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06-12-2020 AgendaDunn City Council Meeting Agenda Tuesday Evening, June 12, 2018 7:00 p.m., Dunn Municipal Building Call to Order Invocation Pledge of Allegiance SECTION 1) Adjustment and Approval of the June 12, 2018 meeting agenda PRESENTATIONS 2) Proclamation Presentation — Miss Dunn 2018 — Elissa Tew 3) Proclamation Presentation — Miss Dunn's Outstanding Teen 2018 — Katie Evans 4) Mr. Kevin Jackson — Harnett Health.System Update PUBLIC COMMENT PERIOD 5) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. PUBLIC HEARINGS 6) Fiscal Year 201812019 Budget 7) 1st Public Hearing— CDBG Funds —Neighborhood Revitalization 8) Property Unfit for Human Habitation — 603 E. Pearsall St. — PIN#1516-75-3346.000 9) Property Unfit for Human Habitation —1004 S. King Ave. — PIN#1516-35-6103.000 CONSENTITEMS 10) Minutes — May 8, 2018 11) Temporary Blocking of Streets —National Night Out 12) Temporary Blocking of Street— Chalk Fast 2018 13) Budget Amendment #15 — Police/Public Works Equipment ITEMS FOR DECISION 14) Adoption of Fiscal Year 2018/2019 Budget 15) Consideration of Ordinance Declaring Property Unfit for Human Habitation - 603 E. Pearsall St. PIN#1516-75-3346.000 16) Consideration of Ordinance Declaring Property Unfit for Human Habitation -1004 S. King Ave. PIN#1516-35-6103.000 17) Consideration of Ordinance to Demolish Structure—100211004 E. Edgerton Street — PIN# 1516-95-5410.000 18) Budget Amendment #16 — Bay St. water project - change order 19) Consideration of contract for automated meter reading 20) Consideration of capital project ordinance — automated meter reading 21) Willoughby -Townsend Property release 22) Board Appointment— Dunn Housing Authority— Resident Commissioner 23) Resolution by the City of Dunn to apply for financial assistance USDA (police cars/vehicles) ITEMS FOR DISCUSSION AND/OR DECISION 24) Financial Report 25) Administrative Reports a. Tax Report b. Planning & Inspections Report c. Public Work Report d. Recreation Report e. Library Report f. Police Report 26) City Manager's Report 27) Announcements 28) Information 29) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" of the June 12, 2018 Meeting Agenda D4111 M" " U-1 D 0 � t 1 N­ o " 1 K " J�lrlfl All-Americaffiq I City Council Agenda Form 1 I ® astir ate. June 1, 2018 1989 * 2013 1989 * 2013 SUBJECT TITLE: Proclamation Presentation — Miss Dunn 2018 Elissa Tew Presenter: Mayor Harris Department: Admin. Attachment: X Yes No Description: Proclamation Public Hearing Advertisement Date: PURPOSE: Mayor Harris will present a Proclamation to Elissa Tew of Dunn, in recognition of being crowned Miss Dunn 2018. 3ACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: i4 I- - L' DO D U N N ,,it, f All -America mwma �7. 4, vilt, , WHEREAS, Elissa Tew, was crowned Miss Dunn 2018 on January 13, 2018; and WHEREAS, Elissa won Miss Dunn which was comprised of 17-24 year olds from across the area; and WHEREAS, it is appropriate to recognize Marshall & Kim Tew, the parents of Miss Dunn, for their love and support of Elissa; and WHEREAS, Elissa (contestant #43) will compete in the Miss North Carolina Pageant in Raleigh, NC on June 19-23, 2018; and WHEREAS, Elissa will compete in swimsuit, evening gown, talent, and on stage question and interview; and WHEREAS, Elissa has diverse duties as Miss Dunn and numerous opportunities to provide a positive role model for teenagers and children as she makes public appearances in order to raise money and bring attention to her individual platform "Turning Up The Volume: Memory through Music". NOW, THEREFORE, I, Oscar N. Harris, Mayor of the City of Dunn, and on behalf of the Dumr City Council, do hereby recognize Elissa Tew as "Miss Dunn 2 018 " and proclaim her an Honorary Hostess for the City of Dunn. This the 12th day of June, 2018. Oscar N. Harris, Mayor Attest: Melissa R. Matti, Deputy Clerk 1 1 City -Couneff Agenda FormMeeting Date: June 12, 2018 1989 * 2013 1989 * 2013 SUBJECT TITLE: Proclamation Presentation — Miss Dunn's Outstanding Teen 2018 Katie Evans Presenter: Mayor Harris Department; Admin. _ Attachment: X Yes No Description: Proclamation Public Hearing Advertisement Date: PURPOSE: Mayor Harris will present a Proclamation to Katie Evans of Dunn, in recognition for being crowned Miss Dunn's Outstanding Teen 2018. ACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: ® UNN aa�re emninrenf nittEte7S WHEREAS, Katie Evans, was crowned Miss Dunn's Outstanding Teen 2018 on January 13, 2018; and WHEREAS, Katie won the Miss Dunn's Outstanding Teen which was comprised of 13-17 year olds from across the area; and WHEREAS, it is appropriate to recognize Paige Evans, the mother of Miss Dunn's Outstanding Teen, for her love and support of Katie; and WHEREAS, Katie (Contestant #11) will compete in the Miss North Carolina's Outstanding Teen Pageant on June 19-23, 2018; and WHEREAS, Katie will compete in fitness, evening gown, talent, and on stage question and interview; and WHEREAS, Katie has diverse duties as Miss Dunn's Outstanding Teen and numerous opportunities to provide a positive role model for teenagers and children as she makes public appearances in order to raise money and bring attention to her individual platform "R.A.V.E. — Raising Awareness for Veterans Everywhere". NOW, THEREFORE, I, Oscar N. Harris, Mayor of the City of Dunn, and on behalf of the Durm City Council, do hereby recognize Katie Evans as "Miss Dunn's Outstanding Teen" and proclaim her an Honorary Hostess for the City of Dunn. This the 12`1' day of June, 2018. Oscar N. Harris, Mayor Attest: Melissa R. Matti, Deputy Clerk D OWN Alf -America Y1t) 'it, f dui„ Alt-AMerlca CIV 111111 City Council Agenda Form 111111 Meeting Date-, June 12,2018 1989*2013 1989*2013 SUBJECT TITLE: Harnett Health System Update Presenter: Kevin Jackson Department: Attachment: Yes X No Description: Harnett Health Update Public Hearing Advertisement Date: NA Mr. Kevin Jackson will present an update on Harnett Health System. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: � ; 1 1 '" �' 11 Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. 11" ,k;�lr is=YiYUNN Council11111.1 City Agenda Form 0P SUBJECT TITLE: Fiscal Year 2018.2019 Budget Presenter: Manager Neuschafer Department: Finance/Administration Attachment: X Yes No Description: Notice of Public Hearing Public Hearing Advertisement Date: May 29, 2018 PURPOSE: The public has been notified that the City Council of the City of Dunn will hold a public hearing for the purpose of receiving public comment concerning approval of the Fiscal Year 2018-2019 budget. The Public Hearing was duly advertised on May 29, 2018. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: CITY OF DUNN NOTICE OF PUBLIC HEARING EY 2018-19 BUDGET The proposed Fiscal Year 2018-19 budget for the City of Dunn has been presented to the City Council and is available for public inspection in the office of the Cleric at the Dunn Municipal Building from 8:00 a.m. to 4:00 p.m. weekdays. The City Council will hold a public hearing on the proposed budget on June 12, 2018 at 7:00 p.m. at the Dunn Municipal Building, 401 E. Broad Street, Dunn, NC, for the purpose of receiving comments on the proposed budget. Persons wishing to be heard are invited to make written or oral comments. Melissa R. Matti Deputy Clerk Advertise: May 29, 2018 D DLItDN D All-AmericaCip rr_ F �,ne_-- MI•AmaricaCity City Council Agenda Form 1 1 Meeting Date: June 12, 2018 1989*2013 1989 *2013 SUBJECT TITLE: 1st Public Hearing — Proposal to Apply to State's Small Cities Community Development Block Grant Program (CDBG) - Neighborhood Revitalization Presenter: Skip Greene Department: Administration Attachment: X Yes No Description: Notice of Public Hearing Public Hearing Advertisement Date: 6131/18 PURPOSE: The public has been notified that the City Council of the City of Dunn will hold a public Hearing for the purpose of receiving citizen input into the identification of community needs and desired CDBG activities The State of North Carolina's CDBG Program permits grant funds to be used toward infrastructure projects that address health/safety needs (public water and sewer projects); neighbor revitalization needs (housing development, acquisition, disposition, clearance and remediation activities, relocation, public facilities (senior center, housing for homeless persons, housing or shelters for victims of domestic violence, transitional housing facility, community/neighborhood/recreation facility, other), and public infrastructure or support Economic Development (public infrastructure; building demolition; and vacant building renovation) projects. The public hearing was duly advertised on May 31, 2018. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: The City of Dunn Documentation of Public Hearings ADVERTISEMENT NOTICE OF PUBLIC HEARING The City of Dunn is interested in seeking funds from the State's Small Cities Community Development Block Grant Program (CDBG). The CDBG program is administered by the North Carolina Department of Commerce and the North Carolina Department of Environment and Natural Resources. The State of North Carolina's CDBG Program permits grant funds to be used toward infrastructure projects that address health/safety needs (public water and sewer projects); neighbor revitalization needs (housing development, acquisition, disposition, clearance and remediation activities, relocation, public facilities (senior center, housing for homeless persons, housing or shelters for victims of domestic violence, transitional housing facility, community/neighborhood/recreation facility, other), and public infrastructure or support Economic Development (public infrastructure; building demolition; and vacant building renovation) projects. Applications for Economic Development must show that in excess of 60% of the CDBG will benefit low or moderate -income persons through job creation or retention. Applications for other CDBG programs must show that funded activities: (1) will provide greater than a 50% benefit to low or moderate income persons; (2) benefit identified special need populations; (3) address health and safety needs; or (4) eliminate slum & blight. The City of Dunn will conduct a Public Hearing on June 12, 2018 at 7:00 PM in the Courtroom of the Dunn Municipal Building located at 401 E. Broad Street, Dunn, North Carolina 28334. The purpose of this Hearing is to obtain citizen input into the identification of community needs and desired CDBG activities. Written comments received prior to the opening of the Public Hearing will be considered. Written comments may be sent to Steven Neuschafer, Manager, 401 E. Broad Street, P.O. Box 1065, Dunn, NC 28335. This information is available in Spanish or any other language upon request. Please contact, Steven Neuschafer, City Manager, (910) 230-3500, City Manager's Office, 401 E. Broad Street, P.O. Box 1065, Dunn, NC 28335 for accommodations for this request. Esta informacion esta disponible en espanol o en cualquier otro idioma bajo peticion. Por favor, Steven Neuschafer, City Manager, (910) 230-3500, City Manager's Office, 401 E. Broad Street, P.O. Box 1065, Dunn, NC 28335 p6ngase en contacto con de alojamiento para esta solicitud. Oscar N. Harris, Mayor City of Dunn Please run in the non -legal section of the paper on Thursday, May, 31, 2018 DUNN - •UNN 414-6 * SAMMICHY 11111f City Council g e ,d Form , SUBJECT TITLE: Property Unfit for Human Habitation- 603 E. Pearsall St„ PIN# 1516.75.3346.000 Presenter: Chief Building Inspector Steven King Attachment: X_Yes No Description: Notice of Public Hearing Public Hearing Adve tisement Date: Mav 29, 2018 & June 5.2018 PURPOSE: The public has been notified that oral and written comments will be heard and received concerning the declaring of the single family structure owned by CDL Properties, LLC located at 603 E. Pearsall St., Dunn, NC as Unfit for Human Habitation. The public hearing was duly advertised on May 29, 2018 and May 5, 2018. 113-2-ST545K ki BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY' OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON JUNE 12, 2018 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING, THE FOLLOWING ITEMS WILL BE DISCUSSED. PUBLIC HEARING (1) A HEARING WAS HELD ON FEBRUARY 16, 2018 IN REFERENCE TO TIIE DWELLING LOCATED AT 603 E. PEARSALL ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOWTHAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), CDL PROPERTIES, LLC, TO REPAIR, CLOSE OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE, THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING CLOSED AND DEEMED UNFIT FOR HUMAN HABITATION. (2) A HEARING WAS HELD ON FEBRUARY 16, 2018 IN REFERENCE TO THE DWELLING LOCATED AT 1004 S. KING AVE. AT SAID IIEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), HUEY GENE MALLOY AND CARRIE M. MALLOY, TO REPAIR, CLOSE OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE IIAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING CLOSED AND DEEMED UNFIT FOR HUMAN HABITATION. ALL PERSON DESIRING TO BE HEARD, EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE, ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. STEVEN KING CIIIEF BUILDING INSPECTOR CITY OF DUNN Advertise: May 29, 2018 and June 5, 2018 39 T e Y DUNN Ii>(TNN — ity Council Agenda Form Meeting Date: June 12, 1 m t9891f 2013 1989*2013 SUBJECT TITLE: Property Unfit for Human Habitation-1004 S. King Ave., PIN# 1516.35.6103.000 Presenter: Chief Building Inspector Steven King Department: Planning & Inspections Attachment: X Yes No Description: Notice of Public Hearing Public Hearing Advertisement Date: May 29, 2018 & June 5, 2018 PURPOSE: The public has been notified that oral and written comments will be heard and received concerning the declaring of the single family structure owned by CDL Properties, LLC located at 1004 S. King Ave., Dunn, NC as Unfit for Human Habitation. The public hearing was duly advertised on May 29, 2018 and May 5, 2018. I�sCN:(eiZ�AIN BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON JUNE 12, 2018 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING, THE FOLLOWING ITEMS WILL BE DISCUSSED. PUBLIC HEARING (1) A HEARING WAS HELD ON FEBRUARY 16, 2018 IN REFERENCE TO THE DWELLING LOCATED AT 603 E. PEARSALL ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF 'THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), CDL PROPERTIES, LLC, TO REPAIR, CLOSE OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING CLOSED AND DEEMED UNFIT FOR HUMAN HABITATION. (2) A HEARING WAS HELD ON FEBRUARY 16, 2018 IN REFERENCE TO THE DWELLING LOCATED AT 1004 S. KING AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A -- 428. AN ORDER WAS ALSO PLACED TO OWNER(S), HUEY GENE MALLOY AND CARRIE M. MALLOY, TO REPAIR, CLOSE OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING CLOSED AND DEEMED UNFIT FOR HUMAN HABITATION. ALL PERSON DESIRING TO BE HEARD, EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE, ARE REQUESTED TO BE PRESENT AT THE ABOVE, MENTIONED TIME AND PLACE. STEVEN ICING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: May 29, 2018 and June 5, 2018 11" All -America City w, Agenda11111.1 City Council Form f i �; is 1 SUBJECT TITLE: Minutes — May 8, 2018 Presenter: Department: Attachment: X Yes No Public Hearinq Advertisement Date: N/A PURPOSE: Description: May 8, 2018 — Minutes Attached please find the minutes of the May 8, 2018 City Council meeting for your consideration. BACKGROUND:. BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, May 8, 2018, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, Chuck Turnage, and Billy Barfield. Also present was City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Police Chief Chuck West, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope and Deputy Cleric Melissa Matti. INVOCATION Mayor Hands opened the meeting at 7:00 p.m. and asked Reverend Dr, Len Keever, Pastor of First Baptist Church of Dunn and vice-president of Dunn United Ministerial Association; to give the invocation. Afterwards, the Pledge of Allegiance was repeated. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Maness and seconded by Council Member McNeill to adopt the May 8, 2018 meeting agenda with changes, if any, as listed below. Agenda Items Added: • none Agenda Items Removed: • none Motion unanimously approved. PRESENTATIONS Mayor Harris presented the North Carolina Commissioner of the Year to Eric Sinclair, Sr. PUBLIC COMMENT PERIOD Mayor Harris opened the floor for a (30) minute public comment period. Hearing no comments, the public comment period was closed. PUBLICHEARING Demolition of Structure (Storage Building) 1002/1004 E. Edgerton Street PIN# 1516-95-5410.000 The public has been notified that oral and written comments will be heard and received concerning the demolition of the storage building located at 1002/1004 E. Edgerton Street. The public was duly advertised on April 24, 2018 and May 3, 2018. Hearing no comments, Mayor Harris closed the public hearing. Conditional Use Permit CU-01-18 Cubera Solar, LLC (applicant) The Willoughby, LLC (owner) PIN #1517-65-0443.000 1000 Block of Meadowlark Road Mayor Harris stated that this is a request for a Conditional Use Permit [Zoning Ordinance Article DC Section 22-461 (8) (k)] from Cubera Solar, LLC. The conditional use will allow the construction and operation of a solar farm on the existing 18.7 acre parcel. This Public Hearing is an opportunity for the Council to hear sworn testimony and receive specific evidence from the public to include any party for or against the request. During this deliberation for decision, questions may only be asked to clarify previous testimony. The public hearing was duly advertised on April 10, April 17 & April 24, 2018. Mayor Harris yielded to City Attorney Pope, City Attorney Pope introduced CU 01-18, a request by Cubera Solar, LLC for a Conditional Use Permit to allow for the construction and operation of a solar farm on the existing 18.7 acre parcel along the 1000 block of Meadowlark Road. The property is currently zoned R-20, Single Family Dwelling District. The hearing on this matter is judicial in nature and will be conducted in accordance with special due process safeguards. Attorney Pope asked that all persons who wish to testify in this case, approach the podium to be sworn or give their affirmation. Swearing In: City Attorney Pope administered oaths to: Mike Fox, Attorney for Applicant Steve Evans, Cypress Creek Renewables Nick Kirkland, Licensed Appraiser Tommy Cleveland, Licensed Engineer and Expert in Solar Facilities Tom Willoughby, Jr., Property Owner City Manager, Steven Neuschafer William Glover Steven Glover Explanation of Proceeding Attorney Pope explained that testimony will first be given by City Steven Neuschafer, then from the applicant and their witnesses, and then from opponents to the request. Parties may cross-examine witnesses after the witness testifies when questions are called for. If you want the Council to see written evidence, such as reports, maps, or exhibits, the witness who is familiar with the evidence should ask that it be introduced during or at the end of his or her testimony. Reports from persons who are not present to testify will not be accepted. Attorneys who speak should not give factual testimony but may summarize thew client's case. Before beginning your testimony, please clearly identify yourself for the record. City Attorney Pope opened the hearing on Case #CU-01-18 Conditional Use Permit Application and asked for testimony from City Manager Steven Neuschafer. Testimony from the Planner City Manager — Acting as the Planning Director Steven Neuschafer asked that the documents contained behind tab #9 in the City Council packet which includes the conditional use application, Planning Department staff report, statement of justification from the applicant, maps and all other material be entered as evidence. (A copy of these documents entered as evidence for Case #CU-01-18 Conditional Use Permit is incorporated into these minutes as Attachment #1). City Manager - Planning Director Neuschafer stated that the property is an 18.7+/- acre site directly off Meadowlark Road located in the 1000 block area. The property has approximately 900 linear feet of frontage on Meadowlark Road. It is located outside the city limits, but there is public water available to the site. It is currently zoned R-20, Single Family Dwelling District. Lot acreage for residential housing is 20,000 square feet. Mr. Neuschafer directed council to the site plan which shows the front, side and rear set -backs that are required by the zoning ordinance for R-20 District. The additional 100' residential property setback which are noted on the site plan are required by the conditional use portion of the ordinance specifically toward solar farm applications. For clarification, Manager Neuschafer stated that the front setback that is noted is the measurement from the public right of way. From the property line (survey line) back into the property. It's not from the center of the road or from the edge of the pavement, which was talked about during the Planning Board Meeting. The Planning Board did hold a public hearing as well. It was not judicial in nature but they did receive comments from the public and from the applicant. The Planning Board voted to recommend this request during their meeting on April 24, 2018. At the end of the City Manager (Planner's) testimony, Attorney Pope asked if there were any questions of the City Manager (Planner) from the Council. Mr. Neuschafer was asked what is the right of way of that parcel of land. He responded that he does not have the exact right of way with the road because we measured from the property line I don't know how wide the right of way is. The site plan should be from the property line into the property. Council Member Maness asked Mr. Neuschafer to explain the maintenance requirements law for that area and what is included with that as far as keeping it snowed, underbrush, overgrowth, etc., etc. as it pertains to backing up to the boarders of residential areas for the record. He responded directly verbatim from the Code of Ordinances. Setbacks for solar panels and any related equipment shall meet the principal building setbacks except where abutting residential property, which requires a one hundred (100) feet minimum. setback. Solar farms shall be fully screened from adjoining properties and adjacent roads by an evergreen buffer capable of reaching a height of ten (10) feet within three (3) years of planting, with at least seventy- five (75) percent opacity at the time of planting. And lastly, the owner or future owner of a property onto which a solar farm is installed assumes all risk associated with diminished performance of said system caused by any present or future adjacent structure or landscaping that may interfere with the system's ability to produce power at its rated capacity, regardless of when that adjacent structure or landscaping is constructed or installed. Council Member Maness asked Mr. Neuschafer if in the event that something were to happen to the buffer area and the trees that were planted or whatever type of vegetation, who is responsible for maintaining and keeping that buffer up? He responded that the property owner and/or the operator of the lease on the property would be required to maintain the buffer. Maintaining the buffer is under a separate section of the ordinance. But that would be inspected and if there was a failure of the buffer then that would need replaced and it would be enforced per the zoning ordinance. As a follow-up question to Mr. Maness' question, Mayor Harris asked Mr. Neuschafer if the maintenance ordinance required to be incorporated or inserted as a reference into the contract. He responded that as a point of verification in the conditions, you might want to ask the applicant to consider. The zoning ordinance does allow for inspection of the buffer just like inspection of the uses. It would be treated just ffice any another violation of the ordinance. Council Member Tart asked Mr. Neuschafer about the property behind the property in question. It has been zoned for future solar panels. Did we put some kind of protection in the event that was no longer used for this purpose, so they couldn't just walk away and leave it intact? Did we not put something to protect us from that? He responded that