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02-20-2018 AgendaDunn City Council Meeting Agenda Tuesday Evening, February 20, 2018 7:00 p.m., Dunn Municipal Building Call to Order Invocation Pledge of Allegiance SECTION 1) Adjustment and Approval of the February 20, 2018 meeting agenda PUBLIC COMMENT PERIOD 2) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. CONSENTITEMS 3) Minutes — January 9, 2018 4) Proclamation — Black History Month 5) Temporary Blocking of Streets — Boogie on Broad 6) Budget Amendment — BA #10 7) Acceptance of the EPA Brownfields Grant Consultant Contract with Wood PLC (formerly AMECFW) ITEMS FOR DECISION 8) Set Date for Budget Retreat 9) Consideration of Resolution to Authorize the Inclusion of Annexation Areas into Electoral Wards 10) Bid Award for Bay Street Infrastructure Improvements 11) Board Appointments — Cemetery Board 12) Consideration of Ordinance to Demolish House — 604/606 S. Fayetteville Avenue PIN# 1516-45- 7909.000 13) Approval of Tart Park Construction Timeline ITEMS FOR DISCUSSION AND/OR DECISION 14) Consideration to Direct City Attorney to Proceed with the Due Diligence Process on — a Vacant Lot Located at 511 E. Townsend Street— PIN #1516-87-7724.000 for the Purpose of a Land Donation to the City 15)- Financial Report - - ------------------------------------------------- ---------------------------------------- a. Tax Report b. Planning & Inspections Report c. Public Works Report d. Recreation Report e. Library Report f. Police Report 17) City Manager's Report 18) Announcements 19) Information 20) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" SECTION 1. Adjustment 1 Approval Februaryof the Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign-up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council firom the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. 11,E lu 11.. -iy`' Date: 1f City 1 y;s i 1.- February 1 ')l 1111. �i SUBJECTTITLE: minutes —January 9, i Presenter: I Attachment: X Yes No Public Hearinq Advertisement Date: P PURPOSE: Description: January 9, 2018 — Minutes Attached please find the minutes of the January 9, 2018 City Council meeting for your consideration. 3ACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, January 9, 2018, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Billy Barfield, Council Members Buddy Maness, Dr. Gwen McNeill, Frank McLean, Billy Tart, and Chuck Turnage. Also present was City Manager Steven Neuschafer, Public Works Director Dean Gaster, Planning & Inspections Director Samantha Wullenwaber, Police Chief Chuck West, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope, City Clerk Jennifer Fortin, Administrative Specialist Melissa Matti, and Daily Record Reporter Melody Brown -Peyton. Absent: Finance Director Mark Stephens INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and asked Pastor Roy Johnson, Police Chaplain and Director of Pastoral Care for the Harnett Health System, to give the invocation. Afterwards, the Pledge of Allegiance was repeated. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member McNeill and seconded by Council Member Maness to adopt the January 9, 2018 meeting agenda with changes, if any, as listed below. Agenda Items Added: a Election of Mayor Pro Tom Agenda Items Removed: 6 none Motion unanimously approved. PRESENTATION New Employees Chief West introduced Dustin Miller as a new Police Officer. Public Works Director Gaster introduced Joe Jones as the new Fleet Maintenance Mechanic Employee Recognition Mayor Harris and City Manager Neuschafer presented Melissa Matti with her certification as a Certified Municipal Clerk. Mayor Harris, City Manager Neuschafer and Police Chief Chuck West presented Rodney Rowland with his Advanced Law Enforcement Certificate. PUBLIC COMMENT PERIOD Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. Mayor Harris read the City of Dunn City Council Public Comment Policy. Hearing no comments, Mayor Harris closed the Public Comment portion of the agenda. CONSENTITEMS Minutes — Council considered approval of the minutes of December 12, 2017 City Council Meeting Budget Amendment #8 — BA #8 — Traveling Water Screen replacement - A copy of BA 48 is incorporated into these minutes as Attachment #L Budget Amendment #9 — BA #9 — Brownfields Grant through EPA - A copy of BA #9 is incorporated into these minutes as Attachment #2. Adopt a Resolution to Authorize an Applicant and Accept the Agreement of Conditions NC Governor's Highway Safety Program Grant —A copy of Resolution (R2018-01) is incrnporated into these minutes as Attachment 43. Motion by Council Member Barfield and seconded by Council Member McNeill to approve all consent items. Motion unanimously approved. AND/OR DECISION Mayor Pro Tem Motion by Council Member Barfield and seconded by Council Member McNeill to nominate Council Member Frank McLean as Mayor Pro Tem. Motion unanimously approved with Council Member McLean abstaining. Consideration of Telephone Agreement City Manager Neuschafer stated that during Hurricane Matthew 2016, a power surge damaged the existing phone system in City Hall. Used replacement parts were secured from a parts retailer in Florida and the system is running on those parts now. We have spoken to and have received quotes from Harnett County IT, Century Link, and Spectrum to compare features, service and cost. The request is for and upgrade and replacement of the structured phone system in City Hall Public Works, Planning & Inspections and Parks & Recreation. The new system from Spectrum will allow 4-digit dialing and call transfers between departments as well as many other features. Motion made by Council Member McLean and seconded by Council Member Maness to authorize the City Manager to negotiate and enter into a service contract with Spectrum for voice service. Motion unanimously approved. Board Appointments There are vacancies on the Board of Adjustment, Cemetery Board and Recreation Board. The only applications that have been received were for the Recreation Board. Mayor Harris deferred action on the Cemetery Board application to the February Council meeting as they were received after the Council packets were sent out. Motion made by Council Member Turnage and seconded by Council Member Maness to re -appoint Eddy Langston and Dewayne Holmes and to appoint Parrish Daughtry and Drusilla Campbell to the Recreation Advisory Board. Council Member Barfield suggested Eddy Langston step aside, as he has been there for over 20 years and keep Dewayne Holmes and add Parrish Daughtry, Drusilla Campbell and Stacy Campbell. Motion passed with Council Member's Turnage and Tart voting "aye", Council Member's Barfield and McLean voting "nay" and Council member's Maness and McNeill abstaining. Financial Report City Manager Neuschafer provided the following financial report for the period ending November 30, 2017: • The City as of November 30, 2017 had $1,938,571 in cash in the General Fund and $2,758,239 in the Water and Sewer Fund. In November 2016 the City had $1,526,094 in the General Fund and $2,416,790 in the Water and Sewer Fund. • Property Tax collections through November were $1,372,315 or 35.75% of budget. Last year property tax collections through November were $1,242,288 or 33.61% of budget. • Sales Tax Revenue is $715,289 or 37.16% of budget. Benchmark for the month 33.33% of budget. • Utilities Sales Tax is $368,347 or 49.56% of budget. Benchmark for this month is 50.00% of budget. • Building Permit Fees were $40,289 or 61.98% of budget. Benchmark for this month is 41.67% of budget. • Water and Sewer Revenues were $1,909,564 or 40.20% of budget. Benchmark for this month is 41.67% of budget • Expenditures were 38.08% of budget in the general fund and 34.78% of budget in the water and sewer fund. The benchmark for this period is 41.67% of budget. Motion by Council Member McLean and seconded by Council Member Tart to accept the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Planning & Inspections Report Public Works Report Recreation Report Library Report Police Report Motion by Council Member Tonnage and seconded by Council Member Barfield to accept the Administrative Reports. Motion unanimously approved. City Manager's Report Due to the numerous water breaks around town, Public Works Director Gaster will give a brief update. Public Works Director Gaster noted there were between 15-20 water main breaks in the City. Fortunately most of those were small leaks. We did have a large break on January 2nd on Pope Street. We did manage to work on some of the smaller leaks on Monday and more today. We do have two crews working on water leaks. It has affected the water pressure in our system slightly. Public Works Director Gaster has coordinated with the water plant and has contacted the systems that buy water from the City because their leaks have also affected the water pressure in our system. We supply water to Cumberland County, Sampson County, Harnett County and Johnston County. Police Chief Chuck West gave a brief update from the Police Department and discussed implementing other programs into the department. ANNOUNCEMENTS The following announcements and/or comments were made. Mayor Harris: ➢ Mayor Harris read a letter received from the NAACP regarding Martin Luther Ding, Jr. Day ➢ City of Dunn offices will be closed on Monday, January 15 to observe Martin Luther King, Jr. Day ➢ Annual Martin Luther King, Jr. Parade will be held on Monday, January 15a' at 11:00 a.m. in Downtown Dunn ➢ Mid -Carolina Council of Governments Annual Dinner Meeting will be held on Thursday, January 25'h at 6:30 p.m. at the Holiday Inn — I-95, 1944 Cedar Creek Road (Exit 49) in Fayetteville ➢ DACC Annual Banquet will be held at the Dunn Shrine Center on Tuesday January 300' @ 6:00 p.m. ➢ The next regular City Council Meeting is scheduled for Tuesday, February 20, 2018 @ 7:00 p.m. Motion by Council Member Barfield and seconded by Council member Tart to go into closed session for personnel reasons. Motion unanimously approved. Motion by Council Member McNeill and seconded by Council Member Barfield to adjourn the meeting at 8:35 p.m. Motion unanimously approved. Oscar N. Harris Mayor Attest: Jennifer M. Fortin, CMC City Clerk W-1 UUNN M ,r y Council - AgendaForm SUBJECT TITLE: Proclamation — Black History Administration Attachment: X Yes No Description: Black History Month Proclamation Public Hearina Advertisement Date: FgJaM Attached please find a proclamation designating the month of February as Black History Month in the City of Dunn. 3ACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Mayor north Carolina Oscar N.Harris `NN Mayor Pro Tern L) u Frank McLean Council Members Buddy Maness city of d u n e B,'llGTart McNeill Billy Tart Turnage POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 Billy Barfield (910) 230-3500 m FAX (910) 230-3590 City Manager www.dunn-nc.org Steven Neuschafer t�` W, -0 - W,-- I �� WHEREAS, the 2018 theme for National Black History Month is "African Americans in Times of War" chronicling the important places in the United States that evoke a sense of black culture and history; and WHEREAS, Black History Month is the observance of a special period to recognize and honor the determination and commitment of generations of African Americans in pursuing the promises of America; and WHEREAS, it was initiated in 1926 by Dr. Carter G. Woodson as Negro History Week; and WHEREAS, since 1976 it has been celebrated the entire month of February; and WHEREAS, African American leaders such as Sojourner Truth, Phyllis Wheatley, Harriet Tubman, Ida B. Wells, Rosa Parks, Shirley Chisholm, Booker T. Washington, Martin Luther King, Jr. and Leon Sullivan caused America to examine its heart and to respect the dignity and equality of all people, regardless of race; and WHEREAS, African Americans have made significant contributions as leaders at the highest levels of the military, business, education, law, government, the arts, sports, and religion; and WHEREAS, Barack Obama was the first man of color elected President of the United States. NOW, THEREFORE BE IT RESOLVED, that the Mayor and City Council of the City of Dunn, North Carolina, do hereby proclaim the month of February as Black History Month and urge all citizens of our community to give full regard to the past and continuing service of African Americans in our city, our state and our nation. This the 20" day of February, 2018. Oscar N. Harris, Mayor Attest: Jennifer M. Fortin, City Clerk DUNN 4Amerlea Ci; ises*mu ® DUNN 1 I City Council Agenda Form , ► ®Meeting ate. February 2 , 201 1989 * 2013 1989 * 2013 SUBJECT TITLE: Temporary Blocking of Streets — Boogie on Broad Concert Series Presenter: City Manager Neuschafer Department: Admin. Attachment: XYes No Description: Letter of Request from DACC Public Hearing Advertisement Date: PURPOSE: A request has been received from the Event Planning Committee of the Dunn Area Chamber of Commerce requesting the closing of E. Broad Street by 2:00 p.m. from Wilson Avenue to Clinton Avenue. At 5:00 p.m. they are requesting to have Wilson Avenue closed from First Citizens Bank to the intersection at Broad Sheet or as best determined by the Dunn Police Department on the following dates for the event, Boogie on Broad Concert Series in Downtown Dunn: • Thursday, April 19, 2018 • Thursday, May 17, 2018 • Thursday, June 21 , 2018 BACKGROUND: BUDGETIMPACT: RECOMMEN DATIONIACTION REQUESTED: Motion to approve the temporary street closings as requested by the Dunn Area Chamber of Commerce for the Boogie on Broad Concert Series in Downtown Dunn. north carolina area chamber of commerce where Ltness matters January 3, 2018 Oscar N. Harris, Mayor Dunn City Council Post Office Box 1065 Dunn, North Carolina 28335 Dear Mayor Harris and Dunn City Council, 209 West Divine Street PO Box 548 Dunn North Carolina 28335 (910)892-4113 Fax:(910)892-4071 Thank you for all of the support the City of Dunn has given the Dunn Chamber and the Boogie on Broad Concert Series in Downtown Dunn over the past twelve years. On behalf of our current Event Planning Committee, I ask that you continue that support for this year's concert series. The 2018 concerts will be held on Thursday, April 19; Thursday, May 17 and Thursday, June 21. All three concerts will be held in the first part of the year, as they were in 2017. For the events, we are requesting at 2:00 p.m. to close Broad Street from Wilson Avenue to Clinton Avenue parking area. At 5:00 p.m., we ask that Wilson Avenue be closed from First Citizens Bank to the intersection at Broad Street or as best determined by the Dunn Police Department. Again, I would like to thank the city leaders, police department and public works department for all of the help and support we receive each year from our All -America City. The Chamber values this partnership which enables us to accomplish so much for our membership and our fine city. We look forward to working with you on many other occasions in the future. Dunn Area Chamber of Commerce www.duunchamber.com tammy@dunnehamber.com ***" DUNN 11111.1 City Council Agenda e a Form Meeting jj a iDate:February �J IJ .1iy, SUBJECT TITLE: Budget Amendment #10 Presenter: Mark Stephens Department: Finance Attachment: X Yes No Advertisement Date: To record Budget Amendment 910 BACKGROUND: Description: Budget Amendment #10 All -America City 1989 *2013 The City's Christmas decorations on street light poles are in need of replacement. 