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05-08-2018 Agenda
Dunn City Council Meeting Agenda Tuesday Evening, May 8, 2018 7:00 p.m., Dunn Municipal Building Call to Order Invocation Pledge of Allegiance SECTION 1) Adjustment and Approval of the May 8, 2018 meeting agenda PRESENTATIONS 2) Commissioner of the Year — Eric Sinclair, Sr. PUBLIC COMMENT PERIOD 3) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. PUBLIC HEARINGS 4) Demolition of Structure — 1002/1004 E. Edgerton Street — PIN# 1516-95-6410.000 5) CU-01-18 -Construction and Operation of a Solar Farm — PIN# 1517-65-0443.000 CONSENTITEMS 6) Minutes —April 10, 2018 7) Temporary Blocking of Street— Kellie's Krew Run for a Cure ITEMS FOR DECISION 8) Consideration of Ordinance to Demolish Structure — 1002/1004 E. Edgerton Street — PIN# 1516- 95-5410.000 9) CU-01-18 — Construction and Operation of a Solar Farm — PIN# 1517-65-0443.000 10) Consideration of 2018 Community Waste Reduction and Recycling Grant Program 11) Consideration of Impact Fee Study 12) Budget Amendment — BA #14 — CALEA Accreditation ITEMS FOR DISCUSSION AND/OR DECISION 13) Set Date for Budget Work Session 14) Financial Report 15) Administrative Reports a. Tax Report b. Planning & Inspections Report c. Public Work Report d. Recreation Report e. Library Report f. Police Report 16) City Managers Report 17) Announcements 18) Information 19) Closed Session — If one is called, the -General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" 0 JC�1111 C#7\f11 1 III i Ill 1 1 • of the May 8 2018 ,1 1 1 ` i LWU UUNN All -America Cily All -America Gily City Council Agenda I s,Form Y Meeting Date: May �s,08 IM 1989 SUBJECT TITLE: Commissioner of the Year— Eric Sinclair, Sr., Chairman of the Board, Dunn Public Presenter: Carolinas Council of Housing, Redevelopment, and Codes Officials Attachment: Yes X No Description: Public Hearing Advertisement Date: PURPOSE: Carolinas Council of Housing, Redevelopment, and Codes Officials will present Eric Sinclair, Sr., Chairman of the Board, Dunn Public Housing Authority with an award of Commissioner of the Year. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the fiont of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. — "n, �ats�o IWU UNN 1 I City Council Agenda Form1 � ®Meeting ate. M May 8,, 2018 1989'� 2013 1989 �' 2013 SUBJECT TITLE: Demolition of storage building—1002/1004 E. Edgerton St. PIN#1516.95.5410.000 Presenter: Chief Building Inspector, Steven King Department: Planning & Inspections Attachment: XYes No Description: Notice of Public Hearing Public Hearing Advertisement Date:4/24/18 & 5/1118 PURPOSE: The Public has been notified that oral and written comments will be heard and received concerning the demolition of the storage building located at 1002/1004 E. Edgerton St., Dunn, NC. The public hearing was duly advertised on April 24, 2018 and May 1, 2018. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON MAY 8, 2018 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED. PUBLIC HEARING: (1) A HEARING WAS HELD ON JANUARY 30, 2018 IN REFERENCE TO THE STORAGE BUILDING LOCATED AT 1002/1004 E. EDGE RTON ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), SPOYLE PROPERTIES, LLC TO REPAIR OR DEMOLISH SAID STORAGE BUILDING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE STORAGE BUILDING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. ALL PERSON DESIRING TO BE HEARD, EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE, ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: April 24, 2018 May 01, 2018 ® nusth cu rulinn UNN I cil r 1 1 ® Meeting Date: 1989 * 2013 1989 * 2013 SUBJECT TITLE: Conditional Use Permit, CU-1.08 Cubera Solar, LLC (applicant) The Willoughby, LLC (owner) 1000 Block of Meadowlark Road PIN# 1517-65.0443.000 Presenter: City Manager Neuschafer Department: Planning & Zoning Attachment: X Yes No Description`. Public Hearing Notice Public Hearing Advertisement Date: April 10th, 17th, & 24th, 2018 PURPOSE: This is a request for a Conditional Use Permit [Zoning Ordinance Article IX, Division 1, 22-461] from Cubera Solar, LLC. The conditional use request is to allow the construction and operation of a solar farm on an existing 18.7 acre parcel. BACKGROUND: The Public Hearing is the opportunity for Council to hear sworn testimony and receive specific evidence from the public to include any party for or against the request. During the deliberation for decision, questions may only be asked to clarify previous testimony. The public Hearing was duly advertised on April 1 Orh 17th & 24`t', 2018 None RECOMMENDATION/ACTION REQUESTED: NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE CITY OF DUNN PLANNING BOARD ON April 24, 2018 AT 6:30 P.M. AND BY THE CITY COUNCIL OF THE CITY OF DUNN ON May 8, 2018 AT 7:00 P.M. IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING FOR THE PURPOSE OF CONSIDERING THE FOLLOWING ITEMS: Conditional Use REQUEST — CU-01-18 PIN 4 1517-65-0443.000 Cubera Solar, LLC (applicant) The Willoughby LLC (owner) This is a request for a Conditional Use Permit to allow the construction and operation of a solar farm on an existing 18.7 acre parcel along the 1000 block of Meadowlark Rd. The property is currently zoned R-20, Single Family Dwelling District. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. COPIES OF PROPOSED ITEMS ARE AVAILABLE FOR REVIEW AT THE DEPARTMENT OF PLANNING DURING NORMAL BUSINESS HOURS MONDAY THROUGH FRIDAY. WRITTEN COMMENTS MAY BE ADDRESSED TO: PLANNING & INSPECTIONS DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NORTH CAROLINA28335 ADVERTISE: April 10, 2018 April 17, 2018 April 24, 2018 SUBJECT TITLE: Minutes — April 10, 2018 Presenter: Attachment X Yes No Description: April 10, 2018 — Minutes Public Hearing Advertisement Date: NIA PURPOSE: Attached please find the minutes of the April 10, 2018 City Council meeting for your consideration. 3ACKGROUND: 1:111pit] AIhg193411 RECOMMENDATIONIACTION REQUESTED: MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, April 10, 2018, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Frank McLean, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, Chuck Turuage, and Billy Barfield. Also present was City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works .Director Dean Gaster, Police Chief Chuck West, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope, City Clerk Jennifer Fortin, and Executive Assistant Blake Lassiter. INVOCATION Mayor Harris opened the meeting at 7:00 p,m. and asked Reverend Floyd Ray, Pastor of Mt. Zion Missionary Baptist Church in Dunn, a promoter of the Dunn Area of Churches, and an active member of the Dunn Rotary Club, to give the invocation. Afterwards, the Pledge of Allegiance was repeated, AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Maness and seconded by Council Member McNeill to adopt the March 13, 2018 meeting agenda with changes, if any, as listed below. Agenda Items Added: • ITEM FOR DECISION - Approval of Contract with Lerman, Inc. and Budget Amendment #13 for Emergency Sewer Line Repairs at Clinton Avenue and Pope Street. Agenda Items Removed: • none Motion unanimously approved. PRESENTATIONS Mayor Harris presented the Certificate for Excellence in Financial Reporting to the Finance Department from the National Finance Officers Association (NFOA) for the ninth consecutive year. Finance Director Stevens thanked his staff, Mayor, Council, City Manager, and Department Heads for their support PUBLIC COMMENT PERIOD Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. Mayor Harris read the City of Dunn City Council Public Comment Policy. Rodney Johnson — Discussed education in Harnett County — the school system is suffering. There is a high drop put rate for young men of color. We need to focus more on the education system than a dog park or pot holes. We need to work together and help the schools. Mayor Harris closed the Public Continent portion of the agenda. PUBLICHEARING Demolition of Storage Building 1001 N. Fayetteville Avenue PIN# 1517-70-7318.000 The public has been notified that oral and written comments will be heard and received concerning the demolition of the storage building located at 1001 N. Fayetteville Avenue. The public was duly advertised on March 29, 2018 and April 3, 2018, Hearing no comments, Mayor Harris closed the public hearing. CONSENTITEMS Minutes — Council considered approval of the minutes of the March 13, 2018 City Council Meeting Minutes — Council considered approval of the minutes of the March 20, 2018 City Council Budget Retreat/Planning Session Minutes Proclamation —National Library Week —A copy ofProelamation P2018-06 is incorporated into these minutes as Attachment #L Budget Amendment #12 — BA #12 — Police Vehicles - A copy of BA 912 is incorporated into these minutes as Attachment 92 2018 Community Waste Reduction and Recycling Grant Program acknowledgement of grant application Motion by Council Member Tart and seconded by Council Member Turnage to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION Consideration of Ordinance to Demolish Storage Building 1001 N. Fayetteville Avenue PIN# 1517-70-7318.000 Chief Building Inspector Steven King has conducted and inspection at 1001 N. Fayetteville Avenue and based upon his observations, the storage building failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn. The Building Inspector also found the storage building dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. § 160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. §160A-443, the City Council has the power to proceed with the demolition of this property. Motion by Council Member Barfield and seconded by Council Member Turnage to adopt the ordinance directing the Chief Building Inspector to proceed with the demolition of the storage building located at 1001 N. Fayetteville Avenue, PIN 91517- 70-7318, Motion unanimously approved. A copy of Ordinance (02018-01) is incorporated into these minutes as Attachment 93. Proposed Summer Hours City Manager Neuschafer stated that these operating hours are being referred to as Proposed Summer Hours since they coincide closely with Daylight Saving Time. These seasonal hours have worked very well during the past fourteen (14) years. Motion by Council Member Maness and seconded by Council Member McNeill to approve the Proposed Summer Hours. Motion approved 5-1 with Council Member Barfield being in opposition