
� 27
--
13U Boys
49
13U Girls
18
Total Registrations
210
P K Vyas Center
_
New Memberships
0
jRenewed Memberships
33
Guest Membersbis
0
Adult Basketball
0
Batting Cage Rentals
0
Monthly Recreation Report 2,017
Dunn Parks & Recreation November Monthly Narrative Report
Sports Programs:
Termite football league (Instructional League) doesn't keep score at this age (6-8 years of age).
Although score isn't keep parents keep up with their stats and this team was undefeated. Pee Wee
football league (9-10 years of age) they were undefeated regular season and lost in the first round of the
tournament. Midget football league (11-13 years of age) regular season were undefeated and lost in the
first round of the county tournament. Our 13U boys soccer were the only team to win their
tournament.
Miracle League
Our games started on Saturday, November 11th. There were a host of volunteers this season ranging
from Campbell University Women's basketball league to travel baseball and softball leagues. Marathon
Petroleum also provided a meal after a game. There were a total of four games this season. Miracle
League leagues and games will return in the spring 2018.
Winter Registrations:
Registration for 2018 basketball ended on November 22nd
Clarence Lee Tart Memorial Park
We have three (3) unisex, one (1) being a family restroom. The restrooms will be open from dawn until
8:00 p.m. each night arrangements have been made to have the night attendant at the P. K. Vyas gym to
lock them.
November 2017 1 Monthly Library Report
Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385
www.dunn-nc.org/library
DLINN
m«,��m.*�
November 2017 1 Monthly Development Report
Dunn Police Department 1 401 East Broad St., Dunn, NC 28334 1 phone 910-230-3503
fax 910-230-9005 ( www.dunn-nc.org
CID Narrative:
On November 7`h 2017, 4 vehicles were stolen as reported by an outside agency. One of the stolen
vehicles was involved in a hit and run incident @ approximately 09:20 in Dunn leading to its recovery.
Throughout the day of 11/07/2017 Investigator A. Hinson was able to obtain a confession from one
suspect which then led to the confessions of 2 other suspects due to the combined efforts of all
available CID investigators. The result ended in the recovery of 4 vehicles having a total value of
$49,540.00 and also solving crimes which occurred in multiple jurisdictions, and later with the positive
identifications of all 4 suspects involved in an Armed Robbery that occurred at one of the Speedway
locations in Dunn that occurred in October.
DUNN
v�i2 ��m�nily maflen
Narcotics Narrative:
The Narcotic's Division has conducted "Buy Operations" throughout the month of November using
confidential informants. Two firearms were purchased by the informants and one of those firearms was
reported stolen by a Dunn resident.
e
B o
Speeding (Infraction)
78
Seat Belt
4
.Passenger Seat Belt Juvenile
1
No Operators License
14
Driving while License Revoked
31
Failure to Stop (Stop Sigh)
1
Running Red Light
4
Failure to reduce speed
1
Misdemeanor Arrests
50
Felony Arrests
13
Firearms Seized
0
Marijuana Seized
.63 gm
Cocaine Seized
3.65 gm
Heroin Seized
.10 gm
Other Drugs Seized
40.25 du
U.S. Currency Seized
0
Patrol Narrative:
1. ON NOVEMBER 6, 2017 OFFICER SIMMON'S RESPONDED TO400 PONDEROSA DR. APT 56
REFERENCE TO RAPE. JADE GOODMAN REPORTED THAT SHE WAS RAPED BYJOHN DOUGLAS
HEHRY. CRIMINAL INVESTIGATIONS WAS CONTACTED AND INVESTIGATOR BRANNAN
RESPONDED.
2. ON NOVEMBER 22, 2017 OFFICER MATOS RESPONDED TO 605 TILGHMAN DR. REFERENCE TO
AN ATTEMPTED KIDNAPPING. UPON HIS ARRIVAL HE SPOKE WITH THE VICTIM LINDA ANNILUS.
MS. ANNILUS REPORTED THAT SHE WAS SITTING IN FRONT OF THE KIDNEY CENTER WHEN TWO
BLACK MALES DROVE UP. THE TWO MALES TOLD HER TO GET IN THE VEHICLE AND SHE DID
NOT. SHE ADVISED WHEN THE HART'S VAN PULLED UP THE VEHICLE DROVE OFF.
