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03-20-2020 Agenda Budget Retreatcity of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 m FAX (910) 230-3590 www.dunn-nc.org March 16, 2018 Mayor Harris and City Council Members: Mayor Oscar N. Harris Mayor Pro Tear Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Tannage Billy Barfield City Manager Steven Neuschafer The annual budget planning meeting scheduled for Tuesday, March 201h will start the decision snaking process for the 2018 / 2019 budget. As part of the discussion, I would like the group to look past the immediate budget year and plan for the future of Dunn. It is with this approach that I've organized the agenda. There are many reasons to think ahead and plan for Dunn's future and you do that each time a decision is made at a Council meeting. Each of us has a vision for Dunn and how it could be a better place to "Live, Work or Play." Going forward, I want to direct our spending and efforts to specifically support mutual goals to direct the vision for the City's future. I have attached some questions behind this letter to help with the conversation (refer to tab four). At the meeting, each Department head will first acknowledge their accomplishments this past year. They will then each focus on current goals, work underway, and how those goals affect their department budget and staffing. As you listen to these reports, please note how, or if, their goals are in -line with yours. After lunch, each of the Council members will discuss their goals for the City and the vision we should be working toward. I hope that the group can come to a consensus on primary long-term goals for the City so that we can develop objectives, a timeline, and budget in order to achieve them. Next, we will review the current City Work Plan, which has been developed over time to include the "major" ideas outside the normal scheduled work (refer to tab five). Each line will be reviewed and evaluated to determine if it remains relevant based upon mutual long-term goals. Sincerely, Steven Neuschafer City Manager DUNN III Aia6ii 6o3iL?1ts f n1afika 19V*z11„ Questions to Consider Crab 4) (These are to help create dialogue as we discuss connnon goals for Dunn's future) Are you content with the level of growth occurring in the City? How can economic development be improved in our City? Is it important to attract more college students to Dunn? 4. How could the City get the community more involved in the activities offered? 5. How could the City improve its connection with residents? 6. How could the City make the area more attractive to each generation? Anything in common? 7. How can the City help businesses (big or small) open locations in Dunn? 8. As our City ages, is it important to create more services for seniors? 9. How important is it to construct areas for young families? 10. Should the City take the lead in developing property or should it follow the market? 11. What type of development is more important to the City: residential, commercial, or industrial? Why? 12. What are your top goals for the City of Dunn during the upcoming fiscal year? Pagel Budget Reheat March 20, 2018 ® north carolina CIT • OF DUNK U N N BUDGET RETREAT/PLANKSESSION 'it> °f dunn Tuesday, March 20, 2018 wwre commrc e malterr Dunn Community Center 205 Jackson Road Dunn, North Carolina ��V 8:00 AM Continental Breakfast l 8.30 AM Call to Order & Welcome — Honorable Mayor Oscar N. Harris •Invocation Pledge of Allegiance Comments from the Mayor, Expectations and Agenda 1 8:45 AM Mid -Year Financial Report Fiscal Year 2017-2018 Finance Director Stephens -Discuss Revenue Numbers and how it will affect the budget -Debt service schedule 2 9:00 AM Opening Remarks r City Manager Neuschafer t 9.15 AM Department Goals and Priorities 3 Each Department will discuss accomplishments, current budget year impacts, and planning issues for 2018-2019 Budget -Chief Building Inspector King (Break 10:30 -Recreation Director McNeill AM-10:45AM) -Public Works Director Gaster -Librarian Williams Police Chief West Finance Director Stephens Page2 Budget Retreat March 20, 2018 12:00-12:45 PM LUNCH L� 12.45 PM Major Goals and Priorities from Mayor and City Council — current and future years — specific direction for work to be planned in next budget year -Mayor Oscar N. Harris -Council Member Buddy Maness — Ward 1 • Council Member Gwen McNeill — Ward 2 -Mayor Pro Tem Frank McLean — Ward 3 -Council Member Billy Tart— Ward 4 -Council Member Chuck Turnage — Ward 5 -Council Member Billy Barfield — Ward 6 5 1:45 PM Current City Work Plan — Update, review, and amend as needed (Break 