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04-10-2018 AgendaDunn City Council Meeting Agenda Tuesday Evening, April 10, 2018 7:00 p.m., Dunn Municipal Building Call to Order Invocation Pledge of Allegiance SECTION 1) Adjustment and Approval of the April 10, 2018 meeting agenda PRESENTATIONS 2) Presentation — Certificate of Achievement for Excellence in Financial Reporting PUBLIC COMMENT PERIOD 3) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. PUBLIC HEARINGS 4) Demolition of Structure — 1001 N. Fayetteville Avenue — PIN# 1517-70-7318,000 CONSENTITEMS 5) Minutes —March13, 2018 6) Minutes — March 20, 2018 Budget Retreat/Planning Session 7) Proclamation — National Library Week 8) Budget Amendment #12 — Police Vehicle 9) 2018 Community Waste Reduction and Recycling Grant Program ITEMS FOR DECISION 10) Consideration of Ordinance to Demolish Structure - 1001 N. Fayetteville Avenue — PIN# 1517-70- 7318.000 11) Proposed Summer Hours 12) Consideration of Time Frame to Start Foreclosure Proceedings on Properties 13) Consideration of Resolution for Adoption of the 2017 City of Dunn Local Water Supply Plan ITEMS FOR DISCUSSION AND/OR DECISION 14) Consideration of Pepsi Scoreboard Contract for the Parks & Recreation Department 15) Board Appointments — Cemetery Board 16) Financial Report 17) Administrative Reports a. Tax Report b. Planning & Inspections Report c. Public Work Report d. Recreation Report e. Library Report f. Police Report 18) City Managers Report 19) Announcements 20) Information 21) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" Isl Dil-11TIT ; 1g: � MUD D 0 � t N' ... N"' 111111IMPI All -America City i�' f dl�.0 All -America City i ► ' Council Agenda FormMeeting Dateo April r ► 2018 1989 * 2013 A 1989 ]� 2013 SUBJECT TITLE: Certificate of Achievement for Excellence in Financial Reporting — Finance Department Presenter: Mayor Harris Department: Finance Attachment: X Yes No Description: Certificate Public Hearing Advertisement Date: PURPOSE: Mayor Harris will present the Certificate of Achievement for Excellence award to the Finance Department for its comprehensive annual financial report, for the year ended June 30, 2017. ACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: • � it Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. k 3 ILUUUNN $ % z Council Agenda '. 1 i0 d/. ' x 's SUBJECT TITLE: Demolition of storage building —1001 N. Fayetteville Ave. PIN#1517.70.7318.000 Presenter: Chief Building Inspector, Steven King Attachment: XYes No I Description: Notice of Public Hearing Public Hearing Advertisement Date:3/29/18 & 413/18 PURPOSE: The Public has been notified that oral and written comments will be heard and received concerning the demolition of the storage building located at 1001 N. Fayetteville Ave„ Dunn, NC. The public hearing was duly advertised on March 29, 2018 and April 3, 2018. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON APRIL 10, 2018 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING, THE FOLLOWING ITEMS WILL BE DISCUSSED. PUBLIC HEARING: (1) A HEARING WAS HELD ON NOVEMBER 15, 2017 IN REFERENCE TO THE STORAGE BUILDING LOCATED AT 1001 N, FA'YETTEVILLE AVENUE, AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C,G.S. 160A -- 428. AN ORDER WAS ALSO PLACED TO OWNER(S), CHELSI FAWN BOULWARE, TO REPAIR OR DEMOLISH SAID STORAGE BUILDING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE STORAGE BUILDING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. ALL PERSON DESIRING TO BE HEARD, EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE, ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. STEVEN DING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: March 29, 2018 April 3, 2018 ILRU e oi�th curo7inn UNN k 7 City Council Agenda Meeting Date: Y,i ry SUBJECTTITLE: Minutes— March 13, 1 X Yes 0 Description: March 13, 2018 — Minutes PublicAttachment: AdvertisementD•e l PURPOSE: Attached please find the minutes of the March 13, 2018 City Council meeting for your consideration. 1ACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, March 13, 2018, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Piro Tem Frank McLean, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, and Billy Barfield. Also present was City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Police Chief Chuck West, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope, City Cleric Jennifer Fortin, and Executive Assistant Blake Lassiter. Absent was Council Member Chuck Turnage INVOCATION Mayor Harris opened the meeting at 7:00 p.m, and asked Reverend Tim Rice, Pastor of Glad Tidings Church and President of the Dunn United Ministerial Association, to give the invocation. Afterwards, the Pledge of Allegiance was repeated. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Maness and seconded by Council Member Barfield to adopt the March 13, 2018 meeting agenda with changes, if any, as listed below. Agenda Items Added: • none Agenda Items Removed.• • none Motion unanimously approved. PUBLIC COMMENT PERIOD Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. Mayor Harris read the City of Dunn City Council Public Comment Policy. Hearing no comments, Mayor Harris closed the Public Comment portion of the agenda. PUBLIC HEARING Rezoning Request RZ-01-18 EC Edgerton, Jr., LLC (owner/applicant) 705 S. Clinton Avenue PIN# 1516-54-6904.000 The public has been notified that oral and written comments will be heard and received concerning the request by EC Edgerton, Jr., LLC to rezone approximately .39 +/- acres located at 705 S. Clinton Avenue. The property is currently zoned R-10, Single Family Dwelling District and is proposed to be rezoned to C-3, Highway Commercial District. The public hearing is the opportunity for the Council to hear comments and opinions from the public to include any party for or against the request. The public was duly advertised on February 20, 2018 and March 6, 2018. Hearing no comments, Mayor Harris closed the public hearing. USDA Loan Application — Purchase of Police Vehicles The public has been notified that the Dunn City Council will receive comments concerning the city's desire to secure a loan from the United States Department of Agriculture, Rural Development to obtain sufficient funds to secure a loan and grant for the purchase of five (5) vehicles and associated equipment for the Police Department. The public hearing is the opportunity for the Council to hear comments and opinions from the public to include any party for or against the proposed loan application. The public hearing was duly advertised on March 2, 2018. Hearing no comments, Mayor Harris closed the public hearing. USDA Loan Application — Purchase of Public Works/Recreation/Planning & Inspections Vehicles The public has been notified that the Dunn City Council will receive comments concerning the city's desire to secure a loan from the United States Department of Agriculture, Rural Development to obtain sufficient funds to secure a loan and grant for the purchase of four (4) passenger pick-ups, one (1) dump buck, and one (1) mid -size SUV for Public Works, Recreation and Planning & Inspections Departments. He public hearing is the opportunity for the Council to hear comments and opinions from the public to include any party for or against the proposed loan application. The public hearing was duly advertised on March 2, 2018. Hearing no comments, Mayor Harris closed the public hearing. CONSENTITEMS Minutes — Council considered approval of the minutes of February 20, 2018 City Council Meeting Budget Amendment #11— BA #I I — Bay Street Project - A copy of BA #11 is incorporated into these minutes as Attachment #1. Audit Contract FY 2017-2018 —A copy of Audit Contract is incorporated into these minutes as Attachment #2. Motion by Council Member Barfield and seconded by Council Member McLean to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION Rezoning Request RZ-01-18 EC Edgerton, Jr., LLC (owner/applicant) 705 S. Clinton Avenue PIN# 1516-54-6904.000 This is a request to rezone a parcel of land totaling .39+/- acres at 705 S. Clinton Avenue. The property is zoned R-10, Single Family Dwelling District and is proposed to be rezoned to C-3, Highway Commercial District. The Planning Board met on February 27, 2018 to review the request and ask for comments from the public. The Planning Board voted unanimously to approve the request. Motion by Council Member Maness and seconded by Council Member Barfield to approve the rezoning request from EC Edgerton, Jr., LLC based on the following justification: 1. The City of Dunn Land Use Plan identified the areas as residential on the future land use map. The property is in area three (3) of the Land Use Plan. 2. The amendment is not inconsistent with the adjoining and surrounding land uses, which are commercial and mixed. 3. The permitted uses in the C-3 district are not considered detrimental to the area or undesirable to the community. Buffers are required between R-10 and C-3 Zoning Districts Motion unanimously approved. Consideration to Accept a Vacant Lot Located at 511 E. Townsend Street PIN# 1516-87-7724.000 from Spoyle Properties The Council is being asked to accept a vacant lot located at 511 E. Townsend Street — PIN # 1516-87-7724.000 from Spoyle Properties. City Attorney Pope stated the title was fine except for the exception of an old deed of host that is in favor of the City of Dunn, related to a Community Development Block Grant, which has expired. The City Manager can sign a cancellation of that deed of trust which will clear the title. It is the attorney's recommendation to accept the property donation. Motion by Council Member Barfield and seconded by Council Member McLean to accept the donation of the vacant lot located at 511 E. Townsend Sheet. Motion unanimously approved. Consideration to Adopt Resolution and Accept letter of Conditions for USDA Loan/Grant Application — Police Vehicles To accept a loan offer not to exceed $125,000 and a grant not to exceed $25,000 from the USDA for the purpose of purchasing five (5) police vehicles. Tobias Fullwood, Area Specialist from USDA, presented the letter of acceptance and resolution to Council regarding the loan/grant conditions. The loan rate would lock in at 3.5% and if the interest rate drops we will lock you in at the lower rate. Motion by Council Member McLean and seconded by Council Member McNeill to adopt the Resolution and authorize the Mayor to execute documents associated with the USDA loan/grant application. Motion unanimously approved. USDA Loan/Grant Application — Department Vehicles To accept a loan offer not to exceed $125,000 and a grant not to exceed $25,000 from the USDA for the pmpose of purchasing four (4) passenger trucks, one (1) dump buck and one (1) SUV. Tobias Fullwood presented the letter of acceptance and resolution to Council regarding the loan/grant conditions. The loan rate would lock in at 3.5% and if the interest rate drops we will lock you in at the lower rate. Motion by Council Member McNeill and seconded by Council Member Maness to adopt the Resolution and authorize the Mayor to execute documents associated with the USDA loan/grant application. Motion unanimously approved. ITEMS FOR DISCUSSION AND/OR DECISION Financial Report Finance Director Stephens provided the following financial report for the period ending January 31, 2018: • The City as of January 31, 2018 had $3,759,239 in cash in the General Fund and $2,671,782 in the Water and Sewer Fund. In January 2017 the City had $3,343,344 in the General Fund and $2,426,563 in the Water and Sewer Fund. • Property Tax collections through January were $3,620,204 or 94,32% of budget. Last year property tax collections through January were $3,659,969 or 95.81% of budget. • Sales Tax Revenue is $1,064,989 or 55.32% of budget. Benchmark for the month 50.00% of budget. • Utilities Sales Tax is $368,347 or 49.56% of budget. Benchmark for this month is 50.00% of budget. • Building Permit Fees were $50,697 or 78,00% of budget. Benchmark for this month is 58.33% of budget. • Water and Sewer Revenues were $2,656,435 or 55.93% of budget. Benchmark for this month is 58.33% of budget • Expenditures were 55.18% of budget in the general fund and 54.61% of budget in the water and sewer fund. The benchmark for this period is 58.33% of budget. Motion by Council Member Barfield and seconded by Council Member Tart to accept the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Planning & Inspections Report Public Works Report Recreation Report Library Report Police Report Motion by Council Member McLean and seconded by Council Member McNeill to accept the Administrative Reports. Motion unanimously approved. City Manager's Report City Manager Neuschafer stated the last of the repairs regarding the FEMA work have been completed. We applied for funding from the State of North Carolina for our aeration project and they granted a Zero (0) interest loan for $2.5 million dollars, pending completion of the milestones set forth by the State. This will be a green project through the energy savings that will be proposed through the project. We did apply for a sewer assessment grant but was short on the points and we were denied. The Budget Retreat/Planning Session Agenda will be going out Friday morning. Most of the information will be presented to Council at the reheat. This is a Planning Workshop and we will be looking at goals and the mission for the upcoming budget year. We will be talking about how we are hying to accomplish meeting the goals of the residents. Librarian Mike Williams gave an update from the Library Department. ANNOUNCEMENTS The following announcements and/or comments were made, Mayor Harris: ➢ The City Council will hold their Annual Budget Retreat/Planning Session on Tuesday, March 20, 2018 at the Dunn Community Building — located at 205 Jackson Road. The meeting will convene at 8:30 a.m. ➢ The next regular City Council Meeting is scheduled for Tuesday, April 10, 2018 @ 7:00 p.m. Motion by Council Member McNeill and seconded by Council Member Barfield to adjourn the meeting at 7:39 p.m. Motion unanimously approved. Oscar N. Harris Mayor Attest: Jennifer M. Fortin, CMC City Clerk ® ovthcu rolion DUNN City Council � � r enda Form e 1 Date: Aprilr 0 2018 Meeting SUBJECT TITLE: Minutes — March 20, i Budget Retreat/Planning II Del. i Attachment: No Description: i 2018 minutes mu1—Hearing Advertisement Date: PURPOSE: Attached please find the minutes of the March 20, 2018 Budget Retreat/Planning Session for your consideration. I ", Yi�i 01,110111,11 BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Budget Retreat/Planning Session on Friday, March 20, 2018 from 8:30 a.m. —4:10 p.m. at the Dunn Community Building. Council Present: Mayor Oscar N. Harris, Mayor Pro-Tem Frank McLean, Council Members Buddy Maness, Dr. Gwen McNeill, Billy Tart, Chuck Turnage, and Billy Barfield. Staff Present: City Manager Steven Neuschafer, City Clerk Jennifer Fortin, Public Works Director Dean Gaster, Assistant Public Works Director/Streets Vince Washington, Recreation Director Brian McNeill, Police Chief Chuck West, Chief Building Inspector Steven King, Human Resources Director Anne Thompson, Librarian Mike Williams, Finance Director Mark Stephens, Executive Assistant Blake Lassiter, and Daily Record Editor/Reporter Lisa Farmer. Also Present: City Engineer Randy McNeill. Absent: City Attorney Tilghman Pope Mayor Harris opened the meeting at 8:30 a.m. Mayor Harris welcomed everyone. Mayor Harris stated we are here to listen to one another and see what