Minutes 10-13-2020111
Dunn City Council
Regular Meeting
Tuesday, October 13, 2020
7:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley
Sills, April Gaulden, Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Notice, relating to the Special
Meeting Conditions, is incorporated into these minutes as Attachment #1.
Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim
Roberts, Public Utilities Director Heather Adams, Public Works Director Vince Washington, Planning Director
George Adler, Chief Building Inspector Steven King, Chief of Police Clark White, Human Resources Director Anne
Thompson, Librarian Mike Williams, Executive Assistant Connie Jernigan, City Attorney Tilghman Pope, and City
Clerk Tammy Williams.
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Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Dennis Manuel, Pastor at East Granville Street
Church of God of Prophecy gave the invocation. Afterwards, Council Member Bradham led in the Pledge of
Allegiance.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Bradham and second by Council Member Gaulden to adopt the October 13, 2020
meeting agenda as presented. Motion unanimously approved.
PRESENTATIONS
Employee Recognition - City Clerk, Tammy Williams, CMC
Mayor Elmore recognized Tammy Williams, City Clerk for the City of Dunn, for fulfilling all the requirements
of the Certified Municipal Clerk (CMC) Program offered by the International Institute of Municipal Clerks and
earning her CMC designation. This designation is a declaration that Mrs. Williams is proficient in her position
as City Clerk and has demonstrated mastery of administrative skills critical to good government.
New Employee Introductions
Chief White introduced Tyler Herring - Police Officer I and Nathan Ingram - Police Officer I.
PUBLIC COMMENT PERIOD
The Public Comment Period was opened by Mayor Elmore at 7:12 p.m. Clarence Woodard spoke concerning
809 E Pearsall St. With no additional comments, the Public Comment period was closed.
CONSENT ITEMS
- Approval of the Minutes of the September 8, 2020 City Council Meeting.
- Approval of Budget Amendment transferring funds between Public Works and Debt Service. A copy of the
BudgetAmendment (BA-2021-08) is incorporated into these minutes as Attachment #2.
- Adoption of Resolution declaring property surplus and authorizing the City Manager to dispose of
personal property by electronic means through www.GovDeals.com. A copy of the Resolution (R2020-17)
is incorporated into these minutes as Attachment#3.
- Adoption of Resolution declaring the structures at 906 W Broad Street, 108 N Wayne Avenue and S03 E
Broad Street, including contents, any and all attachments to the structures, or outbuildings on the
property as surplus and direct the administration to remove or dispose of them in any way possible. A
copy of the Resolution (R2020-18) is incorporated into these minutes as Attachment #4.
- Proclamation - National Friends of Libraries Week. A copy of the Proclamation (P2020-12) is incorporated
into these minutes as Attachment#5.
Motion by Council Member Bradham and second by Council Member Gaulden to approve all consent items.
Motion unanimously approved.
ITEMS FOR DISCUSSION AND/OR DECISION
Consideration of Ordinance to Demolish House - 911 Fairground Rd
Chief Building Inspector King reported that the ordinance to demolish was tabled by City Council at the
February 2020 Council meeting until the April Council meeting to allow time for the new owner, Mr. Lloyd
Tom Hamilton, to make repairs and improvements to the dwelling. It was tabled again at the April, June and
August City Council meetings to allow additional time for repairs. King reported that some additional
improvements have been made to the exterior of the house to include demolition of two exterior buildings.
No interior inspections have been made. Mr. Hamilton has a full time roofing business and is repairing the
home on the side. Mayor Pro Tem Turnage shared that a lot of progress has been made and he feels that the
progress will continue. King confirmed that he has repaired the roof which was the reason the structure was
condemned.
After discussion, motion by Mayor Pro Tem Turnage and second by Council Member Tart to table ordinance
to demolish house at 911 Fairground Rd. Motion approved with Council Member Sills opposed.
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Consideration of Ordinance to deem property Unfit for Human Habitation - 906 & 908 N Clinton Ave
Chief Building Inspector King reported on 906 & 908 N Clinton Ave. The ordinance to deem the property Unfit
for Human Habitation was tabled by City Council at the September 8, 2020 meeting.
King reported that the canopy has been removed. The gas tanks and lines have to be pressure tested before
they can proceed with the gas tanks. Mr. Alsanda, who was in attendance, said the sign has been removed and
exterior lighting has been handled and they are in the process of being branded a Sunoco. King did confirm if
the tanks fail pressure testing then they will have to be removed. He also confirmed that the striping has not
been done because the owner is planning on moving gas pumps to the front, which will change the striping
layout.
