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111620aHARNETT COUNTY BOARD OF COMMISSIONERS Commons Area Meeting Room 309 W. Cornelius Harnett Blvd. Lillington, North Carolina Regular Meeting November 16, 2020 6:00 pm T hi s mee ting w ill b e o pen to a limited numbe r o f the publi c to attend in person . Liste nin g o pti o ns w ill co nt inu e t o be avai l able al so -see Page 4 . 1 . Call to order -Chairman Mark B. Johnson 2. Pledge of Allegiance and Invocation -Commissioner W. Brooks Matthews 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates and releases D. Resolution to Honor Commissioner Gordon Springle for His Dedicated Service to Harnett County and its Citizens. E. Resolution to Honor Commissioner Howard Penny, Jr. for His Dedicated Service to Harnett County and its Citiz ens. F. Resolution to Honor Commissioner Joe Miller for His Dedicated Service to Hamett County and its Citizens. G. The Human Resources Department and the Legal Department requests approval of the amended Hamett County Personnel Ordinance including: ( 1) add the Certifications and Degrees Policy, (2) amend the Educational Leave Policy, and (3) amend those portions of the Ordinance that address reclassifications of positions H. Harnett County Sheriff's Office requests approval to accept a grant from the Department of Justice, Bureau of Justice Assistance, in the amount of $21,451 with no matching funds. The funds will be used to purchase Combat Application Tourniquet for deputies, mobile printers for deputies, and training. I. General Services Director/Harnett Area Rural Transit System (HARTS) requests approval of the NCDOT/PTD FY2021 5339 Capital grant agreement in the amount of $325,000. Total County match is $32,500. The grant provides funding for the Capital expenses associated with providing public transportation for the citizens of Hamett County. J. Harnett County Tax Administrator requests approval of a Resolution Providing for Electronic Listing and Extending the Time for Filing Electronic Listings of Personal Property for Property Tax Purposes. K. Emergency Services requests approval of the fireworks application from East Coast Pyrotechnics for the Town of Lillington Veterans Day Fireworks Display that took place November 11 111 at 7:00 p.m. Page 1 of 4 111620a HCBOC Page 1 L. Resolution to Change The Meeting Location of the December 7, 2020 Regular Meeting of the Harnett County Board of Commissioners M. Administration requests approval of a Resolution of the Harnett County Board of Commissioners Authorizing the Issuance of an Operational Loan to the Hamett Properties Corporation and a Loan Agreement between Harnett County, North Carolina and Hamett County Properties Corporation. 5. Special Presentations Reception Immediately Following Special Presentations 6. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. 7. Appointments 8. Public Hearing on the proposed amended Harnett Regional Water Water and Sewer Ordinance Immediately following the public hearing, Harnett Regional Water requests approval of the amended Water and Sewer Ordinance. 9. Public Hearing regarding Harnett County's interest in seeking funds from the State's Small Cities Community Development Block Grant Program (CDBG). The CDBG program is administered by the North Carolina Department of Commerce and the North Carolina Department of Environment and Natural Resources. The State of North Carolina's COBO Program permits grant funds to be used toward infrastructure projects that address health/safety needs (public water and sewer projects, as well as, public service, public facilities, and economic development to address pandemic 's such as COVID-19); neighbor revitalization needs (housing development, acquisition, disposition, clearance and remediation activities, relocation, public facilities (senior center, housing for homeless persons, housing or shelters for victims of domestic violence, transitional housing facility , community/neighborhood/ recreation facility, other), and public infrastructure or support Economic Development (public infrastructure; building demolition; and vacant building renovation) projects. Applications for Economic Development must show that in excess of 60% of the CDBG will benefit low or moderate-income persons through job creation or retention. Applications for other COBO programs, unless speci fied by program regulations, must show that funded activities: (1) will provide greater than a 50% benefit to low-or-moderate income persons; (2) benefit identified special need populations; (3) address health and safety needs; or (4) eliminate slum & blight Immediately following the public hearing , General Service 's requests approval of the CDBG- CV application for $900,000, in which $810,000 of the grant funds will be used to provide public service activities in the form of subsistence assistance to eligible Hamett County households that include utilities, heating fuel, water/bills and rent/mortgage payments directly to vendors due to the adverse impact of COVID-19. Eligibility requirements include the household meet HUD load-to-moderate income limits. The CDBG-CV application also requests $90,000 to be used toward CDBG-CV program administration. Request funds do not require a county match. Page 2 of 4 111620a HCBOC Page 2 10. Public hearing to allow citizens an opportunity to comment on transportation needs on the proposed 5311 and 5399 Community Transportation Program application to be submitted to the North Carolina Department of Transportation. Immediately following the public hearing, HARTS requests approval of the application and resolution to apply for the FY2022 funding, which requires $114,994 in matching funds. 11 . Public Hearing: Proposed Rezoning: Case # PLAN 2010-0001 Landowner/Applicant: Neal Bryant Johnson / PN Development; 39.1 +/- acres; Pin # 0651-84-5847.000 ; From RA-40 to RA-30 Zoning District; SR# 1436 (Matthews Road); Neill's Creek Township. 12. Public Hearing: Text Amendment: Case# PLAN 2010-0002 Hamett County Unified Development Ordinance; Article XIV, Definitions & Certifications; Sections 2.0, 5.0. To amend Hamett County's U .D.O. in order to comply with North Carolina General Statute 160D. This amendment brings consistency to definitions as referenced in the newly adopted language of 1600. 13. Public Hearing: Text Amendment: Case# PLAN 2010-0003 Hamett County Unified Development Ordinance; Article XIII, Enforcement & Penalties; Sections 5.0, 6.0. To amend Hamett County's U.D.O. in order to comply with North Carolina General Statute 1600. This amendment clarifies the appropriate notification process as it relates to issuing a notice of a violation and is consistent with the newly adopted language of 160D. 14. Public Hearing: Text Amendment: Case # PLAN 2010-0004 Hamett County Unified Development Ordinance; Articles III , IV, V, VI, XI, XII, XIII, XIV. To amend Hamett County's U.D.O. in order to comply with North Carolina General Statute l 60D. This amendment replaces the previous statute reference of 153A to reflect the newly adopted 160D statute reference. 15. Public hearing: Text Amendment: Case # PLAN 2010-0005 Hamett County Unified Development Ordinance; Hamett County Unified Development Ordinance; Articles III, IV , V, VI, XI, XII , XIII , XIV. To amend Hamett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment replaces the term Conditional Use Permit with the term of Special Use Permit. 16. Public Comment: Proposed 2021 -2022 Capital Improvement Plan Page 3 of 4 111620a HCBOC Page 3 17. County Manager's Report -Paula Stewart, County Manager COVID-19 Update Department of Public Health Activities Summary Report (October 2020) Interdepartmental Budget Amendments 18. New Business 19. C losed Session 20. Adjourn CONDUCT OF THE NOVEMBER 161h MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS Balancing the need to continue to conduct the bus iness of the County and the need to comply with the Governor's Executive Order and prudent recommendations from the CDC and the NCDHHS , the Hamett County Board of Commissioners will convene their November 16, 2020 regular meetings under certain conditions : 1. A quorum of the Hamett County Board of Commissioners, staff and a limited number of the public, all required to wear face coverings to enter the bui lding, will be stationed in the meeting chambers to maintain the recommended s ocial distancing of 6 feet. 2 . The public will also have th e opportunity to li sten to the meeting li ve online or by calling into the meetings . 3 . Public hearings will be held during the Board 's re gular Novembe r 16t h meeting. Citizens may attend in person or submit their comments in writing to llucas@hamett.org no later than 4:00 pm on Monday, November 16th and comments will be read aloud during the meeting. If you prefer to call in and pro vide your comments verbally you may do so by dialing (910)814-6959 at 6:00 pm on No v ember 16 1h. 4 . The meeting will also be streamed live on Hamett County Gov ernment 's YouTube Channel at: https://www .youtube.com/channel /UCU7mTF6HTD65x 98EhAMeMg/featured 5 . If you wish to call in and listen to the meeting you may dial (9 10)814-6959 . Please remembe r to mute your phone while listening s o as not to di srupt others listening. 6 . General Statute dictates that the Board provide public comment once a month. There will be a public comment period available on Nov ember 16 , 2020. Citi zens may speak in pers on or s ubmit their comments in writing to gw heeler@ hamett.org no later than 4:00 pm on Monday, November 16 111 and comments will be read aloud during the meeting as time allows. If you prefer to call in and pro v ide your comments verbally you may do so by dialing (910)8 14-6959 at 6:00 pm on November 16th. 7 . The meeting will be recorded and posted on the webs ite following the meeting a s usual. You may al so follow along on Twitter @ HarnettCounty to get live updates during the meeting. The Board apprec iates th e public 's patience and understanding as they s eek to ens ure the c ontinuity of county operations while demonstrating compliance with State law a nd prudent public health practices in the se difficult times . P age 4 of 4 111620a HCBOC Page 4 AGENDA ITEM~ HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting November 2, 2020 The Hamett County Board of Commissioners met in regular session on Monday, November 2 , 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of six feet , as the Board demonstrated compliance with State law and prudent public health practices. Members present: Members Absent: Staff present: Mark B. Johnson, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Gordon Springle, Commissioner W. Brooks Matthews, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Lindsey B. Lucas, Deputy Clerk Chairman Johnson called the meeting to order at 9:00 am . Commissioner Gordon Springle led the Pledge of Allegiance and Invocation. Chairman Johnson called for any additions or deletions to the published agenda. County Manager, Paula Stewart, suggested the Board consider adding agenda item 4F to the published agenda, which is a Resolution by the Harnett County Board of Commissioners to Ensure the Equal Protection of All Persons. Commissioner Mckoy moved to discuss this item further. Agenda Item 4F was moved to 5A on the agenda so that the Board could discuss further. Commissioner Springle made a motion to approve the agenda as amended. Vice Chairman Miller seconded the motion, which passed 4- 0. Commissioner Springle moved to approve items on the consent agenda. Vice Chairman Miller seconded the motion that passed 4-0. 1. Minutes: October 19, 2020 Regular Meeting November 2, 2020 Regu lar Meeting Minutes Harnett County Board of Commissioners Page 1 of 4 111620a HCBOC Page 5 2. Budget Amendments: 7 Health Code 1105110 523040 1105110 504010 1105110 526010 1105110 534010 1105110 525010 1105110 521030 1103900 390990 7 63 General Fund Code 1105870 547030 1105870 380890 714 TransQortation Code 1104610 523040 1104610 525090 1104610 330210 6 Health Code 1105110 502010 1105110 503030 1105110 505010 1105110 505050 11 05110 506010 1105110 506020 1105110 506040 1105110 507010 1105110 507030 1105110 507050 1105110 507070 11 051 10 519090 1105110 523040 1105110 582000 1105110 330210 721 Veteran's Code 1104180 569000 1105810 569000 Medical Supplies 9, 1 22 increase Expense Allowance 25 ,000 increase Office Supplies 21,734 increase Printing 10,000 increase Vehicle Supplies-Fuel 10,000 increase Uniforms 2 ,000 increase Fund Balance 77,856 increase Indemnity Payments 2,500 increase Other Revenue 2 ,500 increase Medical Supplies 2,494 increase Vehicle Supplies 2,493 increase Federal 4,987 increase Salaries & Wages 4 ,479 increase 40 l K-General 90 increase FICA 343 increase State Retirement 457 increase Medical Insurance 668 increase Dental Insurance 48 increase Life Insurance 9 increase Unemployment 48 increase Worker's Compensation 48 increase Employee Clinic 18 increase Other Post Employments 13 increase Other 11 ,000 increase Medical Supplies 5,000 increase Non-Cap Asset Small 4,000 increase Federal 26,221 increase Grant Matching Funds 5 ,000 decrease Grant Matching Funds 5 ,000 increase November 2, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 4 111620a HCBOC Page 6 3. Harnett County Health Department requests approval to accept additional Immunization Action Plan Funds in the amount of $26,221. These funds have been allocated from NC DHHS to enhance and achieve increased vaccination coverage. 4 . Hamett County Sheriffs Office requests approval to accept the donation of a black and tan male Bloodhound puppy valued at $1,000 from John Werbelow 5. A Resolution to Change the Meeting Location of the November 16, 2020 and December 7, 2020 Regular Meetings of the Harnett County Board of Commissioners (Attachment 1) Vice Chairman Miller moved to approve the following appointments. Commissioner Springle seconded the motion, which passed 4-0. Harnett Jetport Committee Gordon Springle is interested in being appointed as an at-large member of the Harnett Jetport Committee starting January 1, 2021 . Research Triangle Regional Partnership Board of Directors The Harnett County Economic Development Council requests the appointment of Daniel Camp to serve on the Research Triangle Regional Partnership Board of Directors. Commissioners discussed the proposed Resolution by The Harnett County Board of Commissioners to Ensure the Equal Protection of All Persons that is before them, Commissioner McKoy shared her concerns and wanted to make sure certain verbiage was included in the proposed resolution . After confirming that certain verbiage was included in the proposed Resolution, Vice Chairman Miller moved to approve the Resolution by The Harnett County Board of Commissioners to Ensure the Equal Protection of All Persons. Commissioner McKoy seconded the motion, which passed 4-0. (Attachment 2) Christopher Appel , Senior Staff attorney, went over highlights from the last discussion which included the Certification Policy, Educational Leave Policy, and Reclassification. Mr. Appel answered questions from the Commissioners and lengthy discussions were continued. Mrs. Stewart presented the following reports: COVID-19 Update DSS Monthly Report -September 2020 Parks and Recreation FY 2020-2021 First Quarter Report November 2, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 4 111620a HCBOC Page 7 Mrs. Stewart updated the Board on the COVID-19 free drive through testing that will begin November 2, 2020 and go through December 4 , 2020. Testing sites will be held at various schools throughout Harnett County and the hours of operation will be 9:00am to 2:00 pm, Monday-Friday. Mrs. Stewart provided an update on COVID-19 in Harnett County. Mrs. Stewart sought direction from the Board on opening up baseball fields, it was the consensus of the Board to let them open as long as they take the proper precautions and have a limited number of 25 players. Mrs. Stewart updated the Board on Harnett County Parks and went over upcoming meetings . There was no need for closed session Vice Chairman Miller moved to adjourn the meeting at 9:37 am. Commissioner Springle seconded the motion which passed 4-0. Mark B. Johnson, Chairman Lindsey B. Lucas, Deputy Clerk November 2, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 4 111620a HCBOC Page 8 ATTACHMENT 1 r~ Harnett ~r~, COUNTY ~~ N_O_R_T_H_C_A-RO_L_I_N_A----------------------------------------------------------~ www.harnett.org A RESOLUTION TO CHANGE THE MEETING LOCATION OF THE NOVEMBER 16, 2020 AND DECEMBER 7, 2020 REGULAR MEETINGS OF THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Hamett County Board of Commissioners adopted on September 19 , 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may change the place or time of a particular meeting by resolution: that the Board has determined that on Monday , November 16, 2020 at 6 :00 pm and Monday, December 7 , 2020 at 9:00 am it will hold its regular meetings in the Commons Area Meeting Room, 307 W. Cornelius Hamett Blvd, Lillington, NC. This is a change in meeting location from 420 McKinney Parkway, Lillington, NC. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Hamett County that the location of its regular meetings on November 16, 2020 and Monday, December 7, 2020 at 9:00 am is hereby changed to Commons Area Meeting Room, 307 W. Cornelius Hamett Blvd, Lillington, NC ; that this Resolution shall be filed with the Clerk to the Board, posted at the regular meeting place and forwarded to all parties on the County's Sunshine List. HARNETT COUNTY BOARD OF COMMISSIONERS By: 111 th -IL .. ~ __ __.._M_ar-'k=-B-. v-'fo-1-00-nn-,,-CC-hh-airmarrm-. -ruan ______ _ strong roots • new growth 111620a HCBOC Page 9 ATTACHMENT~ ~~c~} 1 Harnett ,· ~~ .;;;.C...;;O;....;;..U....;.N;....;..T ... Y _____________________ _ ' ~~ . NORTH CARO LINA www.harnen .org RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS TO ENSURE THE EQUAL PROTECTION OF ALL PERSONS WHEREAS, the Constitution of the United States is the Supreme Law of our nation ; and WHEREAS, the Fourteenth Amendment to the United States Constitution states: "No State shall make or enforce any law which shall abridge the privileges or immunities of citizens of the United States; nor shall any State deprive any person oflife, liberty, or property, without due process oflaw; nor deny to any person within its jurisdiction the equal protection of the laws"; and WHEREAS, Article 1, Section 19 of the North Carolina Constitution states: "No person shall be denied the equal protection of the laws; nor shall any person be subjected to discrimination by the State because of race, color, religion, or national origin"; and WHEREAS , members of the Hamett County Board of Commissioners have taken an oath to defend and uphold the Constitutions of the United States and of North Carolina; and WHEREAS, the Hamett County Board of Commissioners are committed to protect the civil liberties and provide equal protection under the law to all individuals in the County of Hamett which encompasses a diverse population whose contributions to the County's economy, culture, and civic character are vast and important; and WHEREAS; the Hamett County Board of Commissioners affirms its strong support for the fundamental constitutional rights of every person and recognizes that the preservation of civil liberties is essential to the well-being of a democratic society with respect to other jurisdictions within North Carolina and the United States of America; and WHEREAS, the Harnett County Board of Commissioners are committed to the equal and fair treatment of all members of the public, and will act responsibly in every capacity to continuously enhance public trust and support the ideals of a free and democratic society; and WHEREAS, the Hamett County Board of Commissioners wishes to express its deep and abiding commitment to protecting all Constitutional rights of citizens of the County of Hamett, including the Fourteenth Amendment of the United States Constitution, and to stand firmly against racial injustice and support justice and equality for all people. NOW THEREFORE BE IT RESOLVED that the Hamett County Board of Commissioners declares that the Board will condemn, within the limits of the Constitutions of the United States and of North Carolina, any unconstitutional efforts to discriminate against any individual because of race, color, religion, or national origin, and to use such constitutional means at its disposal to ensure that all persons are treated equally under the law. FURTHERMORE, the Harnett County Board of Commissioners calls upon all officials and members of the public to support positive and collaborative relations and to respect the rights and liberties of their fellow members of the community. . . Du ly adopted this the 2nd day of November, 2020. HARNETT COUNTY BOARD OF COMMISSIONERS At~ MarkJohn~ 111620a HCBOC Page 10 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session October 27 , 2020 The Harnett County Board of Commissioners met in regular session on Tuesday, October 27 , 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of six feet , as the Board demonstrated compliance with State law and prudent public health practices . Members present: Staff present: Mark B. Johnson, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Brooks Matthews, Commissioner Gordon Springle, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Deputy Finance Officer Margaret Regina Wheeler, Clerk Lindsey B. Lucas, Deputy Clerk Chairman Johnson called the meeting to order at 9 :00 am and led the Pledge of Allegiance and Vice Chairman Joe Miller led the invocation . Chairman Johnson gave congratulations to Lindsey B. Lucas, Deputy Clerk, for successfully completing the 2020 Clerks Certification Course and also gave congratulations to Ashley (Deans) Bauer, PIO on getting married over the weekend. Chairman Johnson announced that the discussion regarding the County's approval of a Guaranteed Energy Savings Contract had been removed from the agenda. He then moved the discussion regarding the Possible Racial Injustice Resolution to right after the HRW Water and Sewer Ordinance Amendment. The following agenda was before the Board: )o" Call to order, Pledge of Allegiance and Invocation )o" HRW Water and Sewer Ordinance Amendment )o" Proposed Personnel Ordinance amendments )o" Discussion regarding the purpose and bylaws for the Commission for Women and Youth )o" Veteran's Office space discussion )o" Possible Racial Injustice Resolution )o" County Manager's Report: 1 111620a HCBOC Page 11 ~ Closed session ~ Adjourn November 2, 2020 Regular Meeting Agenda Review Review applications to serve on Boards and Committees Upcoming meetings and invitations Steve Ward , Director of Hamett Regional Water, stated that in June of this year the North Carolina General Assembly passed HR 873 which amended NCGS 162A-2 l 3, that statute deals with how government owned utilities collect system development fees . System development fees are what we used to call water and sewer capacity fees. As an example, if a subdivision wants to develop 50 lots, they pay those fees based on the number of lots and paid for the cost up front. This new law changes the collection of fees until the time that the building permit is issued which really changes the game because those 50 lots could take 5 years to sell to build houses on. Now the land developer does not have to worry about paying the capacity fees up front as part of their financing cost. Now that cost will be passed on to the builder who pays that fee at the time they start construction when they pull the building permit at the Harnett County Central Permitting Department. The new law is requires it to take effect January I, 2020. Mr. Ward would also like the Board to consider the way they allocate that capacity for example, in the past if you had 300 lots and you came to HR W and you wanted to get capacity for all 300 lots all in one phase as long as they had the water and sewer capacity for that then that would be fine , you could go ahead with that because we knew we would get paid for the reservation of that capacity fairly early in the process, but now depending on when the building permit is issued it may be 5 years before HRW gets paid before 300 houses are built on those lots. Mr. Ward proposes that they set up a 100 lot maximum and make it to where at least 50 building permits have to be pulled before they will approve the next phase . They won't stop reviewing the next phase but they won't issue the permit for the next 100 lots until 50% of the building permits have been pulled and they receive those fees. It was the consensus of the commissioners to add this item to their November 16, 2020 regular meeting agenda for a public hearing . Paula Stewart, County Manager, brought to the Board the possibility of A Resolution by the Hamett County Board of Commissioners to Ensure the Equal Protection of All Persons. Chris Appel, Senior Staff Attorney, discussed the Resolution he drafted and how it focused on the 14th amendment. Mr. Appel feels like the 14th amendment ensures the protection of all citizens. Mr. Appel and Mrs. Stewart responded to questions and it was the consensus of the Board to table the request. Chris Appel , Senior Staff Attorney, discussed amending the Reclassifications in the personnel ordinance due to contradictory language regarding the County Managers ability to reclassify. Mr. Appel went through the ordinance and made some changes to Article II and Article III to bring it up to date. Heather Pollard, Human Resources Director, discussed developing a policy for job related certifications and degrees. Article III, The Pay Plan, has been developed to establish a consistent process to provide fair salary increases to employees who earn certifications or degrees that are job related that will enhance their job performance and will benefit the county with a higher level of services provided. Mrs. Pollard said they also gathered input from Department Heads so it wasn't just information gathered from the committee. Mrs. Pollard noted that some highlights 2 111620a HCBOC Page 12 from the policy are that the person would not be able to exceed a 5% salary increase for obtaining certifications without Board approval and if specific job certifications are a requirement for employment the employee must have earned the credits prior to their date of hire and will not be eligible for a salary increase. Mrs. Pollard also said that they also found the need to amend the current Article VI-Leaves of Absences Section 12. Educational Leave which would say that full time non probationary employees may be eligible to take up to one 5 hour course for certification and degrees to enhance the employees job, travel time would not be included in this 5 hour time frame. Discussions were continued and Mr. Appel and Mrs . Pollard responded to questions and concerns from commissioners. The Board will continue discussing this request during their upcoming November 2 , 2020 regular meeting. Commissioner McKoy exited the meeting at 10:30 a.m. Discussions regarding the purpose and bylaws for the Commission for Women and Youth were decided by the Board to be postponed until the next work session so Commissioner McKoy could be there since she was involved in setting up the Commission for Women many years ago when it played a different role. Brian Haney, Assistant County Manager, let the Board know that an offer to purchase had been made for the Hamett County Veteran Service building which is currently located at 81 7 S gth St. Lillington, NC 27546. Since Hamett County Veterans Services would be moving to the new government complex they considered moving Workforce Development into the current Hamett County Veteran Services Building space but it would not be big enough to accommodate the Workforce Development employees. Mr. Haney stated that the County received an offer for the assessed value of $121 ,150, he did not want to disclose the potential buyer at this point but does know they would be using the building for office space, which is what it is currently being used for. The Board would like an appraisal of the building to be conducted before going any further. Mr. Haney responded to questions. John Rouse, Director of the Hamett County Health Department, gave an update on Covid-19. Mr. Rouse stated that the federal government sent 60,000 Covid-19 tests to be distributed throughout 5 counties in North Carolina which include Harnett. The testing will be conducted through the National Guard who will assist the medical personnel with administering the tests. At this time they are thinking the testing sites will be Overhills High school and Western Harnett Middle School from 9am to 2pm. Mrs. Stewart reviewed the draft November 2, 2020 regular meeting agenda, upcoming meetings and invitations. Commissioners reviewed applicants wishing to be appointed to serve on boards and committees. There was no need for closed session. Commissioner Springle moved to adjourn the meeting at 11: 12 am. Vice Chairman Miller seconded the motion that passed 4-0. 3 111620a HCBOC Page 13 Mark B . Johnson, Chairman Lindsey B. Lucas, Deputy C lerk 4 111620a HCBOC Page 14 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting/Work Session April 3, 2017 The Harnett County Board of Commissioners met in regular session, followed by work session, on Monday, April 3, 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Vice Chairman Joe Miller led the Pledge of Allegiance and invocation. Chairman Springle called for additions and deletions to the published agenda. Vice Chairman Miller moved to approve the agenda as published. Commissioner McKoy seconded the motion, which passed unanimously . Commissioner Elmore moved to approve the following items listed on the consent agenda. Commissioner Penny seconded the motion, which passed unanimously. 1. Minutes: March 20, 2017 Regular Meeting 2. Budget Amendments: 345 Highland Middle School Project CP1301 Fund 331 Code 331-8300-480.90-03 Capital 331-0000-314.50-00 Sales Tax 346 School Project CP1502 Code 309-0000-314 .50 -00 Sales Tax 309-0000-389.14-00 Capital Projects 347 General Fund Code 110-7501-441.41-11 Telephone 110-7501-441.60-33 Materials & Supplies 110-7501-441.60-47 Food & Provisions 110-0000-334.75-03 Medicare Counseling SHIP 263,372 increase 263,372 increase 288 ,315 decrease 288 ,315 increase 44 increase 3, 1 00 increase 100 increase 3,244 increase April 3, 2017 Regular Board Meeting/Budget Work Session Harnett County Board of Commissioners Page 1 of 6 111620a HCBOC Page 15 350 Qualified School Construction Bond Project CP1601 Fund 334 Code 334-8300-480.32-02 Triton High School 334-8300-480.32-66 Hamett Central School 334-8300-480.32-74 LaFayette Elementary School 334-8300-480.32-97 Western Hamett Middle 334-8300-480.36-06 Overhills High School 334-8300-480.45-22 Issuance Cost 334-8300-480.47-05 Coats Erwin Middle School 334-0000-361.50-00 Interest Earned 351 General Fund Sheriff Department Detention Code 110-5120-420.12-00 Salaries & wages part time 110-5120-420.60-33 Materials & Supplies 353 Social Services Code 110-7710-441.80-90 Crisis Intervention 110-7710-441-80-50 Day Care Subsidy 110-0000-330.77-01 Social Services Administration 110-0000-330.77-04 Day Care Subsidy 354 Fleet Maintenance Code l 10-4610-410.43-21 Maintenance & Auto Repair 110-8800-490.32-16 Contingency 357 Health Department Code 110-7600-441.60-33 Materials & Supplies 110-0000-334.76-02 Food and Lodging State 358 Health Department Code 110-7600-441.11-00 Salaries 110-7600-441.21-00 Group Insurance 110-7600-441.21-01 Retirees 110-7600-441.21-05 Employee Clinic 110-7600-441.21-07 Dental 110-7600-441.22-00 FICA 110-7600-44 1.23-00 Retirement 110-7600-441.23-01 Supplemental Retirement 110-7600-441.26-08 Workers Comp 110-7600-44 1.32-68 Board Members 110-7600-441.44-21 Building Equipment l 10-7600-441.58-17 Travel BOH l 10-7600-441.60-46 Medical Supplies 3. Resolution to add roads to state system (Attachment 1) 29 ,886 decrease 15 ,953 decrease 28,465 decrease 15,953 decrease 24,186 decrease 3 ,969 decrease 165,473 decrease 64 ,885 decrease 10,000 decrease 10,000 increase 43 ,151 increase 647,272 increase 43 ,151 increase 647,272 increase 30,000 increase 30,000 increase 8,975 increase 8,975 increase 8,201 decrease 2,051 increase 650 increase 900 decrease 500 decrease 650 decrease 500 decrease 100 decrease 450 decrease 300 decrease 500 decrease 600 decrease 10,000 increase April 3 , 2017 Regular Board Meeting/Budget Work Session Hamett County Board of Commissioners Page 2 of 6 111620a HCBOC Page 16 4 . Hamett County Sheriffs Office requested approval of two new Lieutenant Positions (pay grade 74) effective immediately. No new funds were requested in the 2016/2017 budget to cover the $5,314 increase . 5. Administration requested adoption of the updated County of Harnett Social Media Use Policy. The updated policy includes language regarding the allowance and deletion of comments on County social media pages and the retention and maintenance of records related to posts and comments to reflect recent developments in case law. 6. 2017 National Service Recognition Day Proclamation 7. Hamett County Finance Officer requested approval of the contract with the audit firm of Martin Starnes & Associates, CPA to audit the County's accounts for the period beginning July 1, 2016 and ending June 30, 2017 be approved. 8. Hamett County Emergency Services/EM Division requested approval of the updated Hazardous Materials Response Cost Recovery Ordinance for Harnett County. Staff noted the updated ordinance takes care of all of the loopholes, has a cost recovery schedule outlined, and it is in accordance with current F.E.M.A. rates. The update ordinance provides the recovery of expenses incurred by Harnett County Fire Departments including , but not limited to, departments contracted by County of Harnett in responding to an emergency substances or materials incident in accordance with NC G.S. 166A-27. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes . Penny Christman of Carolina Seasons in Cameron addressed the Board. Vice Chairman Miller moved to approve the appointments listed below. Commissioner McKoy seconded the motion, which passed unanimously. Adult Care Home Community Advisory Committee Rhonda Hutchinson, Annie Johnson Owens and Grace McLean Watts (nominated by Vice Chairman Miller) were reappointed to serve additional one-year terms expiring March 31, 2018. Harnett County Council for Women Allison Fenderson, Yvonne Linn, Rebecca Unger and Deborah Wilson (nominated by Vice Chairman Miller) were appointed to serve three-year terms expiring March 31, 2020. Nursing Home Community Advisory Committee Susan Byerly (nominated by Vice Chairman Miller) was reappointed to serve an additional three-year terms expiring March 31 , 2020. April 3, 2017 Regular Board Meeting/Budget Work Session Harnett County Board of Commissioners Page 3 of 6 111620a HCBOC Page 17 Transportation Advisory Board Barry Blevins, Carl Davis, John Finger, Valeria Gilchrist, Lisa Guy, Mark Locklear, Angela McCauley, Jotonia McLean, Jimmy Riddle, John Rouse, Kittrane Sanders, Mary Jane Sauls, Terry Strickland and Eric Truesdale were reappointed to serve additional one- year terms expiring March 31 , 2018. Harnett County Emergency Services, on behalf of Benhaven Emergency Services, requested approval to purchase a 2016 Chevrolet Ambulance demo model for approximately $150,000 to replace a 2009 ambulance that recently sustained significant engine damage. Benhaven Emergency Services Chief Andy Thomas addressed the Board. Commissioner Elmore moved to approve the request as presented. Commissioner Penny seconded the motion that passed unanimously. Harnett County Deputy Mark Hornsby provided an update on the Harnett Police Activities League, which is currently located at the old Shawtown facility. Deputy Hornsby said they operate the program for approximately $10,000 to $12 ,000 a year. He hopes for funding for a full-time position for this program in the near future as well as help with transportation needs. Discussions continued and Mr. Hornsby responded to questions. Mr. Jeffries noted the project of heating and cooling the facility is included in the Capital Improvement Plan. Mr. Riddle offered Harnett County Emergency Services may have a salvaged vehicle that could help with transportation. Mr. Jeffries presented the following reports: Harnett County Financial Summary Report -February 2017 Sales Tax Analysis by Article -December 2016 Commissioner McKoy moved that the Board go into closed session for the following purposes: (I) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the Harnett County Board of Commissioners; and (2) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-3 l 8. ll(a)(4)&(6). Commi ss ioner Penny seconded the motion which passed unanimously. Vice Chairman Miller moved that the Board come out of closed session. Commissioner Penny seconded the motion, which passed unanimously. Commissioner E lmore moved to appoint the following citizens to serve on the Economic Development Council: Class 1: Terms expire June 30, 2018 • Commissioner Barbara McKoy, District 1 • Frankie Lewis, District 4 Class 2: Terms expire June 30, 2019 • Commissioner Howard Penny Jr., District 3 • Pat Godwin Jr., District 2 Class 3 : Terms expire June 30, 2020 • Thomas Womble, District 5 April 3, 2017 Regular Board Meeting/Budget Work Session Harnett County Board of Commissioners Page 4 of 6 111620a HCBOC Page 18 Commissioner Elmore's motion also included appointing the following citizens to serve on the Hamett Properties Corporation: Class 1: Terms expire June 30, 2018 • Betsy McCormick, District 1 Class 2: Terms expire June 30, 2019 • Commissioner Joe Miller, District 5 • Walter Weeks, District 3 Class 3: Terms expire June 30, 2020 • Commissioner Abe Elmore , District 2 • Travis Bailey, District 4 Vice Chairman Miller seconded the motion, which passed unanimously. Chairman Springle discussed a recent meeting with the Board of Education. He said they are requesting millions of additional dollars. Chairman Springle said he is not in favor of the County including the $1000 bonus in the School 's supplement plan as they have yet to come up with a plan to show improvements for the additional $500. Discussions continued regarding supplements. The Board had hoped to give every teacher a $1000 bonus. The Board of Education is scheduled to submit an adjusted CIP on April 17 , 2017. Chairman Springle recessed the regular Board meeting at 10:40 am. Following a short break the Board of Commissioners will reconvene in work session to continue 2017 /18 budget discussions. Chairman Springle called the work session to order at 10:50 am. Mr. Jeffries distributed detailed budget requests for the Public Utilities Enterprise Fund and the Solid Waste Enterprise Fund. Steve Ward, Director of Public Utilities, provided an update on the Public Utilities Enterprise Fund. He noted staff is projecting a $2 million increase in revenue this year. Mr. Ward distributed a rate/fee schedule with proposed increases for fiscal year 2017-2018 including water capacity fee and water capacity use fee per lot, bulk water/s ewer bulk rates, septic hauler fee , and usage charge. Mr. Ward noted recent conversations with Fuquay-Varina about concerned with their future water needs. He responded to questions and discussed a potential bill in the legislature. Mr. Ward said staff will continue to set money aside for any capital needs going forward with the financial goal to "pay as you go". He reviewed Public Utilities' proposed CIP for consideration, noting it is a concept however staff will come before the Board with Project Ordinances for each project. Mr. Ward discussed projects and future plans. Hamett County Engineer Amanda Bader and Solid Waste Manager Randy Smith provided an update on the Solid Waste Enterprise Fund. Mrs. Bader discussed the objectives of Solid Waste and reviewed their 2017-18 CIP requests. Mrs. Bader strongly recommended not waiving April 3, 2017 Regular Board Meeting/Budget Work Session Hamett County Board of Commissioners Page 5 of 6 111620a HCBOC Page 19 tipping fees for towns/municipalities. She noted that we use haulers to transport our trash to Sampson County. The group discussed litter in the county. Discussed continued regarding the request for a second environmental officer. Solid Waste currently funds one environmental officer who is unable to dedicate all of his time to environmental issues in the county. Commissioner McKoy moved to adjourn the meeting at 12:22 pm. Commissioner Penny seconded the motion, which passed unanimously. Mark B. Johnson, Chairman Margaret Regina Wheeler, Clerk April 3 , 2017 Regular Board Meeting/Budget Work Session Harnett County Board of Commissioners Page 6 of 6 111620a HCBOC Page 20 ATTACHMENT l ~~·,::; Harnett '-ll{~ ___ C ___ O _U_N_T_Y ________________ _ _k_.:___.._ f NORTH CA RO LI NA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below li sted street. Donnibrook Pines Subdivision Donnibrook Run Duly adopted this 3rd day of April 2017. HARNETT COUNTY BOARD O F COMMISSIONERS ATTEST: I ..., __ ... ~. . :;., strong roots • new growth www.harnett .org 111620a HCBOC Page 21 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session March 28 , 2017 The Harnett County Board of Commissioners met in work session on Tuesday, March 28, 2017, in the County Managers Conference Room , County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Vice Chairman Miller led the Pledge of Allegiance and invocation. The following agenda was before the group: ) Development Services: 1) Explosives Detonation Ordinance 2) Firearms Discharge Ordinance 3) Noise Ordinance ) Sheriff's Office: 1) Request for two new Lieutenant positions 2) Request for new Environmental Officer position ) Social Media Policy ) 2017/2018 Budget Discussion: 1) Property Reva). Update 2) Capital Improvement Plan 3) New position requests 4) Department budget requests ) County Manager's Report: 1) April 3, 2017 Regular Meeting Agenda Review 2) Upcoming meetings: ) Closed Session ) Adjourn NCACC's April District Meetings, April 20th County Assembly Day, May 10th March 28 , 2017 Work Session Minutes Harnett County Board of Commissioners Page 1 of 4 111620a HCBOC Page 22 Mark Locklear, Director of Development Services, noted revisions to the following ordinances as requested by the Sheriffs Department, County's Legal Department and citizens: 1) Explosives Detonation Ordinance 2) Firearms Discharge Ordinance 3) Noise Ordinance Randy Baker, Enforcement Officer, reviewed proposed changes clarifying the purpose of the requested amendments is to decriminalize the enforcement and establish a method of appeal and settlement for violations. Staff responded to questions and discussions continued. The ordinances will go before the Planning Board before coming back before the Board of Commissioners. Harnett County Sheriffs Office requested approval of two new Lieutenant Positions, pay grade 74, effective immediately. No new funds are requested in the 2016/2017 budget to cover the $5,314 increase. Sheriff Coats explained the promotions are due to an increase in responsibilities for these two career officers, Mr. Jeffries pointed out the difference between a promotion and a reclassification; saying technicality with our Personnel Ordinance the Sheriff will fill these two new positions and the two old positions will go away. Mr. Jeffries asked to table the request for a new Environmental Officer position. He said the proposal was for Solid Waste to fund the position in the Sheriffs Office however Solid Waste does not have the funding at this time. He noted we currently have only have one environmental officer covering the county. The group continued to discuss ways to deal with litter. Staff Attorney Christopher Appel briefly reviewed proposed updates to the County of Harnett Social Media Use Policy. He noted the updated policy includes language regarding the allowance and deletion of comments on County social media pages and the retention and maintenance of records related to posts and comments to reflect recent developments in case law. Commissioners will consider approval of the updated social media policy during their upcoming regular meeting. Mr. Jeffries led the 2017/2018 Budget Discussion which included: 1) Property Reval. Update 2) Capital Improvement Plan 3) New position requests 4) Department budget requests Staff provided an overview of department requests, new positions, tax reval numbers, and capital needs. During the Property Reval. update Mr. Jeffries said we are in a sound position moving forward; staff believes we have a value gain of 1.2% in dollar amounts totaling $612,218.60 however some areas will lose revenue. He believes, with the potential for school construction projects in the future, we still need a fiscally responsible budget for growing expenditures and maintaining a healthy reserve while contining to fund capital needs. March 28, 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 4 111620a HCBOC Page 23 Mr. Jeffries stressed one of the biggest concerns in the upcoming budget is the unpredictability of Health insurance. He said initial projections are an 18% increase costing approximately $1 Million. Mr. Jeffries reviewed the General Government Capital Improvement Plan. He also provided an update on HeadStart at Shawtown. Mr. Jeffries distributed the Board of Education's Capital Requests notebooks to commissioners, noting that the Board of Education is still working on their numbers. Mr. Jeffries reminded the group that we already have a funding formula for the Board of Education. He briefly reviewed the 20 new position requests that total $1. l Million. Discussions continued regarding the assistant DA position as well as funding for the Expanded Food Nutrition Education position. Ms. Honeycutt provided an overview of departmental requests. Regarding the Springsted Study, Mr. Jeffries said we must address the 3/5 issue. Mr. Jeffries announced that Moody's increased our ratings however it remained the same with Standard & Poor's. Commissioners said they appreciate the level of detail staff is sharing with them regarding their 2017-18 proposed budget. Public Utilities and Solid Waste Enterprise Funds are forthcoming. Mrs. Honeycutt presented for consideration the possibility of the County once again providing dental benefits for retired employees who are not yet of Medicare age. She said providing this benefit would cost the County approximately $61 ,168 over the next 13 years. Mr. Jeffries reviewed the proposed April 3, 2017 regular meeting agenda and upcoming meetings . Brian Haney provided a brief summary on Senate Bill 363. This proposed legislation would revise NCGS 105-322 concerning the powers and duties of the Board of Equalization and Review and NCGS 105-290 concerning Appeals to the Property Tax Commission. Mr. Haney changes would basically strip the Board of Equalization and Review, as well as the Board of Commissioners and the Property Tax Commission, of its power and duty to make decisions based on the merits of the case. Staff believes this would place an undue burden on the County. It was the consensus of the Board to let legislators know they were against this proposed legislation. Vice Chairman Miller moved that the Board go into closed session for the following purposes: 1) To discuss certain personnel matters; and 2) To discuss matters relating to economic development in Harnett County; and 3) Consultation with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following cases: a) County of Hamett vs Randy D. Rogers , Hamett County File No: 12 CVS 890; March 28, 2017 Work Session Minutes Hamett County Board of Commissioners Page 3 of 4 111620a HCBOC Page 24 b) Anderson Creek Partners, LP, et als vs County of Hamett, Hame tt County File No . 17 CVS 363; c) the Workers Compensation claim of Douglas Jones , IC File No. 14057653. This motion is made pursuant to N.C. General Statute Section 143-3 l 8. l l(a)(6),(4)&(3 ). Commissioner Penny seconded the motion , which passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Miller seconded the motion, which passed unanimously. Vice Chairman Miller moved to adjourn the meeting at 12 :27 pm. Commissioner Penny seconded the motion, which passed unanimously. Mark B. Johnson, Chairman Margaret Regina Wheeler, Clerk March 28, 2017 Work Session Minutes Hamett County Board of Commissioners Page 4 of 4 111620a HCBOC Page 25 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session March 14 , 2017 The Hamett County Board of Commissioners met in work session on Tuesday, March 14, 2017, in the County Manager's Conference Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Howard Penny, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Commissioner Elmore led the Pledge of Allegiance and invocation. The following agenda was before the Board: >-Harnett County Emergency Services: 1) M.O.U. for the E.M.T. curriculum for Harnett Central High School 2) Specialty Teams Contract 3) Hazardous Materials Cost Recovery Ordinance >-Revision to the Clinical Patient Fees, Eligibility and Bad Debt-Write Off Policy >-Commissioners Compensation Discussion ;." County Manager's Report: 1) March 20, 2017 Regular Meeting Agenda Review 2) Letter of Support for Outpatient Imaging Center, Cape Fear Valley and Harnett Health CON application 3) CCCC Board of Trustee Appointee 4) Harnett Health System Board of Trustee Appointees 5) Brunswick Co. visit with Sheriff Coats 6) Shawtown Heads tart Update ;." Closed Session ;." Adjourn Emergency Services Director Jimmy Riddle introduced Harnett County 's new Medical Director Dr. Erin Wirths, D.O. Dr. Wirths addressed the group . March 14, 2017 Work Session Minutes Hamett County Board of Commissioners Page 1 of 4 111620a HCBOC Page 26 Mr. Riddle reviewed the following requests: 1) Hamett County Emergency Services/EMS Division requests approval of the Memorandum of Understanding (MOU), effective April 1, 2017, between the County of Hamett and Hamett County Public School System for the Emergency Medical Technician curriculum offered at Hamett Central High School. The MOU would allow our agency to sponsor this program in order for it to operate. Mr. Riddle noted we have previously completed a MOU for the fire curriculum but the school system is behind in this request as this program has already begun. This will be an auto-renewal MOU. 2) Hamett County Emergency Services requests approval of the Specialty Team Agreement, effective July 1, 2017, between Hamett County's Chief's Association and the County of Hamett to ensure supplemental funding provided by the County in support of training, equipping and maintaining the Dive Team, Search & Rescue Team and Trench/Confined Space Team. This funding will offset some of the expenses that the Chief's Association Specialty Teams incur each year. This agreement also ensures that these teams are trained and meet all certifications/qualification requirements to operate/respond within Hamett County and the State of North Carolina Harnett County Emergency Services also requests budget FY 17-18 funds in the amount of $10,000. This will be an auto-renewal MOU. 3) Hamett County Emergency Services/EM Division requests approval of the updated Hazardous Materials Response Cost Recovery Ordinance for Hamett County. Harnett County currently has a 1991 version of this ordinance that was very poorly written and when any of our departments try to recoup expenses related to hazardous material incidents they are denied base on the incompleteness of this current ordinance. The proposed ordinance takes care of all of the loopholes, has a cost recovery schedule outlined, and it is in accordance with current F.E.M.A. rates. The proposed ordinance also provides the recovery of expenses incurred by Hamett County Fire Departments including, but not limited to, departments contracted by the County of Hamett, in responding to an emergency substances of materials incident in accordance with N.C. G.S. 166A-27. Commissioner Springle suggested additional language to be included in the proposed ordinance. Commissioners will consider approval of these requests during their upcoming regular meeting. Harnett County Health Director John Rouse briefly reviewed changes to the Clinical Patient Fees, Eligibility and Bad Debt-Write Off Policy. Mr. Rouse noted the changes are Title 10 requirements and basically deal with billing and no client being denied services. He noted the Board of Health approved the revisions during their March 2, 2017 meeting. Mr. Rouse responded that you do not have to be a resident of Harnett County to get services however most out-of-county patients have a payer source. Commissioners will consider approval of the revised policy at their upcoming regular meeting. Mr. Jeffries led a discussion regarding commissioner's compensation. Staff will propose recommended increases in commissioner's compensation and travel compared to the mid-range of those in surrounding counties during the next work session. March 14, 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 4 111620a HCBOC Page 27 Mr. Jeffries shared a proposed letter of support, requested by Cape Fear Valley and Harnett Health, for their Outpatient Imaging Center CON application. Mr. Jeffries said the Center will be located in the western Harnett area. Commissioners will consider approval of the letter of support during their upcoming regular meeting. Mr. Jeffries responded he has been meeting with Mikes Jones regarding Harnett Health's interest in acquiring Lot 2 and working with Economic Development on the incentives process. Mr. Jeffries reviewed the proposed March 20, 2017 regular meeting agenda. Harnett County Planning Services Director Jay Sikes reviewed the following proposed zoning changes: };>, Public Hearing: Landowner/Applicant: Parminder Sandbar; 1.45 +/-acres; Pin #0663-84-0414.000; From RA-40 to RA-30; Off SR # 1440 (James Norris Road on Kinnis Creek Drive); Lot 20 Kinnis Creek Subdivision; Black River Township. Mr. Sikes said basically the applicant, who owns a corner lot in the front of a subdivision, wants to subdivide his lot to build another house. He said staff has received a lot of calls about this because folks were worried about manufactured homes. Mr. Sikes said no one attended the Planning Board meeting in opposition. Staff will look at the restrictive covenant to make sure the property can be subdivided. };>, Public Hearing: Landowner/ Applicant: Jean D . Kenlan Revocable Trust / Copart, C/0 Larry Stripling; 46 +/-acres ( out of 157.25 acre tract); Pin # 1515- 11-6710.000; From RA-30 to Industrial ; SR# 1788 (Alphin Road); A verasboro Township . Mr. Sikes noted this rezoning was more contentious as the applicant wants to expand. He noted 20 citizens attended the Planning Board meeting and at least 6 folks spoke sharing their concerns about noise, dust, traffic and appearance . He noted that due to many citizen's concerns during the Planning Board meeting, the applicant has suggested and the Planning Board has agreed, to amend the application via removing approximately 4 acres along Alphin Road. That 'leg' would be removed from the request, subdivided from the larger tract, & remained zoned RA-30. Discussions continued. Regarding the CCCC Board of Trustee Appointee, Chairman Springle noted CCCC is going through their accreditation process and have asked that Jim Burgin be reappointed to serve on the Board now instead of waiting unti l June. He said CCCC feels like Mr. Burgin has been an asset. It was clarified that the appointee is not required to be a commissioner. Commissioners will consider this appointment during their upcoming meeting. Mr. Jeffries reviewed Harnett Health System Board of Trustee's request for approval of two appointments to their Board. Mr. Jeffries recently met with Mike Jones and reviewed their plans to make sure they also have representative from District 5 as soon as possible. Commissioners Springle, Penny, Elmore and Miller said they were interested in visiting Brunswick County with Sheriff Coats to hear about their Citizen Patrol Program. March 14, 2017 Work Session Minutes Harnett County Board of Commissioners Page 3 of 4 111620a HCBOC Page 28 Mr . Jeffries provided an update on the HeadStart Program at Shawtown. He said they are propos ing locating two mobile classrooms with a cafeteria on the Shawtown site as a temporary solution. He said they have discussed this with the Shawtown Alumni . Mr. Jeffries said they must have a pump station installed on the property which could cost up to $110,000. He sought direction from the Board about helping HeadStart with the $110,000 expense. Mr. Jeffries said he believes we can tie the $110 ,000 back into the lease rate. Discussions continued. Vice Chairman Miller moved that the Board go into closed ses sion for the following purposes : 1) To discuss certain economic development matters ; and 2) To discuss certain personnel matters ; and 3) To instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property; and 4) To consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following case: "Ander son Creek Partners, P, et al vs County of Harnett" Hamett County Superior Court File No. 17 CVS 363." This motion is made pursuant to N.C. General Statute Section 143 -318 .1 l(a)(4),(6),(5)&(3). Commissioner Penny seconded the motion, which passed unanimousl y . Commissioner Elmore moved that the Board come out of closed session. The motion was seconded by Vice Chairman Miller and passed unanimously. Commissioner Elmore moved to adjourn the meeting at 12:11 pm. Commissioner Penny seconded the motion, which passed unanimously. Mark B. Johnson, Chairman Margaret Regina Wheeler, Clerk March 14, 2017 Work Session Minutes Hamett County Board of Commissioners Page 4 of 4 111620a HCBOC Page 29 Harnett County Board of Commissioners Minutes of Work Session/Planning Retreat February 28, 2017 The Harnett County Board of Commissioners met in work session for their planning retreat on Tuesday, February 28, 2017, at the Northwest Harnett Volunteer Fire Department, 6015 Christian Light Road, Fuquay-Varina, North Carolina. Members present: Gordon Springle, Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Howard Penny, Commissioner Member absent: Joe Miller, Vice Chairman Staff present: Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Allen Coats, Deputy Finance Officer Brian Haney, Director of Community and Government Relations Chairman Springle called the meeting to order at 9:00 am and led the invocation and Pledge of Allegiance. Northwest Harnett Volunteer Fire Department Chief Chris Prince welcomed the group. The following agenda was before commissioners: • Economic Development Updates and HFTC Restructuring • Financial Presentation to the Board of Commissioners and Board of Education • Market-Based Salary and Grade Table Study Presentation • Financial Update • Wrap-up Mr. Jeffries provided a brief overview of the day's agenda. Consultant Lee Anne Nance and Economic Development Staff Nick Dula, Angie Stewart and Debbie Taylor provided economic development updates. Staff and Mrs. Nance responded to questions and discussions continued. Members and staff of the Harnett County Board of Education joined the meeting. February 28, 2017 Planning Retreat Minutes Harnett County Board of Commissioners Page I of 3 111620a HCBOC Page 30 Ted Cole with Davenport and Co., the County's financial advisor, delivered a financial presentation to the Board of Commissioners and Harnett County Board of Education members and staff. Contents included: • Credit Rating Overview and Peer Comparatives • General Fund Balance • Existing Tax Supported Debt Profile • Potential Capital Project and Financing Needs • Appendix A: Existing Tax Supported Debt • Appendix B: Financial Policies • Appendix C: Rating Reports Discussions among the two boards continued including school growth, redistricting, how to fund the construction of a new high school, alternatives to building new schools , and federal funding for military students. The Board of Education members and staff left the meeting following lunch. Heather Pollard, Interim Director of Human Resources Director, addressed the group. Mr. Haney gave a brief overview and background of the comprehensive study. John Anzivino with Springsted, Public Sector Advisors, presented the Market-Based Salary and Grade Table Study. Staff recommended Option 3A with a salary impact of $2.66 Million dollars not including benefits. Mr. Jeffries said that number is misleading and Mr. Honeycutt said it would actually cost $1.8 million net to the county to implement the study considering DSS and the enterprise funds . Commissioners questioned the steps in place to ensure regular performance rev iews and performance based increases . Staff acknowledged lot of issues with our current pay structure and proposed a performance pay plan to deal with compression forward. Staff continued to explain recommendations in the Springsted study. Mr. Jeffries said population growth has strained our employees and discussed employee retention and institutional knowledge. Finance Officer Kimberly Honeycutt provided a financial update including review of the County's Fiscal Policy Guidelines, Reserve Polices, unassigned fund balance, total expenditures, reserve fund balance, investment earnings and cash position history, total cash & cash equivalents, Ad valorem tax and collection rate history , collection percentage, net levy, Public School Building Capital Fund and Harnett County's Financial Summary Report. Ms. Stewart mentioned many of the accomplishments of Harnett County Government in 2016/17. Mr. Jeffries discussed several proposed 2017-2018 goals including expanding services, employee retention , potential future office space at Shawtown for less than $100,000, Public Utilities upgrading capacity at the sewer North Harnett, Library expansion county-wide library system, fleet management and determining the best way to deal with our growing fleet, Parks and Recreation , Emergency Services, Solid Waste to open additional convenient centers and expansion at Dunn-Erwin site, move up in capital plan and go ahead and purchase command February 28, 2017 Planning Retreat Minutes Harnett County Board of Commiss ioners Page 2 of 3 111620a HCBOC Page 31 center, space needs and a new DSS facility & renovation saying staff would like to begin in the upcoming year, demolish old jail at Emergency Services in upcoming budget, consider an adoption center at Animal Services in upcoming year and clarify enforcement is different than adoption could be a great opportunity for improving services, Sheriffs Office training as a priority focusing on crisis intervention and mental health which would require additional funding as well as needing additional positions at the jail, focus on fiber, and new software in Development Services and Finance. Mr. Jeffries noted HeadStart had yet to identify a good sol ution and are currently considering placing mobile units at the old Shawtown site. He said they are working with the Town of Lillington regarding water and sewer permits. Mr. Jeffries said he thinks we have come a long way regarding employee retention and recruitment and talked about performance, morale and the cost of training employees. Mr. Jeffries reviewed the proposed March 6, 2017 regular meeting agenda. He said staff would present the Capital Improvement Plan at next the work session. He also noted additional information forthcoming at upcoming work sessions for the proposed goals mentioned earlier. He sought direction from the Board regarding the sale of surplus furniture at old Boone Trail School. Commissioner Elmore moved to adjourn the meeting at 2:55 pm. Commissioner Penny seconded the motion which passed 4 -0 . Mark B. Johnson, Chairman Margaret Regina Wheeler, Clerk February 28, 2017 Planning Retreat Minutes Hamett County Board of Commissioners Page 3 of 3 111620a HCBOC Page 32 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting December 5, 2016 The Harnett County Board of Commissioners met in regular session on Monday, December 5 , 2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gordon Springle, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Burgin called the meeting to order at 9:00 am. Commissioner Elmore led the Pledge of Allegiance and invocation. Commissioner Miller moved to approve the following items listed on the consent agenda. Vice Chairman Springle seconded the motion which passed unanimously. 