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Agenda 06-13-2017Dunn City Council Meeting Agenda Tuesday Evening, June 13, 2017 7:00 p.m., Dunn Municipal Building Call to Order Invocation Pledge of Allegiance SECTION 1) Adjustment and Approval of the June 13, 2017 meeting agenda PRESENTATIONS 2) Proclamation Presentation —Miss Dunn 2017 —Kelsey Wright 3) Proclamation Presentation — Miss Dunn's Outstanding Teen 2017 — Carrie Stevens 4) New Employee Introductions PUBLIC COMMENT PERIOD 5) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. PUBLIC HEARINGS 6) Fiscal Year 2017-2018 Budget 7) Demolition of House — 102 N. Jackson Street — PIN# 1516-88-9607.000 CONSENT ITEMS 8) Minutes —May 9, 2017 9) Minutes — May 25, 2017 Budget Work Session 10) Budget Amendments#7,8,9,10,11,12 ITEMS FOR DECISION 11) Adoption of Fiscal Year 2017-2018 Budget 12) Consideration of Ordinance to Demolish House —102 N. Jackson Street — PIN# 1516-8800-9607.000 13) Major Subdivision Final Plat Approval, The Cottages Phase II 14) Consideration of Resolution Directing the Clerk to Investigate Voluntary Annexation Petition ANX-01-17 Received Under G.S. 160A-31 — RP Wellons Land & Development, LLC — PIN# 1517-24-6607.000 1700 block of Friendly Road 15) Consideration of Waiving Fees for a Habitat for Humanity of Harnett County House Being Built on S. Fayetteville Avenue 16) Awarding of Project for Storm Drainage Repairs System 17) Awarding of Project for Dunn -Erwin Road Waterline Modifications 18) Building Re -Use Grant 19) Approval of Personnel Policy Changes 20) Board Appointments 21) Temporary Blocking of Street — Dunn Crime Stoppers 22) Temporary Blocking of Street — AAA Dixie Youth Baseball ITEMS FOR DISCUSSION AND/OR DECISION 23) Financial Report 24) Administrative Reports a. Tax Report b. Planning & Inspections Report c. Public Works Report d. Recreation Report e. Library Report f. Police Report 25) City Managers Report 26) Announcements 27) Information 28) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" SECTION 1. Adjustment and Approval i DUNNDUNNwn D1,NN All -America City �IlAmerfeaGl� City Council agenda Form ® Meeting _ ate: June .13, 2017 i4891(2P13 1969 jP' 2013. SUBJECT.TITLE: Proclamation Presentation — Miss Dunn 2017 Kelsey Wright .Presenter: Mayor Harris Department: Admin. Attachment: X Yes No Description: Proclamation Public Hearing Advertisement Date; PURPOSE: Mayor Harris will present a Proclamation to Kelsey Wright of Dunn, in recognition. of being crowned Miss Dunn 2017. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: I LINK DUNN D 11111, Ail -America City WR2)P. LOA1lA(!)FlE}T Af4(.�tC17 1989 * 2013 WHEREAS, Kelsey Wright, was crowned Miss Dunn 2017 on January 14, 2017; and WHEREAS, Kelsey won Miss Dunn which was comprised of 17-24 year olds from across the area; and WHEREAS, it is appropriate to recognize Jimmy & Candace Wright, the parents of Miss Dunn, for their love and support of Kelsey; and WHEREAS, Kelsey (contestant #2) will compete in the Miss North Carolina Pageant in Raleigh, NC on June 19-24, 2017; and WHEREAS, Kelsey will compete in swim suit, evening gown, talent, and on stage question and interview; and WHEREAS, Kelsey has diverse duties as Miss Dunn and numerous opportunities to provide a positive role model for teenagers and children as she snakes public appearances in order to raise money and bring attention to her individual platform "STEP UP; End Childhood Obesity One Step At A Time". NOW, THEREFORE, I, Oscar N. Harris, Mayor of the City of Dunn, and on behalf of the Dunn City Council, do hereby recognize Kelsey Wright as "Miss Dunn 2017" and proclaim her an Honorary Hostess for the City of Dunn. This the 13th day of June, 2017. QXAAA�"_ Oscar N. Hams, M yor Attest: L UN1"/ noril rnroli nn . D�/yr y� DUNK Ali America City , ,1,,,,,,,, All•AmericaCiq City Council Agenda Farm ®Meeting ate: ,Tune 13, 2017 _ 1989 2013 19891♦C 2013 SUBJECT TITLE: Proclamation Presentation — Miss Dunn's Outstanding Teen 2017 Carrie Stevens Presenter: Mayor Harris Department: Admin. Attachment: X Yes No Description: Proclamation Public Hearing Advertisement Date: PURPOSE: Mayor Harris will present a Proclamation to Carrie Stevens of Dunn, in recognition for being crowned Miss Dunn's Outstanding Teen 2017. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: DUNN All -America City �a�re cmnneuiri matters 1989 7 2013 � 7� alQ9 0&&n Wf , i0'/ WHEREAS, Carrie Stevens, was crowned Miss Dunn's Outstanding Teen 2017 on January 14, 2017; and WHEREAS, Carrie won the Miss Dunn's Outstanding Teen which was comprised of 13-17 year olds fi•om across the area; and WHEREAS, it is appropriate to recognize David & Betsy Stevens, the parents of Miss Dunn's Outstanding Teen, for their love and support of Carrie; and WHEREAS, Carrie (Contestant #17) will compete in the Miss North Carolina's Outstanding Teen Pageant on June 19-24, 2017; and WHEREAS, Carrie will compete in fitness, evening gown, talent, and on stage question and interview; and WHEREAS, Carrie has diverse duties as Miss Dunn's Outstanding Teen and numerous opportunities to provide a positive role model for teenagers and children as she makes public appearances in order to raise money and bring attention to her individual platform "High Five To Prevent Childhood Obesity". NOW, THEREFORE, I, Oscar N. Harris, Mayor of the City of Dunn, and on behalf of the Dunn City Council, do hereby recognize Carrie Stevens as "Miss Dunn's Outstanding Teen" and proclaim her an Honorary Hostess for the City of Dunn. This the 131h day of June, 2017. OUPA Oscar N. Harr*is,K4 Attest: 4 e ifer M. ortin, Cit Cl rk DUNSS Dt�INN Dt3 AII•Amerlca City All-Weriea Cite 1 E City Council Agenda Form ® Meeting ate: June 13, 2017 1989 * 2013 1989 2013 SUBJECT TITLE: New Employee Introductions Presenter: City Manager Neuschafer Department: Attachment: Yes X No Description: New Employee Introductions Public Hearing Advertisement Date: PURPOSE: Library Department— New Hires Paula Avery —Program Specialist Renea Tharrington — Program Specialist Police Department — New Hires Zachary Jacobs — Police Officer Thomas Wayne Johnson — Police Officer Darius Purdie — Police Officer Police Department — Promotions Matt Smith — From Police Officer 3 to Sergeant Clark White — From Sergeant to Lieutenant BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Ignmll,_ Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: l . Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. ffU n&2 M I DUNN DUNS Ail•Amarica City i, �f ,,, ,,,, -America City All City Council Agenda Forms f ° eeting Date: June 13, 2017 ° 1989 * 2013 1989 * 2013 SUBJECT TITLE: Fiscal Year 2017.2018 Budget Presenter: City Manager Neuschafer 0 Department: Finance/Administration Attachment: X Yes No Description: Notice of Public Hearing Public Hearing Advertisement Date: May 31, 2017 PURPOSE: The public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of receiving public comment concerning approval of the Fiscal Year 2017-2018 budget. The Public Hearing was duly advertised on May 31, 2017. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: CITY OF DUNN NOTICE OF PUBLIC HEARING FY 2017-18 BUDGET The proposed Fiscal Year 2017-18 budget for the City of Dunn has been presented to the City Council and is available for public inspection in the office of the Clerk at the Dunn Municipal Building from 8:00 a.m. to 4:00 p.m. weekdays. The City Council will hold a public hearing on the proposed budget on June 13, 2017 at 7:00 p.m. at the Dunn Municipal Building, 401 E. Broad Street, Dunn, NC, for the purpose of receiving comments on the proposed budget. Persons wishing to be heard are invited to make written or oral comments. Jennifer M. Fortin, CMC City Clerk Advertise: May 31, 2017 DUNN - y'�nv) `'T-"-'- DUNN cit_ of Bann \`II Il\VI City Council Agenda Form Meeting Date: June 13, 2017 SUBJECT TITLE: Demolition of House:102 N. Jackson Street PIN # 1516-88-9607.000 Presenter: Chief Building Inspector Steven Kin Department: Inspections I Ea Attachment: X Yes No I Description: Notice of Public Hearing Public Hearing Advertisement Date: 5/30/17 & PURPOSE: The Public has been notified that oral and written comments will be heard and received concerning the demolition of the dwelling located at 102 N. Jackson St., Dunn, NC. The public hearing was duly advertised on May 30, 2017 and June 6, 2017. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City Clerk no later than noon in accordance with the schedule that you have been given. LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON JUNE 13, 2017 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED. PUBLIC HEARING: (1) A HEARING WAS HELD ON MARCH 3, 2017 IN REFERENCE TO THE DWELLING LOCATED AT 102 N. JACKSON STREET. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A —428. AN ORDER WAS ALSO PLACED TO OWNER(S), JAMES F. WYNN TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. ALL PERSON DESIRING TO BE HEARD, EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE, ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: May 30, 2017 and June 6, 2017 DUNN DUNN DUNK All-AmericaClty ,,, �1 d,,,,,, All -America CIV City Council Agenda Farm. � I ®Meeting Date: June 13, 2017 1989 * 2013 1989 * 2013 SUBJECT TITLE: Minutes — May 9, 2017 Presenter: Department: Attachment: X Yes No Description: May 9, 2017 — Minutes Public Hearing Advertisement Date: NIA PURPOSE: Attached please find the minutes of the May 9, 2017 City Council meeting for your consideration. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, May 9, 2017, at 7:00 p.m, in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Billy Barfield, Council Members Buddy Maness, Dr. Gwen McNeill, Frank McLean, Billy Tart, and Chuck Turnage. Also present was City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Chief Building Inspector Steven King, Planning Director Samantha Wullenwaber, Chief Bill Halliburton, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney P. Tilghman Pope, City Clerk Jennifer Fortin, and Daily Record Report Melody Brown -Peyton. INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and asked Reverend Floyd Ray, Pastor of Mount Zion Missionary Baptist Church of Dunn and is the Chaplain at Betsy Johnson Harnett Health in Dunn and Lillington and is vice-president of the MAC Association, to give the invocation to give the invocation. Afterwards, the Pledge of Allegiance was repeated. Mayor Harris recognized the following students from Mr. Sills AP Government class for the Leaders of Tomorrow Program Nolan Byrd, Noah Curtin, Tyler House, Jake Jernigan, David Lewis, Colin Licary, Elizabeth Locklear, Austin Riewestahl, Tori Stephenson, Seth Vanderhoof, and Paul Wells. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Maness and seconded by Council Member Barfield to adopt the May 9, 2017 meeting agenda with changes, if any, as listed below. Agenda Items Added: • none Agenda Items Removed: none Motion unanimously approved. Retirement Resolution and The Order of the Long Leaf Pine Award — Ronnie Autry Mayor Harris presented a Retirement Resolution and The Order of the Long Leaf Pine Award to Ronnie Autry, in recognition and appreciation of 39 years of service to the City of Dunn. (A copy of Retirement Resolution (R2017-09) and The Order of the Long Leaf Pine Award recognizing Ronnie Autiy is inewporated into these minutes as Attachment #1). Proclamation Presentation Leaders of Tomorrow Mayor Harris recognized the Leaders of Tomorrow Program teacher and students. (A copy of Proclamation (P2017-11) is tncoporated into these minutes as attachment#2). Noah Curtin expressed thanks to the City Council and staff on behalf of his class for providing his class with the chance to shadow the employees of the City and for an amazing and memorable experience. Mr. Sills expressed his thanks to the City for keeping the Leaders of Tomorrow Program running. PUBLIC COMMENT PERIOD Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. Mayor Harris read the City of Dunn City Council Public Comment Policy. There were no public comments at this time. PUBLICHEARINGS Demolition of House 101 Short Street — PIN# 1516-35-0263.000 The public has been notified that oral and written comments will be heard and received concerning the demolition of the dwelling located at 101 Short Street, Dunn, NC. The public hearing was duly advertised on April 25, 2017 and May 2, 2017. Hearing no comments, Mayor Harris closed the public hearing. Conditional Use Permit CU-01-17 RP Wellons Land & Development, LLC 1700-1800 block of Friendly Road PIN# 1517-24-6607.000 This is a request for a Conditional Use Permit [Zoning Ordinance Article IX, Division 31 from RP Wellons Land & Development, LLC. The conditional use request is for a planned residential development. The Public Hearing is the opportunity for the Council to hear sworn testimony and receive specific evidence from the public to include any party for or against the request. During the deliberation for decision, questions may only be asked to clarify previous testimony. The Public Hearing was duly advertised on April 25 & May 2, 2017 Mayor Harris yielded to City Attorney Pope. City Attorney Pope introduced CU 01-17, a request by RP Wellons Land & Development, LLC for a Conditional Use Permit to allow for a Planned Residential Development. The hearing on this matter is judicial in nature and will be conducted in accordance with special due process safeguards. Swearing In Attorney Pope asked that all persons who wish to testify in this case, approach the podium to be sworn or give their affirmation. City Attorney Pope administered oaths to: Planning Director Samantha Iftillenu+aber Stanley Thompson Ten y Tripp Rudy Johnson Explanation of Proceeding Attorney Pope explained that testimony will first be given by City Planning Director Samantha L. Wullenwaber, then from the applicant and their witnesses, and then from opponents to the request. Parties may cross-examine witnesses after the witness testifies when questions are called for. If you want the Council to see written evidence, such as reports, maps, or exhibits, the witness who is familiar with the evidence should ask that it be introduced during or at the end of his or her testimony. Reports from persons who are not present to testify will not be accepted. Attorneys who speak should not give factual testimony but may summarize their client's case. Before beginning your testimony, please clearly identify yourself for the record. City Attorney Pope opened the hearing on Case #CU 01-17 Conditional Use Permit Application and asked for testimony from City Planning Director Samantha Wullenwaber. Testimonyfi•mn the Planner Planning Director Wullenwaber asked that the documents contained behind tab #16 in the City Council packet which includes the conditional use application, Planning Department staff report, statement of justification from the applicant, maps and all other material be entered as evidence including the revised covenant and revised plat handed out tonight. (A copy of these documents entered as evidence for Case #CU 01-17 Conditional Use Pernit is incorporated into these minutes as Attachment #3). Planning Director Wullenwaber stated the Conditional Use Request is a Planned Residential Development. The City has not had a request for a Planned Residential Development in a number of years. A Planned Residential Development is Section 22-501 of the ordinance and is a Conditional Use. It allows for different setbacks and different requirements than the other sections of the ordinance allow. The applicant has met all the Planned Residential Development requirements. Their plat does demonstrate all of the requirements the ordinance states. In their application, they did submit the market analysis, covenant, and site plan. They have submitted everything they needed to submit. There is an open -space requirement in Planned Residential Developments and part of that is to preserve nature so the residential area with have somewhere to recreate. The approximate location is the 1700-1800 block of Friendly Road, which is between Maple Avenue and Westfield Drive. The area around this current tract of land is farm land and residential in nature. Last month the rezoning hearing was for this property and is currently zoned R-7, which requires a 7,000 sq. ft. lot but is a little different for this. The subdivision name is Middleton Town Subdivision. The total tract is approximately 9+/- acres. The parking requirement is two spaces per dwelling unit per the ordinance and that means there will be 72 parking spaces required. On their application they did list 144 parking spaces, one in the garage and three in the driveway. The driveways are the middle of the units which are shared and that is encouraged in the parking ordinance. The street is a paved street with curb and gutter. They will be doing a roll curb, 30 foot back to back paving. In the Planned Residential Development, the setbacks and the lot sizes range from 5,000 square feet up to about10,000 square feet. They are permitted for 37 units but they are only doing 36. To the north, south east and west it is either single family dwelling or agricultural. This is in Area 1 of the Land Use Plan and does call for residential in the future. The property does not currently have water and sewer service but it is available. Once they get into the construction phase and plans are submitted, if this is approved, than we will make sure it meets the specs and what our system can hold and what the Public Works Director feels is the best need for the City. The proposed entrance is on to Friendly Road. Friendly Road is not a DOT road, it is a City street and there will be City standards that will have to be met. The curb and gutter on Friendly Road is regular not roll curb and gutter. The average dwelling unit size is approximately 1,300 square feet. They are three bedroom, two bathroom with a single car garage and a patio. The units can be no smaller than 1,200 square feet per the proposed covenants. On the plat at the hammerhead, that is where they plan to have a dumpster pad. A Planned Residential Development allows for a zero lot line. The storm water goes to the state. Anything over an acre the state controls and they will do whatever their best practices are. They will have to get that approval prior to construction. At the end of the City Planner's testinmr0; Attorney Pope asked if there were any questions of the City Planner from attorneys or persons sworn to provide testimony. None were heard. Attorney Pope asked if there were any questions of the City Planner fi•mn the Council. None were heard. Attorney Pope askedfor testimony from the Applicant/Proponents. Dwight Snow, General Council for RP Wellons Land & Development, LLC spoke on behalf of the applicant. This property was zoned R-20 and was changed the previous month to R-7 through rezoning. The City Zoning Ordinance does allow a conditional use for a Planned Residential Development. The main thing was the state justification which the City application requires. The request is for a conditional use which is allowed in this district. The requested use is designed for the public convenience and welfare. The City has not had a Planned Residential Development since the 1990's. The 30-year plan calls for residential development in that area. The requested use will not impair the integrity or character surrounding the district of area as far as the build. During the public hearing before the Planning Board, some residence have expressed concern about what effect this development would have on drainage in that area. This property already drains to the back side of the property where there is a drainage ditch. The storm water drainage permit has to be given before any site work can be done on this property. Our engineer has already gone through the specs and devised this particular storm water plan and we submit the plan will take care of any water problems that might be in that area. We are not here to divert that natural flow of water, we are here to maintain what is already there. Based on the fact that there will be an impervious surface created that is the main reason a detention pond has been engineered on the back side. When we submit our plan to the state, they only require a detention pond on a plan that will take care of a one year storm. When this plan was put together it was done so for a ten year situation. The engineer feels confident with the new plan specifications that it would be able to take care of a 25-year and up to 100- year storm situation. Attorney Pope asked the Council if they had questions of the applicant/proponents. None were heard. Attorney Pope asked if there were any questions of the applicandproponents front attorneys or persons sworn to provide testimony. None were heard. Testimony from Opponents Stanley Thompson 310 Westfield Drive spoke in opposition of the Planned Residential Development. I would like to recommend not seeing the duplexes but having single family housing instead as a planned subdivision. I feel the duplexes should be closer to the shopping facilities, Powell Avenue so people can walk to these places. I would not want to see these duplexes turned into Section 8 Housing, which would devalue our properties. In reference to the drainage and road, when you get to Riley Vann Road there seems to be a lack of road maintenance for that particular section of Friendly Road going back towards Gleneagles. When it rains, that section of ditch floods and water flows across the road and it would be nice to have some type of improvement in that area. Attorney Pope asked the Council if they had questions ofMr. Thompson. None were heard. Attorney Pope asked if there were any questions of Mr. Thompson from attorneys or persons sworn to provide testimony. None were heard. Terry Tripp —owns family property in the area and is concerned about the water run-off. If more houses go in there then the water run-off will increase. Mr. Tripp presented a map to Council. The map Mr. Tipp presented to Council will be entered into evidence. Attorney Pope asked the Council if they had questions ofMr. Tripp. None were heard. Attorney Pope asked if there were any questions ofMr. 71ripp from attorneys or persons sworn to provide testimony. None were heard. Rudy Johnson — owns family property in the area and cares about the water run-off. The blind ditch that is in there was put there to help drain the family farms. It is not a natural drainage. The proposed drainage with the retention pond and the overflow fi-orn the pond is going to be going back across our land and back to the swamp right now. The ditch on that road has not been maintained. Another concern is the amount of residence being built there. He would be very disappointed if that turned into a Section 8 development. He doesn't have any objections to improvements or new residence but he would like to see a copy of the plans and the water retention so he can review them and understand the project better. Attorney Pope asked the Council if they had questions ofMr. Johnson. None were heard. Attorney Pope asked if there were any questions ofMr, Johnson from attorneys or persons sworn to provide testimony. None were heard. Attorney Pope entertained further questions from the City Council members for the applicant, proponents, opponents, orfor the planner or other envorn persons. He explained that once the public hearing is closed, the only questions that the Council may pose to the applicant, proponents or opponents shall be for clarification. No nev evidence can be introduced after closing the public hearing. Any additional conditions that the Council wishes