50 percent of our current decoration are 24 plus years old. Mosca Design is offering a 33% discount on decoration for the month of January and February. City Staff feels this would be an opportune time to purchase replacement decorations to talce advantage of the discount. BUDGET IMPACT: The city is going to use some of the surplus from fiscal year 16/17. RECOMMENDATIONIACTION REQUESTED: Approve Budget Amendment #10. N 0 ui ui m m c c o o - io G U 3 O O U U w U L rti T U O p N N O O ro N N ❑ a N C N m v aci 2` c c v U ii Fo- ii c E A m m .a w N 6 N N L_ r U1 U W U Z Z p U � � � O U U U � W N LL U � 1 ► UITY UOUT11101 Agenua r o� r ° Meeting ate® February A 2018 1989 7k 2013 1959 �[ 2013 SUBJECT TITLE: Acceptance of the EPA Brownfields Grant consultant contract with20'8 Wood PLC Presenter City Manager Neuschafer Department: Planning/Administration Attachment: X Yes No Description: Public Hearing Advertisement Date: NA To accept the consultant contract to assist in the administration of the EPA Brownfields Assessment Grant for 2017-2020. 3ACKGROUND: The EPA Brownfields Grant is a 100% federally funded grant. Wood PLC (formerly AMECFW) was the consultant on the 2014-2017 grant and the City wishes to continue their working relationship with Wood PLC in order to keep maximum efficiency in the grant timeline and resources available. The contract is in the amount of $294,000 and is 100% reimbursed by the Environmental Protection Agency. Attorney Tilghman Pope has reviewed the contract. BUDGET IMPACT: 100% Reimbursed by the EPA. RECOMMENDATION/ACTION REQUESTED: 1pprove the contract between Wood PLC and the City of Dunn for the 2017-2020 Brownfields Grant. arrec foster wheeler SERVICES AGREEMENT (Firm Fixed Price) THIS AGREEMENT (the "Agreement"), effective this day of/r!�� bis made by and between Amec Foster Wheeler Environment & Infrastructure, Inc., a Nevada corporation, with an address at 4021 Stirrup Creek Dr, Suite 100, Durham, NC ("Amec Foster Wheeler") and The City of Dunn, North Carolina, with an address at 401 East Broad Street Dunn, North Carolina ("CLIENT'). NOW, THEREFORE, in consideration of the mutual undertakings and subject to the terms set forth below and intending to be legally bound, the parties agree as follows: 1. SCOPE OF SERVICES: This Agreement sets forth the terms and conditions pursuant to which Amec Foster Wheeler will provide CLIENT services (the "Services") as described in the City of Dunn Brownfields Assessment Cooperative Agreement Workplan, dated July 18, 2#17 which is attached hereto as Exhibit 1 ("Proposal"). Amec Foster Wheeler will perform the services identified in the Proposal as being performed by the Consultant, and will be compensated with the budget listed as contractual in Table 2. 2. COMPENSATION: Amec Foster Wheeler will be compensated in US dollars for its Services on a fixed -price basis. Except to the extent that Amec Foster Wheeler has agreed otherwise, CLIENT assumes full responsibility for the payment of any applicable sales, use, or value-added taxes under this Agreement. If Services are required to be provided in any foreign jurisdiction (i.e. — outside the US), CLIENT shall compensate Amec Foster Wheeler for any and all additional taxes, _ penalties, duties, lev es or other charges by any governmental authority assessed or imposed in relation to this Agreement or the Services or any part thereof, which exceed those imposed in the US and whether assessed or imposed on Amec Foster Wheeler, its employees, its subcontractors or otherwise. Invoices will be submitted at least monthly for Services rendered. Terms of payment are net thirty (30) days from date of invoice with a one and one-half percent (1.5%) per month late fee on balances past due. Interest shall be computed at 31 days from the date of invoice. In addition, any collection fees, attorneys' fees, court costs, and other related expenses incurred by Amec Foster Wheeler in the collection of delinquent invoice amounts shall be paid by CLIENT. Payment will be made to Amec Foster Wheeler at the address specified on Amec Foster Wheeler's invoice. If CLIENT reasonably objects to all or any portion of an invoice, CLIENT shall notify Ame6 Foster Wheeler of that fact in writing within ten (10) days from the date of receipt of Amec Foster Wheeler's invoice, give reasons for the objection, and pay that portion of the invoice not reasonably in dispute. Failure of CLIENT to provide such written notice within the allowed ten (10) day period shall be deemed to be a waiver of all objections to that invoice. CLIENT's payment shall represent CLIENT's acceptance of the Services invoiced by Amec Foster Wheeler. Amec Foster Wheeler may suspend performance of Services under this Agreement if: (1) CLIENT fails to make payment in accordance with the terms hereof, or (11) Amec Foster Wheeler reasonably believes that CLIENT will be unable to pay Amec Foster Wheeler in accordance with the terms hereof and notifies CLIENT In writing prior to such suspension of Services. Such suspension shall continue until Amec Foster Wheeler has been paid in full for all balances past due including applicable service charges and CLIENT provides Amec Foster Wheeler with adequate assurance of CLIENT's ability to make future payments in accordance with the terms hereof. If any such suspension causes an increase in the time required for the performance of any part of the Services, the performance schedule and/or period for performance shall be extended for a period of time equal to the suspension period. 3. STANDARD OF CARE: Amec Foster Wheeler will perform the Scope of Services specified utilizing that degree of skill and care ordinarily exercised under similar conditions by reputable members of Amec Foster Wheelers profession practicing in the same or similar locality at the time of performance. NO OTHER WARRANTY, GUARANTY, OR REPRESENTATION, EXPRESS OR IMPLIED, IS MADE OR INTENDED IN THIS AGREEMENT, OR IN ANY COMMUNICATION (ORAL OR WRITTEN), REPORT, OPINION, DOCUMENT, OR INSTRUMENT OF SERVICE, AND THE SAME ARE SPECIFICALLY DISCLAIMED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 4. INDEPENDENT CONTRACTOR: Amec Foster Wheeler shall be fully independent and shall not act, except as permitted herein, as an agent or employee of CLIENT. Amec Foster Wheeler shall be solely responsible for Its employees and for their compensation, benefits, contributions, and taxes, if any. US FFP 1-2015 Page 1 of 6 Unless otherwise agreed to in writing by Amec Foster Wheeler and CLIENT, neither party shall directly or indirectly solicit, hire or retain, or knowingly cause a third party to solicit, hire or retain, during the term of this Agreement and for a period of one (1) year after the date on which this Agreement terminates, any employee of the other party who works on the preparation of the Proposal or otherwise performs Services under or in connection with this Agreement. Nothing herein shall prevent either party from hiring any individual who responds to a general advertisement for services. 5. INSURANCE: Amec Foster Wheeler will maintain insurance for this Agreement in the following types and limits: (i) workers compensation insurance as required by applicable law, (it) comprehensive general liability insurance (CGL) ($1,000,000 per occurrence 1 $2,000,000 aggregate), and (iii) automobile liability insurance for bodily injury and property damage ($1,000,000 CSL). 6. CHANGES: CLIENT may order changes within the general scope of the Services by altering, adding to, or deleting from the Services to be performed. Work beyond the scope of services or re -doing any part of the project through no fault of Amec Foster Wheeler, shall constitute extra work and shall be paid for on a time -and -materials basis in addition to any other payment provided for in this Agreement. Should Amec Foster Wheeler encounter conditions which were (1) not reasonably anticipated, including, but not limited to, changes in applicable law, (ii) subsurface or otherwise concealed physical conditions that differ materially from those indicated in this Agreement or (iii) unknown physical conditions of an unusual nature that differ materially from those ordinarily found to exist and generally recognized as inherent in activities of the character contemplated by this Agreement, Amec Foster Wheeler shall promptly provide notice to CLIENT. CLIENT shall promptly investigate such conditions. If, in Amec Foster Wheeler's reasonable opinion, the conditions cause an increase or decrease in Amec Foster Wheeler's cost of, or. time required for, performance of any part of its Services, CLIENT shall issue a Change Order with an equitable adjustment in Amec Foster Wheeler's compensation, schedule, or both. In the event no Change Order is agreed to, Amec Foster Wheeler reserves the right to either (i) suspend its performance until a Change Order is agreed to or (it) discontinue its performance and terminate this Agreement. 7. FORCE MAJEURE: Should performance of Services by Amec Foster Wheeler be affected by causes beyond its reasonable control, Force Majeure results. Force Majeure includes, but is not restricted to: acts of God; acts of a legislative, administrative or judicial entity; acts of contractors other than contractors engaged directly by Amec Foster Wheeler; earthquakes; fires; floods; labor disturbances; epidemics; and unusually severe weather. Amec Foster Wheeler will be granted a time extension and the parties will negotiate an equitable adjustment to the price of any affected Services, where appropriate, based upon the effect of the Force Majeure on performance by Amec Foster Wheeler. 8. INSTRUMENTS OF SERVICE: All reports, drawings, plans, or other documents (or copies) furnished to Amec Foster Wheeler by the CLIENT, shall at CLIENT' written request, be returned upon completion of the Services hereunder; provided, however, that Amec Foster Wheeler may retain one (1) copy of all such documents All reports, drawings, plans, documents, software, source code, object code, field notes and work product (or copies thereof) in any form prepared or furnished by Amec Foster Wheeler under this Agreement are instruments of service. Exclusive ownership, copyright and title to all instruments of service remain with Amec Foster Wheeler. CLIENT agrees as follows: (i) the instruments of service (a) may be used and relied upon only by CLIENT and, subject to the terms of this Agreement, its design team solely for the design of the Project, (b) will not be used other than for the Project, but may be submitted for any necessary regulatory approval, (c) may be based in part or in whole on facts and/or assumptions provided to, but not independently verified by, Amec Foster Wheeler and (d) will reflect Amec Foster Wheelers findings as to conditions that existed only at the time the Services were performed; (ii) Amec Foster Wheeler (a) makes no representations as to any facts or assumptions provided to, but not independently verified by, Amec Foster Wheeler and (b) may rely on all of the information and data provided by CLIENT to Amec Foster Wheeler being accurate and complete; (iii) any third party who wishes to rely on any instruments of service must first sign Amec Foster Wheeler's Reliance Letter Agreement; and (iv) if CLIENT requests instruments of service on electronic media, the electronic copy may be inaccurate or incomplete and the document retained by Amec Foster Wheeler will be the official document, and any modification(s) of the electronic copy made by CLIENT will be at its own risk. CLIENT hereby releases, defends, indemnifies, and holds harmless Amec Foster Wheeler from and against all liabilities asserted against, or incurred by, Amec Foster Wheeler related to the breach by CLIENT of any of the foregoing agreements; provided, if CLIENT is a governmental entity, it has no obligation to defend or indemnify Amec Foster Wheeler. 