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Minutes 09-12-2017339 MINUTES CITY OF DUNN DUNN, NORTH CAROLINA The City Council of the City of Dunn held a Regular Meeting on Tuesday, September 12, 2017, at 7:00 p.m. in the Dunn Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tern Billy Barfield, Council Members Buddy Maness, Dr. Gwen McNeill, Frank McLean, Billy Tart, and Chuck Turnage. Also present was City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works Director Dean Gaster, Chief Building Inspector Steven King, Planning & Inspections Director Samantha Wullenwaber, Police Lt. Barefoot, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope, City Clerk Jennifer Fortin, and Daily Record Reporter Melody Brown -Peyton. INVOCATION Mayor Harris opened the meeting at 7:00 p.m. and asked Pastor Beth Gaines, Pastor of the Divine Street Methodist Church, to give the invocation. Afterwards, the Pledge of Allegiance was repeated. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Maness and seconded by Council Member Tonnage to adopt the September 12, 2017 meeting agenda with changes, if any, as listed below. Agenda Items Added: • none Agenda Items Removed. o none Motion unanimously approved. PRESENTATION Proclamation Presentation Dixie Youth NC All -Stars (10-Under) Girls Angels World Series Champions Mayor Harris presented a Proclamation to the Dunn Youth NC All -Stars (10-Under) Girls Angels World Series Champions, in recognition of winning the Softball World Series for their age group in Alexandria, Louisiana. A copy of Proclamation (P2017-16) recognizing the Dunn Youth NC All -Stars (10-Under) Girls Angels World Series Champions is incorporated into these minutes as Attachment #1. Proclamation Presentation Triangle South Enterprise Center 30°h Anniversary Mayor Harris presented a Proclamation to Abe Elmore and Mari-inetta Pavlic, in recognition of Triangle South Enterprise Center 30 Anniversary. A copy of Proclamation (P2017-17) recognizing Triangle South Enterprise Center 30'h Year Anniversary is incorporated into these minutes as Attachment 42. PUBLIC COMMENT PERIOD Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting. Mayor Harris read the City of Dunn City Council Public Comment Policy. Keilah Goff; Director for Downtown Development for Downtown Dunn, stated the City of Dunn was one of three communities across the state selected by the North Carolina Main Street and Rural Planning Center to be a Downtown Associate Community. Representatives from the North Carolina Main Street & Rural Planning Center, (Rural Economic Development Division and NC Department of Commerce) will present information about the Downtown Associate Community Program, on Wednesday, September 27, 2017 in the Stewart Theatre. The public portion of the meeting is scheduled from 8:00 a.m. to 9:30 a.m. After a short break, there will be a facilitation session from 9:40 a.m. to 11:15 a.m., which the public is also welcome to attend. This is an important meeting that involves the entire Downtown District. Please plan to attend so that you may learn about the Downtown Associate Community Program, and all of the opportunities it has to offer for our revitalization efforts. William Elmore, President of the Downtown Development, thanked the City Council for giving Downtown Development the opportunity to apply for the Downtown Associate Community Program. Mr. Elmore stated Downtown Development looks forward to working with the City. Hearing no further comments, Mayor Harris closed the Public Comment portion of the agenda. PUBLIC HEARINGS Demolition of House 901 N. Magnolia Avenue PIN# 1516-89-7135.000 J40 The public has been notified that oral and written comments will be heard and received concerning the demolition of the dwelling located at 901 N. Magnolia Avenue, Dunn, NC. The public hearing was duly advertised on August 31, 2017 and September 5, 2017. Hearing no comments, Mayor Harris closed the public hearing. Demolition of House 106 S. Washington Avenue PIN# 1516-76-5159.000 The public has been notified that oral and written comments will be heard and received concerning the demolition of the dwelling located at 106 S. Washington Avenue, Dunn, NC. The public hearing was duly advertised on August 31, 2017 and September 5, 2017. Hearing no comments, Mayor Harris closed the public hearing. Property Unfit for Human Habitation 401B S. Clinton Avenue PIN# 1516-65-2951.000 The public has been notified that oral and written comments will be heard and received concerning the declaring of the single family structure owned by Quality Capital, LLC & Randy