1. Minutes: November 21, 2016 Regular Meeting 2. Budget Amendments: 165 Health Department Code 110-7600-441.32-26 Incentives 110-0000-353.76-05 Donations 174 JCPC Programs Code l 10-5899-420.32-82 Return of Unspent Grant Funds 110-0000-399-00-00 Fund Balance Appropriated 176 Administration Code 110-4150-410.30-04 Professional Services 110-8800-490.32-16 Contingency 210 increase 210 increase 10,531 increase 10,531 increase 14,200 increase 14,200 decrease December 5, 2016 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 6 111620a HCBOC Page 33 177 Veterans Court Code 253-4404-441.35-77 Veterans Court 253-0000-331.88-04 Veterans Court BJA 179 Cooperative Extension Code 110-7398-465.32-29 Agriculture 110-0000-399-00-00 Fund Balance appropriated 181 Health Department Code 110-7600-441.32-26 Incentives 110-7600-441.33-50 Contracted Services 110-7600-441.54-26 Advertisement 110-7600-441.60-33 Materials & Supplies 110-7600-441.60-46 Medical Supplies l 10-7600-441.60-47 Food & Provisions l 10-0000-334.76-03 General Aid counties 186 Animal Services Code 110-5500-420.35-80 I Care Spay & Neuter 110-0000-334.65-01 Animal Control Spay & Neuter l 10-0000-399.00-00 Fund Balance Appropriated 187 Public Utilities Code 53 l-9030-431.43-19 Operating Repair Maint. System 531-0000-399-00-00 Fund Balance Appropriated 189 General Fund Article 46 Sales Tax Code 225-8600-480-90-l O Other Financing Uses 225-0000-399-00-00 Fund Balance Appropriated 3. Resolution to add roads to state system (Attachment 1) 2,405 increase 2,405 increase 1,000 increase 1,000 increase 4,500 increase 11,500 increase 2,000 increase 50,900 increase 3,500 increase 600 increase 73,000 increase 7,000 increase 10,000 increase 3,000 increase 250,000 increase 250,000 increase 1,109,360 increase 1, 109,360 increase 4. Hamett County Cooperative Extension requested permission to approve the Family Resource Management Contract with NC Ag Foundation. The contract will end when the funds, approximately $18,000, are depleted. 5. Hamett County Parks and Recreation requested approval to accept the Parks and Recreation Trust Fund grant in the amount of $400,000. The grant will be used to build Phase 1 of the Government Complex Park located adjacent to the Sandhills Farm Park. 6. Hamett County Public Utilities requested approval of an engineering consulting agreement in the amount of $135,800 with McGill Associates PA out of Pinehurst, NC to provide design and construction administrative services on several upcoming projects. This agreement would establish a standing contract to perform this work for the South Central Water Transmission Project. December 5, 2016 Regular Meeting Minutes Hamett County Board of Commissioners Page 2 of 6 111620a HCBOC Page 34 7. Harnett County Public Utilities requested approval of the South Central Water Transmission Line Project Ordinance in the amount of $1,027,900. This project consists of the construction of approximately 7,500 linear feet of 12-inch ductile iron water transmission line in the Bunnlevel are of Harnett County . 8. Harnett County Sheriffs Office requested approval to accept a donation of $54,988 from former Sheriff Larry Rollins to be used for Sheriffs Office Capital Outlay purchases. 9 . Harnett County General Services requested approval of an amendment to the Hamett County Language Access Plan as required by the North Carolina Housing Finance Agency. The amendment includes an analysis of identifying Limited English Proficient (LEP) persons in Harnett County and what steps will be implemented to assist LEP individuals. 10. Resolution to Convey County Owned Real Property to Habitat for Humanity of Harnett County, Inc. (Attachment 2) 11. Administration requested approval of the revised by-laws of the Nonprofit Committee 12. Resolution to award iPad Air 2 to Commissioner Jim A. Burgin (Attachment 3) 13. Harnett County Finance Officer requested approval of the Benhaven Elementary Project Ordinance in the amount of $1,109,360 14. Resolution Declaring the Intent of the County of Harnett, North Carolina to Issue Approximately $23,000,000 General Obligation School Bonds to Finance Benhaven Elementary School, as Requested by the Board of Education of Harnett County, and to Reimburse Itself for Capital Expenditures Incurred in Connection with the Acquisition and Construction of Benhaven Elementary School from the Proceeds of such Obligation Schools Bonds Expected to be Issued in Fiscal Year 2017. (Attachment 4) Chairman Burgin addressed the group. Fort Bragg Deputy Garrison Commander Justin Mitchell presented commissioners with a letter of conveyance from Colonel Brett T. Funck requesting tract 404-1 Hairfield Tract be conveyed to Harnett County as soon as possible. The Hairfield Tract consist of approximately 154.1 acres and a condition of conveyance is that the property must be developed and used for educational purposes. The meeting was recessed to reconvene after the following swearing-in ceremony. December 5, 2016 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 6 111620a HCBOC Page 35 Mr. Snow was the Master of Ceremonies. Reverend Scott Ellison, Reserve Hamett County Sheriff Deputy, gave the invocation. The Honorable District Court Judge Joy A. Jones and Harnett County Clerk of Superior Court Marsha L. Johnson administered oaths to the following elected officials: Board of Education member -District 2 William H. Morris Board of Education member -District 3 Jason Lemons Board of Education member -District 4 Eddie Jaggers County Commissioner -District 3 Howard Penny Jr. County Commissioner -District 4 C . Gordon Springle County Commissioner -District 5 Joe Miller Register of Deeds Kimberly S. Hargrove Margaret Regina Wheeler, Clerk to the Board, was called upon to reorganize the board. NC General Statute l 53A-39 requires the Board of Commissioners to reorganize at its first regular meeting in December of each year. Ms. Wheeler opened the floor for nominations for chairman. Commissioner Elmore nominated Commissioner Springle. Commissioner Miller moved to close the nomination. Commissioner Elmore seconded the motion, which passed unanimously. Commissioner Springle was unanimously elected Chairman of the Board. Chairman Springle opened the floor for nominations for vice chairman. Commissioner Elmore nominated Commissioner Miller. Commissioner Elmore moved to close the nominations. Commissioner Miller seconded the motion, which passed unanimously. Commissioner Miller was unanimously elected Vice Chairman of the Board. Members present: Gordon Springle, Chairman Joe Miller, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Howard Penny Jr., Commissioner Chairman Springle called for additions and deletions to the published agenda. Vice Chairman Miller moved to approve the agenda as published. Commissioner Elmore seconded the motion which passed unanimously. Vice Chairman Miller moved to approve the following items listed on the consent agenda. Commissioner Penny seconded the motion which passed unanimously. 1. 2017 Schedule of Meetings of the Hamett County Board of Commissioners 2 . Resolution to Cancel the December 13, 2016 Work Session and December 19, 2016 Regular Meeting of the Hamett County Board of Commissioners (Attachment 5) Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. There were no appointments. December 5, 2016 Regular Meeting Minutes Hamett County Board of Commissioners Page 4 of 6 111620a HCBOC Page 36 Jason M. Epley, AICP, Benchmark Planning, provided an informational presentation of the Fort Bragg Joint Land Use Study. Harnett County Development Services Director Mark Locklear was also present. Mr. Epley, Mr. Locklear and Mr. Jeffries responded to questions and discussions continued. Barry Blevins, Director of General Services, presented Harnett Area Rural Transit System (HARTS) request for approval of the purchase of three (3) 9-ambulatory/3-non-ambulatory passenger vehicles , as well as approval of three (3) new full-time driver positions to operate vehicles for Non-Emergency Medical Transportation (NEMT). The initial cost is $216,275. Lawrence Smith, Transit Services Manager, explained that under the current state, Non- Emergency Medical Transportation (NEMT) requests placed upon HARTS, after a major vendor/provider suspended operations in November 2016, increased 65%. The additional demand reduced the resources available for 'other' transportation requests, leaving some citizens without transportation to work, shopping, and special needs outings. Staff noted at this time, HARTS is providing all ADA compliant "lift" and additional Ambulatory NEMT transportation for Medicaid requested/approved trips. Mr. Blevins estimates the revenue potential at $267,420. Mr. Smith said they plan to strictly dedicate three employees and three vehicles to Medicaid transportation. Conunissioner McKoy asked if they would keep the one vendor they currently have. Mrs. Honeycutt said they could use the money in the budget for the current year and the program revenue to offset additional program expenses so it should balance out. Conunissioner Elmore confirmed no new money and moved to approve the request as presented. Vice Chairman Miller seconded the motion which passed unanimously. Mr. Jeffries presented the following reports : -Harnett County Financial Sununary Report -October, 2016 -Harnett County Sales Tax Analysis by Article -August 2016 -Harnett County Public Health Activities Sununary -October 2016 -Interdepartmental Budget Amendments Vice Chairman Miller moved to nominate Gordon Springle to serve as the voting delegate during the upcoming NCACC Legislative Goals Conference in Wake County. Commissioner Elmore seconded the motion that passed unanimously . There was no new business. Vice Chairman Miller moved that the Board go into closed session for the following purpose: 1) Consultation with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following case: "Estate of John David Livingston, II et als, vs Hamett County Sheriffs Dept.", Hamett County File No. 16 CVS 1165, Eastern District of NC Western Division No. 5;16 CV-00906-BO. This motion is made pursuant to N.C . General Statute Section 143-318.l l(a)(3). Commissioner Elmore seconded the motion which passed unanimously . December 5, 2016 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 6 111620a HCBOC Page 37 Commissioner Elmore moved that the Board come out of closed session. Commissioner McKoy seconded the motion that pass unanimously. Mr. Snow corrected the case# in the original motion to go into closed session. Mr. Jeffries provided an update on HeadStart noting they have 3 options which are to renovate their current building, pursue modular units or contract with a private company to build a building. Mr. Jeffries said they want 13,000 square feet of space. Chairman Springle reminded the group of the upcoming Christmas reception at the Sheriffs Office and the Employee Annual Luncheon. Commissioner Elmore moved to adjourn the meeting at 11 :54 am. Vice Chairman Miller seconded the motion that passed unanimously. Mark B. Johnson, Chairman Margaret Regina Wheeler, Clerk December 5, 2016 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 111620a HCBOC Page 38 ATTACHMENT 1 · .. , Harnett ~ _C _O_U_N_T_Y ___________________ _ ·J NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution ofthis document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed streets. Highgrove Subdivision Sedgefield Lane Heathrow Drive (SR 2510 Ext.) Highgrove Drive (SR 2508 Ext.) Lancaster Court Salisbury Lane Rushmoor Lane New Castle Lane Duly adopted this 5th day of December, 2016. HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST: strong roots • new growth www.harn ettorg 111620a HCBOC Page 39 ATTACHMENT 2 RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS TO CONVEY COUNTY OWNED REAL PROPERTY TO HABITAT FOR HUMANITY OF HARNETT COUNTY, INC . THAT WHEREAS, HABITAT FOR HUMANITY OF HARNETT COUNTY, INC. is a non-profit corporation created under the laws of North Carolina whose purpose is to create and provide at a reasonable cost, safe and habitable single family residential housing to low income and needy citizens of Harnett County; and WHEREAS , Harnett County is the owner of a vacant real property lot located at 60 Gladiola Drive, Spring Lake, Harnett County, NC 28390 which is more particularly described as follows: BEING all of Lot No. 186, in a Subdivision known as Rolling Springs, Land of Country Living Section Two, according to a plat of same duly recorded in Book of Plats 18, Page 14, Harnett County Registry, North Carolina, PIN ID No: 0514-11-9271.0000; and WHEREAS, Habitat for Humanity of Hamett County, Inc. has made a request to the Harnett County B~ard of Commissioners for assistance in fulfilling its charitable work for the citizens of Harnett County; that the County Board of Commissioners recognizes Habitat for Humanity's long and distinguished service in obtaining real property lots, identifying qualified applicants, constructing quality single family homes, conveying said homes to needy individuals at affordable terms, and reinstating properties at enhanced values back on the County ad valorem tax rolls; and WHEREAS, the Hamett County Board of Commissioners has made the determination pursuant to the provisions of N.C. General Statutes §I60A-279 and §160A-267 to donate and convey the County's title interest in the above described real property lot as an appropriation to Habitat For Humanity of Hamett County, Inc. for carrying out its public purpose. NOW, THEREFORE, the Hamett County Board of Commissioners hereby resolves the following: I. That the Hamett County Board of Commissioners hereby recognizes and determines that Habitat for Humanity of Harnett County, Inc., a N.C. non-profit corporation, carries out a public purpose and is a viable and deserving private entity to which the County is authorized to appropriate the transfer of real property. 2. That the Chairman of the Hamett County Board of Commissioners is hereby authorized to convey by Special Warranty Deed to Habitat for Humanity of Hamett County, Inc., a N.C. non-profit corporation, Harnett County's title interest in that vacant real property lot previously described in this Resolution in exchange for no monetary consideration. 111620a HCBOC Page 40 3. That pursuant to N.C. General Statutes §160A-279 and §160A-267, a notice summarizing the contents of this Resolution shall be published once with the conveyance to be consummated no sooner than 10 days after the notice publication date . This Resolution is duly adopted at the regular meeting for the Hamett County Board of Commissioners on Monday December 5, 2016. HARNETT COUNTY BOARD OF COMMISSIONERS ATTESTED : 111620a HCBOC Page 41 ATTACHMENT 3 ~ --~-. Harnett ~rr COUNTY _£ ·-. ,N _O_R_T_H_C_A_R-OL_I _N_A ------------------------------- www.harn ett .org Resolution THAT, WHEREAS, James A. Burgin became a Harnett County Commissioner in 2008 ; and WHEREAS, North Carolina General Statute l 60A-265 allows the governing body, at its discretion, to (i) hold, use, change the use thereof to other uses, or (ii) sell or dispose of real and personal property, without regard to the method or purpose of its acquisition or to its intended or actual governmental or other prior use; and NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that Commissioner Jim Burgin, as requested, be awarded the iPad Air 2 given to him to use during his tenure. Duly adopted this 5th day of December, 2016 . HARNETT COUNTY BOARD OF COMMISSIONERS ~Chairman Attest: strong roots • new growth 111620a HCBOC Page 42 EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners (the "Board') of the County of Harnett, North Carolina was held on December 5, 2016, at 9:00 a.m . in the County Commissioners' Meeting Room, Hamett County Administration Building, 102 East Front Street, Lillington, North Carolina, Jim Burgin, Chairman of the Board, presiding and the following Commissioners present: Jim Burgin, Chairman Gordon Springle, Vice-Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner The following members were absent: NI A Also present: Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk * * * Commissioner Miller moved that the following resolution (the "Resolution"), a copy of which was available with the Board and which was read by title: RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE INTENT OF THE COUNTY OF HARNETT, NORTH CAROLINA TO ISSUE APPROXIMATELY $23,000,000 GENERAL 0BLIGA TION SCHOOL BONDS TO FINANCE BENHA VEN ELEMENTARY SCHOOL, AS REQUESTED BY THE BOARD OF EDUCATION OF HARNETT COUNTY, AND TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES INCURRED IN CONNECTION WITH THE ACQUISITION AND CONSTRUCTION OF BENHA VEN ELEMENTARY SCHOOL FROM THE PROCEEDS OF SUCH GENERAL OBLIGATION SCHOOL BONDS EXPECTED TO BE lsSUED IN FISCAL YEAR 2017. WHEREAS, the Board of Education of the County of Harnett (the "Board of Education") has requested that the Board of Commissioners (the "Board") of the County of Harnett, North Carolina (the "County ") issue approximately $23 ,000,000 of tax-exempt general obligation school bonds (the "Bonds") in order to finance the acquisition and construction of Benhaven Elementary School (the "Project "), pursuant to the bond order adopted by the Board on July 21, 2014 and effective on approval by the voters of the County at a referendum duly held on November 4, 2014; and WHEREAS, the County intends to proceed with the Project and expects to incur and pay certain expenditures in connection with the Project prior to the date of issuance of the Bonds (the "Original Expenditures"), such Original Expenditures to be paid for originally from a source other than the proceeds of the Bonds, and the County intends, and reasonably expects, to be reimbursed for such Original PP AB 3139930v I 111620a HCBOC Page 43 Expenditures from a portion of the proceeds of the Bonds to be issued at a date occurring after the dates of s uch Original Expenditures; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Hamett, North Caro lina as follows: Section 1. Official Declaration of Intent. The County presently intends, and reasonably expects, to reimburse itself for the Original Expenditures incurred and paid by the County on or after the date occurring 60 days prior to the date of adoption of this Resolution from a portion of the proceeds of the Bonds. The County reasonably expects to issue the Bonds in the fiscal year ending June 30, 2017, and the maximum principal amount of Bonds reasonably expected to be issued by the County to pay for all or a portion of the costs of the Project, which amount is subject to change, is expected to be approximately $23 ,000,000. Section 2 . Compliance with Regulations. The County adopts this Resolution as a declaration of official intent under Section 1.150-2 of the Treasury Regulations promulgated under Section 103 of the Internal Revenue Code of 1986, as amended, to evidence the County's intent to reimburse itself for the Original Expenditures from proceeds of the Bonds. Section 3 . Itemization of Capital Expenditures. The Finance Officer of the County, with advice from special counsel, is hereby authorized , directed and designated to act on behalf of the County in determining and itemizing all of the Original Expenditures incurred and paid by the County in connection with the Project during the period commencing on the date occurring 60 days prior to the date of adoption of this Resolution and ending on the date of issuance of the Bonds. Section 4 . Effective Date. This Resolution is effective immediately on the date of its adoption . On motion of Commissioner Miller_, seconded by Vice Chairman Springle, the foregoing resolut ion entitled "RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE INTENT OF THE COUNTY OF HARNETT, NORIB CAROLINA TO ISSUE APPROXIMATELY $23,000,000 GENERAL 0BLIGA TION SCHOOL BONDS TO FINANCE BENHA VEN ELEMENT ARY SCHOOL, AS REQUESTED BY THE BOARD OF EDUCATION OF HARNETT COUNTY, AND TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES INCURRED IN CONNECTION WITH THE ACQUISITION AND CONSTRUCTION OF BENHAVEN ELEMENTARY SCHOOL FROM THE PROCEEDS OF SUCH GENERAL OBLIGATION SCHOOL BONDS EXPECTED TO BE ISSUED IN FISCAL YEAR 2017" was duly adopted by the following vote: AYES: 5 NAYS: 0 PPAB 3139930v l 111620a HCBOC Page 44 STATE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) ss: I, MARGARET REGINA WHEELER, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE INTENT OF THE COUNTY OF HARNETT, NORTH CAROLINA TO ISSUE APPROXIMATELY $23,000,000 GENERAL 0BLIGA TION SCHOOL BONDS TO FINANCE BENHA VEN ELEMENT ARY SCHOOL, AS REQUESTED BY THE BOARD OF EDUCATION OF HARNETT COUNTY, AND TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES INCURRED IN CONNECTION WITH THE ACQUISITION AND CONSTRUCTION OF BENHAVEN ELEMENTARY SCHOOL FROM THE PROCEEDS OF SUCH GENERAL OBLIGATION SCHOOL BONDS EXPECTED TO BE ISSUED IN FISCAL YEAR 2017" adopted by the Board of Commissioners of the County of Harnett, North Carolina, at a meeting held on the 5th day of December, 2016. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 5th day of December, 2016. PPAB 3139930vl 111620a HCBOC Page 45 ATTACHMENT 5 ~ Harnett ~ COUNTY · NORTH CAROLINA A RESOLUTION TO CANCEL THE DECEMBER 13, 2016 WORK SESSION AND DECEMBER 19, 2016 REGULAR MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS , the Harnett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may cancel the place or time of a particular regular meeting by resolution: that the Board has determined that it will not meet at its work session and regular scheduled morning meetings of Tuesday, December 13 , 2016 and Monday, December 19, 2016. www.harnett.org NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Hamett County that its work session scheduled for Tuesday, December 13, 2016 and regular meeting scheduled for Monday, December 19 , 2016 at 9:00 a.m. are hereby canceled; that this Resolution shall be filed with the Clerk to the Board, posed at the regular meeting place and forwarded to all parties on the County's Sunshine List. Adopted by the Hamett County Board of Commissioners in regular session, this 5th day of December, 2016. -di!~~ strong roots • new growth 111620a HCBOC Page 46 COUNTY Of HARNm BUDGET ORDINANCE AMENDMENT AGENDA ITEM% IE IT ORDAINED by the Governing Boord of the County o f Hamett. North Carolina. that the following amendment be made to the annual budget o rdinance for the fiscol year ending June 30. 2021. Secflon 1. To amend the General Fund Transportation CTPCP , the appropriations ore to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104630 330310 CTPCP Community Tronsoortotion-State $21.100 1103900 390990 Fund Balance Annrooriated S21.100 EXPLANATION: Increase state match and decrease local match to correspond with the grant ogr-ment. (JE#16B) APPROVALS: l (qote) County Manager (date) ·ltl · (\,...-~-.l-o Section 2. Copies o f this budget amendment shall be furnished to the Clerk to the Board. and lo the Budget Officer and the Finance Officer for their direction . .t.dopted this ___ day of _______ . 20 _. Margaret Regina Wheeler. Clen: to the Board Mork Johnson. Chairman Board of Commissioners l ~ b 111620a HCBOC Page 47 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by lhe Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending Jun e 30, 2021 . Section 1. To amend the General Fund , the appropriations ore lo be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104512 523070 Animal Services Sunnlies $1,947 1104510 523070 Animal Services Su nnlies $996 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 1104512 380840 Contribulions and donations $2,943 EXPLANATION : Increase revenue and expenditure funds using donations la purchase supplies needed al the shelter by animal shelter attendants and field alllcers far safe and efficient day fa day duties. , APPROVALS : DECREASE ~/~ ?~J',hJ tL,t:Ak !L &h-t • .)(if Dep1 Head (dote) nee Offif r (~ot~o 2_ ~ County M noger (dote) ( I ~ '1 .- Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord. and to the Budget Officer and the Finance ~ Officer for their direction. Adopted this ___ day of _______ , 20 _, Margaret Regino Wheeler. Clerk fa the Boord Mork Johnson. Chairman Boord of Commissioners lob 111620a HCBOC Page 48 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell, North Corolino, thot the following ornendment be made to the onnuol budget ordinance for the fiscal year ending June 30, 2021. Section 1. To amend the Board of Elections department the appropriattons are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104170 524020 CTCL M & R SUPPLIES-EQUIPMENT $2.367 1104170 537010 CTCL ADVERTIS I NG $2.283 1104170 526010 CTCL OFFICE SUPPLIES $8.106 11041 70 532050 CTCL POSTAGE $10.000 1104170 502020 CTCL SALARIES & WAGES-PART-TIME $16,000 110 4170 53401 0 CTCL PRINTING $18.566 1104170 502030 CTCL SALARIES & WAGES-OVERTIME $21 85 1 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 1104170 380840 CTCL CONTRIBUTIONS AND DONATIONS _$79. 173 EXPLANATION: w~t ToJ:Jdjt,st funds to appropriate accounts. Funds given by CTCL Grant (Center for Tech and Civic life Grant) APPROVALS : 4-/J Jo -1, ~ 7c>~~~~~_c::.==L::.....· -v,,.-vv::..:........,__.__-==-..:.........!!=....,p::.:.>....d,,.-"""'-"'""""'"""--- Dept H~te) nee Offi ot~)r.. County Manager (dote) ·ov . l l-0 ). r J.o Section 2. Copies of this budget amendment shall be furnished to the Clerk lo the Boord. and to the Budget Officer ond ttie Finance Officer for lheir direction. Adopted th is ___ day of _______ . 20 _. Margaret Regina Wheeler. Clerk to the Board Mork Johnson, Chairman Boord of Commissioners DECREASE 111620a HCBOC Page 49 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT IE IT ORDAINED by !he Governing Boord of lhe County of Hornell. Norlh Carolina. !hot the following omendment be mode to the annual budget ordinance for !he fiscal year ending June 30, 2021. Section 1. To amend the General Fund -Emergenc y Services, the appropriations are to be changed as tallows : EXPENDITURE ORG I OBJECT PROJECT TASK I SUB-TASK JOB 1104410 582000 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104-410 380850 EXPLANATION: To budget the reimbursement of Insurance funds IOf the EM drone. APPROVALS : c2'ADM~· pt Head (dole) Section 2. Copies of this b udget amendment shall be furnished lor their direction. Adopled this ___ day of -------· 20 _. Margaret Regino Wheeler. Clerk to the Boord I AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Non-Coo Asset -Small Eouioment $2,850 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Insurance Settlement $2,850 County Manager (dote) I P , J...s,-.le:::. Boord. and lo the Budget Officer and the finance Officer Mork B Johnson Chairman Boord of Commissioners 111620a HCBOC Page 50 COUNTY OF HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance 10< the fiscal yea r ending June 30, 2021 . Section 1. To amend the Capital Reserve Communication Fund, the appropriations ore to be changed as follows: EXP ENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 5144591 54 4050 SOFTWARE MAINT AND SUPPORT $369,248 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 5143900 390990 FUND BALANCE APPROPRIATED $369.248 EXPLANATION : Appropriate money from the Fund Balance lo the Sotlwore Expenditure lo complete the 911 Communications sotlwore upgrade Se ction 2. Copies of this budget amendment shall b e fu rnished Officer fo r their directi on . Adopted this ___ day ot -------. 20 _. M argaret Regino Wheeler. Clerk to the Boord CountyM<moger (dote) '\~ vO t .0--,--, ,-)c e Boord. ond to the Budget Officer and the Finance Mork B. Johnson. C hairman Boord of Commissioners - 111620a HCBOC Page 51 111620a HCBOC Page 52 111620a HCBOC Page 53 111620a HCBOC Page 55 Date run: 11/6/2020 8:42:20 AM Data as of: 11/5/2020 8:07:46 PM TR-304 Bill Release Report Report Parameters: Release Date Start: 10/1/2020 Release Date End: 10/31/2020 Tax District: ALL Default Sort-By: Grouping: Bill #,Taxpayer Name,Release Date.Billing Date.Operator ID, Release Amount Release Reason Bill# ·· Taxpayer Name RELEASE REASON: Adjustment ----------0000026409-2020-2020-0000-00-REG ;JACKSON, THERESA ALETHIA --·-----0000032135-2020-2020-0000-00-REG I LUCAS, JOYCE -0000038184-2019-2019-0000-00-REG MOORE, JESSE J JR -0000040424-2020-2020-0000-00-REG !ORR, MICHAEL DANE 0000050678-2020-2020-0000-00-REG •ENNIS, GARY MICHAEL -·----· -0000057245-2020-2020-0000-00-REG BYRD, JOHN TIMOTHY -----0000058083-2020-2020-0000-00-REG I LUGO, NOE A Bill Date, Operator ID_S/ (Name);.=;:;,'!:.:;: ~-i¥l~tf:·?)l~t4;~;f --7 /30/2020 1 MARGARET 1WRIGHT ---7/30/2020 MARGARET WRIGHT --7/19/2019 MARGARET WRIGHT 7/30/2020 I MARGARET WRIGHT -1 7/30/2020 MARGARET ,WRIGHT 7/30/2020 MARGARET WRIGHT 7/30/2020 MARGARET WRIGHT ---..... u ---------0000060917-2020-2020-0000-00-REG SENTER, HUBERT WAYNE I 7/30/2020 MARGARET WRIGHT 0001383706-2020-2020-0000-00-REG I ALVARADO, -GLORiA --~ -· 1-0/19/2020'KIMBERLY i BAKER ---... --·----·-·------·.D• ......... 0002263087-2020-2020-0000-00-REG jSMITH, AARON MICAH ------· -· ----------· 0002268863-2020-2020-0000-00-REG IC & E TRANSPORT LLC i ,·• ------·-----------0002268863-2020-2020-0000-00-REG 1 C & E TRANSPORT LLC 7/30/2020 APRIL DIAZ --. 1 7/30/20201SHANNON AUTRY _l 7/30/2020 1 SHANNON AUTRY PAGE 1 of 6 AGENDA ITEM .!iC.J NCPTS V4 Orig Bill . Release Bill Amount t}':.'•" ..: Amount{$) / Amount{$) after ,.,( · · Release($) 101712020 I 666.68 474.93, 191.75 ..... ~ .. -148.oot 10/16/2020 732.21 584.21 I -. ----10/7/2020 913.39 446.51 f 466.88 ---· ---10/7/20201 200.911 200.91 0.00 ! ' I --.. _ --10/7/2020, 341.70'. 171.70 170.00 ---10/16/2020 756.59 287.22 469.37 I ,_ 1011312020 I 1,615.60 437.18, 1,178.42 ..... --·-.... ------! 10/7/2020 479.08 291.33 187.75 -------.. -·--10/19/2020 46.75 46.75 0.00 I -----·--10/1/2020 182.91 i 182.91 0.00 -· --10/29/2020 147.121 50.91 ! 96.21 --· --10/29/2020 96.21 r I 33.631 62.58 111620a HCBOC Page 54 Bill# T Pa e Na. .',(r.( i',.;:;-,,,,·, ..... +L•r>>-ax . Y. r,_ . me .. ~·:c,;ff•'"ils\··"·,,,., > ~;;t-•q}J~;fi!ti!t~{ir~i}f.~;t}~J{j . . .· . . Operator ID (Name) · '~! -~;.::·d ~'~ .-•. _ .. · l0002270085-2020-2020-0000-00-REG [MOORE, JEFFERY A 7/30/2020 MARGARET -------1----··-_____ !WRIGHT .0002273559-2020-2020-0000-00-REG REED, SARAH NETHERCUTT 8/12/20201APRIL DIAZ ' ' 000227 4357-2020-2020-0000-00-REG ROYSTER, ELLIS 8/12/2020 !APRIL DIAZ •r.l,i• at o · a·11 ,,. . ..,.,. .... ~. R , :::1 rig I ct.Y;J;% e ease :l~o!'nt($) Amount($) ~p.:.:;"!;.:_,-. ........... ·._ ' 10/7/2020 1,353.501 117.61 1,235.89 -----_ I ___ _ 10/1/20201 319.86i 319.86 ------·---··-10/19/2020 l 811.641 811.64! ---+ -----------0.00 0.00 0002275647-2020-2020-0000-00-REG fGALLOWAY, DANIEL MARK 8/12/20201APRIL DIAZ 9/30/202~ 119.811 119.81 0.00 0002218643-2020-2020-oooo-oo-REG IWYcKSTANDT, MELISSA L --1012812020 !APRIL-DIAZ· -1 oi2812020 -4.46 ;---·-· 1.491 2.97 . ---------~------·----------------~--------· ---· ·--------Subtotal RELEASE REASON: Adjustment Release 0000048750~2-020~2020-0070-01-DLD !TRIPI, ANTHONY Subtotal RELEASE REASON: Deferred Bill ----·-· -· -----0000048750-2020-2019-0070-00-DLD I TRIPI, ANTHONY I -----·---r---0000048750-2020-2020-0070-02-DLD •TRIPI, ANTHONY Subtotal RELEASE REASON: Elderly Exclusion -------. ·--·----0000024004-2020-2020-0000-00-REG HICKS, MARY A ---------·--0001685781-2020-2020-0000-00-REG !HALL, HORACE Subtotal RELEASE REASON: Full rebate 0000018780-2020-2015-0000-00-REG I RAMOS, JOSE LUIS 0000018780-2020-2016-0000-00-REG I RAMOS, JOSE LUIS 7/30/2020 ! MARGARET !WRIGHT 10/7/2020 MARGARET 1WRIGHT ------7/30/2020 MARGARET WRIGHT 7/30/2020 · SHANNON •AUTRY ---7/30/2020 I CRYSTAL THOMAS ---·--7/21/2020 MARGARET WRIGHT ---· -·-----· -,.--------· ----· ---·-- I ----------7/21/2020 MARGARET WRIGHT ---·---0000018780-2020-2017-0000-00-REG I RAMOS, JOSE LUIS . ----------· -;------·---· 0000018780-2020-2018-0000-00-REG jRAMOS, JOSE LUIS I PAGE 2 of6 7/21/2020 MARGARET iWRIGHT -·--7/21/2020 MARGARET 1WRIGHT 10/7/20201 942.131 I ----·-·-·· -10/7/2020 942.13 '. 10/7/2020 --942.13T 9/30/2020, ---· 10/26/2020 1,774.72 704.37! 10/27/2020 96.72 ---------10/27/2020 -~--10/27/2020 10/27/2020 i I 85.001 74.02 63.82 4,142.39 942.13i 942.13 -942.13 -942.13 1,884.26 1,774.72 704.37 2,479.09 0.00 0.00 0.00 0.00 0.00 96.72' --o.oo: 0.00 85.00 --74.02 0.00 ____ 1 63.821 0.00 111620a HCBOC Page 56 • OperatorID. -•. ·. · •. : (Name)·~.· •. · · • ·. '-/i~~!~ttf¥ .. v I 7/21/2020 I MARGARET 110/27 /2020 0000018780-2020-2019-0000-00-REG -,RAMOS, JOSE LUIS 54.361 • 54.36. I 0.00 :~ i __ , Release ;{j~~~~t($) ,• -.s,,' ·t I WRIGHT ---i---------·-· ·--f-------·----.ooo0023306-2020-2020-0000-00-REG !HAWTHORN, CAROL A I 7/30/2020 MARGARET 110/28/20201 32.36 • t l !WRIGHT . ' 32.361 0.00· I 0000038150-2020-2020-0000-00-RE-G-1MOORE, JAMES --• ·---1 7/30/20~-MARGARET--110/7/2020 -·-· 85.00' ___ _ --·-·--~ ---. WRIGHT I I 85.001 ---·-------·-----. 0000048750-2019-2019-0000-00-REG !TRIPI, ANTHONY 7/19/2019 i MARGARET I 1017/2020 WRIGHT --·--+------------~ ·-------------0000048750-2019-2019-0070-00-DLD I TRI Pl, ANTHONY I 7/19/2019 MARGARET I 1017/2020, WRIGHT -----· -0002264209-2020-2019-0000-00-REG I SAUCEDO, REYNA FARIAS 5/29/2020 MARGARET . ' WRIGHT 00002-212367-2020-=-2015-oooo-oo-REG MOORE. ousr1N LEE ---·--, it211202o;rv1ARGARET --1 ' WRIGHT 0002272367-2020-2016-0000-00-REG !MOORE, DUSTIN LEE I 0002272367-2020-2017-0000-00-REG !MOORE, DUSTIN LEE ------0002272367-2020-2018-0000-00-REG MOORE, DUSTIN LEE ---· -"-------------· 0002272367-2020-2019-0000-00-REG MOORE, DUSTIN LEE Subtotal RELEASE REASON: Less than min amt ------·--·--7/21/2020 MARGARET WRIGHT 7/21/2020 I MARGARET iWRIGHT 7/21/20201MARGARET WRIGHT 7/21/2020 MARGARET WRIGHT 0001274292-2020-2020-0000-00-REG PATRICK, TOMMY ELONZIA 10/21/2020 MARGARET 1 WRIGHT ~-----·-· 0002250175-2020-2020-0000-00-REG . BAKER, JERRY BON DELL 1 10/22/2020 MARGARET ' !WRIGHT --------------·---0002250261-2020-2020-0000-00-REG l COBLE, GARY ALLEN 10/22/2020 MARGARET ------· -· ----· - -·-··•-·-v-0002250269-2020-2020-0000-00-REG STEWART, RUPERT E I ---------------·-----0002251306-2020-2020-0000-00-REG I HERRING, JAMES RICHARD -~0~52357-202~2020-~0~-00-REG JCLARKE, KELLY ~ORNE 0002255687-2020-2020-0000-00-REG i ELLIS, TODD FREDERICK PAGE 3 of6 WRIGHT -------10/22/2020 MARGARET WRIGHT -·----· -10/22/2020 MARGARET 1WRIGHT 10/22/2020 1 MARGARET WRIGHT 10/22/2020 APRIL DIAZ 10/1/2020'. -10/2/2020 10/2/2020 • 10/2/2020 10/2/20201 I 1012120201 ----10/21/2020 10/22/2020 --10/22/2020 i 10/22/2020 I . -·-·· --10/22/2020 10/22/2020 j 10/22/20201 ------884.79 --I 0.001 l 62.831 -144.70 ·-121.381 -106.62 --92.82, 884.79 961.27 62.83; ---144.70 121.38 ------· 106.62 ----92.82 I -·-· ----79.97 79.971 -·-·-------2,945.66 1.40 1.40 -------0.451 0.45! 0.37 0.37 0.70 0.70 I --+ 1.96, 1.96 -----1.89 1.89 --0.78 0.78· 0.00! -·-· o.oo, -------961.27 o.ool I 0.00 o.oo: . --0.001 -·--0.00 --0.00 0.00 0.00 0.00 0.00. o.oo: 0.00 -~ o.oo· 111620a HCBOC Page 57 Bill Date. Operator ID:. Release (Name):i'.(::: Date ~ Orig Bill -.. Amount($) '?}~~,:: ~;.::1~: ~· ~fl .Wt Release i} ::~moun_t~~) .1 ,.~-p;_,-:: + f.,, -.·· ,.~"" 0002258131-2020-2020-0000-00-REG iSMITH, MICHAEL LINDEN I 10i2212020 jAPRIL DIAZ .0002261038-2020-2020-0000-00-REG ·LEE, BRAD THOMAS 1 10/27/2020lrv1.ARG.ARET : ! I ~RIGHT I 0002262270-2020-2020-0000-00-REG lCANFIEL~, JASON ALLEN _ ---·· _ 10/22/2020 'APRIL DI~ ' 0002267861-2020-2020-0000-00-REG !BURGIN, JAMES ANDREW 10/21/2020 ,APRIL DIAZ I 0002272624-2020-2020-0000-00-REG THORNTON, LORI KNILL I -0002278643-2020-2020-0000-00-REG IINYCKSTANDT, MELISSA L Subtotal RELEASE REASON: Military ---0002252643-2020-2020-0000-00-REG KIM, MICHAEL SUNJAE --· ·---~ 0002269820-2020-2020-0000-00-REG 'CHARNEY, GARY ANDREW ------·---· ---·-0002275157-2020-2020-0000-00-REG iLIBRO, DEREK PATRIC -----· - ----·---0002277965-2020-2020-0000-00-REG , ROMANO, MICHAEL VINCENT Subtotal RELEASE REASON: Not in County --------·----0002272120-2020-2020-0000-00-REG THROWER FINANCIAL CONCEPTS 'INC ---·---·-Subtotal RELEASE REASON: Removal of SW Fee -----------0000004134-2020-2020-0000-00-REG !BECKER SAND AND GRAVEL. ---·----..... ,_ -.~. ·--~---. 000002437 4-2020-2020-0000-00-REG ! HODGE, LOU 0000035753-2020-2020-0000-00-REG tREFUGE, TABERNACLE CHURCH ,.. -----0000038190-2020-2020-0000-00-REG 1REFUGE TABERNACLE OF DELIVERANCE, I 10/15/2020 I MARGARET WRIGHT ----~-·---10/28/2020 APRIL DIAZ 10/22/20201AMY BAIN 7/30/2020 CRYSTAL 1THOMAS -8/12/2020 STEPHANIE WILSON ----8/12/2020 KARA DANIELS 7/30/2020 CRYSTAL THOMAS 7/30/2020 I MARGARET I WRIGHT ·, • 7/30/20201MARGARET 1WRIGHT -. -7 /30/2020 I MARGARET WRIGHT 7/30/2020 MARGARET WRIGHT ------·------------·----· ----·-·---0000040199-2020-2020-0000-00-REG OGARRA, JAMES P 7/30/2020 I MARGARET WRIGHT Subtotal PAGE 4 of6 I I . 10/22/2020 ! 1.08 1.081 o.oo' -------10/27/2020 I 1 .41 I I I 1.41 0.00 ----· -----· 10/22/20201 0.83: 0.831 0.00( 1012112020! · 2.931-· --___ 2.93' --o.cio 10/15/2020 2.98 2.98j 0.001 -----------·· ·---· -10/28/2020 10/26/2020; 10/12/2020 I 101261202~ I 10/20/2020 10/27/2020 i 10/7/20201 10/7/2020; ! ·---10/7/20201 10/7/20201 -----·-10/7/2020 j 2.97 2.97· ___ o.:.o~ ------·~-----19.75 ----97.92 97.92 0.00 -------306.77 306.77 o.oo, ' -----·-84.911 84.91 0.00: 21.67i 21.67 ----o.oo' --511.27 ----., 25.32 25.32 0.00 25.32 1,316.75; 340.00 976.75, .. -----110.50 85.00 25.50 ·-''"---------·-274.02 85.00 189.02 I i ---____ , -· -· ----·--331.85 85.00 246.85. ·-·--·-------· -715.49 170.00 545.49 ---·-· ---_J 765.00 111620a HCBOC Page 58 RELEASE REASON: Situs error 0001685066-2020-2020-0000-00-REG ! MORRIS7ACKIE LEON I ·-. • I 7/30/2020,MARGARET '10/28/2020 WRIGHT t -·-· -·---· ·--------· ·--0002246589-2020-2020-0000-00-REG 'WILSON, ~E~~Y_T~_?M~~----_I ~30/202?_ APRIL DIAZ I _ 1~/1/2020: 0002269647-2020-2020-0000-00-REG jMORRIS, JACKIE LEON j 7/30/2020lMARGARET 10/28/20201 , _ -·---_ j _ ---_ _ __ _ ------· _ IW_R..!_GHT __ _ __ Subtotal RELEASE REASON: SMALL UNDERPAYMENT ·--·-·-0000015012-2020-2020-0000-00-REG !DOCKERY, JANICE S 7/30/2020 TRACI 10/21/2020 FERRELL _...,_. ---_, -------·-----' 0000019419-2020-2020-0000-00-REG ; GRADY, FREDERICK 7/30/2020 I KIMBERLY I 10/6/2020 BAKER ---0000021439-2020-2020-0000-00-REG IGUY ROZELLE DEAN MOBILE HOME PARK I 7/30/2020 KIMBERLY BAKER I 10/26/2020 1 10/27/2020 10/20/2020 I 10/6/2020 I . ---,ooo0024257-2020-2020-0000-00-REG HLN ENTERPRISES LLC 0000026690-2019-2019-0000-00-REG ;JERNIGAN, CLARENCE LEE ! --0000031458-2020-2020-0000-00-REG MORROW, THOMAS V ~----------0000043045-2020-2020-0000-00-REG j POPE, BRYON NARIS --0000062625-2020-2020-0000-00-REG I PARKER, FRANKIE L -----.. 0001169229-2020-2020-0000-00-REG WILLIAMS, NANCY T I 0001411450-20-20-2020-0000-00-REG lVALLEJO, EDWARD A ---7/30/20201 YVONNE MCARTHUR 7/19/20191YVONNE MCARTHUR 7/30/20201YVONNE 'MCARTHUR ----7/30/2020 KIMBERLY ,BAKER -·-7/30/2020' KIMBERLY _ ;B~K~R _ 7/30/2020 'KIMBERLY BAKER ~-·----~----··-· ' 7/30/2020 YVONNE .MCARTHUR 10/16/2020 10/22/2020 ' 10/14/2020 10/29/2020 Or.ig Bill Release Amount($) Amount($) Bill Amount after Release($) -------------........, 5.491 5.491 0.001 . 24.23 ! . . . 24.23 i o.oo i . 114.651 . 114.65! 0.00 144.37 ... ·-· - --------·--1,494. 14. 0.02• 135.50 0.50 I ' 152.03 362.83 1,583.73 584.33 ---308.60' -754.231 1,764.92 I 2,351.44 0.04· 0.90 0.50 0.05 0.10 0.03 0.02' 0.04 1,494.12 --135.00 151.99 361.93 1,583.23 584.28 308.50 754.20 1,764.90 2,351.40 0001777574-2010-2010-0000-00-REG GAMBRELL, STEVEN ALEXANDER 9/1/2010'TRACI 10/23/2020 104.62 0.18 104.44 1FERRELL I I ---0.35 129.00 '"0001sss255.2010~010-oooo-oo-REG I HAWKINS, susAN ANNE -· -~ ·21112011 :TRACI -1 1612312020· ----129:35 ---1 FERRELL i 0001912181-2011-2011-oooo-oo-RE.G 1THARRINGToN."AMANDA MAE -311120121vvoNNE -· -1 1011120201 ___ 53.5oi , MCARTHUR 1 -·· ----0.81, 52.69 ----·--. ---· --· ---·---7/30/2020,YVONNE 1 10/27/2020• 1,898.951 MCARTHUR , 0.301 1,898.65 l 0002168272-2020-2020-0000-00-REG •WILLIAMS, DAVID A -------------Subtotal 3.84 PAGE 5 of 6 111620a HCBOC Page 59 Taxpay~, ~J;~~~~ffi/J~f • Operator ID (Name) Release Orig.Bill Release -Date Amount($) Amount($) •v', • • RELEASE REASON: Value Increase 0000048750-2020-2020-0000-00-REG tTRIPI, ANTHONY i 7/30/2020!MARGARET_J 10/7/2020' t I 1WRIGHT ' -----------------· . -.,.~ -10000048750-2020-2020-0000-01-REG !TRIPI, ANTHONY '! 7/30/2020 I MARGARET 1 10/7/2020 I WRIGHT 0000048750-2020-2020-0070-00-DLD !TRIPI, ANTHONY ------, 7/30/20201MARGARET hom20201 1WRIGHT 0000048750-2020-2020-0070-01-DLD !TRIPI, ANTHONY I 7/30/2020 MARGARET I 10/7/20201 WRIGHT Subtotal Total PAGE 6 of6 884.791 2,761.47 0.00 0.00 ' . 884.79' 0.00 2,761.47' 0.00 961.27 942.13 5,549.66 19,412.74 -961.27: -942.13 I 111620a HCBOC Page 60 Board Meeting Agenda Item AGENDA ITEM J!G MEETING DATE: November 2, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Job Related Certification/Degree Policy; Education Leave Policy; Redefining Reclassifications and County Manager's Authority to Reclassify Positions REQUESTED BY: Heather Pollard, Human Resources and Chris Appel, Legal Services REQUEST: The Human Resources Department and the Legal Department request approval from the Board of Commissioners to amend the Hamett County Personnel Ordinance to ( 1) add the Certifications and Degrees Policy, (2) amend the Educational Leave Policy, and (3) amend those portions of the Ordinance that address reclassifications of positions. 1. The Certifications and Degrees Policy sets salary increases and approval process standards for those employees who complete certifications or post-secondary degrees that are required for the position, preferred for the position, substantially enhance their ability to perform the job, or are related to the employee's current or future job duties and responsibilities. 2. The Educational Leave Policy is being amended to provide further detail and clarity as to eligibilty for leave, the amount of leave that can be taken, and the approval process for taking such leave in order to obtain a post-secondary degree that is required for the position, preferred for the position, will substantially enhance the employee's ability to perform the job, or it is related to the employee's current or future job duties and responsibilities. 3. Articles I, II, and III are being amended to clarify the definition of job reclassifications and to clarify the County Manager's authority to reclassify a position without the Board of Commissioners approval. C:\Users\hpollard\AppData\Local\M icro soft\Windows\INetCache\Content.Outlook\TXIVTBDK\BOC Agenda Req form I 1-2-2020 (002).docx Page I of2 111620a HCBOC Page 61 ARTICLE Ill. THE PAY PLAN Section 10. Certifications and Degrees Harnett County encourages and promotes professional development by obtaining professional certifications or post-secondary degrees that substantially enhance the employee's ability to perform the job or are related to the employee's current or future job duties and responsibilities. Full time, non-probationary employees may be eligible for a salary increase for obtaining certain certifications or post- secondary degrees during the course of their employment with the County in accordance with this policy . If an employee does not meet all the established requirements for the position and is placed in work against status until they obta i n a required certification or degree, the employee will not be eligible for a salary increase under this policy . Certifications: An employee may be eligible for a salary increase not to exceed 5% for obtaining certifications that are required for the position, preferred for the position, substantially enhance the employee's ability to perform the job, or are related to the employee's current or future job duties and responsibilities . A. If a position requires specific job-related certifications as a pre-requ isite for employment i n order to perform the essential duties of the position, the employee must obtain such certifications prior to their date of hire and will not be eligible for a salary increase. If the position requires specific job related certifications, but such certifications may be obtained within an established period of time after their date of hire, the employee may be eligible for a salary increase. B. If a particular certification is preferred for the position, but is not required, the employee's supervisor or department head may make a written recommendation to the County Manager for approval for a salary increase . C. If a particular certification either substantially enhances the employee's ability to perform the job or is related to the employee's current or future job duties and responsibilities, the employee may submit a written request to their supervisor or department head to obtain the certification . The superv isor or department head shall review the request and make a written recommendation to the County Manager for approval of a salary increase, 111620a HCBOC Page 62 The salary increase percentage shall be determined in accordance with the list of certifications and degrees that shall be approved by the County Manager. The list of approved certifications and degrees and salary increase percentages may be updated by the County Manager from time to time based on the department head recommendations and the needs of the County. If an employee obtains a certification not included on the approved list but that enhances the employee's ability to perform the job or is related to the employee's current or future job duties and responsibilities, the County Manager, upon written recommendation by the employee's department head, may approve a salary increase not to exceed 5%. If the employee's department head and County Manager recommend a salary increase in excess of 5% for a certification, the Board of Commissioners must approve the increase. An employee must obtain the certification within the period required by the cert ification course or the deadline set by employee's supervisor or department head . If an employee fails to obtain the certification within the required timeframe, the employee must obtain department head and County Manager approval for an extension. Employees must provide a certificate or other official documentation to their supervisor or department head upon successful completion of the certification course in order to receive a salary increase. If the employee's certification requires periodic renewals or continuing education to remain active, the employee shall be solely responsible for maintaining an active certification . Should the certification expire, the employee shall have their salary reduced by the percentage received for the certification . If the certification is required for the position and the employee fails to obtain or ma i ntain an active certification, the employee may be subject to demotion or disciplinary action, up to and including, termination. Post-Secondary Degrees: An employee may be eligible for a salary increase not to exceed 3% for an associate's degree, 5% for a bachelor's degree, and 7% for a master's or doctorate degree if such a degree is required for the position, preferred for the position, substant ially enhances the employee's ability to perform the job, or is related to the employee's current or future job duties and responsibilities. A. If a position requires a specific degree as a pre-requisite for employment in order to perform the essential duties of the position, the employee must 111620a HCBOC Page 63 obtain such a degree prior to their date of hire and will not be eligible for a salary i ncrease . If the position requires specific degree, but such a degree may be obtained within an established period of time after their date of hire, the employee may be eligible for a salary increase. B. If a particular degree i s preferred for the position, but is not required, the employee's supervisor or department head may make a written recommendation to the County Manager for approval. C. If a particular degree either substant ially enhances the employee's ability to perform the job or is related to the employee's current or future job duties and responsibilities, the employee may submit a written request to their supervisor or department head to obtain the degree . The supervisor or department head shall review the request and make a written recommendation to the County Manager for approval. The employee's department head shall submit a written recommendation of the salary increase percentage to the County Manager for approval. If the employee's department head and County Manager recommend a salary increase in excess of the salary increase cap for that type of degree, the Board of Commissioners must approve the increase. An employee must obtain the degree within the period required by the curriculum or the deadline set by the employee's supervisor or department head . If an employee fails to obtain the degree within the required timeframe, the employee must obtain department head and County Manger approval for an extension. Employees must provide a copy of the degree or other official documentation to their supervisor or department head upon successful completion of the degree in order to receive a salary increase. If the degree is required for the position and the employee fails to obtain the degree, the employee may be subject to demotion or disciplinary action, up to and including, termination. 111620a HCBOC Page 64 Current Policy in Personnel Ordinance: Section 12 . Educational Leave Any full-time County employee may request and have granted a leave of absence in order to take one (1) educational course during or after regular County working hours as described in Article V , Section 2. Such an employee must complete and submit the Education Leave Request Form to the appropriate Supervisor or Department Head. This form is provided by the Human Resources Department at www.Harnett.orgor found in Appendix C of this Ordinance. Such educational leave will only be granted if the educational course to be taken benefits the County by better equipping the employee to perform his or her assigned job duties and responsibilities . 111620a HCBOC Page 65 ARTICLE VI. LEAVES OF ABSENCE Section 12. Educational Leave Harnett County supports the pursuit of additional knowledge , ski lls, and abilities by County employees in order to improve the efficiency of County operations and the quality of service provided to the County's residents and employees. As such , employees may apply for paid educational leave while pursuing a degree at a college , university, community college , or techn ical school. Full-time , non-probationary employees may be eligible for educational leave to take up to one five-hour course , which shall not include travel time to attend the course . Probationary employees are not entitled to educational leave unless as a cond ition of their employment, the employee is required to take a course during their probationary period . Paid educational leave may be granted in accordance with the following : A . The employee is pursuing a degree that is required for the position , preferred for the position , will substantially enhance the employee's ability to perform the job, or it is related to the employee's current or future job duties and responsibilities . B. The course is a requirement of the degree . C. The course is not offered at any other time outside the employee 's work hours. D. The accommodation for educational leave will not significantly disrupt the flow of work of the employee or the flow of operations of the department, unless the degree is required for the position. If an employee is granted paid educational leave, the employee will continue to earn leave credits and any other benefits to which an employee is entitled . An employee who wishes to take educational leave must complete the Education Leave Request Form, which can be found in Appendix C of this Ordinance or on the County website under the Human Resources Department tab in the Employee Forms section , and submit it to their 111620a HCBOC Page 66 immediate supervisor or department head prior to registering for the course . The department head shall review the request and make a recommendation to the County Manager for approval. If an employee is not approved for pa id educational leave or if an employee exhausts paid educational leave, the employee may use other forms of accrued leave or apply for Leave Without Pay in accordance with Article VI of this Ordinance . 