under the conditional use ordinance there is a section that deals specifically with that. The planning director shall be provided copies of any lease agreement, solar access easement, and plan for removal of system/equipment. So all those things are for the approval at the final stages. All the conditions would still have to be met by the applicant. So, yes, they do have to show a plan for removal. Mayor Harris asked Mr. Neuschafer for confirmation that this is the second solar farm within adjoining properties. He responded that that was correct and directed them to the site map that read Elmore Farms, LLC. Council heard that case in October, 2016. Mayor Harris asked if there were any problems that the solar people have experienced by a concentration of solar farms. He responded that he might have to ask the applicant. Council Member Tumage asked Mr. Neuschafer about cost income analysis. If we do this, with this being in the ETS what tax situation would they apply to the City? He replied that it would be of no benefit tax wise to the City. Council Member Barfield asked Mr. Neuschafer who was responsible for cutting the grass out there. He answered that it's considered farm land. Attorney Pope asked if there were additional questionsfrom council of Mr. Neuschafer. None were heard. Attorney Pope asked if there were additional questions from those sworn to testify ofMr. Neuschafer. None were heard. Attorney Pope asked for testimony from the Applicant/Proponents. Mr. Mike Port —100 N. Bay St., Durham NC, Attorney spoke on behalf of the applicant. Mr. Fox advised the council that they have several witnesses who have been sworn. The witnesses are prepared to give a brief summary of testimony and are happy to go into much greater detail if there are any questions from council or anyone else here. The witnesses were introduced as follows Steve Evans, Cypress Creek Renewables which is the company that will develop this particular solar farm. Steve will talk about the company itself, this particular site and any questions or concerns that you might have about the site plans and setbacks or Cypress Creek themselves. Nick Kirkland, Licensed Appraiser. His company has prepared an appraisal study on this particular site, and he will be testifying to you about the results of that appraisal and he will be offering his opinion that his study indicated that the location of a solar as presented in this plan would not impair the property values of any adjoining or adjacent property owners and also that the solar farm would be in harmony with the area in which it is to be located. Tommy Cleveland, Licensed Engineer and is an Expert in Solar Facilities. Tommy will offer his opinion as to the safety and operation of the solar farm such as explained here. He will give you his opinion that there are no safety issues or health issues related to the operation of the solar farm like the one that is proposed here. He can also answer any questions you may have about how the farm is set up or how it actually works. Tom Willoughby, Property Owner. We don't have a presentation for him. He wanted to be here. He is sworn in the event that you have questions about the particular property. Your ordinance is a very thorough ordinance. I commend you on the thoroughness of your solar ordinance. I get to see a lot of them, and yours has been well drafted and covers the important things that it needs to cover. For your consideration, just a reminder as your attorney will do the same as well. What you're looking at are several questions: (1) That the use request gets listed on all the conditional uses in the district in which the application is made. I would continue to get eye witnesses to confirm that as your manager has presented how our application and your ordinance is and how serious it is when he said if we don't meet that then we don't get this. (2) That the requested use is essential to public convenience or welfare. Mr. Cleveland will speak to that as to the acquisition of solar energy and having to convert it into traditional energy sources that give it back to the public. (3) That the requested use will not impair the integrity or character of the surrounding adjoining districts nor be detrimental to the health, wellness and welfare. That will be covered by a combination of Mr. Cleveland talking about the health and welfare and then Mr. Kirkland who tell you about the character and the integrity of the surrounding adjoining property owners. (4) That the requested use will be conforming with the land development plan. The Staff Report talks about that and Mr. Kirland will also talk about the harmony of the district to the area. (5) The facilities have each been provided that will all be covered on the site plan that you have been provided. Mr. Evans can talk about that as well. He is facilities, water/sewer things like that would obviously go in connection to the utility lines, which Mr. Evans can talk about. So, those are the things that you are required to look when you consider this. A report was distributed to council for their review and it was entered into evidence. Mr. Fox explained that Cypress Creek is "sort of the parent company. They are a solar energy company that develops facilities like this around the country and other places in North Carolina and other companies and each of their separate facilities has its own corporate organization, structure and so forth. Cubera Solar, LLC is the secondary entity, which is controlled by Cypress Creek for this particular solar farm. There are a lot of reasons for that. It takes a lot of approvals to get one of these solar farms going and this is just one of the steps. It's a critical step to get a land use approval from a local jurisdiction. But, there's a myriad of other approvals from utilities commission, Duke Energy in terms of connect, from all the normal things that you would have to have. You need to get a driveway permit you may have to have your electrical permit. That's the relationship between these two entities. Mr. Willoughby is the landowner and he has a lease with the Solar, so that's the relationship between him and Cubera Solar. Mayor Harris asked Mr. Fox if they were all parties to the agreement that the council has before them tonight. Mr. Fox responded to the application, Yes. Certainly, I think the application's done in the name of Cubera Solar. You have to have the agency of the authority and landowner to yield to permit special use on the property. Mr. Nick Kirkland, Licensed Appraiser spoke on behalf of the applicants. Mr. Kirkland has worked with Cypress Creek Renewables for several years now and while working there the main focus was researching solar farms not just in North Carolina, but in the central region of the united states. Over 200 of the 400 apps are from North Carolina specifically. And an overwhelming majority of these are located in agricultural and residential areas. Page 27 includes the 334 solar farms out of our database. We'll use a median percentage of the adjoining use, which means longer parcels that are affected by solar farms. Combined residential, agricultural, adjoining uses by acreage about 95% of what we had seen in our database. If we're gonna look at it by the number of parcels at it, approximately 2/3 of the lots are small lots that are adjacent to it. Those are 94% of the adjoining uses. So, it's our professional opinion that based on the latest use for a solar farm, this is typically the kind of area that it would be located in. We have over twenty different tax payer studies that we've done on completed solar farms. 9 of which are included in this one. Each of those show no impact regarding property values. So, it's a professional opinion that solar farms as proposed at this location would have no impact on adjoining property values. Council Member Barfield asked Mr. Kirkland what his plans were for the grass cutting. Mr. Kirkland responded that that is a question Mr. Evans can address. He'll be the one with Cypress Creek that's in charge of maintaining all that. Mr. Kirkland is our Appraiser and while he can give you an opinion as to the property value, he won't really have anything to do with the maintenance of the site. Attorney Pope asked the Council if they had questions of Mr. Kirkland. Mr. Kirkland was asked which municipalities were used to do the comparisons for the City of Dunn. He responded that generic study is for editing across North Carolina.. Also, there's a map on a another page that shows this county and adjoining counties in a breakdown very similar to that one, so we just look at that. That starts on page 28. This one shows that same type of information. Looking at that same median rate for this one use by likard. I'm going to take page 29 following the median across and that just goes to show that is in line with the capable areas that you find solar farms. Attorney Pope asked the Council if they had questions of Mr. Kirkland Attorney Pope asked those sworn if they had questions ofMr. Kirkland Tommy Cleveland, Licensed Professional Engineer in North Carolina spoke on behalf of the applicant Mr. Cleveland advised the council that he has been working in the solar industry for over a dozen years. Almost all that time at NC State University. I have a contractor that does commissioning of solar projects for Duke Energy across North Carolina and South Carolina. I'm going to talk about two of the items that you're considering this evening. Solar farms provide us with electricity that's essential to modern society/modern life and they're doing that cause it's a renewable resource that's clean as opposed to the finite resources that are not as clean. Something cleaner, something political and something that has energy security benefits because of how it is produced that we can't lose the fuel supply to a solar project. I want to again talk about it being detrimental. In fact it helps the welfare of the technology. The situation I looked closely when I was back at NC State, and wrote a paper on this before leaving there. But, more particularly that helped explain the benefits. And, it's my professional opinion that there are no negative health and safety impacts that occur in a project such as this. There are none shown from the project. Standard stuff to help the public. One of the common concerns is that the amount of pollutants generated. It is my professional opinion that this project is conventional and it is not detrimental to the public health or safety. Attorney Pope asked the Council if they had questions of Mr. Cleveland. Mayor Harris stated that a question that he. has heard and did not know that there is some leakage from the equipment itself and it seeps into the ground and may contaminate the ground. Is there any trath to that? Mr. Cleveland responded that this the primary conclusion that is out there in the public now. There is nothing liquid to leak from down there. They're almost entirely glass and aluminum components and there's a little bit of plastic, some silicone and little bits of metal mixed with copper, so there's nothing to leak from it. They're very well sealed. Even in the event that they crack and you get rain water across the cracked panel that's the central nerve. It's still nothing to be concerned about. Attorney Pope asked the Council if there were any other questions of Mr. Cleveland. Attorney Pope asked those sworn if they had questions of Mr. Cleveland Mr. Cleveland was asked what the impact was on wildlife. His property is just across the street from the proposed site and we just have concerns of there being any impact on wildlife at all. Mr. Cleveland responded Not really. There are physical factors you have from construction, you've got a fence around the perimeter so we're talking about the technology to grab the electricity and that's about all. There are rumors that birds that are searching for water and fly into them. I've done research on that, typed papers about that and haven't come across anything to validate the rumors. Attorney Pope asked those sworn if there were any other questions of Mr. Cleveland Council Member Barfield asked Mr. Cleveland where does this energy go to or does it just get distributed back. Mr. Cleveland responded that it actually could immediately feed into the lines of the utility poles. It automatically follows the path of least resistance. So it'll go to the local houses and businesses near -by. It will be separate from the actual bluebill, it should be simpler than it could be on paper to better answer who the electricity is actually being sold to. The electrons themselves will go to local demands for electricity near the project. This would not back feed very far in that direction, if at all. It would primarily serve the host for that property, and the substation downstream. There could be occasional times where it back feeds to the substation a small distance or those nearby. I wouldn't expect the electricity to leave the Dunn area and head back to the transmission lines. Council Member Tumage stated that the energy flow is transparent to us, the customer. What we could see as a reduction is Duke Energy so they're not having to produce as much to keep our levels the same and not having to spike at different times. Council Member Maness offered a simple explanation and asked for correction if he's wrong. We have installed a solar panel on our home that ties in with our meter base. It feeds our home first and anything that is produced we're not being charged for because it's going into our home. If we produce in excess, the meter will go backwards which will reduce our savings. It's going to be basically the same way here. The power is generated from the solar farm and is going through the transmission lines and it's just like power that Duke brought us when we overproduced or wherever it's being sent fi-om to Dunn so it'll get used here. It has nothing to do about meters. It has nothing to do about charges because our energy use is merely based on what feeds into our home anyway. So, it's not going to have any impact whatsoever as far as the pace of meters. It can't. Attorney Pope asked if there were any other questions of Mr. Cleveland, Mr. Steve Evans, Zoning & Outreach Manager for Cypress Creek Renewables spoke on behalf of the applicant Mr. Evans advised the council that he actually goes around and sort of help sort out of some of these details and questions regarding solar facilities. Just a little background about Cypress Creek Renewables: We are one of the largest utility sales solar operators in the country. We one of the very few solar utility companies that you will have before you that actually owns, operates, engineers and constructs our own power facilities. So, we are not a developer bringing insight to you and then basically hands it off to someone else who will come behind to do the construction and management of it. We will actually be with the longstanding neighbors or operators of this facility thereby being the neighbors of you all here and this great community. We currently operate over and on our portfolio approximately 175 solar facilities. 134 of those facilities are here in North Carolina. We are located out of Durham, North Carolina in terms of our engineering, construction and operations team. We just approximately three weeks ago had the grand opening for our multi -million dollar operations center, which is tied into the national grid. It is one of the few facilities of its type, and the only one in terms of solar facilities where we are able to monitor individually each and every one of our solar facilities. We have a monitoring system to where we can tell you which facility is doing what in terms of efficiency. We can look at each strand of where these solar panels are located. If there is a solar panel on a particular road that is not operating at its full efficiency, or has been damaged we can immediately detect that, dispatch on that and have someone to make certain that it's managed and up and taken care of. With respect to questions, Mr. Barfield regarding the vegetative maintenance, we do have a vegetative maintenance team. They go around and they make certain that these sites are looking as best as they can. We also do our very best to hire locally for landscape maintenance. It is a lot easier for us to have someone here in this community that can go out and look at this facility versus me having to dispatch teams to all our sites throughout North Carolina. So, we do our best to try and find a local landscaping company that will go by routinely and make certain these sites are well kept and well maintained. And that's what we will look to do for this site as well seeing as how we will have these two sites. Because the Meadowlark site, which has already been approved is also under Cypress Creek as well. So, we will have a vested interest in both of these facilities and make certain that they are well kept. My job ultimately is to review ordinances and make certain that we fall in compliance to the ordinances as they are committed. Upon my review of yours, we do find that we are in compliance within the restraints of your ordinance. We addressed some concerns at the Planning Board Meeting that was held previously regarding setbacks. Your ordinance currently requires a thirty foot front setback for these facilities. At a request from one of the residents that was concerned about aesthetics along this well -traveled road. He asked if you would possibly look at moving the setbacks at first. We were able to push it back an additional twenty feet so we now offer a fifty foot front setback along this site. We will also have two rows of vegetative buffering which will as staff reported earlier be evergreen. Something along the lines of Leland Cypress that has spread that will provide for rear opaqueness as we get into the perfect growth season they will be at the least ten feet capacity within the three year period I believe that it is identified as. We are doing all that we can to make certain that we properly attest what the ordinance requires and meet those standards because as I mentioned earlier we will be the longstanding neighbor. We are not just here to facilitate the construction of this site and then move on to the next one. With regard to issues such as safety. We will meet with the local fire department to go through all the checks and balances as far as for fire safety, access to the site, emergency out off, things of that sort that are requirements for these facilities to operate within the permitted range of what they are supposed to be. I'm trying to think of particular things that I can address to you all in regard to this. At this point, I will be most happy to answer any questions that you may have. Maybe that's the best way to field some of the concerns. Attorney Pope asked the Council if they had questions of Mr. Evans Council Member Maness thanked Mr. Evans for being here to explain this. He went on to say that Mr. Evans had mentioned having a landscape maintenance team. Mr. Evans responded Yes we do. Council Member Maness asked what is the frequency that they come out. Or if you contract them and hire locally, what is frequency that they will be out there on site reviewing and assessing the site situation to see if any maintenance is required. Mr. Evans explained that ultimately during growing season we probably have rotation of our dedicated maintenance teams to come around and inspect site about once a month. Now, we will likely be looking to hire a local landscape team to go out and actually access the site. We have not identified who that will be because we will have these two facilities that they will need to keep an eye on and maintain. For these facilities, these grass that is actually planted within the solar arrays themselves is a very slow low growing grass and of course the outer perimeter will be from the buffering of the evergreens. So, for any of the upkeep around the evergreens themselves, the grass in that area will also be a slow low growing grass. But we do understand that there are weeds that can get into that and they will come out and do that. I don't have a specific frequency scheduled, but I will be more than happy to address if there is something that you all wanted to see in terms of frequency of vegetative inspections. Council Member Maness said So, a monthly inspection by your thinking is a minimum. Mr. Evans responded Correct. So, during growing season that is where we are, at a monthly ride around to look at these sites, to see what these sites look like and then contact either a local landscape team or if it's a small enough job we could have our in-house guys do here to do that. Council Member Maness asked what is included in the upkeep and maintenance that you refer to. I'm assuming grass mowing when needed, pre -emergent treatment to control noxious weeds or things of this nature, cleaning of any debris to include broken limbs or whatever if something should happen with the buffer. Replacing of any damaged trees or trees that may not survive planting. Is this part of the company policy, or is something that we need to ask to be added to be agreed to in the conditional use permit? Attorney Pope said that we can discuss that during the deliberation. But if it's not a condition on the granting of the permit, it's not enforceable. Mr. Evans said So, if that was the requirement of you all wanting to add that to the conditions, then that's fine. We would be agreeable to that as a condition. As I mentioned, I would like the option of also looking at the mobile companies to contract the out the work. Council Member Maness added that the only reason that he's adding this that there's been a lot of concern in the public with regards to the upkeep and maintenance. What happens should you choose to get rid of this specific project? I know that's typically not what you do. You've got 175 facilities that are operating right NOW. But, if we have it as a condition, is it only with the current applicant or also those in the future? Attorney Pope responded that it goes with the permit, therefore it goes with the land. Council Member Maness said so, you see why I'm trying to work it in that fashion, sir. I'm not hying to be hard to get along with, but I've also got to look after the best interests of the communities in the event that you're not there. Mr. Evans replied that generally where we can least see that the issuance of the conditional use permit in prudence complies with your landscape buffer, for example. So, if something were to happen with it, half of the trees were to die and we weren't in compliance with that, we would have to bring that back up or we would be in jeopardy of being in violation of our new permit which mean that you could shut us down. So, to us that's a serious consequence, which we take very seriously. Council Member Maness responded that he understands that, but what he's talking about goes beyond the ordinance requirements. So, that why there needs to be a proper conditional use assessments. Mr. Evans said that I totally understand, and like I said I will leave that to the leisure of the board in regards to the conditions. Attorney Pope asked if there were questions of Mr. Evans. Council Member Barfield asked Mr. Evans in the event that we approve tonight, when would you start? Mr. Evans responded I do not have an answer to that. So, what happens in terms of the process of all this. We've done some environmental studies and we've done some survey work. But the more intensive work, the surveying, environmental impact studies, wetland delineations, and all those types of things occur after we have secured site control from the conditional use aspect. So, in that queuing of where things are, it could mean probably twelve months to fifteen months out. It could be two years out, as with the case with Meadowlark. When we got it approved, often times the frequency of where we are and with a lot of these firms that have to provide these services it's not always up to our time schedule. So, I don't have a definitive answer to that. (8:06:03). Council Member Barfield rephrased his question to 8:06:05. Mr. Evans responded and too that's the point. Just as if this farmland was taken out of rotation of being farmland. And they're starting to where they allow for growth of tree farming or just allow for overgrowth. We don't maintain the early stage development