9. CLIENT'S RESPONSIBILITIES: CLIENT agrees to: (1) provide Amec Foster Wheeler all available material, data, and information pertaining to the Services, including, without limitation, plot plans, topographic studies, hydrologic data and previous soil and geologic data including borings, field or laboratory tests, written reports, the composition, quantity, toxicity, or potentially hazardous properties of any material known or believed to be present at any site, any hazards that may be present, the nature and location of underground or otherwise not readily apparent utilities, summaries and assessments of the site's past and present compliance status, and the status of any filed or pending judicial or administrative action concerning the site and shall immediately transmit to Amec Foster Wheeler any new information that becomes available or any changes in plans; (it) convey and discuss such materials, data, and information with Amec Foster Wheeler; and (iii) ensure cooperation of CLIENT's employees. US FFP 1-2015 Page 2 of 6 CLIENT shall indemnify, defend, and save Amec Foster Wheeler harmless from and against any liability, claim, judgment, demand, or cause of action arising out of or relating to: (i) CLIENT's breach of this Agreement; (ii) the negligent acts or omissions of CLIENT or its employees, contractors, or agents; (III) any allegation that Amec Foster Wheeler is the owner or operator of a site, or arranged for the treatment, transportation or disposal of hazardous materials, including all adverse health effects thereof and (iv) site access or damages to any subterranean structures or any damage required for site access. In addition, where the Services include preparation of plans and specifications and/or construction oversight activities for CLIENT, CLIENT agrees to have its construction contractors agree in writing to indemnify and save harmless Amec Foster Wheeler from and against loss, damage, injury, or liability attributable to personal injury or property damage arising out of or resulting from such contractors' performance or nonperformance of their work. 10. SITE ACCESS: CLIENT shall at its cost and at such times as may be required by Amec Foster Wheeler for the successful and timely completion of Services: (i) provide unimpeded and timely access to any site, including third party sites if required (ii) provide an adequate area for Amec Foster Wheeler's site office facilities, equipment storage, and employee parking; (III) furnish all construction utilities and utilities releases necessary for the Services; (iv) provide the locations of all subsurface structures, including piping, tanks, cables, and utilities; (v) approve all locations for digging and drilling operations; and (vi) obtain all permits and licenses which are necessary and required to be taken out in CLIENT's name for the Services. Amec Foster Wheeler will not be liable for damage or injury arising from damage to subsurface structures that are not called to its attention and correctly shown on the plans furnished to Amec Foster Wheeler in connection with its work. 11. WARRANTY OF TITLE, WASTE OWNERSHIP: CLIENT has and shall retain all responsibility and liability for the environmental conditions on the site. Title and risk of loss with respect to all materials shall remain with CLIENT If the samples or wastes resulting from the Services contain any contaminants, Amec Foster Wheeler, as the CLIENT's agent, and at CLIENT's direction and expense, will either (i) return such samples or wastes to, or leave them with, CLIENT for appropriate disposal or (ii) using a manifest signed by CLIENT as generator and arranger, coordinate the transport of such samples or wastes to an approved facility selected by CLIENT for.final disposal, using a transporter selected by CLIENT. At no time will Amec Foster Wheeler assume possession or title, constructive or express, to any such samples or wastes. CLIENT agrees to pay all costs associated with the storage, transport, and disposal of samples and wastes. 12. LIMITATION OF LIABILITY: As part of the consideration Amec Foster Wheeler requires for provision of the Services indicated herein, CLIENT agrees that any claim for damages filed against Amec Foster Wheeler by CLIENT or any contractor or subcontractor hired directly or indirectly by CLIENT will be filed solely against Amec Foster Wheeler or its successors or assigns and that no individual person shall be made personally liable for damages, in whole or in part. CLIENT's sole and exclusive remedy for any alleged breach of Amec Foster Wheeler's standard of care hereunder shall be to require Amec Foster Wheeler to re -perform any defective Services. All claims by CLIENT shall be deemed relinquished unless filed within one (1) year after substantial completion of the Services. TO THE MAXIMUM EXTENT PERMITTED BY LAW, CLIENT AGREES THAT THE LIABILITY OF AMEC FOSTER WHEELER TO, CLIENT FOR ANY AND ALL CAUSES OF ACTION, INCLUDING, WITHOUT LIMITATION, CONTRIBUTION, ASSERTED BY CLIENT AND ARISING OUT OF OR RELATED TO THE NEGLIGENT ACT(S), ERROR(S) OR OMISSION(S) OF AMEC FOSTER WHEELER IN PERFORMING SERVICES, SHALL BE LIMITED TO FIFTY THOUSAND DOLLARS ($50,000) OR THE TOTAL FEES ACTUALLY PAID TO AMEC FOSTER WHEELER BY CLIENT UNDER THIS AGREEMENT WITHIN THE PRIOR ONE (1) YEAR PERIOD, WHICHEVER IS LESS ("LIMITATION"). CLIENT HEREBY WAIVES AND RELEASES (1) ALL PRESENT AND FUTURE CLAIMS AGAINST AMEC FOSTER WHEELER OTHER THAN THOSE DESCRIBED IN THE PRECEDING SENTENCE, AND (II) ANY LIABILITY OF AMEC FOSTER WHEELER IN EXCESS OF THE LIMITATION. In consideration of the promises contained herein and for other separate, valuable consideration, the receipt and sufficiency of which are hereby acknowledged, CLIENT acknowledges and agrees that (1) but for the Limitation, Amec Foster Wheeler would not have performed the Services, (ii) it has had the opportunity to negotiate the terms of the Limitation as part of an "arms -length" transaction, (III) the Limitation amount may differ from the amount of professional liability insurance carried by Amec Foster Wheeler, (iv) the Limitation is merely a limitation of, and not an exculpation from, Amec Foster Wheeler's liability and does not in any way obligate CLIENT to defend, indemnify or hold harmless Amec Foster Wheeler, (v) the Limitation is an agreed remedy, and (vi) the Limitation amount is neither nominal nor a disincentive to Amec Foster Wheeler performing the Services in accordance with the Standard of Care. Amec Foster Wheeler and CLIENT shall each waive any right to recover from the other party for any special, incidental, indirect, or consequential damages (including lost profits and loss of use) incurred by either Amec Foster Wheeler or CLIENT or for which either party may be liable to any third party, which damages have been or are occasioned by Services performed or reports, prepared or other work performed hereunder. CLIENT agrees that the damages for which Amec Foster Wheeler shall be liable are limited to that proportion of such damages which is attributable to Amec Foster Wheeler's percentage of fault subject to the other limitations herein. US FFP 1-2015 Page 3 of 6 13. ASSIGNMENT AND SUBCONTRACTING: Neither party shall assign its interest in this Agreement without the written consent of the other, except that Amec Foster Wheeler may assign its interest in the Agreement to related or affiliated companies of Amec Foster Wheeler or subcontract portions of the Services to a qualified subcontractor without the consent of CLIENT. If services are required in New York, Amec Foster Wheeler will arrange for such services to be provided by an associated firm and this agreement, where required, shall be deemed to be directly between the CLIENT and the licensed firm for all purposes related to the specific scope of services. Amec Foster Wheeler shall retain responsibility in accordance with this Agreement for all services performed. 14. COST ESTIMATES: If included in the Services, Amec Foster Wheeler will provide cost estimates based upon Amec Foster Wheeler's experience on similar projects, which are not intended for use by CLIENT or any other party in developing firm budgets or financial models, or in making investment decisions. Such cost estimates represent only Amec Foster Wheelers judgment as a professional and, if furnished, are only for CLIENT's general guidance and are not guaranteed as to accuracy. 15. DISPUTE RESOLUTION: If a claim, dispute, or controversy arises out of or relates to the interpretation, application, enforcement, or performance of Services under this Agreement, Amec Foster Wheeler and CLIENT agree first to try in good faith to settle the dispute by negotiations between senior management of Amec Foster Wheeler and CLIENT: If such negotiations are unsuccessful, Amec Foster Wheeler and CLIENT agree to attempt to settle the dispute by good faith mediation if both parties agree. If the dispute cannot be settled though mediation, and unless otherwise mutually agreed, the dispute shall be settled by litigation in an appropriate court in the state of the Amec Foster Wheeler office entering into this Agreement. TO THE EXTENT NOT PROHIBITED BY LAW, THE PARTIES HEREBY WAIVE TRIAL BY JURY WITH RESPECT TO ANY ACTION OR PROCEEDING BROUGHT IN CONNECTION WITH THIS AGREEMENT. Except as otherwise provided herein, each party shall be responsible for its own legal costs and attorneys' fees. 16, TERM AND TERMINATION: The term of this Agreement shall commence as of the day and year first written above, and shall continue in effect until terminated by either party as provided herein. Either party may terminate this Agreement at any time, with or without cause, by providing not less than ten (10) days advance written notice to the other party. Amec Foster Wheeler may terminate this Agreement immediately in writing if CLIENT becomes insolvent, enters bankruptcy, receivership, or other like proceeding (voluntary or involuntary) or makes an assignment for the benefit of creditors. Notwithstanding the termination of this Agreement, this Agreement will survive as to the Services provided prior to the Agreement's effective termination date, until all of the rights and obligations of both parties thereunder have been fulfilled. CLIENT shall compensate Amec Foster Wheeler for all Services performed hereunder through the date of any termination and all reasonable costs and expenses incurred by Amec Foster Wheeler in effecting the termination, including non - cancelable commitments and demobilization costs. 17. NOTICE: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address set forth in the introductory paragraph of this Agreement (or such other address as the parties may designate from time to time in writing) and given personally, by registered or certified mail postage prepaid, or by a commercial courier service. Notices shall be effective: (a) upon receipt after being delivered personally, (b) 3 days after being deposited in the mail as described above, or (c) 2 days after being deposited with a commercial courier service. 18: CONFIDENTIALITY: Both parties shall keep all information and data provided by the other party pertaining to the Services strictly confidential, and unless such information and data is already in the public domain on the date of the Agreement, neither party shall publish or otherwise disseminate such information and data to any third party without receiving written permission to do so from the.so6rce of such information or data. If disclosure of such confidential information is required by law or legal process, the party obligated to disclose such information should provide reasonable advance notice to the party that provided such information. 19. WAIVER: The failure of either Amec Foster Wheeler or CLIENT in any one or more instances to enforce one or more of the terms or conditions of this Agreement or to exercise any right or privilege in this Agreement or the waiver by Amec Foster Wheeler or CLIENT of any breach of the terms or conditions of this Agreement shall not be construed as thereafter waiving any such terms, conditions, rights, or privileges, and the same shall continue and remain in force and effect as if no such failure to enforce had occurred. 20. SEVERABILITY AND HEADINGS: Every term or condition of this Agreement is severable from others. Notwithstanding any possible future finding by a duly constituted authority that a particular term or provision is invalid, void, or unenforceable, this Agreement has been made with the clear intention that the validity and enforceability of the remaining parts, terms, and provisions shall not be affected thereby. The headings used in this Agreement are for general reference only and do not have special significance. US FFP 1-2015 Page 4 of 6 21. GOVERNING LAWS/LANGUAGE: This Agreement shall be governed and construed In accordance with the laws of the state of the Amec Foster Wheeler office entering into this Agreement, All communications relating to or arising out of this Agreement shall be In the English language. 22. NONDISCRIMINATION AND AFFIRMATIVE ACTION: Amec Foster Wheeler agrees to comply with Executive Order 11246 and the applicable federal regulations pertaining to nondiscrimination and affirmative action, including the Equal Opportunity Clause, the Affirmative Action Clause for Handicapped Workers, and the Affirmative Action Clause for Disabled Veterans and Veterans of the Vietnam Era. Further, Amec Foster Wheeler agrees that Its facilities are not segregated. 