2:15 PM-2:30 PM) 6 4:30 PM Wrap -UP t • Summary -Budget Schedule and Information (set second meeting?) -Closing Remarks 500PM ADJOURN u "This institution is an equal opportunity provider and employer" MID YEA;'- FINANCIA` °, FY 2017o--,201Z LWUDUtnorNN d aCity Council Agenda Form Meeting Date: March y 3 01989*2013 Mid-YearSUBJECT TITLE: ReportD'• Presenter: Finance Dire -,tor Stephem 1' p1ment Finance De $4,100,000 $4,000,000 I $3,984,265 $3,900,000 $3,800,000 $3,700,000 $3,671,268 $3,600,000 $31541,226 $3,572,257 $3,500,000 $3,460 282 $3,481,731 $3,400,000 $3,300,000 $3,200,000 $3,100,000 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 1 Sales Tax Distribution $2,500,000 $2,000,000 $1,954,070 S1,500,000 $1,404,413 $],503,668 $1,603,327 $1,254,333 $1,344,468 $1,000,000 5500,000 FY2011/12 FY2012/13 FY2013/14 FY2014/15 FY2015/16 FY2016/17 Total Cash and Investments (General, W/S and Stormwater Funds) Cash & Investments $6,000,000 $5,660,236 $5,000,000 $4,741,655 $4,000,000 $4,430,074 84,147,129 $3,734,338 $4,077,219 $3,000,000 $2,000,000 $1,000,000 6/30/2012 6/30/2013 6/30/2014 6/30/2015 6/30/2016 6/30/2017 2 General Fund 17/18 oentse.vme N General Fund Debt Service $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 S- FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 Water/Sewer Fund Debt Service $1,200,000 $1,000,000 $1,007,694 $996,917 $985,183 $800,000 $793,271 $770,359 $684,170 $600,000 $400,000 $200,000 FY2017/18 FY2018/19 FY2019/20 FY 2020/21 FY2021/22 FY 2022/23 0 Property Taxes ® Property Taxes Collected as of 2/28/2018 $3,700,225 (96,41%of budget) * Property Taxes Collected as of 2/28/2017 $3,714,070 (97.23% of budget) a Property Taxes Collected as of 2/28/2016 $ 3,432,139 (96.25% of budget) * SalesTax Distribution as of 3/12/2018 $1,270,S66 (66.00%of budget). * SalesTax Distribution as of 3/12/2017 $1,136,967 (60.00%of budget). ® SalesTax Distribution as of 3/12/2016 $931,190 (63.13%of budget). Benchmark is 58.33%for this time period on Utility Sales Tax ® Utility Sales Tax Distribution as of 3/12/2018 $540,123 (72.68%of budget). • Utility Sales Tax Distribution as of 3/12/2017 $5S2,350 (67.57%of budget). ® Utility Sales Tax Distribution as of 3/12/2016 $579,158 (83.93%of budget), Benchmark for this time period is 75% Water/Sewer Revenue ® $3,034,895 as of 2/28/2018 (63.90% of budget) ® $3,100,640 as of 2/28/2017 (68.90% of budget) • $3,078,768 as of 2/28/2016 (68.42% of budget) Benchmark for this time period is 66.67% 11 Expenditures * General Fund expenditures as of 2/28/2018 were 63.08% of budget. * Water/Sewer Fund expenditures as of 2/28/2018 were 62.60% of budget. Benchmarks for this time of year is 66.67%. Outstanding Items for FY17/18 o Paving • USDA Car/Trucks ® FEMA Reimbursements • DOT Reimbursements Dunn -Erwin Road 7 Thank you! LINN of dauu W�GY 'LO➢(91tNf< At4ElEYJ m General Fund 2017/2018 201812019 201912020 202012021 202112D22 202=023 202312024 202412025 2025/2026 2026r2027 202712028 Equipment Loan 2014-USDA Pdndpal 22,310.29 23,007.48 23,726.47 Interest 2,157.63 1,460.44 741.45 _ 24,467.92 24,467.92 24,46792 Equipment Loan 2015-USDA Pdndpal 18,012.A 19,51 C45 20,250.60 21,01CM 21,884.00 Interest 3,803.23 3097.55 2,365.40 1605.76 732.00 22,616.00 22,616.00 22,616.00 22616,00 22,616.00 Loan(Police Cars) 2016-USDA Pdnclpal 16,089.15 16,591.94 17,110.44 17,645.14 18,19655 18,765.19 Interest 3,25145 2759.66 2241.16 1,706.46 1,155.05 586.41 19,351.60 19,351.60 19 351.60 19,351.60 19,351.60 19,351.60 Recreation Center-PK Vegas principal 63,333.34 63,333.34 63,333.34 Interest 4541.00 3.027.33 1,513.66 67,674.34 66,360+67 64,647.00 Tyler Park Principal 97,500.00 97,50100 97,500.00 97,500.00 97,500.00 97,5D0.00 Interest 14.332.50 11,14 75 9,555.00 7166.25 4777.50 2385.75 111,832.50 109,443.75 107,055.00 104,666.25 102.277.50 99,858.75 - Tyler Park Phase It 2014 Principal 70,00100 7D,000.00 70,000.00 70,000.00 70,000.00 70,000.00 70,000.00 70,000.00 Interest 14,952.00 13,083.00 11214.00 9345.00 7,476.00 5,607+00 3738.00 1,869.00 84,952.00 03,D83.00 81,214.00 79,345.00 77,476.00 75,60Z00 73.738,00 71.669.00 Haman Training School 2014 Principal 85,014.65 87,471.21 89,998.77 92,452+91 95,270.86 98,023.79 100,856.27 103,654.76 1,359,551.45 Interest 61,036.51 58579.95 56,052.39 53,598.25 50,78030 48,027.37 45,194.89 42,396.40 39286.37 146,051.16 146,051.16 146,051.16 146,051+16 146051.16 146,051A6 146,051.1E 146,051.16 1,39B,B36.82 Downtown Revitalization -USDA Principal 85,083.00 88.061.00 91,143+00 94,333.00 97,634.00 101,052.00 104,586.0D 106,249.00 112.275.00 116,20421 120,271.00 Interest 96,290.00 93,312.00 90230.00 87,04100 