111620a HCBOC Page 67 APPENDIX C: ARTICLE VI FORMS Educational Leave Request Form In accordance with Article VI, Section 12 of the Personnel Ordinance, Full-time, non-probationary employees may be eligible for educational leave to take up to one five-hour course, which shall not include travel time to attend the course. Probationary employees are not entitled to educational leave unless as a condition of their employment, the employee is required to take a course during their probationary period. An employee must complete and submit this form to their immediate Supervisor or Department Head prior to registering for the course. Please print legibly , provide all the information requested below, and sign . Employee name : Last/First/Middle Street Address : City/State/Zip Phone:( ___ ) ___ -___ _ Alternate Phone: ( ___ ) ___ - __ _ Department: _________ Title: __________ _ Course Title: Credit Hours: --------------- Dates of Course: I I thru I I Degree Being Pursued : __________ _ 1 111620a HCBOC Page 68 Institution Name & Address : Name Street/City/State/Zip Brief statement describing why the course and degree is required for the position, preferred for the position or how it will substantially enhance your ability to perform your job, or how it is related to your current or future job duties and responsibilities. (attach additional documentation/statement if needed) By signing below I certify that this course is not being offered at any time outside my work hours and I acknowledge that all the information contained on this form is a true and correct representation and I am not , nor will I ever, provide the County with false information. Employee Signature Date *Please attach supporting document, including a printout of the course description and course schedule. 2 111620a HCBOC Page 69 For Department Head Use : Please provide a brief recommendation as to whether the above employee should be granted educational leave . Department Head Signature Date Approved D Denied D County Manager Signature Date 3 111620a HCBOC Page 70 ARTICLE I. ORGANIZATION OF THE PERSONNEL SYSTEM Section 3. Definitions (Li sted Alphabetically) The following definitions shall be applied to the entirety of this policy wherever such words are used. The definitions found below shall be binding on all Harnett County employees without exception. Adverse Action: Any disciplinary action taken by Harnett County which directly results in an employee's suspension (not including investigatory suspension), involuntary demotion , dismissal, involuntary resignation , or termination. Adverse Weather: Any weather condition that adversely impacts an employee's commute to and from work or adversely impacts the County's ability to continue normal operations. Anniversary Date: An employee's original date of employment with the County. Appointing Authority: Any individual or board who has the responsibility to assign or place a person into a position. Covered Active Duty: For members of the Regular Armed Forces this term means, duty during deployment of the member with the Armed Forces. For members of the Armed Forces Reserve this terms means, duty during deployment of the member with the Armed Forces to a foreign country under a call or order to active duty in support of a contingency operation. Class: Positions or groups of positions having similar duties and responsibilities requiring similar qualifications , which can be properly designated by one title indicative of the nature of work performed , and which carry the same salary range. Cost of Living Increase: An annual adjustment to all pay ranges that may be made by the BOC. Such an adjustment would become effective on July 1 of each year. Daughter: A biological, adopted, or foster child, a stepchild, a legal ward , or a child of a person standing in loco parentis, who is either under age 18, or age 18 or older and incapable of self-care because of a mental or physical disability. The onset of a disability may occur at any age for purposes of this policy. Death : The permanent ending of vital processes of any County employee. Disability: Any physical or mental condition that limits movement, senses, or activities to such a degree that the employee is unable to complete his essential job duties and is considered temporarily or permanently disabled . 111620a HCBOC Page 71 Disciplinary Action : Any corrective measure taken by the County to improve or address an employee's job performance , personal conduct, or other behavior that is unsatisfactory or contrary to the mission and policies of Harnett County. Dismissal: The act of Harnett County permanently removing an employee from service because the employee's current job perfonnance, personal conduct, or other behavior is unsatisfactory or contrary to the mission and policies of Harnett County . This word shall be considered as a synonym for an involuntarily resignation or a termination . Employee: A . Full-Time Employee: 1 . Permanent: A person appointed to a particular position, designated as full-time by the BOC, to perfonn duties and responsibilities required on a continuous and probably annually recurring basis . Such an employee's average work week will total 40 hours. Such an employee will have completed a probationary period to the satisfaction of the Supervisor or Department head and is entitled to all appeal rights and benefits afforded to them under this policy proportionate with the number of hours worked. 2. Limited Service : Any employee whose service is intended to be of limited duration but who work a normal workweek , not to exceed 12 months or in the case of a grant, the grant period . This definition excludes individuals supplied under contract by an outside agency . Such an employee is ineligible for any County benefits except holiday leave and retains no appeal rights under this policy, but may have those employee benefits mandated by federal or state law. B. Part-Time Employee : 1. Permanent: Any employee who is appointed to a particular position for which the average work schedule is less than 29 hours per week or not more than 129 hours per month. Such an employee is ineligible for any County benefits (including no health benefits nor holiday pay) and retains no appeal rights under this policy , but may have those employee benefits mandated by federal or state law. 2. Limited Service: Any employee who is appointed to a particular position and whose service is intended to be of limited duration and who work less than the nonnal workweek. Paid interns who are employed for a limited duration fall under this category. Such an employee is ineligible for any County benefits (including no health benefits nor holiday pay) and retains no appeal rights under this policy, but may have those employee benefits mandated by federal or state law. C. Probationary Employee: A person appointed to a particular position , designated as full-time by the BOC , to perform duties and responsibilities required on a continuous and probably annually recurring basis who has not completed the probationary period. Such employees do not have appeal rights . Amended November 21 , 2016 111620a HCBOC Page 72 Essential Personnel: Employees who are required to work during adverse weather because they have been designated by a Department Head or County Manager. Essential Operations: Services that have been determined to be essential by the County Manager and therefore , shall be continued during adverse weather. Grievance: A specific, formal notice of a full-time permanent County employee's dissatisfaction based upon an event or condition which affects the circumstances under which an employee works expressed through the appropriate grievance procedures. The particular dissatisfaction complained of should be reasonable to the average person and may not be frivolous, but may include: (1) any acts of discrimination against an employee because of age, sex, race , religion, color , national origin, visible or nonvisible handicaps, or pregnancy; (2) any adverse action executed under the Disciplinary Action Policy addressed in Article XI ; (3) have been separated from employment due to a reduction in force or disability addressed in Article VIII; or (4) any unfair application, misinterpretation, or lack of established County policy. Hiring Rate : The initial salary or hourly rate paid an employee when hired into the county's service. This is normally the first step in the employee's salary range . Immediate Family: This term includes the following familial relationships: wife, husband , mother, father, brother, sister, daughter, son, grandmother. grandfather, grandson, granddaughter, aunts , and uncles. Included within this term are the step-, half-, in-law, and in loco parentis relationships. Those individuals living within the same household may also fall within the confines of this term. In Loco Parentis : Federal law defines in loco parentis as including those with day-to-day responsibilitie s to care for or financially support a child . Employees who have no biological or legal relationships with a child may, nonetheless, stand in loco parentis to the child and are entitled to some federal leave benefits , however, those employees seeking to claim such federal leave benefits may be asked to prove their status . Incomplete: A form, certification , or other important document to be delivered to the County will be considered incomplete if one or more of the applicable entries on the form, certification , or document have not been completed. Insufficient: A form , certification, or other important document to be delivered to the County will be considered insufficient if the information provided is vague , unclear, or non-responsive . Failure to sign a form, certification, or document will also result in it being considered insufficient. Investigatory Suspension: The act of Harnett County temporarily removing an employee from his or her service to the County with pay in order to provide the County with more time to thoroughly investigate a situation or to provide more time for a Department Head or the County Manager to reach a decision concerning an employee's status . 111620a HCBOC Page 73 Involuntary Demotion: The act of Harnett County reassigning an employee to a position or classification having a lower salary range than the employee's current position or classification because the employee's current job performance, personal conduct, or other behavior is unsatisfactory or contrary to the mission and policies of Harnett County. Involuntary Resignation : The act of Hamett County forcing an employee to involuntarily resign from his or her position due to the employee's current job performance , personal conduct, or other behavior that is unsatisfactory or contrary to the mission and policies of Harnett County. This word shall be considered as a synonym for a dismissal or termination. Irregular Work Schedule Employee: Any employee who, on a regular, rotating , or intermittent basis, works an evening or night who maintains a work schedule beyond the day shift or any employee who works a day shift whose work schedule is subject to change on a regular, rotating , or intermittent basis. Job Rate: The median salary or hourly rate an employee may receive when hired , promoted, or receiving a raise. Maximum Salary Rate : The maximum salary authorized for an employee within an assigned salary grade by the Harnett County Pay Plan. Maximum Hourly Rate : The maximum hourly rate authorized for an employee within an assigned hourly grade by the Harnett County Pay Plan. Mental/Physical Disability: A mental or physical impairment that substantially limits one or more of the major life activities of an individual. Major life activities include , but are not limited to , activities such as caring for oneself, performing manual tasks, seeing, eating , standing, reaching, breathing, communicating, and interacting with others, as well as major bodily functions , such as brain function, immune system, or normal cell growth. Conditions that are episodic or remission are considered disabilities if the condition would substantially limit a major life activity when active. Next of Kin : The nearest blood relative in the following order of priority: (1) a blood relative who has been designated in writing by the person in question as their next of kin , (2) blood relative who has been granted legal custody of the person in question, (3) brothers and sisters, (4) grandparents, (5) aunts and uncles, (6) first cousins. If a person has been designated in writing as the person's next of kin, they are to be considered that person's only next of kin. However, if there are multiple family members with the same level of relationship to the person, all such family members are considered to be the person's next of kin . Non-Essential Personnel : Employees who may be approved for administrative leave during adverse weather because their positions have been designated as such by their Department Head or the County Manager. 111620a HCBOC Page 74 Non-Essential Operations: Services that have been determined non-essential by the County Manager and therefore may be suspended during adverse weather. Outside Employment: Outside employment is considered any and all employment or self-employment for salaries, wages, tips, or commissions other than the position currently held by the employee with Harnett County. Parent: A biological, adoptive, step, or foster father or mother, or any other individual who stood in loco parentis to the employee when the employee was a child. This term does not include parents in-law. Pay Plan: A schedule of pay ranges arranged by minimum, job rate, and maximum salary rates for each class assigned to the salary range. Performance Review: An annual review in which an employee's overall job performance is evaluated. This is designed to enhance communications between employees and supervisors and to facilitate employee growth. Position: The employees appointed classification which describes the duties and responsibilities to be fulfilled by that employee. Probationary Period : A continuous period of 6 months (12 months for law enforcement) where an employee is evaluated on job performance. Any employee serving a probationary period may be dismissed at any time without a right to appeal. Promotion: The reassignment of an employee to an existing position or classification that has a higher salary range than the position or classification from which the reassignment is made. Reclassification : The reassignment of an existing position from one class to another based on changes in the nature of the position , level of .duties and responsibilities . business needs, working conditions , shifts in organizational structure, or other operational factors . Reduction in Force: A separation from employment with the County due to lack of funds, lack of work, or redesign or elimination of position(s), with no likelihood or expectation that the employee will be recalled to County service. Regular Work Schedule Employee: Any employee who typically works a set schedule which consists of an average of 40 hours a week or 2080 hours per year. Reinstatement: The act of the County re-establishing a separated employee who voluntarily resigned or was separated due to a reduction in force to his or her position. ~leted: the job duties a_nd_c_o_n1e_n_1 ------< Deleted: ---_; 111620a HCBOC Page 75 Retirement: The act of an employee voluntarily resigning from his or her position with the County and drawing his or her retirement benefits from the County, LGERS, the supplemental retirement income plan , or Social Security. Salary Grading System: A grading system used by the County to organize all positions into manageable grades. All positions in any single grade are sufficiently comparable to warrant one range of pay rates . Salary Plan Revision: The uniform raising or lowering of the salary ranges of every grade within the salary range. Salary Range : The minimum, job rate , and maximum salary levels for a given salary grade for hiring purposes. Salary Range Revision: The raising and lowering of the salary range for one or more specific classes of positions within the Harnett County Pay Plan. School : Any public school, private church school, church or religious charter school, or nonpublic school that regularly provides a course of grade school instruction. School may also include any preschool or child care facility. Serious Health Condition: Any medical condition which requires inpatient care at a hospital, hospice, or residential medical care facility , or any medical condition which requires continuing care by a licensed health care provider. This policy shall cover any illness of a serious and long-term nature resulting in recurring or lengthy absences. Any chronic or long term health condition resulting in a period of incapacity longer than three (3) days is to be considered a serious health condition. Son : A biological , adopted, or foster child, a stepchild, a legal ward , or a child of a person standing in loco parentis, who is either under age 18 , or age 18 or older and incapable of self-care because a mental or physical disability. The onset of a disability may occur at any age for purposes of this policy. Special Salary Adjustment: An increase in salary within the range based on department head recommendation . Spouse: A husband or wife as defined and recognized under North Carolina law for the purposes of marriage in this state, including common law marriage. Suspension : The act of Harnett County temporarily removing an employee from his or her service to the County with or without pay because of the employee's current job performance, personal conduct , or other behavior that is unsatisfactory or contrary to the mission and policies of Harnett County. Termination: The act of Harnett County terminating an employee due to the employee's current job performance , personal conduct, or other behavior that is unsatisfactory or 111620a HCBOC Page 76 contrary to the mission and policies of Harnett County. This word shall be considered as a synonym for an involuntarily resignation or a dismissal. Transfer: The reassignment of an employee from one position or department to another position or department. V o luntary Demotion : The act of an employee voluntarily, without any undue force , pressure, or outside influence, stepping down to accept a County position with less comp lex job duties and responsibilities. V oluntary Resignation : The act of an employee voluntarily , without any undue force , pressure, or outside influence, permanently stepping down from his or her current position with the County. This word shall be considered as a synonym for the act of an employee quitting his or her position . ARTICLE II . SALARY GRADING SYSTEM Section 1. Ado ptio n The Salary Grading System , as set forth in this policy , is hereby adopted for Harnett County and is provided for employee reference at www.harnett.org . Section 2. All oca tion of Posi tions The County Manager shall allocate each pos ition covered by the Salary Grading System to its appropriate grade in the plan . Section 3. Adm inistratio n of t he Sa lary Gr adi ng Sys t em The County Manager is responsible for the administration , execution, and maintenance of the Salary Grading Plan so that it will accurately reflect the duties and responsibilities of employees in the grade to which their positions are allocated . Supervi sors and/or Department Heads are respon sible for bringing to the attention of the County Manager (1 ) the need for new positions and (2) material changes in the nature of a position, ,d uties and 1esponsibilities, business needs, working conditions,~ ~ Deleted: natu re of shifts in organizational structure, or other operational factors affecting the grading of any Deleted:. existing positions. New positions are only to be established with the approval of the BO C after wh ich the County Manager shall either (1) allocate the new position to the appropriate grade within the existing Salary Grading System , or (2) recommend that the BOC amend the Salary Grading System to establish a new grade for the new position . 111620a HCBOC Page 77 When the County Manager finds that a material change has occurred in the nature of the position . level of the 10b duties and responsibilities. business needs. working conditions. shifts in organizational structure . or other operational factors . )he County Manager shall (1) direct that the existing grade specification be revised . (2) reclassify the position to a higher or lower grade within the existing Salary Grading System that is appropriate for the position . p r (3) recommend that the BOC amend the Salary Grading System to establish a new grade for the position. Section 4. Amendm e nt of the Salary Grading System New grades may be added to and/or deleted from the Salary Grading System by the BOC based on the recommendation of the County Manager. ARTICLE Ill. THE PAY PLAN Sec tion 1. Ad o ption The schedule of salary ranges and grades assigned to those salary ranges, as set forth in this policy , is hereby adopted as the Harnett County Pay Plan. Secti o n 2. Purp ose of th e Pay Plan The Harnett County Pay Plan is intended to provide equitable compensation for all positions by reflecting apparent differences in duties and responsibilities, the rates of pay for comparable positions in the private and public sector, changes in the cost of living, the financial conditions of the County, and any other appropriate factors. Section 3. Maintena nce of the Pay Pl an The County Manager is responsible for the administration, execution , and maintenance of the Pay Plan. The County Manager shall, from time to time, make comparative studies of all factors affecting the level of salary ranges and shall recommend to the BOC such changes in salary ranges as appear to be warranted . Section 4 . Use of Salary Ranges The minimum rate established for the grade is the normal hiring rate , except in those cases where unusual circumstances warrant appointment at a higher rate. ro;.eted: substantial Deleted: nature or level of duties and responsibilnies of an existing position, Deleted: reallocate Deleted: the appropriate grade within the existing '-Salary Grading System, 111620a HCBOC Page 78 Appointment above the minimum step may be made on the recommendation of the Supervisor or Department Head with the approval of the County Manager when deemed necessary. Such appointments will be based on factors, including, but not limited to, a shortage of qualified applicants and/or the applicants above average qualifications, education, and training . Section 5 . Pay m ent at a Listed Ra t e All employees covered by this Pay Plan shall be paid at a listed rate w ithin the salary ranges established for the grade in which their respective position falls . Employees whose present salary or hourly wage is above the established maximum rate following transition to the new Pay Plan are exempt. No employee may receive a salary increase above the maximum for their assigned salary grade. Section 6. Th e Pe rforma nce Pay Plan Harnett County seeks to provide the best service possible to the county's residents. A highly skilled and competent workforce is an essential aspect of providing high quality, efficient customer-driven service in an organization. Equitable compensation is necessary to attract and retain such a workforce. The Performance Pay Plan described in this section is intended to provide Harnett County employees with a path for advancement through their assigned salary grade over the course of their career with the County based on their performance reviews. The Perfo rm a nce P ay Plan is intended to serve as a tool that will allow the County to hire and retain well-qualified employees and provide equitable compensation to employees throughout their c areers provided they receive satisfactory performanc e reviews. Full-time and eligible part-time employees will be eligible to earn a percentage salary increase each year based on their annual performance review. An employee who receives an overall score on their annual performance review of "Meets Expectations" or above will receive the designated increase for that year while an employee who receives a score lower than "Meets Ex pectations" will not receive the in crease for that year. Any earned increase related to the Performance Pay Plan will be effective at the start of the pay period immediately following the employee's anniversary date with the County. If an employee's anniversary date falls on the first day of a new pay period, they will receive an earned increase beginning with that pay period . If an employee who has been terminated from the County for any reason is rehired by the Cou nty, their most recent date of hire will be used to establish their anniversary date related t o this Performance Pay Plan . Additionally, if an employee ch a nges from full-time to part-time, o r part-time to full -time status, the date of the change in employment status will be used to establish their anniversary date. 111620a HCBOC Page 79 The County Manager will set the amount or range of the annual increase each year as part of the budget process. The adopted increase amount or range will be effective from July 1 to June 30 of the following year, coinciding with the County's fiscal year. The percent of the annual increase may vary from year to year based on projected revenue and expenditures. The County Manager shall establish appropriate systems and guidelines for implementation , maintenance, and responsible administration of the above Performance Pay Plan. Any situation that arises related to the above Performance Pay Plan and is not covered by this ordinance will be left to the discretion of the County Manager. Performance Pay Plan Eligibility: Any full-time employee who is hired or promoted, or who reaches "job rate" on July 1 , 2017, or thereafter will fall under the above Performance Pay Plan and will not be eligible for the 3/5 Pay Plan described in Section 6 .1. Full-time employees who have not yet reached "job rate" as defined by Section 6.1 will remain eligible for the 3/5 plan described under Section 6 .1 until they reach "job rate ," at which time they will enter into the above Pay Plan . Employees are not eligible for the above Performance Pay Plan while still in the 3/5 Pay Plan. Part-time employees are eligible for the Performance Pay Plan effective July 1, 2020, based on their annual performance reviews. To be eligible for the Performance Pay Plan , part-time employees must maintain uninterrupted employment with the County for consecutive years. Election workers, interns, and any other part-time employee who must be rehired each year are not eligible for the Performance Pay Plan . Additional Eligibility Guidelines: • Employees in Work Against status will not be eligible for the above Performance Pay Plan until they complete work against status or meet all of the qualifications for the position. Sworn Law Enforcement Officers will not be eligible for the above Performance Pay Plan until they complete the Tier system. • To receive an earned increase , an employee must work at least 6 months during an annual evaluation period in order to be effectively evaluated by their supervisor. • An employee who is promoted during an evaluation period must have been in the new position for at least 6 months on their anniversary date to receive an earned performance increase based on their salary following the promotion . Promoted employees who have been in the new position for less than 6 months on their anniversary date are eligible for an earned increase based on their salary prior to the promotion. • An employee who is demoted during an evaluation period, whether voluntarily or involuntarily, who qualifies for a performance increase upon their next anniversary date based on their performance evaluation , will receive an increase based on their salary following the demotion. If the County Manager determines that an employee was at a point in the 3/5 Pay Plan as of July 1, 2017, where the employee would have earned more by entering the Performance Pay Plan when it was incepted , the County Manager may, upon the 111620a HCBOC Page 80 availability of funding , adjust the employee's pay to the salary they would have earned if they had entered the Performance Pay Plan on July 1 , 2017. The adjusted salary will be in effect upon approval by the County Manager, however the affected employee will not receive retroactive salary increases for earned increases they did not receive. 6.1 The 3/5 Pay Plan Any employee who is hired or promoted , or who reaches "job rate " on July 1 , 2017, or thereafter is no longer eligible for the 3/5 Pay Plan . The purpose of the 3/5 plan is to give County employees a way in which to gain and look forward to pre-determined pay increases after they have been in service to the County for 3 and 5 years. Three Year Pay Increase: When an employee has been in the service of the County for a total of 3 years, taking into account demotions, promotions, transfers , reclassifications , or any other type of separation from service, the salary of the employee is to be increased to the half-way amount between his or her current salary grade and the job rate of the employee's current salary grade. Five Year Pay Increase: When an employee has been in the service of the County for a total of 5 years, taking into account demotions, promotions, transfers , or any other type of separation from service, the salary of the employee is to be increased to the job rate of the current grade of the employee 's current salary grade. Section 7. Wo r k Against St atus A newly hired or promoted employee who does not meet all the established requirements of their new position, may be compensated for their services at a pay rate below the minimum pay rate established for that position in the Pay Plan . An employee will be considered to be in a work against status and continue at this pay rate until the Supervisor or Department Head certifies, and the County Manager approves, that the employee is qualified to assume the full duties and responsibilities of their new position . The Supervisor or Department Head shall review the progress of each employee in work against status every six (6) months or more frequently as necessary to determine when the employee is qualified to assume the full responsibilities of the new position. Sec t ion 8. Promot ions. De m ot ions. Tr ans f ers. Reclas sifi cations, & Revis ions At the beginning of the fiscal year, any promotions, salary adjustments, reclas sifications , or revisions will be applied before any cost of living adjustments. 111620a HCBOC Page 81 When an employee is promoted, demoted , transferred, or reclassified, the rate of pay for the new position shall be established in accordance with the following rules : Promotion: Any employee who receives a promotion will receive a minimum of a 5% increase but not to exceed 10% (between 6% and 10% the department head must provide written justification unless that percentage is the beginning of the new grade) or the beginning of the new grade, whichever is higher. Movement within the same salary grade is considered lateral and there will not be a salary change. Interim Promotion: Any employee who is promoted to an interim position in a higher pay grade will receive a pay increase of 5% or the beginning of the interim position pay grade, whichever is greater while performing the interim duties; however, if the position is a Department Head position or higher, he or she shall receive a 10% pay increase while performing the interim duties or the beginning position grade whichever is higher. An interim assignment shall not exceed six months. At the conclusion , if the employee returns to his or her former position they will return to his or her former salary before the interim assignment. Demotion : An employee who is voluntarily or involuntarily demoted shall have his or her salary or hourly wage left the same, reduced five percent (5%) or reduced to anywhere in the lower grade pay range, depending on the circumstances of the demotion and Department Head recommendation . Transfers : An employee who tran sfers from a position in one grade to a position in another grade as signed to the same pay range shall continue to receive the same salary or hourly wage . Reclassification s/Revis ions: A . Any employee who is currently at the minimum pay rate of their current position and the position is then reclassified to a grade having a higher salary or hourly pay range , that employee shall receive a five percent (5%) pay increase or an increase to the minimum pay rate of the new pay range, whichever is higher. B. Any employee who is curre ntly above the minimum pay rate of their current position and the position is then reclas sified to a grade having a higher salary or hourly pay range , that employee's salary or hourly wage shall be appropriately adju sted to the same point in the new pay range . C. If a position is recla ssified to a grade having a lower salary or hourly pay range than that positions current grade, any employee's salary or hourly wage that is above the maximum rate of the newly established pay range shall remain the same. Section 9. Cost of Livi ng Adjustme nts If the BOC approve a Cost of Living Adjustment, the increase will be effective July 1 of ea ch year. The amount of this adjustment, if any, may vary from year to year. Deleted: In th e eve nt a reclass ification re sults in the d owng ra de of a position , the Co unt y Manager has the au thori ty to reclassify that position without the Board of Commissioner's approval.11 Revised 06/1 9/1711 111620a HCBOC Page 82 When a Cost of Living Adjustment is approved, regular employees will receive a $500 minimum increase to their annual pay. Section 10. Special Raises A special raise may be given to an employee upon written recommendation of the County Manager and approval by the BOC for very unusual circumstance in which an employee does exceptional work and/or additional money is needed to retain the employee. Section 11. Ove rtime/ Compe nsatory Time Definition: Overtime work or work that will result in the accumulation of compensatory time shall be considered (1) any hours worked greater than 40 hours in a normal work week, or (2) work performed by any County employee at the direction , instruction, or knowledge of a Supervisor, Department Head , or authorized managerial representative, which exceeds the normal work week or work period of the employee. Planning to avoid overtime: It is the policy of Harnett County that overtime or the accumulation of compensatory time be avoided at all times. Therefore, Supervisors or Department Heads should arrange their employee work schedules so as to avoid overtime by accomplishing the required work within the hours of a normal workweek. Authorization: All overtime must be duly authorized by a Supervisor or Department Head before payment for such services are rendered . Exempt Employees: Exempt employees, as defined by the Fair Labor Standards Act ("FLSA"), are (1) provided a salary for the completion of their occupational duties and responsibilities that does not change from pay period to pay period based on variations in quality or quantity of work , (2) earn at or above the minimum wage established by FLSA, and (3) are designated employees in executive, administrative, or professional positions, within the meaning of those terms as set forth in the United States Department of Labor Regulations . Such employees are exempt from earning any overtime pay in accordance with the FLSA, but, if required to work overtime, shall receive compensatory time off at a rate of one ( 1) hour for each hour of overtime worked. A . Such employees will be paid at their regular pay rate for all overtime hours or accrued compensatory time in excess of 80 hours. B. In the event that a salaried employee is terminated , they shall be paid for accrued compensatory time up to eighty (80) hours at the regular rate. C. In special circumstances, the BOC reserves the right to compensate salaried employees for any overtime worked with monies earned. Non-exempt employees: Designated employees in other areas of employment for the County are entitled to overtime pay in accordance with the FLSA. Two types of non- 111620a HCBOC Page 83 exempt employees exist: (1) regular work schedule employees and (2) irregular work schedule employees. A. Regular work schedule employees, required to work overtime, shall receive compensatory time off. The compensatory time shall be computed at one and one-half (1 and 'h) hours for each hour of overtime worked. 1 . Regular work schedule employees who accrue compensatory time in excess of 80 hours shall be paid overtime pay. B. Irregular work schedule employees, shall not accrue compensatory time off because the granting of such time would unduly disrupt the work schedules of such positions. 1. Such employees shall be paid overtime pay at one and one-half (1 and 'h) times their regular pay rate for each hour worked in excess of their designated work schedule. 2. The County Manager shall designate those class of employees entitled to overtime pay in lieu of compensatory time. Law Enforcement Officers: Sworn law enforcement officers shall only receive overtime pay at the rate of one and one-half (1 and 'h) times their regular rate of pay for any hours worked over the first 171 hours worked in a 28-day cycle. Use: In accordance with County policy and the Harnett County Finance Office Departmental Guidelines, compensatory time must always be exhausted prior to expending vacation time. Termination : Any employee who has accrued compensatory time off, upon complete termination , shall be paid for all unused compensatory time at the final regular rate received for that employee . Section 12. Time Sheets Any time sheets required by County policy shall accurately reflect the hours worked by employees. However, work schedules can be adjusted in some circumstances to provide the flexibility needed to address situations that require employees to work more than their regular work week without significant additional costs. In order to adhere to Article Ill , Section 1~of the Harnett Col!!}!y Personnel Ordinance, "Planning to avoid overtime," employees should adjust their time sheets within the work week to avoid overtime or the accumulation of compensatory time whenever possible. Even though an employee may work more than their regular schedule in a given workday, their work schedule shall be adjusted so that they do not work more than their regular schedule in a given work week, thereby avoiding overtime or the accumulation of compensatory time. There may be situations in which an employee must physically work more than their regular work week and overtime or the accumulation of compensatory time is Deleted: 1 111620a HCBOC Page 84 unavoidable, however whenever possible , overtime or the accumulation of compensatory time should be avoided . Adjustments of time within the same work week should be the first recourse of supervisors , who are charged with managing and controlling overtime or the accumulation of compensatory time. Time sheets shall be approved and certified by the employee and Supervisor prior to submission to Payroll. Approving the timesheet is an indication the supervisor agrees with the time as recorded by the employee and is an authorization to pay the employee according to recorded time . Section 13. Other Fo r ms ofTime Unauthorized Work: Hours worked by an employee without permission from the Supervisor, Department Head, or authorized managerial representative shall not be considered time worked. Employees who are guilty of unauthorized work are subject to disciplinary action as addressed in Article IX. Travel time : County employees shall be credited for all time spent travelling while in furtherance of their service to the County, not including travel to and from work. Section 14. Call Back Pay Any eligible County employee , who has been called back to work outs ide of normal operating hours for the County, is guaranteed a minimum of two hours paid for their services. To receive such pay an employee must physically leave his or her home and physically return to work for th e County. Section 15 . Pay roll Deductions Those payroll deductions mandated or authorized by Federal, State. or County law shall be deducte d from an employee's pay without his or her permission . Other payroll deductions may be made at the request and authorizatio n of the employee, but such deductions are subject to the approval of the Harnett County Finance Officer. Section 16. Longevi t y Pay All County employees hired on or after July 1st, 2015, or those employees who leave th e employment of the County and return to work with the County on or after July 1st, 2015, shall not be eligible to receive longevity pay . 111620a HCBOC Page 85 Full-time County employees of record as of June 3Qth, 2015 shall continue to be eligible to receive longevity pay as defined below until such time as their employment with the County is terminated. Time of Service : Employees with five (5) years of consecutive Harnett County Service by November 15 of each calendar year are eligible for longevity pay. . Payment of Longevity: The amount of longevity an employee receives shall be based on the employee's salary as of November 15 of each calendar year and paid annually in a lump sum the first week in December of the same year. This amount shall increase depending on the employee 's years of services as outlined in the chart below. A longevity payment, however, shall not be made part of the employee's base salary. Time of Service Percentai:ie of Annual Salary 5 Years -9 Years 1.00% 10 Years -14 Years 1.50% 15 Years -19 Years 2.25% 20 Years -24 Years 3.25% 25 Years and up 4.50% Sect ion 17. Overpayment. Underpayment. or Lack of Compensation Harnett County Human Resources and Payroll Departments should make every effort to ensure that employees are paid correctly and that authorized payroll deductions are deducted properly. If an error occurs in the payment process it is the responsibility of the Human Resources and Payroll Departments to discuss the error with the effected employee and determine the amount to be corrected by the County or the employee. All County employees are responsible for examining each of their paychecks or direct deposit stubs to ensure that proper payment and deductions have been made. If any employee believes an improper payment or deduction has been made, he or she should immediately contact his or her Supervisor or Department Head, along with the Harnett County Human Resources and Payroll Departments, and inform them of the situation. The County, in all cases mentioned below, reserves the right to pursue collection of remaining overpayments through court proceedings if recovery efforts fail . If a mistake of some sort is made in the payment or compensation of County employees the following instructions should be followed depending on the situation: Overpayment: In any case of overpayment, regardless of fault , County employees are expected to promptly repay the County the full amount of the overpayment. A . For purposes of this policy , overpayments may include wage and salary payments, voluntary and involuntary payroll deductions, or other authorized payments or deductions. Deleted: Amended January 201611 ~ ~ted: Amended January 201611 111620a HCBOC Page 86 B. If an overpayment occurs, the Human Resources Department is to determine whether the error is nominal or significant. 1 . Nominal Overpayment: Any erroneous overpayment that is one hundred dollars ($100 .00) or less. Such an amount may be deducted from the employees next payroll check to remedy the error. 2 . Significant Overpayment: Any erroneous overpayment that is greater than one hundred dollars ($100.00). Such an amount may only be repaid through a written repayment plan pursuant to a signed Repayment Agreement drafted by the County attorney. C . Any repayment deductions are not to be greater than 15% of the gross wages earned in that current pay period and shall not reduce the gross wages paid to a rate less than the minimum wage as defined by law. D. All repayment deductions are to be made after the County has made all permitted or required deductions from an employee's payroll check . E. If an employee under a Repayment Agreement enters into an unpaid status, a notice letter will be sent to collect the remaining payments or to setup a new repayment plan. If the employee fails to respond , a second notice letter will be sent to inform the employee that he or she has two (2) weeks to remit payment to avoid the collection of monies owed through court proceedings. F. Termination 1. If an employee under a Repayment Agreement voluntarily leaves their position or is terminated before repayment is made in full, the remaining amount owed to the County by the employee may be deducted from any amounts owed to the employee by the County. 2 . If a terminated employee is overpaid , the Human Resources Department shall notify the former employee in writing : (1) that an overpayment has occurred, (2) the total amount owed by the employee to the County, and (3) that payment is to be received within 30 days unless a Repayment Agreement is put in place. If payment is not received within 30 days or the Repayment Agreement is not followed, a notice letter will be sent to inform the employee that he or she has two (2) weeks to remit payment to avoid the collection of monies owed through court proceedings. UnderpaymenULack of Compensation: If an employee was underpaid or not paid at all , the Supervisor, Department Head, or County Manager may request that a special check be issued ; otherwise the employee shall receive payment on their next check. Work Week: For the Purposes of this Ordinance, Harnett County considers the work week to be from Sunday through the following Saturday. Sec t ion 1 8. Emer gen cy Oper ations Co mpe nsa t io n In the event of a major emergency or natural or man-made disaster, Harnett County seeks to provide shelter and comfort to those adversely affected by creating and following a detailed Emergency Response Plan. 111620a HCBOC Page 87 In accordance with the County's Emergency Response Plan , and the instructions of the Emergency Operations Center Director, Harnett County employees may be required to carry out specific emergency response tasks to ensure the safety and continued prosperity of the County. These tasks may be carried out at the Emergency Operations Center or at the other sites necessary for emergency response. Such employees , who work under the direction of the Emergency Operation Center Director during such an emergency or natural or man-made disaster, will be compensated according to this policy. County Offices Remain Open: If the emergency or natural disaster requires the activation of the Emergency Operations Center and County offices are open as regularly scheduled , employees required to work under the direction of the Emergency Operations Center Director will be compensated as described below: A . Nonexempt employees, as defined above in Article Ill , Section 12 and in the FLSA, will be paid one and one-half (1 and Y.) times their regular rate of pay for actual hours worked beyond the employee's regular 40-hour work week schedule, except as described below. a. For employees who have a regular work week other that 40 hours, they will be paid one and half (1 and Y.) times their regular rate of pay for actual hours worked beyond their regular work week. B. Exempt employees, as defined above in Article Ill , Section 1i and in the FLSA, will be paid one ( 1) time their regular rate of pay for actual hours worked beyond the employee's regular 40-hour work week schedule , except as des cribed below. a. For employees who have a regular work week other than 40 hours, they will be paid one ( 1) time their regular rate of pay for actual hours worked beyond their regular work week. County Offices Are Closed : If the emergency or natural disaster requires the activation of the Emergency Operations Center and County offices are closed , employees required to work under the direction of the Emergency Operations Center Director will be compensated as described below: A . Nonexempt employees, as defined above in Article Ill , Section 1i and in the FLSA, will be paid one and one-half (1 and Y.) times their regular rate of pay for actual hours worked beyond the employee's regular 40-hour work week schedule , except as described below. This compensation will be in addition to any other compensation to which the employee is entitled a . For employees who have a regular work week other than 40 hours, they will be paid one and a half (1 and Y.) times their regular rate of pay for actual hours worked beyond their regular work week. B. Exempt employees , as defined above in Article Ill , Section 1i and in the FLSA, will be paid one ( 1) time their regular rate of pay for actual hours worked beyond the employee's regular 40-hour work week schedule, except as described below. a . For employees who have a regular work week other than 40 hours, they will be paid one (1) time their regular rate of pay for actual hours worked beyond their regular work week. 1 Deleted: 1 j Deleted: 1 l Deleted:_1 __ 111620a HCBOC Page 88 C. In the event a holiday occurs within this period, both nonexempt and exempt employees , as defined above in Article Ill , Section 12 and in the FLSA, will be paid one and one-half (1 and Y:,) times their regular rate of pay for each hour worked that day in addition to the normal holiday pay. D. For full-time employees who work on rotating shifts, with the regular shift falling on the holiday, these employees will be compensated in accordance with Article VI. Section 2 on this ordinance, and will not receive pay at one and one-half times their regular rate for their regular shift. E. When the County Manager provides Administrative Leave as a result of County offices being closed , employees required to work under the direction of the Emergency Operations Center Director will receive Administrative Leave in addition to any compensation they earn during the event. For nonexempt employees , as defined above in Article Ill , Section 12 and in the FLSA, any Administrative Leave will not count towards the time needed to earn one and one-half (1 and Y:,_ times their regular rate of pay. For the purpose of payroll , event timesheets should cover only the period during which the County's Emergency Operations Center is activated. Employees required to work under the direction of the Emergency Operations Center Director will not be compensated for the time required to report to the Emergency Operations Center or their designated location if elsewhere. In the event employees are required to work long and continuous hours, the County Manager may grant time off with pay/administrative leave for rest and recuperation to ensure safe working conditions. In order to ensure the safety of the County's personnel , citizens, and continued operations of emergency response tasks, employees required to work under the direction of the Emergency Operations Center Director will be required to take a break of at least eight hours within a 24-hours period . 111620a HCBOC Page 89 Board Meeting Agenda Item AGENDA ITEM~ MEETING DA TE: November 14 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Acceptance of Department of Justice Grant REQUESTED BY: Sheriff Wayne Coats ~ REQUEST: The Sheriffs Office request to accept a grant from the Department of Justice, Bureau of Justice Assistance. The grant is for$ 21,451.00 with no matching funds. The funds will be used to purchase Combat Application Tourniquet for deputies, mobile printers for deputies and training. The Tourniguet will allow deputies to provide life saving aid to vehicle crash victims and other traumatic injuries. The court system is moving toward being paperless on issuing warrants and other documents for deputies to service, the printers will allow deputies to print these documents in the field to give to defendants. Deputies will received training in preparing reports. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: U:\My Documents\20 Agenda request\Donation ofK-9 from Werbelow.docx I of I Page 111620a HCBOC Page 90 • I V . i . Office of the Assistant Attorney General September 19, 2020 Mrs. Paula Stewart County of Hamett 175 Bain Street Lillington, NC 27546-5143 Dear Mrs. Stewart: Department of Justice (DOJ) Office of Justice Programs Wa shing/011, D.C. 2053/ On behalf of Attorney General William P . Barr, it is my pleasure to inform you that the Office of Justice Programs (OJP), U.S. Department of Justice (DOJ), has approved the application by County of Hamett for an award under th e OJP funding opportunity entitled "JAG Local: Eligible Allocation Amounts of Less than $25,000." The approved award amount is $2 1,451 . These funds are for the project entitled County of Hamett JAG Program. The award document , including award conditions, is enclosed. The entire document is to be reviewed carefu ll y before any decision to accept th e award. Also, the webpage entitled "Legal No tices: Special circumstances as to particular award conditions" (oj p .gov/funding/Explore/LegalNotices-AwardReqts.htm) is to be consu lt ed prior to an acceptance. Through that "Legal Notices" webpage, OJP sets out ·· by funding o pportunity·· certain special circumstances that may or will affect the applicability of one or more award requirements. Any such lega l notice p ertaining to award requirements that is posted through that webpage is incorporated by reference into the award. Please note that award requirements include not only award conditio n s, but also compliance with assurances and certifications that relate to conduct during the period of performance for th e award. Because th ese requirements encompass financial, administrative, and programmatic matters , as well as other important matters (e .g., speci fi c restricti o n s on use of funds), it is vi tal that all key staff know th e award requirements, and receive the award conditions and the assurances and cert ifi cations, as well as the application as approved by OJP. (Informat ion on all pertinent award requirements also must be provided to any subreci pi ent of the award .) Should County of Hamett accept the award and then fail t o comply with an award requirement, DOJ will pursue appropriate remedies for non -complian ce , which may in clude termination of the award and/or a requirement to repay award funds . Please direct q uestions regarding thi s award as follows: -For program questions, contact Shakena Cunn ingh am, Program Manager at (202) 5 14-4493; and -For financial questions, contact the Customer Serv ice Cen ter ofOJP's Office of the Chief Financial Officer at (800) 458-0786, or at ask.ocfo@usdoj .gov. We l ook forward to working with you. Sincerely , Katharine T. Sullivan Principal Deputy Assistant Attorney General Encl. 111620a HCBOC Page 91 September 19 , 2020 Mrs. Paula Stewart Co un ty of Hamett 175 Bain Street Lillington, NC 27546-5143 Dear Mrs . Stewart: Department of Justice (DOJ) Office of Ju stice Pro gra ms Office of Civil Rights Washington, DC 20531 Congratulations on yo ur recent award. The Office for C ivil Rights (OCR), Office of Ju stice Programs (OJP), U.S . Department of Ju sti ce (DOJ) ha s been delegated the responsibi li ty for ensuring th at recipients of federa l financial assistance fro m the OJP , the Office of Co mmunit y Oriented Pol icing Se rvices (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrim in at ion prohibited by law. Several federa l civi l rights Jaw s, such as Title VJ of the Civi l Ri ghts Act of 1964 and Title IX of the Education Amendments of I 972 , requi re recipient s of federal fin ancia l ass istance to gi ve assura nces th at they wi ll comply wi th those Jaws. In addition to those civi l rights laws, many grant program statutes contain nondi sc rimination provisions that require comp liance with them as a condition of receiving federal financial assistance. For a comp lete review of these civil rights Jaws and nondiscrimination requirements, in con nection wi th OJ P and other DOJ awards, see https://ojp.gov/fundin g/Explore/Lega!O ve rview/C ivi !Ri ghtsRequire ment s.htm Und er the delegation of authorit y, th e OCR investigates allegations of discrimination against rec ip ients from indi viduals, en titi es, or gro up s. In addition, the OCR co nduc ts limited compliance reviews and audits based on regulatory criteria . The se re views and audits permit the OCR to eva lu ate whet her recipients of financial assistance fro m the Department are pro viding services in a non- di sc rimi natory ma nner to thei r service pop ul ation or have empl oyme nt practices th at mee t equal-opportunity standard s. If yo u are a recip ien t of grant awards und er the Om nibus Crim e Control and Sa fe Streets Act or th e Ju venil e Justice and Delinquency Preve ntion Act and yo ur agency is part of a crimin al justi ce sys tem, there are two addi tion al ob li gati ons th at may apply in connection wit h the awards: (I) comp lying wi th th e re gul ation relating to Equa l Emp loy me nt Opportuni ty Programs (EEOPs); and (2) s ubmitting find in gs of di sc rimination to OCR . For addi ti onal information regarding the EEOP requirement, see 28 CFR Pan 42 , s ubpart E, and for additi onal info rmation regarding requirements when there is an ad ve rse finding , see 28 C.F.R . §§ 42 .2 04(c), .205(c)(5). Please s ubmit information about any adve rse finding to th e OCR at the above address . We at the OC R are available to help you and yo ur orga ni za ti on meet the civil ri gh ts req uirements tha t are assoc iat ed with OJP and oth er DOJ gra nt funding . If you wou ld like th e OCR to ass ist you in fulfilling yo ur organi zat ion's civil rights or nondiscrimi na tion respons ibilities as a rec ip ien t of federal financial assistance, plea se do not hesitate to let us know. Si ncerely, Mic hae l L. Alston Director cc: Gra nt Ma nager Financial Analyst 111620a HCBOC Page 92 Depanment of Justice (DOJ) Office of Justice Program s Bureau of Justice Assistance I. RECIPIENT NAME AND ADDRESS (Including Zip Code) Coun ty of Hamett 175 Bain Street Lillmgton, NC 27546-5 143 2a . GRANTEE IR SNENDOR NO. 103510006 2b. GRANTEE DUNS NO. 79982924 2 3. PROJECT TITLE County of Hamcu JAG Program 12. SPECIA L CONDITIONS PAGE I OF 30 Grant 4. AWARD NU MB ER: 2020-DJ-BX-0862 5. PROJECT PERIOD: FROM BUDGET PERIOD: FROM 6. AWARD DATE 09/19/2020 8. SUPPLEMENT NUM BER 00 9. PREVIOUS AW ARD AMOUNT 10. AMOUNT OF THI S AWARD 11. TOTAL AWARD 10/01/2019 TO 09/30/2021 10/01/20 19 TO 09/30/2021 7. ACTION Ini tial so S 21 ,451 $21,451 THE A BOVE GRANT PR OJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTI! ON THEATIACHED PA GE(S). 