of. Consideration of Time Frame to Start Foreclosure Proceedings on Properties At the recent Budget Retreat/Planning Session, the City Council directed City Staff to start foreclosure procedures on properties with past due demolition/weedy lot fees. The City has an agreement with Pope Law Group, PA to foreclose on properties. City Staff is requesting direction from Council when to begin the foreclosure process at either two (2) or five (5) years past due. Council Member Turnage recommended prioritizing by either the amount owed or the number of years for non-payment Council Member Maness recommended starting with the largest outstanding balances regardless how many years and prioritize based on the largest outstanding balance and work our way down. Council Member Tart stated some of these lots have been neglected for some five (5) — ten (10) years and it may not be one of the highest balanced owed but the neighbors have to sit there and look at it. If we do the highest amount owed that is fine but we should also include a minimum of at least five (5) years or even reduce to three (3) years. Council Member Maness suggested sending a letter to the property owner notifying them the City will be proceeding with the foreclosure process. Motion by Council Member Maness and seconded by Council Member McNeill to direct the City Manager and City Staff to begin the foreclosure process on properties with past due demolition/weedy lot fees beginning with the highest amount down to the two (2) year past due balance. Motion unanimously approved. Consideration of Resolution for Adoption of the 2017 City of Dunn Local Water Supply Plan Public Works Director Dean Gaster stated the 2017 Local Water Supply Plan (LWSP) cannot be considered compliant with the requirements of N.C.G.S. §143-335(1) until an adoption resolution is received by Linwood Peele, Supervisor for the North Carolina Division of Water Resources. A Resolution is required to be adopted every five (5) years by City Council. The City of Dunn Local Water Supply Plan was recently updated to include system information for 2017. The updated LWSP was submitted to the NC Division of Water Resources for review and was found to be complete and met the minimum criteria established inN.C.G.S. §143-335(1) Motion by Council Member Turnage and seconded by Council Member Barfield to adopt the Resolution for the 2017 Local Water Supply Plan for the City of Dunn. Motion unanimously approved. A copy of Resolution (R2018-02) is incorporated into these minutes as attachment #4. ITEMS FOR DISCUSSION AND/OR DECISION Consideration of Pepsi Scoreboard Contract for the Parks '& Recreation Department City Manager Neuschafer stated the City is looking at doing a project for the Tart Park renovation and we are always looking for outside funding sources for Council to consider. This is mostly for information and not necessarily that we need to act on it. We wanted to make sure Council is aware that there are funding sources out there. Pepsi Bottling Venture has presented the City with a contract to sponsor funding of $18,500.00 for the purchase of scoreboards. The sponsorship will be under the agreement the Pepsi products are to be sold during park events and selected vending locations at the City of Dunn buildings. The length of the contract is for ten (10) years with sales of 9,500 total cases (vending and concessions) or until goal case count is met if not met within the ten (10) year time period. Pepsi Bottling Ventures will provide maintenance of the scoreboards throughout the duration of the ten (10) year contract. Mayor Harris stated it was premature in the re -designing of Tart Park to decide which way we will be going for financing. The contract is open ended as it states "ten (10) years or until you have met the required sales of 9,500 cases Recreation Director McNeill stated there is no time frame of acceptance of the contract by the City. Mayor Harris has deferred action on this item. Board Appointments — Cemetery Board There are two (2) vacancies on the Cemetery Board. There was one applications received for the Cemetery Board. Motion by Council Member Barfield and seconded by Council Member Tart to appoint John Frazee to the Cemetery Board. Motion unanimously approved. Financial Report Finance Director Stephens provided the following financial report for the period ending February 28, 2018: ® The City as of February 28, 2018 had $4,753,599 in cash in the General Fund and $2,765,209 in the Water and Sewer Fund, In February 2017 the City had $4,321,516 in the General Fund and $2,597,607 in the Water and Sewer Fund. ® Property Tax collections through February were $3,700,225 or 96.41% of budget. Last year property tax collections through February were $3,714,070 or 97.23% of budget, Sales Tax Revenue is $1,270,566 or 66.00% of budget. Benchmark for the month 58.33% of budget. Utilities Sales Tax is $540,123 or 72.68% of budget. Benchmark for this month is 75.00% of budget. • Building Permit Fees were $59,056 or 90.85% of budget. Benchmark for this month is 66.67% of budget. • Water and Sewer Revenues were $3,034,895 or 63.90% of budget. Benchmark for this month is 66.67% of budget • Expenditures were 63.08% of budget in the general fund and 62.60% of budget in the water and sewer fund. The benchmark for this period is 66.67% of budget. Motion by Council Member Barfield and seconded by Council Member McLean to accept the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Planning & Inspections Report Public Works Report Recreation Report Library Report Police Report Motion by Council Member Barfield and seconded by Council Member McLean to accept the Administrative Reports. Motion unanimously approver. Approval of Contract with Lorman, Inc, and Budget Amendment 913 for Emergency Sewer Line Repairs at Clinton and Pope City Manager Neuschafer stated that under the requirements of emergency bidding process, practices for the City of Drum and the State of North Carolina have been followed but the City does need to come up with a contract with the contractor so that we can ensure proper insurance and bonding is in place. We have a relationship with the general contractor and they have been able to rearrange their schedule to meet the City's emergency demand. We have worked with NCDOT and received the approvals from NCDOT for rerouting traffic as well as the information we had to get from the City Engineer's to come up with a proper repair plan. This is a specialized pipe that will be replaced. A 21 inch sewer line along Pope Street and Clinton Avenue collapsed and the City has been using a temporary bypass pump to maintain operations. The City has received the necessary NCDOT approval and received a contract from Lorman, Inc. to temporarily close Clinton Avenue and replace the sewer line. The contract is for $511,580 and requires a budget amendment. The funds will come from the City's existing budget and will suspend all other scheduled water/sewer system improvements through the end of the budget year. Motion by Council Member Tmnage and seconded by Council Member Maness to approve the contract with Lorman, Inc. in the amount of $511,580 for the sewer line repair at Pope Sheet and Clinton Avenue and Budget Amendment #13. Motion unanimously approved. A copy of the contract and Budget Amendment #13 are incorporated into these minutes as attachment #5. City Manager's Report City Manager Neuschafer stated Clinton Avenue will be closing Thursday, April 12, 2018 and there will be a detour in place. The detour is already mapped out and approved by NCDOT. The detour will be activated Thursday and could be in place for up to thirty (30) days. Chief Building Inspector Steven King gave a brief update from the Planning & Inspections Department, Council Member Tart stated Council appreciates what the Planning & Inspections Department is doing and understands there can be a lot of demands. ANNOUNCEMENTS The following announcements and/or comments were made. Mayor Harris: ➢ 1401 Annual PAL Community Fair will run from April 131h thru April 22°' in the new Wahna t parking lot ➢ Boogie on Broad will be held on Thursday_ April 19, 2018 from 6-9 PM in Downtown Dunn ➢ The Mayor's Prayer Breakfast is scheduled for Thursday, May 3, 2018 @ 7:30 AM in the Gospel Tabernacle Life Center ➢ The AP Government class from Triton high School will be participating in the Leaders of Tomorrow (Shadow) Program and mock Council meeting on Thursday, May 3, 2018, the program will begin @ 9:00 AM ➢ The next regular City Council Meeting is scheduled for Tuesday, May 8, 2018 @ 7:00 p.m. ➢ City Clean Up day will be Saturday, May 12, 2018 @ 9:00 AM and volunteers are being asked to meet at the Chamber office located at the General William C. Lee Airborne Museum Motion by Council Member McNeill and seconded by Council Member Maness to adjourn the meeting at 8:04 p.m. Motion unanimously approved. Oscar N. Harris Mayor Attest: Jennifer M. Fortin, CMC City Clerk ' D U N N All -America CIq All -America City yl c Y p ®6S8S i ® Meeting te® 1989 * 2013 1989 * 2013 SUBJECT TITLE: Temporary Blocking of Streets —10th Annual Kellie's Krew Run for a Cure Presenter: City Manager Neuschafer Department: Administration Attachment: X Yes No Description: Letter of Request & Mapped Route Public Hearing Advertisement Date: PURPOSE: A request has been received from Kim Schmidlin, on behalf of The Kellie's Krew RUN TEAM, to close portions of certain streets within the City of Dunn as indicated on the attached map on Saturday, August 25, 2018 from approximately 6:00 am until 1:00 pm. This event will start and end at the General Lee Museum. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to approve the temporary street closings as requested by Kim Schmidlin, to hold the 10th Annual Kellie's Krew Run for a Cure. April 16, 2018 Dunn Police Department PO BOX 1065 Dunn, NC 28335 Re: 10th Annual Iellie's Krew Run for a Cure Kellte's Krew Run for a Cure 111 S. Railroad Ave. Dunn, NC 28334 We are pleased to announce the 10th Annual Kellie's Krew Run for a Cure will be held in Dunn again this year on Saturday August 25th, 2018 at the General Lee Museum. Our event hosted over 500 people last year which included runners, sponsors, volunteers, and survivors. We would first like to thank you and your staff for your support of our run the years. Concern over the safety of our participants has never been an issue since bringing our event to Dunn, due to the diligence and coordination of your staff. As always, a major consideration for our 2018 event is the safety of our participants, volunteers, and spectators from the community. With that in mind, we would sincerely appreciate your support again this year and we solicit any input regarding the best use of city safety staff versus volunteer safety staff to maintain course and participant safety. We would also appreciate your input concerning potential road closings as well. The run course will remain the same as last year. We have enclosed a copy of the certified course. Again this year our run will include a 10k, 5k, and a 1-mile fun run. Registration for the event will start at 7AM at the General Lee Museum. The 10K Run will begin at 8:30AM with the 5K following at 9AM. The One Mile Fun Run will begin at 10AM and end at approximately 10:30.Our awards presentation and community acknowledgements will complete the event at 11:30. At the present time, we anticipate approximately 600 people at the event. Thank you for your help in making this not only a successful event, but also a safe one for our participants and the City of Dunn. Sincerely, Kim Schmidlin and The Kellie's Krew RUN TEAM J Kimberly Schmidlin Kellie's Krew Foundation President rig stnte Dunn '19, ;.. a.1`4w . s azi!` �� 11 � �ng s .y �kn `S Unitede6 3.at '.:. i L �Ay sr Z" Yrya DUNN DUNN CouncilAll-Amapica City D U N N All -America City 1111. City 2r Form 11111 1989 * Meeting Date: MM 2013 .5 8 SUBJECT TITLE: Consideration of Ordinance to Demolish Storage Building— 100211004 E. PIN: 1516.95.5410,000 Presenter: Chief Buildina Inspector, Steven Kina -a Description: Ordinance to Demolish Storage Building Attachment: XYes No Correspondence to property owner Photographs of property PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 1002/1004 E. Edgerton St., and based upon his observations, the storage building failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn. The Building Inspector also found the storage building dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. � he owner of the property has failed to comply with the Building Inspector's order and according to N.C,G.S. §160A-443, the City Council has the power to proceed with the demolition of this property. Should Council decided to proceed with the demolition of the storage building at 1002/1004 E. Edgerton St., an ordinance (which is attached) would need approval directing the Building Inspector to remove or demolish said structure. BACKGROUND: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building Inspector to proceed with the demolition of the storage building located at 1002/1004 E. Edgerton St. (PIN: 1516-95-5410,000). city of dunn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3505 ° FAX (910) 230-9005 www.dunn-uc.org Mayor Oscar N. Harris Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Tu nage Billy Barfield City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on January 22, 2018, the Chief Building Inspector for the City of Dunn sent a notice to Spoyle Properties, LLC, the owner(s) of record of storage building located at 1002/1004 E. Edgerton St., noting that the storage building was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and was thereby condemned, pursuant to North Carolina General Statute § 160A-426, and noticed the property owner of a hearing on January 30, 2018 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on January 30, 2018 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the storage building referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being February 2, 2018; and WHEREAS, the owner of the above described storage building did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on April 24, 2018 and May 1, 2018, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on May 08, 2018 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the storage building described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute §160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the storage building described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this storage building should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this storage building has been given a reasonable opportunity to repair or demolish the storage building pursuant to an Order issued by the Building Inspector on February 2, 2018 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the storage building described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the storage building at the following address: 1002/1004 E. Edgerton St., Dunn, NC 28334 PIN #: 1516-95-5410.000 PARCEL ID # 02152608020028 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described storage building in accordance with his Order to the owner thereof dated the 2nd day of February, 2018 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the dwelling and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Cleric of Superior Court where it shall be secured in the manner provided by North Carolina General Statute §160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this the 8th day of May, 2018. Oscar N. Harris, Mayor Attest: Jennifer Fortin City Clerk Mayor Oscar N. Harris 3 city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 , DUNN, NORTH CAROLINA 28335 (910) 230-3505 a FAX (910) 230-9005 wwwAtunt-nc.org PROPERTY HISTORY: 1002/1004 E. Edgerton St. Storage Building (PIN #: 1516-95-5410.000) Owner: Spoyle Properties, LLC (Barry Hoyle/Bobby Spell) January 19t1i, 2018 — Storage Building inspected and condemned. Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Twnage Billy Barfield City Manager Steven Neuschafer January 22nd, 2018 — Condemned Notice sent to Spoyle Properties, LLC notifying them of hearing date of January 301h at 1:30 pm. January 30th, 2018 — Hearing held with neither owner nor any party in interest in attendance. February 2ad, 2018 — Order after Hearing letter mailed to Spoyle Properties, LLC stating he had sixty (60) days to repair or demolish the dwelling. A letter outlining how to appeal the Building Inspector's Order was enclosed as well. February 12th, 2018 — Deadline for appeal to be filed. No appeal was received. April 13t11, 2018 — Order allowing sixty (60) days for repairs expires. April 19th, 2018 — Site inspection was conducted and no visual repairs to the storage building were observed. May 8th, 2018— Scheduled for City Council Meeting. 1 r" t ! n, r( i s� t � s 1 � $C p�y 7�,;/� fit. h'i •- I i t lI4 y� I SalJL V `! Itl'✓Ai4ilt y' e S _ DLINN City Council Agenda Form eta t® May 8,2018 /9892013 19892013 SUBJECT TITLE: Conditional Use Permit, CU-1.08 Cubera Solar, LLC (applicant) The Willoughby, LLC (owner) 1000 Block of Meadowlark Road PIN# 1517.65.0443.000 Presenter: City Manager Neuschafer Department: Planning & Zoning Attachment: X Yes No Description: Conditional Use Application, staff report, map Public Hearing Advertisement Date: April 10th, 17th, & 241h, 2018 PURPOSE: A request was received from Cubera Solar, LLC to allow the construction and operation of a solar farm on an existing 18.7 acre parcel. This property is currently zoned R-20, Single Family Dwelling District. T'he Planning Board met on April 25, 2018 reviewed the request and asked for comment from the public. The Planning Board heard from the applicant and others that asked questions about the project. The Planning Board recommended in a 5-0 vote to approve this request: PLANNER'S RECOMMENDATION OR COMMENTS: Here are (in BOLD) some example findings for your consideration to amend as needed. The findings need to be stated for the record during the meeting. With due regard to the nature and state of all adjacent structures and uses, the district within which such use is to be located and official plans for future development, the City Council shall make written findings that the following provisions(are fulfilled: 1) The use request is listed among the conditional uses in the district for which the application is made. PER THE ZONING ORDINANCE ARTICLE IX DIVISION 1, THE CONDITIONAL USES ARE LISTED IN THE ORDINANCE. 2) The requested use is essential or desirable to the public convenience or welfare. THE REQUESTED USE IS NOT FOUND IN THE SURROUNDING AREA AND THEREFORE MAY BE CONSIDERED DESIRABLE TO THE AREA. 3) The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare. THE SURROUNDING PROPERTY IS CURRENTLY RESIDENTIAL AND FARM LAND. THE PROPOSED USES ARE FARM PRODUCTION IN NATURE. 4) The requested uses will be in conformity with the land development plan. THE LOCATION OF THE REQUEST IS SURROUNDED BY RESIDENTIAL ZONING DISTRICTS AND USES. THE ISSUANCE OF THIS PERMIT WILL BE APPROPRIATE WITH THE ANTICIPATED GROWTH PATTERN OF TIIE RESIDENTIAL USE IDENTIFIED IN THE 2030 LAND USE PLAN. 5) Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or are being provided. ALL FACILITIES ARE AVAILABLE AT THIS LOCATION. ANY ADDITION CONDITIONS FOR APPROVAL SHALL BE AGREED UPON TO BY THE APPLICANT OR THEIR REPRESENTATIVE. RECOMMENDED MOTION: BASED ON THE APPLICATION, THE EVIDENCE SUBMITTED, AND THE ABOVE FINDINGS OF FACT AND ANY AGREED CONDITIONS — ENTERTAIN A MOTION FOR GRANTING/DENYING THE CONDITIONAL USE PERMIT APPLICATION. ® nortli carolina UNN city of dune For Planning Department Use Only Case Number C U— 6 Date Received 01 pie_7,1F is Fee Paid -boa Board Meeting City Council Meeting 053 MIYy,m r; CONDITIONAL USE APPLICATION OWNERSHIP INFORMATION: Applicant: Cubera Solar, LLC Phone Number: (919) 921 - 8701 Applicant's Legal Interest in Property: Leasee Applicant's Address: 5310 S Alston Ave Suite 300 Durham NC 27713 Property owner: The Willoughby LLC (attn: John Willoughby) Owner's Address: 2107 Red Hill Church Rd, Dunn, NC 28334 Date Property Acquired: 10/4/16 Deed Reference: Book 2456 Page 0092 Tax PIN Number: 1517 - 65 - 0443 .000 Size (Sq. Ft, or Acres) 18.7 AC Street Frontage (ft) 900 Location/Address: Meadowlark Rd, Dunn, NC 28334 Attach a legal description (Metes and Bounds Description) of the area requested. CONDITIONAL USE REQUEST: A. Proposed Conditional Use: Solar Farm Number of parking spaces provided: 0 Driveway/Road Access: Access Road off Meadowlark Rd B. Land Uses 1. Existing Zoning: R-20: Single Family Dwelling Residential District Existing Land Uses on Property: Vacant Pq 2. Existing or proposed land uses on all adjoining properties: 1) Vacant North 2) Single Family South Solar Farm East 1) Single Family West Solar Farm C. Statements of Justification: (City Code, Article 1X of Chapter 22) Attach a statement justifying the following: 1) The use requested is listed among the conditional uses in the district for which the application is made. 2) The requested use is essential or desirable to the public convenience or welfare. 