83739.00 00321.00 76,785.00 73124.00 69,098.00 65,168+69 61,102.00 181373.00 181,373M 181,373.00 181,373+00 131,373.00 181,373.00 181,373.00 131,373.00 181,373.00 181,373.00 181,37300 Loan(Police Co.) 2017-USDA principal 16,437.1E 16,889.20 17,353.66 17,830,89 18,321.24 18,825.07 19,34276 Interest 3.4tiT50 2985.45 2,521.02 2043.30 1.553+45 1,049.62 531.93 19,874.6E 1&874.60 19,574.68 19,874.69 19,874.69 19,874+69 19.874.69 Loan(backhoe, front wheel loader) 2017-USDA Principal 15,971.39 15,410.60 16,861.89 17.325.60 17,802.05 18,291.61 18.794+63 19,311.48 19,842.54 20,368.21 Interest 4977+50 4,538.29 4087.00 3,146.B4 3.146.84 2657.2E 2154,26 1,637.41 1106.35 560.68 20,948.89 20,948.89 20,948.89 20,472.44 20,948+89 20,940.89 20,948.89 20,948.89 20,948.89 20,948.89 Limb Truck -First Citizens Principal 24,537.33 25,057.52 25,588.74 26.131.22 26,685.19 Interest 7713.60 2,19141 1,662.19 1, 119.71 565.74 27,250,93 27,250.93 27,250.93 27,250+93 27,250,93 Loan(Police Cars) 201 B-USDA Pdncipal 16,065.00 16,627.00 17,209.00 17,812.00 18,435.00 19,080.00 19,772.00 Interest 4,375.00 $,813.00 3231.00 2628.00 2005.00 1360,00 665.00 20,44D00 20,440.00 20,440.00 20,440.00 20,440.00 20440.00 20440.00 Loan(Departmental Vehicles) 2018-USDA Principal 16,065.00 16,627.00 17,209.00 17,812.00 18,435+00 19,050.00 19,772M laterest 4,375.00 3813.00 3231.00 2.625M 2,005.00 1,360+00 66800 20,440.00 20440.00 20,440.00 20,4 COO 20,440.00 20.440.00 20,440.00 Tart Park Principal 42,500+00 42.500.00 42,500.00 42,500.00 42,500+00 42,500.00 42,500.00 42,500,00 42,500.00 Interest 29.750.00 28,262.50 26,75.00 25257.50 23,800.00 22,312.50 20525.00 19,337.50 17.85100 72,250+00 70,762+50 69,275.00 67,787.50 66,30100 64,512.50 63,325.00 613W.50 60.350.00 Total General Fund 726593.02 761701.60 8281804E 732663.57 727,37477 671762.59 549,165.74 525,934.55 166448371 264,159.39 241,723.00 Water and Sewer Fund 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 202412025 2025/2026 2026/2027 2027/2028 Backhoe Loan Principal 16,745.40 Interest 390.17 17,135.57 Lease Camera Equipment Principal 15.300.62 15,911.10 Interest 1,245.35 634.87 16,545.97 16,545.97 Eastover Water Line (2012) Pnncipal 253,783.94 259,620.97 265,592.25 271,700.87 277,949.99 Interest 30,558.90 24,721.57 18,750.59 12,641.97 6,392.85 - 284,342.84 284,342.84 284,342.84 284,342.84 284,342.84 BB&T Note Principal 154,000.00 157,000.00 154,000.00 152,000.00 149,000.00 141,000.00 138,000.00 135,000.00 Interest 25,252.00 21,956.40 18.596.60 15,301.00 12,048.20 8,859.60 5,842.20 2.889.00 179,252.00 178,956.40 172,596.60 167,301.00 161, 048.20 149,859.60 143,642.20 137,889.00 Revolving Loan (2009) Principal 219,255.70, 219,255.70 219,255.70 219,255.70 219,255.70 219,255.70 219,255.70 219,255.70 219,255.70 219,255.70 219,255.70 Interest 76,739.50 71,258.10 65,776.72 60,295.32 54,813.92 49,332.54 43,851m14 38.369.74 32,892.36 27,406.96 21,925.58 295,995.20 290,513.80 285.032.42 279,551.02 274,069.62 268,588.24 263,106.84 257,625.44 252,148.06 246,662.66 241,181.28 Aeration Loan Principal 125,000.00 125,000.00 125,000.00 125,000.00 125,000.00 125.000.00 125,000.00 125,000.00 125,000.00 Interest - - 125,000.00 125,000.00 125,000.00 125,000.00 125,000.00 125,000.00 125,000.00 125,000.00 125,000.00 AMR Loan Principal 70,722.15 73,197.43 75,759.34 78,410.91 81,155.29 83,995.73 86,935.58 89,978.32 93,127.57 Interest 70,000.00 67,524.72 64,962.81 62,311.24 59,566.86 56,726.42 53,786.57 50,743.83 47,594.58 140.722.15 140,722.15 140,722.15 140,722.15 140,722.15 140,722.15 140,722.15 140,722.15 140,722.15 Total Waterl5ewer 793,271.58 770,369.01 1,007,694.01 996,917.01 985,182.81 684,169.99 672,671.19 661,236.59 517,870.21 512,384.81 506,903.43 1 i1, 1 Nl" LL-u D NN 11 V ` v City —Council Agenda Form SUBJECT TITLE: Opening Remarks ty Manager Neuschafer Administration Attachment: Yes No Description: Public Hearino Advertisement Date: DEPARTMENT GOALS Ds_ D LL-WAll-America Ci� it, f du. UNN l March City Council Agenda Form 1 ,2018 SUBJECT TITLE: Department Goals and Priorities Presenter: Chief Building Inspector Steven Department: Planning & Inspections Attachment: Yes No Public Hearina Advertisement Date: 3/19/2018 Planning & Inspections Department Mission Statement Planning & Zoni g The Planning Department's mission is to provide professional land use planning to the organization and to the citizens to ensure future growth and orderly development of the City and its environs, as well as efficient customer service by providing physical and social data for informed decision -malting. Mission Statement Inspections Department The Inspections Department role is to