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07-10-2018 AgendaDunn City Council Meeting Agenda Tuesday Evening, July 10, 2018 7:00 p.m., Dunn Municipal Building Call to Order Invocation Pledge of Allegiance SECTION 1) Adjustment and Approval of the July 10, 2018 meeting agenda PUBLIC COMMENT PERIOD 2) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. PUBLIC HEARINGS 3) Property Unfit for Human Habitation — 103 E. Bay St. — PIN#1516-55-3875.000 CONSENT ITEMS 4) Minutes — May 15, 2018 — Budget Work Session 5) Minutes —June 12, 2018 6) Temporary Blocking of Street — E. Harnett Street from N. Lee Ave. to N. Sampson Ave. 7) Budget Amendments #1, 2, and 3 ITEMS FOR DECISION 8) Consideration of Ordinance Declaring Property Unfit for Human Habitation — 103 E. Bay St. PIN#1516-55-3875.000 9) Resolution Authorizing Finance Director to File Application with LGC to finance cost of automated meter reading project. 10) Adoption of Resolution Approving Financing Terms (BB&T) 11) Authorization to Accept Tart Park Renovation RFQ Bid — Design Professional Selection 12) Consideration of Engineering Agreement for Planning of Sewer Line Rehabilitation 13) Request for Authorization to Seek Bids for Paving Project ITEMS FOR DISCUSSION AND/OR DECISION 14) Financial Report 15) Administrative Reports a. Tax Report b. Planning & Inspections Report c. Public Work Report d. Recreation Report e. Library Report f. Police Report 16) City Managers Report 17) Announcements 18) Information 19) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" SECTION 1. Adjustment and Approval W= � 1 1 � 11 Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refiain fiom discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. UUNIN ®_ DLINN All -America City city of Bunn 11111.1 City COURCH Agenda Form 1111V 1989*2013 Meefing Date.- July 10, 1989*2013 SUBJECT TITLE: Property Unfit for Human Habitation-103 E. Bay St., PIN# 1516.55.3875.000 Presenter: Chief Building Inspector Steven King Department: Planning & Inspections Attachment: X Yes No Description: Notice of Public Hearing Public Hearing Advertisement Date: June 29, 2018 & July 3, 2018 PURPOSE: The public has been notified that oral and written comments will be heard and received concerning the declaring of the single family structure owned by Huey Gene Malloy and Carrie M. Malloy located at 103 E. Bay St., Dunn, NC as Unfit for Human Habitation. The public hearing was duly advertised on June 29, 2018 and July 3, 2018, (�eCa:(c7ii11PG71 1111Ie]��h419_Ii311 RECOMMENDATION/ACTION REQUESTED: LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON JULY 10, 2018 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED. PUBLIC HEARING (1) A HEARING WAS HELD ON MARCH 7, 2018 IN REFERENCE TO THE DWELLING LOCATED AT 103 E. BAY STREET. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), RUE GENE MALLOY & CARRIE M. MALLOY, TO REPAIR, CLOSE OR DEMOLISH SAID DWELLING, TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING CLOSED AND DEEMED UNFIT FOR HUMAN HABITATION. ALL PERSON DESIRING TO BE HEARD, EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE, ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: June 29, 2018 and July 3, 2018 D6®UN1�I�y a_ D Dypp�UNN loll V f V MI-Aw ctq 'ih. of a.." i 11111f 't'gMEIi�Y City Council Agenda Form eefi g Date: July 10, 2018 1989 '2013 1989 *2013 SUBJECT TITLE: Minutes— May 15, 2018 Presenter: De as ant: Description: May 15, 2018 — Minutes Attachment: X Yes No Public Hearing Advertisement Date: NIA Attached please find the minutes of the May 15, 2018 Budget Work Session for your consideration. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Budget Work Session on Thursday, May 15, 2018, at 9:00 a.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tern Billy Barfield, Council Members Buddy Maness, Dr. Gwen McNeill, Frank McLean, Billy Tart, and Chuck Turnage. Also present was City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams and Attorney P. Tilghman Pope INVOCATION Mayor Harris opened the meeting at 9:00 a.m. and gave the invocation. Afterwards, the Pledge of Allegiance was repeated ITEM FOR DISCUSSION Proposed Budget FY 2017-2018 Mayor Harris asked City Manager Neuschafer to begin with the basis upon which he developed this budget as a refresher and how he arrived at the current figures and then the basis on which we stand on the previous 2017/2018 Budget and on the grounds by which you fit in the budget for 2018/2019. Major Harris recapped the major points that Mr. Neuschafer covered. 1. 3% cost of living for everybody. 2. 2% merit increase - Based on evaluations 3. $785,000 paving project — trying to not borrow money in order to implement Mayor Harris explained that the contractors don't want to move their equipment for less than a $1,000,000 project. They want one street set to be paved, but you can't plan it that way in Dunn. Mayor Harris also pointed out that we're going to have to put up with all the construction work that's going to be going on Interstate 95. All of the contractors are going to have everything they can do and more. He explained that although some of the small contractors from this area would be bidding on Interstate 95, not all of them will get a piece of the action. Although it may drive the cost of fuel up because it's petroleum based, it won't be like he thought it would. Over in the enterprise fund, we knew that we had a $518,000 repair bill this year —just one alone. But, then there was another one about the same size. Due to of the age of our infrastructure, we can anticipate this each and every year. Mayor Harris expressed a need for funds for restoration of ditches and things of that nature (Divine St. for instance). We need to continue that work because all of the ditches are failing in, the peoples yards are going away. It's creeping back up the flow of water because of the fact that when the sides fall in it just creates problems. We may have to do a special capital project in reference to that. One staff person was added in Planning and one in Water. The big problem was the major projects that we were confronted with and an aging infrastructure. Our streets, water and sewer lines, processing of water, processing of waste products and things of that nature. That's what's gobbling up the extra funds that we might have because we are blessed with increases in revenue. There's a $235,000 rebate to Rooms to Go, and we're on the second year of that with eight (8) more years to go. But, during that ten (10) year period, their property valuation will decline because a lot of that is based on equipment, and equipment depreciates. It won't decline that much, but it will decline somewhat. You can see the real benefit of the distribution centers that we do have. When the sales tax comes in from Rooms to Go that goes to the county, and it goes to Angier, Coats, Erwin just like it does to Dunn on a prorate basis based on the county performance everybody benefits. We'll all benefit from it even though it's located in the City of Dunn. We have a beautiful picture and we just thank the good Lord that it turns out that way because in 2007, 2008 and 2009 we were struggling. We couldn't get increases to the employees because of the time. Now, they've worked with us and helped us save and have been frugal about their expenditures and now is the time for us to give them the 3% that we're talking about and also provide approval of 2% at the discretion based on merit on proper evaluation of each and every employee. That's a benefit too. Mayor Harris directing council to page 2 of the Budget. We have been blessed to have tax increases and increases in our fund balances in 2015, 2016, and 2017 after we had paid down future debt. We're supposed to have $635,200. We wind up with about $535,000 this year. That's where we are at this point. Most of that $535,000 has been committed to the septic, except for a couple hundred thousand dollars. That budget would be $3,400,148 and the then the budget 2018/2019 would be $10,865,000. When you're looking at the line items when you refer back to that's the basis on which we are proposing the budget for 2018/2019. With the unusual items that Steven and I have previously mentioned, that's pretty much where we are at this point. Council Member Tumage said that the evaluation system for employees is a way to quantify the quality of the workforce we have. An employee needs to be put of that process, as you well know. If they know what their position or job description is, then they need to be taught to quantify. What does that mean? To them, it's a measure above 100%. It's a great incentive program to help employees strive to do better, but also supervises supervisors. It's hard to do, it's an additional duty for the supervisors because it is a lot of administrative work to keep up with. But if they have an employee punch list weekly, and see who's doing what and then when time comes for an annual evaluation, it's not as hard to write. Mr. Neuschafer said that he thinks it is the employees. They have to take initiative and choose and strive to better as well. Finance Director Mark Stephens summarized the highlights of the proposed budget. Revenues: General Fund A. Ad Velorem Taxes: $4,266,100 projected on a collection rate of 99.0% with the tax rate remaining at .50 per $100 valuation. B. Powell Bill Fund balance is allocated for the proposed street resurfacing project. C. Garbage rate increasing from $16.95 to $18.95. D. Recycling rate increasing from $3.05 to $3.45, E. Vehicle Tax Fee increasing from $5 to $30 additional revenue to go directly to street resurfacing. Expenditures: General Fund A. Is 3.0% COLA increases for employees B. Merit increase of up to 2.0% effective January 1, 2019 C. Retirement contribution for state retirement increase to 7.85% for general employees and 8.50% for sworn law enforcement officers. D. 401IC Contribution for all employees remains at 5% E. Health insurance cost has increased to $6,500 per employee. F. The incentive amount for Rooms to Go is budgeted at $235,000 G. New position created in Planning/Inspections Department. H. Street Resurfacing $785,000 Revenues: Water —Sewer Fund A. Propose basic water rates to remain at $12.75 base rate and $4.08 per 1,000 gallons. B. Propose basic sewer rates to increase to $11.00 base rate and $4,80 per 1,000 gallons. C. The City of Dunn bulk purchasers would increase the same to $2.12 per 1000 gallons for those with a contract minimum gallons per day. Revenues: Stormwater A. Increasing the stormwater fee to $2 for Residential and $5 for Non -Residential. There was discussion regarding doing a future storm water nun -off fees study. Capital Items for FY 2018/2019 General Fund Police Police cars $160,000 Inspections 1 car $ 22,000 Streets - F-50 Dump Truck $ 30,000 1Now Pickup $ 21,000 Recreation 1 car $ 22,000 1Now Pickup $ 21,000 Total initial USDA loan with grant request this fall: $276,000 There was a brief discussion regarding the Vehicle Tax Fee increase. Council Member McNeill expressed concern over the increase and said that the people need to know what the