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11-13-2018 AgendaDunn City Council Meeting Agenda Tuesday Evening, November 13, 2018 7:00 p.m., Dunn Municipal Building Call to Order Invocation Pledge of Allegiance R];Nffleff. 1) Adjustment and Approval of the November 13, 2018 meeting agenda PRESENTATIONS 2) Retirement Resolutions — Corbett "Corky" Tart and J.R. Roberts 3) Recognition of New Employees PUBLIC COMMENT PERIOD 41 4) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. CONSENT ITEMS 5) Minutes — October 9, 2018 6) Budget Amendment 7) Consideration of Resolution Adopting the 2019 City Council Schedule 8) Parade Street Closing ITEMS FOR DECISION 9) Resolution Designation of Applicant's Agent (FEMA, NC Emergency Management) 10) State — Applicant Disaster Assistance Agreement 11) Resolution of Intent to Consider Permanently Closing a Public Street and Setting Public Hearing 12) Resolution for Approving Water Shortage Response Plan 13) Resolution to Accept State Loan of $2,500,000 for Waste Water Treatment Plant Aeration Project 14) Resolution Approving Financing Terms (BB&T) ITEMS FOR DISCUSSION AND/OR DECISION 15) Board Appointments 16) Approval of Process to Fill Vacant Council Seat 17) Financial Report/Assessment Update 18) Administrative Reports a. Tax Report d. Public Works/Utilities Report b. Planning & Inspections Report e. Parks & Recreation Report c. Police Report f. Library Report 19) Announcements 20) Information 21) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" h D r hAndi , y z "Meeting Date: November 13, 2018 city Council Agenda Form 13 SUBJECT TITLE: Temporary Blocking of Street — Portion fronting 614 E. Broad Street (Another Barber Shop) Extending from N. Wilmington Avenue to 611 E. Broad Street Presenter: City Manager Steven Neuschafer Department: Administration Attachment: Yes X No Description: Temporary Blocking of Street Public Hearing Advertisement Date: A verbal request has been received from Corey Williams, owner of "Another Barber Shop", to close a portion of E. Broad Street fronting their business at 614 E. Broad Street from N. Wilmington Ave. to 611 E. Broad Street on Saturday, November 17, 2018 from 1 am �`�� untll 5:00 pm for the purpose of holding an Annual Customer/Community Appreciation Day. BACKGROUND: The same request was approved for November 2017. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: SECTION 1. Adjustment and Approval 1November 0 It d �UNN U N N D City Council Agenda Form 1111. MeetMeetmig Date: November 13, 20. SUBJECT TITLE: Retirement Resolutions Presenter: Public Works Director Dean Gaster D Public WorkslUtilities Attachment: X Yes o Description: Public Hearing Advertisement Date: PURPOSE: Mayor Harris will present a Retirement Resolution to Corbett "Corky" Tart retiring on December 1, 2018 and J. R. Roberts retiring on January 1, 2019. BACKGROUND: BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: a O' \Id lII:i YVl\1\ 611 �mariea Gity .. Oit,y or tau nn ---- --.� f l :mTFtA� G�iRL1RF�'y' 7,4i-ir C_ 1989*2013 c'(x&w1u&&n OF THE CITY OF DUNN CITY COUNCIL EXPRESSING APPRECIATION TO JOHNNY R. (J. R.) ROBERTS UPON HIS RETIREMENT WHEREAS, J.R. Roberts retired on January 1, 2019 as Equipment Operator with the City of Dunn with 28 years of service; and WHEREAS, J.R. began his career in 1991 as a Utility Maintenance Worker; and WHEREAS, in 2000, J.R. was promoted to Equipment Operator, where he served until his retirement; and WHEREAS, J.R. has proven himself to be a dedicated and efficient public servant who has gained the admiration and respect of his fellow workers and the citizens of the City of Dunn; and WHEREAS, J.R. has worked faithfully and diligently; one that you could depend upon to do whatever it took to get the job done; and WHEREAS, the Mayor and City Council of the City of Dunn are desirous on behalf of themselves, the other City officials and employees and the citizens of the City of Dunn, of expressing to J.R. Roberts their deep appreciation and gratitude for the service rendered by him to the City over the years. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council that we offer J.R. our very best wishes for success, happiness, prosperity and good health in his future endeavors. This Resolution shall be incorporated into the official Minutes of the City of Dunn, and shall be in full force and effect from and after this 13a' day of November, 2018. scar N. Harris; m or Attest: 4TayWilliam, City Clerk Dnorth N city of dann where comvr matters IDUNN All•kmerica City m 1989*2013 �es�lutiQn OF THE CITY OF DUNN CITY COUNCIL EXPRESSING APPRECIATION TO CORBETT "CORKY" TART UPON HIS RETIREMENT WHEREAS, Corky Tart retired on December 1, 2018 as Assistant Public Works Director -Utilities with the City of Dunn with 28 years of service; and WHEREAS, Corky began his career in 1990 as a Sewer Cleaning Crew Leader; and WHEREAS, in 1998, Corley was promoted to Line Maintenance Crew Leader; and WHEREAS, in 2000, Corley was promoted to Line Maintenance Supervisor; and WHEREAS, in 2016, Corky was promoted to Assistant Public Works Director — Utilities, where he served until his retirement; and WHEREAS, Corky has proven himself to be a dedicated and efficient public servant who has gained the admiration and respect of his fellow workers and the citizens of the City of Dunn; and WHEREAS, Corley has worked faithfully and diligently; one that you could depend upon to do whatever it tools to get the job done; and WHEREAS, the Mayor and City Council of the City of Dunn are desirous on behalf of themselves, the other City officials and employees and the citizens of the City of Dunn, of expressing to Corky Tart their deep appreciation and gratitude for the service rendered by him to the City over the years. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council that we offer Corky our very best wishes for success, happiness, prosperity and good health in his future endeavors. This Resolution shall be incorporated into the official Minutes of the City of Dunn, and shall be in 13" day of November, 2018. scar N. Harris,lla r Attest: Tamm Williams, 'ty Clerk DUNN iCity Council Agenda Form SUBJECT TITLE: New Employee Introduction Presenter: City Manager Steven Neuschafer Attachment: Yes No Description: Public Hearing Advertisement Date: PURPOSE: Introduction of the following New Employees Library Francine Dixon, Library Police Department Trae Gonzales — Police Officer I Matthew Morris — Police Officer II Public Works/Water and Sewer Heather Adams — Public Utilities Director Stephen Summerlin — Wastewater Treatment Plant Operations Specialist William Gregory — Water Treatment Plant Lab Technician BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: F p -ubl*c Com- mient F I Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. DUNN U" 'Bu- D U"' t N' - N" All -America City 'it, r d��n r r CouncilAgenda 3 I Form SUBJECT TITLE: Minutes — October 9, 2018 — Presenter: Department: Attachment: XYes No Public Hearing Advertisement Date: BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Minutes MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, October 9, 2018, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, and Chuck Turnage. Also present was City Manager Steven Neuschafer, Assistant to the City Manager Mathew Boone, Finance Director Mark Stephens, Public Works Director Dean Gaster, Chief Building Inspector Steven Bing, Planning & Inspections Director Dervin Spell, Police Captain Johnny Royal, Captain Larry Jenkins, and Lt. Clark White, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope, City Clerk Tammy Williams and Lisa Farmer of The Daily Record. Absent: Council Member Billy Barfield. INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and gave an update on Council Member Billy Barfield. Reverend Gerald Blake, Pastor of the Daystar Tabernacle Church, gave the invocation. Afterwards, the Pledge of Allegiance was recited. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and seconded by Mayor Pro Tern McLean to adopt the October 9, 2018 meeting agenda with changes as listed below. Agenda Items Added: • Memorandum of Agreement with NC DOT concerning the emergency removal of hurricane related debris associated with Hurricane Florence. Agenda Items Removed: • Item 97 Public Hearing for Ordinance Amendment OA-04-18; Chapter 22; Article III of the Zoning Ordinance • Item #18 Consideration of Ordinance Amendment OA-04-18; Chapter 22; Article III of the Zoning Ordinance Motion unanimously approved. PRESENTATIONS: Veterans Day Proclamation Presentation Presented to American Legion Post 59; Veterans of Foreign War Post 6767, Disabled American Veterans 474; and Vietnam Veterans of America Mayor Harris along with Mayor Pro Tom McLean, Council Members Turnage and McNeill presented proclamations to Robbie Hardison representing the VFW 6767 and Ronnie Williams representing Vietnam Veterans of America with both men being members of the American Legion Post 59. Mayor Harris noted that November I I" is the 100a Anniversary of the signing of the Armistice that ended World War L A copy of Proclamation (P2018-20) is incorporated into these minutes as Attachment 91. Proclamation Presentation Dunn's Dixie Youth Baseball NC All -Stars (10-Under) Majors State Champions Mayor Harris, along with Council Member Turnage and Recreation Director McNeill presented a proclamation of recognition to the Dixie Youth Baseball Dunn Majors All -Star team for winning the State Championship and finishing 3rd in the Majors World Series Tournament held in Lumberton, NC. A copy of Proclamation (P2018-21) is incorporated into these minutes as Attachment 92. Mayor Harris recessed the meeting and then reconvened at 7:24 p.m. New Employee Introductions City Manager Neuschafer introduced Mathew Boone, Assistant to the City Manager and Library Director Williams introduced Marilia Wimberly, Library Program Specialist. Lt. White of the Police Department introduced Apelles Hart — Police Officer I. Public Works Director Gaster introduced Justin Griffin — Meter Technician/Water Sewer Maintenance Worker and Matthew Hall — Cemetery Maintenance Worker. PUBLIC COMMENT PERIOD Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. Janie Robinson, Pastor of St Stephens Christian Church located at 206 S. Sampson Avenue, shared concerns about the flooding that takes place during heavy rain on Divine Street and around the church. She reported on flooding during the 2016 Hurricane Matthew and 2018 Hurricane Florence, due to water building up and running into fellowship hall and under the sanctuary. She shared the various expenses incurred by the church due to the flooding. She told council members that the church is a historical landmark in the Dunn community founded in 1908. They have served and would like to continue serving the community and asked for the Council to visit the church and also look at the infrastructure needs on Divine Street and Sampson Avenue to see how the drainage issues can be addressed. Pictures were presented which are on file in the Clerk's Office. Having no further comments, the Public Comment period was closed. Mayor Harris recessed the regular meeting for Public Hearings. PUBLICIZEARINGS: Public Hearing Ordinance Amendment OA-03-18; Chapter 22; Article III of the Zoning Ordinance Mayor Harris stated that the public has been notified that the Dunn City Council will hold a public hearing for the purpose of receiving citizen input for or against Ordinance Amendment OA-03-18; Article III of the Zoning Ordinance. The ordinance would add "church" into the I-10 Restricted Industrial District. The public hearing was duly advertised on September 14 and September 28, 2018. Hearing no comments, Mayor Harris closed the public hearing and reconvened the regular meeting at 7:32 p.m. CONSENT ITEMS: Minutes — Council considered approval of the minutes of September 11, 2018 City Council Meeting. Proclamation designating October 21 —27, 2018 as National Friends of Libraries Week. A copy of Proclamation (P2018- 22) is incorporated into these minutes as Attachment 93. Approval of Resolution Urging a Safe and Courteous Halloween on Wednesday, October 31, 2018. A copy of Resolution (R2018-10) is incorporated into these minutes as Attachment 94. Approval of the temporary blocking of streets as requested for the 20' Annual NC Cotton Festival. Approval of the temporary street closing as requested by the Dunn Area Chamber of Commerce for the Annual Christmas Tree Lighting Ceremony. Destruction of Municipal Records from the following Departments: Administration, Finance, Library and Public Works. A list of those records that have exceeded the required retention schedule and approved for destruction is incorporated into these minutes as Attachment 95. Motion by Council Member Maness and seconded by Mayor Pro Tom McLean to approve all consent items. Motion unanimously approved. Mayor Harris then read portions of the Resolution Urging a Safe and Courteous Halloween on October 31, 2018. ITEMS FOR DECISION: Accept Grant Contract with NC Department of Natural and Cultural Resources For improvements at Tart Park Finance Director Stephens reported that in the recently adopted State budget, a special allocation of $500,000 was approved for the City of Dunn for improvements at Tart Park. There is no additional City Match required with this grant. The contract spells out that the City will do its part in spending the funds for the renovations at Tart Park and submitting required invoices and proof of expenditures. Mayor Harris reported that the City has previously received a grant of $375,000, the City committed $375,000 making total of $1,250,000 to renovate Tart Park — Phase I. He further thanked Representative David Lewis for getting this funding in the budget for his hometown. Motion by Mayor Pro Tom McLean and seconded by Council Member Maness to approve the Grant Contract with the NC Department of Natural and Cultural Resources for improvements at Tart Park. Motion unanimously approved. A copy of the Grant Contract is incorporated into these minutes as Attachment #6. Memorandum of Understanding (MOLT) between Harnett County Board of Education, the City of Duren and City of Dunn Police Department For the School