provide our best customer service to home owners, contractors, developers, other city departments, city staff, and vendors. We strive to provide services to our citizens and customers with state of the art technology, 3/19/2018 Staff & Certifications Melissa Matti - Permit Clerk/Admin. Support- CMC Chad Gm in -Code Enforcement Officer Anthony Haney- Fire Inspector - Fire Inspector Level Slater Johnson - Code Enforcement/Building Inspector - Mechanical Inspector Level t (Probationary - Building, Electrical, Fire, Plumbing) Mike B1ackrum, - Part Time Building Inspector/Plan Reviewer- Building, Mechanical, Plumbing Inspector Level 3. Electrical Inspector Level z Steven King - Chief Building Inspector -Building, Electrical, Fine, Mechanical, Plumbing Inspector Level 3. Accomplishments Cade GN'orcement •Junk&Debris on, • WeedyfVacont tots 3�3 • Overgrowth 1o4 • gmk/Nuisance Vehicles cited zzq • Brought into compliance ryr • Removed by owner 85 •Removed by City ra • Minimum Herons, Inspections 51 • Demolitions 8 MDU raw.] Accomplishments Billing Weedy/Vacant Lots 57,96534 Demolitions 34,965.69 Overgrowth . s.zat,nn Total 98,r3z 47 Payments Received _ 9,686.6c, - Grand'Fatat 88,445.87 I�uDUNN , i�.V 3/19/2018 Accomplishments Permitting BUILDING • Building Pennits Issued • Permit tees collected • Building Inspections conducted • Plans Reviewed FIRE • Fire Permits Issued • Fees collected • Fire Inspections candndtd Junk Vehicles y 77 A .n Auyun 9, 201]-l4Ntle citrAffi documm¢tl August 10, 20P1-Leltec August 10, 201]-]Mys c ,, Pi August 29, 201]-\bNde remoyavedby city r J� QDWO t Odohe[ 26, 201 ] - Ci tal & tlwumented Oc1oM01, 2u1]-Leltereenl morybc2,2 Frn ee2019-]dayse.Pimtl 01g-Prnlal dmmuy 6y ciry 3/19/2018 c � 15ebrq Junlis EePpueN =_ ➢_.m ,12, 2017-cu1d& ➢ac nbcr 28,20I1-L<uers<nt - z_..__ ___.__.V Amory J, 2018_SfflNnwo1aOd ..._._,.....^___^._.__ Mvch 13, 2018-8ti0 ivviolation uw o-DU'NN i Goals & Requests • Decrease time-lapse involved in clean-up of properties. • Increase funding to contract services to allow for private contractor to clean-up code violations. • Increase funding for demolition of sub -standard housing and receive bids from private contractors. Thank you! 0 l D All -America City city of x r MeetingII.f City Council Agenda Form Date: March 20,2018 SUBJECT TITLE: Department Goats and Priorities Presenter: Recreation Director Brian McNeill Parks & Recreati Attachment: Yes No Description: Public Hearinq Advertisement Date: 3/19/2018 Mission Statement The City of Dunn Parks and Recreation Department is dedicated to creating positive experiences by providing quality parks, facilities, services and programs for all our citizens. The goal of our youth athlete program Is to offer a rich year-round schedule of adietc activities that encourage children to play a variety of <-ports, and to provide them with the opportunity to have fun while developing - physically, emotionally and socially. The Recreation Department will strive to teach skills and sportsmanship through participation in the development of all yccuh and to teach the notes of play in each specific sport. 2017-2018 Accomplishments F'irstworld.dra championship— Dixie Angels Softball PAR Grant awardee Growing Miracle league participation Addition of adult programs Restrnctnring of Parks and Recreation Advisory Hoard Continaedimpr..cour tofbiu digital footprint 3/19/2018 FY 17/18 Issues Vandalism/Theft Backstop netting at Tyler Park Safety Netting Risk of foul balls hitting spectators & players on adjacent ball fields Tennis Courts Cracking due to asphalt joint movement & contaminants rising FY 18/19 Goals and Objectives Programs Increase each youth program participation by * Partnerships • Schools • Civic groups , • Other recreation departments Software Stronger push for adult sports Regular rotation like we have for youth sports yo% retention rate of previous year's participants 3/19/2018 Programs (cont.) • Targeting seniors • More programs and events targeting those 55+ • Partnering with CCCC and the senior enrichment center Programs to keep seniors in the community active r- Facilities • Increase of facility use • Travel ball • Special Olympics • NC Senior Games • "Heads in Beds" events Working along with the Tourism Authorityto seek and bring unique events to the area Clarence Lee Tart Park 'fart Park Renovation Awaiting RFQ, ,..are = Possible ground break.. early as summer ear8 (council approval) PARTF Grant awarded for $35a,000 $e5..ted far effi.t.d be onnled for on deb[ sefiedule Fundraising Naming rights (Tyler Park) mvkperball5eld • 5belfidd.,ww 30ok central oamPlex Scmalme, s sponsorship