increase is for, not just to put it out there. Mayor Harris answered that it is going strictly to the resurfacing of roads, etc. Council Member Maness reminded the council that we don't get as much for Powell Bill as we used to. We've got a lot less resources to these projects, so we don't have them. But citizens are demanding that we have them so we've got to have another resource to do them with. There was a lengthy discussion regarding the revenue increase and the reasoning behind the 21% increase over what was spent last year. Mayor Harris noted that tipping fees have been increased. This is a much needed increase because we're not really reaching the dilapidated houses that are out there in our city. It seems like it's growing by leaps and bounds. Mr. King's job is heavier and heavier as we go along. Council Member Maness reminded council that we're getting ready to almost a million dollar project and it will be two (2) years with nothing but filling potholes. The debt is $762,300, That's $32,200 to budget some new items on. That is 7.816% of the capability Harnett Training School $87,558,600. We have not appropriated any income from Harnett Training School this year because we had some unpaid development fees. In two more years, when those are paid off then that 3.1 will start coming back to the City of Dorm. But Harnett Training/DCDC is working exactly like it's supposed to work. It's putting out about $116 to $160 thousand dollars cash flow a year and it's fully occupied. Mayor Harris told Recreation Director Brian McNeill that we've got great facilities and things of that nature and we need to make sure that we use a lot TLC because that projects the image of our city and he wants to make sure that that continues. Major Harris advised council that future plans for the library have been deferred for a year that will enhance our facilities and make it a great deal better. hi reference to the increase in the budget saying that we're going to spend $9.6 million this year and next year we're planning to spend $10,865,000. That's a $1.2 million increase. In that is $875,000 in reference to the street paving program and then increase in debt service, increase in recycling, and outlay for streets and things of that nature absorbs $553,300 of that $1.2 million. The general increase in the budget for operating purposes was $691,600, which is 7.189% increase. 3% of that, 2% of that and then 401K, insurance, and other things that go along with employee increases make up a lot of that. Mayor Harris asked if we were going to take $500,000 - $600,000 hit to fund balance like we, did last year. Manager responded that according to the cost recovery, the red needle is just above the red. That's just what the narrative says, it shows that we have no recovery. There's nothing built in to absorb any kind of repair, any catastrophe like we had down on Clinton Ave. It shows that there's nothing extra in there. There is enough to cover the costs, paying the bills and providing service. Council Member Tumage asked what it would take to put that in as a contingency line item specifically for giving us flexibility. What would we have to do to have it only for input not to take out unless that's what it's meant for? Manager Neuschafer responded that it would be Capital Reserve. He explained that we're still not covering the cost of business. We're still not self-sufficient in the sewer fund. There was a lengthy discussion regarding establishing a capital reserve line item for catastrophes. Mayor Harris suggested two things. Know what happened last year. Know what we have in the budget for this coming year. Let them do an analysis and an in-depth study and make a recommendation for this administration on or before January 111. Council Member Maness reminded council that at the last council meeting the recovery process for the worst outstanding debts on weedy lots and whatnot. He asked, what is the status on that? Manager Neuschafer responded that looking at the demolitions list there's $121,000 on that list alone. That's outside the grass cutting and all that. We're trying to assess what Harnett Comfy's timeline is for some of them, because some of them will probably move quicker than the county. Mark's office is drafting the letter going out to everybody as council agreed we would do. We'll send the letter out to everybody letting them know that their debt's due, we have a lien on the property and we're going to start foreclosure proceeding within the notice. The ones that we're going to initiate on are the highest, the oldest and the most likely the ones that don't have the county looking at a tax foreclosure first. That way we're not spending money on something that doesn't come to us specifically and we'll piggyback on the county taxes. That's where we're at right now. There was some discussion about political signs in general and those placed in the NCDOT right of way. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Maness and seconded by Council Member McLean to adopt the May 15, 2018 meeting agenda with changes, if any, as listed below. Agenda Items Added: • none Agenda Items Removed.- 0 none Motion unanimously approved. Mayor Harris noted a general consensus is needed from Council. A general consensus was given by each Council Member unanimously. Motion by Council Member McLean and seconded by Council Member Barfield to adjourn the meeting at 11:19 a.m. Motion unanimously approved. Oscar N. Harris Mayor Attest: Melissa R. Matti, CMC Deputy Clerk y/ ® ortli lina DUNN DUNN I•AmroWy;FMeNeeC W a„ City Agenda Form Meeting ate: July 10, 2018 1999*2013 1989*2013SUBJECT TITLE: Minutes —June 12, 2018 Presenter: Department: Attachment: X Yes No Description: June 12, 2018 — Minutes Public Hearing Advertisement Date: NIA PURPOSE: Attached please find the minutes of the June 12, 2018 Budget Work Session for your consideration. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, June 12, 2018, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Billy Barfield, Council Members Buddy Maness, Dr. Gwen McNeill, Frank McLean, and Chuck Turnage. Also present was City Manager, Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Chief Building Inspector Steven King, Planning & Inspections Director Dervin Spell , Police Chief West, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, and Attorney Tilghman Pope. Billy Tart was not in attendance, excused absence. Mayor Harris recognized Tammy Williams, the Executive Director of the Dunn Area Chamber of Commerce; Sharon Stevens, Executive Director of the Dunn Area Tourism Authority, Sherriff Wayne Coats; and Lisa Farmer, Managing Editor with the Daily Record; and Dawn Glover, Executive Director of Miss Dunn Pageant Committee. INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and Reverend Major Newkirk, New Birth Pillar of Truth Church, and Chaplain with Harnett Health System gave the invocation. Afterwards, the Pledge of Allegiance was repeated. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Maness and seconded by Council Member McLean to adopt the June 12, 2018 meeting agenda with changes, if any, as listed below. Agenda Items Added: • none Agenda Items Removed: • none Motion unanimously approved. PRESENTATIONS Proclamation Presentation Miss Dunn 2018 — Elissa Tow Mayor Harris presented a Proclamation to Elissa Tow, in recognition of her being crowned Miss Dunn 2018. A copy of Proclamation (P2018-11) is incorporated into these minutes as Attachment V. Proclamation Presentation Miss Dunn Outstanding Teen 2018 — Katie Evans Mayor Harris presented a Proclamation to Katie Evans in recognition of her being crowned Miss Dunn's Outstanding Teen 2018. A copy ofProclamatlon (P2018-12) is incorporated into these minutes as Attachment #2. Mr. Kevin Jackson Harnett Health System Update Mr. Jackson updated council on progress being made at Harnett Health System. He shared where they started three years ago, plans for the future and their recent accomplishments such as being the 2018 recipient of a patient safety excellence award. PUBLIC COMMENT PERIOD Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. Mayor Harris read the City of Dunn City Council Public Comment Policy. There were no public comments at this time. PUBLICHEARINGS Fiscal Year 2018-2019.13udget The public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of receiving public comment concerning approval of the Fiscal Year 2018-2019 Budget. The public hearing was duly advertised on May 29, 2018. Hearing no comments, Mayor Harris closed the public hearing. I't Public Hearing CDBG Funds — Neighborhood Revitalization The public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of obtaining citizen input into the identification of community needs and desired CDBG activities. The public hearing was duly advertised on May 31, 2018. Hearing no comments, Mayor Harris closed the public hearing. Property Unfit for Human Habitation 603 E. Pearsall St. PIN #1516-75-3346.000 The public has been notified that oral and written comments will be heard and received concerning the demolition of the dwelling located at 603 E. Pearsall Street, Dunn, NC. The public hearing was duly advertised on May 29, 2018 and June 5, 2018. Hearing no comments, Mayor Harris closed the public hearing. Property Unfit for Human Habitation 1004 S. Ding Ave. PIN #1516-35-6103.000 The public has been notified that oral and written comments will be heard and received concerning the demolition of the dwelling located at 1004 S. King Ave., Dunn, NC. The public hearing was duly advertised on May 29, 2018 and June 5, 2018. Huey Gene Malloy, owner, advised council that he would try to fix it. Mr. Malloy's son-in-law also spoke on behalf of Mr. Malloy's integrity asking the council to have compassion when considering his request. Hearing no further comments, Mayor Harris closed the public hearing. Minutes — Council considered approval of the minutes of May 8, 2018 City Council Meeting Temporary Blocking of Streets —National Night Out Temporary Blocking of Street — Chalk Fest 2018 The Harnett County Arts Council explained the benefits of Chalk Fest 2018 on Friday, October 191, and Saturday, October 20th, 2018. Budget Amendments #15 — Police/Public Works Equipment. A copy of Budget Amendment (BA-15) is incorporated into these minutes as attachment #3. Motion by Council Member McNeill and seconded by Council Member Barfield to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION Adoption of Fiscal Year 2018-2019 Budget City Manager Neuschafer updated the public on the proposed FY 2018-2019 Budget. The proposed budget is in the City Clerk's office for viewing and has been since June 1, 2018, as required by law. Motion by Council Member Tumage and seconded by Council Member Barfield to table the proposed FY 2018-2019 Budget and call a special call meeting next Tuesday, June 19's at 7 p.m. for the adoption of the FY 2018/2019 Budget. Motion unanimously approved. Consideration of Ordinance Declaring Property Unfit for Human Habitation 603 E. Pearsall St. PIN# 1516-75-3346.000 Chief Building Inspector Steven Icing has conducted an