09-11-2018 AgendaDunn City Council
Meeting Agenda
Tuesday Evening, September 11, 2018
7:00 p.m., Dunn Municipal Building
Call to Order
Invocation
Pledge of Allegiance
SECTION
1) Adjustment and Approval of the September 11, 2018 meeting agenda
2) Proclamation Presentation — Dunn's Dixie Softball NC All -Stars (12U) Ponytails
3) Proclamation Presentation — Dunn's Dixie Softball Angels (10U)
PUBLIC COMMENT PERIOD
4) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30
minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the
City Council Chambers prior to the start of the meeting.
PUBLIC HEARINGS
5) 2nd Public Hearing — CDBG Funds — Neighborhood Revitalization
CONSENT ITEMS
6) Minutes — August 14, 2018
7) Destruction of Municipal Records — Finance Dept.
ITEMS FOR DECISION
8) Resolution Authorizing Submittal of Application for CDBG Funding for Phase 1 of Harnett Training
School Neighborhood Revitalization Project
9) Resolution to Adopt Policies and Guidelines for Small Cities CDBG Programs
10) Adoption of Recipient's Plan to Further Fair Housing (CDBG)
11) Approval of Sewer Asset & Inventory Assessment Grant Resolution
12) Demolition of Structure — 810 E. Broad St — PIN#1516-85-6526.000
13) Approval of Change Order #3 and Budget Amendment #4 for the Bay Street Infrastructure
Improvements Project
ITEMS FOR DISCUSSION AND/OR DECISION
14) Financial Report
15) Administrative Reports
a. Tax Report
b. Planning & Inspections Report
c. Public Work Report
d. Recreation Report
e. Library Report
f. Police Report
16) City Managers Report
17) Announcements
18) Information
19) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be
cited in the motion
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
SECTION 1.
Adjustment1 Approval
of the September
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Meeting Date: September 11, 2018
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SUBJECT TITLE: Proclamation Presentation — Dunn's Dixie Softball, NC All -Stars (12-Under)
Ponytails Traditional State Champions
Presenter: Mayor Harris
Department:
Attachment: X Yes No
Description: Proclamation
Public Hearing Advertisement Date:
PURPOSE:
Mayor Harris will present a Proclamation recognizing the Dunn's Dixie Softball, NC All -Stars (12-
Under) Ponytails Traditional State Champions.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
DUNN
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RECOGNIZING DUNN'S DIXIE SOFTBALL NC
ALL-STARS (12-UNDER) PONYTAILS TRADITIONAL STATE CHAMPIONS
WHEREAS, we realize that participation in organized athletics helps to build
character and teaches a wholesome sense of fair play and good sportsmanship among our
youth; and
WHEREAS, an outstanding example of this is the achievement of the Dunn's Dixie
Softball NC All -Stars (12-under) Ponytails Team winning the title of Dixie Softball (12-
under) Ponytails Traditional State Champions; and
WHEREAS, the Dixie Softball NC All -Stars (I2-under)Ponytails Traditional Team
went on to compete in the World Series in Alexandria, LA, finishing 2"d out of 9
teams/states; and
WHEREAS, special commendation is due to team members: Aubree Bass, Ashley
Bliven, Berkley Campbell, Marley Colville, Anna Dudley, Harmony Horne, Carmyn Ivey,
Lindsey Knoll, Lilly McLamb, Jazmin Rummel, Emily Scott, Emily Williams; and
WHEREAS, the Dixie Softball NC All -Star team is coached by Jeremy Bass, David
Home, and Rich Rummel; and
WHEREAS, we wish to express our appreciation to the coaches for pouring their
time and energy into the team, and for teaching these young ladies fair play, good
sportsmanship, and instilling in them a spirit of winning.
. NOW THEREFORE, I, OSCAR N. HARRIS, by virtue of the authority vested in
the as Mayor of the City of Dunn, and on behalf of the City Council and all of our citizens,
do hereby extend this expression of our pride in your accomplishment, and our appreciation
for the fine publicity you have brought to our eormnunity by exceptional display of good
sportsmanship, motivation, and inspired team play.
IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed
the official seal of the City of Dunn this the 111h day of September, 2018.
I
sear N. Harris, ayor
ATTEST:
City Clerk
All -America City —
11111.1 City Council Agenda Form
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SUBJECT TITLE: Proclamation Presentation Dunn's Dixie Softball Angels (10-Under)
World Series Champions
Presenter: Mayor Harris
Department:
Attachment: X Yes No Description: Proclamation
PURPOSE:
Mayor Harris will present a Proclamation recognizing Dunn's Dixie Softball Angels (10-Under) World
Series Champions.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
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WHEREAS, we realize that participation in organized athletics helps to build character and teaches a wholesome
sense of fair play and good sportsmanship among our youth; and
WHEREAS, an outstanding example of this is the achievement of the Dunn's Dixie Youth NC All -Stars (10-under)
Girls Angels Team winning the title of Dixie Softball (10-under) Angels Traditional World Series Champions; and
WHEREAS, this is the third consecutive Dixie Softball North Carolina State Championship for Dunn in the Angels
(10-under) age bracket; and
WHEREAS, the Dixie Softball NC All -Stars (10-under) Girls Angels Traditional Team went on to compete in the
World Series in Alexandria, Louisiana, and won; and
WHEREAS, this is the second consecutive World Series Champions to bring the title to the City of Dunn; and
WHEREAS, thanks to the dedicated coaching that contributed to the development of these young ladies; and
WHEREAS, this was not simply superstars coming together but athletes dedicating their time and effort to become
champions; and
WHEREAS, great defense from our awesome pitching staff who generated 108 strikeouts and supporting defense
helped hold off the competition; and
WHEREAS, strategic hitting and base running for 136 runs propelled the team above the competition to an overall
15-2 record throughout all-star play; and
WHEREAS, special commendation is due to team members: Reagan Adams, Mollie Bass, Karabeth Benton,
Satttantha Carter, Jordyn Christopher, Ella Clark, Aubrianna Collaso, Olivia Crumpler, Zoey Godwin, Peyton
Herring, Eva McLamb and Addison Stanley; and
WHERFUS, the Dixie Softball NC All -Stu (10-under) Girls Angels team is coached by Cullen Clark, Adam
McLamb, and Clay Stanley; and
WHEREAS, we wish to express our appreciation to the coaches for pouring their time and energy into the team, and
for teaching these young ladies fair play, good sportsmanship, and instilling in them a spirit of winning; and
WHEREAS, the commitment by the parents to put their lives on hold making sure the girls stay focus and attend
practice as well as driving all the way to Alexandria, Louisiana to support their children; and
WHEREAS, the grandparents and family members provide support and encouragement for the team throughout
tournament play; and
WHEREAS, the sponsors provided financial opportunity and assistance to help the team during their travels; and
WHEREAS, the citizens of Dunn who supported the girls from afar.
NOW THEREFORE, I, OSCAR N. HARRIS, by virtue of the authority vested in me as Mayor of the City of Dunn,
and on behalf of the City Council and all those that call Dunn home, do hereby extend this expression of our pride in
your accomplishment, and our appreciation for the free publicity you have brought to our community by exceptional
display of good sportsmanship, motivation, and inspired team play.
IN WITNESS WHEREOF, Ihave hereunto set my hand and caused to be affixed the official seal of the City of Dunn
this the I I" day of September, 2018. � r _
scar N. Harris,"ayor
ATTEST:
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� 11
Adopted 8-4-05
CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY
The City Council for the City of Dunn does hereby adopt a Public Comment
Policy to provide at least one period for public comment per month at a regular meeting
of the City Council, This policy shall remain in effect until such time that it is altered,
modified, or rescinded by the City Council.
All comments received by the City Council during the Public Comment Period
shall be subject to the following procedures and rules:
1. Anyone desiring to address the City Council must sign up and register on
a sign-up sheet available on the podium within the City Council chambers prior to the
Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30)
minutes prior the beginning of the City Council meeting in the City Council Chambers.
Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up
sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or
her name, address and matter of concern.
2. The Public Comment Period shall be for thirty (30) minutes,
3. , Comments are limited to three (3) minutes per speaker, A speaker can not
give their allotted minutes to another speaker to increase that person's allotted time.
4. Each speaker must be recognized by the Mayor or presiding member of
the City Council as having the exclusive right to be heard. Speakers will be
acknowledged in the order in which their names appear on the sign up sheet. Speakers
will address the City Council from the podium at the front of the room and begin their
remarks by stating their name and address.
S. Individuals who sign up but
will be carried to the next regular meeting
Public Comment Period,
can not speak because of time constraints,
of the City Council and placed first on the
6. During the Public Comment Period, a citizen, in lieu of or in addition to
speaking may pass out written literature to the City Council, City Staff and audience.
7. Groups supporting or opposing the same position shall designate a
spokesperson to address the City Council in order to avoid redundancy.
8. After the citizen has made his or her remarks, he or she will be seated with
no further debate, dialogue or comment.
9. The Public Comment Period is not intended to require the City Council to
answer any impromptu questions. Speakers will address all comments to the City
Council as a whole and not one individual Council member. Discussions between
speakers and members of the audience will not be allowed, The City Council will not
take action, or respond to questions about, issues raised during the Public Comment
Period at the same meeting.
10. Speakers shall reflain from discussing any of the following: matters
which concern the candidacy of any person seeking public office, including the
candidacy of the person addressing the City Council; matters which involve pending
litigation; matters which have been or will be the subject of a public hearing; and matters
involving specific personnel issues related to disciplinary matters. If the speaker wishes
to address specific personnel issues related to disciplinary matters, he or she should take
their comments to the City Manager, who shall share the comments with the City
Council.
11. Speakers shall be courteous in their language and presentation.
12, The Mayor and City Manager shall determine, on a month to month basis,
where the Public Comment Period will appear on the monthly agenda when developing
the agenda, prior to its publication,
13. The Public Comment Period shall only be held during the regularly
scheduled monthly meeting of the City Council, There shall not be a Public Comment
Period at any other meetings of the City Council, unless specifically approved by the City
Council.
City of Dunn
Documentation of Public Hearings
ADVERTISEMENT
NOTICE OF PUBLIC HEARING
The City of Dunn is considering submitting a Small Cities Community
Development Block Grant Program (CDBG) — Neighborhood Revitalization
Program Application. The $750,000 CDBG application contains the following
activities: administration ($75,000-CDBG funds); relocation (temporary) ($2,500-
CDBG funds) and housing rehabilitation ($670,000-CDBG funds and clearance
($2,500-CDBG funds). Proposed activities will occur within the Harnett Training
School area. A detailed map of the Target Area can be seen at the City of Dunn
Municipal Building and at the City of Dunn's website http://www.dunn-nc.orq/.
The City of Dunn will conduct a Public Hearing on September 11, 2018 at 7:00
PM in the Courtroom of the Dunn Municipal Building located at 401 E. Broad
Street, Dunn, North Carolina 28334. The purpose of this Hearing is to obtain
citizen input and comments on the City's proposed CDBG application. Written
comments received prior to the opening of the Public Hearing will be considered.
Written comments may be sent to Steven Neuschafer, City Manager, 401 E.
Broad Street, P.O. Box 1065, Dunn, NC 28335.
This information is available in Spanish or any other language upon request.
Please contact, Steven Neuschafer, City Manager, (910) 230-3500, City
Manager's Office, 401 E. Broad Street, P.O. Box 1065, Dunn, NC 28335 for
accommodations for this request.
Esta informacion esta disponible en espanol o en cualquier otro idioma bajo
petici6n. Per favor, Steven Neuschafer, City Manager, (910) 230-3500, City
Manager's Office, 401 E. Broad Street, P.O. Box 1065, Dunn, NC 28335
pongase en contacto con de alojamiento para esta solicited.
Oscar N. Harris, Mayor
City of Dunn
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1989*2013 Meeting Date: September 11, 2018 1989*2013
SUBJECT TITLE: Minutes —August 14, 2018
Presenter.
Department:
Attachment: X Yes No
Description: August 14, 2018 — Minutes
Public Hearing Advertisement Date: NIA
PURPOSE:
Attached please find the ininutes of the August 14, 2018 Regular Meeting for your consideration.
1ACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, August 14, 2018, at 7:00 p.m. in the Dunn
Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tern Frank McLean, Council Members Buddy
Maness, Dr. Gwen McNeill, , Billy Tart, Chuck Turnage and Billy Barfield. Also present was City Manager Steven
Neusehafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Chief Building Inspector Steven
King, Planning & Inspections Director Dervin Spell, Police Chief West, Recreation Director Brian McNeill, Human
Resources Director Anne Thompson, Librarian Mike Williams, and Attorney Tilghman Pope.
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and Reverend Randy Beasley of Lee's Grove PFWB Church and Chaplain for
Hospice gave the invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Maness and seconded by Council Member McNeill to adopt the August 14, 2018 meeting
agenda with changes, if any, as listed below.