fiom Pepsi Rortling Co. (pending) 3/19/2018 C.B. Codrington Park Changingthehisterical peruptumbycitizens Create an open park vvith a more inviting atmosphere Removal of chain -link fencing around basketball court and along Burke street. Replacing fencing along the road vvith fencing that is ancre .,ppurpriOa for the neighborhood. Resurfacing of the basketball courts Surfacing has worn away creating anunsafe surface for optimal vermstfon play Park has been (unofficially) adopted by the Alpha le ppa Alpha organization ofpHa rom County Cachsptingtheylookfor, minor projects to promote beaniifluth. of Codringher Park Tr P�Y 2 e v M� 4 Staffing • Increase training for employees Pesticide certification • Irrigation training • There will be a need for added part time positions to assist with program events and weekend tournaments (site supervisors) • As programs and events develop there will be a need for a Program Specialist position within the department(r9/2o) 3/19/2018 Recreation and leisure is the quintessential essence of replenishing the human soul. It refreshes and challenge our body and mind and allow us the strength and courage to affect others in a positive manner. THANK YOU " I�M- D 0 - t N' - N"' b1w y ,ti r %a d ✓ AgendaCity Council Y � Date: March '�: �? y y v Meeting SUBJECT TITLE: Department Goals Works Director Dean Gaster Presenter -Public Department Department Attachment:, Public Hearing Advertisement Date: 3/19/2018 WI ®DuNN ... PUBLIC MISSION ■"To Make Dunn a Better Place to Live, Work, and Play Through the Services We Provide Each Day." GOAL ■ Excellence in our... -Response - Efficiency - Communication - Courtesy - Innovation - Integrity 3/19/2018 GOAL ® Safety - Ongoing Safety Training ®2017/2018 - Competent Person -Trenching & Shoring - Confined Space Entry - Work Zone Flagger GOAL ® Safety - Future ®Continued Safety Focus ®Improve In -House Safety Education Training Opportunities GOAL a Training & Development - 2017/2018 ® Continuing Education ® Certification - Surface Water Treatment - Biological Wastewater Treatment - Collections & Distribution - Backflow/Cross Connection 2 3/19/2018 GOAL ■ Training & Development - Future ■ Continue to Offer Quality Continuing Education Opportunities for Employees ■ Continue to Encourage Employees to Seek Higher Certification Levels GOAL ■ Recruitment/Retention -201712018 ■ Career Awareness Fairs - Harnett County Early College -Triton High School ■ Certification Pay Rate Scale Study 3/19/2018 GOAL - Future ■Summer Intern Program ■ Competitive Salaries/Benefits ■Step Salary Range for State Certifications STREET DEPARTMENT "TOUCH" GOALS . Limbs/Leaves/Yartl Debris • Street ReaotldcleVPatchleg/Pothales • Signs • Rightat-way Maintenance • Cemeterles • Sidewalks Stormwater • Empty Lot Maintenance • Rait Trill Maintenance • Condemned Hcuse Demo@Ion . Events 11 3/19/2018 3/19/2018 3/19/2018 GOAL n Paving/Resurfacing - 2017/2018 s Covington Lane ® Cascade Circle ■ E. Best Street ® Carlie C's Drive ® Johnson Street Bridge ® E. Moon Circle ® W. Broad St. and N. Ellis Ave. GOAL ® Paving/Resurfacing - Future ■Continue to Implement Paving Projects Identified in Paving Needs Study on an Annual Basis GOAL ®Sidewalk Improvement -2017/2018 ®S. Wilson Avenue ■S. King Avenue ® General William C. Lee Museum ® E. Johnson Street ®W. Edgerton Street 7 3/19/2018 GOAL ■Sidewalk Improvement - Future ■Continue to Identify Sidewalk Needs and Implement Projects as Budget Allows GOAL ■Stormwater System Rehab -201712018 ■ W. Divine Street Headwall Extension Project ■ Erosion Repairs at Road Crossings ■Silt Removal 3/19/2018 GOAL ■ Stormwater System Rehabilitation - Future ■ Large Stormwater Project Implementation - E. Bay Street, W. Divine Street, W. Edgerton Street, W. Broad St. ■ Continued Stormwater System Rehab as Budget Allows ■ juniper Creek Dredging Project 3/19/2018 WATER/SEWER DEPARTMENT GOAL ■To Provide Safe, Quality Drinking Water at an Affordable Cost to Our Citizens; and to Reclaim and Treat Wastewater to a Level That Reflects Our Commitment to Environmental Stewardship. 