we think is best for the City, establish a plan, and the work the plan. Invocation — Mayor Harris gave the Invocation and the Pledge of Allegiance was repeated. MID -YEAR FINANCIAL REPORT FY 2016-2017/DEBT SERVICE Finance Director Mark Stephens presented the mid -year financial Report: Fund Balance as of 6/30/17 (FY 2016-2017) was $3,984,265, an increase from $3,671,268 in FY 2015-2016. Cash/Investment balance as of 6/30/17 was $5,660,236 which is a total of the General Fund, Water & Sewer Fund and Stormwater Fund, an increase from $4,741,655 in FY 2015-2016. Sales Tax Distribution was $1,603,327 in FY 2015-2016 and increased to $1,954,070 in FY 2016-2017. Property Taxes collected as of 2/28/18 was $3,700,225 or 96.41% of budget as where last year property taxes collected as of 2/28/17 was $3,714,070 or 97.23% of budget. Sales Tax collected as of 3/12/18 was $1,270,566 or 66.00% of budget as where last year sales tax collected as of 3/12/17 was $1,136,967 or 60.00% of budget. The benchmark for this time period is 58.33% Utility Franchise Tax as of 3/12/18 was $540,123 or 72.68%of budget as where last year the Utility Franchise Tax as of 3/12/17 was $552,350 or 67.57% of budget. The benchmark for this period is 75.00%. (This tax is subject to weather variations because it is based off of everyone's electric bill and natural gas. If there is a mild winter or cool summer it can really affect that number.) Water/Sewer Revenue as of 2/28/18 was $3,034,895 or 63.90%of budget as where last year the Water/Sewer Revenue as of 2/28/17 was $3,100,640 or 68.90% of budget. The benchmark for this period is 66.67%. General Fund expenditures as of 2/28/18 were 63.08% of budget Water/Sewer Fund expenditures as of 2/28/18 were 62.60% of budget Benchmarks for this time of year is 66.67%. Outstanding Items for FY 17/18 • Paving • USDA Cars/Trucks • FEMA Reimbursements • DOT Reimbursements Dunn -Erwin Road General Fund Debt Service We added the two (2) approved USDA loans and we will start paying on those in FY 2018-2019. Tart Park and the PK Vyas Center will overlap in FY 2019-2020. Mayor Harris noted there are still commitments coming in on Tyler Park in an annual basis. We also have money coming in from Harnett Training School and the Downtown Dunn Development Corporation from the downtown revitalization tax assessed on the property owners. We are still trying to get $600,000 from the Legislature to help with the Tart Park renovations. We also have not approached private businesses as to naming rights for Tart Park. Council Member Maness inquired as to what the max percentage would be on the debt service load. Finance Director Stephen stated we do not want to be above $1.million dollars as we want to stay under the 10% Council Member Tart noted if the police vehicles have a five (5) year life span than why are we getting the loans for seven (7) years? Finance Director Stephens stated that on the trucks seven (7) is a good time frame. We went with USDA for the seven (7) years instead of five (5) years to lower the payment. OPENING REMARKS City Manager Neuschafer gave opening remarks including the 1-95 changes and impact it will have on the City. He also stated each department will go through and discuss what they have been doing and what they hope to be working on the next year and other important goals they have to share. Mayor Harris noted the Harnett Training School had its first full year as of December 31, 2017. The Harnett Training School is at full capacity and every facility is being used as it was intended. It had a cash flow from operations of $113,336 this past year and that is in accordance with the projections. This is a cash flow we have not figured into our budget. DEPARTMENT GOALS AND PRIORITIES Planning & Inspections Department Chief Building Inspector Steven King noted the following: • Junk & debris citations - 140 • Weedy/vacant lot citations —323 • Overgrowth citations —104 • Junk/nuisance vehicle citations —224 • Brought into compliance —171 Removed by owner — 85 Removed by City —10 • Minimum housing inspections —51 • Demolitions-8 For 2017, $98,132.47 was billed out and $9,686.60 was received in payments. Council Member Maness inquired about the outstanding debt Finance Director Stephens stated there was $286,000 in accumulated outstanding invoices for weedy lots, demos, etc. City Manager Neuschafer stated the City abates the nuisances because they are affecting the neighbors, neighborhoods and the gateway into the City. There are approximately 70 open liens. Council Member Maness stated with the rest of the Council's consensus, he would like the city Manager to bring this action before the Council, so direction can be given on pursuing this matter and bringing suits against the violators. Mayor Harris stated staff needs direction to proceed after a certain amount of time • Building permits issues —426 • Permit fees collected - $92,177.70 • Building inspections conducted —1,212 • Plans reviewed —72 • Fire permits issued —63 • Fees collected - $12,506 • Fire inspections conducted —270 Chief Building Inspector King stated the following goals and requests: • Decrease time-lapse involved in clean-up of properties • Increase funding to contract services to allow for private contractor to clean-up code violations • Increase funding for demolition of sub -standard housing and receive bids from private contractors Recreation Department Parks & Recreation Director Brian McNeill stated the following accomplishments for 2017-2018: • First World Series Championship — Dixie Angels Softball • PARTF Grant awardee • Growing Miracle League participation • Addition of adult programs • Restructuring of Parks and Recreation Advisory Board • Continued improvement of our digital footprint The following issues were also noted: • Vandalism/theft of backstop netting at Tyler Park— because of the cameras we were able to pass over the information to the Police Department in which we were able to identify a young man involved • Safety netting— risk of foul balls hitting spectators and players on adjacent ball fields • Tennis courts— cracking die to asphalt joint movement and contaminant rising— (recently purchased sealer to help seal manageable cracks to avoid outsourcing) Recreation Director McNeill stated the following goals and objectives: Programs • Increase youth program participation by 10% • Partnerships with schools, civic groups and other recreation departments • Software • Stronger push for adult sports — regular rotation like there is for youth sports and have 70% retention rate of previous year's participants • Targeting seniors — more programs and events targeting those 55+, partnering with CCCC and the Senior Enrichment Cent, and creating programs to keep seniors in the community active After -school programs • Fall — outdoor soccer, football, and cheerleading • Winter— basketball and indoor soccer • Spring —T-ball,baseball, and softball — (volleyball in the future) • There is open play for youth at the gym every evening to play basketball and when indoor soccer is done for the season the times will be extending those times (times are split for different age groups) Facilities Increase in facility use —travel ball, Special Olympics, NC Senior Games, and Heads in Beds event Working with the Tourism Authority to seek and bring unique events to the area Clarence Lee Tart Park • Tart Park Renovation Awaiting RFQ responses Possible ground breaking as early as summer 2018 (Council approval) • PARTF Grant awarded for $350,000 • $850,000 that will accounted for on debt schedule • Fundraising , • Naming rights like at Tyler Park— 5 ball fields at $100,000 per ball field and $300,000 for central complex • Scoreboard — pending sponsorship from Pepsi Bottling, Co. Council Member Maness inquired if security cameras were budgeted for the park. Recreation Director McNeill stated the cameras were included in the overall renovation cost and will be installed when the project is complete. C. B. Codrington Park • Changing the historical perception by citizens • Create an open park with a more inviting atmosphere— removal of chain link fence around basketball court and along Burke Street and replace with a fence that is more appropriate for the neighborhood • Resurface the basketball courts (surface has worn away creating an unsafe surface for optimal recreational play • The park has been unofficially adopted by the Alpha Kappa Alpha organization of Harnett County— each spring they look for minor projects to promote beautification of Codrington Park Dog Park • Proposed location along Ashe Avenue along the Dunn -Erwin Trail • Centered more around residence use • Within walking distance of numerous neighborhoods Council Member Maness inquired about drainage and fencing for the park. Recreation Director McNeill stated the main concerns would be fencing and parking spaces. There would be two separate fenced in areas. One for large dogs and one for small dogs as it is not ideal to have them together for fear the small dogs could get hurt. I have seen the puddling and will have to speak with City Manager Neuschafer about. Council Member Maness inquired about liability to the City regarding the park. Recreation Director McNeill stated it would be at your own risk and the City wouldn't be liable but will do further research. Staffing • Increase training for employees— pesticide certification, irrigation training • There will be a need for added part-time positions to assist with program events and weekend tournaments (site supervisors) • As programs and events develop, there will be a need for a Program Specialist position within the department(19/20) Mayor Harris inquired as to where the revenue would come from when bringing in these events if the Booster Club gets all the revenue. How do you maintain that when they control the sales and receipts? Recreation Director McNeill stated the Booster Club handles concessions and the travel ball organization gets the admission fees. When we have the Dixie Youth Tournament the Booster Club handles the concessions and admission fees. The rental fees from the travel ball tournaments is where we get revenue and any other expenses go to the department. Council Member Maness stated if the Booster Club gets all the revenue from the concessions and admissions and all the City is getting is field rental, how is that going to cover the expenses. Council Member Turnage stated the Recreation Advisory Board has discussed these issues and are looking at. resolutions. Council Member Maness stated at one time Council had requested to see what the Booster Club was bringing in and paying out but they never provided that to us. This is something we need to look at. Break 10:44 a.m. —10:53 a.m. Mayor Harris stated the following: • Dunn Area Chamber of Commerce and the City of Dunn are sponsoring a non-profit luncheon on Thursday, March 22, 2018 from 12:00 p.m. —1:30 p.m. at CCCC. They are coming to this meeting to tell us what services there are and who provides them for the benefit of the citizens. On March 29, 2018 from 11:30 a.m. —1:00 p.m. NC DOT will be at the Dunn Community Building in reference to the 1-95 renovations. This event is open to the public and sponsored by the Dunn Area Chamber of Commerce Public Works Department Public Works Director Dean Caster stated the following goals: .Safety • Excellence in response, efficiency, communication, courtesy, innovation, and integrity • On -going safety training— competent person, trenching and shoring, confined space entry, and work zone flagger Safety — Future • Continued safety focus • Improve in-house safety education training opportunities Training and Development • Continuing education • Certification • Surface Water Treatment • Biological Waste water Treatment • Collections and Distribution • Bacl<flow/Cross Connection Training and Development — Future • Continue to offer quality continuing education opportunities for employees • Continue to encourage employees to seek higher certification levels Recruitment/Retention • Career Awareness Fairs • Harnett County Early College • Triton High School • Certification pay rate scale study Recruitment/Retention — Future • Summer intern program • Competitive salaries and benefits • Step salary range for state certifications Street Department "Touch" Goals • Limbs/leaves/yard debris • Street resurfacing/patching potholes • Signs • Right -of -Way maintenance • Cemeteries • Sidewalks • Stormwater • Empty lot maintenance • Rail trail maintenance • Condemned House demolition • Events Paving/Resurfacing • Covington Lane • Cascade Circle • E. Best Street • Carlie C's Drive • Johnson Street Bridge • E. Moon Circle • W. Broad Street and N. Ellis Avenue Paving/Resurfacing — Future • Continue to implement paving projects identified in paving needs study on an annual basis Sidewalk Improvement • S. Wilson Avenue • S, King Street • General William C. Lee Museum • E. Johnson Street • W. Edgerton Street Sidewalk Improvement— Future • Continue to identify sidewalk needs and implement projects as budget allows Stormwater System Rehab • W. Divine Street headwall extension project • Erosion repairs at road crossings • Silt removal I Stormwater System Rehab— Future • Large stormwater project implementation (E. Bay Street, W. Divine Street, W. Edgerton Street, and W. Broad Street) • Continued stormwater system rehab as budget allows • Juniper Creek dredging project Water/Sewer Department Goal • To provide safe, quality drinking water at an affordable cost to our citizens; and to reclaim and treat wastewater to a level that reflects our commitment to environmental stewardship Updated Mapping • Asset Inventory & Assessment (AIA) distribution system mapping project - $150,000 grant secured and project is in process with expected completion date of Fall 2018 • AIA Grant application —collection system —did not score high enough to receive grant and are looking at possibly doing this project in house Updating Mapping — Future • Collection system mapping project • Maintain current system maps through in-house GPS/GIS work Inflow & Infiltration Rehabilitation • N. Orange Avenue sewer line replacement project • Continued work toward large I & & rehab project Inflow & Infiltration Rehabilitation — Future • E. Broad Street 2" water line abandonment project • Small diameter waterline replacement study • Implement small diameter water line replacement project as budget allows • Hwy 301 South water tank • Hwy 421 North emergency interconnection WWTP Upgrades • Disaster sludge transfer pumps replacement project • Sludge holding tank mixing pump replacement project • Return sludge pump replacement project • Begin funded aeration rehab project WWTP Upgrades — Future • Aeration project completion • Secondary clarifier addition • Chlorine contact basin upgrade WTP Upgrades • Plant PLC/Control System • Roof replacement project • Chlorine tank replacement • Raw water traveling screen • Bulk user SCADA acquisition WTP Upgrades — Future • Generator PLC/Controls • Filter efficiency study • Filter rehab if needed • Carbon feed system replacement • Trac-vac system replacement' • Off river storage Source Water Protection Plan • The Source Water Protection Program is meant to compliment the already established wellhead protection program that has been very successful in North Carolina, and provide protection for all sources that provide water to the public water supply systems, whether it be wells, springs, lakes, reservoirs, or rivers Area Wide Optimization Program • The Area Wide Optimization Program (AWOP) was developed to help water systems meet successfully more stringent regulations and achieve higher levels of water quality. AWOP is a joint program between the EPA and states Public Works Facility Improvements • New facility planning and design Public Works Facility Improvements— Future • Construct a new Public Works facility as budget allows Equipment Upgrades • JCB 3CX-15 Backhoe • John Deere 5055E Tractor • Ford F-550 Dump Truck • Ford F-150 Pickup Truck Equipment Upgrade —Future • F-650 Ford Dump Truck • Mini Excavator • Street Sweeper • Leaf Vacuum Truck • Sewer Vacuum Truck • Tandem Dump Truck Update — Hurricane Matthew FEMA Projects • W. Edgerton Street stormwater project • S. McKay Avenue stormwater project • N. Wilson Avenue sewer project • N. Railroad Avenue stormwater project • Carolina Drive Sewer project Library Department Librarian Mike Williams stated the following goals: 0 Improve customer experience • Increase attendance For Children • Add titles to check out and use in-house • Improve summer reading program events • Replace windows computer in children's room that is available for school assignments and to run catalog For Pre -Teens and Teens • Technology for programs— more tablets, laptops and makerspace equipment • Possible space reconfiguration • Additional programming hours For Adults • Get new book sooner • Offer programs besides book club • Replacement computes for proctored students For Everyone • Replace broken chairs • More space Police Department Police Chief Chuck West stated the following goals: Bicycle Patrol • Bicycle Patrol Unit starting with two (2) bicycles • Bicycle Officers have double the amount of contact with the public per hour than officers in motor vehicles • Bicycle Officers are more approachable, visible, and available to the public • Enhanced mobility and range of foot patrols during public gatherings and events such as Cotton Festival, Dunn Christmas Parade, Shriner's Parade, and other downtown events • Doubles the activity level of the officer Paid for by the drug forfeiture money. Police Canine Unit • Canine purchase • Canine utilized as crime fighting tool • Multi -purpose canine (narcotics detection, tracking) • Canine handler certification required • Peripheral costs for canine support are manageable Paid for by the drug forfeiture money Commission on Accreditation for Law Enforcement Agencies Inc (CALEA) Accreditation - Benefits • Better defense against civil lawsuits, can limit agency's ability and risk exposure • Greater demand for external procedures for reviewing and handling citizen complaints • Distrust of public authority (citizens demand total transparency) • Less than 1/10 of 1% of the LEO tarnish the badge, but it's that 1/10 of 1%that we hear about most and that fuels distrust of the Police and authority • Strengthens and agency's accountability both within the agency and to the community through a continuum of standards that clearly define authority, performance and responsibilities • Is a means of developing or improving upon an agency's relationship with the community • Develops comprehensive, well thought out, uniform set of written directives • Requires a preparedness program be put in place to address natural disaster or made -made unusual occurrences (Hurricanes, floods, catastrophic disasters) • Facilitates and agencies pursuit of professional excellence Accreditation Timeline • Enrollment— contact the regional manager, download and sign the forms and e-mail to CALEA staff • Self -Assessment — the agency will have 24-36 months to complete this step • Assessment— during this step the agency will prepare for a site -based assessment • Award — if compliance requirements are achieved, the Commission awards accreditation • Reaccreditation — Reaccreditation is an ongoing quality performance review of the agency Total Cost • CALEA enrollment fee - $11,450.00 • Good for 36 months and there are no other fees until the on -site assessment • When the department is ready to be assessed by CALEA for accreditation, prior to the end of the 36 months, a fee of $5,500.00 will be assessed and any unused portion will be refunded to the City Council Member Turnage inquired if the accreditation covered the entire police department. Police Chief West stated it covered the entire department including animal control. Council Member Maness inquired as to how long the accreditation was good for. Police Chief West stated there is an annual renewal fee of $4,000.00 after the initial three years. The annual renewal fee if based on department size. Police Chief West stated he looked into grants but Dunn is financially stable and the grants a primarily for municipalities that are not financially strong. Accomplishments Since January 2018 • Organizational Restructuring • Recruiter Off -Duty Coordinator • Internal Affairs Officer (Currently attending classes) • Training Coordinator • Audit/Evaluation of Evidence Depository • Has not been done in many years • Improved accountability and credibility of evidence deposited • Seeking CALEA Accreditation • Internationally accepted law enforcement best practices • Increased accountability, relationship with the public • Facilitates pursuit of professional excellence • Crime Solvability • Recent serious felonies solved • Crime Stoppers tips received and utilized • Retention of Officers • Three current vacancies (One recruit being sponsored in BLET) • Active recruiting at Colleges and Career Fairs seeking better applicants • Emphasis on diversity • Animal Control Facility Inspection • Replacement of Assistant Animal Control Officer currently in Police Training Academy • Facility concerns and the need for re -structuring daily operations • Dunn Citizens Police Academy (Planning Stages) • Will involve training by all City of Dunn departments Improves community relations and awareness Police Community Relations Committee (Planning Stages) • To serve as liaison between community and police over concerns. To serve as advocate for programs, ideas, and methods to improve relationships between the community and the Police Department Finance Department Finance Director Mark Stephens stated the following goals: • AMI System for water meters — in the process of reviewing the RFP's • Customer portal for water/sewer customers • Finance software • Maximize invest earnings • Maintaining adequate fund balance • Establish vehicle/machinery replacement fund • Maintaining self-supporting operation of garbage/stormwater/water fund through rate analysis • Impact fee study required — have spoken with consultants about this fee, still collecting fees up until June 30th. Cannot collect further until proper fee has been established - Consensus to study Council Member Maness stated the stormwater assessment needs to be configured that the people with the most run-off into the stormwater system need to have the highest fees. There needs to be a pro-rata or some type of sliding scale. The one's that create the most run-off need to share the larger burden of the fee. • Debt -service — general fund has less than 10% of total general fund budget • Continue to receive the Excellence in Financial Reporting • Conservative revenue estimation • Grant/loan opportunities Lunch 12:30 a.m.-1:05 p.m. Major Goals and Priorities from Mayor and City Council Mayor Oscar N. Harris stated the following goals and priorities: • Improve performance of public schools to draw business and residents to our county and municipality • Well planned transitions of our libraries to a unified county operation will improve access to services for all residents • Balancing county involvement and investments in our Parks and Recreation among our towns and unincorporated areas of county is essential to providing fair and equal services to all residents • Municipalities should work with the county to devise a unified development ordinance and municipal ordinance to establish requirements for development in municipalities and unincorporated areas of the county • Improvements at Tart Park Phase I and Phase II —with Phase one we are attempting to get funding from David Lewis in reference to the park • Codrington Park— improvements and research new ideas as to what needs to be done at the park • City wide paving project • The accreditation of the Police Department and goal accomplishment • Sub -standard housing • Weedy lot collections • Abandoned vehicles • Hanna's Pond • Drainage at Stony Run • Invest more in the current employees and hire additional employees as we move forward to pursue these items Council Member Buddy Maness — Ward 1 stated the following goals: Jobs and Economic Development • Jobs for our citizens • Industry recruitment and retainment (commercial development) • Partnership with County government/NC Legislature/Local area Chamber of Commerce • Partnerships with area Economic Development directors/agents Schools • Continued improvements to Dunn Area Schools and security of same • Get Harnett County Board of Education involved and proactive in addressing issues in Dunn Schools and ask for a plan of action and implementation benchmarks for same • Make sure that Dunn is getting fair share of allocations from the County Population Retention/Growth • Study and/or analysis of stagnant growth in Dunn population based on prior two census • Determine plan of action on increasing interest in residing/moving to Dunn • Discuss issues that could attract more young adults and families to consider Dunn • Aging population/senior citizen concerns —activities and programs for same Public Awareness and Public Input • Develop marketing plan for the City of Dunn • Discuss additional communication options to get citizens more involved and aware of City activities, departmental responsibilities/progress, overall input and comments • Mailing of quarterly updates/what's going on in your City info —discussed last year Planning and Zoning • Continued emphasis on dilapidated/substandard housing and correction of same • Develop plan to address dilapidated/un-Kept/substandard commercial property and begin to place a priority on cleaning up vacant commercial sites/buildings that have become eyesores and unattractive to surrounding areas • Continue efforts with Brownfields Program and applying for grants to cleanup and revitalize those qualifying sites for future development • Controlled growth with emphasis on infrastructure impact when planning new developments Technology • Review types of social media the City is using and how to improve same • Add additional social media that the younger generation is using • Upcoming advances in water meter reading— how to inform public of advantages • Promote City Departments and activities/ordinances/etc. on all social media Infrastructure • Continued paving of streets citywide (worst first list) • Continued repair/replacement of aging water and sewer lines (infiltration issues) • Continued stormwater improvements — drainage issues and water run-off measures Public Safety • Public awareness campaign to assist with breaking and entering (homes and cars) • Encourage more Community Watch groups and Neighborhood watch areas • Work with Dunn Police Department and continuing public engagement activities such as Coffee with the Cops, Shop with the Cops, Police Academy, Citizens Committee, and other ideas being promoted by Chief West • Increase car and foot patrols/bike patrol/walk the beat on the street in both neighborhoods and downtown areas — high visibility is a deterrent • Make sure our police officers have the equipment they need to perform at the level we expect them to Ward 1 Priorities • Most of the City-wide priorities apply in Ward 1 as well • Increasing number of complaints on noise issues late at night • Code Enforcement on weedy lots and dilapidated/un-kept/substandard housing (mostly rentals) • Drainage issues in areas prone to stormwater back up during heavy rains and storms • Continued complaints on unsafe driving in neighborhoods (speed and not stopping at stop signs or driving thru intersections in neighborhoods) — children more at risk after school and when school is out for the summer —general public at risk when walking and riding books • Have some complaints and concerns about vehicles being parked on the sides of the roads and creating issues for people driving thru or backing out of their driveways Council Member Dr. Gwen McNeill — Ward 2 — stated the following goals: • All streets paved and resolve community flooding • Attracting more businesses to Dunn and we need to offer them something • More family activities — Movie Theater • Improvement of the school systems • Communicate better with the citizens of Dunn —give back to the community • Smaller scale of festivals and activities — CommunityDay— Culture Fair • Give back to the citizens of Dunn • Events for senior citizens • Improvements to Codrington Park, Wilkins Cemetery, and Hanna's Pond Mayor Pro Tern Frank McLean —Ward 3 • Stop the segregation of City schools and have more diversity • Codrington Park and Wilkins Cemetery - fund on size, understanding, and strength • Street paving needs more attention • Hanna's Pond • Attract more families and businesses • Increase tax base • Noise complaints • Speed limit signs Council Member Billy Tart— Ward 4 • Street paving • Increase housing opportunities and attract businesses to the area • Drug activity concerns • Substandard housing • Junk/abandoned vehicles • Slum housing— make landlord/home owner accountable Council Member Chuck Turnage — Ward 5 • Voter apathy —voter turnout has gone from bad to worse • Citizens Academy • Speed limits on residential streets • Use Campbell University (CU) and Central Carolina Community College (CCCC) for their expertise to assist Dunn and receive credit for their efforts • Stormwater drainage priorities and funding • Public Affairs Campaign for the City of Dunn • Inadequate internet bandwidth • Vacant buildings with lack of information identification Council Member Billy Barfield— Ward 6 • Street repairs and paving • Salary study and retention of employees • Park improvements • Resurfacing tennis courts and basketball court • Impact fees • Keep Library.in with the City of Dunn • Increase volunteering for community events Break 2:25 p.m. — 2:34 p.m. City Manager Neuschafer noted that Human Resources Director Anne Thompson will be the point of contact for bringing all the comments together. We will go through and find the ones with a common thread and report back and let you know what we think and let you know which ones we think we have influence on at the department level and let you know if we could do this if more resources were directed towards a project. The following work plan was discussed: 1. Improvements of back parking lot with fence at City Hall and gate at impound lot —security for the impound lot— upgrading fence and moved fencing back to add landscaping and building improvements such as gutters and new garage doors 2. Women's Locker Room — We do have female officer and do not have a separate locker room for them and we are trying to find space to create one 3. Telephone System —should be in place within the next few months— working with company now 4. New security system for City Hall — putting together new security quote, some cameras not functioning properly 5. Safe Internet Transaction at City Hall —this is for individuals to do safe transactions 6. Library consolidation —top priority for County— will consider if proposal brought forth 7. Vestibule Airlock for Library— on hold for now 8. Determined options for storage of