of grass cutting, things of that sort because at that point in time all the way up until the point where we actually have the greenlight to operate or start the construction. These parcels are still able to be farmed and used as the use of the current land holder and they deem appropriate and necessary. So, it is not until we actually start construction that we start that process of maintaining the property in the use of what it would be in for solar service. Attorney Pope advised Council Member Barfield that there may be another witness that can better address your questions. Mr. Willoughby, can you come forward and identify yourself and your address please, before you come to the mike. Tom Willoughby, Jr., Property Owner Mr. Willoughby advised the council that he was the land owner. He lives at 2107 Red Hill Church Road, Dunn. I think the difference, and you can correct me if I'm wrong on this, between this project and the first one is the land was sold. On this one, we're doing a lease. Until they exercise their options and they start paying the monthly lease, I'm going to keep farming. I mean the Jernigans are going to farm, it's going to be active. It's not going to be they come to me and say stop farming and a year later I've lost a year's rent because theirs hasn't kicked in. So, it should be a shorter time period from when they stop farming and construction begins. Does that sound right? Mr. Evans said Correct. We do not have to go through process of the closing of the land from a purchase, with this being a lease. Like I said, we still are in the que as far as the environmental work that has to be done as this is a slightly small parcel. So, it should not take as long and as was mentioned, the site would still be used in whatever the current facility until we got the greenlight to start building. Attorney Pope asked if there were questions of Mr. Evans. Mayor Harris asked Mr. Evans if Cypress Creek was over Cubera and that Cubera would actually do the construction and operation of the solar farm ng. But, it would be Cypress Creek's responsibility to make sure that they did it in the proper manner. Mr. Evans is the parent company for Cubera, LLC. So, what happens as Mr. Fox mentioned earlier, each of these facilities operate as their own entity. It helps with the liability issue. It also helps with the financing structure in our lease. So, that's why Mr. Phillips has his own operating LLC, but Cypress Creek Renewables is still the engineering company, the constructor, the operator, and the managing owner of these facilities throughout their duration and time. Mayor Harris went further to ask if he would be correct to say that the situation would prevent filing bankruptcy if they happen to be covered in the lease, as to what happens in that case. Mr. Evans responded No, it wouldn't be covered in the lease. These facilities are like a mortgage, in a sense. For each LLC, we have investors that invest in the operation of these facilities. And these investors are major banks and insurance companies and major Wall Street investors. So, they invest their funds in the operation of the site itself, the electricity, the equipment is all collateralized through that investment. And so, these facilities are many millions of dollars to get up and running. If for some reason Cypress Creek went bankrupt, then the investors of the LLC would then jump in just as they would if someone was buying a mortgage and take over the operation of this facility. Keep in mind that these facilities are highly valuable because they are still generating electricity. So, they are still paying out regardless of Cypress is in charge of it or someone else is in charge of it. So, they will take over the operation and they can continue to operate it or they can sell that operation to Duke Energy who would then take over an operating facility that they have limited investment in and continue making money off of that. These are pretty secure investment structures, so even if something were to happen to Cypress Creek the operation and the facilitation of this site would go on as they had done originally with or without Cypress Creek. So, that's the best way I know to explain. Mayor Harris asked whether Cypress Creek would be the managing member. Mr. Evans confirmed that they would be the managing member. As a point of clarification, it was pointed out that each one of these sites has to have individual and separate approval in terms of utilities. So, that's really a primary reason as well as to why there's separate approvals. It's unlikely to say that Cypress Creek had blanket approval to bring in 72 solar farms. I can look at each individual one and say that's one of the primary reasons why they're structured like that. Attorney Pope asked if there were any questions of Mr. Evans Attorney Pope asked those sworn if they had questions of Mr. Evans Since Mr. Willoughby provided testimony, Attorney Pope asked if there were any questions of Mr. Willoughby Attorney Pope asked those sworn if they had questions of Mr. Willoughby City Attorney asked if the applicant had any f rther witnesses Mr. Fox responded that that's all the witness we have. We would ask that you would take this into evidence and we appreciate your time and consideration in this. I believe that we've met the criteria your organization requires and we ask you approve the request. Council Member Maness said Thank you, sir. City Attorney Pope said that we will now hear from people opposing the request. If there are attorneys or other representatives who will give a general summary of the position, we'd like to get to you first. If not, anyone that wishes to testify in opposition to the request may come forward at this time. Steve Butler, resident of Dunn testified regarding the request. Steve explained that on April 24, 2018 I came to the planning board meeting concerning property use. At that time, I had the opportunity to voice my opinions. I neither endorse it nor condemn it. I looked at it as the lesser of the two evils down the road. I'm mainly trying to be as it is now. Most of what I wanted to say has been touched on. From what I understand, your plan is to place cypress in the front chain fence on the north side and the east side of the facility. This faces Meadowlark Road, in this way you create a buffer. This kind of grass is going to be cut approximately six times a year. This is a power generating plant in the middle of a residential area on road frontage. All of the main structures in this section of road have manicured yards, single family dwellings and the middle school. Any of these could allow their yards with fronts to go for two months between cuttings and I feel certain it would be addressed by the City of Dunn. After all, this facility is a blend of properties in which it is being inserted. And as a note, North Carolina national grass included weeds. Without heavily burdening the applicant, maybe some sort of shrubbery more typical of residential communities might be substituted, possibly with professional landscaping and maintenance. This facility should blend with its neighboring properties, not stand out. At the Planning Board I raised the issue of a thirty-foot setback on the front. When asked what else I would like to see, I responded, I hope to see a hundred feet but we can't be picky. Thank you Mr. Evans and Cypress Creek for the setback. Mr. Evans has informed me of this yesterday. This particular request isn't just for eye appeal, but also for a safety factor. This stretch of road is known for a good place road test vehicles. I drive on this road and currently live there. I can attest that there have been several speed related accidents on this very road. To me, it was only practical to increase the setbacks. This is a community that I'm proud to be a part of and wanted to make the City of Dunn equally proud. Council members, the decision you make tonight will only take a few minutes. For residents of this street, it will be a decision they will have to live with for the remainder of their lives. I hope the decision you make will one that will allow the mutual pride to be shared with the team. Thank you. Attorney Pope asked if there were any questions of Mr. Butler Council Member McNeill asked Mr. Butler, are you saying you're neither for it nor against it? Mr. Butler responded, I said I'm not totally against it, and I'm not for it. I am neutral. I am open but I think there should be contingencies set on it if it's approved. It should be landscaped that same as the residential places around it. It shouldn't look like an industrial site or a commercial site. You have all these nice landscaped yards and all the sudden there's a place with a gravel driveway, stuff growing out the front of a chain link fence with barb wire and signs on it, then you have well -manicured yards and the school is well maintained. Anybody in the future coming and looking or lives so long in Dunn is going to have to drive by this. Fortunately, I've been studying and I'd been willing to work with the City on this and do something, but you've got to do it before hand. Listen, once you pass it, it's over with your hands are off of it. Attorney Pope asked if anyone else had any questions of Mr. Butler Council Member Tumage told City Manager Neuschafer that he had a quick question for him on code enforcement in the ETJ. Mr. Neuschafer responded that with the zoning, that's where we have most of the feasibility of it. It's not necessarily through the city code which generally governs the overgrowth and weedy lots and things like that. It's in the second section of the City Ordinance. Mr. Tumage said but, that's not covered in the ETJ. Mr. Neuschafer responded, that's right, only in the city limits. Council Member Maness said that he was glad that you asked because I wanted to bring important clarification out for the general public and the viewing public. Those properties out there that are outside the city limits are not subject to our city ordinances. I want you to understand that too Mr. Barfield. I believe we can't control the height of grass, we can't control weedy lots. That's all in the county and that's subject to the county requirements, not the City's. So, there's nothing we can do currently. I just wanted to make sure that everyone understands that. If they're outside the city limits, we don't have any control on height restrictions, for weedy lots or anything else. The school's not in the city limits. The houses across the street, one or two houses are outside the city limits, all the rest are inside the city limits that are across the road and down the street from it. Council Member Maness said but this track of land is out the city limits and is subject to the county. Attorney Pope asked those sworn to provide testimony or any of the attorneys if they had questions of Mr. Glover??? Michael Glover, owner of property to the east of the proposed site along Meadowlark Road. It's still a commercial operation. One that is designed to make money. Solar farms have been looked upon as an alternative energy source and gives that warm and fuzzy feeling that they're going to be used to save the planet. What I trouble getting my head around is why would the City of Dunn submit a plan such as this solar farm in the ETJ. None of its benefits are replete from the City or from the citizens. Harnett County will get the taxes on the property as it falls outside the city limits. Dunn grants approval for one solar in the ETJ allowing another phenomenal decrease in benefits for our community for the next thirty years. What's logical, there is a reason for them doing this. My family's home is located directly across from the proposed site. Right where my grandfather's home and farmland is. I was raised here and am currently staying with one of my mother's sister at the age of 93, My family has been there for fifty years. 'They haven't paid taxes to the City of Dunn in decades. Now, Dunn is considering bringing a commercial facility like this across the street from us, and yet will not be subject to the same taxes or regulations to abide by. This is not fair. I find that many of my neighbors do not like the fact of a street side solar farm. Especially considering it will be inserted slowing into our neighborhood. This is a residential neighborhood and it is not the perfect place for a solar farm by any means. There are no benefits or need for this facility. You come home and when you get the time you walk out of your house you're looking at a chain link fence with trees standing there and barbed wire across the top and a few bushes. I put in serious question as to how that will be maintained. It is beautiful and there is no need for a buffer. And there is a need to question how it would be maintained. The flashing lights with the signs with the chain link fence with the upkeep of the questionable greenery that been spoken of. The question in regard to other than the fact that it's going to be used to block it. I don't have the confidence that this will be maintained properly and I do have serious questions about the property value. It seems to have great data backing that up, all but I'm not convinced. Aesthetically in the growing season it will not be home that I grew up in. The solar farms that I've ever seen, I can't imagine that this would at all positively (maybe negatively) impact that property. Thank you for hearing my comments tonight. Attorney Pope asked council if they had questions of Mr. Glover Council Member Maness said that he would like to know which property he says he owns. Mr. Glover responded that there's a R-20 zone location. You'll see a pond there. It's the R-20 property across the street from that. Council Member Maness asked Mr. Neuschafer if he could identify it on the map that's before us. I'm looking for your name and I don't quite frankly see it. Mr. Glover responded that it's the Jackie Glover property. Council Member Maness asked do you own it or does your mother own it. Mr. Glover replied my mother. Council Member Maness said so your mother's the land owner. Mr. Glover said she is. Attorney Pope asked council if there were any other questions of Mr. Glover Attorney Pope asked those sworn, or the attorneys if they had questions of Mr. Glover Mr. Fox addressed the council and said he didn't have questions for Mr. Glover, he would just ask that the objections is testimony for otherpeople. He referenced having talked to neighbors and how they felt. I ask for confirmation of all that. Attorney Pope said objection is noted. Attorney Pope asked if there were any other questions of Mr. Glover. Thank you, sir. Attorney Pope entertained further questions from the City Council members for the applicant, proponents, opponents at this time. He explained that once the public hearing is closed, the only questions that the Council may pose to the applicant, proponents or opponents shall be for clarification. No new evidence can be introduced after closing the public hearing. Any conditions that the Council wishes to consider to place upon the use of the land by the applicant, must ask the applicant if he/she will voluntarily place the condition upon his/her property at this time. Attorney Pope asked council if there were any other questions for any of the parties that have previously testified. Mayor Harris said that some of the questions that were asked and received answers to, I think there was one that you said that we needed to ask now for the record personnel if we had certain conditions that we need to add. Attorney Pope said that if the council desires to place conditions on the granting of the conditional use permit that are over and above what our code requires, you must ask the applicant now if they will agree to those conditions. But, you are not required until later in the agenda whether or not you actually want to put them on that permit. One in particular that has come out through testimony that appears voluntary on behalf of the applicant which is a fifty (50) foot front setback. That's not part of your ordinance. So, if you want to make that a condition, you need to have to ask now and you have to sign that they will agree to that and then you may consider that as one of your conditions. Mayor Harris asked should we ask the question now as to whether or not they would be willing for it to be rezoned into the city. In the condition that you wish the applicant to consider and the property owner would also have to consent to that one. In that case the question that they would voluntarily agree to annexation within the city limits and that would also cover the semantics of incorporating in our ordinance. Attorney Pope said that Mr. Willoughby and somebody on behalf of the applicant will need to respond to that. Mr. Fox said if we could, could we have just a second to confer with Mr. Willoughby, since it's not just unilaterally our decision on the question. Council Member Maness said if you're going to do that, perhaps we'd better get all of our conditions together prior to you doing that "conferring". Mr. Evans understood where I was going then and said that. But I want to at this point incorporate that as a condition to the conditional use for the maintenance agreement. However you agree with being annexed into the city, I want to add the maintenance agreement as a condition to the conditional use that you agreed to. So, that way we can, once and for all put to put to bed about who's going to be responsible for maintaining the area, keeping the grass mowed, taking care of the buffer area, etc. etc. etc., frequency, and the responsibility of same. That way it becomes part of the conditional use and it transfers in the event anything happens, correct. Attorney Pope responded yes, but if you're going to ask that that be a condition, you're going to have to specify what the condition is, whether its grass has be cut with a certain frequency or is it merely an inspection requirement. You're going to have to be more particular other than just saying that it will be regularly maintained. Council Member Maness responded that he will yield to the recommendation from our City Manager who has also served in the planning department as to helping me craft that verbiage. Manger Neuschafer said one suggestion for you is maybe consider that this falls under the same rules as properties that are inside the city limits. Council Member Maness said this is a residential property so, my concern there is that we have different treatments for commercial properties than we do residential properties. Manager Neuschafer clarified only properties that are over a certain size. Council Member Maness said I just want to make sure it's... Manager Neuschafer that would be nice if you're looking for another standard within the code that would be measureable, you could look at asking them to consider putting themselves under the same as a residential lot in the city limits. Council Member McLean asked but if they agree to a voluntary annexation into the city, then all this would apply to them at that particular point. It would automatically. Council Member Maness said as a condition to the conditional use assessments, I would like to see, to keep it maintained to the same standards as are required by the current city ordinances for lots under an acre. Mr. Evans responded that I guess I will need to see what that is considering that this much larger than an acre lot, I don't know what that is. Manager Neuschafer responded not to be over twelve inches in height. Mr. Evans said twelve inches in height, ok. I want to make sure I get all the conditions and we can confer with everything and that way we can answer at one time in regard to the conditions. Attorney Pope said so far what I've heard is 50 foot front setback, also I believe there was an agreement for two rows of trees at the buffer, which is over and above what the code requires. That would be the second condition. The third would be whether or not a voluntary annexation into the city. A fourth would be that the maintenance requirement for the property would be to the standard of lots under one acre as provided in the Dunn City Code. Attorney Pope asked if there were any other conditions that the council would like to add to the applicant and the property owner to consider whether or not they would agree to those as part afgranting the permit. Council Member Tumage asked why would we tag annexation? To me that's a separate issue than what we're dealing with here. That's between us and the property owner or the property owner and us, not the solar farm fellas. Attorney Pope responded that right now we're only asking the applicant and the property owner what conditions they would accept, and then later in the agenda when you deliberate you're going to try to switch it and the conditions you want to put in there, so you can discuss all your options. Attorney Pope asked if there were any other conditions that the anybody on the council would like to ask the applicant and the property owner to consider whether or not they would accept, if you choose to ask them all. Council Member Maness said If I'm right Mr. City Manager, back to when I requested and got some help trying to put together, I would like to incorporate what Mr. Evans said their corporate policy was concerning these properties as far as the monthly inspections. I mean if that's what you say that you do, but I don't guess it's necessarily required that you do. Mr. Evans responded Correct. Can I offer something in counter to that just in the conversation? We would also, and I don't know if you did this as a condition for Meadowlark. We would also be willing to do like $1,000 annual fee to the City of Dunn for your inspections department to do monitoring, if that would be the case. Then that way you know that it's handled in house. If we in violation, then of course we would be responsible for bringing it to the standards that are required. That also infuses funds back into the town regardless of what happens regarding the annexation, and you all would have control over knowing that these monitoring visits have occurred because it's being handled maybe by somebody that rides by routinely from the City of Dunn. Council Member Maness responded that with all due respect Mr. Evans, we already have the authority to monitor the buffer area anyway, so we'd be able to see what was going on out there. Mr. Evans replied right, I think that you had mentioned earlier something about the ETJ and your enforcement within that ETJ as just a condition of if that were to leisure of the board. Attorney Pope advised that we will take a brief recess of this hearing for conditional use permit CU-01-18 for the applicant and the property owner to confer. Attorney Pope reconvened the hearing said that Mr. Fox, has had the opportunity as Attorney for the applicant to consult with the applicant and the property owner concerning the potential conditions. Mr. Fox said Thank you, Mr. Pope, Mr. Mayor. Let's do the two straight forward and simple ones first. The fifty foot setbacks and the two rows of trees as described. Yes, of course we accept that. The landscaping and maintenance agreement. Yes, we would consent to that, but we would like to ask for a modification of that in that what you ask for as a standard for the residential lots, we would like that to only apply to the exterior. In other words, the portion of the property that is public facing. In other words what you can see on the buffer and what's on this side of the street. In other words, if there's happens to be a weed 14 inches tall inside the solar farm, you can't see it from the street. We would like to have the regular maintenance required on that because the higher scrutiny on the residential. Council Member Maness asked you said only the portion that faces the street. Mr. Evans clarified that it was the exterior perimeter. What you would see looking at the required buffer from that portion out, that's the only modification. We think that meets the goal of what the neighbors have asked for. What they see and what your intent is, but it doesn't impose the requirement on us and it may not be as realistic to achieve. With the annexation, obviously with the condition legally annexation is a whole separate process that you and the town council have to have a hearing and upon a petition from a landowner then you have to decide upon the advice of your attorney