10 3/19/2018 ®Updated Mapping -2017/2018 ® Asset Inventory & Assessment (AIA) Distribution System Mapping Project ®AIA Grant Application - Collection System GOAL ®Updated Mapping - Future ®Collection System Mapping Project ■ Maintain Current System Maps Through In -House GPS/GIS Work GOAL ®Inflow & Infiltration Rehabilitation -2017/2018 ® N. Orange Avenue Sewer Line Replacement Project ®Continued Work Toward Large I & I Rehab Project 11 3/19/2018 GOAL w Inflow & Infiltration Rehabilitation - Future ®Annual I & I Rehab Project w Implement Large I & I Rehab Project in Phases GOAL ■ Distribution System Upgrades - 2017/2018 ■ N. Orange Avenue 2 Inch Line Abandonment Project ■Valve Replacement Project - (3)12 Inch Valves - Vance Street - (1)16 Inch Valve - McKay Street - (1) 8 Inch Valve - Tilghman Drive GOAL ■ Distribution System Upgrades - Future ■ E. Broad St. 2 inch water line abandonment project ® Small Diameter Water Line Replacement Study ■ Implement Small Diameter Water Line Replacement Projects as Budget Allows ® Hwy 301 South Water Tank ® Hwy. 421 North Emergency Interconnection 12 3/19/2018 GOAL ■ WWTP Upgrades — 2017/2018 ■ Digester Sludge Transfer Pumps Replacement Project ■ Sludge Holding Tank Mixing Pump Replacement Project ■ Return Sludge Pump Replacement Project ■ Begin Funded Aeration Rehab Project WWTP Aeration System y i 13 3/19/2018 GOAL ■WWTP Upgrades - Future ■Aeration Project Completion ■Secondary Clarifier Addition ■Chlorine Contact Basin Upgrade GOAL ■ WTP Upgrades -201712018 ■ Plant PLC/Control System ■ Roof Replacement Project ■Chlorine Tank Replacement ■ Raw Water Traveling Screen ■ Bulk User SCADA Acquisition 14 3/19/2018 GOAL ■ WTP Upgrades - Future ■ Generator PLC/Controls ■ Filter Efficiency Study ■ Filter Rehab if Needed ■ Carbon Feed System Replacement ■Trac-Vac System Replacement ■ Off River Storage 15 3/19/2018 GOAL ®Source Water Protection Plan - The Source Water Protection Program is meant to compliment the already established Wellhead Protection Program that has been very successful in North Carolina, and provide protection for all sources that provide waterto public watersupply systems, whether it be wells, springs, lakes, reservoirs, or rivers, GOAL ®Area Wide Optimization Program -The Area Wide Optimization Program (AWOP) was developed to help water systems meet successively more stringent regulations and achieve higher levels of water quality. AWOP is a joint program between the EPA and states JM ®Public Works Facility Improvements -2017/2018 ■ New Facility Planning & Design M 3/19/2018 GOAL ■ Public Works Facility Improvements - Future ■ Construct New Public Works Facility as Budget Allows GOAL ■ Equipment Upgrades -2017/2018 ■JCB 3CX-15 Backhoe ■John Deere 5055E Tractor ■ Ford F-550 Dump Truck ■ Ford F-150 Pickup Truck JCB 3CX-15 Backhoe 17 3/19/2018 GOAL ■ Equipment Upgrades - Future ■ F650 Ford Dump Truck ■ Mini Excavator ■ Street Sweeper ■ Leaf Vacuum Truck ■ Sewer Vacuum Truck ■ Tandem Dump Truck Update- Hurricane Matthew FEMA Projects ■2017/2018 -W. Edgerton St. Stormwater Project -S. McKay Ave. Stormwater Project - N. Wilson Ave. Sewer Project - N. Railroad Stormwater Project -Carolina Drive Sewer Project IN 3/19/2018 19 3/19/2018 I THANKS! J 20 - D- D U N N %L rm City Council Agenda y R Meeting Date: March 20,2018 SUBJECT TITLE: DepartmentGoals Pre—senter Librarian Mike —Williams 1'�• Attachment: Yes No Description: Public Hearing Advertisement Date: 3/19/2018 3/19/2018 3/19/2018 3/19/2018 El UNN + „ ! DUNN © v «� m & .-A�A City Council » :_.,: © 1({{<! «2y ounci Agenda Form � � � tr<> Meeting . f $a, ard ±: 20,20 I SUBJECTDepartment Goals and Prio- \ e Chief Chuck West Department:� e Departmentj Yes No Description:Attachment: ] PublicHearing Advertisement Date: � ] DUNN �­`- D �,,th M ity Council Agenda Form eeting Date: March ^ tt v j SUBJECT TITLE: Department Goals and Priorities Presenter: Finance Director Mark Stephens Attachment: Yes No description: Public Hearing Advertisement Date: 3/19/2018 Departmental Goals AIYII System for water meters Customer portal for water/sewer customers Finance software M=hnize invest earnings Maintaining adequate fund balance Lstabhsh vehicle/machinery replacement fund Maintaining self-supporting operation of garbage/stormwater/water fund through rate analysis Impact fee study required 3/19/2018 Departmental Goals Debt -service — General fund less than IWI. of total general fund budget Continue to receive the Excellence in Financial Reporting Conservative revenue estimation Grant/loan opportunities MAJOR GOALS D -RIITESANPOIR :�~�`/{��� T . { /0 �� - z- i- : � • y x DITITI, xr., .: U"" t N' - N"' k 1 r 11f City -Council Agenda Form SUBJECT TITLE: Major Goals and Priorities from Mayor and City Council Presenter: Mavor and Attachment: Yes No Public Hearinq Advertisement Date: Mayor Oscar N. Harris Council Member Buddy Maness — Ward 1 Council Member Dr. Gwen McNeill — Ward 2 Mayor Pro-Tem Frank McLean — Ward 3 Council Member Billy Tart— Ward 4 Council Member Chuck Turnage — Ward 5 Council Member Billy Barfield — Ward 6 Description: w� .y v � x .. .. ,. v _ _ � : > +.rxy- ::, . <: ; .,CITY .g .x § ,f �>,.