to consider to place upon the use of the land by the applicant, must ask the applicant ifhe/she will voluntarily place the condition upon hisArer property at this time. With no further testimony, a motion was made by Council Member Barfield and seconded by Council Member Tart to close the public hearing for CU-01-17 at 7:59 p.m. Motion unanimously approved. CONSENTITEMS Minutes — Council considered approval of the minutes of March 3, 2017 Budget Retreat. (Deferred from the April Council Meeting) Minutes — Council considered approval of minutes of the March 14, 2017 City Council Meeting. (Deferred from the April Council Meeting) Minutes — Council considered approval of minutes of the April 11, 2017 City Council Meeting. Minutes — Council considered approval of minutes of the April 21, 2017 Special Call Meeting. Destruction of Municipal Records Council considered approving the destruction of Human Resource records, which have exceeded the required retention time pursuant to the Municipal Disposition Schedule. (A list of those records that have exceeded the required retention schedule and approved for destruction is incorporated into these minutes as Attachment #4). Motion by Council Member Tart and seconded by Council Member Barfield to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION Re -Award of Mowing Contract Public Works Director Gaster noted on March 14, 2017, the City Council voted to award the mowing contract to Lane Lawn Care, which submitted the lowest bid of $157,500. On April 6, 2017, the City received a request from Mark Lane the owner of Lane Lawn Care that his bid be withdrawn due to medical issues. The second lowest bid was submitted by Season to Season Lawn Care at $185,250. The bid packet did not include a copy of a NC Pesticide Applicator's License, which was required for the packet to be qualified. Also, references were checked and they did not include any right-of-way maintenance or cemetery experience. The third lowest bid was submitted by Old Mill Stream at $205,875 for a 15-month period ending June 30, 2018. Old Mill has graciously stepped in during the interim period, and especially during the Easter holiday to help the City through the process of re -awarding the contract. Due to a two month interim period before the item could be properly placed on the Council agenda, the new contract will be written for a thirteen month period beginning June 1, 2017 and ending June 30, 2018. Old Mill Stream will honor their monthly bid price of $13,725 for a total thirteen month contract of $178,425. Motion by Council Member Turnage and seconded by Council Member Maness to approve the bid and be awarded to Old Mill Stream and have City staff and City Attorney proceed with drafting and securing a thirteen month contract. Motion unanimously approved. Temporary Blocking of Streets 911 Annual Kellie's Krew Run for a Cure A request has been received from Kim Schmidlin, on behalf of The Kellie's Krew Run Team, to close portions of certain streets within the City of Dunn as indicated on the attached map on Saturday, August 26, 2017 from approximately 6:00 am until 1:00 pm. This event will start and end at the General Lee Museum. Motion by Council Member Maness and seconded by Council Member Barfield to approve the temporary street closing as requested by Kim Schmidlin, to hold The 9"' Annual Kellie's Krew Run for a Cure. Motion unanimously approved. Consideration of Ordinance to Demolish House 604/606 S. Fayetteville Avenue\PIN# 1516-45-7909.000 This matter was tabled at the March 14, 2017 Council Meeting to be brought before the City Council at the May 9, 2017 Council Meeting to allow the property owner more time to make repairs on the dwelling. At this time, the property owner has requested no additional inspections for repairs since the March 14, 2017 Council Meeting. The repair/renovation of the dwelling is approximately 30% complete. The electrical and plumbing rough -ins have been started and some of the interior walls have been put up. Motion by Council Member Barfield and seconded by Council Member Maness to table this matter for 60 days and amended that it be tabled until the July Council Meeting for the property owner to complete repairs. Motion unanimously approved. Consideration of Ordinance to Demolish House 101 Short Street PIN# 1516-35-0263.000 Chief Building Inspector Steven King has conducted an inspection of 101 Short Street and based upon his observations, the structure failed to comply with the Minimum Housing Code of the City of Dunn. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. § 160A-193, The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C.G.S. §160A- 443, the city Council has the power to proceed with the demolition of the property. The property owner was notified of the hearing. The property owner requested an inspection be done by Chief Building Inspector King to document what needs to be done. The inspection took place on February 21, 2017. There has been no contact since the meeting and no progress since the inspection. Motion by Council Member Maness and seconded by Council Member Tart to adopt the Ordinance to demolish house located at 101 Short Street, Dunn, NC, PIN# 1516-35-0263.000. Motion unanimously approved. (A copy of Ordinance (02017-14) is incorporated into these minutes as attachment #5). Conditional Use Permit CU-01-17 RP Wellons Land & Development, LLC 1700 Block of Friendly Road PIN # 1516-57-4115.000 A request was received from RP Wellons Land & Development, LLC for a Planned Residential Development. This property is currently zoned R-7, Single Family Dwelling District, The Planning Board met on May 2, 2017, reviewed the request and asked for comment from the public. The applicant was present and spoke on behalf of the request and there was no opposition from the public. The Planning Board recommended in a unanimous vote to approve this request. Motion by Council Member Turnage and seconded by Council Member Barfield to approve CU-01-17 based on the following statements of justification being in the affirmative and to include the two additional recommendations from the Planning staff. I. The use requested is listed among the conditional use in the district for which the application is made. Per Zoning Ordinance Article IXDivision 3, The Conditional use is listed in the Ordinance. 2. The requested use is essential or desirable to the public convenience or welfare. The requested use is desirable to the public convenience and desirable to the welfare of the public. 3. The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare. The surrounding property is currently residential and agricultural. The proposed use is residential in nature. 4. The requested use will be in conformity with the land development plan. The location of this request is surrounded by residential zoning districts and uses. The issuance of this permit will be appropriate ivith the anticipated growth pattern of residential use identified in area one of the 2030 Land Use Plan. 5. Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or are being provided. All facilities will be available at this location. Motion passed with a 5 to I vote Ayes Nays Maness McNeill McLean Tart Turnage Barfield Town of Benson Water Purchase Contract City Manager Neuschafer noted on January 18, 2011, the Town of Benson entered into a ten (10) year contract agreement to purchase water from the City of Dunn. The new revised contract includes new GPD limit changes as requested by the state. Motion by Council Member Tart and seconded by Council Member McLean to approve the Town of Benson Water Purchase Contract. Motion unanimously approved. (A copy of the contract is incorporated into these minutes as attachment #6). Audit Contract FY 20106-2017 Petway Mills & Pearson, PA submitted a proposal of $21,300.00 to perform the F/Y 2016-2017 audit for the City of Dunn. The proposed audit price did not change from the previous year. Motion by Council Member Maness and seconded by Council Member Turnage to contract services with Petway Mills & Pearson, PA to conduct the FY 2016-2017 audit for the City of Dunn at a proposed cost of $21,300.00, Motion unanimously approved. (A copy ofFY 16-17 audit contract is incorporated into these minutes as Attachment V). ITEM FOR DISCUSSION AND/OR DECISION Consideration to Direct City Attorney to Proceed with the Due Diligence Process on 502 E. Edgerton Street — PIN# 1516-75-7605.000 and 506 E. Edgerton Street — PIN# 1516-76-7652.000 for the Purpose of a Land Donation to the City Council is being asked to direct the City Attorney to do due diligence on 502 E. Edgerton Street — PIN# 1516-76-7605.000 and 506 E. Edgerton Street — PIN# 1516-76-7652.000 owned by Ethel Parker . Ms. Parker has offered to donate these lots free and clear of all claims. Attorney Pope noted for clarification the intended motion is if the attorney conducts a title search and these properties have clear titles, the Council is approving the acceptance of the donation from Ms. Parker with no further action of the Council. Motion by Council Member Barfield and seconded by Council Member Maness to direct City Council to proceed with the due diligence process on 502 E. Edgerton Street — PIN# 1516-76-7605.000 and 506 E. Edgerton Street — PIN# 1516-76- 7652.000 for the purpose of a land donation to the City. Motion unanimously approved. Set Date for Budget Work Session Council is being asked to set a Budget Work Session for Thursday, May 25, 2017 with a suggested time to begin the meeting at 2:00 p.m. Motion by Council Member Barfield and seconded by Council Member McLean to approve the Budget Work Session for Thursday, May 25, 2017 beginning at 2:00 p.m. Motion unanimously approved. Financial Report Finance Director Mark Stephens provided the following financial report for the period ending March 31, 2017: • The City as of March 31, 2017 had $4,274,086 in cash in the General Fund and $2,692,285 in the Water and Sewer Fund, In March 2016 the City had $4,012,122 in the General Fund and $2,293,993 in the Water and Sewer Fund. • Property Tax collections were $3,804,804 or 102.94% of budget. Last year property tax collections through April were $3,562,082 or 100.687% of budget. • Sales Tax Revenue is $1,276,103 or 75,29% of budget. Benchmark for the month is 67.67% of budget. • Utilities Sales Tax is $531,564 or 67.36% of budget. Benchmark for this month is 75.00% of budget. • Building Permit Fees were $70,625 or 108.65% of budget. Benchmark for this month is 75% of budget. • Water and Sewer Revenues were $3,447,921 or 76.62% of budget. Benchmark for this month is 75.00% of budget • Expenditures were 70.16% of budget in the general fund and 64,18% of budget in the water and sewer fund. The benchmark for this period is 75,00% of budget. Motion by Council Member McLean and seconded by Council Member Barfield to accept the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Planning & Inspections Report Public Works Report Recreation Report Library Report Police Report Motion by Council Member Tart and seconded by Council Member Turnage to accept the Administrative Reports. Motion unanimously approved. City Manager's Report City Manager Neuschafer notes the proposed budget will be out by the middle of next week. The City has worked with FEMA and the State Emergency management and has developed a list of projects and are working through those projects. The City will be contracting out 3 different projects. We are still recovering and fixing the damage. Recreation Director McNeill gave Council an update on what the Recreation Department has given a seven month update for past, present, and future activities from January through July, 2017. (A copy of the report is incorporated into these minutes as Attachment #8). ANNOUNCEMENTS The following announcements and/or comments were made. Mayor Harris: Y Boogie on Broad will be held on Thursday, May 18, 2017, 2017 from 6 p.m.-9 p.m. in Downtown Dunn ➢ City offices will be closed on Monday, May 29, 2017 in observance of Memorial Day ➢ The Rotary Golf Tournament will be held Thursday, June 1, 2017. ➢ The Veterans Breakfast sponsored by the General William C. Lee Memorial Commission will be held Saturday, June 3, 2017 at the American Legion Post 69 ➢ The Boy Scouts will honor Freddie Williford at the Dunn Shrine Center on Thursday, May 11, 2017 ➢ The next regular City Council Meeting is scheduled for Tuesday, June 13, 2017 @ 7:00 p.m. ➢ A Proclamation was given to William Irvin Warren by Mayor Harris on Saturday, April 29, 2017 (A copy of Proclamation (P2017-07) is incorporated into these initiates asAttachntent #9). ➢ Harnett Training School Audit was received (A copy of the Audit is incorporated into these minutes as attachment #10). Motion by Council Member McLean and seconded by Council Member Barfield to adjourn the meeting at 8:55 p.m. Motion unanimously approved. Oscar N. Harris Mayor Attest: Jennifer M. Fortin, CMC City Clerk DUNN " ®DLININ DUN Ail America Cite ,, ,, ,1,,,,,, All Amerlea City ; City Council Agenda Form � ®Meeting ate: June 13, 2017 1989 * 2013 1999 * 2013 SUBJECT TITLE: Minutes —May 25, 2017 Budget Work Session Presenter: Department: Attachment: X Yes No Description: May 25, 2017 minutes Public Hearing Advertisement Date: PURPOSE: Attached please find the minutes of the Budget Work Session held on May 25, 2017 for your consideration. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Budget Work Session on Thursday, May 25, 2017, at 2:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tern Billy Barfield, Council Members Buddy Maness, Dr. Gwen McNeill, Frank McLean, Billy Tart, and Chuck Turnage. Also present was City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Planning Director Samantha Wullenwaber, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney P. Tilghman Pope, City Clerk Jennifer Fortin, and Daily Record Report Melody Brown - Peyton. INVOCATION Mayor Harris opened the meeting at 2:00 p.m. and gave the invocation. Afterwards, the Pledge of Allegiance was repeated AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Tart and seconded by Council Member Maness to adopt the May 25, 2017 meeting agenda with changes, if any, as listed below. Agenda Items Added: • none Agenda Items Removed: 4 none Motion unanimously approved. AND/OR DECISION Proposed Budget FY 2017-2018 City Manager Neuschafer noted a power point presentation was handed out to highlight some of the objects we are looking to accomplish. Under the 4-year Historical and Proposed budget FY 2017-2018 General Fund it shows the 2014, 2015 and 2016 budget and the projected 2017 budget. You will see the growth we have had over the years with the Ad Valorem Taxes. In the second group under Sales and Service Tax the increase in that is unrestricted with a slight increase as welt. The total revenues have increased over the years with the exception of 2015.There is also the projected surplus we might have at the end of the year if we continue on our current spending and we don't have any other equipment repairs. We do have some expenditures we plan to make at the end of the year and with some budget amendments that will be presented to you in June to balance and shuffle the end of year budget. The proposed budget for 2017-2018 is $9,967,000. The North Carolina League of municipalities anticipates a 4% increase in the sales tax. We have only budgeted 2% increase and that is the same as past years. There is $100,000 allocated for the Powell Bill Fund, which is restricted for the paving project. That is how we are going to have a paving project that is greater than our yearly allocation. The first year we are going to do as many streets as we can with the funds available. That is why we are going to try and do $400,000 worth of paving this year instead of $300,000. We are anticipating to project. We have proposed to begin a Business Registration Fee. With the reduction and elimination of the privilege license, we have lost the ability to regulate some of our inspections and keep track of the business. We are allowed to by the state to carry on with a business registration fee. The annual fee for each business would be $40.00. Attorney Pope inquired if the City would use the old records and send out notices to the businesses that there is a new business registration fee with an application. City Manager Neuschafer stated yes and a new ordinance would have to be adopted. Council Member Maness stated this would apply to any business inside the city limits but it is not effective for someone operating in the City that does not have an office here. Looking at the expenditures, there is a 2.5% cost of living allocation increase for the employees. We are required to increase our retirement contribution and the increase for sworn law enforcement is a little higher. We have proposed a 401K contribution at 5% for all employees. Currently the general employees receive 2% and law enforcement employees receive 5%. This allocation would bring all employees up to 5%. We have shown a decrease in health insurance per employee per year. We are saving $2,000 per employee per year. We have also budgeted the full incentive of $232,000 for Rooms to Go. Mayor Harris noted the net amount collected from Rooms to Go and the incentive we return to Rooms to Go for locating here, the net difference is $58,000. In the 10°i year it will be at the regular rate. We propose a new position to be created in the street department. This would be a new -year hire and it would be for a crew supervisor. We are merging the Planning and Inspections Departments into one department and appointing a new department head into the position, if this budget is passed. We have a street resurfacing of $400,000 and that is part of the program being proposed. There is also a line item with a contingency of $25,000. Those are the main points of the budget for the General Fund. Council Member Turnage inquired if the resurfacing project and utilities repairs and upgrades was included in the $400,000 proposal or does the utilities have to come out of another budget line item. City Manager Neuschafer noted that would come out of another budget line item. For the first year or so we have selected streets that need little or no utility improvements. We hope to start the repairs this year for the next years paving. We have a line item in the Water and Sewer Fund for that. The $400,000 would be strictly for paving and that does not cover the utilities. Mayor Harris noted with the proposal for the resurfacing project we will not be incurring any debt. City Manager Neuschafer discussed the following proposed Capital Items for Fiscal Year 2017-2018 Budget. • Police vehicles —Police Department • Inspections vehicle — Inspections Department o Dump truck and pick-up truck — Cemetery • 2 new pick-up trucks — Recreation Department This begins the rotation of the vehicles and specifically the pick-up trucks. Mayor Harris noted there are a lot of concept changes and if Council does not agree with these changes they need to talk about them as we go. City Manager Neuschafer noted under the 4-year Historical and Proposed budget FY 2017-2018 Water/Sewer Fund it shows the 2014, 2015 and 2016 budget and the projected 2017 budget. There is not a lot of growth in the revenues because that is usage and purchasing. We just went through a rate increase for sewer rates and we are not proposing any rate changes in water and sewer at this time. Please keep in mind at the Budget Retreat we talked about applying this fall for a project, which we have to talk about in the coming months and what we want to try and do as an improvement to the water and sewer distribution system to eliminate these overflows. We do have to do a project and when we apply for that project, we are going to have to look at some kind of rate that would cover the debt. Council Member Turnage inquired if the sewer lines were a higher priority than the variation in the waste water treatment or is the meter reading feasibility study, when you rank order which one is the higher priority? City Manager Neuschafer noted they are all important and we will be looking at all three of them. City Manager Neuschafer noted the expenditures were the same as the General Fund for the employees. City Manager Neuschafer discussed the following proposed Capital Items for Fiscal Year 2017-2018 Budget. • Water and Sewer line work and that money is what has been allocated in the budget for the next years paving for line repair • Roof replacement - Water Plant • Various pump replacements — W WTP e Equipment purchases There are other budget items that also need to be addressed. 0 Technology o Grants to be applied for • Grants we have already applied for • Water and Sewer projects • Stormwater projects • Public Works facility For stormwater, the impacts are much greater for commercial properties and parking lots. We would like to establish and bring to you a possible change in the way we calculate for commercial properties. We would like to make it more equitable between what the residences are paying and what commercial business are paying. We feel we can come up with a calculation that is far and nor over burdensome, but will still be more on a level in what we are asking the residences to pay. If we are going to be working in the right-of-ways and spending money on the storm drain systems that would help us with that process. Council Member McNeill inquired about the new position in the public works department. Public Works Director Gaster noted the department was looking for someone to hire with equipment and supervisory experience. This would allow us to have two crews working and get twice the amount of work done. Council Member McNeill also inquired about the Planning Director position. City Manager Neuschafer noted Ms. Wullenwaber has been supervising both departments for a few months now on a trial period. We are proposing the combine the departments and have one budget with a pay increase for Ms. Wullenwaber, which is included in the proposed budget. City Manager Neuschafer noted a general consensus is needed from Council. A general consensus was given by each Council Member unanimously. Motion by Council Member McNeill and seconded by Council Member Tart to adjourn the meeting at 3:22 p.m. Motion unanimously approved. OscarN. Harris Mayor Attest: Jennifer M. Fortin, CMC City Clerk DUNS DLINN �UNN All•Amariea Citp , ,, ,,,, city 1 1 AAII•Ameriea City, Council Agenda Form 1 Meeting Date: June 017 1989*2013 ' 1989*2013 SUBJECT TITLE: Budget Amendment #7,8,9,10,11,12 i 7 Presenter: Mark Stephens Department: Finance Attachment: x Yes No Description: Budget Amendment#7,8,9,10,11,12 Public Hearing Advertisement Date: N/A PURPOSE: To record budget amendments #7,8,9,10,11,12 BACKGROUND: BUDGET IMPACT: Please see justification on Budget Attachments. RECOMMENDATIONIACTION REQUESTED: Approve Budget Amendment #7,8,9,10,11,12 for fiscal year 201612017. PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City Clerk no later than noon in accordance with the schedule that you have been given. 