inspection of 603 E. Pearsall Street and based upon his observations, the structure failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. § 160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C.G.S. § 160A- 443, the City of Dunn has the power to proceed with the demolition of the property. Chief Building Inspector Steven King advised council that he conducted an inspection based on a complaint. A hearing was held, which no one attended. The owner was given ninety -days to repair the structure, nothing has been done and property owner has not contacted us. The adoption of this ordinance gives the owner one year to repair the house, he just cannot rent it until it has a Certificate of Occupancy. Motion by Council Member Maness and seconded by Council Member Turnage to adopt the Ordinance Declaring the property located at 603 E. Pearsall Sheet, PIN# 1516-75-3346.000 as Unfit for Human Habitation according to N.C.G.S. § 160A-445. Motion approved. A copy of Ordinance (02018-02) is incorporated into these minutes as attachment #4. Consideration of Ordinance Declaring Property Unfit for Human Habitation 1004 S. Icing Ave. PIN# 1516-35-6103.000 Chief Building Inspector Steven King has conducted an inspection of 1004 S. King Ave. and based upon his observations, the structure failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. § 160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C.G.S. §160A- 443, the City of Dunn has the power to proceed with the demolition of the property. Chief Building Inspector Steven King advised that this property is in pretty much the same condition as it was during the initial inspection. Mr. King has spoken with Mr. Malloy a couple of times about this property and another one and his intentions are to repair it. The adoption of this ordinance gives the owner one year to repair the house, he just cannot rent it until it has a Certificate of Occupancy. Motion by Council Member McLean and seconded by Council Member Barfield to adopt the Ordinance Declaring the property located at 1004 S. King Ave., PIN#1516-35-6103.000 as Unfit for Human Habitation. Motion unanimously approved. A copy of Ordinance (02018-03) is incorporated into these minutes as attachment #S. Consideration of Ordinance to Demolish Storage Building 1002/1004 E. Edgerton St. PIN# 1516-95-5400.000 Chief Building Inspector Steven King has conducted an inspection of 1002/1004 E. Edgerton Street and based upon his observations, the structure failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. § 160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C.G.S. § 160A- 443, the City of Dunn has the power to proceed with the demolition of the property. Chief Building Inspector Steven King advised council that this property was continued from last month. The tenant was given a little more time to make the necessary repairs and acquire permits. Mr. King has visited the site a few times since last month's council meeting. It appears that no one is living there anymore, not much has been done as far as repairs and no permits have been purchased. Motion by Council Member Maness and seconded by Council Member Tumage to adopt the Ordinance to Demolish the storage building located at 1002/1004 E. Edgerton Street, Dunn, NC, PIN# 1516-95-5410,000 as presented in the packet with the understanding that demolition can't begin within thirty (30) days and if building permits have not been pulled within that thirty (30) day period, that we proceed with demolition at the end of the thirty (30) day period. Motion unanimously approved. A copy of Ordinance (02018-04) is incorporated into these minutes as attachment #6. Budget Amendment #16 Bay Street Water Project — Change Order Public Works Director, Dean Gaster explained the need for a change order on the project on E. Bay Street and some issues which included a major collapse and a major problem with storm water pipe. Motion by Council Member Maness and seconded by Council Member Tumage to recommend amendment to the current contract with T.A. Loving Company for the Bay Street Infrastructure Improvements Project base bid in the amount of $80,000 to replace collapsed portion of storm water pipe from S. Wilson Avenue to the storm water box east of the railroad and approve Budget Amendment #16. Motion unanimously approved. A copy of Budget Amendment (BA-16) is incorporated into these minutes as attachmentV. Consideration of Contract for Automated Meter Reading Andy Honeycutt gave a presentation about automated meter reading. Finance Director, Mark Stephens advised council that this would be paid for with a fifteen (15) year loan. This is contingent upon LGC approval. Motion by Council Member Maness and seconded by Council Member McNeill contingent upon LGC approval to enter into contract for the Automated Meter Reading system. Motion unanimously approved. A copy of presentation is incorporated into these minutes as Attachment 0. Consideration of Capital Project Ordinance Automated Meter Reading Motion by Council Member Tumage and seconded by Council Member Maness to adopt the Capital Project Ordinance for the Automated Meter Reading System contingent upon LGC approval. Motion unanimously approved. A copy of Capital Project Ordinance (02018-05) forAutomatedMeter Reading system is incorporated into these minutes as Attachment #9. Willoughby -Townsend Property Release City Attorney, Tilghman Pope gave background information regarding a property owner that is requesting a Quit Claim Deed from the City to the property owner which essentially releases an easement. Motion by Council Member Maness and seconded by Council Member Tumage to authorize City Manager to execute Quit Claim Deed. Motion unanimously approved. A copy of Quit Claim Deed is incorporated into these minutes as Attachment #10. Board Appointment Dunn Housing Authority Resident - Commissioner Dunn Housing Authority As recommended by a letter from the Dunn Housing Authority, Mayor Harris appointed Sadie McLamb as tenant representative to the Dunn Housing Authority with a term ending June 30, 2019. Consideration of Resolution to apply Financial Assistance USDA Police Cars/vehicles Finance Director, Mark Stephens advised council that the USDA has revenue available and wanted as to submit an application before June 30, 2018. Motion made by Council Member McNeill and seconded by Council Member Barfield to adopt the Resolution authorizing the City to apply for financial assistance from USDA. A copy of Resolution (R2018-03) is incorporated into these minutes as Attachment #11. AND/OR DECISION Financial Report Finance Director Mark Stephens provided the following financial report for the period ending April 30, 2018: • The City as of April 30, 2018 bad $4,453,940 in cash in the General Fund and $2,356,147 in the Water and Sewer Fund. In April 2017 the City had $4,055,035 in the General Fund and $2,356,495 in the Water and Sewer Fund. • Property Tax collections through April were $3,805,496 or 99.15% of budget. Last year property tax collections through April were $3,804,804 or 99.60% of budget. • Sales Tax Revenue is $1,588,278 or 82.02% of budget. Benchmark for the month is, 75.00% of budget. • Utilities Sales Tax is $540,123 or 72,68% of budget. Benchmark for this month is 75.00% of budget. • Building Permit Fees were $74,615 or 114,79% of budget. Benchmark for this month is 83.33% of budget. • Water and Sewer Revenues were $3,758,673 or 79.13% of budget. Benchmark for this month is 83.33% of budget. • Expenditures were 79.26% of budget in the general fund and 81,40% of budget in the water and sewer fund. The benchmark for this period is 83.33% of budget. Motion by Council Member McLean and seconded by Council Member Maness to accept the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Planning & Inspections Report Public Works Report Recreation Report Police Report Motion by Council Member Maness and seconded by Council Member McNeill to accept the Administrative Reports. Motion unanimously approved. City Manager's Report City Manager, Steven Neuschafer introduced Planning & Inspections Director Dervin R. Spell, who is a Certified Planner. ANNOUNCEMENTS The following announcements and/or comments were made. Mayor Harris: ➢ 51h Annual 301 Endless Yard Sale will run June 16-17' from 7 a.m. to 5 p.m. and will include Halifax, Wilson, Nash and Harnett Counties. ➢ Boogie on Broad will be held on Thursday, June 21, 2018 from 6:00 p.m.-9:.00 p.m. in Downtown Dunn. ➢ City offices will be closed on Wednesday, July 4, 2018 in observance of Independence Day. ➢ A Special Call Meeting is scheduled for Tuesday, June 19, 2018 @ 7:00 p.m. ➢ The next regular City Council Meeting is scheduled for Tuesday, July 10, 2018 @ 7:00 p.m. ➢ Veterans Experience Action Clinic — July 25'", 26", and 27'h at Dunn Community Center and P.K. Vyas Center - Tart Park located at 205 Jackson Rd., Dunn, NC. Motion by Council Member McNeill and seconded by Council Member Barfield to adjourn the meeting at 8:45 p.m. Motion unanimously approved. OscarN. Harris Mayor Attest: Melissa R. Matti, CMC Deputy City Clerk DU»» aoza= ILUDLINN ��N l•AereNcaC'; �ftr of a„n„ 9AMINCICitg City Council Agenda a For � ► eetin ate. July 1 , 2 18 1989*2013 1989*2013 SUBJECT TITLE: Temporary Blocking of Street— E. Harnett Street from N. Lee Ave. to N. Sampson Ave. Presenter: Manager Neuschafor Department: Administration Attachment: X Yes No Description: Request from Felica Blue Public Hearing Advertisement Date: PURPOSE: A request has been received from Felica Blue, to close E. Harnett Street from N. Lee Ave. to N. Sampson Ave. on Saturday, September 1, 2019 from 2 p.m. — 10 p.m. for the purpose of holding a family reunion. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the temporary street closing as requested by Felica Blue. Nlt'NYd ultg d of dunn •"I- IrMG V ► City- Counell Agenda Form1► IT Meeting ate® July 1% 1969 �'2013 SUBJECT TITLE: Budget Amendment #1,2,3 Presenter: Mark Stephens Department: Finance Attachment: X Yes No _ Description: Budget Amendment#1,2,3 Public Hearing Advertisement Date: PURPOSE: To record budget amendments #1,2,3 BACKGROUND: BUDGET IMPACT: Please see justification on Budget Attachments RECOMMENDATION/ACTION REQUESTED: Approve Budget Amendments #1,2,3 for fiscal year 2018/2019 CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2019 Department: Streets Budget Amendment# BA-1 Date: 7/10/2018 Appropriation Amount of Appropriation FUND BUDGET CODE LINE ITEM DESCRIPTION Before Amendment After Amendment Increase/Decrease Amendment General Fund 10-560-7400 Capital Outlay $ 21,000 $ 6,000 $ 27,000 EXPENDITURE TOTAL: $ 21,000 $ 6,000 $ 27,000 Appropriation Amount of Appropriation FUND BUDGET CODE LINE ITEM DESCRIPTION Before Amendment After Amendment Increase/Decrease Amendment General Fund 10-368-2002 Fund Balance -Reserved for Encumbrances $ - $ 6,000 $ 6,000 KtVtNUt I IAl-: J - w u w Iment was approved by the City Council on: City Manager: Date: Finance Director: Date: that were not expended in the 2017-2018 fiscal year for the Flail mowerfor the Street Department SOURCE: Fund Balance -Reserved for Encumbrances CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2019 Department: Water Plant Budget Amendment# BA-2 Date: 7/10/2018 FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Water/Sewer 30-811-7400 Capital Outlay $ 76,000 $ 160,300 $ 236,300 tL !