23. FIELD REPRESENTATION: The Services do not include supervision or direction of the means, methods or actual work of other consultants, contractors and subcontractors not retained by Amec Foster Wheeler. The presence of Amec Foster Wheeler's representative will not relieve any such other party from its responsibility to perform its work and services In accordance with Its contractual and legal obligations and In conformity with the plans and specifications for the project. CLIENT agrees that each such other party will be solely responsible for its working conditions and safety on the site, Amec Foster Wheeler's monitoring of the procedures of any such other party is not intended to include a review of the adequacy of its safety measures. It is agreed that Amec Foster Wheeler Is not responsible for safety or security at a site, other than for Amec Foster Wheeler's employees, and that Amec Foster Wheeler does not have the contractual duty or legal right to stop the work of others. 24. AUTHORIZATION TO SIGN: The person signing this Agreement warrants that he has authority to sign as, or on behalf of, the CLIENT for whom or for whose benefit Amec Foster Wheeler's services are rendered. 25. ANTI -BRIBERY: The Parties undertake to protect the standards of business practice of the other Party at all times and to act in such a way as to uphold the good name and reputation of the other Party and not to do or attempt to do any act or thing which is Intended to and/or which in fact causes any damage to or brings discredit upon the other Party and, in particular, the Parties will not: (a) Offer or give or agree to give to any director, officer, employee or agent of the other Party ry_o Party -or a ther entity_any gift or consideration of any kind as an Indnt ucemeor reward for doing or for forbearing to do or for having done or forborne to do any action in relation to the obtaining or execution of any contract or for showing or forbearing to show any favor or disfavor to any person in relation to any contract. (b) Induce or attempt to Induce any officer, servant or agent of any private or public body to neither depart from his duties to his employer nor be involved with any such arrangement. 26. ENTIRE AGREEMENT: The terms and conditions set forth herein constitute the entire understanding and agreement of Amec Foster Wheeler and CLIENT with respect to the Services. All previous proposals, offers, and other communications relative to the provisions of these Services are hereby superseded. Any modification or revision of any provision set forth herein or any additional provision contained in any purchase order, acknowledgment, or other form of the CLIENT is hereby superseded and expressly objected to by Amec Foster Wheeler and shall not operate to modify this Agreement. Should CLIENT utilize its purchase order or any other form to procure services; CLIENT acknowledges and agrees that its use of such purchase order or other form is solely for administrative purposes and in no event shall Amec Foster Wheeler be bound to any terms and conditions on such purchase order or other form, regardless of reference to (e.g. on invoices) or signature upon (e.g. acknowledgement) such purchase order or other form by Amec Foster Wheeler. CLIENT shall endeavor to reference this Agreement on any purchase order or other form it may issue to procure Amec Foster Wheeler services, but CLIENT's failure to do so shall not operate to modify this Agreement. IN WITNESS WHEREOF, CLIENT and Amec Foster Wheeler have caused this Agreement to be executed by their respective duly authorized representatives as of the date first set forth above. CLIENT Amec Foster Win er�Inent & Infrastruc re, c. By: 8y: / Name: Nan(tiro 144, Awl$ Title: Title: 50 , -A US FFP 1-2015 Page 5 of 6 . City Cou nicil Agenda Form 1 I ® Meefi g Date: February 20, 2018 1989*2013 1989*2013 SUBJECT TITLE: Set Date for Budget Retreat - FY 2018.2019 Presenter: City Manager Neuschafer Department: Administration Attachment: Yes X No Description: Public Hearing Advertisement Date: PURPOSE: The Budget Retreat for Fiscal Year 2018-2019 will be held on Tuesday, March 20, 2018 at the Community Building, 205 Jackson Road, Dunn, NC. The doors will open at 8:00 a.m. and the meeting will convene at 8:30 a.m. Each department will present their Mission Statement and their goals, which will assist in the service of their customers. They will also discuss how to improve their service in the years to come. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Authorize approval of the proposed Budget Retreat date as March 20, 2018 at the Dunn Community Building, 205 Jackson Road, Dunn, NC. The proposed time to convene is 8:30 a.m. DUNN All -America City .®®®.® LL-UDUNN city of All -America City ■ ® ■ ■ ® ■ 1 ► City Council Agenda �da Farm r r ® teeting ate: February 20, 2018 _ 1989 * 2013 J 1989 * 2013 SUBJECT TITLE: Consideration of a Resolution to Authorize the Inclusion of Annexation Areas into Electoral Wards Presenter: City Manager Neuschafer Department: Administration Attachment: XYes No Description: Resolution and Map Public Hearing Advertisement Date: PURPOSE: A Resolution to authorize the inclusion of annexation areas into electoral wards. BACKGROUND: Regardless of use, annexed properties need to be assigned to an electoral ward. The property is assigned to the closest ward it is adjacent to. The last redistricting was approved on April 25, 2011. In the future, the process of assigning electoral wards and zoning will be done when the property is annexed. BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve Resolution to authorize the inclusion of annexation areas into electoral vards. yor north Carolina oscMav N. Flarris Mayor Pro Tern Frank McLean Council Members lw-DUIN V1 Buddy Maness city of d u rin B lly Tart McNeill POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 Chuck Turnage Billy Barfield (910) 230-3500 ^ FAX (910) 230-3590 City Manager www.duriii-ne.org Steven Neuschafer CITY OF DUNN, NORTH CAROLINA A RESOLUTION TO AUTHORIZE THE INCLUSION OF ANNEXATION AREAS INTO ELECTORAL, WARDS WHEREAS, the City Council of the City of Dunn, did, by Ordinances as indicated below, on February 20, 2018, assign electoral wards to the parcels listed below; and WHEREAS, any such annexation must be assigned to one of the City's six voting wards to assure adequate representation of the residents thereof; and WHEREAS, the wards as indicated are the logical wards to assign these annexations due to their proximity to the newly annexed territories. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA Section 1. That the following areas as described in the indicated Ordinances be added to City Electoral Wards as specified on February 20, 2018. ANNEXATION AREA East Pointe Subdivision (US 421 & 55) East Pointe Subdivision (US 421) Rooms -To -Go Dunn Animal Hospital Love's Travel Stops Cottages at Gleneagles (Phase II) RP Wellons Land & Development, LLC Adopted this 20t' day of February, 2018. ATTEST: Jennifer M. Fortin, CMC City Clerk DUNN A14america Clgl WARD ORDINANCE NUMBER 4 02011-03 (ANX-0I-11) 4 02011-08 (ANX-02-11) 3 02014-12 (ANX-01-14) 6 02015-05 (ANX-05-15) 3 SL 2015-175 (ANX-02-15) 6 02016-10 (ANX-0I-16) 6 02017-22 (ANX-01-17) Oscar N. Harris, Mayor SL 2015-175 7 DUNN oi(y of 1 1 City Council Agenda y®� ® Meeting at@ e® of®pA 1989 * 2013 1989 * 2013 SUBJECT TITLE: Bid Award for Bay Street Infrastructure Improvements Presenter: Dean Gaster Department: Public Works Attachment: XYes No Description: Bid Award Public Hearing Advertisement Date: PURPOSE: To award the bid for the construction contract for the Bay Street Infrastructure Improvements Project. BACKGROUND: Due to failing water and stormwater infrastructure on E. Bay Street from CSX Railroad to S. Clinton Avenue, preliminary field work was performed by Davis, Martin, Powell & Associates (DMP) to determine project scope. A project cost estimate was provided for the Phase II E. Bay Street water line project, the E. Bay Street stormwater project, and the E. Bay Street repaving project. Bid paelcets were prepared and sent to seven (7) contractors. After reviewing the plans and specifications, only two (2) zontractors submitted bids for the project. Bids were received at 2:00 pm on January 25th in the City Council Chamber. BUDGETIMPACT: $139,915 from water/sewer funds. Given the cost of the stormwater portion of this repair and the funds available in the stormwater fund we are unable to fund that repair at this time. We are going to assemble a stormwater project, which will be financed, to include E. Bay Street along with other stormwater projects in the City. RECOMMENDATIONIACTION REQUESTED: Recommend awarding bid to T.A. Loving Company for the Bay Street Infrastructure Improvements Project base bid (water line improvements) in the amount of $139,915. DAVIS • MARTIN • POWELL ENGINEERS & SURVEYORS January 29, 2018 Re: City of Dunn, NC Bay Street Infrastructure Improvements Recommendation of Construction Project Award DMP Project 170305(AL) Mr. Dean Caster Public Works Director City of Dunn PO Box 1065 Dunn, NC 28335 Dear Dean: Based on the estimated construction budget of $480,000, the scope of the project allows the informal bid process. Plans and Specifications were sent to seven contractors requesting bids for the referenced project. After reviewing the plans and specifications, only two of the contractors submitted bids. Bids were received at 2:00 pm on January 251h, and a summary of the bids received are as follows: Contractor Base Bid Alternate Bid Total Bid TA Loving Company $139,915 $268,145 $408,060 Goldsboro, NC Lorman Grading & Utility $157,845 $387,475 $545,320 Dunn, NC Our certified bid tabulation sheet is attached. The Base Bid is for water line improvements and the Alternate Bid includes two parts. Alternate Bid Part 1 includes the replacement of the deteriorated and recently failed 42" CMP with 48" RCP, in the amount of $125,570. Alternate Bid Part 2 includes costto rebuild the deteriorated street forthe two blocks where the water line and storm drainage piping is being replaced. The street improvements, with a total cost of $142,575 includes removing the existing deteriorated pavement, adding additional stone base, and paving the two blocks of Bay Street. The Low Bidder, TA Loving, is a well -qualified general contractor who has successfully completed similar projects across the State. The total bid by the low bidder is 15% lower that our estimate and 25% lower than the other bid received. Based on this information, we recommend that the City of Dunn award a contract to T A Loving Company in the total amount of their Base plus Alternate Bid or a total of $408,060 for this project. As discussed, and in orderto assist you in planning financing forthis project, the storm drainage work included under Alternate Bid Partl is eligible for funding by either your Storm Water or Powell Bill funding programs, and the street improvements, included under Alternate Bid Part 2, are eligible for funding under your Powell Bill funding program. We appreciate the opportunity to work with you and look forward to the successful implementation of these improvements. If you have any questions, please give me a call. Sincerely, DAVIS • MARTIN • POWE SOCIATES Randy McNeill, PE RLMJdd c: File T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www,dmp-inc.com y K } ^O W 1�^I � C N �� N W • W �� A� W Fy 2 O a s w rc 2�� ��� owe LLrK yO y6 CQ£ U00 0 N N J W� a� �w 0 �d 6E OU Z o 0 0 .p o it �NN�Mt�WO<o �H� OO4H NW NM �Ha I� Q�HH Vi H49 Cp1 K ti '�iN U o00, OOqq o � L OO o00C0(N(VV .r �w waive m o 8 8888888- 88888888880 t^ z evbiNoeeo�om a ngNSSv�i_8 u�i.gmaeF v b"i2 w`$nw $ o^�tiw o 00 0 00000 00 c�Qa alnmoe m ool"oof"%�o � r act I z nw'ui TF 2 'i< ov1 Nt�000N NNN 00 �Mnm oNtON `N Q 1 O ¢ m m 10 N Y W tl I rcm m m m 2 i K V 4 p 9 O L a m I j o m v o m m n a >ZN &mZ o b � o_ a_�Inv m a C a Om Li C mo m (� m m Fm m-y oU m t� nE-d'K£il7m A`CN OU'-7NL.KtiI>`C� F� 0�N W YNN1�0m1 i� W ON N!