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F H w o 0 E E m m rn a v N LD N L_ Z r c� W U O O ~ U f O N LL w U -=j LL 00 00 ui vi c o m O C - N G E � E a�a o a y a E a a w 0 0 0 0 doo c N o E N ❑ C E E a U C O O O O O O 0 O N M o d � 4 0 a Z O a_ U W W h W j Z N C J s T $ c — w 2 d d T ry O _ E w K W O Wo 0 C9 rn m ❑ O � 6 O O m qN ao ❑ m m Z c c W U' U' w rl Gl n C O C L E a a�E O Q � $ E a N c m U E N c e O y m E m a U C C O C E o m � 6 Q Z O a_ C) U W cl W H Z J w O O U W O ❑ ca m Z LL W N m m 0 2 a i0 c y o O U N U c o �j c o m m �U U � � N v 2 c > 0 o 0 d E'c m n " � i w 10 O o 0 R ❑ p m 3 c C dk U .0 N c C U i3 E E 5 i� O c E m d rn 0 v N N d $ N U W U O O O ~ U F N U O LL LL Z F ❑ W U j � j W 1 UNN DUNK i,,,T1 bcftd 0- j 1_" V 1y bzftd All-AmaricaCity ,i , -, , ,,,, All -America City City Council Agend a Form II ® Meefilig Date- June 13,2017 1989 '* 2013 1989 * 2053 SUBJECT TITLE: Adoption of Fiscal Year 2017.2018 Budget Presenter: City Manager Neuschafer Vo Department: Finance/Administration Attachment: X Yes No Description: FY 17-18 Budget Ordinance and fee schedule effective July 1, 2017. Public Hearing Advertisement Date: May 31, 2016. PURPOSE: Attached please find the Budget Ordinance/Budget Document for FY 2017-2018 for your consideration. Also the attached fee schedule effective July 1, 2017 is before the Council for adoption. BACKGROUND: BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt the Fiscal Year 2017-2018 Budget as presented (to include the Budget Ordinance and Fee Schedule) CITY OF DUNN, NORTH CAROLINA BUDGET FY 2017-2018 The following represents the budget for the City of Dunn, North Carolina adopted June 13, 2017, that the following fund revenues and departmental expenditures have been approved for the fiscal year beginning July 1, 2017: SECTION I. GENERAL FUND General Fund Revenues Ad Valorem Taxes Local Option Sales Tax Licenses and Permits Investment Income Utilities Sales Tax Beer and Wine Tax Powell Bill Installment Financing Proceeds Garbage/Recycling Charges Grant Revenue Fund Balance -Powell Bill Other Revenue General Fund Expenditures General Government Public Safety Public Works Sanitation and Waste Removal Debt Service Recreation Library Powell Bill -Streets $4,239,100 1,925,000 107,300 12,700 743,200 42,000 300,000 265,000 822,000 150,000 100,000 1,260, 700 TOTAL $9,967,000 $2,482,900 3,103, 300 1,394,500 822,900 729,100 768,900 265,400 400,000 TOTAL $9,967,000 LEVY OF TAXES There is hereby levied the following rate of tax on each one hundred dollars ($100.00) valuation of taxable property, as listed for taxes as of January 1, 2017 for the purpose of raising the revenue from current year's property tax, as set forth in the foregoing estimates of revenue and in order to finance the foregoing appropriation: GENERALTAX Rate per $100 Valuation of Taxable Property $.50 SPECIAL DOWNTOWN TAX DISTRICT Rate per $100 Valuation of Taxable Property $.12 SECTION II. WATER AND SEWER A. Revenues Utility Charges -Water Utility Charges -Sewer Tap Fees Reconnection Fees Impact Fees Penalties Investment Income Water Tower Site Rental Eastover Sanitary District -Debt Payment Other Income B. Expenditures Administration/Finance Water/Sewer Distribution and Collection Water Treatment Plant Waste Water Treatment Plant Debt Service $2,750,000 2,000,000 13,000 50,000 19,000 70,000 1,200 67,500 192,000 39,500 TOTAL $5,202,200 TOTAL $5,202,200 $833,700 1,340,200 1,152,500 1,081,100 794,700 SECTION III. STORMWATER FUND A. Revenues Stormwater Fees $78,000 TOTAL $78,000 B. Expenditures Stormwater Expenditures $78,000 TOTAL $78,000 SECTION IV. SPECIAL AUTHORIZATION -BUDGET OFFICER A. The Budget Officer shall be authorized to affect interdepartmental transfers, in the same fund, not to exceed $5,000. B. The Finance Director is hereby designated Finance Officer and is authorized to make interfund loans for a period of not more than 60 days. The Finance Officer shall establish and maintain accounting procedures which are in compliance with the Statutes of the State of North Carolina. C. Interfund transfers, established in the budget document, may be accomplished without recourse to the council. SECTION V. RESTRICTION -BUDGET OFFICER The interfund transfer of monies, except as noted in Section IV -paragraph B and C, shall be accomplished by Council authorization only. SECTION VI. UTILIZATION OF BUDGET AND BUDGET ORDINANCE The Ordinance and the Budget Document, shall be the basis of the financial plan for the Dunn Municipal Government during the 2017-18 fiscal year. The Budget Officer shall administer the budget and shall insure that the operating facilities are provided guidance and sufficient details to implement their appropriate portion of the Budget. SECTION VII. DISTRIBUTION Copies of this Ordinance shall be furnished to the Clerk, to the Council, and to the Budget Officer and Finance Director to be kept on file by them for their direction in the disbursement of funds. Adopted this 131 day of June, 2017. Oscar N. Harris Mayor Attest: Jennifer M. Fortin City Clerk The budget ordinance, and all additional amendments, are available in the office of the City Clerk, Dunn Municipal Building, Dunn, North Carolina. Steven Neuschafer City Manager 1of14 City of Dunn Fee Schedule Effective July 1, 2017 The City Manager shall have the authority to set any fee not otherwise listed and shall have the authority to make any interpretations of any fee listed on this schedule. Administration I CURRENTFEES1 PROPOSED FEES Misc. Fee & Charges Copy of City Council Meetings & Other Meetings CD/DVD $5.00 per CD/DVD CD/DVD provided by individual $0.00 Xerox Copies- Bfae1, &: € hfle .25¢ .1€lg!/page" Returned Check Fee $25.00 Sunshine List - except media $10.00/year §143-318.12 Public notice of official meetings. The public body shall charge a fee to persons other than the media, who request notice, of ten dollars ($10.00) per calendar year, and may require them to renew their requests quarterly. Assessments Water & Sewer Assessments Water Main To be determined - per job/lineal ft. Sewer Main To be determined - per job/lineal ft. Curb & Cutter To be determined - per job/lineal ft. Ta he del utmined - per Sidewalk join/hnead t., Tile Open Ditch/Piping cost of materials Building Inspections & Code Enforcement CURRENT FEES PROPOSED FEES creweiweumr-01"XIe Eamon uweumr Up to 1200 sq. ft. Over 1200 sq. ft. (Includes Electrical, Plumbing & Mechanical) Note: This is total sq. ft., ie garage, porch, deck, etc. included Homeowner Recovery Fund - § 87-15.6. Additions & Remodeling - Residential (Bedrooms, hathroans, smnrooms, etc) 0 - 400 sq, ft. Over 400 sq. ft. (Inchndes Electrical, Phmnbing & Mechanical) Multi -Fancily Dwelling First Unit Each Additional Unit (Inclndes Electrical, Phnnbing & Mechanical) $500.00 .250 per sq. ft $10.00 $200.00 .250 per sq. ft $350.00 $150.00 * Fee Revised FY 17-18 2of14 Mobile Homes Single -Wide Mobile Homes - (Building only) $150.00 Double -Wide Mobile Homes - (Building only) $175.00 Triple -Wide Mobile Homes - (Building only $200.00 (Includes piers, le -downs, steps, and decks) Poured Footing Inspection $40.00 Mechanical Permit Fee $50.00 Electrical Permit Fee $50.00 Plumbing Permit Fee $50.00 Dwellings Moved on Lot $150,00 Trade Fees $50,00/each Residential Accessory Buildings (Attached & Detached (Gorages, storage buildings, pool houses, decks/screen porches, etc) 0 to 400 sq. ft. $50.00 401 to 800 sq. ft. $100.00 801 to 1200 sq. ft. $150.00 1200 sq. ft, and greater Same As New Dwelling Mechanical Permit Fee $50.00 Electrical Permit Fee $50.00 Plumbing Permit Fee $50.00 Residential Trade Peewits Mechanical Permit Fee $50.00 Electrical Permit Fee $50.00 Plumbing Permit Fee $50.00 Modular Howes $290.00 (Fee Includes Electrical, Phonbing and Mechanical) Permit Fee for Non -Residential Construction $0 to 2,500.00 $50.00 $2,501 to 25,000 $200.00 $25,001 to 50,000 $400.00 $50,OO1 to 100,000 $805.00 $100,001 to 200,000 $1,610.00 $200,001 to 350,000 $2,815.00 $350,001 to 500,000 $3,720.00 $500,001 to 750,000 $4,975.00 $750,001 to 1,000,000 $6,230.00 Fees over $6,230 = plus 0.2% of each added million dollars or portion thereof Plan Review Fees (Non -Residential Only) (Inehudes Building and Fire Review) <5,000 sq. ft. $50.00 5,000 sq. ft. - 10,000 sq, ft. $100.00 10,001 sq. ft, - 25,000 sq, ft, $150.00 25,001 sq, ft, - 100,000 sq. ft. $200.00 > 100,001 sq. ft. $250.00 Miscellaneous Fees Demolition Permit * Fee Revised FY 17-18 3of14 Residential Commercial Swimming Pools Permit Changes (Charge of Contractor, Scope of Work,, etc.) Permit Renewal Service Pole and Service Changes Change of Occupancy or Use Permit Reinspection Fee Conditional Power Inspection (Commercial Only) Working Without Permit Sign Permit (requiring footings and wind calculations Misc. Inspection (daycares/foster homes, etc.) ABC Permit Inspections Residential Deck or Handicap Ramp Residential Roof Replacement Residential Lawn Irrigation Facilih, Fees - Conunereial USE Residential Units Airports/RR stations/bus terminals (not including food services) Barber Shops Bar/Cocktail Lounge (not including food services) Beauty Shops Boarding Bowling alleys Business (if not specifically listed here) Camps, Summer, construction or work Campgrounds without water and sewer hookups Churches (not including food service, day care or camps) Country Clubs - Resident members Country Clubs — No Resident member Daycare Facilities Factories/shift (does not include industrial usage or waste) Add for showers/shift Food Service, Restaurants, Fast Food Stores Food Service Restaurant — 24 hour service Food Service — single set -vice (excluding fast food) Food stands, Grocery stores (also see meat market) Hospitals Laundry (self-service) Marina Marina with boathouse Meat Market Motel/Hotel without cooking facilities Motel/Hotel with cooking facilities in room $50.00 Use Commercial Rates $50.00 Plus Trade Fees $50.00 $100.00 $50.00 $50.00 $50.00 $50.00 Double Permit Fees $50.00 $50.00 $50.00 $50,00 $50.00 $50.00 DAILY FLOW 120 gallons/bedroom 5 gallons/passenger 50 gallons/chair 20 gallons/seat 125 gallons/booth or bowl 60 gallons/person 50 gallons/lane 25 gallons/employee 60 gallons/person 100 gallons/campsite 3 gallons/seat 60 gallons/person 20 gallons/person 15 gallons/person 25 gallons/person 10 gallons/person the greater of 40 gallons/seat or 40 gallons/15 square feet 50 gallons/seat 25 gallons/seat 50 gallons/200 square feet and 25 gallons/employee 300 gallons/bed 500 gallons/machine 10 gallons/boat slip 30 gallons/boat slip 50 gallons/100 sq ft +25 gallons/employee 120 gallons/room 175 gallons/room * Fee Revised FY 17-18 4of14 Nursing/rest homes/residential care facilities without laundry, Nursing/rest homes/residential care facilities with laundry Office/shift Resort Restaurants (see food service) Schools with cafeteria, gym and showers Schools with cafeteria only Schools without cafeteria or showers Service Station Stadiums, Auditoriums, Theatre, Drive -In Theatre Stores/shopping center/shopping malls Swimming Pools and bathhouses Facili Fees Water Rate Sewer Rate 60 gallons/bed 120 gallonsibed 25 gallons/person 200 gallons/room (see food service) 15 gallons/student 12 gallons/student 10 gallons/student 250 gallons/toilet or urinal 5 gallons/seat or space 120 gallons/1000 square feet 10 gallons/person Example: A person proposes to build a three bedroom home. Water Facility Fee: 120 gallons x 3 (bedrooms) x $1.09 = $392.40 Sewer Facility Fee: 120 gallons x 3 (bedrooms) x $1.13 = $406.80 Total Facility fees = $799.20 Facili , Fees For Sinele Farnih, Dwellines One Bedroom Water Sewer Two Bedroom Water Sewer Three Bedroom Water Sewer Four Bedroom Water Sewer Five Bedroom Water Sewer Fire Permit Fees Construction Permits (Required) Automatic Fire Extinguishing Systems Battery Systems Compressed Gases Cryogenic Fire Alarm and Detection Systems Fire Pumps and Related Equipment Flammable and Combustible Liquids (UGST/AGST) (Piping) Hazardous Materials Industrial Ovens LP Gas Systems Private Fire Hydrants Spraying or Dipping $1,09 per gallon x daily flow established for use $1.13 per gallon x daily flow established for use $130.80 $135.60 $261.60 $271.20 $392.40 $406.80 $523.20 $542.40 $654.00 $678.00 $35.00 plus $2 per nozzle $50.00 $50.00 $50.00 $35.00 plus $2.00 per device $50.00 $50.00 Per Tank $50.00 $75.00 $50.00 $50.00 $50.00 per Hydrant $%00 * Fee Revised FY 17-18 5of14 Standpipe Systems $50.00 Temporary Membrane Structures and Tents $50.00 Operational Permits Amusement Buildings $50.00 Carnivals and Fairs $75.00 Combustible Dust -Producing Operations $50.00 Combustible Fibers $50,00 Compressed Gases $50.00 Covered Mall Buildings $50.00 Cutting and Welding $50.00 Dry Cleaning Plants $50.00 Exhibits and Trade Shows $75.00 Explosives $100.00 - Fireworks Displays $50.00 Flammable and Combustible Liquids $50.00 Fumigations and Thermal Insecticidal $50.00 Hazardous Materials $200.00 HPM Facilities $200.00 High -Piled Storage $50.00 Hot Work Operations $0.00 Liquid/Gas-Fueled Vehicles in Assembly Buildings $50.00 Miscellaneous Combustible Storage $50.00 Organic Coatings $50.00 Private Fire Hydrants $50.00 per hydrant Pyrotechnic Special Effects Material $50.00 Repair Garages and Motor Fuel -Dispensing Facilities $50.00 Storage of Scrap Tires and Tire Byproducts $50.00 Waste Handling $50.00 Temporary Membrane Structures and Tents $25.00 Fire Insnection Fees Up to 3,000 sq. ft. $35.00 3,001 sq, ft, to 5,000 sq, ft. $45.00 5,001 sq. ft. to 10,000 sq, ft, $65.00 10,001 sq. ft. to 25,000 sq. ft. $95.00 25,001 sq. ft, to 50,000 sq. ft. $125.00 50,001 sq. ft. to 100,000 sq. ft. $165.00 100,001 sq. ft, to 500,000 sq. ft. $215.00 > 500,000 sq. ft. $300.00 Fire Re -Inspection Fees Follow-up reinspection No Charge 1 st reinspection $45.00 2nd reinspection $65.00 * Fee Revised FY 17-18 6of14 3rd reinspection $85.00 Fire Plan Review Fees For Sprinkler & Fire Alarm < 5,000 sq. ft. $50.00 5,000 sq. ft. - 10,000 sq. ft. $100.00 10,001 sq. ft. - 25,000 sq. ft. $150.00 25,001 sq. ft. - 100,000 sq. ft. $200.00 > 100,001 sq, ft. $250.00 Weedy Lot Fees - FJriePrice to Mow Lots .00 to .25 acres $150.00 .26 to .50 acres $200.00 .51 to 1,00 acres $260.00 Each Additional Acre $260.00 Dunn Public Library CURRENTFEESI PROPOSED FEES Fines Dunn Public Library follows the fee structure established by the Harnett County Public Library One Week Items (DVD/Video) -begins after closing on due date -Maximum overdueme for DVD/Videos is limited to $20.00 One Week Items (magazines) - begins day after item due Three Week Items (books) - begins IOth day after item due Each additional day late Maximum uvc,r( whin, for books is limited to $10.00 Fees Lost or damaeed materials Fa-v Outgoi'n hu'e fin F'hotoce0ttes &_Prirrf nay We, Pr & €1'hrfe Colon 0.500 0500, per d ,,y : 100 10x' per da.Y: $1.00 100 each day iW" per ihiy Actual cost of material lel(i/t�xee fo<at <l. ir>tt (t.a�e,': 004)a e foal dAram e" t 0ci/pergf�" Melpage s, t.Of) pw' ptag , Public Works CURRENTFEESI PROPOSED FEES Junk/Debris _........ _._ Removal Fee Adnrinisu-aiive/Processitzg Fee 125.00 i tipping fees Manpower Equipment/gas usage 'Tipping Fees 44er,frnum rtonmsal foeP/u admhriMame jee on uY Hourly Rate of each employee Hourly Rate for each piece of equipment used Per submitted lanfill ticket * Fee Revised FY 17-18 S0. 001 7of14 Cemetery Services Grave openine%losine Monday thru Friday $700.00 Weekends and Holidays $900.00 Urn and infant fee '/2 of appropriate fee Maker Foundation Base Veteran/Government marker- furnished No Charge Base for other markers $100.00 Cemetery Rates /All Cemeteries 1 to 3 spaces $800.00 4 or more spaces $700.00 4 or more spaces can be financed with a down pg7anent = to price of 1 space for 12 months at 8% interest* Cemetery Lot Transfer Fees & Deed Fees Transfer Form only - without a printed deed $20.00 Transfer Form - with a printed deed $25.00 Deed Copies $25.00 Parks & Recreation CURRENTFEESI PROPOSED FEES Dunn Community Building $400 + $300 deposit Dr. P.K. Vyas M.D. Recreation Center Membership Fees $20/month = $200/year (Includes use of Hlellness/Fitness Rm & Racquetball Rm) Pay Per Use Fee $5 per person Batting Cage (booked in 30 min. timeslots) $5 per person Multi -Propose Room $25/hr. + $50.00 deposit Gym Rental Fees - Tournament Play Only $50/hr. + $100.00 deposit Park Picnic Shelter Rental $25 per day 7€am£ t`c;£s t Renoir' I''ee Park Rental - does not include ball fields $300.00 Ball Field Rental Without Lights $200.00 per day With Lights $250.00 per day Reserve fields with lights $30.00/hour (max 2 hours) Sports Reeistration Resident $20 per player .Non -Residents $60 one sport $40 each additional sport $40 each additional child Non -Residents - effective 4/15/15 $40 Miracle League team Sponsorship Fees Spriug Sports T-ball, A league and AA league $175.00 Girl's softball - 8u, 1 On, 12u, 15u, 18u $250.00 Boy's baseball - AAA, Majors, Dixie Boys, Dixie Boys Majors $250.00 S15pet hour* * Fee Revised FY 17-18 8of14 Miracle League team - effective 4/15/15 $250.00 Ouloffrw 1Frrwlef..ea;uefee S20.00 Fall Snorts Soccer 4u, 6u, 8u $150.00 Soccer I Ou & 13u $200.00 Adult League Snorts Men's and Women's softball $500.00 Co -Ed softball $500.00 Men's Basketball $500.00 Co -Ed Volleyball $300.00 C.B. Codrin ton Park/ City Swimming Pool Adults $2.00 Children $1.00 PAL Members $0.50 Planning CURRENT FEES PROPOSED FEES Planning Board Fees Application for Rezoning or Conditional Zoning (per owner) $500.00 Application for Conditional Use Permit $700.00 Application for Ordinance Amendment/ General Plan Amendment $300.00 Application for Street/Alley Closing $500.00 Application for Voluntary Annexation (per parcel) $125.00 Board ofAdiustrnent Fees Application for Variance $500.00 Application for Special Use Permit $1,000.00 Appeal Zoning Administrator's Decision $500.00 Development Permit Fee Schedule Site plan and permit review New Construction/Major Addition (per lot) Single Family Home - $50.00 Single Family Home (in floodplain) $100.00 Multi-family/Non-residential $100.00 Multi-family/Non-residential (in floodplain) $200.00 Minor Addition/Change In Use (per lot) Multi-family/Non-residential $50.00 Multi-family/Non-residential (in floodplain) $100.00 P<<wex "err h x5tJ.tw4 Zoning Compliance Letter Fee $50.00 Sign Permit Fees Wall Sign $50.00 each Ground Sign $100.00 each Freestanding Sign $200.00 each Construction/Portable Sign/Temporary Signs $50.00 each Plan Review - Master Sign Plan $150.00 * Fee Revised FY 17-18 9of14 Outdoor Advertising/High Rise (plus Inspection Fees) $200.00 each Temporary Banner/Windblown Signs $20.00 Yard Sale Signs and Section 22-297 Signs No Fee Political Signs and Special Event Signs $150.00 ($75 refunded - all signs removed within 5 days) Sign Cabinet Replacement $100.00 Subdivision Fee Schedule Certificate of Exemption $50.00 Minor Subdivision Plan Review Fee 1-3 lots (including new residual parent lot) $50.00 per lot Dfaior Subdivision - Single Famiir Residential Preliminary Subdivision Plat Review Base Fee *Base fee includes up to 3 lots including new residual parentlot $200.00 *Additional lots exceeding 3 included in base fee $10/lot Final Subdivision Plat Review Fee *Base fee includes up to 3 lots including new residual parentlot $150.00 *Additional lots exceeding 3 included in base fee $10/lot Ma1m•Subdivision -Multi Fatnih, and Non - Residential Preliminary Subdivision Plat Review Base Fee $300.00 *Additional fee for each lot including new residual parentlot $10/lot Final Subdivision Plat Review Fee $200.00 *Additional fee for each lot including new residual parentlot $10/lot Construction Plans Review Fee Processing fee plus hourly rate for consultant review services times the number of review hours $75 minimum *Not to exceed $250 unless Developer is notified that the fee could exceed the cap amount. Note: all plan review fees include three review of plans submittals. If additional reviews are necessary, an additional plan review fee will be assessed per plan review. Publications Copies (Black and White) .25¢/sheet Maps *8 1/2" x 11" $5.00 11" x 17" $10.00 24" x 36" $20.00 32" x 44" $30.00 Custom Map = cost of map plus: $50.001hour Lmre Format Prints/Couies of Plans 24" x 36" (B & W only) $3.00/page 10elpage" * Fee Revised FY 17-18 10 of 14 Land Use Plan Paper (B & W) Paper (Color) CD (pdf) Zoning Ordinance *Paper (B & W) *CD (pdf) Updates *Paper (B & W) *CD (pdf) Pedestrian Plan/Bike Plan Paper (B & W) Paper (Color) CD (ndf) Released Back to Owner Impound Fee Boarding Other Offenses Aggressive Does 1 st Offense 2nd Offense 3rd Offense Pet Adoptions Dogs Cats Apply in advance - valid for 30 days Charitable Solicitation Permit Fees - §11-286 Permit for application required 30 days in advance of event Copv of Reports Disk C.A.D. Reports Curfew Ordinance 1st offense - misdemeanor 2nd Offense 3rd Offense False Alarm Responses (Sec. 13-52) Sixth false alarm Seventh false alarm Eighth false alarm Nineth false alarm Ten (10) or more false alarms $10.00 $20.00 $3.00 $10.00 $3.00 10¢/sheet $3.00 $10.00 $20.00 $3.00 $25.00 $10.00/day $10.00 $50.00 $100.00 $200.00 $15.00 Free $20.00 $20.00 $2 each $10.00 $2.00 $100.00 $250.00 $400 + imprisonment $50.00 $100.00 $150.00 $200.00 $250.00 * Fee Revised FY 17-18 11 of 14 Graffiti Ordinance - §13-65 1st Offense - Civil Penalty $250.00 2nd Offense $500.00 Delinquency charge upon non-payment $25.00 Misdemeanor for failure to pay $1,000 and/or imprisonment Noise Ordinance - §13-36 Application & Permit Fee - 48 hrs, prior to event $15.00 Security Deposit $100.00 Initial citation $50.00 Initial citation - not paid within 72 hours add $25.00 2nd Offense within 12 months $100.00 3rd Offense within 12 months $250.00 Parade/Picket Line/Group Demonstration Permits - §14-3 $0.00 Parkine Violations Overtime Parking $5.00 Double parking $10.00 Parking in no Parking Zone $10.00 Stopping, Standing or Parking within Intersection, on Crosswalk, near Fire Hydrant, etc. $10.00 Stopping in Street $10.00 Parking in Fire Lane $25.00 Parking in Loading Zone $10.00 Obstructing passage of Public Conveyance or vehicle $10.00 All Other Parking Violation $10.00 Tobacco Free Ordinance Violations $50.00 Storage Fee - Impound Lot (fee assessed once vehicle released by courts) $20.00/day FINANCE DEPT. CURRENTFEESI PROPOSED FEES Returned Check Fee $25.00 Taxicab Fare Garbage Piekuu Residential Garbage Rate Curbside Recycling Residential curbside pick-up (every other week) (billing is included with City of Dunn utility bill) Bulk pickup per unit service fee Storm Water Fee Non -Residential Residential Duplicate Pay stubs Duplicate ff'-2 Wage Garnishments - per narroll $1.95 for the first one -tenth (1/10) mile and $0.25 for each additional one -tenth (1/10) of a mile ($4.20 for first mile and $2,50 each additional mile) $16.95 per month $3.05 per month $3.85 per month $1.50 per month $1.50 per month $5.00 each $5.00 each $10.00 each Water/Sewer CURRENTFEES1 PROPOSED FEES After Hours Fee $45.00 Non-payment Administrative Fee $35.00 * Fee Revised FY 17-18 12 of 14 Water Rate Schedule Inside City Limits Minimum 2,000 2,001+ gallons Outside City Limits Minimum 2,000 2,001+ gallons IndasNal Rate Inside City Limits Minimum 2,000 2,001+ to 500,000 gallons 500,000+ gallons Outside City Limits Minimum 2,000 2,001+ to 500,000 gallons 500,000+ gallons Governtueut Bullr Rate W/o minimum gpd guaranteed in contract Minimum gpd guaranteed in contract Server Rates Inside City Limits /" meter 1" 1'/z 2" 3" 4" 6" Sewer Only Outside City Limits /4" meter 1" 1'/s 2" 3" 4" 6" Sewer Only Water & Sewer Tan Pee Schedule Water Taps Tap Resteradion $12.75 $4.08 per 1,000 $25.50 $8.16 per 1,000 $12.75 $4.08 per 1,000 $2.10 per 1,000 $25.50 $8.16 per 1,000 $4.20 per 1,000 $4.00 per 1,000 $2.00 per 1,000 Base Rate $10.75 (BR a- $4.49/1,000) $20.36 (BR + $4.49/1,000) $37.90 (FIR +$4.49/1,000) $59.05 (BR + $4.49/1,000) $155.58 (FIR +$4.49/1,000) $172.62 (BR + $4.49/1,000) $538.52 (BR + $4.49/1,000) $29.00 Base Rate $21.50 (BR + $8,98/1,000) $40.72 (BR+$8.98/1,000) $75.80 (FIR + $8.98/1,000) $118.10 (BR + $8.98/1,000) $311.16 (BR + $8.98/1,000) $345.24 (BR + $8.98/1,000) $1077.04 (BR + $8.98/1,000) $58.00 S400'00 * Fee Revised FY 17-18 13 of 14 In Town *3/4" Water Tap Fee 1" Water Tap Fee A11 Taps greater than 1 %"are cost plus time