Resource Officer Program at Harnett Primary School and Wayne Avenue School and School Resource Officer (SRO) Program Reimbursement Agreement between the Harnett County Board of Education, County of Harnett and City of Dunn City Manager Neuschafer presented that the School Board would like to place School Resource Officers in each Primary and Elementary School and they are asking municipalities to provide the officers for schools in their jurisdiction. The agreements are needed so that the City of Dunn can be reimbursed for these officers with the City being responsible for firel and maintenance of equipment provided. Both tht MOU and Agreement have been reviewed by the City Attorney and Chief West. Mayor Harris expressed concern in reference to page 2 of the Reimbursement Agreement. He doesn't feel the language is adequate to provide payment for the officers when not serving as an SRO. He has spoken to County Manager Paula Stewart and the Attorney that drafted the agreement and the Attorney authorized City Attorney Pope to change wording so that the City will be reimbursed every hour they work as SRO and hours for the City of Dunn as non -SRO. Council Members Tumage and Maness both expressed concerns that the officers would be hired for funding that may end after one year. City Manager Neuschafer stated that it will be clarified in their offer letter of employment. After discussion, motion was made by Council Member Maness and seconded by Council Member McNeill to approve the School Resource Officer Memorandum of Understanding with the Harnett County Board of Education and the SRO Reimbursement Agreement with the County of Harnett and Harnett County Board of Education with the City Attorney making the changes deemed appropriate for clarification of the Reimbursement Plan for non -SRO hours. Motion unanimously approved. A copy of the MOU and Reimbursement Agreement are incorporated into these minutes as Attachment 97. Ordinance Amendment OA-03-18; Chapter 22; Article HI of the Zoning Ordinance This amendment will allow "church" as a permitted use in the I-10 Restricted Industrial District. After questions concerning the reasoning by the change and the locations of I-10 zoning districts. Planning & Inspections Director Spell stated the ordinance change request was received from Ms. Barbara Campbell, who is interested in using a building at 506 N McKay Avenue for a church. Concerns about changing all 1-10 Zoning Districts were expressed by Mayor Harris as well as Council Members Maness and Tumage. City Attorney Pope and Director Spell confirmed a church is not a permitted conditional use in an I-10 so the ordinance amendment must be voted down first with the council directing they reapply for the conditional use permit. Motion by Council Member Maness and seconded by Council Member Tumage to deny Ordinance Amendment OA-03- 18; Chapter 22; Article III of the Zoning Ordinance with the condition, if applicant wishes to reapply to have "church" as a conditional use in an 1-10 Zoning District, that the fees be waived. Motion unanimously approved. Memorandum of Agreement (MOA) with NC DOT for Hurricane Florence City Manager Neuschafer proposed entering into a Memorandum of Agreement with NC DOT to allow the City to clean Hurricane Florence debris from DOT right of ways. FEMA notified municipalities not to remove debris from DOT highways without a MOA. To expedite the debris removal, he is also asking the Council to authorize the City Manager to bid and award an informal bid to the lowest responsible bidder. If question, he would then bring back to the council for ratification. The bid would be within the guidelines of FEMA and DOT. City Attorney Pope has added an addendum for the contract proposals. After discussion, Motion by Council Member Turnage and seconded by Council Member Tart to approve the Memorandum of Agreement with the NC Department of Transportation for Hurricane Florence debris removal and to authorize the City Manager to conduct and award an informal bid to carry out the debris removal as agreed. Motion unanimously approved. A copy of the Memorandum of Agreement is incorporated into these minutes as attachment #8. ITEMS FOR DISCUSSION AND/OR DECISION: Bid Award for Paving Project Public Works Director Gaster reported the timing of the storm probably hurt the City in getting bids for the Paving project. According to continents from Davis -Martin -Powell after discussions with bidding contractors, "due to emergency Hurricane work and shoring up ongoing projects before winter shut down, they are recommending that the City delay re -advertisement and bid opening for January, with reward in February, and start of construction in March." Approval of Memorandum of Understanding between the City of Dunn and Dunn Housing Authority Mayor Harris introduced Dunn Public Housing Authority representatives in attendance, Vice Chair Lester Lee, Executive Director Debbie Woodell, and board member Sadie McLamb. City Manager Neuschafer shared that the Dunn Housing Authority has offered to reimburse the City of Dunn $3,000 a month for a Dunn Police Officer to be primarily assigned to the Dunn Housing Authority to patrol their properties and specialize in various resident services programs. The Police Officer shall receive additional training in the areas of community policing, crime prevention, gang recognition and domestic violence. This cooperation agreement will enhance the quality of life for Dunn citizens living in affordable housing. The City is responsible for benefits of $14,133 and initial equipment cost of $8,232. The Housing Authority is requesting no less than 25 hours per week for the $3000 per month reimbursement. City Manager Neuschafer confirmed benefits were based on a fall time "Police Officer I" annual salary. Mayor Harris pointed out that the Housing Authority also offers free housing to City of Dunn Police officers. Ms. Woodell confirmed that there are three Dunn Police officers living at three of their properties but also clarified that the free housing is not attached to the new position. After discussion, a motion was made by Mayor Pro Tom McLean and seconded by Council Member Turnage to approve the Memorandum of Understanding with the Dunn Housing Authority for a Police Officer to be assigned to the Dunn Housing Authority for no less than 25 hours per week at the reimbursement amount of $3,000 per month. Motion unanimously approved. A copy of the Memorandum of Understanding is incorporated into these minutes as attachment 99. Non -Profit Allocations Mayor Harris reported on contributions made last fiscal year and that the City Council has $20,000 to allocate for this fiscal year. He also reviewed applications received from non -profits for the 2018-2019 allocations. Motion by Council Member Turnage and seconded by Council Member Maness to contribute as follows: DUMA — Food Pantry - $5000; Dunn Area History Museum - $10,000; Harnett Regional Theatre - $2,500; and $2,500 to Special Olympics North Carolina — Harnett County. After discussion, Motion carried 5-1 with Council Member McNeill opposing. Financial Report/Assessments Update Finance Director Stephens provided the following financial report for the period ending August 31, 2018: The City as of August 31, 2018 had $2,596,189 in cash in the General Fund and $2,351,973 in the Water -Sewer Fund. In August of 2017 the City had $1,895,785 in the General Fund and $2,655,067 in the Water and Sewer Fund. Property tax collections through August were $163,568 or 4.27% of budget. Last year property tax collections through August were $11,558. • Sales Tax Revenue is $193,176 or 8.90% of budget. Benchmark for this month is 8.33% of budget. Utilities Sales Tax is $169,323 or 23,32% of budget. Benchmark for this month is 25.00% of budget. Building Permit Fees were $13,717 or 18.28% of budget. Benchmark for this month is 16.67% of budget. • Water and Sewer Revenues were $844,880 or 17,75% of budget. Benchmark for this month is 16.67% of budget. Expenditures were 16,19% of budget in the general fund and 14,33% of budget in the water and sewer fund. The benchmark for this period is 16.67% of budget. He also presented the Weeded Lot/Demolition Update: Amount collected to Date is $26,607.40 with 2 properties closed out and 31 parcels released to the Attorney's office for foreclosure. The next sale is scheduled for November 15, 2018. Motion by Council Member Tart and seconded by Mayor Pro Tem McLean to acknowledge and accept the Financial Report and Assessments Update. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Planning & Inspections Report Public Works Report Recreation Report Library Report Police Report Motion by Mayor Pro Tern McLean and seconded by Council Member Tart to acknowledge receipt of Administrative Reports. Motion unanimously approved. City Manager's Report City Manager Neuschafer reported that City Staff is currently preparing for Hurricane Michael. He commended the Police Department, Public Works Department and Emergency Services for the great job they did during Hurricane Florence. The Mayor, on behalf of the Council and citizens of Dunn, also thanked them for their response time and the great job by all city employees during the storm. Public Works Director Dean Gaster updated on the debris clean up from Hurricane Florence. He shared requirements for debris pick up and talked about leaf season November 1 — January 15. He further reminded citizens that FEMA will handle demolition debris but they will not cover construction debris. ANNOUNCEMENTS The following announcements and/or comments were made by Mayor Harris: ➢ NCDOT will host 2 public meetings on the Interstate 95 project. The first set to be held on October 11°i at the Hampton Inn in Benson has been postponed and the second will be held on October 18"' at the Falcon Children's Home Activity Building in Falcon. Meetings are floating and will be held from 5:00 to 7:00 pm. ➢ Harnett County Arts Council will present Chalk Fest in downtown Dunn on October 19"' and 20'h. ➢ "Trick or Treat" times will be observed in the City limits of Dunn on Wednesday, October 3151 from 5:00 until 8:30 pm. ➢ 2011 Annual North Carolina Cotton Festival will be held on Saturday, November 3rd from 10 am until 4 pm in Downtown Dunn. ➢ City offices will be closed Monday, November 12°i in observance of Veterans Day. ➢ The next regular City Council Meeting is scheduled for Tuesday, November 13th at 7:00 pm. Closed Session 9:02 p.m. - Motion by Council Member Maness and seconded by Council Member Tart to enter Closed Session in accordance with N.C.G.S. 143-318.11(a)(5) to instruct the staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property, Motion unanimously approved. The Closed Session ended at 9:32 p.m. With no further business to discuss, a motion was made by Council Member Tart and seconded by Mayor Pro Tem McLean to adjourn the meeting at 9:34 p.m. Motion unanimously approved. OscarN. Harris Mayor Attest: Tammy Williams City Cleric CouncilI" g M& DO U N N ljjjj� City Agenda 7Form Meeting ste: Novemb 1989+2013 SUBJECT TITLE: Budget Amendment #5 Presenter: Finance Director Mark Stephens Department: Finance Attachment: XYes No Public Hearinq Advertisement Date: PURPOSE: To record Budget Amendment #5 BACKGROUND: #5 The City has received drug monies in excess of what was anticipated for the current budget year. BUDGET IMPACT: $20,000 will be added to the drug expenditure line. This can only be expended on drug enforcement related items. RECOMMENDATION/ACTION REQUESTED: Approve Budget Amendment #5 CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2019 Department: Police Budget Amendment# BA-5 Date: 1111312018 Appropriation Amount of Appropriation FUND BUDGET CODE LINE ITEM DESCRIPTION Before Amendment After Amendment Increase/Decrease Amendment General 10-510-5910 Drug Foreiture Money $ 20,000 $ 20,000 $ 40,000 EXPENDITURE TOTAL: $ 20,000 $ 20,000 $ 40,000 Appropriation Amount of Appropriation FUND BUDGET CODE LINE ITEM DESCRIPTION Before Amendment After Amendment Increase/Decrease Amendment General 10-360-1000 Drug Tax Proceeds $ 20,000 $ 20,000 $ 40,000 "I CERTIFICATION: I certify this requested budget amendment was approved by the City Council on: City Manager: Date: Finance Director: Date: JUSTIFICATION: To record additional drug monies received FUNDING SOURCE: Drug foreiture monies UNN D I.INN D N All•AmericaCity 6ty of darn All•AmericaCity 1 1 city Council Agenda Form 1 ® ti Date: November 13, 2018 1989 * 2013 1989 * 2013 SUBJECT TITLE: Consideration of Resolution Adopting the 2019 Regular Meeting Schedule for the City of Dunn City Council Presenter: City Manager Steven Neuschafer Department: Admin Attachment: XYes No Description: Resolution establishing 2019 meeting dates Public Hearinq Advertisement Date: PURPOSE: Attached you will find a resolution establishing the City Council meeting dates for 2019. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the resolution adopting the 2019 regular meeting schedule for the Dunn City Council. north Carolina Mayor scm Council Harris LW'DUNN Mayor Pro Tem Billy Barfield Council Members Buddy Maness ' City of dune Dr. Gwen McNeill Frank McLean POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Billy Tart Turnage 910 230-3500 ° FAX 910 230-3590 Chuck Manager J � J City Manager www.dunn-ne.org Steven Neuschafer RESOLUTION ADOPTING THE 2019 REGULAR MEETING SCHEDULE FOR THE CITY OF DUNN CITY COUNCIL . WHEREAS, the North Carolina General Statute 160A-71 allows the City Council to fix a specific time and place for their regular meetings; and WHEREAS, the North Carolina General Statute 143-318.12(a) requires that the City Council's schedule of regular meetings be kept on file with the City Clerk. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Dunn, North Carolina that the following meeting schedule be adopted: Tuesday January 8, 2019 7:00 p.m. Dunn Municipal Building Tuesday February 5, 2019 7:00 p.m. Dunn Municipal Building Tuesday March 12, 2019 7:00 p.m. Dunn Municipal Building Tuesday April 9, 2019 7:00 p.m. Dunn Municipal Building Tuesday May 14 2019 7:00 p.m. Dunn Municipal Building Tuesday June 11, 2019 7:00 p.m. Dunn Municipal Building Tuesday July 9, 2019 7:00 p.m. Dunn Municipal Building Tuesday August 13, 2019 7:00 p.m. Dunn Municipal Building Tuesday September 10, 2019 7:00 p.m. Dunn Municipal Building Tuesday October 8, 2019 7:00 p.m. Dunn Municipal Building Tuesday November 12, 2019 7:00 p.m. Dunn Municipal Building Tuesday December 10, 2019 7:00 p.m. Dunn Municipal Building Duly adopted by the City of Dunn City Council, meeting in regular session this 13th day of November, 2018. Oscar N. Harris, Mayor Attest: Tammy Williams, City Clerk DUNN DLINN DUNN All•AmericaGi(y of d„n� All•AmericaC4 1 I its Council Agenda Form 1 IM t ® eeti g Date: November 13, 2 l 1999 * 2013 1989 * 2013 SUBJECT TITLE: Temporary Closing of Streets for Dunn's Annual Christmas Parade Presenter: City Manager Steven Neuschafer Department: Admin Attachment: XYes No Description: Map Public Hearing Advertisement Date: PURPOSE: To close down W. Broad Street at General Lee Avenue to E. Broad Street at Elm Avenue from 1:30 p.m. until 3:00 p.m. on Saturday, December 1, 2018 for the Dunn Christmas Parade, Block streets for line-up from 12:30 p.m. until 4:00 p.m. General Lee Avenue from Harnett Primary School to Broad Street; Harnett Street from Orange Avenue to Wayne Avenue; Broad Street from Wayne Avenue to General Lee; and Wayne Avenue from Harnett Street to N. Watauga Avenue, BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the temporary street closings for the Dunn Christmas Parade. Tomnnrani Street Clncinn for Dunn Christmas Parade December 1, 2018 from 12:30pm to 4:00pm �' �' IIII.IIIIIII• IIIII, 111111 ■■ �' ��.e�`/ e. ■■ ■� �■�■■_ ■ ��;`■ � �■ ■ �1 ■ MIN so �1■� i� ■ ■ ■ (11i �' 11■I �� iml fill hiiil ■ ■ �� ■■ Ell MINIM DUNN_ D UtNhN D� NN All-AmericaClty ,t, �f dune AII-America City 1 1 a cif Agenda Meeting Date: November 13, 2018 1989'� 2013 1989 * 2013 SUBJECT TITLE: Resolution Designation of Applicant's Agent (FEMA, NC Emergency Management) Presenter: City Manager Steven Neuschafer Department: Admin Attachment: X Yes No Description: Resolution to Designate Agents Public Hearing Advertisement Date: PURPOSE: Consideration of Resolution to designate Finance Director Mark Stephens as Primary Agent and City Manager Steven Neuschafer as Secondary Agent for disaster related reimbursements for the City. BACKGROUND: This resolution is needed to apply for reimbursements related to Hurricane Florence. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve Resolution to designate Finance Director Mark Stephens as Primary Agent and City Manager Steven Neuschafer as Secondary Agent for disaster related reimbursements for the City of Dunn. RESOLUTION DESIGNATION OF APPLICANT'S AGENT North Carolina Division of Emergency Management Organization Name (hereafter named Organization) Disaster Number: City of Dunn FEMA-4393—DR—NU Applicant's State Cognizant Agency for Single Audit purposes (If Cognizant Agency is not assigned, please indicate): Applicant's Fiscal Year (FY) Start Month: 07 Day: 01 Applicant's Federal Employer's Identification Number 56 6001214 Applicant's Federal Information Processing Standards (FIPS) Number PRIMARY AGENT SECONDARY AGENT Agent's Name Agent's Name Mark Stephens Steven Neuschafer Organization Organization City of Dunn City of Dunn Official Position Official Position Finance Director City Manager Mailing Address Mailing Address PO Box 1065 PO Box 1065 City ,State, Zip City ,State, Zip Dunn NC 28335 Daytime Telephone Daytime Telephone 910-230-3515 910-230-3500 Facsimile Number Facsimile Number 10-230-3591 910-230-3590 Pager or Cellular Number Pager or Cellular Number 910-890-3512 910-984-7394 1E IT RESOLVED BY the governing body of the Organization (a public entity duly organized under the laws of the State of North Carolina) that the above -named Primary and Secondary Agents are hereby authorized to execute and file applications for federal and/or state assistance on behalf of the Organization for the purpose of obtaining certain state and federal financial assistance under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, (Public Law 93-288 as amended) or as otherwise available. BE 1T FURTHER RESOLVED that the above -named agents are authorized to represent and act for the Organization in all dealings with the State of North Carolina and the Federal Emergency Management Agency for all matters pertaining to such disaster assistance required by the grant agreements and the assurances printed on the , reverse side hereof BE IT FINALLY RESOLVED THAT the above -named agents are authorized to act severally. PASSED AND APPROVED this I 3th da of EQvember 2018 GOVERNING BODY CERTIFYING OFFICIAL Name and Title Name Oscar N. Harris, Mayor TammyWilliams Name and Title Official Position City Clerk Name and Title Daytime Telephone 1 — CERTIFICATION I, Tammy Williams , (Name) duly appointed and City Clerk (Title) of the Governing Body, do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Governing Body of City of Dunn (Organization) on the 13 day of November 2018 Date: November 13, 2018 Signature: Rev. 06/02 DUNN E - 0' D U-t N" ... N"' DiA� All-AmericaAll-America City f d.nn o/" c y is y ' 111111 u W Meeting •, r � 6 w Y Y t 2013 SUBJECT TITLE: State — Applicant Disaster Assistance Agreement Presenter: City Manager Steven Neuschafer Department: Admin Attachment: X Yes No Description: Agreement for Disaster Assistance Public Hearinq Advertisement Date: PURPOSE: Consideration of Agreement which shall apply to all disaster assistance funds provided by the State as a result of Hurricane Florence. BACKGROUND: This agreement certifies that the City of Dunn agents will follow all guidelines for disaster assistance funds related to Hurricane Florence. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve the State — Applicant Disaster Assistance Agreement V North Carolina Department of Public Safety Division of Emergency Management APPLICANT: City of Dunn DISASTER: Hurricane Florence FEMA- 4393-DR-NC PUBLIC ASSISTANCE CFDA# 97.036 This Agreement made by and between the State of North Carolina, Dept. of Public Safety, Division of Emergency Management ("the State") and City of Dunn ("the Applicant") shall be effective on the date signed by the State and the Applicant. It shall apply to all disaster assistance funds provided by or through the State to the Applicant as a result of the disaster called Hurricane Florence, and pursuant to the Disaster Declaration made by the President of the United States numbered FEMA - 4393 - DR -NC. The designated representative of the Applicant (Applicant's Agent) certifies that: 1. He/She has legal authority to apply for assistance on behalf of the Applicant pursuant to a resolution duly adopted or passed by the Applicant's governing body. 2. The Applicant shall provide all necessary financial and managerial resources to meet the terms and conditions of receiving Federal and State disaster grant assistance. 3. The applicant shall use disaster assistance funds solely for the purpose for which these funds are provided and as approved by the Governor's Authorized Representative (GAR). 4. The Applicant is aware of and shall comply with cost -sharing requirements of Federal and State disaster assistance: specifically that Federal assistance is limited to 75% of eligible expenditures, and that State assistance is limited to 25% of the eligible costs. Alternate projects selected by the Applicant may be eligible for only 75% of the approved Federal share of estimated eligible costs. 5. The Applicant shall provide the following completed documentation to the State: • Designation of Applicant's Agent; • State -Applicant Disaster Assistance Agreement • Private Non -Profit Organization Certification (if required); • Summary of Documentation Form itemizing actual costs expended for large project payment requests; • Monthly Progress Reports; • Copies of Single Audit Reports as applicable. Reviewed 10/23/2012 Page 1 of 7 Rev. 06/02 If the Applicant fails to provide any of the above documentation, the State will be under no obligation to reimburse the Applicant for eligible expenses. 6. The Applicant shall establish and maintain a proper accounting system to record expenditures of disaster assistance funds in accordance with generally accepted accounting principals or as directed by the Governor's Authorized Representative. If applicable, the Applicant shall conduct audit(s) pursuant to the Single Audit Act of 1984, 31 U.S.C. 37501 et. seq., 44 C.F.R. Part 14, OMB Circular A-133, "Audits of States, Local Governments and Non-profit Organizations," and applicable North Carolina laws, rules and regulations. 7. The Applicant shall provide to the State monthly Progress Reports for all open large projects funded by State and Federal disaster assistance grants. The first Progress Report will be due on the 10h day of the first month following initiation of the project and subsequent Progress Reports will be due on the 10' day of each and every month thereafter until project completion. Forms and reporting requirements will be provided by the Governor's Authorized Representative. 8. The Applicant, its employees and agents, including consultants, contractors and subcontractors to be paid with funds provided under this Agreement, shall give State and Federal agencies designated by the Governor's Authorized Representative, full access to and the right to examine all records and documents related to the use of disaster assistance funds. 9. The Applicant shall return to the State, within thirty (30) days of a request by the Governor's Authorized Representative, any funds advanced to the Applicant that are not supported by audit or other Federal or State review of documentation maintained by the Applicant. 10. The Applicant shall comply with all applicable codes and standards in the completion of eligible work to repair or replace damaged public facilities. 11. The Applicant shall comply with all applicable provisions of Federal and State statutes, rules and regulations regarding the procurement of goods and services and regarding contracts for the repair and restoration of public facilities. 12. The Applicant shall begin and complete all items of work within the time limits established by the Governor's Authorized Representative and in accordance with applicable Federal and State statues, rules and regulations. 13. The Applicant shall request a final inspection within ninety (90) days after completion of each and every large project funded under this Agreement, or within ninety (90) days after the expiration of the time limit established for each project under Paragraph 12 above, whichever occurs first. Applicant shall present all supporting documentation to State and/or Federal inspectors at the time of final inspection. The State, as Grantee, reserves the right to conduct a final inspection of any large project after expiration of the ninety- (90) day period and to reimburse Applicant only for costs documented at the time of final inspection. Reviewed 10/23/2012 Page 2 of 7 Rev. 06/02 14. The Applicant shall comply with all applicable Federal and State statutes, rules and regulations for publicly financed or assisted contracts including, but not limited to, non- discrimination, labor standard, and access by the physically handicapped. 15. The Applicant's Designated Agent shall execute and comply with the Lobbying Prohibition document incorporated herein as Attachment A. 16. The Applicant's Designated Agent shall execute and comply with the Statement of Assurances (SF 424D) document incorporated herein as Attachment B. 17. The Applicant shall not enter into cost -plus -percentage -of -cost contracts for debris removal, emergency protective measures, or completion of disaster restoration or repair work. 18. The Applicant shall not enter into contracts for which payment is contingent upon receipt of State or Federal funds. 19. The Applicant shall not enter into any contract with any entity that is debarred or suspended from participation in Federal Assistance. The State and/or FEMA will not be under any obligation to reimburse Applicant for payments made to a debarred or suspended contractor. Applicant may search for debarred or suspended contractors on the "Excluded Parties List System" (EPLS) at the following website: www.sam.gov. 20. The Applicant shall comply with the provisions of 42 U.S.C. 35155 (Section 312 of the Stafford Act) which prohibits duplication of benefits. Applicant shall notify State immediately if any other source of funds is available to offset disaster assistance provided pursuant to this Agreement. Applicant agrees that eligible costs under this Agreement will be reduced by duplicate benefits received from any other source. 21. The Applicant shall comply with all uniform grant administration requirements required by State and Federal statutes, rules and regulations, including but not limited to, the Robert T. Stafford Disaster Relief and Emergency assistance Act, Public Law 93-288, as amended, Title 44 of the Code of Federal Regulations, applicable OMB Circulars, and policy guidance issued by the Federal Emergency Management Agency (FEMA). 22. If the Applicant pays contractors, subcontractors or consultants with funds provided through this Agreement then the Applicant shall include language in all contracts that binds the contractor, subcontractor or consultant to the terms and conditions of this Agreement with the State. Contractual arrangements with contractors, subcontractors or consultants shall in no way relieve the Applicant of its responsibilities to ensure that all funds provided through this Agreement are administered in accordance with all State and Federal requirements. Reviewed 10/23/2012 Page 3 of 7 Rev. 06/02 November 13, 2018 Date 56-6001214 Applicant's federal Tax I.D. Number (required) FOR THE APPLICANT: BY: Signature Steven Neuscbafer Typed Name City Manager Title FOR THE STATE: Date Signature Typed Name Reviewed 10/23/2012 Page 4 of 7 Rev. 06/02 ATTACHMENT A LOBBYING PROHIBITION The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence either directly or indirectly an officer or employee of any State or Federal agency, a member of the N.C. Legislature, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-L. "Disclosure Form to Report Lobbying," in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all recipients of funds under this Agreement shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure. City of Dunn Name of Applicant BY: signature of Applicant's Designated Agent Reviewed 10/23/2012 Page 5 of 7 Rev. 06/02 ATTACHMENT B-1 OMB Approval No. 0348-0042 ASSURANCES -CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the !i Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington DC 20503 . PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS j PROVIDED BY THE SPONSORING AGENCY NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, 8. Will comply with the Intergovernmental Personnel Act of and the institutional, managerial and financial capability 1970 (42 U.S.C. 334728-2763) relating to prescribed (including funds sufficient to pay the non -Federal share standards for merit systems for programs funded under of the project costs) to ensure proper planning, one of the 19 statutes or regulations specified in management and completion of the project described in Appendix A of OPM's Standards for a Merit System of this application Personnel Administration (5 C.F.R. 900, Subpart F). 