whether the land meets the criteria that the state law says you can have annex. So, we're certainly going to submit that voluntary petition to as the Town so that you can go through that process. We can't obviously guarantee that you would do that, but that's up to you. We're happy to submit the petition requesting that. The only thing that we would ask on that would be the timing of that would be that we would submit that petition within thirty days of the actual construction to begin on the solar farm. Council Member Maness said the petition for voluntary annexation? Mr. Evans said Yes, the state legislature a few ago changed the annexation laws fairly dramatically an essentially they removed involuntary annexation in the state of North Carolina. So, almost all annexation has to be voluntary. The way that that's normally processed is you have someone request to be annexed and that would be the petition I'm speaking of to be able to submit to. The state requires you to have a hearing and determine that it is appropriate to be annexed. Then of course you or whoever is on the city council at that time would make that decision according to law. Mr. Willoughby said that's my concern. The economics don't really add up. We volunteer to be annexed farmland and stuff for a solar farm going if the numbers work out. So, I'd kind of like to make sure I don't request an annexation now and have to pay taxes for two years before things off the ground. Attorney Pope said do you think that the petition for a voluntary annexation which requires the city to go through a process and agree to annex them. There could be a reason why we would not to them to be annexed. Attorney Pope said that Mr. Fox on behalf of Attorney for applicant and after conversation with the property owner have confirmed that in the event that council wishes to post conditions on the granting of the permit, that they would accept the conditions of fifty foot front setbacks, that the exterior of the buffer would be two rows of trees rather than the minimum required by city code, that the granting of the permit would be subject to the maintenance requirements for a less than one acre parcel as determined by the city code for the exterior perimeter of the solar farm and the property owner and applicant would agree to file a petitionfor voluntary annexation within thirty days of the beginning of construction. Attorney Pope asked if there are any other conditions. Council Member Maness added a point of clarification on behalf of the applicant. Subject to voluntary application for annexation being accepted and approved, I don't want them to fall back under what the town's requirement would be for the interior. Attorney Pope said No. If you put the condition on the granting of the permit, they will have to comply with the terms of the permit, regardless of what city code says. City Manager Neuschafer said the beginning of construction, could that be the issuance of a building permit versus beginning construction. Does that mean site work beginning or actual physical construction beginning? Mr. Fox the first site work beginning and that way it does provide that we've cleared all hurdles versus the actual pulling of the building permit. There are still hurdles to go through before we can actually build a solar farm even if this body approves it. What we want to do is make sure that in the event we fail at this hurdle, Mr. Willoughby is not annexing farm land in if that's not what he wants to do. Attorney Pope asked if there are any other conditions that council would like to ask the applicant to consider whether or not they would be willing to accept as apart ofgranting of the permit. Attorney Pope asked if there are any other questions from the council for the applicant or any other opponent or proponent of the application. With no further testimony, a motion was made by Council Member McNeill and seconded by Council Member Maness to close the public hearing for CU-01-18 at 8:52 p.m. Motion unanimously approved. CONSENTITEMS Minutes— Council considered approval of the minutes of the April 10, 2018 City Council Meeting Temporary Blocking of Street — Kellie's Krew Run for a Cure Motion by Council Member Turnage and seconded by Council Member Maness to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION Consideration of Ordinance to Demolish Storage Building 1002/1004 E. Edgerton St. PIN# 1517-95-5410.000 Chief Building Inspector Steven King has conducted and inspection at 1002/1004 E. Edgerton St. and based upon his observations, the storage building failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn. The Building Inspector also found the storage building dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. § 160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. §160A-443, the City Council has the power to proceed with the demolition of this property. After lengthy discussion regarding the storage building in question, Mayor Harris suggested deferring action on this matter and placing it on the calendar for June, 2018. It was noted that this case started on January 19, 2018 where it was inspected and condemned. Notice was sent and nobody came to the hearing. In February, 2018 an Order after Hearing was mailed to Spoyle Properties, LLC giving them sixty days to repair or demolish it and a letter went out on how to appeal it. There was no appeal filed within that sixty day time period and there no work done within that sixty day time period. Chief Building Inspector Steven King advised council that it looks very similar today. It was condemned because the roof leaks, rotten OSB on the outside, and there is a man living in it being charged rent. It is not a legal residence. It was noted that we have a minimum housing code, and there are standards for anybody's housing whether they choose to live in it or not. We do have the authority to regulate that and that's what we're doing. We don't allow people to live in conditions like this, it's not safe. It's unsafe for human habitation. It's not designed to be a living quarters. Mayor Harris deferred action for thirty -days. Conditional Use Permit, CU-01-18 Cubera Solar, LLC (applicant) The Willoughby, LLC (owner) 1000 Block of Meadowlark Road PIN# 1517-65-0443.000 Motion by Council Member Turnage and seconded by Council Member Maness to approve CU-01-18 based on the application and the evidence presented by the experts, the owner and the concerned public and if the findings that we have listed here and to the agreed upon conditions: 1. Fifty (50) foot front setbacks. 2. The exterior of the buffer would be two (2) rows of trees rather than the minimum required by city code. 3. The granting of the permit would be subject to the maintenance requirements for a less than one acre parcel as determined by city code for the exterior perimeter of the solar farm. 4. The property owner and applicant would agree to file a petition for a voluntary annexation within thirty (30) days of the beginning of construction. Yeas Nays Maness McNeill McLean Tart Turnage Barfield Motion carried 5-1 to approve. Authorization and Execution of 2018 Community Waste Reduction & Recycling Grant Program The Parks and Recreation Department has been awarded a 2018 Community Waste Reduction and Recycling Grant from the N.C. Department of Environmental Quality. This grant will provide both marketing materials and recycling receptacles for the parks and facilities. Parks and Recreation Director Brian McNeill requested the authorization to move forward and act upon the grant once the contract is submitted, which should be received later in May. Motion by Council Member Maness and seconded by Council Member Barfield to authorize the execution of the grant contract by the City Manager and City Attorney. Motion unanimously approved. Impact Fee Study At the recent budget retreat, conversation was held concerning HB-436 that determines how much municipalities can charge on water/sewer impact fees. With the new law, a System Development Fee Analysis must be performed. City Staff contacted two (2) firms and only one (1) responded. Envrolink has presented a proposal with a cost of $20,000. Without the System Development Fee Analysis, the City will no longer be able to charge impact fees. There was discussion on the pros and cons of spending $20,000 for the analysis versus the fees impact fees that have actually been received. City Manager Neuschafer advised the council that the fees have already been struck from the proposed fee schedule for the next year, so once July hits there will no longer be the fee. Mayor Harris deferred this matter to bring back after researching what happened in Angier. Budget Amendment — BA-#14 CALEA Accreditation At the recent budget retreat Police Chief Chuck West discussed the process by which the Dunn Police Department can be nationally accredited. The process starts with an Enrollment Fee ($11,450) to the Commission on Accreditation for Law Enforcement Agencies. Police Chief Chuck West advised that we have already been working on policy reviews and evidence areas, which were the main focus of the accreditation lecture that we received. That we were storing our evidence and propagating policy procedures in place to maintain integrity, accountability and transparency and follow a standard group of policy and procedures that are nationally recognized. The approval of this budget amendment would mean we could go ahead and enroll and immediately start working on it. Our goal is to have it completed in less than twenty-four months to reach the first stage of accreditation. Motion by Council Member Maness and seconded by Council Member Barfield to approve Budget Amendment #14 for CALEA Enrollment Fee. Motion unanimously approved. AND/OR DECISION Set Date for Budget Work Session The Council is being asked to set a Budget Work Session for Tuesday, May 15, 2018. Suggested time to begin the meeting is 9:00 a.m. Motion by Council Member McLean and seconded by Council Member McNeill to set a Special Call Meeting/Budget Work Session date for Tuesday, May 15, 2018 beginning at 9:00 a.m. Motion unanimously approved. Financial Report Finance Director Stephens provided the following financial report for the period ending March 31, 2018: ® The City as of March 31, 2018 had $4,722,220 in cash in the General Fund and $2,769,399 in the Water and Sewer Fund. In March 2017 the City had $4,274,086 in the General Fund and $2,692,285 in the Water and Sewer Fund. • Property Tax collections through March were $3,771,250 or 98.26% of budget. Last year property tax collections through March were $3,775,349 or 98.83% of budget. • Sales Tax Revenue is $1,428,364 or 74.20% of budget. Benchmark for the month 66.67% of budget. • Utilities Sales Tax is $540,123 or 72.68% of budget. Benchmark for this month is 75.00% of budget. • Building Permit Fees were $67,440 or 103.75% of budget. Benchmark for this month is 75.00% of budget. • Water and Sewer Revenues were $3,370,855 or 71.10% of budget. Benchmark for this month is 75.00% of budget • Expenditures were 70.94% of budget in the general fund and 71.22% of budget in the water and sewer fund. The benchmark for this period is 75.00% of budget. Motion by Council Member Maness and seconded by Council Member Barfield to accept the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Planning & Inspections Report Public Works Report Recreation Report Library Report Police Report Motion by Council Member McNeill and seconded by Council Member McLean to accept the Administrative Reports Motion unanimously approved. City Manager's Report. City Manager Neuschafer advised council that we have engaged Mr. Dervin R. Spell to be our next Planning & Inspections Director. He will start the 16's of May. He comes to us from the Town of Selma with over ten years of planning experience, a Masters in Planning. He is a Certified Planner and Certified Flood Plain Manager as well, so he's very well qualified. Clinton Avenue sewer repairs are proceeding. The pipes are connected and we're backfilling now. We're hoping that they'll be paving Friday. ANNOUNCEMENTS The following announcements and/or comments were made. Mayor Harris: ➢ Dunn Community Clean Up Day will be held on Saturday, May 12, 2018. Volunteers are asked to meet at the Dunn Area Chamber of Commerce office located at the General William C. Lee Airborne Museum at 9:00 a.m. ➢ Boogie on Broad will be held on Thursday, May 17, 2018 from 6-9 p.m. in Downtown Dunn. ➢ City offices will be closed on Monday, May 28, 2018 in observance of Memorial Day. ➢ The next regular City Council Meeting is scheduled for Tuesday, June 12, 2018 @ 7:00 p.m. Motion by Council Member McNeill and seconded by Council Member Maness to adjourn the meeting at 9:20 p.m. Motion unanimously approved. OscarN. Harris Mayor Attest: Melissa R. Matti, CMC Deputy Clerk DUNN - - DU NN DuNN Wtl"aio�Yet, city of dunn ;'YRMcII�C i 1 Citycif Agenda Form Meetingte® u 1 /989 2t113 1489 {C 2f113 SUBJECT TITLE: Temporary Blocking of Streets — National Night Out Presenter: City Manager Neuschafer _ Department: Admin. -Attachment: Xyes No _ Description: Letter of Request from Dunn Crime Stoppers Public Hearing Advertisement Date: PURPOSE: A request has been received from the Dunn Crime Stoppers requesting the closing of the following streets no earlier than 4:00 p.m. and no later than 9:30 p.m.: 1. North General William C. Lee Ave., just north of the alley that runs behind Parris Apartments to the dumpsters 2. West Harnett Street at the intersection of North General William C. Lee Ave. 3. West Harnett Street at the pathway to the splash pad & shelter area of Tyler Park: BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the temporary street closings as requested by the Dunn Crime Stoppers for the National Night Out. To: Dunn City Council From: Dunn Crime Stoppers Re: Street Closings for National Night Out Tuesday, August 7, 2018 is the annual National Night Out event. National Night Out will run from 6:00 p.m. until 8:00 p.m. at Tyler Park. Dunn Crime Stoppers respectfully request permission to close off the following: 1. North General William C. Lee Ave, just north of the alley that runs behind Parrish Apartments to the dumpsters 2. West Harnett Street at the intersection of North General William C. Lee Ave 3. West Harnett Street at the pathway to the splash pad & shelter area of Tyler Park (Please see attachment) We request to close these streets no earlier than 4:00 p.m. and we will reopen them no later than 9:30 p.m. If approved, we will handle logistics with Dunn Public Works and Dunn Parks & Recreation staffs. You will be getting your formal invitation later, but we do hope you can join us on August 7sc Thank you for your consideration in this matter CSI Butch Halpin Dunn Police Department Dunn Crime Stoppers Coordinator Crime !-"-)ppers: National Night Out FT7— // �"� 11, Wavne Ave. SchpbV,, -// ent,ial Are Tyler Park Complex Pri School Parking Lot Legend -mmmom Barricades -National Night Out P -C 1 111 . Alf - City <` Council Agenda il, 7 d Meeting Ys ifn 3 ILY 1999*201 SUBJECT TITLE: Temporary Blocking of Street — Chalk Fest 2018 Presenter: City Manager Neuschafer Department: Admin. _ Attachment: XYes No Description: Letter of Request from Harnett County Arts Council, Inc. Public Hearina Advertisement Date: PURPOSE: A request has been received from the Harnett County Arts Council, Inc. requesting the closing of the following street no earlier than 3:00 p.m. on Friday, October 19`' and no later than 6:00 p.m. on Saturday, October 20a': 100 block of N. Wilson Avenue between Broad Street and E. Edgerton St. Rain date: Same hours on Friday October 26`' and Saturday, October 271h ITA101tut IikiI 1 BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the temporary street closings as requested by the Harnett County Arts Council, Inc. for the Chalk Fest 2018. AR a Harnett County Arts Council, Inc. P.O. Box 818 Angier, NC 27501 May 25, 2018 Honorable Oscar N. Harris Mayor of Dunn PO Box 1065 Dunn, NC 28335 Subject: Chalk Fest 2018 Dear Mayor Harris, The Arts Council and The Cellar of Dunn would like to promote with the City of Dunn a venture to showcase Dunn's historic downtown, celebrate the arts, and promote the Harnett County Arts Council. We are respectfully requesting your support for our proposal. Our approach is to create a micro -festival format that will produce the maximum impact with a minimal footprint. We have selected the 100 block N. Wilson Ave between Broad St and Edgerton Street due to its high concentration of arts oriented establishments and its interesting cultural ambiance. Businesses on this strip include the iconic Sherry's Bakery, Broad Street Deli, the Harnett Regional Theater, The Cellar of Dunn and the City of Dunn Museum. Our working title for the micro arts festival is Chalk Fest 2018. Chalk artists (single or team of 2-4 people) will produce their art in a 5 x 5 square on the east side of Wilson Avenue (two art spaces within each marked parking space). Arts related vendors will be on the street on the west side of Wilson Avenue. There will be no food and beverage vendors since there will be local businesses open in the area of the festival. The event would begin at 3:00 pm Friday, October 19th and conclude about 6:00 pm on Saturday, October 20th. The public is invited, free of charge. The Arts Council and The Cellar of Dunn will be responsible for producing the event. The Arts Council is a 501(c)(3) corporation. Please see proposal enclosed. Sincerely, ✓vim Charles Bryan, President Harnett County Arts Council, Inc. Chalk Festival 2018 - Harnett County Arts Council — Proposal Project Description Project Start Date: Friday, October 19, 2018, 2:00 P.M. (No earlier than July 2018) Project End Date: Saturday October 20, 2018, 7:00 P.M Rain Dates: same hours on Friday October 26 & Saturday October 27th Project Narrative: 1. Project title or summary description Title: Chalk Festival 2018 Summary Description: Chalk artists (single or team of 2-4 people) will produce their art in a 5 x 5 square on the east side of Wilson Avenue, Dunn, NC. Participants will be ages 6 - adult, grouped in 3 age groups. There will be 2 art spaces within each marked parking space. Arts related vendors will be on the street on the west side of Wilson Avenue. The public is invited, free of charge. 2. Project goals: To celebrate the arts, showcase historic Downtown, and to promote the Harnett County Arts Council. 3. Description of intended participants/audience, including estimated numbers and racial and cultural composition The intended participants/audience are the residents of Harnett County, NC. The racial and cultural population of Harnett County, INC is: Harnett County, NC (US Census data) %American Indian and Alaska Native Pop., 2017 1% %Asian Population, 2017 1% • Black Population, 2017 22% % Hispanic Population, 2017 11% % White Population, 2017 65% 100% 4. Location where project will take place: 100 block N. Wilson Ave between Broad St and Edgerton Street, Dunn, NC. Page 1 of 2 Chalk Festival 2018 - Harnett County Arts Council — Proposal 5. Description of project activities The event will begin at 3:00 P.M. Friday afternoon October 19th with registration and setup of artists. Artists may begin their work if desired. The actual festival will be 8:00 A.M. - 4:00 P.M. Saturday, October 20th. An Awards announcement will be held at 6:00 P.M. Chalk artists (single or team of 2-4 people) will produce their art in a 5 x 5 square on the east side of Wilson Avenue. Participants will be ages 6 - adult, grouped in 3 age groups for prizes. There will be 2 art spaces within each marked parking space. Vendors will be on the street on the west side of Wilson Avenue. The plan is for art -related vendors only. If vendor spaces remain available on October 1st, those spaces will be open for non -arts vendors. There will be no food and beverage vendors since there will be local businesses open in the area of the festival: Broad Street Deli, The Cellar (with a food truck in rear) and Sherry's Bakery. Off -duty police officers (one per shift) will be hired to provide security from 2:00 P.M. Friday until 7:30 P.M. Saturday. Volunteers will also be assigned to circulate and assist as needed. Two portable toilets with sinks will be rented and placed in the alley on the west side of Wilson Avenue. Community trash cans will be emptied as needed by festival volunteers. A host/emcee will be employed to make announcements. There will be no other sound system. Any sound systems used by artists and vendors will be for their immediate area only & will be monitored by security volunteers to ensure sound does not interfere with others. Cleanup will begin at 4:00 P.M with break -down by vendors and general cleanup. After awards announcements at 6:00 P.M., final cleaning will be provided by contract cleaners. For further information contact Ms. Kittrane Sanders, Event Coordinator at 910-814-6028. 6. Description of how the project will be publicized and promoted to reach intended participants Flyers and posters in Dunn Historic Downton Arts Council web -site & social media Dunn Tourism Dunn Chamber of Commerce Dunn City Government Earned media in Dunn Daily Record Earned media in Harnett Magazine Earned media Campbell Times 7. Description of how you will evaluate the project Head count of artist, vendors, and audience. Number of new or renewed memberships to the Harnett County Arts Council. Number of local artists identified. Page 2 of 2 DUNN d north caroling D(. N bcad DUNN All-Ame ' .Citp =ltv ranon All-A®e. City City Council Agenda Form Meeting ale® June 12,20180 i989 �'2013 7989�2013 SUBJECT TITLE: Budget Amendment — BA #15 Police/Public Works Equipment Presenter: Mark Stephens Department: Finance _ Attachment: X Yes No Description: Public Hearing Advertisement Date: To approve budget amendment # 15 BACKGROUND: The Police Department is in need of updated body cameras with additional security levels. Also the Street Department is in need of a new Flail Mower and work van for the Facility Maintenance Specialist. BUDGETIMPACT: $81,000 in current year. RECOMMENDATIONIACTION REQUESTED: Approve BA# 15. PLEASE PROVIDE: Sixteen (15) copies of all pertinent attachments with the Agenda Abstract to the City Clerk no later than noon in accordance with the schedule that you have been given. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2018 Department: Police/Street Budget Amendment# BA-15 Date: 6/12/2018 FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-510-7000 Non -Capital Equipment $ - $ 50,000 $ 50,000 10-560-7400 Capital Outlay 65,000 31,000 96,000 to LNUI IUKt IUIHL: FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-345-0000 Sales Tax Distribution $ 1,925,000 $ 81,000 $ 2,006,000 KtVLNUt I IAL: $ —1 " w CERTIFICATION: I certify this requested budget amendment was approved by the City Council on: City Manager: Date: Finance Director: Date: JUSTIFICATION: To use additional sales tax monies for purchase of equipment for Police and Public Works Departments FUNDING SOURCE: Additional Sales Tax over budgeted amount DUNN LLHUDLINN DUNN �tF�eNgCip� ty cf dnn" Aueei�6ip 1 1 its Council Agenda Form1 1 ® Meeting Date. June 1 1 19892013 79892013 SUBJECT TITLE: Adoption of Fiscal Year 2018.2019 Budget Presenter: City Manager Neuschafer Department: Finance/Administration Attachment: X Yes No Description: FY 18-19 Budget Ordinance and fee schedule effective July 1, 2018 Public Hearing Advertisement Date: May 29, 2018 PURPOSE: Attached please find the Budget Ordinance/Budget Document for FY 2018-2019 for your consideration. Also the attached fee schedule effective July 1, 2018 is before the Council for adoption. 