and material Out of Town *'/<" Water Tap Fee I" Water Tap Fee All Taps greater thmv 1 %"are cost plus time and material Sewer Tans 7'ap teenun ation 4" 6" Transfer Fee Processing Fee Water Sample Fee Water Sample Fee - government bulk users Water Meter Tampering Fee Water cut-on/cut-off Lock Breaking cut off valve Meter Deposit Rates Homeowners Rental Tenants Commercial Accounts Fireline Protection 2" 4" 6" 8" 10" 12" $800.00 9 OYM 061,' $1,000.00 V,200,00h $1,600,00 $1,800.00 ,W(K00- $800.00 5'IMO.001 $1,000.00 SI,Vlkot)'k $20.00 $20.00 $35,0 r $30.00 $15.00 $50.00 $75.00 $150.00 $50,00 $100.00 $100.00 $11.00 $21.00 $42.00 $72.00 $108.00 $160.00 (Taxes ( CURRENTFEESI PROPOSED FEF,S Rate Downtown Dunn Tax District Vehicle License Fee .500/$100 valuation of taxable property .12¢/$100 valuation of taxable property $5.00 * Fee Revised FY 17-18 14 of 14 Yard Sale Permit - limit 31year § I 1-253 - § 11-254 Administrative processing permit fee for no more than 3 such permits lasting no more than 2 consecutive days during any calendar year. Privileee License Schedule B (fees regulated by the City of Dunn) Beer "Off Premises" Beer "On Premises" Taxicabs § I1-194. Wine "Off Premises" Wine "On Premises" $2.00 $5.00 $15.00 $15.00 each driver $10.00 $15.00 * Fee Revised FY 17-18 DUNN uNN r>UNN f City Council Agenda Form 1«+k NI> Iwi11 PIA Meeting Date: June 13, 2017 SUBJECT TITLE: Consideration of Ordinance to Demolish House-102 N. Jackson St. PIN # 1516.88.9607.000 Presenter: Chief Building Inspector Steven King nlk� Department: Inspections Description: Ordinance to DemLert. Attachment: X Yes No Correspondence t Photo raphs of r Public Hearing Advertisement Date: 05/30/17 & 06/06/17 PURPOSE: Chief Building Inspector Steven King has conducted an inspection of 102 N, Jackson Street and based upon his observations, the structure failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G. S. § 160A- 193. The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C,G.S. § 160A-443, the City Council has the power to proceed with the Demolition of the property. Should Council decide to proceed with the demolition of the dwelling at 102 N. Jackson Street, an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structure, BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building Inspector to proceed with the demolition of the dwelling located at 102 N. Jackson Street. (PIN # 1516.88.9607.000) PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the Clerk no later than noon in accordance with the schedule that you have been given. north carolina Mayor Oscar N. Harris Mayor Pro Tem Billy Barfield UD�.DUNN Council Members city of d u n n Buddy Maness Dr. Owen McNeill Inspections Department Frank McLean POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Billy Tart Chuck Tumage (910) 230-3505 - FAX (910) 230-9005 City Manager wWw,dunn-nc.org Steven Neuschafer PROPERTY HISTORY: 102 N•Jackson St. (PIN #:1516-88-9607.000) Owner: James E. Wynn February 23t11, 2017 — Property inspected and condemned. February 24t1, 2017 — Condemned Notice sent to Mr. James E. Wynn notifying him of hearing date of March 3'd, 2017 at 1:30 pm. March 3rd, 2017 — Hearing held with Mr. James E. Wynn and Mike Blackmon. The Condemnation process was explained to Mr. Wynn as well as how to appeal the Building Inspector's Order. March 61, 2017 — Order after Hearing letter mailed to Mr. Wynn stating he had sixty (60) days to repair or demolish the dwelling. A letter outlining how to appeal the Building Inspector's Order was enclosed as well. March 16n', 2017 — Deadline for appeal. No appeal was received. April 19t1, 2017 — Walk-thru performed with Mr. Wynn to explain what would need to be done to bring the dwelling into compliance. May 6rh, 2017 — Order allowing sixty (60) days for repairs expires. May 302h, 2017 — Site inspection was conducted and no visual repairs to the dwelling were observed. June 13t11, 2017 — Scheduled for City Council Meeting. DUNN Ali•Aeariec Ci4 1989 * 10U �- north carolina Mayor Oscar N, Harris Mayor Pro Tem Billy Barfield NN city of Bunn Council Members Buddy Maness Dr. Gwen McNeill Frank McLean POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Billy Tart (910) 230-3505 •FAX (910) 230-9005 Chuck Tumage www.dunn-ncorg City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on February 24, 2017 the Chief Building Inspector for the City of Dunn sent a notice to James E. Wynn, the owner(s) of record of property located at 102 N. Jackson St., noting that the property was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on March 3, 2017 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on March 3, 2017 a hearing was conducted by the Building Inspector, Mike Blackmon and James E. Wynn, Property Owner. Following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160A-429, declaring that the property referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being May 6, 2017; and WHEREAS, the owner of the above described property did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute §160A- 430 and such Order is therefore a final Order; and WHEREAS, on May 30, 2017 and June 6, 2017, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on June 13, 2017 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the property described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the dwelling described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute §160A-193; and WHEREAS, this dwelling should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this dwelling has been given a reasonable opportunity to repair or demolish the dwelling pursuant to an Order issued by the Building Inspector on March 6, 2017 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the property described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the building at the following address: 102 N. Jackson St., Dunn, NC 28334 PIN #: 1516-88-9607.000 PARCEL ID # 02151608320028 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described dwelling in accordance with his Order to the owner thereof dated the 6`h day of March, 2017 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the dwelling and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute §160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this the 13' day of June, 2017 Oscar N. Harris, Mayor Attest: Jennifer Fortin City Clerk 102 N. Jackson St. Interior Conditions DUNN a DUNN LU INN ] DNN `' r ' City Council agenda Form Meeting Date. June 13, 2017 SUBJECT TITLE: Major Subdivision Final Plat Approval, The Cottages Phase Two Presenter: Samantha L, Wullenwaber Department: Planning & Zoning Attachment: X Yes No Description: Final Plat Public Hearing Advertisement Date: NA PURPOSE: This is a request from Robert & SuLou Wellons to review and vote on the final subdivision plat for The Cottages Phase Two on N. Powell Ave. The final plat shall meet all applicable regulations in Chapter 20, Subdivision of Land, Article II Plats Section 20-43, of the City of Dunn Code of Ordinances, BACKGROUND: At the June 28, 2016 planning board meeting, the planning board approved the preliminary plat. Upon approval, the property owner/developer began infrastructure construction for the second phase of the subdivision. The property is currently zoned R-10, single family dwelling district, The improvements required in the subdivision ordinance of the City of Dunn, Code of Ordinances are complete. The Planning & Inspections department and Public Works department have reviewed the construction plans and inspected the completed work. The planning board met on May 23, 2017 and voted unanimously to recommend approval of this request. The applicant wishes for the street and utilities to be accepted as public infrastructure. Attached you will find a copy of the proposed final subdivision plat and letter from public works regarding acceptance of utilities. PLANNER'S RECOMMENDATION OR COMMENTS: Motion to (approve) or (deny) the request to approve the final plat and allow for recording of the subdivision. PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City Clerk no later than noon in accordance with the schedule that you have been given. �- north carolina Mayor Y111 M a W 111 Oscar N. Harris "a Manor Pro Tenn Billy Barfield Council Members city of' d tt n n Buddy Maness Dr. dwen McNeill PU131A( 1\ORkS IVIIARTNICNT Frank McLean POST OFfIC , ll0\ 1065 o 1)LlN\, NORTH CAROUNA 28336 Billy Far( Chuck Tumage 0110) 230-35(R) o 1 A \ (1)10) 230-35N(l Ciq Monager www'dunn-nc.org Ronald D. Autry May 5, 2017 To Whom It May Concern, Final Engineering Certification was submitted to DEQ and PWS for the Cottages at Gleneagles, Phase II by Enoch Engineers on April 18, 2017. Applicant Certification was submitted to PWS by the City on April 19, 2017 for this project. Final Approval was awarded for this project by NCDWR PWS on April 26, 2017. Mr. Corbett Tart, Assistant Public Works Director — Utilities, served as the City representative during construction and testing on this project. As -built drawings have been provided to the City as required. Having met all City and State requirements, the Public Works Department recommends acceptance of the water and sewer utilities for the Cottages at Gleneagles, Phase II. Sincerely, Dean Gaster Public Works Director DUNN j 2�GG7� GPtfiY�l�G�i�" 7�'lir:77 d issc*xou DEDICATEALL A I FEDERAL A AREA. IJflS NN ON FEDERAL IqJ - MAP REOISEO VICLYifY L� LIGEPI$E NUMBER Curve Toole Chord Beall N 46'38'30" N 71'28'01'", S 82133'21". S 65'17'33'�i / S 69'5T10? I S 18'3590J' N 76'5238 N TO- 12'41 N 82' 14 4 N 87'2f 17 S 3T49'35 1, s 42'�1007�I N 4W34'56I I S 5'44'00"� in s 32'33'02 16 'co 08 N N It Curve A LengU Radios cl 72.41' 175.00' C2 79.24' 1]5.00' C3 79.44' 175.00' C4 26.01' 175,00' C5 42.77' 25.00' CIS37.04' 25.00' 07 183.68' 125.00 C8 39.27' 25,00' C9 23.55' 25.00' CIO 34.63' 60.00' CIL 80.18' 60.00' C12 87,57' 60,00' O13 99.15' 60.00' C14 3.92' 2500' C15 1963' 25.00' CI6 3917' � 25.00' N 79'019 �I \ Wzg � N � I po�RIT191 N W�� 60� a�ogk �pz "Tw. o oW ' 1 � e LU PI CERTIFICATEOFAPPROVALOFINSTALIATI 1 I F UTILIPES AND OTHER ftEQUIREO IMPROVgy 1 fh V 3 IOO HEREBYLERi1FY 11)TNgi 9LPEEi$, VTILIRES.� 7 h BEEN MSTALlEO1N AtI gLCEPTABLEMN1NEfl N10 A'1 Q RC0 ¢ AT Z "L STNIDMOSk1TNESUBUMSNIN EII¶RED LORpGI �� r TYO, O0.IEITNATAOVPWJIIEEOFTHEINSTALULL FIF � �`_ I ® � y gNANW Ni O0.NAlINERSpTEFALTORY TO TNEL U J`j O g LU Dau an Eng'+ws� IrD, 0) Em. anclr,R —' r a eL v i yj7 {DNS REALLY, INC. j R00X 2364,II0.000 PAGE 699 9200]-32] W AT VIIS, R-10 I, JASON EGODWIN, CERTIFYTHRO W YTS Z 3 EROUAN ACTDAL SURVEY hIAOE LINGER M1j 4064, PAGE IN BOOK 699);TIUTIVM LOT NiOTH 'Vn RECORDED INDICATED AS BROKEN LINES (DIfIUM LOT OEPIH I20' Q CLEARLY BOOK_.PAGE_) TNATTREFLADOO PLAT WAS PREPARED IN ACODOWK R£OUIREMENIS THAT THIS WITNESS MY ORIGINAL SIGNATURE REGIGNF PROPERTY LINE 25' THIS DAY OF J PROPERTY FINE IO' V£R SIDE LINE 1. "S J! PROPERTY LINE 20' NEAGE V JASONEGODV/IN IN TOIAL IRACT.' 814 ACRES 4 4 AGE LOT SIZE: 050 ACRES L NUMBER OF LOTS. 12 EJASONE. GOD IIN, PROFESSIONUM-WO5L FEEL IN STREEM 845' € ORMORETHE FOLLOWINGAS INWJCATEDTSCALE % A. THAT THIS PLAT I$ OFA SURVEYI Ica evo EE PRQiECT; 2948 w6 4NITHIN THE AREAOF THE COUNTY ORNUN THAT REGULATES PARCELSOFLAND. HE SHEET I OF 1 JASON E. GODWIN, PROFESIONALLM No. L-Swo I)i7NN �1n 11�„, DUNN �.' D0NN bcad All -America City - r 1,,,,, All!A�11erica Cif City, o tic.11 Agenda `o 11111.1 Mee t Date-, June 13, 17 1989 * 2013 9 * 2013 SUBJECT TITLE: Consideration of Resolution Directing the Clerk to InvestigateVountary Annexation Petition ANX-01.17 Received Under G.S. 160A-31 — RP Wellons Land & Development, LLC - 9+1- acres — PIN #1517.24.6607.000 Presenter: City Manager Neuschafer Department: Administration/Planning Attachment: X Yes No Description: Resolution, Annexation Petition & maps Public Hearing Advertisement Date: PURPOSE: To consider a petition requesting the voluntary contiguous annexation of 9 acres, more or less. This 9 acres, more or less and identified by the Harnett County Registry as PIN #1517-24-6607,000 located at the 1700 block of Friendly Road. This property is owned by R. P. Wellons Land & Development, LLC. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the Resolution Directing the Clerk to Investigate a Voluntary Annexation Petition ANX-01-17 consisting of 9 acres, more or less (PIN #1517-24-6607.000) located at the 1700 block of Friendly Road and owned by R. P. Wellons Land & Development, LLC. .: �, 110P1=J7. Ctl. l'OIiIJ.d /.�sr �:us, .:,��-e-.✓:ter:.. i uNN cit,v of duxlD POST OFFICE BOX 1065 o DUNN, NORTH CAROLINA. 28335 (910) 230-3500 = FAX (910) 230-3590 www.dunn-no.org RESOLUTION DIRECTING THE CLERK TO INVESTIGATE A PETITION RECEIVED UNDER G.S. 160A-31 Mayor Oscar N. Hands Mayor Pro Tem Billy Barfield Council Members Buddy Maness Dr. Gwen McNeill Frank McLean Billy Tart Chuck Tannage City Manager Steven Neuschafer WHEREAS, a petition requesting annexation of an area described in said petition was received on May 11, 2012 by the Dunn City Council; and WHEREAS, G.S. 160A-31 provides that the sufficiency of the petition shall be investigated by the City Clerk before further annexation proceedings may take place; and WHEREAS, the City Council of the City of Dunn, deems it advisable to proceed in response to this request for annexation; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn that: The City Clerk is hereby directed to investigate the sufficiency of the above described petition and to certify as soon as possible to the Dunn City Council the result of her investigation. Adopted this the 131" day of June, 2017 Oscar N. Harris, Mayor Attest: Jennifer M. Fortin, CMC City Clerk f :� Ill+,TITION FOR ANNEXATION a CONTIGUOUS PROPERTY CORPORATE 5/07 DATE: May 10, 2017 TO: The City of Dunn City Council Re: Petition Requesting Annexation Attn: Planning Director, Planning Dept. By the City of Dunn P. O. Box 1065 Contiguous Property Dunn, NC 28335 Pursuant to the provisions of Section 160A-31 of the General Statutes of the State of North Carolina, we the undersigned owners of all the real property described below do hereby request that said property located at 1700 block of Friendly Rd, Dunn, PIN Nuniber(s)1517-24-6607.000, Lo fs) be annexed into the City of Dunn. We certify: that the property to be annexed is contiguous to the present corporate limits of the City of Dunn and the annexation would, therefore, be a contiguous annexation; that a legal description (metes and bounds -electronically submitted) is attached as "Exhibit A" and a map of said property showing the proposed contiguous area in relation to the primary corporate limits of the City of Dunn is attached and denoted as 'gMiibit 135'. Name of Company: RP Weopment, LLC By: Corporate Seal Robert P. Wellons Member/Manager — (Signature) Address: Post Office Box 730, Dunn, North Carolina 28335 Sworn to and subscribed by me on this the day ofi:�.�. �(( lam) �6@�WMOCIteh,�,yf N.lAr�_`� My commission expires: 5 �>I - _ c`„a f +xxx a,e ,: aK a,eaa .9 / Date received Planning Dept. oo f% o (J' i; � By:it-ivl i � dya� QlleS g� Date received City Clerk: eJ 11, Z0111 i nnexation Fee: $125.00/per arcel Fee paid $ W6, Receipt #'?`t= Exhibit "A" Beginning at a stake and corner of Lot 2 in the road and runs as that lot North 38 deg. East 952 feet to another corner of Lot 2 in the line of Lot 3; thence as Lot 3 North 49 deg. West 420 feet to a stake by the fence, thence South 36 deg 15 min. West 970 feet to a stake in the center of the road; thence as the road South 52 deg. East 383 feet to the point of beginning and containing 9 acres more or less and being Lot 2 in the Z.A. Lee Subdivision. This is the same land described in that deed from Z.A. Lee and wife Ola N. Lee to Grace Lee Jackson dated February 3, 1955 recorded in Deed Book 356, Page 601, Harnett County Registry. See also Deed Book 602, Page 30, Harnett County Registry. See also Commissioner's Deed recorded in Book 3427, Page 682, Harnett County Registry and 15 SP 437, Harnett County Clerk of Superior Court. ■■ asn w93-i aoa lore _ D `,/jr yy 11►uolth carlo�l�nTln DUNN �" All•AmericaCity city of dune AlhAmerieaCily 1 f City Council Agenda For 1 ® , eeti ate: June 13, 2017 1989 * 2013 1989 * 2013 SUBJECT TITLE: Consideration of Waiving Fees for a Habitat for Humanity of Harnett County House Being Built on S. Fayetteville Avenue Presenter: City Manager Neuschafer Department: Administration Attachment: X Yes No Description: Letter Public Hearing Advertisement Date: PURPOSE: A letter was received from Habitat for Humanity of Harnett County asking for the City Council to consider waiving fees that would be associated with a house being built on S. Fayetteville Avenue, BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Harriett County Habitat for Humanity` PO Box 2157 — SOS West Harnett Street - Dunn, North Carolina 28335 mvvvv.nchfh.ccrn — 910-891-7770 May 24, 2017 City of Dunn PO Box 1065 Dunn, NC 28335 To Mayor and City Council: Habitat for Humanity of Harnett County Inc. has built approximately 20 houses in Harnett County since its incorporation in 1993. Our latest project was a rehabilitation in Lillington and a new homeowner placed in that house. Habitat for Humanity of Harnett County Inc. will begin the construction of another new home located in Dunn, on South Fayetteville Avenue within the next 30 days. The new family consists of a single mom with two young teenage boys. Habitat for Humanity tries to build a quality home at an affordable cost to the owner. In an effort to try and keep the costs down on our next house, Habitat for Humanity of Harnett County is humbly asking the Dunn City Council to consider waiving some of the costs involved in getting this house started. Listed below are fees that would be associated with this Habitat House. Water tap fee: $800.00 Sewer tap fee: $800.00 Meter Deposit: $100.00 Development Fee: $50.00 Permit Fees: $ 575.00 3 bedroom approx. 1479 square feet Impact Fees: $392.40 water Impact Fees: $406.80 sewer Paved driveway: from edge of pavement to property line cost unknown at this time. The total fees associated with this Habitat House are $3,124.20 not to include the cost of the concrete and labor required by the City for driveway entrance from edge of street to the property line. Should you have any questions please give me a call at 919-669-2220 or email me at offer n$� -- eg gat a hand-outf" HCHFH is a 501(c)(3) corporation --- all gifts are tax deductable Harnett County e � Habitat for Humanity PO Box 2157 - 101 West Harnett Street - Dunn, North Carolina 28335 www.hchfh.com — 910-891-7770 �Sinq)Trely, Mike BIackmo" Executive Director Habitat for Humanity of Harnett County. "We offer a f ep` - " of a hand-ti" HCHFH is a 501(c)(3) corporation --- all gifts are tax deductable Harnett County Parcel Report Page I of 1 >;Harnett %:.,.COUNTY strong roots • nee gmwlh 02151610420003 1516-45-4626,000 C 0019131 Print this page Legal Description: 4 LOTS S FAYETTEVILLE AV & GODWIN 100X W Acreage: 0 sc Acreage: 0.31616436 ac mt Number: 906642000 rs; HABITAT FOR HUMANITY OF HARNETT COUNTY Address : PO BOX 2157 DUNN, NC 28335-0000 )arty Address: S FAYETTEVILLE AVE NC State, Zip: , NC, ling Count: 0 ramp Code:02 Code: it Building Value: $0 ,I Outbuilding Value : $0 �I Lend Value : $10000 rl Special Land Value : $0 Value :$10000 �I Deferred Value : $0 Assessed Value : $10000 Land Units, Unit Type :4, LT Harnett County GIS Tax Data Last Modified: Calculated Land Units / Type: LT ec Neighborhood: Actual Year Built: TotalAcutalAreaHeated: Sq)Ft Sale Month and Year: 11 / 2009 Sale Price: $0 Deed Book & Page: 2691.0275 Deed Date: Plat Book & Page: - Instrument Type: WD Vacant or Improved: Cualif.dCode: Y Transfer or Split: T Prior Building Value: $0 Prior Outbuilding Value : $0 Prior Land Value : $10000 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $10000 Prior Land Units: 4 ec httn://eis.harnett.ore/E91IAnn/Parcels/ParcelRenort.asnx?nin=1516-45-4626.000 6/7/20 DUNN MAN City Council Agenda `o B 0.9B 881E k4rv+& 1e,5 Meeting ate® June 132017 _ SUBJECT TITLE: Awarding of Project for Storm Drainage System Repairs Presenter: Dean Gaster, Mark Stephens y,'�, Department: Public Works, Finance Attachment: X Yes No Description: Award Project for Storm System Repairs PURPOSE: To award a project for repairs to the City storm drainage system to Lorman Grading & Utility Construction in the amount of $177,600 for the replacement of two damaged stormwater junction boxes located at 847 & McKay Avenue and one damaged stormwater junction box located at 157 N. General William C. Lee Avenue beside Tyler Park. r-MITUCT.