2. Will give the awarding agency, the Comptroller General 9. Will comply with the Lead -Based Paint Poisoning of the United States and, if appropriate, the State, Prevention Act (42 U.S.C. 334801 at seq.) which prohibits through any authorized representative, access to and the the use of lead -based paint in construction or right to examine all records, books, papers, or rehabilitation of residence structures. documents related to the assistance; and will establish a proper accounting system in accordance with generally 10. Will comply with all Federal statures relating to non - accepted accounting standards or agency directives. discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) 3. Will not dispose of, modify the use of, or change the which prohibits discrimination on the basis of race, color terms of the real property title, or other interest in the site or national origin; (b) Title IX of the Education and facilities without permission and instructions from the Amendments of 1972, as amended (20 U.S.C. 331681 awarding agency. Will record the Federal interest in the 1683, and 1685-1686), which prohibits discrimination on title of real property in accordance with awarding agency the basis of sex; (c) Section 504 of the Rehabilitation Act directives and will include a covenant in the title of real of 1973, as amended (29 U.S.C. ) 794), which prohibits property acquired in whole or in part with Federal discrimination on the basis of handicaps; (d) the Age assistance funds to assure non-discrimination during the Discrimination Act of 1975, as amended (42 U.S.C. 33 useful life of the project. 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 4. Will comply b the requirements of the assistance PY Y q 1972 (P.L. 92-255), as amended, relating to awarding agency with regard to the drafting, review and nondiscrimination on' the basis of drug abuse; (f) the approval of construction plans and specifications. Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 5. Will provide and maintain competent and adequate (P.L. 91-616), as amended relating to nondiscrimination engineering supervision at the construction site to ensure on the basis of alcohol abuse or alcoholism; (g) 33523 that the complete work conforms with the approved plans and 527 of the Public Health Service Act of 1912 (42 and specifications and will furnish progress reports and U.S.C. 33290 dd-3 and 290 ee 3), as amended relating to such other information as may be required by the confidentiality of alcohol and drug abuse patient records; assistance awarding agency or State. (h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. 6. Will initiate and complete the work within the applicable 333601 et seq.), as amended relating to nondiscrimination in the sale, rental, or financing of time frame after receipt of approval of the awarding housing ; (1) any other nondiscrimination provisions in the agency. specific statute(s) under which application for Federal 7. m Will establish safeguards to prohibit employees from assistance is being made; and, 0) the requirements of any other nondiscrimination statute(s) which may apply using their positions for a purpose that constitutes to the application. presents the appearance of personal or organizational conflict of interest, or personal gain. Authorized for Local Reproduction Standard Form 424D (Rev. 7-97) Previous Edition Usable Page 6 of 7 Prescribed by OMB A-1 02 ATTACHMENT B-2 11. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Will comply with the provisions of the Hatch Act (5 U.S.C. 331501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 16. 13. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S. C. 33276a to 276a-7), the Copeland Act (40 U.S.C. 276c and 18 U.S.C. 9874). and the Contract Work Hours and Safety Standards Act (40 17. U.S.C. 33327-333) regarding labor standards for federally - assisted construction subagreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L.93-234) which requires recipients in a special flood hazard area to participate in the program and to 18. purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (ED) 11514: (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. 331451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. 337401 et seq.); (g) protection of under ground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the' Endangered Species Act of 1973, as amended (P.L. 93-205). Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 3A271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 3470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 33469a-1 at seq.). Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations:" 19. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE City Manager APPLICANT ORGANIZATION DATE SUBMITTED Cit of Dunn Reviewed 10/20/16 Page 7 of 7 SF- 424D (Rev. 7.97) Page 2 I3UNN th , ruling DUNN ,INN city of dunn — All•AmericaCity ®All•AmericaCity i ' Council � m ljjjj� ® Date: A 1 1989 � 2013 I989 �(2013 SUBJECT TITLE: Resolution of Intent to Consider Permanently Closing the 100 block of West Johnson Street and to set Public Hearing Presenter: City Manager Steven Neuschafer Department: Admin Attachment: X Yes No Description: Resolution of Intent _ Public Hearing Advertisement Date: To consider a Resolution of Intent to Consider Permanently Closing the 100 block of W Johnson Street between N Fayetteville Avenue and the CSX Railroad. The proposed resolution will also set the public hearing for the next Council meeting on December 11, 2018 at 7:00 p.m. in Council Chambers. A letter from landowner Rick Lashmit requesting the closure is attached along with a Map noting the proposed street area to consider. BACKGROUND: Rick Lashmit has requested that the city consider closing the street and turning the property over to the landowners, Rick and Maere Kay Lashmit and the heirs of 0. W. Godwin, represented by Doug Godwin, Agent. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve the Resolution of Intent to Consider Permanently Closing the 100 block of West Johnson Street and to set the Public Hearing for December 11, 2018 at 7:00 p.m. at the Dunn Municipal Building. Yri north carolina Mayor Oscar N. Hams Pro Tern NN MayorlM mbe Frank McLean Council Members .DuBuddy Maness Dr. Gxven City of dun 11 Billy Tart McNeill urnage POST OFFICE BOX 1065 • DUNN NORTH CAROLINA 28335 Chuck Trfi r Billy Barfieeldld (910) 230-3500 o FAX (910) 230-3590 City Manager www.dunn-ne.org Steven Neuschafer RESOLUTION OF INTENT TO CONSIDER PERMANENTLY CLOSING A PUBLIC STREET AND SETTING THE DATE FOR A PUBLIC HEARING THEREON Whereas, pursuant to North Carolina General Statutes 160A-299, the City Council of the City of Dunn may permanently close any street or public alley; and Whereas, North Carolina General Statutes 160A-299 requires that proposed streets or alley closings first be submitted to a public hearing and that due notice thereof be published once a week for four successive weeks prior to the hearing; and Whereas, North Carolina General Statutes 160A-299 requires that all owners of property adjoining said street or alley as shown on the county tax records are to be informed of public hearing and that a notice of same be posted in at least two places along the street or alley; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn as follows: 1. That the Council hereby intends to consider the closing of the public street at the 100 block of West Johnson Street between North Fayetteville Avenue and the CSX Railroad, as set forth in the N.C.G.S 160A-299. 2. That a public hearing on the proposed closing of the public street at the 100 block of West Johnson Street between North Fayetteville Avenue and the CSX Railroad, is hereby called for the Dunn Municipal Building at 7:00 p.m. on December 11, 2018, 3. That following the public hearing called hereby, the Council shall consider adoption of the order closing said street and will file the same in the Office of the Register of Deeds (if approved). 4. That following the public hearing called hereby, the property owners shall be the responsible parties for any utility services located in the closed portion of the public right-of-way once the order closing said street is filed with the Office of the Register of Deeds (if approved). S. That the City Clerk is hereby directed to cause to be published in The Daily Record, Dunn, North Carolina, a proper notice of public hearing hereby called, which notice shall contain summary of the proposed street closing. DUNN bAd Ril-AmeticaCity where cemm !n matters 1989 * 2013 Page 2 Street Closure AGO 1-18 6. That the City Clerk is hereby directed to cause notification of all affected property owners and to verify that notice is posted in at least two places along the street. Adopted this 13th day of November, 2018. Oscar N. Harris, Mayor ATTEST: Tammy Williams, City Clerk To: Dunn City Manager Steven Neuschafer Date: October 4, 2018 Reference: 100 West Johnson Street The landowners request that the designated street that has not been used, paved or cared for by the city since it was placed on the city map be tinned over to the property owners. It has no railroad crossing on it and the adjacent property owners have been taking care of it for years. We, the landowners, are requesting that the city seriously consider turning the property over to the owners — Rick and Maere Kay Lashmit and O.W. Godwin's heirs represented by Doug Godwin, agent. The parties would greatly appreciate your consideration. Thank you, Rick Lashmit 715 Westbrook Avenue, Dunn, NC 910-892-2639 910-591-9639 Proposed Street Closing at the 100 block of West Johnson Street 41YT1A N � oath r.n xolina DUNN D.9 CJ LV17 DUNN Ail-AmerieaCilil AII•Aaterieaulty 1 I City Council Agenda Form 1 f Meeting Date: November 13, 2018 1989*2013 1989*2013 SUBJECT TITLE: Resolution for approving the Water Shortage Response Plan Presenter: Heather Adams Department: Public Utilities Attachment: ■Yes No Description: WSRP, NCDEQ Letter, and Resolution Public Hearing Advertisement Date: PURPOSE: The City of Dunn Water Shortage Response Plan must be adopted by the Dunn City Council and a copy of the signed resolution must be submitted to Linwood Peele, Water Supply Planning Branch Supervisor with the North Carolina Department of Environmental Quality (NCDEQ), to be compliant with the requirements of NCGS 143-355(I). - BACKGROUND: The Water Shortage Response Plan was submitted to the Water Supply Planning Section of the North Carolina Department of Environmental Quality (NCDEQ) in the early part of 2018 for their review. In October 2018 the City received a letter from Mr. Linwood Peele that Division Staff had reviewed the City's Water Shortage Response Plan and deemed it to meet the minimum criteria established in NCGS 143-355(I). BUDGET IMPACT: None RECOMMENDATIONIACTION REQUESTED: Adoption of Resolution for approving the 2018 City of Dunn Water Shortage Response Plan. Mayor north carolina Oscar N. Harris NN Mayor Pro mbe U.H Frank McLean CouncilMembers .DUBuddy Maness city O f d Lt ri 11 Dr. Gwen McNeill Billy Tart POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 Chuck T urnage Billy Barfield (910) 230-3500 ^ FAX (910) 230-3590 CityManager www.dunn-ne.org Steven Neuschafer RESOLUTION FOR APPROVING WATER SHORTAGE RESPONSE PLAN WHEREAS, North Carolina General Statute 143 355 (1) requires that each unit of local government that provides public water service and each large community water system shall develop and implement water conservation measures to respond to drought or other water shortage conditions as set out in a Water Shortage Response Plan and submitted to the Department for review and approval; and WHEREAS, as required by the statute and in the interests of sound local planning, a Water Shortage Response Plan for the City of Dunn, has been developed and submitted to the Dunn City Council for approval; and WHEREAS, the Dunn City Council finds that the Water Shortage Response Plan is in accordance with the provisions of North Carolina General Statute 14.3 355 (1) and that it will provide appropriate guidance for the future management of water supplies for the City of Dunn, as well as useful information to the Department of Environment and Natural Resources for the development of a state water supply plan as required by statute; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dunn that the Water Shortage Response Plan entitled, City of Dunn Water Shortage Response Plan dated October 19, 2018, is hereby approved and shall be submitted to the Department of Environment and Natural Resources, Division of Water Resources; and BE IT FURTHER RESOLVED that the Dunn City Council intends that this plan shall be revised to reflect changes in relevant data and projections at least once every five years or as otherwise requested by the Department, in accordance with the statute and sound planning practice. Adopted this the 13th day of November, 2018. ATTEST: Tammy Williams, City Cleric Oscar N. Harris, Mayor w4ere cowmt!i�r mafters ROY COOPER Governor MIC14AEL S. REGAN Secretary LINDA CULPEPPER lnlerllnbirector Dean