01-09-2018WE
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Tuesday, January 9, 2018, at 7:00 p.m. in the Dunn
Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Billy Barfield, Council Members Buddy
Maness, Dr. Gwen McNeill, Frank McLean, Billy Tart, and Chuck Turnage. Also present was City Manager Steven
Neuschafer, Public Works Director Dean Gaster, Planning & Inspections Director Samantha Wullenwaber, Police
Chief Chuck West, Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike
Williams, Attorney Tilghman Pope, City Clerk Jennifer Fortin, Administrative Specialist Melissa Matti, and Daily
Record Reporter Melody Brown -Peyton.
Absent: Finance Director Mark Stephens
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m. and asked Pastor Roy Johnson, Police Chaplain and Director of Pastoral Care
for the Harnett Health System, to give the invocation. Afterwards, the Pledge of Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member McNeill and seconded by Council Member Maness to adopt the January 9, 2018 meeting agenda
with changes, if any, as listed below.
Agenda Items Added.
Election of Mayor Pro Tem
Agenda Items Removed:
none
Motion unanimously approved.
PRESENTATION
New Employees
Chief West introduced Dustin Miller as a new Police Officer.
Public Works Director Gaster introduced Joe Jones as the new Fleet Maintenance Mechanic
Employee Recognition
Mayor Harris and City Manager Neuschafer presented Melissa Matti with her certification as a Certified Municipal Clerk.
Mayor Harris, City Manager Neuschafer and Police Chief Chuck West presented Rodney Rowland with his Advanced Law
Enforcement Certificate.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign
up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting.
Mayor Harris read the City of Dunn City Council Public Comment Policy.
Hearing no comments, Mayor Harris closed the Public Comment portion of the agenda.
CONSENTITEMS
Minutes — Council considered approval of the minutes of December 12, 2017 City Council Meeting
Budget Amendment 48 — BA #8 — Traveling Water Screen replacement - A copy of BA #8 is incorporated into these minutes
as Attachment 91.
Budget Amendment #9 — BA #9 — Brownfields Grant through EPA - A copy of BA 99 is incorporated into these minutes as
Attachment #2.
Adopt a Resolution to Authorize an Applicant and Accept the Agreement of Conditions NC Governor's Highway Safety
Program Grant —A copy of Resolution (R2018-01) is incorporated into these minutes as Attachment #3.
Motion by Council Member Barfield and seconded by Council Member McNeill to approve all consent items. Motion
unanimously approved.
ITEM FOR DISCUSSION
AND/OR DECISION
Mayor Pro Tem
Motion by Council Member Barfield and seconded by Council Member McNeill to nominate Council Member Frank
McLean as Mayor Pro Tem. Motion unanimously approved with Council Member McLean abstaining.
Consideration of Telephone Agreement
City Manager Neuschafer stated that during Hurricane Matthew 2016, a power surge damaged the existing phone system in
City Hall. Used replacement parts were secured from a parts retailer in Florida and the system is running on those parts now.
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We have spoken to and have received quotes from Harnett County IT, Century Link, and Spectrum to compare features,
service and cost.
The request is for and upgrade and replacement of the structured phone system in City Hall Public Works, Planning &
Inspections and Parks & Recreation. The new system from Spectrum will allow 4-digit dialing and call transfers between
departments as well as many other features.
Motion made by Council Member McLean and seconded by Council Member Maness to authorize the City Manager to
negotiate and enter into a service contract with Spectrum for voice service. Motion unanimously approved.
Board Appointments
There are vacancies on the Board of Adjustment, Cemetery Board and Recreation Board. The only applications that have
been received were for the Recreation Board.
Mayor Harris deferred action on the Cemetery Board application to the February Council meeting as they were received after
the Council packets were sent out.
Motion made by Council Member Turnage and seconded by Council Member Maness to re -appoint Eddy Langston and
Dewayne Holmes and to appoint Parrish Daughtry and Drusilla Campbell to the Recreation Advisory Board.
Council Member Barfield suggested Eddy Langston step aside, as he has been there for over 20 years and keep Dewayne
Holmes and add Parrish Daughtry, Drusilla Campbell and Stacy Campbell.
Motion passed with Council Member's Turnage and Tart voting "aye", Council Member's Barfield and McLean
voting "nay" and Council member's Maness and McNeill abstaining.
Financial Report
City Manager Neuschafer provided the following financial report for the period ending November 30, 2017:
• The City as of November 30, 2017 had $1,938,571 in cash in the General Fund and $2,758,239 in the Water and
Sewer Fund. In November 2016 the City had $1,526,094 in the General Fund and $2,416,790 in the Water and
Sewer Fund.
• Property Tax collections through November were $1,372,315 or 35.75% of budget. Last year property tax
collections through November were $1,242,288 or 33.61% of budget.
• Sales Tax Revenue is $715,289 or 37.16% of budget. Benchmark for the month 33.33% of budget.
• Utilities Sales Tax is $368,347 or 49.56% of budget. Benchmark for this month is 50.00% of budget.
• Building Permit Fees were $40,289 or 61.98% of budget. Benchmark for this month is 41.67% of budget.
• Water and Sewer Revenues were $1,909,564 or 40.20% of budget. Benchmark for this month is 41.67% of
budget
• Expenditures were 38.08% of budget in the general fund and 34.78% of budget in the water and sewer fund.
The benchmark for this period is 41.67% of budget.
Motion by Council Member McLean and seconded by Council Member Tart to accept the Financial Report. Motion carried
unanimously.
ADMINISTRATIVE REPORTS
Tax Report
Planning & Inspections Report
Public Works Report
Recreation Report
Library Report
Police Report
Motion by Council Member Tumage and seconded by Council Member Barfield to accept the Administrative Reports.
Motion unanimously approved.
City Manager's Report
Due to the numerous water breaks around town, Public Works Director Gaster will give a brief update.
Public Works Director Gaster noted there were between 15-20 water main breaks in the City. Fortunately most of those were
small leaks. We did have a large break on January 2i1 on Pope Street. We did manage to work on some of the smaller leaks
on Monday and more today. We do have two crews working on water leaks. It has affected the water pressure in our system
slightly. Public Works Director Gaster has coordinated with the water plant and has contacted the systems that buy water
from the City because their leaks have also affected the water pressure in our system. We supply water to Cumberland
County, Sampson County, Harnett County and Johnston County.
Police Chief Chuck West gave a brief update from the Police Department and discussed implementing other programs into
the department.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ Mayor Harris read a letter received from the NAACP regarding Martin Luther King, Jr. Day
➢ City of Dunn offices will be closed on Monday, January 15 to observe Martin Luther King, Jr. Day
➢ Annual Martin Luther King, Jr. Parade will be held on Monday, January 15' at 11:00 a.m. in Downtown Dunn
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➢ Mid -Carolina Council of Governments Annual Dinner Meeting will be held on Thursday, January 2511 at 6:30 p.m.
at the Holiday Inn — I-95, 1944 Cedar Creek Road (Exit 49) in Fayetteville
➢ DACC Annual Banquet will be held at the Dunn Shrine Center on Tuesday January 30' @ 6:00 pm.
➢ The next regular City Council Meeting is scheduled for Tuesday, February 20, 2018 @ 7:00 p.m.
Motion by Council Member Barfield and seconded by Council member Tart to go into closed session for personnel reasons.
Motion unanimously approved.
Motion by Council Member McNeill and seconded by Council Member Barfield to adjourn the meeting at 8:35 p.m. Motion
unanimously approved.
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Attest:
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J nm er Fortin CYC 2' SEAL
City Clerk
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scar N. Harris,
Mayor