# During the damage assessment by the Federal Emergency Management Agency (FEMA), two areas were identified with damaged stormwater drainage boxes. Area 14 located at 157 N. General William C. Lee Avenue beside Tyler Park and Area 20 located at 847 S. McKay Avenue. Bid packets were prepared by Davis, Martin, Powell & Associates (DMP) and sent to Lerman Grading & Utility Construction, Sandy's Hauling & Backhoe, and Wellons Construction. Bids were opened on May 26, 2017 at 10:00 am in the Council Chamber at City Hall with the only bid submitted by Lorman Grading & Utility Construction in the amount of $177,600. After review of the bid submitted by Lorman Grading & Utility Construction and investigation into the non -submittal by Wellons Construction and Sandy's Hauling & Backhoe, DMP staff recommended awarding the project to Lorman Grading & Utility Construction in the amount of $177,600. BUDGET IMPACT: None - Project Worksheets equal or greater than $123,100 are considered large projects by FEMA and will be reimbursed based on actual documented expenditures. RECOMMENDATIOWACTION REQUESTED: Request City Council award Stonnwater Drainage System Repair project to Lonnan Grading & Utility Construction in the amount of $177,600 contingent on a letter of approval for the project application 0 PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City Clerk no later than noon in accordance with the schedule that you have been given. Avis ® MARTIN ENGINEERS & SUI Mr. Dean Gaster City of Dunn PO Box 1065 Dunn, NC 28335 Dear Dean: W"o May 30, 2017 Re: City of Dunn, NC Storm Drainage System Junction Box Replacments FEMA Area 14 - Tyler Park FEMA Area 20 - McKay Street Recommendation of Construction Contract Award DMP Project 160385(AL) Based on the conceptual project budget the scope of the project allows the informal bid process, Plans and Specifications were sent to the following three local contractors requesting bids for the referenced project: C Lorman Grading and Utility Construction Sandy's Hauling and Backhoe ® Wellons Construction After reviewing the plans and specifications, one of the contractors called and Indicated that due to their current workload they will not be bidding the project. The other two had indicated they were looking at bidding the project a couple of weeks before the bid date. Just a couple of days before the bid date a second contractor Indicated they would not be bidding. Bids were received at 10:00 am on May 261h. Only one unit priced bid was received, from Lorman Grading and Utility Construction In the total amount of $177,600. Our certified bid tabulation sheet Is attached. The total amount of the bid is more than the Engineer's conceptual budget of $96,000 (34,000 for Area 14 + 62,000 for Area 20) that was prepared based upon initial site reviews only. The Engineer's updated budget of $135,200, copy attached that was based on bids quantities after the plans were prepared. Given the current busy construction bid market, the complexity of the work, and the small size of this project the bid cost are considered acceptable for the scope of work to be completed. Based on the one bid received, we recommend that the City of Dunn award a contract to Lorman Grading and Utility Construction in the amount of 177,600 for this project. T: 336-8864821 1 F: 336-886-4458 1 License: F-0245 6415 Old Planic Road, High Point, NC 27285 1 www dmp-inc.com Mr. Dean Gaster May 30, 2017 Page 2 A summary of the updated Project Cost Estimate is as follows: COMPONENT UPDATED COST Construction cost as bid (Area 14, $54,900+Area 20, $122,700) $177,600 Engineering Planning (Area 14, $1,200+Area 20, $1,200) 2,400 Engineering Design (Area 14, $3,000 + Area 20, $6,000) 9,000 Construction administration and limited inspections (Area 14, $3,000 + Area 20, $6,000) 9,000 Construction contingency 12,000 Total Updated Project Budget $210,000 By a copy of this letter, we are also letting FEMA know the budget updates based upon the results of the bids, and request FEMA's acknowledgement of the cost increases and their continued willingness to pay for the Protect cost including engineering cost and construction cost based upon actual guanti ies of construction required to complete the project All the cost Included are based upon the scope FEMA approved for replacement of the 3 damaged junction boxes, and restoration of the areas around the junction boxes that were damaged by the Hurricane when the junction boxes failed. If you have questions or need additional information, please let us know, Sincerely, RLMlrlm C: Steven Neuschafer Michael Davis File C, CITY OF DUNN STORM DRAINAGE SYSTEM REPAIRS DAvis • MARTIN • PovvEr.r. ENGINEERS $ SURVEYORS dffp Issmacce Lorman. Inc. 3476 Jonesboro Road Dunn, NO 28334 ITEM DESCRIPTION auANTrrYjUNI1 UNIT PRICE I AMOUNT Part 1- FEMA Area 14-Tyler Park Junction Box Replacement i IMobIlibstion 1 LS $Z600.001 $2,600.00 2 Remove 8 dispose of existing damaged structure and unsuitable sails 1 LS $7,90 .00 $7.000.00 3 New Junction Box(JB-1) complete as shown on plans 1 LS $20,500.00 $29,600,00 4 6' Bedding Stone udner footing or addilonal stone Nsolls-balowJ&1 are unsuitable, as needed 60 Tons $110.00 $5,500,0 6 Undercul and disposal of unsuitable sets below JB-1, es needed 20 CY $100.00 $2,000.00 6 Remove unsuitable soils behveenpipesand back811 with suitable borrow malarial, as needed 10 CY $250.00 $2,500.00 7 Borrow Malarial, ea necessary 60 CY $20.001 $1,200.00 B Re-establish vegetation (Lamm) In All areas disturbed 1 LS $800.00 $800.00 9 8' CABO Stone in all atoned as disturbed 1 LS $3,ODD.001 $3.000.00 Total Part 1 $54,00.00 Part 2 -FEMA Area 20 - McKay Street - Raplece Juncllon Boxes 18�28JB3 1 IMathOlzation i LS $5,000.00 $5,000.00 2 Remove&dispose ofedstirm damaged structures, fanning, debris, Pavement, and unsuitable safe 1 LS $181800.00 $18,800.00 3 New Junction Box(d8-2) complete as shown on plena 1 LS $32,ODD.00 $32,000.00 4 New Junction BOX IJB3) complete as shown on plank 1 1 LS $28,000.00 $28,000.00 5 B'Bedding Stone under fooling or additional 1 stone 8 sofa -below either J81a unsuitable, at needed 120 Tone $110.00 $13,200.OD 8 Undercutand disposal ofunsuhable soils below both JB'a, as needed 40 CY $100.00 $4.000.00 7 Remove unsuitable aolls between pipes and back011 with Suitable borrow material, as needed 2D CY $250.00 $6,000.00 8 Boirow Material, as necessary 160 CY $2O.D0 $3,000.00 9 Re-establish vegetaWn(Lam) In all areas disturbed 1 LS $2 500.00 42,500.00 10 Re leas damaged fence to match Isting 140 LF $30.00 $4,200.00 11 Pevemenlpatch including 4'ofpavament base and 2- of surface pavement 40 BY $176.0D $7,000.00 Total Pad 21 1$122,70D.00 Totel0ld(Parts182) 5177,600.00 THIS IS TO CERTIFY THAT THIS TABULATION IS CORRECT AND A TRUE AND ACCURATE COPY OF THE BIDS SUBMITTED, TH(s 6 BAY OF MAY,2017. ,1 14 Davis • Medic,—Rmaell $ Associates DMP P101W t60385 CITYOP DUNN STORM DRAINAGE SYSTEM REPAIRS DAVIS. MARTIN. POWFI I ENGINEERS & SURVEYORS Englnsafa Estimale May22,2017 Based an Bld Quantities ITFMI DESCRIPTION QUANTITY UNITT Part 1 -FEMA Area 14 - Tyler Park Junc0on Box (JOA) Ropfacomanl 1 Mob$Imllon 1 US0 2 Remove& dispose of existing damaged structure and unsuitable soils 1 LS0 3 NewJundion Box(JB-1) complete as shown on plane 1 LS0 4 B-Bedding Starts under footing or addllonel alone K so0s-6elowJO-1 are unsuitable, as needed 60 Tana $70 $3,500 5 UMemd and disposal wunsuitable cola below JB-1, as needed 20 CY $80 $1800 6 Remove unsuitable soils belween pipes and backnli With suitable boom material, as needed 10 CY $200 $2.001 7 BonoWMdetlal, es necesae 80 CY $60 $3,900 8 Reesbbllsh vagela8on (Lawn) In ell areas disturbed 1 LS $1,000 $1,000 g 8"CABC Stone in ail slonad areas disturbed i LS $2,600 $2.600 Total Part 1 $45,000 Part 2- FEMA Area 20 - McKay Sired - Replace Junction Boxes J8-2 & JB-3 1 Mobliimdon 1 LS $4,000 $4,00D 2 Remove &dispose of existing damaged structures, fencing, debris, pavement, and unsuitable soils 1 LS $10,000 WJ)DO 3 New Junction Box(JB-2) complete as sixam on plans 1 LS $22,000 $221000 4 New Junction Box (JB-3) complete as shown on plans 1 LS $22,OOD $22000 5 6" Bedding Stone under lowing or addlllonsl stone it soils -below either JB Is unsuitable, as needed 120 Tons $70 $8,400 6 Undemat and disposal of unsuitable sell$ below both JB's, as needed 40 CY $80 $3,200 7 Remove unsuitable soils between pipes and backllll v41h suitable banaw material, as needed 20 CY $200 $4.000 8 Borrow Material, as necessary 15D CY $60 $7.500 9 Reeslabilsh vegetalon(Levm) In ad areas disturbed 1 LS $2000 $2.000 10. Replace damaged fence to match existl 140 LF $26 $3,600 11 Pavement patch including 4' of pavement base and 2" of surface pavement 40 BY $0 $3.600 Total Part2 $90,200 Total Updated Construothm Budget $135,200 DMP Prated 100386 DUNN tac N l..li N City Council agenda Form Meeting Date- Jane 1 ,, 2 7_ SUBJECT TITLE; Awarding of Project for Dunn -Erwin Road Waterline Modifications Attachment: X Yes No Description: Award Project for Dunn=Erwin Rd. Water Line Modifications Public Hearing Advertisement Date: PURPOSE: To award a project for water line modifications on Dunn -Erwin Road. This project must be completed before the NC Department of Transportation (NC DOT) begins work on replacement of the bridge across the Black River on Dunn -Erwin Road (DOT Project # B-5704) IYAOI (d wIII 11II During utility assessment by DOT for the project to replace the bridge at the Black River on Dunn - Erwin Road, it was discovered that a portion of the 14" water line that used to provide water from the A.B. Uzzle Water Treatment Facility to Dunn is located in the construction area of the project. The purpose of this project is to remove that portion of line from the construction area. The project will also provide a new fire hydrant located at The Church of God in Christ of Deliverance for fire protection and water quality flushing purposes and installation of an inline gate valve to replace an existing gate valve that is non -operational. Bid packets were prepared by Davis, Martin, Powell & Associates (DMP) and sent to Lorman Grading & Utility Construction, Sandy's Hauling & Backhoe, and Wellons Construction. Bids were opened on May 26, 2017 at 10:00 am in the Council Chamber at City Hall with the only bid submitted by Lorman Grading & Utility Construction in the amount of $111,900. After review of the bid submitted by Lorman Grading & Utility Construction and investigation into the non -submittal by Wellons Construction and Sandy's Hauling & Backhoe, DMP staff recommend awarding the project to Lerman Grading & Utility Construction in the amount of $111,900. BUDGET IMPACT: None — the Utility Relocation Agreement with NC DOT will ensure reimbursement for the total cost of the project by NC DOT. RECOMMENDATIOWACTION REQUESTED: Request City Council award the Dunn -Erwin Road Water Line Modification project to Lorman Grading & Utility Construction in the amount of $111,900 contingent upon receipt of the executed Utility Relocation Agreement with NC DOT in the amount of $138,000 which includes the $111,900 construction cost as well as engineering fees and contingency. PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City Clerk no later than noon in accordance with the schedule that you have been given. May 30, 2017 Re: City of Dunn, NC Dunn Erwin Road Water Line Modification NCDOT Project B-5704 DMP Project 160452(AL) Mr. Dean Gaster City of Dunn PO Box 1065 Dunn, NC 26335 Dear Dean: Based on the conceptual project budget the scope of the project allows the informal bid process, Plans and Specifications were sent to the following three local contractors requesting bids for the referenced project: a Lorman Grading and Utility Construction ® Sandy's Hauling and Backhoe ® Wellons Construction After reviewing the plans and specifications, one of the contractors called and Indicated that due to their current workload they will not be bidding the project. The other two had indicated they were looking at bidding the project a couple of weeks before the bid date. Just a few days before the bid date a second contractor indicated they would not be bidding, Bids were received at 10:00 am on May 26th, Only one unit priced bid was received, from Lorman Grading and Utility Construction In the total amount of $111,900. Our certified bid tabulation sheet is attached. The total amount of the bid is more than the Engineer's conceptual budget and the Engineer's updated budget of $94,000, copy attached that was based on bids quantities after the plans were prepared. Given the current busy bid market and the small size of this project the bid cost are considered reasonable for the scope of work to be completed. Based on the one bid received, we recommend that the City of Dunn award a contract to Lorman Grading and Utility Construction in the amount of 1 11900 for this project. T: 336-8864821 I F: 336-886-4458 1 License: F-0245 6415 Old Plank Road, High Point, NC 27265 1 www.dmp-inc.com Mr. Dean Gaster May30, 20f7 page 2 A summary of the updated Project Cost Estimate is as follows: COMPONENT UPDATED COST Construction cost as bid $111,900 Engineering Planning 3,000 Engineering Design 10,000 Construction administration and limited Inspections 5,000 Construction contingency 8,100 Total Updated Project Budget $138,000 By a copy of this letter, we are also letting NCDOT know the budget updates based upon the results of the bids, and request NCDOT acknowledgement of the cost increases and their continued willingness to pay for the project cost based upon actual quantities of construction required to complete the project. If you have questions or need additional information, please let us know. Sincerely, •,A -• • , • W"P !i ,JI RLM/rim C: Steven Neuschafer Bo Hemphill Ashley Reid File rm z o �n o uo o $ v° o g o 0 Ln �o o o °t C6 eF U $ C C V N en as N °Z R m oNi m a, ° 64 H z 0 L y U }} U U O m o � U` C PTO 0 0 Wj C C .I � U C� � ♦ w U Gmcofa ¢� q Eg a- .c°�o C am °=o= W yU W m� a ° a 'R 'C m�lq C 0 m> mr� p"- otl W n m a OR' N 4❑ C B C m� c»� w —�`.Fc tab m .�J p2 mgnrUmx-a ma"c��mm°oSm W w �- N m 0 O m H :1 § / )t /$ ! k| ({ !)§ m \\-f\\ )!!f,$� «32lf#{ !E2!!2m g r / DUNN DUNN _WMID loll �I1 �J All•AmericaCiq �;,,. , u,,,, All•AmericaCity 1 I City Council Agenda Form 1 f ° M, eettng Date: June 13, 2017 ° 1989 * 2013 1989 * 2013 SUBJECT TITLE: Consideration of Resolution for Authorization to Apply for a Building Re -Use Grant: Country Inn & Suites/ New Dunn Hote LC Presenter: Planning Director Samantha Wullenwaber Department: Planning Attachment: X Yes No Description: Resolution Public Hearing Advertisement Date: PURPOSE: The City Council is being asked to adopt the attached Resolution to authorize the Mayor to file an application with the Building Reuse Grants Program — Vacant Building Category for grant assistance for New Dunn Hotel, LLC at 510 Spring Branch Road. New Dunn Hotel, LLC is renovating the former Highway Inn into a Country Inn & Suites Hotel. BACKGROUND: BUDGETIMPACT: A 5% local match of the grant is required. The requested grant amount is $95,000 and the 5% match will not exceed $4,750. The New Dunn Hotel LLC will be responsible for this match. RECOMMENDATION/ACTION REQUESTED: Adopt the Resolution authorizing the Mayor to file an application with the Building Reuse Grants Program — Vacant Building Category for grant assistance for New Dunn Hotel, LLC 510 Spring Branch Road building renovation project. north carolina Mayor Oscar N. Harris Mayor Pro Tem WIDUNN Billy Barfield Council Members Buddy Maness city of d U 11 11 Dr. Gwen McNeill Frank McLean POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Billy Tart Chuck Turnage (910) 230-3500 e FAX (910) 230-3590 City Manager www.dunn-nc.org Steven Neuschafer AUTHORIZING RESOLUTION BY THE CITY OF DUNN FOR THE BUILDING REUSE GRANTS PROGRAM — VACANT BUILDING CATEGORY WHEREAS, the North Carolina Rural Infrastructure Authority (RIA) has authorized the awarding of grants from appropriated funds to aid eligible units of government in financing the cost of building activities needed to create jobs; and WHEREAS, the City of Dunn needs assistance in financing a building project that may qualify for Rural Grants/Programs funding; and WHEREAS, the City of Dunn is engaged in activities to assist in the productive reuse of vacant buildings, specifically renovations to a vacant building at 510 Spring Branch Road that will spur economic activity and job creation. WHEREAS, the City of Dunn intends to request grant assistance for the 510 Spring Branch Road Building Renovation project from the Building Reuse Grant Program — Vacant Building Category; NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF DUNN: That the City of Dunn will provide 5% of the total grant amount, not to exceed $4,750, if approved for the grant. That the City of Dunn will provide 5% of the Building Reuse Program Grant toward project construction costs, if approved for a grant with The New Dunn Hotel, LLC providing the match. That Oscar N. Harris, Mayor and successors so titled, is hereby authorized to execute and file an application on behalf of the City of Dunn with the Rural Grants/Programs Section for a grant to assist in the above -named Building Reuse project. That Steven Neuschafer, City Manager, and successors so titled, is hereby authorized and directed to furnish such information as Rural Grants/Programs Section may request in connection with an application or with the project proposed; to make assurances as contained in the application; and to execute such other documents as may be required in connection with the application. That the City of Dunn has substantially complied or will substantially comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the project and to the grants pertaining thereto. Adopted this date, June 13, 2017. ATTEST: Clerk (Seal) DUNN bitild All-A®erin City III 11. f 198' s'13 Oscar N. Harris, Mayor City of Dunn w6re commaw waffm DUNN orth a rolina gpg NN btftd � UNN All -America City ' k, � 1,,,,, All -America Cite City Council Agenda For ®Meeting Date, June 13, 2017 1989 * 2013 1989 * 2013 SUBJECT TITLE: Personnel Policy Presenter: Anne Thompson Department: Administration Attachment: X Yes No Description: Personnel Policy Amendments In Public Hearing Advertisement Date: PURPOSE: Attached for your consideration is a proposed list of amendments to the City of Dunn Personnel Policy, The attachment lists the items to be amended and the reason for each revision, The majority of these changes will ensure compliance with the Affordable Care Act and address recent changes to the City's group health insurance plan. BACKGROUND: The City of Dunn Personnel Policy has not been revised since August 02, 2007. All changes were submitted to the City Attorney for review and were approved as presented. BUDGET IMPACT: None RECOMMENDATION/ACTION REQUESTED: Request approval of proposed changes. PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City Clerk no later than noon in accordance with the schedule that you have been given. Proposed Amendments to the City of Dunn Personnel Policy — effective July 2017 The following is a list of proposed amendments to our current Personnel Policy. Listed are the changes and the reason for the changes. These changes have been reviewed by the City Attorney. Item 1 Page 7, Section 9. — Definitions Full time employee — changing average work week hours to 30 hours. Part time employee — changing average work week hours to less than 30 hours. Reason: These changes are part of the Affordable Care Act requirements. Item 2 Page 15, Section 13. — Stand-by Remove Reason: This type.of pay is no longer applicable. Item 3 Page 16, Section 3. — Recruitment, Selection and Appointment Add — regional and minority publications Add — posted on electronic media Job Advertisements Add — statement encouraging qualified minority candidates to apply. Reason: These changes are listed in our Workforce Diversity Plan which was adopted May 14, 2013. Item 4 Page 22, Section 1. — Eligibility Add — Local Government Employee Retirement System subject to retirement rules and regulations. Reason: If a part time position requires an employee to work 1000 hours or more within a 12 month period, they would be eligible to participate in the Local Government Employee Retirement System. Item 5 Page 22 and 23, Section 2. — Group Health and Hospitalization Insurance. Add — 30 or more hours per week Add — Employees will pay the State Health Plan employee base premium. Add — statement for employees who retiree before they are Medicare eligible. Add — applies only to employees hired prior to July 01, 2017 —15 years up to 20 years Add — statement for new employees hired on or after July 01, 2017 — 20 or more years of service with City Add — statement for Medicare eligible employees who remain working with the City. Add — statement for retirees who become eligible for Medicare health plan offered by the City. Add — statement for disability retirees Add — statement regarding retirees who become eligible and enroll in other group plans through subsequent employment. Reason: Changes due to switching to the State Health Plan. Item 6 Page 25, Section 11. — Wellness Add — information on gym usage Add — all employees covered by the City's group health plan- paid up to 4 hours for annual physical. Reason: Not in any written policy. Item 7 Page 30, Section 15.—Shared Leave Program Reason: Shared Leave Program was adopted February 12, 2013. Item 8 Page 39 and 40, Section 5. — Detrimental Personal Conduct Defined Add — Examples of Detrimental Personal Conduct Reason: The Auditors suggested that we expand the definition of Detrimental Personal Conduct. i) investigate periodically the operation and effect of the personnel provisions of this policy; and j) perform other duties as may be assigned by the City Manager. Section 7. Application of Policies, Plan, Rules, and Regulations The personnel policy and all rules and regulations adopted pursuant thereto shall be binding on all City employees. The City Manager, City Attorney, members of the City Council and advisory councils and commissions will be exempted except in sections where specifically included. An employee violating any of the provisions of this policy shall be subject to appropriate disciplinary action, as well as prosecution under any civil or criminal laws which have been violated. Section 8. Departmental Rules and Regulations Due to the particular personnel and operational requirements of the various departments of the City, each department is authorized to establish supplemental written rules and regulations applicable only to the personnel of that department. All such rules and regulations shall be subject to the approval of the City Manager, and shall not in any way conflict with the provisions of this Policy, but shall be considered as a supplement to this Policy. Section 9. Definitions For the purposes of this policy, the following words and phrases shall have the meanings respectively ascribed to them by this section: Full-time employee. An employee who is in a position for which an average work week equals at least 3-5'30 hours, and continuous employment of at least 12 months, are required by the City. Part-time employee. An employee who is in a position for which an average work week of at least 20 hours and less than 3-5 30 hours and continuous employment of at least 12 months are required by the City. Regular employee. An employee appointed to a full or part-time position who has successfully completed the designated probationary period. Probationary employee. An employee appointed to a full or part-time position who has not yet successfully completed the designated probationary period. Temporary employee. An employee appointed to a position for which either the average work week required by the City over the course of a year is less than 20 hours, or continuous employment required by the City is less than 12 months. Trainee. An employee status when an applicant is hired (or employee promoted) who does not meet all of the requirements for the position. During the duration of a trainee appointment, the employee is 7 Call-back. Non-exempt employees will be guaranteed a minimum payment of two hour's wages for being called back to work outside of normal working hours. "Call-back" provisions do not apply to previously scheduled overtime work (scheduled one or more days in advance). Stand by. Nen exempt empleyees r-equir-ed to be on "stand by" duty vyiil be paid for- five hetivs ef ng werk time) of stand by time they sene. Stand by eampeasatien fer- less than eae full week shall be detefinined by the rafie of .03 5 heurs e pay pef one heer of stand by time. Hours aetually wer4ced on stand by are ealoulated beginning when the empleyee repoi4s to the wer4k site and are added te the r-egulaf total of haufs war-ked fer the week. Stand by time is defined as tha time wheft an empleyee must r-emain near an established telephene or etherwise substantially res4fic4 Section 14. Payroll Deduction Deductions shall be made from each employee's salary, as required by law. Additional deductions may be made upon the request of the employee on determination by the City Manager as to capability of payroll equipment and appropriateness of the deduction. Section 15. Hourly Rate of Pay Employees working in a part-time or temporary capacity with the same duties as full-time employees will work at a rate in the same salary range as the full-time employees. The hourly rate for employees working other than 40 hours per week, such as police officers working an average 42 hours per week, will be determined by dividing the average number of hours worked scheduled per year into the annual salary for the position. Section 16, Longevity Pay Full-time employees of the City may be compensated for years of service by payment of a longevity supplement as established by the City Council. 