Gaster, Public Works Director City of Dunn P.O. Box 1065 Dunn, NC 28335 Dear Mr. Castor, NORTH CAROLINA Environmental Quality October 19, 2018 Subject: WSRP Meets Minimum Criteria City of Dunn PWSID#: 03-43-010 HarnettCounty This letter is to notify you that our staff has reviewed the information contained in the Water Shortage Response Plan (WSRP) update submitted by your office. Since all the required information is complete, the WSRP for the City of Dunn hereby meets the minimum criteria established in North Carolina General Statute 143-355.2 (a) and 15ANCAC 02E. 0607. The Water Shortage Response Plan must next be adopted by your water system's governing board; a model WSRP resolution is available online on the right side of the page in the Forms and Does section at: http:llww«,.newater.org/Water_Supply_Planning/Water_Shortage_Response Plans/learn. Once adopted, a copy of the signed resolution must be submitted to Linwood Peale, Water Supply Planning Branch Supervisor, at the address printed at the bottom of this letter. Please note, the WSRP cannot be considered compliant with the requirements ofNCGS 143-355(l) until an adopted resolution is received by the Division. Please be advised that the review process for Water Shortage Response Plans is separate from the review process for your Local Water Supply Plan (LWSP). If you have submitted your LWSP but haven't already been contacted by the Division, you will receive notification as soon as the review of your LWSP is complete. Thank you very much for your efforts to provide your customers with a safe and reliable supply of drinking water. We look forward to continuing to work with you in these efforts. Please contact Vardry E. Austin at vardry aust ri aedem.gov or (919)707-9002, or Linwood Peele, at linwood_peele •ncdcm. Pov or (919) 707-9024, if we can be of further assistance. Siricerel , inwood E. Peele, Supervisor Division of Water Resources NCDEQ a�nni lN( iotk� rreiwrrr North Carolina Department of Environmental Quality I Division of Water Resources 612 North Salisbury Street 11611 Mail Service Center I Raleigh, North Carolina 27699-1611 919.707.9000 CITY OF DUNN WATER SHORTAGE RESPONSE PLAN 1. A WATER SIORTAGE shall be deemed to exist when the ordinary demands and requirements of water consumers served by the City cannot be satisfied without depleting the water supply to or below a critical level. Critical level is defined as a level at which the continued availability of water for human consumption, sanitation, and fire protection is jeopardized. 2. AUTHORITY When conditions warrant and triggers are met, the City Manager will implement the appropriate stage of the City of Dunn Water Shortage Response Plan (WSRP). The Mayor of the City of Dunn will be responsible for implementing the WSRP in the absence of the City Manager. City Manager Steven Neuschafer P.O. Box 1065 Dunn, NC 28335 910-230-3502 Mayor Oscar Harris P.O. BOX 1065 Dunn, NC 28335 910-230-3500 3. NOTIFICATION Copies of the WSRP will be made available to water users and system employees at City Hall and the Public Works Facility. Information on changes in the status of City water conservation stages will be made available on the City of Dunn Public Information Channel and posted on the City website. The local newspaper will also be advised of any change in City water conservation stages. Water users will be notified in their monthly water bill mailing of any changes to the City's water conservation stage and voluntary/mandated response measures. System employees will be notified by special called meeting and posted notices of any change in the status of the City water conservation stage. 4. LEVELS OF RESPONSE The following water shortage stages and associated voluntary and/or mandatory measures will be implemented by the Dunn City Manager or Mayor as conditions warrant and triggers are met. Levels of severity will be determined by monitoring available water supply, water demand, and local conditions. As severity levels increase, more stringent levels of mandated water conservation will be implemented. A. Continuous Water Conservation — 'The following water use habits will be recommended in an ongoing public information campaign to reduce wasting of water: • Check for leaks in toilets at least once a year by putting a few drops of food coloring in the storage tank. If the color comes through to the toilet bowl without flushing, the toilet needs adjustment or repair. • Repair leaking faucets whenever they develop. • Store water for drinking in the refrigerator to avoid trying to run it cool at the tap. The storage also eliminates chlorine taste which some customers find objectionable in drinking water. • Use shower for bathing or reduce the depth of water used for tub bath. Limit the length of each shower. • Do not leave faucets running while shaving or rinsing dishes. • Install water flow restrictive devices in shower heads. • Install water -saving devices such as plastic bottles or commercial units in toilet tanks, unless you already have a new water -saving type unit. • Always wash fall loads in clothes washers and dishwashers. • Do not use the toilet for a trash basket; make every flush count. • Commercial and industrial customers should review their water uses and where feasible install recycle systems. The savings on water and sewer bills will often pay for the installation in a reasonable period. B. Stage I Voluntary Conservation — Continue all Continuous Water Conservation Measures and increase the level of conservation effort by recommending and publicizing the following measures: • Limit use of clothes washers and dishwashers and when used, operate fully loaded. ® Limit flushing of toilets by multiple usage. • Limit lawn watering and then only when grass shows signs of withering. Apply water as slowly as possible to achieve deep penetration. • Water shrubbery the minimum required, reusing household water when possible. 2 C. Stage II Mandatory Conservation — Continue all recommendations of less severe water conservation stages and increase the level of conservation effort by mandating the following measures: • No watering of lawns, shrubbery, flowers or vegetable gardens except on Tuesdays, Thursdays, and Saturdays. • Limit car washing to a minimum. • Limit wash -down of outside areas such as sidewalks, patios, etc. D. Stage III Mandatory Conservation — Continue all recommendations and mandates of less severe water conservation stages and increase the level of conservation effort by mandating the following measures: • No watering of lawns, shrubbery, flowers or vegetable gardens except after 4:00 pm on Saturday and Sunday. • No water to be introduced into swimming pools except to the extent necessary to maintain operation. • No washing down of outside areas such as sidewalks, patios or driveways, or other similar purposes. • Do not introduce water into any decorative fountain, pool or pond. • No serving of water in a public restaurant except upon request. • Do not use water for any unnecessary purpose or intentionally waste water. • Use disposable and biodegradable dishes when practical. E. Stage IV Mandatory Conservation — Continue all recommendations and mandates of less severe water conservation stages and increase the level of conservation effort by mandating the following measures: • No lawn sprinkling. • No watering of any vegetable garden or ornamental shrubs. • No filling of any swimming pool; no replenishment of any filled pools. • No non -essential uses of water for commercial or public use. The use of single -service plates and utensils is encouraged and recommended in restaurants. • Do not operate water-cooled air conditioners or other equipment that does not recycle cooling water, except when health and safety are adversely affected. • Discontinue washing exterior of motor vehicles except at commercial car washes or where a private well water system is used. F. Stage V Mandatory Conservation — Continue all recommendations and mandates of less severe water conservation stages and increase the level of conservation by mandating the following measures: • No use of water outside a structure except in an emergency involving a fire. • No operation of evaporative air conditioning units which recycle water except during the operating hours of the business. • Close all swimming pools. • No washing of any motor vehicles, including commercial washing. G. Stage VI Rationing — Continue all reconunendations and mandates of less severe water conservation stages and increase the level of conservation effort by mandating the following measures: • It will be unlawful to fail to act in accordance with this section or use water contrary to this section or attempt to evade or avoid such water rationing restrictions. • Fire protection will be maintained, but where possible, tank trucks shall use water from non -potable sources. • All industrial uses of water are prohibited. • All other uses of water will be limited to those necessary to meet minimum health and safety needs of the customers. 5. TRIGGERS When one or more of the following triggers are met, the appropriate stage of water conservation will be implemented by the City Manager or Mayor. A. BASED ON RAW WATER SUPPLY STAGE I — Target flow of Cape Fear River @ Lillington < 225 cubic feet per second (cfs) for five (5) consecutive days STAGE II — Target flow of Cape Fear River @ Lillington < 200 cfs for five (5) consecutive days STAGE III — Target flow of Cape Fear River @ Lillington < 175 cfs for five (5) consecutive days STAGE IV — Target flow of Cape Fear River @ Lillington < 150 cfs for five (5) consecutive days STAGE V — Target flow of Cape Fear River @ Lillington < 125 cfs for five (5) consecutive days STAGE VI — Target flow of Cape Fear River @ Lillington < 100 cfs for five (5) consecutive days 0 B. BASED ON LOCAL CONDITIONS AS CLASSIFIED BY THE NORTH CAROLINA DROUGHT COUNCIL STAGE I — Severe Drought STAGE II —Extreme Drought STAGE III— Exceptional Drought C. BASED ON WATER DEMAND Under normal operating conditions (i.e. all above ground storage tanks in operation): STAGE I —Five (5) consecutive days with water levels in Mary Stewart tank at or below eighteen (18) feet STAGE II — Five (5) consecutive days with water levels in Powell Avenue tank at or below thirty (30) feet STAGE III — Five (5) consecutive days with water levels in Powell Avenue tank at or below twenty-five (25) feet STAGE IV — Five (5) consecutive days with water levels in Powell Avenue tank at or below nineteen (19) feet STAGE V — Three (3) consecutive days with water levels in Carr Street tank at or below thirty-five (35) feet STAGE VI — Twenty-four (24) consecutive hours with water levels in Carr Street tank at or below twenty-four (24) feet 6. UNLAWFUL TO VIOLATE MANDATORY RESTRICTION In the event the City of Dunn declares one or more stages of water conservation, it shall be unlawful for any person to use or permit the use of water supplied by the City in violation of any mandatory restriction instituted pursuant to that declaration. ENFORCEMENT A. VIOLATION NOTICES (WARNINGS) It shall be the duty of the Public Works Director and/or Utilities Director and/or assigned staff, to investigate violations of mandatory water use restrictions and issue violation notices consistent with the purpose and intent of this plan. All customers shall cease any violation of the mandatory restrictions upon notice of violation by the Public Works Director and/or Utilities Director and/or assigned staff. Any customer who violates any provision of this policy, or who shall violate or fail to comply with any order made pursuant to this policy shall be subject to penalty or a combination of the penalties set forth in this plan. B. DISCONTINUANCE OF SERVICE The City of Dunn may discontinue water service to any structure or parcel when the Public Works Director and/or Utilities Director and/or assigned staff gives written notice of any violation of mandatory water use restrictions and intent to discontinue service. Water service shall be discontinued within 24 hours unless the violator shall voluntarily cease violation of the policy. When service is discontinued pursuant to the provisions of this policy, service shall not be reinstituted unless and until the Public Works Director and/or Utilities Director and/or assigned staff determines that the risk to the City water system has been alleviated. C. RIGHT OF APPEAL The customers shall have a right of appeal to the City Council within five days after receiving notice of any violation and intent to discontinue service. The appellant will be notified by the City Manager of the time and place for the hearing of the appeal. The City Council shall act on the appeal as expeditiously as possible and shall notify the appellant in writing not later than two days after the final decision. Any water user of the City of Dunn system, both residential and non- residential, may request an appeal after receiving notice of any violation and intent to discontinue service. The request for appeal must be written and include the following information: Name ■ Address Telephone/Contact Number ■ Location of property for which appeal is being requested (if different from address) ■ Date(s) on which alleged violation occurred ■ Specifics of alleged violation Specific reason for appeal Written requests for appeal of any violation must be mailed or delivered to the office of the City Clerk at 401 E. Broad St., Dunn, NC. D. PENALTY NOT TO EXCUSE VIOLATION The imposition of one or more penalties for any violation shall not excuse any violation or permit it to continue. The provisions of this policy may be enforced by an appropriate remedy, including a mandatory or prohibitory injunction, issuing from a court of competent jurisdiction. 