Dickens, LLC located at 401B S. Clinton Avenue, Dunn, NC as Unfit for Human Habitation. The public hearing was duly advertised on August 31, 2017 and September 5, 2017. Hearing no comments, Mayor Harris closed the public hearing. CONSENTITEMS Minutes — Council considered approval of the minutes of August 15, 2017 City Council Meeting Resolution by the City of Dunn to apply for financial assistance from USDA (police cars) - A copy of Resolution (R2017-14) is incorporated into these minutes as Attachment 93. Resolution by the City of Dunn to apply for financial assistance from USDA (vehicles) - A copy of Resolution (R2017-15) is incorporated into these minutes as Attachment #4. Budget Amendment #4 - A copy of Budget Amendment is incorporated into these minutes as Attachment #5. Approve purchase of JCB Backhoe Proclamation — Employ Older Workers Week - A copy of Proclamation (P2017-18) recognizing Employ Older Workers Week is incorporated into these minutes as Attachment 46. Proclamation — Constitution Week - A copy of Proclamation (P2017-19) recognising Constitution Week is incorporated into these minutes as Attachment 47. Proclamation — Declaring September as Attendance Awareness Month - A copy of Proclamation (P2017-20) declaring September as Attendance Awareness Month is incorporated into these minutes as Attachment #8. Motion by Council Member Turnage and seconded by Council Member Barfield to approve all consent items. Motion unanimously approved. ITEMS FOR DECISION Consideration of Ordinance to Demolish House 901 N. Magnolia Avenue PIN# 1516-89-7135.000 Chief Building Inspector Steven King has conducted and inspection at 901 N. Magnolia Avenue, and based upon his observations, the structure failed to comply with the minimum housing standards of fitness established by the Minimum Housing Code of the City of Dunn. The Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. § 160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C.G.S. § 160A- 432, the City Council has the power to proceed with the demolition of the property Motion by Council Member Tart and seconded by Council Member Maness to adopt the Ordinance directing the Chief Building Inspector to proceed with the demolition of the dwelling located at 901 N. Magnolia Avenue Dunn, PIN# 1516-89- 7135.000 Motion unanimously approved. A copy of Ordinance (02017-28) is incorporated into these minutes as attachment 99. Consideration of Ordinance to Demolish House 106 S. Washington Avenue PIN# 1516-76-5159.000 Chief Building Inspector Steven King has conducted an inspection at 106 S. Washington Avenue, and based upon his observations, the structure failed to comply with the minimum standards of fitness established by the Minimum Housing 341 Code of the City of Dunn. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. § 160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order and according to N.C.G.S. § 160A- 432, the City of Dunn has the power to proceed with the demolition of the property. Motion by Council Member Turnage and seconded by Council Member Barfield to adopt the Ordinance directing the Chief Building Inspector to proceed with the demolition of the dwelling located at 106 S. Washington Avenue, Dunn, NC, PIN# 1516-76-5159.000. Motion unanimously approved. A copy of Ordinance (02017-29) is incorporated into these minutes as attachment 910. Consideration of Ordinance Declaring Property Unfit for Human Habitation 401B S. Clinton Avenue PIN# 1516-65-2951.000 Chief Building Inspector Steven King has conducted an inspection at 401B S. Clinton Avenue, and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn Minimum Housing Code (MHC). The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §1610A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn MHC and pursuant to N.C.G.S. §160A-443, the City Council has the authority to direct the Chief Building Inspector to post the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful". Motion by Council Member Maness and seconded by Council Member Tart to adopt the Ordinance declaring the property located at 401B S. Clinton Avenue, Dunn, NC, PIN# 1516-65-2951.000 as Unfit for Human Habitation. Council Member Barfield inquired how to handle the other three apartments in the building when one is being declared unfit for human habitation? Chief Building Inspector King stated the Ordinance makes it so no one can move into that apartment when the current occupant moves out. I would have to get an administrative search warrant and go through the other three units. Council Member Barfield stated he would like Chief Building Inspector