03-13-2018370
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, March 13, 2018, at 7:00 p.m. in the Dunn
Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tern Frank McLean, Council Members Buddy
Maness, Dr. Gwen McNeill, Billy Tart, and Billy Barfield. Also present was City Manager Steven Neuschafer, Finance
Director Mark Stephens, Public Works Director Dean Gaster, Police Chief Chuck West, Recreation Director Brian
McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Attorney Tilghman Pope, City Clerk
Jennifer Fortin, and Executive Assistant Blake Lassiter.
Absent was Council Member Chuck Turnage
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Reverend Tim Rice, Pastor of Glad Tidings Church and President of
the Dunn United Ministerial Association, to give the invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENTAND APPROVAL
Motion by Council Member Maness and seconded by Council Member Barfield to adopt the March 13, 2018 meeting agenda
with changes, if any, as listed below.
Agenda Items Added
• none
Agenda Items Removed
none
Motion unanimously approved.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign
up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting.
Mayor Harris read the City of Dunn City Council Public Comment Policy.
Hearing no comments, Mayor Harris closed the Public Comment portion of the agenda.
PUBLIC HEARING
Rezoning Request RZ-01-18
EC Edgerton, Jr., LLC (owner/applicant)
705 S. Clinton Avenue
PIN# 1516-54-6904.000
The public has been notified that oral and written comments will be heard and received concerning the request by EC
Edgerton, Jr, LLC to rezone approximately .39 +/- acres located at 705 S. Clinton Avenue.
The property is currently zoned R-10, Single Family Dwelling District and is proposed to be rezoned to C-3, Highway
Commercial District.
The public hearing is the opportunity for the Council to hear comments and opinions from the public to include any party for
or against the request.
The public was duly advertised on February 20, 2018 and March 6, 2018.
Hearing no comments, Mayor Harris closed the public hearing.
USDA Loan Application —
Purchase of Police Vehicles
The public has been notified that the Dunn City Council will receive comments concerning the city's desire to secure a loan
from the United States Department of Agriculture, Rural Development to obtain sufficient funds to secure a loan and grant
for the purchase of five (5) vehicles and associated equipment for the Police Department.
The public hearing is the opportunity for the Council to hear comments and opinions from the public to include any party for
or against the proposed loan application.
The public hearing was duly advertised on March 2, 2018.
Hearing no comments, Mayor Harris closed the public hearing
USDA Loan Application —
Purchase of Public Works/Recreation/Planning & Inspections Vehicles
The public has been notified that the Dunn City Council will receive comments concerning the city's desire to secure a loan
from the United States Department of Agriculture, Rural Development to obtain sufficient funds to secure a loan and grant
for the purchase of four (4) passenger pick-ups, one (1) dump truck, and one (1) mid -size SUV for Public Works, Recreation
and Planning & Inspections Departments.
He public hearing is the opportunity for the Council to hear comments and opinions from the public to include any parry for
or against the proposed loan application.
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The public hearing was duly advertised on March 2, 2018.
Hearing no comments, Mayor Harris closed the public hearing.
CONSENTITEMS
Minutes — Council considered approval of the minutes of February 20, 2018 City Council Meeting
Budget Amendment #11 — BA #11 — Bay Street Project - A copy of BA 411 is incorporated into these minutes as Attachment
#1.
Audit Contract FY 2017-2018 —A copy of Audit Contract is incorporated into these minutes as Attachment 92.
Motion by Council Member Barfield and seconded by Council Member -McLean to approve all consent items. Motion
unanimously approved.
ITEMS FOR DECISION
Rezoning Request RZ-01-18
EC Edgerton, Jr., LLC (owner/applicant)
705 S. Clinton Avenue
PIN# 1516-54-6904.000
This is a request to rezone a parcel of land totaling .39-/- acres at 705 S. Clinton Avenue. The property is zoned R-10, Single
Family Dwelling District and is proposed to be rezoned to C-3, Highway Commercial District.
The Planning Board met on February 27, 2018 to review the request and ask for comments from the public. The Planning
Board voted unanimously to approve the request.
Motion by Council Member Maness and seconded by Council Member Barfield to approve the rezoning request from EC
Edgerton, Jr., LLC based on the following justification:
1. The City of Dunn Land Use Plan identified the areas as residential on the future land use map. The property is in
area three (3) of the Land Use Plan.
2. The amendment is not inconsistent with the adjoining and surrounding land uses, which are commercial and mixed.
3. The permitted uses in the C-3 district are not considered detrimental to the area or undesirable to the community.
Buffers are required between R-10 and C-3 Zoning Districts
Motion unanimously approved.