0 8. PUBLIC COMMENT Copies of the proposed Water Shortage Response Plan will be made available for review in the office of the City Clerk at 401 E. Broad Street, Dunn, NC during regular business hours. Notice of the availability of these copies for review and a public hearing to be held by the City Council in the courtroom of the Dunn Municipal Building at 401 E. Broad Street, Dunn, NC will be provided in the local newspaper not less than ten (10) days prior to the public hearing. The purpose of this public hearing will be for the City Council to receive input from water users on the proposed Dunn WSRP. 9. VARIANCE PROTOCOLS A. VARIANCE REQUEST Water users shall have a right to request a variance from mandatory water restrictions to the City Council within five days after receiving notice of mandatory water conservation measures. The requesting user will be notified by the City Manager of the time and place for the hearing of the request. The City Council shall act on the request as expeditiously as possible and shall notify the requesting user in writing not later than two days after the final decision. Any water user of the City of Dunn system, both residential and non- residential, may request a variance from mandatory water restrictions. The request for variance from mandatory water restrictions must be written and include the following information: ■ Name ■ Address ■ Telephone/Contact Number ■ Location of property for which variance is being requested ( if different from address) ■ Specific restriction applicant is seeking relief from ■ Date(s) for which variance is requested ■ Specific reason this restriction places a hardship on the applicant ■ Other alternatives that have been investigated Written requests for variance from mandatory water restrictions must be mailed or delivered to the office of the City Clerk at 401 E. Broad St., Dunn, NC. B. VARIANCE APPROVAL CRITERIA A variance, such as relieving such customer, person, or entity from compliance with any of the requirements of these regulations in whole or part, may be granted if such customer, person, or entity demonstrates one or more of the following factors: ® Mandated water restrictions cannot be met without threatening public health or safety e Undue hardship would otherwise result ® There are no possible alternatives ® The applicant has taken and will take all reasonable measures to conserve water, with a complete description of such measures and the water savings to be effected The provisions of this policy may be enforced by an appropriate remedy, including a mandatory or prohibitory injunction, issuing from a court of competent jurisdiction. 10. EFFECTIVENESS The effectiveness of the response to the implementation of water shortage stages will be determined by the percentage of reduction in usage, measured in thirty (30) day increments, as water demand at the City Water Treatment Facility. 11. REVISION The Dunn Public Works Director and/or Utilities Director and/or assigned staff will review the Dunn WSRP in a timely manner as changes in system circumstances warrant and/or after implementation of emergency restrictions. At a minimum, the WSRP will be reviewed every five (5) years. Revisions will be made as needed to ensure a sufficient supply of quality water for our users. Revised: October 19, 2018 DUB _ D l t V N I UNN All-Amer_icaCity _ it, e d.�. All•AmeNceCity 1 ► i Council a ®r1 I ® Meeting Date: November 13, 2018 1989�20t3 1984*2013 SUBJECT TITLE: Resolution to Accept ate an for Waste Water Treatment Plant Aeration Project Presenter: Finafl rector Mark Stephe s % Department: F Attachment: s No Description: Bid Tabs and Resolution Public Hearino Advertisement Date: PURPOSE: Resolution required to accept State Reserve Loan offer of $2,500,000 for the construction of the Waste Water Plant Aeration Project, BACKGROUND: The City was awarded a State Reserve Loan from the NC Department of Environmental Quality in the amount of $2,500,000, The loan is at 0% for 20 yrs. BUDGET IMPACT: The first debt payment will be in fiscal year 19/20 for $125,000. RECOMMENDATION/ACTION REQUESTED: To approve Resolution to accept the State Reserve Loan offer of $2,500,000. north Carolina Mayor Oscar N. Harris Tern Mayor Pro Members Prank McLean Council Members IUDUNN Buddy Maness City of dllnn Billy Taft McNeill Chuck Tonnage POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 Billy Barfield (910) 230-3500 • FAX (910) 230-3590 City Manager www.dunn-ne.org Steven Neuschafer RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS, the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works, wastewater collection systems, and water supply systems, water conservation projects, and WHEREAS, the North Carolina Department of Environmental Quality has offered a State Reserve Loan in the amount of $2,S00,000 for the construction of the Waste Water Treatment Plant Aeration Project, and WHEREAS, the City of Dunn intends to construct said project in accordance with the approved plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUNN: That the City of Dunn does hereby accept the State Reserve Loan offer of $2,S00.000. That the City of Dunn does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer, Section II - Assurances will be adhered to. That Steven Neuschafer, City Manager, and successors so titled, is hereby authorized and directed to furnish such information as appropriate State agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as maybe required in connection with the application. That the City of Dunn has substantially complied or will substantially comply with all Federal, State and local laws, rules, regulations and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the 13th day of November, 2018 at Dunn, North Carolina. Oscar N, Harris, Mayor Attest: Tammy Williams, City Clerk DUNN WII.6loeelca Ciq I Where comma matters 1989%1013 H�TINN north .. 1inn DUNN ➢.D 3J 1. /1i UUNN hCoul All -America City �;,y of du n n All•America City Council 1 ®Meeting Date: November 1 1989 * 2013 1989 * 2013 SUBJECT TITLE: Adopt Resolution Approving Financing Terms (BB&T) Presenter: Finance Director Mark Stephens Department: Finance Attachment: X Yes No Description: Bid Tabs and Resolution Public Hearing Advertisement Date: WIN a To Adopt Resolution Approving Financing Terms with BB&T for the financing of city vehicles. BACKGROUND: The City requested bids from several financing institutions for city vehicles in the amount of $204,000. The City requested a 10 year term. The lowest bid came from BB&T at an interest rate of 3.66%. The City will purchase 3 Commercial Trucks and 3 passenger cars. The vehicles will be for Public Works, Recreation, Planning and Inspections and the Water/Sewer Departments. BUDGET IMPACT: The debt service will begin Fiscal Year 2019-2020 at an amount of $24,727, RECOMMENDATIONIACTION REQUESTED: To Adopt Resolution Approving Financing Terms with BB&T. Resolution Approving Financing Terms WHEREAS: The City of Dunn ("City") has previously determined to undertake a project for the financing of various vehicles ("Project"), and the Finance Officer has now presented a proposal for the financing of such Project. BE IT THEREFORE RESOLVED, as follows: 1. The City hereby determines to finance the Project through Branch Bank and Trust Company ("BB&T"), in accordance with the proposal dated October 22, 1018. The amount financed shall not exceed $204,000, the annual interest rate (in the absence of default or change in tax status) shall not exceed 3.66%, and the financing term shall not exceed ten (10) years from closing. 2. All financing contracts and all related documents for the closing of the financing (the "Financing Documents") shall be consistent with the foregoing terms. All officers and employees of the City are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this resolution. 3. The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by City officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers. The Financing Documents shall be in such final forms as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval of the Document's final form. 4. The City shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations. The City hereby designates its obligations to make principal and interest payments under the Financing Documents as "qualified tax-exempt obligations" for the propose of Internal Revenue Code Section 265(b)(3). 5. The City intends that the adoption of this resolution will be a declaration of the City's official intent to reimburse expenditures for the project that is to be financed from the proceeds of the BB&T financing described above. The City intends that funds that have been advanced, or that may be advanced, from the City's general fund, or any other City fundrelatedto the project, forproject costs maybe reimbursed from the financing proceeds. 6. All prior actions of City officers in furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, to the extent of the conflict. This resolution shall take effect immediately. Approved this 13th day of November, 2018. Tammy Williams, City Clerk SEAL Oscar N. Harris, Mayor City Vehicles Financing Interest Interest Loan Total Rate Paid Principal Cost Cost BB&T 3.66% 43,277 204,000 247,277 United Community Bank 4.05% 47,937 204,000 2,000 253,937 First Citizens Bank Quoted a 7 yr payback _ Amts are total over 10 year payback period _ BB&T was low bid DUNN " W=::! a D U—t N' " N' �irir. �r fir: 1111VCity Council Agenda Form Meeting Date:November 13, 2018 SUBJECT TITLE: Board Appointments Presenter: City Manager Steven Neuschafer Department: Admin Attachment: XYes No Description, Board Public Hearing Advertisement Date: PURPOSE: To consider the following Board Appointments: Housing Authority Eric Sinclair — Reappointment as Chair, term ending June 30, 2023 — Appointment by the Mayor ABC Board J. Dal Snipes — Reappointment as Chair, term ending June 30, 2021 Cemetery Advisory Board John Frazee — Reappointment Term ending June 30, 2021 Library Board of Trustees Linda Monds — Reappointment Term ending June 30, 2021 Gloria Gulledge - Reappointment Term ending June 30, 2021 PlanningBoard Doug Heath — Reappointment Term ending June 30, 2021 Douglas Godwin, Jr. — Reappointment Term ending June 30, 2021 Joe Miriello — Reappointment Term ending June 30, 2021 BACKGROUND: The term has expired for these board members, Each board member has been contacted and requested reappointment. These appointments will make the City.'s advisory boards current. There are vacancies on some of the boards so we are currently advertising to fill those vacancies. Find attached the request from the Dunn Housing Authority, Advisory Board Rosters and a copy of the advertising for Advisory Board members. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve the Board Appointments as presented. L,I.LYLYLOLL� LYL� CLLt{20 ZLl� 817 STEWART STREET' HOARD OFCOMMISSIONERS P.O. BOX 1028 ERIC SINCLAIR, SR., CHAIRMAN DUNK, NORTH CAROLINA 28335 TELEPHONE,: (910) 6 LESTER E. LEE, JR., VICE-CHAIRMAN FAX: (910)892-24832483 E. LOIS DAIL EDDIER.DRAUGAON SADIE M. MCLAMB October 23, 2018 The Honorable Mayor Oscar N. Harris City of Dunn P 0 Box 1065 Dunn, NC 28335 Dear Mayor Harris, I am writing this letter on behalf of the Dunn Housing Authority Board of Commissioners. As you are aware Eric L. Sinclair's term expired June 30, 2018. We would like to request the re -appointment of Mr, Sinclair to the Board. Thank you in advance for your consideration. Respectfully, A'.!" ' I Debbie N. Woodell Executive Director o,7 DEBBIE M WOODELL EXECUTIVE DIRECTOR MARSHA D. BASS OCCUPANCY MANAGER DOROTHY WLAMB SECRETARY not sending money as tney felt she would use it toward more tattoos. I'understand their beliefs may be different, biit their approach to the situation was not nice. When she read their note, %daughter broke down and cried. My question is: Should I ignore their rude- ness and ignorance, or should I (or my husband) call them and stick up for our daughter? —Trying To Be Nonjudgmental Dear Trying: I don't think What happened should be ignored. What your in-laws did was uncalled for, pd the person who should tell them that is your daughter because ower. we Were ueguuwig a nice relationship until he got mad at me for giving him a fever blister. He suggested we not see each other or talk for more than two weeks. After that, he texted me to see if my fever blister was gone. He said he was still sort of angry about it, and described . how ugly and painful the blister was. I feel he was really petty, and it has put a damper on things. Am r wrong to feel this way? What is your advice? Hurry, please, be- cause his blister is healing and he wants to see me. - Embarrassed In Missouri Dear Embarrassed: Your gentleman friend's bebav- ADVISORY BOARD. APPLICATIONS TI The City of Dunn is currently accepting applications for the following Advisory Boards: Board of Adjustment Cemetery Board Library •, • •;:. Trustees Planning Board Parks & Recreation Advisory Board Applications may be obtained in the Administration Office 401 E. Broad St., Dunn, NC or downloaded at www.dunn-nc.org/boards- commissions-625.asp in what appeared to be an intimate conversa- tion with a longtime friend who is known to be a "hound dog" who frequently boasts of his latest conquests. They held each other's hands and were talking to each other at "kissing'.' dis- tance..I watched from afar and then left the area so as not to create a scene. They were obviously not . talking about the weather. When I confronted my wife the next day, she said there is nothing going on between them and they were just talldng. My wife had a few drinks that night, but I don't think she was drunk. Your take on this? — Saw Too Much In Georgia Dear Saw: My take is that if you trust your wife, you will believe what she's telling you. Appearances can be de- ceiving, especially when viewed from a distance. Created by Jacquel ACROSS 1 Pen name 4 Quarrels 9 Upper limbs 13 Musical group 14 _ cotta; clay for patio pots 15 Jeff Bridges' brother 16 comedian Johnson 17 Get well Dear Abby is written by 19 Word of mild Abigail Van Buren, also surprise known as Jeanne Phillips, 20 zebra's cousin and was founded by her 21 Acting parts 22 Lunch hours mother, Pauline Phillips, 24 man; Contact Dear Abby at — unanimously www.DearAbby.com or 25 PG, PG-13, or R, P.O. Box 69440, Los Ange- e.g. les,, C,A 90069. 27 Intelligence 30 Nimble To order `How to Write 31 Prayer before LettersforAllOccasions," meals send your name and mail-; 33 Nov. honoree ing address, plus check or 35 Experts money order for $7 (U.S. 36 Ice cream maker funds) to: Dear Abby — handle 37 Greek cheese Letter Booklet, P.O. Box 38 Part of a royal 447, Mount Morris, IL flush 61054-0447. Shipping and 39 Use a pepper mill handling are included in 40 Not urban the price. 