3. ON NOVEMEBR 22, 2017 OFFICER BUTLER RESPONDED TO 105 SYAMORE IN REFERENCE TO
CHILD ABUSE. UPON HIS ARRIVAL HE SPOKE WITH MELISSA PRESS. MS. PRESS REPORTED THAT
SHE WITNESSED HER BOYFIREND INAPPROPIATLEY TOUCHING HIS THREE YEAR OLD DAUGHTER.
INVESTIGATOR HINSON RESPONDED TO THE SCENE.
JUVENILE MONTHLY
REPORT
Criminal Investigation Division
Detective J. Brannan
MONTH OF NOVEMBER 2017
TOTAL
JUVENILE CASES
CASES ASSIGNED: 14 14
CASES FILED INACTIVE: 00 00
CASES EXCEPTIONALLY CLEARED:
01 01
CASES CLEARED BY ARREST:
12 12
CASES UNFOUNDED:
00 01
TOTAL CASES CLOSED:
13
CURFEW WARNINGS 04
CURFEW VIOLATIONS 00
SPECIAL OPERATIONS WORDED: 0
COMMUNITY SERVICES/PRESENTATIONS: 0
VALUE OF RECOVERED PROPERTY: $0.00
VALUE OF NARCOTICS/MONIES SEIZED: $0.00
ARRESTS: (ADULT) FELONY: 06 (ADULT) MISDEMEANOR: 05
(JUV) FELONY: 01 (JUV) MISDEMEANOR: 13
TOTAL ARRESTS: FEL: 07 MISD: 18
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November 1, 2017
ANIMAL CONTROL ACTIVITIES
#CALLS LOGGED:
(complaints: 86 Citizen assist: 39)
#DOGS PICKED UP:
#DOGS LEFT IN POUND: September
#DOGS RETURNED:
#DOGS ADOPTED:
#DOGS ESCAPED:
#DOGS PUT TO SLEEP:
#DOGS IN POUND:
#DOG BITES REPORTED:
#CAT BITES:
#CATS QUARANTINED:
#CATS PICKED UP:
#CATS PUT TO SLEEP:
#CATS ADOPTED:
#CATS ESCAPED:
#CATS RETURNED:
#OTHER ANIMAL CALLS
#WARNINGS ISSUED:
October 2017
125
62
22
03
34 (29 by rescue)
U
31
16
0
0
1
1
34
30
02
0
0
0
WRITTEN: 19
VERBAL: 25
MILEAGE: End of Month: 110539
Beginning of Month: 109923
Truck #55 616
Respectfully Submitted,
Patti Lane Collins, Animal Control Officer
CIVIL CITATIONS: 10
End of Month: 160220
Beginning of Month: 159339
Truck #56 881
City CouncH Agenda Formr r
® ee °n ate. December 12,2017,
1989 * 2013 1989 * 2013
SUBJECT TITLE: City Manager's Report
Presenter: City Manager Neuschafer
Department: Administration
Attachment: Yes X No
Description: City Update
Public Hearing Advertisement Date:
TOPIC:
The City Manager will have an update on current City projects and issues.
Librarian Mike Williams will be giving a brief update from the Library Department.
Page I 1
Announcements
December 12, 2017
City Council Meeting
City of Dunn Offices
Holiday Schedule
Friday, Monday & Tuesday
December 24th, 25th & 26th
For Christmas
Monday, January 1"
For New Year's Day
➢ The next regular City Council
Meeting is scheduled for Tuesday,
January 9, 2018 @ % : 00 pm
Nov, a LUI I j:47Ylvl
DUNN HOUSING AUTHORITY BOARD MEETING
817 STEWART STREET
IVO, IL IV Y, L
MONDAY, OCTOBER 16, 2017 5:00 PM
CHAIRMAN ERIC SINCLAIR CALLED THE MEETING TO ORDER AT 5:15 PM ON MONDAY, SEPTEMBER 18,
2017, UPON ROLL CALL THE FOLLOWING WERE PRESENT: CHAIRMAN SINCLAIR, VICE-CHAIRMAN LEE,
COMMISSIONER DRAUGHON, COMMISSIONER HOLLOWAY AND SECRETARY DEBBIE WOODELL.
COMMISSIONER LOIS DAIL WAS EXCUSED.