-b T `-gym 66 ¢^ 11111f City Council 11 �� 1 1 ?j SUBJECT TITLE: Board Appoin Presenter: City Manager Neuschafer Attachment: X Yes No Public Hearing Advertisement C Advisory Board Applications The Cemetery Board currently has 4 vacancies on it with various expiration dates. Please see the following attached list of Board appointments for your consideration. CEMETER Y AD VISOR Y BOARD ADVISORY INCUMBENT APPLICATIONS APPOINTED BOARD RECEIVED CEMETERY Open 6/30/18 n/a ADVISORY Open 6/30/18 BOARD Open 6/30/19 J. Nowell Smith Open 6/30/20 Donald Alton Smith Applications have been received from Donald Alton Smith and J. Nowell Smith and are included for your review. CITY OF DUNN CEMETERY ADVISORY BOARD NAME ADDRESS PHONE APPOINTED TERM ENDS 1. Linda James 507 W. Wake Street 892-5979 11/12/13 janresllda73(lenbarama➢.com 890-1730(c) 06/09/15 06/30/2018 2. Ina Rosetta White kitty n nc m eo n 3. Mary Dafford marvdaffordnlmtmm corn 4. Vacant (Serving unexpired tern of Thomas Jernigan, deceased) 5. Vacant (Serving unexpired term OfArmida Avery) 6. Vacant (Serving unexpired to. Of J. Nowell Smith) 7. Vacant (Serving unexpired term of Mark Johnson) 409 N. Washington Ave. 292-8695 11/12/13 07/12/16 06/30/2019 215 Winterlochen Dr. 892-1207 11/12/13 07/12/16 06/30/2019 Billy Barfield, City Council Member (Ex-Officio Member) wpbarfield(a)embargmail.com Steven Neuschafer, Assistant City Manager (Ex-Officio Member) sneuschaferrrdunn-ne.org 06/30/2018 06/30/2018 06/30/2019 06/30/2020 Board Members are appointed for 3-year terns. However, no member shall serve more than six (6) consecutive years. Boatel meets not less than quarterly. Meeting dates: (To Be Determined by the Established Board). Meeting place: (To Be Determined by the Established Board). Effective 10/8/2013 (Ordinance 02013-07) was adopted establishing the Cemetery Advisory Board. The Cemetery Advisory Board will be made up of seven (7) members. The City Council shall appoint members from a list of qualified members, which shall be residents of the City with the exception of a minimum of one (1) member and a maximum of two (2) members residing outside the corporate limits. The duties of the cemetery advisory board are to advise the City Council and City Manager (or his designee) in matters affecting cemetery policies and improvements, by way of a majority vote of the members. Revised 2113118 DUNN . Dian 111111 J Council Agenda )., at,.February 20,2018 SUBJECT TITLE: Consideration of Ordinance to Demolish House — 6041606 S. Fayetteville Ave. PIN #: 1516.45.7909.000 Presenter: Chief Building Inspector. Steven King Department: Planning & Inspections Description: Ordinance to Demolish Property Attachment: X Yes ❑ No Photographs of property Insoection Results Advertisement Date: PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 604/606 S. Fayetteville Ave. and based upon his observations, the structure failed to comply with the minimum standards of fitness established by the Minimum Housing Code of the City of Dunn. The Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. §160A-443, the City Council has the power to proceed with the demolition of this property. This matter was tabled at the May 9, 2017, the July 11, 2017, the September 12, 2017, the October 10, 2017, and the December 12, 2017 Council Meetings to be brought before the City Council at the February 20, 2018 Council Meeting to allow the property owner more time to make repairs on the dwelling. At this time, no additional inspections for repairs have been documented since the October 10, 2017 Council meeting. The repair/renovation of the dwelling remains at approximately 40% completed. Should Council decide to proceed with the demolition of the dwelling at 6041606 S. Fayetteville Ave., an ordinance (which is attached) would need approval directing the Building Inspector to remove or demolish said structure. BACKGROUND: The following has been done at the property: new footings and piers to support the floor system, new subfloor, new windows, roofing, and vinyl siding, new exterior doors, interior framing and electrical wiring installed, and additional roof supports were added. Due to the amount of work that has been done to the structure, it no longer meets the requirements of an unsafe building, therefore we recommend removing the condemnation order. The owner of the property has an active building permit and has stated he will continue and finish the interior renovations. BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to remove the condemnation order for the dwelling located at 6041606 S. Fayetteville Ave. (PIN # 1516- 45-7909.000), ® north Carolina AMNEWEEMOREEM W-1 U N� city of dunn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3505 > FAX (910) 230-9005 www.dunn-ne.org Mayor Oscar N. Harris Mayor Pro Tent Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Tannage Billy Barfield City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on August 26, 2016, the Building Inspector for the City of Dunn sent a notice to ZELM, LLC c/o Lee Brown, the owner(s) of record of property located at 604/606 S. Fayetteville Ave., noting that the property was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A- 426, and noticed the property owner of a hearing on September 2, 2016 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on September 2, 2016 a hearing was conducted by the Chief Building Inspector Steven King, with Lee Brown, property owner, and Samantha Wullenwaber, Planning Director, in attendance. Following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the property referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being November 6, 2016; and WHEREAS, the owner of the above described property did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute §160A- 430 and such Order is therefore a final Order; and WHEREAS, on November 29, 2016 and December 6, 2016, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on December 13, 2016 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the property described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute §160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the dwelling described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this dwelling should be removed or demolished, as directed the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute §160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this dwelling has been given a reasonable opportunity to repair or demolish the dwelling pursuant to an Order issued by the Building Inspector on September 7, 2016 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the property described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the building at the following address: 604/606 S. Fayetteville Ave., Dunn, NC 28334 PIN #: 1516-45-7909.000 PARCEL ID 4 02151610390002 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described dwelling in accordance with his Order to the owner thereof dated the 71h day of September, 2016 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. DUNN � 79iltn RN - WO t r way*2013 (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the dwelling and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption Adopted this the 20`h day of February, 2018 Oscar N. Harris, Mayor Attest: Jennifer Fortin City Clerk ® iiort''li carolina wu w U city of Bunn PLANNING AND INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 25335 (910) 230-3505 • FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 604/606 S. Fayetteville Ave. (PIN#: 1516-45-7909.000) Owner: Zelm, LLC - Lee Brown Mayor Oscar N. Harris Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Tumage Billy Barfield City Manager Steven Neuschafer Aueust 26, 2016 — The dwelling at 604/606 S. Fayetteville Ave. was condemned by City of Dunn Inspection Department. Condemnation and Notice of Hearing letter was mailed to Zelm, LLC — Lee Brown advising of hearing date of Friday, September 2, 2016. September 2, 2016 — Hearing was held at 102 N. Powell Ave. Condemnation process was explained to Mr. Brown as well as the appeal process. September 7, 2016 — Order after hearing letter was mailed to Mr. Brown advising him to remedy the defective conditions within sixty (6,0) days. Also, a letter outlining the appeal process was mailed at this time. September 17, 2016 — Time period for appealing Building Inspector's decision expires. October 13, 2016 — Building permit applied for and issued for repairs to structure. November 6, 2016 — Original sixty (60) day time period expires for malting repairs or demolishing structure. November 30, 2016 — Site visit performed and work is still continuing on dwellings. Spoke with Mr. Brown on site and he stated that he was still working on the dwelling and would be at the December 131h , 2016 Council Meeting. Mr. Brown stated that approximately $15,000 has been spent on the repairs including a new roof covering, new windows and exterior doors, replacement of rotten wood siding, and a new floor system was currently being installed. December 13, 2016 — Scheduled for City Council to adopt ordinance directing the Inspection Department to remove or demolish unsafe building. December 13, 2016 — Property was brought before City Council and an additional sixty (60) days were granted for work to continue. An update of property was then scheduled for the March 14, 2017 Council Meeting. DUNN A� Cib 1 ►2ZTc mint 1989*iU1J January 30, 2016 — Last building inspection performed on structure approving floor system installation. March 1, 2017 — Site visit was performed to take pictures and inspect progress that was being made. Floor system is completed with repairs continuing to exterior walls, replacement of windows, exterior wall sheathing being replaced. Mi. Brown informed me that an additional $5,000 has been put into the repairs on this structure bringing the total amount to approximately $20,000. March 14, 2017 — March City Council meeting to take place. Council voted to extend time until the May 2017 Council Meeting. May 2, 2017 — Site visit was performed to take pictures and inspect progress that has been made. Bxterior walls have been repaired and inside walls have been constructed. Plumbing contractor is scheduled to start on Thursday, May 4ih, and the electrical contractor is scheduled to start on Monday, May 8th, 2017. May 9, 2017 —May City Council meeting to take place. Council voted to grant additional time for repairs until the July 2017 Council Meeting. June 29, 2017 — Spoke with Mi•. Brown by telephone to get an update on the property being there has been no progress since the May Council Meeting. He stated that he was having a hard time trying to find contractors since the ones he had originally backed out. He stated he would start installing vinyl siding on the dwelling after July 4th, 2017. July 11, 2017 — July City Council meeting to take place. Council voted to grant additional time for repairs until the September 2017 Council Meeting. September 1, 2017 — Site visit was performed and photos of exterior were taken. September 5, 2017 — Spoke with Mr. Lee Brown by telephone to get an update on the property. Approximately 90% of the vinyl siding has been installed and the electrician is 80% completed on the rough -in. Mr. Brown's mother's passing has delayed progress on the dwelling. He stated he hoped to get back started on it in the coming weeks and was ready to get it completed. September 12, 2017 — September City Council meeting to take place. Council voted to grant additional time for repairs until the October 2017 Council meeting. October 3, 2017 — Met with Mr. Brown at dwelling unit to go over everything that has been done. The electrician is now complete with the rough -in portion and he is still waiting on the plumber to start the rough -in. Mr. Brown has purchased all the insulation for the house as well as the sheetrock. He is hoping the plumber will start any day. October 10, 2017 — October City Council meeting to take place. Council voted to grant additional time for repairs until the December 2017 Council meeting. November 30, 2017 — Spoke with Mr. Lee Brown about the property. He stated he was having some financial issues and has not made any more progress on the house. He is currently still looking for a plumber to install new plumbing in the house. DUNN R� eiw� G PiLr m 1999*auu December 12, 2017 — December City Council meeting to take place. Council voted to grant additional time for repairs until the February 2018 Council meeting. January 19, 2018 — Spoke with Mr. Brown about the status of the dwelling. Mr. Brown stated that the plumber was still scheduled to start but had gotten behind because of the weather. February 6, 2018 — Site visit performed and pictures taken of property. No notable changes have taken place in the house or yard. February 20, 2018 — February City Council meeting to take place. r T- i"'w, 0 a 1 *V*%Vl 'z WMI D U N N 11111.1 City Council Agenda Form "'2013 Meeting Date-, February20$ 2018 SUBJECT TITLE: Approval of Tart Park Construction Timeline Presenter: Recreation Director McNeill Department: Recreation Attachment: Yes: x No Description: RFP Timeline Public Hearing Advertisement Date: PURPOSE: DUNN All -America City t 1989 *2013 Seeking approval of the projected schedule of completion for the Tart Park renovation in correspondence to the timeline for PARTF Grant awardees. This timeline will be included into the RFP requirements for the firm selected to manage the project. Construction Documents • Hire Firm to Complete Design and Bid Documents Early May 2018 • Receive all Permits/Ready to Bid July 2018 s- Notice to Proceed — Construction Summer 2018 • 100% Construction Complete October 2020 BACKGROUND: The PARTF Grant contract has a standard timeline of three (3) years to complete awarded projects. The grant was accepted in October of 2017 with a projected completion date of October 2020. BUDGET IMPACT: Total project: $1.2 million PARTF Grant: $350,000 Loan Amount: $850,000--- $60,000 Starting FY 19/20 *Final Payment for P.I. Vyas Center will be $64, 847 FY 19/20 2026 2027 2027 2028 2028 2029 Recreation Center-PK Veyas Principal Interest Total Tart Park Principal 42,500.00 42,500.00 42,500.00 Interest 17,850.00 16,363.00 14,875.00 Total 60,350.00 58,863.00 57,375.00 Grand Total 60,350.00 58,863.00 57,375.00 Tart Park -Borrowing $850,000 at 3.5% interest rate for 2029 2030 2030 2031 2031 2032 42,500.00 42,500.00 42,500.00 42,500 13,388.00 11,900.00 10,413.00 8,925 55,888.00 54,400.00 52,913.00 55,888.00 54,400.00 52,913.00 City Agenda . Council / aForm 1111jr Meefing Date: February 20,2018 SUBJECT TITLE: Consideration to Direct City Attorney to Proceed with the Due Diligence Process on — a Vacant Lot Located at 511 E. Townsend Street — PIN# 1516.87-7724.000 for the purpose of a land donation to the City Presenter: Attachment: X Yes No I Description: Letter and Map Public Hearinq Advertisement Date: PURPOSE: The Council is being asked to direct the City Attorney to do due diligence on a Vacant Lot Located at 511 E. Townsend Street - PIN# 1516-87-7724.000 owned by Spoyle Properties. Spoyle Properties has offered to donate the lot free and clear of all claims. BACKGROUND: Under previous management, it was agreed that Dunn Emergency Services would burn the house as a training exercise. The house was burned in April 2017. The City cleaned up the property and the property is now being offered to the City. BUDGET IMPACT: None RECOMMENDATION/ACTION REQUESTED: To direct City Attorney to proceed with the due diligence process for the Vacant Lot Located At 511 E. Townsend Street - PIN# 1516-87-7724.000 and to return findings to Council at the next regular scheduled Council Meeting. Jennifer Fortin 'From: Bobby Spell<bspell@gmupbenefitservices.net> Sent: Friday, February 09, 2018 2:47 PM To: Jennifer Fortin Subject: 511 E. Townsend Spoyle Properties would like to give the City of Dunn Parcel ID 02151608250010located at 511 E. Townsend St. We would like to donate this property to the City of Dunn at no cost and at no expense on our behalf. It's our intent for the City of Dunn to bear all expenses of the deed transfer, property taxes, and any other fees that may be accrued during the transaction including any maintenance fees that may have been charged by the City. Thanks for handling this. Please feel free to call me with any questions. Cell# 910-590-9957 Thanks, Bobby Spell Group Benefit & Commercial Services/EbenConcepts PO Box 680 - Clinton, NC 28329 (910)592-8611 -local (800)789.6598-toll-free (910)592-8615-fax Confidentiality Notice This email transmission, including any attachments, is for the sole use of the intended recipient and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender and destroy all copies of this original message. This message has been scanned for viruses and dangerous content by MailSeanner, and is believed to be clean. 