Agenda Items Added:
• none
Agenda Items Removed:
• none
Motion unanimously approved.
PRESENTATIONS
Proclamation Presentation
,Jerome Warren
Mayor Harris presented a Proclamation to Jerome Warren in recognition of his exemplary conduct on June 27, 2018. A copy
of Proclamation (P2018-13) is incorporated into these minutes asAttachment#L
Proclamation Presentation
In Honor of Kellie's Krew Run
Ht' Anniversary
Mayor Harris presented a Proclamation in Honor of I{ellie's I{rew Run— 10' Anniversary. A copy of Proclamation (P2018-
14) is incorporated into these minutes as Attachment #2.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign
up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting.
Hearing no comments, the public comment period was closed.
PUBLICHEARINGS
Installment Financing
Automated Meter Reading System
BB&T
The public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of
considering whether the City Council should approve a proposed installment financing contract and certain related
documents under which the City would obtain financing pursuant to North Carolina General Statute § 160A-20 to finance the
cost of an Automated Meter Reading System. The amount to be financed for the project is $1,898,000. All persons interested
in this public hearing are encouraged to attend and express their views.
The public hearing was duly advertised on August 3, 2018,
Hearing no further comments, Mayor Harris closed the public hearing.
Unfit for Human Habitation
104 Short Street
PIN#1516-35-1312.000
Mayor Harris advised council that he was just informed in reference to 104 Short Street that a Certificate of Occupancy has
been issued for that property today and it has been removed from the agenda.
Demolition of Structure
810 E Broad Street
PIN #1516-85-6526.000
The Public has been notified that oral and written comments will be heard and received concerning the demolition of the
structure located at 810 E. Broad St.
The Public Hearing was duly advertised on July 3le and August 7s', 2018.
Amy Miller, owner of 801 E Broad St. was present and advised the council of her plans for the property.
Hearing no further comments, Mayor Harris closed the public hearing.
Ordinance Amendment
OA-01-18
Utility Ordinance Change
Chapter 21— Utilities
Sewer Stoppages
Request to Amend the Utilities Ordinance — Chapter 21 of the City of Dunn Code of Ordinances.
This amendment will add text to clarify responsibilities of the City and the homeowner in the event of a sewer stoppage in the
sewer lateral.
The Public Hearing was duly advertised on August 3, 2018
Hearing no further comments, Mayor Harris closed the public hearing.
Ordinance Amendment
OA-02-18
Utility Ordinance Change
Chapter 21— Utilities
Backwater Valves
Request to Amend the Utilities Ordinance — Chapter 21 of the City of Dunn Code of Ordinances.
To add text on the installation of Backwater Valves to our current Utility Ordinance to prevent flooding of dwellings when
the City sewer system is surcharged due to blockage, extreme rainfall events, etc.
The Public Hearing was duly advertised on August 3, 2018.
Hearing no further comments, Mayor Harris closed the public hearing.
CONSENTITEMS
Minutes — Council considered approval of the minutes of June 19, 2018 Special Call Meeting/Budget Work Session with
correction as noted.
Minutes — Council considered approval of the minutes of June 25, 2018 Special Call Meeting/Budget Work Session
Minutes — Council considered approval of the minutes of July 10, 2018 City Council Meeting
Minutes — Council considered approval of the minutes of July 20, 2018 City Council Meeting
Temporary Blocking of Streets — Special 4`s Concert in Boogie on Broad Concert Series
Temporary Blocking of Streets — Community Street Fair
Motion by Council Member McLean and seconded by Council Member Maness to approve all consent items. Motion
unanimously approved.
ITEMS FOR DECISION
Adoption of Resolution
Approving Financing Term (BB&T)
Finance Director Stephens proposed the adoption of Resolution Approving Financing Terms with BB&T for the Automated
Meter Reading Project.
Mr. Stephens stated that the City requested bids from several financing institutions for the Automated Meter Reading project.
City requested a 15 year term. The lowest bid came from BB&T at an interest rate of 3.63%.
Debt service will begin in Fiscal Year 19-20 at an amount of $166,321 and will be paid thin increased revenues and reduction
in operating costs.
Motion by Council Member Turnage and seconded by Council Member Maness to Adopt the Resolution Approving
Financing Terms provided by BB&T of 3.63% APR and a 15 year term. Motion unanimously approved. A copy of
Ordinance (R20I8-06) is incorporated into these minutes as Attachment #3.
Consideration of Ordinance
Declaring Property
Unfit for Human Habitation
104 Short St.
PIN# 1516-35-1312.000
Parcel# 02151610550013
Certificate of Occupancy was issued on August 14, 2018 and without objection fiom council, Mayor Harris removed this
item from the agenda.
Consideration of Ordinance to Demolish
810 E. Broad Street
PIN# 1516-85-6526.000
Chief Building Inspector Steven King has conducted an inspection at 810 E. Broad St., and based upon his observations, the
structure failed to comply with the minimum standards of fitness established by the Non -Residential Maintenance Code of
the City of Dunn. The Building Inspector also found the structure dangerous or prejudicial to the public health or public
safety and is a nuisance in violation of G.S. § 160A-193.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S §160A-443, the
City Council has the power to proceed with the demolition of this property.
Should Council decide to proceed with the demolition of the structure at 810 E. Broad St., an ordinance (which is attached)
would need approval directing the Building Inspector to remove or demolish said structure.
Mayor Harris tabled this item until the September, 2018 meeting.
Ordinance Amendment
OA-01-18
Chapter 21-Article IV
Utility Ordinance Change
Addition of Sewer Stoppages Section
This is a request to amend the Utilities Ordinance — Chapter 21 of the City of Dunn Code of Ordinances.
This amendment will add text to clarify responsibilities of the City and the homeowner in the event of a sewer stoppage in the
sewer lateral.
When a sewer stoppage occurs, many times the City is called on to determine of the blockage is on the City's side of the
sewer lateral or the homeowner's side of the sewer lateral. There has been much confusion about who is ultimately
responsible for stoppages due to the lack of a proper ordinance specifying responsibilities.
It has been the City's unwritten policy that homeowners are responsible for blockages that occur in the sewer lateral from the
homeowner provided sewer cleanout located at the property line to the dwelling. If there is no sewer cleanout provided at the
property line, the homeowner is responsible for blockages that occur anywhere in the sewer lateral to the sewer main.
This addition to the City's current Utility Ordinance will clarify responsibilities in the event of a sewer stoppage in the sewer
lateral.
City Manager Neuschafer explained that per the request of city council some time ago there was a conversation about
backwater valves and sewer lines back flowing into houses. This would put into place an ordinance and specify the
responsibilities but also to require the backwater valve on new construction and repairs. Lengthy discussion followed.
Motion by Council Member Turnage and seconded by Council Member Tart approving Ordinance Amendment OA-01-18 -
Chapter 21 - Utilities, effective September 1, 2018 pending final approval by City Attorney. Motion unanimously
approved. A copy of Ordinance Amendment OA-01-18 (02018-08) is incorporated into these minutes as attachment 94.
Ordinance Amendment
OA-02-18
Chapter 21-Article V
Utility Ordinance Change -
Addition of Backwater Valves Section
This is a request to amend the Utilities Ordinance - Chapter 21 of the City of Dunn Code of Ordinances.
To add text on the installation of Backwater Valves to our current Utility Ordinance to prevent flooding of dwellings when
the City sewer system is surcharged due to blockage, extreme rainfall events, etc.
There have been incidents of flooding during sewer blockages, extreme rain events, etc. caused where plumbing fixtures are
installed on a floor with a finished floor elevation below the elevation of the manhole cover of the next upstream manhole in
the public sewer. Such fixtures need to be protected by a backwater valve installed in the building drain, or horizontal branch
serving such fixtures. Plumbing fixtures installed on a floor with a finished floor elevation above the elevation of a manhole
cover of the next upstream manhole in a public sewer do not need to discharge through a backwater valve.
Motion by Council Member Tannage and seconded by Council Member McNeill approving Ordinance Amendment OA-02-
18 - Chapter 21 - Utilities, effective September 1, 2018 pending final approval by City Attorney. Motion unanimously
approved. A copy of Ordinance Amendment OA-01-18 (02018-09) is incorporated into these minutes as attachment #5.
Approval of DCDC serving in capacity
Of City's Housing Selection Committee
For CDBG Neighborhood Revitalization Program
The City of Dunn is preparing an application for a Community Development Block Grant (CDBG) through the NC Dept. of
Commerce. As part of this application, there needs to be a housing selection committee that will review the individual
requests for housing assistance and the Dunn Community Development Corporation has agreed to act in that capacity.
The application is due in September. The CDBG will cover costs for individual housing repairs for owner occupied dwellings
as well as utility improvements in the same qualifying area. The intention is that the City will apply for two (2) grants in
succession for the improvement of the qualifying neighborhood around the Dunn Enrichment Center on E. Johnson St. (this
is the only neighborhood in Dunn which meets the general criteria for this particular grant offering).
Motion by Council Member McLean and seconded by Council Member McNeill approving the Dunn Community
Development Corporation (DCDC) as the housing selection committee for the 2018 and 2019 CDBG applications. Motion
unanimously approved.
ITE, M FOR DISCUSSION
AND/OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending June 30, 2018:
• The City as of June 30, 2018 had $3,954,145 in cash in the General Fund and $2,170,595 in the Water and
Sewer Fund. In June of 2017 the City had $3,074,117 in the General Fund and $2,518,869 in the Water and
Sewer Fund.
- Property Tax collections through June were $3,841,537 or 100.09% of budget. Last year property tax
collections through June were $3,830,729.
o Sales Tax Revenue is $1,962,833 or 97.29% of budget. Benchmark for the month is 91.67% of budget.
• Utilities Sales Tax is $747,122 or 100.53% of budget. Benchmark for this month is 100.00% of budget.
• Building Permit Fees were $103,654 or 159.46% of budget. Benchmark for this month is 100.00% of budget.
• Water and Sewer Revenues were $4,542,998 or 95.64% of budget. Benchmark for this month is 100,00% of
budget.
• Expenditures were 89.96% of budget in the general fond and 90.36% of budget in the water and sewer fund.
The benchmark for this period is 100% of budget.
Motion by Council Member Tart and seconded by Council Member McNeill to accept the Financial Report. Motion carried
unanimously.
ADMINISTRATIVE REPORTS
Tax Report
Planning & Inspections Report
Public Works Report
Recreation Report
Library Report
Police Report
Motion by Council Member Maness and seconded by Council Member McNeill to accept the Administrative Reports.
Motion unanimously approved.
City Manager's Report
City Manager invited those that may be in the target area for Harnett Training School Housing Revitalization Program to
come out to the community meeting which is Saturday, August 18, 2018 at 10 a.m. in the old cafeteria at the school at 630 E.
Johnson St. This will be an opportunity to meet the consultant who will explain the housing applications and get more
information on our program. This has been advertised with flyer and information on the government channel and website.
Parks & Recreation Director Brian McNeill gave a brief update on Parks & Recreation activities and the outcome of the
recent tournaments.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ State of the City on Tuesday, August 21s' at 12 noon at Central Carolina Community College — Dunn Enrichment
Center — 660 E. Johnson St.
➢ 10" Annual I{ellie's Krew Run for a Cure at the General Lee Museum Saturday, August 25`s at 7:00 a.m. to 1 p.m.
➢ City offices will be closed on Monday, September 3rd in observance of Labor Day.
➢ The next regular City Council meeting is scheduled for Tuesday, September 11, 2018 at 7:00 p.m.
Mayor Harris advised the council that 882 veterans were assisted recently and record funds in excess of $340,000 was paid
out.
Motion by Council Member McNeill and seconded by Council Member McLean to adjourn the meeting at 8:13 p.m. Motion
unanimously approved.
Oscar N. Harris
Mayor
Attest:
Melissa R. Matti, CMC
Deputy City Clerk
DUNK
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City Council`o 1 I
Meeting Date: September 11,LRecords
SUBJECT TITLE:
Destruction of Municipal Records
Presenter:
Department: Finance
Attachment: X Yes No
Description: Destructio
Public Hearing Advertisement Date:
PURPOSE:
The documents have exceeded the required retention time and should be destroyed pursuant to the
Municipal Disposition Schedule.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
Destruction of Records- Finance Department
Submitted for the September, 2018 City Council Meeting
Deseri on of Record _
Retentzon$eriod
Inclusive Dates . ' ., .