required documents —we have been working with Harnett County IT to consolidate paper records into electronic form 9. Hanna's Pond — this is on the list because it keeps coming up as an idea —Council Member Turnage would like this item removed 10. Downtown Free Wi-Fi —We have spoken with Harnett County It and it is estimated about $30,000 for infrastructure good for 15 years Council Member Maness noted if you have internet/cable you can use an access code from your bill and have free Wi-Fi and use hot spots around the City —Council would like research to be done 11. Emergency Response Planning —the departments have met and are working on scenarios and how the City would react 12. Determine cost benefit analysis for automated water meter reading system — in process 13. Vehicles —just received approval 14. Tennis courts— will cost approximately $30,000 to repair 15. Develop uses of social media for each department 16. Tart Park Renovation - Phase 1 17. Renovation of Parks and Recreation office 18. Determine whether to pursue PARTF Grant for Tart Park renovations 19. Safety Netting - important to have at fields 20. Commercial Property Maintenance Code 21. Certificate increase policy for Building & Inspections and Water/Sewer Operators- need to set up policy for employees if a state certificate is required 22. Boarded Up Housing Ordinance - need ordinance in place to make sure owners don't keep property boarded up 23. Business Registration Program - in place, billed out about $20,000 and have collected about 70% so far 24. Food Truck Research - no ordinance but do allow under certain conditions - other communities promoting as part of festivals or other activities 25. E. Edgerton Street sidewalk assessment and replacement -This was a Brow nfieIds project 26. City Wide Vision Plan/Master Plan -the Chamber would like to collaborate with the City forth is project 27. Community Development- blighted areas and minimum housing -look into block grants, partners 28. Sewer Backflow Ord inance-in process 29. Stripe City owned parking lots - in process 30. Electrical Vehicle Charging Station - complete 31. Community profile - looking at marketing materials 32. Effluent Line - after water is treated at sewer plant it is pumped back to the Cape Fear River 33. S. Lee Avenue improvements -we spoke with a particular business on S. Lee Avenue that is quite busy and they agreed initially to partner with the City financially to improve S. Lee Avenue adjacent to their business, but because of where DOT is on the design wit hl-95, we are going to wait and see what changes they might make to Cumberland Street/Lee Avenue/Sampson Avenue before we move forward with expenditures on S. Lee Avenue other than just potholes 34. Sidewalk Dining/Alcohol Downtown/Brunch Bill -continuing to study 35. Solid Waste flyers - printed and sent out in mailing 36. Citizens Academy Program 37. CALEA Accreditation 38. Street resurfacing (Maps) 39. Sign at entrance and fencing for Harnett Training School Property 40. Daycare parking lot- landscaping to be completed 41. Street Calming Policy 42. Stormwater Mapping and Stormwater Fee research - research and documentation 43. Prioritize Waste Water corrective action and further requirements - research and funding 44. Prioritize Stormwater drainage projects and funding requirements- research and funding- consensus to do study 45. Determine requirements and cost for Public Works Facility (Size and Location Map) -This would also help with storage of mowers and equipment for the Recreation Department 46. Aeration Project -in process 47. Intake -in process 48. Bay Street Project - in process Council Member Maness inquired about the status of the old hospital as it continues to sit there and bean eyesore.. City Manager Neuschafer stated that the owner cuts the grass and the windows are not boarded up. It is an under developed piece of property. As long as the exterior maintenance is being done and you cannot get into it with breaking into, it and doors and windows are intact, there are no visible signs that there is damage on the inside. Wrap Up Council Member Turnage noted an update to the list can be given to Council by outing an asterisk by the item and sending the list out every six months or so. Mayor Harris noted he will be working closely with the Harnett County Mayors Association and with the City's partners (DUMA, Dunn Area Chamber of Commerce, Dunn Area Tourism Authority, Downtown Dunn Development Corporation, and the Main Street and Doors (Harnett Theatre), Harnett Health System. Dunn Area History Museum, CCCC and Early College, Crime Stoppers and Harnett Community Foundation, General William C Lee Memorial Commission, and Campbell University. ' Mayor Harris stated there is a $.02 tax the City of Dunn is putting into the schools and we are providing School Resource Officers. Police Chief West stated we receive funding for one officer and the City pays for the second officer. There are three schools and one officer covers two school that are beside each other. There have been meetings with the schools and there is a meeting scheduled with the Superintendent to discuss the School Resource Officers. Mayor Harris stated the lines of communication need to stay open and discuss issues and we increase the value of our citizens. City Manager Neuschafer thanked everyone for their participation and noted in the wrap-up section there were proposed dates for possibly another meeting towards the end of April beginning of May and would like to have a work session in case there needs to be a second work session. There are expenditure choices to be made for the budget and the revenue needs to match it. Meeting adjourned at 4:10 p.m. Oscar N. Harris Mayor Attest: Jennifer M. Fortin, CIVIC City Clerk — throlina rit, UNN olligiLlILIM 1 I City Council Agenda or 1 1 m Meeting u Date: April10, 2018 1989 * 2013 195013 SUBJECT TITLE: Proclamation — National Library Week Presenter: City Manager Neuschafer Department: Administration Attachment: X Yes No Description: National Library Week Proclamation Public Hearing Advertisement Date: Attached you will find a proclamation designating April 8 through April 14, 2018 as National Library Week. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: LLU_® D� ,INN / city of dune iS/1Z)Z LO)Jiflt[L7t[ lI[OLiCTJ 1 �J WHEREAS, libraries are not just about what they have for people, but what they do for people; and WHEREAS, libraries have long served as trusted and treasured institutions, and library workers and librarians fuel efforts to better their communities, campuses and schools; and WHEREAS, libraries are evolving in order to serve their communities and to continue to fulfill their role in leveling the playing field for all who seek information and access to technologies; and WHEREAS, libraries and librarians open up a world of possibilities through innovative STEAM programming, Makerspaces, job -seeking resources and the power of reading; and WHEREAS, libraries and librarians are looking beyond their traditional roles and providing more opportunities for community engagement and delivering new services that connect closely with patron's needs; and WHEREAS, libraries support democracy and effect social change through their commitment to provide equitable access to information for all library users regardless of race, ethnicity, creed, ability, sexual orientation, gender identity or socio-economic status; and WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week. NOW, THEREFORE, be it resolved that I, Mayor Oscar N. Harris, on behalf of the City Council of the City of Dunn proclaim National Library Week, April 8-14, 2018. FURTHER, I encourage all residents to visit the library this week to take advantage of the wonderful library resources available at your library. Unlimited possibilities @ your library. This the lOth d y of April, 2018. P s ar N. Harris, Mayor Attest: 4nferFiortin, Clerk <— nthh a.Tlxolinu �1 V city of du in ljjjj.1 City Council 1989 2013 Meeting ® April , 2018 1969 * 2013 SUBJECT TITLE: Budget Amendment #12 Presenter: Mark Stephens Department: Finance Attachment: XYes No Description: Budget Amendment#12 Public Hearing Advertisement Date: PURPOSE: To record Budget Amendment #12 BACKGROUND: The City has had two police vehicles involved in separate accidents. The total cost of replacing the vehicles is $48,000. The City is receiving $38,000 in insurance proceeds. The remaining $10,000 will be moved from an existing line item. BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: Approve Budget Amendment #12. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/3012018 Department: Police Budget Amendment# BA-12 Date: 4/10/2018 FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General 10-510-7401 Capital Outlay -Vehicles $ 150,000 $ 48,000 $ 198,000 General 10-420-5401 Unemployment Insurance 25,000 (10,000) 15,000 EXPtNUIIURE IUTAL: $ � 175,000 $ 38,000 $ 213,000 FUND BUDGET CODE LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Insurance Proceeds 10-399-0800 Insurance Proceeds $ - $ 38,000 $ 38,000 REVENUE TOTAL: $ - $ 38,000 $ 38,000 CERTIFICATION: I certify this requested budget amendment was approved by the City Council on: City Manager: Date: Finance Director: Date: JUSTIFICATION: To record purchase of 2 replacement police vehicles that were involved in accidents. FUNDING SOURCE: Insurance proceeds and existing budget ® DONN h cu""" LLRU city of dnnn q'-*®N ?Y _ PEI ♦ B 1989'}('2013 Meeting Date.- lril , 2018 1989 *2013 SUBJECT TITLE: 2018 Community Waste Reduction and Recycling Grant Program Presenter: Steven Neuschafer Department: Administration Attachment: Yes No Description: Acknowledgement of grant application Public Hearing Advertisement Date: NA PURPOSE: The Parks and Recreation Department has applied for a 2018 Community Waste Reduction and Recycling Grant fiom the N.C. Department of Environmental Quality. If awarded this grant will provide both marketing materials and recycling receptacles for each of the parks and few for downtown. 3ACKGROUND: On the tad February of this year we were notified of this grant opportunity, with a deadline of the 16`I' February. Brian McNeill was able to complete the application by the deadline and submitted it to the State for consideration. BUDGET IMPACT: If awarded it will be a 30% match from the City in next year's budget 2018/19 (example for a $22,600 project there would be a $6,860 match from the city and a $15,800 grant from the State) By applying for the grant the City is not obligated to accept any grant offer. RECOMMENDATIONIACTION REQUESTED: Acknowledgement of grant application DUNN DLINN °�� it, of dunn ,r City Council Agenda For Meeting Date, April 10, 2018 SUBJECT TITLE: Consideration of Ordinance to Demolish Storage Building —1001 N. Fayetteville Ave. PIN: 1517.70.7318.000 Presenter: Chiof Building Inspector, Steven Kin Department: Planning & Inspections Description: Ordinance to Demolish Storage Building Attachment: Xyes No Correspondence to property owner Photographs of property Public Hearing Advertisement Date:3/29/18 & 4103/18 PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 1001 N. Fayetteville Ave., and based upon his observations, the storage building failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn, The Building Inspector also found the storage building dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspectors order and according to N.C.G.S. §160A-443, the City Council has the power to proceed with the demolition of this property. Should Council decided to proceed with the demolition of the storage building at 1001 N. Fayetteville Ave., an ordinance (which is attached) would need approval directing the Building Inspector to remove or demolish said structure, RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building Inspector to proceed with the demolition of the storage building located at 1001 N. Fayetteville Ave, (PIN:1517-70-7-318,000). ® north caroling Mayor AMMMEEZEEMMMMM DUNN Oscar N. Harris Mayor Pro Tern H-B Frank McLean Council Members City of d u n n Buddy Maness Dr. Given McNeill Billy Tart POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Chuck Tumage (910) 230-3505 - FAX (910) 230-9005 Billy Barfield www.diinn-nc.org City lvIanager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on November 6, 2017, the Chief Building Inspector for the City of Dunn sent a notice to Chelsi Fawn Boulware, the owner(s) of record of storage building located at 1001 N. Fayetteville Ave., noting that the storage building was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on November 15, 2017 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on November 15, 2017 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute § 160-429, declaring that the storage building referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being January 29, 2018; and WHEREAS, the owner of the above described storage building did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute §160A-430 and such Order is therefore a final Order; and WHEREAS, on March 29, 2018 and April 3, 2018, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on April 10, 2018 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the storage building described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute §160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the storage building described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this storage building should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this storage building has been given a reasonable opportunity to repair or demolish the storage building pursuant to an Order issued by the Building Inspector on November 29, 2017 and the owner has failed to comply with this order; NOW, THE REFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section i. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the storage building described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the storage building at the following address: 1001 N. Fayetteville Ave., Dunn, NC 28334 PIN th 1517-70-7318.000 PARCEL ID 0 02151719030001 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described storage building in accordance with his Order to the owner thereof dated the 29"' day of November, 2018 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a Iien against the real property upon which the cost was incurred. The Tien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence, (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the dwelling and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation, Section 5. This ordinance shall become effective upon its adoption, Adopted this the 101h day of April, 2018, Oscar N. Han -is, Mayor Attest: Jennifer Fortin City. Clerk north caroliiaa Mayor Oscar N. Harris Mayor Lm Frank McLean LWDUNN Council Members city of d u n e Buddy Maness Dr. Gwen McNeill Planning & Inspections Department Billy Tart Chuck Turnage POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Billy Barfield (910) 230-3505 • PAX (910) 230-9005 City Manager www.dunrr-ric,org Steven Neuschater PROPERTY HISTORY: 1001 N. Fayetteville Ave. Storage Building (PIN #:1517-70-7318.000) Owner: Chelsi Fawn Boulware November 1st, 2017 —Property inspected and pictures talcen. November 6111, 2017 — Condemned Notice sent to Chelsi F. Boulware notifying them of hearing date of November 15111, 2017 at 3:00 pm. November 15111, 2017 — Hearing held with at 3:00 pm. Owner nor any representative attended hearing. November 29f", 2017 — Order after Hearing letter mailed to Chelsi F. Boulware stating they had sixty (60) days to repair or demolish the storage building. A letter outlining how to appeal the Building Inspector's Order was enclosed as well. December 9th, 2017 — Deadline for appeal. No appeal was received. JanuarT 29", 2018 — Order allowing sixty (60) days for repairs or demolition expires. March 29t11, 2018 — Site inspection was conducted and no visual repairs to the storage building were observed. April 10111, 2018 — Scheduled for City Council Meeting. r IF � r r T`� �+. e y ON - �'�I t � e{� . ��1•/�'. il. 1� .a. r. �.. ins F :5 �.