THE MEETING WAS OPENED WITH A PRAYER BY CHAIRMAN SINCLAIR,
MINUTES OF THE PREVIOUS MEETING WERE READ AND APPROVED. FIRST MOTION WAS MADE BY VICE
CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON,
AYES AND NAYS WERE AS FOLLOWS:
AYES NAYS
CHAIRMAN SINCLAIR
VICE-CHAIRMAN LEE NONE
COMMISSIONER DRAUGHON
COMMISSIONER HOLLOWAY
mrsHriliM.M.T.Twol
OCCUPANCY REPORT:
TOTAL RENT FOR OCTOBER WAS $31,419.00. AVERAGE RENT PER UNIT WAS $281.96.
SINCE THE LAST MEETING THERE WERE THREE MOVE -INS, FOUR MOVE -OUTS AND NO TRANSFERS.
THERE WERE THREE VACANT UNITS AND ONE (HUD APPROVED) UNIT OFF LINE. THERE WAS ONE
RESIDENT ACCOUNT TO BE CHARGED OFF (SYLVIAAVERITTE IN THE AMOUNT OF $57.00) TO BE CHARGED
OFF.
VICE-CHAIRMAN LEE MADE FIRST MOTION TO CHARGE OFF THE ACCOUNT AND WAS SECONDED BY
COMMISSIONER DRAUGHON.
AYES AND NAYS WERE AS FOLLOWS:
AYES NAYS
CHAIRMAN SINCLAIR
VICE-CHAIRMAN LEE NONE
COMMISSIONER DRAUGHON
COMMISSIONER HOLLOWAY
MOTION CARRIED.
IVov, Ltl. LUII j:4)rm
IVo, I / I U Y, j
CHARGE OFFS YEAR TO DATE ARE $ 6881,00, THERE WERE FEW COMMENTS CONCERNING THE LARGE
AMOUNT OF CHARGE OFFS IN COMPARISON WITH PREVIOUS YEARS, SECRETARY WOODELL TOLD THE
BOARD THE HIGH RENTAL RATES WERE THE MAIN REASON FOR THE LARGE CHARGE OFF AMOUNTS.
THERE WERE NO RECOVERIES FOR THE MONTH OF OCTOBER.
TOTAL RECOVERIES YEAR -TO DATE ARE $1184.75.
THE BOARD REVIEWED COPIES OF THE WORK ORDER SUMMARIES FOR THE MONTH. THERE WERE FEW
COMMENTS.
THE FINANCIAL BALANCE SHEETS REVIEWED FOR THE MONTH OF SEPTEMBER 2017. SECRETARY
WOODELL MENTIONED THE REPORT WAS NO LONGER LATE DUE TO THE CPA, BRENT UMPHLETT BEING
ABLE TO POST THEM TO THE ONLINE PORTAL INSTEAD OF MAILING THEM AND THESE REPORTS ARE
NOW EASILY ACCESSED, AFTER REVIEWING THE FINANCIAL SHEETS FOR THE MONTH, VICE-CHAIRMAN
LEE MADE MENTION OF THE BUDGET AMOUNTS BEING OVER IN MANY AREAS AND UNDER IN OTHER
AREAS. SECRETARY WOODELL ADVISED THE BOARD THAT IT WAS TIME FOR THE ANNUAL BUDGET
REVISION AND SHE WAS WAITING ON AN APPOINTMENT WITH THE CPA, VICE CHAIRMAN LEE ASKED
THE SECRETARYTO TALK WITH THE CPA AND GET A BREAKDOWN OF LINE ITEMS. SECRETARY WOODELL
TOLD THE BOARD SHE WOULD CONTACT BRENT UMPHLETT AND GET MORE DETAILED INFORMATION
AND REPORT BACK TO THE BOARD. THERE WERE NO OTHER COMMENTS.
COMMUNICATIONS:
A LETTER FROM THE NC DEPARTMENT OF STATE TREASURER CONCERNING THE AUDIT FOR FYE
12/32/2016 WAS DISCUSSED. CHAIRMAN SINCLAIR STATED HE HAD NEVER SEEN THESE LETTERS
BEFORE. SECRETARY WOODELL SAID SHE HAD NOT EITHER AND HAD SPOKEN WITH THE AUDITOR AND
CPA CONCERNING THE LETTER, MR, UMPHLETT STATED IT WAS A NEW PROCEDURE IMPLEMENTED BY
THE STATE OF NORTH CAROLINA TO CONFIRM THE AUDIT WAS COMPLETE AND THERE WERE NO
FINDINGS, THERE WERE NO ADDITIONAL COMMENTS.