Cash Receipt Tapes
90 days
April, 2017-March, 2018
Billing Registers
3 years
July, 2014- June, 2015
Transaction Registers
3 years
July, 2014 —June, 2015
Trial Balances
3 years
July, 2014—June, 201S
Adjustment Reports
3 years
July, 2014—June, 2015
Bank Drafts
3 years
July, 2014—June, 2015
Work orders
3 years
July, 2014—June, 2015
Late Fee Reports
3 years
July, 2014—June, 2015
Reread Reports
1 year
July, 2015 —June, 2017
Submitted By: Patty P. Rowland
Printed Name/Signature
Department: Finance
Destruction of Records — Finance Department
Submitted for the September, 2018 City Council Meeting
Descri`.fion of.WCW4 _
Retention.renod ` . '
IneTusive:D'atips,.
Edit Report
1 year
July, 2015 —June, 2017
Customer Deposit Reports
3 years
July, 2014—June, 2015
Night Depository Envelopes
90 days
June, 2017— March, 2018
Investigation Cards
1year
July, 2016—June, 2017
Customer Extension Agreements
1 year
July, 2016 —June, 2017
Central Collections Transaction
Registers
3 years
July 2014—June, 2015
Submitted By: Patty P. Rowland
Printed Name/Signature
Department: Finance
DUNN I _ DLINN
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t ► City UOURCH Agenda r orm►
®Meeting Date: September
1989 * 2013 1912013
SUBJECT TITLE: Resolution Authorizing Application for CDBG
Phase I Harnett Training School Neighborhood Revitalization Project
Presenter: Manager Neuschafer and
Grant Consultant Skip Green
Department: Admin.
Attachment: X Yes No
Description: Resolution and Formal Application
Public Hearing Advertisement Date: NA
PURPOSE:
The Council is being asked to adopt the attached Resolution to pursue a formal application for a
$750,000 Community Development Block Grant -Neighborhood Revitalization Funding to benefit
Harnett Training School.
BACKGROUND:
The City held two public hearings, the first on June 12, 2018 and the second on
September 11, 2018, concerning the proposed application for CDBG funding to benefit
Harnett Training School.
BUDGETIMPACT:
None — This is a no -match Grant.
RECOMMENDATION/ACTION REQUESTED:
Adopt Resolution Authorizing Application for Community Development Block Grant —
Neighborhood Revitalization —Harnett Training School.
RESOLUTION FOR THE CITY OF DUNN
APPLICATION FOR COMMU NITY DEVELOPMENT BLOCK GRANT FUN DING FORTHE
PHASE 1 HARNETT TRAINING SCHOOL NEIGHBORHOOD REVITALIZATION PROJECT
WHEREAS, the City of Dunn's City Council has previously indicated its desire to assist in
community revitalization within the City; and,
WHEREAS, the City Council has held two public hearings concerning the proposed
application for Community Development Block Grant funding to benefit low and moderate
income residents located in the Harnett Training School community and,
WHEREAS, the City Council wishes the City to pursue a formal application for Community
Development Block Grantfunding to benefit the Harnett Training School community, and
WHEREAS, the City Council certifies it will meet all federal regulatory and statutory
requirements of the State of North Carolina Community Development Block Grant Program,
NOW, THEREFORE BE IT RESOLVED, by the City of Dunn City Council that:
1. The City is authorized to submit a formal application to the North Carolina Department of
Commerce for approval of a Community Development Block Grant for the North Carolina
Neighborhood Program to benefit the Harnett Training School community.
2. The Mayor Oscar N. Harris, and successors so titled, is hereby authorized to execute and submit a
formal application to the North Carolina Department of Commerce for approval of a Community
Development Block Grant.
3. That Steven Neuschafer, Manager, and successors so titled, is hereby authorized and directed to
furnish such information as the North Carolina Department of Commerce may request in connection
with an application or with the project proposed; to make assurances as contained in the application;
and to execute such other documents as may be required in connection with the application.
Adopted this the I 1 day of September, 2018 in Dunn, North Carolina.
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11111.1 City Council AgendaForm
Meeting Date: September 11, 1 "
02013
SUBJECT TITLE: Resolution to Adopt Policies and Guidelines for the City of Dunn Small Cities CDBG
Programs
Presenter: Manager Neuschafer and
Grant Consultant Skip Green
Department: Admin.
Attachment: X Yes No Description: Resolution and Policy Guideline
Public Hearino Advertisement Date: NA
PURPOSE:
The Council is being asked to adopt the attached Resolution to Adopt Policies and Guidelines for
the City of Dunn's Small Cities Community Development Block Grant Programs.
jACKGROUND:
BUDGET IMPACT:
N/A
RECOMMENDATION/ACTION REQUESTED:
Adopt the Resolution Adopting Policies and Guidelines for the City of Dunn Small Cities CDBG
Programs.
CDBG Policy Guideline Resolutions
A RESOLUTION TO ADOPT
POLICIES AND GUIDELINES FOR
THE CITY OF DUNN
SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
Whereas, the City of Dunn is applying for a Small Cities Community Development Block Grant (CDBG)
administered by the North Carolina Department of Commerce, and
Whereas, the use of these funds requires that specific policies and guidelines be used.
NOW THEREFORE BE IT RESOLVED BY THE CITY OF DUNN CITY COUNCIL THAT:
1. The City of Dunn the following attached policies and guidelines for City of Dunn CDBG Programs.
• Citizen Participation Plan
• Procurement Policy
• Residential Antidisplacement and Relocation Assistance Policy
• Equal Opportunity
• Section 519 Policy
• Section 504 Compliant/Procedure
• Fair Housing
Adopted this the _ day of September, 2018 in Dunn, North Carolina.
N. Harris, Mayor
ATTEST:
Tammy Williams
Clerk to the Council
CDBG Policy Guideline Resolutions
City of Dunn
Community Development Block Grant Program
Citizen Participation Plan
I. CITIZEN PARTICIPATION PLAN:
This plan describes how the City of Dunn will involve citizens in the planning, implementation
and assessment of the Community Development Block Grant (CDBG) program. The funds
must be used for projects which benefit low and moderate -income persons and aids in the
elimination and prevention of slums and blight. The program is intended to assist governments
in understanding neighborhood improvement programs. The regulations give ultimate
responsibility for the design and implementation of the program to local elected officials and
also requires that citizens be given an opportunity to serve in a key advisory role to these
elected officials.
II. SCOPE OF CITIZEN PARTICIPATION:
Citizens will be involved in all stages of the CDBG program, including program implementation,
assessment of performance and design of changes in the Citizen Participation Plan. There will
be three (3) general mechanisms for their involvement:
1. To serve as an advisory committee to the project;
2. To attend or hold public hearings or community meetings; and
3. To provide individual citizen efforts in the form of comments, complaints or inquiries
submitted directly to the Program Administrators or designated City official.
III. PROGRAM IMPLEMENTATION:
Citizen participation in program implementation will occur primarily through consultation with the
City. The City will be asked to review and comment on specific guidelines for approved projects.
They will also meet to review any program amendments, budget revisions and program
modifications. All such changes will be discussed with the City and their comments considered
prior to taking action. If program amendments require' approval from the North Carolina
Department of Commerce, a public hearing shall be held specifically on the amendment.
Citizens may also be involved in implementation of projects specifically requiring citizen
participation, such as self-help projects. Their roles will be defined as the project develops.
Technical assistance will be available as needed.
CDBG Policy Guideline Resolutions
IV. PROGRAM ASSESSMENT:
Program assessment activities by citizens will occur in a variety of ways. A performance hearing
will be held thirty to sixty (30 to 60) days prior to the start of planning for the next program year.
The Program Amendment will be asked to provide citizen commentary for the Grantee
Performance Report.
Citizens shall be involved in the determination of priorities and community needs. The views
and proposals of citizens concerning community needs and priorities, especially the views of
low and moderate income persons and members of minority groups shall be solicited through
two public hearings held prior to the submission of a CDBG Application.
Adequate notice of public hearings shall be provided in a timely manner and in such a way as to
make them accessible and understandable to all citizens. Notices for required public hearings
shall appear in the nonlegal section of a local newspaper at least once prior to the date of the
public hearing. Notices shall be published not less than ten days nor more than twenty-five
days before the date fixed for the hearing. Such notices shall indicate the time, date, place and
a brief description of the topic of the public hearing.
During these public hearings citizens shall be encouraged to submit views and proposals
regarding community needs. Comments may be either oral or written.
Citizens are invited to submit comments on all aspects of program performance through out the
program year. Written comments may be presented at public hearings or they may be mailed in
for consideration prior to the hearing. In any case, written comments for public hearing
consideration must be received no later than the date and prior to the time of the public hearing.
All comments should be addressed to:
Steven Neuschafer, Manager
City of Dunn
401 E. Broad Street/P.O. Box 1065
Dunn, North Carolina 28335
The Citizen Participation Plan will be subject to annual review and proposed revision, to occur in
the period between the performance hearing and the public hearing on the subsequent year's
application.
CDBG Policy Guideline Resolutions
V. PUBLIC INFORMATION:
The City of Dunn will also undertake public information efforts to promote citizen participation.
These efforts will include the following:
REQUIRED PUBLIC HEARINGS
Planning Stage. Prior to the preparation of an application a public hearing shall be held to
explain the CDBG program and obtain views and proposals of citizens in regard to
community development needs.
2. Application Stage. Prior to the submission of a CDBG application a public hearing shall
be held to explain the CDBG proposed application's activities, design, impact and costs.
Citizen views and comments obtained at this public hearing will be considered for
incorporation into the final CDBG application.
3. Amendment Process. A public hearing will be held in accordance with North Carolina
Department of Commerce, CDBG Rule .0910 of Subchapter 13L prior to the submission of
an amendment if it is required by the Commerce Finance Center.
4. Annual Program Assessment. A performance hearing will be held 30 to 60 days prior to
the start of planning for the next program year. Citizens will be invited to submit comments
on all aspects of program performance through the program year. This hearing will include
comments on the performance of the Citizen Participation Plan.
5. Project Closeout. During the grant closeout period the City will hold a public hearing to
access the program's performance. All public hearings shall be conducted with freedom of
access for all citizens.
If citizens require technical assistance to understand any aspect of the CDBG program they are
to contact the City. The City will provide interpreters for any non-English speaking and/or deaf
resident requiring a translator to understand or comment on the CDBG program.
VI. PUBLIC FILE:
As provided in Rule .0911 of Subchapter 19L, North Carolina Community Development Block
Grant Program Regulations, the City shall make public Community Development records and
information consistent with applicable State and local laws regarding personal privacy and
obligations of confidentiality.
CDBG Policy Guideline Resolutions
A Public File containing program documentation will be available for review at the City of
Dunn Municipal Building during normal business hours. Included will be copies of the
Application, Environmental Review Record, the Citizen Participation Plan and the Annual
Performance Report. Other program documents are also available for citizen review on request
at the City of Dunn Municipal Building consistent with applicable State and local laws regarding
personal privacy and obligations of confidentiality.
Documents shall be on file for public inspection.
TYPES OF DOCUMENTS AVAILABLE FOR REVIEW
1. Mailings and promotional materials;
2. Records of public hearings; Key documents including the application, letters of approval,
grant agreement, written Citizen Participation Plan, performance reports, other reports
required by the Commerce Finance Center.
3. Copies of the regulations, notices, transmittals, and issuance's governing the CDBG
program; and
4. Documents regarding other important program requirements such as contracting
procedures, environmental policies, fair housing, and other equal opportunity requirements,
relocation provisions, and the A-95 review process.
Copies of these documents are subject to a copy fee of .25 cents per page.
All information contained in CDBG files other than the preceding listed information, NAMELY
information pertaining to the employment, income, bank deposits and other assets,
martial status, and total assets of beneficiary (ies) employees (seeking employment,
hired and/or retained) and the economic development beneficiary (ies), will be
maintained in accordance with the requirements of G.S. 160A-168 and will be open to
public inspection only in the following cases:
1. The Mayor, City Councilman, City Manager, and City Attorney may examine all materials on
file.
2. By court order of competent jurisdiction, designated person may examine all material on file.
3. An official of an agency of the State or Federal government, or any political subdivision of
the State, may inspect any portion of the file when such inspection is deemed by City Officials
as listed above as necessary and essential to the pursuance of a proper function of the
inspecting agency.
Each individual requesting access to confidential information will be required to submit
satisfactory proof of identity; and a record will be made of each disclosure and placed in
the respective file.
CDBG Policy Guideline Resolutions
VII. TECHNICAL ASSISTANCE
Technical Assistance will be provided to citizen organizations and groups of low/moderate
income persons or target area residents upon request to the City of Dunn. Such assistance will
support citizen efforts to develop proposals, define policy and organize for the implementation
of the program. It is expected that such assistance will be provided directly by the City in
response to their request. Assistance could be provided in the form of local presentations,
informational handouts, research of a specific issue or other short-term efforts.