15 ARTICLE IV. RECRUITMENT AND EMPLOYMENT Section 1. Equal Employment Opportunity Policy It is the policy of the City to foster, maintain and promote equal employment opportunity. The City shall select employees on the basis of the applicant's qualifications for the job and award them, with respect to compensation and opportunity for training and advancement, including upgrading and promotion, without regard to age, sex, sexual orientation, race, color, religion, national origin, disability, political affiliation, or marital status. Applicants with physical disabilities shall be given equal consideration with other applicants for positions in which their disabilities do not represent an unreasonable barrier to satisfactory performance of duties with or without reasonable accommodation. Section 2. Implementation of Equal Employment Opportunity Policy All personnel responsible for recruitment and employment will continue to review regularly the implementation of this personnel policy and relevant practices to assure that equal employment opportunity based on reasonable, job -related requirements is being actively observed to the end that no employee or applicant for employment shall suffer discrimination because of age, sex, sexual orientation, race, color, religion, disability, national origin, political affiliation, or marital status. Notices with regard to equal employment matters shall be posted in conspicuous places on City premises in places where notices are customarily posted. Section 3. Recruitment, Selection and Appointment Recruitment Sources. When position vacancies occur, the Human Resources Officer shall publicize these opportunities of employment, including applicable salary information and employment qualifications. Information on job openings and hiring practices will be published in local, regional and minority publications and/or other news media as necessary to inform the community and create a quality and diverse pool of applicants. In addition, notice of vacancies shall be posted at designated conspicuous sites within departments. -and posted on electronic media. Individuals shall be recruited from a geographic area as wide as necessary and for a period of time sufficient to ensure that well= qualified applicants are obtained for City service. The North Carolina Employment Security Commission shall normally be used as a recruitment source. In rare situations because of emergency conditions, high turnover, etc., the City may hire or promote without advertising jobs, upon the approval of the City Manager. Job Advertisements. Employment advertisement shall contain assurances of equal employment opportunity, contain a' statementencouraging qualified minority candidates to apply and shall comply with Federal and State statutes. Application for Employment. All persons expressing interest in employment with the City shall be given the opportunity to file an application for employment for positions which are vacant. 16 ARTICLE VI. EMPLOYEE BENEFITS Section 1. Eligibility All full-time employees of the City are eligible for employee benefits as provided for in this policy. These benefits are subject to change at the City's discretion. Part-time and temporary employees are eligible only for worker's compensation, FICA, family and medical leave subject to the provisions of the family medical leave policy, participation in the Local Government Credit Union subject to credit union rules and regulations, and participation in the Local Government Employee Retirement System subject to retirement system rules and regulations. Section 2. Group Health and Hospitalization Insurance The City will provide at least one (1) group health andhospitalizationinsurance program pan for full- time employees who are scheduled to work thirty (30) or more hours per week on a continuous ,year round basis including €an3i4y dependent coverage. The City will pay individual plan cost for the employees enrolling in that plan. However, the employee will be responsible for paying the State Health Plan employee base premium. Employees will pay all of the cost of coverage for qualified dependents if the individual employee desires such coverage. Information concerning cost and benefits shall be available to all employees from the Human Resources Office. Employees who retire with at least fifteen'(15) or More years of service with the City and are not yet Medicare eligible, will be provided an individualhealth plan comparable to the City's active group health plan. The percentage to be paid by the City is as follows: 15 years up to 20 years City pays 25% Retiree pays 75% (applies only to employees hired prior to July 01, 2017) 20 years up to 25 years City pays 50% Retiree pays 50% 25+ years City pays 100% Employees hired on or after July 01, 2017 will only be eheible for retiree insurance after completion of twenty (20) or more years of service with the City. Medicare eligible employees actively at work on a full time basis may remain on the group health plan provided by the City or choose to enroll in an individual Medicare health plan also provided by the City. The City will pay the individual cost for the employee. Medicare eligible retirees with at least fifteen 15) or more years of service may choose to enroll in an individual Medicare health plan provided by the City. The City will pay the individual cost for the 22 retiree based on years of service at retirement! Employees 65 ferMedieare the City whe eve years of age er- older are eligible and will reimbefse the fet: the level of Me,1:, are ,...«...1 etneat for which they J;are eligible. Other least fifteen City fe retirees with at (15) years of servie I plan and are eligible by City Couneil based C-4y he premium supplenients as established on year-s of ... pefeefitage are as fellaws: for .. Employees be , '... whe are eligible will ne, fbf the health Mediear-e fall eonsidered eligible gfeup plan. eligible empleyees ac4ively at werk on a time basisvAll be for individual Nledieafe hea4th by the City. The Gity eligible an plaa pwvided will pay the ._. Disability retirees with at least fifteen (15) or more years of service will be provided an individual health plan comparable to the City's active group health plan. The City will pay the individual cost for the disabled retiree based on years of service at retirement. ` Once eligible for Medicare, the retiree may choose to enroll in an individual Medicare health plan. The City will pay the individual cost for the employee based on years of service at retirement. If a` retiree becomes eligible and enrolls for other group health insurance through'' subsequent employment, the retiree will lose eligibility for any insurance plan offered by the City for the duration of the eligibility for the alternate` plan. The retiree Must furnish Human' Resources with the'appronriate documentation within 'thirty (30) days of enrollment. Once eligibility'for the alternate plan ends, the retiree may rejoin the appropriate insurance offered by the City. They must notify Human Resources within thirty'(30) days and provide documentation of the qualify event. Section 3. Group Life Insurance The City may elect to provide group life insurance for each full-time employee subject to the stipulations of the insurance contract. Employees may elect to purchase additional coverage and/or to insure other family members under this plan at their expense subject to the stipulations of the insurance contract. Group life terminates upon separation from the City; however, an employee will have the right to an individual policy subject to the stipulations of the insurance contract. Section 4. Other Optional Group Insurance Plans The City may make other group insurance plans available to employees upon authorization of the City Manager or City Council. 23 from City service may apply for benefits through the local Employment Security Commission office, where a determination of eligibility will be made. Section 10. Tuition Assistance Program Full-time employees who have completed initial probation may apply for tuition reimbursement for courses taken on their own time, which will improve their skills for their current job or prepare them for promotional opportunities within the City service. Tuition, registration, fees, laboratory fees, and student fees are eligible expenses. Employees may be reimbursed eligible expenses up to a total of one -thousand dollars ($1000) per fiscal year. Satisfactory completion of the courses will be required for reimbursement. Requests for tuition assistance shall be submitted to the Department Head prior to course registration and are subject to the review and approval of Department Head and City Manager, subject to availability of funds. Section 11. Wellness All City employees are eligible for a no cost membership at the P.K. Vyas Center for use of the exercise facilities. All employees covered by the City's group health insurance plan are eligible for up to four (4) hours of paid time annually to use for an annual physical. 25 Section 15. Shared Leave Program The City offers a Shared LeaveProgram) to permanent full time employees who have completed twelve 12) consecutive months of employment. The leave may be requested after the employee has exhausted all paid leave (sick, vacation and compensatory time). Shared Leave is to assist' employees or an immediate family member who has a serious health condition which requires the employee to be absent from work for more than one (1') lay period. For more information, refer to the Shared Leave Policy available in the Human Resources Office. Seetion 15. Section 16. Leave Pro -rated Holiday, annual, and sick leave earned by full-time employees with fewer or more hours than the basic work week shall be determined by the following formula: 1) The number of hours worked by such employees shall be divided by the number of hours in the basic work week (usually 40 hours). 2) The proportion obtained in step 1 shall be multiplied by the number of hours of leave earned annually by employees working the basic work week. 3) The number of hours in step 2 divided by 12 shall be the number of hours of leave earned monthly by the employees concerned. Section 16. Section 17. Family and Medical Leave The City will grant up to 12 weeks of family and medical leave per "rolling" 12 month period, measured backward from the date you used FMLA leave, to eligible employees in accordance with the Family and Medical Leave Act of 1993 (FMLA)., The leave may be paid (coordinated with the City's Vacation and Sick Leave policies), unpaid, or a combination of paid and unpaid. Unpaid leave will be granted only when the employee has exhausted all appropriate types of paid leave. Additional time away from the job beyond the 12 week period may be approved in accordance with the City's Leave without Pay policy. To qualify for FMLA coverage, the employee must have worked for the employer 12 months or 52 weeks; these do not have to be consecutive. However, the employee must have worked 1,250 hours during the twelve month period immediately before the date when the FMLA time begins. Family and medical leave can be used for the following reasons: 1. the birth of a child and in order to care for that child; 2. the placement with an employee of a child for adoption or foster care; 30 3) If a Department Head, after consultation with the Human Resource Officer and approval by the City Manager, shall determine that any particular singular or cumulative action or inaction, such as suspension or demotion, without the prior provisions of this Section having been complied with, and without prior written warning, then nothing herein shall prevent the City Manager from taking such disciplinary actions as he or she determines in his or her absolute and sole discretion. 4) Before issuing a written warning, suspension or termination, the supervisor or Department Head should consult with the Human Resource Officer to ensure that the disciplinary process is being administered fairly and appropriately in response to the detrimental personal conduct or unsatisfactory job performance. The written warning, suspension or termination will be in effect only after approved, signed and dated by the City Manager. Section 4. Disciplinary Action for Detrimental Personal Conduct With the approval of the City Manager, an employee may be placed on disciplinary suspension, demoted, or dismissed without prior warning for causes relating to personal conduct detrimental to City service where: 1) the employee's conduct affects discipline, morale, or fosters disharmony in the workplace such that the efficiency or operation of the department is impaired, or in order to: 2) avoid undue disruption of work; 3) to protect the safety of persons or property; or 4) for other reasons determined in the sole discretion of the City Manager. Disciplinary suspension should not normally exceed one work week (usually 40 hours) Section 5. Detrimental Personal Conduct Defined Detrimental personal conduct includes but is not limited to, behavior of such a serious detrimental nature that the functioning of the City may be or has been impaired; the safety of persons or property may be or have been threatened; or the laws of any government may be or have been violated. The public trust of the functioning and/or operation of the City may be or has been compromised; or any behavior, action or inaction, in the absolute and sole discretion of the Department Head and/or the City Manager. 39 Examples of detrimental personalconduct include, but are not limited to the following: 1) Fraud, theft or other illegal activities; 2) Conviction of a felony; 3) -` Falsification of records' for personal profit, to grant special privileges or to obtain employment: 4) '' Willful misuse or gross negligence in the handlingof f City funds or personal use of equipment or supplies, 5) Violation of the "City's Technology Appropriate Use Policy, 5) Willful or wanton damage or destruction to property; 6) Willful or wanton acts that endanger the lives and property of others; 7) Possession of unauthorized firearms or other lethal weapons on the job; 8 Violence or other aggressive, threatening, intimidating; or disruptive behaviors; 9) ;' Reporting to work under the influence of alcohol or drugs, or partaking of such while on duty. Prescribed medication may be taken within the limits set by a physician as long as medically necessary; 10) Engaging in incompatible employment or serving a conflict of interest; 11) Harassment or discriminatory actions of an employee or the public as defined by policy; 12) '` Willful violations of the Federal/State law or regulation of City policies; 13) Engaging in acts during or outside hours that negatively affect the City, the image of the City, or negatively affect the relationship between the employee and the City, or the employee other co-workers; 14) Insubordination. 15) Stated refusal to perform' assigned duties, flagrant violation of work rules and regulations,'oi serious malfeasance of work. Section 6. Pre -dismissal Conference. Before dismissal action is taken, whether for failure in personal conduct or failure in performance of duties, or for any other matter determined to be cause for dismissal, in the sole and absolute discretion of the City Manager, the City Manager or the Department Head at the discretion of the City Manager will conduct a pre -dismissal conference. At this conference, the employee may present any oral or written response to the proposed dismissal to the City Manager or Department Head. The City Manager or Department Head will consider the employee's response, if any to the proposed dismissal, as well as any other matter that the City Manager or Department Head deems relevant in determining whether or not the employee should be dismissed. The Department Head or City Manager shall not be required to produce witnesses, testimony documentation or any other form of evidence during the pre -dismissal conference. The sole purpose for the pre -dismissal conference is to allow the employee an opportunity to present anything that he or she would like for the Department Head or City Manager to consider in their deliberations of whether or not the employee should be dismissed. 40 DUNK WU DLUNN DUNK All AmaricaCily ,;,,. of d,,,,,, All•AmericaCity 1 ' City Council Agenda Form 1 � IIR ® ee-ting _ ate: June 13, 2017 1989 * 2013 1989 * 2013 SUBJECT TITLE: Board Appointments Presenter: City Manager Neuschafer Department: Admin. Description: Advisory Board Applications, Letter of Attachment: X Yes No recommendation from Dunn Housing Authority Public Hearing Advertisement Date: PURPOSE: The following vacancies will occur on various advisory boards effective June 30, 2017. Some members wish to be re -appointed while others do not. Advertisements for various vacancies have been posted in the Daily Record, City website and on the Government Channel. Applications have been received and are attached for your consideration. Please see the following attached list of Board appointments for your consideration. t btftd UNN -t .. All•AraerdcaClty ,,I, , 1111,,.' _ aCo City Council en ® Meetingate- June , 2017 1989 '200 Obi ;Crime SUBJECT TITLE: Temporary Blocking of Streets —National Night Out -Dunn Crime Stopp Presenter: City Manager Neuschafer Department: Atlmin, Attachment: XYes No Description: Letter of Request from Dutoppers And Ma Public Hearing Advertisement Date: PURPOSE: A request has been received from Dunn Crime Stoppers requesting the closing of: ® N. General William C. Lee Avenue , just north of the alley that runs behind Parrish Apartments to the dumpsters ® W. Harnett Street at the intersection ofN. General William C. Lee Avenue ® W. Harnett Street at the pathway to the splash pad and shelter area of Tyler Park On Tuesday, August 1, 2017 from 4:30 p.m. to 9:30 p.m. for National Night Out. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the temporary street closings as requested by Dun Crime Stoppers To: Dunn City Council From: Dunn Crime Stoppers Re: Street Closings for National Night Out Tuesday, August 1, 2017 is the annual National Night Out event. This year we are changing the location to Tyler Park. National Night Out will run from 6:00 p.m. until 8:00 p.m. Dunn Crime Stoppers respectfully request permission to close off the following: 1. North General William C. Lee Ave, just north of the alley that runs behind Parrish Apartments to the dumpsters 2. West Harnett Street at the intersection of North General William C. Lee Ave 3. West Harnett Street at the pathway to the splash pad & shelter area of Tyler Park (Please see attachment) We request to close these streets no earlier than 4:30 p.m. and we will reopen them no later than 9:30 p.m. If approved, we will handle logistics with Dunn Public Works and Dunn Parks & Recreation staffs. You will be getting your formal invitation later, but we do hope you can join us on August 1st. Thank you for your consideration in this matter CSI Butch Halpin Dunn Police Department Dunn Crime Stoppers Coordinator vi N Q U O E .L U DUNN w i„ . , ,, , ,„„ DUNN -l.il V1 V All-Amer!es Gltf ° Council Agenda Form ®Meeting Date.- June 13, 2017 1989*2013 &9fr9 2flt3 SUBJECT TITLE: Temporary Blocking of Street — AAA Dixie Youth Baseball Presenter: Recreation Director McNeill W Department: Recreation Attachment: X Yes: No Description: Street Closure Request and Map Public Hearing Advertisement Date: 4 Temporary closing of Harnett Street at the crosswalk connecting Harnett Primary School and Tyler Park from 4:30pm until 8:30pm on July 7`I', 2017 to allow patrons to safely enter the park for AAA Dixie Youth Baseball opening ceremony. BACKGROUND: This will be Dunn's fourth state tournament and second since renovating Tyler Park. State tournaments always kick off with an opening ceremony the night before gameplay begins. July 7°i, 2017 is the date for this year's opening ceremony. Ceremony schedule will go as followed: 4:45pm—Teams arrive for food 5:45pm—Team activities 7:00pm—Opening ceremony begins (Expected to last an hour) BUDGETIMPACT: Temporary Road Closure: AAA Dixie Youth Baseball DUNN ' L=� WM DuNN cft All•AmericaCity ;,, ,,, d,,,,,, All-AmericaCity 1 1 City Council Agenda Form 1 1 ®Meeting Date. June 13, 2017 1989 * 2013 1989 * 2013 SUBJECT TITLE: Financial Report Presenter: Finance Director Mark Stephens Department: Finance Attachment: X Yes No Description: Financial Update Public Hearing Advertisement Date: PURPOSE: Attached please find the Financial Update as of April 30, 2017 for your review BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: �- north carolina Mayor DUNN Oscar N. Harris Mayor Pro Tem Billy Barfield city of d u ri n Council Members Buddy Maness Dr. Gwen McNeill FINANCE DEPARTMENT Frank McLean POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 Billy Tart Chuck Turnage (910) 230-3500 • FAX (910) 230-3590 City Manager www.durin-ric.org Steven Neuschafer MEMORANDUM To: Honorable Mayor, City Council Members From: Mark Stephens, Finance Director Subject: Financial Report Date: June 13, 2017 • The City as of April 30, 2017 had $4,005,035 in cash in the General Fund and $2,356,495 in the Water -Sewer Fund. In April of 2016 the City had $3,682,448 in the General Fund and $2,074,137 in the Water and Sewer Fund. • Property tax collections through May were $3,823,250 or 103.44% of budget. Last year property tax collections through May were $3,582,763 or 101.27% of budget. • Sales Tax Revenue is $1,430,989 or 85.43% of budget. Benchmark for this month is 75.00% of budget. • Utilities Sales Tax is $531,564 or 67.36% of budget. Benchmark for this month is 75.00% of budget. • Building Permit Fees were $75,848 or 116.69% of budget. Benchmark for this month is 83.33% of budget. • Water and Sewer Revenues were $3,812,445 or 84.72% of budget. Benchmark for this month is 83.33% of budget. • Expenditures were 79.09% of budget in the general fund and 78.71 % of budget in the water and sewer fund. The benchmark for this period is 83.33% of budget. DUNN AlbMarica C W 1989*2013 DLNN pp N uDUNN k btftdH.Amerf@aCft ", °I °i'°° t(IW�erieaCltt 1111[f city Council Agenda Form IIR Meeting Date-, June 13, 2017 109 * 2011 SUBJECT TITLE: Tax Report, Planning & Inspections Report, Public Works Report, Recreation Report, Library Report & Police Report Presenter: City Manager Steven Neuschafer Department: Attachment: X Yes No Description: Monthly Reports Public Hearing Advertisement Date: N/A PURPOSE: Attached please find the following Monthly Reports for your review: A. Tax Report B. Planning & Inspections Report C. Public Works D. Recreation Report E. Library Report F. Police Report BACKGROUND: BUDGET IMPACT: • , ii k I = " • �1/_I�li�l C�P�7�ellJ ti rl May, 2017 May, 2017 April, 2017 May, 2017 April and May, 2017 May, 2017 Mayor 11 O P t il. C �l. 1' 0) ] D ii Oscar N. Harris I t W IN 1W Lj i Mayor Pro Teen Billy Barfield _. r _ ` Council Members C ]. t: y 0 1 d U 17 11 Buddy Maness Dr. Gwen McNeill FINANCE DEPARTMENT Frank McLean POST OFFICE BOX 1065 < DUNNT, NORTH CAROLINA 29335 Billy Tait Chuck Tumage (910) 230-3500 1 FAX (910) 230-3590 City Manager www,dunn-iie.org Steven Neuschafer Current Year Tax Collection through May 31, 2017 Downtown City Taxes Total Ad Valorem Levy $ 3,854,770 $ 34,761 $ 3,889,531 Collections thru May 2017 3,823,250 34,664 3,857,915 Taxes Receivable May 2017 31,519 97 31,616 Percentage Collected 99.18% 99.72% 99.19% 1111, UNN rmri:mrzlj+r L May 2017 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 ( phone 910-230-3503 1 fax 910-230-9005 J www.dunn-nc.org Junk & Debris Violations Junk Vehicles Removed Overgrowth Misc. Complaints .