41 _ de corps: © 2018 ANDREWS MCMEEL camaraderie SYNDICATION 43 Eggplant's color DUNN HOUSING AUTHORITY NAME ADDRESS PHONE APPOINTED TERM ENDS Eric Sinclair 402 N. Ellis Ave. 892-5876 06/05/08 Chairman 07/09/13 06/30/18 Lester Lee 112 Crescent Dr. 892-3035 10/04/01 Vice -Chairman 06/01/06 05/10/11 07/12/16 06/30/21 Eddie Draughon 208 Winterlochen Dr 897-7169 11/13/12 07/12/16 06/30/21 Evelyn (Lois) Dail 405 N. Ellis Ave. 892-8736 11/13/12 06/10/14 06/30/19 Sadie McLamb 611 S Powell Ave 514-1457 06/12/18 06/30/19 (1 yr Mayor appt.-Tenant Rep.) Suite 1512 Chuck Tumage 610 W. Divine St. 892-2297 10/08/13 (Ex-Officio Member) Board Members are appointed for 5 year terms. Board meets on the third Monday of each month at 7:00 p.m. Meeting place is the D11A office at 817 Stewart Street. *Effective 6-2-05 (Resolution was passed to reduce membership from six (6) members to five (5) members, one (1) of whom must be directly assisted by the public housing authority) Revised 1112118 CITY OF DUNN ALCOHOL BEVERAGE CONTROL BOARD Name Address Phone Appointed Term Ends J. Dal Snipes 905 Pope Street 892-4680 06/09/09 Chairman 06/19/12 06/09/15 06/30/18 Milton Lynn Jernigan 102 Windsor Dr. 292-2045 07/09/13 237-1404 07/12/16 06/30/19 Alice Judd 101 Sunset Drive 892-1218 06/10/14 891-4461 06/13/17 06/30/20 Buddy Maness O Harris Group LLC 292-2564 10/08/13 (Ex-Officio Member) PO Box 578 Dunn, NC 28335 Board Members are appointed for 3 year terms. Board meets on the third Tuesday of each month at 7:30 a.m. Meeting place is Cracker Barrel, 1102 E. Cumberland St. Revised 1112118 CITY OF DUNN CEMETERY ADVISORY BOARD NAME ADDRESS PHONE APPOINTED TERM ENDS 1. Linda James 507 W. Wake Street 892-5979 11/12/13 iameslinda73@ciiibammailcom 890-1730(e) 06/09/15 06/30/2018 2. Ina Rosetta White ki r nc.rr.com 3. Mary Dafford mazvdafford@hotme'1 com 4. John Frazee frazeewmail com 5. Vacant 409 N. Washington Ave. 215 Winterlochen Dr 500 S. Powell Avenue 6. J. Nowell Smith 1501 Lakeshore Drive insmid r@isklrmerandsmithcom 7. Donald Alton Smith 309 Briarcliff Drive dsmith31742 ,mbmomail com City Council Member (Ex-Officio Member) Nvpb-fieI8(alembar mafl.o- Steven Neuschafer, City Manager (Ex-Officio Member) meuschafer@dm -ne ore 292-8695 11/12/13 07/12/16 892-1207 11/12/13 07/12/16 892-6722 04/10/18 892-2447 984-4763 06/30/2019 06/30/2019 06/30/2018 06/30/2018 06/30/2019 06/30/2020 Board Members are appointed for 3-year terms. However, no member shall serve more than six (6) consecutive years. Board meets not less than quarterly. Meeting dates: (To Be Determined by the Established Board). Meeting place: (To Be Determined by the Established Board). Effective 10/8/2013 (Ordinance 02013-07) was adopted establishing the Cemetery Advisory Board. The Cemetery Advisory Board will be made up of seven (7) members. The City Council shall appoint members from a list of qualified members, which shall be residents of the City with the exception of a minimum of one (1) member and a maximum of two (2) members residing outside the corporate limits. The duties of the cemetery advisory board are to advise the City Council and City Manager (or his designee) in matters affecting cemetery policies and improvements, by way of a majority vote of the members. Revised 1112118 DUNN LIBRARY BOARD OF TRUSTEES NAME ADDRESS PIIONE APPOINTED TERM ENDS 1. Doris Olds 1009 N. Magnolia Ave. 892-7544 07/09/13 Mailing - PO Box646 07/12/16 06/30/19 2. Shirley Wbite-McNeill 100 Fountain Circle 658-5350 07/12/16 06/30/19 3. Linda James 507 W. Wake St. 892-5979 06/10/14 06/13/17 06/30/20 4. Dava Anderson 900 W. Divine St. 892-2358 6/13/17 06/30/20 5. Linda Monds 129 Jonesboro Rd. 892-2985 06/09/15 06/30/18 6.Joyce Lee 112 Crescent Dr. 892-3388 06/19/12 06/09/15 06/30/18 7. Vacant 06/30/21 Council Member (Ex-Officio Member) Board Members are appointed for 3-year terms. However, no member shall serve more than six (6) consecutive years. Board meets quarterly. Meeting dates are the second Monday night as advised by the Chairperson at 7 p.m. Meeting place is the Dunn Public Library. *Completing terms of prior board members. County Appointed: Gloria Gulledge 33 Jonesboro Road 892-8659 08/15/17 06/30/18 (County Liaison) (unexpired term of Charles Moore) Revised 1112118 CITY OF DUNN PLANNING BOARD ADDRESS HOME WORT{ IN TOWN MEMBERS i Claudell Brown 106 Gum Street 892-1087 483-4316 (Chairman 1/26/10—present) 2 Doug Heath 107 George Street 892-4626 (V-chair 1/15/08-present) 3 Blaine Everhart 303 W. Pearsall Sheet 891-4437 4 Douglas Godwin, fr. 410 S. General Lee Ave. 890-1974 (serving unexpired tear) of Kevin Williams) 5 Joe Miriello 103 Shelly Drive 892-9302 6 Patsy L. Powell 180 Canterbury Drive 892-2417 891-1725 APPOINTED TERM ENDS 06/02/05 07/08/08 05/10/11 06/10/14 06/13/17 06/02/05 10/05/06 06/09/09 06/19/12 06/09/15 02/01/07 06/07/07 07/13/10 07/09/13 07/12/16 11/10/15 07/09/13 06/09/15 910-263-1023/c 08/10/10 07/09/13 07/12/16 06/30/20 06/30/18 06/30/19 06/30/18 06/30/18 06/30/19 OUT OF TOWN MEMBERS (ETJ) 7 Vacant 06/30/21 Billy Tart PO Box 905 (w) 892-6309 01/03/08 (Ex-Officio Dunn, NC 28335 10/08/13 Member) Frank McLean 607 E. Vance Sheet 892-1185 10/08/13 (Ex-Officio Member) Planning Board Members are appointed for 3 year terms. Board meets on the 4n` Tuesday of each month at 6:30 p.m. Meeting Place -Dunn Municipal Building. *Effective 08-07-03 Confirmed 06-02-05 (To achieve staggered terms, as the terms of existing members expire, the first two members re -appointed or their replacements shall be appointed for a term of one (1) year, the second two members shall be re -appointed or their replacements shall be appointed for a term of two (2) years and the final three (3) members shall be re -appointed or their replacements shall be appointed for a term of three (3) years. Their successors shall be appointed to three-year terms. Vacancies occurring for reasons other than expiration of terms shall be filled as they occur for the period of the un-expired term.) Revised 1V1/18 CITY OF DUNN BOARD OF ADJUSTMENT CHAIRMAN ADDRESS HOME WORK APPOINTED TERM ENDS I Vacant 06/30/20 IN TOWN MEMBERS 2 Vacant 06/30/20 3 Vacant 06/30/21 4 Vacant 06/30/20 5 Donald Strassburg 3It Westfield Dr. 892-8906 12/10/13 07/12/16 06/30/19 6 Robert E. Brooks, Jr. 114 Glen Almond Ct. 891-1226 12/10/13 07/12/16 06/30/19 OUT OF TOWN (F,TJ) MEMBER 7 Gary Beasley 567 Ammons Rd. 892-4616 (910) 514-3568 06/30/99 (V-Chair) 06/20/02 06/02/05 07/08/08 05/10/11 06/10/14 06/13/17 6/30/20 Board Meetings are held on the 3`d Wednesday night (as called) of each month in the Municipal Building at 7:00 p.m. (3 year terms) *Effective 7-7-05 — Code amendment was adopted whereby the BOA shall consist of (7) members, (6) shall be in -town members and at least (1) member shall reside in the ETJ area for representation on the Board. 4/5 vote of its membership shall be required to affirm a decision. The chairman shall vote as any other Board member. Quorum shall consist of a majority of the regular members, excluding any unfilled vacancies. The Board shall not pass on any question relating to an appeal from a decision, order, requirement or determination of the administrative official charged with enforcing the Ordinance or an application for a variance or special use permit when fewer than six members are present. Terms: Members shall be appointed for a term of (3) years, except to achieve staggered terms, as the terms of existing members expire or as a vacancy occurs, the first two members re -appointed or their replacements shall be appointed for a term of one year, the second two members shall be re -appointed or their replacements shall be appointed for a term of two years, and the final three members shall be re -appointed or their replacement appointed for a term of three years. Successors shall be appointed to three-year terms. Vacancies occurring after the establishment of the staggered terms, for reasons other than expiration of terms shall be filled as they occur for the period of the un-expired term. Revised 1111/18 NAME 1. Parrish Daught y 2. Eddy Langston Chapman 3. Vacant 4. Laronda Abney PARKS AND RECREATION ADVISORY BOARD ADDRESS PHONE APPOINTED TERM ENDS 1563 Chicom Road 890-9333 01/09/18 06/30/20 202 S. General Lee Ave. 892-3528 06/30/99 06/20/02 06/02/05 07/08/08 05/10/11 06/30/14 01/09/18 06/30/20 06/30/20 1009 N. Wilson Ave. 5. Dewayne Holmes 304 N. Ashe Ave. 6. Drusilla Campbell 902 Friendly Road (Unexpired term of Dava Anderson) 7. Keith Williams 704 N. Orange Ave. Chuck Tumage 610 W. Divine St. (Ex-Officio Member) Frank McLean 607 E. Vance St. (Ex-Officio Member) 892-1306 892-2712 892-8146 237-0257 892-2297 892-1185 07/01/04 06/07/07 07/13/10 07/09/13 07/12/16 06/20/02 06/02/05 07/08/08 05/10/11 06/30/14 01/09/08 01/09/18 07/12/16 01/03/08 10/08/13 10/08/13 06/30/19 06/30/20 06/30/19 06/30/19 Board Members are appointed for 3-year terms. Board meets on the I" Tuesday night in each month at 7 p.m. Meeting place is the Dmm Community Building. Revised 10124118 UNN rth carotin. g�UNN DUNN AlhAmericaCll� All•AmericaCitp 1 Council a r 1 ® ee ' Date: er _3, 1989 * 2013 1989 * 20t3 SUBJECT TITLE: Procedure for Filling Vacant Council Seat Presenter: City Manager Steven Neuschafer Department: Admin Attachment: X Yes No Description: Process to Filling Vacant Council Seat Public Hearing Advertisement Date: PURPOSE: To consider for approval the Process for filling the vacant Council seat for District 6, due to the untimely death of Council Member Billy Barfield. The steps in the process include: - Advertisement of Vacancy - Applications to be accepted in sealed envelopes until Friday, November 30, 2018, 5:00 p.m. - Confirmation of Eligibility and Applications forwarded to Council by 5:00 p.m, on December 5, 2018 - Presentations by qualified applicants at December 11, 2018 City Council Meeting - Special Called Meeting on December 18 at 9:00 a.m. to vote on the appointment. BACKGROUND: This is the same process used to fill vacancies in prior years for the City. The information has been updated and reviewed by City Attorney Tilghman Pope. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve the Procedures for Filling the Vacant Council Seat in District 6 to include the application process and appointment process as presented. PROCEDURE FOR FILLING VACANT COUNCIL SEAT 1. To fill the vacancy for District 6, the City Clerk will immediately cause the vacant seat to be advertised in The Daily Record and on the City of Dunn's Web Site indicating the appointment process and the following eligibility requirements: A. Be a qualified voter in the City of Dunn. B. Possess the qualifications set out in Article VI of the North Carolina Constitution. As such the applicant must be at least 21 years of age, reside in North Carolina and in District 6 for at least thirty (30) days; and not adjudged a felon. Interested citizens meeting these requirements can pick up the attached application form from the City Clerk's office in the City Hall at 401 East Broad Street, Dunn, NC or download from dunn- ne.org. Any potential applicant is encouraged to check the District 6 boundaries to make sure they reside within District 6 before submitting an application. Completed applications should be returned to the City Clerk's office, in a sealed envelope, by 5:00 p.m. on November 30, 2018. Applications not received by that date will not be considered. No exceptions will be made. 2. The City Cleric will hold the sealed applications until the deadline date. After the deadline, the City Manager and City Clerk will open the envelopes and verify that each meets the qualifications addressed above. They will forward copies of the contents to each member of the City Council by 5:00 p.m. December 5, 2018. The names of applicants shall be released to the news media upon request after the applications have been distributed to the City Council. 3. The Mayor and City Council at the regular City Council meeting scheduled for December 11, 2018, will hear presentations by each qualified applicant. Each applicant will be given up to five (5) minutes to make a presentation on their qualifications for the office and their vision for Dunn. The City Council will then have the written application, submitted earlier, and the information provided during the presentations to consider when making the appointment. 4. The City Council will vote on the appointment at a Special Called Meeting set for Tuesday, December 18, 2018 at 9:00 a.m. APPLICATION FOR VACANT SEAT DUNK CITY COUNCIL FT IT,T, NAME IIOME ADDRESS HOW LONG AT THIS ADDRESS BUSINESS ADDRESS HOME PHONE ( ) BUSINESS PHONE( ) _ FAX ( ) E-MAIL DATE OF BIRTH HOW LONG ILAVE YOU BEEN A RESIDENT OF DISTRICT 6, DUNN? CURRENT EMPLOYER (IF ANY) TITLE YEARS IN CURRENT POSITION DUTIES OTHER EMPLOYMENT HISTORY EDUCATION (INCLUDING DEGREES COMPLETED) SPOUSE'S NAME SPOUSE'S EMPLOYER INTERESTS/SKILLS/AREAS OF EXPERTISE/PROFESSIONAL ORGANIZATIONS Page I of 4 1. Why are you interested in serving on the Dunn City Council? Please provide examples of your past service and involvement in Dunn and/or other communities in which you have lived. How do you feel these experiences would assist you in serving as a Council member? What do you see as your role as a City Council member in representing all citizens of Dunn? What do you see your role in particular representing District 6? The City of Dunn, like the vast majority of municipalities in North Carolina, operates under the Council/Manager form of government. With that in mind, what do you see the role of the City Council member being versus that of the City Manager? What do you think are the two highest priorities for the Dunn City Council and how would you work to achieve them? Page 2 of 4 Given the diversity of interests, backgrounds and opinions on the Dunn City Council, how could you play a part in assisting the City Council to reach consensus on decisions? Page 3 of 4 AFFIRMATION OF ELIGIBILITY Have you ever received a formal charge of professional misconduct, a criminal misdemeanor involving fraud or felony in any jurisdiction? Yes No If yes, explain complete disposition Is there any possible conflict of interest, or other matter, that would create problems or prevent you from fairly and impartially discharging your duties as an appointee of the City Council? Yes No If yes, explain conflict. I understand this application is public record, and I certify that the facts contained in this application are true and correct to the best of my knowledge. I authorize and consent to investigation and verification of all statements contained herein. I further authorize all information concerning my qualifications to be investigated and release all parties from all liability for any damages that may result from this investigation. I understand and agree that any misstatement will be cause for my removal from consideration. Signature: Date: DO NOT SUBMIT RESUMES/ATTACHMENTS —YOU MAY ATTACH ADDITIONAL PAGES TO ANSWER THE QUESTIONS IF NEEDED Application must be received In a sealed envelope by 5:00 p.na on November 30, 2018 at: Dana City Cleric's Office 401 East Broad Street Dann, NC28334 APPLICATIONS NOT RECEIVED BY THE DEADLINE DATE WILL NOT BE CONSIDERED. NO EXCEPTIONS WILL BE MADE. Page 4 of 4 DUNN I MUD D U t NN DUNN All America City a E n Alf -America City 1 Council r ® Meeting Date: November 1 1989'�' 2013 t989 * 2013 SUBJECT TITLE: Financial Report/Assessment Update �y Presenter: Finance Director Mark Stephens Department: Finance Attachment: X Yes No Description: Financial Report and Assessment Update Public Hearing Advertisement Date: PURPOSE: Attached please find the Financial Report and the Assessment Update as of September 30, 2018. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: D north carolina UJI IBi►/ �► [�l �Zaltllt3t YirLL��II II POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dunn-nc.org MEMORANDUM Mayor Oscar N. Harris Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Billy Barfield City Manager Steven Neuschafer To: Honorable Mayor, City Council Members From: Mark Stephens, Finance Director Subject: Financial Report Date: November 13, 2018 • The City as of September 30, 2018 had $2,596,447 in cash in the General Fund and $2,459,827 in the Water -Sewer Fund. In September of 2017 the City had $2,030,314 in the General Fund and $2,784,976 in the Water and Sewer Fund. • Property tax collections through September were $429,089 or 11.22% of budget. Last year property tax collections through September were $359,525. • Sales Tax Revenue is $346,581 or 15.97% of budget. Benchmark for this month is 16.67% of budget. • Utilities Sales Taxis $169,323 or 23.32% of budget. Benchmark for this month is 25.00% of budget. • Building Permit Fees were $15,309 or 20.41 % of budget. Benchmark for this month is 25.00% of budget. • Water and Sewer Revenues were $1,282,473 or 26.94% of budget. Benchmark for this month is 25.00% of budget. • Expenditures were 22.71 % of budget in the general fund and 22.04% of budget in the water and sewer fund. The benchmark for this period is 25% of budget. DUNN All-AnerlcaCity c r 1989*2013 --�-� • �- • •ITUIN, Collected to Date: $28,322.40 Properties Closed Out: 2 Parcels Released to Attorney's Office for foreclosure: 31 Next Sale Scheduled for: November 15`h 906 S. McKay Avenue Dnorth rolina DUNK dJ DUNN All•AmericaCip rite, of don. All•AmericaCity 11111 ci a ciii Agenda Form 1 I Meeting Date: November 13, 2018 1989*2013 1989 2013 SUBJECT TITLE: Admini ive Departmental Reports S,esenleFC y Manager eph Neuschafer Admin Attachment: X Yes No Description: Monthly Reports Public Nearing Advertisement Date: PURPOSE: Attached please find the following Monthly Reports for September 30, 2018 for your review: - Tax Report - Planning & Inspections Report - Public Works Report - Parks & Recreation Report - Library Report - Police Report BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: city of dunn FINANCE DEPARTMENT POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org Current Year Tax Collection through September 30, 2018 2018 TAXES Mayor Oscar N. Harris Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tat Chuck Tiunage Billy Buried City Manager Steven Neusehafer Downtown City Taxes Total Ad Valorem Levy $ 3,752,555 $ 34,198 $ 3,786,753 Collections thru September 2018 429,089 4,944 434,033 Taxes Receivable September 2018 3,323,466 29,254 3,352,720 Percentage Collected 11.43% 14.46% 11.46% DUNN �rz remm¢rzr malfire September 2018 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.orR Permit Fees Collected $9,500.00 Plans Reviewed 7 Certificate of Occupancy's 1 Issued Public Works Department i September 2018 I Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2949 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) Public Works Department .1 September 2018 j Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Republic Services report DLINN 01, Id.�. �rz rmrzrmnely malfem Public Utilities Dept I September 2018 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 ( phone 910-892-2948 1 fax 910-892-8871 ( www.dunn-nc.org Leak Repair 8 Water Construction 0 Sewer Construction 4 Hydrant Repair 2 Other— Water 7 *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. UJU DUNN / cil>' o[ Aunn ]TMR LOPUR/[T< P[QKL/S *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Monthly Recreation Report 201M Dunn Parks & Recreation October Monthly Narrative Report Sports Programs Games for our 4U, 6U & 8U leagues started on Saturday, September 8" and will end on Saturday, October 6th Games for 10U & 13U Boys & Girls League began on Thursday, September 27th and will end their regular season games on Thursday, November I". Our volleyball leagues began games on Monday, September 17' and 10U league will end on Tuesday, October 291n. Our 12U league will end on Thursday, October 301h 6U flag football league will begin games on Saturday, October 61h and will end on Saturday, October 27th 8U, 10U & 13U football league began games on Saturday, September 29th and will end on Saturday, November 31a Miracle League Miracle League games start on Saturday, November 31a. Hwy 55's generous sponsorship covered registration fees and uniforms, We have two teams the Bombers & Shining Stars. Sports Registration Basketball registration began on Monday, October V and ends on Wednesday, November 14tn Special Events Family Medical Supply annual Business Fest originally scheduled for Tuesday, September 18th has been rescheduled for Thursday, November 151h due to the aftermath of Hurricane Florence. Movie in the Park at Tyler Park on scheduled for Friday, September 28th has been rescheduled for Friday, November 2na On Thursday, October 4 we hosted Cycle NC as they complete their tour across North Carolina. This included all of our facilities and Tart Park. Recreation Advisory Board Our board met last on Tuesday, August 28th at 6:00 p.m. in the Dunn Community Building. The next scheduled meeting will be held Tuesday, November 6th at 6:00 p.m. Dunn Parks & Recreation Department Monthly Review f Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 ( (910) 892-2976 Phone (910) 892-7001 Fax I www.dunn-nc,= October 2018 Dunn Parks & Recreation Facility Rentals, Pro rams & Etc. Numbers _ Rentals Facility Dunn Community Building--4 Clarence Lee Tart Memorial Park 3 Codrington Park 0 --- Nathan Harris Athletic Complex @Tyler - Park 2 Baseball & Softball Field Rentals 2 Tournament Rental 0 Fall Programs J _ _ L ( 6U Flag Football 21 8U Football 24 --� + IOU Football 29--- 13U Football i 28 j �-------------- 4U Soccer � 33 -- 6U Soccer 43 _ 8U Soccer _ 39 10UB Soccer 33 �- lOUG Soccer 15 13UB Soccer _ 18 - 13UG Soccer 20 - 1OU Volleyball' 17 12U Volleyball 12 _ Cheer 13 - P K Vyas Center - - - New Memberships-2 - Renewed Memberships 21 Guest Memberships 2 Adult Basketball 27 -I Batting Cage Rentals 0 Uptake of our Adult reading program with its tote bag incentive has been steady but not a groundswell. It is our intention to continue it beyond the original September 30th deadline to achieve its objective: to promote participation in adult programs. A secondary goal will be to get adults more involved in the library generally. We are planning three important activities for October. The Friends of the Library annual fundraising letter is sent in October. Next month we will be upgrading our Evergreen integrated library system after about two years with the current version. This transition is being managed by the State Library and by Harnett County Public Library. We have attended webinars and in-service training to prepare. One advantage is a web -based circulation system accessible from anywhere. Finally, we will begin candy for fines next month with the candy to be distributed to children at the end of the month. September 2018 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library Chief Chuck West s communit W� a educz[ion`ylielY Ysmzn`"°� Statistics January 1, 2017 to September 30, 2017 January 1, 2018 to September 30, 2018 Contents •MIQB= 3.Property Enforcement 6. Narcotics 7.Anial Control Total Crimes Reported 1800 ... 1698.. 1673 1600 1400 _ ..._ _. _... _.... _. 1200 1000 800 600 400 200 -15% 0 -200 )an. -Sept. 2017 Jan. -Sept. 2018 Percentage of Change M Totals 1698 1673 -15% "Number of Crimes by Type Jan -Sept 2017 to Jan -Sept 2018 450 - 439. 350 300 250 200 _ 150 qq 13124 127 100 _ 50 iZ19 j 1617 1 1 5 7 4 6 1 0 --........... P ........Q..re�........ -.�..... ...........—,..............,=,:,i..,.........,,......... _50 Homicide Kidnap Sex Robbery Assaults Arson Burglary Larceny MVTheft Offenses M 2017 1 5 4 12 135 127 439 16 E 2018 1 7 6 19 124 1 107 384 17 M%Change 0% 75.00% 25.00% 90.00% -3.20% 100% -13.7 -13.90% 0.00% _700 Number of Crimes by Type Jan -Sept 2017 to Jan -Sept 2018 625 600 -1 400 No... .. 300 BE _.. -100 Drug CTFT & Embezzle Blackmail Damge to Weapons Offense Forgery ment Extorsion Fraud Gambling Bribery property Viol. M 2017 542 80 2 0 134 0 0 149 21 02018 625 86 0 1 104 0 0 128 35 0%Change 16% 10.40%-100.00% 100.00%-28.20% 0% 0-12.10% 66.70% 12 Numbefoof Crimes by Type Jan -Sept 2017 to Jan -Sept 2018 10 _9... 8 6 4 _... 2 2 1 0 0 i 0 Sex Offenses Pornography Prostitution 02017 10 1 2 ® 2018 9 0 0 - *%Change -25% -100.00% -100.00% Total Call Volume 16,000 13,710 14,000 _.. 13,207 _.. _.___ 12,000 10,000 8,000 6,000 .. 4,000 _ .. ... 4 j.. 2,000 Percentage of Jan. Sept. 2017 Jan. -Sept. 2018 Increase MTotals 13,207 13,710 4% 700000 Property Data for Jan -Sept 2017 to Jan -Sept 2018 600000 _. 500000 VA 400000 300000 - 200000 A r 100000 ItA w I Ik i 1p c ✓f. , p Burned CTFT DTP Found Lost Recover Stolen Seized Forged 02017 1 97 277 22 16 532 13,458 611 In 2018 2 64 200 29 35 495 4.685 1,018 ti 2017 Value $1.0,000 $33,370.00 $158,086 $2,954 $1,564 $212,216 $513,371 $122,040 =.2018 Value $102,000 $15,670 $108,898 $6,473 $8,483 $127,842 $621,607 $40,026 3000 Traffic Data Totals for Jan -Sept 2017 to Jan -Sept 2018 2500 2439 2000 M.. ._ 1500 135_ 942 1005 11 55 50 Soo 4ij 7 134 2447 7173 1111 2137 0 00-M __. Raw -. r11 . —. Total Total Total Total Total Total Total Total Total Hours Taff ic Criminal Traffic Warning DWI Persons Drug Worked Stops Crashes Charges Charges Citations Charges Reached Charges 02017 1352 404 73 24 559 71 11 500 21 a 2018 2439 894 134 47 942 73 11 1005 37 O Two Officers 1000 Traffic Specific Data for Jan -Sept 2017 to Jan -Sept 2018 891 900 800 600 500 .. 40 400 _. 300 260. 200 _ 159 i 100 1111 2413 9 11 _. 64 40 62 2137 15 0 - - M - - - l 11 M 11 0 1 6 Child Stolen DWI Total DWI Seat Belt Safety Speeding DWLR NOL Vehicles Drug Check Traffic Restraint Recover Charges Station Stops * 2017 11 24 9 123 64 40 0 21 6 404 * 2018 11 13 11 260 159 62 1 37 15 891 Narcotics Seized Report for Jan -Sept 2017 - Jan -Sept 2018 30000 25000 20000 ... 15000 .... ... 10000 5000 0 "Crack" Cocaine Hashish Heroin Marijuana Opium Cocaine B2017 Gram 14.6 78.8 4.6 325 26,726 12.8 w 2017 Dosage Unit 0 0 0 0 0 195 ra 2018 Gram 32.6 120.3 0 140.78 870 102.4 2018 Dosage Unit 0 0 0 0 0 8 Narcotics Seized Report for Jan -Sept 2017 - Jan -Sept 2018 140 120 .. 100 80 60 .,r 40 20 0 IN Other Drugs AMP Stimulants PCP Depressants Unknown Narcotics ®2017 Gram 46.4 4.2 0 14.1 0 7.2 W 2017 Dosage Unit 124 5 0 0 0 0 02018 Gram 10.2 75.29 0 0 0 0.2 psi. 2018 Dosage Unit 711 0 5 0 15 2 200 154 Animal Control Canine Totals 150 .. 107 100 64 50 32_ __ .. _. 36. .. 37. _. 139 11 5 7 17 21 0 0 3 1 3 1 Calls Picked U p; In Pound Returned Adopted Escaped Euthanize p p -Bites Isolated ® Aug-17 154 64 32 5 36 0 37 3 3 * 18-Aug 107 39 11 7 17 0 21 1 1 200 154 Animal Control Feline Totals lso 107 100 3843 50 .. 2418 8 11 7 9 0 0 0 1 1 0 1 0 Calls Picked Up In Pound Returned Adopted Escaped Euthanize Bites Isolated ® Aug-17 154 38 8 0 7 0 24 1 1 * Aug-18 107 43 11 0 9 1 18 0 0 1200 Animal Control Other Animals, Warnings and Mileage 1000 _ 971 800 _.. 600 400 200 12 * Aug-17 * Aug-18 7SJ69 1 1 1 1 5130 7 7 Snake Raccoon warnings Citations Mileage Mileage Possum 455 #56 1 1 51 7 752 971 1 1 30 7 769 516 Total Call Volume January 1, 2017 to December 31, 2017 35,000 25,000 20,000 - - 17,882 15,000 10,000 30,937 25,557 11 15,123 Page 11 Announcements November 13, 2018 City Council Meeting ➢We are excited to be hosting the Harnett County Early College on Thursday, November 15' as they tour City Hall, the Police Department and the Water Plant to become more familiar with the workings of City government. ➢Family Medical Supply Business Fest is set for this Thursday, November 151 from 10 : 3 0 am to 4: 3 0 pm at the Dunn Community Center and Dr. PIS Vyas Recreation Center at Tart Park. ➢ City of Dunn offices will be closed on Thursday, November 22nd and Friday, November 23rd to observe the Thanksgiving Holiday. ➢The Dunn's Annual Christmas Tree Lighting will be held on Thursday, November 29th at 6:00 pm in Downtown Dunn. Page 12 Announcements November 13, 2018 City Council Meeting ➢The Dunn Christmas Parade will be held on Saturday, December Is' at 2:00 pm in Downtown Dunn. ➢The next regular City Council Meeting is scheduled for Tuesday, December 11, 2018 at 7:00 pm. � h Cp �o 4" ;' �� ?. �e°, Aa ;,f x � 1, ��. (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information i Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney i To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, orjudicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).