Vill. GRIEVANCE PROCEDURE:
The City will use the following procedures to process citizen complaints. Citizens May make
comments at any point in the program including planning, implementation and closeout. The
City will respond in writing to written citizen comments. Citizen comments should be mailed to:
Steven Neuschafer, Manager
City of Dunn
401 E. Broad Street/P.O. Box 1065
Dunn, North Carolina 28335
The City shall respond in writing to written comments within ten (10) calendar days after the
receipt of the comments. The response shall outline the action taken regarding the comments
and the reasons for the action.
If the response is unsatisfactory, the complainant should write directly to Oscar N. Harris, Mayor
at the above address. He shall respond within ten (10) days.
If the citizen is still dissatisfied, he/she should write to the NC Department of Commerce, Rural
Economic Development Division/State CDBG Program, 4346 Mail Service Center, Raleigh, NC
27699-4346, Attention: Citizen Participation Matter. Program staff will also be available during
normal business hours to respond to any citizen inquiries or complaints at 919-814-4663.
Adopted this the _ day of September, 2018 in Dunn, North Carolina.
Mayor
ATTEST:
Tammy Williams
Clerk to the Council
CDBG Policy Guideline Resolutions
City of Dunn
Community Development Block Grant Program
Procurement Policy
The City of Dunn (City) shall use the following guidelines in the procurement of services and
supplies, which will be financed whole or in part by Federal funds as applicable by program
regulations.
1. OFFICE SUPPLIES AND EQUIPMENT
The City will use the Small Purchase Procedure for the procurement of supplies (aggregate
shall not exceed $10,000). The City shall prepare a list of the supplies that are anticipated to
be needed during the startup and course of the project. This list will be given to at least three
vendors in the general area. The City shall select the supplier/vendor based upon the low bid
for the total purchase.
2. PROFESSIONAL SERVICES
The City shall use the Competitive Negotiation Procedure for the procurement of professional
services. The following guidelines will apply:
a. A notice soliciting professional service proposals will be placed in a newspaper with local
circulation at least 14 days prior to the selection date.
b. A Request for Proposal will be developed and sent to interested firms or individuals.
The Request will follow the procurement guidelines as expressed by Federal program
guidelines and set forth clearly the requirements that the offeror shall be expected to fulfill.
c. Proposals must contain cost of service expressed as a lump sum cost or a not to
exceed cost with hourly rates. Note: Engineering firms are exempt from having to include a
lump sum or not -to -exceed statement in their proposals.
d. An adequate number of responses from qualified sources must be received in order to
proceed with the selection process. If this is not the case, then the City must follow the above -
described procedure for a second time. On the second solicitation, any response may be
reviewed for selection, but the City need not be obligated to accept the single proposal and may
elect to begin the process again.
e. Awards will be made to the responsible firm/person having the ability to perform
successfully under the terms and conditions of the proposed procurement. Factors to be
considered in the award of contract include: contractor integrity; record of past performance,
experience; education; familiarity with the subject matter and with the City, etc. Contract award
cannot be based upon evaluation of cost of service alone. Once a candidate has been
selected, the City at its option may negotiate the cost of service.
CDBG Policy Guideline Resolutions
Proposals will be reviewed on the following bases
1. General Qualifications, Competence and Reputation of Firm
or Individual Consultant 20 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 20 point score. Average proposasl should receive a 10 point score. Proposals which contain
poor contents should receive a 1 point score. If no proposal is assessed to have superior
contents, points awarded for proposals that do not contain poor contents should be consistent
at 15 points.
2. Prior CDBG Grant Experience of Firm
or Individual Consultant 20 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 20 point score. Average proposasl should receive a 10 point score. Proposals which contain
poor contents should receive a 1 point score. If no proposal is assessed to have superior
contents, points awarded for proposals that do not contain poor contents should be consistent
at 15 points.
3. Qualifications of Actively Involved Staff
(assigned staff members of Firm or Consultant) 25 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 25 point score. Average proposasl should receive a 12.5 point score. Proposals which
contain poor contents should receive a 1 point score. If no proposal is assessed to have
superior contents, points awarded for proposals that do not contain poor contents should be
consistent at 20 points.
4. Ability to Address Local Needs 10 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 10 point score. Average proposal should receive a 5 point score. Proposals which contain
poor contents should receive a 1 point score. If no proposal is assessed to have superior
contents, points awarded for proposals that do not contain poor contents should be consistent
at 8 points.
5. Availability 10 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 10 point score. Average proposal should receive a 5 point score. Proposals which contain
poor contents should receive a 1 point score. If no proposal is assessed to have superior
contents, points awarded for proposals that do not contain poor contents should be consistent
at 8 points.
CDBG Policy Guideline Resolutions
6. Cost (Not applicable for engineering services) 5 points
The proposal with the lowest cost will receive 5 points. Remaining proposals will receive points
based on the percentage the low cost RFP is of the proposal time 5 (points). Example: The
RFP with the lowest cost ($60,000) will receive 5 points. A RFP with a $65,000 cost will receive
4,615 points ($60,000/$65,000 (X) 5 points).
7. Qualifications as a Section 3 Business
5 points
A business providing certification that it is a Section 3 Business will receive 5 points.
The City has the right to negotiate price with the firm having the highest ranking. In the event
that a price cannot be negotiated with the highest-ranking firm, the City will negotiate with the
firm having the next highest ranking. This process will continue until a reasonable price has
been negotiated with the professional firm having the highest point total. At this time the firm
will be awarded the contract. The City has the right to reject any or all proposals.
3. CONTRACTUAL SERVICES OVER $2,000:
These services, including but not limited to contractors for public works activities and housing
rehabilitation, shall be secured through the bidding procedure as outlined in OMB Circular A-
102, Attachment O.
Adopted this the —day of September, 2018 in Dunn, North Carolina.
Mayor
ATTEST:
Tammy W illiams
Clerk to the Council
CDBG Policy Guideline Resolutions
City of Dunn
Community Development Block Grant Program
Guideform Residential Anti displacement and Relocation Assistance Plan Under Section
104 (d) of the Housing and Community Development Act of 1974 as Amended
The City of Dunn (City) recognizes that during the course of administering a CDBG program it
sometimes becomes necessary to relocate businesses and residences, as applicable. In the
event that it should become necessary, the following Plan is provided as a guideform for any
antidisplacement or relocation assistance that may be required.
UNDER THIS PLAN THE CITY will replace all occupied and vacant occupiable low/moderate-
income dwelling units demolished or converted to a use other than as low/moderate-income
housing as a direct result of activities assisted with funds provided under the Housing and
Community Development Act of 1974, as amended, in accordance with Section 104(d) and all
other provisions of the Act.
All replacement housing will be provided within three years of the commencement of the
demolition or rehabilitation relating to conversion. Before obligating or expending funds that will
directly result in such demolition or conversion, the City will make public and submit to the North
Carolina Department of Commerce the following information in writing.
1. A description of the proposed assisted activity.
2. The general location on a map and approximate number of dwelling units by size (number
of bedrooms) that will be demolished or converted to a use other than as low/moderate
income units as a direct result of the assisted activity.
3. A time schedule for the commencement and completion of the demolition or conversion.
4. The general location on a map and approximate number of dwelling units by size (number
of bedrooms) that will be provided as replacement dwelling units.
5. The source of funding and time schedule for the provision of replacement dwelling units.
6. The basis for concluding that each replacement dwelling unit will remain a low/moderate
income dwelling unit for at least 10 years from the date of initial occupancy.
7. Information demonstrating that any proposed replacement of lower -income dwelling units
with smaller dwelling units (e.g., a 2-bedroom unit with two 1 bedroom units), or any
proposed replacement of efficiency or single -room occupancy (SRO) units with units of a
different size, is appropriate and consistent with the housing needs and priorities identified
in the HUD -approved Consolidated Plan and 24 CFR 42.375(b).
CDBG Policy Guideline Resolutions
A RESOLUTION TO ADOPT
POLICIES AND GUIDELINES FOR
THE CITY OF DUNN
SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
Whereas, the City of Dunn is applying for a Small Cities Community Development Block Grant (CDBG)
administered by the North Carolina Department of Commerce, and
Whereas, the use of these funds requires that specific policies and guidelines be used.
NOW THEREFORE BE IT RESOLVED BY THE CITY OF DUNN CITY COUNCIL THAT:
1. The City of Dunn the following attached policies and guidelines for City of Dunn CDBG Programs.
• Citizen Participation Plan
• Procurement Policy
• Residential Antidisplacement and Relocation Assistance Policy
• Equal Opportunity
• Section 519 Policy
• Section 504 Compliant/Procedure
• Fair Housing
Adopted this the\ � day of September, 2018 in Dunn, North Carolina
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CDBG Policy Guideline Resolutions
City of Dunn
Community Development Block Grant Program
Citizen Participation Plan
I. CITIZEN PARTICIPATION PLAN:
This plan describes how the City of Dunn will involve citizens in the planning, implementation
and assessment of the Community Development Block Grant (CDBG) program. The funds
must be used for projects which benefit low and moderate -income persons and aids in the
elimination and prevention of slums and blight. The program is intended to assist governments
in understanding neighborhood improvement programs. The regulations give ultimate
responsibility for the design and implementation of the program to local elected officials and
also requires that citizens be given an opportunity to serve in a key advisory role to these
elected officials.
II. SCOPE OF CITIZEN PARTICIPATION:
Citizens will be involved in all stages of the CDBG program, including program implementation,
assessment of performance and design of changes in the Citizen Participation Plan. There will
be three (3) general mechanisms for their involvement:
1. To serve as an advisory committee to the project;
2. To attend or hold public hearings or community meetings; and,
3. To provide individual citizen efforts in the form of comments, complaints or inquiries
submitted directly to the Program Administrators or designated City official.
III. PROGRAM IMPLEMENTATION:
Citizen participation in program implementation will occur primarily through consultation with the
City. The City will be asked to review and comment on specific guidelines for approved projects.
They will also meet to review any program amendments, budget revisions and program
modifications. All such changes will be discussed with the City and their comments considered
prior to taking action. If program amendments require' approval from the North Carolina
Department of Commerce, a public hearing shall be held specifically on the amendment.
Citizens may also be involved in implementation of projects specifically requiring citizen
participation, such as self-help projects. Their roles will be defined as the project develops.
Technical assistance will be available as needed.
CDBG Policy Guideline Resolutions
IV. PROGRAM ASSESSMENT:
Program assessment activities by citizens will occur in a variety of ways. A performance hearing
will be held thirty to sixty (30 to 60) days prior to the start of planning for the next program year.
The Program Amendment will be asked to provide citizen commentary for the Grantee
Performance Report.
Citizens shall be involved in the determination of priorities and community needs. The views
and proposals of citizens concerning community needs and priorities, especially the views of
low and moderate income persons and members of minority groups shall be solicited through
two public hearings held prior to the submission of a CDBG Application.
Adequate notice of public hearings shall be provided in a timely manner and in such a way as to
make them accessible and understandable to all citizens. Notices for required public hearings
shall appear in the nonlegal section of a local newspaper at least once prior to the date of the
public hearing. Notices shall be published not less than ten days nor more than twenty-five
days before the date fixed for the hearing. Such notices shall indicate the time, date, place and
a brief description of the topic of the public hearing.
During these public hearings citizens shall be encouraged to submit views and proposals
regarding community needs. Comments may be either oral or written.
Citizens are invited to submit comments on all aspects of program performance through out the
program year. Written comments may be presented at public hearings or they may be mailed in
for consideration prior to the hearing. In any case, written comments for public hearing
consideration must be received no later than the date and prior to the time of the public hearing.
All comments should be addressed to
Steven Neuschafer, Manager
City of Dunn
401 E. Broad StreeUP.O. Box 1065
Dunn, North Carolina 28335
The Citizen Participation Plan will be subject to annual review and proposed revision, to occur in
the period between the performance hearing and the public hearing on the subsequent year's
application.
CDBG Policy Guideline Resolutions
V. PUBLIC INFORMATION:
The City of Dunn will also undertake public information efforts to promote citizen participation.
These efforts will include the following:
REQUIRED PUBLIC HEARINGS
1. Planning Stage. Prior to the preparation of an application a public hearing shall be held to
explain the CDBG program and obtain views and proposals of citizens in regard to
community development needs.
2. Application Stage, Prior to the submission of a CDBG application a public hearing shall
be held to explain the CDBG proposed application's activities, design, impact and costs.
Citizen views and comments obtained at this public hearing will be considered for
incorporation into the final CDBG application.
3. Amendment Process. A public hearing will be held in accordance with North Carolina
Department of Commerce, CDBG Rule .0910 of Subchapter 13L prior to the submission of
an amendment if it is required by the Commerce Finance Center.
4. Annual Program Assessment. A performance hearing will be held 30 to 60 days prior to
the start of planning for the next program year. Citizens will be invited to submit comments
on all aspects of program performance through the program year. This hearing will include
comments on the performance of the Citizen Participation Plan.