1:1e[a:(dC U01IkiI� BUDGETIMPACT: RECOMMEN DATIONIACTION REQUESTED: Motion to adopt the Fiscal Year 2018-2019 Budget as presented (to include the Budget Ordinance and Fee Schedule) CITY OF DUNN, NORTH CAROLINA BUDGET FY 2018-2019 The following represents the budget for the City of Dunn, North Carolina adopted June 12, 2018, that the following fund revenues and departmental expenditures have been approved for the fiscal year beginning July 1, 2018: SECTION I. GENERAL FUND General Fund Revenues Ad Valorem Taxes Local Option Sales Tax Licenses/Permits/Fees Investment Income Utilities Sales Tax Beer and Wine Tax Powell Bill Installment Financing Proceeds Garbage/Recycling Charges Grant Revenue Fund Balance -Powell Bill Other Revenue General Fund Expenditures General Government Public Safety Public Works/Cemetery Sanitation and Waste Removal Debt Service Recreation Library Powell Bill -Streets $4,266,100 2,170,000 419,400 47,000 726,000 43,500 295,000 241,000 917,500 180,800 400,000 1,158,700 TOTAL $10,865,000 $2,621,300 3,249,200 1,430,500 852,700 762,300 806,700 267,300 875,000 TOTAL $10,865,000 LEVY OF TAXES There is hereby levied the following rate of tax on each one hundred dollars ($100.00) valuation of taxable property, as listed for taxes as of January 1, 2018 for the purpose of raising the revenue fiom current year's property tax, as set forth hi the foregoing estimates of revenue and in order to finance the foregoing appropriation: GENERAL TAX Rate per $100 Valuation of Taxable Property $.50 SPECIAL DOWNTOWN TAX DISTRICT Rate per $100 Valuation of Taxable Property $.12 SECTION H. WATER AND SEWER A. Revenues Utility Charges -Water Utility Charges -Sewer Tap Fees Reconnection Fees Penalties Investment Income Water Tower Site Rental Eastover Sanitary District -Debt Payment Other Income B. Expenditures Administration/Finance Water/Sewer Distribution and Collection Water Treatment Plant Waste Water Treatment Plant Debt Service $2,760,000 2,000,000 13,000 58,000 75,000 7,500 72,000 192,000 42,500 TOTAL $5,220,000 TOTAL $5,220,000 $959,600 1,203,600 1,216,800 1,169,300 770,700 SECTION III. STORMWATE R FUND A. Revenues Stormwater Fees B. Expenditures Stormwater Expenditures TOTAL $134,000 TOTAL $134,000 SECTION N. SPECIAL AUTHORIZATION -BUDGET OFFICER $134,000 $134,000 A. The Budget Officer shall be authorized to affect interdepartmental transfers, in the same fund, not to exceed $5,000. B. The Finance Director is hereby designated Finance Officer and is authorized to make interfand loans for a period of not more than 60 days. The Finance Officer shall establish and maintain accounting procedures which are in compliance with the Statutes of the State of North Carolina. C. Interfund transfers, established in the budget document, may be accomplished without recourse to the council. SECTION V. RESTRICTION -BUDGET OFFICER The interfund transfer of monies, except as noted in Section IV -paragraph B and C, shall be accomplished by Council authorization only. SECTION VI. UTILIZATION OF BUDGET AND BUDGET ORDINANCE The Ordinance and the Budget Document, shall be the basis of the financial plan for the Dunn Municipal Government during the 2018-19 fiscal year, The Budget Officer shall administer the budget and shall insure that the operating facilities are provided guidance and sufficient details to implement their appropriate portion of the Budget. SECTION VII. DISTRIBUTION Copies of this Ordinance shall be furnished to the Clerk, to the Council, and to the Budget Officer and Finance Director to be kept on file by them for thew direction in the disbursement of funds. Adopted this 12°' day of June, 2018, Oscar N. Harris Mayor Attest: Melissa R. Matti Deputy Clerk The budget ordinance and all additional amendments are available in the office of the City Clerk, Dunn Municipal Building, Dunn, North Carolina. Steven Neuschafer City Manager 1of14 _--- -------- ___ .---_-.._.- --- City of Dunn Fee Schedule Proposed Fee Schedule for FY 2018-2019'' The City Manager shall have the authority to set any fee not otherwise listed and shall have the authority to make any interpretations of any fee listed on this schedule. Administration COMENT FEES PR®POSED FEES: Misc. Fee & Charges Copy of City Council Meetings & Other Meetings CD/DVD CD/DVD provided by individual Xerox Copies- Black & White Returned Check Fee Sunshine List - except media §143-318.12 Public notice of official meetings. The public body shall charge a fee to persons other than the media, who request notice, of ten dollars ($10.00) per calendar year, and may require them to renew their requests quarterly. Assessments Water & Sewer Assessments water Main Sewer Main Curb & Gutter aidewalk Yale Open DitchlPiping $5.00 per CD/DVD $0.00 .100 per page $25.00 $10.00/year To be determined - per job/lineal ft. To be determined - per job/lineal ft. To be determined - per job/lineal ft. To be determined - per job/lineal ft. cost of materials New Dwelling - Single Family Dwelling Up to 1200 sq. ft. $500.00 Over 1200 sq. ft. .25¢ per sq. ft (Includes Electrical, Plumbing & Mechanical) Note: This is total sq. ft., ie garage, porch, deck, etc. included Homeowners Recovery Fund - § 87-15.6. $10.00 Additions & Remodeling - Residential (Bedrooms, bathrooms, sumrooms, etc) 0 - 400 sq. ft. $200.00 Over 400 sq, ft. .250 per sq. ft (Includes Electrical, Plumbing & Mechanical) Multi -Family Diyeling First Unit $350.00 Each Additional Unit $150.00 (Includes Electrical, Plumbing & Mechanical) 2of14 Mobile Homes Single -Wide Mobile Homes - (Building only) $150.00 Double -Wide Mobile Homes - (Building only) $175.00 'riple-Wide Mobile Homes - (Building only $200.00 IIncludespiers, tie -downs, steps, and decks) Poured Footing Inspection $40.00 Mechanical Permit Fee $50.00 Electrical Permit Fee $50.00 Plumbing Permit Fee $50.00 Dwellings Moved on Lot $150.00 Trade Fees $50.00/each ResidentialAccessorTBuildings (Attached & Detached (Garages, storage buildings, pool houses, decks/screen porches, etc) 0 to 400 sq. ft. $50.00 401 to 800 sq. ft. $100.00 801 to 1200 sq. ft. $150.00 1200 sq. ft. and greater Same As New Dwelling Mechanical Permit Fee $50.00 Electrical Permit Fee $50.00 Plumbing Permit Fee $50.00 Residential Trade Permits Mechanical Permit Fee $50.00 Electrical Permit Fee $50.00 ,.'lumbing Permit Fee $50.00 Modular Homes $290.00 (Fee Includes Electrical, Plumbing and Mechanical) Permit Fee for Non -Residential Construction $0 to 2,500.00 $50.00 $2,501 to 25,000 $200.00 $25,001 to 50,000 $400.00 $50,001 to 100,000 $805.00 $100,001 to 200,000 $1,610.00 $200,001 to 350,000 $2,815.00 $350,001 to 500,000 $3,720.00 $500,001 to 750,000 $4,975.00 $750,001 to 1,000,000 $6,230.00 Fees over $6,230 = plus 0.2% of each added million dollars or portion thereof Plan Review Fees (Non Residential Only) (Includes Building and Fire Review) <5,000 sq. ft. $50.00 5,000 sq. ft. - 10,000 sq. ft. $100.00 10,001 sq. ft. - 25,000 sq. ft. $150,00 '5,001 sq. ft. - 100,000 sq. ft. $200.00 > 100,001 sq. ft. $250.00 Miscellaneous Fees Demolition Permit 3of14 Residential Commercial Swimming Pools ermit Changes (Change of Contractor, Scope of fork, etc) Permit Renewal Service Pole and Service Changes Change of Occupancy or Use Permit Reinspection Fee Conditional Power Inspection (Commercial Only) Working Without Permit Sign Permit (requiring footings and wind calculations Mae. Inspection (dayeares/foster homes, etc.) ABC Permit Inspections Residential Deck or Handicap Ramp Residential Roof Replacement Residential Lawn Irrigation Facility Fees - Commercial USE Residential Units Airports/RR stations/bus terminals (not including food services) Barber Shops Bar/Cocktail Lounge (not including food services) Beauty Shops Carding ,fowling alleys Business (if not specifically listed here) Camps, Summer, construction or work Campgrounds without water and sewer hookups Churches (not including food service, day care or camps) Country Clubs - Resident members Country Clubs —No Resident members Daycare Facilities Factories/shift (does not include industrial usage or waste) Add for showers/shift: Food Service, Restaurants, Fast Food Stores Food Service Restaurant — 24 hour service Food Service — single service (excluding fast food) Food stands, Grocery stores (also see meat market) Hospitals Laundry (self-service) Marina Marina with boathouse Beat Market Motel/Hotel without cooking facilities Motel/Hotel with cooking facilities in room $50.00 Use Commercial Rates $50.00 Plus Trade Fees $50.00 $100.00 $50.00 $50.00 $50.00 $50.00 Double Permit Fees $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 DAILY FLOW 120 gallons/bedroom Being removed per G.S. 5 gallons/passenger Being removed per G.S. 50 gallons/chair Being removed per G.S. 20 gallons/seat Being removed per G.S. 125 gallons/booth or bowl Being removed per G.S. 60 gallons/person Being removed per G.S. 50 gallons/lane Being removed per G.S. 25 gallons/employee Being removed per G.S. 60 gallons/person Being removed per G.S. 100 gallons/campsite Being removed per G.S. 3 gallons/seat Being removed per G.S. 60 gallons/person Being removed per G.S. 20 gallons/person Being removed per G.S. 15 gallons/person Being removed per G.S. 25 gallons/person Being removed per G.S. 10 gallons/person Being removed per G.S. the greater of 40 gallons/seat or Being removed per G.S. 40 gallons/15 square feet Being removed per G.S. 50 gallons/seat Being removed per G.S. 25 gallons/seat Being removed per G.S. 50 gallons/200 square feet and Being removed per G.S. 25 gallons/employee Being removed per G.S. 300 gallons/bed Being removed per G.S. 500 gallons/machine Being removed per G.S. 10 gallons/boat slip Being removed per G.S. 30 gallons/boat slip Being removed per G.S. 50 gallons/100 sq it Being removed per G.S. + 25 gallons/employee Being removed per G.S. 120 gallons/room Being removed per G.S. 175 gallons/room Being removed per G.S. 4of14 Nursing/rest homes/residential care facilities without laundry, Nursing/rest homes/residential care facilities with ....laundry 3ffice/shift Resort Restaurants (see food service) Schools with cafeteria, gym and showers Schools with cafeteria only Schools without cafeteria or showers Service Station Stadiums, Auditoriums, Theatre, Drive -In Theatre Stores/shopping centers/shopping malls Swimming Pools and bathhouses 60 gallons/bed Being removed per G.S. 120 gallons/bed Being removed per G.S. 25 gallons/person Being removed per G.S. 200 gallons/room Being removed per G.S. (see food service) Being removed per G.S. 15 gallons/student Being removed per G.S. 12 gallons/student Being removed per G.S. 10 gallons/student Being removed per G.S. 250 gallons/toilet or urinal Being removed per G.S. 5 gallons/seat or space Being removed per G.S. 120 gallons/1000 square feet Being removed per G.S. 10 gallons/person Being removed per G.S. Example: A person proposes to build a three bedroom home. Being removed per G.S. Water Facility Fee: 120 gallons x 3 (bedrooms) x $1.09 = $392.40 Being removed per G.S. Sewer Facility Fee: 120 gallons x 3 (bedrooms) x $1.13 = $406.80 Being removed per G.S. Total Facility fees = $799.20 Being removed per G.S. Facili Fees Being removed per G.S. Water Rate $1.09 per gallon x daily flow establisl Being removed per G.S. Sewer Rate $1.13 per gallon x daily flow establisl Being removed per G.S. FaellUE Fees For Single Family DiveZlings One Bedroom Water Sewer 'wo Bedroom Water Sewer Three Bedroom Water Sewer Four Bedroom Water Sewer Five Bedroom Water Sewer Fire Permit Fees Construction Permits (Reguired) Automatic Fire Extinguishing Systems Battery Systems Compressed Gases Cryogenic Fire Alarm and Detection Systems Fire Pumps and Related Equipment Flammable and Combustible Liquids (UGST/AGST) (Piping) Tazardous Materials _..,adushial Ovens LP Gas Systems Private Fire Hydrants Spraying or Dipping Being removed per G.S. Being removed per G.S. $130.80 Being removed per G.S. $135.60 Being removed per G.S. Being removed per G.S. $261.60 Being removed per G.S. $271.20 Being removed per G.S. Being removed per G.S. $392.40 Being removed per G.S. $406.80 Being removed per G.S. Being removed per G.S. $523.20 Being removed per G.S. $542.40 Being removed per G.S. Being removed per G.S. $654,00 Being removed per G.S. $678.00 Being removed per G.S. $35.00 plus $2 per nozzle $50.00 $50.00 $50.00 $35.00 plus $2.00 per device $50.00 $50.00 Per Tank $50.00 $75.00 $50.00 $50.00 $50.00 per Hydrant $50.00 5of14 Standpipe Systems $50.00 Temporary Membrane Structures and Tents $50.00 'Operational Permits Amusement Buildings $50.00 Carnivals and Fairs $75.00 Combustible Dust -Producing Operations $50.00 Combustible Fibers $50.00 Compressed Gases $50.00 Covered Mall Buildings $50.00 Cutting and Welding $50.00 Dry Cleaning Plants $50.00 Exhibits and Trade Shows $75.00 Explosives $100.00 - Fireworks Displays $50.00 Flammable and Combustible Liquids $%00 Fumigations and Thermal Insecticidal $50.00 Hazardous Materials $200.00 HPM Facilities $200.00 High -Piled Storage $50.00 Hot Work Operations $0.00 Liquid/Gas-Fueled Vehicles in Assembly Buildings $50.00 Miscellaneous Combustible Storage $50.00 Organic Coatings $50.00 Private Fire Hydrants $50.00 per hydrant Pyrotechnic Special Effects Material $50.00 .kepair Garages and Motor Fuel -Dispensing Facilities $50.00 Storage of Scrap Tires and Tire Byproducts $50.60 Waste Handling $50.00 Temporary Membrane Structures and Tents $25.00 Fire Inspection Fees Up to 3,000 sq. ft. $35.00 3,001 sq. ft. to 5,000 sq. ft. $45.00 5,001 sq. ft. to 10,000 sq. ft. $65.00 10,001 sq, ft. to 25,000 sq. ft. $95.00 25,001 sq. ft. to 50,000 sq. ft. $125.00 50,001 sq, ft. to 100,000 sq. ft. $165.00 100,001 sq. ft. to 500,000 sq. it. $215.00 > 500,000 sq. ft. $300.00 Fire Re -Inspection Fees Follow-up reinspection No Charge I st reinspection $45.00 2nd reinspection $65.00 6of14 3rd reinspection $85.00 Fire Plan Review Fees --',For Sprinkler & Fine Alarm ;- 5,000 sq. it. $50.00 5,000 sq. ft. - 10,000 sq. ft. $100.00 10,001 sq. ft. - 25,000 sq. ft. $150.00 25,001 sq. ft. - 100,000 sq. ft. $200.00 > 100,001 sq. ft. $250.00 Weedy Lot Fees - Uncontrolled Growth x Price to Mow Lots .00 to .25 acres $150.00 .26 to .50 acres $200.00 .51 to 1.00 acres $260.00 Each Additional Acre $260.00 Dunn Public: Library CURRENT FEES PROPOSED FEES, Fuzes Dunn Public Library follows the fee structure established by the Harnett County Public Library One Weelc Items (DVD(Pideo) - begins after closing on due date 0.50� per day -Maximum overdue fine for DVDNideos is limited to $20.00 One Week Items (magazines) - begins day after item due 100 per day Three Week Items (books) - begins 1 Oth day after tern due $1.00 Each additional day late .100 per day Maximum overdue fine for books is limited to $10.00 Fees Lost or damaged materials Actual cost of material Tax Outgoing 10¢/page local & toll free $1.00/page long distance Incoming 10¢/page Photocopies & Printords Black & White 10¢/page Color $1.00 per page Public Works CURRENT FEES PROPOSED FEES; Junk/Debris Removal Fee 'Administrative/Processing Fee $125.00 'Manpower Hourly Rate of each employee Hourly Rate for each piece of Equipment/gas usage equipment used 'Tipping Fees Per submitted lanfill ticket Minimum removal fee plus administrative fee on all work orders $50.00 7of14 Cemetery Services Grave opening/closing _.. Monday thru Friday $700.00 Weekends and Holidays $900.00 Urn and infant fee '/z of appropriate fee Mather Foundation Base Veteran/Government marker - furnished No Charge Base for other markers $100.00 Cemetery Rates/AII Cemeteries 1 to 3 spaces $800.00 4 or more spaces $700.00 4 or more spaces can be financed with a down payment = to price of I space for 12 n¢onths at 8% interest* Cemetery Lot Transfer Fees & Deed Fees Transfer Form only - without a printed deed $20.00 Transfer Fonn - with a printed deed $25.00 Deed Copies $25.00 Parks & Recreation CURRENT FEES PROPOSED FEES':i Facility Use & Fees Dunn Community Building $400 + $300 deposit $500 + $300 Deposit Dr. P.K. Vyas M.D. Recreation Center Membership Fees $20/month = $200/year !Includes use ofWelbtess/Fitness Rm & Racquetball bn) "Pay Per Use Fee $5 per person Racquetball _ $5per person Class Rental Fee $15 per hour Batting Cage (booked in 30 min. timeslots) $5 per person Multi -Purpose Room $25/hr. + $50.00 deposit Gym Rental Fees - Tournament Play Only $50/hr. + $100.00 deposit Park Picnic Shelter Rental $25 per day Tennis Court Rental Fee - $15 per hour Park Rental - does not include ball fields $300.00 $500 Ball Field Rental Without Lights $200.00 per day With Lights $250.00 per day Reserve fields without Fights $25.00/Hour fMax. 2 hours) Reserve fields with lights $30.00/hour (max 2 hours) Sports Registration Resident $20 per player Non -Residents $60 one sport $40 each additional sport $40 each additional child Sponsorship Fees Spring Sports 7-ball, A league and AA league $175.00 $200.00 Girl's softball - 8u, 10u, 12u, 15u, 18u $250.00 $275,00 Boy's baseball - AA, AAA, Majors, Dixie Boys, Dixie Boys Majors $250.00 $275.00 Miracle League team - effective 4/15/15 $250.00 $275.00 mM Fall Snorts Soccer 4u, 6u, 8u Soccerl0u & 13u Ault League Sports Men's and Women's softball Kickball Men's Basketball Volleyball, Walleyball C.B. Codrington Park/ City Swimming Pool Adults Children PAL Members $150.00 $200.00 $500.00 $500Group/$50Individual $SOO Groupj$50 Individual $500.00 $450 Group/$50 individual $300.00 $300 Group/$50 Individual $2.00 $3.00 $1.00 $2.00 $0.50 $1.00 Planning CURRENTFEESI PROPOSED FEES' Planning Board Fees Application for Rezoning or Conditional Zoning (per owner) $500.00 Application for Conditional Use Permit $700.00 Application for Ordinance Amendment/ General Plan Amendment $300.00 Application for Street/Alley Closing $500.00 Application for Voluntary Annexation (per parcel) $125.00 Board o(Adiustrnent Fees 4pplication for Variance $500.00 application for Special Use Permit $1,000.00 Appeal Zoning Administrator's Decision $500.00 Development Permit Fee Schedule Site plan and permit review New Construction/Major Addition (per lot) Single Family Home $50.00 Single Family Home (in floodplain) $100.00 Multi-family/Non-residential $100.00 Multi-family/Non-residential (in floodplain) $200,00 Minor Addition/Change In Use (per lot) Multi-family/Non-residential $50.00 Multi-family/Non-residential (in floodplain) $100.00 Fence Permit $50.00 Zoning Compliance Letter Fee $50.00 Sign Permit Fees Wall Sign $50.00 each Ground Sign $100.00 each Freestanding Sign $200.00 each Construction/Portable Sign/Temporaty Signs $50.00 each Plan Review - Master Sign Plan $150.00 Outdoor Advertising/High Rise (plus Inspection Fees) $200.00 each Temporary Banner/Windblown Signs $20.00 Yard Sale Signs and Section 22-297 Signs No Fee 9of14 Political Signs and Special Event Signs $150.00 ($75 refunded - all signs removed within 5 days) Sign Cabinet Replacement $100.00 ubdivision Fee Schedule Certificate of Exemption $50.00 Minor Subdivision Plan Review Fee 1-3 lots (including new residual parent lot) $50.00 per lot Malor Subdivision - Single Family Residential Preliminary Subdivision Plat Review Base Fee *Base fee includes up to 3 lots including new residual $200.00 *Additional lots exceeding 3 included in base fee $10/lot Final Subdivision Plat Review Fee "Base fee includes up to 3 lots including new residual parent lot $150.00 *Additional lots exceeding 3 included in base fee $10/Iot Maior Subdivision - Multi Family and Non - Residential Preliminary Subdivision Plat Review Base Fee $300.00 *Additional fee for each lot including new residual parent lot $10/lot Final Subdivision Plat Review Fee $200.00 *Additional fee for each lot including new residual parent lot $10/lot onstruetion Plans Review Fee Processing fee plus hourly rate for consultant review services times the number of review hours $75 minimum "1VUL LU exccuu y6JU mucss LGVQmPcr 1S 11UL111eU Una Note: all plan.review fees include three review of plans submittals. If additional reviews are necessary, an additional plan review fee will be assessed per plan review. Publications Copies (Black and White) 10¢/page snaps *8 1/2" x 11" $5.00 11" x 17" $10.00 24" x 36" $20.00 32" x 44" $30.00 Custom Map = cost of map plus: $50.00/hour Large Format Prints/Copies of Plans 24" x 36" (B & W only) $3.00/page r Unu Uac Tina Paper (B & W) $10.00 Paper (Color) $20.00 10 of 14 CD (pdf) $3.00 Zoning Ordinance '*Paper (B & W) $10.00 *CD (pdf) $3.00 Updates *Paper (B & W) .10¢/sheet *CD (pdf) $3.00 Pedestrian Plan/Bike Plan Paper (B & W) Paper (Color) CD (pdt) $10.00 $20.00 $3.00 Animal Control CURRENT FEES PROPOSED FEES Released Back to Owner Impound Fee $25.00 Boarding $10.00/day Other Offenses $10.00 Aggressive Dogs 1st Offense $50.00 2nd Offense $100,00 3rd Offense $200.00 Pet Adoptions Dogs $15.00 Cats Free Nlice CURRENT FEES! -73 $20.00 appry in aavance - vana ror .w aays Charitable Solicitation Permit Fees - §11-286 $20.00 Permit for application required 30 days in advance of event - Copy of Reports $2 each Disk $10.00 C.A.D. Reports $2.00 Curfew Ordinance tat offense - ndsdemeanor $100.00 2nd Offense $250.00 3rd Offense $400 + imprisonment False Alarm Responses (Sec. 13-52) Sixth false alarm $50.00 Seventh false alarm $100.00 Eighth false alarm $150,00 Nineth false alarm $200.00 Ten (10) or more false alarms $250.00 Graffiti Ordinance - §13-65 1st Offense - Civil Penalty $250,00 '.'nd Offense $500.00 11 of 14 Delinquency charge upon non-payment $25.00 Misdemeanor for failure to pay $1,000 and/or imprisonment "I14olse Ordinance - §13-36. Application & Permit Fee - 48 his. prior to event $15.00 Security Deposit $100.00 Initial citation $50.00 Initial citation - not paid within 72 hours add $25.00 2nd Offense within 12 months $100.00 3rd Offense within 12 months $250.00 Parade/Picket Line/Group Demonstration Permits - §14-3 $0.00 Overtime Parkingu $5.00 Parking in no Parking Zone $10.00 Stopping, Standing or Parking within Intersection, on Crosswalk, near Fire Hydrant, etc. $10.00 Stopping in Street $10.00 Parking in Fire Lane $25.00 Parking in Loading Zone $10.00 Obstructing passage of Public Conveyance or vehicle $10.00 All Other Parking Violation $10.00 Tobacco Free Ordinance Violations $50.00 ',toraee Fee - Impound Lot (fee assessed once vehicle Messed by courts) $20.00/day FINANCE DEPT. CURRENT FEES PROPOSED FEES' Returned Check Fee $25.00 Taxicab Fare Garbage Pickup Residential Garbage Rate Curbside Recyclln$ Residential curbside pick-up (every other week) (billing is included with City of Dunn utility bill) Bulls pickup per unit service fee Storm Water Fee Non -Residential Residential Duplicate Pay stubs Duplicate W-2 $1.95 for the first one -tenth (1/10) mile and $0.25 for each additional one -tenth (1/10) of a mile ($4.20 for first mile and $2.50 each additional mile) $16.95 per month $1&95 per month $3.05 per month $3.45 per month $3.85 per month $1.50 per month $5,00 per month $1.50 per month $2.00 per month $5.00 each $5.00 each After Hours Fee $45.00 Non-payment Administrative Fee $35.00 12 of 14 Late Fee 10% of outstanding bill Water Rate Schedule Inside City Limits -r Minimum 2,000 $12.75 per month ^2,001+ gallons $4.08 per 1,000 per month Outside City Limits Minimum 2,000 $25.50 per month 2,001+ gallons $8.16 per 1,000 permonth Ltdustrial Rate Inside City Limits Minimwn 2,000 $12.75 per month 2,001+ to 500,000 gallons $4.08 per 1,000 per month 500,000+ gallons $2,10 per 1,000 per month Outside City Limits Minimum 2,000 $25.50 per month 2,001+ to 500,000 gallons $8.16 per 1,000 per month 500,000+ gallons $4.20 per 1,000 per month Government Bulk Rate W/o minimum gpd guaranteed in contract $4.00 per 1,000 $4.12 per 1,000 per month Minimum gpd guaranteed in contract $2.00 per 1,000 $2.12 per 1,000 per month Sewer Rates Inside City Limits Base Rate meter $10.75 (BR + $4.49/1,000) $11.00 (BR+$4.8011,000) per month $20.36 (BR + $4.49/1,000) $20.61 (BR+$4.8011,000) per month i% $37.90 (BR+ $4.49/1,000) $38,15(BR+$4.8011,000)per month 2" $59.05 (BR + $4.49/1,000) $59.30(BR+$4.8011,000)per month 3" $155.5 8 (BR. + $4.49/1,000) $155.83(BR+$4.8011,000) per month 4" $172.62 (BR + $4.49/1,000) $172,97(BR+$4.8011,000) per month 6" $538.52 (BR + $4.49/1,000) $538.77(BR+$4.8011,000) per month Sewer Only $29.00 $30.45 per month Outside City Limits Base Rate '/d' meter $21.50 (BR+ $8.98/1,000) $22.00 (BR+$9.6011,000) per month 1" $40.72 (BR + $8.98/1,000) $41,22(BR+$9.6011,000) per month 1'/z $75.80 (BR+$8.98/1,000) $76.30 (BR+$9.6011,000) per month 2" $118.10 (BR A- $8,98/1,000) $118.60 (BR+$9.6011,000) per month 3" $311.16 (BR + $8.98/1,000) $31L66 (BR+$9.6011,000) per month 4" $345.24 (BR + $8.98/1,000) $345,74(BR+$9.6011,000) per month 6" $1077.04(BR +$8.98/1,000) $1077.54(BR+$9.6011,000) per month Sewer Only $58,00 $60.90 permonth Water & Sewer Tap Fee Schedule Water Taps Tap Restoration 400.00 In Town *3/4" Water Tap Fee 1,000.00 '',�" Water Tap Fee 1,200.00 13 of 14 All Taps greater than I" are costplus time and naterial Out of Town Water Tap Fee $1,600.00 '' Water Tap Fee $1,800.00 All Taps greater than 1 "are costplus tune and material Sewer Taps Tap Restoration $400 4" $1,000 6" $1,200 Transfer Fee $20.00 Processing Fee $35.00 Water Sample Fee $30.00 $50.00 Water Sample Fee - government bulk users $15.00 $25A0 Water Meter Tantperine Fee Water cut-on/cut-off $50.00 Lock $75.00 Breaking cut off valve $150.00 Meter Deposit Rates Homeowners $50.00 Rental Tenants $100.00 - -'Ommercial Accounts $100.00 Fireline Protection 2" $11.00 per month 4" $21.00 per month 6" $42.00 per month 8" $72.00 per month 10" $108.00 per manta 12" $160.00 per month Taxes I CURRENT FEES PROPOSED FEES' Property Tax Rate Rate property .120/$100 valuation of taxable Downtown Dunn Tax District property Vehicle License Fee Yard Sale Permit - limit 3/year § 11-253 - § 11-254 Administrative processing permit fee for no more than 3 such permits lasting no more than 2 consecutive days during any calendar year. $5.00 $2.00 EM 14 of 14 Business Registration Fee $40.00 'irivilege License khedule B (fees regulated by the City of Dunn) Beer "Off Premises" $5.00 Beer "On Premises" $15.00 Taxicabs § 11-194. $15.00 each driver Wine. "Off Premises" $10.00 Wine "On Premises" $15.00 D� LINN DEN All-AmeetwCity I�itr or dorm __ All -America City 1 1 City Council 1 Meeting Date: June 12, 2018 1989*2013 1989*2013 SUBJECT TITLE: Consideration of Ordinance Declaring Property Unfit for Human Habitation — 603 E. Pearsall St.