2/8/2018 �-� Harnett C O U N T Y NORIH r,6ROLI11,1 02151608250010 1516-87-7724.000 ): 0020568 livislon: 1-40 ad Acreage: 0 ac Acreage: 0.17465402 ac unt Number: 1500005617 as: SPOYLE PROPERTIES LLC : PO BOX 1159 CLINTON, NC 28328 Harnett County Parcel Report Print this page Legal Description: 1 LOT 511 1/2 EAST TOWN SEND 5OX150 Property Address; 511 E TOWNSEND ST DUNN, NO 28334 City, State, Zip: DUNN, NC, 28334 Building Count:0 Township Code: 02 Fire Code: parcel Building Value: $0 -areal Outbuilding Value : $2000 Parcel Land Value : $7500 ,Parcel Special Land Value : $0 Total Value : $9500 Parcel Deferred Value $0 Total Assessed Value : $9500 Legal Land Units , Unit Type : 1, LT Harnett County GIS Tax Data Last Modified: Calculated Land Units I1ype: LT ac Neighborhood; 00202 Actual Year Built Tota[ACUtalAreaHeated: Sq/Ft Sale Month and Year: 7 / 2012 Sale Prlce: $0 Deed Book $ Page: 3010-0254 Deed Date: Plat Book & Page: - Instrument Type: WD Vacant or Improved: QualifledCode: C Transfer or Split: T Prior Building Value: $5010 Prior Outbuilding Value : $2000 Prior Land Value : $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value: $14510 Prior Land Units: ac ht1nl/ais.harnett.ora/E911 ADo/Parcels/ParC8lReport.aspX?pin=1516-87-7724.000 111 bca" n---z-DUNN bcftd City ou ncil � rm -1AT. ° eeti ate. February 20,2018 1989 * 2013 1989 * 2013 SUBJECT TITLE: Financial Report Presenter: Finance Director Mark Stephens Department: Finance Attachment: X Yes No Description: Financial Update Public Hearing Advertisement Date: PURPOSE: Attached please find the Financial Update as of December 31, 2017 for your review BACKGROUND: BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: city of dunn FINANCE DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 ^ FAX (910) 230-3590 www.dunn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: Mark Stephens, Finance Director Subject: Financial Report Date: February 20, 2018, Mayor Oscar N. Harris Mayor Pro Tem Frank McLean Councii Members Buddy Maness Dr, Gwen McNeill Billy Tart Chuck Turnage Billy Barfield City Manager Steven Neuschafer • The City as of December 31, 2017 had $2,717,025 in cash in the General Fund and $2,868,929 in the Water -Sewer Fund. In December of 2016 the City had $2,070,756 in the General Fund and $2,439,151 in the Water and Sewer Fund. • Property tax collections through January were $3,620,204 or 94.32% of budget. Last year property tax collections through January were $3,659,969 or 95.81 % of budget. • Sales Tax Revenue is $978,259 or 45.63% of budget. Benchmark for this month is 41.67% of budget. • Utilities Sales Tax is $369,347 or 49.56% of budget. Benchmark for this month is 50.00% of budget. • Building Permit Fees were $44,524 or 68.49% of budget. Benchmark for this month is 50.00% of budget. • Water and Sewer Revenues were $2,268,034 or 47.75% of budget. Benchmark for this month is 50.00% of budget. • Expenditures were 47.35% of budget in the general fund and 45.33% of budget in the water and sewer fund. The benchmark for this period is 50.00% of budget. DUNN AI4AmeriaaClty® I 1989*2013 Du>diot UE Dt CNN City Council Agenda Form ® Date:February 2018 , rsa��kzora esss*m�a SUBJECT TITLE: Tax Report, Planning & Inspections Report, Public Works Report, Recreation Report, Library Report & Police Report Presenter: City Manager Steven Neuschafer Department: Attachment: X Yes No Description: Monthly Reports Public Hearing Advertisement Date: NIA PURPOSE: Attached please find the following Monthly Reports for your review: A. Tax Report January,2018 B. Planning & Inspections Report January,2018 C. Public Works D. Recreation Report E. Library Report F. Police Report BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: December, 2017 January,2017 January,2017 January,2017 Mayor north carolina Oscar N. Harris Fraym• Pro Frank McLean IWDUNN Council Members city O f Cl ti ri n Buddy Maness Dr. Gwen McNeill FINANCE DEPARTMENT Billy Tart Chuck Tmnage POST OFFICE BOX 1065 > DUNN, NORTH CAROLINA 28335 Billy Barfield (910) 230-3500 • FAX (910) 230-3590 City Manager www.dunn-ne.org Steven Neuschater Current Year Tax Collection through January 31, 2018 2017 TAXES Downtown City Taxes Total Ad Valorem Levy $ 3,875,485 $ 35,202 $ 3,910,687 Collections thru January 2018 3,620,204 30,977 3,651,181 Taxes Receivable January 2018 255,281 4,225 259,506 Percentage Collected 93.41% 88.00% 93.36% Is DOWN m/!e2 sommunrEv mniters January 2018 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 ( phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.org Grant Information: • Continued working on the FY17-20 EPA Brownfields Grant. • Planning a bicycle rodeo with the police department at the local elementary school to deliver the grant awarded bicycle helmets. DL1NN of du Code Enforcement Map December 22, 2017 to January 31, 2018 .w is "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." L-UDUNN xr�e'e romnvenily maltera Public Works Department I December 2017 I Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.or� *Data from Mobile311 work order system (may not include all work performed) *Data from Mobile311 work order system (may not include all work performed) DUNN Public Works Department ( December 2017 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from A.B. Uzzle Water Treatment Plant records, Mobile 311 and Finance Department billing. Million Gallons Treated III Rainfall in Inches 3.0 *Data from NC DEQ DMR documents, Black River Wastewater Treatment Plant records, and Mobile311 STAFF UPDATE Johnathan Strickland, Billy Eason, Vincent Washington, Corbett Tart, Billy Cottle, Juan Campos, Ian Stroud, Pam Gibbons, Danny Mason, Anthony Childress, T.J. Stone, Dale Johnson, Terry Watkins, Dishon Allen, Jason Phillips, and Dean Gaster attended 6-hr Competent Person Trenching & Confined Space training sponsored by the NC Safety Conference. Vincent Washington and Billy Cottle attended a safety awareness workshop on New OSHA Silica Standards sponsored by McCain Special Project Services. Dunn Parks & Recreation Department Monthly Review 12018 Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone (910) 892-7001 Fax I www.dunn-nc.grg January 2018 Dunn Parks & Recreation F cility Rentals, Programs & Et�� Numbers Rentals --- —�— - Facility � Dunn Community Building 1 Clarence Lee Tart Memorial Park Nathan Harris Athletic Complex @ Tyler Park _ Baseball & Softball Field Rentals P K V as Center New Memberships 19 Renewed Memberships 22 Guest Memberships _ 7 Adult Basketball 26 Batting Cage Rentals 1 Monthly Recreation Report €. Dunn Parks & Recreation January Monthly Narrative Report Sports Programs: 10U & 13U Boys & Girls Basketball Leagues began games on January 8tn. Coed Instructional Basketball Leagues began practice on January 6", and they began games on January 27tn All teams are competitive with each other and holding their own. Spring Registrations: Indoor Soccer registration began on January 2nd. We have also added an 8U Coed League for ages 7-8. Registration will end on February 8tn. The draft date has been set for February 17tn. Baseball & Softball registrations will begin on February 1st and end on March 14tn. TBall and A League registration will end on March 31" Special Events: On January 151h the NAACP held the annual Martin Luther King, Jr. breakfast at the Dunn Community Building. January 2018 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library January 2018 Library Monthly Narrative Report The library is continuing to explore our capability to offer technical programming in addition to traditional library programming. The goal for technical programming is to increase participation of preteens and young teens in library activities. Technical programming as envisioned might include a Minecraft group, some level of a Makerspace, coding, and video animation. We have been invited visit to Campbell University School of Engineering for a tour of their Makerspace by Dean Jenna Carpenter. In addition, the library director will attend a Librarian to Librarian Networking Conference on Saturday February 24th at East Carolina University. There will be breakout sessions on Makerspaces, coding, and video animation as implemented in elementary, middle, and high schools and in school media centers (libraries). These activities are already features of some students' lives. Our library needs to be seen by students as a part of these trends. We hope it can become a place where they can engage with some of this technology in a creative way. Perhaps what we do will spark an interest that leads to a career or to the satisfaction of a lifelong interest. DUNK dty pf �mm ]SM2 [O/11 n(/LR[�➢'T14KClJ JANUARY 2018 I Monthly Development Report Dunn Police Department 1 401 East Broad St., Dunn, NC 28334 1 phone 910-892-2399 fax 910-230-3592 1 www.dunn-nc.or� CID Narrative: Metharnphetarnine ®® Property Value Warrants -- -- Narcotics Narrative: _ DuNN 111, of Jur.n 0 15 Speeding (Infraction) Seat Belt 2 Passenger Seat Belt Juvenile 0 No Operators License 4 Driving while License Revoked 22 Failure to Stop (Stop Sigh) 2 Running Red Light 0 Failure to reduce speed 1 Misdemeanor Arrests 74 Felony Arrests 15 Firearms Seized 0 Marijuana Seized 30.9 GM Cocaine Seized 0 Heroin Seized 0.16 GM Other Drugs Seized 21.5 DU U.S. Currency Seized 0 Patrol Narrative: 1. On January 28, 2018 officer's responded to 400 Ponderosa Dr. reference to Burglary and Larceny of Firearms. The victim reported that three firearms were missing from his residence. The firearms were last secure on January 27, 2018 at 2100 Hrs. 2. On January 30, 2018 officers responded to 707 N. Orange Ave. reference to Larceny of a Firearm. The firearm was taken from a vehicle that was left unsecured. The firearm was last known secured on January 29, 2018 at 2330 Hrs. 3. On January 30, 2018 officer's responded to 900 N. General Lee Ave. reference to Larceny of a Firearm. The firearm was taken from a vehicle that was left unsecured. The firearm was last known secured on January 29, 2018 at 1900 Hrs. REPORTJUVENILE MONTHLI Criminal Investigation Division Detective J. Brannan MONTH OF January 2018 JUVENILE CASES ASSIGNED: 06 CASES FILED INACTIVE: 00 CASES EXCEPTIONALLY CLEARED: 04 CASES CLEARED BY ARREST: 02 I CASES UNFOUNDED: 00 TOTAL CASES CLOSED: 06 CURFEW WARNINGS 00 CURFEW VIOLATIONS 00 SPECIAL OPERATIONS WORDED: 0 COMMUNITY SERVICES/PRESENTATIONS: 0 VALUE OF RECOVERED PROPERTY: $0.00 VALUE OF NARCOTICS/MONIES SEIZED: $0.00 ARRESTS: (ADULT) FELONY: 00 (ADULT) MISDEMEANOR: 00 (JUV) FELONY: 00 (JUV) MISDEMEANOR: 04 TOTAL ARRESTS: FEL: 00 MISD: 04 \ / k} /k fE )\ (/ � k 00 LU owo - o § 7 Me0 0" / § G//& 0 z 0 ( f v ! Is )})%)\$ 3}2\>0:\ 2%7$6 0 7 \ \| ) k} /k CDE 7\ ®t 2 E k `0 Cl r{ § k(kj 2 Gf §\ o �20 )\)\)2\ \ f$>$y$v Hddw ), \ f2c / ;{ ) { . January 1, 2018 ANIMAL CONTROL ACTIVITIES #CALLS LOGGED: (complaints: 57 Citizen assist: 54) #DOGS PICKED UP: #DOGS LEFT IN POUND: November #DOGS RETURNED: #DOGS ADOPTED: #DOGS ESCAPED: #DOGS PUT TO SLEEP: #DOGS IN POUND: #DOG BITES REPORTED: #DOGS QUARANTINED: #CAT BITES: #CATS QUARANTINED: #CATS PICKED UP: #CATS PUT TO SLEEP: #CATS ADOPTED: #CATS ESCAPED: #CATS RETURNED: #OTHER ANIMAL CALLS: December 2017 Ill 20 (18 by rescue) 0 22 16 0 ^I, 0 0 09 08 06 0 1 0 #WARNINGS ISSUED: WRITTEN: 20 VERBAL: 12 MILEAGE: End of Month: 112041 Beginning of Month: 111325 Truck 955 716 Respectfully Submitted, Patti Lane Collins, Animal Control Officer. CIVIL CITATIONS: 02 End of Month: 161677 Beginning of Month 160922 Truck #56 755 I D WU x... CouncilAgenda T I, i rm Meeting l>ate: February 20,2018 SUBJECT TITLE: City Manager's Report Presenter: City Manager Neuschafer Department: Administration Attachment: Yes X No