=NUI I UKC IUIHL: 76,vvv . lvu,vv v Iv FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Water/Sewer 30-368-2002 Fund Balance -Reserved for Encumbrances $ - $ 160,300 $ 160,300 REVtNUt IUTAL: - $ iov,ovv $ iou,30V '.ment was approved by the City Council on: City Manager: Date: Finance Director: Date: FFUND'ING TION: - Re -appropriate monies from Water/Sewer Fund fund balance that were not expended in the 2017-2018 fiscal year for the installation of Traveling Screen at Water Plant Intake SOURCE: Fund Balance -Reserved for Encumbrances CITY OF DUNN Department: Police/Planning/Street/Recreation REQUEST FOR BUDGET REVISION Budget Amendment # SA-3 FISCAL YEAR ENDING 6/30/2019 Date: 7/10/2018 FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-510-7400 Capital Outlay $ 160,000 $ 150,000 $ 310,000 10-540-7400 Capital Outlay 22,000 20,500 42,500 10-560-7400 Capital Outlay 27,000 62,100 89,100 10-560-7401 Capital Outlay -Cemetery 30,000 20,700 50,700 10-620-7400 Capital Outlay 43,000 46,700 89,700 EXPENDITURE TOTAL: $ 282,000 $ 300,000 $ 582,000 Appropriation Amount of Appropriation FUND BUDGET CODE LINE ITEM DESCRIPTION Before Amendment After Amendment Increase/Decrease Amendment General 10-399-0400 USDA Grant $ 35,000 $ 50,000 $ 85,000 10-399-1400 Installment Financing 241,000 250,000 491,000 REVENUE TOTAL: $ 276,000 $ 300,000 $ 576,000 CERTIFICATION: I certify this requested budget amendment was approved by the City Council on: City Manager. Date: Finance Director. Date: JUSTIFICATION: Re -appropriate monies from USDA Loan/Grants fund that were awarded in March 2018 but vehicles were not delivered by 6/30/2018, FUNDING SOURCE: USDA Loan/Grant F7 DUNN ® DUNN Dl�DN kllitmeriea City AiFAmarica City t 'it, a1 dun ' 1 r City Council Agenda For III[ 1989*2013 Meetingate® my 1989 2013 July SUBJECT TITLE: Consideration of Ordinance Declaring Property Unfit for Human Habitation — 103 E. Bay St.— PIN #1516-55.3875.000 - PARCEL #02151611210005 Presenter: Chief Building Inspector Steven King Department: Planning & Inspections Description: Ordinance Declaring the Property Herein Described As Unfit for Human Attachment: X Yes No Habitation, Photographs of subject Property, Correspondence from the City of Dunn to the Property Owner Public Hearing Advertisement Date: 6/29118 & 7/03/18 PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 103 E. Bay Street, and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn Minimum Housing Code (MHC). The Chief Building Inspector also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. 160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn MHC and pursuant to N.C.G,S.160A-443, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful". If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Section 4-31 of the Dunn City Code within twelve (12) months of the adoption of this ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S.160A-443. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the Ordinance Declaring the Property located at 103 E. Bay Street, (PIN# 1516-55-3875.000) as Unfit for Human Habitation Pursuant to N.C.G.S.160A-441, ET SEC, north earolina Mayor Oscar N. Harris Mayor Pro Tern DMUUUNN Frank McLean Council Members Buddy Maness city of d u n n Dr. Gwen McNeil Billy Tart POST OFFICE BOX 1065 ^ DUNN NORTH CAROLINA 28335 Chuck Tumage Billy Barfield (910) 230-3500 ^ FAX (910) 230-3590 City Manager www.dunn-nc.org Steven Neuschafer AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABI'PATION PURSUANT TO N.C.G.S. §160A-441, ET SEQ. WHEREAS, that on February 21, 2018 the Building Inspector for the City of Dunn sent a notice to Huey Gene Malloy and Carrie M. Malloy, the owners of record of the property located at 103 E. Bay St., that the property was in a condition that does not meet the requirements of the City of Dunn Minimum Housing Code and served on the property owner of Complaint and Notice of Hearing, that a hearing would be held on March 7, 2018, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute § 160A-441, et seq.; and WHEREAS, on March 7, 2018, attending the hearing was Chief Building Inspector Steven King and Building Inspector Slater Johnson and following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute §160A-443, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Minimum Housing Code and ordering the property owner to bring the structure on the property into compliance with the City of Dunn Minimum Housing Code within ninety (90) days of the date of such Order, being June 7, 2018 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Minimum Housing Code as set forth in Section 4-31 of the Dunn City Code; and DUNK All-Alurin Clq t r t999{(3613 ' WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-31 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on June 29, 2018 and July 3, 2018, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on July 10, 2018, to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the dwelling described herein is unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this dwelling has been given a reasonable opportunity to repair the dwelling pursuant to an Order issued by the Chief Building Inspector on March 9, 2018, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main entrance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the building located at the following address: 103 E. Bay St., Dunn, NC 28334 PIN #: 1516-55-3875.000 PARCEL ID#: 02151611210005 Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-443. Section 3. This ordinance shall become effective upon its adoption. Section 4. If the owner of the property described herein has not repaired, altered or improved the property to bring it into compliance with Section 4-31 of the Dunn City Code within twelve (12) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under North Carolina General Statute § 160A-443. Adopted this the loth day of July, 2018 OscarN. Harris Mayor Attest: Melissa R. Matti, CMC Deputy Clerk b'ti • • d v city of Bunn Inspections Department POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3505 • FAX (910) 230-9005 www.dtmn-nc.org PROPERTY HISTORY: 103 E. Bay St. (PIN#: 1516-55-3875.000) Huey G. Malloy Carrie M. Malloy 1003 S. McKay Ave. Dunn, NC 28334 January 24t112018 — Complaint received from tenant. January 26th, 2018 — Single Family Dwelling inspected. Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Owen McNeill Billy Tart Chuck Turnage Billy Bartield City Manager Steven Neuschafer February 215t, 2018 — Hearing Notice sent Huey and Carrie Malloy notifying them of hearing date of March 7t1i, 2018 at 2:00 pm. March 711, 2018 — Hearing held with neither owner nor any patty in interest in attendance. March 9th, 2018 — Order after Hearing letter mailed to Huey and Carrie Malloy stating they had ninety (90) days to repair, close, or demolish the dwelling. Information outlining how to appeal the Building Inspector's Order was enclosed as well. March 19th, 2018 — Deadline for appeal to be filed. No appeal was received. June 71, 2018 — Order allowing ninety (90) days for repairs expires. June 151h, 2018 — Site inspection was conducted and some repairs to the dwelling were observed but no contact from the owner has been made to do a follow-up inspection. July loth 2018— Scheduled for City Council Meeting. DUNN 1 I�AmaricaCl; t999 *2013 1 June 29, 2018 l ; R "i,K 1 City 1.1 j!i $ r a AgendaForm tt y44444 is 1939*2013 Meeting Date: July 1, SUBJECT TITLE: Resolution Authorizing the Filing of an Application'. Authorized by NC General Statute 160A-20 Presenter: Mark Stephens Department: Finance Attachment: X Yes No Description: Resolution Advertisement Date: PURPOSE: a Financing The Council is being asked to adopt the attached Resolution to authorize the Finance Director to file an application with the LGC to finance the cost of the automated meter reading project. BACKGROUND: The resolution is part of the approval process required by the LGC to finance projects. BUDGETIMPACT: The debt service will begin in Fiscal Year 19-20. RECOMMENDATION/ACTION REQUESTED: Adopt the Resolution authorizing the Finance Director to File an Application with the LGC for approval of a Financing Agreement Authorized by NC General Statute 160A-20. RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 160A-20 WHEREAS, the City of Dunn, North Carolina desires to improve the efficiency of the City's water meter reading process. WHEREAS, the City of Dunn desires to finance the Project by the use of an installment contract authorized under North Carolina General Statute 160A, Article 3, Section 20; and WHEREAS, findings of fact by this governing body must be presented to enable the North Carolina Local Government Commission to make its findings of fact set forth in North Carolina General Statute 159, Article 8, Section 151 prior to approval of the proposed contract; NOW, THEREFORE, BE IT RESOLVED that the City Council of Dunn, North Carolina, in regular meeting on the 1 Oth day of July, 2018, make the following findings of fact: 1. The proposed contract is necessary to improve the efficiency of the City's water meter reading process. 2. The proposed contract is preferable to a bond issue for the same propose because the method of financing proposed best allows the City to expedite construction of the facility, and will allow the City to pay for the facility over a shorter period of time. Further, the relatively small amount to be financed would not justify the cost of a bond issue. 3. The sums to fall due under the contract are adequate and not excessive for the proposed purpose because the construction contract will be awarded to the lowest bidder who will perform the contract in a qualified manner, and the financing contract will be awarded to the financial institution that submits the most favorable proposal. 4. The City of Dunn's debt management procedures and policies are good because it fully complies with all statutory requirements involving debt management. 5. The increase in taxes necessary to meet the sums to fall due under the proposed contract will be -0- cents per $100 valuation and is not deemed to be excessive. 6. The City of Dunn is not in default in any of its debt service obligations. 7. The attorney of the City of Dunn will render an opinion that the proposed project is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of North Carolina. The probable net revenues of the project to be financed will be sufficient to meet the sums to fall due under the proposed contract. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to act on behalf of the City of Dunn in filing an application with the North Carolina Local Government Commission for approval of the Project and the proposed financing contract and other actions not inconsistent with this resolution. This resolution is effective upon its adoption the 101h day of July, 2018. The motion to adopt this resolution was made by Council Member seconded by Council Member and passed by a vote of to Oscar N. Harris Mayor Attest: Melissa Matti Interim City Cleric This is to certify that this is a true and accurate copy of Resolution No. adopted by the Dunn City Council on the 10th day of July, 2018. Melissa Matti Date Interim City Clerk DUNN t DUNK D 1. V l 1J *11meriraCiity �„y ar a„.a All-Ameft City —Agenda 1 I city Council ®r °Meeting ate: July 10, 2018 ° 1989*2013 1989*2O13 SUBJECT TITLE: Adopt Resolution Approving Financing Terms (BB&T) Presenter Mark Stephens Department: Finance Attachment: X Yes No Description: Bid Tabs and Resolution Public Hearing Advertisement Date: PURPOSE: To Adopt Resolution Approving Financing Terms with BB&T for the Automated Meter Reading Project. BACKGROUND: The City requested bids from several financing institution for the Automated Meter Reading project. The City requested a 15 year term. The lowest bid came from BB&T at an interest rate of 3.63%. BUDGET IMPACT: The debt service will begin in Fiscal Year 19-20 at an amount of $166,321 and will paid tbru increased revenues and reduction in operating costs. RECOMMENDATION/ACTION REQUESTED: Adopt Resolution Approving Financing Terms (BB&T) Resolution Approving Financing Terms WHEREAS: The City of Dunn ("City") has previously determined to undertake a project for the financing of water meters, (the "Project"), and the Finance Officer has now presented a proposal for the financing of such Project. BE IT THEREFORE RESOLVED, as follows: 1. The City hereby determines to finance the Project through Branch Bank and Trust Company ("BB&T"), in accordance with the proposal dated June 26, 2018. The amount financed shall not exceed $1,898,000.00, the annual interest rate (in the absence of default or change in tax status) shall not exceed 3.63%, and the financing term shall not exceed fifteen (15) years from closing. 2. All financing contracts and all related documents for the closing of the financing (the "Financing Documents") shall be consistent with the foregoing terms. All officers and employees of the City are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this resolution. 3. The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by City officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers. The Financing Documents shall be in such final forms as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval of the Document's final form. 4. The City shall not take or omit to take any action the City of Dunn or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations. The City hereby designates its obligations to make principal and interest payments under the Financing Documents as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code Section 265(b)(3). 5. The City intends that the adoption of this resolution will be a declaration of the City's official intent to reimburse expenditures for the project that is to be financed from the proceeds of the BB&T financing described above. The City intends that funds that have been advanced, or that may be advanced, from the City's general fund, or any other City fund related to the project, for project costs may be reimbursed from the financing proceeds. b. All prior actions of City officers in furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, to the extent of the conflict. This resolution shall take effect immediately. Approved this 10a day of July, 2018. By: Melissa R. Matti, Deputy Clerk Oscar N. Harris, Mayor SEAL Automated Meter Reading Project Financing Interest Interest Loan Total Rate Paid Principal Cost Cost BB&T 3.63% 596,819 1,898,000 2,494,819 Pinnacle Public Finance 3.67% 603,890 1,898,000 2,501,890 United Community Bank 3.75% 618,063 1,898,000 5,000 2,521,063 PNC Bank Quoted a 10 yr payback Amts are total over 15 year payback period BB&T was low bid IDUNN D —` -- V AA-AmedaCI, — �;,, 014„�„ 1 i City Council Agenda Form 1989*2013 ccting ate: July 10, 2018 SUBJECT TITLE: Authorization to Accept Tart Park Renovation RFQ Bid Presenter: Recreation Director McNeill Department: Recreation Attachment: Yes: x No Description: RFQ Bid Public Hearing Advertisement Date: PURPOSE: To gain approval of design and administration firm The Parks and Recreation Department is seeking approval to accept Crawford Design Company's bid on the design engineering and construction administration for the Tart Park Renovation project. BACKGROUND: In March 2018, a Request for Qualification (RFQ) packet was advertised to various engineering firms. Of those received, city staff reviewed and scored each upon the same criteria for comparison. Crawford Design Company received the highest collective score to warrant them the opportunity to enter into contract negotiations. BUDGET IMPACT: This contract will fall under the overall park renovation budget that was previously approved by city council. RECOMMENDATION/ACTION REQUESTED: Authorize City Manager to execute the contact after review from City Attorney. June 29, 2018 Mr. Brian McNeill Recreation Director City of Dunn 205 Jackson Road Dunn, NC Re: Clarence Lee Tart Memorial Park Additions and Modifications Dunn, NC Dear Mr. McNeill; We appreciate the opportunity to provide professional management and design services for the above - referenced project. it is our understanding that the work consists of preparing design plans, support documents and site permit approval for modifications and renovations to Clarence Lee Tart Memorial Park. The site is located on South Elm Street in Dunn, NC. Our overall tasks shall include the following items: ASSUMPTIONS AND UNDERSTANDINGS • Scope of work shall be as discussed in the scoping meeting held on June 15, 2018 with the Dunn City Manager and staff, Crawford Design and Gordon Johnson Architecture. • The improvements shall be completed as defined in the PARTF Grant Project Cost outline and include as an option, a canopy system along the pedestrian route to the score tower/restroom/concession building. SURVEYING & MAPPING 1. General • Work shall be completed using general survey standards. • Obtaining existing conditions shall be completed for the entire park to include the project area. 2. Locations • Field locate existing site features in the project area. • Subterranean utilities to include top and invert information, which can be identified and located by field inspections. • Locate general perimeter of project area. 116 North Cool Spring Street, Fayetteville, NC 28301- P 910-221-0033 Fayetteville -Landscape Architecture I Southern Pines -Engineering Page 2 June 29, 2018 Mr. Brian McNeill Clarence Lee Tart Park 3. Topographic Information • Obtain elevation information at an approximately 50-foot grid in'the project area to include approximately 25-feet outside the project boundary. • Obtain elevation information of drainage courses. 4. Mapping ■ Map all site features and elevation information obtained in the field. • Show known easements, right-of-ways, agreements and exceptions to the property, as provided by Owner. ■ Survey shall indicate one -foot contour intervals. SCHEMATIC DESIGN (SITE/LANDSCAPE) 1. Design Development • Prepare a site plan incorporating the site and architectural renovation and additions. • Conduct a review of the plan with City staff for modifications based on their comments. SITE DESIGN 1. General • Tasks shall be completed in general conformance with the program requirements, the master plan phasing and associated PARTF grant documents. • Coordinate with regulatory agencies to obtain information relating to area utilities, zoning and design requirements. 2. Dimensional Plan • Based on the approved design development plan, we shall prepare a detailed site layout showing sufficient dimensional information for locating the control tower/restroom/concession building, walking trail, sports fields, lighting, batting cage, fitness/exercise stations, disk golf, landscaping and other associated amenities. 3. Grading and Drainage Plan • Prepare plan consisting of both existing and proposed contours, spot elevations and drainage patterns for the sports fields, building, walkway and associated areas. ■ If required, prepare storm drainage measures. 4. Utility Plan • Coordinate with City of Dunn Public Works. • Prepare utility plan indicating the location of water and sanitary sewer service laterals for the building. 5. Landscape Plan • Coordinate with City of Dunn Parks and Recreation staff to define location of landscape plantings. • Prepare landscape plan to comply with City Ordinance and overall visual appeal of park. 6. Detail Sheet Prepare detailed plan indicating graphic instructions to the contractor for construction of the various site components. Page 3 June 29, 2018 Mr. Brian McNeill Clarence Lee Tart Park 7. Coordination • Coordinate with City staff during the course of the project to meet the design intent. • Coordinate with regulatory officials to determine specific requirements. ARCHITECTURAL COMPONENT • Coordinate with City staff during the course of the project to meet the design intent. • Coordinate with regulatory officials to determine specific requirements. • Prepare schematic design to include a floor plan and elevation of the building. • Review with the City and make any changes requested. • Prepare contract documents to include architectural, plumbing, mechanical and electrical components of the building. • Review with the City and address any comments. ® Provide final sealed documents for bidding and construction. PERMITTING AND APPROVALS 1. Planning Approval (if required) • Coordinate with the City Planning department. • Prepare any application and supporting documents. • Submit information to the City for their review and approval. 2. Erosion and Sedimentation Control Approval • Coordinate with the NCDEQ. • Prepare post/pre development calculations related to impervious area. • Submit plan for general review and approval. 3. INC Department of Water Quality for Stormwater (if required) • Coordinate with the NCDEQ. • Prepare post/pre development calculations related to impervious area. • Prepare application and supporting information. • Submit plan to NCDEQ for general review and approval. 