5. Project Closeout. During the grant closeout period the City will hold a public hearing to
access the program's performance. All public hearings shall be conducted with freedom of
access for all citizens.
If citizens require technical assistance to understand any aspect of the CDBG program they are
to contact the City. The City will provide interpreters for any non-English speaking and/or deaf
resident requiring a translator to understand or comment on the CDBG program.
VI. PUBLIC FILE:
As provided in Rule .0911 of Subchapter 19L, North Carolina Community Development Block
Grant Program Regulations, the City shall make public Community Development records and
information consistent with applicable State and local laws regarding personal privacy and
obligations of confidentiality.
CDBG Policy Guideline Resolutions
A Public File containing program documentation will be available for review at the City of
Dunn Municipal Building during normal business hours. Included will be copies of the
Application, Environmental Review Record, the Citizen Participation Plan and the Annual
Performance Report. Other program documents are also available for citizen review on request
at the City of Dunn Municipal Building consistent with applicable State and local laws regarding
personal privacy and obligations of confidentiality.
Documents shall be on file for public inspection.
TYPES OF DOCUMENTS AVAILABLE FOR REVIEW
1. Mailings and promotional materials;
2. Records of public hearings; Key documents including the application, letters of approval,
grant agreement, written Citizen Participation Plan, performance reports, other reports
required by the Commerce Finance Center.
3. Copies of the regulations, notices, transmittals, and issuance's governing the CDBG
program; and
4. Documents regarding other important program requirements such as contracting
procedures, environmental policies, fair housing, and other equal opportunity requirements,
relocation provisions, and the A-95 review process.
Copies of these documents are subject to a copy fee of.25 cents per page.
All information contained in CDBG files other than the preceding listed information, NAMELY
information pertaining to the employment, income, bank deposits and other assets,
martial status, and total assets of beneficiary (ies) employees (seeking employment,
hired and/or retained) and the economic development beneficiary (ies), will be
maintained in accordance with the requirements of G.S. 160A-168 and will be open to
public inspection only in the following cases:
1. The Mayor, City Councilman, City Manager, and City Attorney may examine all materials on
file.
2. By court order of competent jurisdiction, designated person may examine all material on file.
3. An official of an agency of the State or Federal government, or any political subdivision of
the State, may inspect any portion of the file when such inspection is deemed by City Officials
as listed above as necessary and essential to the pursuance of a proper function of the
inspecting agency.
Each individual requesting access to confidential information will be required to submit
satisfactory proof of identity, and a record will be made of each disclosure and placed in
the respective file.
CDBG Policy Guideline Resolutions
VII. TECHNICAL ASSISTANCE
Technical Assistance will be provided to citizen organizations and groups of low/moderate
income persons or target area residents upon request to the City of Dunn. Such assistance will
support citizen efforts to develop proposals, define policy and organize for the implementation
of the program. It is expected that such assistance will be provided directly by the City in
response to their request. Assistance could be provided in the form of local presentations,
informational handouts, research of a specific issue or other short-term efforts.
Vill. GRIEVANCE PROCEDURE:
The City will use the following procedures to process citizen complaints. Citizens May make
comments at any point in the program including planning, implementation and closeout. The
City will respond in writing to written citizen comments. Citizen comments should be mailed to:
Steven Neuschafer, Manager
City of Dunn
401 E. Broad Street/P.O. Box 1065
Dunn, North Carolina 28335
The City shall respond in writing to written comments within ten (10) calendar days after the
receipt of the comments. The response shall outline the action taken regarding the comments
and the reasons for the action.
If the response is unsatisfactory, the complainant should write directly to Oscar N. Harris, Mayor
at the above address. He shall respond within ten (10) days.
If the citizen is still dissatisfied, he/she should write to the NC Department of Commerce, Rural
Economic Development Division/State CDBG Program, 4346 Mail Service Center, Raleigh, NC
27699-4346, Attention: Citizen Participation Matter. Program staff will also be available during
normal business hours to respond to any citizen inquiries or complaints at 919-814-4663.
Adopted this the "day of September, 2018 in Dunn, North Carolina.
ATTEST:
Tam y William
Clerk to the Council
CDBG Policy Guideline Resolutions
City of Dunn
Community Development Block Grant Program
Procurement Policy
The City of Dunn (City) shall use the following guidelines in the procurement of services and
supplies, which will be financed whole or in part by Federal funds as applicable by program
regulations.
1. OFFICE SUPPLIES AND EQUIPMENT
The City will use the Small Purchase Procedure for the procurement of supplies (aggregate
shall not exceed $10,000). The City shall prepare a list of the supplies that are anticipated to
be needed during the startup and course of the project. This list will be given to at least three
vendors in the general area. The City shall select the supplier/vendor based upon the low bid
for the total purchase.
2. PROFESSIONAL SERVICES
The City shall use the Competitive Negotiation Procedure for the procurement of professional
services. The following guidelines will apply:
a. A notice soliciting professional service proposals will be placed in a newspaper with local
circulation at least 14 days prior to the selection date.
b. A Request for Proposal will be developed and sent to interested firms or individuals.
The Request will follow the procurement guidelines as expressed by Federal program
guidelines and set forth clearly the requirements that the offeror shall be expected to fulfill.
c. Proposals must contain cost of service expressed as a lump sum cost or a not to
exceed cost with hourly rates. Note: Engineering firms are exempt from having to include a
lump sum or not -to -exceed statement in their proposals.
d. An adequate number of responses from qualified sources must be received in order to
proceed with the selection process. If this is not the case, then the City must follow the above -
described procedure for a second time. On the second solicitation, any response may be
reviewed for selection, but the City need not be obligated to accept the single proposal and may
elect to begin the process again.
e. Awards will be made to the responsible firm/person having the ability to perform
successfully under the terms and conditions of the proposed procurement. Factors to be
considered in the award of contract include: contractor integrity; record of past performance,
experience; education; familiarity with the subject matter and with the City, etc. Contract award
cannot be based upon evaluation of cost of service alone. Once a candidate has been
selected, the City at its option may negotiate the cost of service.
CDBG Policy Guideline Resolutions
Proposals will be reviewed on the following bases.
1. General Qualifications, Competence and Reputation of Firm
or Individual Consultant 20 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 20 point score. Average proposasl should receive a 10 point score. Proposals which contain
poor contents should receive a 1 point score. If no proposal is assessed to have superior
contents, points awarded for proposals that do not contain poor contents should be consistent
at 15 points.
2. Prior CDBG Grant Experience of Firm
or Individual Consultant 20 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 20 point score. Average proposasl should receive a 10 point score. Proposals which contain
poor contents should receive a 1 point score. If no proposal is assessed to have superior
contents, points awarded for proposals that do not contain poor contents should be consistent
at 15 points.
3. Qualifications of Actively Involved Staff
(assigned staff members of Firm or Consultant) 25 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 25 point score. Average proposasl should receive a 12.5 point score. Proposals which
contain poor contents should receive a 1 point score. If no proposal is assessed to have
superior contents, points awarded for proposals that do not contain poor contents should be
consistent at 20 points.
4. Ability to Address Local Needs 10 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 10 point score. Average proposal should receive a 5 point score. Proposals which contain
poor contents should receive a 1 point score. If no proposal is assessed to have superior
contents, points awarded for proposals that do not contain poor contents should be consistent
at 8 points.
5. Availability 10 points
The proposal which most clearly meets this review should be ranked highest and should receive
a 10 point score. Average proposal should receive a 5 point score. Proposals which contain
poor contents should receive a 1 point score. If no proposal is assessed to have superior
contents, points awarded for proposals that do not contain poor contents should be consistent
at 8 points.
6. Cost (Not applicable for engineering services)
CDBG Policy Guideline Resolutions
5 points
The proposal with the lowest cost will receive 5 points. Remaining proposals will receive points
based on the percentage the low cost RFP is of the proposal time 5 (points). Example: The
RFP with the lowest cost ($60,000) will receive 5 points. A RFP with a $65,000 cost will receive
4.615 points ($60,000/$65,000 (X) 5 points).
7. Qualifications as a Section 3 Business
5 points
A business providing certification that it is a Section 3 Business will receive 5 points.
The City has the right to negotiate price with the firm having the highest ranking. In the event
that a price cannot be negotiated with the highest-ranking firm, the City will negotiate with the
firm having the next highest ranking. This process will continue until a reasonable price has
been negotiated with the professional firm having the highest point total. At this time the firm
will be awarded the contract. The City has the right to reject any or all proposals.
3. CONTRACTUAL SERVICES OVER $2,000:
These services, including but not limited to contractors for public works activities and housing
rehabilitation, shall be secured through the bidding procedure as outlined in OMB Circular A-
102, Attachment O.
Adopted this the ( � day of September, 2018 in Dunn, North Carolina.
ATTEST:
T mmyWilliam
Clerk to the Council
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CDBG Policy Guideline Resolutions
City of Dunn
Community Development Block Grant Program
Guideform Residential Antidisplacement and Relocation Assistance Plan Under Section
104 (d) of the Housing and Community Development Act of 1974 as Amended
The City of Dunn (City) recognizes that during the course of administering a CDBG program it
sometimes becomes necessary to relocate businesses and residences, as applicable. In the
event that it should become necessary, the following Plan is provided as a guideform for any
antidis placement or relocation assistance that may be required.
UNDER THIS PLAN THE CITY will replace all occupied and vacant occupiable low/moderate-
income dwelling units demolished or converted to a use other than as low/moderate-income
housing as a direct result of activities assisted with funds provided under the Housing and
Community Development Act of 1974, as amended, in accordance with Section 104(d) and all
other provisions of the Act.
All replacement housing will be provided within three years of the commencement of the
demolition or rehabilitation relating to conversion. Before obligating or expending funds that will
directly result in such demolition or conversion, the City will make public and submit to the North
Carolina Department of Commerce the following information in writing.
1. A description of the proposed assisted activity.
2. The general location on a map and approximate number of dwelling units by size (number
of bedrooms) that will be demolished or converted to a use other than as low/moderate
income units as a direct result of the assisted activity.
3. A time schedule for the commencement and completion of the demolition or conversion.
4. The general location on a map and approximate number of dwelling units by size (number
of bedrooms) that will be provided as replacement dwelling units.
5. The source of funding and time schedule for the provision of replacement dwelling units.
6. The basis for concluding that each replacement dwelling unit will remain a low/moderate
income dwelling unit for at least 10 years from the date of initial occupancy.
7. Information demonstrating that any proposed replacement of lower -income dwelling units
with smaller dwelling units (e.g., a 2-bedroom unit with two 1 bedroom units), or any
proposed replacement of efficiency or single -room occupancy (SRO) units with units of a
different size, is appropriate and consistent with the housing needs and priorities identified
in the HUD -approved Consolidated Plan and 24 CFR 42.375(b).
CDBG Policy Guideline Resolutions
The City will provide relocation assistance as described in the Housing and Community
Development Act of 1974, as amended, as described in 24 CFR 570.606(b)(2) to each
household displaced by the demolition of housing or by the conversion of a dwelling to another
use as a direct result of CDBG assisted activities.
Consistent with the goals and objectives of activities assisted under the Act, the City will take
the following steps to minimize the displacement of persons from their homes:
STEPS TO MINIMIZE THE DISPLACEMENT OF PERSONS FROM THEIR HOMES
1. Arrange for facilities to house persons who must be relocated temporarily during
rehabilation or reconstruction.
2. Where feasible, give priority to rehabilation of housing, as opposed to demolition, to
avoid displacement.
3. Prior to the initiation of public work activities the City will emphasize the approval of
routes that will not result in the displacement of persons from their homes. Prior to
considering the approval of a public works project that will displace a person from their
home, the City's engineering firm will provide a description of alternate design (route)
considerations and why the proposed route that will displace a person from their
home(s) is the best option.
In the event that the displacement of persons from their homes does occur, the City will
follow procedures of 49 CFR Part 24 "Uniform Relocation Assistance and Real Property
Acquisition Regulations for Federal and Federally Assisted Programs; Final Rule and Notice"
regulations and its adopted "Optional Coverage Relocation Policy" as may be applicable to
the individual situation.
Adopted this the l day of September, 2018 in Dunn, North Carolina.
ATTEST:
Tammy Williams
Clerk to the Council
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CDBG Policy Guideline Resolutions
City of Dunn
Community Development Block Grant Program
Equal Employment and Procurement Plan
The City of Dunn maintains the policy of providing equal employment opportunities for all
persons regardless of race, color, religion, sex, national origin, handicap, age, political
affiliation, or any other non -merit factor, except where religion, sex, national origin, or age are
bona fide occupation qualifications for employment.
In furtherance of this policy, the City of Dunn prohibits any retaliatory action of any kind taken
by any employee of the locality against any other employee or applicant for employment
because that person made a charge, testified, assisted or participated in any manner in a
hearing, proceeding or investigation of employment discrimination.