— PIN #1516-75.3346.000 - PARCEL #02151612090007 Presenter: Chief Building Inspector Steven King Department: Planning & Inspections Description: Ordinance Declaring the Property Herein Described As Unfit for Human Habitation, Photographs of subject Attachment; X Yes No Property, Correspondence from the City of Dunn to the Property Owner Public Hearing Advertisement Date: • 5/29/18 & 6105/18 e PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 603 E. Pearsall St., and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn Minimum Housing Code (MHC). The Chief Building Inspector also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S.160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn MHC and pursuant to N.C.G.S.160A-443, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful". If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Section 4-31 of the Dunn City Code within twelve (12) months of the adoption of this ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S. 160A-443. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the Ordinance Declaring the Property located at 603 E. Pearsall St., (PIN# 1516-75-3346.000) as Unfit for Human Habitation Pursuant to N.C.G.S.160A-441, ET SEC. city of dune POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 (910) 230-3500 e FAX (910) 230-3590 www.dunn-ne.org Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeil Billy Tart Chuck Turnage Billy Barfield City Manager Steven Neuschafer AN ORDINANCE DECLARING THE' PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-441, ET SEQ. WHEREAS, that on February 5, 2018 the Building Inspector for the City of Dunn sent a notice to CDL Properties, LLC, the owners of record of the property located at 603 E. Pearsall St., that the property was in a condition that does not meet the requirements of the City of Dunn Minimum Housing Code and served on the property owner of Complaint and Notice of Hearing, that a hearing would be held on February 16, 2018, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute § 160A-441, et seq.; and WHEREAS, on February 16, 2018, attending the hearing was Building Inspector Slater Johnson and following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute §160A-443, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Minimum Housing Code and ordering the property owner to bring the structure on the property into compliance with the City of Dunn Minimum Housing Code within ninety (90) days of the date of such Order, being May 21, 2018 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Minimum Housing Code as set forth in Section 4-31 of the Dunn City Code; and DUNN WIhPaKfh6lig ! R am i11 �nxvtwu 1 WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-31 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on May 29, 2018 and June 5, 2018, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on June 12, 2018, to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the dwelling described herein is unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this dwelling has been given a reasonable opportunity to repair the dwelling pursuant to an Order issued by the Chief Building Inspector on February 20, 2018, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main entrance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the building located at the following address: 603 E. Pearsall St., Dunn NC 28334 PIN #: 1516-75-3346.000 PARCEL ID#: 02151612090007 Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-443. Section 3. This ordinance shall become effective upon its adoption. Section 4. If the owner of the property described herein has not repaired, altered or improved the property to bring it into compliance with Section 4-31 of the Dunn City Code within twelve (12) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under North Carolina General Statute § 160A-443. Adopted this the 12th day of June, 2018 Oscar N. Harris Mayor Attest: Melissa R. Matti, CMC Deputy Clerk .�,„-:.,ram' �,. v_. • • r 7 m city of dunn Inspections Department POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3505 a FAX (910) 230-9005 wwwAunn-nc.org PROPERTY HISTORY: 603 E. Pearsall St. (PIN#: 1516-75-3346.000) CDL Properties, LLC PO Box 143 Dunn, NC 28335 November 14t11, 2017 — Complaint received from tenant. November 27t1i, 2017 — Single Family Dwelling inspected. Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Billy Barfield City Manager Steven Neuschafer February 5t1, 2018 — Hearing Notice sent CDL Properties, LLC notifying them of hearing date of February 16th, 2018 at 2:00 pm. February 16th, 2018 — Hearing held with neither owner nor any party in interest in attendance. February 20th, 2018 — Order after Hearing letter mailed to CDL Properties, LLC stating they had ninety (90) days to repair, close, or demolish the dwelling. Information outlining how to appeal the Building Inspector's Order was enclosed as well. March 2nd, 2018 — Deadline for appeal to be filed. No appeal was received. May 21't, 2018 — Order allowing sixty (90) days for repairs expires. May 25", 2018 — Site inspection was conducted and no visual repairs to the dwelling were observed and no contact from the owner has been made to do a follow-up inspection. June 12th, 2018— Scheduled for City Council Meeting. June 6t", 2018 City of Dunn Minimum Housing Survey Address: 603 E. Pearsall St. Date of Inspection: November 27, 2017 Owner: CDL Properties LLC Phone Number: 363 Carroll Store Rd. Autryville, NC 28318 Tenant: Jodi Gornik Phone Number: (910) 514-5726 Type: One Story Single Family Dwelling Tax value of Structure: $29,560.00 Construction Type: Crawls pace/Frame Zoning District/Ward: This is the inspection results of a Minimum Housing Inspection that was performed on November 27tn 2017. All violations in this report will need to be corrected and a follow-up inspection will need to be performed to ensure compliance with the City of Dunn's Minimum Housing Code. Any permits that are required will need to be issued prior to beginning repairs. Please contact the City of Dunn Inspection Department if you have any questions. Page 1 of 6 EXTERIOR A, SIDING - Replace broken siding. B.-STEPS - Provide handrail, repair side steps. "—ORCH - Appears OK. D—RO—OF - Appears OK. E. ROOF CVRG. - Repair roof leaks. F. ACCESS DR. - Provide. G. VENTS-- Provide where missing. H. FOUNDATION - Seal all holes. I. WINDOWS - Replace where cracked. J. DOORS - Appears OK K. PIERS - Appears OK LFO—OTINGS - Appears OK U. INSULATION - R-30 insulation is recuired in attic. N. —SCREENS - Provide screens on all windows. 0 —YARD-- Provide general yard maintenance and ctean-up. F—ACC. BLDG. - Repair or remove. Page 2 of 6 LIVING ROOM A. WALL$= Remove mold and paint. B. CEILING — Clean C. FLOOR Appears OK D. FLR. RG� Replace broken floor covering. E. ELECTRICAL Have electricat checked. FWINDOWS — Provide screens. BEDROOM 4V 1 - (Rear of house) A. WALLS-- Remove mold and repair holes. Then paint, B. CEILING --Appears OK C. FLOOR— Appears OK D. FLR. CVRG. — Appears OK E. WINDOWS — Clean F. ELECT—RLC—A—L.— Replace receptacle and have checked. G. DOOR — Appears OK H. KNOB LOCK Appears OK (.CEILING FIXTURE — Appears OK Page 3 of 6 Nffiffl'�• MAV A. WALLS - Remove mold. B. CEILING- Appears OK C. FLOOR - Repair where weak. D. FLR. CVRG. - Clean E. WINDOWS - Replace where cracked. FELECTRICAL_ Add smoke detectors, replace receptacle and have electrical checked. G. DOOR - Paint. H. KNOBZ—LOC—K- Appears OK I. CEILING FIXTURE - Provide globe Note. Replace A/C vent cover A.WALLS- Clean and paint. B. CEILING___ Repair roof leak and paint. C. FLOOR Appears OK D. FLR, CVRG. - Replace. E. TUB - Clean F. TUB FAUCET - Repair and clean. Wvu�# I H. LAVATORY- Clean I. COMMODE - Replace seat. Page 4 of 6 BATHROOM -CONT. J. PLUMBING — Seat around drain lines and water lines. K. — Replace. L. KNOB/LOCK — Appears OK M. ELECTRICAL — Provide GFCI receptacle and have electrical checked. N. CEILING FIXTURE — Appears OK KITCHEN A. WALLS_ Remove maid and repair holes. B. CEILING — Repair roof leaks and replace. C. FLOOR — Appears OK D. FLR. CVRG. — Replace broken. E—SINK — Repair leaks and replace counter tops, F. FAUCET Appears OK G. PLUMBING — Sea[ around all holes and have plumbing checked. H. STOVE Appears OK I. WATER HEATER — Appears OK I ELECTRICAL — Have electrical checked. KJIDEILING FIXTURE_- Appears OK. HALL A. WALLS-- Clean and paint. B—CEILING — Clean C. FLOOR Repair where weak. D. FLR. CVRG. — Replace. E. ELECTRICAL Have electrical checked. Page 5 of 6 MISCELLANEOUS A. HEAT — Must work property. B. WATER — City water. C. SEWER — City sewer. D. PANEL BOX-- Panel box needs to be labeled. E. EXTERMINATE — Provide professional extermination on property. Please provide a report of extermination to Inspections Department. F. SMOKE DETECTORS — Provide. Carbon monoxide detector needs to be installed. G. PROPERTY MAINTANENCE — Provide general maintenance on property. INSPECTOR'S SIGNATURE Page 6 of 6 I)UNN nDllortN oiN I)iJNN III -America CRY_ <ity °�1�1Form;0-A -caC' City . Meeting Date: June 12,2018m 1989 {(2013 39892073 SUBJECT TITLE: Consideration of Ordinance Declaring Property Unfit for Human Habitation — 1004 S. King Ave.— PIN #1516.35.6103,000 - PARCEL #02151610540002 Presenter: Chief Building Inspector Steven King Department, Planning & Inspections Description: Ordinance Declaring the Property Herein Described As Unfit for Human Attachment: X Yes No Habitation, Photographs of subject Property, Correspondence from the City of Dunn to the Property Owner Public Hearing Advertisement Date: • 5/29/18 & 6105118 PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 1004 S. King Ave., and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn Minimum Housing Code (MHC). The Chief Building Inspector also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. 160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn MHC and pursuant to N.C.G.S. 160A-443, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful'. If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Section 4-31 of the Dunn City Code within twelve (12) months of the adoption of this ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S.160A-443. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the Ordinance Declaring the Property located at 1004 S. King Ave., (PIN# 1516-35-6103,000) as Unfit for Human Habitation Pursuant to N.C.G.S. 160A-441, ET SEC. w k y city of dunn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-ne.org Mayor Oscar N. Harris Mayor Pro Teat Frank McLean Council Members Buddy Maness Dr. Gwen McNeil Billy Tart Chuck Turnage Billy Barfield City Manager Steven Neuschafer AN ORDINANCE, DECLARING TIIE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-441, ET SEQ. WHEREAS, that on February 5, 2018 the Building Inspector for the City of Dunn sent a notice to CDL Properties, LLC, the owners of record of the property located at 1004 S. Iung Ave., that the property was in a condition that does not meet the requirements of the City of Dunn Minimum Housing Code and served on the property owner of Complaint and Notice of Heating, that a hearing would be held on February 16, 2018, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute § 160A-441, et seq.; and WHEREAS, on February 16, 2018, attending the hearing was Building Inspector Slater Jolmson and Building Inspector Mike Blackmon and following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute §160A-443, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Minimum Housing Code and ordering the property owner to bring the structure on the property into compliance with the City of Dunn Minimum Housing Code within ninety (90) days of the date of such Order, being May 21, 2018 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Minimum Housing Code as set forth in Section 4-31 of the Dunn City Code; and i t r` i' ,- WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-31 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on May 29, 2018 and June 5, 2018, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on June 12, 2018, to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the dwelling described herein is unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this dwelling has been given a reasonable opportunity to repair the dwelling pursuant to an Order issued by the Chief Building Inspector on February 20, 2018, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main entrance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the building located at the following address: 1004 S. Kine Ave., Dunn, NC 28334 PIN #: 1516-35-6103.000 PARCEL ID#: 02151610540002 Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to pernrit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-443. Section 3. This ordinance shall become effective upon its adoption. Section 4. If the owner of the property described herein has not repaired, altered or improved the property to bring it into compliance with Section 4-31 of the Dunn City Code within twelve (12) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under North Carolina General Statute § 160A-443. Adopted this the 12th day of June, 2018 Oscar N. Harris Mayor Attest: Melissa R. Matti, CMC Deputy Clerk Mayor Oscar N. Harris y v r city of dunn htspections Department POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 (910) 230-3505 a FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 1004 S. King Ave. (PIN #: 1516-35-6103.000) Huey Gene Malloy Carrie M. Malloy 1003 S. McKay Ave. Dunn, NC 28334 November 14", 2017 — Complaint received from tenant. November 27t" 2017 — Single Family Dwelling inspected. Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Billy Barfield City Manager Steven Neuschafer February 5" 2018 — Hearing Notice sent to Huey Malloy and Carrie Malloy notifying them of hearing date of February 16d , 2018 at 2:30 pm. February 16", 2018 — Hearing held with neither owner nor any party in interest in attendance. February 20", 2018 — Order after Hearing letter mailed to Huey and Carrie Malloy stating they had ninety (90) days to repair, close, or demolish the dwelling. Information outlining how to appeal the Building Inspector's Order was enclosed as well. March 211, 2018 — Deadline for appeal to be filed. No appeal was received. May 216t, 2018 — Order allowing sixty (90) days for repairs expires. April 19t11, 2018 — Site inspection was conducted and no visual repairs to the dwelling were observed and no contact from the owner has been made to do a follow-up inspection. June 12f1', 2018— Scheduled for City Council Meeting. E tit'_ June 61h, 2018 City of Dunn Minimum Housing Survey Address: 1004 S. King Ave. Date of Inspection: November 27, 2017 owner: Huey Gene Malloy Phone Number: 1003 S. Mckay Ave. Dunn, NC 28334 Tenant: Annie Wright Phone Number: (910) 658-9050 Type: One Story Single Family Dwelling Tax value of Structure: $62,960.00 Construction Type: Crawlspace/Frame Zoning District/Ward: This is the inspection results of a Minimum Housing Inspection that was performed on November 27"' 2017. All violations in this report will need to be corrected and a follow-up inspection will need to be performed to ensure compliance with the City of Dunn's Minimum Housing Code. Any permits that are required will need to be issued prior to beginning repairs. Please contact the City of Dunn Inspection Department if you have any questions. Page 1 of 6 EXTERIOR A —SIDING — Clean and replace broken siding. B. STEPS — Replace rotten steps on back the back of the house. C. PORCH — Paint front porch, Remove or repair deck on the rear of hOUse. D. ROOF — Appears OK. E. ROOF CVRG. — Repair roof leaks. F. ACCESS DR.= Appears OK G. VENTS — Appears OK. H.FOUKDATION — Appears OK I. WINDOWS — Must be operable and Provide screens. J. DOORS — Provide weatherstripping and replace storm door, K. PIERS — Appears OK L. FOOTINGS= Appears OK M. INSULATION — R-30 insulation is required in attic. N. SCREENS — Provide screens on all windows. 0. YARD Provide general yard maintenance and clean-up. P. ACC. N/A Page 2 of 6 LIVING ROOM A. WALLS - Clean and paint. B. CEILING--- Clean and paint. (Repair roof leaks) C. FLOOR - Appears OK D. FLR. CVRG. - Appears OK E.ELECTRICAL - Replace old broke receptacles. F. WINDOWS Must be oPerabte. BEDROOM_# 1 - (First on A g" t , A. WALLS-- Clean and paint. B. CEILING - Clean and paint, (Repair roof leak) C. FLOOR.- Appears OK D. FLR. CVRG. - Clean E. WINDOWS - Must be operab[e, provide screens. F. ELECTRICAL. - Provide receptacle cover. Smoke detector has no power. G. DOOR.= Replace H.-KNOB/LOCK - Replace I.CEILHG-FIXTURE = Appears OK Page 3 of 6 BEDROOM # 2 - (Rear of house A. WALLS - Clean and paint. B. CEILING - Repair and paint. (Fix roof leaks) C. FLOOR - Appears OK D. FLR. CVRG. - Clean E. WINDOWS - Must be operable, provide screens. F. ELECTRICAL - Replace receptacles. G. DOOR - Appears OK H. KNOB/LOCK Appears OK I. CEILING FIXTURE 7 Appears OK BATHROOM A, WALLS Clean and paint, B. CEILING Repair and paint. C. FLOOR__ Replace entire floor system. D. FLR. CVRG. - Replace, E. —TUB - Replace. F. TUB FAUCET - Replace. G. TUB SURROUND - Replace. H. LAVATORY - Appears OK (Secure) I. COMMODE - Reset after floor is replaced. J. PLUMBING - Check in crawtspace. Page 4 of 6 BATHROOM CONT. K. DOOR Replace. L. KNOB LOCK - Replace. _K-ELECTRICAL-- Provide GFC1 receptacle N.-CEILING FIXTURE - Appears OK KITCHEN A. WALLS - Repair and paint. B. CELUNG - Repair and paint. C. FLOOR - Appears OK D. FLR. C YRG. - Replace. E. SINK_ Tenant advises of leak, (Repair) F_FAUCET - Appears OK _G PLUMBING - Check and repair leaks throughout the house. H. STOVE Clean. 1. WAT R -HEATER - Appears OK J. ELECTRICAL - Replace GFCl and old receptacles. Properly terminate wires over stove. K. CEILING FIXTURE 7 Provide globe. NOTE: Provide dryer exhaust. HALL A_ -WALLS - Clean and paint. a, CEILING Clean and paint. (Repair roof leaks) C. FLOOR Appears OK. D -FLR. CVPG-= Clean or replace. E. ELE RICAL - Provide smoke detector/C.O. combo. Page 5 of 6 MISCELLANEOUS A. HEAT — Certify that heat works properly. B. WATER — City water. C. SEWER — City sewer. Q.__PANELL BOX — Appears OK E. EXTERMINATE —Bugs present all inside of the house. Provide professional extermination on property. Please provide a report of extermination to Inspections Department. E. SMOKE DETECTORS — Provide in bedrooms. Carbon monoxide detector needs to be installed. G. PROPERTY MAINTANENCE — Provide general maintenance on property, INSPECTOR'S SIGNATURE Page 6 of 6 DUM Y City Council Agenda ','Form ition of Ordinance to Demolish Storage Building—100211004 E. Edgerton St I Presenter: Chief Buildinq Inspector, Steven Kinq I Description: Ordinance to Demolish Storage Building Attachment: XYes No Correspondence to property owner Photoqraphs of property PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 1002/1004 E. Edgerton St., and based upon his observations, the storage building failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn. The Building Inspector also found the storage building dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. §160A-443, the City Council has the power to proceed with the demolition of this property, Should Council decided to proceed with the demolition of the storage building at 1002/1004 E. Edgerton St., an ordinance (which is attached) would need approval directing the Building Inspector to remove or demolish said structure. BACKGROUND: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building Inspector to proceed with the demolition of the storage building located at 1002/1004 E. Edgerton St. (PIN: 1516-95-5410.000). ® north Carolina Mayor Oscar N. Harris Mayor Pro Tern Frank McLean tm N ff .AJUNN Council Members city of d u n n Buddy Maness Dr. Gwen McNeill POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Billy Tart Chuck Turnage (910) 230-3505 • FAX (910) 230-9005 BillyBarfield www.dunn-ne.org City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on January 22, 2018, the Chief Building Inspector for the City of Dunn sent a notice to Spoyle Properties, LLC, the owner(s) of record of storage building located at 1002/1004 E. Edgerton St., noting that the storage building was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and was thereby condemned, pursuant to North Carolina General Statute § 160A-426, and noticed the property owner of a hearing on January 30, 2018 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on January 30, 2018 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the heating, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute § 160-429, declaring that the storage building referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being February 2, 2018; and WHEREAS, the owner of the above described storage building did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on April 24, 2018 and May 1, 2018, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on May 08, 2018 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the storage building described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute §160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the storage building described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS; this storage building should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this storage building has been given a reasonable opportunity to repair or demolish the storage building pursuant to an Order issued by the Building Inspector on February 2, 2018 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the storage building described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the storage building at the following address: 1002/1004 E. Edgerton St., Dunn, NC 28334 PIN #: 1516-95-5410.000 PARCEL ID # 021S2608020028 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described storage building in accordance with his Order to the owner thereof dated the 2°d day of February, 2018 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the dwelling and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this the 12a' day of June, 2018. Oscar N. Harris, Mayor Attest: Melissa R. Matti, CMC Deputy Clerk Mayor North Carolina Oscar N. Harris Iff Mayor Pro Tem Frank McLean `NN Council Members city of d U ri ri Buddy Maness Dr. Gwen McNeill Inspections Department Billy Tart POST OFFICE BOX 1065 > DUNN, NORTH CAROLINA 28335 Chuck Turnage Billy Barfield (910) 230-3505 ^ FAX (910) 230-9005 City Manager wwwAunu-nc.org Steven Neuschafer PROPERTY HISTORY: 1002/1004 E. Edgerton St. Storage Building (PIN #: 1516-95-5410.000) Owner: Spoyle Properties, LLC (Barry Hoyle/Bobby Spell) January 19`h, 2018 — Storage Building inspected and condemned. January 22" d, 2018 — Condemned Notice sent to Spoyle Properties, LLC notifying them of heating date of January 30rh at 1:30 pm. January 30", 2018 — Hearing held with neither owner nor any party in interest in attendance. February 2"d, 2018 — Order after Hearing letter mailed to Spoyle Properties, LLC stating he had sixty (60) days to repair or demolish the dwelling. A letter outlining how to appeal the Building Inspector's Order was enclosed as well. February 12t11, 2018 — Deadline for appeal to be filed. No appeal was received. April 131h, 2018 — Order allowing sixty (60) days for repairs expires. April 19t1, 2018 — Site inspection was conducted and no visual repairs to the storage building were observed. May 8th, 2018 — Scheduled for City Council Meeting. Tabled until the June 2018 Council Meeting. MaY 9th, 2018 — Inspection was performed on storage building. No repairs were noted although it appeared that no one was living in the storage building. Mr. Leslie Crawford was informed that both storage buildings required permits. He stated he would be in by the end of the week to apply and pay for the permits. May 30rh, 2018 — Inspection was performed on storage building. No repairs have been made. Permits have not been applied for or issued for either storage building. June 12", 2018 — Scheduled for City Council Meeting. 