13. STATUTORY AUTHORITY FOR GRAN T This project is supported under FY20(BJA. JAG State and JAG Local) Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10101-10726), including subpart I of part E (codified at 34 U.S.C. I 015 1 -10158); see also 28 U.S .C. 530C(a) 14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Nu mber) 16. 738 · Edward Byrne Memorial Justice Assistance Grant Program 15. METHOD OF PAY MENT GPRS AGENCY APPROVAL 16. TYPED NAME AND TITLE OF A PPROVING OFFICIA L Katharine T. Sullivan Principal Deputy Assistant Auomcy General 17. SIGNATU RE OF APPROVING OFFICIAL GRANTEE ACCEPTANCE 18. TYPED NAME AND TITLE OF AU THORIZED GRAN TEE OFFICIAL Paula Stewart County Manager 19. S IONA TURE OF AUTHORIZED REC IPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20. ACCOUNTrNG CLASSIFICATI ON CODES 21. VDJUGT3639 FISCAL FUND BU D. DI V. YEAR CODE ACT. OFC. REG. SUB. POM S AMOUNT X B DJ 80 00 00 2145 1 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 93 Department o f Ju stice (DOJ) Office of Jus tice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS I . Requirements of the award; remedies for non-compliance or for materially false st atements PAGE 2 OF 30 The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforceme nt , in cl uding any such exceptions made during the period o f performance, are (or w ill be during the per iod of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices -AwardReqts.htm), and incorporated by reference into the award. By sign ing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitt ed by or on behalf of th e recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements·· whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification re lated to conduct during the award period •• may resu lt in OJP taking appropriate action with respect to the recipient and th e award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate th e award. DOJ, including OJP, also may take other legal action as appropriate . Any materially fal se, fictitious , or fraudulent statement to the federal government related to this award (or concealment or omission ofa material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 162 1, and/or 34 U.S.C. I 0271-10273), and also may lead to imposition o f civil penalties and administrative remedies for false c laims or otherwise (includi n g under 31 U.S.C. 3729-3730 and 380 1-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a l imited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly inva lid or -unenforceab le, such provision shall be deemed severable from this award. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 94 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance PROJECT NU MBER 2020-DJ-BX-0862 AWARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS 2. Appli cability of Part 200 Uni form Requirements PAGE 3 OF 30 The Uniform Admini strat ive Requirements , Cost Principles, and Aud it Requirements in 2 C.F.R. Part 200, as adopted and supplem ented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") appl y to this FY 2020 award from OJP. The Part 200 Uniform Requirements were firs t adopted by DOJ on December 26, 2014. If this FY 2020 award supplements funds previously awarded by OJP under th e same award numb er (e.g., fu nds awarded during or before December 2014), the Part 200 Uniform Requirements a ppl y with res pect to all fund s under that award number (regardl ess of the award date, and regardless of wh ether deri ved from the initia l award or a supplementa l award) that are obligated on o r after the acceptance date of thi s FY 2020 award . For more information and resources on the Part 200 Uniform Requi rements as th ey relate to OJP awards and subawards ("s ubgrants"), see t he OJP website at https://ojp.gov/funding/Part200UniformRequ irements.htm . Record retention and access: Records perti nent to th e award th at th e recipient (and any subrecipie nt ("subgrantee") at any tier) must retain --typically for a period of 3 years from the date of submi ss ion o f the final expenditure report (SF 425 ), unless a different retention period applies --and to which the recipi en t (and any subrecipi ent ("subgrantee") at any tier) must provide access, inc lude performance measurement information , in addi tion to the financial record s, support in g documents, statisti cal records, and other pertinent records indicated at 2 C.F.R. 200.333 . In the even t th at an award-related question arises from document s or other material s prepared o r distributed by OJP th at may appear to confli ct with, or differ in som e way from , the prov isi ons o f th e Part 200 Uniform Requirements, the recipient is to contact OJP promptly for c larification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to th e DOJ Grants Financ ial Guide as posted on the OJP website (currentl y, the "DOJ Grants Fin a ncial Guide" available at https ://oj p.gov/financialguide/DOJ/index.htm), inc ludin g any updated vers ion t hat m ay be posted during th e period o f performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4 . Reclassification of various statutory provisions to a new Title 34 of the Uni ted States Code On September I, 20 17, various statutory provisions previously codi fied e lsewh ere in th e U.S . Code were editorially reclassified (that is, moved and renumbered) to a ne w T itle 34, entitled "Crime Control and L aw Enforcement." The reclassifi cati on enco mpassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including m any provisions prev iously codifi ed in T itle 42 of the U.S . Code. Effective as of September I , 20 17 , any reference in thi s award docume nt to a s tatutory prov ision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference t o that statutory provision as reclassified to Title 34 . This rul e of con structi on specifically in cludes references set o ut in award conditions , references set out in material incorporated by reference through award conditions, an d references set out in o th er award requirements. OJP FORM 4000/2 (REV. 4 -8 8) 111620a HCBOC Page 95 Departm ent of Justice (DOJ ) Office of Justice Programs Bureau of Justic e Assistance PR OJECT NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09/1 9/2020 SPECIAL CONDITIONS 5 . Required training for Point of Contact and all Financial Points of Contact PAGE 4 OF 30 Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for thi s award must have successfully completed an "OJP financial management and grant adminis tration training" by 120 days after the date of the recipient's acceptance of the award. Successful complet ion of such a training on or after January I , 2018, w ill sati sfy t his condition. In the e vent that either the POC or an FPOC for this award changes durin g th e period of performance, th e new POC or FPOC must have successfull y completed an "OJP financial manage m ent and gra nt administration training" by 120 calendar days after -· (I) the date of OJ P's approva l of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information o n the new FPOC in GMS (in th e case of a new FPOC). Successfu l completion of such a training on or after Janu ary I , 2018, will satisfy this condition . A list of OJP trainings that OJP wi ll consider "OJP financial management and grant administration training" for purposes of this condition is available at https ://www.ojp.gov/training/fmts .htm . All trainings that satisfy thi s condition in cl ude a session o n gran t fraud prevention and detection . The recipient should anticipate that OJP will immediately w it hho ld ("freeze") award funds if the recipient fai ls to comply wi th this conditi on. The recipient's failure to comply a lso may lead OJP to impose additional appropriate conditi o ns on thi s award. 6. Requirements related to "de minimis" indirect cost ra te A recipient that is eligible under the Part 200 Uni form Requirements and ot her appl icable law to use the "de minimis " indirect cost rate described in 2 C .F.R. 200.414(1), and that e lects to use the "de minimi s" indirect cost ra te, must advise OJ P in writing of both its eligibil ity and its e lection, and must co mply with all associated requirements in th e Part 200 Uniform Requirements. The "de mi n imis" rate may be appl ied only to modi fi ed total direct costs (MTDC) as defined by the Part 200 Uniform Requirements . 7 . Requirement to report potentia ll y duplicative funding If t he recipient currently has other active awards o f federal funds, or if the recipient receives an y other award of federa l fun ds during the period of performance for this award , the recipient promptly must determin e whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. lfso, the recipient mus t promptl y notify th e DOJ awarding agency (OJP or OVW, as appropriate) in writin g of th e potential d upli cation, and, if so requested by the DOJ awardi ng agen cy , must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to e liminate any in appropriate duplication of funding. OJP FORM 4000/2 (REY. 4-88) 111620a HCBOC Page 96 Depanment of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance PR OJECT NUMBER 2020-DJ-BX -0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09119no20 SPECIAL CONDITIONS 8. Requirements related to System for Award Management and Universal Identifier Requirements PAGE 5 OF 30 The recipient must comply with a ppl icab le requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The rec ipient also mus t comply with applicable restrictions on subawards ("subgrants") to firs t-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to enti ties that do not acquire and provide (to the recipient) the unique enti ty identifier required for SAM registration . The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web si te a l https ://oj p.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Uni versa l Iden tifi er Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who recei ved the award as a natural person (i.e., unrelated to any busi ness or non -profit organizat io n that he or she may own or operat e in his or her name). OJP FORM 4000/2 (REV . 4 -88) 111620a HCBOC Page 97 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance A WARD CONTINUATION SHEET Grant PROJECT NUMBER 2020-DJ-BX-0862 AWARD DATE 09/19/2020 SPECIAL CONDITIONS 9. Employment e ligibility verifi cation for hiring under the award I . The recipient (and any subrecipient at any tier) must-- PA GE 6 OF 30 A Ensure that, as part of th e hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, cons istent with the provisions of 8 U.S.C. l 324a(a)(l) and (2). B. Not ify all persons associated with th e recipient (or any subrecipient) who are or will be in volved in activities under this award of both-- (I) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(l) and (2) that , generally speaking, make it unlawful, in th e Un ited States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provi sions of 8 U.S.C. l 324a(a)(l) and (2). D. As part of the recordkeeping for the award (i ncluding pursuant to th e Part 200 Uniform Requirements), maintain records o f all employment e ligibility verifi cations pertinent to compliance w ith this award condition in accordance w ith Form 1-9 record retention requirements , as well as records of all pertinen t notifications and trainings. 2. Monitoring The rec ipi en t 's monitoring responsibilities include monitoring of subrec ipient com pliance w ith this cond ition. 3. Allowab le costs T o the extent that such costs are not reimb ursed under any other federal program , award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. Staff involved in the hiring process For purposes of this condition , persons "who are or will be involved in activities under this award" specifi ca ll y includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds . B . Employment eligibility confirmation with E-Yerify For purposes of satisfy ing the requirement of this condition regard ing verificati on of employment eligibility, the recipient (or any subrecipient) may choose to participate in , and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient ( or subrecipient) uses E-Verify (and follows the proper E -V erify procedures, including in th e event ofa "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a pos ition in the United States that is or w ill be funded (in whole or in part) with award funds. C . "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the V irgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands . D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 98 Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS PAGE 7 OF 30 any person or other entity, to violate any federal law, inc lu ding any applicab le civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.8., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obli gation otherwise imposed by law , including 8 U.S.C . I 324a(a)(I) and (2). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify @dhs.gov. E-Verify employer agents can email E- Verify at E-VerifyEmployerAgent@ dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance . 10. Requirement to report actual or imm inent breach of personally ident ifiable in formation (PIJ) The recipient (and any "subrecipient" at any tier) m ust have written procedures in place to respon d in the event of an ac t ual or imminent "breach" (0MB M-17-12) if it (or a subrecipient) --(I) creates, collects, uses, processes, stores, maintains , disseminates , discloses, or disposes of"personall y iden tifiab le information (PII)" (2 CFR 200.79) with in the scope of an OJP grant-funded program or activ ity, or (2) uses or operates a "Federal information system" (0MB Ci rcular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no la ter than 24 hours after an occurrence of an actual breach , or the detection of an imminent breach. 11. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all appl icable requirements for a uthorization of any s ubaward. This condition applies to agreements that ·• for purposes of federal grants administrati ve requiremen ts-· OJP considers a "subaward" (and therefore does not consider a procurement "con tract"). The details of the requiremen t for authorization of any s ubaward are posted on the OJP web site at https ://ojp.gov/fundi ng/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") mus t have speci fic federa l authorization), and are incorporated by reference here. 12. Specific post-award approval required to use a noncompetitive approach in any procurement contract that wou ld exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any t ier, must comply with all applicable req uirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (curren tly, $250,000). This condition applies t o agreements that --for purposes of federal grants administrat ive requirements·· OJP considers a procu remen t "contract" (and therefore does not consider a subaward). The detai ls of the requirement for advance approval to use a n oncompetitive approach in a procurement contract un der an OJP award are posted on th e OJP web si te at https ://ojp.gov/fundi ng/Exp lore/NoncompetitiveProcurement.h tm (Award condition: Specific post-award approval req uired to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by referen ce here. OJP FORM 4000/2 (REV. 4 -88) 111620a HCBOC Page 99 • Depanment of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-Dl-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS 13. Unreasonable restrictions o n competition under th e award; association with federal government PAGE 8 O F 30 SCOPE. This condition applies with respect to any procurement of propeny or services that is funded (in whole or in pan) by thi s award, whether by the recipient or by any subrecipient at any tier, and regardless of th e dollar amount of the purchase or acqui s ition, the method of procurement, or the nature of any legal instrument used. The provis ion s of thi s condition must be among those inc luded in any subaward (al any tier). I . No discrimination , in procurement transactions, agains t associates of the federal government Consistent with the (DOJ) Pan 200 Uniform Requirements --including as set out at 2 C.F.R . 200.300 (requiring awards to be "manage[d) and administer[ed) in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and 200.3 I 9(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open competition " and forbidding practices "restrictive o f competition," such as "[p]lacing unreasonable requirements on firms in order for th em to qualify to do business" and taking "[a)ny arbitrary action in the procurement process") --no rec ipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on the basi s of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or s ubs idiary of such an associate), except as expressly set out in 2 C.F.R. 200.3 I 9(a) or as specificall y authori zed by USDOJ. 2 . Monitoring The recipient's monitoring responsibilities include monitoring of s ubrecipient compliance with thi s condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if a ny) of actions designed to ensure compliance w ith this condition. 4 . Rules of construction A. The term "associate o f the federal government" means any person or entity engaged or employed (in the past or at present) by o r on behalf of the federa l government --as an employee, contractor or subcontractor (at any tier), grant recipient or -subrecipient (al any tier), agent, or otherwise-· in undenaking any work, project, or acti vity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for s uch employment or engagement, and any person or entity committed by legal instrument to undenake any such work, project, or activity (or to provide such goods or services) in future . B. Nothing in thi s condition shall be understood to authorize or require any recipient , any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. OJP FORM 4000/2 (REV. 4 -88) 111620a HCBOC Page 100 • Department of Just ice (DOJ ) Office of Jus tice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 AWARD CONTINUATION SHEET Grant AWARD DATE 09119no20 SPECIAL CONDITIONS PAGE 9 OF 30 14 . Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient , and any subrecipient ("subgrantee") at any tier, must comply with all applicable requi rement s (in c luding requirements to report allegations) pertaining to prohibited conduct re lated to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantee s"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficki ng in persons (including reporting requirem ents and OJP authority to terminate award)), and are incorporated by reference here. 15 . Determination of suitabil ity to interact with participating minors SCOPE. This condition applies to this award if it is indicated·· in the application for the award (as approved by DOJ)(or in the application for any subaward, at any ti er), the DOJ funding announcement (solicitation), or an associated federal statut e --that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipien t at any tier, must make determinations of suitability before certain indi viduals may interact with participating minors. This requirement applies regardless of an indi vidual's employment status. The details of thi s requirement are posted on the OJP web si te at https://ojp.gov/fundin g/Explore/Jnteract-M ino rs.htm (Award condition: Determinati on of suitability required, in advance, for certain indi viduals who may interact wi th participating minors), and are incorporated by reference here. 16 . Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, mu st comply with all applicable laws, regulations , policies, and official DOJ guidance (including specific cost limits , prior approval and reportin g requirement s, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the "DOJ Grants Financial Guide"). 17 . Requirement for data on performance and effectiveness under the award The rec ipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program sol ic itation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (G PRA) and the GPRA Modernization Act of 2010, and other applicable laws. 18. OJP Training Guiding Principles Any training or training materials that th e recipient ·· or any subrecipient ("subgrantee") at any tier •· develops or del ivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/lmplement!frainingPrinciplesForGrantees-S ub grantees.htm. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 101 Department of Justice (DOJ) Offi ce of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09/1912020 SPECIAL CONDJT/ONS 19. Effect of failure to address audit issues PAGE 10 OF 30 The recipient understands and agrees that the DOJ awarding agency (OJP or OYW, as appropriate) may wi thhold awa rd fund s, or may impose other related requirements, if (as detennined by the DOJ awarding agency) the recipient does not satisfactoril y and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the tenns of this award), or other outstanding is sues that arise in connection with audits, investigations, or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OV\V, as appropriate) during the period ofperfonnance for this award, if the recipient is designated as "high- risk" for purposes of th e DOJ high-risk grantee list. 21 . Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 42 The recipient, and any s ubrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C .F .R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employm ent opportunity program. 22 . Compliance with DOJ regulations pertaining to civi l rights and nondi scrimination -28 C .F.R. Part 54 The rec ipient, and any subrecipient ("subgrantee") at any ti er, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 23. Complian ce with DOJ regulations pertaining to civ il rights and nondiscrimination -28 C.F.R. Part 38 The recipient , and any subrecipient ("subgrantee") at any tier, must comp ly with all applicable requirements of 28 C .F.R . Part 38 (as may be applicable from t ime to tim e), specifi call y including any appli cab le requirements regarding writt en noti ce to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 incl ud es rule s that prohibit specific fonns of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a relig ious pra ctice. Part 38, currently, a lso sets o ut rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or cond uct explicitly reli giou s acti v ities, as well as rules and requirements that pertain to recipients and s ubrecipients that are faith -based or religious organizations. The text of28 C.F.R. Part 38 is available via th e E lectron ic Code of Federal Regulations (currently accessible a t https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-J udi cial Administrat ion, Chapter I , Part 38, under e-CFR "current" data. OJP FORM 4000/2 (R EV. 4-88) 111620a HCBOC Page 102 Department of Justice (DOJ) Office o f J ustice Programs Bureau of Justice Assistance PROJE CT NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS 24. Restrictions on "lobby ing" PAGE 11 OF 30 In general, as a matter of federa l law, federal fu n ds awarded by OJP may n ot be used by the r ecipient, or any s ubrecipien t ("subgra ntee") at any tier, eith er directl y or indirectly, to support or oppose the enactment , repeal , modification, or adoption of any law. regulat ion, or policy, at any level of go vern ment. See 18 U .S .C. 19 13 . (There may be excepti ons if an applicable federal statute specifically authorizes ce rtai n acti vi ties that o th erw ise wo uld be barred b y law.) Another fed eral law gen era ll y prohibit s fede ra l fund s awarded by OJP from b eing used by the recipient, or any s ubrecipienl at any ti er, to pa y any person to influence (or a11empt to influ ence) a federal agency , a Member of Congress, or Congress (or an official or employee of any of them) w ith respect to the awarding ofa federal gran t or coop erati ve agreement, subgrant, contract, subcontract, or loan, or with respect to actions su ch as ren ewing, extending, or modi fy ing a ny such award. See 31 U .S.C. 1352. Certain excepti o ns 10 thi s law apply, includin g an exceptio n that applies to Indi an tribes and tribal organization s . Should any questi o n ari se as lo whether a particular use of federal fu nds by a r ec ipient (or subrecipient) woul d or might fa ll within the scope of these prohibitions, th e recipient is 10 contact OJP for guidance, and may not proceed w ithout the express prior wri tten approval of OJP. 25 . Compliance with general approp riat ions-law restrictions on th e use of federal fu nds (FY 2020) The recipient, and any subrecipient ("subgrantee") at any tier, must compl y w ith all applicable restri ction s on th e use of federal funds set out in federal appropriation s statutes. Perti nent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/funding/Explore/FY20Appropriation sR estrictions.htm, and are in corporated by refere nce h ere . Should a question arise as to whethe r a part icular use of federal funds by a recipient (or a s ubrec ipient) would or mi ght fa ll w ithin the scope of an appropri ations -law restricti on , the r ecipi en t is 10 contact OJP for guidanc e, and may not proceed without the express prior written approval ofOJP. 26. Reporting p otenti a l fraud, waste, and abuse, a nd s imi lar misconduct The recipient , and any s ubrecipients ("subgranlees") at any tier, must promptly refer 10 the DOJ Office of th e Ins pec tor General (OIG) any c redible evidence th at a principal, empl oyee, agen t, s ubrecip ie nl, contractor, subcontracto r, o r other p erso n ha s, in conn ecti o n wi th fund s under thi s award--(I ) s ubmitt ed a claim that vio late s th e Fal se C laims Act; or (2) commill ed a crim ina l or civi l violat ion of laws p ertaining lo fraud , conflict of interest, bribery, gratuity, or simi lar misconduct. Potential fraud, waste, abuse , or misconduct involving or relating 10 fu nd s und er thi s award should be reported to the OIG b y--(1) onlin e s ubmissio n accessible v ia the OIG webpage al ht1ps ://oig.jus1ice.gov/ho1 line/contact-gran1 s.htm (select "Submit Report Online"); (2) m ai l directed 10: U.S. Department of Justice, Office of the In spector General, Investigation s Divisi on , ATTN : Gran tee Rep orting, 950 Pennsylvania Ave., NW, Washington , DC 20530; and/or (3) by facsi m ile d irected to the DOJ OIG Investigations Division (Ann: Grantee Reporting) al (202) 616-988 1 (fax). Addi ti ona l in forma tion is avai labl e from the DOJ OIG website al https://oig.justice.gov/hotline. OJP FORM 4000/2 (REV . 4-88) 111620a HCBOC Page 103 Depanment of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 AWARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECJAL CONDJT/ONS 27. Restrictions and certifications regarding non-disclosure agreements and related matters PAGE 12 OF 30 No recipient or subrecipient ("subgrantee") under this award , or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts , or purports to prohibit or re strict, the reporting (in accordance w ith law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal depanment or agency authorized to recei ve such information. The foregoing is not intended, and shall not be understood by the agency making this award , to contra vene requirements appli cable to Standard Form 312 (which relate s to classified information ), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. I . In accepting this award, the reci pient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or re stri ct) employees o r contractors from reponing waste, fraud , or abuse as described above; and b. cenifies th at, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or re strict), reponing o f waste, fraud , or abuse as described above, it will immediately stop any further obl igations of award funds , will provide prompt written notification to the federal agency making thi s award, and will resume (or permit resumption of) such obl igations only if expressly authorized to do so by that agency. 2 . If the recipient does or is authorized under thi s award to make subawards ("subgrants"), procurement contracts, or both-- a . it represents that-- ( I) it has determined that no other entity that the recipient's appli ca tion proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b . it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud , or abuse as described above, it will immediately stop any further obligations of award fund s to or by that entity, will provide prompt written notification to the federal agency making this award , and will resume (or permit resump ti on of) such obligations only if expressly authorized to do so by that agency . OJP FORM 400012 (RE V. 4-88) 111620a HCBOC Page 104 Depanment of Ju sti ce (DOJ) Office of Justice Programs Bureau of Justice Assistance PROJE CT NUMBER 2020-DJ -BX-0862 AWARD CONTINUATION SHEET Grant AWARD DATE 09/1912020 SPECIAL CONDITJONS 2 8. Compliance with 41 U.S.C . 4712 (including prohibition s on reprisa l; notice to employees) PAGE 13 OF 30 The r ecipient (and any subrecipient at any tier) must comply with, and is subject to , all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, di scri mination against an employee as reprisal for the employee's disclo sure of information related to gross mi smanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4 712. Should a ques tion arise as to th e applicability of the provis ions of41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 29. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513 , "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October I, 2009), DOJ encourages recip ients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awarene ss, and other outreach to decrease crashes caused by distracted drivers. 30. Requirement to disclose whether recipient is designated "high ri sk" by a federal grant-making agency outside of DOJ If the reci pient is designated "high risk" by a federal grant-making agency outside ofDOJ, currently or at any time during the course of the period of performance under thi s award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReponing@ ojp.usdoj.gov. For purposes of this disclosure, high ri s k includes any status under which a federal awarding agency provides additional oversight due to the re ci pient's past performance, or other programmatic or financial concerns with th e recipient. The recipient's disclo sure must include the following: I . The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was des ignated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email addres s), and 4. The reasons for the high-ri sk sta tus, as set out by the federal awarding agency. OJP FORM 4000/2 (RE V . 4-88) 111620a HCBOC Page 105 Department of Justice (DOJ ) Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ -BX-08 62 A WARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL COND/TIONS PAGE 14 OF 30 3 1. Authority to obligate award funds contingent on noninterference (within the funded "program or act iv ity") with federa l law enforcement: infonnation-communication restrictions; un allowable costs; notification I. If the recipient is a "State," a local government, or a "pub li c" institution of higher education: A. The recipient may not obligate award funds if, at the time of the obligation, the "program or acti vity" of the recipient (or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is funded wholly or partly with award funds is subject to any "infonnation-communication rest riction ." B. Also , with respec t to an y project costs it incurs "at risk," the recipient may not obligate award funds to reimburse itself if --at the time it incurs such costs --the program or activity of the recipient (or of any s ubrecip ient, at an y tier, described in par. I.A of this condition) that would be reimbursed wholl y or partly with award funds was subject to any information-communication restriction. C. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material repres entation by the recipient to OJP that , as o f the date th e recipient requests the drawdown, the recipient and each subrecipient (regardless of tier) described in par. I .A of this condition, is in compliance with the award condition enti tled "Nonint erference (within the funded 'program or activity') with federal law enforcement: infonnation-communication restrictions; ongoing compliance." D. The recipient must promptly notify OJP (i n writing) i f the re cipient. from its requis ite monitoring of compliance with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the recipient, or of any subrecipient (at any tier) described in par. I .A of this condition , may be subject to any infonnation- communication restriction. Also, any subaward (at any tier) to a subrecipi ent described in paragraph I .A of this condition must require prompt notification to the entity that made the subaward , s hould the subrecipient have such credible ev idence regarding an information-communication restriction . 2. Any subaward (at any tier) to a s ubrecipient described in par. I .A of this condition must provide that the subrecipient may not obligate award funds if, at the time of the obligation , the program or activity of the subrec ipient (or of any further such subrecipient at any tier) that is funded in whole or in part with award fund s is subject to any in formation- communication restriction. 3. Absent an express written detennination by DOJ to the contrary, based upon a finding by DOJ of compelling circumstances ( e.g., a small amount of award funds obligated by th e recipient at the time of a s ubrecipient's minor and transitory non-compliance, which was unknown to the rec ipient despite diligent monitoring), any obligati ons of award fund s that, under this condition, may not be made shall be unallowable costs for purposes of this award. In making any such determination , DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the "Noninterference ... information- communication restrictions ; ongoing compliance" award condition. 4. Rules of Con struction A. For purposes of this condition "information-communication restriction" has the meaning set out in the "Noninterference ... information-communication restrictions; ongo ing compliance" condition. B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference ... informati on- communication res tric tions; ongoing compliance" conditi on are incorporated by reference as though set forth here in full. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 106 Department of Justice (DOJ) Office of Ju stice Programs Bureau of Justice Assistance PROJECT NUMBER 2020·DJ·BX·0862 AWARD CONTINUATION SHEET Grant AWARD DATE 09/19/202 0 SPECIA L CONDJTJONS PAG E 15 OF 30 32. Authority to obli gate award funds conti ngent on no use of funds to interfere w ith federal Jaw en for cement: informa tio n -communication restrictions; unallowable costs ; notifi cation I . If th e recipient is a "State," a local government, or a "publi c" ins titution of higher education: A. The recipient may not obligate award fund s if, at th e time of the obligation, th e "program or activity" of the rec ip ient (or of any subrecip ient at any tier that is a State, a local government, o r a public institu ti on of higher education) that is fu nded in whole or in part with award fu nds is subject to an y "information-communi cation restriction." B. In additi o n, with res pect to any project costs it in c urs "at risk," th e reci pient may not obl iga te award funds to reimburse itself if --at th e time it incurs such costs --the program or activity of the recipient (or of any subrecipient, at a ny tier, described in paragraph I .A of this condition) that would be reimbursed in whole or in part w ith award funds was subject to any information-communi cation restriction . C. Any drawdown of award funds by the recipient shall be considered, for all purposes , to be a material represe ntation by the recipient to OJP that, as of the d ate the recipient requests the drawdown , the reci pient and each s ubrecipie nt (regardless of ti er) described in paragraph I.A of th is condition, is in compliance with the award condition entitled "No use of fund s to interfere with federal law enforceme nt : information-communication restrictions; ongoing compliance." D . The recipient must promptly noti fy OJP (in writing) if th e recipient , from its requisite monito ring of co mpliance wit h award conditi ons o r o therwise, has credible evidence th at indicates that the funded program or activity of the recipient, or of any subrecipient (at any t ier) described in paragraph I .A of thi s condition, may be subject to any information-communicati on restriction . In additi on, any subaward (a t any tier) to a subrecipient described in paragraph I .A of this condition must require prompt notification to th e e ntity that made the subaward, should the s ubrec ipient have such credible evidence regarding an information-communication restriction . 2 . Any subaward (at any tier) to a s ubrecipient descri bed in paragraph I .A of this condition must provide th at the subrecipient may not obl igate award fund s if, at the time of the obli ga tion , the program or act ivity of the subrecipient ( or of any further s uch subreci pi ent at any tier) that is funded in whole or in part w ith award funds is subject to any info rmati on-communication restriction . 3 . Absent an expres s wri tten determ ination by DOJ to the contrary , based upon a finding by DOJ of compelling circumstances (e.g., a small amount of awa rd fund s o bli gated by the recipi ent a t th e time o f a subrecipi ent's minor a nd transitory non-compli ance, which was unknown to the recipient d espite diligent monitoring), a ny obli gat ions of award fund s that , under thi s condition, may not be made shall be unallowable costs for purposes of thi s award . In making any such detennination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of s ubrecipi ent compliance w ith the requirements set out in th e "No use o f fund s to interfere ... informati on-co mmun ica ti on restrictions ; ongoing compliance" award cond itio n . 4 . Rules of Con stru cti on A. For purposes of this condition "inform ation-communicat ion restriction" has the meaning set out in the "No use of funds to interfere ... information-communication re strictions; ongoing compliance" condition . B . Both the "Rul es of Con struction" and the "Im po rt ant Note" set out in the "No use o f fun d s to interfere ... infom1ation·communication re stri ctions; ongoing co mpliance" condition arc incorporated by reference as though set forth here in full . OJP FORM 4000/2 (REV. 4-88) / 111620a HCBOC Page 107 Depanment of Justice (DOJ) Offic e of Justice Programs Burea u of J ust ice Assista nce PR OJECT NUMBER 2020-DJ -BX-0862 AWARD CONTINUAT ION SHEET Gra nt AWARD DATE 09119/2020 SPECIAL CONDITIONS PA GE 16 OF 30 33. Noninterference (within the funded "program or activity") with federal law enforcement : infonnation-communication re s triction s; ongoing compliance 1. With respect to the "program or activity" funded in whole or pan under thi s award (including any such program or activity of any subrecipient at any tier), throughout the period ofperfonnance, no State or local government entity, - agency, or-official may prohibit or in any way restrict--(1) a ny government entity or -official from sending or receiving infonnation regarding citizenship or immigration status to/from DHS; or (2) a government entity or -agency from sending, reques ting or receiving, or exchanging infonnation regarding immigration status to/from/w ith DHS, or from maintaining such infonnation. Any prohibition (or restriction) that violates this condition is an "infonnation- communication restriction" under this award. 2 . The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of this condition. 3. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the extent that such costs are not reimbursed under any other federal program, award fund s may be obligated for the reasonable, necessary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State, a local government, or a public institution of higher education, incurs to implement thi s condition. 4 . Rules of Construction A. For purposes of this condition: (I) "State" and "local government" include any agency or other entity thereof (including any public in stitution of higher education), but not any Indian tribe. (2) A "public" institution of higher education is defined as one that is owned, controlled, or directly funded (in whole or in substantial part) by a State or local government. (Such a public institution is considered to be a "government entity," and its officials to be "government officials.") (3) "Program or activity" means what it means under title VI of the Civ il Rights Act of I 964 (see 42 U.S.C. 2000d-4a). (4) "Immigration status" means what it means under 8 U.S.C. I 373 and 8 U.S .C. 1644 ; and tenns that are defined in 8 U .S.C. I 10 I mean what they mean under that section 1 10 I, except that "State" also includes American Samoa. (5) "DHS" means the U.S . Department of Homeland Security. B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any State or local government, any publ ic i nstitution of higher education, or any other entity ( or individual) to violate any federal law, including any applicable civil rights or nondi scri minati on law. IMPORTANT NOTE: An y questions about the mean ing or scope of this condition should be directed to OJP, before award acceptance. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 108 Depanment of Ju stice (DOJ) Office of Jus ti ce Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 AWARD CONTINUATION SHEET Grant AWARD DATE 09119no20 SPECIAL CONDITIONS PAGE 17 OF 30 34. No u se of funds to int erfere with federal law enforcement: information-communication restrictions; ongoing compliance 1. Throughout the period of performance, no State or local governmen t entity, -agency , or -official may use funds under this award (including under any s ubaward, at any tier) t o prohibit or in any way restri ct-· (1) any government entity or -officia l from sending or receiving information regarding citizenship or immigration status to/from OHS; o r (2) a government entity or -agency from sending, requesting or receiving, or exchanging information regarding immigration statu s to/from/with OH S, or from maintaining such inforn1atio11 . Any prohibition (or restriction) that violates thi s cond iti on is an "information-communication restriction" under this award. 2. The recipient's monitoring respon sibilities include monitoring of subrecipient compliance with th e requirements of th is condition. 3. Allowable costs. Compli ance with these requirements is an auth orized and priority purpose of thi s award. To th e extent that s uch cos ts are not reimbursed under any other federa l program, award funds may be obli gated for the reasonable, necessary , and a ll ocab le costs (if any) that the recipient, or any subrecipient at any tier that is a Sta te, a loca l government, or a public in stitution of higher education, inc urs to implement this condition. 4 . Rules of Construction A. For purposes of thi s condition: (I) "State" and "local government" in clude any agency or other entity thereof (incl uding any pub li c instituti on of higher education), but not an y Indian tribe. (2) A "pub lic" ins tituti on of higher educati on is defined as o ne that is owned, contro ll ed , or directly funded (in whole or in substantia l pan) by a S tate or local governmen t. (Such a publ ic institution is considered to be a "government entity," and its officials to be "government officials.") (3) "Program or acti vity" means what it means under title VJ of the Civil Right s Act of 1964 (see 42 U.S.C. 2000d-4a). (4) "Immigration status" means what it means under 8 U.S .C . 13 73 and 8 U.S.C. 164 4; and terms that are defined in 8 U.S.C. 110 I mean what they mean under th at secti on 1101, except that "State" also includes American Samoa. (5) "OHS" means th e U.S. Oepanment of Homeland Security. B. Nothing in this conditi on sha ll be understood to authorize or req ui re any recipient, any subrec ipient at any tier, any State or local government, any public institution of higher education , or any other entity (or individual) to viola te any federal law, including any applicable civil rights or nondiscrimination law. IMPORTANT NOTE: Any question s about th e meaning or scope of this condition s hould be directed to OJP, before a ward acceptance. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 109 Department of Just ice (DOJ) Office of Jus tice Programs Bureau of Justice Assistance PROJECT NU MBER 202 0-DJ-BX-0 862 A WARD CONTINUATION SHEET Grant A WARD DATE 09/19/2020 SPECIAL CONDITIONS PAGE 18 OF 30 35. Nonin terference (withi n th e funded "program or activity") with federal law enforcement: No pu b li c disclosure of certain law-enforcement-sensiti ve information SCOPE. This condition app li es w ith respect to the "program or activity" that is funded (i n whole or in part) b y the award, as of th e date the recipient accepts this award, and throughout the remainder of the period of performance. Its prov isions must be among th ose included in any subaward (at any ti er). I . Noni nt erference: No public disclosure of federal law -enforcement in format ion in order to conceal , harbor, or shield Consist ent w ith th e purposes and objectives of federal law enforcement s tatutes and federal criminal law (incl udi ng 8 U.S.C. 1324 and 18 U.S.C. chs. I , 49, 227 ), no pub lic disclosure may be made o f any federal law-enforcement information in a direct or indirect attempt to conceal, harbor, or shield from detection any fugitive from justice under 18 U.S.C. ch . 49, or any a lien who has com e to , e ntered, or remain s in th e United States in v iolat ion of 8 U.S .C . ch. 12 -- wi thout regard to whet her such d isclosure woul d consti tute (or could form a predicate for) a violat ion of 18 U.S .C. 1071 or 1072 or of8 U.S.C . 1324(a). 2 . Monitoring The recipient's moni tori ng responsibilities include monitoring of subrecipient compliance with this condition. 3 . A ll owable cos ts To the extent that such costs are not reimbursed under any other federal program , award funds may be obligated for the reasonable, necessary , and allocable cost s (if an y) of actions (e.g., training) designed to ens ure compliance wi th thi s condition . 4 . Rules of construc tion A. For purposes of this conditi on -- ( I) the term "alien" means what it means under s ection IOI of the Imm igration and Nati onality Act (see 8 U.S.C. 1101 (a)(3)); (2) the term "federal law-enforcement information" means law-enforcem ent-sensitive information communicated or made available, by the federal government, to a State or local government entity, -agency, or -official, through any means, including, wi thout limitation-- (1) through any database, (2) in connection with any law en force ment partnership or -ta sk-force, (3) in connection with any req uest for law enforceme nt assistance or -cooperation, or (4 ) through an y deconfliction (or courtesy) notice of planned, imminent , commencing , continuing, o r impending fe deral law enforcement activity; (3) the term "law-enforcement-sensi ti ve information" means records or in forma tion compiled for any law- enforcement purpose; and (4) the tem1 "publi c disclosure" means any communication or re lea se other than one--(a) within the rec ipi ent , or (b) to any subrecipient (at any tier) that is a government enti ty. 8. Both the "Rules of Con struct ion" and the "Im portant Note" set out in the "Noninterference (w ith in the funded "program or activity") w ith federal law enforcement: informatio n-communicati on restriction s; ongoing compliance" award conditi on are incorporated by reference as tho ugh set forth here in full. OJP FORM 4 000/2 (REV. 4-88) 111620a HCBOC Page 110 Department of Justice (DOJ ) Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 AWARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS PAGE 19 OF 30 36. No use of funds to interfere with federal law enforcement: No public disclosure of certai n law-enforcement-sensitive information SCOPE. Thi s condition applies as of th e date the recipient accepts this award, and th roughout the remai nder of the period of performance. Its provisions must be among 1hose included in any subaward (at any tier). I . No use of funds to interfere: No public disclo sure of federal law-enforcement information in order to conceal, harbor, or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law (including 8 U.S .C. 1324 and 18 U.S.C. chs. I , 49, 227), no funds under thi s award may be used to make an y public disclosure of any federal law-enforcement information in a direct or indirect attempt to conceal, harbor, or shield from detection any fugitive from justice under 18 U.S.C . ch. 49, or any alien who has come 10, entered, or remains in the United States in v iolation of 8 U.S.C. ch. 12 --without regard to wheth er such di sclos ure would const itute (or could form a predicate for) a violation of 18 U.S.C. I 07 1 or I 072 or of 8 U.S.C. I 324(a). 2 . Monitoring The recipient's monitoring res ponsibilities include monitoring ofsubrecipient comp liance with th is condition. 3 . Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions (e.g., t raini ng) des igned to ensure compliance with this condition. 4 . Rules of construction A. For purposes of thi s condition-- ( I) the term "alien" means what it means under section IOI of the Immigration and Nationality Act (see 8 U.S.C. I IOl(a)(3)); (2) the term "federal law-enforcement information" means law-en forcement-sensitive information communicated or made available, b y the federal government, to a State or local government entity, -agency, or -official, through any means, including, without limitation--(I) through any database, (2) in connection wi th any law enforcement partnership or -task-force, (3) in connection with any request for law enforcement assistance or -cooperation, or (4) through any deconfliction (or courtesy) notice of planned, imminent, commencing, continuing, or impending federal law enforcement activity; (3) the term "law-enforcement-sensitive information" means records or information compiled for any law- enforcement purpose; and (4) the term "public disclosure" means any communication or release other than one--(a) within th e recipient, or (b) to any subrecipient (at any tier) that is a government entity. B. Both the "Rules o f Construction" and the "Important Note" set out in the "No use of funds to interfere with federal law enforcement: information-communication restrictions; ongoing compliance" award condition are incorporated by reference as th ough set forth here in full. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 111 Department of Ju stice (DOJ) Office of Jus tice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 AWARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS PAG E 20 OF 30 37. Noninterference (within the funded "program or activi ty") w ith fede ral la w enforcement: Notice of scheduled release SCOPE. This condition applies w ith re spect to the "program or activity" that is funded (in whole or in part) by the award , as of the date the recipient accepts the award, an d throughout the rema in der o f the period of performance. Its provisions must be among those included in any subaward at any tier. I. Non interferen ce wi th "removal" process: Noti ce of scheduled release date and time Consonant with federal Jaw enforcement statutes --including 8 U.S.C. I 231 (for an alien inc arcerated by a State or local government, a 90-day "removal period" during which the federal government "s ha ll " detain and then "s hall" remove an alien from the U.S . "begin s" no later than ''the date the alien is released from ... confinement"; also, th e federa l government is expressly auth ori zed to make payments to a "State or a political subdi vision o f the State ... w ith respect to the incarceration of [an] un documented criminal a lien"); 8 U.S.C. I 226 (the federal government "shall takc into c ustody" certa in criminal a liens "when th e al ien is released"); and 8 U .S.C. I 366 (req ui ring an annual report to Con gress on "the number of illegal alien[ felons] in Federal and State prisons" and programs un derway "to ensure the prompt removal" from th e U.S. of removable "criminal a li ens") --withi n the funded program o r activity, no State or local govern ment entity, -agency, or -o fficial (i nc lud ing a government -contract ed correctional faci lity) may interfere wi th the "r emoval" process by fai ling to prov ide --as early as practi cable (see para. 4 .C . below) --advance notice to OH S of the scheduled relea se date and time for a particular alien , if a State or local government (or gove mment- contracted) correctional facility receives from OHS a forma l written request pursuant to th e INA that seeks s uch advance notice. 2. Monitoring The recipient's monitori ng responsibiliti es include moni toring ofsubrecipient compliance w ith this c ondition . 3. A ll owable costs To the extent that such costs are not reimbursed under any other federal program , award fu n ds may be obligated fo r the reasonable, necessary , and a ll ocable costs (if an y) o f actions (e.g., training) designed to ensure compliance with this condition . 4 . Rules of constru cti o n A. N othing in this condition sha ll be understood to authorize or require any recipient , any s ubrecipient at any tier, any State or local government, or any other entity or individual to maintai n ( or de tai n) any individual in c ustody beyond the d at e and time the in dividu al otherwise would have been released. B. Appli cability (I) Current OHS practice is ordinarily to request advance noti ce of schedul ed relea se "as early as practicable (at least 4 8 hours, if possible)." (See OHS Form I-247A (3/17)). lf (e.g ., in light of the date OHS made s uch request) the scheduled releas e d ate and time fo r an alien are s uch as no t to allow for th e advance notice t hat OHS has req uested, it s hall NOT be a v iolatio n of th is conditio n to provid e onl y as much advance no t ice as pract icable. (2) C urrent OHS practice is to use th e same form fo r a second, distinct purpose --to request that an indi v idual be d etained for up to 4 8 hours AFTER th e scheduled release. This condition does NOT encompass such OHS requests for det ention . C. Both the "Rules of Con struction " and the "Important Note" set o ut in th e "Noninterference (withi n t he fund ed "program or activity") with federa l law enforcement: Interrogation of certain aliens" award cond ition are incorporated by reference as though set forth here in full . OJP FORM 400012 (REV. 4-88) 111620a HCBOC Page 112 Depanment of Ju st ice (DOJ) Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09119no20 SPECIAL CONDITIONS 38. No use of funds 10 interfere with federal law enforcement: Notice of sched ul ed release PAGE 21 OF 30 SCOPE. This condition applies as of the date the recipient accepts the award, and throughout the remainder of the period of performance. It s prov ision s must be among those included in any subaward at any tier. l . No use of fu nds to interfere with "removal" process: Notice of schedu led release date and time Consonant with federal law enforcement statutes·· in c ludin g 8 U.S.C. 123 1 (for an alien incarcerated by a S tate or local government, a 90-day "removal period" during which the federal government "shall" detain and then "shall " remove an ali en from the U.S. "begins" no later than "t he date the alien is released from ... confinement"; also, the federal government is express ly authori zed to make payments to a "Sta te or a political subdivision of the State ... wit h respect to the incarceration of [a n ] u ndocumented c riminal al ien"); 8 U.S.C. 1226 (the fede ral government "shall take into custody" certain criminal aliens "when the alien is rel eased"); and 8 U.S.C. 1366 (requiring an annual repon to Con gress on "the number o f i ll egal alien[ fe lo ns) in Federal an d State prison s" and programs underway "to en sure the prompt removal" from the U.S. of removable "criminal aliens")·· n o State or local government enti ty, -agency, or - official (including a government-con tracted correctional fac ility) may use funds under this awa rd to in terfere with th e "removal" process by failing to provide·· as earl y as practi cable (see para. 4.C. below)·· advance not ice to DHS of the schedu led release date and time for a panicular a li en , if a State or local government (or government-contracted) correcti onal facility receives from DHS a fo rma l wriuen request pursuant to th e INA that seeks such adva nce notice. 2. Moni torin g The recipient's monitoring respon si bilities include monitoring of subreci pient compli ance w ith this condi ti on . 3. All owable costs To the extent that such costs are not reimbursed under any other federal program , award funds may be obl igated for the reasonabl e, n ecessary, and a ll ocabl e costs (if any) of acti ons (e.g., traini ng) designed t o en sure compli ance w it h this c ondi ti on . 4. Rules of construct ion A. Nothing in this condit ion shall be understood to authorize or requi re any rec ipien t, any subrecipi ent at any tier, any State or loca l government, or any other ent it y o r indi vidual to maintain (or d etai n) any indi vidual in custody beyond th e date and t ime the indi v idual otherwise would have been released. B. Applicability ( I) Current DHS prac tice is ord inari ly to request advance notice o f scheduled release "as early as practicabl e (al leas t 48 ho urs, if possib le)." (See DHS Form I -247A (3/17)). lf (e.g., in light of th e date DHS made s uch request) the scheduled release date and time for an alien are such as not to a ll ow for th e advance notice that DHS has requested, it shall NOT be a violation of thi s condition to provide o nl y as much advance notice as practi cable. (2) Current DHS practice is to use the sam e form fo r a second, distinct p u rpose·· to request th at an individual be detained for up to 48 hours AFTER the scheduled release. T hi s condi ti on doe s NOT encompass such D HS requests for d etention. C . Both the "Rules ofConstrnction" and the "I mportant Note" set o ut in th e "No us e of funds to interfere with fe d era l law enforcement: Interrogation of cenain al iens" award condition are incorporated by reference as though set fonh here in full. OJP FORM 4000n (REY. 4-88) 111620a HCBOC Page 113 • Department of Just ice (DOJ ) Office o f Ju sti ce Programs Bureau of Justice Assistance PR OJECT NUMBER 2020-DJ-BX -0862 AWARD CONTINUATION SHEET Grant AWARD DAT E 09/19/2020 SPECIAL CONDITIONS PAGE 22 OF 30 39. Noninterference (within the funded "program or acti v ity") with federal law en forcem ent: Interrogati on of ce rtain aliens SCOPE. This condition applies wi th respect to th e "p rogram or activity" funded (wholl y or p artly) by this award, as of the date the recipient accepts the award, and throughout the re st of th e award period ofperfonnance. Its prov isi on s mus t b e am ong those included in any subaward (at any tier). 