3) The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare. 4) The requested use will be in conformity with the land development plan. 5) Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or are being provided. INSTRUCTIONS FOR FILING A CONDITIONAL USE APPLICATION 1) A petitioner for a conditional use permit must complete this application in full. This application , will not be processed unless all information is provided. 2) Include the filing fee for each conditional use permit, which is $700. 3) Include a site plan drawn to scale of the entire property and the location of each facility and the uses of the property. The site plan should include parking layout, required landscaping and specifications of installation/construction. 4) The application must be signed by the owner or by an authorized agent of the property requesting the Conditional Use permit; the signature shall be notarized. 5) The Planning Board meets regularly on the fourth Tuesday of each month at 6:30 p.m. in the Dunn Municipal Building located at 401 E Broad St., and shall make recommendations to the City Council on all conditional use requests. 6) The City Council meets regularly on the second Tuesday of each month at 7:00 p.m, in'the Dunn Municipal Building located at 401 E Broad St., and is the approving authority for all conditional use requests. 7) This project is required to go through the commercial site plan review process. This request is for use approval only. In order to ensure specifications meet the minimum standard(s) for the City of Dunn, a thorough review is performed. Reviewers may include, but is not limited to, Public Works, Planning, Inspections, the Fire Department, Environmental Health, etc. For additional information or assistance, call the Planning Department at (910) 230-3503. ADJOINING PROPERTY OWNERS (WITHIN 100 FEET OF REQUESTED CHANGE) NAME MAILING ADDRESS PIN NUMBER 1. DOGWOOD CREEK LAND 3250 OCEAN PARK BLVD 1517 - 55 -1245 .000 HOLDINGS LLC STE 355 SANTA MONICA, CA 90405 2. GLOVER JACKIE L TRUSTEE 1002 MEADOWLARK ROAD 1517 - 65 - 6076 .000 & JACKIE L GLOVER REV DUNN, NC 28334 TRUST 3. GLOVER JACKIE L TRUSTEE 1002 MEADOWLARK ROAD 1517 - 65 - 8560 .000 & JACKIE L GLOVER REV DUNN, NC 28334 TRUST 4. GLOVER WILLIAM A JR 406 E JACKSON BLVD 1517 - 66 - 9018.000 ERWIN, NC 28339 5. GLOVER WILLIAM A JR 406 E JACKSON BLVD 1517 - 66 - 0054.000 ERWIN, NC 28339 6. HARNETT COUNTY BOARD PO BOX 1029 LILLINGTON, 1517 - 56 - 4182.000 OF EDUCATION NC 27546 7. MAGNOLIA LANE ASSOC 940 MAGNOLIA LANE 1517 - 64 - 8699 .000 DUNN, NC 28334 8. WEAVER EMILY T & c/o 168 PEACH ORCHARD 1517 - 65 - 3968 .000 RICKY WEAVER DRIVE BENSON, NC 27504 9. .000 10. .000 11. _ .000 12. .000 OWNER'S CERTIFICATION I (We) do hereby certify that: I am (We are) the owners or authorized agent of the property described in this application for conditional use permit and have attached copies of deed, title reports or other documents as proof of ownership. I (we) have read the conditional use procedures, requirements and have truthfully completed this application for a conditional use permit, I (we) understand that the filing fees are non-refundable; the process to review conditional use cases includes public hearing and review by both the Planning Board and the City Council. I (we) understand any action to approve our request is at the discretion of the Planning Board and the City Council and additional requirements may be imposed as determined necessary. on behalf of Cubera Solar, LLC Signature Date Sworn to and subscribed before me thig_ day oV , 20 §@@ Attached Nottity. Jumt certificate My Commission Expires: CALIFORNIA JURAT WITH AFFIANT STATEMENT GOVERNMENT CODE § 8202 See Attached Document (Notary to cross outlines 1-6 below) ❑ See Statement Below (Lines 1-6 to be completed only by document signerfs], not Notary) Signature of Document Signer No. 1 Signature of Document Signer No. 2 (if any) A notary public orother officercompleting this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California Countyof Los Angeles xe xx.0 N0141Y Pow . CINIwNa co"11 own #:ra>fu Place Notary Seal and/or Stamp Subscribed and sworn to (or affirmed) before me on this27 day of Feb. 2018 , by Date Month Year (1) Evan Riley (and (2) ), NameO) of Signer( proved to me bnthe basis of satisfactory evidence to be the personQ )who appeared before me. n OTInKI A 1 Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document; North Carolina Dunn Conditional Use Application- Cubera Solar LLC Document Date: Number of Pages: Sig ner(s)OtherThan Named Above: ©2017 National Notary Association CYPRESS CREEKC RENEWABLE$ Statement of Justification in Support of a Conditional Use Permit Cubera Solar, LLC Along Meadowlark Road, Dunn; NC 28334 Project Narrative This Conditional Use Permit Application is in support of a proposed solar farm, Cubera Solar, LLC to be located along Meadowlark Road, where the site's access point will be. The solar farm will contain rows of Photovoltaic (PV) cell panels mounted on posts set in the ground. These rows of panels are referred to as solar arrays. The solar arrays will be fixed in place facing south in order to receive the maximum amount of solar energy. Solar components will comply with the current edition of the National Electric Code, be UL listed (or equivalent), and designed with an anti -reflective coating. The power generated from the solar farm will be sold to Duke Energy for use by consumers to replace energy produced from a non-renewable source. Statements of Justification The requested use is essential and desirable to the public convenience or welfare Solar energy is essential and desirable to the public convenience and welfare. Demand for electricity has increased in recent years and our society is currently dependent upon conventional sources of power such as coal, gas, and nuclear energy. Conventional sources of electricity are expensive, limited resources that require significant environmental disruption and public safety risk to maintain or extract. Solar energy is a clean, inexpensive, unlimited resource with little environmental impact. Allowing the property to develop as a solar farm provides an opportunity for locally generated energy resources in the City of Dunn allow property owners to maintain large tracts of land that are easily redeveloped at the appropriate time in the future. The use will not substantially injure the value of adjoining or abuttingpronerty or is a public necessity, The proposed solar farm will not substantially injure the value of adjoining or abutting property. Solar farms make good neighbors; they are quiet and have no moving parts. The only sound produced occurs during daylight hours with the quiet hum of electrical transformers and inverters delivering solar power to the grid. At night, when the sun is not available, there is no energy being created and no sound on the site. The solar panels 5310 S. ALSTON AVE„ BLDG.3, DURHAM,.NC 27713 CYPRESSCREEKC i RENEWAULES are designed to absorb light, rather than reflect it, which mitigates glare concerns for adjoining properties. The proposed solar farm will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals or welfare. Solar farms generate fewer vehicles trips than the average home. Solar panels are designed to absorb light, rather than reflect it, which mitigates glare concerns for adjoining properties, The use will not materiallyendanger the public health or safety, if located according to the plan as submitted and approved. The proposed solar farm will not endanger the public health or safety of the City of Dunn. The site will generate almost no traffic; employees will visit the site once a week or even less frequently for routine maintenance of the arrays and the property. The solar panels that comprise the solar arrays are made primarily of glass; utilizing Thin Film technology. Thin Film solar modules are made by depositing thin film photovoltaic materials into crystalline layers that are bonded to tempered glass. Adequate utilities, access to roads, drainage, sanitation and other necessary facilities are being provided. The active area of the solar array public utility will be enclosed by a six foot (6') high fence and gated for security purposes. Access codes to the gate will be provided to local police, fire and emergency service providers. Vehicular access to the site is adequate for the use proposed and for emergency services. The facility shall meet all requirements of the North Carolina State Building Code. The location and character of the use will be in harmony with the area in which it is to be located. The proposed solar farm will be in harmony with the area in which it to be located. The proposed solar farm is a low -impact use consistent with the land use pattern in the area today. Solar farms are quiet and they do not create noise, dust or odor as traditional farms can. Solar panels are lower in height than a typical home. Allowing the property to develop as a Solar Farm will maintain the rural character of the area while providing a sustainable benefit to the community. 