After discussion, motion by Council Member Tart and second by Council Member Bradham to table the
ordinance for sixty days. Motion unanimously approved.
Consideration to Demolish House - 700 Lincoln St
The City Council adopted an ordinance to demolish the property on November 12, 2019 but also allowed the
new owner, Jada S. Wiggins, ninety days to bring the property up to code. The City Council agreed to allow
sixty additional days at the June 9, 2020 Council Meeting to allow Mr. Frank Taylor time to complete the
repairs to the dwelling and bring it into compliance with applicable Codes. At the August meeting, he still had
a few more final inspections to pass until a Certificate of Occupancy could be issued. At the September Council
meeting, Council allowed thirty additional days for Mr. Taylor, who is attendance, to complete the repairs at
700 Lincoln St King reported that all inspections have been completed and the owner now has a certificate of
occupancy. Mayor Elmore, Council Members Tart, Gaulden and McLean expressed appreciation to Mr. Taylor
for the repairs made on the home.
Motion by Council Member Tart and second by Council Member McLean to Adopt Ordinance to Rescind
Ordinance to Demolish - 02019-17 dated November 12, 2019. Motion unanimously approved. A copy of
the Ordinance (02020-22) is incorporated into these minutes as Attachment #6.
Community Development Block Grant - Infrastructure (CDBG-I)
Public Utilities Director Adams requested permission to move forward with submitting a Community
Development Block Grant application to replace sewer infrastructure in areas of Dunn that meet the Housing
and Urban Development (HUD) low and moderate income (LMI) threshold. The City's sewer system
continues to be inundated with significant amounts of inflow and infiltration (I&I) during heavy rainfall
events. The purpose of these funds is to construct public sewer infrastructure to mitigate public and
environmental health problems in areas where the percentage of low to moderate income persons is at least
51 percent. The maximum grant is $2.0 Million with no local match.
Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to move forward with
application for a Community Development Block Grant for Wastewater Infrastructure through the Division of
Water Infrastructure and authorizing City Manager Neuschafer to enter into a contract with WithersRavenel
to prepare the grant application. Motion unanimously approved.
Consideration to Accept Property Donation and Cancel City Assessments
City Manager Neuschafer presented request from the McAllister Family/Walter A. Lagua in reference to
donating two properties to the City of Dunn: PIN # 1516-86-7394.000 - 1 Lot at 710 E Harnett St and PIN #
1516-86-7000.000 - 1 Lot at East Edgerton St. With the donation of the property, they are asking that all
accounts and fees associated with the owners of the two properties be forgiven in full. Staff has confirmed
that the family will be paying the property taxes due for 2020. The family owes the City of Dunn, in liens and
assessments, a total of $5,050.29 on the two properties.
Motion by Council Member Sills and second by Council Member McLean to accept the property donation
subject to a satisfactory title search by the City Attorney and upon receipt of title to the property, to cancel
any City assessments against the donated properties. Motion unanimously approved.
Consideration of Sign Requests by Staff
City Manager Neuschafer presented the following Sign Requests:
1) No parking Sign on Edgerton and Broad Streets at Alley - the 2 spaces are not large enough which causes
the alley and parking entrances to be blocked.
2) Four -Way Stop at intersection of N Elm Avenue and E Edgerton Street requested by Chief White to allow
for safe and orderly flow of traffic.
3) Pedestrian Crossing Signs to be purchased and placed as needed and determined by the Police
Department
Motion by Council Member Bradham and second by Mayor Pro Tern Turnage to approve two No Parking
Signs to be placed at Alley on Broad and Edgerton Streets, Signs for Four-way Stop at the intersection of E
Edgerton Street and N Elm Avenue, and Pedestrian Crossing Signs to be purchased and placed as needed and
determined by the Police Department. Motion unanimously approved.
Consideration of Installation of "Children at Play" Signs in Ward Five
City Manager Neuschafer presented request from residents of Ward Five for Council to consider placing
"Children at Play' signs in various Ward Five locations or to consider other options such as reducing the
speed limit in residential areas to 25 miles per hour or installing traffic calming measures. He added that the
signs are considered an alert sign and are not regulatory and requested direction from Council on how to
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proceed. Mayor Pro Tem Turnage added that some residents have placed signs at their own expense and
those signs have made a difference.
Motion by Mayor Pro Tern Turnage and second by Council Member Tart to direct staff to order and
strategically install "Children at Play' signs within next sixty days on W Divine St, W Pearsall St, W Pope St
and Canterbury Dr and direct staff to research options for reducing speed on all neighborhood streets.