*Please note the above column indicates C. Garvin code enforcement education stops Permits Issued Permit Fees Collected Inspections Performed Plans Reviewed Demolitions Certificate of Occupancy's Issued Fire Permits Issued Development Permits Sign Permits Plats Approved Zoning Enforcement 10 3' 0 94 39 1 0 37 $4,930 93 3 0 4 projects 4 $65 5 1 1 0 Code Enforcement Map May 2017 0 I�INN I L 4 J YVL'P ).1f 'n � F i 4� b 47SFaNiudVi� , laTd <' Dunn #r Iz o q r "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." UNN �> t•. i i ffeigmaylor,•o 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.ora Maintenance 1 Storm Drain Maintenance 3 Sidewalk Maintenance 10 Lights 3 Furniture/Appliances 148 Grave Location 12 Fill in Grave 11 Other 14 *Data from Mobile311 work order system (may not include all work performed) Inflow/Infiltration 5 After Hours Call Out 7 Hydrant Repair 4 Leak Repair 4 Lift Station/Air Relief Valve 22 Maintenance Sewer Cleaning 2 Manhole Inspection 1 Sewer Construction 3 Sewer Stoppage 8 Water Taps 1 Water Construction 1 Water Meter 12 Repair/Replacement Other— Water 11 Other — Sewer 17 Flushing/Sampling 3 *Data from Mobile311 work order system (may not include all work performed) )UNN 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org Average Million Gallons Per Day 2.56 Pumped *Data from A.B. Uzzle Water Treatment Plant records and Finance Department billing. WWTP Building Maintenance 1 WWTP Equipment Maintenance 21 Total Million Gallons Treated 90.40 Average Million Gallons Per Day 3.01 Treated Rainfall in Inches 8.2 *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records. Staff Update Lisa Nixon successfully completed a two day "Introduction to ArcGIS: GIS Fundamentals" class. north carolina Mayor Oscar N. Harris Mayor Pro Tem LJUNN Billy Barfield Council Members city of B u n n Buddy Maness Dr. Gwen McNeill PARKS & RECREATION DEPARTMENT Frank McLean POST OFFICE BOX 1.065 • DUNN, NORTH CAROLINA 28335 Billy Tart Chuck Turnage (910) 230-3500 . FAX (910) 230-3590 City Manager www.dunn-ne.org Steven Neuschafer Recreation Monthly Report: May 2017 OVERVIEW: • Our Instructional League began games on May 8th. • AA, AAA, Majors & all softball leagues started games on April 29th. • 2017 Spring Sports regular season games will end May 30th. • The splash pad at The Nathan Harris Athletic Complex at Tyler Park opened May 261h 6 The next Recreation Advisory Board meeting has been scheduled for June 1, 2017. RENTALS: DunnCommunity Building..........................................................................................................................2 • P. K. Vyas BB&T room rentals.....................................................................................................................0 PicnicShelter Rentals....................................................................................................................................3 • Field Rentals...................................................................................................................................................0 YOUTH PROGRAMS: • 2017 Instructional Leagues will end games on June 8th. • 2017 Summer Camp registrations began the second week of May. • We will host the NC Dixie AAA & Majors Youth Baseball District Tournament for starting June 24th. • We will host the NC Dixie AAA Youth Baseball State Tournament starting July 7th. P. K. VYAS CENTER: Memberships NewMemberships......................................................................................................................................4 RenewedMemberships............................................................................................................................23 Membership Growth from April 2017 compared to May 2017...........................................................62% Guest Participation from April 2017 compared to May 2017................................................................0% uNN i ro rda"(y mK_vi L� April 2017 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/hbrary Door Count 4,509 Hours Open 196 New Library Cards 36 Holds from Dunn to System & Consortium Libraries 786 Computer/Technology questions 80 Job/Career Questions 5 Material Location 22 Children's Programs 7 Adult Programs Computer Sessions 869 Print Jobs 799 Pages Printed 2,520 Copier/Printer/Fax Help 72 MuNN May 2017 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 ( phone 910-892-2899 ( fax 910-892-8385 www.dunn-nc.org/Iibrary 6 e Door Count 5,092 Hours Open 220 New Library Cards j 51 Holds from Dunn to Svstem & Consortium Libraries 288 Computer Session's 945 Print Jobs 899 Pages Printed 2,662 Copier/Printer/Fax Help 98 April -May 2017 Library Monthly Narrative Report The two most significant activities of the library during the period are: 1) programs and 2) services. Of the former, the most notable program was the story time picnic on May 26th at Tyler Park attended by 15 children and their parents. This is the culmination of our weekly story times offered at 10:00 am on Fridays for toddlers and preschoolers in the fall and spring. Fifteen is a very respectable number for this type of program and attendance has been consistent. Also, there were two instances of Yoga Time for ages 3 to 5 led by Dollie Adcock from Harnett County Partnership for Children and two instances of Book- worms in the Garden led by Darene Honeycutt of Garden Club of North Carolina, District 8. Attendance was 11/10 and 5/8 respectively. The latter is good for a Saturday program. One of the most important services we offer to the community is proctoring. For ten years or more, we have monitored the test -taking of East Carolina distance education students in addition to those of Penn State, University of Cincinnati, the occasional North Carolina State student, and others. Over the last year we have seen more students from Fayetteville State University and from University of North Carolina at Pembroke. It is a developing trend. This service is one that is valued by the students and is one the library is equipped to provide. We are looking forward to our Build a Better World children's summer reading program that begins June 19th and runs through July 28th. We see a lot of older children at our activities in the summer. May 2017 j Monthly Development Report Dunn Police Department 1 401 East Broad St., Dunn, NC 28334 1 phone 910-230-3503 fax 910-230-9005 1 www.dunn-nc.org UCR CRIMES Crime Arrest Further Investigation unfounded/ Prosecution declined Total Number Homicide 0 0 0 0 Rape 0 0 0 0 Robbery 1 0 0 1 Aggravated Assault 1 3 0 5 Burglary Forcible Entry 6 1 0 11 Burglary Non -Forcible Entry 4 2 1 17 Larceny from Motor Vehicle 1 4 0 12 Larceny All Other 12 12 2 39 Simple Assault 1 5 0 6 Assigned Cases Closed Recovered Property Drugs Seized Search Warrants Executed Cases 100 84 $ 1,485.34 0 0 CID Narrative: This Criminal Investigation Division team concentrated on the increased B&E's within our city limits this month, and with the joint effort and assistance from the Narcotic's Division and the Patrol Division we were able to make several arrests and solve approximately 20 B&E's. Narcotics Narrative: This Narcotics Division has continued our narcotic buy operations through use of confidential informants throughout the month to target street level drug dealers on the city streets and residential areas. 1 NN Agents also assisted patrol and the criminal investigations division with saturation patrols due to an increase of breaking and entering and larcenies in the city. Lt. Jackson prepared a directive and participated in a presentation with our plan of action to assist in decreasing these incidents. The Narcotics Division participated in an operation on Interstate 1-95 that was hosted by the Harnett County Sheriff's Office. Multiple jurisdictions throughout the state participated in the event that was held the week of May 22-26 and proved to be a success. t Speeding (Infraction) 11 Seat Belt 17 Passenger Seat Belt Juvenile 4 No Operators License 18 Driving while License Revoked 31 Failure to Stop (Stop Sigh) 3 Running Red Light 3 Failure to reduce speed 2 Misdemeanor Arrests 59 Felony Arrests 12 Firearms Seized 2 Marijuana Seized 40.8 gr Cocaine Seized 7.9 gr Heroin Seized 10.8 gr Other Drugs Seized 6 du U.S. Currency Seized 0 Patrol Narrative: On May 7, 2017 patrol conducted a traffic stop for a seat belt violation. While approaching the vehicle, Officer Purdie, detected a strong odor of marijuana coming from the inside of the vehicle. The drive admitted to having marijuana on him. The driver had 4 bags of marijuana in his pockets. The total amount was 23.6 grams of marijuana. A set of scales was also seized. On May 20, 2017 Officer Purdie responded to 303 W. Pearsall Street in reference to a Breaking and entering of a motor vehicle. The suspect fled as officers arrived on scene. There were no items taken from the vehicle. Patrol worked the department directive for three weeks during the month of May. They did extensive foot patrol, high visible patrol, and canvassing. While being highly vigilant in those areas they were able to catch a B&E suspect who had broken into over twenty cars. Numerous felony arrests were made as a result. Patrol also was invaluable in stopping suspects of an armed robbery and were able to apprehend all three suspects. JUVENILE MONTHLY REPORT Criminal Investigation Division Detective J. Brannan MONTH OF MAY 2017 TOTAL JUVENILE CASES CASES ASSIGNED: 10 10 CASES FILED INACTIVE: 00 00 CASES EXCEPTIONALLY CLEARED: 01 01 CASES CLEARED BY ARREST: 06 06 CASES UNFOUNDED: 03 03 TOTAL CASES CLOSED: 10 CURFEW WARNINGS 00 CURFEW VIOLATIONS 00 SPECIAL OPERATIONS WORKED: 0 COMMUNITY SERVICES/PRESENTATIONS: 0 VALUE OF RECOVERED PROPERTY: $0.00 VALUE OF NARCOTICS/MONIES SEIZED: $0.00 ARRESTS: (ADULT) FELONY: 02 (ADULT) MISDEMEANOR: 07 (JUV) FELONY: 00 (JUV) MISDEMEANOR: 02 TOTAL ARRESTS: FEL: 02 MISD: 09 ) E. IE ) / ) 0 m LL § \ , ) \ ) � » � G k�) \ \ \ � § :- -< / � � . §a. /k �E }§ �0 CL ƒE �a 0 ko zow (D§ 2§ \k/ 3\ // 0E E § $ @ @ ( k \ Hill F 2!)!®®)\ 3=0ƒ u L. S $ ,--moo f>/$fma %§f ® ) May 1, 2017 ANIMAL CONTROL ACTIVITIES #CALLS LOGGED: (complaints: 71 Citizen assist: 67) #DOGS PICKED UP: #DOGS LEFT IN POUND: March 1. 0 17.YRi "Imma #DOGS ADOPTED: #DOGS ESCAPED: #DOGS PUT TO SLEEP: #DOGS IN POUND: #DOG BITES REPORTED: #DOGS QUARANTINED #CAT BITES: #CATS QUARANTINED: #CATS PICKED UP: #CATS PUT TO SLEEP: #CATS ADOPTED: #CATS ESCAPED: #CATS RETURNED: #OTHER ANIMAL CALLS #WARNINGS ISSUED: MILEAGE: Respectfully Submitted, April2017 138 62 22 04 34 (32 by rescues) 0 21 25 1 0 0 40 11 13 0 0 Possum 1 Raccoon 1 WRITTEN: 22 VERBAL: 20 End of Month: 106356 Beginning of Month: 105627 Truck #55 729 Patti Lane Collins, Animal Control Officer CIVIL CITATIONS: 02 End of Month: 154839 Beginning of Month: 153967 Truck #56 872 DUNN DUNNDUNN AII•AmaricaCiq ;,,Id All -America Clly 1 f City Council Agenda Form 1 ® Meeting ate. June 13, 2017 1989 * 2013 1989 * 2013 SUBJECT TITLE: City Manager's Report Presenter: City Manager Neuschafer Department: Administration Attachment: Yes X No Description: City Update Public Hearing Advertisement Date: TOPIC: The City Manager will have an update on current City projects and issues. Police Chief Bill Halliburton will also be briefing the Council on current happenings in the Police Department. Page I 1 Announcements June 13, 2017 City Council Meeting ➢ Boogie on Broad will be held on Thursday, June 15, 2017 from 6:30-9:30 pm in Downtown Dunn. ➢ City offices will be closed on Tuesday, July 4th in observance of Independence Day. ➢ The next regular City Council Meeting is scheduled for Tuesday, July 11, 2017 @ 7:00 p.m. Harnett County ® ®�Habitat for Humanity` PO Box 2157 - 101 West Harnett Street - Dunn, North Carolina 28335 www.hchfh.com — 910-891-7770 June 13, 2017 To: Mayor and Members of City Council: Habitat for Humanity of Harnett County would like to cordially invite you to attend the ground breaking ceremony for our new house to be located in Dunn, in the 700 Block of South Fayetteville Avenue. The ceremony will begin at 1:00 PM on Friday June 30, 2017. I hope to see each of you there. Sincerely, 4 Akc kmon Executive Director Habitat for Humanity of Harnett County. HCHFH isJJJa 501(c)(3) corporation --- all gifts are tax deductable CITY OF Di )NN ABC BOARD Minutes of Meeting Apr. 18, 2017 The Dunn ABC Board met on Apr. 18, 2017. Present at the meeting: Board Members, Lynn Jernigan, Alice Judd and Dal Snipes, Manager, Robert Parker, who served as Secretary to the Board. City Council Member Buddy Maness did not attend. Mr. Parker presented the minutes of the Mar. 22, 2017 meeting that were approved by the Board. Each Board Member was given a copy of the Mar., 2017 Financial Statements. The Board reviewed the statements noting sales in Mar., 2017 are $22636.50 above last year. Year to date sales are $100792.65 above last year. Mixed Beverage sales are $3179.05 below last year. The last payment of $1000.00 has been made to the Sold Out Youth program. There was no conflict of interest at this meeting. No other business. The next ABC Board Meeting will be May 16, 2017. With no other business, Lynn Jernigan motioned to adjourn which received a second from Alice Judd. ` LK��-OL- Robert S. Parker Date: 04/13/17 at 11:13 AM DUNN ABC Income Statement From March 1, 2017 Through March 31, 2017 Last Seq. #: 1082 PTD Post %Sales Budget %Budq YTD Post Sales =_______ REVENUE LIQUOR SALES - STORE #1 73,601.80 35.8 70,000 105.1 621,485.50 LIQUOR SALES - STORE #2 122,047.96 59.3 105,000 116.2 1,059,486.50 LIQUOR SALES - MIXED BEVE 8,427.55 4.1 6,833 123.3 59,753.15 LIQUOR SALES - MB TAX 1,757.50 0.9 0 N/A 12,472.52 INTEREST EARNED 11.68 0.0 10 116.8 96.68 OTHER INCOME 0.00 N/A 1,500 N/A 4,500.00 Total Sales 205,846.48 100.0 183,343 112.3 1,757,794.35 ___= Cost of Sales TAXES BASED ON SALES N.C. EXCISE TAX 38,897.00 18.9 39.368 98.8 339,889.00 REHABILITATION TAX 620.74 0.3 645 96.2 5,343.42 MIXED BEVERAGE TAX 608.00 0.3 715 85.0 5,358.00 MIXED B. TAX DEPT HUMAN R 60.81 0.0 71 85.6 535.76 'TAXES BASED ON SALE 40,186.55 19.5 40,799 98.5 351,126.18 COST OF SALES PURCHASES STORE #1 44,403.26 21.6 58,800 75.5 368,899.27 PURCHASES STORE #2 66,196.79 32.2 39,200 168.9 675,725.86 TRUCK DELIVERY COST 240.00 0.1 0 N/A 2,260.00 INVENTORY ADJUSTMENT -899.10 ( 0.4) 0 N/A -12,571.73 Total COST OF SALES 109,940.95 53.4 98,000 112.2 934,313.40 Total Cost of Sales 150,127.50 72.9 138,799 108.2 1,285,439.58 Gross Margin 55,718.98 27.1 44,544 125.1 472,354.77 ______= Expenses ------ EXPENSES SALARIES - DUNN 18,687.45 9.1 19,917 93.8 184,162.08 PAYROLL TAXES - DUNN 1,429.59 0.7 1,500 95.3 14,088.31 N.C. RETIREMENT FUND 740.15 0.4 708 104.5 6,552.07 GROUP INSURANCE 847.12 0.4 1,000 84.7 7,659,24 FUND 202.80 0.1 200 101.4 1,795.24 CASH VARIANCES -40.11 0.0 9 (445.7) -90.84 CREDIT CARD CHARGES 1,523.86 0.7 1,500 101.6 14.196.37 DEPRECIATION 1,309.31 0.6 0 N/A 11,754.22 REPAIRS & MAINT. 175.00 0.1 416 42.1 2,004.18 rauc. c Date: 04/13/17 at 11:13 AM DUNN ABC Income Statement From March 1, 2017 Through March 31, 2017 Last Seq. #: 1082 PTD Post %Sales Budget %Buda YTD Post COMPUTER MAINT. 527.25 0.3 650 81.1 10,423.73 UTILITIES 1,091.06 0.5 1,166 93.6 10,707.06 TELEPHONE 500.45 0.2 500 100.1 4,513.44 INSURANCE 895.88 0.4 825 108.6 7,559.40 STORE SUPPLIES 787.48 0.4 666 118.2 5,734.27 TRAVEL EXPENSES - PARKER 0.00 N/A 38 N/A 0.00 TRAVEL EXPENSES - SNIPES 0.00 N/A 28 N/A 319.21 TRAVEL EXPENSES - JERNIGA 0.00 N/A 28 N/A 0.00 TRAVEL EXPENSES -JUDD 0.00 N/A 28 N/A 0.00 TRAVEL EXPENSES - OTHER 74.02 0.0 115 64.4 876.35 TRAVEL EXPENSES - MARSHAL 0.00 N/A 38 N/A 100.00 UNEMPLOYMENT INSURANCE 0.00 N/A 0 N/A 67.29 LICENSE & OTHER TAXES 0.00 N/A 56 N/A 665.00 OFFICE SUPPLIES 52.84 0.0 175 30.2 1,464.99 PROFESSIONAL SERVICES 0.00 N/A 500 N/A 8,052.50 DUES & SUBSCRIPTIONS 0.00 N/A 67 N/A 1.019.00 BOARD EXPENSES - SNIPES 100.00 0.0 100 100.0 800.00 BOARD EXPENSES - JERNIGAN 80.00 0.0 80 100.0 640.00 RD EXPENSES - OTHER 44.81 0.0 15 298.7 44.81 bvARD EXPENSES - JUDD 80.00 0.0 80 100.0 640.00 ALC, ED. TRITON NEWSPAPER 0.00 N/A 0 N/A 500.00 ALC. ED. WAYNE AVE. SCHOO 0.00 N/A 0 N/A 450.00 ALC. ED. TRITON HIGH SCHO 0.00 N/A 0 N/A 950.00 ALC. ED. DUNN MIDDLE SCHO 0.00 N/A 0 N/A 750.00 ALC. ED. HARNETT PRIMARY 0.00 N/A 0 N/A 675.00 ALC, ED, ERWIN ELEMENTARY 0.00 N/A 0 N/A 400.00 ALC, ED, GENTRY ELEM. SCH 0.00 N/A 0 N/A 400.00 ALC, ED. DUNN AA GROUP 200.00 0.1 200 100.0 1,600.00 ALC. ED. COATS-ERWIN MIDD 0.00 N/A 0 N/A 575.00 ALC. ED. TEACHERS 0.00 N/A 0 N/A 1,425.00 ALC. ED SOLD OUT YOUTH MI 0.00 N/A 0 N/A 4,000.00 BANK CHARGES 527.60 0.3 291 181.3 5,114.98 LAW ENFORCEMENT 0.00 N/A 2,000 N/A 6,000.00 SECURITY 520.51 0.3 0 N/A 2,061.77 CITY OF DUNN - FIRE 0.00 N/A 45 N/A 0.00 Total Expenses k , ncome After Taxes 30,357.07 14.7 32.941 92.2 320,649.67 25,361.91 12.3 11,603 218.6 151,705.10 CITY OF DUNN ABC BOARD Minutes of Meeting Mar. 22, 2017 The Dunn ABC Board met on Mar. 22, 2017. Present at the meeting: Board Members, Lynn Jernigan, Alice Judd and Dal Snipes, Manager, Robert Parker, who served as Secretary to the Board. City Council Member Buddy Maness did not attend. Mr. Parker presented the minutes of the Feb. 28, 2017 meeting that were approved by the Board. Each Board Member was given a copy of the Feb., 2017 Financial Statements. The Board reviewed the statements noting sales in Feb., 2017 are $1861.25 below last year. Year to date sales are $78156.15 above last year. Mixed Beverage sales are $3274.60 below last year. The 3rd quarter profit distribution has been made to the City of Dunn. There was no conflict of interest at this meeting. No other business. The next ABC Board Meeting will be Apr. 18, 2017. With no other business, Lynn Jernigan motioned to adjourn which received a second from Alice Judd. Ay f��c Robert S. Parker roue: i Date: 03/14/17 at 10:24 AM DUNN ABC Income Statement From February 1, 2017 Through February 28, 2017 Last Seq. #: 1078 PTD Post %Sales Budget %Buds YTD Post Sales :I:kSgRlts LIQUOR SALES - STORE #1 63,174.95 35.7 70,000 90.2 547,883.70 LIQUOR SALES - STORE #2 106,450.90 60.1 105,000 101.4 937,438.55 LIQUOR SALES - MIXED BEVE 6,247.75 3.5 6,833 91.4 51,325.60 LIQUOR SALES - MB TAX 1,216.25 0.7 0 N/A 10,715.02 INTEREST EARNED 10.62 0.0 11 96.5 85.00 OTHER INCOME 0.00 N/A 0 N/A 4,500.00 Total Sales 177,100.47 100.0 181,844 97.4 1,551,947.87 ___= Cost of Sales =___ TAXES BASED ON SALES N.C. EXCISE TAX 36,799.00 20.8 39,368 93.5 300,992.00 REHABILITATION TAX 590.46 0.3 646 91.4 4,722.68 MIXED BEVERAGE TAX 719.00 0.4 714 100.7 4,750.00 MIXED B. TAX DEPT HUMAN R 71.88 0.0 71 101.2 474.95 TAXES BASED ON SALE 38,180.34 21.6 40,799 93.6 310,939.63 COST OF SALES PURCHASES STORE #1 37,674.06 21.3 58,800 64.1 324,496.01 PURCHASES STORE #2 58,047.85 32.8 39,200 148.1 509,529.07 TRUCK DELIVERY COST 240.00 0.1 0 N/A 2,020.00 INVENTORY ADJUSTMENT -2,345.65 ( 1.3) 0 N/A -11,672.63 Total COST OF SALES 93,616.26 52.9 98,000 95.5 824,372.45 Total Cost of Sales 131,796.60 74.4 138,799 95.0 1,136,312.08 Gross Margin 45,303.87 25.6 43,045 105.2 416,635.79 ______= Expenses =_____ EXPENSES SALARIES - DUNN 18,391.28 10.4 19,916 92.3 165,474.63 PAYROLL TAXES - DUNN 1,406.95 0.8 1,500 93.8 12,658.72 N.C. RETIREMENT FUND 740.15 0.4 708 104.5 5,811.92 GROUP INSURANCE 847.12 0.5 1,000 84.7 6,812.12 i FUND 202.80 0.1 200 101.4 1,592.44 CASH VARIANCES 39.46 0.0 9 438.4 -50.73 CREDIT CARD CHARGES 1,560.75 0.9 1,500 104.1 12,672.51 DEPRECIATION 1,309.31 0.7 0 N/A 10,444.91 REPAIRS & MAINT. 0.00 N/A 418 N/A 1,829.18 1. !j, . Date: 03/14/17 at.10:24 AM DUNN ABC Income Statement From February 1, 2017 Through February 28, 2017 Last Seq. #: 1078 PTD Post %Sales Budget %Budg YTD Post COMPUTER MAINT. 527.25 0.3 650 81.1 9,896.48 UTILITIES 1,133.58 0.6 1,166 97.2 9,616.00 TELEPHONE 500.45 0.3 500 100.1 4,012.99 INSURANCE 895,88 0.5 825 108.6 6,663.52 STORE SUPPLIES 408.64 0.2 666 61.4 4,946.79 TRAVEL EXPENSES - PARKER 0.00 N/A 38 N/A 0.00 TRAVEL EXPENSES - SNIPES 0.00 N/A 28 N/A 319.21 TRAVEL EXPENSES - JERNIGA 0.00 N/A 28 N/A 0.00 TRAVEL EXPENSES -JUDD 0.00 N/A 28 N/A 0.00 TRAVEL EXPENSES - OTHER 190.98 0.1 115 166.1 802.33 TRAVEL EXPENSES - MARSHAL 100.00 0.1 38 263.2 100,00 UNEMPLOYMENT INSURANCE 0.00 N/A 0 N/A 67.29 LICENSE & OTHER TAXES 0.00 N/A 55 N/A 665.00 OFFICE SUPPLIES 460.37 0.3 175 263.1 1,412.15 PROFESSIONAL SERVICES 0,00 N/A 0 N/A 8,052.50 DUES & SUBSCRIPTIONS 0.00 N/A 67 N/A 1,019.00 BOARD EXPENSES - SNIPES 100.00 0.1 100 100.0 700.00 BOARD EXPENSES - JERNIGAN 80.00 0.0 80 100.0 560.00 RD EXPENSES - OTHER 0.00 N/A 15 N/A 0.00 BOARD EXPENSES - JUDD 80.00 0.0 80 100.0 560.00 ALC. ED. TRITON NEWSPAPER 0.00 N/A 0 N/A 500.00 ALC. ED. WAYNE AVE, SCHOO 0.00 N/A 0 N/A 450.00 ALC. ED. TRITON HIGH SCHO 0.00 N/A 0 NIA 950.00 ALC. ED. DUNN MIDDLE SCHO 0.00 N/A 0 NIA 750.00 ALC, ED. HARNETT PRIMARY 0.00 N/A 0 N/A 675.00 ALC. ED. ERWIN ELEMENTARY 0.00 N/A 0 N/A 400,00 ALC. ED. GENTRY ELEM. SCH 0.00 N/A 0 N/A 400.00 ALC. ED. DUNN AA GROUP 200.00 0.1 200 100.0 1,400.00 ALC. ED. COATS-ERWIN MIDD 0.00 N/A 0 N/A 575.00 ALC. ED. TEACHERS 0.00 N/A 0 N/A 1,425.00 ALC. ED SOLD OUT YOUTH MI 0.00 N/A 0 N/A 4,000.00 BANK CHARGES 663.05 0.4 292 227.1 4,587.38 LAW ENFORCEMENT 2,000.00 1.1 0 N/A 6,000.00 SECURITY 0.00 N/A 0 N/A 1,541.26 Total Expenses 1 Income After Taxes 31,838.02 18.0 30,397 104.7 290,292.60 13,465.85 7.6 12,648 106.5 126,343.19 CITY OF DUNN ABC BOARD Minutes of Meeting Feb. 28, 2017 The Dunn ABC Board met on Feb. 28, 2017. Present at the meeting: Board Members, Lynn Jernigan, Alice Judd and Dal Snipes, Manager, Robert Parker, who served as Secretary to the Board, and City Council Member Buddy Maness. Mr. Parker presented the minutes of the Jan. 17, 2017 meeting that were approved by the Board. Each Board Member was given a copy of the Jan., 2017 Financial Statements. The Board reviewed the statements noting sales in Jan., 2017 are $4637.25 above last year. Year to date sales are $80017.40 above last year. Mixed Beverage sales are $2698.70 below last year. The schools, teachers, and Sold Out Youth program have been paid for alcohol education. The 3`d quarter profit distribution has been made to the City of Dunn. There was no conflict of interest at this meeting. No other business. The next ABC Board Meeting will be Mar. 21, 2017. With no other business, Lynn Jernigan motioned to adjourn which received a second from Alice Judd. Robert S. Parker . UG. I Date: 02/10/17 at 10:02 AM DUNN ABC Income Statement From January 1, 2017 Through January 31, 2017 Last Seq. #: 1075 PTD Post %Sales Budget %Buda YTD Post Sales ��9�PDT LIQUOR SALES - STORE #1 59,491.45 35.1 70,000 85.0 484,708.75 LIQUOR SALES - STORE #2 100,069.85 59.1 105,000 95.3 830,987.65 LIQUOR SALES - MIXED BEVE 6,848.80 4.0 6,833 100.2 45,077.85 LIQUOR SALES - MB TAX 1,437.50 0.8 0 N/A 9,498.77 INTEREST EARNED 12.50 0.0 10 125.0 74.38 OTHER INCOME 1,500.00 0.9 0 N/A 4,500.00 Total Sales 169,360.10 100.0 181,843 93.1 1,374,847.40 ___= Cost of Sales =___ N.C. EXCISE TAX 65,301.00 38.6 39,368 165.9 264,193.00 REHABILITATION TAX 962.98 0.6 645 149.3 4,132.22 MIXED BEVERAGE TAX 755.00 0.4 714 105.7 4,031.00 MIXED B. TAX DEPT HUMAN R 75.50 0.0 71 106.3 403.07 TAXES BASED ON SALE 67,094.48 39.6 40,798 164.5 272,759.29 COST OF SALES PURCHASES STORE #1 35,743.32 21.1 58,800 60.8 286,821.95 PURCHASES STORE #2 54,002.88 31.9 39,200 137.8 451,481.22 TRUCK DELIVERY COST 280.00 0.2 0 N/A 1,780.00 INVENTORY ADJUSTMENT -1,216.25 ( 0.7) 0 N/A -9,326.98 Total COST OF SALES 88,809.95 52.4 98,000 90.6 730,756.19 Total Cost of Sales 155,904.43 92.1 138,798 112.3 1,003,515.48 Gross Margin 13,455.67 7.9 43,045 31.3 371,331.92 ______= Expenses =_____ EXPENSES SALARIES - DUNN 18,332.50 10.8 19,917 92.0 147,083.35 PAYROLL TAXES - DUNN 1,402.44 0.8 1,500 93.5 11,251.77 N.C. RETIREMENT FUND 925.19 0.5 708 130.7 6,071.77 GROUP INSURANCE 847.12 0.5 1,000 84.7 5,965.00 < FUND 253.50 0.1 200 126.8 1,389.64 CASH VARIANCES 50.66 0.0 8 633.3 -90.19 CREDIT CARD CHARGES 2,301.81 1.4 1,500 153.5 11,111.76 DEPRECIATION 1,309.31 0.8 0 N/A 9,135.60 REPAIRS & MAINT. 121.00 0.1 416 29.1 1,829.18 I aua. Date: 02/10/17 at 10:02 AM DUNN ABC Income Statement From January 1, 2017 Through January 31, 2017 Last Seq. #: 1075 PTD Post %Sales Budget %Buds YTD Post COMPUTER MAINT. 