The City of Dunn shall strive for greater utilization of all persons by identifying previously
underutilized groups in the workforce, such as minorities, women, and the handicapped, and
making special efforts toward their recruitment, selection, development and upward mobility and
any other term, condition, or privilege of employment.
Responsibility for implementing equal opportunities and affirmative action measures is hereby
assigned to the City's Human Resource Director to assist in the implementation of this policy
statement.
The City of Dunn shall develop a self -evaluation mechanism to provide for periodic examination
and evaluation. Periodic reports as requested on the progress of Equal Employment
Opportunity and Affirmative Action will be presented to the Mayor of the City of Dunn.
The City of Dunn is committed to this policy and is aware that with its implementation, the City
will receive positive benefits through the greater utilization and development of all its human
resources.
Adopted this the t tday of September, 2018 in Dunn, North Carolina.
ATTEST:
Tammy ins
Clerk to the Council
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CDBG Policy Guideline Resolutions
City of Dunn —7
Community Development Block Grant Program
Resolution to Prohibit Excessive Force By Law Enforcement
Section 519
Whereas, the City of Dunn is applying for a Small Cities Community Development Block Grant
(CDBG) administered by the North Carolina Department of Commerce, and
WHEREAS, the Small Cities Community Development Block Grant Program requires that the
County has adopted and is enforcing a policy prohibiting the use of excessive force by law
enforcement agencies in accordance with Section 519 of Public Law 101-144, (the HUD
Appropriations Act).
NOW THEREFORE BE IT RESOLVED BY THE CITY OF DUNN CITY COUNCIL THAT:
1. As policy the City of Dunn prohibits the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations
and will enforce this policy as permitted by applicable state and local laws against physically
barring entrance to or exit from a facility or location which is the subject of such non-violent civil
rights demonstration within its jurisdiction in accordance with Section 519 of Public Law 101-
144, (the 1990 HUD Appropriations Act).
ATTEST:
Ta my Willa s
Clerk to the ouncil
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CDBG Policy Guideline Resolutions
City of Dunn
Community Development Block Grant Program
Section 504
Compliance Off icerlGreviance Procedure
The City of Dunn City City Council, North Carolina, hereby designates the City Manager to
serve as the Section 504 Compliance Officer throughout the implementation of the City of
Dunn's Community Development Block Grant Program.
Citizens with Section 504 grievances may do so at any point in the program. The City
will respond in writing to written citizen grievances. Citizen grievances should be
mailed to the City Manager, P.O. Box 1065, 401 E. Broad Street, Dunn, NC 28335. The
City will respond to all written citizen grievances within ten (10) calendar days of
receipt of the comments.
Should any individual, family, or entity have a grievance concerning any action
prohibited under Section 504, a meeting with the compliance officer to discuss the
grievance will be scheduled. The meeting date and time will be established within five
(5) calendar days of receipt of the request. Upon meeting and discussing the
grievance, a reply will be made, in writing, within five (5) calendar days.
If the citizen is dissatisfied with the local response to a Small Cities Community Development
Block Grant - Economic Development Program, he/she should write to the North Carolina
Department of Commerce, Rural Economic Development Division, Community Development
Block Grant, 4346 Mail Service Center, Raleigh, North Carolina 27699-4346, Attention: Detra
Purcell, Section Chief or Attention: Iris Payne, Director.
The NC Department of Commerce will respond only to written comments within ten (10)
calendar days of the receipt of the comments.
Adopted September , 2018.
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City Council Agenda Form I I I 11. F
t989 2013 MeetingDate: September2018
, 1989 2013
SUBJECT TITLE: Adoption of Recipient's Plan to Further Fair Housing
Presenter: Manager Neuschafer and
Grant Consultant Skip Green
Department: Admin.
Attachment: X Yes No
Description: Recipients Plan to Further Fair Housing
Public Hearing Advertisement Date: NA
PURPOSE:
The City Council is being asked to adopt this Fair Housing Plan that will establish a Complaint
Procedure that designates the City Manager as the official to receive complaints regarding housing
discrimination.
The City will work with City-wide housing agencies in the development and implementation of a fair
housing workshop to provide community outreach. A part of this outreach effort will be to identify
Realtors in the City whose housing market enables them to assist individuals and families of all income
urges to locate affordable housing. Additional outreach efforts include placing Fair Housing
Pamphlets in the City library and with City lending organizations and citizen organizations.
BACKGROUND:
BUDGET IMPACT:
`ECOMMENDATION/ACTION REQUESTED:
Motion to adopt Recipient's Plan to Further Fair Housing.
Recipient's Plan to Further Fair Housing
Grantee: City of Dunn
Recipient's Address: P.O. Box 1065, 401 E. Broad Street, Dunn, NC 28335
Contact Person: Steven Neuschafer, City Manager
Contact Phone Number: 910-230-3500
Contact Email: sneuschafer(d,)dunn-nc.org
TDD Number: 800-735-2962
Indicate if the Recipient will be affirmatively furthering fair housing for the first time
or has implemented specific activities in the past.
First Time Past Activities X
II. Identify and analyze obstacles to affirmatively furthering fair housing in recipient's
community. (Use additional pages as necessary)
Need to dissiminate information of fair housing.
Discussions with local public officials indicate that housing related industries (contractors, lenders,
realtors, appraisers) are aware of the need for fair housing; however, they lack information
regarding Federal and State fair housing legislation. Public -assisted housing providers appear to
be more knowledgeable of legislation. There also seems to be a lack of knowledge among
citizens of fair housing laws.
Need for public/private awareness of housing opportunities.
There is a need for City of Dunn lenders, realtors and citizens to be made aware of programs that can
aid low/moderate income families in obtaining affordable homeownership.
III. Will the above activities apply to the total municipality or City?
Yes X No If no, provide an explanation.
(Use additional pages as necessary)
IV. Briefly describe the quarterly activities that the recipient will undertake over the active
period of the grant to affirmatively further fair housing in their community. A time
schedule and estimated cost for implementation of these activities must be included.
Activities must be scheduled for implementation at least on a quarterly basis. (Use
attached table)
The City has adopted this Fair Housing Plan that will establish a Complaint Procedure that
designates the City Manager as the official to receive complaints regarding housing
discrimination.
The City will work with City-wide housing agencies in the development and implementation of a
fair housing workshop to provide community outreach. A part of this outreach effort will be to
identify realtors in the City whose housing market enables them to assist individuals and families
of all income ranges to locate affordable housing. Additional outreach efforts include placing Fair
Housing Pamphlets in the City library and with City lending organizations and citizen
organizations.
Recipient's Plan to Further Fair Housing
An assessment of the Fair Housing Plan will be made during the 811' — Final Activity Quarter.
Quarterly Fair Housing Activity
Months
Year
Estimated
Cost
al!
I, .o's;t
Example: Establish FH policy, Complaint Procedure
Establish and publish the grantee's fair housing complaint
procedure and TDD number in the local newspaper.___
Jan -Mar.
2018
$0xzx
Community outreach for fair housing In the form of a
workshop or designated fair housing fair.
Apr. -June
2018
$0zxz
Maintain a list of local realtors who are available to assist in
locating housing for individuals and families with various
economic back rounds.
July -Sept
2018
$0
Xz
Place fair housing information in City Library.
Oct -Dec.
2018
$0X
Distribute Fair Housing Pamphlets to citizen organizations
throu hout the Cit .
Jan -Mar.
2019
$0
xxx
Distribute Fair Housing Pamphlets to appropriate lending
institutions throughout the City.
Apr. -June
2019
$0
$xxz
Advertise Fair Housing Complaint Procedure that includes
State's TDD Number.
July -Sept
2019
$0
xx
Assess Fair Housing plan to see how plan worked.
Oct -Dec.
2019
2
Recipient's Plan to Further Fair Housing
V. Describe recipient's method of receiving and resolving housing discrimination
complaints. This may be either a procedure currently being implemented or one to
be implemented under this CDBG grant. Include a description of how the recipient
informs the public about the complaint procedures. (Use additional pages as
necessary)
1) Any person or persons wishing to file a complaint of housing discrimination in Johnston City
may do so by informing the City Manager of the facts and circumstance of the alleged
discriminatory acts or practice.
2) Upon receiving a housing discrimination complaint, the City Manager shall acknowledge the
complaint within 10 days in writing and inform the Division of Community Assistance and
the North Carolina Human Relations Commission about the complaint.
3) The City Manager shall offer assistance to the Commission in the investigation and
reconciliation of all housing discrimination complaints which are based on events occurring
in the City.
4) The City Manager shall publicize in the local newspaper, with the TDD# (1 — 800 — 735 —
2962) who is the local agency to contact with housing discrimination complaints.
Adopted this thA day of September, 2018 in Dunn, North Carolina.
OATTEST:
Tammy Williams
Clerk to the Council
scar N. Harris, Mayor
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City Council Agenda Formr
®Meeting Date: September 11, 2018
1989*2013 1989 20t3
SUBJECT TITLE: Sewer Asset & Inventory Assessment Grant Resolution
Presenter: Dean Gaster
Department: Public Works
Attachment: X Yes No
Description: Sewer AIA Grant Resolution
Public Hearing Advertisement Date:
PURPOSE:
To approve a resolution stating that the City intends to request state grant assistance from the NC
Division of Water Infrastructure for the purpose of performing a sewer asset and inventory assessment
of its wastewater collection system.
BACKGROUND:
City staff has been gathering GPS coordinates on wastewater collection system assets for the past few
years, but due to other job duties, they have not been able to gather data for the entire system. This
Vant would allow the City to contract with an engineering firm to complete this task and evaluate the
ondition of the entire wastewater collection system. The City applied for a sewer ALA grant from the
NC Division of Water Infrastructure in September of 2016 and 2017. This grant was not awarded.
BUDGET IMPACT:
10% City match of possible $150,000 grant.
RECOMMENDATION/ACTION REQUESTED:
Recommend approval of the resolution of intent of the City to request state grant assistance for this
project
RESOLUTION BY GOVERNING BODY OF APPLICANT
WHEREAS, The Federal Clean Water Act Amendments of 1987 a.nd the North Carolina the Water
Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants
to aid eligible units of government in financing the cost of projects related to wastewater
treatment works, wastewater collection system, stream restoration, stormwater
treatment, drinking water treatment works, drinking water distribution system or other
"green" project, and
WHEREAS, The City of Dunn has need for and intends to develop asset inventories, condition
assessment of critical assets, and other components of comprehensive asset
management programs for sewer, and
WHEREAS, The City of Dunn intends to request state grant assistance for the project,
NOW THEREFORE BE IT RESOLVED, BY THE DUNN CITY COUNCIL OF THE CITY OF DUNN:
That the City of Dunn, the Applicant, will arrange financing for all remaining costs of the
project, if approved for a State grant award.
Thatthe Applicant will adopt and place into effect on or before completion of the project
a schedule of fees and charges and other available funds which will provide adequate
funds for proper operation, maintenance, and administration of the system and the
repayment of all principal and interest on the debt.
That the Applicant will provide for efficient completion of the project.
That Oscar N. Harris, Mayor, and Steven Neuschafer, City Manager, the Authorized
Officials, and successors so titled, are hereby authorized to execute and file an application
on behalf of the Applicant with the State of North Carolina for a grant to aid in the
construction of the project described above.
That the Authorized Official, and successors so titled, is hereby authorized and directed
to furnish such information as the appropriate State agency may request in connection
with such application or the project: to make the assurances as contained above; and to
execute such other documents as may be required in connection with the application.
That the Applicant has substantially complied or will substantially comply with all Federal,
State, and local laws, rules, regulations, and ordinances applicable to the project and to
Federal and State grants and loans pertaining thereto.
�Adod iced this the11th of eptember, 2018 at Dunn, North Carolina.
(Signature of Chief Executive Officer)
Ka, U Y
(Titl
CERTIFICATION BY RECORDING OFFICER
The undersigned duly qualified and acting City Clerk of the City of Dunn does hereby certify: That the
above/attached resolution is a true and correct copy of the resolution authorizing the filing of an
application with the State of North Carolina, as regularly adopted at a legally convened meeting of the
Dunn City Council duly held on the 11th day of September, 2018; and, further, that such resolution has
been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I
have hereunto set my hand this I I 111� day of r 2015
City Clerk
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(Title of liecording Officer)
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Meeting Date:September
t989 2b13 — 1984 2013
SUBJECT TITLE: Consideration of Ordinance to Demolish Structure — 810 E. Broad St.