THE BOARD ALSO REVIEWED A COPY OFTHE FINAL INSPECTION REPORT PRESENTED BY RICH LARSEN OF
STOGNER ARCHITECTURE. THERE WERE FEW COMMENTS CONCERNING THE COMPLETION OF THE
HVAC/ATTIC INSULATION PROJECTAND IT WAS NOTED THATTHE HOUSING AUTHORITY WAS AWAITING
THE FINAL BILLING FOR THE WORK DONE MINUS SOME WORK THAT WAS UNACCEPTABLE BY THE
EXECUTIVE DIRECTOR THAT WOULD BE FINISHED BYTHE DHA MAINTENANCE DEPARTMENTAND BILLED
BACK TO MOSER MECHANICAL, SECRETARY WOODELL ADVISED THE BOARD THAT ONE OF THESE ITEMS
WAS A CEILING AT 305 MCNEIL CIRCLE. SHE TOLD THE BOARD THAT AFTER DISCUSSING THE CEILING
WITH MR, LARSEN IT WAS FEASIBLE TO ALLOW MAINTENANCE TO REPAIR CEILING AFTER MOSER
MECHANICAL HAD NOT MADE THE PROPER REPAIRS FOLLOWING TWO (2) ATTEMPTS. SHE TOLD THE
BOARD IT WAS NOTED ON EACH INSPECTION AND JONATHAN COULD MAKE REPAIRS. THERE WERE NO
OTHER COMMENTS.
OTHER BUSINESS
THERE WAS SOME DISCUSSION CONCERNING THE IMPLEMENTATION OF THE NO SMOKING POLICY.
SECRETARY WOODELLTOLD THE BOARD THAT SHE WOULD LIKE TO HAVE THE POLICY IN PLACE NO LATER
THAN JULY 15T, 2018 AND THE OFFICE STAFF WAS WORKING WITH THE HARNETT COUNTY HEALTH
2
Nov. 2d. YU I hA J ; 47FNf AND OTHER AGENCIES IN ORDER TO GET THE RESIDENTS EDUCAt' L JUT r' ,,.4NEW
POLICY. SECRETARY WOODELL STATED SHE HAD TALKED WITH OTHER DIRECTORS AND SOME WERE
DECIDING ON MAKING THEIR PROPERTIES COMPLETELY SMOKE FREE WHILE OTHERS WERE ALLOWING
SMOKING AT LEAST TWENTY-FIVE FEET FROM BUILDINGS. VICE CHAIRMAN LEE SAID HE HAD SPOKEN
WITH OTHER DIRECTORS AND COMMISSIONERS AND MOST HAD STATED THEY WERE GOING TO BE
COMPLETELY SMOKE -FREE INSTEAD OF ALLOWING RESIDENTS TO SMOKE TWENTY-FIVE FEET FROM THE
BUILDINGS, IT WAS MENTIONED THAT ANOTHER CHOICE WAS TO SET UP SMOKING AREAS TO ALLOW
RESIDENTS TO SMOKE. SECRETARY WOODELL SAID SHE DID NOT LIKE THE IDEA OF SMOKING AREAS
BECAUSE IT WOULD LIKELY BE AN EYE -SORE AND AN AREATHAT WAS HARD TO KEEP CLEANED UP. AFTER
BEING POLLED, CHAIRMAN SINCLAIR, VICE-CHAIRMAN LEE, COMMISSIONER DRAUGHON STATED THEY
WOULD LIKE TO SEE THE PROPERTY COMPLETELY SMOKE -FREE. COMMISSIONER HOLLOWAY
MENTIONED THATTHE SMOKE FREE POLICY WAS NOT BEING FAIRTO PEOPLE WHO HAD BEEN SMOKING
FOR A LONG PERIOD OF TIME AND IT WAS TELLING PEOPLE WHO .CLAIMED PUBLIC HOUSING AS THEIR
HOME WHERE THEY PAY RENT WHAT THEY COULD AND COULD NOT DO.
AFTER SOME DISCUSSION, IT WAS THE DECISION OF THE MAJORITY OF THE BOARD TO MAKE DUNN
HOUSING AUTHORITY PROPERTY SMOKE FREE.
AYES AND NAYS WERE AS FOLLOWS:
AYES
CHAIRMAN SINCLAIR
VICE-CHAIRMAN LEE
COMMISSIONER DRAUGHON
MOTION CARRIED.