4. Utility Approval • Coordinate with the City Public Works for review of utility taps. • Prepare supporting information. • Submit plan to utility provider for general review and approval. SOIL BORINGS Stormwater Design: If a BMP (stormwater pond) is required, two borings shall be needed. Foundation Design: One boring shall be done to determine existing compaction density of the existing soil for the building placement. BIDDING To assist in providing a cost effective procedure for construction of the improvements, it is the intent to bid the project in multiple packages. These will include, site, building and sports lighting. The tasks under these items includes: • Work with the City staff to determine local contractors and bidders in the area. • Prepare bid packages for each of the three improvements areas mentioned above. Page 4 June 29, 2018 Mr. Brian McNeill Clarence Lee Tart Park • Oversee the bid process including holding a pre -bid conference and respond to any questions by bidders. • Keep a log of bidders and prepare any addendums. ■ Review bids and provide recommendation for award to City staff. • Attend meeting of City Council and respond to any questions. CONSTRUCTION ADMINISTRATION ■ Our work under this item shall include general interpretation of the contract documents. ■ Coordination with contractor(s) related to general design information. ■ Review during construction for general compliance of site and building related activities and improvements. ■ Review of Pay requests and provide information to the Owner related to payments. ITEMS PROVIDED BY CLIENT AND/OR OWNER ■ Owner specific requirements and review comments related to design. ■ Deeds and existing plans of record. • Known easements, encroachments, and exceptions on subject property. • Water and sanitary sewer main locations. ■ Any Owner -specific construction details or specific requirements. ■ Additional information that may be helpful in the performance of our services. DELIVERABLES • Status prints throughout the duration of the project. ■ Two sets of sealed plans for the City ■ Plan sets for Contract Bidding either by a print shop or electronically in a PDF. • Various permit applications and submissions to required agencies. SCHEDULE • We shall complete the project upon a mutually agreeable schedule between the client and Crawford Design Company. ITEMS NOT INCLUDED IN LUMP SUM FEE ■ Any permit and application fees. • Services related to stormwater contaminant removal and design of SMD (stormwater management device) • Obtaining and preparing easements or plats. • Off -site improvement outside property boundaries. • Utility main extensions. • Construction related permits (building permit) • Construction Testing. If requested, Crawford Design Company could provide the above services for a negotiated fee. Page 5 June 29, 2019 Mr. Brian McNeill Clarence Lee Tart Park FEE The following information is a breakdown of our lump sum fee for the basic scope of services described above: Survey • Base Mapping (entire developed park site) $12,000 Site/Landscape • Schematic Design $6,000 • Construction Drawings (CD's) $30,300 • Permits $3,500 • Bidding (3 phases) $3,000 ■ Construction Administration 8 000 Total Site/Landscape $50,800 Architectural • Schematic Design (code review and summary drawing included) $7,500 ■ Construction Drawings (CD's) $17,500 • Structural Construction Drawings $2,400 • MEP Construction Drawings $6,000 • Bid Services, questions and addendums $3,300 • Construction Administration $18,500 Total Architectural $55,200 Soil Borings • For BMP and Compaction $2,500 Reimbursables $500 Total Services $121,000 Other Canopy Design: The canopy design along the pedestrian route is included in the above lump sum fee. Soil Borings: If soil borings are not required, the fee can be reduced by $2,500. Invoicing shall be submitted monthly and will be based on the percentage of completion. Payment of the invoice shall be within 30 days of receipt by the Owner. Changes in plans after approvals of the various tasks by the Owner/Client may constitute an adjustment of our fee. Invoices that have not been paid within 30 days of receipt are subject to interest in the amount of 1% percent per month or the maximum amount allowed by law for outstanding balances. This contract is valid for 30 days from the day of receipt. Any electronic information provided is property of Crawford Design Company and in the event that electronic media is used by others, Crawford Design Company shall be compensated for its use prior to its release. Page 6 June 29, 2018 Mr. Brian McNeill Clarence. Lee Tart Park If this proposal is acceptable to you, please sign in the space indicated below and submit one copy of the agreement back to our office. Please contact me if you have any questions. Sincerely, Crawford Design Company Del Crawford, ASLA, LEED AP President I find the terms and services defined above acceptable as noted. ILUUU NN t r ' r City Council Agenda Form sus#fau :�»�ssu Meeting ate. July 10, 2018 SUBJECT TITLE: Consideration of Engineering Agreement — Sewer Line Rehabilitation Presenter: Steven Neuschafer De artment: Administration Description: Begin study for long term sewer rehabilitation Attachment: X Yes No project Public Hearing Advertisement Date: NA PURPOSE: To allow the City Manager to enter into an engineering agreement with DMP to begin the planning efforts that satisfy USDA Rural Development Guidelines. BACKGROUND: The overall scope will be to present the long-term sewer rehabilitation program including approximately $15M in Rehabilitation needs and identification of a first phase rehabilitation project in the $3M - $5M range (2021 timeframe). BUDGETIMPACT: Costs will be covered by the approved 2018/19 Water/Sewer Fund budget. RECOMMENDATION/ACTION REQUESTED: Authorize the City Manager to enter into the agreement upon review of the City Attorney. DAVIs • MARTIN • POWELL mmm ENGINEERS & SURVEYORS June 18, 2018 Re: City of Dunn Sewer System Rehabilitation DMP Project 180017 (RD) Mr. Dean Gaster City of Dunn PO Box 1065 Dunn, NC 28335 We are enclosing three originals of our Engineering Agreement and Addendum One forthe above referenced project. This detailed Agreement and Addendum format is based upon Rural Development Guidelines. As discussed, the first assignment for this project is limited to Engineering Planning and Report Phase, and Environmental Planning and Report Phase with a total $38,700 is proposed for this effort as indicated on page one of Exhibit C enclosed. Ageneral summary of the overall sewer rehabilitation efforts to be included in this multi -phase rehabilitation program is included on page one of the Agreement. As discussed, many times, the overall scope will be to present the long-term sewer rehabilitation program including approximately $15M in rehabilitation needs and identification of a first phase rehabilitation project in the $3M to $5M range. As we plan to implement the project, we understand the need to provide mile stones for efforts with the beginning of fiscal years, with actual first phase construction not beginning until 2021. An outline schedule follows in accordance with this goal. - Authorize to proceed with planning efforts August 2018 - Submit Rehabilitation Budget updates and exhibit (prior to 2019 Council Retreat) January 2019 - Submit draft Preliminary Engineering Report (PER) and Environmental Report(ER) April 2019 - Submit final PER & ER with Phase 1 Construction Project Scope - Secure Rural Development Funding for Phase I - Begin Phase 1 Design - Complete Phase 1 Design - Acquire Easements & Permits - Award Phase 1 Construction Contract & begin construction T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www.dmp-Inc,com August 2019 Spring 2020 August 2020 March 2021 June 2021 August 2021 Mr. Dean Gaster City of Dunn June 18, 2018 Page 2 of 2 Please ask the proper City Officials to execute each copy and return two (2) copies to our office. If you or Steve have any questions, please let us know. Sincerely, RM/dd C: Steven Neuschafer Michael Goliber Steven Smith File P: 12018 �180017�RD (Sewer Sytem Rehab-Gaster. docx DUNN Dl_.il Vl V to DUNN ift dune i , ` y/�y'y /�yy$tiityyoff gA Agenda City Council Agee a Form faR#4449 Meeting ate. July 1, 2018 0"*N0 SUBJECT TITLE: Request for Authorization to Bid Paving Project Presenter: Steven Neuschafer Department: Administration Attachment: X Yes No Description: Paving project 18/19 Public Hearing Advertisement Date: NA PURPOSE: To allow the City Manager to have a bid document prepared and advertised to receive qualified bids to resurface selected streets in Dunn. BACKGROUND: The approved resurfacing program of 2017 contains a list of proposed projects which are identified as being in need of work. Last year 17/18, the Public Works department contracted with a paver to do some of the smaller projects on the list. We now propose to complete a bid package which will cover at least three of the worst areas in the program: 1. Intersection of W, Broad St. and N. Ellis. Ave. 2. Brunswick Dr. —1240 linear feet 3. S. Washington Ave.—1000linear feet 4. Alternate A, N. Wilson Ave. — 350 linear feet 5. Alternate B, E. & W. Carr St. — 516 linear feet BUDGET IMPACT: Costs will be covered by approved 2018/19 budget. RECOMMENDATION/ACTION REQUESTED: Authorize the City Manager to seek bids for the above project list and bring them back to the Council for final authorization. IF 11 ice' { _It r, CITY OF OONN 2T 17 PAVING PROGRAM EXH191T L.,.d P ..awrrg Munldpal Bountlary �wxaa w.. dmp IF 4f - •`i�� 1 t f t. I C nq of Dun a �20V oIgGed Redvead Sc pRes with selected September IN, Summaryfor selected streets Summeffacing Program DAvis • MARTIN • POWELL �� Iasi Updated September 3R, 2017 ENGINEERS 8 B U R Y E Y o ft s _ 54eet mcallon labbi Rep air M,lh.dc laMM Budget ReduawlSome R.1b MGhcds trade d Scope Budget ..me. RtEt_ sVd Magnolia ME, DkII, reSVRe[a $ 62,OW muspacheth.W.edbns re,mu rfadng $ 46,0.W Peduredsmpedces nollntlVde milllfrg onesmptlng rtree[ Bdghlvrootl om Rollin wootl Pedahn, pave BE" emad .comallee MIII, at[h, remrfae¢ 3J2,0.0 Redue¢ lot btoWaadoembinewi bi bladof[Els Redu[ediwpe tlelaYs 3ld block repairs EII]s rd to Gf ""e Mlg a1cM1, resurfara. 63o,WJ Be do. lot bbd aM credit, with 2 hb[b ot0mad Reduced steps tlelays repalr5lo other bio[ks of Ellis Zg ::d BNad&Ellis _ _ ___ _ finmbh hmostd BroadadERz ,., 9M,W0 fedua snipe bVtlgUy enO rep3L sIM mL. W$,_ resurfaa repaB melhosz 6mnswld Cumm"' Redalm, pave @19,0.b C C rimate 0rhe Pedahn, pave 135,W Just patch morttletesloratetl areas and Fesaa onlyresorfa[e naarNh hatwesoime 69,m Slgnlfimn[Imdl211k, 2du¢d5ape dines pollndud retlaim D"Ilr e@ods and does not Indices reSUdudem raBr¢ street Darr MR.n Patch, mmasee SS,W][ev Gamest ee Pales, mill, resurfa¢ BO,000 concede Murvieemeed Redahm,pave .7.M Juslpatah sons[ delcriomt<d areas, Iw re wlandeg 15,M0 P<ducedscope does not [Wed. any reddlmlepalo Ged does not lndede rervRadog cellar steel Coo er Wkeshoreto Wade PaIzM1,Invrfaca 3B,Ib0 Eoike EM mentl P.1c m,Vavi SDI'MBEER, surestReduced5mpe not conies Veto <tlamely eldonletl slreel[ontlillUn Buk¢ Fayellevtlle to Ballmad PaW,resurfa[e 66,M0 'elan. Maple to gootl paVem¢nl Pil[Ip f<sURa[¢ 30,Ca0 peg Can(o Jahnsun PakDoemb. 4J,W0 shm Cmalswiantlto Pearsall Pally mircocafa[e PS,WO Jackson Spdng ODn[hte Sam Won Pal&,mlll,s<surfa[e 3mg—= Coordinate with N00W 0i 195 PPEC1 Lee Cumbvbadto Ed'are Pal[h,mllyresUMau 156,000 Reduce W l block and add mrb&gutter SO4p00 Coodinate with 0elaugles DUN Spdng Branch to Pearsall Patch, act —rface S11,CW hGon. Ondeadendua Braotl Pat<h,MP,rervdam 8m,W0 Moses_ Saturntoend Ramplpe, redalm, ace W,0.ro Bddge_ On Johnson Street Prrota. avemerrww,reswface 43,M0 N.domshwo a 47pM No redu[Ifonln Scope Steeplechase Elmtoentl Petlalm, pave 14%. Peducetlsmp¢notp—sau.cmu. aAnGeR, tlebbraB d strtmountlldon WashingWn Elmla Godwin Mlll,paed, mmer.