King get the administrative order and go through the other three units. Motion unanimously approved. A copy of Ordinance (02017-30) is incorporated into these minutes as attachment #11. Consideration of Ordinance to Demolish House 604/606 S. Fayetteville Avenue PIN# 1516-45-7909.000 Mayor Harris stated this property has been brought back before Council for status review of the project. Chief Building Inspector King stated progress has been made. The vinyl siding is almost complete and the electrical is about 80% complete. Chief Building Inspector King recommends more time to complete the renovations. Motion by Council Member Barfield and seconded by Council Member Maness to allow more time for the renovation to be completed at the dwelling located at 604/606 S. Fayetteville Avenue, PIN# 1516-45-7909.000 not to go past the October 10, 2017 Council Meeting. Motion unanimously approved. Resolution of Intent to Permanently Close a Public Street Between Cooke Street on the Western Side of 204 Cooke Street At the Gate Entering the Storage Facility and S. Wilson Avenue from Duke Street to Cooke Street The adjoining property owners have submitted a petition requesting that the street between Cooke Street on the western side of 204 Cooke Street at the gate entering the storage facility and S. Wilson Avenue from Duke Street to Cooke Street be permanently closed. City Manager Neuschafer stated City staff has done its due diligence on reviewing the request to close the streets and has determined closing the streets will not harm the City as a whole. Motion by Council Member Tart and seconded by Council Member Turnage adopt the Resolution of Intent and call for a public hearing to be held at the October 10, 2017 City Council Meeting for the purpose of permanently closing the public street at Cooke Street on the western side of 204 Cooke Street at the gate entering the storage facility and S. Wilson Avenue from Duke Street to Cooke Street. Motion unanimously approved. A copy of Resolution (R2017-16) is incorporated into these minutes as attachment #12. Sewer Asset & Inventory Assessment Grant Resolution Public Works Director Gaster stated this is a request to approve a Resolution stating that the City intends to request state grant assistance from the NC Division of Water Infrastructure for the purpose of performing a sewer asset and inventory assessment of its wastewater collection system. The City applied for the water and sewer grant at the same time last fall and we received the water grant. City staff has been gathering GPS coordinates on wastewater Collection system assets for the past few years, due to other job duties, they have not been able to gather data for the entire system. This grant would allow the City to contract with an engineering form to complete this task and evaluate the condition of the entire wastewater collection system. The City 342 applied for a sewer AIA Grant from the NC Division of Water Infrastructure in September 2016 and the grant was not awarded. The recent increase in sewer rates is expected to improve the City's overall score this grant cycle. Mayor Harris asked what the possibility was to receiving the grant, if the City had already been turned down once. Public Works Director Gaster stated the City was going to re-evaluate and meet with the state. Also, the City had a sewer increase in the rates since we last applied. Motion by Council Member Turnage and seconded by Council Member Barfield to approve the Resolution of Intent for the City to request grant assistance. Motion unanimously approved. A copy of Resolution (R2017-17) is incorporated into these minutes as Attachment 413. Wastewater Treatment Plant Aeration System Replacement Loan Resolution Public Works Director Gaster stated this is a request to approve a Resolution stating that the City intends to request state loan assistance for the purpose of replacing the aeration system at the Black River Wastewater Treatment Plant. The City of Dunn's Black River W WTP has a severely deteriorated aeration system which is in need of replacement to avoid a major disruption of the City's wastewater treatment process and potential NPDES permit violations and fines. The existing aeration system was installed in the early 1980's and has reached the end of its useful life. Over the past several years, the aeration piping has deteriorated and there are numerous air leaks in the underground and in -basing piping. There are approximately 64 individual diffuser drops and these are failing with increased frequency. Outdated blower and motor technology also adds to the