RESOLUTION #: 2017-05
NAYS
COMMISSIONER HOLLOWAY
WITH NO FURTHER BUSINESS TO BE DISCUSSED, THE MEETING WAS ADJOURNED.
l�
ERIC L. SINCLAIR, SR.
CHAIRMAN
DEBBIE•N, WOODELL
SECRETARY
tiov, a aII i147rivi i- IVO. ILIV r, 7
,
aK r
PHA Board Resolution U.S. Department of Housing y t� �i=� ,:,is OMB No. 2557-002e
J
Approving Operating Budget and Urban Development (exp. 10/31/2D08J
Office of Public and Indian Housing - Pik
V 4`: l l s )
Real Estate Assessment Cantor (PIH-READ) 0 mf �f� �U
ORIGINAL BUDGET
FYE 1213112D1a
Public reporting burden far this collection of Information Is estimated to average in mimics per response, including ma time for reviewing inalluption, saprchinp
eedsting dab sovrces, gethsting and maintaining the data needed, and completing and reviewing the oellcction or information. Thla agency may not coilecrihis
infbrmaeoh, and you a re car raquirod to respond to complete this form, unless it 41apl9y8 a valid OMB control numhcr,
This Information la required by section 6(c)(4) bf the U.S. Housing Ad of 107. The information la the opereting budget for the low•Irecomo housing program
and provides a summary of prolmsed/budgated recepea and expenditures, approval of budgeted receipts and expenditures, and Juatinptlon or ccd in speoNed
emovii HUD revlak9 the information to determine Ir the operating plan adopted by the pubiio housing agency (PHA) and the amounts are reasonable and that the
PHA is in compliance with procedures prescribed by HUb. Responses are required to oblate b0n>{le, This information does not lend Ilaeif to coandendailty.
PHA Name: DUNN HOUSING AUTHORITY PHA Code: N C 0 7 9
PHA Fiscal Year Beginning_ JANUARY 1, 2018 Board Resolution Number: 010 M r 0T
Acting on behalf of the Board of Commissioners of the above -named PHA as its Chairperson, I make the following
certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's
approval of (check one or more as applicable):
DATE
Qx Operating Budget approved by Board resolution on: JJ. ,? J , 'i p try
Operating Budget submitted to HUD, if applicable, on:
® Operating Budget revision approved by Board resolution on:
Operating Budget revision submitted to HUD, if applicable, on:
I certifiy on behalf of the above -named PHA that:
1. All regulatory and statutory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose o
serving low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5, The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.1100).
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements- Conviction may result in criminal and/or civil penalties. (18
U.S.C. 1001, 1010, 1012.31, U.S.0 3729 and 3802)
Print Board Cheitperami'e Name: Signature:
R r es 1 . i NG/,ii.e, 2. C/- g/�c��b,-^—.
Previous editions are obsolete form HUb-52574 (0812005)
Nov, /d. LU I / j:4bl'M ybb 0`4tio. I21U .9 rl; b
PHA Board Resolution U,9. Department of Heusio0 �(y OMB No. 2557-0026
Approving Operating Budget and Urban Development 1„ t (V-V (exp. 1013112009)
Office of Public and Indian Housing -
Real Estate Assessment Center (PI H-REAG)
' AMENDED BUDGET
FYE 12131/2017
Public reporting burden for this collection or Information It estimated to avcmge 10 minutes per response, Including the time (or rawarwing Insirumlona, searehurri
m existing data sources, gaedng and nugotening the data noedod, end completing and reviewing the collemlon of Information. This agency may not coilcotthis
Information, anti you are not required to respond to complete this form, unless I[ displays a valid Diva control number.
This Information is required by section e(c)(q) of the U,s. Housing Act of 1937. The infamellon la the operating budget for the low-income housing program
and provides a summary of pro{+gt<dlbVdgeted scsipts and expenditures, approval of budgeted receipts and axpenditurea, And Itlttinpaggn of certain specified
amounts. HUD «views lira information to determine If the operating plan adopted by the public housing agvmy(PHA) and IN amounts are reasonable and that the
PHA is in compliance with procedures prescribed by HUD. Reeponees are required to obiein boncfits. This information does not lend Itself to confidentially.