5310 S, ALSTON AVE„ BLDG, 3, DURHAM, NC 27713 CYPRESSCREEKC i RENEWABLES The requested use will be in conformity with the land development plan The proposed solar farm is consistent with the land use pattern that exists in the area today. The requested solar farm will be fully screened from adjoining properties with a vegetated buffer compliant with Chapter 22 of the City of Dunn's Code of Ordinances. The evergreen buffer will be capable of reaching a height of ten feet (10') within three (3) years of planting; with at least seventy-five (75) percent opacity at the time of planting. Adequate utilities, access roads, drainage sanitation and other necessary facilities have been or are being provided. Adequate utilities, access roads, drainage, sanitation and other necessary facilities are being provided. There will be no buildings or employees on the property so there is no need for sewage disposal facilities, solid waste, or water on the site. The proposed use will not adversely impact traffic circulation on or in the vicinity of the site. The proposed solar farm will not adversely impact traffic circulation on or in the vicinity of the site. The solar farm will not be staffed daily, and employees are expected to visit the property weekly or less fiequently to maintain equipment and property. The site will have access from Meadowlark Road. Description of all construction activities to be undertaken on the site Construction of a solar farm consists primarily of installing solar panels on metal racking supported by posts that are individually driven into the ground. In addition, there will be several inverters and transformers installed on top of concrete pads and located internal to the solar farm. Power poles will be added to the point of interconnection to connect with the existing Duke Energy power lines. Environmental concerns Care is taken to design the site to minimize grading on the site by individually setting poles to support the solar cells. During construction, erosion control measures will be maintained in accordance with the County regulations and the site will comply with County storm water regulations. For these reasons, we respectfully request approval of the proposed Conditional Use Permit Application. 1 5310 S. ALSTDN AVE., BLDG.3, DURHAM, NC 27713 0 1 9 0 ' ,, VICINITY NAP m �. m � m o z LU L.L. 512 SSB v � z �HAftNEn '�' 4 ` COUNTY y V//) / pfm BOAPOOf E0L4:AT1ON ozu 11-oox.w - +� ' mC `a say s z r c m U F E El c 0 w.wv PaamuPr P =`ipuillA HPnYME6V9iEC='iOCWs'VE"• E —a—a— uwrvw s}, a — — — cFPiculahPNFsn� —«—«— �cm�cuEwmuaxwamr —«—�— c — �- —01 — — e.®.�..e a PPOPFAIY�LIXE SFGV111YFEHEE &IEMLE53 iPEFLPE IVVI'V1'YYr VEEEf.1RVEeVFFEP � i r J ___ ------- Y Q M Z O W CO qz Z) rv» m N 2-112p �n KJH 1 _gp ZONING SITE PtAt Z 1.0 9 Case: CU-01-18 Steven Neuschafer, City Manager sneuschafer@dunn-nc.org Phone: (910) 230-3500 Fax: (910) 230-3590 Planning Board Meeting: April 24, 2018 Requested Use: solar farm Applicant Information Owner of Record: Name: The Willoughby, LLC Address: 2107 Red Hill Church Rd. City/State/Zip: Raleigh, NC 27601 u city of dunn City Council Meeting: May 8, 2018 Applicant: Name: Cubera Solar, LLC Address: 5310 S. Alston Ave., Ste 300 City/State/Zip: Durham, NC 27713 Property Description PIN(s): , 1517-65-0443.000 Acreage: 18.7+/-acres address: Located along the 1000 block of Meadowlark Rd. Vicinity Map Page 1 of 5 STAFF REPORT Physical Characteristics Map Physical Characteristics Description The site is an undeveloped open parcel. Surrounding Land Use: The surrounding land uses are scattered residential and an existing conditional use for a solar farm to the south and west of the proposed location. Services Available Water: Sewer: X Public (City of Dunn) X Public (City of Dunn) ❑ Private (Well) ❑ Private (Septic Tank) ❑ Other: Unverified ❑ Other: Unverified Transportation The site will have access to Meadowlark Rd. Land Use The City of Dunn Land Use Plan identifies this area as residential on the 2030 land use plan. Page 2 of 5 STAFF REPORT Zoning Map 3ackground The applicant proposes to construct and operate a Solar Farm on the property. "Conditions may be placed upon the application, only if the applicant agrees to them" Applicable Regulations The Zoning Ordinance Section 22; Article III Division 2, R-20; Single Family Dwelling District and Article IX, Conditional Uses, Division 1, 22-461(2)d. Page 3 of 5 STAFF REPORT Site Photographs Front of proposed property Page 4 of 5 STAFF REPORT Evaluation ❑ Yes ❑ No The use requested is listed among the conditional uses in the district for which the application is made. REASONING: ❑ Yes ❑ No The requested use is essential or desirable to the public convenience or welfare. REASONING: ❑ Yes ❑ No The requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare. REASONING: ❑ Yes ❑ No The requested use will be in conformity with the land development plan. REASONING: ❑ Yes ❑ No Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or are being provided. REASONING: Page 5 of 5 STAFF REPORT Sec. 22-461. - Enumerated by district. I Code of Ordinances I Dunn, NC I Municode Library Page 1 of 3 (2) R-20 single-family dwelling district. a. Temporary buildings; b. Planned residential developments; c. Child care/day care facility; d. All solar farms shall meet the following requirements: 1. Setbacks: All solar panels, and any related equipment shall meet the principal building setbacks except where abutting residential property which requires a one hundred (100) feet minimum setback. 2. Height: Individual module/panels shall be a maximum of twenty-five (25) feet in height as measured from the grade at the base of the structure to the apex of the structure. 3. Site plan: A site plan, drawn and stamped by a North Carolina licensed surveyor or engineer, shall be submitted showing the following: i. The location and dimensions of all proposed areas for the placement of solar panels, mechanical buildings, screening/fencing and related improvements; ii. Distance of all structures from the property line; iii. Any preexisting structures on the same lot, and principal structures on other properties that would affect the placement of solar panels; iv. Parking and access areas; v. Location of any proposed solar access easements; vi. Location where wiring is brought together for inter- connection to system components and/or the local utility power grid, and location of disconnect switch; vii. Any proposed new structures; and viii. Any other relevant elements as requested by the planning and inspections department. 4. Other requirements: https:Hlibrary.municode.coni/ncldunnlcodesleode_of ordinances?nodeld=PTIICO_CH22Z... 5/15/2018 Sec. 22-461. - Enumerated by district. I Code of Ordinances I Dunn, NC I Municode Library Page 3 of 3 interconnected to the local utility power grid, a copy of the conditional approval from the local utility must also be provided. ix. The farm and components shall meet all requirements of the North Carolina State Building Code. x. The farm and components shall comply with the current edition of the National Electrical Code, UL listed, and be designed with an anti -reflective coating. xi. The electrical disconnect switch shall be clearly identified and unobstructed, and shall be noted clearly on the site plan. xii. The owner or future owner of a property onto which a solar farm is installed assumes all risk associated with diminished performance of said system caused by any present or future adjacent structure or landscaping that may interfere with the system's ability to produce power at its rated capacity, regardless of when that adjacent structure or landscaping is constructed or installed. https://library.municode.com/ne/dunn/codes/code_of ordinances?nodeId=PTIICO_CH22Z... 5/15/2018 11"north oarolina I MD D U N N All -America City �ity of duno, All-Amepica City Council Agenda Form 11111.1 ® Meetingate: May 8,2018 1989'�2013 19897(2013 SUBJECT TITLE: 2018 Community Waste Reduction and Recycling Grant Program Presenter: Recreation Director McNeill LW� Department: Recreation Attachment: x Yes: No Description: Authorize grant execution Public Hearing Advertisement Date: PURPOSE: The Parks and Recreation Department has been awarded a 2018 Community Waste Reduction and Recycling Grant from the N.C. Department of Environmental Quality. This grant will provide both marketing materials and recycling receptacles for each of the parks and few for downtown. BACKGROUND: On the 2nd February of this year we were notified of this grant opportunity, with a deadline of the 16th February. Brian McNeill was able to complete the application by the deadline and submitted it to the State for consideration. BUDGET IMPACT: The grant will require a 30% match from the City in next year's budget 2018/19 (example for a $22,600 project there would be a $6,800 match from the city and a $15,800 grant from the State) RECOMMENDATION/ACTION REQUESTED: \uthorize review and execution of grant contract by City Manager and City Attorney -1 . y;1 I-n Environmental Quality April 23, 2018 Brian McNeill City of Dunn P.O. Box 1065 Dunn, NC 28335 Dear Mr. McNeil, ROY COOPER Governor MICHAEL S. REGAN Secretary We are pleased to announce that the Division of Environmental Assistance and Customer Service has decided to award your 2018 Community Waste Reduction and Recycling Grant proposal for a total of $15,753.60 in state grant funding. We will begin working soon to establish a grant contract between the Department of Environmental Quality and the City of Dunn, with a target start date of July 1, 2018 and an end -date of June 30, 2019. Please note that the Department of Environmental Quality cannot reimburse any grant expenditure that is incurred before the grant contract start date. Also, grantees must make every attempt to finish their grant projects within the one year grant contract period. Contract time extensions are possible, but will only be allowed under extraordinary circumstances. Grantees who do not finish their projects by the original contract deadline risk forfeiting grant funds. If you have any questions about the grant award, please do not hesitate to contact Mike Greene at 919-707-8137 or mil<e.greene@ncdenr.gov. Congratulations on your successful grant proposal. Sincerely, 4�1z'195,w�-11� Wendy Worley Section Chief Recycling and Materials Management Section Division of Environmental Assistance and Customer Service Nothing Compares State of North Carolina I Environmental Quality 217 West Jones Street 11601 Mail Service Center I Raleigh, North Carolina 27699-1601 9197078600 1 1City °Meeting 1989 * 2013 Councilr 1 Date.