1. Noninterference wi th statutory la w enforcement access to correcti onal facilities Con sonant with federal law enforcement s tatutes and regulations--including 8 USC 1357(a), unde r wh ich certain federal officers and employees "have power w ithout warrant ... to interrogate any a li en or pe rson believed to be an alien as to his right to be or to remain" in the U.S., and 8 C FR 287.S(a), under which that power may be exercised "an yw here in or outside" the U.S.--within th e funded program or acti vity , no State or lo cal government entity, -agency, or - official may interfere w ith the exercise o f that power to interrogate "with o ut warrant" (by agents o f the United States acting un der co lor of federal law) by impeding access to any State or loca l government ( or government-contracted) correctional facility by s uch agents for th e purpo se o f "interrogat(ing) any alien or person believed to be an alien as to his [ or her) ri ght to be or to remain in the United States." 2. Monitoring The recipi ent's monitoring respons ibi lities include monitoring o f subrec ipi ent compli ance with this con dition. 3. Allowable costs To the ex tent that s uch costs are not reimbursed under an y other federa l program, award funds may be obligated for the reasonable, n ecessary, and allocable costs (if an y) of actions (e.g., training) designed to en sure compliance with thi s condition. 4. Rul es of constructi on A. For purposes of this condition: ( 1) The term "alien" mean s what it means under sec. I 0 1 of the Immig ration and Nation ality Act (INA) (8 USC I IOl(a)(3)), except th at, with respect to a juvenil e offender. it mean s "'criminal alien ." (2) The term "juvenil e offender" means what it m eans under 28 CFR 3 I .304(f) (as in effect on Jan . I , 2020). (3) The term "criminal alien" means , with respect to a j uve nile offender, an alien who is d ep ortable on th e basis of- (a) conviction d escribed i n 8 USC I 227(a)(2), or (b) conduct described in 8 USC I 227(a)(4). (4) The term "conviction" mean s what it means under 8 USC 11 0 l(a)(48). (Adjudication o f a juvenil e as h aving commined an offense does not cons titute "con viction" for purposes of thi s condition.) (5) The term "correctional facility" means what it means under 34 USC I 025 1 (a)(7)) as of January I , 2020. (6) The term "impede" inc ludes taking or continuing any action, or implem enti ng or maintai nin g any law , policy, rule , o r pra cti ce, that- (a) is designed t o prevent or to sign ifi cantl y de lay or complicate, or (b) has th e effect o f preventing or of signifi cantl y delaying or complicating. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 114 Department of Justice (DOJ) Office of Just ice Programs Bureau of Justice Assista n ce PROJECT NUMBER 2020-DJ-BX-0862 AWARD CONTINUATION SH EET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS PA GE 23 OF 30 (7) "State" and "local government" include any agency or other entity thereof (including any public in s titution of higher education), but not any Indi an tribe . (8) A "public" institution of hi gher education is one that is own ed, controlled, or directly funded (in whole or in substantial part) by a State or local government. (S uch a public institution is considered to be a "government entity," and its officials to be "government officials.") (9) "Program or activity" means what it means under 42 USC 2000d-4a. B. Nothing in this condition shall be understood to authorize o r requi re any recipient, any sub recipient at any tier, any State or local government, any public institution of higher education, or any o ther entity (or indi vidual) to violat e any federal law, including any appl icabl e civil rights or nondi scrimination law. IMPORTANT NOTE: An y questions about the meaning or scope of this condi tion s h ould be directed to OJ P , before award acceptance. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 115 Department of Ju stice (DOJ) Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS 40. No use of funds to interfere w ith federal law enforcement : Interrogation of certain aliens PAGE 24 OF 30 SCOPE. This condi ti on applies as of the date the recipient accepts this award, and throughout the remainder of the period of performance for the award. It s provision s must be among those included in any subaward (at any tier). I. No use of funds to interfere with statutory law enforcement access to correctional facilities Consonant with federal law enforcement statutes and regulations --including 8 USC 1357(a), under which certain federal officers and emp loyees "have power without warrant ... to interrogate any alien or person bel ieved to be an alien as to his right to be or to remain in th e United States," and 8 CFR 287 .5(a), under which that power may be exercised "anywhere in o r outside the United States" --n o State or local government entity, -agency, or -officia l may use funds under thi s award to interfere w ith the exercise of tha t power to interrogate "with out warrant" (by agents of the United States acting under color of federal law) by impeding access to any State or local governm ent ( or govemment- contracted) correctional fac ility by such agents for the purpose of "i nterrogat[ing] any a lien or person believed to be an alien as to his [or her] right to be or to remain in the United States." 2. Monitori n g The recipi ent's monitoring r esponsibilities includ e monitoring of subrecipi ent compl iance wi th this condi ti on. 3. All owable costs To the extent that su ch costs are not r eim bursed under any other federal program, award fund s may be obligated for the reasonable , necessary, and allocable costs (i f any) of actions (e.g., training) designed to ensure compli ance w ith this cond iti on. 4. Rules of construction A. For purposes of thi s cond ition: (I) T h e term "alien" mean s what it means under secti on I OI of the Immi gratio n and Nationali ty Act (INA) (8 USC 110 I (a)(3)), except that , w ith respect to a juvenile offender, it means "criminal alien." (2) The tem1 "juvenil e offender" means what it means under 28 CFR 31.304({) (as in effect on J an. I , 2020). (3) The term "crim inal ali en" m eans, w ith respect to a j uve nile offender, an alien who is d eport able on the basis of- (a) conviction described in 8 USC I 227(a)(2), or (b) conduct described in 8 USC I 227(a)(4). (4) The term "conviction" means what it mean s und er 8 USC I IOl (a)(48). (Adj ud ication of a juvenile as having committed an offense does not con stitute "conviction" for purposes of thi s conditio n.) (5) The tem1 "correctional faci lity" means what it means under the title I of the Omnibus Crime Co ntrol and Safe Streets Act of 1968 ( 34 USC I 0251 (a)(7)). (6) The term "impede" includes taking or continuing any action, or implementing or main taining any law, poli cy, rule, or pract ice, that- (a) is designed to prevent or to significant ly delay or complicate, or OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 116 Department of Just ice (DOJ ) Office of Justi ce Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 AWARD CONTINUATION SHEET Grant AWARD DATE 09/1 9/2020 SPECJAL CONDJTJONS (b) has the effect of preventing or of s ig n ifi cantly delaying or complicating. PAGE 25 OF 30 (7) "State" and "local government" include any agency or other entity thereof (including any public institution of higher education), but not any Indian tribe. (8) A "public" institution of higher education is defined as one that is owned, controlled, or directly funded (i n whole or in subs tantial part) by a State or local government. (Such a public institution is considered to be a "government entity," and its officials to be "government officials.") (9) "Program or activity" means what it means under 42 USC 2000d-4a. B . Nothing in this condition shall be understood to authorize or require any recipient , any subrecipient at any tier, any State or local government, any public institution of higher education , or any other entity (or individual) to violate any federal law , including any applicable civil rights or nondiscrimination law. IMPORTANT NOTE: Any questions abo ut the meaning or scope of this condition should be directed to OJP, before award acceptance. 41 . Requirement to collect certain information from subrecipients Except as provided in thi s condi tion, the recipient may not make a subaward to a State, a local government, or a "public" ins titution of higher education, unless it first obtains from the proposed subrecipient responses to the question s identified in th e program solicitation as "Information regarding Communication with the Department ofHomeiand Security (DHS) and/or Immigration and Customs Enforcement (ICE)." All subrecipi ent responses must be co llected and maintained by the recipient, consistent with document retention requirements, and must be made available to DOJ upon request. Responses to these questions are not required from s ubrecipients that are either a tribal government/organi zation , a nonprofit organi zat ion, or a private institution of higher ed ucation . 42. Cooperating with OJP Monitoring The re cipient agrees to cooperate with OJP monitoring of thi s award pursuant to OJP's guidelines, protocols, and procedures, and to coopera te wi th OJP (including the grant manager for this award and the Office ofChiefFinanciaI Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to comp lete it s monitoring ta sks, including documentation related to any subawards made under this award. Further, the recipient agrees to ab ide by reasonable deadlines set by OJP for prov iding the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect th e recipient's DOJ awards, including, but not limited to : withholdings and/or other restrictions on the recipient's access to award fund s; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ High Ri s k grantee; or termination of an award(s). 43. Required monitoring of subawards The recipient must moni tor subawards under this award in accordance with a ll applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include th e applicable conditions of this award in any subaward. Among other things, th e reci pi ent is res ponsi ble for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by s ubrec ipients. The recipient agrees to submit , upon request, documentation of its policies and procedures for monitoring of subawards und er this award. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 117 Department of Ju sti ce (DOJ) Office of Jus ti c e Programs Bureau of Justice Assistance PROJEC T NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS 44. Use o f program income PAGE 26 OF 30 Program in come (as defined in the Part 200 Uniform Requirements) mus t be used in accordance with the prov isions of the Part 200 Uniform Requirements. Program income earnings and ex penditures both must be reported on the quarterly Federal Finan cial Report, SF 425. 45. Law enforcement ta sk forces -required trai ning Within 120 days of award acceptance, each current member of a Jaw enforcement tas k force funded w ith award funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank , must complete required online (internet-based) task force training. Additionally , all future task force members must complete thi s training once during the period of performance for thi s award , or once e very four years if multiple OJP awa rds include thi s requirement. The required traini ng is ava ilable free of charge on lin e through the BJA-funded Center for Ta sk Force Integrity and Leadership (www.ct fli.org). The training addresses task force effectiveness , as well a s other key issues including privacy and civil liberties/rights, task force performance m easurement, personnel selection, and task force overs ight and accountability. If award fund s are used to support a task force, the recipient mus t compi le and maintain a ta sk force personnel roster, along with course completion certifi cates. Additional information rega rding th e training is available through BJ A's web si te and th e Cent er for Task Force Integrity and Leadership (www.ctfli .org ). 46. Submission of eligibl e records relevant to th e National Instant Background Check System Consonant with federal s tatutes that pertain to firearm s and background checks --including 18 U .S.C. 922 and 34 U.S.C. ch. 409 --if the recipient (or any s ubrecipient at an y tier) u ses this award to fund (in whole or in part) a speci fi c project or program (such as a Jaw enforcement, pro secution , or court program) that results in any court d is positions, infonnati on , or other records that are "eligible records" (under federal or State Jaw) relevant to the National Ins tant Background Check System (N lCS), or that has as on e of its purposes the establishment or improvement of records systems that contain any court disposition s, information, or other records that are "eli gible records" (under fed eral or State law) relevant to the NJCS, th e recipien t (or s ubrec ipient, if applicable) must en sure that all such court di spos ition s, information, or other records that are "eligible records" (under federa l or State Jaw) relevant to the NICS are p ro mptly made available to the NICS or to th e "State" repository/database that is electronicall y availabl e to (and access ed b y) th e N ICS, and --wh en appropriate --promptly must update, correct, modify , or remove s uch N ICS- rel ev ant "eligibl e records". In the event of minor and transitory non-compliance, the recipient m ay s ubmit evidence to demonstrate diligent monitoring of complian ce with this condition (including sub recipient compli ance). DOJ will g ive great weight to a ny such eviden ce in any express written determination regarding this conditi on. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 118 Depanment of Justice (DOJ) Office of Ju stice Programs Bureau of Justic e Assistance PROJECT NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09119no20 SPECIAL CONDITIONS 47. Comp liance with National En vironmental Policy Act and r elated statutes PAGE 27 OF 30 Upon req uest, the re c ipient (and any s ubrecipient at any tier) must assist BJA in comply ing with th e Nat ional Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federa l environ mental impact analyses requirements in the use of th ese award funds, either d irectl y by the r ec ipient o r by a subrecipient. Accordingly, the recipient agrees to first determi n e if any of the following activities will be funded by th e gr ant, prior to obligating funds for any of these purposes. If it is determined that any of the following ac ti v ities wi ll be funded by th e award, the recipien t agrees to con tact BJA. The recipient understands th at this condition applie s to new activities as set out below, whether or not they are being specifically funded with these award fund s. That is, as long as the activi ty is being conducted by th e recipient, a subrecipient, or any third pany, and th e activity n eeds to be und ertaken in order to use these award funds , thi s conditio n must first be met. The activities covered by this condition are: a. New construction; b. Minor ren ovation or remodeling of a property located in an environmentally or historically sens iti ve area, including propenies located withi n a I 00-year fl ood p lain , a wetland, or habitat for endangered species, or a p roperty li sted on or eligible for li sting on the Nation al Register of Historic Places; c. A renovation , lease, or any proposed u se of a building or faci li ty that will e ither (a) result in a chan ge in its basic prior u se or (b) significantly change its s ize; d. Imp lementation of a n ew program invol ving the use o f chemi cals other th an chemicals that are (a) pu rchased as an incidental component o f a fu nded activ ity and (b) traditionally used, for example, in office, househo ld, recreational, or education en vironments; and e. Imp lementation of a program relating to clandestin e methamphetamin e laboratory operations, including th e identification , seizure , or c losure of clandest ine methamphetamine laboratories. The recipient und erstands a nd agrees that comply ing with NEPA may require th e p reparation of an Environmental Assessment and/or an En vironmental Impact Statem ent, as directed by BJA. T he recipi ent furth er understands and agrees to the requirements for impleme ntation of a Mitigation Plan , as detailed at https://bja.gov/Fund ing/nepa.html, for programs relating to methamphetamine laboratory operat ion s . Application of This Condition to Recipient's Existing Programs or Acti vities: For any of the recipient's o r its subrecip ients' existin g programs or acti viti es that w ill be fund ed by these award fund s, th e recipient, upon s pecifi c req uest from BJA, agrees to coop erat e with BJA in any prepara ti on by BJA of a nati o nal or program environmental assessment of that funded program or act ivity. 48. Establishment o f trust fund If award fund s are being drawn down in advance, th e recipient (or a subrecipient, with respect to a s ubaward) i s required to establi sh a trus t fund account. Recipients (and s ubrecipient s) mu st maintain advance p ayment s o f fe deral awards in interest-bearing accounts, unless regulatory exclu sio n s appl y (2 C.F.R. 200.305(b)(8)). The trust fund, including any in terest, m ay not be used to pay debts or expenses incurred by other activ it ies beyond the scop e of the Edward Byrne Memorial Jus ti ce A ssistance Grant Program (J AG). The recipient also agrees to obli gate the award funds in th e trust fund (in clu ding any interest earned) during th e period of performance for the award and expend within 90 days thereafter . Any un obligated or un expended fund s, including interest earn ed, must be return ed to OJP at the time of closeout. OJP FORM 4000n (REV. 4-88) 111620a HCBOC Page 119 Department of Justice (DOJ ) Office of Justice Programs Bureau of Justice Assistance PROJ EC T NUMBER 2020-DJ-BX-0862 AWARD CONTINUAT IO N SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS 49. Prohibition on use of award fund s for match under BVP program PAGE 28 OF 30 JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program. 50. Certification of body armor "mandatory wear" policies If recipient uses fund s under this award to purchase body armor, the recipient must submit a signed certification that law enforcement agencies receiving body armor purchased with funds from thi s award have a written "mandatory wear" pol icy in effect. The recipient must keep signed certifications on fil e for any s ubrecipients planning to utilize funds from this award for ballistic-resistant and stab-resis tant body armor purchases. This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 51 . Body armor· compliance with N IJ standards and other req uireme nts Ballistic-resistant and stab-res is tant body armor purchased with JAG award funds may be purchased at any threat levef, make or model , from any distributor or manufacturer, a s long as the body armor has been tested and found to comply wi th applicable National Institute of Just ice ballistic or stab s tandard s and is listed on th e NIJ Compli ant Body Armor Model List (https://nij.gov/topics/technology/body-armor/Pages/compliant·ballistic-armor.aspx). In add ition, ballistic-resistant and s tab-resistant body armor purchased must be made in the United States and must be uniquel y fitted , as set forth in 34 U.S.C. 10202(c)(l)(A). The latest NIJ standard information can be found here: http s:// nij .gov/ topics/ technology/ body-armor/ pages/ safety-initiative.aspx . 52. Bod y armor· impact on eligibi lity for other program fund s The recipient understands that the use of funds under this award for purchase of body armor may impact eligibility for funding under the Bulletproof Vest Partnership (BV P) program, a s eparate program operated by BJA, pursuant to the BVP statute at 34 USC I 053 l(c)(5). 53 . Reporting requirements The recipient must submit quarterly Federal Financial Reports (SF-425) and annual performance repons through OJP's GMS (https:/ / grants.ojp.usdoj .gov). Con sistent with the Departm ent's responsibilities under th e Government Performance and Re sults Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that m easure th e res ults of its work. The recipient must submit quarterly performance metrics reports through BJ A's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing o f grant funds and future High Risk designation. 54 . Required data on law enforcement agency training Any law enforcement agency receiving direct or s ub -awarded funding from this JAG award must s ubmit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de- escalation of conflict, and constructive engagement with the public. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 120 Department of Justi ce (DOJ) Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2020-DJ-BX-0862 A WARD CONTINUATION SHEET Grant AWARD DATE 09/19/2020 SPECIAL CONDITIONS 55. Expenditures prohibited without waiver PAGE 29 OF 30 No funds under this award may be ex pended on the purch ase of items prohibited by the JAG program sta tute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist , maki ng s uch ex p enditures essential to the maintenance of publi c safety and good order. 56 . J AG FY 2020 - Auth ori zation to obligate (federal) award fund s to reimburse cert ain project costs incurred on or a ft er October I , 2019 [BJA] Authorizatio n to obli ga te (federal ) award funds to reimburse certain projec t costs incurred o n or after October I , 2019 The recipient may ob ligat e (federal) award funds only after the recipient makes a va lid acceptance of the award. As of the first day of the period o f performance for the award (October I, 2019), however, the recipien t may choose to incur project costs us ing non-federal fund s, but any s uch project costs are incurred at th e re c ipien t's risk un ti l, at a minimum --{I) th e recipient makes a va lid acceptance o f the award , and (2) all applicable withholdi ng cond it ion s are removed by OJP (via a Grant Adjustment Notice). (A w ithholding co nditi on is a condition in the award d ocument that prec ludes the re ci pient from obl igating, expend ing, or drawing down all or a portion of the award fu nds until the conditio n is removed.) Except to th e ex tent (if any) that an award condit ion ex pressly precludes reimbursemen t of project costs incurred "at - ri sk," if and when the recipient makes a valid accept ance of this award and OJP removes each app li cable withholding condition through a Grant Adjustm ent Notice, the recipient is authorized to obligate (federal) award funds to reimburse itself for project cost s incurred "at-risk" earlier during the period of performance (such as project costs incu rred p ri o r to award acceptance or prior to removal of an applicable wi thho lding condition), provided that those project costs otherwise are allowable costs under th e award. 57. Use of fund s for DNA testing; upl oad of DNA profiles If award fund s are used for DNA testing of ev identiary materials, any resu ltin g el igible DNA profiles must be uploaded to the Combin ed DNA Index System ("CODIS ," the DNA database operated by t he FBI) by a government DNA laboratory with access to CODI S. No profiles generated und er this award may be en tered or uploaded into any non-governmental DNA database wit ho ut prior express written approval from BJ A. Award fund s may not be used for th e purchase of DNA equipment and supplies unless the res ulting DNA profiles may be accepted for entry into CODIS. 58. Encouragement of submi ssion of "su ccess stories " BJA strongly encourages the recipi en t to s ubmit annua l (or more frequent) JAG s uccess stories. T o subm it a success story, s ign in to a My BJ A account at https:/ / www.bja .gov/ Log in .aspx to access the Success Story Submission form. I f th e recipient does not yet have a My BJA acco unt, please register at https :/ / www.bja.gov/ profile.aspx. Once registered, one of th e avai lable areas on the My BJA page will be "My Success Stories." Withi n this box, there is an option to add a Success Story. O nce reviewed and approved by BJ A, all s uccess stories will appear on the BJA Success S tory web page at https:/ / www.bja.gov/ SuccessStoryList.aspx. OJP FORM 4000/2 (REV. 4-88) 111620a HCBOC Page 121 Department of Justice (DOJ) Office of Ju stice Programs Bureau of Justice Assistance AW ARD CONTI NU A TJON SHEET Grant PROJ ECT NUMBER 2020·DJ .BX·086 2 AWARD DATE 09/1 9/2020 SPECIAL CONDITIONS 59. Initial period o f performan ce; requests for extension PAG E 30 OF 30 The recipi ent unders tands that the initial p eriod of p erformance for thi s award is two years . The recipient fu rth er understands th at any requests for an ex tension of the p eriod of performance for thi s award wi ll be approved automatically for up to a to tal of two addit ion al years, pursuant to 34 U.S.C. 10 152(1) and in accordance w ith the pro gra m so li cit ation associated with this award. Any request for an extension of the peri od o f performance beyond a fou r-year award period will require approva l, and the approval (if any) will be at the di scretion of the Director of BJA. 60. Withholding of funds : Required certification from the chief executi ve of the appl icant government The rec ipient may not obligate, expend, or draw down any a ward funds until the recipient s ub mits the req uired "Certifications an d Assurances by th e C hief Executi ve of th e Applicant Government," properl y-executed (as determined by OJP), and a Grant Adju stment Notice (GAN) ha s been iss ued to remove th is conditio n. OJP FORM 4000/2 (REV. 4·88) 111620a HCBOC Page 122 Department of Justice (DOJ) Office of Ju stice Programs Bureau of Justic e Assistance Washington. D. C. 2053 I Memorandum To: Official Grant File From: Subject: Orbin Terry, NEPA Coordinator Incorporates NEPA Compliance in Further Developmen tal Stages for County of Hamett The Edward Byrne Memorial Ju stice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the u se of grant funds, whether the funds are use d directly b y the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the speci fied activities, the grantee must first determine if any of the specified activities will be funded by the grant. The spec ified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensiti ve area , including properties lo ca ted within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Regi ster of Hi storic Places; c. A renovation, lease, or any proposed use of a building or facility that will ei th er (a) resu lt in a change in its basic prior use or (b ) si g nificantl y change its s ize; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see https://www.bja.gov/Funding/nepa.html. Please be sure to carefully review the grant conditions on your award doc ument, as it may contain more specific information about environmental compliance. 111620a HCBOC Page 123 '9> Department o f Justice (DOJ ) GRANT MANAGER'S MEMORANDUM, PT. I: f~- Office of Justice Programs PROJECT SUMMARY Bureau of Justice Assistance Grant -·" ~7 PROJECT NUMBER PAGE I OF I 2020-DJ-BX-0862 This project is supp0ncd under FY20(BJA. JAG State and JAG Local) Title I of Pub. L. No. 90-35 1 (generally codified at 34 U.S.C. 10 10 1-10726), including subpan I of pan E (codified at 34 U.S.C. 10151 -10158); sec a lso 28 U.S.C. 530C(a) I. STA FF CONT ACT (Name & telephone number) 2. PROJECT DJ RECTOR (Name. address & telephone number) Shakctta Cunningham Gary McNcill (202) 514-4493 Major 175 Bain St reet Lillington, NC 27546-5 143 (910) 893-0102 3a. TITL E OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS JAG Local: Eligible Allocation Amount s of Less than $25,000 ON REVERSE ) 4. TITLE OF PROJECT County of Harnett JAG Program 5. NAME & ADDRESS OF GRANTEE 6. NAME & A DR ESS OF SUBGRANTEE County of Harneu 17 5 Bain Street Lillington , NC 27546-5143 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10/01/2019 TO: 09/30/202 1 FROM: 10/01 /2 019 TO: 09/30/2021 9. AMOUNT OF AWARD 10. DATE OF AWARD S 21 ,451 09/19/2020 11. SECOND YEAR'S BUDGET 12 . SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14 . THIRD YEAR'S BUDGET AMOUNT I 5. SUMMARY DESCRIPTION OF PROJECT (See instruction on rcver.;c) The Edward Byrne Memorial Justice Assistance Grant (JAG ) Program allows s tates and units of local governmen t, including tribes, to suppon a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiati ves, techn ical assistance, training, personne l, equipment , supplies , contractual suppon, and information syste ms for criminal justice, including for any one or more of the following program areas: I ) law enforcement programs; 2 ) prosecution and court programs; 3) prevention and education programs; 4) corrections a nd community correction s programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and witness programs (other than compensation) an d 8) mental health programs and related law enforcement and corrections programs. This JAG award will be used to s uppon criminal justice in itiatives that fall under one or more of the allowable program areas above. Funded programs or initiatives may include multijurisdictional drug and gang task forces, crime prevention and domestic violen ce programs, courts. corrections, tre atment.justi ce information OJ P FORM 4000/2 (REY. 4-88) 111620a HCBOC Page 124 sharing iniliatives. or other programs aimed at reducing crime and/or enhancing public/officer safety. NCA/NCF 111620a HCBOC Page 125 Board Meeting Agenda Item AGENDA ITEM~ MEETING DA TE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: North Carolina Department of Transportation/Public Transportation Division (NCDOT/PTD) Public Transportation Grant Agreement 5339 FY2021 REQUESTED BY: Barry A. Blevins, General Services Director REQUEST: General Services Director/Hamett Area Rural Transit System (HARTS) request the Hamett County Board of Commissioners to consider and approve the NCDOT/PTD FY2021 5339 Capital grant agreement in the amount of $325,000 . Total County match is $32,500. The grant provides funding for the Capital expenses associated with providing public transportation for the citizens of Harnett County. Approved Fiscal Year 2021 budget contains the County match. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Micro soft\Windows\INetCache\Content.Outlook\W5 ENE9SY\agend aform2020Capita1 Agree (002).docx Page l of2 111620a HCBOC Page 126 INSTRUCTIONS FOR EXECUTING GRANT AGREEMENTS PUBLIC BODY GRANTEES Included in this correspondence is an electronic file in a PDF format of the grant agreement(s) to be executed between the local grant recipient and the North Carolina Department of Transportation. 1. The person officially authorized by resolution of the governing body to accept the department's offer of financial assistance should electronically sign each agreement where indicated. The signature must be witnessed. Stamped signatures are not acceptable. 2 . Enter your agency's Federal Tax ID Number and Fiscal Year-End on the signature page . Complete the section on the table for Contract Administrators : For the Contractor: "If Delivered by US Postal Service" and "If Delivered by Any Other Means". 3. Do not date the agreements . This will be done upon execution by the department. 4 . Return 1 copy within thirty (30) days via DocuSign . A fully executed agreement will be returned to you via email and will be available for review in EBS upon the approval of your Agreement. In the event the contract cannot be returned within thirty (30) days , please call me immediately at (919) 707-4672. Please note that the department cannot reimburse the grant recipient for any eligible project expenses until the agreements are fully executed . 111620a HCBOC Page 131 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION R OY COOPER GOVERNOR Mr. Howard Penny, Jr., Chairman County of Harnett Post Office Box 759 Lillington, North Carolina 27546-0759 October 23, 2020 RE : FY2 l Bus and Bus Facility Grant Program Project No. 21-39-040S WBS Element: 44637.46.2.3 Agreement No.: TBD Period of Performance: 07/01 /20-06/30/21 Dear Mr. Penny, Jr.: J. ERIC BOYETIE SECRETARY On March 5, 2020, the Board of Transportation approved your organization's request for an FY21 Bus and Bus Facility Grant in the amount of$325,000. The agreement to be executed between County of Harnett and NCDOT is enclosed. The individual authorized to enter into this agreement for the financial assistance on behalf of your agency will s ign the agreement. Please provide a copy of the agreement to all parties that will be invol ved in the administration of the grant, and request that the agreement be reviewed carefully . Instructions for completion of the grant agreement process are enclosed. Please refer to Section 6b of the grant agreement that requires sub-recipients to submit monthly or quarterly requests for reimbursement. If you have any question related to the grant agreement, please contact Myra Freeman, Financial Manager at 919-707-4672 or your assigned Accounting Specialist. In any correspondence, please reference your assigned project number, WBS element, Agreement number and period of performance referenced on this letter. HH\mf Attachments Mailing Address: NC DEPARTMENT OF TRANSPORTATION INTEGRATED MOBILITY DIVIS ION 1550 MAJL SERVICE CENfER RALEIGH, NC27699-1550 Sincerely, Nb~{)~ Heather J. Hildebrandt Interim Director location: Teleph one: (919) 707-4670 Fax: (9 19) 733-1391 C ustomer Service: I-877-368-4968 I SOUTii WILMINGTON STREET 2 RALEIGH, NC 27601 Websu e: ncdot.gov 111620a HCBOC Page 132 NORTH CAROLINA DEPARTMENT OF TRANSPORTATION and COUNTY OF HARNETT PUBLIC TRANSPORTATION GRANT AGREEMENT FOR BUS AND BUS FACILITY GRANT PROGRAM Federal Award Identification Agreement Number: NCDOT Project Number: 21-39-040S Approved Indirect Cost Rate: 12.25% FAIN Number(s): CFDA Number: DUNS Number: Total Amount of Award : 20.526 091565986 $325,000 •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Federal Funded Programs: D 5303 Metropolitan Planning Grant D 5307 Urbanized Area Formula Grant D 5310 Enhanced Mobility of Seniors & Individuals with Disabilities Grant D 5311 Community Transportation Rural Formula Grant D 5311 Appalachian Development Transit Assistance Program Grant D 5311f Intercity Bus Grant D 5316 Job Access Reverse Commute Grant D 5317 New Freedom Grant ~ 5339 Bus and Bus Facility Grant NCDOT PTO Federal Agreement Revised 6/28/2018 Page 1 of 23 111620a HCBOC Page 133 THIS AGREEMENT made this the (hereinafter referred to as AGREEMEt\ DEPARTMENT OF TRANSPORTATIO~ agency of the State of North Carolina) anc and together with Department as "Parties 1. Purpose of Agreement da v of ----· 20_, ORTH CAROLINA ; "Department", an ; the "Subrecipient" I I I The purpose of this Agreement is top i nonurbanized and small urban publ ic transportation services as described in the project application (hereinafter referred to as "Project") and to state the terms and conditions as to the manner in which the Project will be undertaken and completed . This Agreement contains the entire agreement between the parties and there are no understandings or agreements, verbal or otherwise, regarding th is Agreement except as expressly set forth herein . This Agreement is solely for the benefit of the identified parties to the Agreement and is not intended to give any rights, claims , or benefits to third parties or to the public at large. 2. Availability of Funds All terms and conditions of th is Agreement are dependent upon, and , subject to the allocation of funds for the purpose set forth in the Agreement and the Agreement shall automatically terminate if funds cease to be available . 3 . Period of Performance This Agreement shall commence upon the date of execution with a period of performance for all expenditures that extends from July 1, 2020 to June 30, 2021 . Any requests to change the Period of Performance must be made in accordance with the policies and procedures established by the Department or FTA. The Subrecipient shall commence, carry on, and complete the approved Project in a sound, economical, and efficient manner. 4 . Proiect Implementation a. Scope of Project. County of Harnett will use 5339 Capital funds to replace (5) 20' LTVs w/wheelchair lift. b . The Subrecipient shall undertake and complete the project in accordance with the procedures, terms , and conditions herein and as included in the related grant application for financial assistance , the terms of which are incorporated by reference . c. Amendment. Any amendment to this Agreement shall be done in writing and in accordance with established policies and procedures and only by mutual consent of the Parties . NCDOT PTO Federal Agreement Revised 6/28/2018 Page 2 of23 111620a HCBOC Page 134 5. Cost of Proiect/Proiect Budget The total cost of the Project approved by the Department is THREE HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($325,000) as set forth in the Project Description and Budget, incorporated into this Agreement as Attachment A. The Department shall provide, from Federal and State funds, the percentages of the actual net cost of the Project as indicated below, not in excess of the identified amounts for eligible Administrative, Operating, and Capital expenses. The Subreci pient hereby agrees that it will provide the percentages of the actual net cost of the Project, as indicated below, and any amounts in excess of the Department's maximum (Federal plus State shares) contribution. The net cost is the price paid minus any refunds, rebates, or other items of value received by the Subrecipient which have the effect of reducing the actual cost. Capital Capital Capital Capital Capital WBS Total Federal (80%) State (10%) Local (10%) 44637.46.2.3 $325,000 $260,000 $32,500 $32,500 AQreement# Project Project Project Project Project Total Total Total Federal Total State Total Local $325,000 $260,000 $32,500 $32,500 6. Project Expenditures, Payments, and Reimbursement a. General. The Department, utilizing available state and federal funds, shall reimburse the Subrecipient for allowable costs for work performed under the terms of this Agreement. b. Reimbursement Procedures. The Subrecipient shall submit for reimbursement all eligible costs incurred within the agreement Period of Performance. i. Claims for reimbursement shall be made no more than monthly or less than quarterly, using the State's grant system, Enterprise Business Services (EBS) Partner Application. ii. All requests for reimbursement must be submitted within (30) days following the end of the project's reporting period. Any Subrecipient that fails to submit a request for reimbursement for the first two quarters of agreement fiscal year by January 31 or the last two quarters by July 31 will forfeit its ability to receive reimbursement for those periods. NCDOT PTO Federal Agreement Revised 6/28/2018 Page 3 of 23 111620a HCBOC Page 135 iii. All payments issued by the Department will be on a reimbursable basis unless the Subrecipient requests and the Department approves an advance payment. iv. Supporting documentation for proof of payment may be requested . c. Subrecipient Funds. Prior to reimbursement , the Subrecipient shall provide the Department with proof that the Subrecipient has met its proportionate share of project costs from sources other than FT A or the Department. Any costs for work not eligible for Federal and State participation shall be financed one hundred percent (100%) by the Subrecipient. d. Operating Expenditures . In order to assist in financing the operating costs of the project, the Department shall reimburse the Subrecipient for the lesser of the following when providing operating assistance: i. The balance of unrecovered operating expenditures after deducting all farebox revenue , or ii. The percentage specified in the Approved Project Budget of the allowable total operating expenditures wh ich shall be determined by available funding . e. Travel Expenditures. The Subrecipient shall limit reimbursement for meals, lodging and travel to rates established by the State of North Carolina Travel Policy. Costs incurred by the Subrecipient in excess of these rates shall be borne by the Subrecipient. f. Allowable Costs. Expenditures made by the Subrecipient shall be reimbursed as allowable costs to the extent they meet all of the requirements set forth below. They must be: i. Consistent with the Project Description, plans, specifications, and Project Budget and all other provisions of this Agreement ii. Necessary in order to accomplish the Project iii. Reasonable in amount for the goods or services purchased iv. Actual net costs to the Subrecipient, i.e., the price paid minus any refunds (eg, refundable sales and use taxes pursuant to NCGS 105- 164.14), rebates, or other items of value received by the Subrecipient that have the effect of reducing the cost actually incurred NCDOT PTO Federal Agreement Revised 6/28/2018 Page 4 of 23 111620a HCBOC Page 136 v . Incurred (and be for work performed) within the period of performance and period covered of this Agreement unless specific authorization from the Department to the contrary is received vi . Satisfactorily documented vii. Treated uniformly and consistently under accounting principles and procedures approved or prescribed by the Department g. Excluded Costs. The Subrecipient understands and agrees that, except to the extent the Department determines otherwise in writing , the Department will exclude: i. Any Project cost incurred by the Subrecipient before the period of performance of the agreement, ii. Any cost that is not included in the latest Approved Project Budget, iii. Any cost for Project property or services received in connection with a third-party contract, sub-agreement, lease, or other arrangement that is required to be, but has not been, concurred in or approved in writing by the Department, and iv. Any cost ineligible for FTA participation as provided by applicable Federal or State laws, regulations, or directives . h . Final Allowability Determination. The subrecipient understands and agrees that payment to the subrecipient on any Project cost does not constitute the Federal or State Government's final decision about whether that cost is allowable and eligible for payment and does not constitute a waiver of any violation by the subrecipient of the terms of this Agreement. The subrecipient acknowledges that the Federal or State Government will not make a final determination about the allowability and eligibility of any cost until an audit of the Project has been completed . If the Federal or State Government determines that the subrecipient is not entitled to receive any portion of the Federal or State assistance the subrecipient has requested or provided, the Department will notify the Subrecipient in writing, stating its reasons . The Subrecipient agrees that Project closeout will not alter the Subrecipient's responsibility to return any funds due the Federal or State Government as a result of later refunds, corrections, or other transactions; nor will Project closeout alter the Federal or State Government's right to disallow costs and recover funds on the basis of a later audit or other review . Unless prohibited by Federal or State law or regulation , the Federal or State Government may recover any Federal or State assistance funds made available for the Project as necessary to satisfy any outstanding monetary claims that the Federal or State Government may have against the Subrecipient. NCDOT PTO Federal Agreement Revised 6/28/2018 Page 5 of 23 111620a HCBOC Page 137 i. Federal or State Claims, Excess Payments, Disallowed Costs, Including Interest. i. Subrecipient's Responsibility to Pay. Upon notification to the Subrecipient that specific amounts are owed to the Federal or State Government, whether for excess payments of Federal or State assistance, disallowed costs , or funds recovered from third parties or elsewhere, the Subrecipient agrees to remit to the Department promptly the amounts owed, including applicable interest and any penalties and administrative charges within 60 days of notification . ii. Interest Paid to the Department. The Subrecipient agrees to remit to the Department interest owed as determined in accordance with NCGS § 147-86.23. iii. Interest and Fees Paid on Federal Funds. For amounts owed by the Subrecipient to the Federal Government, whether for excess payments of Federal assistance, disallowed costs, or funds recovered from third parties or elsewhere, the Subrecipient agrees to remit to the Federal Government promptly the amounts owed, including applicable interest, penalties and administrative charges as established by the Federal Transit Authority Master Agreement with NCDOT. j. De-obligation of Funds. The Subrecipient agrees that the Department may de- obligate unexpended Federal and State funds for grants that are inactive for six months or more. k. Project Closeout. Project closeout occurs when the Department issues the final project payment or acknowledges that the Subrecipient has remitted the proper refund . The Subrecipient agrees that Project closeout by the Department does not invalidate any continuing requirements imposed by this Agreement. 7. Accounting Records a. Establishment and Maintenance of Accounting Records. The Subrecipient shall establish and maintain separate accounts for the public transportation program, either independently or within the existing accounting system . All costs charged to the program shall be in accordance with most current approved Project Budget and shall be reported to the Department in accordance with NCDOT Uniform Public Transportation Accounting System (UPTAS) guide . b. Documentation of Project Costs. All costs charged to the Project, including any approved services performed by the Subrecipient or others, shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in detail the nature and propriety of the charges . NCDOT PTO Federal Agreement Revised 6/28/2018 Page 6 of 23 111620a HCBOC Page 138 8. Reporting, Record Retention, and Access a . Progress Reports . The Subrecipient shall advise the Department, through EBS , rega rding the progress of the Project at a min imum quarterly , and at such time and in such a manner as the Department may require . Such reporting and documentati on may include, but not be limited to: operating statistics, equipment usage, meetings, progress reports , and monthly performance reports . The Subrecipient shall collect and submit to the Department such financial statements , data, records , contracts, and other documents related to the Project as may be deemed necessary by the Department. Reports shall include narrative and financial statements of sufficient substance to be in conformance with the reporting requirements of the Department. Progress reports throughout the useful life of the project equipment shall be used , in part, to document utilization of the project equipment. Failure to fully utilize the project equipment in the manner directed by the Department shall constitute a breach of contract, and after written notification by the Department, may result in term ination of the Agreement or any such remedy as the Department deems appropriate . b. Failure to comply with grant reporting and compliance guidelines set forth in the NCDOT PTO State Management Plan could result in financial penalties up to and including loss of current and future grant funding . c. Record Retention . The Subrecipient and its third party subrecipients shall retain all records pertaining to this Project for a period of five (5) years from the date of final payment to the Subrecipient, or until all audit exceptions have been resolved, whichever is longer. d. Project Closeout. The Subreci pient agrees that Project closeout does not alter the reporting and record retention requirements of this Agreement. e. State Auditor Oversight. The Subrecipient agrees to audit oversight by the Office of the State Auditor, to provide the Office of the State Auditor with access to accounting records, and to make available any audit work papers in the possession of any auditor of the Subrecipient. f. Financial Reporting and Audit Requirements. In accordance with 09 NCAC 03M .0205, all reports shall be filed with the Department in the format and method specified by the agency no later than three (3) months after the end of the recipient's fiscal year, unless the same information is already required through more frequent reporting . Audit Reports must be provided to the funding agency no later than nine (9) months after the end of the recipient's fiscal year. g. Parts Inventory. Financial audits must address parts inventory management. NCDOT PTO Federal Agreement Revised 6/28/2018 Page 7 of 23 111620a HCBOC Page 139 h. Third Party Loans. Within 30 days of receipt, the Subrecipient shall disclose to the Department any loans received from a local government entity or other entity not party to this agreement. i. Audit Costs . Unless prohibited by law, the costs of audits made in accordance with Title 2 CFR 200, Subpart F "Audit Requirements" are allowable charges to State and Federal awards . The charges may be considered a direct cost or an allocated indirect cost, as determined in accordance with cost principles outlined in Title 2 CFR 200, Subpart E "Cost Principles." The cost of any audit not conducted in accordance with Title 2 CFR 200 and NCGS§ 159-34 is unallowable and shall not be charged to State or Federal grants . 9. Compliance with Laws and Regulations a. No terms herein shall be construed in a manner that conflicts with the rules and regulations of the Department or with state or federal law. b. The Subrecipient agrees to comply with all applicable state and federal laws and regulations, including titles 09 NCAC 3M and 19A NCAC 58, as amended. 10. Conflicts of Interest Policy The subrecipient agrees to file with the Department a copy of the subrecipient's policy addressing conflicts of interest that may arise involving the subrecipient's management employees and the members of its board of directors or other governing body. The subrecipient's policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the subrecipient's employees or members of its board or other governing body, from the subrecipient's disbursing of State funds , and shall include actions to be taken by the subrecipient or the individual, or both, to avoid conflicts of interest and the appearance of impropriety. The conflicts of interest policy shall be filed with the Department prior to the Department disbursing funds to the subrecipient. Prohibition on Bonus or Commission Payments The Subrecipient affirms that it has not paid and will not pay any bonus or commission to any party to obtain approval of its Federal or State assistance application for the Project. 11. Tax Compliance Certification The Subrecipient shall complete and submit to the Department a sworn written statement pursuant to NCGS 143C-6-23(c), stating that the Subrecipient does not have any overdue tax debts, as defined by GS 105-243.1, at the Federal , State, or local level. The Subrecipient acknowledges that the written statement must be submitted to the Department prior to execution of this Agreement and disbursement of funds. The certification will be incorporated into this Agreement as Attachment B. NCDOT PTO Federal Agreement Revised 6/28/2018 Page 8 of23 111620a HCBOC Page 140 12. Assignment a. Unless otherwise authorized in writing by the Department , the Subrecipient shall not assign any portion of the work to be performed under this Agreement, or execute any contract, amendment, or change order thereto , or obligate itself in any manner with any third party with respect to its rights and responsibilities under this Agreement without the prior written concurrence of the Department. b. The Subrecipient agrees to incorporate the terms of this agreement and any applicable State or Federal requirements into written third-party contracts, sub- agreements , and leases, and to take the appropriate measures necessary to ensure that all Project participants comply with applicable Federal and State laws, regulations, and directives affecting their performance, except to the extent the Department determines otherwise in writing . 13. Hold Harmless . Except as prohibited or otherwise limited by law, the Subrecipient agrees to indemnify, save, and hold harmless the Department, the State of North Caroli na and the United States of America and its officers, agents, and employees acting within the scope of their official duties against any liability, including costs and expenses, resulting from any willful or intentional violation by the Subrecipient of proprietary rights , copyrights, or right of privacy, arising out of the publication, translation, reproduction, delivery , use , or disposition of any data furnished under the Project. 14. Real Property, Equipment, and Supplies . Federal or State Interest. The Subrecipient understands and agrees that the Federal or State Government retains an interest in any real property , equipment, and supplies financed with Federal or State assistance (Project property) until, and to the extent, that the Federal or State Government relinquishes its Federal or State interest in that Project property . NCDOT shall be informed and included in all ribbon cuttings/ dedications I groundbreakings. With respect to any Project property financed with Federal or State assistance under this Agreement, the Subrecipient agrees to comply with the following provisions, except to the extent FTA or the Department determines otherwise in writing : a. Use of Project Property. The Subrecipient agrees to maintain continuing control of the use of Project property. The Subrecipient agrees to use Project property for appropriate Project purposes (which may include joint development purposes that generate program income , both during and after the award period and used to support public transportation activities) for the duration of the useful life of that property, as required by FTA or the Department. Should the Subrecipient unreasonably delay or fail to use Project property during the useful life of that property, the Subrecipient agrees that it may be required to return the entire amount of the Federal and State assistance expended on that property. The NCDOT PTO Federal Agreement Revised 6/28/2018 Page 9 of 23 111620a HCBOC Page 141 Subrecipient further agrees to notify the Department immediately when any Project property is withdrawn from Project use or when any Project property is used in a manner substantially different from the representations the Subrecipient has made in its Application or in the Project Description for this Agreement for the Project. In turn, the Department shall be responsible for notifying FTA. b. Maintenance and Inspection of Vehicles . The Subrecipient shall maintain vehicles at a high level of cleanliness, safety, and mechanical soundness in accordance with the minimum maintenance requirements recommended by the manufacturer and comply with the Department's State Management Plan ("SMP"). The Subrecipient shall register all vehicle maintenance activities into the Department's Asset Management System (AssetWorks) or an electronic version of same. The Department shall conduct frequent inspections to confirm proper maintenance pursuant to this subsection and the SMP. The Subrecipient shall collect and submit to the Department at such time and in such manner as it may require information for the purpose of the Department's Asset Management System (AssetWorks) and the Transit Asset Maintenance ("TAM") Plan . c. Maintenance and Inspection of Facilities and Equipment. The Subrecipient shall maintain any Project facility, including any and all equipment installed into or added on to the facility as part of the Project, in good operating order and at a high level of cleanliness, safety and mechanical soundness in accordance with good facility maintenance and upkeep practices and in accordance with the minimum maintenance requirements recommended by the manufacturer for all equipment installed in or added to the facility as part of the Project. Such maintenance shall be in compliance with applicable Federal and state regulations or directives that may be issued, except to the extent that the Department determines otherwise in writing . The Subrecipient shall document its maintenance program in a written plan. The Department shall conduct inspections as it deems necessary to confirm proper maintenance on the part of the Subrecipient pursuant to this subsection and SMP. Such inspections may or may not be scheduled ahead of time but will be conducted such that they shall not significantly interfere with the ongoing and necessary functions for which the Project was designed. The Subrecipient shall make every effort to accommodate such inspections by the Department in accordance with the Department's desired schedule for such inspections. d . The Subrecipient shall collect and submit to the Department at such time and in such manner as the Department may require information for the purpose of updating the TAM Plan Inventory and any and all other reports the Department deems necessary. The Subrecipient shall also maintain and make available to the Department upon its demand all documents, policies, procedures, purchase orders , bills of sale , internal work orders and similar items that demonstrate the Subrecipient's maintenance of the facility in good operating order and at a high level of cleanliness , safety and mechanical soundness . e. Incidental Use. The Subrecipient agrees that any incidental use of Project property will not exceed that permitted under applicable laws, regulations, and directives . NCDOT PTO Federal Agreement Revised 6/28/2018 Page 10 of 23 111620a HCBOC Page 142 f. Title to Vehicles . The Certificate of Title to all vehicles purchased under the Approved Budget for this Project shall be in the name of the Subrecipient. The Department's Public Transportation Division shall be recorded on the Certificate of Title as first lien-holder. In the event of project termination or breach of contract provisions, the Subrecipient shall , upon written notification by the Department, surrende r Project equipment and/or transfer the Certificate(s) of Title for Project equipment to the Department or the Department's designee within 30 days of request. g. Encumbrance of Project Property . The Subrecipient agrees to maintain satisfactory continuing contro l of Project property as follows: (1) Written Transactions . The Subrecipient agrees that it will not execute any transfer of title, lease, lien , pledge, mortgage, encumbrance , third party contract, subagreement, grant anticipation note, alienation, innovative finance arrangement (such as a cross border lease, leveraged lease, or otherwise), or any other obligation pertaining to Project property, that in any way would affect the continuing Federal and State interest in that Project property. {2) Oral Transactions . The Subrecipient agrees that it will not obligate itself in any manner to any third party with respect to Project property. (3) Other Actions. The Subrecipient agrees that it will not take any action adversely affecting the Federal and State interest in or impair the Subrecipient's continuing control of the use of Project property . h. Alternative Use, Transfer, and Disposition of Project Property. The Subrecipient understands and agrees any alternative uses, transfers , or disposition of project property must be approved by the Department and done in accordance with Departmental procedures. i. Insurance Proceeds. If the Subrecipient receives insurance proceeds as a result of damage or destruction to the Project property, the Subrecipient agrees to: (1) Apply those insurance proceeds to the cost of replacing the damaged or destroyed Project property taken out of service, or (2) Return to the Department an amount equal to the remaining Federal and State interest in the damaged or destroyed Project property. j . Misused or Damaged Project Property . If any damage to Project property results from abuse or misuse occurring with the Subrecipient 's knowledge and consent, the Subrecipient agrees to restore the Project property to its original condition or refund the value of the Federal and State interest in that property, as the Department may require. NCDOT PTD Federal Agreement Revised 6/28/2018 Page 11 of 23 111620a HCBOC Page 143 k. Responsibilities after Project Closeout. The Subrecipient agrees that Project closeout by the Department will not change the Subrecipient's Project property management responsibilities, and as may be set forth in subsequent Federal and State laws, regulations, and directives , except to the extent the Department determines otherwise in writing. 