< 3991000 Redmacom.brlmc[ Dmato Godwin using m111, muh, lRudaee repair methods 103,O00 Reduced scope lndedesdelayingrepalrstoothGMmas Wcdam Merryto Uuadly' Paley mW. reSurlare 66 W0. Wilson Edgertonlo Wmell Patch, mlR, mondace 119'M iohllnlial Canmptual Budget 3,677,0.N Redmw4Swpe Conaplual[Instal 6..m Notenumlroemore ewnomlal to gmuplmure'noce. nreets repalrswes nmllar reran mangos as comrrMeo moons mr nKlalmorMen mlaleu repairs - DU Di.TNNLEM—D 01 V l•ea,II-e�qC' CyA yu„ City Council Y Meeting Date: 2018 1989*2013 013 SUBJECT TITLE: Financial Report Presenter: Finance Director Mark Stephens Department: Finance Attachment: X Yes No Description: Financial Update Public Hearing Advertisement Date: PURPOSE: Attached please find the Financial Update as of May 31, 2018 for your review BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Mayor Oscar N. Harris 'ya k city of dunn FINANCE DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 o FAX (910) 230-3590 www.dunn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: Mark Stephens, Finance Director Subject: Financial Report Mavor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tait Chuck Tmnage Billy Barfield City Manager Steven Neuschater Date: July 10, 2018 • The City as of May 31, 2018 had $3,995,987 in cash in the General Fund and $2,023,266 in the Water -Sewer Fund. In May of 2017 the City had $3,839,652 in the General Fund and $2,377,424 in the Water and Sewer Fund. • Property tax collections through May were $3,831,768 or 99.84% of budget. Last year property tax collections through May were $3,830,729 or 100.28% of budget. • Sales Tax Revenue is $1,784,561 or 88.46% of budget. Benchmark for this month is 83.33% of budget. • Utilities Sales Taxis $747,122 or 100.53°% of budget. Benchmark for this month is 100.00% of budget. • Building Permit Fees were $104,735 or 161.13% of budget. Benchmark for this month is 91.67% of budget. • Water and Sewer Revenues were $4,142,404 or 87.21% of budget. Benchmark for this month is 91.67% of budget. • Expenditures were 87.90% of budget in the general fund and 90.73% of budget in the water and sewer fund. The benchmark for this period is 91.67% of budget. ;� i �� e octh car�olina yy gJigy® DL1NN All•AecericzCity �;,,. of Bann Atl•AmericaCiry City Council Y' I Date:m Meeting l 19672013 1989 *2013 SUBJECT TITLE: Tax Report, Planning & Inspections Report, Public Works Report, Recre18 ation Report, Library Report & Police Report Presenter: City Manager Steven Neuschafer Department: Finance Attachment: X Yes No Description: Monthly Reports Public Hearing Advertisement Date: NIA PURPOSE: Attached please find the following Monthly Reports for your review: A. Tax Report May, 2018 B. Planning & Inspections May, 2018 C. Public Works May, 2018 D. Recreation Report May, 2018 E, Library Report May, 2018 R Police Report May, 2018 BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: city of dunn FINANCE DEPARTMENT POST OFFICE BOX 1065 m DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-ne.org Current Year Tax Collection through May 31, 2018 TAXES Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Tmnage Billy Barfield City Manager Steven Neuschafer Downtown City Taxes Total Ad Valorem Levy $ 3,874,801 $ 35,172 $ 3,909,973 Collections thru May 2018 3,831,768 33,659 3,865,427 Taxes Receivable May 2018 43,033 1,513 44,546 Percentage Collected 98.89% 95.70% 98.86% LLUUDUNN_ ity of Aunn YT�tl <Obl)R6R[ N0.fE¢JS May 2018 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.ore Fees Reviewed Certificate of Occupancy's 16 Issued ®DO"NN v�ere romm¢n' mailer✓ .. Public Works Department I May 2018 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.ora *Data from Mobile311 work order system (may not include all work performed) *Data from Mobile311 work order system (may not include all work performed) —Ml 1NN th ifnu 61l z�a<ammun' matters Public Works Department I May 2018 j Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records EMPLOYEE ACCOMPLISHMENTS Rodney Jernigan achieved B-Surface Water Treatment Certification Michael Preddy achieved B-Surface Water Treatment Certification Travis Strickland achieved B-Surface Water Treatment Certification T.J. Stone achieved Grade 1 Biological Wastewater Treatment Certification Dunn Parks & Recreation Department Monthly Review I Dunn Parks & Recreation 120S Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone (910) 892-7001 Fax I wwwAunn-tat.= May 2018 Dunn Parks & Recreation Facility Rentals, Programs & Etc. Numbers Rentals Facility Dunn Community Building 2 �L. Clarence Lee Tart Memorial Park Codrington Park Nathan Harris Athletic Complex @ Tyler Park 1 Baseball & Softball Field Rentals 0 Tournament Rental _ --1 P K Vyas Center � New Memberships 11 Renewed Memberships 24 _ Guest Memberships 3 _ — _ Adult Basketball Batting Cage Rentals 53 2 d I Monthly Recreation Report 2oiB Dunn Parks & Recreation May Monthly Narrative Report Sports Programs: The last regular season game ended on Thursday, May 24th. See attachment for All -Star schedule. Miracle League Miracle league registration ended on Friday, May 111h. Games started on Saturday, June 16th at 10:30 a.m. We have a total of 3 teams this season. Summer Camp Registrations: We started our summer camp registrations on April 2"d, and we will continue to accept registrations throughout the season. The maximum for each camp is 20 campers each. Splash Pad The Splash pad opened on Monday, May 20th. The hours of operation are 10:00 a.m. until 8:00 p.m. Senior Fair The annual senior fair was hosted at Dunn Community Building on Thursday, May W. Recreation Advisory Board Our board met on Tuesday, April 10" at 6:00 p.m. in the Dunn Community Building. The next scheduled meeting will be held on Tuesday, August 28th at 6:00 p.m. AA (8u) Baseball All -Stars district tournament was held June 16th through 18th in Hope Mills. Although competitive, Dunn was eliminated on the second day of play. AAA (10u) and Majors (12u) Baseball All -Stars district tournament was held June 23rd through 28th in Hoke County. Both teams won their tournament and will advance to the state tournament. AAA All -Stars tournament will be July 7th through 12th in Ashe, NC. Majors All -Stars tournament will be in Kenansville, NC July 14th through 19tn All softball All -Stars teams (darling-8u, angels-10u, ponytails-12u) district tournaments were held in Pembroke, NC June 22nd through 28th. All Dunn teams performed extremely well as every team won their respective tournament and will advance to the state tournament on July 13th through 18th in Laurinburg, NC. May 2018 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library May 2018 Monthly Library Narrative Report In May 2018 we presented a new program, LEGO Club. LEGOs were purchased using funds from the Friends of the Library. Attendance for the first time was 10. Children who attended seemed to enjoy the opportunity to play with LEGOs. Parents commented their children "loved" LEGOs. We foresee attendance for this program will increase if held monthly. DUNN eitr nt du �1(eere rwnmunlly maile'a May 2018 ! Monthly Development Report Dunn Police Department 1 401 East Broad St., Dunn, NC 28334 1 phone 910-230-3530 fax 910-230-3592 1 www.dunn-nc.org CID Narrative: Cocaine Other Drugs • ®180 Trannad Seized Drugs I Warrants Narcotics Narrative: ®Dt,INN city n( dunn m�re romm� ma[im • Speeding (Infraction) 32 Seat Belt 6 Passenger Seat Belt Juvenile 1 No Operators License 18 Driving while License Revoked 46 Failure to Stop (Stop Sign) 4 Running Red Light 2 Failure to reduce speed 4 Misdemeanor Arrests 57 Felony Arrests 17 Firearms Seized 4 Marijuana Seized 53.8 Grams Cocaine Seized 0 Heroin Seized 2.3 Grams Other Drugs Seized 0 U.S. Currency Seized 0 Patrol Narrative: JUVENILE MONTHLY REPORT Criminal Investigation Division James Brannan Month of May 2018 CASES ASSIGNED: CASES FILED INACTIVE: JUVENILE 13 11 CASES EXCEPTIONALLY CLEARED: 04 I CASES CLEARED BY ARREST: 07 I CASES UNFOUNDED: 02 TOTAL CASES CLOSED: 13 CURFEW WARNINGS 01 CURFEW VIOLATIONS 00 SPECIAL OPERATIONS WORKED: 0 COMMUNITY SERVICES/PRESENTATIONS: 0 VALUE OF RECOVERED PROPERTY: $0.00 VALUE OF NARCOTICS/MONIES SEIZED: $0.00 ARRESTS: (ADULT) FELONY: 02 (ADULT) MISDEMEANOR: 07 (JUV) FELONY: 08 (JUV) MISDEMEANOR: 07 TOTAL ARRESTS: FEL: 10 MISD: 14 §CL /$ »e )� &0 $ E ©� . k . ' 0k 0 LU UJ ° E S \- § \k / S )\ /{ 0 k/ 2 § w«� � : -6 { , ) 0 2E! \ ! a w ) |° \ \ ) �C) , »-W Z\>\y% )� \ \\fs)\f\ !6/demo« . E k k§ � /k *E k/ �0 » ± �7 k k� ®LU 22 E0 Ro \4— /\ §{ \f 0 z0 ! G r\ :{=)n)\ \/4/»E0 3,t;�\�/ 2$>$eif mil ) { . \ \ � \ q , : 0 } J /jj)C) m June 1, 2018 ANIMAL CONTROL ACTIVITIES #CALLS LOGGED: (complaints: 81 Citizen assist: 26) #DOGS PICKED UP: #DOGS LEFT IN POUND: April #DOGS RETURNED: #DOGS ADOPTED: May 2018 107 We 07 07 (4 from truck) . 19 (17 by rescue) Fide • �YNA7�1� 11 #DOGS PUT TO SLEEP: 17 (13 euthanized 4 deceased) #DOGS IN POUND: 24 #DOG BITES REPORTED: 2 #DOGS QUARANTINED: 2 #CAT BITES: 1 #CATS QUARANTINED: 1 #CATS PICKED UP: 17 #CATS PUT TO SLEEP: 04 (2 euthanized 2 deceased) #CATS ADOPTED: 07 #CATS ESCAPED: 0 #CATS RETURNED: 0 #OTHER ANIMAL CALLS: snake 1 chicken 1 #WARNINGS ISSUED: WRITTEN: 06 CIVIL CITATIONS: 3 VERBAL: 15 MILEAGE: End of Month: 115762 164001 Beginning of Month: 114836 163579 Truck #55 926 #56 422 Respectfully Submitted, Patti Lane Collins, Animal Control Officer DUNN _ DL.- 1 1 its Council Meeting:hAAGI-Am®ricaCity 2018 t969�z2013 SUBJECT TITLE: City Manager's Report Presenter: City Manager Neuschafer Department Administration EDescription: Attachment: Yes X No Public Hearing Advertisement Date: TOPIC: The City Manager will provide a monthly update. Anne Thompson will give a brief update from Human Resources. Page I 1 Announcements July 10, 2018 City Council Meeting National Night Out Celebration will be held on Tuesday, August 7, 2018 from 6 — 8 p.m. at Tyler Park. Special Call Meeting will be held Friday, July 20, 2018 at 5 p.m. regarding securing a USDA loan for the purchase of vehicles. The next regular City Council Meeting is scheduled for Tuesday, August 14, 2018 @ 7:00 p.m. CITY OF DUNN ALCOHOLIC BEVERAGE CONTROL BOARD Budget for fiscal year 2018 — 2019 June 26, 2018 RE: BUDGET MESSAGE To the Dunn ABC Board The Annual Budget for the fiscal year July 1, 2018 through June 30, 2019 (FYI 1/12) has been prepared in accordance changes to N. C. General Statute 1813-702 "Financial operations of local boards". The ABC Board determines, through adoption of an annual budget, the level of customer services that the ABC system will provide and the resources available for operations and capital projects. The primary drivers during the preparation of this budget included projected operating costs required to sustain acceptable levels of customer service during fiscal year 2018/2019 and the need to provide distributions to beneficiaries. The budget consist of projected revenues from liquor sales of $2.53 million, taxes related to income of $594 thousand, cost of sales of $1.34 million, operating expenses costs of $459thousand. Highlights of Budget: Some sales increases are projected based on last year's sales. The assumption that no debt will be incurred. Longevity pay will continue. Distribution to the City of Dunn will be the $115 thousand. The Board's Budget Process: It is anticipated that the budget process will be improved in future years. Debt: The Board does not have any debt at this time; there is no anticipation of incurring debt during the budget year. Page 1 CITY OF DUNN ALCOHOLIC BEVERAGE CONTROL BOARD Budget for the fiscal year 2018/2019 Staffing Summary: The Board has a total of 3 full-time positions and 7 part-time positions. kLrj,0U_ Robert S. Parker Manager: Dunn ABC Board Page 2 BUDGET ORDINANCE DUNN ABC BOARD Fiscal Year 2018 - 2019 BE IT ORDAINED by the Dunn ABC Board, of Harnett County, North Carolina, that the following ordinance establishing revenues and setting expense appropriations is hereby approved and effective July 1, 2018, through June 30, 2019. Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the fiscal year beginning July 1, 2018 and ending June 30, 2019 to meet the operational and functional appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state ABC Commission. Estimated Revenues: Sales Other Income Total $2,519,244 $6,140 $2,525,384 Section 2. Appropriations. The following expenses are hereby appropriated for fiscal year 2018 - 2019 and are funded by the revenues made available through Section 1, herein. Appropriations: Taxes Based on Revenue Cost of Goods Sold Operating Expenses Salaries & Wages Payroll taxes Retirement & 401k Insurance -General & Group Board Member Per Diem Repairs & Maintenance Utilities Store/Office Supplies Travel Professional Fees & Dues Unemployment Insurance Credit Card & Bank Fees Cash Over/Short Security Contingencies Total Store(s) Admin. Warehouse Law Enf. $594,000 $1,336,204 Total $280,000 $21,420 $16,000 $22,400 $3,120 $14,000 $22,800 $11,500 $3,000 $10,365 $0 $29,600 $0 $2,300 $22,000 $458,505 Page 1 of 4 Capital Outlay: Store(s) Admin. Warehouse Law Enf. (define) Building Computer Debt Service/Lease: (define) Total Estimated Expenses $0 Distributions: Mandatory 3 1/2% & Bottle Tax Law Enforcement Alcohol Education & Rehab. Other County/Municipal Other Distributions Total Distributions Working Capital Retained (Appropriated Fund Balance) Total Expense, Distribution & Reserve Section 3. Copies of this Budget Ordinance shall be furnished to the [appointing authority], the state ABC Commission, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in the disbursement of funds. $0 $0 Approved by the Dunn ABC board this 26th day of June, 2018 Total $0 $0 $0 $0 $2,388,709 115000 $8,000 $13,675 $136,675 $0 $0 $2,525,384 Page 2 of 4 BUDGET AMENDMENT BE IT ORDAINED by the Dunn ABC Board that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1. To amend Security to reflect the need to upgrade monitoring, the appropriations are to be made as follows: Acct. No. Decrease Increase Sales 128569 Excise Tax MXB Tax Rehab Tax Cost of Sales Contingencies Salaries & Wages Payroll Tax 401K Unemployment Ins. Ins. — General Bond Store Supplies Employee Travel Professional Fees Security 19000 1100 52000 200 700 26000 45000 4000 350 109 900 800 200 100 Credit Card Fees Profit Distribution 15000 $20100 $148759 Section 2. Copies of this budget amendment shall be furnished to the City of Dunn and the ABC Commission. Adopted this 01th day of July, 2018 AMENDED BUDGET ORDINANCE DUNN ABC BOARD Fiscal Year 2017 - 2018 BE IT ORDAINED by the Dunn ABC Board, of Harnett County, North Carolina, that the following ordinance establishing revenues and setting expense appropriations is hereby approved and effective July 1, 2017, through June 30, 2018. Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the fiscal year beginning July 1, 2017 and ending June 30, 2018 to meet the operational and functional appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state ABC Commission. Estimated Revenues: Sales Other Income Total $2,493,910 $6,130 $0 $2,500,040 Section 2. Appropriations. The following expenses are hereby appropriated for fiscal year 2017 - 2018 and are funded by the revenues made available through Section 1, herein. Appropriations: Taxes Based on Revenue Cost of Goods Sold Operating Expenses Salaries & Wages Payroll taxes Retirement & 401k Insurance - General & Group Board Member Per Diem Repairs & Maintenance Utilities Store/Office Supplies Travel Professional Fees & Dues Credit Card & Bank Fees Cash Over/Short Security Unemployment Insurance Contingencies Store(s) Admin. Warehouse Law Enf $568,100 $1,332, 641 Total $295,000 $23,000 $15,500 $22,500 $3,300 $15,500 $22,500 $11,800 $2,200 $10,365 $28,800 $0 $2,200 $109 $0 Page 1 of 2 Total apital Outlay: Building Computer Debt Proceeds Debt Service/Lease: $452,774 Store(s) Admin. Warehouse Law Enf. Total $0 $0 $0 $0 (define) $ $ $ $ $0 $0 $ $ $ $ $0 Total Estimated Expenses $0 $0 $0 $0 $2,353,515 Distributions: Mandatory 3 1/2% & Bottle Tax $125,000 Law Enforcement $8,000 Alcohol Education & Rehab. $13,525 Other County/Municipal Other Distributions Total Distributions $146,525 Working Capital Retained $0 (Appropriated Fund Balance) $0 Total Expense, Distribution & Reserve $2,500,040 Section 3. Copies of this Budget Ordinance shall be furnished to the City of Dunn, the state ABC Commission, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in disbursement of funds. Approved by the Dunn ABC Board this 01th day of July, 2018. Page 2 of 2 V u0. L'J. LV IQ O. JU hIvi DUNN HOUSING AUTHORITY BOARD MEETING IV v. IVJV I. L 817 STEWART STREET MONDAY, MAY 21, 2018 5,30 PM CHAIRMAN ERIC SINCLAIR CALLED THE MEETING TO ORDER AT 530 PM ON MONDAY, MAY 21,2018. UPON ROLL CALL THE FOLLOWING WERE PRESENT: CHAIRMAN SINCLAIR, VICE-CHAIRMAN LEE, COMMISSIONER DRAUGHON, COMMISSIONER LOIS DAIL, COMMISSIONER HOLLOWAY AND SECRETARY DEBBIE WOODELL. THE MEETING WAS OPENED WITH A PRAYER BY CHAIRMAN SINCLAIR. MINUTES OF THE PREVIOUS MEETING WERE READ AND APPROVED. FIRST MOTION WAS MADE BY VICE-CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER DAIL COMMISSIONER HOLLOWAY MOTION CARRIED. OCCUPANCY REPORT: TOTAL RENT FOR MAY WAS $33,141.00. AVERAGE RENT PER UNIT WAS $233.39. SINCE THE LAST MEETING THERE WERE FOUR MOVE -INS, TWO MOVE -OUTS AND NO TRANSFERS. THERE WERE NO VACANT UNITS AND ONE (HUD APPROVED) UNIT OFF LINE. THERE WERE TWO CHARGE OFFS FOR THE MONTH: SHAREE PIPKIN $141.00 KIARAMUNGO 89.00 $230.00 FIRST MOTION TO CHARGE OFF THE ACCOUNTS WAS MADE BY VICE CHAIRMAN LEE AND SECONDED BY COMMISSIONER DAIL. AYES AND NAYES WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON i VUIL LJ. LVIV V. JUnivi ". IUIV I. J COMMISSIONER DAIL COMMISSIONER HOLLOWAY MOTION CARRIED. YEAR TO DATE CHARGE OFFS ARE $1757,00 THERE WAS ONE RECOVERY FOR THE MONTH OF MAY: LATISHA BLUE $70.00 RECOVERIES YEAR TO DATE WERE $ 2228.18 THE BOARD REVIEWED THE WORK ORDERS FOR THE MONTH OF MAY. THERE WERE FEW COMMENTS AND ADVISED THATALL WORK ORDERS WERE UP-TO-DATE. THE BOARD REVIEWED APRIL 2018 FINANCIAL BALANCE SHEETS- THERE WERE FEW COMMENTS. COMMUNICATIONS: THE BOARD READ A COPY OF A LETTER THAT WAS SENT TO JAMES MOSER OF MOSER MECHANICAL, INC REQUESTING THAT HE SEND FINAL CLOSE OUT REPORTS TO DUNN HOUSING AUTHORITY WITHIN TEN DAYS. SECRETARY WOODELLTOLD THE BOARD THAT SHE HAD SPOKEN WITH DHA ATTORNEY TILGHMAN POPE ON THE MATTER OF CHANGES MADE TO THE ORIGINAL CONTRACT BY MOSER TO MAKE HIM AWARE OF THE SITUATION INTHE EVENTTHE MATTER COULD NOT BE RESOLVED BETWEEN THETWO PARTIES. THERE WERE FEW COMMENTS. THE BOARD REVIEWED A LETTER THAT WAS SENT TO ALL RESIDENTS AT POWELL VILLAGE TO ADVISE THEM THAT WORK WILL BEGIN AT COMMUNITY BUILDING. THE LETTER ALSO ADVISED THE RESIDENTS THEY WILL RECEIVE FURTHER NOTICE FROM TRULINE ROOFING AT LEAST FORTY-EIGHT (48) HOURS PRIOR TO THE WORK BEGINNING ON EACH UNIT. THIS IS A HUD REQUIREMENT. OTHER BUSINESS: THERE WAS FURTHER DISCUSSION ON HOW TO PROCEED WITH THE MOSER MECHANICAL CONTRACT. THE BOARD WAS ASKED TO DECIDE ON A FAIR AMOUNT TO CHARGE MOSER MECHAINCAL FOR CFP NC-20116 (HVAC AND ATTIC INSULATION). IT HAD BEEN NOTED BY STOGNER ARCHITECTURE THAT ONE PAGE OF THE ORIGINAL CONTRACT HAD BEEN REMOVED AND THE ORIGINAL CONTRACT BALANCE DUE HAD BEEN MARKED THROUGH AND CHANGED BY MOSER MECHANICAL. THE CONTRACT MODIFIED BY MOSER ALSO DID NOT INCLUDE ANY BACK CHARGES TO STOGNER ARCHITECTURE NOR DID IT INCLUDE ANY LIQUIDATED DAMAGES. 2 dun, Z7. ZUIU d:h9AIVI No 1650 Y. 4 AFTER MUCH DISCUSSION, IT WAS THE UNAMIOUS DECISION OF THE BOARD TO CHARGE A TOTAL OF $40,375.00, SECRETARY WOODELL WAS ADVISED TO SEND A LETTER TO MOSER MECHANICAL TO INFORM JAMES MOSER THAT DHA WOULD ISSUE A FINAL PAYMENT WITHIN TEN (10) DAYS FOR SAID AMOUNT AND PROJECT WOULD BE MARKED PAID IN FULL FURTHERMORE STATING THAT IF MOSER MECHANICAL DOES NOT ACCEPT THIS AS FINAL PAYMENT, DHA WILL SEEK RE -PAYMENT OF THE FULL AMOUNT OF LIQUIDATED DAMAGES. THE BOARD BRIEFLY DISCUSSED THE INTEREST RATE AT UNITED COMMUNITY BANK (FORMERLY KNOWN AS FOUR OAKS BANK), SECRETARY WOODELL RETRIEVED THE BANK STATEMENTS FOR COMPARISON. SHE ADVISED THE BOARD THAT FOUR OAKS BANK HAD BEEN PAYING .50 PERCENT ON THE SAVINGS ACCOUNT AND SINCETHE BANK HAD CHANGEDTO UNITED COMMUNITY BANK, THE INTEREST RATE HAD DROPPEDTO .135 PERCENT ACCORDING TO THE STATEMENT. CHAIRMAN SINCLAIR AND VICE-CHAIRMAN LEE ASKED SECRETARY WOODELL TO CHECK WITH OTHER BANKS WITHIN THE CITY OF DUNN TO SEE IF A BETTER INTEREST RATE COULD BE ATTAINED. SECRETARY WOODELL ADVISED THE BOARD SHE WOULD CONTACT FIRST FEDERAL BANK, FIRST CITIZENS, AND SEVERAL OTHERS IN THE DUNN AREA AND REPORT THE FINDINGS AT THE JUNE 2018 BOARD MEETING, WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. ERIC L. SINCLAIR, SR. CHAIRMAN DEBBIE N. W09JDELL SECRETARY JUn, Z9. 2UI0 0:)yAIVI vo 1 b h 0 F, h DUNN HOUSING AUTHORITY SPECIAL MEETING THURSDAY, MAY 03, 2018 A SPECIAL MEETING WAS CALLED FORTHE PURPOSE OF AWARDING CONTRACT FOR ROOF REPLACEMENT UTILIZING NC 79-50117 CAPITAL FUNDS, BOARD CHAIRMAN ERIC SINCLAIR, SR. CALLED THE MEETING TO ORDER AT 4:00 PM ON THURSDAY, MAY 03, 2018. UPON ROLL CALL, CHAIRMAN SINCLAIR, VICE-CHAIRMAN LEE, COMMISSIONER DRAUGHON, AND SECRETARY WOODELL WERE PRESENT. SECRETARY WOODELL EXPLAINED THAT THE HOUSING AUTHORITY HAD BEEN NOTIFIED BY E-MAIL THAT STOGNER ARCHITECTURE WAS READY TO PROCEED AND WANTED TO SCHEDULE THE PRE -CONSTRUCTION MEETING FOR WEDNESDAY, MAY 9TH AT 1,30 IF POSSIBLE AND A BOARD RESOLUTION WAS NEEDED. VICE-CHAIRMAN LEE ASKED ABOUT THE MBE CONTACT INFORMATION FOR LOW BID, TRULINE ROOFING. SECRETARY WOODELL TOLD THE BOARD THAT SHE WAS INFORMED BY STOGNER ARCHITECTURE THAT THE MBE CONTACT SHEET WAS NOT A HUD REQUIREMENT BUT SOMETHING DUNN HOUSING HAD ALWAYS INCLUDED. SHE ALSO PRESENTED A LETTER FROM STOGNER REVIEWING THE BIDS. A FIRST MOTION TO AWARD CONTRACT TO TRULINE ROOFING OF CHARLOTTE, NORTH CAROLINA WAS MADE BY VICE-CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON. AYES AND NAYES WERE AS FOLLOWS: AYES NAYES LEE DRAUGHON NONE SINCLAIR MOTION CARRIED RESOLUTION 2018-04 WITH NO FURTHER BUSINESS TO BE BROUGHT BEFORE THE BOARD, WE WERE DISMISSED BY CHAIRMAN SINCLAIR. Eric L. Sinclair Board Chairman 62�L- /ll . Debbie N. Woodell Executive Director CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. i To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9),