PIN: 1516.85.6526.000
Presenter: Chief Building Inspector, Steven King
Department: Planning & Inspections
Description: Ordinance to Demolish Structure
Attachment: XYes No
Correspondence to property owner
Photographs of property
Public Hearing Advertisement Date: 7/31118 & 8/7/18
Chief Building Inspector Steven King has conducted an inspection at 810 E. Broad St., and based upon his
observations, the structure failed to comply with the minimum standards of fitness established by the Non -
Residential Maintenance Code of the City of Dunn. The Building Inspector also found the structure dangerous or
prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193.
The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S.
160A-443, the City Council has the power to proceed with the demolition of this property.
Should Council decided to proceed with the demolition of the structure at 810 E, Broad St., an ordinance (which is
attached) would need approval directing the Building Inspector to remove or demolish said structure.
BACKGROUND:
RECOMMENDATIONIACTION REQUESTED:
Motion to adopt the ordinance directing the Chief Building Inspector to proceed with the demolition of the structure
located at 810 E. Broad St. (PIN: 1516-85-6526.000).
city of Bunn
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3505 • FAX (910) 230-9005
www.dunn-nc.org
Mayor
Oscar N. Harris
Mayor Pro Tem
Frank McLean
Council Members
Buddy Maness
Dr. Gwen McNeill
Billy Tart
Chuck Turnage
Billy Barfield
City Manager
Steven Neuschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH
THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED
PURSUANT TO N.C.G.S. §160A-426, ET SEQ.
WHEREAS, that on April 12, 2018, the Chief Building Inspector for the City of Dunn sent a
notice to Amy Miller & Ronald G. Draughon, the owner(s) of record of structure located at 810 E. Broad
St., noting that the structure was in a condition that constitutes a fire and safety hazard, and is dangerous to
life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A-
426, and noticed the property owner of a hearing on April 19, 2018 at the office of the Chief Building
Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General
Statute §160A-428; and
WHEREAS, on April 19, 2018 a hearing was conducted by the Chief Building Inspector
Steven I{ing, following the completion of the hearing, the Chief Building Inspector entered an Order,
pursuant to North Carolina General Statute §160-429, declaring that the structure refdrenced above is in a
condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and
ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the
date of such Order, being June 26, 2018; and
WHEREAS, the owner of the above described structure did not appeal the Order of the
Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-
t30 and such Order is therefore a final Order; and
WHEREAS, on July 31, 2018 and August 7, 2018, the City of Dunn published legal notices
that a public hearing would be held before the Dunn City Council on August 14, 2018 to consider the
adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure
lescribed hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina
General Statute §160A-432; and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described
herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North
Carolina General Statute 160A-193; and
WHEREAS, this structure should be removed or demolished, as directed by the Chief
Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute
§ 160A-426 and constitutes a fire and safety hazard; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or
demolish the structure pursuant to an Order issued by the Building Inspector on April 27, 2018 and the
owner has failed to comply with this order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North
Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of
the structure described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of this building
-- or human habitation is prohibited and unlawful."
On the structure at the following address:
810 E. Broad St., Dunn, NC 28334
PIN #: 1516-85-6526.000
PARCEL ID # 02151612020001
Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the
above described structure in accordance with his Order to the owner thereof dated the 27' day of April,
2018 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to
comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon
which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have
the same priority and be collected in the same manner as the lien for special assessments in Article 10 of
Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real
property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1)
mile of the City of Dunn city limits; except for the property owner's primary residence.
(b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable
materials of the structure and any personal property, fixtures, or appurtenances found in the building and
credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the
remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of
the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County
Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute
§ 160A-432.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any
building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the
occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption.
Adopted this the 1 lth day of September, 2018.
Oscar N. Harris, Mayor
Attest:
Tammy Williams
City Clerk
® north carolina
UNNMayor
OscarN. Hanis
Mayor Pro Tern
city of d u ri n Frank McLean
Planning & Inspections Department Council Members
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Buddy Maness
Dr. Gwen McNeill
(910) 230-3505 • FAX (910) 230-9005 Billy Tart
www.dunn-ne.org Chuck Turnage
Billy Barfield
City Manager
StevenNeusehafer
PROPERTY HISTORY: 810 E. Broad St. (PIN #: 1516-85-6526.000)
Amy Miller
Ronald G. Draughon
8813 Looking Glass Road
Linden, NC 28356
April 5th, 2018 - Property inspected and condemned due to major roof damage and building filled with
mold and mildew. There were numerous areas where floor system was weals and in the beginning stages
of rotting.
April 121h, 2018 — Hearing notice sent to Amy Miller and Ronald G. Draughon notifying them of the
April 19a', 2018 hearing date
April 19u2018 — Hearing held with Ms. Amy Miller at the Planning and Inspections office. Ms. Miller
was informed as to why the building was condemned and what their options were from this time on. Ms.
Miller stated she would like to repair the building once the tenant removes their belongings.
April 271, 2018 — Order after Hearing letter mailed to Amy Miller and Ronald G. Draughon stating they
had sixty (60) days to repair or demolish the structure. Information outlining how to appeal the Building
Inspector's Order was enclosed as well.
May 7111, 2018 —Deadline for appeal to be filed. No appeal was received.
June 26th, 2018 — Order allowing sixty (60) days for repairs or demolition expired.
July 27111, 2018 — Notice of Public Hearing for August 14"', 2018 Council Meeting sent to the owner and
to The Daily Record.
August 3", 2018 — Spoke with Ms. Amy Miller in reference to the property and about the.Public
Hearing that is to be held on August 14a', 2018. She stated she would be at her child's student orientation
at that time and would like to have it postponed to the month of September. I told her I would talk to Mr.
Neuschafer about her request.
DUNN
2,T& tf1971x&! 9110.ffm
gWlF�serlea Citl
1
t989�3013
® o north carolina
UNN
city of dunn
Planning & Inspections Department
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3505 • FAX (910) 230-9005
v^mAunn-ne.org
August 61, 2018— Spoke to Ms. Amy Miller about her request to postpone Public Hearing and Item for
Decision at the August Council meeting and informed her to make a written request to City Council to
be included in the Agenda.
August 6th, 2018 — Site inspection was conducted to the structure and pictures taken. No significant
work or repairs were observed.
August 141, 2018 — Scheduled for City Council Meeting at 7:00 pm. Council voted to table the
decision until the September 1lth, 2018 Council Meeting.
September 11, 2018 — Scheduled for City Council Meeting at 7:00 pm.
v& GO7I r t ! 171Qi`t`m
810 E. Broad
i o 1 .•
August 6th, 2018
Harnett County Parcel Report
Harnett
COUNTY
AORIII fAROLIRA
02151612020001
1516-65.5526.000
1:0009395
ad Acreage: no
Acreage: as
ml Number: IMOGIO738
re: MILLER AMY a DRAUGHON RONALD G
Prinilhlepage_
Legal Description:
Address: 8813 LOOKING GLASS RD LINDEN, NO 28356
arty Address: 610 E BROAD ST DUNN, NO 28334
State, 21p: DUNN, NO, 28334
ling Count: I
rshlo Code: 02
Code:
el Building Value: $5230
at Oulbullding Value :$13100
,el Lend Value:$57110
at Special Lend Value; $0
A Value t $76440
:al Deferred Value: $0
,I Assessed Value; $75440
al Land Units, Unit Type: 1, LT
Page 1 of 1
Harnett County GIS
Tax Data Last Modified!
Calculated Land Unita / Typo: LT ac
Neighborhood: 00206
Actual Year Built: 1966
TotalAOulalAfeaHealed: 600D SgIFt
Sale Month and Year: 1212013
Salo Price: $15000
Dead Book 3 Pago: W78-0838
Dead Data:
Plat Book 6 Page: -
Insirument Type: WD
Vacant or Improved:
QuallfladCoda: O
Transfer or Split: T
Prior Building Value; $78420
Prior Outbuilding Value : $13100
Poor Land Value: $57110
Prior Special Land Value: $0
Prior Deferred Value : $0
Prior Assessed Value : $148830
Prior Land Units: an
11ttrr//aiC harnett.nv r/F911 Ann/Parcels/ParcelRenort.asnx?pin=1516-85-6526.000 4/27/2018
Mayor
® north carolina Oscar N. Harris
Mayor Pro TernFrank McLean
Council Members
city of d u n n Buddy Maness
Dr, Gwen McNeill
POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 Billy Tart
Chuck Turnage
(910) 230-3505 ° FAX (910) 230-9005 Billy Barfield
www.dunn-iie.org City Manager
Steven Neuschafer
AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH
THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED
PURSUANT TO N.C.G.S. §160A-426, ET SEQ.
WHEREAS, that on April 12, 2018, the Chief Building Inspector for the City of Dunn sent a
notice to Amy Miller & Ronald G. Draughon, the owner(s) of record of structure located at 810 E. Broad
St., noting that the structure was in a condition that constitutes a fire and safety hazard, and is dangerous to
life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A-
426, and noticed the property owner of a hearing on April 19, 2018 at the office of the Chief Building
Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General
Statute §160A-428; and
WHEREAS, on April 19, 2018 a hearing was conducted by the Chief Building Inspector
Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order,
pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a
condition that constitutes a fire or safety hazard and is dangerous to life, health or other properly and
ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the
date of such Order, being June 26, 2018; and
WHEREAS, the owner of the above described structure did not appeal the Order of the
Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute §160A-
130 and such Order is therefore a final Order; and
WHEREAS, on July 31, 2018 and August 7, 2018, the City of Dunn published legal notices
that a public hearing would be held before the Dunn City Council on August 14, 2018 to consider the
adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure
escribed hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina
General Statute §160A-432; and
WHEREAS, the City Council of the City of Dunn, NC finds that the structure described
herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North
Carolina General Statute 160A-193; and
WHEREAS, this structure should be removed or demolished, as directed by the Chief
Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute
§ 160A-426 and constitutes a fire and safety hazard; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or
demolish the structure pursuant to an Order issued by the Building Inspector on April 27, 2018 and the
owner has failed to comply with this order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North
Carolina that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of
the structure described herein, containing the legend:
"This building is unfit for human habitation and is a public nuisance; the use or occupation of this building
'or human habitation is prohibited and unlawful."
On the structure at the following address:
810 E. Broad St., Dunn, NC 28334
PIN 4: 1516-85-6526.000
PARCEL ID # 02151612020001
Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the
above described structure in accordance with his Order to the owner thereof dated the 27' day of April,
2018 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to
comply with such Order.
Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon
which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have
the same priority and be collected in the same manner as the lien for special assessments in Article 10 of
Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real
property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1)
mile of the City of Dunn city limits, except for the property owner's primary residence.
(b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable
materials of the structure and any personal property, fixtures, or appurtenances found in the building and
xedit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the
remaining balance to the Tax Collector. If a surplus reinains after sale of the materials and satisfaction of
the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County
Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute
§160A-432.
Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any
building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the
occupancy of any building therein declared to be unfit for human habitation.
Section 5. This ordinance shall become effective upon its adoption.
Adopted this the 1 la' day of September, 2018.
Attest:
T y Willi
City Cleric
e
car N. Harris,l a or
0 % G\TY OFOG m
.'pORPO)yq
17 . SEAL
p°�Ty CARO\'\��°
CITY OF DUNN
REQUEST FOR BUDGET REVISION
FISCAL YEAR ENDING 6/30/2019
Department Water/Sewer
Budget Amendment# BA-4
Date: 9/11/2018
FUND
BUDGET CODE
LINE ITEM DESCRIPTION
Appropriation
Befcre
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Water/Sewer
30-810-7402
Capital Improvement Projects
$ 100,000
$ 25,725
$ 125,725
LAHENUI IUNt IUTAL:
I luu,uuu 26,126 145, Z5
FUND
BUDGET CODE
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Water/Sewer
30-390-4000
Fund Balance
$ -
$ 25,725
$ 25,725
REVENUETOTAL: $ - $ 25,725 $ 25,725
CERTIFICATION: I certify this requested budget amendment was approved to t C, uncil on:
City Manager.: Date: `t �jiL'Tf7,1$
Finance Director: �,�-- Date:
FUNDING SOURCE: Water/Sewer Fund Balance
D�th
;U-NN DUNN
CouncilCity 1111V Meeting Date: September 11, 2018
Agenda
SUBJECT TITLE: Bay Street Infrastructure Improvements Change Order #3 and Budget Amendment #4 -
Presenter: Dean Gaster llq lrl
Department: Public Works -
Attachment: X Yes No
Public Hearing Advertisement Date:
HE
PURPOSE:
To approve Change Order #3 and Budget Amendment #4 for the construction contract for the Bay
Street Infrastructure Improvements Project.
BACKGROUND:
On February 20, 2018 T.A. Loving Company was awarded the base bid for the Bay Street
Infrastructure Improvements Project (water line improvements) in the amount of $139,915.