Consideration to Accept a Vacant Lot Located at
511 E. Townsend Street
PIN# 1516-87-7724.000
from Spoyle Properties
The Council is being asked to accept a vacant lot located at 511 E. Townsend Street— PIN # 1516-87-7724.000 from Spoyle
Properties.
City Attorney Pope stated the title was fine except for the exception of an old deed of trust that is in favor of the City of
Dunn, related to a Community Development Block Grant, which has expired. The City Manager can sign a cancellation of
that deed of trust which will clear the title. It is the attorney's recommendation to accept the property donation.
Motion by Council Member Barfield and seconded by Council Member McLean to accept the donation of the vacant lot
located at 511 E. Townsend Street. Motion unanimously approved.
Consideration to Adopt Resolution and
Accept letter of Conditions for
USDA Loan/Grant Application — Police Vehicles
To accept a loan offer not to exceed $125,000 and a grant not to exceed $25,000 from the USDA for the purpose of
purchasing five (5) police vehicles.
Tobias Fullwood, Area Specialist from USDA, presented the letter of acceptance and resolution to Council regarding the
loan/grant conditions. The loan rate would lock in at 3.5% and if the interest rate drops we will lock you in at the lower rate.
Motion by Council Member McLean and seconded by Council Member McNeill to adopt the Resolution and authorize the
Mayor to execute documents associated with the USDA loan/grant application. Motion unanimously approved.
USDA Loan/Grant Application — Department Vehicles
To accept a loan offer not to exceed $125,000 and a grant not to exceed $25,000 from the USDA for the purpose of
purchasing four (4) passenger trucks, one (1) dump truck and one (1) SUV.
Tobias Fullwood presented the letter of acceptance and resolution to Council regarding the loan/grant conditions. The loan
rate would lock in at 3.5% and if the interest rate drops we will lock you in at the lower rate.
Motion by Council Member McNeill and seconded by Council Member Maness to adopt the Resolution and authorize the
Mayor to execute documents associated with the USDA loan/grant application. Motion unanimously approved.
ITEMS FOR DISCUSSION
AND/OR DECISION
Financial Report
Finance Director Stephens provided the following financial report for the period ending January 31, 2018
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• The City as of January 31, 2018 had $3,759,239 in cash in the General Fund and $2,671,782 in the Water and
Sewer Fund. In January 2017 the City had $3,343,344 in the General Fund and $2,426,563 in the Water and
Sewer Fund.
• Property Tax collections through January were $3,620,204 or 94.32% of budget. Last year property tax
collections through January were $3,659,969 or 95.81% of budget.
• Sales Tax Revenue is $1,064,989 or 55.32% of budget. Benchmark for the month 50.00% of budget.
• Utilities Sales Tax is $368,347 or 49.56% of budget. Benchmark for this month is 50.00% of budget.
• Building Permit Fees were $50,697 or 78.00% of budget. Benchmark for this month is 58.33% of budget.
• Water and Sewer Revenues were $2,656,435 or 55.93% of budget. Benchmark for this month is 5833% of
budget
• Expenditures were 55.18% of budget in the general fund and 54.61% of budget in the water and sewer fund.
The benchmark for this period is 58.33% of budget.
Motion by Council Member Barfield and seconded by Council Member Tart to accept the Financial Report. Motion carried
unanimously.
ADMINISTRATIVE REPORTS
Tax Report
Planning & Inspections Report
Public Works Report
Recreation Report
Library Report
Police Report
Motion by Council Member McLean and seconded by Council Member McNeill to accept the Administrative Reports.
Motion unanimously approved.
City Manager's Report
City Manager Neuschafer stated the last of the repairs regarding the FEMA work have been completed.
We applied for funding from the State of North Carolina for our aeration project and they granted a Zero (0) interest loan for
$2.5 million dollars, pending completion of the milestones set forth by the State. This will be a green project through the
energy savings that will be proposed through the project.
We did apply for a sewer assessment grant but was short on the points and we were denied.
The Budget Retreat/Planning Session Agenda will be going out Friday morning. Most of the information will be presented to
Council at the retreat. This is a Planning Workshop and we will be looking at goals and the mission for the upcoming budget
year. We will be talking about how we are trying to accomplish meeting the goals of the residents.
Librarian Mike Williams gave an update from the Library Department.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ The City Council will hold their Annual Budget Retreat/Planning Session on Tuesday, March 20, 2018 at the Dunn
Community Building — located at 205 Jackson Road. The meeting will convene at 8:30 a.m.
➢ The next regular City Council Meeting is scheduled for Tuesday, April 10, 2018 @ 7:00 p.m.
Motion by Council Member McNeill and seconded by Council Member Barfield to adjourn the meeting at 7:39 p.m. Motion
unanimously approved.
Oscar
N. Harris
Mayor
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