15. Insurance The Subrecipient shall be responsible for protecting the state and/or federal financial interest in the facility construction/renovation and equipment purchased under this Agreement throughout the useful life. The Subrecipient shall provide, as frequently and in such manner as the Department may require, written documentation that the facility and equipment are insured against loss in an amount equal to or greater than the state and/or federal share of the real value of the facility or equipment. Failure of the Subrecipient to provide adequate insurance shall be considered a breach of contract and , after notification may result in termination of this Agreement. In addition, other insurance requirements may apply. The Subrecipient agrees to comply with the insurance requirements normally imposed by North Carolina State and local laws, regulations, and ordinances, except to the extent that the Department determines otherwise in writing. 16.Termination a. Either party may terminate the Agreement by providing 60 days written notice to the other party, or as otherwise permitted by law. b. Should the Subrecipient terminate the Agreement without the concurrence of the Department, the Subrecipient shall reimburse the Department one hundred percent (100%) of all costs expended by the Department and associated with the work. 17. Additional Repayment Requirements and Remedies a. The repayment requirements and remedies addressed in this Paragraph are in addition to those repayment requirements and other remedies set forth elsewhere in this Agreement, including the requirements to repay unspent funds. No remedy conferred or reserved by or to the Department is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy provided for in this Agreement, or now or hereinafter existing at law, in equity, or by statute, and any such right or power may be exercised from time to time and as often as may be deemed expedient. b. If there is a breach of any of the requirements, covenants or agreements in this Agreement (including, without limitation, any reporting requirements), or if there are any representations or warranties which are untrue as to a material fact in this Agreement or in relation to the Project (including the performance thereof), NCDOT PTO Federal Agreement Revised 6 /28/2018 Page 12 of 23 111620a HCBOC Page 144 the Subrecipient agrees that the Department may require repayment from the Subrecipient of an amount of funds to be determined in the Department's sole discretion but not to exceed the amount of funds the Subrecipient has already received under this Agreement. 18. Civil Rights and Equal Opportunity Under this Agreement, the Subrecipient shall at all times comply with the requirements included as part of this agreement in the Federal Terms and Conditions . 19. Choice of Law and Venue This agreement is to be interpreted according to the laws of the State of North Carolina. The Parties hereby agree that the proper venue for any claims filed as a result of this Agreement shall be the Superior Court of Wake County , North Carolina. 20. Severability If any provision of the FTA Master Agreement or this Agreement for the Project is determined invalid, the remainder of that Agreement shall not be affected if that remainder would continue to conform to the requirements of applicable Federal or State laws or regulations . 21. Incorporated Terms and Conditions In addition to the Terms and Conditions contained in this agreement and the terms and conditions included in the grant application, which are hereby incorporated by reference, additional terms and conditions incorporated by reference into this agreement are checked below. ~ Federal Terms and Conditions, Attached NCDOT PTO Federal Agreement Revised 6/28/2018 Page 13 of 23 111620a HCBOC Page 145 22. Federal Terms and Conditions State Management Plan. The State Management Plan for Federal and State Transportation Programs and any subsequent amendments or revisions thereto, are herewith incorporated by reference, and are on file with and approved by the Department. Nothing shall be construed under the terms of this Agreement by the Department or the Subrecipient that shall cause any conflict with Department, State, or Federal statutes, rules, or regulations. Allowable Costs . Eligible costs are those costs attributable to and allowed under the FTA program and the provisions of 2 CFR Parts 200 and 1201, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." No Federal Government Obligations to Third Parties . The Subrecipient acknowledges and agrees that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Agreement, absent the express written consent by the Federal Government, the Federal Government is not a party to this Agreement and shall not be subject to any obligations or liabilities to the Subrecipient or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Agreement. The Subrecipient agrees to include the above clause in each contract financed in whole or in part with Federal assistance provided by the FT A It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. Program Fraud and False or Fraudulent Statements or Related Acts. The Subrecipient acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC§ 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR part 31, apply to its actions pertaining to this project. Upon execution of the underlying Agreement, the Subrecipient certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying Agreement or the FTA assisted project for which this Agreement work is being performed. In addition to other penalties that may be applicable, the Subrecipient further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim , statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Subrecipient to the extent the Federal Government deems appropriate. The Subrecipient also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 USC chapter 53, the Government reserves the right to impose the penalties of 18 USC § 1001 and 49 USC§ 5323(1) on the Subrecipient, to the extent the Federal Government deems appropriate. NCDOT PTD Federal Agreement Revised 6/28/2018 Page 14 of 23 111620a HCBOC Page 146 The Subrecipient agrees to include the above two clauses in each subcontract financed in whole or in part w ith Federal assistance provided by FT A. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. Access to Records and Reports . a. Record Retention . The Subrecipient will retain, and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the Agreement, including, but not limited to, data, documents, reports, statistics, sub- agreements, leases, subcontracts, arrangements, other third-party agreements of any type , and supporting materials related to those records. c. Access to Records . The Subrecipient agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information related to performance of this Agreement as reasonably may be required . d. Access to the Sites of Performance. The Subrecipient agrees to permit FTA and its contractors access to the sites of performance under this Agreement as reasonably may be required. Federal Changes. The Subrecipient agrees to comply with all applicable federal requirements and federal guidance. All the standards or limits included in this agreement are minimum requirements. The federal requirements and guidance that applied at the time of the award this Agreement may be modified from time to time, and the modifications will apply to the Subrecipient. Civil Rights and Equal Opportunity. Under this Agreement, the Subrecipient shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof. 1. Nondiscrimination. In accordance with Federal transit law at 49 USC § 5332, the Subrecipient agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, sex, disability, or age. In addition, the Subrecipient agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. 2. Race, Color, Religion, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 USC§ 2000e et seq., and Federal transit laws at 49 USC§ 5332, the Subrecipient agrees to comply with all applicable equal employment opportunity requirements of U.S . Department of Labor (U .S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 CFR chapter 60, and Executive Order No. 11246, "Equal Employment Opportunity in Federal Employment," September 24, 1965, 42 USC§ 2000e note, as amended by any later Executive Order that amends or supersedes it, referenced in 42 USC§ 2000e note. The Subrecipient agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, national origin, or sex (including sexual orientation and gender identity). Such NCDOT PTD Federal Agreement Revised 6/28/2018 Page 15 of 23 111620a HCBOC Page 147 action shall include, but not be limited to, the following : employment, promotion, demotion or transfer, recruitment or recruitment advertising , layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Subrecipient agrees to comply with any implementing requirements FTA may issue. 3 . Age. In accordance with the Age Discrimination in Employment Act, 29 USC §§ 621634, U.S. Equal Employment Opportunity Commission (U.S. EEOC) regulations, "Age Discrimination in Employment Act," 29 CFR part 1625, the Age Discrimination Act of 1975, as amended, 42 USC§ 6101 et seq., U.S. Health and Human Services regulations, "Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance," 45 CFR part 90, and Federal transit law at 49 USC § 5332, the Subrecipient agrees to refrain from discrimination against present and prospective employees for reason of age . In addition, the Subrecipient agrees to comply with any implementing requirements FT A may issue. 4 . Disabilities. In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 USC§ 794 , the Americans with Disabilities Act of 1990, as amended, 42 USC§ 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 USC§ 4151 et seq., and Federal transit law at 49 USC§ 5332, the Subrecipient agrees that it will not discriminate against individuals on the basis of disability. In addition, the Subrecipient agrees to comply with any implementing requirements FTA may issue. Disadvantaged Business Enterprises. It is the policy of the North Carolina Department of Transportation that Disadvantaged Business Enterprises (DBEs) as defined in 49 CFR Part 26 shall have the equal opportunity to compete fairly for and to participate in the performance of contracts financed in whole or in part by Federal Funds. The Subrecipient is also encouraged to give every opportunity to allow DBE participation in Supplemental Agreements. The Subrecipient, subconsultant, and subcontractor shall not discriminate on the basis of race, religion, color, national origin, age, disability or sex in the performance of this contract. The Subrecipient shall comply with applicable requirements of 49 CFR Part 26 in the award and administration of federally assisted contracts. Failure by the Subrecipient to comply with these requirements is a material breach of this contract, which will result in the termination of this contract or such other remedy, as the Department deems necessary. When payments are made to Disadvantaged Business Enterprise (DBE) Subrecipients, including material suppliers, Subrecipients at all levels (Subrecipient, Subconsultant or Subrecipient) shall provide the Contract Administrator with an accounting of said payments. The accounting shall be listed on the Department's Subrecipient Payment Information Form (Form DBE-IS). In the event the Subrecipient has no DBE participation, the Subrecipient shall indicate this on the Form DBE-IS by entering the word 'None' or the number 'zero' and the form shall be signed . Form DBE-IS may be accessed on the website at: https://apps.dot.state.nc.us/guickfind/forms/Default.aspx. A responsible fiscal officer of the payee Subrecipient, subconsultant or Subrecipient who can attest to the date and amounts of the payments shall certify that the accounting is NCDOT PTO Federal Agreement Revised 6/28/2018 Page 16 of 23 111620a HCBOC Page 148 correct. A copy of an acceptable report may be obtained from the Department of Transportation . This information shall be submitted as part of the requests for payments made to the Departme nt. Prompt payment provisions. When a subcontractor has performed in accordance w ith the provisions of his contract, the cont ractor shall pay to his subcontractor and each subcontractor shall pay to his subcontractor, within seven days of receipt by the contracto r or subcontractor of each period ic or final payment , the full amount received for such subcontractor's work and materials based on work completed or service provided under the subcontract NCGS §22C-1 . Incorporation of FTA Terms . Provisions of this Agreement include , in part, certain standard terms and conditions requ ired by the U.S . DOT. All contractual provisions required by the U.S. DOT, as set forth in FTA Circular 4220.1, as amended, are incorporated by reference . Anything to the contrary herein notwithstanding, all FTA- mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Subrecipient sha ll not perform any act, fail to perform any act, or refuse to comply with any Department request, which would cause the Department to be in violation of FTA terms and conditions, as referenced in the current FTA Master Agreement shall prevail and be the instrument governing the receipt of Federal assistance from the Federal Transit Administration . Energy Conservation . The Subrecipient agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. Debarment, Suspension. Ineligibility and Voluntary Exclusion . The Subrecipient shall comply and facilitate compliance with U.S. DOT regulations, "Non-procurement Suspension and Debarment," 2 CFR part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. 0MB) "Guidelines to Agencies on Government- wide Debarment and Suspension (Non-procurement)," 2 CFR part 180. As such, the Subrecipient shall verify that its principals, affi liates , and subcontractors are eligible to participate in this federally funded Agreement and are not presently declared by any Federal department or agency to be: a) Debarred from participation in any federally assisted Award; b) Suspended from participation in any federally assisted Award; c) Proposed for debarment from participation in any federally assisted Award ; d) Declared ineligible to participate in any federally assisted Award; e) Voluntarily excluded from participation in any federally assisted Award ; or f) Disqualified from participation in ay federally assisted Award. By signing and submitting this Agreement, Subrecipient certifies as follows: NCDOT PTD Federal Agreement Revi sed 6/28/20 18 Page 17 of 23 111620a HCBOC Page 149 The certification in this clause is a material representation of fact relied upon by the Department. If it is later determined by the Department that the Subrecipient knowingly rendered an erroneous certification, in addition to remedies available to the Department, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The Subrecipient agrees to comply with the requirements of 2 CFR part 180, subpart C, as supplemented by 2 CFR part 1200, throughout the period of this Agreement. The Subrecipient further agrees to include a provision requiring such compliance in its lower tier covered transactions. These provisions apply to each contract at any tier of $25,000 or more, and to each contract at any tier for a federally required audit (irrespective of the contract amount), and to each contract at any tier that must be approved by an FT A official irrespective of the contract amount. Lobbying Restrictions. The Subrecipient agrees that neither it nor any third-party participant will use federa l assistance to influence any officer or employee of a federal agency, member of Congress or an employee of a member of Congress, or officer or employee of Congress on matters that involve this agreement, including any extension or modification, according to the following: (1) Laws, Regulations, Requirements, and Guidance. This includes: (a) The Byrd Anti-Lobbying Amendment, 31 USC§ 1352, as amended, (b) U.S. DOT regulations, "New Restrictions on Lobbying," 49 CFR part 20, to the extent consistent with 31 USC§ 1352, as amended , and (c) Other applicable federal laws, regulations, requirements , and guidance prohibiting the use of federal assistance for any activity concerning legislation or appropriations designed to influence the U.S. Congress or a state legislature, and (2) Exception . If permitted by applicable federal law, regulations, requirements, or guidance, such lobbying activities described above may be undertaken through the subrecipient's proper official channels. The Subrecipient agrees to submit a signed and dated Certification on Lobbying that appears in the attachment. Clean Air Act and Federal Water Pollution Control Act. The Subrecipient agrees: 1) It will not use any violating facilities ; 2) It will report the use of facilities placed on or likely to be placed on the U.S. EPA "List of Violating Facilities;" 3) It will report violations of use of prohibited facilities to FTA; and 4) It will comply with the inspection and other requirements of the Clean Air Act, as amended, (42 USC§§ 7401 -7671q); and the Federal Water Pollution Control Act as amended, (33 USC§§ 1251-1387). NCDOT PTD Federal Agreement Revised 6/28/2018 Page 18 of 23 111620a HCBOC Page 150 Public Transportation Employee Protective Arrangements. The Subrecipient agrees to comply with the following employee protective arrangements of 49 USC§ 5333(b): 1. Sections 5307 and 5339 . Under this Agreement or any Amendments thereto that involve public transportation operations that are supported with 49 USC § 5307 or 49 USC§ 5339 federal assistance , a certification issued by U.S. DOL is a condition of the Contract. 2. Section 5311 . When the Agreement involves public transportation operations and is supported with federal assistance appropriated or made available for 49 USC § 5311, U.S. DOL will provide a Special Warranty for its Award. The U.S. DOL Special Warranty is a condition of the Agreement. 3. Section 5310. The conditions of 49 USC § 5333(b) do not apply to Subrecipients providing public transportation operations pursuant to 49 USC§ 5310 . FTA reserves the right to make case-by-case determinations of the applicability of 49 USC§ 5333(b) for all transfers of funding authorized under title 23, United States Code (flex funds), and make other exceptions as it deems appropriate, and, in those instances, any special arrangements required by FTA will be incorporated herein as required . Charter Service. The Subrecipient agrees to comply with 49 USC 5323(d), 5323(r), and 49 CFR part 604, which provides that recipients and subrecipients of FTA assistance are prohibited from providing charter service using federally funded equipment or facilities if there is at least one private charter operator willing and able to provide the service, except as permitted under: 1. Federal transit laws, specifically 49 USC§ 5323(d); 2. FTA regulations , "Charter Service ," 49 CFR part 604; 3. Any other federal Charter Service regulations; or 4 . Federal guidance , except as FTA determines otherwise in writing. The Subrecipient agrees that if it engages in a pattern of violations of FTA's Charter Service regulations, FTA may require corrective measures or impose remedies on it. These corrective measures and remedies may include: 1. Barring it or any subcontractor operating public transportation under its Award that has provided prohibited charter service from receiving federal assistance from FTA; 2. Withholding an amount of federal assistance as provided by Appendix D to part 604 of FT A's Charter Service regulations; or 3. Any other appropriate remedy that may apply . The Sub recipient should also include the substance of this clause in each subcontract that may involve operating public transit services. NCDOT PTO Federal Agreement Revised 6/28/2018 Page 19 of 23 111620a HCBOC Page 151 School Bus Operations . The Subrecipient agrees to comply with 49 USC 5323{f}, and 49 CFR part 605, and not engage in school bus operations using federally funded equipment or facilities in competition with p ri vate operators of school buses , except as permitted under: 1 . Federal transit laws, specifically 49 USC § 5323(f); 2 . FTA regulat ions, "School Bus Operations ," 49 CFR part 605 ; 3 . Any other Federal School Bus regulations ; or 4 . Federal guidance, except as FTA determines otherwise in writing. If Subrecipient violates this School Bus Agreement, FTA may: 1. Bar the Subrecipient from receiving Federal assistance for public transportation ; or 2 . Require the Subrecipient to take such remedial measures as FTA considers appropriate . When operating exclusive school bus service under an allowable exemption, the contractor may not use federally funded equipment, vehicles, or facilities. The Subrecipient shall include the substance of this clause in each subcontract or purchase under this contract that may operate public transportation services. Substance Abuse Requirements (Recipients of Sections 5307. 5311. and 5339 funds QD.M . The Subrecipient agrees to establish and implement a drug and alcohol testing program that complies with 49 CFR parts 40 and 655, produce any documentation necessary to establish its compliance with part 655, and permit any authorized representative of the United States Department of Transportation or its operating administrations or the Department to inspect the facilities and records associated with the implementation of the drug and alcohol testing program as required under 49 CFR part 655 and review the testing process . The Subrecipient agrees further to submit the Drug and Alcohol Management Information System (DAMIS) reports before February 15 to NCDOT Public Transportation Compliance Office or its designee. 23. Contract Administrators. All notices permitted or required to be given by one Party to the other and all questions about this Agreement from one Party to the other shall be addressed and delivered to the other Party's Contract Administrator. The name, postal address, street address, telephone number, fax number, and email address of the Parties' respective initial Contract Administrators are set out below. Either Party may change the name, postal address, street address, telephone number, fax number, or email address of its Contract Administrator by giving timely written notice to the other Party. NCDOT PTO Federal Agreement Revised 6/28/2018 Page 20 of23 111620a HCBOC Page 152 For the Department: Name: Title: Agency : Email: MSC: Myra Freeman Financial Manager NCDOT/PTD Msfreeman 1@ncdot.gov 1550 Mail Service Center -Raleigh , NC 27699-1550 Physical Address: 1 S . Wilmington St, Rm 542, Transportation Building, Raleigh , NC 27601 Phone : 919-707-4672 Fax: 919-733-2304 For the Subrecipient: Name: Larry Smith Title: Transit Manager Agency: Harnett Area Rural Tranportation System Email: lsmith@harnett.org Phone: 910-814-4019 NCDOT PTD Federal Agreement Revised 6/28/2018 • Page 21 of 23 111620a HCBOC Page 153 IN WITNESS WHEREOF , this Agreement has been executed by the Department, an agency of the State of North Carolina , and the Subrecipient by and through a duly authorized representative and is effective the date and year first above written. SUBRECIPIENT'S FEDERAL TAX ID NUMBER: SUBRECIPIENT'S FISCAL YEAR END: ATTEST: TITLE: Clerk to the Board ATTEST: TITLE: NCDOT PTD Federal Agreement Revised 6/28/2018 BY: TITLE : BY : TITLE: COUNTY OF HARNETT 56-6000306 JUNE 30, 2021 CHAIRMAN DEPARTMENT OF TRANSPORTATION DEPUTY SECRETARY FOR MULTI -MODAL TRANSPORTATION Page 22 of23 111620a HCBOC Page 154 Attachment Certification Regarding Lobbying The Subrecipient certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension , continuation , renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, UDisclosure Form to Report Lobbying," in accorda nce with its instructions . (3) The Subrecipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Subrecipient's Authorized Representative: Title: Chairman, Harnett County Board of Commissioners Date: NCDOT PTO Federal Agreement Revised 6/28/2018 Page 23of23 111620a HCBOC Page 155 APPENDIX A NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION PROJECT NUMBER: 21-39-040S APPROVED BUDGET SUMMARY EFFECTIVE DATE JULY 1, 2020 PROJECT SPONSOR: COUNTY OF HARNETI PROJECT DESCRIPTION: FY21 BUS AND BUS FACILITIES PROGRAM 1. TOTAL PROJECT EXPENDITURES DEPARTMENT -5330 -CAPITAL 44637.46.2.3 PERIOD OF PERFORMANCE JULY 1, 2020 THRU JUNE 30, 2021 II. TOTAL PROJECT FUNDING CAPiTAL ROLLING STOCK AGREEMENT# TOTAL 44637.46.2 .3 TOTAL 100% $325,000 $325,000 FEDERAL 80.00% $260,000 $260,000 STATE 10.00% $32 ,500 $32 ,500 $325 ,0 00 LOCAL 10% $32 ,500 $32 ,500 111620a HCBOC Page 156 NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION APPROVED PROJECT BUDGET PROJECT : SPONSOR: WBS: 21 -39-040S COUNT Y OF HARNETT 44637.46.2.3 DEPARTMENT 5330 -CAPITAL -BUS ROLLING STOCK OBJECT G546 TOTAL CAPITAL TITLE 20ft LT W/L F-Rpl App roved Capital Budget APPROVED BUDGET 325 ,000 $325,000 Page 2 of 2 111620a HCBOC Page 157 PROGRAM SUMMARY SHEET REQUIREMENTS 5339 Bus and Bus Facilities NORTH CAROLINA Department of Transportation FEDERAL Capital l!\ • _ _:'.'~<::... _______ ------., This guidance is for all subrecipients receiving planning assistance to support to replace , rehabilitate and purchase buses and related equipment and to construct bus-related PRINCIPLE facilities including technological changes or innovations to modify low or no emission vehicles or facilities . Funding is provided through fonnula allocations and competitive grants. A sub-program provides competitive grants for bus and bus facility projects that support low and zero-emission vehicles. Eligible subrecipients: NCDOT is the designated recipient. Subrecipients may be public agencies or private nonprofit organizations engaged in public transportation in rural and ELIGIBLE small urban areas. SUBRECIPIENTS and Capital projects to replace , rehabilitate and purchase buses , vans , and related equipment, ACTIVITIES and to construct bus-related facilities , including technological changes or innovations to modify low or no emission vehicles or facilities . Subrecipients must have sufficient funds to operate and maintain the NCDOT-funded FINANCIAL program , and plan for any future program needs . Subrecipients must have fiscal control CAPACITY and and accounting procedures sufficient to perm it tracking and reporting of grant funds . Any MANAGEMENT funds borrowed from a parent organization or governmental organization must be reported to NCDOT within 15 days. Subrecipients that expend more than $500 ,000 in federal funds from all sources per 09 AUDIT REPORTS and NCAC 03M .0205 Minimum Reporting Requirements for Recipients and Subrecipients FINANCIAL (including federal funds provided through NCDOT) in a year must submit the annual single STATEMENTS audit required and evidence of resolution of findings related to the transit program to NCDOT. VEHICLE TITLES Subrecipients will title the equipment and NCDOT Public Transportation Division be named first lien holder. NCDOT will maintain the t itle documentation in its files . When the project equipment has been replaced, NCDOT will release the lien . Useful life standards are maintained in NCDOT's Transit Asset Management (TAM) Tier II Sponsored Plan . This inventory is updated on an annual basis . INSURANCE Subrecipients will maintain insurance as defined in the procedures. MAINTENANCE Subrecipients will maintain project equipment at a high level of cleanliness, safety , and mechanical soundness. An 80 percent on-time perfonnance standard for equipment and wheelchair lifts has been set. All maintenance activities are entered into Trapeze EAM and perfonnance is monitored . FTA-and State-funded facilities require a written maintenance plan and annual submission of the maintenance performed. PROGRAM Subrecipients are required to report monthly or quarterly when claims are submitted and at the end of the year with the final claim . Penalties will be imposed when reports have not REPORTING been submitted by the published reporting deadlines. 1 111620a HCBOC Page 158 PROGRAM SUMMARY SHEET REQUIREMENTS Section 5339 Circular - C 5100.1 Award Management Requirements 5010.1 E REFERENCES OMB's Uniform Administrative Requirements 2 CFR 200 NC Public Transportation Business Guide 09 NCAC 03M .0205 Minimum Reporting Requirements for Recipients and Subrecipients State Management Plan UPDATES/REVISIONS Original Date: 4/20/2018 Last Amended Date: 2 111620a HCBOC Page 159 AGENDA ITEM~ ~~~Harnett , ~~; .::.C..:O:....U;;.....;.N;....T.;....;.Y _____________________ _ ----c' NORTH CAROLINA www.harnettorg RESOLUTION PROVIDING FOR ELECTRONIC LISTING AND EXTENDING THE TIME FOR FILING ELECTRONIC LISTINGS OF PERSONAL PROPERTY FOR PROPERTY TAX PURPOSES WHEREAS, pursuant to North Carolina General Statute § 105 -310.1, the Hamett County Board of Commissioners (hereinafter referred to as the "Board") may, by resolution, provide for electronic listing of personal property and delegate its authority to provide for electronic listing of personal property to the county assessor; and WHEREAS, pursuant to North Carolina General Statute§ 105-307, the Board may, by resolution, extend the deadline for filing electronic listings of personal property under G.S. § 105- 304 up to June I; and WHEREAS, North Carolina General Statutel05-3 l l(b) authorizes the use of electronic signature of personal property listings which are submitted electronically. NOW THEREFORE BE IT RESOLVED by the Hamett County Board of Commissioners as follows: Section 1. Personal property listings may be submitted and signed electronically. Section 2. The Board delegates its authority to provide for electronic listing of personal property to the Hamett County Tax Administrator, whose role includes that of Tax Assessor under North Carolina General Statute§ 105-296. Section 3. The following procedures will apply to electronic tax filings: I. Facsimiles and emailed forms will not be accepted as electronic listings. 2. Electronic listings must be submitted online. In order to file electronically, the taxpayer must use an electronic listing application approved by the County. 3. To request an extension to electronically file personal property listings after January 31 , the taxpayer must file an online request for extension of time during the month of January and must provide an Account ID provided by the County and associated with the location for which the extension is requested. 4. Once an extension of time has been granted by the Tax Administrator, the electronic filing must be received by the Tax Administrator no later than April 15 or next business day if the fifteenth is on a weekend in order to avoid late list penalties. Section 3. This Resolution shall be recorded in the minutes of the Board and notice of the extension of time for electronic filing of personal property listings shall be published as required byG.S. § 105-296(c). Section 4. This Resolution is effective for all tax years after its adoption and at such time as the Tax Administrator has the ability to implement a system for electronic listing. Section 6. That the County Manager, County Attorney, and Tax Administrator take all actions necessary to accomplish the purposes of this Resolution. Duly adopted this the 16th day of November, 2020. HARNETT COUNTY BOARD OF COMMISSIONERS Mark Johnson, Chairman ATTEST: Margaret Regina Wheeler, Clerk 111620a HCBOC Page 160 Board Meeting Agenda Item AGENDA ITEM _.Y_K_ MEETING DATE: November 16, 2020 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Fireworks Permit request for Anderson Creek Club REQUESTED BY : Larry Smith, Emergency Services Director REQUEST : Emergency Services is requesting the approval of the fireworks application from East Coast Pyrotechnics for the Town of Lillingtons Veterans Day Fireworks Display. East Coast Pyrotechnics meets all requirements and has met fire code compliance for the event. The actual event will take place November 11th at 7:00 p.m. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\U sers\gwheeler\AppData \L-Oca l\M icrosoft\ W indows\JN etCache\Content. Outlook\ W 5ENE9SY\ Town of Lillington Fireworks Request.docx Page I of I 111620a HCBOC Page 161 November 6, 2020 Dan Denning East Coast Pyrotechnics P.O. Box 209 Catawba, SC 29704 Fire Ma r shal Division Re: Town of Lillington Veterans Day Fireworks Application Number FMFW2011-0001 To Whom It May Concern, The application for the outdoor public display of fi reworks has been reviewed and approved as submitted. The public display shall be in accordance with the NC Fire Prevention Code an d NFPA 1123. Prior to the issuing permits for fireworks display, a compliance inspection of the display site and demonstration of the display operation shall be approved. The compliance inspection will be conducted before the time of the show . • Fire Protection for Fireworks o Portab le fire extinguisher shall be placed at the discharge area and standby fire apparatus shall be pl aced down range for fall out. o Contact shall be made with the local Fire Department to estab lish terms for standing by with apparatus and personnel. o Confirmation with the local fire department shall be returned to this office. o The shoot time has been established for November 11, 2020 at 7: 00 pm. If ch anges are mad e contact needs to be made to thi s office by phone at 910- 893-0742 (D . B. Wallace). o Fireworks must never be left unattended . • Distance o At least 70 feet for diameter inch of shell must be provided between the shoot site and the public (5 " largest mortar = 350 feet) • Permits o Final inspection will be conducted that day of th e event and the permit will be issued. 111620a HCBOC Page 162 Harnett C;;...,.;:.O_U;;.....;..N;...T~Y---------*--fl..._/~ tlnelf9on<y !.fiW'icci t>opartment , ')· ·. '. r : ·t, ~ ~ ww-.·.h•rnt tt .or9 • Setup o You may contact our office for a representative to meet on site during setup or for any additional questions that may arise. (910) 893-7580. • During the firing of the display, all personnel in the discharge site shall wear the following: o Head protection o Eye protection o Hearing protection o Foot protection o Cotton, wool, or similarly flame-resistant , long-sleeved, long-legged clothing • The sponsor shall consult with the AHJ and the operator to determine the level of fire protection required. • The following shall apply to crowd control: o Monitors whose sole duty is the enforcement of crowd control shall be located around the display site and at other locations as determined by the sponsor. o The AHJ and the operator shall approve the provisions for crowd control. • Fireworks Display Supervision. Whenever in the opinion of the fire code official or the operator a hazardous condition exists, the fireworks display shall be discontinued immediately until such time as the dangerous situation is corrected. Thank you again for submitting the plans for the fireworks display. Please review the plans and adhere to any notes and alterations that were made in addition to the original drawings. These remarks are for the plans that were submitted and its original intent. These remarks do not apply if the original intent changes or what was submitted on the above date changes . If you have any questions , please do not hesitate to call this office Sincerely, D. Banks Wallace Chief Deputy Fire Marshal 111620a HCBOC Page 163 Fireworks Application Ennarg111cy ~ D11pal1men't www.liwMtt,«9 Attached you will find an application for a Fireworks Discharge Permit. This appl ication must be completed and returned to Central Permitting prior to issuance of the permit. Please allow thirty {30) calendar days for processing and Board of Commissioner approval. There is a $100.00 permit fee assessed per discharge event. Permit fees shall be paid prior to issuance of permits . If you have any questions, please feel free to contact us. Items required for pennit issuance: • All blanks must be completed on the application . • Permit holder is required to obtain liability insurance in an amount sufficient to cover the claims of any person(s) who may be injured or otherwise damaged as a result of the display. The insurance must name the County of Harnett as an additional insured with a minimum amount of one million dollars ($1,000,000). A copy of the Certificate of Insurance evidencing the coverage must accompany the application . • A detailed site plan indicating the discharge and storage locations as well as distance . • Manufacturer's technical data sheet of each type of pyrotechnic to be discharged. Application Index Section I: Information on the person, group, corporation , association, or entity sponsoring, holding, or primarily responsible for the event Section II : Information on the pyrotechnician Section Ill: Information on the actual display Section IV: Public safety information . (Name of fire district where the discharge will take place, address of the nearest fire station, and name and address of the nearest medical facility) Section V: Notarization of the application. (APPLICATION SIGNATURES MUST BE NOTARIZED) Section VI: Fire Department Comments. (Must be completed by the chief of the local fire department representing the district where the discharge will take place) Section VII: For Hamett County Fire Marshal use only Section VIII: Fireworks Permit Number. THE COMPLETED FIREWORKS PERMIT MUST BE ON SITE DURING THE DISCHARGE OF PYROTECHNICS 111620a HCBOC Page 164 • Harnett ci._o..,;.~-.. u,;;;,.c .... h~-.{)-~.,..;N~-. ---------$-A-(@) wwwJJ•nett,or9 b APPLICANT INFORMATION : Note : The applicant is the person, group, corporation , association, or other entity sponsoring, holding or primarily responsible for the event or enterprise for which this permit is requested. Please type or print Applicant: Billing Address : C,~-iJ.-,t ' I ·=:, 4 ~ d-7 71 •i.L =-'--,..,.--=-1,'---'--=-" I.{./-=-() ;_;__ ____ ,"'NE rz= Contact Person: ]) A-N-·-oEH ~ I 1-t.l'") Contact Email : Contact Phone: ,._ __ }-__ ---- President or CEO (for corporate applications): --------------------- Is the applicant insured with respect to the discharge of fireworks/pyrotechnics: Yes _ _..rt]_, __ No 0 If covered, specify the source , amount , and coverage period of the insurance : Source: -+C~Eflc.J..::.,::._J_l __ /,_'+1..!..Trl_._...L..l:.....?ru'-"""-. ·..!..fE_,.::-i'J===------Amount: $ ______ _ Coverage Period:---------------------------- 2 111620a HCBOC Page 165 * ..... a Jf.ni\ -~-~ PYROTECHNICIAN INFORMATION : Note: This is to be completed by the indiv idual who will shoot and/or discharge the fireworks or pyrotechnics. Technician Name : Billing Address : I .. J LLt ~{(; l?JN 'NC ;;;2) st? Contact Email : I de!\ n t f'.q@ Liu E , Co v1)\_ Contact Phone : \----)-__ ---- Bureau of Alcohol, Tobacco and Firearms permit/license type and number: /-SC -00 ()_;)3 Pyrotechniclans' training and experience: f\1 t LJL--iF /lj-9 v/ Is the technician insured with respect to the discha rge of fireworks/pyrotechnics: Yes ___ No __ _ If covered, specify the source, amount, and coverage period of the insurance: Source: __ C=--E-* __ T"" __ --=--~--1 __ 'i_~_ ...... _~ _____ Amount:$ ______ _ Coverage Period : _________________________ _ 3 111620a HCBOC Page 166 trnRJency S.,w,iu, DllparbMnt -..h.un«tt,M1J !!h DISPLAY INFORMATION : Who provided this information: Applicant: __ ~ __ Technician : ____ Both: ___ _ Type of display event: Carnival: ____ Exhibition : ____ Fair: ___ _ Pµqlic Celebration : l Other:_~,__-VlV~ ~t: ,_;).o.._ ~u 71 q_o Proposeddateandtimeoftheevent: ~~ . :f/,'N a .m.~ Proposed location or site: Ch~i$ Ci?: ~l £L-(:j , L, LL1tt6[01--I P!HaJ:; -7 q ,, / :S-- Altematedateandtimeoftheeven ~Lt 5 , J.OstD () E, Jubr', ;)O:aa,: /~ N O\Y. , ;;,. 1 1 :> v:;:w 7; c,n ' (Above Alternate date and time will only be used if the event is cancelled due to inclement weather in lieu of secondary date approval and processing) Type and quantity of fireworks/pyrotechnics to be used and the sequence of the discharge/shooting: S 11 , Lf '', 5 1 ' A-#2t'A-L . .5hGLL5 o/: i3oy I Tl::--rv\.S f I /LIOTE: • 5 11 IS Estimated duration of the display: ~ (VU .._iv'"'[c S Specify any safety precautions to be taken: COL.( ~C)L,. l/--;t-; .. iD L c-o B V L t{FD, 7 4 111620a HCBOC Page 167 IV. PUBLIC SAFETY INFORMATION: E"*'IIM\CY ~wiat, DepartJMnt -..1iaawtt.or9 The display will occur within the following fire district: ___,_/_;....::....:..._L_l_._l -~=--h_TZ>_' -"-f(_· ________ _ '!1 /\A I LE Location of the nearest fire station: ____ [5._d __ ,_ vt, ________________ _ Nearest medical facility: Name: Ce,--, ~l')L-{#JRN G-TT-Location: LI ll; tlh TZJl'-1 5 111620a HCBOC Page 168 STATE OF NORTH CAROLINA COUNTY OF t:\()yot% I, fh:x:ndt) G. ~·1::ff, ~ , a Notary Public of the County and State aforesaid, do hereby certify that Ch Y'\ U'nn,()~ signed and sworn to before me this day. Witness my hand and official stamp, this the \.D day of...,_\\.,____, 2oZO ~~~:_ Notary Public 6 111620a HCBOC Page 169 • Harnett COUNTY *· ... b. /fm\ . .. ;;~'O..;ll;;..H..;:;..•C1f.;:;.R;..,t.;;.U_N;...,~----------. -&0..-~ Em.g.,,cJ $a,wic.ti DapartnNM www.Ji.nett,DI'~ VI. FOR OFFICE USE ONLY: Fire Chiefs Office Comments: Fire Marshal's Office Comments : Fire Marshal's Office Recommendation : Deny: D Fire Marshal's Office Signature: ....:c'.J=-__:1...a:::....:=.. _____ ....,1--"r+-----Date: ____ _ Board of Commissioner's Comments: Reviewed For Code Compliance By: D. Banks Wallace Chief Deputy Fire Marshal 11/06/2020 12 :58 :05 PM Final Board Approval: Approved :D Denied : D Board of Commissioner's Signature: ----------------Date: ____ _ Board of Commissioner's Representative (Printed Name): ----------------- Fireworks Permit Number: 7 111620a HCBOC Page 170 Town of Lillington 307 S 1st St Lillington, NC 27546 Lillington·, .. NC Lillington -NC Maximum Caliber: 5-lnch { III Harnett County Public Library ff Summerville Fire Dept 111620a HCBOC Page 171 May 21, 2020 To Whom it May Concern, Re: Manufacturer's TDS for Pyrotechnics AS requested by the permit application this information was provided in detail by digital format to Banks Wallace with the Harnett County Fire Marshal 's office. The PDFs were sent for the following manufacturers; Glorious Sunny Yung Feng Melrose Vulcan This list will cover any product used in shows in Harnett County by East Coast Pyrotechnics during 2020 . Resphfully, 0~· /Y(2vt . Dan Denning J East Coast Pyrotechnics 111620a HCBOC Page 172 ACORD• CERTIFICATE OF LIABILITY INSURANCE I DA TE (M MIDD/YYYY] ~ 9/24/2020 THIS CERTIFICATE IS ISSUED AS A MATIER OF INFORMATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANO THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the pollcy, certain pollcles may require an endorsement. A statement o n this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAMl'c: Britton Gallagher r.~~NJ_ F"l); 2 16-658-7100 -'FAX --·· . . -------·-. One Cleveland Center , Floor 30 #--~-i (AIC, Nol:__ ------- E.f!IAIL 1375 East 9th Street •nnRESS · ------·---- C lev eland OH 44114 ·-----·· ________ !_t'!SURER (S) AFFORDING_(:?VERAGE ·------, __ NAIC # _ INSURER A : Everest Indemnit y Insurance Co. ----------_____ 10851 ··----- INSURED INSURER e : Everest Denali Insurance Company East Coast Pyrotechnics Inc. INSURER c : L~ Mutual Insurance Co =.] ___ ~ .. P . 0. Box209 Catawba SC 29704 INSURER D : Axis Su!J21US Ins Com_P.any -·----26620 INSURERE : .. ----· -· J_ ______ -- INSURERF : COVERAGES CERTIFICATE NUMBER: 578142096 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO TH E INSURED NAMED ABOVE F OR TH E POLICY PERIOD INDICATED. N01WITHSTAND1NG ANY REQU IREME NT, TERM OR COND ITION OF ANY CO NTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY SE IS SUED OR MAY PER TAIN, THE INS URANCE AFFORDED BY THE POLICIES DESCR IBED HEREIN IS SUBJECT TO ALL THE TE RMS , EXCLUSIONS AND CON DITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ~L SUBR I ,:~';fnV,./l./v, POLI CY EXP - LTR TYPE OF INSURANCE l ,u~~ ·--POLICY NUMBER IMMIDD/YYYYI LIMITS A GENERAL UABIUTY y Sl8ML0000S-201 I 3/3012020 3/30/2021 EACH OCCURRENCE S 1,000.000 ·-···----X COMMERCIAL GENERAL LIABILITY UAMl<\>l: TO """' I t:U $S00.000 -· D CLAIMS-MADE 0 OCCUR PREMISES (Ea occurrencel ----·-- -! MEO EXP (Anv one person) $ ·-- I PERSONAL & ADV INJURY S 1,000,000 -i ·----GENERAL Aq_GREGATE S 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: I ! , PRODUCTS· COMP/.Qf_AGG S 2,000.000 -------. I POLICY [x"I ~re n LOC $ B AUTOMOBILE UABIUTY y I S18CAOOOOS-201 I 3/3012020 3/30/2021 ~MBINEO SINGLE LIMIT >---il..~J:!!) ______ .i J.Q.ol!.llQQ __ -. --- X ANY AUTO I I OI LY INJURY (Per pe<son) I S >-ALL OWNED r-SCHEDULED I . -------------.--:-----------. -- I BODILY INJURY (P<>r accident) H 1--AlJTOS L_ AUTOS I I ,x I X NON-OWNED I PROPERTY DAMAGE ---.. --,-----... --------- HIRED AUTOS ' AUTOS .JP•• acciden_JJ.._______ _ ·--·-----___ ' ' I s I D rx UMBRELLA UA8 MOCCUR y i P-001-00026992&-01 3/3012020 3/30/2021 EACH OCCURR ENCE $4,000,000 I ·-- EXCESSUAB CL.AIMS-MADE I AGGREGATE $4 ,000,000 OED I I RETENTION$ I $ C I WORKERS COMPENSATION WCS-39S-727027-020 9/3012020 9/3012021 ~ -I T~~If;J,l;.,_ I IOTH- I AND EMPLOYERS' UABIUTY YI N .EB -- A~ PROPRJETORIPAATNER/EXECUTIVE D N I A E.L EACH ACCIDENT $1,000,000 OFACER/\AEMBER EXCLUDED? (Mandatory in NH) E.L DISEASE. EA EMPLOYEE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L DISEASE· POL ICY LIMIT $ 1.000.000 I DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101 , Addltlo nal Remar1<s ScNdule, If m or8 space ls required) Additional Insured extension of coverage is provided by above referenced General Liability policy where required by written agreement. FIREWORKS OISPLAY: November 11 , 2020 ADDITIONAL INSURED: 1 ) TOWN OF LILLINGTON 2)COUNTY OF HARNETT CERTIFICATE HOLDER TOWN OF LILLINGTON PO BOX 296 LILLINGTON NC 27546 I CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESEN TATIVE /~-i © 1988·2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 111620a HCBOC Page 173 • ' East Coast Pyrotechnics lnc. P .O. Box 209 Catawba, S C 29704 DEPARTMENT OF JUS T ICE Bure a u of Alc ohol. Tobacco, Firearm s and Explo sive s Martins hurg. WI' 25405 November 3, 2020 90 I 090:SCS /SC C 5 400 File Number: l-SC -00223 Premi ses Address: 4652 Catawba River Road , C atawba, SC 29704 Dear Sir/Madam: This letter acknowledges receipt o f your t imel y application to renew your Federal explosives license/permit I SC00223 . The Bureau of Alcohol , Tobacco, Firearms and E xplosives (A TF ) is not abl e to process your application prior to th e expiration date of your license/permit. However, Federal law allows you to continue operations under your current license/permit until such time as A TF completes processing your application. See 5 U.S .C . § 558. This letter, or as explained below, a follow-up letter, will serve as your license/permit until we complete action on your renewal. It is referred to as a Letter of Authorization (LOA). Since we have not completed proce ssin g your application , you may s upply a copy of this Jetter to other licensees/permittees, e .g ., your di stributors, for the next si x months (or until we complete action on your renewal , if that occurs in less than six months) as evidence of your licensed/permitted status. If we have not complete d processing your application for rene wal within six months of the date of this letter, we will send you another letter, which will also be valid for six months (or until we complete action on your renewal, if that occurs in less than six m onths). This is of course contingent upon your remaining entitled to continue operations under your current license/permit. Please direct questions or concerns regarding this letter to Sandy Curti s at 304-616-4406. Sincerel y, Shawn Stevens Acting C hief, Federal Explos ives Lice nsing Center ATF web address: w ww.atf.gov 111620a HCBOC Page 174 AGENDA ITEM -.Y_L_ Harnett ,~ ........ COUNTY '--__........_ __ NORTH CAROLINA www.harnett.org A RESOLUTION TO CHANGE THE MEETING LOCATION OF THE DECEMBER 7, 2020 REGULAR MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Hamett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may change the place or time of a particular meeting by resolution: that the Board has determined that on Monday, December 7, 2020 at 9:00 am it will hold its regular meeting. in the Commons Area Meeting Room, 309 W. Cornelius Hamett Blvd, Lillington, NC. This is a change in meeting location from 420 McKinney Parkway, Lillington, NC. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Hamett County that the location of its regular meetings on Monday, December 7, 2020 at 9:00 am is hereby changed to Commons Area Meeting Room, 309 W. Cornelius Hamett Blvd, Lillington, NC; that this Resolution shall be filed with the Clerk to the Board, posted at the regular meeting place and forwarded to all parties on the County's Sunshine List. Adopted by the Hamett County Board of Commissioners in regular session, this 16111 day of November 2020. HARNETT COUNTY BOARD OF COMMISSIONERS By: -------------------Mark B. Johnson, Chairman Attest: Margaret Regina Wheeler, Clerk strong roots • new growth 111620a HCBOC Page 175 AGENDA ITEM _.Y=MJ RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE ISSUANCE OF AN OPERATIONAL LOAN TO THE HARNETT COUNTY PROPERTIES CORPORATION THAT WHEREAS, Ha rnett County, North Carolina (the "Cou nt y) is a valid existing p olitical subdi vis ion of the State of North Carolina, ex isting as suc h under and by virtue of the Constitution, statutes and laws of the State of North Caro lina; and WHEREAS, pursuant to G.S. § 158-7. l th e County has the au th ority to acquire a nd develop land for business/industrial parks as a public purpose; as a re su lt of this authority the County ha s procured and developed certain real property known as the Brightwater Science and Technology Campus located in Neills Creek Township , ("Brightwater") and th e Edgerton Industrial Park II loc ate d in Averasboro Township ("Edgerton II") in H arnett County, NC; and WHEREAS , Harnett County Properties Corporation ("HCPC") is a North Carolina non - profit corporation which was formed to provide assistance to the County in furthering the public purpose of economic developme nt in Harne tt County; that pursuant to G.S. § 153A-449 the County may contract with and appropriate fund s to any corporation in order to carry out any public purpose that the County is authorized by l aw to engage in ; furtherm o re, pursuant to G.S. §160A-279, whenever a county may appropriate fund s to any private e ntity which carrie s out a public purpose, the county may, in lieu of or in addition to the ap propriation of funds, convey by private sale to such entity any real o r personal prop erty w hi ch it owns; and WHEREAS, the County and HCPC h ave negot iated and entered into three Prope rty Transfe r and Appropriation Agreeme nt s w hereby the County ag reed to convey to HCPC by private sale certain real property tracts located in Bri ghtwater and Edgerton II in order that HCPC can develop, market, and sell said real property tracts in order to assist the County in carrying out the public purpose of economic development; that said efforts by HCPC h ave a lready been s uc cessfu l in the development, marketing, and sale of a 4.12 acre tract in Brightwater to the Harnett Health System, Inc . pursuant to the firs t Prop e rt y Transfer and Appropriation Agreement dated November 5 ,2018;and WHEREAS, in order to carry out its chartered public purpose of assisting the County in promoting economic development in Harne tt County , HCPC is in need of operational monetary fund s; that th e County a nd HCPC ha ve negotiated a Loan Agreement whereby the County shall issue an unsecured loan to HCPC in the principal amount of $350,000.00 with said loan proceeds to be used and repaid by HCPC pursuant to said Loan Agreement terms. NOW, THEREFORE, BE IT RESOLVED BY THE HARN ETT COUNTY BOARD OF COMMISSIONERS AS FOLLOWS: I. Purs uant to G.S. § I 53A-449, th e Board of Commiss ioners does hereby authorize the issuance of a loan to th e Harnett County Properties Corporation in the principal amount of $3 50,000.00 in exchange for a Loan Agreement and Promissory Note ("Note") properly authorized and executed by HCPC which mand a te s repayment of the loan principal amount together with 2% per annum accrued interest from the Note incept ion date with the Note to be payable On Demand by the County allowing HCPC 90 days to pay once demand is made in writing by the County to 111620a HCBOC Page 176 HCPC; further requirements concerning the use of said loan fund s by HCPC are pursuant to the Loan Agreement between the County and HCPC, the t erms of w hi ch are incorporated h erein and approved as part of thi s Resolution. 2. The Chairman of the B oard of Commissioners is aut horized to execute the necessary documents to effectuate this loan arrangement. Duly adopted thi s the 16th day of November, 2020. STATE OF NORTH CAROLINA COUNTY OF HARNETT Mark B. Johnson, Chairman Harne tt County Board of Commissioners I, M a rgaret Regina Whee le r, Clerk to the Board of Commi ssioners of the County of Harne tt, North Carolina, DO HEREBY CERTIFY tha t the foregoing is a true and exact copy of a resolution entitled, "RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE ISS UANCE OF AN OPERATIONAL LOAN TO THE HARNETT COUNTY PROPERTIES CORPORATION" adopted by the Board of Commissioners of the County of H arnett, North Carolina at a regular meeting held on the 16th d ay of November, 2020. WITNESS my hand and the corporate sea l of th e County of Harnett, North Carolina, this the 16 1h day of November, 2020. Margaret Regi na Wheeler Clerk to the Board County of Ha rnett, North Carolina 111620a HCBOC Page 177 NORTH CAROLINA HARNETT COUNTY LOAN AGREEMENT This LOAN AGREEMENT (the "Agreement") is entered into this day of November, 2020 by and between HARNETT COUNTY, NORTH CAROLINA, a political subdivision of the State of North Carolina (the "County") and HARNETT COUNTY PROPERTIES CORPORATION, a North Carolina nonprofit corporation ("HCPC"), with each being referred to singularly as a "Party" and cumulatively as the "Parties". WITNESS ETH THAT WHEREAS, the County has a vital interest in the public purpose of economic development to more effectively recruit companies to locate more business and industrial facilities to the County, and thereby to create more quality jobs for residents of the County, and to diversify and increase the property tax base in the County, in order to maintain a lower property tax rate while at the same time being able to provide services to County residents; and WHEREAS, HCPC is a nonprofit corporation which was formed to provide assistance to the County in furthering the public purpose of economic development by assisting and working cooperatively with the County to develop quality certified business/industrial parks and to construct shell buildings, which will be essential elements in the County's efforts to recruit companies to the County; and WHEREAS, it would be advisable for the County to work with HCPC which can accept conveyances of land, acquire land , develop business and industrial parks, and market those parks 111620a HCBOC Page 178 to recruit projects in order to limit liability exposure of the County and public funds , and to more effectively carry out these public purposes; and WHEREAS, pursuant to G.S. §158-7.1 the County has the authority to acquire and develop land for business/industrial parks as a public purpose; and WHEREAS, pursuant to G.S. § 153A-449 the County may contract with and appropriate funds to "any person, association, or corporation, in order to carry out any public purpose that the county is authorized by law to engage in"; and WHEREAS, pursuant to G. S. §160A-279, whenever a county may appropriate funds to any private entity which carries out a public purpose, the county may "in lieu of or in addition to the appropriation of funds, convey by private sale to such entity any real or personal property which it owns ... "; and WHEREAS, in order to carry out its chartered public purpose of assisting the County in promoting economic development in Harnett County, HCPC is in need of operational monetary funds; that the County and HCPC have negotiated a Loan Agreement whereby the County shall issue an unsecured loan to HCPC in the principal amount of$350,000.00; that the use of said loan proceeds and repayment terms are more particularly set forth in this Loan Agreement. NOW THEREFORE, for and in consideration of the mutual covenants and promises set forth herein, the sufficiency of which is acknowledged by the Parties, the Parties agree as follows. 