On June 12, 2018 the Council amended the current contract with T.A. Loving Company for the Bay
treet Infrastructure Improvements Project base bid in the amount of $80,000 to replace a collapsed
portion of stormwater pipe from S. Wilson Avenue to the stormwater box east of the railroad and to
install viton gaskets on water line located in contaminated soils.
During construction of the Bay Street project, the following additional work items were determined to
be needed by City staff in discussion with Davis, Martin, & Powell staff:
• Replacement of an additional 46 linear feet of 15 inch reinforced concrete storm drainage pipe
• Additional exploratory excavation on the existing 12 inch waterline to determine casing location
under railroad
• Cutting and capping an existing 4 inch water line on South Wilson Avenue
• Modification of tie-in to include an additional 12 inch valve and thrust blocking
BUDGETIMPACT:
$25,725 from water/sewer funds
RECOMMENDATIONIACTION REQUESTED:
Recommend approval of Change Order #3 and Budget Amendment #4 for the Bay Street Infrastructure
Improvements Project in the amount of $25,725.
CITY OF DUNN
REQUEST FOR BUDGET REVISION
FISCAL YEAR ENDING 6/30/2019
Department: Water/Sewer
Budget Amendment# BA-4
Date: 9/11/2018
FUND
BUDGET CODE
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Water/Sewer
30-810-7402
Capital Improvement Projects
$ 100,000
$ 25,725
$ 125,725
Ch CIVUI I UKC 1 V IA : Y m , w
FUND
BUDGET CODE
LINE ITEM DESCRIPTION
Appropriation
Before
Amendment
Amount of
Amendment
Increase/Decrease
Appropriation
After
Amendment
Water/Sewer
30-390-4000
Fund Balance
$ -
$ 25,725
$ 25,725
KCVCIVUG IUIHL: N w , I
CERTIFICATION: I certify this requested budget amendment was approved by the City Council on:
City Manager: Date:
Finance Director: Date:
JUSTIFICATION: To record change order to Bay Street project
FUNDING SOURCE: Water/Sewer Fund Balance
DUNN
AIsA*a�;
City Council Agenda Form
SeptemberMeeting Date:
SUBJECT TITLE: Financial Report
Presenter: Finance Director Mark Ste
Department: Finance
Attachment: X Yes No
Public Hearing Advertisement Date:
PURPOSE:
Description: Financial Update
Attached please find the Financial Update as of July 31, 2018 for your review.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
Mayor
Oscar N. Harris
j
City of dunn
I�7�/�► tl �7 � 7] t7(Y�LJ1\I[ I
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 ^ FAX (910) 230-3590
www.dunn-nc.org
MEMORANDUM
To: Honorable Mayor, City Council Members
From: Mark Stephens, Finance Director
Subject: Financial Report
Date: September 11, 2018
Mayor Pro Tern
Frank McLean
Council Members
Buddy Maness
Dr. Gwen McNeill
Billy Tart
Chuck Tumage
Billy Barfield
City Manager
Steven Neuschafer
• The City as of July 31, 2018 had $3,122,691 in cash in the General Fund and $2,064,991 in
the Water -Sewer Fund. In July of 2017 the City had $2,359,178 in the General Fund and
$2,537,805 in the Water and Sewer Fund.
• Property tax collections through July were $0.00 or 0.00% of budget. Last year property tax
collections through July were $0.00 or 0.00% of budget.
• Sales Tax Revenue is $0.00 or 0.00% of budget. Benchmark for this month is 0.00% of
budget.
• Utilities Sales Taxis $0.00 or 0.00% of budget. Benchmark for this month is 0.00% of budget.
• Building Permit Fees were $4,401 or 5.86% of budget. Benchmark for this month is 8.33% of
budget.
• Water and Sewer Revenues were $420,749 or 8.84% of budget. Benchmark for this month is
8.33% of budget.
• Expenditures were 8.29% of budget in the general fund and 6.54% of budget in the water and
sewer ftmd. The benchmark for this period is 8.33% of budget.
City Council Agenda Form 111111
®September2018
[9892013 tl t®19892013
SUBJECT TITLE: Tax Report, Planning & Inspections Report, Public Works, Recreation Report, Library
Report & Police Report
Presenter: City Manager Steven Neuschafer
Department: Finance
Attachment: X Yes No
Description: Monthly Reports
Public Hearing Advertisement Date: N/A
PURPOSE:
Attached please find the following Monthly Reports for your review:
A. Tax Report July, 2018
B. Planning & Inspections Report July, 2018
C. Public Works Report July, 2018
D. Recreation Report July, 2018
E. Library Report July, 2018
F. Police Report July, 2018
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
city of dunn
FINANCE DEPARTMENT
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 ^ FAX (910) 230-3590
www.dunn-nc.org
Current Year Tax Collection through July31, 2018
2018 TAXES
Ad Valorem Levy
Collections thru July 2018
Taxes Receivable July 2018
Percentage Collected
DUNN
RIFAmeriaa Clay
� r
1989*Ie1J
Mayor
Oscar N. Harris
Mayor Pro Tern
Frank McLean
Council Members
Buddy Maness
Dr. Gwen McNeill
Billy Tart
Chuck Turnage
Billy Barfield
City Manager
Steven Neuschafer
Downtown
City Taxes Total
LLU-DUN N
vlrz tomman" maEfen
July 2018 1 Monthly Development Report
Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax
910-230-9005 1 www.dunn-nc.org
Dl NN
my a
zr�rz rommun" „1 maEKrs
Public Works Department I July 2018 1 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org
*Data from Mobile311 work order system (does not include all work performed)
*Data from Mobile311 work order system (does not include all work performed)
Dunn Parks & Recreation Department Monthly 12,018
Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone
(910) 892-7001 Fax I w.dunn-nc.ssrg
August 2018
Dunn Parks & Recreation
Rentals
Facility Rentals, Programs & Etc.
Facility
Numbers
Dunn Community Building —
6
Clarence Lee Tart Memorial Park
0
Codrington Park
1
Nathan Harris Athletic Complex @ Tyler
'Park
1
Baseball & Softball Field Rentals
1
Tournament Rental
0
Fall Programs
-----
—
_-
6U Flag Football
21
8U Football
24
IOU Football
29
13UFootball_
4U Soccer
28
33
6U Soccer
_ 43
-- — —
- - 8U Soccer --
39
IOUB Soccer
33
1OUG Soccer
15
13UB Soccer :
18
_
13UG Soccer
20
10UVolleyball
17
12U Volleyball
j 12
Cheer
13
PKVyasCenter
New Memberships
9
Renewed Memberships —
30_
Guest Memberships
0
Adult Basketball
Batting Cage Rentals
i
46
1
Monthly RecreationReport
Dunn Parks & Recreation August Monthly Narrative Report
Sports Programs:
Fa II registration began on July 2"d and ended on August 15th, adding two new youth sport programs.
This season 6U flag football and 10U/12U volleyball will be offered in addition to our regular fall season
sports. All teams has been selected and practices began shortly after.
We also added adult league volleyball in August. The regular season ended and tournament games will
take place on Tuesday, September 4th and Wednesday, September 5th. There were five teams with the
teams ranging seven to eleven players.
Dunn All -Stars
• Majors 12U Baseball
o 3`d place in Majors World Series (Lumberton, NC)
• Ponytails 12U Softball
o 2nd place in Ponytails Traditional World Series (Alexandria, LA)
• Angels 10U Softball
o Dixie Softball Angels Traditional World Series Champions (Alexandria, LA)
o Consecutive championship titles in this age division
o Welcome home celebration held on August 29th
Codrington Park
The swimming pool closed for the season on August 151n
Recreation Advisory Board
Our board met last on Tuesday, August 28th at 6:00 p.m. in the Dunn Community Building. The
members will be taking a field trip to visit park facilities on September 181h at 5:30 p.m. The next
scheduled meeting will be held Tuesday, November 6m at 6:00 p.m.
July 2018 ( Monthly Library Report
Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385
www.dunn-nc.org/library
July 2018 Library Monthly Narrative Report
This month we concluded our Let's Rock! children's summer reading program. We held
26 events with total participation of 527. We had the same number of events last year
with a total participation of 389, so attendance was up significantly. Our total for the
entire program which spans June and July was 919. Last year's total participation was
718, so there was a significant increase in attendance for the entire program this year.
The goal for the summer reading program is to maintain school readiness and to have
fun. We give children incentives to read and to record their reading by writing in a
reader's log. Those who participated have returned to school without experiencing the
"summer slide" so we count the program a success.
NNDu
�`ilY ni �r.nn
WRGR !O/lt)RtlR AfRLEEIS
July 2018 1 Monthly Development Report
Dunn Police Department 1 401 East Broad St., Dunn, INC 28334 1 phone 910-892-2399
fax 910-230-3592 1 www.dunn-nc.or�
CID Narrative:
Narcotics Narrative:
Seized 1 Motor Vehicle.
Street value of Seized Drugs is $ 76,448.00
DuNN
az%re rommnn ma([zrs
Speeding (Infraction)
39
Seat Belt
3
Passenger Seat Belt Juvenile
0
No Operators License
16
Driving while License Revoked
42
Failure to Stop (Stop Sigh)
7
Running Red Light
4
Failure to reduce speed
5
Misdemeanor Arrests
67
Felony Arrests
13
Firearms Seized
8
Marijuana Seized
76.79 g
Cocaine Seized
14.5 g
Heroin Seized
57.46 g
Other Drugs Seized
101.72 g
U.S. Currency Seized
$120.00
Patrol Narrative:
JUVENILE MONTHLY
REPORT
Criminal Investigation Division
James Brannan
Month of July 2018
CASES ASSIGNED:
CASES FILED INACTIVE:
JUVENILE
03
11
CASES EXCEPTIONALLY CLEARED: 06
I CASES CLEARED BY ARREST: 04
ICASES UNFOUNDED: 00
TOTAL CASES CLOSED: 10
CURFEW WARNINGS 00
CURFEW VIOLATIONS 00
SPECIAL OPERATIONS WORDED: 0
COMMUNITY SERVICES/PRESENTATIONS: 0
VALUE OF RECOVERED PROPERTY: $0.00
VALUE OF NARCOTICS/MONIES SEIZED: $0.00
ARRESTS: (ADULT) FELONY: 03 (ADULT) MISDEMEANOR: 03
(JUV) FELONY: 00 (JUV) MISDEMEANOR: 00
TOTAL ARRESTS: FEL: 03 MISD: 03
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July 1, 2018
ANIMAL CONTROL ACTIVITIES
#CALLS LOGGED:
(complaints: 76 Citizen assist: 31)
#DOGS PICKED UP:
#DOGS LEFT IN POUND: May
F' Y.illl8l.71h1�71
#DOGS ADOPTED:
#DOGS ESCAPED:
#DOGS PUT TO SLEEP:
#DOGS IN POUND:
#DOG BITES REPORTED:
#DOGS QUARANTINED:
#CAT BITES:
#CATS QUARANTINED:
#CATS PICKED UP:
#CATS PUT TO SLEEP:
#CATS ADOPTED:
#CATS ESCAPED:
#CATS RETURNED:
#OTHER ANIMAL CALLS: snake
Fii+i7��► 1► XYJ7
MILEAGE:
Respectfully Submitted,
June 2018
107
64
24
03
20 (15 by rescue)
1
50 (43 euthanized 7 deceased)
14
1
1 (by owner)
0
0
20
14 (13 euthanized 1 deceased)
03
0
0
1 possum 1
WRITTEN: 10
VERBAL: 22
End of Month: 116586
Beginning of Month: 115762
Truck #55 824
Patti Lane Collins, Animal Control Officer
CIVIL CITATIONS: 3
164484
164001
#56 483
DUNN 'z M1 a k 61 D 00 T t N" - N' a
111111 City CouncilAgenda Form
Meeting D. September
SUBJECT TITLE: City Manager's Report
Presenter: City Manager Neuschafer
Department; Administration
Attachment: Yes X No
Public Headnq Advertisement Date:
TOPIC:
Description: City Update
The City Manager will provide a monthly update.
Page I 1
Announcements
September 11, 2018
City Council Meeting
The Annual Business Fest set for
Tuesday, September 18' has been
postponed due to the Hurricane and
will be rescheduled at a later date.
Dunn Middle School will host an
Open House for the public to visit their
College and Career Lab on Tuesday,
October 2nd, from 4:00 to 6:00 p.m.
Cycle NC comes to Dunn and the next
Boogie on Broad Concert will be held
on Thursday, October 4th from 6:00 to
9:00 p.m. in downtown Dunn.
The next regular City Council
Meeting is scheduled for Tuesday,
October 9, 2018 at 7:00 p.m.
CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with.
[N.C.G.S. 143.318.11(a)(1)]
Prevent the disclosure of privileged information
Under the North Carolina General Statutes or regulations.
Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
1 To protect the attorney -client privilege.
To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business In the
area served by this body.
[N.C.G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143.318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).