�. WORK^ C ® \2PLAN �. /y LW-DUNN vity uL Junn City Council Agenda Form 4 a Meeting Date: 0 2018 a,13 t' SUBJECT TITLE: Current City WorkPlan Description: CITY OF DUNN PROJECT WORK FLAN 2017-2018 _- DECISION/ TOPIC LEAD DEPARTMENT SUPPORT DEPARTMENT ACTIONS PROCEDURE STATUS BUDGET IMPACT Improvements to back parking lot with Non -Departmental 1 fence and gate &impound lot Administration, Police Department Public Works Get quotes ManagerApproval 2017-2018 Annual Budget Police Dept Annual 2 Women's Locker Room Administration, Police Department Finance Get quotes ManagerApproval 2017-2018 Budget .: Admin Dept Annual 3 Telephone System Administration Finance Review agreement Council Approved Complete Budget Non -Departmental 4 New Security System for City Hall Administration. Finance Getquotes ManagerApproval 2017-2018 Annual Budget Safe Internet Transaction at City Hall Nan -Departmental 5 (security cameras and improved WI-Fi) Administration IT Get quotes ManagerApproval 2017-2018 Annual Budget 6 Library Consolidation Administration Library Harnett County Commisioners Open N/A 7 vestibule Airlock Administration Library Design Complete Unidentified Lib Annual Budget Determine options for storage of IT Approval Legal $ required documents All Departments Administration Electronic Records and Imaging Policy Approval In process N/A 9 Hanna's Pond Administration City Attorney Council Approval Unidentified N/A Installation of WI-Fi equipment Downtown. ManagerApproval, 10 Downtown Free Wi-Fi Administration IT I Funds need to be allocated. ICouncil Approval I Estimate $30,000 11 Emergency Response Planning All Departments All Departments I I In process None 14 Tennis Courts Parks & Recreation Administration Budget$30,000 Council Approval Open Rec Annual Bud get Waiting ont egos ea to start socia media. Develop uses of social media for each Training needs to be done for each social media 15 department Parks & Recreation Administration/Planning Begin soon Council Approval page administrator. N/A Debt Service - General Fund 20 years 16 Tart Park Renovation-PhaseI Parks & Recreation Administration Approved In Budget Designerselection(RFP) Payback 17 Renovation of Office Parks &Recreation Administration Budget$30,000 In Budget Bid Res Annual Budget Determine whether to pursue PARTF Funding Awarded ; 1$'. GrantforTart Park renovIations Parks&Recreaton Administration Twophases" Council Appro3etl Complete $350,000 in 2017 19 Safety Netting Forks &Recreation Finance ICouncil Approval Pending Approval-$11,400 Rec Annual Budget CITY OF DUNN PROJECT WORK PLAN 2017-2018 DECISION/ TOPIC LEAD DEPARTMENT SUPPORT DEPARTMENT ACTIONS PROCEDURE STATUS BUDGET IMPACT " Commercial Property Maintenance 20i-Code Planning&Inspections' Administration/City AttorneyAdoptcode CouneJlgpproved CpuncRAdopted' i N/A' City Manager/Human Certificate Increase Policy for Building Planning& Inspections, Water& Resources approval, Research has been done, may gets few more Planning/Inspections 21 Inspectors &Water/Sewer Operators Sewer Human Resources Policy needsto be drafted Council Approval examples and then a policy has to be drafted. Annual Budget More research needs to be done, but initial research and examples have been gathered. Once Ordinance needs to be drafted from time and staffing allows, we will draft an 22 Boarded Up Housing Ordinance Planning & Inspections N/A examples City Council approval ordinance. 2018 N/A Newlordinance/ Prepared billing software , Funding Complete BY 23:: Business Registration Program Planning & Inspections Pro cup e updated Council Approved Complete .17-18 More research to be done to have a more Departmental Review, accurate depiction ofappropriate ordinance Research has begun, ordinance being Manager Review, language. Once time and staffing allows we will 24 Food Truck Research Planning & Inspections Health Department drafted Council Approval draft an Ordinance. Spring 2018 N/A E. Edgerton Street sidewalk 25'.. assessment and replacement Planning & Inspections N/A' Completed in 2017 - Complete Complete :Funded in FY 17-18 26 City Wide Vision Plan/Master Plan Planning & Inspections Administration 2018-2019 Council Approval 18-19Budget Community Development- blighted Waiting on disbursement from cash net flow to 27 areas and minimum - Planning & Inspections DCDC, Habitat Funds, grants, property, etc. start new projects. Funds currently not available. N/A Departmental Review, ManagerApproval, 28 Sewer Backflow Ordinance Planning & Inspections Public Works Research, write ordinance, adopt Council Approval Will be started in Spring 2018 N/A 291 Stripe City owned Parking Lots Public Works Administration