+�.�1 it C w, W— V _aw MR,r✓ 1 �w ON H 4 CC s M F i 1 r l k t•;�. '�<m �r F k t �x 1 ti� .7'�a r wA ��i ��I T '• , (i> •. e1 if A,XA R ✓s+'�. �F I ' )Y� 1 NOTICE OF PUBLIC HE, DUNN CITY COUNCIL TO: Chelsie Fawn Boulware 14608 Eastman St., Apt 1 Woodbridge, VA 22191-6736 LOCATION OF STORAGE BUILDING: 1001 N. Fayetteville, Dunn, NC 28334 (PIN #: 1517-70-7318.000) You are hereby notified that a public hearing will be held before the City Council of the City of Dunn at its April 10, 2018 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 East Broad Street. Following the public hearing, the City Council will consider for decision, an ordinance to authorize Building Inspector to demolish said storage building. This the 291h day of March, 2018. Steven King Chief Building Inspector, City of Dunn CERTIFIED MAIL DATE: 03/29/18 CERT NO: 7016 1970 0000 5007 4218 Harnett County Parcel Report Pagel of 1 Harnett NOATIi CA80UNA 1517-70-7318.000 of Acreage: ac Acreage: ec Number: 1400035159 BOULWARE CHELSI FAWN Print this page... Legal Description: : 14608 EASTMAN ST APT 1 WOODBRIDGE, VA 22191-6786 Address: 1001 N FAYETTEVILLE AVE DUNN, NO 28334 e, 21p1 DUNN, NO, 28334 Count:2 a Code; 02 Cade: el Building Value: $74350 al Outbullding Value: $2500 el Land Value: 3650O of Special Land Value :$0 I Value : $03350 at Deferted Value: $0 I Assessed Value; 48335O I Land Units, Unit Type :1, LT Harnett County GIS Tax Data Last Modified: Calculated Land Unit. / Type: LT ac Nelgbborhood; OO204 Actual Year Built: 1919 TotalAcahfAreaHaaMd; 1723 Sglft Sale Month and Year: 612006 Sale Price; $0 Dead Bock 6 Page: 2511-W11 Dead Data: Plat Book b Page: - Instrument Type: WD Vacant or improved: QualifiedCode: E Transfer or Split: T Prior Building Value: $98480 Prior Outbuilding Value: $2500 Prior Land Value: $6500 Prior Spacial Land Valua: $0 Prior Deferred Value :$0 Prior Assessed Value: 31O5480 Prior Land Units: ac http://gis.harnett.org/E911App/Parcels/PareelReport.aspx?pin=1517-70-7318.000 3/27/2018 ® nort''h c\vThrolinv LLU �ls`N. cit of dann 11 R Form CityCouncil Agenda 3 -"u ae. Meeting Date: April p ; 10, 2018 SUBJECTProposed Summer Hours Presenter: City Manager Neuschafer Department: Administration • Description: I it • • ' • rr PURPOSE: These operating hours are being referred to as proposed summer hours since they coincide closely with Daylight Saving Time. They have worked very well during the past fourteen (14) years. To allow adequate time to notify our citizens, the City Council is being asked to adopt operating hours of 7:30 am — 4:00 pm beginning May 1st and ending September 30tn ACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Adopt proposed summer hours of 7:30 am — 4:00 pm beginning May 1st and ending September 30t vD rth �voLnn nor annn City Council Agenda Form1 I ®Meetingi , 2018 1989 * 2013 1989'�' 2013 SUBJECT TITLE: Consideration of time frame to start foreclosure proceedings on properties Presenter: Mark Stephens Department: Finance Attachment: Yes No Description: Public Hearing Advertisement Date: PURPOSE: To determine the timeframe to begin foreclosure procedures on properties with past due demolition/weeded lot fees. BACKGROUND: At the recent budget retreat the City Council directed City Staff to start foreclosure procedures on properties with past due demolition/weeded fees. The City has an agreement with Pope Law Group, PA to foreclose on properties. City staff is requesting direction from council when to begin the foreclosure process. At either 2 or 5 years past due. BUDGET IMPACT: Per signed agreement with Pope Law Group, PA the fee is $750 for the initial parcel foreclosed upon and $250 for each additional parcel foreclosed upon in the name of the same owner. There is a 5% commission on the sale of the property to a third party at a public sale. The City is also responsible for all expenses, costs, advertising expenses and filing fees associated with each foreclosure. RECOMMENDATION/ACTION REQUESTED: Approve City Staff to begin the foreclosure procedures on properties with past due demolition/weeded A fees at either 2 or 5 years past due. DUNN c,:ty of t r ►City Council Agenda FormMeeting Date: An 018 1989 * 2013 1989 * 2013 SUBJECT TITLE: Adoption of the 2017 City of Dunn Local Water Supply Plan Presenter, Dean Gaster Department: Public Works Attachment: X Yes No Description: Adoption of 2017 Local Water Supply Plan Public Hearing Advertisement Date: PURPOSE: The 2017 Local Water Supply Plan (LWSP) cannot be considered compliant with the requirements of NCGS 143-335(1) until an adoption resolution is received by Linwood Peele, supervisor for the NC Division of Water Resources. 1NO Noi1L10 The City of Dunn Local Water Supply Plan was recently updated to include system information for 2017. The updated LWSP was submitted to the NC Division of Water Resources for review and was Fund to be complete and met the minimum criteria established in NCGS 143-355(1). BUDGET IMPACT: None RECOMMENDATIONIACTION REQUESTED: Recommend adoption of the resolution for the 2017 Local Water Supply Plan for the City of Dunn. Water Resources Environarental Quality March 7, 2018 Dean Gaster, Public Works Director City of Dunn P.O. Box 1035 Dunn, NC 28335 ROY COOPER Governor MICHAEL S. REGAN Secretaq+ LINDA CULPEPPER Interim Director Subject: LWSP Meets Minimum Criteria City of Dunn PWSID#: 03-43-010 Harnett County Dear Mr. Gaster, This letter is to notify you that our staff has reviewed the information contained in the 2017 Local Water Supply Plan (LWSP) update submitted by your office. Since all the required information is complete, the LWSP for the City of Dunn hereby meets the minimum criteria established in North Carolina General Statute 143-355 (1). Your water system's 2017 LWSP is now viewable online from the Local Water Supply Plans link at http://www.newater.org/. The plan has been made available after our best efforts to screen any errors. As a final check, please review and report any mistakes or omissions to the review engineer. Unless notified otherwise, the Division of Water Resources considers your 2017 LWSP complete. The 2017 LWSP must next be adopted by your water system's governing board; a model resolution is enclosed for guidance. A copy of the signed resolution must be submitted to Linwood Peele, Chief of our Water Supply Planning Section, at the address printed at the bottom of this letter. The LWSP cannot be considered compliant with the requirements of NCGS 143-355(1) until an adopted resolution is received. Thank you very much for your efforts to provide your customers with a safe and reliable supply of drinking water. We look forward to continuing to work with you in these efforts. Please contact Vardry E. Austin at vardrv.austin ,ncdem.gov or (919)707-9002, or Linwood Peele at linwood.peele@ncdenr.gov or (919) 707-9024, if we can be of further assistance. Sincerely riliwoodE. Peele, Supervisor Division of Water Resources, NCDEQ •'`'"'Nothing Cnmpares`---.�._ state orNorth Carolina I Environmental Quality 1611 Mail Service Center I Raleigh, North Carolina 27699-1611 919-707-9000 Unorth carolina LUDNN city of Bunn POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 o FAX (910) 230-3590 www.dunn-ne.org RESOLUTION FOR APPROVING LOCAL WATER SUPPLY PLAN Mayor Oscar N. Harris Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Billy Barfield City Manager Steven Neuschafer WHEREAS, North Carolina General Statute 143-355(1) requires that each unit of local government that provides public water services or plans to provide such services shall, either individually together with other such writs of local government, prepare and submit a Local Water Supply Plan; and WHEREAS, as required by the statute and in the interests of sound local planning, a Local Water Supply Plan for City of Dunn, has been developed and submitted to the Dunn City Council for approval; and WHEREAS, the Dunn City Council finds that the Local Water Supply Plan is in accordance the with provisions of North Carolina General Statue 143-355 (1) and that it will provide appropriate guidance for future management of water supplies for City of Dunn as well as the useful information to the Department of Environmental Quality for the development of a state water supply plan as required by statute. NOW, THEREFORE, BE IT RESOLVED by the Dunn City Council of the City of Dunn that the Local Water Supply Plan entitled City of Dunn 2017 Local Water Supply Plan dated March 7, 2018, is hereby approved and shall be submitted to the Department of Environmental Quality, Division of Water Resources; and BE IT FURTHER RESOLVED that the Dunn City Council intends that the plan will be revised to reflect changes in relevant data and projections at least once every five years or as otherwise requested by the Department, in accordance with the statute and sound planning practice. Adopted this the 10`h day of April, 2018 at Dunn, North Carolina Oscar N. Harris, Mayor Attest; Jennifer M. Fortin, CMC, City Clerk DUNN MAneri�si€y �sas*xsu Dunn 2017 The Division of Water Resources (OWN) provides the data contained within this Local Water Supply Plan (LWSP) as a whimsy and service to our customers. DWR staff does not Geld verify data. Neither DWR, nor any other pady Involved in the preparation or this MS attests that the data Is completely free of errars and omissions. Furthermore, data users are cautioned that LWSP. labeled PROVISIONAL have yet to be reviewed by DWR staff. Subsequent review may result In significant revision. Questions regarding lite accuracy or limitations of usage or this data should be directed to the water system andfer DWR. 1. System Information C.u0stinfornrelon Water System Name: Dunn MID: 03-43.010 Mailing Address: Post Off. Box 1066 Ownership: Munidpallly Dunn, NO 28336 Contact Person: Dean Dealer Rule: Public Works Director Plane: 910-892-2948 Fax: 910-092-0871 Secondary contact: Patty Rowland Phone: 910-230-3612 MaIlleg Address: P.O. Box 1005 Fax: 910-230-3591 Dunn, NO 28336 Dist, Hhuiimh System Line Type Size Range (inches) Estimated %of lines Asbestos Cement 6-16 38.00 % Cast Iran 4-14 Man % Ductile Iron 4-2.1 22.00 % Galvanized Iran 1-2 8.00 % Polyvinyl Chledde 2-12 15.00 % What are the estimated total miles of distribution system lines? 87MIles How many feat of disldbullon lines were replaced during 20177 572 Feet Has, many teat of new water mains were added during 20177 1,325 Feel How many meters were replaced In r1017? 60 How old are the oldest meters in thissysiem? 20Yands) How many motors for ouldoorwater use, such as lmga0on, are not billed for sewer services? 260 What is this syatem's finished water storage capacity? 6.500MIIIlon Gallons Has wale -pressure been inadequate In any panel U18 system since last update? No Programs Does Una system have a program to work or gush hydrants? Yes, Augustly Does llds system basso valve exercise program? Yes,As Needed Does this system have a reastxmneclfm program? Yes Does this system have a program to replace meters? Yes Does this system have a plumbing retrofit program? No Does Offs system have an aouvewaler conservation public education program? Yes Does this system have a leak detection program? Yes The City of Dunn monitors sibudbullon system pressure, above walar ground lank levels, and water plant pump rates through Its SCADA system and 24 hour water plant staff. If either Indiana, signals Ilia possibility of a water leak in the system, immediate citrus are made to verify, locale and repair. Water Conscrvatlon What type of rate structure Is used? FlaUFixed,Other How much reclaimed water does this system use? 0.000MGD For how many connections? 0 Does this system have an interconnection ship another system capable of providing water in an emergency? Yes The City of Dunn has nn Industrial user rate of $4.00 per 1,000 gallons up to 500,000 gallons and $2. 10 per 1,000 gallons ever 50000 gallons. 2. Water Use Information Servicn Ai m Subeasin(s) % of Servica Population County(.) S of Service Population Cape Fear River (02�S) 62 % Hamett 48 % House River (10-1) 19 % Johnston 19 % South River (02.4) 19 % Sampson 19 % Cumberland 14 % What was the year-round population served In 2017? 9.873 as rate system acquired another system since lost report? No Water Use by Type Type of Use Metered Metered NomNlelerad Non Metered Connections Average Use (MGD) Conneclfens Estimated Use (MGD) Residential 31902 0.630 Commercial 795 0.451 Indusldat 8 0.048 Institutional 23 0.163 low much rMlenvas used for system precesses(hackwash, fine cleaning, Bushing, ate.)? 0.100 MGD Water Sales Avenge Days Purchaser PWSID Daily Sold Used (MGD) MGD Eastover San0ory District 60-26-027 0.423 365 1,000 Herself County 03-43045 0.227 365 1.000 Sampson county We II 03.82-070 0.000 0 0.116 Town of Benson (13-51-025 0,723 365 1.200 Town of Feicon 03-26-035 0,107 365 0200 3. Water Supply Sources Monthly WOhdrenvais 8 Purchases Average Baby Max Day Average Daily Use (MGD) Use (MGD) Use (MGD) Jen 3.070 3.518 May 2.080 Feb 2.820 3.108 Jun 3.020 Mar 2.760 3.484 Jul 3.050 Apr 2.860 3.142 Aug 3.250 X )an 0 0.000 0 0,000 0 0.000 0 0.000 Contract Required to Pipe Size(s) Use Expiration Recurring comply with water use restrictions? (Inches) Type 2031 Yes No 12 Regular 2050 Yes No 16 Regular 2036 Yes No 12 Regular 2027 Yes No 16 Regular 2030 Yes No 12 Regular Dunn's 2017 Monthly Withdrawals & Purchases Max Day Average Bally Max Day Use (MGD) Use (MGD) Us. (MGD) 3,536 Sep 3A60 4.002 3.491 Oct 3,430 4.703 3.643 Nov 3.060 4221 4.291 Dec 2.940 3,381 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ® Avg Daily + Max Day Surrece Water Seurnes Average Daily Weloluwel Maximum Da Stream Reservoir Raw Availablem Water Supply Usable On.Slrea Raw Water Supply Withdrawal (MGD) MGD Days Used MGD 'Ouallfier Storage (Me) Cape Fear River 3.080 365 0.000 12.000 SY20 0.000 ' Continue: C=Cenimci Annual, SY20=20-year Safe Yield, SY50=50-year Sale Yield, F=20%of7O10 or other instream Bow requirement. CUA=CapocBy Use Area Pemdt Sucher: Water Sources (continued) Stream Roservofr Drainage Area Metered? SW Basht lag nit) County Yee, Use China Type Cape Fear River 3,700 Yes Cape Fear River(02-3) 11 m ul Regular What is Ills syclem's ofFslreammwwater supplystarage capacity? O MINIon gallons Are surface water sources monitored? Yes, As Needed Are you required to maintain minlmwn Bows downstream ofils Intake ordain? No Doe. [fix System anticipate transferring surface water between river basins? Yes The City of Dunn transfers water front sub -basin 02-3 to sub -basins 02-1 and 10.4 Water Purcimses Fi'mn Other Systems Average Contract Days Required to Pipe Use Seller PWSID Daily Used comply wall has)) (Inches) Type NIGO)Purchased (MOD) MGD Expiration Recording use reslricilons7 Harnall County 03-13.045 0.000 0 2.500 Yes No 12 Emergency Water Treatment Plants Plant Name rambled Capacity Is Ram Water Metered? Is Finished Water Oupul Metered? lMGDj Source A.B. W. WTP 8.000 Yes You Cape Fear River Did overage dally wafer production