inefficiency of the existing system. The approval of this Resolution will allow staff to apply for state loan assistance for this project. Public Works Director Gaster the estimated cost for the project was $2.1 million dollars. This Resolution will allow us to look for loan and grant opportunities for the project. Motion by Council Member Barfield and seconded by Council Member McLean to approve the Resolution of Intent for the City to request state loan assistance for this project. Motion unanimously approved. A copy of Resolution (R2017-18) is incorporated into these minutes as Attachment #14. Sole Source Equipment Procurement Agreement Public Works Director Gaster stated this is a request to authorize City Staff to sole source equipment procurement when replacing the travelling water screen at the City's raw water pumping station at the A. B. Uzzle Water treatment Plant. The existing travelling water screen is an US Filter Envirex System that was installed in 1999 and is in dire need of replacement. The initial unit and this unit have proven to be very effective and durable in a very harsh environment. It is the desire of the City staff to replace this unit with a similar screen made from stainless steel that will fit into the existing concrete structure. US Filter has been acquired by EVOQUA Water Technologies which continues to manufacture and support the original Envirex product line. The benefits to installing the Envirex System include: • Direct -fit compatibility with the existing concrete structure • Operator familiarity with equipment • Proven durability of existing equipment • Established relationship with vendor's field staff The cost of the equipment is approximately $115,000 and the City would go out to bid for the removal of the existing equipment and the replacement of the new piece of equipment, which will entail a large crane and large staff. We are also looking at materials that will last longer than the current piece of equipment. Council Member Turnage asked if the $115,000 cost of the project is currently in the 2017-2018 budget. Finance Director Stephens stated the aeration project and infiltration project would be loan/grants. We would like to do a Budget Amendment and pull it out of the Fund Balance. It looks like we will end the fiscal year 2016-2017 with a surplus in the water and sewer fund. Motion made by Council Member Tumage and seconded by Council Member Maness to agree to allow staff to sole source equipment procurement when replacing the travelling water screen at the City's raw water pumping station. Motion unanimously approved. Approval of Limited English Proficiency Language Access Plan City Manager Neuschafer stated as the City continues to seek funding, the Federal Government is requiring all agencies applying for loans/grants to have an updated Limited English Proficiency Language Access Plan. The USDA has reviewed and approved the plan as written Motion by Council Member Maness and seconded by Council Member Turnage to approve the Limited English Proficiency Language Access Plan. Motion unanimously approved. A copy of the Limited English Proficiency Language Access Plan is incorporated into these minutes as Attachment 415. Voting Delegate for 2017 NCLM Business Meeting The Annual Business Meeting of the North Carolina League of Municipalities will be held at 3:00 p.m. on Friday, September 22, 2017 at the Greenville Convention Center, Greenville, NC. 343 Any Municipality that plans to attend must have their governing board authorize a voting delegate and an alternate voting delegate to attend this meeting in order for them to cast a vote. City Manager Neuschafer will be attending the NCLM Annual Conference in Greenville, NC. Motion by Council Member Barfield and seconded by Council Member Turnage to designate City Manager Neuschafer as voting delegate for the 2017 NCLM Annual Business Meeting. Motion unanimously approved. Non -Profit Applications Motion by Council Member Turnage and seconded by Council Member Barfield that the City does not exceed the $20,000 approved in the current budget for non-profit organizations requesting support from the City and that amount be divided as follows based upon the submitted requests justifications: • Dunn Area History Museum - award $10,000 Habitat for Humanity of Harnett County — award $5,000 • Special Olympics of Harnett County — award $3,000 Harnett Regional Theatre — award $2,000 All the documentation needs to be in place prior to release of the donations. Motion approved with Council Member's Maness, McLean, Tart, Turnage and Barfield voting "aye" and