Agenda 10-17-2017Dunn City Council
Special Meeting Agenda
Friday, October 17, 2017
7:00 p.m., Dunn Municipal Building
Opening
Invocation
Pledge of Allegiance
SECTION
1) Adjustment and Approval of the U V 017 meeting agenda
ITEMS FOR DISCUSSIONAND/OR DECISION
2) MeterSys Feasibility Study Presentation
3) Stormwater Project and Funding—E. Bay Street
4) Downtown Parking
5) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will
be cited in the motion
ADJOURNMENT
REQUEST FOR SPECIAL MEETING OF
THE DUNN CITY COUNCIL
In accordance with N.C.G.S. 160A-71 and 143-318.12 et.seq. and Part I -Section
3.6 of the Dunn City Code, the undersigned hereby requests a special meeting of
the Dunn City Council to be held on Tuesday, October 17, 2017 at 7:00 p.m. in
the Council Chambers, Dunn Municipal Building, 401 E. Broad Street, Dunn, NC.
The purpose of this meeting is to:
Review and Discuss MeterSys Feasibility Study Regarding Auto Read Meters
( GT
scaC� r N. Har is
Mayor
Hand delivered: 10-03-17
Posted on principal bulletin board at City Hall: 10-03-17
Posted on City of Dunn website: 10-03-17
........................................................................
WRITTEN WAIVER OF NOTICE
I, Council Member of the Dunn City Council, do
hereby give notice to the Dunn City Council that I am unable to attend the called
meeting of the Council on Tuesday, October 17, 2017 at 7:00 p.m. Pursuant to
North Carolina General Statute §160A-71(b) (2), 1 am hereby submitting written
waiver of notice.
This the day of
Council Member
ATTEST:
City Clerk
SECTION 1.
Adjustment 1 Approval
of i 1 '
DUNN
��4'�xr
µ UUNN
Councilcity —Agenda Form
Meeting Date: ',
201317/2017
SUBJECT TITLE: MeterSYS Feasibility Study Presentation
Presenter: Mark Stephens
Department: Finance
Attachment: X Yes No
Public Hearinq Advertisement Date:
PURPOSE:
Description: Presentation Materials
Representatives from MeterSYS will present the findings of their automated meter reading feasibility
study.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Approve MeterSYS to move on to the RFP stage of the process.
MeterSYS
Advanced Metering Solutions
DLIN�N
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City Council Update
Advanced Metering Assessment Findings and Recommendations
Tuesday, October 17, 2017
WTITIJULTI
City of Dunn Goals for Advanced Metering
✓ Improved customer service
✓ Reduce aged assets and standardize equipment
✓ Improve read accuracy
Optimize utility revenue
✓ Improve operational efficiencies
✓ Leverage technology for expanded functionalities
✓ Increase customer confidence
✓ Streamline operations across system
CD -`--"
III IY1111llllll AMeterSYS a of °-A 1NN
Metering Option 1: Maintain Status Quo
Benefits
• No required changes to business processes
• No increased capital or operational expenditures
Challenges
• Limited and reactive Customer Service
• Resources spent on contract Metering Reading
• Meter Reading safety risks
• Read errors due to manual read entry
• Support current operations by multiple Departments
• Limited proactive maintenance
• No leak detection
• Mix of meter types and ages
• Financial exposure due to asset degradation
llllllllilllll MeterSYS V an
IL DUNN
Option 2: Automated Meter Reading (AMR)
Benefits
• Improved accuracy due to meter change out
• Reduced read time through drive -by read collection
• Limited historical usage profiling (30 days of hourly reads)
Challenges
• Read data collected every 30 days versus every hour/on-demand
• No remote troubleshooting, alerts or alarms
• No leak detection or remote disconnect features
• No customer access to data
• No ability to track system water production and sales through
District Metering Areas (DMAs)
Ii
lumla Metersys 1L�_1L NN
IIIAd,nn,.d McI.,!n, S.Wli.ns
Option 3: Advanced Metering Infrastructure (AMI)
Benefits
• Improved accuracy due to meter upgrade
• Significant reduction in manual labor
• Near real-time read data
• Customer access to data (portal)
• Alerts and alarms
Expandable network functionality
Challenges
• Significant change management required
• Privacy/Security protocols need to be
established and continually maintained
• Need for engaged training and continual
system management focus
Illlllpllllll MeterSYS a on
UIDLIDN
Read Accuracy
AWWA Compliant
AWWA Compliant
Communications
One-way
Two-way
Data Interval
Monthly
Hourly
Remote On -demand Read
No
Yes
Customer Leak Detection
No
Yes
Remote Service Disconnection
No
Yes
Distribution Pressure/Leak Detection