exceed 80% of approved plant capacity for nve consecutive days during 2017? No If yes, was any water conservailo t Implemented? Did average daily water production exceed 00% of approved plant capacity for five consecutive days during 2017? No If yes, visa any water canservallon Implemented? Are peak day demands expected to exceed Ilia water lrealmant plant capacity In the next 10 years? No 4. Wastewater Information '= Monlbly Discharges Average Daily Average Daily Discharge (MOD) Discharge (MGD) Jan 2.603 May 3.797 Feb 2A64 Jun 2.771 Mer 2.046 Jul 2208 Apr 3,136 Aug Via Dunn's 2017 Monthly Discharges 4 z Jan Feb Mar Apr May fun Jul Aug Sep Oct Nov Dec How many sewer connections does this system have? 4,399 How many water coerce connections whh septic systems does this system have? 180 Are there plans to build or expand wastewater treatment facilities in the next 10 years? No Waslevmter Pennies Permitted Capacity Design Capacity nn Average Aual Permit Number (MOD) (MOD) Dally Discharge (MOD) NC0043176 3,750 3.750 2.133 NC0078955 8.000 0.690 0.132 5. Planning Proleclions 2017 2020 Year -Round Population 9,873 9,900 Seasonal Population 0 0 Residential 0.530 4653 Commercial 0.451 0.535 Industrial 0.048 0.097 Initlationel 0.163 0,170 System Process 0.100 0.110 Dnaccounted-for Use 0.327 0 Demand v!s Pamela of Supply 2017 Surface Water Supply 12.000 Ground Water Supply 0.000 Purchases 0.000 Future Supplies Total Available Supply (_MGD) 12.000 Service Area Demand 1.580 Sales 1.460 Future Solos Total Deming (MOD) 3.080 Demand as Percent of Supply 26% Sap Oct Nov Dec M Avg Dally Maximum Day Discharge Receiving Stream (MOD) Cape Fear River Juniper Creek Average Daily Discharge (MOD) 1.702 1,824 1.630 1.669 Receiving Basin Cape Fear River(02-3) Cape Fear River (02.3) 2030 2040 2050 2060 10,000 io,100 10.200 10,300 0 0 0 0 0,564 0,575 0,687 0,699 0,546 0,557 0.668 0.679 0,099 0.101 0.103 0.105 0.173 0.177 0.181 0.185 0.120 0.130 0.140 0.150 0.335 0.343 0,352 0,361 2020 2030 2040 205D 2060 12.000 12.000 12.000 12,000 12.000 0.000 0.000 0.000 0.000 0.000 0.000 Unit) O.ODo 0.000 0,000 0.000 0.000 0.000 0,000 0.000 12.000 12.000 12.000 12.000 12.000 1.792 1.837 1.683 1.031 1.979 3.616 3.516 3.616 3.516 3,516 0.000 0.000 0.000 0.000 0.000 5.308 5.353 5.399 5.447 5.495 44% 45% 45% 45% 46% Dunn's Projected Gallons Per Capita Per Day (GPCD) Over Time u 250 0 `u 200 z n 150 or 100 `u 0 0 50 0 --- 2016 2D17 2020 2030 2040 2050 2060 of Based on Year -Round Residential Use + Based on Total Use The purpose of the above chart Is to show a general Indication of how the long-term per capita water demand changes aver lime. The per capita water demand may adually be different than Indicaled due la seasonal populations and the accuracy of data submitted. Water Welems that have calculated long-term per capita water demand based on a melhodology that produces different results may submit Ilmir Information in the notes field. Your long term water demand is 54 gallons per capita per day. What demand management practices do you plan to implement to reduce The per capita water demand (i.e. conduct reigularwaler audits, implement a plumbing retmfl program, employ practices such as rainwater harvesting or ounalmed water)? If these practices are covered elsewhere In your plan. Indicate where tiro practices are discussed here. See Section l of the plan for practices that could reduce The per capita water demand Are board other demand management practices you will implement to reduce your future supply needs? What supplies other than the ones listed in future suppNes are befog considered to meet your future supply needs? How does the water system intend to Implement the demand management and supply planning compounds above? Additional Informatlon Has this system participated In regional water supply or crater use planning? Yes, The City of Dunn Is an aclive member of the Middle Cape Fear Association. What major water supply reports or studies were used for planning? Please describe any other needs or Issues regarding your water supply sources, any water system de➢ciencles or needed improvements (storage, Vestment, etc.) or your ability la meet present and into. water needs. Include both quantity and quality, considerations, as well as Financial, (echnical, managerial, peddling, and compliance Issues: Off river storage is needed at Ilse merger Imalmenl facility. A 500,000 gallon above ground Water lank is needed on the south side of our Valor distribution system. The Division of Water Resources (DWR) provides the data contained within this Local Water Supply Plan (LWSP) as a courtesy and service to our customers. DWR staff does not Geld vedfydale. Neither DWR, nor any other party Involved In the preparation of this LWSP atimes that the data is completely free of mods and omissions. Fudherearm, data users are cautioned that Lei labeled PROVISIONAL have yet to be revtewed by OWR staff. Subsequent review may result in significant revision. Questions regarding the accuracy or limitations of usage of Oils data should be tlifacled to the water system andlor DWR. DLNN City Council Agenda Form 1 1 ®Meeting Date: April 10, 2018 1989 * 2013 1989 * 2013 SUBJECT TITLE: Pepsi Scoreboards Contract Presenter: Recreation Director McNeill Department: Recreation Attachment: x Yes: No Description: Pepsi Scoreboards Public Hearing Advertisement Date: PURPOSE: Attached is the contract Pepsi Bottling Ventures has presented in order to sponsor the funding ($18,500) for scoreboard purchases. This sponsorship will be under the agreement that Pepsi products are sold during park events and selected vending locations at City of Dunn buildings. BACKGROUND: Contract length is for 10 years with sales of 9,500 total cases (vending and concessions) or until goal case count is met if not met within the 10 year time period. PBV will provide maintenance of the boards throughout the duration of the contract (10 years) BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: "/lotion to accept contract from Pepsi Bottling Ventures to donate funds for the purchase of scoreboards 4/9/2018 Dunn Parks and Recreation 205 Jackson Rd Dunn NC 28334 SPONSORSI-HP AGREEMENT This letter sets forth the agreement (the "Agreement") between Pepsi Bottling Ventures LLC, on behalf of itself and its subsidiaries, Midland Bottling LLC, Charlotte Bottling LLC, and PBV Conway -Myrtle Beach LLC, as applicable (collectively, "PBV"), and Dunn Parks and Recreation with its principal place of business at 205 Jackson Rd Dunn NC 28334 on its own behalf, on behalf of its affiliates and wholly -owned subsidiaries, and on behalf of its individual franchisees and licensees, if any, now or hereafter in existence (the "Customer"), relating to the sale of PBV's beverage products throughout all the facilities at Dunn Parks and Recreation (the "Premises"). Throughout this Agreement, PBV and the Customer may be referred to individually as a "Party" or collectively as the "Parties." Inconsideration of the mutual promises and covenants sets forth herein, the Parties hereto agree as follows: 1. Term. The term of this Agreement will be for a period of Ten Years, commencing April 9, 2018 and expiring May 1, 2028 (the "Initial Term"). If as of the last day of the Initial Term the Dun Parks and Recreation has not purchased more than 9500 cases of Product (the "Product Threshold") from PBV during the Initial Term, this Agreement shall thereafter automatically renew for successive additional terms of one (1) year each (collectively, the "Renewal Term") upon its stated terms and conditions. The Renewal Term shall expire after the Product Threshold is reached on the first anniversary of the expiration date of the Initial Term that occurs after the Product Threshold is reached. By way of example and not of limitation, if the Initial Term expires on June 30, 2020 and the Product Threshold is reached on October 15, 2021, the Renewal Term will expire June 30, 2022. As used in this Agreement, (a) the capitalized term "Year" shall mean each 12-month period during the Initial Term or any Renewal Term, commencing on the first day of the Initial Term and each anniversary thereof, and (b) the capitalized term "Term" means the Initial Term together with the Renewal Term, if any. 2. Scope and Exclusivity. During the Term and any Renewal Term of this Agreement, Customer agrees to purchase its requirements of Products exclusively from PBV and that it shall not purchase Products from any other person or entity. "Products" means all postmix or premix fountain, bottled, and canned non-alcoholic carbonated or non -carbonated or naturally or artificially flavored drinks, normally served at ambient, cold or frozen temperatures, including but not limited to, carbonated and non -carbonated soft drinks, energy drinks, still water, fortified water, entranced water, sparlding or flavored waters, mixers, slush/frozen beverages, fruit or vegetable juice, including but not limited to, 100% juices, fruit and vegetable juice flavored drinks Munn Puks and Rec Agreement containing less than 100% juice, fruit and vegetable juice smoothies, organic and cultured beverages, ready -to -drink tea or tea -flavored beverages, ready -to -drink lemonade or lemonade - flavored beverages, ready -to -drink cold coffee and coffee -flavored products, milk -flavored beverages, dairy supplement beverages, nutritional supplement beverages, protein -enhanced beverages, functional beverages, and isotonic beverages or sports drinks of any kind or form. At a minimum, the Customer agrees that the following Products will be available throughout the Term or and any Renewal Term: [Pepsi, Diet Pepsi, Mountain Dew, Sierra Mist (or other lemon - lime soft drink offered by PBV), Aquafina and Gatorade] plus 4 additional carbonated or non- carbonated Product(s) (such as, but not limited to, soft drink, tea, lemonade, fruit punch, or sports drink) to be selected in PBV's sole discretion. The Customer agrees not to sell, serve or otherwise make available, or permit any other person to sell, serve or otherwise make available, any Product other than the Products sold by PBV hereunder. The Customer further agrees that no Products other than the Products sold by PBV hereunder shall be in any way advertised, displayed, represented or promoted at or in connection with the Customer by any method or through any medium whatsoever (including, without limitation, print, broadcast, direct mail, coupons, displays and signage). PBV shall work directly with the Customer to promote Product sales through appropriate point -of -sale materials and other advertising materials bearing the trademarks of the Products. 3. Equipment and Service Support. A. Vending Equipment. During the Term and any Renewal Term of this Agreement, PBV will install and maintain, at no charge to the Customer, no less than 3 vending machines on the Premises, plus additional vending machines as mutually agreed to by Customer and PBV (the "Vending Equipment"). At least 80 percent of the Product available through such Vending Equipment will be twenty ounce (20 oz.) bottled Product. B. Fountain Equipment. During the Term and any Renewal Term of this Agreement, (i) PBV will install and maintain, at no charge to the Customer, no less than N/A fountain beverage dispensing units and coolers on the Premises, plus additional units and coolers as mutually agreed to by Customer and PBV (the "Fountain Equipment'; collectively with the Vending Equipment, the "Equipment"), and (ii) Customer agrees to purchase all necessary fountain Product [postmix or premix], CO2, cups, lids, and straws for use in connection with the Fountain Equipment or any other Products from PBV throughout the Term and any Renewal Term of this Agreement at then -current, competitive prices. Customer further agrees not to resell the [postmix or premix] fountain Product to non-affiliated third parties or to consumers in any form other than as finished fountain Products. Further, Customer agrees to prepare the. fountain Products (a) only in accordance with PBV's procedures and standards and (b) only for immediate or imminent consumption. . C. Maintenance. All Equipment shall at all times remain the sole property of PBV or its affiliate. PBV shall have the exclusive right to repair, replace, move or remove any and all Equipment. At no charge to the Customer, PBV will repair and maintain the Equipment, and agrees to keep the Equipment in good working order and condition at all times. Customer agrees to promptly notify PBV of any need for repair or service, and to fully cooperate with PBV in effecting such necessary repairs or service. Notwithstanding the foregoing, Customer agrees to #Dunn Parks and Rec Agreement 2 use reasonable efforts to keep the Equipment in clean and sanitary condition, wholly free of all Customer or third party materials or advertising, at all times. 4. Support Funds. PBV shall provide Customer the following support funds (the "Support Funds"): A. Annual Support Fund. Following the execution of this Agreement, PBV will fund Customer 0 (the "Annual Support Fund"), provided, however, that each Year's Annual Support Fund shall be funded only if the Customer is continuing to purchase fountain, bottle and can Product pursuant to the terms of this Agreement. In the initial Year, PBV shall pay to the Customer the Annual Support Fund within sixty (60) days of execution of this Agreement, and each Year thereafter PBV shall pay to the Customer the Annual Support Fund within forty-five (45) days of the anniversary date of the Agreement. PBV shall have no obligation to pay Customer the Annual Support Fund after termination of this Agreement. Regardless of when paid, any Annual Support Fund will be deemed to be earned over the entire Term or Renewal Term, as applicable, and if this Agreement is terminated for any reason prior to the end of the Term or Renewal Term, as applicable, Customer shall repay a portion of the Annual Support Fund according to the terms set forth in Section 9. B. Other Support Funds. [Other Support Funds must be tailored to each particular contract.] a). $18,500 on initial signing b). 25 Cases Free of 12 oz Bottle Product Annually (not to be used for Resale) 5. Product Pricing. The price of Product (the "Price") will be PBV's then -current, competitive prices at the time this Agreement is executed. PBV will use commercially reasonable efforts to maintain its costs and the Price throughout the Term and any Renewal Term of this Agreement. However, the Price is subject to change throughout the Term and any Renewal Term of this Agreement, but in any event shall remain competitive with current average market prices. 