Council Member McNeill voting "nay". ITEM FOR DISCUSSION AND/OR DECISION Financial Report Finance Director Mark Stephens provided the following financial report for the period ending July 31, 2017: • The City as of July 31, 2017 had $2,359,178 in cash in the General Fund and $2,537,805 in the Water and Sewer Fund. In July 2016 the City had $2,016,150 in the General Fund and $2,011,601 in the Water and Sewer Fund. • Property Tax collections through July were $0.00 or 0% of budget. Last year property tax collections through June were $0.00 or 0% of budget. • Sales Tax Revenue is $0.00 or 0% of budget. Benchmark for the month is 0% of budget. • Utilities Sales Tax is $0.00 or 0% of budget. Benchmark for this month is 0% of budget. • Building Permit Fees were $5.568 or 8.56% of budget. Benchmark for this month is 8.33% of budget. • Water and Sewer Revenues were $374,411 or 7.88% of budget. Benchmark for this month is 8.33% of budget • Expenditures were 6.99% of budget in the general fund and 5.65% of budget in the water and sewer fund. The benchmark for this period is 8.33% of budget. Motion by Council Member Tart and seconded by Council Member McLean to accept the Financial Report. Motion carried unanimously. ADMINISTRATIVE REPORTS Tax Report Planning & Inspections Report Public Works Report Recreation Report Library Report Police Report Motion by Council Member Maness and seconded by Council Member Barfield to accept the Administrative Reports. Motion unanimously approved. City Manager's Report City Manager Neuschafer noted the following: • We currently have three projects with FEMA: i. One is at Tyler Park, which is almost complete. 2. There is one on S. McKay Avenue that is pending and a contract has been signed 3. There is the sewer line on Carolina Drive and we are waiting on the fnal design from the engineer on the sewer line that was damaged • We have a Brownfields Project that will be closing the street next to Sherry's Bakery within the next week or two - and we have notified the business owners. There is an underground tank that is in the street right-of-way that we will be moving with the Brownfields funds. • There is an NCDOT project on Erwin Road that is going to dead end a water line for the future bridge replacement. That will leave 11 residents and 1 business without water for a short period of time. We have supplied them with water and they are aware of the project. • We were awarded a PARTF Grant in the amount of $254,592 and we are still working with the Parks & Recreation Authority to reach our goal of $350,000 Finance Director Stephens gave a brief update from the Finance Department A copy of the report is incorporated into these minutes as Attachment #16. ANNOUNCEMENTS The following announcements and/or comments were made. Mayor Harris: 344 ➢ Grand Celebration for two milestones — Triangle South Enterprise Center — 30 years of service and the Magnolia School — 100 years of existence, Wednesday, September 20, 2017 from 4:00 p.m. to 6:00 p.m. at 600 S. Magnolia Avenue. ➢ The Annual Business Fest is Tuesday, September 26, 2017 from 10:30 to 4:30 p.m. at the Dunn Community Building 205 Jackson Road ➢ The next regular City Council Meeting is scheduled for Tuesday, October 10, 2017 @ 7:00 p.m. Council Member Barfield inquired about appointing Recreation applicants City Manager Neuschafer asked for direction from the Council as to what they wanted to be brought back at the next meeting. The Board has met and made some ordinance recommendations governing the Recreation Board. Once there is clarification if there will be any changes then we will have direction on Board appointments. Council Member Turnage asked if there was a utility in having a Recreation Advisory Committee, then the Parks and Recreation Director come to the next Council Meeting and recommend it or not. If the group says they still need to have one, then they come with specifics as to what they do and have a set meeting schedule. Mayor Harris stated he feels the City needs the Advisory Board but it also needs to be effective and leadership from the Recreation Department. Council Member Maness has a concern about operating under rules and regulations that no longer pertain and that was for a Commission before the City took it over and funded it. Council Member McLean would like to City Manager and Recreation Director to come up with a resolution and bring it before Council Motion by Council Member McLean and seconded by Council Member Barfield to adjourn the meeting at 8:23 p.m. Motion unanimously approved. 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