1. Loan Terms. The County shall issue a loan to HCPC in the lump sum of $350 ,000.00 in exchange for a Loan Agreement and unsecured Promissory Note ("Note") properly authorized and executed by HCPC which mandates repayment of the loan principal amount together with 2% per annum accrued interest from the Note inception date with the Note to be 2 111620a HCBOC Page 179 payable ON DEMAND by the County allowing 90 days to pay once the demand is made in writing to HCPC. The Note shall be in a format attached hereto as Exhibit A. 2. Use of Loan Proceeds by HCPC. The loan proceeds from the County shall be used by HCPC solely for the public purpose of promoting and supporting economic development within the County. Uses of these funds , which will be allowed , include: a. Uses of funds which would be permitted for the County pursuant to G .S. § 158-7. I (b ); b. Payment for legal and accounting services necessary in connection with HCPC discharging its duties; c. Payment of amounts owed to the County to repay debts on a property conveyance covered by other agreements; d. Marketing expenses for property owned by HCPC, provided that the marketing efforts being paid for are carried out in conjunction and full cooperation with the County 's economic development program, which shall have the lead responsibility for marketing all business parks and shell buildings owned by HCPC; e. Cooperative payments to and in conjunction with any private sector entity that develops property or constructs shell buildings in cooperation with HCPC as a public private partnership effort; f. Costs related to engineering and analyses and other professional assistance needed to certify any business/industrial park as to evaluate any building improvements. 3 111620a HCBOC Page 180 g. Costs related to site evaluations or other costs in connection with the recruitment of an End User to locate a facility on the subject properties; and h . Such other expenses as may be necessary for HCPC to carry out its obligations under and expectations in connection with any property transfer agreements. The receipt and utilization of any loan funds under this Agreement shall be subject to the reporting requirements set forth in Section 3 herein, and the audit requirements set forth in Section 5 . 3. Reporting. The HCPC Board shall on or about the first meetings of the County Board in July and January of each year make reports to the County Board regarding the utilization of all loan funds to HCPC . 4. Cooperative Economic Development Efforts. It is essential that the activities and efforts of HCPC are consistent with and fully supportive of the County's overall economic development goals and programs. Consequently, the HCPC Board will consult regularly with the staff provided by the County and the County Manager to assure that all of its activities are consistent with and supportive of the County's overall economic development goals and programs. 5. Audits. HCPC will annually provide its financial statements to the County. If HCPC has an audit ofits financial records conducted annually, it will provide to the County a copy of all such audits . In addition, the County shall have the right at any time to conduct an audit of HCPC 's financial records, which will be done at the County's sole expense. 6. Indemnification . HCPC hereby agrees to indemnify, protect and save the County and its officers, directors and employees harmless from all liability, obligations, losses, claims, 4 111620a HCBOC Page 181 damages, actions, suits, proceedings, costs and expenses, including reasonable attorneys' fees arising out of, connected with, or resulting directly or indirectly from the properties or the transactions contemplated by or relating to this Agreement, including without limitation, the possession, condition, construction or use thereof, insofar as such matters related to events subject to the control of the HCPC and not the County. The indemnification arising under this Section shall survive the Agreement's termination. 7 . Termination. Upon the dissolution of HCPC or HCPC 's insolvency, this Agreement shall be terminated. Upon the termination of this Agreement all property and funds held by HCPC shall be conveyed to the County or another nonprofit entity designated by the County in its sole discretion . Upon the conveyance of all property and funds held by HCPC this note from H CPC to the County shall be marked as paid in full and cancelled. 8. Assignments. HCPC shall not sell or assign any interest in or obligation under this Agreement without the prior express written consent of the County. 9. Governing Law. The parties intend that this Agreement shall be governed by the law of the State of North Carolina. 10. Notices . (a) Any communication required or permitted by this Agreement must be in writing except as expressly provided otherwise in this Agreement (b) Any communication shall be sufficiently given and deemed given when delivered by hand or five days after being mailed by first-class mail, postage prepaid, and addressed as follows: (1) If to HCPC, to: P.O. Box 1270, Lillington, NC 27546 5 111620a HCBOC Page 182 (2) If to the County, to: P .O. Box 759, Lillington, NC 27546 (c) Any addressee may designate additional or different addresses for communications by notice given under this Section to each of the others. 11. Severability. If any provision of this Agreement shall be determined to be unenforceable, that shall not affect any other provision of this Agreement. 12. Entire Agreement; Amendments. This Agreement, including Exhibit A which is incorporated herein and made a part hereof, constitutes the entire contract between the Parties, and this Agreement shall not be changed except in writing signed by all the Parties. 13. Binding Effect. Subject to the specific provisions of this Agreement, this Agreement shall be binding upon and inure to the benefit of and be enforceable by the Parties and their respective successors and assigns . 14 . Time. Time is of the essence in this Agreement and each and all of its provisions. 15. Liability of Officers and Agents. No officer, agent or employee of the County or the HCPC shall be subject to any personal liability or accountability by reason of the execution of this Agreement or any other documents related to the transactions contemplated hereby. Such officers, agents , or employees shall be deemed to execute such documents in their official capacities only, and not in their individual capacities. This Section shall not relieve any such officer, agent or employee from the performance of any official duty provided by law. 16. Counterparts. This Agreement may be executed in several counterparts, including separate counterparts. Each shall be an original, but all of them together constitute the same instrument. 6 111620a HCBOC Page 183 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in their corporate names by their duly authori zed officers, all as of the date first above written. HARNETT COUNTY, N .C. Mark B. Johnson Chairman, Harnett County Board of Commissioners ATTEST: Margaret Regina Wheeler County Clerk This Agreement has been pre-audited to the extent, and in the manner required by the "Local Government Budget and Fiscal Control Act." Kimberly Honeycutt Finance Officer This Agreement is legally sufficient as to form Dwight Snow, County Attorney 7 HARNETT COUNTY PROPERTIES CORPORATION Walter Weeks President ATTEST: (Name) Secretary This Agreement is legally sufficient as to form David McRae Bain & McRae, Attorneys for HCPC 111620a HCBOC Page 184 SATISFACTION: The debt evidenced by this N ote has been satisfied in full this __ day of , 20 __ Signed :---------- EXHIBIT A PROMISSORY NOTE Lillington, N.C. $350,000.00 November_, 2020 FORVALUE RECEIVED the undersigned ("maker"), promises to pay to Harnett County, North Carolina ("holder" or "County"), or order, the principal sum of Three Hundred Fifty Thousand Dollars ($350,000.00), with interest from date of Note, at the rate of two per cent (2%) per annum on the unpaid balance until paid or until default, both principal and interest payable in lawful money of the United States of America, at the County's address of PO Box 759, Lillington, NC 27546 or at such place as the legal holder hereof may designate in writing. It is understood and agreed that additional amounts may be advanced by the holder hereof as provided in the Loan Amount, if any, and such advances will be added to the principal of this Note and will accrue interest at the above specified rate of interest from the date of ad vance until paid. The principal and interest shall be due and payable as follows: On Demand by the County allowing the maker 90 days to pay once demand is made in writing by the County to the maker. If payable in installments, each such installment shall , unless otherwise provided, be applied first to payment of interest then accrued and due on the unpaid principal balance, with the remainder applied to the unpaid principal. Unless otherwise provided, this Note may be prepaid in full or in part at any time without penalty or premium. Partial payments shall be applied to installments due in reverse order of their maturity. In the event of (a) default in payment of any installment of principal or interest hereof as the same becomes due and such default is not cured within fifteen (15) days from the due date, or (b) default under the terms of any instrument securing this Note, and such default is not cured within fifteen ( 15) days after written notice to maker, then in either such event the holder may without further notice, declare the remainder of the principal sum, together with all interest accrued thereon, at once due and payable. Failure to exercise this option shall not constitute a waiver of the right to exercise the same at any other time. The unpaid princ ipal of this Note and any part thereof, accrued interest and all other sums due under this Note, shall bear interest at the legal rate of eight per cent (8%) per annum after default until paid. All parties to this Note, including maker and any sureties, endorsers, or guarantors hereby waive protest, presentment, notice of dishonor, and notice of acceleration of maturity and agree to continue to remain bound for the payment of principal, interest and all other sums due under this Note notwithstanding any change or changes byway of release, surrender, exchange, modification or substitution of any security for this Note or by way of any extension or extensions of time for the payment of principal and interest; and all such parties waive all and every kind of notice of such charge or charges and agree that the same may be made without notice or consent of any of them. Upon defaul t, the holder of this Note may employ an attorney to enforce the holder's rights and remedies, and the maker, principal, surety, guarantor and endorsers of this Note hereby agree to pay to the holder reasonable attorney fees not exceeding a sum equal to fifteen percent (15%) of the outstanding balance owing on said Note, plus all other reasonable expenses incurred by the holder in exercising any of the holder's rights and remedies upon default. The rights and remedies of the holder as provided in this Note and any instrument securing this Note shall be cumulative and may be pursued singly, successively, or together against the property described in the Deed of Trust or any other funds, property or security held by the holder for payment or security, in the sole discretion of the holder. The failure to exercise any such right or remedy shall not be a waiver or release of such rights or remedies or the right to exercise any of them at another t ime. This Note is to be governed and construed in accordance with the laws of the State of North Carolina. This Note is unsecured and given as consideration for monies loaned. Harnett County Properties Corporation By: 111620a HCBOC Page 185 Walter Weeks, President 111620a HCBOC Page 186 AGENDA ITEM 7 November 16, 2020 APPOINTMENTS NEEDED ADULT CARE HOME ADVISORY COMMITTEE Nekecha McKoy is interested in being a12pointed to serve on this committee. (A lication attached) There are two vacancies on this committee. BOARD OF HEAL TH There is one vacancy for a physician on this board. HARNETT COUNTY BOARD OF ADJUSTMENT There is a vacancy for a District 5 regular member on this Board. There is a vacancy for a District 5 alternate member on this Board. HARNETT COUNTY INDUSTRIAL FACILITY AND POLLUTION CONTROL FINANCING AUTHORITY There are seven vacancies on this Authority. This group serves as a funding mechanism for the County. Meetings are scheduled those times when the County has applications or requests to consider for Industrial Revenue Bonds on potential industrial and manufacturing projects within the County. JUVENILE CRIME PREVENTION COUNCIU The Harnett County Juvenile Crime Prevention Council requests reappointment of Shavonda Chance, Lynn Herring, Frankie Powers, Adrian Standish and Kimberly Whitted. MID-CAROLINA AGING ADVISORY COMMITTEE Pat Dutton and Lillie May Bailey are interested in being reappointed to serve on this committee. There is a vacancy for a volunteer member on this committee. 111620a HCBOC Page 187 NONPROFIT COMMITTEE There is a District 5 vacancy on this committee. NURSING HOME COMMUNITY ADVISORY COMMITTEE There are two (3) vacancies on this committee. SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION There is a vacancy on this board for a Private Sector representative. 111620a HCBOC Page 188 Gina Wheeler Subject: FW: Application to Serve on a Bo ard From: Harnett Website <noreply@harnett.org> Sent: Monday, October 26, 2020 6:43 PM To : webboards <webboards@harnett.org> Subject: Application to Serve on a Board r -= Harnett Web S1te InquiJ:J{_ Rec~t ~~i:::!!C OUN TY Board: Adult Care Home Community Advisory Committee Voting District: Distric t 1 Name: Nekec ha Mckoy Address: City: Erwin Zip Code: 28339 Telephone: Email: nekechamckoy@ymail.com Years of Formal 17 Education: Civic and Auti sm Advisory Board, LSES Parent Advisory Board, Head Start Policy Council, The fraternal organizations: AR C of Harnett County, Autism Society ofN/ Rale igh Thi s is something dear to me, and I realize someone can enter a nursing facility at any age Why you would of adulthood. I would love to be a voice in anyway possible. I would love to a dvocate for those who cannot speak for themselves and ensure they are living in the best means like to serve: possible. I want to help families be at ea se when the need comes to place a family member in a nursing facility. Electronic Nekecha Mckoy Signature: Agreement: I understand that checking thi s box con stitutes a legal signature confirming that I acknowledge and agree to the above Terms of Acceptance. - 1 111620a HCBOC Page 189 Board Meeting Agenda Item AGENDA ITEM_± MEETIN G DA TE: November 16, 2020 TO : HARNETT COUNT Y BOARD OF COMMISSIONERS SUBJECT: HRW Water & Sewer Ordinance Amendment REQU ES TE D BY : Steve Ward, Director REQUEST: This is a form a l request for the Bo ard to amend the existing Hamett Regi o nal Water (HR W) Water and Sewer Ordinance. This amendment i s necessitated by the passage of HR 873 by the General Assembly in June of2020 which amended NC GS 162A-213 . The statute change altered when water and sewer system development fee s can be co llected by local government owned water and sewer utilities. HRW has to amend it's existing ordinance to incorporate these changes by January 1, 2021. HRW is also asking that the Bo ard als o allow us to amend the way the utility allocates capacity to new land subdivision developments due to the law's mandated extension of the duration in which the se fees can now be collected . Enclos ed are the highlighted proposed wording changes to the ordinance and HR 873 for your review. This amendment requires a public hearing. Please place thi s item on the agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local \M icrosoft\Windows\IN etCache\Content .O utlook\WS ENE 9SY\HRW Ordinance Amen dment Agenda Request 11-16-20.docx Page I of J 111620a HCBOC Page 190 GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 2019 SESSION LAW 2020-61 HOUSE BILL 873 AN ACT TO CLARIFY THE TIMING OF COLLECTION OF SYSTEM DEVELOPMENT FEES AND TO REQUIRE THE DEPARTMENT OF ENVIRONMENTAL QUALITY TO AMEND A RULE THAT CURRENTLY ALLOWS A SEWER THAT SERVES A SINGLE BUILDING TO BE DEEMED PERMITTED, TO ALLOW A SEWER SHARED WITH AN ACCESSORY BUILDING ON THE SAME PROPERTY TO BE DEEMED PERMITTED AS WELL. The General Assembly of North Carolina enacts: rewritten : SECTION 1.(a) G.S. l62A-213(a)a. is recodified as G.S. 162A-213(a)(l). SECTION 1.(b) G.S. I62A-2l3(a)b. is recodified as G.S. l62A-2I3(a)(2). SECTION 1.(c) G.S. I62A-213(b)a. is recodified as G.S. l62A-213(b)(l). SECTION l.(d) G.S. 162A-213(b)b. is recodified as G.S . l62A-2I3(b)(2). SECTION 2.(a) G.S . 162A-213, as amended by Section 1 of this act, reads as 11 § 162A-213. Time for collection of system development fees. (a) Land Subdivision. -For new development involving the subdivision of land , the system development fee shall be collected by a local governmental unit at the later of either of the following: (1) The time of plat recordatioR .application for a building permit. (2) When water or sewer service is committed by the local governmental unit. (b) Other New Development. -For all other new development, the local governmental unit shall collect the system development fee at the earlier of either of the following : (1) The time of application for connection of the individual unit of development to the service or facilities. (2) When water or sewer service is committed by the local governmental unit. {£). If the system development fee is collected under subdivision (a)(l) of this section and the local governmental unit that charges or assesses the system development fee is different from the local governmental unit that issues the building permit. the local governmental unit issuing the building permit shall require proof of collection of the system development fee prior to issuance of the building permit. @ No system development fee shall be charged or assessed with respect to any new development for which a system development fee under this Article has been collected at the time of plat recordation involving the subdivision of land and the amount of capacity associated with that payment of the system development fee has not increased at the time of application for the building permit. If the amount of capacity is increased at the time of application for a building permit. then a system development fee may be charged for the difference in the amount of the increased capacity minus the system development fee previously paid under this Article." SECTION 2.(b) This section becomes effective January 1, 2021, and applies to system development fees collected on or after that date. SECTION 3.(a) G.S. l 62A-2 l l is amended by adding a new subsection to read: HI 11 IIIUI * H 8 7 3 -V -7 * 111620a HCBOC Page 191 "(ruj_ Revenue from system development fees calculated using the combined cost method may be expended for previously completed capital improvements for which capacity exists and for capital rehabilitation projects." SECTION 3.(b) This section becomes effective July 1, 2020, and applies to system development fees expended or encumbered on or after that date . SECTION 4.(a) Definitions. -For purposes of this section and its implementation, the following definitions apply: (]) "Permitting by Regulation for Building Sewer Systems Rule " means 15A NCAC 02T .0303 (Permitting by Regulation). (2) "Accessory building" means in one-and two-family dwellings not more than three stories above grade plane in height with a separate means of egress, a building , the use of which is incidental to that of the main building and which is detached and located on the same lot. An accessory building is a building that is roofed over and more than fifty percent (50%) of its exterior walls are enclosed . Examples of accessory buildings are garages , storage buildings, workshops , boat houses, treehouses, and dwelling units , etc. For purposes of this section, "main building" shall only include one-and two-family dwellings . (3) "Building sewer" means that part of the drainage system that extends from the end of the building drain and conveys the discharge by gravity or under pressure to a public sewer, private sewer, individual sewage disposal system, or other point of disposal. (4) "Lot" means a portion or parcel ofland considered as a unit. SECTION 4.(b) Permitting by Regulation for Building Sewer Systems Rule. -Until the effective date of the revised permanent rule that the Environmental Management Commission is required to adopt pursuant to subsection ( d) of this section, the Commission shall implement the Permitting by Regulation for Building Sewer Systems Rule as provided in subsection (c) of this section. SECTION 4.(c) Implementation. -Notwithstanding the requirements of General Permit No. WQGIOOOOO and the limitation on applicability of 15A NCAC 02T .0303(a)(l), (a)(2), and (a)(3) to a building sewer that serves a single building, if a building sewer that serves a main building is deemed permitted pursuant to 15A NCAC 02T .0113, then a building sewer that serves an accessory building on the same lot that is connected to the building sewer for the main building, and a sewer shared between a main building and an accessory building, shall also be deemed permitted if the building sewer that serves the accessory building, and the sewer shared between the main building and the accessory building, meet the criteria in 15A NCAC 02T .0113 and all criteria required for that system in 15A NCAC 02T .0303, and no additional permit shall be required . This section shall only apply to sewers that serve one main building and one accessory building on the same lot. SECTION 4.(d) Additional Rule-Making Authority. -The Commission shall adopt a rule to amend the Permitting by Regulation for Building Sewer Systems Rule consistent with subsection (c) of this section. Notwithstanding G.S. 150B-19(4), the rule adopted by the Commission pursuant to this section shall be substantively identical to the provisions of subsection (c) of this section. Rules adopted pursuant to this section are not subject to Part 3 of Article 2A of Chapter 150B of the General Statutes. Rules adopted pursuant to this section shall become effective as provided in G.S. 150B-2 l.3(b l ), as though 10 or more written objections had been received as provided in G.S . l 50B-21.3(b2). SECTION 4.(e) Applicability and Sunset. -This section and rules adopted pursuant to this section shall apply to common sewer lines in existence on, or constructed on or after, the effective date of this act, which are shared by accessory dwelling units or accessory residential Page 2 Session Law 2020-61 House Bill 873 111620a HCBOC Page 192 buildings and a primary residence. This section expires when permanent rules adopted as required by subsection (d) of this section become effective. SECTION 5 . Except as otherwise provided, this act is effective when it becomes law. In the General Assembly read three times and ratified this the 24th day of June, 2020. s/ Philip E. Berger President Pro Tern pore of the Senate s/ Tim Moore Speaker of the House of Representatives s/ Roy Cooper Governor Approved 12:23 p.m. this 30th day of June, 2020 House Bill 873 Se ssion Law 2020-6 1 Page 3 111620a HCBOC Page 193 from the HRW Wastewater Division. Waste from septic tanks and portable toilets shall be accepted if it fully conforms with the Hamett County Sewer Use Ordinance. (f) Rates for persons living outside the District. Rates for persons living outside of Hamett County and served by HRW water lines owned or operated by HRW or a District shall be equal to rates for persons living inside Hamett County so long as no tax is levied within Hamett County for support of the system; if a tax is levied on users inside Hamett County for the purpose of supporting the water system, then the users outside Hamett County shall pay an increased rate. (g) Water and Sewer System Development Fees. System development fees are a charge or assessment for service imposed with respect to new development to fund costs of capital improvements necessitated by and attributable to such new development, to recoup costs of existing facilities which serve such new development, or a combination of those costs. The term includes amortized charges, lump-sum charges, and any other fee that functions as described by this definition regardless of terminology. These charges are reasonable and necessary and result in a more equitable and economically efficient method ofrecovery of such costs to handle new growth and to serve new customers without placing an additional financial burden on existing customers solely through inordinate enhancement of water and sewer rates. A Water System Development Fee of $2,000.00 and a Sewer System Development Fee of$2,500.00 per connection, lot and/or unit will be charged for all new water and/or sewer services connecting to any water supply or distribution system and/or sewer collection system owned and/or operated by HRW. Determination of water and sewer system fees were accomplished per a system development fee analysis that met the requirements ofN.C.G.S I62A-205 and is posted on HRW's website for review. New commercial/industrial system development fees will be accomplished through the method of equivalent residential unit using the estimated water and sewer usage needed for the development. These system development fees shall be paid to HRW per N.C.G.S 162A-213 in the manner set forth below: The system development fee for new land subdivision development shall be payable at the time of application for a building pennit. In instances of any other new development to include commercial/industrial developments, the full balance of these fees shall be due at the time of application for connection of the individual unit of development or when HRW commits to provide water and/or sewer service to the development, whichever occurs sooner. 28 111620a HCBOC Page 194 Title 15A Subchapter l 8C-Rules Governing Public Water Systems .. The engineer shall provide sealed as-built plans and location maps for all valves and hydrant locations upon construction completion. (b) Capacity Allocation Determination HRW reserves the right to impose minimum and/or maximum lot counts for each proposed phase within a new land subdivision development to help adequately determine future water and/or sewer capacity allocations and to prohibit excessive review and administrative overhead. Minimum lot counts will be determined on a case by case basis depending upon the development. Land subdivision development phases are limited to a maximum of one hundred (100) lots or residential equivalent units. All water and/or sewer improvements within approved phases must be constructed and lots within approved phases must be recorded within two (2) years of receipt of the Authorization to Construct Pennit from HR W /NCDEQ. If the above conditions are not met within the two (2) year construction period HRW reserves the right to rescind the unused amount of capacity for future use and begin the review process again in earnest to include updated plans and construction drawings from the Engineer of Record for the development. Supplementary phase construction requests of the same land subdivision development will be reviewed but not permitted for construction until the previous phase has a minimum of fifty percent (50%) of its planned building permits issued. Water and/or sewer capacity allocations are granted by HRW at the time of water and/or sewer permit application to NCDEQ. ( c) Shop Drawing Review. The developer's Engineer of Record will review all shop drawings for conformance with HRW specifications prior to submittal to HRW. The shop drawing submittal to HRW shall include a cover letter by the developer's Engineer of Record certifying conformance with HRW specifications and summarizing any exceptions or concerns relative to approved drawings and/or HRW standards. ( d) Conformance and Inspection/Oversight. Improvements shall be installed in accordance with the established specifications, and other applicable policies of HRW. Contractor shall conform to all applicable local, state and federal regulations. No field changes to the plans are allowed without prior written approval from HRW. The Developer shall, at his expense, retain the services of the Engineer of Record for the purposes of providing necessary inspections and supervision of the construction work, record drawings and Engineer certifications. The engineer is responsible to insure that construction is, at all times, in compliance with accepted sanitary engineering practices and the approved plans and specifications. A copy of each Engineer's field report is to be submitted to HRW as each such inspection is made. Water and sewer infrastructure must pass all tests as required by HR W specifications and those of all applicable regulatory agencies. These tests include, 30 111620a HCBOC Page 195 WATER AND SEWER ORDINANCE January 1, 2021 111620a HCBOC Page 196 HARNETT REGIONAL WATER WATER AND SEWER ORDINANCE BOARD OF COUNTY COMMISSIONERS Mark B. Johnson -Chairman Joe Miller-Vice-Chairman Gordon Springle Barbara McKoy Brooks Matthews COUNTY OFFICIALS Paula Stewart, County Manager Steve Ward, Director 2 111620a HCBOC Page 197 TABLE OF CONTENTS Section 1. Authority 4 Section 2. Definitions 4 Section 3. Water Laterals and Tap-On 8 Section 4. Connection To Be Made By HR W Only Upon Application 8 Section 5. Application for Connection 8 Section 6. Disapproval of Application 9 Section 7. Separate Water and Sewer connections and Meters Required 9 Section 8. Connections and Meters to Remain Property ofHRW 10 Section 9. Maintenance of Meters and Connections 10 Section 10. Connection To Other Supply and Cross-Connection Control 10 Section 11. When Water Meters Read 13 Section 12. Adjustment of Overcharges 13 Section 13. Meter Tests 14 Section 14. Bulk Water Usage 14 Section 15. Tampering with Meters and Stopcocks 14 Section 16. No Guarantee of Quality, Quantity of Pressure of Water Supply 15 Section 17. Protection of Water Supply 15 Section 18. Repealing Clause 15 Section 19. Procedures 15 Section 20. Initial of Minimum Charge 16 Section 21. HRW's Responsibility and Liability 17 Section 22. Consumer's Responsibility 17 Section 23. Access To Premises 18 Section 24. Change of Occupancy 19 Section 25. Suspension of Service 19 Section 26. Complaints -Adjustments 20 Section 27. Classifications, Rates, Fees, and Charges 21 Section 28. Connection to Existing Systems 24 Section 29 .1 Water and Sewer Extension in New Developments 24 3 111620a HCBOC Page 198 Section 29 .2 Section 29 .3 Section 29 .4 Section 29.5 Section 29.6 Section 29.7 Section 30 Section 31. Section 32. Acquisition of Easements for Developers in County Participation Projects Extension of Water and Sewer Lines Within County Extensions Outside of County Extension Made by Other than HRW Personnel Observation by HR W of Work Done by Others Dedication of Water and Sewer Line Extensions Delinquent Service Fees Sprinkler Connections Provision for Cut-Off Valve 4 28 30 31 32 32 33 33 33 34 111620a HCBOC Page 199 AN ORDINANCE REGULATING THE USE OF WATER AND SEWER FACILITIES OPERATED BY HARNETT REGIONAL WATER FIXING RENTS, RATES, FEES AND OTHER CHARGES AND PROVIDING FOR COLLECTION OF SAME. BE IT ORDAINED BY THE COUNTY BOARD OF COMMISSIONERS OF HARNETT COUNTY. Section 1. Authority. This ordinance is adopted pursuant to North Carolina General Statutes 153A-275, 162A-85.5 and 162A Article 6 for the purpose of providing adequate and reasonable rules and regulations to protect and regulate water supply and distribution systems and sewer collection systems owned or operated by HRW. The ordinance is also adopted pursuant to North Carolina General Statutes 153A-277, l 62A-85.13, l 62A-88, l 62A-92 and 162A Article 8 for the purpose of establishing a schedule of rents, rates, fees, charges and penalties for the use of and services furnished by water supply and distribution systems and sewer collection systems owned or operated by HR W. Section 2. Definitions. Air-Gap Separation is an unobstructed vertical distance through the atmosphere between the lowest opening from any pipe or faucet supplying water to a tank, plumbing fixture, or other device and the flood level rim of the receptacle. Allocation is the assignment or apportionment of water and/or sewer to serve a certain defined area. Auxiliary Intake is any piping connection or other device whereby water may be secured from a source other than the public water supply. Backflow is any flow of water into the public water supply form any other source due to a cross-connection, auxiliary intake, interconnection, backpressure, backsiphonage, any combination thereof, or other cause. Backpressure is any pressure on any source of water other than the public water supply which may be greater than the pressure on the public water supply and may result in a backflow. Backflow Prevention Device is an approved effective device method used to prevent backflow from occurring in the potable water supply. The type of device shall be based on degree of hazard, existing or potential. 5 111620a HCBOC Page 200 Backsiphonage is any circumstance in which the pressure on the public water supply may be reduced to the point that the elevation and atmospheric pressure on a source of water other than the public water supply may result in a pressure to be greater than the pressure on the public water supply and may result in a back flow. Building is a structure as defined in Volume VII, One and Two Families, and Volume l General Construction, of the NC State Building Code. Capacity represents the ability to treat or move water and/or sewer. Typically, capacity is expressed in gallons per day (GPO) or million gallons per day (MGD). Confinement Device is a backflow prevention device that is installed within a private plumbing or distribution system to isolate a localized hazard from the remainder of said system. Connection is that part of the water service line which runs from the main to the property line, including all appurtenances to make the service complete and ready for use. Contractor A person or entity, licensed by the State of North Carolina Licensing Board, under contract to the Developer to perform the construction of water and sewer infrastructure of the Development. Consumer is the person legally or equitably responsible for the payment of charges for water or sewer on any premises. Containment Device is a backflow prevention device installed at the point of separation between the public water supply and a private service or private distribution system at the point of metering. Controlled By is owned, operated or leased by. Cross-Connection is any physical connection whereby the public water supply is connected with any other water supply system, whether public or private, either inside or outside of any building or buildings, in such a manner that a flow of water into the public water supply is possible either through the manipulation of valves or because of ineffective check or back-pressure of any other arrangement. Cut-Off Valve is a valve used to regulate the water supply to the consumer's premises. 6 111620a HCBOC Page 201 Department shall mean Harnett Regional Water. Developer Any person, firm, corporation, or other legal entity improving property for commercial, industrial or residential purposes. Development Property improved for commercial, industrial or residential purposes. District shall mean any HRW water and sewer district established pursuant to Article 6, Chapter 162A of the North Carolina General Statutes. Double Check Valve is an assembly composed of two single, spring-loaded independently operating check valves, including tightly closing shut-off valves located at each end of the assembly, and having suitable connections for testing the water tightness of each check valve. Dual Check Valve is a device containing two independently acting check valves in series. Easement shall mean an acquired legal right for the specific use of land owned by others. Engineer of Record A person licensed as a Professional Engineer in good standing with the North Carolina State Board of Registration for Professional Engineers and Land Surveyors acting as an agent for the Developer with regard to water and sewer line extensions. Fire Line is a system of pipes and equipment used to supply water in an emergency for extinguishing fire. Flow is the actual amount of water and/or sewer being treated or moved. Flow is frequently expressed in gallons per day (GPD) or million gallons per day (MGD). Full Service Sprinkler Connection is a separate metered connection originating at a main and running to the property line, and includes all appurtenances to make the connection complete and ready for use. This connection is independent of any other water connection on the premises and shall not be connected to any plumbing or other pipeline where residual water therefrom is required to be discharged into the sewer system. HR W shall mean Hamett Regional Water. 7 111620a HCBOC Page 202 Improved Street is any street having a wearing surface of concrete, brick, stone block, asphalt, or any bituminous compound. Interconnection is any system of piping or other arrangement whereby the public water supply is connected directly with a sewer, drain, conduit, pool, heat exchanger, storage reservoir, or other device which does or may contain sewage or other waste or substance which would be capable of imparting contamination to the public water supply. Lateral is that portion of the water connection which does not include meter, box or meter setter or connection. Main is the pipe usually laid in a street running parallel to the property line which distributes water or collects sewer. May is permissive (see "shall). NCDEO North Carolina Department of Environmental Quality NCDWO North Carolina Division of Water Quality Occupant is the consumer who is actually in possession or control of any premises. Owner is the person having legal or equitable title to any premises. Payment Plan is an agreed upon schedule for satisfying a consumer's delinquent account status. Person is an individual, firm, association, partnership or corporation. Premises are land, building, or other structure and appurtenances thereto. Pressure Vacuum Breaker is an assembly containing an independently operating spring loaded check valve and an independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly must be equipped with suitable connections for testing the proper operation of the device and tightly closing shut-off valves located at each end of the assembly. 8 111620a HCBOC Page 203 Public Water Supply is the water and waterworks system of HRW, and its consumers outside the County boundary, for the provision of piped water for human consumption, and which supply is recognized as a public and community water system by the North Carolina Department of Environmental Quality, Division of Environmental Health, Public Water Supply Section. Record Drawings -Drawings prepared by the Engineer that indicate the details of the system following the construction phase and that at least meet the minimum standards set forth by the State of North Carolina and the North Carolina Licensing Board for Engineers and Land Surveyors and the HRW Sanitary Sewer and Water Specification Reduced Pressure Zone Principle Backflow Prevention Device (RPZ) is a device containing within its structure, two spring loaded independently operating check valves, together with an automatically operating check valves, together with an automatically operating pressure differential relief valve located between the two check valves. The first check valve reduces the supply pressure a predetermined amount so that during normal flow and at cessation of formal flow the pressure between the checks shall be less that the supply pressure. In case of leakage of either check valve, the differential relief valve, by discharging into the atmosphere, shall operate to maintain the pressure between the check valves less than the supply pressure. The device shall have suitable connections for testing, including tightly closing shut-off valves located at each end. Retrofitted Sprinkler Connection is a second metered connection originating at a point along that segment of the existing service line between the main and the first or existing meter and running to the property line, and includes all appurtenances to make the connections complete and ready for use. The Retrofitted Sprinkler Connection shall not be connected to any plumbing or other pipeline where residual water therefrom is required to be discharged into the sewer system. Service Line is a water line which may service a house, business, apartments, etc. which runs from the street to the establishment being served. Shall is mandatory (see "may"). Standard Size Main refers to a six-inch diameter water main and an eight-inch diameter sewer main. Subdivision The division of a tract, parcel, or lot into two or more lots or building sites or other divisions for the purpose, whether immediate or future, of sale, legacy, or building development and includes all division ofland involving a new street or change in existing streets to include re-subdivision. Subdivision shall also refer to uses ofland not ordinarily considered a subdivision, but requiring utility installations. Examples of these uses are mobile home parks, multi-family projects townhouses, and planned unit developments. 9 111620a HCBOC Page 204 System Development Fee A charge or assessment for service imposed with respect to new development to fund costs of capital improvements necessitated by and attributable to such new development, to recoup costs of existing facilities which serve such new development, or a combination of those costs. The term includes amortized charges, lump-sum charges, and any other fee that functions as described by this definition regardless of terminology. Unit refers to a residential housing unit such as an apartment, condominium or duplex. Unusual Conditions to mean delays in acquiring materials, parts and (or) supplies, rock encountered in construction and other items which might cause delays not under the control of HRW. Water and Sewer Plans An engineered drawing, signed and seal by the Engineer of Record, in conformance with the HRW Sanitary Sewer and Water Specifications that delineates the water and sewer infrastructure as well as other on-site improvements proposed for the development of the subject property. Section 3. Water Laterals and Tap-On. Water laterals will be installed only at the request of the Owner or his agent. When the lateral terminates at the property line, the meter shall not be set and the lateral shall not be used until the owner of the property or his agent applies for service. Section 4. Connection To Be Made By HRW Only Upon Application. The construction of water laterals within the street right-of-way and the setting of meters shall be the responsibility of HRW. The construction of such lateral or the setting of such meter shall be done only after the written application therefor has been approved. The only exception to this provision will be when laterals and meter yokes are installed by Developer's contractors in new subdivisions in compliance with Rules, Regulations and Specifications as shall be established by HR W from time to time. Section 5. Application for Connection. Every application for water service shall list, on forms provided by HRW, the property owner, the applicant's name, social security number, driver's license number, phone number, and all other relative forms of identification required by HRW, the street on which the lot is located, the number of the house or a description of the lot location, the number of all types of fixtures planned in the building now and proposed for the future, the distance from the property line where service comes from the street to the furthermost 10 111620a HCBOC Page 205 point of the building as planned, and the name of the plumber who will do the work. This application shall be filed not less than ten days before the proposed connection is desired. Unusual conditions may be just cause for additional time in providing the services required. When the size of the service and the cost of the connection have been determined, the applicant shall deposit the previously determined cost and shall be issued a permit for the desired connection. Section 6. Disapproval of Application. If, in the opinion of HRW through its duly constituted authority, the water connection applied for will be of such size or character as to put too great a demand on any part of the system and disrupt the HRW's ordinary water service (500 GPM at 20 PSI residual plus nonnal service requirements), it shall disapprove the application until such time as adequate means are provided by the applicant to eliminate the unsatisfactory condition. If, at any time, changes are made by a consumer in his service requirements so as to create an unsatisfactory condition in the HR W's water service, HR W shall require the consumer to adopt remedial measures to eliminate the unsatisfactory condition. HRW shall not in any way be responsible for any cost or inconvenience caused by a change in service requirements after an application has been approved, or by an installation before the application has been approved. Section 7. Separate Water and Sewer Connections and Meters Required. Each building shall have a separate meter, and where practicable shall have a separate water lateral. In the event that one lateral is used for two dwellings, commercial or industrial buildings, or used to serve two or more meters for the same dwelling, commercial or industrial buildings, a separate cut-off shall be provided for each meter. However, there shall be an exception to the requirement for separate water meters in the case of groups of mobile homes or apartment developments under single ownership. In the case of said groups of mobile homes or apartment developments of more than ten ( 10) units, one meter shall be used for the entire project unless additional meters are deemed necessary by the proper HRW authority, and the following conditions shall be met: (a) Bills will be rendered to the Owner of the property. (b) The bill will be calculated by a minimum charge for the master meter and for each of the total number of units included thereafter, and calculating the remaining bill based on the total consumption passing through the master meter above the minimum; provided, however, owners of ten or fewer multiple units may elect to have water metered directly to each unit and the charge therefore billed directly to the user in each unit. (c) Should any portion of the development be sold, the owners shall be responsible for paying whatever additional costs would be involved in bringing the divided development into compliance with this article. 11 111620a HCBOC Page 206 Section 8. Connections And Meters To Remain Property ofHRW. All meters, boxes, pipes and other equipment furnished and installed by HRW in a water or sewer connection shall remain the property of the HRW. If, after an installation is completed, the property owner requests that a meter or lateral be changed in size and this request is approved by HRW, the property owner shall pay for the change of lateral as though it were a new connection and shall pay or be credited the difference of the cost of meters in the original and new installations according to the then current price of the two meters. Section 9. Maintenance Of Meters And Connections. All meter and water laterals shall be maintained by HRW at the HR W's expense. Section 10. Connection To Other Supply and Cross-Connection Control. No part of the HR W's water system shall be connected to any source of water supply other than those authorized by official action of the County Board of Commissioners. If, on any premises, both HR W water and water from any other source is used, the piping shall be completely separate. Pipes carrying water from a source other than HR W's supply shall be painted yellow. It shall be unlawful for any person to cause a cross-connection, auxiliary intake, or interconnection to be made with the public water supply; or allow one to exist for any purpose whatsoever. HRW has the responsibility to inspect properties served by the public water supply where cross-connections with the public water supply are deemed possible. The frequency of these inspections shall be set by the department. HRW shall have the right to enter, at reasonable time, any nonresidential property served by a connection to the public water supply for the purpose of conducting these inspections. In those cases in which the property owner chooses not to provide such access, HRW may designate the location as a high hazard in accordance with the paragraphs below. The following uses shall be classified as hazardous uses: (a) Hazardous uses include, but are not limited to: pumps or tanks handling sewage, radioactive, lethal, or toxic substances, boiler and steam connections, sewer waste lines, low inlets to receptacles containing toxic substances, coils or jackets used as heat exchangers, flush valve toilets without vacuum breaks, bacterial and viral materials, private wells or other private water 12 111620a HCBOC Page 207 supply, irrigation systems, water systems or hose connections, booster pumps, carbonation equipment, or similar hazard potential as determined by the Department. (b) Any location at which the nature or mode of operation within a premise are such that frequent alterations are made to the plumbing or at which there is a likelihood in the determination of the Department that protective measures may be subverted, aJtered, or disconnected. (c) Any facility which contains, but is not limited to, a bottling plant, cannery, a building having five or more stories, battery manufacturer, exterminator, greenhouse, chemical processing plant, dairy, dye works, film laboratory, car wash, hospital, commercial laboratory, laundry, metal fabrication operation, mortuary, swimming pool, morgue, x-ray equipment, medical office with laboratory, aspirator, medical washing equipment, packing house, plating plant, poultry house, power plant, nuclear reactor, pumped fire sprinkler or riser system or those equipped with facilities for the introduction of freeze preventive chemicals or other substances other than water. All installations described in the above paragraphs (a)-(c) shall be deemed hazardous uses, and must have a containment device in the fonn of a reduced pressure zone backflow prevention device provided that, if the consumer demonstrates to the satisfaction of HRW that sufficient internal confinement devices have been installed and tested. The Department may require that the consumer provide engineering drawings sealed by a professional engineer of installations within the premises, which provide complete internal protection against cross-connection as approved by the Department. Any such connection shall be considered another connection for the purpose of determining the type of containment device required. Each internal confinement device shall be one of the following, as approved by HR W or their authorized representative: reduced pressure zone principle backflow prevention device, double check valve backflow prevention device, air gap, vacuum break-pressure type, or dual check valve. Each reduced pressure zone principle backflow prevention device serving as an internal confinement device shall have a mesh strainer immediately upstream of the inlet gate valve. Services to single-family residential units, not otherwise required by this ordinance to have other containment devices, may have a containment device in the form of a dual check valve. HRW supplies this dual check valve when residential connections are installed. On all other services which other containment devices are required the owner's representative shall be required to install these devices prior to the installation of a meter by HR W. On all such services for which meters have been applied prior to the adoption of this ordinance, said dual check valve shall be installed by HRW, provided that the Department reserves the right to charge the owner or occupant of any residence for the cost of said device and its installation. Maintenance of dual check valve containment devices installed in accordance with this section shall be conducted by the Department. 13 111620a HCBOC Page 208 All other connections to the public water supply of HRW shall have containment devices in the form of double check valve backflow prevention devices as set forth in the following paragraph. This shall include water mains installed by HR W, including but not limited to mobile home parks, apartments, group housing projects, and other private distribution systems, or similar hazard potential as determined by HR W or their authorized representative. All containment devices shall be installed according to the following procedure: (a) The containment devices shall be located off street right-of-way on the water main side of any plumbing connection. When installed in a building, the device shall be located on the service line immediately after its entrance into the building. Each containment and confinement device shall be installed in a location which is physically accessible for inspection and testing as determined by HRW. Containment devices which have been buried in the ground do not satisfy the provisions of this ordinance. Each reduced pressure principle zone device shall be installed such that flooding of the device is unlikely as determined by the Department. (b) HR W shall maintain a list of approved manufacturers and models of hazard containment devices and drawings of standard installations, copies to be made available through the administration office of the Department. All installations and materials shall conform to HR W standards. (c) In those cases in which containment and/or confinement devices have been previously installed by any party, the responsibility for maintenance, testing, and replacement as applicable shall be with the consumer. (d) The cost of said means of containment, and any other plumbing modifications necessary and convenient thereto, and the testing and maintenance thereof is to be paid for by the consumer. Upon identification of a hazard, or hazard potential, as defined in this section of the ordinance, HRW shall notify the consumer, ofrecord, of the property on which the hazard exists of the following: (a) Location of the Hazard (b) Nature of the Hazard Observed (c) Date of the Hazard Observed (d) Applicable Section of the Ordinance (e) Requirements of the Ordinance Such notification to be made by certified mail, with return receipt requested. 14 111620a HCBOC Page 209 HR W shall be notified by the consumer when the nature of use of the property changes so as to change the hazard classification of that property, as set forth in this ordinance. The consumer at each property at which containment and/or confinement device(s) have been installed shall have each containment or confinement device(s) tested on an annual basis, and perform any routine maintenance to such device as recommended by the manufacturer, and provide the Department with a report of that inspection and work. The consumer shall cause such maintenance, or repairs to be made, rendering the device fully operational. Failure of the consumer to perform that testing and maintenance shall cause for the premises to be deemed an immediate public health hazard. HRW may immediately thereafter discontinue public water supply service to that premises and service shall not be restored until such devices have been rendered fully operational. Where the use of water is critical to the continuance of normal operations or protection oflife, property, and equipment, duplicate containment or confinement devices shall be provided by the property owner to avoid the necessity of discontinuing water service to test or repair the device(s). Consumer responsibilities under this section include: (a) The consumer shall, as required in this ordinance and upon notification, install the hazard containment device(s) as required within ninety (90) days of the date of notification. (b) If, after expiration of ninety (90) days, the containment device(s) has not been installed in conformance with the standards set forth in this ordinance and by the Department, in proper working condition, the Department may discontinue the public water supply at that premises, and service shall not be restored until such devices have been installed. The Department may permit an extension of up to ninety (90) additional days if compliance efforts are underway and the existence of hardship can be determined. ( c) HRW shall bear no liability for direct or consequential damages caused by the discontinuance of service pursuant to this ordinance. Section 11. When Water Meters Read. All water meters on water systems controlled by HRW shall be read monthly unless unforeseen circumstances dictate otherwise. 