6. Vending Equipment Commissions. PBV shall pay to the Customer commissions based on sales of bottle and can Product through the Vending Equipment. So long as the Product is sold at the selling price set forth in the schedule below, commissions shall be paid to the Customer at the commission rate set forth in the schedule below. The selling price for the Products sold through the Vending Equipment may increase upon the mutual consent of the Parties. PBV shall pay commissions to the Customer every month based on a monthly cycle. In addition, in connection with payment of the commissions PBV will provide to Customer an activity report for each unit of Vending Equipment located on the Premises. Soft Drink Products 20 oz Bottles (24 per case) Mum Parks and Rec Agreement Vending Price Per Case $1.00/1.25/1.50 Commission Rate Per Case Sold 15% 3 7. Payment Terms. Throughout the Tenn and any Renewal Term of this Agreement, Customer agrees that payment for Product purchased by Customer pursuant to Section 3.13(ii) hereof will be received by PBV within thirty (30) days of invoice (if Customer pays by invoice) or within fifteen (15) days of statement (if Customer pays by statement), or in accordance with such other payment terms as PBV may establish from time to time. 8. Pricing Discrepancy Claim. If Customer wishes to make a price discrepancy claim, Customer must submit a written request specifying the particular promotion, Product, amount in dispute and reason for the dispute. Such request must be received by PBV within ninety (90) days of the invoice date. In order to make a price discrepancy claim after ninety (90) days from the date on the invoice, in addition to the written request as specified above, the Customer must submit to PBV a copy of the invoice in question, copies of any check remittances pursuant to the invoice in question, and a copy of the deal sheet in question. Requests should be addressed to: Accounts Receivable, Pepsi Bottling Ventures LLC, 1900 Pepsi Way, Garner, North. Carolina 27529. In no event will PBV accept a price discrepancy claim more than one (1) year after the date of the invoice in question. PBV shall refund to Customer any amounts it determines were overcharged. In no event shall Customer withhold or deduct payment of an amount that it claims is discrepant. 9. Default and Termination. A breach of any of the terms or conditions of this Agreement not cured within [sixty (60)] days after the non -breaching Party provides written notice of the breach to the breaching Party shall conclusively be a material breach (a "Material Breach"). Notwithstanding the foregoing, the sale of any competitive beverages or any products which PBV may offer for sale which are purchased or otherwise received from any supplier other than PBV, or any other failure to serve exclusively Product provided by PBV pursuant to the terms of this Agreement, shall constitute a Material Breach of this Agreement by Customer without lapse of time and not subject to cure. For the avoidance of doubt, the preceding sentence is not intended to be and should not be construed as a competitive buyout clause, as this Agreement is an exclusive relationship pursuant to which Customer has agreed to serve exclusively Product provided by PBV. Either Party to this Agreement shall have the right to immediately terminate this Agreement upon the occurrence of a Material Breach by the other Party. Notwithstanding the foregoing, either Party may terminate this Agreement immediately upon written notice to the other Party in the event the other Party becomes insolvent or seeks protection under any bankruptcy, receivership, trust. deed, creditors arrangement, composition or comparable proceeding, or if any such proceeding is instituted against such Party and such proceeding shall continue without dismissal or stay for a period of thirty (30) consecutive days, or an order granting the relief requested in such proceeding shall be entered. The rights of termination referred to in this Agreement are not intended to be exclusive and are in addition to any other rights available to either Party in law or in equity. IF THIS AGREEMENT IS TERMINATED FOR ANY REASON PRIOR TO THE END OF THE TERM OR PRIOR TO THE END OF A RENEWAL TERM, THEN IN ADDITION TO ANY OTHER REMEDIES TO WHICH PBV MAY BE ENTITLED, CUSTOMER SHALL IMMEDIATELY REMIT TO PBV AN AMOUNT EQUAL TO A PRORATED PORTION OF Ounn Parks and Rec Agreement THE SUPPORT FUNDS PROVIDED BY PBV TO CUSTOMER DURING THE TERM (IF THE AGREEMENT IS TERMINATED BEFORE THE END OF THE TERM) OR THE RENEWAL TERM (IF THE AGREEMENT IS TERMINATED BEFORE THE END OF THE RENEWAL TERM) THROUGH THE DATE. OF TERMINATION BASED ON THE NUMBER OF MONTHS REMAINING IN THE TERM OR RENEWAL TERM, AS APPLICABLE. CUSTOMER SHALh ALSO REIMBURSE PBV FOR THE COST OF THE INITIAL INSTALLATION AND DE -INSTALLATION OF THE EQUIPMENT. 10. Rights upon Termination. Upon termination of this Agreement by either Party, Customer shall permit PBV reasonable access to the Premises for thirty (30) days, free from any claims of trespass, for purpose of removing any Equipment. Until such time as all Equipment is removed or for thirty days, whichever comes first, Customer's obligations shall continue under the terms of this Agreement. PBV shall use commercially reasonable efforts to leave each Equipment site in the condition in which it existed prior to installation, excepting reasonable wear and tear, and excepting any damage that occurred beyond PBV's control or anticipation. Upon removal of all Equipment, PBV shall promptly issue payment to Customer for any commissions Customer has earned under Section 6. 11. Right of Set Off. In the event Customer is delinquent in payment for Product hereunder or is required to indemnify PBV pursuant to Section 14 hereof, PBV reserves the right to withhold Support Funds payments otherwise due hereunder as an offset against amounts owed to PBV. 12. Customer Representations and Warranties. The Customer represents and warrants to PBV that: A. it has full right, power and authority to enter into this Agreement and to grant, transfer and sell to PBV all of the rights, privileges, terms and conditions set forth herein; B. the granting of such rights and privileges to PBV shall not violate, interfere with nor infringe upon the rights of any third parties pursuant to written agreements or otherwise. 13. Use of Trademarks. Customer agrees that all uses of the Product brand names, logos, and trademarks (collectively "Product Trademarks") during the Term and any Renewal Term, including, but not limited to, press releases, statements or other announcements, shall be subject to PBV's prior approval or scripting, which approval shall not be unreasonably withheld or delayed. Except as set forth in the proceeding sentence, Customer shall have no right or license to use the Product Trademarks. Nothing herein, nor any act or failure to act by PBV or the Customer, shall give the Customer any proprietary or ownership interest of any kind in the Product Trademarks or in the goodwill associated therewith. #Dunn Parks and Ree Agreement 14. Indemnification. A. PBV. PBV will indemnify and hold the Customer harmless from and against any and all suits, actions, claims, demands, losses, costs, damages, liabilities, fines, expenses and penalties (including reasonable attorneys' fees) arising out of: (i) its breach of any term or condition of this Agreement; and/or (H) claims for personal injury resulting from the use or consumption of the Products. B. The Customer. To the extent permitted by law, Customer will indemnify and hold PBV harmless from and against any and all suits, actions, claims, demands, losses, costs, damages, liabilities, fines, expenses and penalties (including reasonable attorneys' fees) arising out of: (i) its breach of any representation, warranty, term or condition of this Agreement; and/or (ii) any claims for property damage, personal injury or death by any person injured through the negligence or misconduct of the Customer. 15. Insurance. PBV may request that the Customer name PBV as an additional insured on its public liability insurance policy, which policy shall have at least a [one million -dollar] combined single limit coverage and shall be issued by a financially sound insurer. Upon request, the Customer shall deliver a certificate of insurance evidencing such policy. 16, Relationship of the Parties. The Parties are independent contractors with respect to each other; nothing contained in the Agreement will be deemed or construed as creating a joint venture or partnership between the Parties. 17. Assignment; Change of Ownership of Customer. This Agreement shall not be assigned by either Party hereto without the prior written consent of the other Party, which consent shall not be unreasonably withheld and which consent shall not be required with respect to the successor or purchaser of substantially all of the business of PBV, or with respect to any such assignment by PBV to any affiliate of PBV. In the event of a Change of Control of Customer, Customer shall cause the acquiring or succeeding party in the Change of Control, as a condition to the completion of the Change of Control, to expressly and unconditionally assume in writing all of the obligations of Customer under this Agreement by executing an assumption agreement substantially in the form of Exhibit A attached hereto. As used herein, "Change of Control" means (a) the acquisition by any person or entity, or any group of persons or entities acting in concert (a "Person"), of direct or indirect beneficial ownership of 50% or more of the voting power or voting securities of Customer, (b) a transfer of all or substantially all of Customer's assets to another Person, or (c) merger or consolidation of Customer with another Person where, as a result of such merger and consolidation, less than 50% of the outstanding voting securities of the surviving or resulting entity shall then be owned by the owners of Customer immediately prior to such merger or consolidation. 18. Confidentiality. Except as may otherwise be required by law or legal process, neither Party hereto shall disclose to any third party the terms and conditions of this Agreement. 19. Notices. Any notice or communication which either Party is required or permitted to give hereunder shall be given in writing and when received if delivered in person, when receipt #Dunn Parks and Ree Agreement is acknowledged if sent by facsimile, on the next business day if timely delivered by a nationally recognized courier service that guarantees overnight delivery or two business days after deposit if mailed by first-class mail, postage prepaid, addressed as follows: A. If to PBV: Vince Wenger 137 Pepsi Way St Pauls NC 28384 910-894-2527 B. If to Customer: Dunn Parks and Recreation 205 Jackson Rd Dunn NC 28334 910-391-9975 Brian McNeill 20. Entire Agreement. This Agreement contains the entire understanding and agreement between the Parties hereto regarding the subject matter herein and supersedes all other agreements between the Parties respecting such. This Agreement may be amended or modified only by written statement, signed by each of the Parties. 21, Force Maieure. Any delay in the performance of any of the duties or obligations of either Party hereto (except the payment of money) caused by an event outside the affected Patty's reasonable control which it could not have avoided by the exercise of reasonable diligence shall not be considered a breach of this Agreement and the time required for performance shall be extended for a period equal to the period of such delay. Such events shall include without limitation acts of God; acts of a public enemy; insurrections; riots; injunctions; embargoes; fires; explosions; floods; or domestic acts of terrorism. The Party so affected shall give prompt notice to the other Party of such cause, and shall take whatever reasonable steps are appropriate in that Party's discretion to relieve the effect of such cause as rapidly as possible. 22. Choice of Law. This agreement will be governed by the laws of the State of North Carolina, without regard to conflicts of laws principles. 23. No Waiver. The failure of either Party to object to a breach of any representation, warranty, term or condition of this Agreement will not be deemed a waiver of any right or remedy the non -breaching Party may have arising out of the breach, nor will it be deemed a waiver of its right to subsequently enforce the representation, warranty, term or condition. I/Dum Puks and Rec Agreement 7 24. Rij4ht of First Refusal. At the conclusion of this Agreement, PBV will have the right of first refusal to match offers made by other vendors offering similar or competitive products and services as those addressed by this Agreement. [Signature Page Follows] #Dunn Packs and Rec Agreement [Signature Page to Sponsorship Agreement] If the foregoing con•ectly sets forth our agreement, please so indicate by executing below, whereupon this Agreement shall constitute a binding contract between us. Pepsi Bottling Ventures LLC Dunn Parks and Recreation By: W Title: #Dumi Parks and Rec Agreement Exhibit A Form of Assumption Agreement ASSUMPTION AGREEMENT TEAS ASSUMPTION AGREEMENT (hereinafter referred to as the "Assumption Agreement") is made by (the "New Owner") and Pepsi Bottling Ventures LLC, a Delaware limited liability company ("PBV"). A. PBV and RECITALS (`Customer") are parties to a Sponsorship Agreement dated , 20 (the "Sponsorship Agreement"). B. Customer has agreed to be acquired by New Owner. C. Pursuant to the terms of the Sponsorship Agreement, New Owner must expressly assume in writing Customer's obligations under the Sponsorship Agreement. D. New Owner desires to continue doing business with PBV under the terms of the Sponsorship Agreement. AGREEMENT NOW, THEREFORE, for and in consideration of Ten and No/l00 Dollars ($10.00) and other good and valuable considerations, the receipt and sufficiency of which hereby are acknowledged, New Owner and PBV hereby agree as follows: 1. Assumption. New Owner hereby assumes all of the Customer's obligations under the Sponsorship Agreement. 2. Consent to Change of Control. PBV consents to the Change of Control (as defined in the Sponsorship Agreement) of Customer and the assignment of the Sponsorship Agreement to the New Owner. 3. Binding Agreement. This Assumption Agreement shall be binding upon and inure to the benefit of New Owner and PBV and their respective heirs, executors, administrators, successors, and assigns. 4. Governing Law. This Assumption Agreement shall be governed under the laws of the State of North Carolina. 