5 ff,T,WRr,T,Tl I nr.j:m May 315t, 2018 DVN MOM" DUNN LW-DUNN city of Bunn Y i City Council Agenda Form1 INiO tfrl9 Ig?W@NAV Lei ate® Jung �1_ SUBJECT TITLE: Amendment to Project Scope for Bay Street Infrastructure Improvements and Approval of BudgetAmendment #16 Presenter: Dean Gaster Department: Public Works Attachment: XYes No Description: Project Scope Amendment & BA #16 Public Hearing Advertisement Date: PURPOSE: To amend the project scope for the construction contract for the Bay Street Infrastructure Improvements Project. BACKGROUND: The Phase II B. Bay Street water line project was awarded to T.A. Loving on February 13, 2018 in the amount of $139,915. During the boring procedure of the project, a portion of the roadway and stormwater pipe collapsed due to the deteriorated stormwater pipe's condition. The portion of stormwater pipe from S. Wilson Avenue to the stormwater box east of the railroad will need to be replaced due to this failure. BUDGET IMPACT: $80,000 from water/sewer funds RECOMMENDATION/ACTION REQUESTED: Recommend amendment to the current contract with T.A. Loving Company for the Bay Street Infrastructure Improvements Project base bid in the amount of $80,000 to replace collapsed portion of stormwater pipe from S. Wilson Avenue to the stormwater box east of the railroad and approve Budget Amendment #16 PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City Clerk no later than noon in accordance with the schedule that you have been given. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2018 Department: Water/Sewer Distribution Budget Amendment# BA-16 Date: 6/12/2018 FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Water/Sewer 30-810-7402 Capital improvement Project $ 145,000 $ 80,000 $ 225,000 LAPLNUI I UKL IUIHL: I4a,uuu $ ou,uw $ cu,wu FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Water/Sewer 30-390-4000 Fund Balance $ 584,500 $ KAI) $ 664,500 CERTIFICATION: I certify this requested budget amendment was approved by the City Council on: City Manager: Date: Finance Director, Date: JUSTIFICATION: To record change order amount on Bay Street Project FUNDING SOURCE: Water/Sewer Fund Balance DUNN 1WR_ DLINNDUNN AII•AmadcaCity sirs or d�n� AIRMIM CIEy 1 C city Council Agenda '_ Meeting ate® June 12,2018 1989*2013 1989*2013 SUBJECT TITLE: Approve Contract for Automated Meter Reading System Presenter: Mark Stephens Department: Finance LLI Attachment: X Yes No Description: Public Hearing Advertisement Date; PURPOSE: To approve contract for Automated Meter Reading System. BACKGROUND: During the October 17, 2017 City Council meeting, a presentation was given by MeterSYS detailing the feasibility analysis results and proposed AMI systems for the City of Dunn. Based on the results of the feasibility analysis, MeterSYS recommended that the City proceed with solution selection through competitive bidding to validate estimated capital costs and to identify the preferred solution based on City defined requirements. The AMI Project Committee recommends the City select Sensus AMI, through their distributor Ferguson Waterworks, due to its abilities to serve the City service territory with its FCC licensed 2-watt meter transmitter output, meter remote disconnect technology, innovative software, and competitive pricing, which meets the best -value provisions of N.C.G.S 1.43-135.9. BUDGETIMPACT: The debt service will begin in Fiscal Year 19-20 and will paid thin increased revenue and reduction in operating costs. RECOMMENDATION/ACTION REQUESTED: Contingent upon authorization of the North Carolina Local Government Commission, MeterSYS recommends the City enter into contract with Ferguson Waterworks for meter equipment, AMI network infrastructure, software and related services in the amount of $1,633,280 including reimbursable sales tax; a contract with MeterSYS for Task Order 2, Project Management services in the amount of $134,000; and allocate project contingency in the amount of $130,662 for a total project allocation of $1,897,942. City of Dunn AMI Bid Summary i Recommendations Supporting• • of • Billing Tuesday, June 12th, 2018 7:00p UUNN ��fi AMI Comparison Matrix- Vendor Network Design Vendor Proposed System Collector Design 2 Collectors, 1-2 Node repeaters per collector Fortiline/Mueller Traditional AM[ (Originally 2 collectors on towers with up to 4 repeaters) 1 Collectors/ 5 possible Repeaters Ferguson/Sensus Traditional AMI (Originally 3 collectors) I i �l lllgillllllll MeterSYS UUNN Vendor Comparison Scoring 1YPIt t1 a p o6 Section TOW Points (Scare l3Nax t, 1111111111 MeterS 8 S weight t1d) ," PerBUSon Sensas foYtiline lNueller Aclare,Batlger Core cCi�2fn ' (5core2Nhax `, 7211) v.,v l 14 11 3FJ0 ,5l �t� � s Proposed Design 40 4 } Twaway Endpdnt Functionality and { 4 420 4 �;0 4 26 0 0 ��s�� t Demand CapabJity 6 �! Limited NetWark On - Infrastructure 10 4 4 40 3 ,30 3 30 2 '20, �� +i MDM9 Sofhvare 5 4 6i 3 is 2 ,10 4 20 3 ti�¢,y t ': Customer Portal 5 4 3 ' 15 2 `3,q 4 20 2 YO:: Functionafity / Integrated Meter 4 4 ' 20 4 2ti 2 10 4 yi 1 and Nehvork 5 �, {tt to t 7t a •E Equipment Specifications Compliance/ 4 10 2 $ 4 10 1 2.5. gN �� j Warranty Support 4 2.5 ` 4 4 -20 c 3 15 1 S to Instagation Quaifications 5 �i 7 - L.eak Oetectien OpfionsrFuture Anei lary 4 4 ��� Network CapabaNeS 2.5 } 4 Sinilar Projettsl 10 4 +33 40 4 ����%�<,-ExpariencdReferences < ,. •� •` .^..: Pncirg Capital and Operational, SO A i50 Itf�}�. } - • . t E 'x i zzzzzz y - 3 $0 �;0 ,y,, 2 40 Oral Presentation 20 4 � O ReferencesJSrte lfisits 10 4 3 30 -0 3 30 � y 5 AMI Financial Summary • ; •sts- Capital Funding Financial Summary: AMI Project Management $134,000 Total Capital Costs- City of r •4 �II4�; IIAE€19III MeterSYS uNN :.:. ✓—_ . - E • 1 Base Station • 5 possible repeaters • 51152 meters covered by design (111Eii�liillllli eterSYS i FlexNet Design Propagation Analysis 5832-City of Dunn Dunn, NC RF Engineer: Shaun Paul Date: 07/7/2017 Version: 1 FSK: 13 HR Meter Type: Water Smart point. Location: Pitset anon applied due to Smart point Lee, lon: 5 d at«av mRers -mmee ':. sssz xm cove�m n Me[as M1eaO OnVeR NS Pme 5,%� Tetrt[NeHc�lmlyud P: 5169 Benefits • Improved accuracy due to meter upgrade • Significant reduction in manual labor • Near real-time read data • Customer access to data (portal) • Alerts and alarms • Expandable network functionality Requirements • Significant change management required to achieve full technology value • Data Governance important for managing proper system reporting and performance • Need for continual engaged training and customer communication IIIIIIIIII6ill81 eterSY LL%alk� I �UVSWUT31: MDU NnOMNO R'AikR GI1R1I(Y LINN ::.fIC fC2mJ� %S:L�C4 • LGC Finance Submittal- June, 2018 for August,2018 Approval • Project Initiation: August, 2018 - September 2018 • AMI Network Installation/Systems Interfacing: October 2018 — January, 2019 • Testing Phase: December, 2018 — February, 2019 • Full Deployment: March, 2019 — October, 2019 • Substantial Completion/Project Closeout: October, 2019 —January, 2020 • Conduct post -deployment process improvements, quality control, and technology training . tINN 13 �i11111ll@ili MeterSYS -G-- DUN rN �UNN D�.I ILUAll-AwlEtq auan $It•$�BPIC�,EitY City Council Agenda For ._ 1 In - Date:eefing a 12 28 rsssxars rsasikiois SUBJECT TITLE: Consideration of Capital Project Ordinance —Automated Meter Reading System Presenter: Mark Stephens Department Finance Attachment: X Yes No Description: Public Hearing Advertisement Date: The following ordinance needs council approval so that the budget for this project can be established for accounting purposes. This capital project ordinance will take the place of an annual budget ordinance, because it is not part of our recurring operations and expenditures, and will continue for the life of the project. BACKGROUND: The project is related to replacing water meters to an automated meter reading system. BUDGET IMPACT: The debt service will begin in Fiscal Year 19-20 and will paid thru increased revenue and reduction in operating costs. RECOMMENDATION/ACTION REQUESTED: Adopt the Capital Project Ordinance for the "Automated Meter Reading System" AUTOMATED METER READING SYSTEM CAPITAL PROJECT ORDINANCE BE IT ORDAINED by the Governing Board of Dunn, North Carolina that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted: Section 1 The project authorized is the replacement of City's water meters to an automated meter reading system. The project is to be financed by an installment agreement with a financial institution. Section 2 The officers of this unit are hereby directed to proceed with the capital project within the terms of the financing resolution and the budget contained herein. Section 3 The following amounts are appropriated for the project: Construction $1,633,280 Administration 134,000 Contingency 130,662 $1,897,942 Section 4 The following revenues are anticipated to be available to complete this project: Financing Installment Agreement $1 897 942 Section 5 The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of any and all applicable requirements of North Carolina General Statutes. The terms of the financing resolution also shall be met. Section 6 Funds may be advanced from the Water/Sewer Fund for the purpose of making payments as due. Any such advances made prior to the securing of adequate financing are intended to be reimbursed from the proceeds from the financing. Reimbursement requests should be made to the financing institution in an orderly and timely manner. Section 7 The Finance Director is directed to report periodically on the financial status of each project element in Section 3 and on the total revenues received or claimed. Section 8 The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project periodically to the Board. Section 9 Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Director for direction in carrying out this project. Adopted this 12'h day of June, 2018. Oscar N. Harris, Mayor Attest: Melissa Matti, Deputy City Clerk ®._ ����nAt':m� Dt ,INN ¢¢''DFUNN C" dmrn t I-Ame C i 1 ► its cif Agenda Form Date:Meeting 1964'20]3 1989 )}2013 SUBJECT TITLE: Willoughby -Townsend Property Release Presenter: City Attorney P. Tilghman Pope and City Manager Neuschafer Department: Administration _ Attachment: X Yes No Description: Letter from City Attorney with Quitclaim Deed Public Hear8ing Advertisement Date: PURPOSE: Authorize the City Manager to execute this Quitclaim Deed. BACKGROUND: See attached memo from City Attorney for detailed background information. BUDGET IMPACT: None RECOMMENDATION/ACTION REQUESTED: Authorize the City Manager to execute attached Quitclaim Deed. MEMORANDUM TO: Mayor Oscar N. Harris and Dunn City Council FROM: P. Tilghman Pope, City Attome DATE: June 1, 2018 RE: The Willoughby -Townsend LLC Property 1201 N. Fayetteville Ave. Wake Street Closing (Book 3499, Page 902) ************************ATTORNEY CLIENT PRIVILEGED********************* As you may recall, at the April 2017 City Council meeting, you approved the closing of an unopened right of way adjacent to North Fayetteville Avenue and across from West Wake Street. The former right of way would have been an extension of Wake Street, but a road was never built. At some point many years ago, it appears that a house was built in the right of way. This was discovered when the current owners of the property, The Willoughby -Townsend LLC sought to sell the property. The Willoughby -Townsend LLC also owns all the property that abuts or is adjacent to the area where the right of way was located and petitioned the City of Dunn to close the right of way. The City investigated the right of way and determined that it had never been used by the City and was not needed by the City and staff recommended closing the right of way. The City Council voted to adopt a Resolution and Order to close this right of way, which is recorded at Book 3499, Page 902 of the Harnett County Registry (copy attached) (the "Order"). The Order is a standard order for when an alley or other right of way is closed by the City and it reserved easements for maintenance of public utilities, including storm water, water and sewer lines and also reserved right and title in any utility improvements or easement within the area of the closed right of way (the "Reserved Easements"). When The Willoughby -Townsend LLC sought again to sell the house that was located within the old right of way the Reserved Easements were a title exception and they contacted the City to investigate. Dean Gaster has investigated the matter and there are not any utilities (of the City or any other utility) located in the Reserved Easements and the property owner has therefore requested the City to release and convey the Reserved Easements so that the property can be sold. Based on the foregoing, please find attached a Quitclaim Deed from the City of Dunn to The Willoughby -Townsend LLC that would convey and release the Reserved Easements. If the City Council concurs with this approach, you will need to authorize the City Manager to execute this Quitclaim Deed at the June meeting of the City Council. If you should have any questions in advance of the June City Council meeting on this issue, please fee( free to contact me. P. Tilghman Pope City Attorney PTP:cw -enclosures Prepared By and Mail To: P. Tilghman Pope, Esquire Pope Law Group, P.A. Post Office Box 928 Dunn, North Carolina 28335 No Revenue NORTH CAROLINA HARNETT COUNTY QUITCLAIM DEED THIS DEED, made and entered into this 30' day of May, 2018, by and between, CITY OF DUNN, hereinafter referred to as Grantor and THE WILLOUGHBY-TOWNSEND LLC, a North Carolina Limited Liability Corporation, 2107 Red Hill Church Road, Dunn, North Carolina 28334 hereinafter referred to as "Grantee'; WITNESSETH: WHEREAS, On April 11, 2017, The City of Dunn adopted a Resolution and Order as recorded in Book 3499, Page 902, Harnett County Registry to permanently close the right-of-way designation of the public street adjacent to North Fayetteville Avenue across from West Wake Street and reserved an easement for the purposes of maintenance of public utilities including but not limited to storm water, water, and sewer lines (the "Order"); and WHEREAS, the Order further reserved its right, rifle and interest in any utility improvement or easement within the property closed pursuant to the Order; and WHEREAS, The City of Dunn has determined that no utilities exist in the area that reserved easements or any other right, title and interest reserved pursuant to the Order and therefore wishes to release all easements or other right, title and interest reserved in the Order; and That said Grantor for and in consideration of the sum of One Dollar ($1.00) to it in hand paid, the receipt of which is hereby acknowledged, have remised and released and by these presents do remise, release, and forever quitclaim unto the Grantee and its successors and assigns all right, title, claim, and interest of the said Grantor in and to a certain tract or parcel of land lying and being in the County of Harnett, State of North Carolina, and more particularly described as follows: See Attached Exhibit "A" To have and to hold the aforesaid tract or parcel of land and all privileges thereunto belonging to it the said Grantee, and their successors and assigns free and discharged from all right, title, claim or interest of the said Grantor, or anyone claiming by, through or under them. IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seals the day and year first above written. City of Dunn, a municipal corporation BY: Steven Neuschafer, City Manager STATE OF NORTH CAROLINA COUNTY I, , Notary Public certify that Steven Neuschafer, as City Manager of the City of Dunn, personally appeared before me this day and aelmowledged the above referenced Quitclaim Deed. Witness my hand and official seal this day of May, 2018. Notary Public My Commission Expires: (SEAL) Exhibit "A" Being all of the area reserved for easements for the purpose of maintenance of public utilities including but not limited to storm water, water and sewer line and any right, title or interest in any utility improvement or easement within said area as described in the Resolution and Order recorded in Book 3499, Page 902 of the Harnett County Registry. FOR REGISTRATION Kimberl S. 14argrave REGI TER OF DEEDS Harnett Count NC 2017 APR 26 08: 07 AM BK:3FEE326900-904 INSTRUMENT 0 2017006048 AWACHIEL 111111111111 2017006048 Mayor north C a r o l 'i n fl u ON. Harris Mayor Pro Tem 1 � � Billy Baficld Connell Mcmbcra '-= Buddy Maness Dr, Gruen McNeli C i t, y o f d 11 1111 Fraak McLean Billy Tan p05T' OFF)CF. BOX 1065 • DUNN,19011TH CARDLINA 28335 ChuckTumage (910) 230-3500 - FAX (910) 230-3590 R2017-06 City Manager wu^x.dcnn-ne.org 04-11-17 SlevenNeuscbarcr Attachment #3 RESOLUTION AND ORDER THIS MATTER came before the City Council of the City of Dunn on the 141, day of March, 2017. After conclusion of the proceedings, the City Council finds the following: 1. This is a petition for the closing of the City's right-of-way of the PUBLIC STREET ADJACENT TO NORTH FAYEETVILLE AVENUE ACROSS FROM WEST WAKE STREET (AS SHOWN ON THE ATTACHED MAP "EXHIBIT A"). 2. The City Council met on March 14, 2017 at which time they by unanimous vote, adopted a resolution declaring the intent to permanently close the street, more particularly described above. 3. The Council further set a public hearing on this question for the i I" day of April, 2017 at 7:00 p.m. in the Municipal Building at City Hall. 4. The resolution declaring an intent to permanently close the PUBLIC STREET ADJACENT TO NORTH FAYETTEVILLE AVENUE ACROSS FROM WEST WAKE STREET was published once a week for four consecutive weeks prior to the hearing. A copy thereof was sent by registered or certified mail to all owners of property adjoining this property as was shown on the county tax record. DUNN 101 111 S. A notice of the closing and public hearing was prominently posted in at least two places along the property. 6. The property in question was not under the authority and control of the Department of Transportation and therefore it was not necessary to forward a copy of the resolution to the Department of Transportation. 7, The public hearing commenced at the scheduled time on April 11, 2017. 8. The closing would not be detrimental to the public interest or the property rights of any individuals. BASED ON THE FOREGOING FINDINGS OF FACT, it is concluded to the satisfaction of the City Council that closing the described right-of-way is not contrary to the public interest and no individual owning property in the vicinity of the property would be deprived of reasonable means of ingress and egress to its property. IT IS THEREFORE RESOLVED AND ORDERED by the City Council at the meeting duly assembled on April 11, 2017 that: 1. The right-of-way designation of the PUBLIC STREET ADJACENT TO NORTH FAYETTEVILLE AVENUE ACROSS FROM WEST WAKE STREET be closed. 2. By the closing of this alley the City of Dunn does hereby close the alley as a public thw'oughfare, the City does reserve an easement in the same for purposes of maintenance of public utilities including but not limited to storm water, water, and sewer lines, 3. The City of Dunn reserves its right, title and interest in any utility improvement or easement within this property closed pursuant to this Order. 4. This Order shall be filed in the office of the register of Deeds of Harnett County, North Carolina. IN WITNESS WHEREOF, the City of Dunn has caused this Resolution and Order to be signed in its corporate name by its Mayor, attested to by authority of the City Council duly given on the 11°i day of April, 2017. ATTEST: ' xjY OF �G2 ��'�pPPOF14rF2 �_ SEA\- :Qr '�. 9T•.,.... •ate,. H CAP „d n n Rt``` nnifer M. FortirWCMC City Clerk v—A. Oscar N. Harris, Mayor Mq Ann nnnA "Exhibit A" 1 . .north carolina "Y, DUNN . i Councilq gen�, a Form �. Meeting Date:1. SUBJECT TITLE: Board Appointments — Dunn Housing Authority— Resident Commissioner — Presenter: City Manaaer Neuschafer Attachment: X Yes No Description: Letter of Recommendation from Dunn Housing Authority Public Hearing Advertisement Date: PURPOSE: Attached is a letter of recommendation from the Dunn Housing Authority for the position of Resident Commissioner. The current term expires June 30, 2018. INay. /. Z016 1.3UNM No.1h8/ F. 2 2 ww 0U1i zy C:::-,4Utf 01ti1Y BOARD OV COMMISSIONERS ERIC SINCLAIR, SR., CHAIRMAN LESTER E. LEE, JR., VICE-CHAIRMAN E. LOTS PAIL EDDIE R. DRADGHON LEW HOLLOWAY The Honorable Mayor Oscar N. Harris City of Dunn P 0 Box 1065 Dunn, NC 28335 Dear Mayor Harris, 817 STEWART STREET P.O. BOX 1028 DUNN, NORTH CAROLINA 29335 TELEPHONE: (910) 892-5076 FAX; (910) 892-MS3 May 7, 2018 DEBBIE J. NORRIS EXECUTIVE DIRECTOR MARSHA D.EMS OCCUPANCY MANAGER DOROTHY'' M&AMB SECRETARY I am writing this letter on behalf of the Dunn Housing Authority Board of Commissioners. As you are aware, Lew Holloway's term as Resident Commissioner will expire June 30, 2018, We would like to request the appointment of Sadie McLamb to fill this position. Ms, McLamb has been a resident of Powell Village since April 2011. She has set good examples for other residents and is an asset to her community. We would greatly appreciate your consideration of appointing Ms. McLamb to our Board. Respectfully, , . Debbie N. Woodell Executive Director AHmeflexM ILUNN r;1> or don lt-America BIty t ► _ Meeting ate-, June , Ql 1999*3013 1989*1013 :USDA SUBJECT TITLE: Resolution by the City of Dunn to apply for financial assistance from Presenter: Mark Stephens Department: Finance Attachment: X Yes No Description: Public Hearing Advertisement Date: PURPOSE: To adopt resolution allowing the City to apply for a loan/grant from USDA for the purchase of 5 Police Vehicles and 2 passenger pickups for Public Works/Recreation. BACKGROUND: BUDGET IMPACT: Amounts were included in the 18/19 budget with first debt payment in fiscal year 19/20 RECOMMENDATION/ACTION REQUESTED: Adopt attached resolution. north Carolina MayorOscar N. Hams Mayor Pro Tem Frank McLean Council Members tj Ul 1""' V41 Buddy Maness Dr.wen city of d n n n Bilk Tart McNeill Y Chuck Turnage POST OFFICE BOX 1065 o DUNN, NORTH CAROLINA 23335 Billy Barfield (910) 230-3500 a FAX (910) 230-3590 City Manager wWw.dunn-nc.org Steven Neuschafer A RESOLUTION BY THE CITY OF DUNN AGREEING TO APPLY FOR FINANCIAL ASSISTANCE FROM USDA WHEREAS, the governing body of the City of Dunn desires to apply for a loan/grant in the amount of $200,000 for the purchase of Police Vehicles and City Vehicles. WHEREAS, the governing body of the City of Dunn authorizes the Mayor and the City Manager to sign all documents relating to the USDA Rural Development loan and/or grant. THEREFORE BE IT RESOLVED this Resolution will become part of the official minutes of the City Council meeting held on June 12, 2018. ADOPTED BY THE CITY COUNCIL OF DUNN THIS DAY OF 2018. (SEAL) OscarN. Harris Mayor ATTEST: Melissa Matti, CMC Deputy City Cleric A �l*mik All-limefim Cftii 111111 City Council Agenda Form Date: 0.: SUBJECT TITLE: Financial Report Presenter: Finance Director Mark Ste Department: Finance _ Attachment: X Yes No Public Hearinq Advertisement Date: PURPOSE: Description: Financial Update Attached please find the Financial Update as of April 30, 2018 for your review BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: z r a city of dunn FINANCE DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 - FAX (910) 230-3590 www.dnnn-nc.org MEMORANDUM Mayor Oscar N. Hams Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Tmnage Billy Barfield City Manager Steven Neuschafer To: Honorable Mayor, City Council Members From: Mark Stephens, Finance Director Subject: Financial Report Date: June 12, 2018 • The City as of April 30, 2018 had $4,453,940 in cash in the General Fund and $2,356,147 in the Water -Sewer Fund. In April of 2017 the City had $4,005,035 in the General Fund and $2,356,495 in the Water and Sewer Fund. • Property tax collections through April were $3,805,486 or 99.15% of budget. Last year property tax collections through April were $3,804,804 or 99.60% of budget. • Sales Tax Revenue is $1,589,278 or 82.02% of budget. Benchmark for this month is 75.00% of budget. • Utilities Sales Tax is $540,123 or 72.69% of budget. Benchmark for this month is 75.00% of budget. • Building Permit Fees were $74,615 or 114.79% of budget. Benchmark for this month is 83.33% of budget. • Water and Sewer Revenues were $3,758,673 or 79.13% of budget. Benchmark for this month is 83.33% of budget. • Expenditures were 79.26% of budget in the general fund and 81.40% of budget in the water and sewer fund. The benchmark for this period is 83.33% of budget. AIL rice CRY 89 *2013 SU-BJECT-TITLE.