95.00 0.1 650 14.6 9,369.23 UTILITIES 1,267.29 0.7 1,167 108.6 8,482.42 TELEPHONE 504.75 0.3 500 101.0 3,512.54 INSURANCE 895.88 0.5 825 108.6 5,767.64 STORE SUPPLIES 844.46 0.5 667 126.6 4,538.15 TRAVEL EXPENSES - PARKER 0.00 N/A 38 N/A 0.00 TRAVEL EXPENSES - SNIPES 0.00 N/A 28 N/A 319.21 TRAVEL EXPENSES - JERNIGA 0.00 N/A 28 N/A 0.00 TRAVEL EXPENSES -JUDD 0.00 N/A 28 N/A 0.00 TRAVEL EXPENSES - OTHER 81.93 0.0 115 71.2 611.35 TRAVEL EXPENSES - MARSHAL 0.00 N/A 38 N/A 0.00 UNEMPLOYMENT INSURANCE 0.00 N/A 0 N/A 6T29 LICENSE & OTHER TAXES 0.00 N/A 55 N/A 665.00 OFFICE SUPPLIES 354.30 0.2 175 202.5 951.78 PROFESSIONAL SERVICES 426.00 0.3 0 N/A 8,062.50 DUES & SUBSCRIPTIONS 0.00 N/A 67 N/A 1,019.00 BOARD EXPENSES - SNIPES 100.00 0.1 100 100.0 600.00 BOARD EXPENSES - JERNIGAN 80.00 0.0 80 100.0 480.00 RD EXPENSES - OTHER 0.00 N/A 15 N/A 0.00 bvARD EXPENSES -JUDD 80.00 0.0 80 100.0 480.00 ALC. ED. TRITON NEWSPAPER 0.00 N/A 0 N/A 500.00 ALC. ED. WAYNE AVE. SCHOO 0.00 N/A 0 N/A 450.00 ALC. ED. TRITON HIGH SCHO 0.00 N/A 0 N/A 950.00 ALC. ED. DUNN MIDDLE SCHO 0.00 N/A 0 N/A 750.00 ALC. ED. HARNETT PRIMARY 0.00 N/A 0 N/A 675.00 ALC. ED. ERWIN ELEMENTARY 0.00 N/A 0 N/A 400.00 ALC. ED. GENTRY ELEM. SCH 0.00 N/A 0 N/A 400.00 ALC. ED. DUNN AA GROUP 200.00 0.1 200 100.0 1,200.00 ALC, ED. COATS-ERWIN MIDD 0.00 N/A 0 N/A 575.00 ALC. ED, TEACHERS 0.00 N/A 0 N/A 1,425.00 ALC. ED SOLD OUT YOUTH MI 0,00 N/A 0 N/A 4,000.00 BANK CHARGES 621.43 0.4 292 212.8 3,924.33 LAW ENFORCEMENT 0.00 N/A 0 N/A 4,000.00 SECURITY 0.00 NIA 450 N/A 1,541.26 Total Expenses 31,094.57 18.4 30,847 100.8 258,454.58 P' ' Income After Taxes -17,638.90 ( 10.4) 12,198 (144.6) 112,877.34 DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET MONDAY, APRIL 17, 2017 5:30 PM CHAIRMAN ERIC SINCLAIR CALLED THE MEETING TO ORDER AT 5:30 PM ON MONDAY, APRIL 17, 2017. UPON ROLL CALL THE FOLLOWING WERE PRESENT: CHAIRMAN SINCLAIR, VICE-CHAIRMAN LEE, COMMISSIONER DAIL, COMMISSIONER EDDIE DRAUGHON, COMMISSIONER HOLLOWAY AND SECRETARY DEBBIE NORRIS. THE MEETING WAS OPENED WITH A PRAYER BY CHAIRMAN SINCLAIR. MINUTES OF THE PREVIOUS MEETING WERE READ AND APPROVED. FIRST MOTION WAS MADE BYVICE CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON, AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE COMMISSIONER DAIL NONE COMMISSIONER HOLLOWAY COMMISSIONER DRAUGHON MOTION CARRIED. OCCUPANCY REPORT: TOTAL RENT FOR APRIL WAS $33,592.00. AVERAGE RENT PER UNIT WAS $ 234.91. SINCE THE LAST MEETING THERE WERE THREE MOVE -INS, THREE MOVE -OUTS AND NO TRANSFERS. THERE WERE NO VACANT UNITS, THERE WERE NO CHARGE OFFS FOR THE MONTH OF APRIL. CHARGE OFFS YEAR TO DATE WERE $ 708.00. THERE WAS ONE RECOVERY FOR THE MONTH OF APRIL. DEBBIE BLUE $298.00 TOTAL RECOVERIES YEAR -TO DATE ARE $937.75 THE BOARD REVIEWED COPIES OF• THE WORK ORDER SUMMARIES FOR THE MONTH. THERE WERE NO COMMENTS. FINANCIAL BALANCE SHEETS WERE NOT AVAILABLE FROM THE CPA FOR THE MONTH OF MARCH 2O17 BUTARE EXPECTED TO BE AVAILABLE FOR REVIEW AT NEXT REGULAR BOARD MEETING. b 'd 96LO'IN WNWb:6 LIE'61 AM COMMUNICATIONS: THE BOARD OF COMMISSIONERS READ A LETTER THAT WAS SENT TO RESIDENTS AT HARNETT TERRACE CONCERNING HVAC/ATTIC INSULATION WHICH BEGAN IN EARLY APRIL. THERE WERE NO COMMENTS, A LETTER THAT WAS SENT TO RESIDENTS OF MCKAY COURT AND WASHINGTON HEIGHTS WAS REVIEWED. THE LETTER ADVISED THE RESIDENTS THAT IT HAD BEEN NOTICED THAT LOT OF WINDOW SCREENS AND DOOR SCREENS WERE MISSING OR DAMAGED IN THESE COMMUNITIES AND MAINTENANCE WOULD BE MAKING REPAIRS AND CHARGES WOULD BE APPLIED TO THE ACCOUNTS OF RESIDENTS WHERE REPAIRS WERE BEING MADE IF IT WAS DETERMINED TO BE DUE TO DAMAGE OR NEGLIGENCE BY THE TENANT. A LETTER WAS SENTTO ALL RESIDENTS ADVISING THEM THAT ACCORDING TO HUD POLICY, AN ENERGY AUDIT/UTILITY ALLOWANCE UPDATE WAS DUE EVERY FIVE YEARS AND DAVID SIMS, ENGINEER AND DUNN HOUSING AUTHORITY MAINTENANCE WOULD NEED TO ENTER SOME OF OUR UNITS IN ORDER TO CONDUCT THE AUDIT, THE LETTER SERVED AS A REQUIRED 48-HOUR ADVANCE NOTICE, BOARD REVIEWED WITH NO COMMENTS, OTHER BUSINESS A LETTER SENT TO MAYOR HARRIS REQUESTING THE REAPPOINTMENT OF COMMISSIONER LEW HOLLOWAY WAS BRIEFLY DISCUSSED. CHAIRMAN SINCLAIR STATED THAT WHILE THE REQUEST HAS BEEN MADE, COMMISSIONER HOLLOWAY'STERM DOES NOT END UNTILJUNE 30, 2017 AND WE WOULD BE NOTIFIED BY LETTER FROM THE CITY. THERE WERE NO OTHER COMMENTS, A LISTOF OLD EQUIPMENT, (STOVES, REFRIGERATORS AND WATER HEATERS) WERE CHARGED OFF WITH THE FIRST MOTION MADE BY VICE-CHAIRMAN LEE AND SECONDED BY COMMISSIONER HOLLOWAY. ALL USEABLE PARTS WERE REMOVED. AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE COMMISSIONER DAIL NONE COMMISSIONER HOLLOWAY COMMISSIONER DRAUGHON MOTION CARRIED, COMMISSIONER SINCLAIR BROUGHT UP DISCUSSION CONCERNING CONTINUED HEALTH INSURANCE FOR RETIRED EMPLOYEES WHO HAD THIRTY (30) YEARS OF SERVICE WITH THE DUNN HOUSING AUTHORITY. HE TOLD THE BOARD THAT THEY HAD TALKED ABOUT IT AT THE PREVIOUS MEETING AND ASKED FOR THEIR THOUGHTS ON IT, COMMISSIONER DRAUGHON STATED THAT AS A RECIPIENT OF HEALTH INSURANCE AS A RETIREE WITH THE CITY OF DUNN , HE THOUGHT IT WAS A GOOD THING AND IF AN EMPLOYEE RETIRED AFTER THIRTY YEARS, HE FELT IT WAS WELL DESERVED, COMMISSIONER DRAUGHON MADE FIRST MOTION FOLLOWED BYA SECOND MOTION FROM COMMISSIONER DAIL THAT THE FOLLOWING CHANGE BE MADE TO DUNN HOUSING AUTHORITY PERSONNEL POLICY CONCERNING HEALTH INSURANCE: Dium Housing .Authority will provide at least one (1) group health insurance plan for full- time employees who ate scheduled to work thirty (30) or more hours per week on a a 6 'd 860 'ON WV :6 L 101 '6l 'N continuous year round basis, including dependent coverage. Dunn Housing Authority will pay individual plan cost for the employee enrolling in that plan. F-mployees will pay all of the cost of coverage for qualified dependents if the individual employee desires such coverage. Employees who retire with at least thirty (30) years or more of service with the Dunn Housing Authority and are not yet Medicare eligible, will be provided an individual health plan comparable to the Dunn Housing Authority's active group health plan until the individual becomes eligible for Medicare. The percentage will be paid by Dunn Housing Authority as follows: 30 + years DHA pays 100% Medicare eligible employees actively at work on a full time basis may remain on the group health plan provided by Dunn Housing Authority OR choose to enroll in an individual Medicare health plan also provided by Dunn Housing Authority. The Dunn Housing Authority will pay the individual cost fox the employee. Medicare eligible retirees with at least thirty (30) years or ruore of service may choose to enroll in an individual Medicare health plan provided by Dunn Housing Authority. The Dunn Housing Authority will pay the individual cost for the retiree. RESOLUTION # 2017.02 WITH NO OTHER COMMENTS, THE MEETING WAS ADJOURNED, z"eZ ERIC L. SINCLAIR, SR. DEBB J, NO S CHAIRMAN SECRETARY b 'd 86LO 'ON WH :6 L I Ob '6l Affl DANNY B. WEST, PLLC CERTIFIED PUBLIC ACCOUNTANT 106 EAST BROAD STREET ' P O BOX 985 DUNN, NORTH CAROLINA 28334 ACCOUNTANT'S COMPILATION REPORT Board of Directors Dunn Police Athletic & Activities League Inc. Dunn, North Carolina 28334 I have compiled the accompanying statement of cash receipts and disbursements (21st CCLC Grant departmental statement) of Dunn Police Athletic & Activities League Inc. (a nonprofit corporation) - for the one month and nine months ended May 31, 2017 and the statement of cash disbursements - actual compared to budget for the nine months ended May 31, 2017 and the year ended August 31, 2017. 1 have not audited or reviewed the accompanying financial statement and, accordingly, do not express an opinion or provide any assurance about whether the financial statement is in accordance with the cash basis of accounting, which Is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America. The accompanying year to date budget and annual budget of Dunn Police Athletic & Activities League, Inc. for the nine months ended May 31, 2017 and the year ended August 31, 2017 has not been compiled or examined by me, and, accordingly, I do not express an opinion or any other form of assurance on it. The accompanying Budget and this report are Intended solely for the information and use of The Dunn Police Athletic & Activities League, Inc. Board Members and are not intended to be and should not be used by anyone other than these . specified parties. The accompanying financial statements have been prepared on the cash basis of accounting. Under that basis, the only asset recognized is cash, and no liabilities are recognized. All transactions are recognized as either cash receipts or disbursements, and noncash transactions are not recorded. The cash basis differs from accounting principles generally accepted in the United States of America primarily because accounts receivable from customers, inventory, fixed assets, accounts payable to vendors, and long-term debt are not Included in the financial statements. Management is responsible for the preparation and fair presentation of the financial statement in accordance with the cash basis of accounting and for designing, implementing, and maintaining internal control relevant to the preparation and fair presentation of the financial statement. ,,,My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services (SARIS) issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information In the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. During my compilation, I did become aware of certain departures from cash basis of accounting that are described in the following paragraph. Management has elected to omit substantially all of the disclosures ordinarily included In a financial statement prepared in acdordence with the cash basis of accounting. If the omitted disclosures were Included in the financial statement, they might influence the users conclusions about the Company's cash receipts and disbursements. Accordingly, this financial statement is not designed for those who are not informed about such matters. Date June 6, 2017 Member: American Institute of Certified Public Accountants Member: North Carolina Association of Certified Public Accountants I DUNN POLICE ATHLETIC & ACTIVITIES LEAGUE INC. 21st CCLC GRANT - DEPARMENTAL STATEMENT STATEMENT OF CASH RECEIPTS AND CASH DISBURSEMENTS FOR THE ONE MONTH AND NINE MONTHS ENDED MAY 31, 2017 1 Month Ended 9 Months Ended May 31, 2017 May 31, 2017 CASH RECEIPTS 21at CCLC Grant (Grant Funds Received) $ 18,542 $ 237,454 TOTAL CASH RECEIPTS 18,542 237,454 CASH DISBURSEMENTS Ext Day/Yr-Salary-. Director and/or Super 3,703 30,408 Ext Day/Yr-Tutorial Pay 11,331 97,671 Ext Day/Yr-Employer's See Sec -Regular 1,150 9,798 Ext Day/Yr-Employer's Workers' Comp Ins 0 1,517 Ext Day/Yr-Employer's Unemployment Ins 0 703 Ext Day/Yr-Contracted Services 0 978 Ext Day/Yr-Workshop Exp/Allowable Travel 882 2,726 Ext Day/Yr-Printing and Binding Fees 66 1,462 Ext Day/Yr-Rentals/Leases 400 3,680 Ext Day/Yr-Field Trips 0 (272) .'Ext Day/Yr-Postage 0 119 Ext Day/Yr-Security Monitoring 0 3,825 Ext Day/Yr-Supplies and Materials 396 4,877 Ext Day/Yr-Computer Software and Supplies 109 6,766 Ext Day/Yr-Computer Equipment -Inventory 0 2,298 Alt Progs-Contracted Services 2,850 7,600 Custodial/Housekeeping Services -Salary 1,001 8,021 Custodial/Housekeeping Serv-Employer's See Sec -Re 0 537 Custodipl/H Services -Employer's Workers' Comp 0 67 TOTAL CASH DISBURSEMENTS 21,888 182.781 CASH RECEIPTS OVER (UNDER) CASH DISBURSEMENTS $ (3,346) $ 54,673 SEE ACCOUNTANT'S COMPILATION REPORT Z w m a w r v Q U W J F Q w i, 0 d Z Z D 0 r w w it M m rn 0 i Q U LL 0 h Z w 2 h ` pOppp M O N N NN f�Vp N aD - O OCpO ^ Q^ O N v 00 � CD � N M O vv vvvvvN 7 O ap0 •t O V O .O- � -IFO O m O M 42�N o O O O CT 9 m ttVV ttpp ttOO OO�� CN W jp = M y' _ t1 O N Q m a) M N MUo o O O ( O� fmD Q h O � W�� OWI Q t0 C <0 N (� n N d v... N_. lJ C M. � N CIO ��a, w ;, 0 0 0 w Q M �D N O tW- O W Q N IOD O tV N N N N f0 ill M ti N '8 m iu N I or LU c �p a2 m CL 0 n aim oi� U �J G10N W H �WM Q Q � a `m ac �E m aLix v in o w o o a rn ? c A �c b W i — m w 2 E av �E E Zi.v> 0 0 w'a�2 � E!N vow t— fh Z`woo cO cCa�(awa(xCc%w o ° m �UO (9 cc 000 0) m'o5 E E E o 0 C4 d o wtm 0 0'a >> O C N m m m w O TTT T TT T TT TTY.T ymmmmmmmmmm�u'm�ammIL V �a'Q000 W0000000000000000aN�n�v 0wwwwwwwwwwwwwwww¢L)0L)Qar DANNY B. WEST, PLLC CERTIFIED PUBLIC ACCOUNTANT 106 EAST BROAD STREET P O BOX 985 DUNN, NORTH CAROLINA 28334 ACCOUNTANT'S COMPILATION REPORT To the Board of Directors Dunn Police Athletic & Activities League Inc. Dunn, North Carolina 28334 Management is responsible for the accompanying financial statements of Dunn Police Athletic & Activities League Inc.(a nonprofit corporation), which comprise the balance sheet of May 31, 2017, and the related statement of activities, and the related supplementary information - account detail, statement of cash receipts and cash disbursements, and statement of disbursements -actual compared to budget for the eleven months ended May 31, 2017 and the year ended June 30, 2017 in accordance with accounting principles generally accepted in the United States of America. I have performed a compilation engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. I did not audit or review the financial statements nor was I required to perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, I do not express an opinion, a conclusion, nor provide any form of assurance on these financial statements. The accompanying supplementary information of Statement of Disbursements -Actual Compared to Budget of Dunn Police Athletic & Activities League Inc. for the eleven months ended May 31, 2017 and the year ended June 30, 2017 has not been compiled or examined by me, and, accordingly, do not express an opinion or any other form of assurance on it. The accompanying Budget and this report are intended solely for the information and use of the Dunn Police Athletic & Activities League Inc. Board Members are not intended to be and should not be used by anyone other than theses specified parties. Management has elected to omit substantially all the disclosures required by accounting principles generally accepted in the United States of America. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Organization's financial position, changes in net assets, and cash flows. Accordingly, these financial statements are not designed for those who are not informed about such matters. Danny B. West, PLLC Dunn, North Carolina June 6, 2017 Member: American Institute of Certified Public Accountants Member: North Carolina Association of Certified Public Accountants DUNN POLICE ATHLETIC & ACTIVITIES LEAGUE INC. BALANCE SHEET MAY 31, 2017 ASSETS CURRENT ASSETS Cash in Bank-FCB $ 169,905 A/R- Grant 38,901 Prepaid Expenses 1,369 Total Current Assets 210,175 TOTAL ASSETS $ 210,176 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Sales Tax $ (2,187) Sales Tax - Grant (154) Sales Tax 2% (20) FICA/Medicare Payable 3,506 Federal Tax Withheld 1,674 State Tax Withheld 534 Garnishment 71 Accrued Salaries 3,506 A/P - City of Dunn 62,237 Total Current Liabilities 69,167 Total Liabilities 69,167 NET ASSETS Net Assets 86,206 Cash Receipts Over (Under) Cash Disbursements 65.803 Total Net Assets 141,008 TOTAL LIABILITIES AND NET ASSETS $ 210,175 SEE ACCOUNTANT'S COMPILATION REPORT DUNN POLICE ATHLETIC & ACTIVITIES LEAGUE INC. STATEMENT OF ACTIVITIES COMBINED DEPARTMENTAL STATEMENT (EXCLUDING GRANT) FOR THE ONE MONTH AND ELEVEN MONTHS ENDED MAY 31, 2017 1 Month Ended 11 Months Ended May 31, 2017 May 31, 2017 CASH RECEIPTS City Donation $ 10,417 $ 114,583 In -Kind Donation - Salaries 5,731 63,039 Basketball 0 28,307 Wrestling 605 8,290 College Scholarships 250 4,328 Education 0 11,678 Media Arts Program 0 5,150 Garden Program 0 500 Parent Association 934 9,609 Golf Tournament 0 8,247 PAL Fair 0 22,963 General Donations 27 67,983 Camps 0 250 Track and Field 3,650 3,660 Transportation 0 28,542 Youth Leadership 295 1,275 READY 12,080 61,042 NPAL Grant 7,287 7,287 CAHEC Grant 0 10,000 TOTAL CASH RECEIPTS 41,276 446.723 CASH DISBURSEMENTS Salary - Maintenance 471 4,937 Salary -Administrative Assistant 663 6,478 Insurance - D & O 169 1,858 Insurance - Liability 332 3,648 Insurance - Worker's Compensation 0 (444) Insurance - Vehicles 868 11,414 Fuel 0 5,084 Repairs - Vehicles 462 7,950 Background Checks 158 158 Utilities - PAL - Gym 923 14,265 Utilities PAL - Main 1,490 17,396 Maintenance - Building 34 6,110 Accounting Services 1,350 4,500 Training/Travel 0 1,642 Taxes - Payroll - Fica/Medicare 83 1,040 Taxes - Payroll - Unemployment 0 (578) Capital Improvements 0 780 Dues/Database Renewal 0 2,560 Telephone 0 539 Office Supplies 0 6,307 Postage 0 61 Bank Service Fees 31 446 Other Expense 0 1,372 SEE ACCOUNTANT'S COMPILATION REPORT DUNN POLICE ATHLETIC & ACTIVITIES LEAGUE INC. STATEMENT OF ACTIVITIES COMBINED DEPARTMENTAL STATEMENT (EXCLUDING GRANT) FOR THE ONE MONTH AND ELEVEN MONTHS ENDED MAY 31, 2017 1 Month Ended 11 Months Ended May 31, 2017 May 31, 2017 Tags and Licenses 36 381 Uniform/Clothing Account 0 50 In -Kind Salaries 5,731 63,039 Supplies -Basketball 1,218 20,766 Travel -Basketball 2,838 3,575 Meals -Basketball 951 2,494 Lodging -Basketball 0 838 Supplies -Wrestling 935 5,199 Travel - Wrestling 0 1,536 Meals - Wrestling 0 80 Supplies - College Scholarships 0 2,967 Salaries - Education 3,057 3,057 Supplies - Education 58 262 Supplies - Media Arts Program 0 5,722 Supplies - Concessions/Nutrition 0 88 Supplies - Parent Association 461 4,833 Supplies- Golf Tournament 0 2,493 Supplies - PAL Fair 70 1,507 Supplies - General Donations 2,365 7,793 Travel/Lodging - General Donations 46 409 Meals - General Donations 0 2,528 Equipment -General Donations 443 4,343 Supplies - Camps 0 1,296 Supplies - Transporation 385 1,428 Vehicle Purchases - Transportation 22,746 68,318 Youth Leadership - Supplies 0 1,430 READY -Supplies 0 15,183 READY -Food (5,228) 20,648 READY -Athletic Coordinator 2,328 12,144 READY -Administrative 1,506 12,886 READY - Employer's Soo Sec -Regular 302 1,560 NPAL Grant - Salaries 2,112 9,798 NPAL Grant - Travel 0 2,396 NPAL Grant - Technical Assistance 0 943 NPAL Grant - Supplies 198 213 NPAL Grant - Employer's Social Sec -Reg 147 669 CAHEC Grant - Supplies 0 10,542 CAHEC Grant - Travel 0 (22 TOTAL CASH DISBURSEMENT 49,729 390,915 CASH RECEIPTS OVER (UNDER) CASH DISBURSEMENTS $ (8,453) $ 55,808 SEE ACCOUNTANT'S COMPILATION REPORT DUNN POLICE ATHLETIC & ACTIVITIES LEAGUE INC. SUPPLEMENTARY INFORMATION STATEMENT OF CASH RECEIPTS AND CASH DISBURSEMENTS DEPARTMENTAL SUMMARY ELEVEN MONTHS ENDED MAY 31, 2017 Total Cash Total Cash Receipts Receipts Cash Over (Under) Disbursements Cash Disbursements Basketball $ 28,307 $ (27,672) $ 634 Wrestling 8,290 (6,815) 1,475 College Scholarship 4,328 (2,967) 1,361 Education 11,678 (3,319) 8,360 Media Arts 5,150 (5,722) (672) Computer Equipment 0 0 0 Concession/Nutrition 0 (88) (88) Parent Association 9,609 (4,833) 4,776 Golf 8,247 (2,493) 5,754 PAL Fair 22,963 (1,607) 21,455 General Donations 57,983 (15,073) 42,910 N Camps 250 (1,296) (1,046) Track and Field 3,650 0 3,650 Transportation 28,542 (69,746) (41,205) Youth Leadership 1,275 (1,430) (155) Garden Program 500 0 500 Total $ 19D,771 (142,962) $ 47,809 SEE ACCOUNTANT'S COMPILATION REPORT Y V z w Q J w Q U w J 2 Q w U J a Z Z m Q L M N !O O ea^�( (O ODD O h N py^ O ay0� a0 O N O em ery mM O 0 N N O NN N 01 W (� a K 0� t� d' � l+') �� S N N V � >m Q m mo(n om 000000c�oon000 0000 orn oo0o OR q (n o0o 0 (y 00m0o oci o 0 0 00 m N 1� m h O N 0 N N O i: IO 0 0 lh N 0 0 Ol O N O O Z w 1Qcc - w u Colo a .yY�(eppyy (� 0 2 m m O r K o W p V: O OO O- N M O N O O h m0 N M m V M M N O N 7 z� y w y N N Q ®,C) wM LL = Cl C Q H 0 4o 2 U ® Q m F IL J w O a w LL N �m E N ~ N y hC> ci dao rn E m ao Ju m m E E 3 O N pn ai D ap u.� o 01 E4 Cw N rn m w O C O m m m L N U N UI aa�cn�°m�vmaman Go aa(nE�a�v� vU°zm� ZZ'ZT§22°@L° rnww: �c ocpNrnm m�p�- LLJmmw('nuoiy=z& 0—i'=�55��c�0��ada��i '�sn c,� rn°v as X c/J to— — ti K p m» m ¢ F-F-F-F UOF-O a m0E-=) to (n Z O Q 0 Z H Z w J IL d D N Z Z M 0 LL O Z w z w m Q u LL O Z w 2 w Q N b O W OJ ? 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Monthly Program Report Respectful y s bmitted: Date: Dunn PAL Grantee Summary Information I May 1, 2017 - May 31, 2017 1 Attended Participants Registration Information Student Additions Withdrawal Current Period 3 0 162 Demographics Information & Education Program Ethnicity Student Adult Total _ Hispanic _ 8 0 8 Non -Hispanic 104 0 104 Unknown 50 0 50 Total 162 0 162 Gender Student Adult Total _ Male 103 0 103 Female 59 0 59 Unknown 0 0 0 Total 162 0 162 rAdult Additions Withdrawal Current Period 0 0 0 Race Student Adult Total White 15 0 15 Black or African American 139 0 139 Asian 0 0 0 Native Hawaiian or Pacific 0 0 0 American Indian or Native Alaskan 0 0 0 Some other Race 8 0 8 Multi -Racial 0 0 0 Unknown 0 0 0 Total 162 0 162 Grade Total Participants Grade Total Participants Grade Total Participants Grade Total Participants PreK 0 3 17 7 9 11 9 K 14 4 21 8 17 12 4 1 16 - 5 10 9 11 Adult 0 2 14 6 11 10 9 Total 162 Education Program Yes No Unknown Education Program Yes No Unknown Education Program Yes No Unknown ESULEP 0 7 155 Tutoring/Homework 25 3 134 Gifted & Talented 01 71 155 Special Education 0 7 155 Total 25 24 599 Eligible for Freel Reduced lunch Total Percentage Yes 28 17.28 No 5 3.09 Unknown 129 79.63 Total 162 Pnnfed On:06105/2017 04:11 PM Page 1 of 2 Dunn PAL Grantee Summary Information May 1, 2017 - May 31, 2017 1 Attended Participants Participant Count by Days Attended Days Attended Student Adult Total 0 To 30 Days 162 0 162 31 To 60 Days 0 0 0 Above 60 Days 0 0 0 Total 162 0 162 Attendance Summary Regular Activities All Activities Unique Number of Participant Served 162 162 Total Participants Served (Participant -Attendance) 1,774 1,774 Number of Days of Program Operation 31 31 Overall Average Daily Attendance 57.23 57.23 Printed On:05/0512017 04:11 PM Page 2 N O U) O O O O) r O M O M cr U)O V V U) U) U7 UJ m A ro fV fV M D) V' O CV N tM D) (V (V M Oi N N j G N Q a G N co NN a It O �y W 6T 'u N N N P N N N O N N N N 000 ro ro a •" U7 U) 0 M 7 O U) IN 0 M U) 0 LO d' U) UI m ro 6 C SS •L Q C c 'g rn m m rn rn m rn rn m m rn rn M m rn w m m m m m m m m to co ro ro to co to co o. 2.2 w� a v ro M ro o v o m m r r co r 00 to r r c r y 00 0 cu° Q� d M c1 w 00 N N w N M M N 0 w N W W V� 9 cV fV N '+ U M a a a a a a a a a a a a a a a a 0 M 0 M 0 M 0 M 0 O 0 O 0 M 0 M 0 M 0 M 0 O 0 M 0 M pp O o O 0 o a a a a a a a a a a a a a a a 0- O O O O O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 M 0 M U- IL U- N m N 7 4i m W n N N= y m N= N amc N 41 W G7 CY N N 7 ,c= I�1- FO-iE F=4L- yy� IMF- 1=FL- t�IL- 3 c-6 a •d c-6 C a C-d C 16 G '0 C-6 C a - C C-6 c 16 C •d C D C C. *2� o 2 2� m� 2� 20� �� 2� 2� 2� 2 2 2� m co ) 0) N S t� @ O o.00 a w d vEj N N .te J ` 1 fn J e 1 a s a J a d 0 3 3 3 v v •ycc •€c' c y '�i $ $ $ $ E E E E N m d c c c c O 0 0 0 0 0 O 0 w y W ILU iw W IJ a LL I aI LL. a 2 = 2 S c •N N N U c O U C S O Q I W LL 2 Fes- cOi f ƒ § � m 0 ) ( E § \ $ ( 2 } a § 2 | § t§ § k� ao CD §� k§ ~ k7 �RJ e m k R R ,2 (L ( (L ( ( k \ \ \ \ \ }} \}/2 2 ai /!,»,��aenPe #% #¥ #®/ #®/ / ) a ` Of / E ( k 0 k 2 } 3 / , \ c o O c° N E Q to Oc 0 G 3 G E N Q � N � v J � aa. 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CA : _ .... : : ...... .'» ! \� \ ƒ \$ 2\ \9\\ %$e$$$$a@2// /�w / /%@®e:�%. / $ / { � /»®•&»///%/\se7 /§ +2@ 2%\fK«C:/$£w :a:am&e»y$«3a:\%3a/6v,m :!.• t�ui & ; ƒ:2�:�j}.d � ev»w+vagaa; ƒ uC:oi :::,.�,:: , ® R .... .. : �...... l L. - �J,\��/K@ o �G,w q CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S.143-318.11(a)(1)] Prevent the disclosure of privileged information i Under the North Carolina General Statutes or regulations. i Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney i To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. i To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S.143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).