5. Execution of Counterparts. This Assumption Agreement may be executed in any number of counterparts and by different parties hereto on separate counterparts, each of which #Duet, Parks and Roe Agreement 10 counterparts, when so executed and delivered, shall be deemed to be an original and all of which counterparts, taken together, shall constitute but one and the same Assumption Agreement. PBV and New Owner have executed this Assumption Agreement, by their duly authorized officers or agents, as of the day and year written below. Pepsi Bottling Ventures LLC [New Owner] M- N NDu rn Parks and Ree Agreement 11 M. n� ONN All -America Gi� City Council AgendaForm 1989 -*L7 Meeting Date-, April SUBJECT TITLE: Board Appointments — Cemetery Board Presenter: City Manager Neuschafer Department: Admin. Attachment: X Yes No Description: Cemetery Board Application Public Hearina Advertisement Date: PURPOSE: T7if The following Board currently has 2 vacancies with both having the same expiration date of 6/30/18. CEMETER Y AD VISOR Y BOARD ADVISORY INCUMBENT/VACANCIES BOARD CEMETERY Open 6/30/18 (unexpired term of Thomas Jernigan) ADVISORY Open 6/30/18 (unexpired term of Armida Avery) BOARD An application has been received from John Frazee and is included for your review. CITY OF DUNN CEMETERY ADVISORY BOARD NAME ADDRESS PHONE APPOINTED 1. Linda James 507 W. Wake Street 892-5979 11/12/13 iameslinda73 aembargmail com 890-1730(e) 06/09/15 2. Ina Rosetta White kfttvna no rrcmn 3. Mary Dafford mirydafford@liotineii.com 4. Vacant (Serving unexpired term of Thomas Jernigan) 5. Vacant (Serving unexpired term Of Armida Avery) 409 N. Washington Ave. 215 Winterlochen Dr. 6. J. Nowell Smith 1501 Lakeshore Drive 'ns nilh(nlskinnerands o'ih com 7. Donald Alton Smith 309 Briarcliff Drive dsmith3 t742 nembarami I co n Billy Barfield, City Council Member (Ex-Officio Member) wobaheld a embarn na I emn Steven Neuschafer, City Manager (Ex-Officio Member) s euschafera chum-nc.ore 292-8695 892-1207 892-2447 984-4763 11/12/13 07/12/16 11/12/13 07/12/16 TERM ENDS 06/30/2018 06/30/2019 06/30/2019 06/30/2018 06/30/2018 06/30/2019 06/30/2020 Board Members are appointed for 3-year terms. However, no member shall serve more than six (6) consecutive years. Board meets not less than quarterly. Meeting dates: (To Be Determined by the Established Board). Meeting place: (To Be Determined by the Established Board). Effective 10/8/-2013 (Ordinance 02013-07) was adopted establishing the Cemetery Advisory Board. The Cemetery Advisory Board will be made up of seven (7) members. The City Council shall appoint members from a list of qualified members, which shall be residents of the City with the exception of a minimum of one (1) member and a maximum of two (2) members residing outside the corporate limits. The duties of the cemetery advisory board are to advise the City Council and City Manager (or his designee) in matters affecting cemetery policies and improvements, by way of a majority vote of the members. Revised 4/6/18 'f"WRIM *r -"- D UNN city of r City Council Agenda r° Meeting e® April 1 , 2018 1989 *2013 1989*2013 SUBJECT TITLE: Financial Report Presenter: Finance Director Mark Stephens Department: Finance Attachment: X Yes No Description: Financial Update Public Hearing Advertisement Date: PURPOSE: Attached please find the Financial Update as of February 28, 2018 for your review BACKGROUND: BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: Mayor Oscar N. Harris a city of dunn FINANCE DEPARTMENT POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: Mark Stephens, Finance Director Subject: Financial Report Date: April 10, 2018 Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Billy Barfield City Manager Steven Neuschafer • The City as of February 28, 2018 had $4,753,599 in cash in the General Fund and $2,765,209 in the Water -Sewer Fund. In February of 2017 the City had $4,321,516 in the General Fund and $2,597,607 in the Water and Sewer Fund. • Property tax collections through February were $3,700,225 or 96.41% of budget. Last year property tax collections through February were $3,714,070 or 97.23 % of budget. • Sales Tax Revenue is $1,270,566 or 66.00% of budget. Benchmark for this month is 58.33% of budget. • Utilities Sales Taxis $540,123 or 72.68% of budget. Benchmark for this month is 75.00% of budget. • Building Permit Fees were $59,056 or 90.85% of budget. Benchmark for this month is 66.67% of budget. • Water and Sewer Revenues were $3,034,895 or 63.90% of budget. Benchmark for this month is 66.67% of budget. • Expenditures were 63.08% of budget in the general fund and 62.60% of budget in the water and sewer fund. The benchmark for this period is 66.67% of budget. DUNN I AlbAmerieaGity i r 1989*2013 tCity CouncilAgendaF t4893613 Meeting w l , 2018 19891`(2a13 SUBJECT TITLE: Tax Report, Planning & Inspections Report, Public Works Report, Recreation Report, Library Report & Police Report Presenter: City Manager Steven Neuschafer Department: Attachment: X Yes No Description: Monthly Reports Public Hearing Advertisement Date: NIA PURPOSE: Attached please find the following Monthly Reports for your review: A. Tax Report B. Planning & Inspections Report C. Public Works D. Recreation Report E. Library Report F. Police Report BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: February, 2018 March, 2018 February,2018 March, 2018 March, 2018 March, 2018 city of dune FINANCE DEPARTMENT POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dunn-nc.org Current Year Tax Collection through February 28, 2018 2017 TAXES Ad Valorem Levy Collections thru February 2018 Taxes Receivable February 2018 Percentage Collected 1 7 Mayor Oscar N. Harris Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tat Chuck Turnage Billy Barfield City Manager Steven Neuschater City Taxes Total $ 3,875,359 $ 35,202 $ 3,910,561 3,700,225 32,357 3,732,582 175,134 2,845 177,979 95.48% 91.92% 95.45% _ DuNN / ,,,, a[ Juno NM1C [OPIPI/!R[ P1PLL£iY March 2018 j Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.org Permit Fees Collected $12,231.05 Reviewed Certificate of Occupancy's Issued LUU 1NN uitpof Junn rr�erz rmnm�nilr malterr Code Enforcement Map March 1. 2018 to March 31, 2018 ` iS51 ,. j3)IZ 1® ® lie "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." L-UDUNK �. zr�ierz �oninu�Nly maffen Public Works Department I February 2018 ( Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.or� *Data from Mobile311 work order system (may not include all work performed) *Data from Mobile311 work order system (may not include all work performed) DLINN airy o[ Junn xr�rz �ommani(v ma[ten Public Works Department I February 2018 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 ( fax 910-892-8871 1 www.dunn-nc.org *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. Average Million Gallons Per Day Treated BE §111MM Rainfall in Inches 1.7 *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Dunn Parks & Recreation Department Monthly 12018 c Dunn Parks & Recreation 120S Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone 1 (910) 892-7001 Fax .dune-nc,ore March 2018 Dunn Parks & Recreation Facility Rentals, Programs & Etc. Numbers Rentals Facility j Dunn Comm_ unity Building _ _ 2 _ Clarence Lee Tart Memorial Park 2 Codrington Park 1 Nathan Harris Athletic Complex @ Tyler Park Baseball & Softball Field Rentals 1 P K Was Center ---New Memberships _ 13 Renewed Member ships 39 Guest Memberships __ 6 _ Adult Basketball 49 Batting Cage Rentals 4 Monthly Recreation Report 2oi8 Dunn Parks & Recreation March Monthly Narrative Report Sports Programs: Indoor Soccer games started on March 3`d and ended on March 20th. Our three leagues played 6 games each for the season. Our Spring sports registration for baseball and softball (ages7-12) ended on March 141h. Softball drafts were held on Saturday, March 24, 2018. Baseball drafts are being held March 26th-291h. Tball and A League (ages 3-6) registration ended on March 31' Opening ceremonies will be held on Saturday, April 21st Summer Camp Registrations: We will start our summer camp registrations on April 2"d. Parents will be able to register their children online. The maximum number of kids per camp is 20. March 2018 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library DuNN vr�erz rommvnr6v malls✓ March 2018 1 Monthly Development Report Dunn Police Department 1 401 East Broad St., Dunn, NC 28334 1 phone 910-892-2399 fax 910-230-3592 1 www.dunn-nc.org CID Narrative: Marijuana Cocaine Methamphetamine Heroin Pills Other Drugs 111.7 grams 2.3 grams 1.0 grams 13.88 grams 0 0 Us Currency Firearms Property Value Search Warrants Felony Arrests Misd. Arrests $1,117.00 1 0 4 3 6 Narcotics Narrative: This month, the Narcotics Division seized drugs with the "street value" of $ 8,867.00. DUNN it> of du ]JhG1E [oIR�N[R(lY nlal(C>J 0 B 0 Speeding (Infraction) 70 Seat Belt 11 Passenger Seat Belt Juvenile 3 No Operators License 39 Driving while License Revoked 69 Failure to Stop (Stop Sigh) 10 Running Red Light 1 Failure to reduce speed 2 Misdemeanor Arrests 56 Felony Arrests 13 Firearms Seized 1 Marijuana Seized 9.8 Gm Cocaine Seized 0 Heroin Seized 0 Other Drugs Seized 0 U.S. Currency Seized 0 Patrol Narrative: 1. On March 11, 2018 officer responded to the area of W. Broad St and N. King Ave in reference to a disturbance. The victim advised someone attempted to hit her with a vehicle. The victim advised she had to jump out of the roadway to keep from being struck. 2. On March 27, 2018 officers responded to 501 Spring Branch Rd in reference to a panic alarm at the I mart. Upon their arrival the spoke with the store clerk. The clerk advised a B/M wearing a yellow shirt and blackjacket grabbed money out of the register while she had it open. The suspect then left the scene in a light color passenger car. 3. On March 27, 2018 officers responded to 873 Long Branch Rd. reference to a robbery. Officers were advised a B/M wearing a yellow shirt and black jacket entered the store and grabbed money from the register. The clerk advised the suspect was paying for some merchandise and asked for a cigar. He then grabbed the clerk by the hand bending it back, that's when the suspect grabbed the money. The suspect left the scene in a silver ford tempo. 77, n §CL a. »E \LL ®t } E. /\ � 0 a. \®0 °& \) / ( @ ) Q GLU \ /\ \\.2 S 3. m� 6� °;) ) ° § { }:c ( !:) e / \ ))\ / w { Immil � § \ 2 \ \ 0 \ © ; -_ �� B \ � ° f ) k §cn /$ fE )\ [o ƒ/\ 0 a. ( 0 o - o § 2 \\ \a G \ , § Z0 E § Hill 3{</:0 fi!$E$/ / \ . � { . \ ~^§ 0 JUVENILE MOIATAL' REPORT i Criminal Investigation Division James Brannan MONTH OF March 2018 JUVENILE CASES ASSIGNED: 07 I CASES FILED INACTIVE: 00 CASES EXCEPTIONALLY CLEARED: 03 CASES CLEARED BY ARREST: 02 CASESUNFOUNDED: 01 TOTAL CASES CLOSED: 06 CURFEW WARNINGS 00 CURFEW VIOLATIONS 00 SPECIAL OPERATIONS WORKED: 0 COMMUNITY SERVICES/PRESENTATIONS: 0 VALUE OF RECOVERED PROPERTY: $0.00 VALUE OF NARCOTICS/MONIES SEIZED: $0.00 ARRESTS: (ADULT) FELONY: 00 (ADULT) MISDEMEANOR: 00 (JUV) FELONY: Ol (JUV) MISDEMEANOR: 03 TOTAL ARRESTS: FEL: 01 MISD: 03 March 1, 2018 ANIMAL CONTROL ACTIVITIES February 2018 #CALLS LOGGED: 86 (complaints: 53 Citizen assist: 33) #DOGS PICKED UP: 46 #DOGS LEFT IN POUND: January 09 #DOGS RETURNED: 05 #DOGS ADOPTED: 8 (7 by rescue) #DOGS ESCAPED: 0 #DOGS PUT TO SLEEP: 38 #DOGS IN POUND: 04 #DOG BITES REPORTED: 1 #DOGS QUARANTINED: I #CAT BITES: 0 #CATS QUARANTINED: 0 #CATS PICKED UP: 25 #CATS PUT TO SLEEP: 34 #CATS ADOPTED: 03 #CATS ESCAPED: 1 #CATS RETURNED: 0 #OTHER ANIMAL CALLS: possum 1 #WARNINGS ISSUED: WRITTEN: 06 CIVIL CITATIONS: 03 VERBAL: 10 MILEAGE: End of Month: 113311 Beginning of Month: 112676 Truck #55 635 Respectfully Submitted, Patti Lane Collins, Animal Control Officer DD UNN Council11111F City Agendao SUBJECT TITLE: City Manager's Report Presenter: City Manager Neuschafer )o ailment: Administration Attachment: Yes X No Public Headnq Advertisement Date: TOPIC: Description: City Update The City Manager will have an update on current City projects and issues. Chief Building Inspector Steven Ding will be giving a brief update from the Planning & Inspections Department. Page I 1 Announcements April 10, 2018 City Council Meeting 14th Annual PAL Community th — April 22nd in the Fair April 13 new Walmart parking lot. ➢ Boogie on Broad will be held on Thursday, April 19, 2018 from 6-9 p.m. in Downtown Dunn. ➢ The Mayor's Prayer Breakfast is scheduled for Thursday, May 3rd g 7:30 a.m. in the Gospel Tabernacle Life Center. Page 12 Announcements April 10, 2018 City Council Meeting The AP Government Class from Triton High School will be participating in the Leaders of Tomorrow (Shadow) Program and mock City Council meeting on Thursday, May 3, 2018 beginning at 9:00 a.m. The next regular City Council Meeting is scheduled for Tuesday, May 8, 2018 g 7:00 p.m. north Carolina TA area chamber of commerce wAcre Ler z x maffe)s March 19, 2018 209 West Divine Street PO Box 548 Dunn North Carolina 28335 (910)892-4113 Fax:(910)892-4071 Dear Mayor Oscar N. Harris and Council Members: The Beautification & Image Committee of the Dunn Area Chamber of Commerce will once again coordinate a Citywide Clean Up on Saturday, May 12, 2018. We are asking volunteers to meet at the Chamber office located at the General William C. Lee Airborne Museum at 9:00 a.m. and help the Chamber clean up designated areas throughout the City or to choose a project of their own. Last year's event had nearly 100 volunteers including several students from area schools and clubs. We are asking that the City continue to support this effort by providing staff and volunteers to assist with the Clean Up. We are also asking for your assistance in promoting this event by declaring May 12, 2018 as "Dunn Community Clean Up Day" and by promoting on your web site and the local government channel. Your support of these efforts to improve the appearance and image of our City is greatly appreciated. Sincerely, qGACa Tammy Wil' ms Executive Vice President Web Site — www.dunnchamber.com Email Address — tammy@dunnchamber.com nor(tihicarriolliin�a DUNN L �LI V I V All America City nity of annn t ] 161 GOAU/1n lRlliL`e)J �Ik�%ii!�iz»l2G 1989* 2013 a9ow 6 -(Way �t&lP Whereas, service to others is a hallmark of the American character, and central to how we meet our challenges; and Whereas, the nation's mayors are increasingly turning to the national service and volunteerism as a cost effective strategy to meet city needs; and Whereas, AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for the jobs of the 2 1 " century and supporting veterans and military families to preserving the environment and helping communities recover from natural disasters; and Whereas, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and Whereas, national service participants numbering over 325,000 serve in more than 50,000 locations across the county, bolstering the civic, neighborhood, and faith -based organizations that are so vital to our economic and social well-being; and Whereas, national service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and Whereas, national service represents a unique public -private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars; and Whereas, AmeriCorps members and Senior Corps volunteers demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and Whereas, the Corporation for National and Community Service shares a priority with mayors nationwide to engage citizens, improve lives, and strengthen communities; and is joining with mayors across the country to support Mayors day of Recognition for National Service on April 3, 2018. Therefore Be It Resolved that I, Oscar N. Harris, Mayor of the City of Dunn, do hereby proclaim April 3, 2018 as National Service Recognition Day, and encourage residents to recognize the positive impact of national service in our city, to thank those who serve; and to find ways to give back to their communities. This the 3`d day of April, 2018. 4/"'U� U P l scar N. Harri ,1Vlayor ATTEST: J=er�Foitm, tilc ® north ca,.Iina T7TI�TAT g y, Ts y DlJ l�lli 1=�M C1t" 1 a�,aa N All-AmericaCiiy zr%rz conrntuni matters 1989 * 2013 • Whereas, the Harnett County Partnership for Children and other local organizations, in conjunction with the National Association for the Education of Young Children (NAEYC), are celebrating the Week of the Young Child, April 10- 20th, 2018; and Whereas, these organizations are working to improve early learning opportunities, which are crucial to the growth and development of young children, and to building better futures for everyone Harnett County, NC; and Whereas, all young children and their families across the country deserve access to high -quality early education and care; and Whereas, in recognizing and supporting the people, programs and policies that are committed to high -quality early childhood education as the right choice for kids; I, Oscar N. Harris, Mayor of Dunn, NC, do hereby proclaim April 16tt'-20t'', 2018 as The Week of the Young Child in Dunn, NC and encourage all citizens to work to make a good investment in early childhood. This the 10`h day of April, 2018. r I'scar N. Hanis, A ayor ATTEST: VEluffer�'City CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S.143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C:G.S.143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).