Public Hearina Advertisement Date: TOPIC: Description: City Update The City Manager will have an update on current City projects and issues. Finance Director Mark Stephens will be giving a brief update from the Finance Department. PROPOSED SCHEDULE OF EVENTS 2018-2019 BUDGET DATE EVENT RESPONSI February 23 Prepare & Compile Budget Manual City Manager March 20 Budget Retreat City Manager March 27 Completion of Budget Request & Department Heads Return to Finance Director April 2-13 Meetings with Department Heads City Manager to Review Budget Requests May 1 Manager's Budget Submitted to City Manager Council May 10-24 Budget Workshops (If Council Elects) City Council May 25-30 Final Budget Marls -up, City Council Advertise Budget Hearing June 1 Publish Budget City Manager. June 13 Public Hearing on Budget, City Council Adopt Budget & Tax Levy July 1 Public Notice of Enacted Budget City Manager 2 Page I 1 Announcements February 20, 2018 City Council Meeting ➢ The City Council their Annual will hold Retreat/Planning Session on Tuesday, March 20, 2018 at the Dunn Community Building — located at 205 Jackson Road. The meeting will convene at 8:30 a.m. ➢ The next regular City Council Meeting is scheduled for Tuesday, March 13, 2018 @ 7:00 p.m. REPRESENTATIVE DAVID R. LEWIS SERVING HARNETT COUNTY OFFICE: 2301 LEGISLATIVE BUILDING 16 W. JONES STREET RALEIGH, NC 27601-1096 PHONE: (919) 715-3015 EMAIL: DAVID.LFWIS@NCLEG.NET January 11, 2018 Dear Friend, �Knrtlf (Enrolina C�Sanerttl,Assembly Pnnse (Of �Rvprc0Vn1 1Kw35 COMMITTEES: RULES, CALENDAR, AND OPERATIONS OF THE HOUSE, CHAIRMAN ELECTIONS AND ETHICS LAW, CHAIRMAN APPROPRIATIONS, VICE CHAIRMAN AGRICULTURE FINANCE HEALTH HEALTHCARE REFORM HOMELESSNESS, FOSTER CARE, AND DEPENDENCY INSURANCE UNIVERSITY BOARD OF GOVERNORS NOMINATION Harnett County has needed a Boys & Girls Club for a long time, and there's no time like the present. To make this a reality, the Harnett County Boys & Girls Club Advisory Council needs the support of our entire community. Formed in October of 2017 comprising of members of the local Harnett County community, their mission is to start the first Boys & Girls Club in Harnett County by fall 2018. They have been working with the leadership of Emily Neville, a former intern in my office and graduate of Triton High School. The Harnett County club will join three existing clubs as part of the Boys & Girls Clubs of Central Carolina network. We hope to continue the fantastic work their clubs are already doing in Lee and Chatham counties. Boys and Girls Clubs produce fantastic results .for their participants. An astounding 99 percent of Boys and Girls Clubs of Central Carolina members expect to graduate high school and 90 percent of members are seeking post -secondary education. These are numbers we want in Harnett County. You can do three things: 1. A donation of time or money today will ensure a child the opportunity to achieve their God-given potential: www.centraicarolinaclubs.org/donate 2. Invite Emily Neville to speak at your community organization's monthly meeting to provide more info and discuss these exciting plans. Email emily.nevilleeharnettbbfic_org 3. Spread the word to your social and professional circle by sharing this news on Facebook or sending a short email. The Advisory Council is working to secure a facility for the Boys & Girls Club while simultaneously raising the first two years of operating funds. With your contributions today, Harnett County is one step closer toward achieving the goal of affordable after -school care for all of its students. Will you partner with us? . Thank you for your consideration: an'd:your support. Sincerely, I . I'✓/ David R. Lewis X DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET MONDAY, NOVEMBER 20, 2017 5:30 PM CHAIRMAN ERIC SINCLAIR CALLED THE MEETING TO ORDER AT 5:30 PM ON MONDAY, NOVEMBER 20, 2017. UPON ROLL CALL THE FOLLOWING WERE PRESENT: CHAIRMAN SINCLAIR, VICE-CHAIRMAN LEE, COMMISSIONER DRAUGHON, COMMISSIONER LOIS DAIL, COMMISSIONER HOLLOWAY AND SECRETARY DEBBIE WOODELL. THE MEETING WAS OPENED WITH A PRAYER BY CHAIRMAN SINCLAIR. MINUTES OF THE PREVIOUS MEETING WERE READ AND APPROVED. FIRST MOTION WAS MADE BY VICE CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON, AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER DAIL COMMISSIONER HOLLOWAY MOTION CARRIED. OCCUPANCY REPORT: TOTAL RENT FOR NOVEMBER WAS $31,799.00. AVERAGE RENT PER UNIT WAS $227.14. SINCE THE LAST MEETING THERE WERE TWO MOVE -INS, THREE MOVE -OUTS AND NO TRANSFERS. THERE WERE FIVE VACANT UNITS AND ONE (HUD APPROVED) UNIT OFF LINE. THERE WERE NO ACCOUNTS TO BE CHARGED OFF, CHAIRMAN SINCLAIR ASKED ABOUT THE NUMBER OF VACANT UNITS, SECRETARY WOODELL TOLD THE BOARD THAT THERE WERE VERY FEW APPLICANTS AND NONE WHICH HAD BEEN DETERMINED ELIGIBLE AND THE WAITING LIST HAD FEW OTHER APPLICANTS AT THIS TIME FOR FAMILIES NEEDING TWO BEDROOM UNITS WHICH COULD OTHERWISE BE HOUSED IN A LARGER UNIT. SECRETARY WOODELL STATED SHE HAD TALKED WITH OTHER DIRECTORS RECENTLY WHO WERE HAVING THE SAME ISSUES. SHE SAID THE STAFF HAD BEEN INQUIRING WITH OTHER AGENCIES ABOUT APPLICANTS THAT THEY COULD NOT HOUSE IN AN EFFORT TO FILL VACANT UNITS AT DUNN HOUSING AUTHORITY. SHE ASKED THE BOARD ABOUT THE POSSIBILITY OF ADVERTISING IN THE PAPER FOR APPLICANTS. VICE CHAIRMAN LEE ASKED ABOUT THE USE OF SOCIAL MEDIA SUCH AS FACEBOOK. SECRETARY WOODELL REMINDED THE BOARD THAT THERE WAS A FACEBOOK PAGE FOR DUNN HOUSING AUTHORITY TO KEEP THE PUBLIC UP TO DATE ON BOARD MEETINGS ETC. SHE SAID THAT MIGHT BE I n A I I nel m,AI -L AI A -A 'A9 I BENEFICIAL BUT WOULD LIKE TO GET APPROVAL FROM THE BOARD BEFORE ADVERTISING ON SOCIAL MEDIA. AFTER SOME DISCUSSION, VICE-CHAIRMAN LEE MADE FIRST MOTION TO ADVERTISE FOR APPLICANTS ON FACEBOOK. THE SECOND MOTION WAS MADE BY COMMISSIONER HOLLOWAY. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER DAIL COMMISSIONER HOLLOWAY MOTION CARRIED, CORRECTED AMOUNT OF CHARGE OFFS YEAR TO DATE ARE $ 5222.00. THERE WERE NO RECOVERIES FOR THE MONTH OF NOVEMBER. TOTAL RECOVERIES YEAR -TO DATE ARE $1184.75, THE BOARD REVIEWED COPIES OFTHE WORK ORDER SUMMARIES FOR THE MONTH. THERE WERE FEW COMMENTS. THE FINANCIAL BALANCE SHEETS REVIEWED FOR THE MONTH OF OCTOBER 2017. AFTER REVIEWING THE FINANCIAL SHEETS FOR THE MONTH THERE WERE FEW COMMENTS, COMMUNICATIONS: THE BOARD REVIEWED LETTERS OF APPROVAL FOR THE 2017 CAPITAL FUND PROGRAM AND THE 2018 ANNUAL PLAN FROM HUD. THERE WERE NO ADDITIONAL COMMENTS. A NOTICE WAS SENTTO ALL RESIDENTS TO LETTHEM KNOW THAT DUNN HOUSING AUTHORITY WILL BE DELIVERING TURKEYS AGAIN THIS YEAR AND WOULD BE DELIVERED ON NOVEMBER 215T. THERE WERE NO COMMENTS. OTHER BUSINESS SECRETARY WOODELL ASKED FOR APPROVAL OFTHE 2017 AMENDED BUDGETTHAT WAS DISCUSSED AT A SPECIAL MEETING HELD ON NOVEMBER 157. THERE WAS SOME DISCUSSION BY VICE CHAIRMAN LEE AND CHAIRMAN SINCLAIR CONCERNING ADMINISTRATIVE EXPENSE AND MAINTENANCE EXPENSE. SECRETARY WOODELL ASKED THE BOARD TO REVIEW PAGE 14 AND 17 OF THE AMENDED BUDGET FOR MORE DETAILS ON WHAT WAS COVERED UNDER EACH CATEGORY. AFTER LITTLE DISCUSSION, VICE- CHAIRMAN LEE MADE FIRST MOTION TO APPROVE THE 2017 AMENDED BUDGET. THE SECOND MOTION WAS MADE BY COMMISSIONER DRAUGHON. N n nnrt n ei wins -L lei n>-n n'I AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE COMMISSIONER DRAUGHON NONE COMMISSIONER DAIL COMMISSIONER HOLLOWAY MOTION CARRIED. RESOLUTION #: 2017-07 SECRETARY WOODELL THEN ASKED FOR APPROVAL OF THE 2017 ORIGINAL BUDGET. CHAIRMAN SINCLAIR AND VICE-CHAIRMAN LEE MENTIONED THAT ACCORDING TO THE BUDGET, THE EXECUTIVE DIRECTOR AND SECRETARY SALARIES SHOWED A 3.1% RAISE WHILE THE OCCUPANCY MANAGER SHOWED A-.06% AND MAINTENANCE SALARIES WERE ALSO WELL OUT OF LINE. SECRETARY WOODELL EXPLAINED THAT THIS WAS ALSO DISCUSSED WITH CPA, BRENT UMPHLETT DURING THE BUDGET MEETING, SHE ADVISED THE BOARD THAT THE NUMBERS INSERTED ON THIS BUDGET WAS CREATED BY A FORMULA TO PREPARE A BUDGET ONLY- SHE ALSO EXPLAINED THAT IN THE ORIGINAL 2017 BUDGET, IT SHOWED THE OCCUPANCY MANAGER SALARY WAS SET AT $33,000 BUT SINCE OCCUPANCY MANAGER SALARY WAS $31,500, THE 3% RAISE WOULD ONLY APPLY TO 31500.00 MAKING THE PERCENTAGE SHOW A NEGATIVE, THE CASE IS THE SAME WITH MAINTENANCE SALARIES. THE PERCENTAGES WERE DIFFERENT BECAUSE OF EMPLOYEE TURNOVER AND THE NEW SALARIES IN THE BUDGET, THERE WERE NO OTHER COMMENTS. A FIRST MOTION TO APPROVE THE 2018 BUDGET WAS MADE BY COMMISSIONER DAIL AND SECONDED BY VICE-CHAIRMAN LEE. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE COMMISSIONER DRAUGHON NONE COMMISSIONER DAIL COMMISSIONER HOLLOWAY MOTION CARRIED. RESOLUTION #: 2017-08 THE BOARD CHAIRMAN WAS ASKED TO SIGN RESOLUTION #: 2017-05 THAT HAD BEEN APPROVED AT THE NOVEMBER BOARD MEETING. (THE RESOLUTION WAS NOT AVAILABLE FOR SIGNATURE AT THE OCTOBER MEETING). SECRETARY WOODELL EXPLAINED THE NEW HUD RULES ON VAWA. ALL BOARD MEMBERS HAD RECEIVED COPIES PRIOR TO THE MEETING, WITH LITTLE DISCUSSION, VICE-CHAIRMAN LEE MADE FIRST MOTION TO APPROVE THE POLICY UPDATE AND WAS SECONDED BY COMMISSIONER DAIL. i 1 nnrl nu wins-L AI n>'n 'n� THERE WERE NO DISAGREEMENTS AND NO OTHER COMMENTS, WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. x 1"'l (Z lk . 2-L- ERIC L. SINCLAIR, SR. 4DEBE N. WOODELL CHAIRMAN SECRETARY nnrl gnu wlnl'l A n] -n � I DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET MONDAY, DECEMBER 18, 2017 6:00 PM CHAIRMAN ERIC SINCLAIR CALLED THE MEETING TO ORDER AT 6:60 PM ON MONDAY, DECEMBER 18, 2017. UPON ROLL CALL THE FOLLOWING WERE PRESENT: CHAIRMAN SINCLAIR, VICE-CHAIRMAN LEE, COMMISSIONER DRAUGHON, COMMISSIONER LOIS DAIL, COMMISSIONER HOLLOWAY AND SECRETARY DEBBIE WOODELL. THE MEETING WAS OPENED WITH A PRAYER BY CHAIRMAN SINCLAIR.' MINUTES OF THE PREVIOUS MEETING WERE READ AND APPROVED WITH CORRECTION OF THE TOTAL AMOUNT OF 2017 TENANT ACCOUNTS THAT HAD BEEN CHARGED OFF. THE REPORTED AMOUNT OF CHARGE OFFS FOR DECEMBER INCLUDED THREE ACCOUNTS THAT WERE ACTUALLY CHARGED OFF AT THE DECEMBER 2016 BOARD MEETING CAUSING INCORRECT TOTAL OF CHARGE OFFS FOR FYE 2017. FIRST MOTION WAS MADE BY VICE CHAIRMAN LEE AND SECONDED BY COMMISSIONER DAIL. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE NONE COMMISSIONER DRAUGHON COMMISSIONER DAIL COMMISSIONER HOLLOWAY MOTION CARRIED. OCCUPANCY REPORT: TOTAL RENT FOR NOVEMBER WAS $32,283.00. AVERAGE RENT PER UNIT WAS $228.96. SINCE THE LAST MEETING THERE WERE SEVEN MOVE -INS, THREE MOVE -OUTS AND NO TRANSFERS, THERE WAS ONE (1) VACANT UNITAND ONE (HUD APPROVED) UNIT OFF LINE. THERE WERE NO ACCOUNTS TO BE CHARGED OFF. CORRECTED AMOUNT OF CHARGE OFFS YEAR TO DATE ARE $ 5222.00. TOTAL RECOVERIES YEAR -TO DATE ARE $1184,75, 9 I AAri nei iu irl•1 A A7'n 1n1I THE BOARD REVIEWED COPIES OF THE WORK ORDER SUMMARIES FOR THE MONTH. THERE WERE NO OUTSTANDING WORK ORDERS AND NO COMMENTS, THE FINANCIAL BALANCE SHEETS WERE REVIEWED FOR THE MONTH OF NOVEMBER 2017. SECRETARY WOODELL TOLD THE BOARD SHE HAD FOUND AN ERROR IN THE CAPITAL FUNDING PROGRAM EXPENDITURES IN EXCESS OF REVENUES IN OCTOBER WHEN SHE MET WITH MR, UMPHLETT, CPA. SHE SAID HE TOLD HER TO SEND HIM REPORTS AND HE WOULD MAKE THE CORRECTION. MRS. WOODELL SAID AFTER THE REPORTS WERE SENT AND NO CORRECTION WAS MADE SHE AGAIN CONTACTED MR UMPHLETT WHO STATED IT WAS AN OVERSIGHT ON HIS PART AND HE WOULD CORRECT THE ERROR. SECRETARY WOODELL REMINDED THE BOARD THAT $183.00 WAS TO BE PAID FROM THE 2016 CFG FOR HVAC AT HARNETT TERRACE AND THE BALANCE OF $20,274 WAS TO BE PAID FROM HOUSING AUTHORITY RESERVES BUT IT HAD BEEN RECORDED IN THE BALANCE SHEETS AS IT BEING PAID FROM THE 2017 CAPITAL FUND GRANT. SECRETARY WOODELL TOLD THE BOARD THAT AS OF THIS MEETING, NO MONIES HAVE BEEN SPENT FROM THE 2017 CFG BUT IT HAD BEEN OBLIGATED FOR ROOFING, COMMISSIONER DAIL POINTED OUT THERE WERE SOME MONTHS WHERE EXPENDITURES EXCEEDED REVENUE ACCORDING TO THE SUMMARY PREPARED BY MR. UMPHLETT, SECRETARY WOODELL SAID IN JANUARY PROPERTY AND WORKERS COMP INSURANCE WAS PAID AND IN MAY THE PILOT WAS PAID. THE MONTH OF APRIL WE ALSO PURCHASED STOVES, REFRIGERATORS AND WATER HEATERS FOR MAINTENANCE. THERE WERE NO OTHER COMMENTS. COMMUNICATIONS: THE BOARD REVIEWED A LETTER THAT WAS SENT TO POLICE CHIEF CHARLES WEST II TO INVITE HIM TO THE MEETING AND TO THE ANNUAL BOARD DINNER. CHAIRMAN SINCLAIR STATED HE HAD ALSO SPOKEN WITH CHIEF WESTAND INVITED HIM. THERE WERE NO OTHER COMMENTS. A NOTICE WAS SENT TO ALL RESIDENTS TO NOTIFY THEM THERE WOULD BE A CAPITAL NEEDS ASSESSMENT DONE ON WEDNESDAY, DECEMBER 13, 2017 WHICH MAY REQUIRE ENTRY TO SOME UNITS. SECRETARY WOODELL EXPLAINED IN THE LETTER AND INFORMED THE BOARD THAT THE PURPOSE OF THE CAPITAL NEEDS ASSESSMENTS WAS TO DETERMINE A PROPERTY'S PHYSICAL CAPITAL NEEDS OVER THE NEXT TWENTY (20) YEARS BASED ON THE OBSERVED PHYSICAL CONDITION OF A PROPERTY AND ALL ITS COMPONENTS. SHE TOLD THE BOARD THAT JOSE ROLON, PROJECT MANAGER HAD INFORMED MAINTENANCE SUPERVISOR, JONATHAN PUTNAM AND HERSELF THAT DUNN HOUSING AUTHORITY PROPERTY LOOKED LIKE IT WAS IN VERY GOOD CONDITION OTHER THAN ROOFING, WHICH HAD BEEN ADDRESSED, COMMISSIONER DAIL STATED THAT HER QUESTION CONCERNING ROOFING HAD THEN BEEN ANSWERED, THERE WERE NO OTHER COMMENTS. OTHER BUSINESS SECRETARY WOODELL ASKED FOR APPROVAL OF DEPENDENT LIFE INSURANCE COVERAGE FOR EMPLOYEES AT NO COST TO THE HOUSING AUTHORITY. SHE TOLD THE BOARD SHE HAD SPOKEN WITH LISA ERVIN, REPRESENTATIVE OF THE NC LEAGUE OF MUNICIPALITIES AND IT WAS OFFERED TO MOST OTHER AUTHORITIES BUT SHE WANTED TO BRING IT BEFORE THE BOARD. AFTER SOME DISCUSSION, CHAIRMAN SINCLAIR STATED HE THOUGHT IT SHOULD BE UP TO THE INDIVIDUAL AS LONG