- May 8,2018 1989 * 2013 SUBJECT TITLE: Impact Fe t dy Presenter: Mark Stephens .5 Department: Finance Attachment: X Yes No Description: Proposal & BA #15 Public Hearing Advertisement Date: IZI:i,*Y� To authorize City Manager to enter into a contract with Envirolink to perform System Development Fee Analysis BACKGROUND: At the recent budget retreat conversation was held concerning HB-436 that determines how much municipalities can charge on water/sewer impact fees. With the new law a System Development Fee lnalysis must be performed. City Staff contacted two firms and only one responded. Envirolink has presented a proposal with a cost of $20,000. Without the System Development Fee Analysis the City will no longer be able to charge impact fees. Below is what the City has collected over the last 5 fiscal years in impact fees. 2017 $17,467 2016 $18,985 2015 $19,926 2014 $49,964 2013 $14,268 Total $120,612 BUDGETIMPACT: $20,000 RECOMMENDATION/ACTION REQUESTED: Authorize City Manager to enter into a contract with Envirolink to perform a System Development Fee analysis for $20,000 and approve BA #15. Proposal City of Dunn Implementation of HB-436 Harnett County, North Carolina PRESENTED BY: ENVIROLINK March 30, 2018 USE AND DISCLOSURE OF DATA — This Proposal includes data that shall not be disclosed and shall not be duplicated, used, or disclosed— in whole or in part for any purpose other than to evaluate this Proposal However, if a Contract is aivarded to this Offeror because of— or in connection with — the submission of these data, client shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting Contract. The restriction does not fait client's right to use information contained in these data if they are obtained from another source without restriction. City of Dunn = RB-436 ENVIROLINK Since 1997, Envirolink has offered water and wastewater operations, maintenance, and management services to over 100 municipal and priva clients. We he our clip overcome challenges inc resources; start retenuon, turnover, and training; employee bench strength; equipment utilization; changing regulations; and increasing budget demands. Our investment in nor eople, processes, and equipment allows u provide our clients with preventative care, roi operations and maintenance, and 24-hour emerge service. It is our philosophy that by partnering with clients and managing their assets as if we owner them, we can add significant value and inereas your bottom line. We understand your unique challenges and work with you and your team to find the best approach to managing your utilities. We are always responsive to changing economic and environmental concerns. The foundation of Envirolink was built on its values: care, character, professionalism excellence. We add value to every service we by providing the resources, personnel, equipn and systems to effectively manage utility assets public works functions while protecting public health and the environment. We focus on the utility management challenges facing your community and lead you to the pathway to sustainability. Envirolink, Inc. 2 City of Dunn — HB-436 OUR VALUES Care Envirolink provides water and wastewater operations, maintenance, and management services that give piece of mind to government officials and citizens. We eliminate personnel issues, guarantee compliance, and stretch your dollar. We understand the challenges you face in providing these vital services because we live them every minute of every day. We understand that mistakes can result in unwanted publicity and dissatisfied residents. We spend 100% of our effort on managing these challenges. We will assist you in providing a better, more cost-effective services to citizens while continuing to focus on your personnel needs. Character Our communities succeed because we vital part of the community and they are a dart of us. We invite you to become a par our community and look forward reviewing this proposal with you. Professionalism Envirolink is headquartered in North Ca Regional Centers in Alabama and 0 presence in the Southeast and Midwest network of Utility Management and professionals that allow us to provide you with the resources of a team of highly trained professionals while ensuring that we become part of your community. Excellence Envirolinlc's investment in equipment allows us to provide an array of maintenance services, malting Envirolink the one stop shop for utility operation, management and maintenance. Additionally, with Service Centers across North Carolina, Ohio, Tennessee, Alabama, South Carolina, Virginia, Indiana, and Georgia, we can provide prompt response. Ennviroiink, bic. 3 City of Dunn — HB-436 WHY COMMUNITIES CHOOSE ENVIROLINK Customer Service Envirolink customer service representatives are available to answer the customer's calls. Envirolinkc provides both a local number and a toll -free number. Envirolink's normal business hours for customer calls are 9:00 am to 5:00 pm Monday through Friday, excluding holidays. During non -business hours customers are directed to our answering service for follow up the next business day or in the case of emergencies (as defined in EnvirolhAi's Emergency Response Procedure), customers receive a call back from one of our technicians within 60 minutes. Envirolink is dedicated to meeting and exceeding expectation of our clients and to add value above and beyond the stated services. Envirolink looks forward to furthering our relationship with you and your staff. There When You Need Us Envirolink maintains a 24/7/365 coverage. Envirolink maintains on -call operation and maintenance personnel around the clock. Personnel are available to respond immediately in the event of -an emergency. Strategic Planning We help our clients overcome challenges and adversity, including lack of resources; staff retention, turnover, and training; employee bench strength; equipment utilization; changing regulations; and increasing budget demands. Our investment in our people, processes, and equipment allows us to provide our clients with preventative care, routine operations and maintenance, and 24-hour emergency service. We are proud to be a 100% American owned business and the Envirolink family takes great pride in working with municipalities throughout North Carolina, Ohio, Tennessee, Alabama, South Carolina, Virginia, Indiana, and Georgia. Locations Leadership Envirolink's management includes seasoned utility management and finance professionals and will provide financial support as necessary to assist Envirolink with its commitments and future responsibilities. Our financial resources enable Envirolink to make investments in our people, equipment, and systems and allow the company to stay on the leading edge of trends in the water and wastewater industry. Envirolink's management team has depth and experience with a broad background of capabilities. Envirolink, Inc. 4 City of Dunn — HB-436 Maintenance Support Envirolink employs its own maintenance staff and equipment. While they cannot solve every problem, they are equipped to solve a large percentage of the maintenance issues that arise on a day to day basis. Bench Strength Because Envirolink is a large company with a small company feel, we have the bench strength to manage your utility through employee turnover, so that you never have to worry about "What happens if our operator leaves". We have it covered. With a staff of over 75 employees across the State of North Carolina and additional employees in other states, we have personnel that will be trained on your utility system, so they can step in as needed. Our Process Our process begins even before we are hired. Our team has reviewed your available information and have begun the process of gathering data. While there is still a lot of data that we need, we have begun gatheri sufficient data allow us t evaluate th current operation and develop a process and recommendation for the impleme. HB-436. Bnvirolink's Programmatic Approach Analyze& Gather opami:e , — Communicate, , Measure f Plan Performance , 'r When selected, we will work to gather available information, so that we can analyze and optimize the operations of your facilities. This culminates in an operational plan that allows us to continually monitor, analyze and measure the performance of your facility. Envirolink started as an operation firm and has evolved in to a full -service utility management company working with hundreds of communities ranging in populations from a few hundred to over 25.000. Our team includes former Utility Directors, source Managers, Chemist, Compliance and ety Specialist, Maintenance Specialist, and Asset Management . Professionals. Envirolink's team knows what it takes to manage assets because we do it every day, 365 days a year, 24-hours a day. We have a single purpose that is to: Improve the sustainability of communities and the environment through the management of Public Worlcs and Utilities. are committed to providing a superior level ;ivice and management, but also to be an outstanding corporate citizen by remaining a vital Envirolink, Inc. 5 City of Dunn — 10-436 and contributing member of the communities we ,droudly serve. We approach each day enthusiastically embracing the values that allow our staff and client to succeed. • Certified Operator • Billing • Customer Service • Asset Management • Management Consulting • Operations • Meter Reading • Water Conservation • Program Management • Rate Analysis • Construction Inspection • Sanitary Surveys RELEVANT PROJECTS Town of Angier ince 2/2011 We recently completed a rate study and policy and procedure review for the Town. Comprehensive review of audited financial statement. Review financial and operating expenses and capital improvement plans. Compare project revenue and expense and develop a rate plan and implementation strategy. Address development and capital improvement cost issues Audit billing capacities and outputs. System Development Fee (HB-436) Analysis is currently underway. • CCTV • Sewer Cleaning • Vac Truck Service • Lift Station Cleaning • Uni-Directional Flushing • Utility BMP Audit Town of Spring Hope Since 12/2011 Rate study and policy and procedure review. Comprehensive review of audited financial statement. Review financial and operating expenses and capital improvement plans. Compare project revenue and expense and develop a rate plan and implementation strategy. Address development and capital improvement cost issues Audit billing capacities and outputs. Town of Elm City Since 1/2013 Review production billing and losses. Rate study and policy and procedure review. Comprehensive review of audited financial statement. Review financial and operating expenses and capital improvement plans. Compare project revenue and expense and develop a rate plan and implementation strategy. Address development and capital improvement cost issues Audit billing capacities and outputs. Envirolink, Inc. 6 City of Dunn — RB-436 SCOPE OF WORK Provide an analysis and template for calculation of a System Development Fee methodology for new developments to fund costs of such new development, recoup costs of existing facilities or a combination of those