PHA Name: DUNN HOUSING AUTHORITY PHA Code: N C 0 7 9
PHA Fiscal Year Beginning: JANUARY 1, 2017 Board Resolution Number: j A 1 i - d 7
Acting on behalf of the Board of Commissioners of the above -named PHA as Its Chairperson, I make the following
certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's
approval of (check one or more as applicable):
DATE
Operating Budget approved by Board resolution on:
Operating Budget submitted to HUD, If applicable, on:
nxx Operating Budget revision approved by Board resolution on: // - ai /- e9D 1'�
Operating Budget revision submitted to HUD, if applicable, on:
I certifiy on behalf of the abovtrnamed PHA that:
1. All regulatory and statutory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose o
serving low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CFR 968A 10(c) and (f); and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i).
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties_ (18
U.S.C. 1001, 1010, 1012.31, U.S.0 3729 and 3802)
Print Board Chairperson's Name; Signature: Date;
O�A(414 Or 0 � al 7-
Previous editions are obsolete form HUD-52574 (08/2005)
Nov, 2d. 201 / 3:461`M
No, 1Z10 Y. /
DUNN HOUSING AUTHORITY
SPECIAL CALLED MEETING
WEDNESDAY, NOVEMBER 02, 2017
BOARD CHAIRMAN ERIC SINCLAIR, SR. CALLED THE MEETING TO ORDER AT 10:00 AM ON MONDAY,
NOVEMBER 01, 2017,
THE MEETING WAS OPENED WITH A PRAYER BY CHAIRMAN SINCLAIR.
UPON ROLL CALL, ALL MEMBERS AND SECRETARY WERE PRESENT.
THE PURPOSE OF THE SPECIAL CALLED MEETING WAS TO PRESENTTHE BOARD WITH A COPY OF
THE (PROPOSED) AMENDED BUDGET, AFTER DISCUSSION OF THE PROPOSED REVISION, THE
BOARD APPROVED A 3%SALARY INCREASE.
A FIRST MOTION WAS MADE BY COMMISSIONER EDDIE DRAUGHON AND SECONDED BY
COMMISSIONER LOIS DAIL.
RESOLUTION 2017-06.
WITH NO FURTHER BUSINESS TO BE BROUGHT BEFORE THE BOARD, WE WERE DISMISSED BY
CHAIRMAN SINCLAIR.
n
Eric L. Sinclair Deb ie N, Woodell
Board Chairman Executive Director
Nov. Ztl. ZU I I i:46rM
IVo. ILIU r o
Dunn Housing Authority
RESOLUTION 2017-05
APPROVAL OF NO -SMOKING POLICY
WHEREAS, HUD regulations require the Dunn Housing Authority to comply with Federal
Register CFR 24 965.653, Smoking Policy in Public Housing;
WHEREAS, the Board of Commissioners reviewed the guidelines and regulations of said policy;
WHEREAS, The Dunn Housing Authority has discussed all options of Smoking Policy;
WHEREAS, all tenants have been notified of No -Smoking Policy during meetings and by letter;
WHEREAS, it was the decision of the Dunn Housing Authority Board that all properties of Dunn
Housing Authority will become smoke free by HUD deadline of July 181h, 2018,
Now, Therefore Be It Resolved by the Board of Commissioners meeting in regular session on
Monday, October 19, 2017 at 5:00 PM 817 Stewart Street Dunn, NC Dunn Housing Authority's
Smoke -Free Housing Policy will be in full effect no later than July 18, 2018.
Eric L. Sinclair, Sr
Board Chairman
Debbie N. Woodell
Secretary
Nov, Zd, ZU I / j:gorm
No, IZIU Y. y
DUNN HOUSING AUTHORITY
RESOLUTION NO. 2017-004-A
Board Approval of New Violence Against Women's Act.
WHEREAS, Dunn Housing Authority Board of Commissioners have reviewed a copy of the
Violence Against Women's Act (VAWA) in accordance with HUD Guidelines as noted in
Federal Register See 24 CFR 5.2005(e)(12);
WHEREAS, a;; residents of Dunn Housing Authority were notified of the policy updates
and a thirty -day comment period was allowed for residents.
WHEREAS, the Board of Commissioners have agreed to accept and implement -the
updated policy concerning new requirements of the VAWA;
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Dunn Housing
Authority meeting in regular session, Monday, May 15, 2017 at 5:30 PM that said VAWA
Policy become effective immediately.
CLZ a -,-
Eric L. Sinclair, Sr. Debbie J. Ne Kris
Board Chairman Secretary
CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
Under the North Carolina General Statutes or regulations.
Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
To protect the attorney -client privilege.
To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C:G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).