- Jay Department: Finance Attachment: X Yes Public Hearina Advertise PURPOSE: .' . MA AgendaCity Council Meeting Date: 8 nning & Inspections & Police Report No escription: Monthly Reports e: N/A D Attached please find the following Monthly Reports for your review: A. Tax Report April, 2018 B. Planning & Inspections April, 2018 C. Public Works April, 2018 D. Recreation Report April, 2018 E. Police Report April, 2018 BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: t98 20t3 Report, Recreation Report, city of Bunn FINANCE DEPARTMENT POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 (910) 230-3500 e FAX (910) 230-3590 www.dunn-ne.org Current Year Tax Collection through April 30, 2018 2017 TAXES Ad Valorem Levy Collections thru April 2018 Taxes Receivable April 2018 Percentage Collected 70•i1•�•. Mayor Oscar N. Harris Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Billy Barrfield CityManager Steven Neuschafer City Taxes Total $ 3,874,902 $ 35,172 $ 3,910,074 3,805,486 33,440 3,838,926 69,415 1,732 71,147 98.21% 95.08% 98.18% =s( DL INN airy of dune W/fEIE <OIRR!/!RI/[4LLClt April 2018 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 ( www.dunn-nc.ore Certiticate of Occupancy's I Issued Y 205 W. Broad St. • 2116 W. Cumberland — Paiscino's Pizza LM1 - liou LLHU® UNN vilY of dorm Code Enforcement Map April 1, 2018 to April 30 2018 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." ILU-DUNN Public Works Department I April 2018 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.or� *Data from Mobile311 work order system (may not include all work performed) *Data from Mobile311 work order system (may not include all work performed) r'h lino UNN / c119 n( dnnn WRC2 IOIRPf!(RL JRQCt`gT Public Works Department I April 2018 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 ( fax 910-892-8871 1 www.dunn-nc.org *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Dunn Parks & Recreation Department Monthly Review I Dunn Parks & Recreation 120S Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone (910) 892-7001 Fax ( ww .dune-nc.= May 2018 Dunn Parks & Recreation Rentals Facility Rentals, Pro rg ams & Etc. Facility Numbers Dunn Community Building i Clarence Lee Tart Memorial Park Codrington Park 2 � Nathan Harris Athletic Complex @ Tyler Park 1 Baseball & Softball Field Rentals 0 _ Tournament Rental 1 P K Vyas Center ---- — --- � --- -- � --- New Memberships 11 _ — Renewed Memberships 24 Guest Memberships — 3 Adult Basketball 53 Batting Cage Rentals 2 i i MonthlyRecreation Report Dunn Parks & Recreation May Monthly Narrative Report Sports Programs: The last regular season games ended on Thursday, May 24th. See attachment for All -Star schedule. Miracle League Miracle league registration ended on Friday, May 111h. Games will start on Thursday, June 14ih at 6:30 p.m. We have a total of 3 teams this season. Summer Camp Registrations: We started our summer camp registrations on April 2"d, and we will continue to accept registrations throughout the season. The maximum for each camp is 20 campers each. Splash Pad The Splash pad opened on Monday, May 20th. The hours of operation are 10:00 a.m. until 8:00 p.m. Senior Fair The annual senior fair was hosted at Dunn Community Building on Thursday, May 24th Recreation Advisory Board Our board met on Tuesday, April 10m at 6:00 p.m. in the Dunn Community Building. The next scheduled meeting will be held on Tuesday, August 28th at 6:00 p.m. FRININOTM 10 May 22nd All -Star Tryouts S:30pm June 22-24 District Tournament Pembroke, NC July 13-18 State Championship Tournament Laurinburg, NC July 271 World Series Alexandria, LA � M.M7• ra June 22-24 District Tournament Pembroke, NC July 13-18 State Championship Tournament Laurinburg, NC July 271h World Series Alexandria, LA Ponytails Softball June 22-24 District Tournament Pembroke, NC July 13-18 State Championship Tournament Laurinburg, NC July 2711' World Series Alexandria, LA 1A May 22nd All -Star Tryouts 7:00pm June 16-18 District Tournament Mope Mills, NC June 30- July 3 State Championship Tournament Stanley, NC July 281h World Series Lumberton, NC June 23 - 26 District Tournament Raeford, NC July 7-12 State Championship Tournament Waccamaw, NC August 4th World Series Lumberton, NC Majors June 23 - 26 District Tournament Raeford, NC July 14-19 State Championship Tournament Kenansville, NC August 41h World Series Lumberton, NC LL-UDUhN W/(ClY [6/R ]N[RlE9 JRREEIS April 2018 1 Monthly Development Report Dunn Police Department 1 401 East Broad St., Dunn, NC 28334 1 phone 910-892-2399 fax910-230-3592 1 www.dunn-nc.org CID Narrative: o ® a Marijuana Cocaine Methamphetamine Heroin Pills Other Drugs 53.1 Grams 5.5 Grams 2.7 Grams 0 0 0 Us Currency Firearms Property Value Search Felony Misd. Arrests Warrants Arrests $ 2,360.00 0 0 2 15 7 Narcotics Narrative: DUNN is�erz aommani matters Speeding (Infraction) 29 Seat Belt 3 Passenger Seat Belt Juvenile 0 No Operators License 16 Driving while License Revoked 32 Failure to Stop (Stop Sign) 6 Running Red Light 1 Failure to reduce speed 3 Misdemeanor Arrests 70 Felony Arrests 12 Firearms Seized 0 Marijuana Seized 36.36 Grams Cocaine Seized 0 Methamphetamine Seized .4 Grams Heroin Seized 0 Other Drugs Seized 30 Dosage Units of Prescription Medicine U.S. Currency Seized 0 Patrol Narrative: 1. On 04/01/2018 at 2303 hrs. Officers responded to Central Harnett Hospital reference to an assault. The victim reported that she was assault and restrained in a vehicle by her boyfriend. She advised they had gotten into an argument when she was forced into the vehicle. The suspect then begin to stab her in the leg. Warrants were obtain for the suspect. 2. ON 04/22/2018 at 0915 hrs. officers responded to 311 S Washington Ave. in reference to a shots fired call that happened at 0449 hrs. Victim reported hearing several gunshots sometime after 0430 hrs. The next morning he found the storm door glass had been shot out and there were two marks on the front door. 3. On 04/26/2018 at 1927 hrs. officers responded to 1002 Godwin Lane in reference to an assault. Upon arrival officers spoke with reporting party who reported that his grandson hit him with a rake in the left arm causing a laceration. The victim was advised to see the magistrate reference to obtaining warrants. JUVENILE MONTHLY REPORT Criminal Investigation Division James Brannan MONTH OF April 2018 JUVENILE CASES ASSIGNED: 07 CASES FILED INACTIVE: 00 CASES EXCEPTIONALLY CLEARED: 00 CASES CLEARED BY ARREST: 03 CASES UNFOUNDED: Ol TOTAL CASES CLOSED: 04 CURFEW WARNINGS 00 CURFEW VIOLATIONS 00 SPECIAL OPERATIONS WORKED: 0 COMMUNITY SERVICES/PRESENTATIONS: 0 VALUE OF RECOVERED PROPERTY: $0.00 VALUE OF NARCOTICS/MONIES SEIZED: $0.00 ARRESTS: (ADULT) FELONY: 00 (ADULT) MISDEMEANOR: 01 (JUV) FELONY: 00 (JUV) MISDEMEANOR: 03 TOTAL ARRESTS: FEL: 00 MISD: 04 W O N J n Q s 0 a E r r ttf L n. O a = 0 4 E L O ft1 LL t 3 rnce ° a = N m w 0 c N 1 +' C w z w O 00 CNC G d U Z_ 0 LO Z O m W U a E o c Z a o Z c 0 0 0 U- 0 m N N E E G E N moo 0 a` 0 W 0 O O E E Z aao N L N N L L d N N i ry N N U y U Nm U m O I c O O r U E a Z N N � C d C m (0 d U) 0 ± \ ! k} /k *E \� (t ! E ��\ \ 0 §� ®� o§ \ (* / @zz 6W § G>Er z0 5- ( � @ � \ ), \ \\)))\\\ ) { . May 1, 2018 ANIMAL CONTROL ACTIVITIES April 2018 #CALLS LOGGED: 71 (complaints: 45 Citizen assist: 26) #DOGS PICKED UP: 34 #DOGS LEFT IN POUND: March 09 #DOGS RETURNED: 02 #DOGS ADOPTED: 11 (11 by rescue) #DOGS ESCAPED: 0 #DOGS PUT TO SLEEP: 16 (14 euthanized 2 deceased) #DOGS IN POUND: 07 #DOG BITES REPORTED: 0 #DOGS QUARANTINED: 0 #CAT BITES: 0 #CATS QUARANTINED: 0 #CATS PICKED UP: 19 #CATS PUT TO SLEEP: 08 (3 euthanized 5 deceased) #CATS ADOPTED: 10 #CATS ESCAPED: 0 #CATS RETURNED: 0 #OTHER ANIMAL CALLS: ducks 4 #WARNINGS ISSUED: WRITTEN: 03 CIVIL CITATIONS: 0 VERBAL: 05 MILEAGE: End of Month: 114836 163579 end ofApril Beginning of Month: 114045 Truck #56 Truck #55 791 Respectfully Submitted, Patti Lane Collins, Animal Control Officer nnMnMnMMMM DUN1O th�a.lhia DUNN 10" DU D iit 1TTl" Tl """ ' All•AmerieaCity 6ty or aura AIB•A�eriezC ' i 1 1 City Council ° Meeting ate® June 12,2018IIP 1989 * 2013 1989 '* 2013 SUBJECT TITLE: City Manager's Report Presenter: City Manager Neuschafer Department: Administration Attachment: Yes X No Description: City Update Public Hearing Advertisement Date: TOPIC: The City Manager will provide a monthly update. Police Chief Chuck West will give a brief update from the Police Department. Page I 1 Announcements June 12, 2018 City Council Meeting 5" Annual 301 Endless Yard Sale will run June 16-17' from 7 a.m. to 5 p.m. and will include Halifax, Wilson, Nash and Harnett Counties. Boogie on Broad will be held on Thursday, June 21 2018 from 6-9 pm in Downtown Dunn. The next regular City Council Meeting is scheduled for Tuesday, July 10, 2018 g 7:00 p.m. eiiy of UNN 7.r i%az camm�tni maEters /�y) /11�� oo J , WHEREAS, America is the land of freedom, preserved and protected willingly and freely by citizen soldiers; and WHEREAS, Millions who have answered the call to arms have died on the field of battle; and WHEREAS, A nation at peace must be reminded of the price of war and the debt owed to those who have died in war; and WHEREAS, The red poppy has been designated as a symbol of sacrifice of lives in all wars ; and WHEREAS, The American Legion Auxiliary has pledged to remind America annually of this debt through the distribution of the memorial flower. THEREFORE, I, OSCAR N. HARRIS, Mayor of the City of Dunn, and on behalf of the City Council, do hereby proclaim this 251 day of May, 2018, as "POPPY DAY" in the City of Dunn and ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the Memorial Poppy on this day. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the official seal of the City of Dunn this the 25th day of May, 2018. I scary N. Harris, Mayor ATTEST: Melissa R. Matti, Deputy Clerk CITY OF DUNN ABC BOARD Minutes of Meeting May 15, 2018 The Dunn ABC Board met on May 15, 2018. Present at the meeting: Board Members, Alice Judd, Lynn Jernigan and Dal Snipes, Manager, Robert Parker, who served as Secretary to the Board. City Council Member Buddy Maness did not attend. Mr. Parker presented the minutes of the Apr. 17, 2018 meeting that were approved by the Board. Each Board Member was given a copy of the Apr., 2018 Financial Statements. The Board reviewed the statements noting sales in Apr., 2018 are $6688.12 above last year. Year to date sales are $116509.82 above last year. Mixed Beverage sales are $20770.22 above. last year. The 4th quarter profit distribution to the City of Dumr has been made. The Board was given copies of the proposed budget message and budget for 2018 — 2019. The Board also approved given the City of Dunn $15,000.00 more for the year for a total of $125,000.00. There was no conflict of interest at this meeting. No other business. The next ABC Board Meeting will be June 26, 2018. With no other business, Alice Judd motioned to adjourn which received a second from Lynn Jernigan. /)I, J)/2' � - Robert S. Parker Page: 2 Date: 05/10/18 at 10:18 AM DUNN ABC Income Statement From April 1, 2018 Through April 30, 2018 Last Seq. #: 1137 PTD Post %Sales Budget %Buda YTD Post COMPUTER MAINT, 0.00 N/A 875 N/A 9,637.61 UTILITIES 1,272.26 0.6 1.291 98.5 12,342.23 TELEPHONE 574.51 0.3 508 113.1 5,604.88 INSURANCE y, 862.45 0.4 875 98.6 8,511,13 STORE SUPPLIES 1,090.07 0.6 666 163.7 7,734.11 TRAVEL EXPENSES - PARKER 0.00 N/A 38 N/A 0.00 TRAVEL EXPENSES - SNIPES 0.00 N/A 27 N/A 0.00 TRAVEL EXPENSES - JERNIGA 0.00 N/A 27 N/A 0.00 TRAVELEXPENSES-JUDD 0.00 N/A 28 N/A 0.00 TRAVEL EXPENSES - OTHER 163.29 0.1 115 142.0 1,027.87 TRAVEL EXPENSES - MARSHAL 0.00 N/A 38 N/A 0.00 UNEMPLOYMENT INSURANCE 0.00 N/A 0 N/A 109.23 LICENSE & OTHER TAXES 0.00 N/A 56 N/A 140.00 OFFICE SUPPLIES 47.50 0.0 250 19.0 2,015.76 PROFESSIONAL SERVICES 0.00 N/A 0 N/A 8,201.00 DUES & SUBSCRIPTIONS 0,00 N/A 83 N/A 882.00 BOARD EXPENSES - SNIPES 100.00 0.1 100 100.0 900,00 BOARD EXPENSES - JERNIGAN 80.00 0.0 80 100.0 720.00 80ARD EXPENSES - OTHER 0,00 N/A 15 N/A 0.00 30ARDEXPENSES -JUDD 80.00 0.0 80 100.0 720.00 ALC. ED. TRITON NEWSPAPER 0.00 N/A 0 N/A 500.00 ALCOHOL EDUCATION SHRINE 0.00 N/A 0 N/A 150.00 ALC. ED. WAYNE AVE. SCHOO 0.00 N/A 0 N/A 450.00 ALC. ED. TRITON HIGH SCHO 0.00 N/A 0 N/A 9%00 ALC. ED. DUNN MIDDLE SCHO 0.00 N/A 0 N/A 750.00 ALC. ED. HARNETT PRIMARY 0.00 N/A 0 N/A 675.00 ALC, ED. ERWIN ELEMENTARY 0,00 N/A 0 N/A 400.00 ALC. ED. GENTRY ELEM. SCH 0.00 N/A 0 N/A 400.00 ALC, ED. DUNN AA GROUP 200.00 0.1 200 100,0 1,800.00 ALC. ED. COATS-ERWIN MIDD 0.00 N/A 0 N/A 575.00 ALC. ED. TEACHERS 0.00 N/A 0 N/A 1,425.00 ALC. ED SOLD OUT YOUTH MI 0,00 N/A 1,000 N/A 5,000.00 BANKCHARGES 501.44 0.3 567 88A 5,244.80 LAW ENFORCEMENT 0.00 N/A 0 N/A 6,000.00 SECURITY 0.00 N/A 0 N/A 1,631.56 CITY OF DUNN - FIRE 0,00 N/A 45 N/A 0.00 Total Expenses 32,163.67 16.4 33,609 95.7 378,860.67 Net Income After Taxes 7,642.27 3.9 11,695 65.3 167,341.30 CITY OF DUNN ALCOHOLIC BEVERAGE CONTROL BOARD Budget for the fiscal year 2018/2019 Staffing Summary: The Board has a total of 3 full-time positions and 7 part-time positions. Robert S. Parker Manager: Dunn ABC Board Page 2 Capital Outlay: (define) Building Computer Debt Service/Lease: (define) Total Estimated Expenses Distributions: Mandatory 3 1/2% & Bottle Tax Law Enforcement Alcohol Education & Rehab. Other County/Municipal Other Distributions Total Distributions Working Capital Retained (Appropriated Fund Balance) Total Expense, Distribution & Reserve Store(s) Admin. Warehouse Law Enf. Total $0 $0 $0 Section 3. Copies of this Budget Ordinance shall be furnished to the [appointing authority], the state ABC Commission, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in the disbursement of funds. Proposed by the Dunn ABC board this 15th day of May, 2018 Page 2 of 4 $0 $0 $0 $0 $0 $0 $2,388,709 115000 $ 8, 000 $13, 675 $136, 675 $0 $0 $2,525,384 Page: 1. Date: 0AMV18 at 10:00 AM DUNN ABC Income Statement From March 1, 2018 Through March 31, 2018 Last Seq. #: 1133 PTD Post %_Sales Budget %Budq YTD Post Sales REVENUE LIQUOR SALES - STORE #1 86,731.00 36.9 75,611 114.7 672,284.80 LIQUOR SALES - STORE #2 135,636.75 57.7 113,418 119.6 1,103,723.90 LIQUOR SALES - MIXED BEVE 10,480.75 4.5 8,084 129.6 72,420.25 LIQUOR SALES - MB TAX 2,122.50 0.9 0 N/A 14,589.42 INTEREST EARNED 15.45 0.0 11 140.5 109.78 OTHER INCOME 0.00 N/A 1,500 N/A 4,500.00 Total Sales 234,986.45 100.0 198,624 118.3 1,867,628.15 ___= Cost of Sales =___ N.C. EXCISE TAX 42,391.00 18.0 41,500 102.1 357,385.00 REHABILITATION TAX 665.90 0.3 658 101.2 5,608.71 MIXED BEVERAGE TAX 845.00 0.4 700 120.7 6,234.00 MIXED B. TAX DEPT HUMAN R 84.50 0.0 75 112.7 623.36 -otal TAXES BASED ON SALE 43.986.40 18.7 42,933 102.5 369,851.07 COST OF SALES PURCHASES STORE#1 52,743,31 22.4 '43.565 121.1 403,370.24 PURCHASES STORE#2 73,859.13 31.4 65,093 113.5 599.866.20 TRUCK DELIVERY COST 160.00 0.1 240 66.7 2,260.00 INVENTORY ADJUSTMENT -1,950.45 ( 0.8) 0 N/A -14,115.39 Total COST OF SALES 124,811.99 53.1 108,888 114.6 991.381.05 Total Cost of Sales 168,798.39 71.8 151,821 111.2 1,361,232.12 Gross Margin 66,188.06 28.2 46,803 141A 506,396.03 ______= Expenses =_____ WMIL&W SALARIES - DUNN 25,532.16 10.9 20,833 122.6 205,324.56 PAYROLL TAXES - DUNN 1,953.17 0.8 1,584 123.3 15,707.06 N.C. RETIREMENT FUND 807.15 0.3 1,041 77.5 7,158.74 GROUP INSURANCE 861.68 0.4 1,000 86.2 7,755.12 401KFUND 214.08 0.1 221 96.9 1,898.74 CASH VARIANCES 178.81 0.1 0 N/A 23.33 REDIT CARD CHARGES 1,712.06 0.7 1,550 110.5 16,068.77 DEPRECIATION 1,143.70 0.5 0 N/A 11,025.41 REPAIRS & MAINT. 499.63 0.2 416 120.1 2,209.62 CITY OF DUNN ABC BOARD Minutes of Meeting Mar. 20, 2018 No Meeting. Robert S. Parker Page: 1 Date: 03/12/18 at 10:41 AM DUNN ABC Income Statement From February 1, 2018 Through February 28, 2018 Last Seq. #: 1129 PTD Post %Sales Budget %Budg YTD Post Sales REVENUE LIQUOR SALES - STORE #1 70,627.95 36.5 75,611 93.4 585,653.80 LIQUOR SALES - STORE #2 112,246.95 58.1 113,418 99.0 968,087.15 LIQUOR SALES - MIXED BEVE 8,737.65 4.5 8,083 108.1 61,939,50 LIQUOR SALES - MB TAX 1,690.00 0.9 0 N/A 12,466.92 INTEREST EARNED 12.48 0.0 11 113.5 94.33 OTHER INCOME 0.00 N/A 0 N/A 4.500.00 Total Sales 193,315.03 100.0 197,123 98.1 1,632,641.70 ___= Cost of Sales TAXES BASED ON SALES N.C. EXCISE TAX 41,725.00 21.6 41,500 100.5 314,994.00 REHABILITATION TAX 674.17 0.3 659 102.3 4,942.81 MIXED BEVERAGE TAX 811.00 0.4 700 115.9 5,389.00 MIXED B. TAX DEPT HUMAN R 81.13 0.0 75 108.2 538.86 -otal TAXES BASED ON SALE 43,291.30 22.4 42,934 100.8 325,864.67 COST OF SALES PURCHASESSTORE#1 42.939.33 22.2 43.554 98.6 350,626.93 PURCHASES STORE#2 60,973,23 31.5 65,092 93.7 526,007.07 TRUCK DELIVERY COST 240.00 0.1 240 100.0 2.100.00 INVENTORY ADJUSTMENT -3,002.15 ( 1.6) 0 N/A -12,164.94 Total COST OF SALES 101,160.41 52.3 108,886 92.9 866,569.06 Total Cost of Sales 144.441.71 74.7 151,820 95.1 1,192,433.73 Gross Margin 48,873.32 25.3 45,303 107.9 440,207.97 ______= Expenses EXPENSES SALARIES - DUNN 19,727.58 10.2 20.833 94.7 179,792.40 PAYROLL TAXES - DUNN 1,509.13 0.8 1.584 95.3 13,753.89 N.C. RETIREMENT FUND 807A5 0.4 1,042 77.5 6,351,59 GROUP INSURANCE 861.68 0.4 1,000 86.2 6,893,44 401K FUND 214.08 0A 221 96.9 1,684.66 CASH VARIANCES 12.07 0.0 0 N/A -155.48 REDIT CARD CHARGES 1,671.11 0.9 1,550 107.8 14,356.71 DEPRECIATION 1,143.70 0.6 0 N/A 9,881.71 REPAIRS & MAINT. 68.00 0.0 418 16.3 1,709.99 IVlay. LL. 2UI0 IV 0AIVI No. I ) Y / r, I R1o.13d- 3,5?6 TO: The City of Dunn FROM: Debbie Norris Woodell Executive Director DATE: 05/22/2018 (including this page) RE: Minutes of Board Meetings and Resolution DUNN HOUSING AUTHORITY 819 STEWART STREET P O BOX 1028 DUNN, NC 28335-1028 PHONE #: 910-892-5016 / FAX #: 910-892-2483 IVIa Y. ZZ. ZU 10 IU:)RANI iuo. I)yI r. ) DUNN HOUSING AUTHORITY BOARD MINUTES SPECIAL MEETING THURSDAY, MAY 03, 2018 A SPECIAL MEETING WAS CALLED FORTHE PURPOSE OF AWARDING CONTRACT FOR ROOF REPLACEMENT UTILIZING NC 79-50117 CAPITAL FUNDS. BOARD CHAIRMAN ERIC SINCLAIR, SR, CALLED THE MEETING TO ORDER AT 4:00 PM ON THURSDAY, MAY 03, 2018. UPON ROLL CALL, CHAIRMAN SINCLAIR, VICE-CHAIRMAN LEE, COMMISSIONER DRAUGHON, AND SECRETARY WOODELL WERE PRESENT, SECRETARY WOODELL EXPLAINED THAT THE HOUSING AUTHORITY HAD BEEN NOTIFIED BY E-MAIL THAT STOGNER ARCHITECTURE WAS READY TO PROCEED AND WANTED TO SCHEDULE THE PRE -CONSTRUCTION MEETING FOR WEDNESDAY, MAY 9T" AT 1:30 IF POSSIBLE AND A BOARD RESOLUTION WAS NEEDED, VICE-CHAIRMAN LEE ASKED ABOUT THE MBE CONTACT INFORMATION FOR LOW BID, TRULINE ROOFING. SECRETARY WOODELL TOLD THE BOARD THAT SHE WAS INFORMED BY STOGNER ARCHITECTURE THAT THE MBE CONTACT SHEET WAS NOT A HUD REQUIREMENT BUT SOMETHING DUNN HOUSING HAD ALWAYS INCLUDED. SHE ALSO PRESENTED A LETTER FROM STOGNER REVIEWING THE BIDS. A FIRST MOTION TO AWARD CONTRACT TO TRULINE ROOFING OF CHARLOTTE, NORTH CAROLINA WAS MADE BY VICE-CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON. AYES AND NAYES WERE AS FOLLOWS: AYES NAYES LEE DRAUGHON NONE SINCLAIR MOTION CARRIED RESOLUTION 7018-09 WITH NO FURTHER BUSINESS TO BE BROUGHT BEFORE THE BOARD, WE WERE DISMISSED BY CHAIRMAN SINCLAIR. Eric L. Sinclair Board Chairman Debbie N. Woodell Executive Director IYIa Y. LL. LU 10 IV: 70MNI IM I)it r. THE BOARD REVIEWED THE WORK ORDERS FOR THE MONTH OF APRIL. THERE WERE FEW COMMENTS AND ADVISED THAT ALL WORK ORDERS WERE UP-TO-DATE. THE BOARD REVIEWED APRIL 2018 FINANCIAL BALANCE SHEETS, THERE WERE FEW COMMENTS. COMMUNICATIONS: THE BOARD CONGRATULATED CHAIRMAN SINCLAIR ON RECEIVING THE CHAIRMAN OF THE YEAR AWARD. A THE BOARD REVIEWED AN EMAIL FROM STOGNERARCHITECTURE RE; PROPOSALS FOR REQUIRED ASBESTOS TESTING OF SHINGLES. SHE ADVISED THE BOARD OF THE THREE QUOTES, SUMMIT WAS THE MOST REASONABLY PRICED AND WAS HIGHLY RECOMMENDED, SHE ADVISED THE BOARD THE QUOTE OF $800.00 (SUMMIT) WAS THE LOWEST QUOTE AND A LETTER HAD BEEN SENT TO SUMMIT TO PROCEED, MINUTES OFCFP NC-50117 PRE -BID HEARING WERE REVIEWED. CHAIRMAN SINCLAIR AND VICE-CHAIRMAN LEE HAD ATTENDED THE MEETING ON APRIL 10, 2018, THERE WERE FEW COMMENTS. OTHER BUSINESS: A COPY OF A PETTY CASH POLICY THAT HAD BEEN TABLED FROM THE MARCH BOARD MEETING WAS ADDRESSED, A FIRST MOTION WAS MADE BY COMMISSIONER DRAUGHON AND SECONDED BY COMMISSIONER HOLLOWAY, AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER DAIL COMMISSIONER HOLLOWAY MOTION CARRIED. SECRETARY WOODELL ADVISED THE BOARD THAT A CERTIFIED -REGISTERED LETTER HAD BEEN SENT TO JAMES MOSER OF MOSER MECHANICAL AND DUNN HOUSING HAD NOT HEARD FROM HIM AS OF THE MEETING. SHE TOLD THE BOARD HE HAD TEN (10) DAYS, ACCORDING TO THE LETTER, TO GET IN TOUCH WITH THE HOUSING AUTHORITY OR SHE WOULD CONTACT HIS BONDING COMPANY; SURETY BONDING. WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. v ERIC I. SINCLAIR, SR. CHAIRMAN z 00 CEBBI. WOODELL SECRETARY VIaY' LL, LUIU IU:7yAIVI IV O, 1 D y I r. / DRIVING THROUGH AND IT HAD CAUSED DEEP RUTS IN THE GROUND. MRS. LOCKAMY ALSO STATED THEY HAD PICKED UP A LOT OF STUFFED ANIMALS AND TRASH ON THE LOT. SECRETARY WOODELL TOLD THE BOARD THAT SHE HAD ORDERED NO TRESPASSING SIGNS FROM PLAINVIEW SIGNS, INC. IN DUNN TO PLACE ON THE PROPERTY BUT BEFORE THEY COULD BE PLACED, THEY HAD TO BE REGISTERED WITH THE DUNN POLICE DEPARTMENT. COMMISSIONER SINCLAIR SAID PUTTING A CHAIN AROUND THE LOT MIGHT BE THE ANSWER TO KEEP PEOPLE OFF THE LOT IF IT WAS A PROBLEM. VICE-CHAIRMAN LEE ADVISED THE BOARD THEY MIGHT WANT TO GO TO THE EMPTY LOTTO TAKE A LOOK AT IT BEFORE MAKING A DECISION. AFTER SOME DISCUSSION, THE BOARD MEMBERS DECIDED IT WOULD BE IN THE BEST INTEREST OF THE HOUSING,AUTHORITYTO LOOK AT THE PROPERTY BEFORE MAKING A DECISION. THE BOARD DISCUSSED THE POSSIBILITY OF QUARTERLY MEETINGS WITH OFFICE STAFF AND MAINTENANCE. CHAIRMAN SINCLAIR ASKED ABOUT MEETING DURING LUNCH AT THE ADMINISTRATIVE OFFICE TO DISCUSS TOPICS CONCERNING THE HOUSING AUTHORITY AND LUNCH BEING CATERED AT REASONABLE COSTS. VICE- CHAIRMAN LEE ASKED ABOUT THE POSSIBILITY OF ON -SITE TRAINING. AFTER SOME DISCUSSION, A DECISION WAS MADE FOR THE FIRST MEETING TO BE HELD ON MAY 14TN. IT WOULD BE DECIDED ATA LATER TIME WHO WOULD CATER THE LUNCHEON, THE DATES OF MEETINGS TO FOLLOW AND IF ANYTRAINING OR A SPEAKER WOULD BE INVITED. THE FIRST MOTION TO CONDUCT BOARD/STAFF MEETINGS WAS MADE BY COMMISSIONER EDDIE DRAUGHON AND SECONDED BY VICE-CHAIRMAN LEE. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER DAIL MOTION CARRIED. RESOLUTION NO. 2018-04 CHAIRMAN SINCLAIR ADVISED THE BOARD THAT MAINTENANCE SUPERVISOR, JONATHAN PUTNAM HAD RESIGNED FROM THE HOUSING AUTHORITY AND RICKY STEPHENSON HAD BEEN HIRED FOR THE POSITION, HE INFORMEDTHE BOARDTHAT MR. STEPHENSON HAD WORKED FOR DUNN HOUSING AUTHORITY SEVERAL YEARS AGO, THERE WERE FEW COMMENTS, CHAIRMAN SINCLAIR ASKED ABOUTTHE PETTY CASH POLICY THAT HAD BEEN BROUGHTUP ATT.HE"REGULAR MARCH MEETING. SECRETARY WOODELL TOLD THE BOARD THAT SHE HAD BEEN UNABLE TO LOCATE IT. VICE-CHAIRMAN LEE SAID HE REMEMBERED THE POLICY BEING BROUGHT BEFORE THE BOARD SOME YEARS AGO AND ONE HAD BEEN APPROVED, SECRETARY WOODELL SAID SHE HAD BEEN THROUGH THE BOARD MINUTES BACKTO 1999 BUT HAD NOT FOUND ANYTHING. THE BOARD DECIDED TO BRING IT BACK UP AT THE NEXT REGULAR MEETING AND IF NOT FOUND, WE WOULD NEED TO APPROVE ANOTHER POLICY SO ONE WOULD BE IN PLACE. SECRETARY WOODELL SAID SHE WILL CONTINUE TO SEARCH. 2 (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C:G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).