ManagerApproval Complete' Funded in 17-18 30, Electrical Vehicle Charging Station 11 Planning & Inspection s Public Works Grant received, EVAatlon installed-. -,bone Complete, 'Funded in 1718 Draft Community profile has been completed, 31 Community Profile Planning & Inspections Administration Review and amend Community profile ManagerApproval needs Manager review, amending and approval N/A Planning & Inspections, Public Once work is complete to locate line, surveyor 32 Effluent Line Works Administration Locate line, use existing easementto map ManagerApproval plats will be complete N/A Planning & Inspections, Public 33 S. Lee Avenue Improvements Works, Administration ManagerApproval Awaiting 1-95 design from DOT Department, Community Partner Sidewalk Dining/Alcohol Planning & Inspections, Downtown Group, Tourism, Research. Community input, write Input, Council 34 Downtown/Brunch Bill Administration Chamber - ordinance, Council Approval Approval Open Study N/A MY OF DUNN PROJECT WORK PLAN 2017-2018 DECISION/ TOPIC LEAD DEPARTMENT SUPPORT DEPARTMENT ACTIONS PROCEDURE STATUS BUDGE! IMPACT Departmental review, 35i Solid Waste Flyers Planning & Inspections Public Works Design flyer, get printed Manager Approval Complete - Funded ml7-18 Research, Review, Approval, 36 Citizens Academy Program Police Department Administration Implementation Manager Approval N/A Departmental Proposed CALEA Accredidation for Police Review/Manager Police Dept Annual 37 CALEA Accredidation Police Department Administration Department Approval In process Budget Council Approved - in process to determine which street to include in large projectto be bid on in Powell Bill Annual 38 Street Resurfacing (Maps) Public Works Finance/Administration Council Approval Spring 2018 Budget Sign at entrance and fencing for Acquire bids for proposed work/Budget 39 Harnett Training School Property Administration Public Works Amendment Council Approval In 17-18 Budget Capital Project Fund 90%complete, landscaping to be completed with 40 Daycare Parking Lot Public Works Administration Council Approval sign Planning Budget Public Works Annual 41 Street Calming Policy Public Works/Planning Administration Research Approval Needed In process Budget Departmental Review, Stormwater Mapping and Stormwater Manager Approval, Stormwater Fund 42 Fee Research Public Works Finance Research Council Approval Start Spring 2018 Annual Budget Previous and recent problem areas have been Water/Sewer Debt Prioritize Waste Water corrective identified. Further investigation planned on Service 20Year 43 action and funding requirements Public Works Administration Approve Funding & Scope of Work Council Approval Northern Outfall line. Payback Annualrevenuefar stormwater fee is Headwall project at 809 W. Divine Street Stormwater Debt Prioritize Stormwater drainage Public Works/Engineer/ $78,600, with current rate we could fund a completed. DMP working on W. Bay Street Service 20 Year 44 projects& funding requirements Consultant Administration $1.2M project Approval Needed project, final design and bidding. Payback Determine requirements & cost for Water/Sewer Debt Public Works facilities Service 40 Year 45 (Size & Location Map) Public Works/Finance Administration Funds for Master Plan in 17-18 budget Council Approval In process Payback Water Sewer Debt Service 20 Year 46 Aeration Project Public Works Approved Bidding Payback Water/Sewer Fund 47 Intake Public Works Approved Under Construction Annual Budget Water/Sewer Fund 48 Bay Street Project Public Works Approved Contracted Annual Budget el rr y v I �` a' a LWRDUN�N City Council Agenda Form Meeting Date: March 20, 18 IIR y ryry 02013 SUBJECT TITLE: Wrap -Up + No �' • • •-Hearing Adveftisement D.' Summary Budget Schedule and Information (set second meeting?) Closing Remarks If there needs to be a follow-up to this Planning Session, the proposed dates are Tuesday, April 171h Thursday, April 19`h, and Friday. April 20", 2018 PROPOSED SCHEDULE OF EVENTS 2018-2019 BUDGET DATE EVENT RESPONSIBILITY February 23 Prepare & Compile Budget Manual City Manager March 20 Budget Retreat City Manager March 27 Completion of Budget Request & Department Heads Return to Finance Director April 2-13 Meetings with Department Heads City Manager to Review Budget Requests May 1 Manager's Budget Submitted to City Manager Council May 10-24 Budget Workshops (If Council Elects) City Council May 25-30 y Final Budget Mark-up, Advertise Budget Hearing City Council June 1 Publish Budget City Manager. June 13 Public Hearing on Budget, City Council Adopt Budget & Tax Levy July 1 Public Notice of Enacted Budget City Manager 2