AS IT WAS AN EMPLOYEE DEDUCTION AND NO COSTTO THE AGENCY. ri nnrl nu iu il�1 AIn7'A •n9 RESQLUTfON #: 2017-04A AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN SINCLAIR VICE-CHAIRMAN LEE COMMISSIONER DRAUGHON NONE COMMISSIONER DAIL COMMISSIONER HOLLOWAY WITH NO FURTHER BUSINESS TO BE DISCUSSED, THE MEETING WAS ADJOURNED. ERIC L. SINCLAIR, 9R. CHAIRMAN P-41.1 DEBBI N. WOODELL SECRETARY a CITY OF DUNN ABC BOARD Minutes of Meeting Nov. 21, 2017 The Dunn ABC Board met on Nov. 21, 2017. Present at the meeting: Board Members, Lynn Jernigan, and Dal Snipes, Manager, Robert Parker, who served as Secretary to the Board. City Council Member Buddy Maness and Board Member Alice Judd did not attend. lvh•. Parker presented the minutes of the Oct. 17, 2017 meeting that were approved by the Board. Each Board Member was given a copy of the Oct., 2017 Financial Statements, The Board reviewed the statements noting sales in Oct., 2017 are $1561.58 below last year. Year to date sales are $42525.41 above last year. Mixed Beverage sales are $5556.76 above last year. The Board approved bonuses of $350.0 for each part-time employee and longevity pay for each full-time employee. The 2nd quarter profit distribution has been made to the City of Dunn. The Sold out Youth Program has been paid for alcohol education in the schools. There was no conflict of interest at this meeting. No other business. The next ABC Board Meeting will be Dec. 19, 2017. With no other business, Lynn Jernigan motioned to adjourn which received a second from Dal Snipes. Robert S. Parker 'age: 1 late: 11/14/17 at 10:15 AM DUNN ABC Income Statement From October 1, 2017 Through October 31, 2017 Last Seq. #: 1113 PTD Post %Sales Budget %Buda YTD Post ______= Sales =_______ IEVENUE IQUOR SALES - STORE #1 66,972.65 36.4 75,611 88.6 271,358.10 IQUOR SALES - STORE #2 107.727.60 58.5 113,417 95.0 436,013.05 IQUOR SALES - MIXED BEVE 6,459.30 3.5 8,083 79.9 27,991.15 IQUOR SALES - MB TAX 1,407.52 0.8 0 N/A 5,818.77 VTEREST EARNED 10.62 0.0 11 96.5 45.28 )THER INCOME 1,500.00 0.8 0 N/A 3.000.00 Iotal Sales 184,077.59 100.0 197,122 93.4 744,226.35 __= Cost of Sales =___ �kw I.C. EXCISE TAX 41,827.00 22.7 41,500 100.8 122,569.00 ;EHABILITATION TAX 656.78 0.4 659 99.7 1,943.20 IIXED BEVERAGE TAX 552.00 0.3 700 78.9 2.206.00 11XED B. TAX DEPT HUMAN R 55.13 0.0 75 73.5 220.57 Ic' ' TAXES BASED ON SALE 43,090.91 23.4 42,934 100.4 126,938.77 :OST OF SALES 'URCHASES STORE #1 39.732.40 21.6 43,554 91.2 162,041.30 'URCHASES STORE #2 58,409.64 31.7 65,093 89.7 236,622.21 'RUCK DELIVERY COST 240.00 0.1 240 100.0 960.00 WENTORY ADJUSTMENT -1,202.39 ( 0.7) 0 N/A -5,478.78 'otal COST OF SALES 97,179.65 52.8 108,887 89.2 394,144.73 .otal Cost of Sales 140,270.56 76.2 151,821 92.4 521,083.50 cross Margin 43,807.03 23.8 45,301 96.7 223,142.85 _____= Expenses =_____ XPENSES ALARIES - DUNN 20,433.53 11.1 20,834 98.1 90.143.81 'AYROLL TAXES - DUNN 1,563.16 0.8 1,583 98.7 6,895.88 I.C. RETIREMENT FUND 1,008.93 0.5 1,042 96.8 2,793.03 1ROUP INSURANCE 861.68 0.5 1.000 86.2 3,446.72 0' cUND 267.60 0.1 221 121.1 740.82 r. . VARIANCES -85.11 0.0 0 NIA -128.04 REDIT CARD CHARGES 1,668.37 0.9 1,660 107.6 6,456.17 ,EPRECIATION 1,318.79 0.7 0 N/A 5,131.82 :EPAIRS & MAINT. 377.50 0.2 416 90.7 1,360.99 ,age: 2 )ate: 11/14/17 at 10:15 AM DUNN ABC Income Statement From October 1, 2017 Through October 31, 2017 Last Seq. #: 1113 PTD Post %Sales Budget %Budg YTD Post ;OMPUTER MAINT. 7,017.37 3.8 875 802.0 7,017.37 ITILITIES 1,352.15 0.7 1,292 104.7 4,672.83 'ELEPHONE 572.75 0.3 508 112.7 2,161.77 VSURANCE 862.45 0.5 875 98.6 3,336.43 ;TORE SUPPLIES 1,162.35 0.6 667 174.3 3,250.01 'RAVEL EXPENSES - PARKER 0.00 N/A 39 N/A 0.00 'RAVEL EXPENSES - SNIPES 0.00 N/A 28 N/A 0.00 'RAVEL EXPENSES - JERNIGA 0.00 N/A 28 N/A 0.00 'RAVEL EXPENSES - JUDD 0.00 N/A 28 N/A 0.00 'RAVEL EXPENSES - OTHER 118.65 0.1 115 103.2 344.20 'RAVEL EXPENSES - MARSHAL 0.00 N/A 39 N/A 0.00 .ICENSE & OTHER TAXES 0.00 N/A 55 N/A 140.00 WFICE SUPPLIES 114.45 0.1 250 45.8 519.37 'ROFESSIONAL SERVICES 7,500.00 4.1 0 N/A 7.500.00 )LES & SUBSCRIPTIONS 0.00 N/A 84 N/A 882.00 IOARD EXPENSES - SNIPES 100.00 0.1 100 100.0 300.00 IOARD EXPENSES - JERNIGAN 80.00 0.0 80 100.0 240.00 IOARD EXPENSES - OTHER 0.00 N/A 15 N/A 0.00 JC)ARDEXPENSES -JUDD 80.00 0.0 80 100.0 240.00 �L _D. TRITON NEWSPAPER 500.00 0.3 0 N/A 500,00 ALCOHOL EDUCATION SHRINE 0.00 N/A 0 N/A 150.00 PLC. ED. WAYNE AVE. SCHOO 450.00 0.2 0 N/A 450.00 PLC. ED. TRITON HIGH SCHO 950.00 0.5 950 100.0 950.00 1C, ED. DUNN MIDDLE SCHO 750.00 0.4 0 N/A 750.00 PLC. ED. HARNETT PRIMARY 675.00 0.4 675 100.0 675.00 PLC. ED, ERWIN ELEMENTARY 400.00 0.2 0 N/A 400.00 PLC, ED. GENTRY ELEM, SCH 400.00 0.2 0 N/A 400.00 PLC. ED. DUNN AA GROUP 200.00 0.1 200 100.0 600.00 kLC. ED. COATS-ERWIN MIDD 575.00 0.3 575 100.0 575.00 PLC. ED SOLD OUT YOUTH MI 0.00 N/A 4,000 N/A 0.00 SANK CHARGES 526.99 0.3 566 93.1 2,123.67 .AW ENFORCEMENT 0.00 NIA 0 N/A 2.000,00 ;ECURITY 0.00 N/A 0 N/A 543.85 'otal Expenses 51,801.60 28.1 38,770 133.6 157, 562.70 Jet Income After Taxes-7,994.57 ( 4.3) 6,531 (122.4) 65,680.15 CITY OF DUNN ABC BOARD Minutes of Meeting Dec. 19, 2017 No Meeting Robert S. Parker Page: 1 Date: 12/29/17 at 10:46 AM DUNN ABC Income Statement From November 1, 2017 Through November 30, 2017 Last Seq. #: 1118 PTD Post %Sales Budget %Budg YTD Post _______= Sales =_______ REVENUE -IQUOR SALES - STORE #1 75.321.40 35.4 75,611 99.6 346,679.50 -IQUOR SALES - STORE #2 127,431.45 59.9 113,417 112.4 563,444.50 -IQUOR SALES - MIXED BEVE 8,330.25 3.9 8,083 103.1 36,321.40 -IQUOR SALES - MB TAX 1,620.63 0.8 0 N/A 7,439.40 NTEREST EARNED 11.14 0.0 11 101.3 56.42 DTHER INCOME 0.00 N/A 0 N/A 3,000.00 Total Sales 212,714.87 100.0 197,122 107.9 956,941.22 ___= Cost of Sales =___ I E _. § 0 w N.C. EXCISE TAX 40,068.00 18.8 41,500 96.5 162,637.00 REHABILITATION TAX 638.33 0.3 659 96.9 2,581.53 MIXED BEVERAGE TAX 704.00 0.3 700 100.6 2,910.00 MIXED B. TAX DEPT HUMAN R 70.38 0.0 75 93.8 290.95 T TAXES BASED ON SALE 41,480.71 19.5 42,934 96.6 168.419.48 COST OF SALES PURCHASES STORE #1 45,294.33 21.3 43,554 104.0 207,335.63 PURCHASES STORE #2 69,447.68 32.6 65,092 106.7 306,069.89 TRUCK DELIVERY COST 420.00 0.2 240 175.0 1,380.00 INVENTORY ADJUSTMENT -701,81 ( 0.3) 0 N/A -6,180.59 Total COST OF SALES 114,460.20 53.8 108,886 105.1 508,604.93 Total Cost of Sales 155,940.91 73.3 161,820 102.7 677,024.41 Gross Margin 56,773.96 26.7 45,302 125.3 279,916.81 ______= Expenses EXPENSES SALARIES - DUNN 24,394.00 11.5 20,833 117.1 114,537.81 PAYROLL TAXES - DUNN 1,866.12 0.9 1,583 117.9 8,762.00 N.C. RETIREMENT FUND 807.15 0.4 1,041 77.5 3,600.18 GROUP INSURANCE 861.68 0.4 1,000 86.2 4,308.40 a FUND 214.08 0.1 221 96.9 954.90 Ct rl VARIANCES 190.29 0.1 0 N/A 62.25 CREDIT CARD CHARGES 1,728.73 0.8 1,550 111.5 8,184.90 DEPRECIATION 1,318.79 0.6 0 N/A 6,450.61 REPAIRS & MAINT. 228.00 0.1 416 54.8 1,588.99 Page: 2 ,3ate: 12/29/17 at 10:46 AM DUNN ABC Income Statement From November 1, 2017 Through November 30, 2017 Last Seq. #: 1118 PTD Post %Sales Budget %Budg YTD Post OMPUTER MAINT. 0.00 N/A 875 N/A 7,017.37 JTILITIES 1,184.29 0.6 1,291 91.7 5,857.12 TELEPHONE 572.55 0.3 509 112.5 2,734.32 NSURANCE 862.45 0.4 875 98.6 4,198.88 STORE SUPPLIES 635.45 0.3 667 95.3 3,885.46 FRAVEL EXPENSES - PARKER 0.00 N/A 38 N/A 0.00 FRAVEL EXPENSES - SNIPES 0.00 N/A 28 N/A 0.00 FRAVEL EXPENSES - JERNIGA 0.00 N/A 28 N/A 0.00 FRAVEL EXPENSES -JUDD 0.00 N/A 28 N/A 0.00 FRAVEL EXPENSES - OTHER 91.53 0.0 115 79.6 435.73 FRAVEL EXPENSES - MARSHAL 0.00 N/A 39 N/A 0.00 _ICENSE & OTHER TAXES 0.00 N/A 55 N/A 140.00 )FFICE SUPPLIES 449.39 0.2 250 179.8 968.76 3ROFESSIONAL SERVICES 287.50 0.1 0 N/A 7,787.50 )UES & SUBSCRIPTIONS 0.00 N/A 83 N/A 882.00 3OARD EXPENSES - SNIPES 100.00 0.0 100 100.0 400.00 3OARD EXPENSES - JERNIGAN 80.00 0.0 80 100.0 320.00 3OARD EXPENSES - OTHER 0.00 N/A 15 N/A 0.00 3r'"RDEXPENSES -JUDD 80.00 0.0 80 100.0 320.00 \, ED. TRITON NEWSPAPER 0.00 N/A 500 N/A 500.00 \LCOHOL EDUCATION SHRINE 0.00 N/A 0 N/A 150.00 \LC. ED. WAYNE AVE. SCHOO 0.00 N/A 450 N/A 450.00 \LC. ED. TRITON HIGH SCHO 0.00 N/A 0 N/A 950.00 \LC. ED. DUNN MIDDLE SCHO 0.00 N/A 750 N/A 750.00 \LC. ED. HARNETT PRIMARY 0.00 N/A 0 N/A 675.00 \LC. ED. ERWIN ELEMENTARY 0.00 N/A 400 N/A 400.00 \LC. ED. GENTRY ELEM. SCH 0.00 N/A 400 N/A 400.00 \LC. ED. DUNN AA GROUP 200.00 0.1 200 100.0 800.00 \LC. ED. COATS-ERWIN MIDD 0.00 N/A 0 N/A 575.00 \LC. ED. TEACHERS 0.00 N/A 1,425 N/A 0.00 \LC. ED SOLD OUT YOUTH MI 5,000.00 2.4 0 N/A 5,000.00 SANK CHARGES 539.25 0.3 567 95.1 2,662.92 .AW ENFORCEMENT 2,000.00 0.9 0 N/A 4,000.00 SECURITY 0.00 N/A 0 N/A 543.85 ;ITY OF DUNN - FIRE 0.00 N/A 45 N/A 0.00 'otal Expenses 43,691.25 20.5 36,537 119.6 201,253.95 I come After Taxes 13,082.71 6.2 8,765 149.3 78,662.86 CITY OF DUNN ABC BOARD Minutes of Meeting Jan. 16, 2018 The Dunn ABC Board met on Jan. 16, 2018. Present at the meeting: Board Members, Alice Judd, and Dal Snipes, Manager, Robert Parker, who served as Secretary to the Board. City Council Member Buddy Maness and Board Member Lynn Jernigan did not attend. Mr. Parker presented the minutes of the Nov. 21, 2017 meeting that were approved by the Board. No meeting in Dec. 2017. Each Board Member was given a copy of the Nov., and Dec., 2017 Financial Statements. The Board reviewed the statements noting sales in Nov., and Dec., 2017 are $517.38 below last year. Year to date sales are $42008.03 above last year. Mixed Beverage sales are $7751.98 above last year. The teachers have been for the alcohol education in the schools. There was no conflict of interest at this meeting. No other business. The next ABC Board Meeting will be Feb. 19, 2018. With no other business, Alice Judd motioned to adjourn which received a second from Dal Snipes. A"o-i A- ' --Robert S. Parker 'age: 1 late: 01/12/18 at't0:37 AM ======= Sales ======== IEVENUE IQUOR SALES - STORE #1 IQUOR SALES - STORE #2 IQUOR SALES - MIXED BEVE IQUOR SALES - MB TAX gTEREST EARNED )THER INCOME 'otal Sales === Cost of Sales ==== AXES BASED ON SALES I.C. EXCISE TAX :EHABILITATION TAX 11XED BEVERAGE TAX 11XED B. TAX DEPT HUMAN R c SAXES BASED ON SALE :OST OF SALES 'URCHASES STORE #1 'URCHASES STORE #2 'RUCK DELIVERY COST WENTORY ADJUSTMENT 'otal COST OF SALES 'otal Cost of Sales lross Margin ====== Expenses ====== !XPENSES ;ALARIES - DUNN 'AYROLL TAXES - DUNN I.C. RETIREMENT FUND ,ROUP INSURANCE C ^UND :A.,; t'VARIANCES :REDIT CARD CHARGES )EPRECIATION ;EPAIRS & MAINT. DUNN ABC Income Statement From December 1, 2017 Through December 31, 2017 Last Seq. #: 1121 PTD Post %Sales Budget %Budg YTD Post 94,813.95 32.6 75,611 125.4 441,493.45 185,453.20 63.8 113,417 163.5 748,897.70 8.566.50 2.9 8,083 106.0 44,887.90 1,715.00 0.6 0 N/A 9,154.40 11.70 0.0 11 106.4 68.12 0.00 N/A 1,500 N/A 3,000.00 290, 560.35 100.0 198,622 146.3 1,247.501.57 46,696.00 16.1 41,500 112.5 209,332.00 729.14 0.3 658 110.8 3,310.67 810.00 0.3 700 115.7 3,720.00 81.03 0.0 75 108.0 371.98 48,315.17 16.6 42,933 112.5 216,734.65 56,233.74 19.4 43,554 129.1 263,569.37 101,207.63 34.8 65,093 155.5 407,277.52 120.00 0.0 240 50.0 1,500.00 -1,864.76 ( 0.6) 0 N/A -8,035.35 155,706.61 53.6 108,887 143.0 664,311.54 204,021.78 70.2 151,820 134.4 881,046.19 86,538.57 29.8 46,802 184.9 366,455.38 25,189.64 8.7 20,834 120.9 139,727.45 1,926.98 0.7 1,583 121.7 10,688.98 935.33 0.3 1,042 89.8 4,535.51 861.68 0.3 1,000 86.2 5,170.08 248.08 0.1 221 112.3 1,202.98 -216.88 ( 0.1) 0 N/A -154.63 1,854,82 0.6 1,550 119.7 10,039.72 1,143.70 0.4 0 N/A 7,594.31 0.00 N/A 416 N/A 1,588.99 'age: 2 late: 01/12/18 at 10:37 AM DUNN ABC Income Statement From December 1, 2017 Through December 31, 2017 Last Seq. #: 1121 PTD Post %Sales Budget %Bud_ YTD Post :OMPUTER MAINT. 1,040.74 0.4 875 118.9 8,058.11 ITILITIES 1,237.24 0.4 1,292 95.8 7,094.36 'ELEPHONE 572.70 0.2 508 112.7 3,307.02 JSURANCE 862.45 0.3 875 98.6 5,061.33 TORE SUPPLIES 768.77 0.3 667 115.3 4,664.23 RAVEL EXPENSES - PARKER 0.00 N/A 38 N/A 0.00 RAVEL EXPENSES - SNIPES 0.00 N/A 28 N/A 0.00 RAVEL EXPENSES - JERNIGA 0.00 N/A 28 N/A 0.00 RAVEL EXPENSES -JUDD 0.00 N/A 28 N/A 0.00 RAVEL EXPENSES - OTHER 68.93 0.0 115 59.9 504.66 RAVEL EXPENSES - MARSHAL 0.00 N/A 39 N/A 0.00 iNEMPLOYMENT INSURANCE 109.23 0.0 0 N/A 109.23 ICENSE & OTHER TAXES 0.00 N/A 56 NIA 140.00 )FFICE SUPPLIES 3.84 0.0 250 1.5 972.60 ROFESSIONAL SERVICES 0.00 N/A 7,500 N/A 7,787.50 ,UES & SUBSCRIPTIONS 0.00 N/A 83 N/A 882.00 CARD EXPENSES - SNIPES 100.00 0.0 100 100.0 500.00 CARD EXPENSES - JERNIGAN 80.00 0.0 80 100.0 400.00 OA r D EXPENSES - OTHER 0.00 N/A 15 N/A 0.00 C ) EXPENSES - JUDD 80.00 0.0 80 100.0 400.00 LC, ED. TRITON NEWSPAPER 0.00 NIA 0 N/A 500.00 LCOHOL EDUCATION SHRINE 0.00 NIA 0 N/A 150.00 LC, ED. WAYNE AVE. SCHOO 0.00 N/A 0 N/A 450.00 LC. ED. TRITON HIGH SCHO 0.00 N/A 0 N/A 950.00 LC. ED. DUNN MIDDLE SCHO 0.00 N/A 0 N/A 750.00 LC. ED. HARNETT PRIMARY 0.00 N/A 0 N/A 675.00 LC. ED. ERWIN ELEMENTARY 0.00 N/A 0 N/A 400.00 LC. ED. GENTRY ELEM. SCH 0.00 N/A 0 N/A 400.00 LC, ED. DUNN AA GROUP 200.00 0.1 200 100.0 1,000.00 LC. ED. COATS-ERWIN MIDD 0.00 N/A 0 N/A 575.00 LC. ED. TEACHERS 1,425.00 0.5 0 N/A 1,425.00 LC. ED SOLD OUT YOUTH MI 0.00 N/A 0 N/A 5,000.00 ANK CHARGES 536.33 0.2 568 94.4 3,199.25 AW ENFORCEMENT 0.00 N/A 2,000 N/A 4,000.00 ECURITY 543.85 0.2 525 103.6 1,087.70 otal Expenses 39,572.43 13.6 42,596 92.9 240,826.38 c ;ome After Taxes 46,966.14 16.2 4,206 1116.6 125,629.00 CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S.143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S.143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C:G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).