No
Yes _
Consumption Analytics
Limited
Advanced
Customer Portal Access
No
Yes
Customer Responsiveness
Reactive
Proactive
Alerts and Alarms
Limited
Advanced
District Metering Areas (DMA)
No
Yes
Pressure and Temperature Monitoring
No
Yes
Smart City/IoT Compatible
No
Yes
�����IgElllll MeterSYS
® DUNN
Wl�[R (MFfuR(1S` 4lefh/J
AMI Customer Benefits
✓ Utility Insights
✓ Customer Engagement
✓ External Communication
✓ Dashboard and Infographics
IY1111llllli Me aerSYS
u DUNN
AMI Network Design Example
�IiIIhlllllll MetersYS on
• 2 XR-R Mi.Hub
Collectors on
Tanks
• 1-2 Repeaters
per Collector
may be required
nDLINN
AMI Vendor Network Comparison- City of Dunn
Vendor Collector Design
Aclara
Master Meter
Mueller Systems
Neptune
Sensus
3 Collectors (DCU's) on Water Tanks plus 5
Collectors on 30' Poles
8 Collectors (NGT's) serving 4,100 endpoints
plus 1,039 cellular endpoints
1 Collector on Water Tank; 1 to 2 repeaters
may be required
2 Collectors on Towers (100' min); up to 4
repeaters may be required
4 Collectors
3 Collectors on Tanks
IIIIIIIIIIIIIIII MeterSYS uL INN
�-
AMI Vendor Comparison Matrix
11��61�ISIIIIIfI UNN
MeterSYS
I Advanced Melering Solulionz
Solution Comparison- AMR and AMI Using Discounted Cash Flow
(DCF) Valuation
Total CapEx Annual AMI Annual AMR
100% Debt Financing AMI $ 2,025,629 $ 134,808
20 Years at 3.0%
100% Debt Financing AMR
Annualized OpEx Costs
ital Set -Aside Network (10 year)
Total Direct Annualized Costs
Direct Benefit Value
Net Annual Cash Benefit
Indirect Benefits- Resource Efficiencies
Payback Period- Direct Benefits
Net Annual Operational Value (Direct and
Indirect)
IY14111i111 MeferSYS g.o,
$ 1,755,990
$
116,868
$
40,740
$
18,000
$
13,500
$
2,600
$
189,048
$
137,468
$
275,825
$
211,287
$
86,777
$
73,819
$
216,739
$
137,565
7
8
$ 303,516 $ 211,384
nDl INN
v%t rommuni[o mNhn
• Review findings and recommendations
• Ga'in authorization to proceed with procurement
• RFP development in cooperation with City project team
• Solicit and evaluate bid responses; create shortlist; conduct interviews
• Negotiate and award contract to best overall solution
• Initiate project within 30 days after award
• Complete testing phase within 180 days of project kick-off
• Conduct full deployment of meters for AM] conversion
• Complete implementation within 18 months of project initiation
• Conduct post -deployment process improvements, quality control, and
technology training
Ali g�igeumiEi AMetersys, ° m LI�NN
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DUNN
All -America City
DUNN
ait, ar
DUNN
All•Ameriea City
1 Ch Council Agenda Form -
Meeting Date. �tober 17, 2017
1989 * 2013 1989 2013
SUBJECT TITLE: Stormwater Project and Funding — E. Bay Street
Presenter: Public Works Director Gaster
Department: Public Works
Attachment: X Yes No
Description: Photos
Public Hearing Advertisement Date:
To review funding for repairs to a stormwater/water line on E. Bay Street.
BACKGROUND:
The water main break seriously damaged an already failing stormwater/water line on E. Bay Street
BUDGETIMPACT:
Total street repair on the two blocks will likely exceed' budgeted funds.
RECOMMENDATION/ACTION REQUESTED:
Approve funding to move forward with the E. Bay Street project to replace the stormwater/water line.
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DUNN
All-Ameriea City
UNN
city of dun"
DUNN
A144marira Citu
1 ( City Council, Agenda Form
® Meeting Date® October, 17, 2017
1989 * 2013 1989 7f 2013
SUBJECT TITLE: Downtown Parking
Presenter: City Manager Neuschafer
Department: Administration
•
Attachment: X Yes No
Description: Maps
Public Hearing Advertisement Date:
PURPOSE:
Brief conversation on current downtown parldng comments from the public.
BACKGROUND:
Current public parking in frequently used spaces
• Clinton Avenue Parking Lot — 77
• Machine Welding Parking Lot — 41
• City Hall Parking Lot — 53
• On street parking West of Clinton Avenue —148
On street parldng East of Clinton Avenue — 67
All on street parldng is marked with a 2-hour limit from 8 A.M to 5 P.M.
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
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CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
Under the North Carolina General Statutes or regulations.
Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
To protect the attorney -client privilege.
i To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C:G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).