Motion unanimously approved.
Funding for Lakeshore Drive Water Line Replacement Project
Finance Director Roberts presented request to secure a loan for the water line repair and replacement for the
utilities on Lakeshore Drive. The work was approved last month and engineering has been completed for the
work to proceed. Staff has contacted local banks concerning rates and years of repayment and recommends
using BB&T (Truist Bank). The total loan for this work will be approximately $250,000 with a repayment
term of six years, at an interest rate of 1.74% making payments in the amount of approximately $44,000 per
year. Payments will be made on a semi-annual basis. This payment is within budget appropriations and will
be funded through the current Water and Sewer income and expense budget process.
Motion by Council Member Bradham and second by Council Member Gaulden to approve a Loan with BB&T
(Truist Bank) in the amount of $250,000 to pay for water line repair and replacement on Lakeshore Drive.
Motion unanimously approved. A copy of the Resolution (R2020-19) is incorporated into these minutes as
Attachment #7.
Approval of Purchase and Funding Leaf/Debris Collection Truck
Finance Director Roberts presented request for approval of the purchase and loan of a Truck to serve as a leaf
and debris collection system for the City. Three pieces of equipment were reviewed and the model produced
by Old Dominion Brush Company (ODB) was selected as the best option. The unit by ODB is a 30 cubic yard
truck mount debris collector with a John Deere 74 HP diesel engine powered by a new Freightliner M2-106
chassis truck. Staff has contacted local banks for rates and years of repayment and recommends using BB&T
(Truist Bank). The total loan for this equipment will be approximately $205,000 with a repayment term of
seven years, at an interest rate of 1.86% making payments in the amount of approximately $32,000 per year.
Payments will be made on a semi-annual basis. This payment is within budget appropriations and will be
funded through the current General Fund income and expense budget process.
Motion by Council Member Tart and second by Council Member Sills to approve the purchase of a leaf and
debris collection truck and approve the loan with BB&T (Truist Bank) in the amount of $205,000. Motion
unanimously approved. A copy of the Resolution (R2020-20) is incorporated into these minutes as
Attachment #8.
Council Goals/Reports
City Manager Neuschafer updated Council on Goals and Objectives and confirmed that maintenance for the
Dog Park will be under Parks and Recreation after the project is complete.
Administrative Reports
Finance Director Roberts provided the following financial report for the period ending September 30, 2020:
General Fund - $3,782,011 and $2,361,901 in the (NCCMT Term Account) Water -Sewer Fund. 2019, the
City had $3,192,573 in the General Fund and $2,337,755 in the Water and Sewer Fund. Loan closed on
Tart Park and received $484,688 in COVID relief funding. Still waiting on reimbursement from NCDOT of
$370,000 for PJ's project
Y 2020 Taxes in August- $203,272.
• Sales Tax Revenue strong. In July, monthly receipts of $229,680 up 12% from the same time last year.
• Utilities Sales Taxes quarter ending June 30, 2020 - $144,370.
• Building Permit Fees for September - $13,246 for total collected - $29,841 or 29.8% of budget.
• Water and Sewer Revenues for September - $520,646. Total to date - $1,520,032 or 25.98% of budget
Year to Date in 2019 - $1,559,866.
• General Fund Expenditures - $2,598,801 or 22.4% of budget Water and Sewer Fund Expenditures -
$1,379,072 or 18.96% of budget The benchmark for this period is 25% of budget.
Reports were also received as follows: Communications/Public Information, Planning and Inspections
Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police
Report
Announcements/Information
Mayor Elmore reported on the recent visit from Robert Hosford, State Director for the USDA-RD to
acknowledge loans and grants of $469,000 to the City.
Council Members Gaulden and Bradham gave a quick update on the Imagine Dunn Strategic Vision Plan and
encouraged community participation.
Mayor Elmore announced upcoming events and activities and thanked The Daily Record for the good press
given Dunn to include Police Department efforts and the new restaurant announcement for Downtown Dunn.
Motion by Council Member McLean and second by Council Member Gaulden for the Council to enter a Closed
Session in accordance with [N.C.G.S. 143-318.11(a)(6)] concerning a personnel matter. Motion
unanimously approved.
Mayor Elmore recessed the meeting at 8:14 p.m
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The meeting was reconvened and with no further business to discuss, motion by Council Member Gaulden
and second by Council Member McLean to adjourn the meeting at 8:35 p.m. Motion unanimously
approved.
Attest:
City Clerk
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William P. Elmore Jr.
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