cost(s) which would serve new developments based on the requirements of House Bill 436, including, but not limited to: • uses generally accepted accounting, engineering and planning methodologies; • documents details and data used for the analysis; • uses by, incremental, marginal costs, or combined cost methods; • documents application of the methodologies; • identifies assumptions and limiting conditions; provides a system development fee per unit of new development and JA equivalency or conversion for use in determining fees for various categories of demand, and uses a planning horizon of not less than nor more than 20 years. Note: In the event the new facilities are oversized for the use of others outside the development, a construction or contributions credit would be required to be calculated. The template will include this capability, but each construction or contributions credit would be developed on a case by case basis, based on the total new capital facilities to be installed. Information availability and requirements: The City will be required for provide sufficient financial, planning and operational data and information, including, but not limited In addition, the proposed analysis and template is to • include a recommendation of the required revenue credit, which is to be based on the outstanding debt principal or present value of revenues for capital improvements needed by and attributable to the new development, over the planning horizon, but cannot be less than 25% of the aggregate cost of the capital improvements. Capital Improvement Plan (identifying any specific capital rehabilitation projects and capacity expansion projects) based on a planning horizon of 10 to 20 years, or • any available and reasonable documentation of existing system capacity, limitations, expansions and 4(projects, including actual or projected costs based on a planning horizon of 10 to 20 years; and complete documentation of system capital assets in audited form with original installed cost, asset life, installation date and existing depreciation to be provided in Excel or suitable data format (Example: prn, text, etc. suitable for import into Excel). existing and planned debt service, grants and other income; Envlrollnk, Inc. 7 City of Dunn — HB-436 existing rates for water and sewer; • capital and operating costs for the most recent fiscal year; • existing operating capacity for water and wastewater facilities; • any planned capacity increases for water and wastewater facilities and; • Any other pertinent operating, planning or financial information that might affect the calculation of an appropriate System Development Fee methodology and template; • The scope and requirements of the proposed analysis and template for the calculation of a system development fee methodology is contingent upon no substantial changes in the interpretation of the requirements of HB 436; • The proposed analysis and template for the calculation of a system development fee methodology may require data or information from other City Consultants or Vendors, which may require coordination, approval or engagement by the City to facilitate or obtain. Limitations: The proposed analysis and template would be based on information provided by the City, and/or its consultants, related to existing water and sewer costs and capacities and proposed water and sewer facility costs and capacities for the chosen planning horizon. The proposed project would use that information in conjunction with expected size and density of new developments. Any new developments exceeding the expected or planned capacity of geographic locations may require additional review or analysis. As your partner, we are committed to your success, the highest standard of customer service and customer satisfaction. Assumptions included in this proposal: • City staff will provide financial and system data and other vendor or consultant support to obtain data as required in a timely manner; • The analysis will be based on the engineering, financial and other data as provided by the City; • A complete capital asset inventory and depreciation data for the system is available and provided as per the Assumptions and "Requirements; • Information required but not available will be developed by others as necessary. If information is required to be developed by Envirolink an equitable adjustment to the agreement will be made in advance; • Presentation(s) to council on the results of the HB 436 analysis is included. NEXT STEPS After a thorough review of this proposal, we have found that an informal meeting to discuss the Town's goals, vision, concerns and expectations is vital to a successful partnership. Thus, we would suggest that prior drafting of a contract, that the Town Management & Leadership convene with Envirolink's Senior Leadership to discuss the goals, expectations and the vision for our partnership with the Town. After this meeting, the next step is to begin contract negotiations with Envirolink with the goal of establishing the framework for a successful partnership and for many years to come. Envirolink, Inc. 8 City of Dunn — HB-436 Contracting After award & negotiations, we will execute an agreement containing the information in this propoal. Envirolink, Inc. 9 City of Dunn — BB-436 PRICE PROPOSAL Contract Line Description of Project Cost Item # Service 001 Data research and $ 9,000 financial review 002 Template and $ 8,000 procedures development 003 Training, meetings $ 3,000 and council presentations TOTAL $ 20,000 Envirolink, bie. 10 O O N ❑ ❑ N N c T O �p _ U C Q � Gl U LL � c U � N 2 w O T O � N N ❑ `o E v a @ c v U G N E v m a a v N _ d N s C N U W U Z Z O O D F O V) U U O � � Z W � z U -=i L❑t_ SUBJECT TITLE: Budget Presenter: Mark Stephens Deoartment: Finance Attachment: X Yes Public Hearinq Advertise PURPOSE: 1--W'g&-- DUNN City CouncilAgenda Fo Meeting DMay 8 0i, 1989 q*_7 - BA #14 - CALEA Accreditation No I Description: To approve BA 414 CALEA Enrollment Fee. BACKGROUND: At the recent budget retreat Police Chief Chuck West discussed the process by which the Dunn Police Department can be nationally accredited. The process starts with an Enrollment Fee to the ,ommission on Accreditation for Law Enforcement Agencies. BUDGET IMPACT: The Enrollment Fee is $11,450. RECOMMENDATIONIACTION REQUESTED: Approve BA# 14 for CALEA Enrollment Fee. Z O U) K F- w m 0 w ww N 0 0 Z 0 Z W a r U rn LL m ui m m c 0 U C � U O U ti w � 0 > W � > ¢¢ H o `o W ti J U m U m a a m c N E m m m a a a w w N L_> V� i N U U U U O U U C9 LL Z 0 W U CouncilURL-)UNN City Agenda dw , Meeting Date: 1... 2018 SUBJECT TITLE: Set Date for Budget Work Session ity Manager Neuschafer Administration Attachment: Yes X No Public Hearino Advertisement Date: F01.97-404 Description: Set Date for Budget Work Session The Council is being asked to set a Budget Work Session for Tuesday, May 15, 2018. Suggested time to begin the meeting is 9:00 a.m. Prior to the proposed date, you will receive a preliminary budget to review. BACKGROUND: BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to set a Special Call Meeting/Budget Work Session date for Tuesday, May 15, 2018 beginning at 9:00 a.m. REQUEST FOR SPECIAL MEETING OF THE DUNN CITY COUNCIL In accordance with N.C.G.S. 160A-71 and 143-318.12 et.seq. and Part I -Section 3.6 of the Dunn City Code, the undersigned hereby requests a special meeting of the Dunn City Council to be held on Tuesday, May 15, 2018 at 9:00 a.m. in the Council Chambers, Dunn Municipal Building, 401 E. Broad Street, Dunn, NC. The purpose of this meeting is to: • Discuss Budget FY 2018-2019 Q"Ja 16 L scar N. Ha ris Mayor Posted on principal bulletin board at City Hall: 05-01-18 Posted on City of Dunn website: 05-01-18 WRITTEN WAIVER OF NOTICE I, , Council Member of the Dunn City Council, do hereby give notice to the Dunn City Council that I am unable to attend the called meeting of the Council on May 15, 2018 at 9:00 a.m. Pursuant to North Carolina General Statute §160A-71(b) (2), 1 am hereby submitting written waiver of notice. This the day of , Council Member ATTEST: City Clerk W-JDUNN aj !-, i 1' 6" 1 2a SUBJECT TITLE: Financial Report Presenter: Finance Director Mark StE Department: Finance Attachment: X Yes Nc Public Hearina Advertisement Date: [211171im Description: Financial Update Attached please find the Financial Update as of March 31, 2018 for your review BACKGROUND: BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: 7M city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 e FAX (910) 230-3590 wwwAunn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: Mark Stephens, Finance Director Subject: Financial Report Date: May 8, 2018 Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tait Chuck Turnage Billy Barfield City Manager Steven Neuschafer • The City as of March 31, 2018 had $4,722,220 in cash in the General Fund and $2,769,399 in the Water -Sewer Fund. In March of 2017 the City had $4,274,086 in the General Fund and $2,692,295 in the Water and Sewer Fund. • Property tax collections through March were $3,771,250 or 98.26% of budget. Last year property tax collections through March were $3,775,349 or 98.83 % of budget. • Sales Tax Revenue is $1,428,364 or 74.20% of budget. Benchmark for this month is 66.67% of budget. • Utilities Sales Tax is $540,123 or 72.68% of budget. Benchmark for this month is 75.00% of budget. • Building Permit Fees were $67,440 or 103.75% of budget. Benchmark for this month is 75.00% of budget. • Water and Sewer Revenues were $3,370,855 or 71.10% of budget. Benchmark for this month is 75.00% of budget. • Expenditures were 70.94% of budget in the general fund and 71.22% of budget in the water and sewer fund. The benchmark for this period is 75.00% of budget. DUNN AlbAiaeriaa City 1989*2013 r LLUHDUNN �icv of u��o 1 1 C City Council Agenda Form 1IIR 9H9*z013 Meeting ate: May 8, 2018 /989*2013 SUBJECT TITLE: Tax Report, Planning & Inspections Report, Public Works Report, Recreation Report, Library Report & Police Report Presenter: City Manager Steven Neuschafer Department: Attachment: X Yes No Description: Monthly Reports Public Hearing Advertisement Date: N/A PURPOSE: Attached please find the following Monthly Reports for your review: A. Tax Report March, 2018 B. Planning & Inspections Report April, 2018 C. Public Works D. Recreation Report E. Library Report F. Police Report BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: March, 2018 April, 2018 March, 2018 March, 2018 FINANCE DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dnnn-nc.org Current Year Tax Collection through March 31, 2018 2017 TAXES Mayor Oscar N. Harris Mayor Pro Tenn Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tait Chuck Tumage Billy Barfield City Manager Steven Neuschafer Downtown City Taxes Total Ad Valorem Levy $ 3,875,334 $ 35,172 $ 3,910,506 Collections thru March 2018 3,771,250 33,164 3,804,414 Taxes Receivable March 2018 104,084 2,008 106,092 Percentage Collected 97.31% 94.29% 97.29% U.UDUtNN xsferz �amnvmiEv mailer✓ Public Works Department I March 2018 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (may not include all work performed) Water Tap 3 2 Other —Sewer 11 *Data from Mobile311 work order system (may not include all work performed) DuNN za%rz �ommunr[v malfim Public Works Department I March 2018 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.or8 *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. Maintenance 10 Lift Station/Air Relief Valve 148 Maintenance Total Million Gallons Treated 84.23 Average Million Gallons Per Day 2.72 Treated *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Dunn Parks & Recreation Department Monthly Review) zoiB Dunn Parks & Recreation 120S Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone (910) 892-7001 Fax I w Aunn-nc.arg April 2018 Dunn Parks & Recreation Facility Rentals, Programs & Etc. Numbers Rentals Facility Dunn Community Building _ 4 Clarence Lee Tart Memorial Park 2 Codrington Park 0 — — Nathan Harris Athletic Complex @ Tyler _Park 1 — Baseball & Softball Field Rentals 0 P K Vyas Center New Members hi s 4 — -- Renewed Memberships Guest Memberships Adult Basketball Batting Cage Rentals 29 1 73 _ 0 Monthly Recreation e Report po o Dunn Parks & Recreation April Monthly Narrative Report Sports Programs: Baseball & softball games started after the opening ceremonies. TBall & A League teams started on Wednesday, April 25tn Opening ceremonies was held on Saturday, April 21". Jeremy Bass and David Horne, coaches of the 2017 World Series Angels threw the opening pitches. Our number increased from 301 last year to 347 this year. Summer Camp Registrations: We started our summer camp registrations on April 2nd. Parents will be able to register their children online. The maximum number of kids per camp is 20. Recreation Advisory Board Our board met on Tuesday, April 10' at 6:00 p.m. in the Dunn Community Building. The next scheduled meeting will be held on Tuesday, August 28th at 6:00 p.m. March 2018 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.ora/library D:Ih " xs%rz rommurzilr matters March 2018 1 Monthly Development Report Dunn Police Department 1 401 East Broad St., Dunn, NC 28334 1 phone 910-230-3503 fax 910-230-9005 1 www.dunn-nc.org CID Narrative: Marijuana Cocaine Methamphetamine Heroin Pills Other Drugs 111.7 grams 2.3 grams 1.0 grams 13.88 grams 0 0 Us Currency Firearms Property Value Search Warrants Felony Arrests Misd. Arrests $1,117.00 1 0 4 3 6 Narcotics Narrative: This month, the Narcotics Division seized drugs with the "street value" of $ 8,867.00. ®- DuN�N ',t. >s erz .m,ni5r m.*t c ® o Speeding (Infraction) 70 Seat Belt 11 Passenger Seat Belt Juvenile 3 No Operators License 39 Driving while License Revoked 69 Failure to Stop (Stop Sigh) 10 Running Red Light 1 Failure to reduce speed 2 Misdemeanor Arrests 56 Felony Arrests 13 Firearms Seized 1 Marijuana Seized 9.8 Gm Cocaine Seized 0 Heroin Seized 0 Other Drugs Seized 0 U.S. Currency Seized 0 Patrol Narrative: 1. On March 11, 2018 officer responded to the area of W. Broad St and N. King Ave in reference to a disturbance. The victim advised someone attempted to hit her with a vehicle. The victim advised she had to jump out of the roadway to keep from being struck. On March 27, 2018 officers responded to 501 Spring Branch Rd in reference to a panic alarm at the I mart. Upon their arrival the spoke with the store clerk. The clerk advised a B/M wearing a yellow shirt and black jacket grabbed money out of the register while she had it open. The suspect then left the scene in a light color passenger car. 3. On March 27, 2018 officers responded to 873 Long Branch Rd. reference to a robbery. Officers were advised a B/M wearing a yellow shirt and black jacket entered the store and grabbed money from the register. The clerk advised the suspect was paying for some merchandise and asked for a cigar. He then grabbed the clerk by the hand bending it back, that's when the suspect grabbed the money. The suspect left the scene in a silver ford tempo. JUVENILE MONTHLY REPORT Criminal Investigation Division James Brannan MONTH OF March 2018 JUVENILE CASES ASSIGNED: 07 CASES FILED INACTIVE: 00 CASES EXCEPTIONALLY CLEARED: 03 CASES CLEARED BY ARREST: 02 CASES UNFOUNDED: 01 TOTAL CASES CLOSED: 06 CURFEW WARNINGS 00 CURFEW VIOLATIONS 00 SPECIAL OPERATIONS WORKED: 0 COMMUNITY SERVICES/PRESENTATIONS: 0 VALUE OF RECOVERED PROPERTY: $0.00 VALUE OF NARCOTICS/MONIES SEIZED: $0.00 ARRESTS: (ADULT) FELONY: 00 (ADULT) MISDEMEANOR: 00 (JUV) FELONY: 01 (JUV) MISDEMEANOR: 03 TOTAL ARRESTS: FEL: 01 MISD: 03 r E Na rnU) o S a` �c L o LL. c > r+ (Q L 3 C s a. rn d U) +�+ °c 0 L Y > am O E C9 y � L O v- o � R W V L L i O C Z O G m w LL- 0 H a w z o O w N U = a O z 3 z o ET E m w z rn v a ti- U_ O r NN O L N N r' ^l•: r� In N U? m k aa�° mmm U ti v Y ` � O O J Q n � c a Uc O C U o E m E z � a m m U G C O pl � a` in o |a /k fE )� CU MC f� \$ (� ) ( / ( \/ 0 z o rl \ \/}5®)/\ 3,z9)\E\ f$)\e$» as 25, )� \ tz m ] . March 1, 2018 ANIMAL CONTROL ACTIVITIES February 2018 #CALLS LOGGED: 86 (complaints: 53 Citizen assist: 33) #DOGS PICKED UP: 46 #DOGS LEFT IN POUND: January 09 #DOGS RETURNED: 05 #DOGS ADOPTED: 8 (7 by rescue) #DOGS ESCAPED: 0 #DOGS PUT TO SLEEP: 38 #DOGS IN POUND: 04 #DOG BITES REPORTED: 1 #DOGS QUARANTINED: 1 #CAT BITES: 0 #CATS QUARANTINED: 0 #CATS PICKED UP: 25 #CATS PUT TO SLEEP: 34 #CATS ADOPTED: 03 #CATS ESCAPED: 1 #CATS RETURNED: 0 #OTHER ANIMAL CALLS: possum 1 #WARNINGS ISSUED: WRITTEN: 06 CIVIL CITATIONS: 03 VERBAL: 10 MILEAGE: End of Month: 113311 Beginning of Month: 112676 Truck 955 635 Respectfully Submitted, Patti Lane Collins, Animal Control Officer DUNND LWU,*UNN All -America City iL, �f jr City Council Agenda i x�Meeting:1.a-e May 8,201 ReportSUBJECT TITLE: City Manager's Presenter: City Manager Neuschafer Department: Administration Attachment: Yes X No Public Hearinq Advertisement Date: TOPIC: Description: City Update The City Manager will have an update on current City projects and issues. Recreation Director Brian McNeill will give a brief update from the Parks & Recreation Department. Page I 1 Announcements May 8, 2018 City Council Meeting Dunn Community Clean Up Day will be held on Saturday, May 121 2018 — Volunteers are asked to meet at the Dunn Area Chamber of Commerce office located at the General William C. Lee Airborne Museum at 9:00 a.m. Boogie on Broad will be held on Thursday, May 17, 2018 from 6-9 pm in Downtown Dunn. Page 12 Announcements May 8, 2018 City Council Meeting City offices Will be closed on Monday, May 28, 2018 in observance of Memorial Day. The next regular City Council Meeting is scheduled for Tuesday, June 12, 2018 g 7:00 p.m. north carolina DUNN arnere "M"nnnl maEEerr 101 J UNN All•Ameriee City 1989 * 2013 WHEREAS, National Days of Prayer have been part of our country's heritage since the first one was declared by the Continental Congress in 1775; and WHEREAS, the Declaration of Independence, our first statement as Americans of national purpose and identity, made "the Laws of Nature and Nature's God" the foundation of our United States of America and asserted that people have inalienable rights that are God-given; and WHEREAS, while American troops fight for democracy and freedom around the globe and battle the war on tenor, citizens of the United States will gather on May 3, 2018 to worship and pray for these brave members of our Armed Forces and their families, our nation, churches, families, schools and governmental leaders, asking the Lord to grant them wisdom for the challenges they face on a daily basis; and WHEREAS, May 3, 2018 marks the 66' consecutive observance of the National Day of Prayer; and WHEREAS, it is good that we acknowledge that we are all God's handiwork and that it is appropriate to call upon Him in prayer; and WHEREAS, "Pray for America -Unity" is the theme for the 2018 National Day of Prayer. To further highlight our theme, we've chosen Ephesians 4:3 as our Scripture for this year, "Making every effort to keep the unity of the Spirit through the bond ofpeace ". NOW, THEREFORE, I, Oscar N. Harris, Mayor of the City of Dunn, North Carolina do hereby proclaim Thursday, May 3, 2018 as a "DAY OF PRAYER" in Dunn, North Carolina and urge our citizens to join together in their homes, places of work, and places of worship, to pray for the unity of the hearts of all mankind, and to continue in prayer for our City, State and our Nation. This the 3' day of May, 2018. OscarN. Ham ,May -or Attest: C 7 ifer M. or in, i Clerk " a DUNN zr%re commu�ci maEters DIJNN All -America City 1989 * 2013 WHEREAS, North Carolina students build bridges of learning for the future; and WHEREAS, these 15 students seek instructional opportunities that prepare them for the demand of the changing workplace environment; and WHEREAS, our Leaders of Tomorrow understand the democratic principles that build this nation and how those foundations of freedom are serving as hope for people around the world and in our community; and WHEREAS, teachers like Mr. Brian Foster are responsible for molding students who have participated in the Advanced Placement US Government class of Triton High School since May 6, 1993 into our "Leaders of Tomorrow"; NOW THEREFORE, BE IT PROCLAIMED that I, Oscar N. Harris, Mayor of the City of Dunn, North Carolina on behalf of the Dunn City Council of the City of Dunn hereby proclaim May 3, 2018 as Leaders of Tomorrow Day —a time for the public to express their appreciation for the fine work our future Leaders of Tomorrow do and to salute these students who represent an investment in excellence in our community. This the 3" day of May, 2018. V"A - Oscar M Harris, Mayor Attest: *nn+ifMIFOE, Niy Clerk CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C:G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).