15 111620a HCBOC Page 210 Section 12. Adjustment Of Overcharges. HRW shall have the authority to adjust one water and/or sewer monthly bill per twelve months after determining that the bill is excessive, upon the following conditions: (a) If the cause is a defect in a water meter, the water bill shall be reduced to the average amount of such bill for the preceding three (3) months. (b) When proof of repair is furnished to substantiate a leak, the water bill shall be reduced by fifty percent (50%) of the amount by which it exceeds the average amount of the consumer's bill for the preceding three (3) months. The average is then added back in to determine the final amount. Leak adjustments for sewer accounts are determined by reducing the sewer bill to the preceding three month average. (c) If the cause is of an undetermined origin, and it does not appear upon investigation that the occupant or occupants of the premises served were in any way at fault for the excessive water bill, the adjusted bill shall be calculated the same as in (b) of this rule. (d) All metered water lost due to negligence on the part of the user will be charged at the normal rate, and no adjustment of the bill shall be made. Section 13. Meter Tests. Any consumer may have a test of his water meter made upon payment in advance of a fee of actual cost of the test for any size meter. A deposit for the estimated cost of the test is required before such test is conducted. If the consumption shown on the meter in question is greater than twice the average consumption for the preceding six months, the fee for testing the meter shall be waived. Since the most accurate water meters suitable for general use require a margin of approximately two and one-half percent for error, any meter which shows upon test an error not greater than two and one-half percent shall not be considered defective. If the meter is found to be over-registering in excess of two and one-half percent, refund shall be made in accordance with Section 12 ( a) above, and the deposit paid for the test shall be refunded. 16 111620a HCBOC Page 211 Section 14. Bulk Water Usage. HR W allows consumers or commercial establishments to use bulk water from public fire hydrants through the use of portable hydrant meters after an application has been made and deposit has been paid. The actual deposit shall be determined by HR W according to the size of the hydrant meter and is refundable upon the satisfactory return of the meter. Failure to return the meter in a timely fashion will result in the customer being charged for the full prevailing cost of the hydrant meter. A chain of custody form will be used to annotate the serial number of the hydrant meter, the customer name and relevant billing information, and the signature of the customer requesting the meter. A daily, monthly or yearly rental rate will be billed to the customer according to the desired usage. Any customer requesting to keep the meter for a year will be provided to pay that rental rate at the time of meter issuance or the beginning of each new yearly billing period. The water user also agrees to pay for water obtained at the rate of $6.00 per 1,000 gallons. A chain of custody form will be used to annotate the serial number of the hydrant meter, the customer name and relevant billing information, and the signature of the customer requesting the meter. The applicant shall be responsible for any damage to the hydrant, meter, backflow, connections, etc., used in the installation and the cost of any such damage shall be taken from the deposit. After deducting the water bill, appropriate rental rate and any cost of damage to the installation, HRW shall refund the balance of the deposit to the applicant as soon as the meter is removed and returned to the HRW's stock. While in use, no wrench shall be used on the hydrant except a hydrant wrench furnished by HR W. If scarred by unauthorized methods, the cost of nut and labor to repair shall be charged to person responsible. Should the water bill, rental rate and cost of damage exceed the deposit, the user shall pay the amount of such excess to HRW. Section 15. Tampering With Meters and Stopcocks. No person, except an employee of HRW, shall tum the stopcock installed in each meter box nor shall any person construct or have constructed any bypass around any meter except as may be installed and sealed by HRW. The fact that water is cut on to any premises by a person without the prior knowledge of either HRW or the consumer shall not relieve the consumer of liability for such unauthorized use of water. A minimum fee of $100.00 shall be imposed upon the consumer where such tampering or unauthorized use of water has occurred. Section 16. No Guarantee Of Quality, Quantity Of Pressure Of Water Supply. 17 111620a HCBOC Page 212 Neither the District nor HRW guarantees the quality, quantity or pressure of its water supply. It is hereby made a portion of the terms on which HRW and the District furnish water to consumers that HRW and the District shall in no case be liable to any consumer for any defect on quality or any deficiency in quantity or pressure; that HR W and the District shall not be liable to any consumer for damages resulting from turning on or the complete or partial cutting off of water; and no deduction shall be made from any water bill by reason of any such defect or deficiency. No HRW employee shall take responsibility for telling a property owner or occupant how best to care for his boiler, heater or other equipment which is affected by the discontinuance, either temporary or permanent, of his water supply. The owner or occupant shall be entirely responsible for his equipment and shall hold HRW and the District in no way responsible for damage thereof. Section 17. Protection Of Water Supply. No person shall contaminate any portion ofHRW or of the Districts' water supply whether the same is in a reservoir, or tank, or pipe. Section 18. Repealing Clause. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. If any section, paragraph, subdivision, clause or provision of this ordinance shall be adjudged invalid, such adjudication shall apply only to such section, paragraph, subdivision, clause or provision so adjudged, and the remainder of this ordinance shall be deemed valid and effective. Section 19. Procedures. (a) Service will be supplied only to those who apply. (b) Users will make application for service, in person or online, at HRW and at the same time make the deposit guarantee required below. A $15.00 account set-up fee and/or transfer fee of the same amount is due upon initial account set up or subsequent transfer of a consumer's water service to another address. ( c) The amount of deposit shall be determined by entering all responsible consumer information into an On-line Utility Database. If the consumer or consumers have a history of outstanding debt to other utilities, a copy of the amount of debt and the utility to which it is owed shall be provided to the consumer at the time of application. A credit score is determined by this procedure. ( d) Property owners, if approved by the procedure described in Section 19 ( c) shall not be required to make a deposit. If the property owner is not approved by the above described procedure, they will be charged a minimum deposit of $50.00. This deposit will be refunded after one year of no penalties such as delinquent or reconnection fees. All other consumers, if approved 18 111620a HCBOC Page 213 by the procedure described above, shall make a minimum cash deposit of $50.00 per service requested. All other consumers with a delinquent credit history will be charged a minimum deposit of $100.00 per service requested. Deposits shall not accrue interest. All consumers who qualify as commercial users under the current rate structure shall be exempt from this deposit requirement. (e) All property owners with no established accounts, must provide HRW with a deed or purchase agreement for the property where water and/or sewer service will be provided. All other users must provide HRW with a copy of a rental or lease agreement for the property where water and/or sewer service will be provided. All consumers identified as financially responsible parties on the rental or lease agreement shall be listed as responsible parties on the account at setup by HRW. (f) HRW may reject any application for service not available under a standard rate or which involves excessive service cost, or which may affect the supply of service to other customers or for other good and sufficient reasons. (g) HR W may reject any application for service when the applicant is delinquent in payment of any bills incurred for service or connection fees previously supplied at any location, provided that when the Owner of the premises has been served water and has not paid for the same, HRW shall not be required to render service to anyone at said location where the water was used until said water bill has been paid. (h) The person or persons in whose name the account is under shall be responsible for payment of all bills incurred in connection with the service furnished. (i) A separate deposit is required for each meter and/or service connection requested. U) The deposit receipt is not negotiable and can be redeemed only at HRW. (k) The deposit required by this ordinance or part remaining thereof will be refunded upon payment of final bill and final accounting except in instances described in section ( d) above in which it may be refunded earlier. (1) Final bills are prorated based upon the number of days service is provided. Section 20. Initial Or Minimum Charge. (a) The initial or minimum charge, as provided in the rate schedule, shall be made for each service installed, regardless oflocation. 19 111620a HCBOC Page 214 (b) In resort or seasonal areas where service is furnished to a consumer during certain months only, the minimum charge per service for the period of non-use shall be the regular minimum as set out in the published rates of HR W. (c) Water furnished for a given lot shall be used on that lot only. Each consumer's service must be separately metered at a single delivery and metering point. Each commercial unit and each storeroom or stall used for business purposes shall have a separate meter. All commercial use including storerooms and stalls for business purposes shall be metered separately from any residential use and vice versa, whether now in service or to be installed in the future. ( d) Consumers shall be responsible for paying the minimum monthly water bill whether or not water is actually used during a month. Section 21. HRW' s Responsibility And Liability. (a) HRW shall run a service line from its distribution line to the property line where the distribution line runs immediately adjacent and parallel to the property to be served, and for which a tap-on fee, and system development fee(s) then in effect, will be charged. The tap-on-fee is subject to deviate from the set rate due to cost of the service installation. (b) HRW may install a meter at the property line or, at HRW's option, on the consumer's property or in a location mutually agreed upon. (c) When two or more meters are to be installed on the same premises for different consumers, they shall be closely grouped and each clearly designated to which consumer it applies. (d) HRW does not assume the responsibility of inspecting the consumer's piping or apparatus and will not be responsible therefor. (e) HRW reserves the right to refuse service unless the consumer's lines or piping are installed in such manner as to prevent cross-connections or backflow. (t) HRW shall not be liable for damage of any kind whatsoever resulting from water or the use of water on the consumer's premises, unless such damage results directly from negligence on the part of HRW. HRW shall not be responsible for any damage done by or resulting from any defect in the piping, fixtures, or appliances on the consumer's premises. HRW shall not be responsible for negligence of third persons or forces beyond the control of HRW resulting in any interruption of service. 20 111620a HCBOC Page 215 (g) Under normal conditions, the consumer will be notified of any anticipated interruption of service. Section 22. Consumer's Responsibility. (a) Piping on the consumer's premises must be so arranged that the connections are conveniently located with respect to HRW's lines or mains. (b) If the consumer's piping on the consumer's premises is so arranged that HRW is called upon to provide additional meters, each place of metering will be considered as a separate and individual account. ( c) Where meter is placed on premises of a consumer, a suitable place shall be provided by consumer for placing such meter, unobstructed and accessible at all times to the meter reader. (d) The consumer shall furnish and maintain the service line on the consumer's side of the meter; HRW to provide a like service on HR W's side of such meter. (e) The consumer's piping and apparatus shall be installed and maintained by the consumer at the consumer's expense in a safe and efficient manner and in accordance with HRW's rules, regulations, specifications, and ordinances and in full compliance with the sanitary regulations of the North Carolina State Board of Health. (f) The consumer shall guarantee proper protection for all property controlled by HRW and placed on the consumer's premises by HRW or any predecessor in interest to HRW and shall permit access to it only by authorized representatives of HRW. (g) In the event that any loss or damage to such property or any accident or injury to persons or property is caused by or results from the negligence or wrongful act of the consumer, his agents, or employees, the cost of the necessary repairs or replacements shall be paid by the consumer to HR W and any liability otherwise resulting shall be assumed by the consumer. (h) The amount of such loss or damage or the cost of repairs shall be added to the consumer's bill; and if not paid, service may be discontinued by HRW. 21 111620a HCBOC Page 216 Section 23. Access To Premises. HRW personnel shall have access at all reasonable hours to the premises of the consumer for the purpose of installing or removing property controlled by HRW, inspecting piping, reading or testing meters, or for any other purpose in connection with HRW's service and facilities. Section 24. Change of Occupancy. (a) Not less than three days notice must be given in person or in writing to discontinue service for a change in occupancy. Such notice shall be given at the HRW office which has responsibility for management of water and sewer systems. (b) The outgoing party shall be responsible for all water consumed up to the time of departure or the time specified for departure, whichever period is longest. Section 25. Suspension Of Service. (a) Services may be discontinued at the request of the consumer, provided the consumer pay all current balances. When services are discontinued and all bills paid, the deposit will be refunded in accordance with this Ordinance. (b) Services may also be discontinued by HRW to any customer whose account remains delinquent for more than ten (10) days. The deposit will be applied by HR W toward settlement of the account. Any balance will be refunded to the consumer; but if the deposit is not sufficient to cover the bill, HR W may proceed to collect the balance in the usual way provided by law for the collection of debts. (c) Property owners may have a service discontinued for rental property in the event that the rental unit is vacant for a period not to exceed twelve (12) months. If the rental property is still vacant after twelve (12) months from the original suspension date, the property owner will begin to receive minimum bills for that location to include the account setup of $15.00. ( d) Service discontinued for non-payment of bills will be restored, at the request of the consumer only after bills are paid in full, and a service charge of $40.00 paid for each meter reconnected except as set forth hereafter. The consumer being 22 111620a HCBOC Page 217 reconnected must also make the required deposit. The consumer may elect to pay an additional service fee of $50.00 to expedite the reconnection process. The payment of this fee will guarantee the reestablishment of water service to the consumer on the same day the account is paid in full. (e) After a connection has been discontinued for a period of twelve consecutive months HRW may remove the meter base, meter, curb stop valve, meter box and service line for use elsewhere or for storage. (f) At any time after a connection has been discontinued an additional service charge equal to the then current tap-on-fee shall be paid as a reconnection fee. Also the consumer must make the required deposit. (g) HRW reserves the right to discontinue its service without notice for the following additional reasons: 1. To prevent fraud or abuse. 2. Consumers willful disregard for HRW's rules and ordinances. 3. Consumers nonpayment or adherence to agreed-upon payment plan terms. 4. Emergency repairs. 5. Insufficiency of supply due to circumstances beyond HR W's control. 6. Legal processes. 7. Direction of public authorities. 8. Strike, riot, fire, flood, accident, or any unavoidable cause. (h) HRW may, in addition to prosecution by law, permanently refuse service to any consumer who tampers with a meter or other measuring device. (i) HRW gave a privilege for early connection to the water system to every property owner or resident as the water mains were installed. From time to time, HRW may give privileges for connections at reduced amounts in order to encourage additional 23 111620a HCBOC Page 218 hookups to increase revenue. Any consumer who takes advantage of a reduced connection will be responsible for paying at least the minimum monthly water bill whether or not water is actually used until such time as the reduced connection fee charged plus ail monthly water bills charged equal the then current charge for tap-on connection. The consumer shall remain liable for at least the minimum monthly bill thereafter until he has notified HRW in accordance with other provisions of this ordinance that he desires to stop his service. Section 26. Complaints -Adjustments. (a) If the consumer believes his bill to be in error, he shall present his claim, in person, at HRW before the bill becomes delinquent. Such claim, if made after the bill has become delinquent, shall not be effective in preventing discontinuance of service as heretofore provided. The consumer may pay such bill under protest, and said payment shall not prejudice his claim. (b) HRW will make special meter readings at the request of the consumer for a fee of$25.00 provided, however, that if such special reading discloses that the meter was over read, or in error in any way, the fee will be refunded. ( c) Meters will be tested at the request of the consumer upon payment to HR W of the actual cost to HR W of making the test provided, however, if the meter is found to over register or under register beyond two and one-half per centum (2 1/2) of the correct volume, no charge will be made. (d) If the seal of the meter is broken by other than HR W's representative, or if the meter fails to register correctly, or is stopped for any cause, the consumer shall pay an amount estimated from the record of his previous bills and/or from other proper data. No modification ofrates or any of the stipulations in this ordinance shall be made by any employee ofHRW. Section 27. Classifications, Rates, Fees and Charges. The following classifications, rates, fees, and charges are adopted: ( a) Classification of Service. 24 111620a HCBOC Page 219 All services are classified under three categories to include residential, commercial, or bulk municipal users. A residential service is a service requiring a meter size up to and including one inch. A commercial service is a service requiring a meter size greater than one inch up to and including two inches. A bulk municipal service is a service requiring a meter size greater than two inches, where the user is a municipality and/or other public body. (b) Rate Schedule: ( 1) Residential: Water Schedule Flat rate, first 2,000 gallons (minimum) All water used over 2,000 gallons Sewer Schedule Flat Rate, no gallons Commodity charge Flat sewer rate, one person household Flat sewer rate, two or more in household (2) Commercial: Water Schedule Flat rate, first 2,000 gallons (minimum) All water used over 2,000 gallons Sewer Schedule Monthly $ 20.00 $ 5.50 per 1,000 gallons Monthly $ 15.00 $ 6.00 per 1,000 gallons $ 40.00 $ 45.00 Monthly $ 27.00 $ 5.50 per 1,000 gallons Monthly 25 111620a HCBOC Page 220 Flat rate, no gallons Commodity charge Flat rate, institutional, no gallons Commodity charge (3) Bulk Municipal: $ 40.00 $ 6.00 per 1,000 gallons $ 250 minimum $ 6.00 per 1,000 gallons Water-$ 2.60 for each 1,000 gallons used. Where bulk municipal connections exist, HRW may require that the water purchaser guarantee a minimum usage allocation and payment for the same, whether used or not. Water-Capacity Owners-$2.05 for each 1,000 gallons used. Bulk municipal rates may differ depending upon the purchase of capacity in County owned production facilities and/or other extenuating circumstances deemed by HRW. Water-Woodlake-$2. 77 for each 1,000 gallons used. Sewer-$ 2.30 for each 1,000 gallons treated. Sewer-Linden Oaks-$2.60 for each 1,000 gallons treated. Energy Charges-$.25 for each 1,000 gallons of water used. Note: Energy charges may differ depending upon the number of pumps required for delivery. (c) Tap-On-Fees. Water Services 2 1 inch connection inch connection $2,500 $ 1,500 26 111620a HCBOC Page 221 3/4 inch connection 3/4 inch connection Sewer Services 4 inch gravity connection 6 inch gravity connection 8 inch gravity connection Step Tank $ 800 $ 200 for new District or HR W funded extension $ 1,000 $1,500 $2,500 $2,000 Larger connections and/or road bores, including those for bulk municipal connections, shall be negotiated as may be appropriate. (d) Hydrant Meter Charges. Services 3/4 inch hydrant meter 3 inch hydrant meter (e) Septage Hauler Waste Fee Basic Facilities Charge Usage Charge Charges $250.00 Refundable Deposit $5.00/day or $140.00/month rental rate $1,200.00/yearly rate (must be paid up front) $6.00/1,000 gallons $500.00 Refundable Deposit $10.00/day or $280.00/month rental rate $2,500.00/yearly rental rate (must be paid up front) $6.00/1,000 gallons $20.00 per Truckload $85.00 per 1,000 gallons This service is available only to those applicants having obtained prior written approval 27 111620a HCBOC Page 222 from the HRW Wastewater Division. Waste from septic tanks and portable toilets shall be accepted if it fully conforms with the Hamett County Sewer Use Ordinance. (f) Rates for persons living outside the District. Rates for persons living outside of Hamett County and served by HRW water lines owned or operated by HRW or a District shall be equal to rates for persons living inside Hamett County so long as no tax is levied within Hamett County for support of the system; if a tax is levied on users inside Hamett County for the purpose of supporting the water system, then the users outside Hamett County shall pay an increased rate. (g) Water and Sewer System Development Fees. System development fees are a charge or assessment for service imposed with respect to new development to fund costs of capital improvements necessitated by and attributable to such new development, to recoup costs of existing facilities which serve such new development, or a combination of those costs. The term includes amortized charges, lump-sum charges, and any other fee that functions as described by this definition regardless of terminology. These charges are reasonable and necessary and result in a more equitable and economically efficient method of recovery of such costs to handle new growth and to serve new customers without placing an additional financial burden on existing customers solely through inordinate enhancement of water and sewer rates. A Water System Development Fee of $2,000.00 and a Sewer System Development Fee of $2,500.00 per connection, lot and/or unit will be charged for all new water and/or sewer services connecting to any water supply or distribution system and/or sewer collection system owned and/or operated by HRW. Determination of water and sewer system fees were accomplished per a system development fee analysis that met the requirements ofN.C.G.S I62A-205 and is posted on HRW's website for review. New commercial/industrial system development fees will be accomplished through the method of equivalent residential unit using the estimated water and sewer usage needed for the development. These system development fees shall be paid to HRW per N.C.G.S I62A-213 in the manner set forth below: The system development fee for new land subdivision development shall be payable at the time of application for a building permit. In instances of any other new development to include commercial/industrial developments, the full balance of these fees shall be due at the time of application for connection of the individual unit of development or when HRW commits to provide water and/or sewer service to the development, whichever occurs sooner. 28 111620a HCBOC Page 223 (h) Plan Review Fees Plan review fees for extensions of HR W's water and sewer systems shall consist of a $250.00 Preliminary Plan Review for all projects and a $40.00 per lot and/or residential equivalent unit for all types of development. These fees cover plan review, on-site inspections, and one-year warranty inspections. Section 28. Connection to Existing Systems. In the event that HRW desires to connect its water distribution system to previously existing systems, all such systems must have the approval of the Division of Health Services, of the North Carolina Department of Human Resources before such connection may take place and all previously existing sources of water must be completely abandoned and rendered incapable of future water production. Section 29.1 Water and Sewer Extension in New Developments. Article V, Section 5.3 of the Hamett County Subdivision Regulations describes the basic conditions under which water and sewer extensions are required in HRW's jurisdiction. HRW reserves the right to provide or not provide water and sewer extensions depending upon the availability of water and sewer capacity. The responsibility for extending water and sewer mains to and within new subdivisions or within other new developments lies with the subdivider or Developer, although HRW may in its discretion contract with the subdivider or Developer to install such water or sewer lines with HR W personnel. (a) Water and Sewer Plan Requirements. If a water distribution or sewer collection system is to be installed in a subdivision in HR W's jurisdiction, and the system is to be assumed and maintained by HRW immediately upon completion of installation, a complete set of construction plans must be provided for the proposed system. The plans shall be prepared by a N.C licensed professional engineer serving as the Engineer of Record for the development and shall have their seal and signature with the date on each plan. Water and sewer plans shall include a determination of the estimated water and sewer capacity needed to serve the development based on NCDEQ design standards and shall consist of an overall composite plan, large scale individual plans with profiles as needed, detail sheets, grading plans, erosion control plans, specifications and calculations. Plans must also be submitted in electronic formats to include Computer Aided Design (CAD) and/or Portable Document Format (PDF). Plans will provide for the construction of water infrastructure from the point of connection with existing HRW water mains to the meter boxes of the properties to be served and for sewer infrastructure from the sewer clean out to the connection with existing HR W sewer mains. The plans must conform to HRW specifications, N.C. Administrative Code 15A Subchapter 2T Waste Not Discharged to Surface Waters and to 29 111620a HCBOC Page 224 Title 15A Subchapter 18C-Rules Governing Public Water Systems .. The engineer shall provide sealed as-built plans and location maps for all valves and hydrant locations upon construction completion. (b) Capacity Allocation Determination HR W reserves the right to impose minimum and/or maximum lot counts for each proposed phase within a new land subdivision development to help adequately determine future water and/or sewer capacity allocations and to prohibit excessive review and administrative overhead. Minimum lot counts will be detennined on a case by case basis depending upon the development. Land subdivision development phases are limited to a maximum of one hundred (100) lots or residential equivalent units. All water and/or sewer improvements within approved phases must be constructed and lots within approved phases must be recorded within two (2) years of receipt of the Authorization to Construct Permit from HRW/NCDEQ. If the above conditions are not met within the two (2) year construction period HR W reserves the right to rescind the unused amount of capacity for future use and begin the review process again in earnest to include updated plans and construction drawings from the Engineer of Record for the development. Supplementary phase construction requests of the same land subdivision development will be reviewed but not permitted for construction until the previous phase has a minimum of fifty percent (50%) of its planned building permits issued. Water and/or sewer capacity allocations are granted by HRW at the time of water and/or sewer permit application to NCDEQ. (c) Shop Drawing Review. The developer's Engineer of Record will review all shop drawings for conformance with HRW specifications prior to submittal to HRW. The shop drawing submittal to HRW shall include a cover letter by the developer's Engineer of Record certifying conformance with HR W specifications and summarizing any exceptions or concerns relative to approved drawings and/or HRW standards. ( d) Conformance and Inspection/Oversight. Improvements shall be installed in accordance with the established specifications, and other applicable policies of HRW. Contractor shall conform to all applicable local, state and federal regulations. No field changes to the plans are allowed without prior written approval from HRW. The Developer shall, at his expense, retain the services of the Engineer of Record for the purposes of providing necessary inspections and supervision of the construction work, record drawings and Engineer certifications. The engineer is responsible to insure that construction is, at all times, in compliance with accepted sanitary engineering practices and the approved plans and specifications. A copy of each Engineer's field report is to be submitted to HRW as each such inspection is made. Water and sewer infrastructure must pass all tests as required by HR W specifications and those of all applicable regulatory agencies. These tests include, 30 111620a HCBOC Page 225 but are not limited to, air test, vacuum test, mandrel test, visual test, pressure test, bacteriological test, etc. A HRW inspector must be present during testing. All test results must be submitted to HRW. All tests must be satisfied prior to Final Inspection. Following completion of construction of all water and sewer infrastructure delineated in the approved water and sewer plans a Final Inspection must be requested in writing by the Developer or Developer's engineer. The Developer's engineer and HRW inspector shall prepare a written punch list of any defects or deficiencies noted during this inspection, should any exist. Upon completion of the punch list, the Developer's engineer will schedule another inspection. In the event the number of inspections performed by HR W exceeds two, additional fees may be assessed to the Developer. ( e) Off-site and Over-sizing of Infrastructure. For developments that are not adjacent to water and sewer infrastructure of sufficient size and capacity to meet the needs of the proposed development, the Developer shall be responsible at their sole expense for the design and construction of any and all improvements to the HR W system deemed necessary to meet the service requirements of the development. The Developer shall incorporate the off-site improvements in the water and sewer plans submitted for the proposed development. These improvements shall be consistent with the HR W Utility Master Plans and conform to the requirements of this policy. The Developer may be required as a condition of approval of this development to install either on-site or off-site improvements of a greater capacity than required to serve their development in order for HRW to serve future developments or to meet other service needs ofHRW. If this is the case, HR W shall reimburse the Developer for any additional costs incurred as a result of installing such oversized lines. Under no circumstances will HRW reimburse the Developer for any additional costs associated with the installation of mains equal to or less than 8 inches in diameter for water and 12 inches in diameter for sewer as these sizes would be below or equal to the standard size mains utilized by the HRW. (f) Easements for Future Water and Sewer Lines. The Developer shall secure the services of a professional engineer to design the system in accordance with HRW specifications. HRW desires to develop its water and sewer infrastructure in an orderly manner that minimizes energy consumption and makes the most efficient use of existing and proposed infrastructure. To accomplish this, the Developer may be required as a condition of approval of their development to dedicate easements with the boundaries of the development to HRW for placement of future water and sewer infrastructure. The Developer shall incorporate the requested easements in the water and sewer plans submitted for the proposed development. Water and/or wastewater infrastructure proposed for acceptance and ownership by HRW must be in a dedicated utility right-of-way/easements or public right-of-way/easements. The cost associated with the acquisition of any easement or right-of-way contract for extensions of water and/or sewer mains over privately owned lands will be solely borne by the 31 111620a HCBOC Page 226 Developer. HRW also prefers that the Developer acquire these rights-of-way privately if at all possible. Further explanation of HR W's participation in easement acquisition for private development is explained in Section 30.2 below. (g) Transfer of Title. The Developer shall transfer to HRW, title to all water distribution and sewage collection systems installed by Developer's contractor. Such conveyance is to take effect without further action upon the acceptance ofHRW of said installation. As further evidence of said transfer of title, upon completion of the said installation and prior to the rendering of service by HR W, the Developer shall, without cost to HR W: (1) Convey at no cost to HRW, its successors or assigns by good and sufficient easement deed or dedication in right-of-way in a form satisfactory to HRW a perpetual right, easement and privilege to operate, maintain and repair or replace all water and wastewater mains, pipes, connections, pumps and meters within granted easements upon Developer's property in connection with supplying water and wastewater service to the inhabitants, occupants and customers in Developer's property and secure from each mortgagee and I ien or a release of mortgagess' and lienors' interest in the easement and fixtures thereon for so long as the easement is used for the operation, maintenance, repair replacement of water and wastewater mains, pipes, connections, pumps and meters within the easements. (2) Transfer at no cost to HRW all Developer's right, title and interest in and to all of the water and wastewater supply lines, mains, connections pipes, valves, meters and equipment installed up to and within granted easements and right-of-way for the purpose of supplying water service and wastewater collection for the inhabitants, occupants and customers in Developer's property. (3) Furnish HRW with an AFFIDAVIT that all persons, firms or corporations who furnished labor or materials used directly or indirectly in the prosecution of the work required to be performed by the Agreement have been paid. Said AFFIDAVIT shall be written in such a form as approved and accepted by HRW. (4) Furnish HRW with a RELEASE OF LIEN from all contractors and suppliers of materials and/or labor who might have acquired interest into the installations by the supply of materials and/or labor otherwise. (5) Furnish HRW with all Manufacturers' warranties which Developer might have received or is due to receive on any part of the installations. 32 111620a HCBOC Page 227 (6) Pay to HRW any and all applicable charges which shall be due and payable prior to connection to HRW water and/or wastewater system. (7) Furnish HRW with a satisfactory warranty on guaranteeing all equipment and infrastructure installed pursuant to this Agreement against defect in materials, equipment of construction for a period of not less than one (1) year from date of acceptance of same by HRW. Said warranty shall be in such a form as approved and accepted by HRW. (h) Metering Requirements. Each individual apartment, residence, unit or business, must have an individual meters with the exception of existing apartment complexes, condominiums, shopping centers, mobile home parks and residential developments where lines do not meet HRW standards. These qualifications for the use of master meters, rather than individual meters, are clearly defined in section 7 of the Hamett County Ordinance Regulating The Use Of Water Facilities. (1) Meters meeting HRW specification and of appropriate size for desired application shall be furnished to the HRW at the expense of the Developer and shall become the property ofHRW. (2) Each occupancy or property owner must post a security deposit and setup fee, as listed in Section 20 ( d) of the above-mentioned ordinance, prior to activation of the service. (3) All water lines and meter services must be in a right-of-way with a.minimum width of twenty (20) feet and dedicated to HRW for the operation and maintenance of said water lines and meter services. Section 29.2 Acquisition of Easements For Developers In County Participation Projects Should a Developer encounter problems acquiring utility right-of-way across private property for a project, he may request a meeting with the HRW Director, or his designee, to discuss gaining assistance from HRW. For eligibility of participation by HRW, the subject water or sewer line must serve a public purpose or benefit as defined in HRW's case as providing a minimum value, for residential developments, of $350,000 tax base per lot and a minimum number of 50 lots. Commercial or industrial developments will be reviewed on a case by case basis to determine their value. The Director will review and make a determination as to possible eligibility for participation. If the Director determines there is a valid basis for participation, the process will be explained to the Developer. Agreement to participate by the Developer will result in a letter of recommendation to the Legal Services Department and the County Manager. If the Legal Services Department agrees that participation is warranted then they shall notify the Developer in writing and then in conjunction with HRW meet with the Developer to review their obligations. All property maps and descriptions will need to be approved by HRW and need to comply with these standards and procedures. 33 111620a HCBOC Page 228 (a) One (1) copy of blueprint of each map with a copy of the descriptions of the taking shall be submitted by the Developer's engineering firm/surveyor for review. The map and descriptions need to be sealed by a professional surveyor. (b) Legal will contact the Developer's engineering firm/surveyor after review is completed so that review comments can be addressed. (c) The Developer's engineering firm/surveyor will have to re-submit a copy of blueprint of the corrected plans and a copy of the corrected descriptions, together with all the copies marked with corrections requests. ( d) When Legal is satisfied that all changes have been made, the Developer's engineering firm/surveyor will be contacted and asked of submission of the following items: 1) The original mylar of the plans, signed, sealed and dated by a professional surveyor. 2) A copy of the legal description, signed, sealed, and dated by a professional surveyor. 3) A dxf of dwg drawing file submitted on a flash drive or through email, for all computer-generated with the drawings. This file should be on project coordinated (I.e. NAD83 coordinates). Also an ASCII points file, with the point number, coordinates, and descriptor of each point. (e) The Developer's attorney will need to prepare the required deeds and contact the County's Legal Department for the approval of the deeds. (f) The Developer or his attorney will furnish the Legal Department with a copy of the deeds after they have been recorded in the Office of the Register of Deeds of Hamett County, NC. (g) In lieu or preparing property maps, legal descriptions, deeds and deeds of assignment, the Developer may choose to have his surveyor prepare a plat of recordation. The Legal Department will still review the plats. Once the maps have been finalized they will need to be submitted to the Planning Department for their review. The Developer may then have the owners sign dedications statements on the plat. (h) In the event that the property owner denies the Developer's surveyor access to the property, the surveyor shall compile the maps needed for the easements from publicly available sources and use these documents to estimate the easement square footages required. The estimated value of the easements, per square footage, based on the independent appraisal shall be multiplied by the estimated required square footage of the easement as a basis of offer. This offer may be 34 111620a HCBOC Page 229 considered as sufficient proof that a good-faith effort was made. Final settlement value will be contingent upon a survey meeting HCDPU's requirements as stated above. (i) The Developer shall send letters to the property owners requesting permission of site access and HR W will initiate contact with the affected property owners to alert them to the activity. Based on the approved drawings and descriptions, the Developer commissions an independent appraisal of the properties. An offer shall be in writing to the property owner and sent via certified mail, return receipt requested. Upon refusal of the offer, as detailed above: (j) HRW will schedule a meeting with the Developer and the affected property owner(s) to; discuss the situation, explain the necessity for the project ( e.g. public good, public necessity, coordination with the long-term infrastructure development of the County), and ascertain that an offer has been made and effused. Furnish Legal Department copies of correspondence as written documentation. (k) If condemnation proceedings are the only option left to obtain the necessary easements, a Board of Commissioner Agenda item from the Harnett Regional Water Director to the County Manager must be prepared and sent and copied to the Legal Department. (1) Legal Department will notify the Developer and the affected property owners as to the date, which the Board of Commissioners will consider the request. (m) Board of Commissioners will decide as to whether or not to direct Legal to initiate the condemnation process of the property in question. Condemnation under this Policy shall be subject to the Board of Commissioners findings of public purpose, public necessity, and approval of exercise of eminent domain. (n) Upon the Board of Commissioners approval and prior to HRW staff starting action, the Developer to deposit with HRW twice the amount of the estimated cost of the right-of-way. The Developer will have the right to have his attorney participate in the process in conjunction with HR W attorneys. If the Developer elects not to, he shall furnish a waiver to HRW to that effect. Upon obtaining the right-of-way, HRW shall refund to the Developer all funds (item m) over and above those required to obtain the right-of-way. In the event that condemnation becomes and is approved by County Commissioners, the Developer shall write a letter to HRW stating that he will be fully responsible for any and all cost and expenses awarded by the court in the condemnation case. For County projects, that letter will be written to the County Development 35 111620a HCBOC Page 230 Services Department. At the option of HRW, the Developer may be required to deposit additional funds up to five times the amount of the estimated right-of-way value. HRW will retain these funds until completion of the judgment, at which time any remaining monies will be returned to the Developer. The money on deposit with HR W will bear no interest. Section 29.3 Extension of Water and Sewer Lines Within County. (a) HRW currently extends service by 3 methods: 1. Capital Projects using Loan & Grants to fund. 2. Private Development within public rights-of-way or dedicated rights-of-way funded by private funds. 3. Co-operative Projects -between HR W and private sector for commercial and industrial development. The amount of HRW funds contributed to a co-operative project is guaranteed to be repaid to HRW by the Developer in net tax proceeds from the improved Property within the first five years. If the net tax proceeds received within the five year period fail to equal HRW's fiscal contribution to the project, the Developer shall pay the difference to HRW. (b) HR W proposes to designate, from the Harnett Regional Water Fund, certain restricted annual appropriations for the development of water and sewer line extensions within Harnett County. All requests for extensions shall be rated on the following point system. 1. Public Health Severity 2. Cost Feasibility Based Upon Return oflnvestment 3. Contributed Capital by Individual or Business 40 points 40 points 20 points Points Maximum 100 Points The responsibility for rating each request will be with the Director of Harnett Regional Water or the designee of the Director. A minimum score of 50 points is required in order for the Harnett County Board of Commissioners to consider the request. 36 111620a HCBOC Page 231 Section 29.4 Extensions Outside of County. (a) HRW has no responsibility to provide water or sewer service to property located outside the County. However, upon request, HRW may extend its water or sewer lines to serve properties outside the County when it determines that it is in the County's best interest to do so. (b) Any owner of property outside the County who seeks an extension of HR W's water or sewer system to serve the property shall submit an application for extension to HRW. The owner shall provide all information HRW deems necessary to determine whether the requested extension is feasible and in the County's best interest. (c) The responsibility for, and the entire cost of, extending a water or sewer line to serve property outside the County shall be borne by the property owner requesting the extension. Section 29.5 Extensions Made by Other than HRW Personnel. (a) Extensions of HR W's water or sewer system installed by other than HRW personnel, whether inside or outside the county, shall be installed by a licensed utility contractor in accordance with the provisions of this policy as well as other HRW specifications and requirements. Among other matters, such specifications shall govern the size of all lines, their locations, grades, materials used, manner of installation and provision for future extensions. (b) No construction or any addition to HRW's water or sewer system shall commence until detailed plans have been reviewed and approved by the Director of Harnett Regional Water or the designee of the Director. Such plans shall include whatever information the administrator deems necessary to determine whether the proposed extension complies with all applicable HRW specifications and requirements. (c) Water lines intended for addition to HRW owned water system will be allowed to connect to the system if installed within the rights-of-way of a dedicated street or if adequate permanent easements are provided. Sewer lines shall also be installed within public street rights-of-way wherever practical, but HRW may accept sewer lines constructed on private property (where the topography makes this necessary) if adequate permanent easements are provided. 37 111620a HCBOC Page 232 (d) To protect street surfaces, HRW shall require that whenever extensions of water or sewer lines are made to properties or within new subdivisions, laterals be extended to all properties expected to tap onto such water or sewer lines. Section 29.6 Observation by HRW of Work Done by Others. (a) All work on the extension of water or sewer lines not performed by HR W forces (whether inside or outside the county), shall be subject to observation by HRW. If, in the judgment of the Director of Harnett Regional Water, or the Director's designee, there is a demonstrated lack of competent supervision by a contractor, the administrator may at his option: 1. Stop work until approved supervision is obtained and the work is done in accordance with HRW specifications and requirements; or 2. Provide observation by HRW personnel. (b) Observation of a project by HRW does not consist of or imply supervision. The person requesting the extension is solely responsible for ensuring that the project is completed according to State approved plans and HR W specifications. Section 29. 7 Dedication of Water and Sewer Line Extensions. (a) All water and sewer mains constructed and connected with the water and/or sewer facilities of HRW pursuant to this section shall be conveyed to and become the property of HRW upon completion and acceptance by HRW. Connection to the system and acceptance by HRW shall constitute dedication of a water or sewer main extension by the person responsible for the extension. (b) Following dedication as provided in Subsection (a), HRW shall have exclusive control of all water or sewer lines and shall be responsible for their maintenance, repair and operation. However, the conveyor of additions to the system shall guarantee the entire project against defective material and workmanship for a period of twelve (12) months from the date of acceptance of the project, including such incidental damages as may arise from such claims. Section 30. Delinquent Service Fees. 38 111620a HCBOC Page 233 ( a) Except as provided in subsection ( e) of this section, when a consumer shall have failed to pay their account ( as specified in subsection c of this section) by the due date set forth on their bill, a delinquent service fee shall be imposed upon the consumer and the amount of such fee shall be added to the balance due. (b) The amount of the delinquent service fee provided for in this section shall be the sum of ten ($10.00) dollars. (c) A consumer shall have failed to pay their account when the full amount charged to the consumer for service supplied as stated on their bill has not been paid over to and received by HRW by 5:00p.m. on the due date set forth on the bill. ( d) The bill which shall be mailed to a consumer setting forth the charges due for services supplied, shall state the due date, the amount of the bill if paid by the due date, the amount of the bill if paid after the due date and shall further state that if payment is not made by the due date that the delinquent service fee will be charged. (e) When a consumer has paid all bills rendered to him by the due date set forth on each bill for twelve consecutive billing periods, should that consumer then make a payment after a due date, the delinquent service fee shall be waived for that period. Section 31. Sprinkler Connections. (a) Application for Full Service and Retrofitted Sprinkler Connections shall be made in person at HRW. Forms to be used in application processing shall be administratively prepared and matters otherwise associated with service application shall be processed pursuant to and in accordance with the rules, regulations, policies and/or procedures applicable to the service district within which the premises to be served is located. (b) The same schedule of connection or tap-on-fees applicable in the service district within which the premises to be served is located shall apply with respect to Full Service Sprinkler Connections. (c) The following schedule of connection or tap-on-fees shall apply in all service districts to the Retrofitted Sprinkler Connection: 39 111620a HCBOC Page 234 2 inch connection 1 1/2 inch connection I inch connection 3/4 inch connection $1,600.00 700.00 450.00 300.00 ( d) The same schedule of rates, including the monthly minimum charge, applicable in the service district within which the premises to be served is located shall apply with respect to Full Service Sprinkler Connections. No sewer charges shall be made to the Consumer based upon the water consumption of the Full Service Sprinkler Connection. (e) The same schedule of rates applicable in the service district within which the premises to be served is located shall apply with respect to Retrofitted Sprinkler Connections. No monthly minimum charge will be made except during those months when the connection has been used. No sewer charges shall be made to the Consumer based upon the water consumption of the Retrofitted Sprinkler Connection. (e) Except as specifically provided in this Section, all of the other rules, regulations, policies and/or procedures applicable to the service district within which the premises to be served is located shall be applicable with respect to Full Service and Retrofitted Sprinkler Connections. Section 32. Provision for Cut-Off Valve Any person desiring to connect to a water supply and distribution system owned and/or operated by HRW shall be required to install a cut-off valve of a minimum size of 3/4" onto the service line running from the meter box to the consumer's premises. This cut-off valve shall be located within twelve (12) inches of the connection of the customer's service line to the meter box. A diagram showing a typical installation of such cut-off valve is attached hereto and made part of this section. This section shall be enforceable in addition to the minimum requirements of the North Carolina State Building Code regarding plumbing and placement of cut-off valves. Duly Adopted this of November 2020, upon motion made by Commissioner and adopted by the following vote: 40 111620a HCBOC Page 235 Ayes Noes Absent Attest: ------Board of Commissioners of the County Hamett County By: ---------------Mark B. Johnson, Chairman of the Board and of the Governing body of the Water and Sewer Districts of Hamett County. Margaret Regina Wheeler, Clerk to the Board and to the Water and Sewer Districts of Hamett County. 41 111620a HCBOC Page 236 Board Meeting Agenda Item AGENDA ITEM _g__ MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Community Development Block Grant Program -Coronavirus Public Hearing and Application Approval REQUESTED BY: Barry A. Blevins REQUEST: Harnett County General Services Director request the Board of Commissioners hold a public hearing to obtain citizen comments regarding the State's Small Cities Community Development Block Grant Program -Coronavirus (CDBG-CV) application to the Rural Economic Development Divisions, NC Department of Commerce for funding consideration. The CD BG-CV application requests $810,000 grant funds to provide public service activities in the form of subsistence assistance to eligible Harnett County households that include utilities, heating fuel, water/bills and rent/mortgage payments directly to vendors due to the adverse impact of COVID-19. Eligibility requirements include the household meet HUD low-to-moderate income limits. The CDBG-CV application also requests $90,000 to be used toward CDBG-CV program administration. Requested funds do not require a county match. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Use rs\apeele\AppData\Local\Temp\20 .11 .16 -Agenda Request_55 92496\20 .11.1 6 • Agenda Request.docx Page l of 2 111620a HCBOC Page 237 919- 111620a HCBOC Page 238 8 . Required Attachments for NC CDBG-CV Projects • ({ ;.;-:·=·.f\;'.:~:~ .. ~ • p -~~~ ~: :, .. >. i., l\t:"'' .. <.;/1. ·, [,:.,~ . ~,,· ~· • ,•:~J/~,;.,{J• > ~ . .f'' .:J / ~\" }_',.'!(: t :,::_-:". <.v" •(j;,\ •I :::·.~J ~ \~ "j ~ ,>7 ~i:' ~ .. • ~ .._, J."".(, :•Gu.I' t;o '•_> .,_ ~•· ! ,J'>, ' 1 ~ ,,;) ~"•~' ";-.:f-~~.tftM 1 ~f.-·~,-.. ~.:.,.: •.~):.. •.-., ,• ~ .... ~ <( 'h"~\ ,,_ 4 V .),{•.,,,, ~·<t ~ ·:'I•• TAS:JXK'ATIDN ·, ' .. • .. -:-~'?,~"''' ·:.~ .-/;':.:_ .. ,r :.·~. ·/_"".!:-""-·: ,,.:~· .;5:..,.... .. .:;:· .. \·.-, •• • :_ • .:.. ...... ~_-~:,,_.: ·,,;'-.,.·."· •• .•• • .... :~. ',..-:.· ~.,-··;,: .. ~ .. '¥:· .. ' .. ,' ... DOCUMENTATION OF SYSTEM FOR AWARD MANAGEMENT· SAM.GOV REGISTRATION o INITIAL D ANNUAL UPDATE (Please submit/attach a printout of the SAM.gov Registration Information) 1 PROJECT DESCRIPTION 2 SOURCES AND USES OF FUNDS 3 PROJECT BUDGET 4 NC CDBG-CV BENEFIT: LOW & MODERATE INCOME 5 COMMUNITY DEVELOPMENT PLAN 6 CONFLICT OF INTEREST FORM-CHECKLIST 7 FEDERAL REQUIREMENTS: 8 0 A. FEDERAL CERTIFICATIONS 0 B. DISCLOSURE REPORT FOR APPLICANTS REQUESTING $200,000 OR MORE. (NOTE : Not required for applicants requesting less than $200,000 in CDBG funds and not using other Federal assistance.) DISCLOSURE REPORT 9 STATE CDBG PROGRAM REQUIREMENTS: 10 0 A. REGULATIONS SIGNED AND DATED BY AUTHORIZED OFFICIAL 0 B. DISCLOSURE OF CIVIL RIGHTS COMPLAINTS/LAWSUITS SIGNED AND DATED BY CHIEF ELECTED OFFICIAL CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS 11 FLOOD PLAIN CERTIFICATION: Submit a letter or statement on the local government's letterhead stating 12 the relationship of the site to designated flood zones . Recipients must provide REDD a certification signed by the Chief Elected Official stating that the project area is not in a floodplain; or with certification that the recipient participates in the floodplain insurance program, all properties assisted in the project will be covered for floodplain insurance prior to beginning construction of the property, and all public facilities will be constructed to comply with the aoolicable floodplain regulations. IMPLEMENTATION SCHEDULE FORM (2 originals -one per application) 13 HUD IDIS: ACCOMPLISHMENTS & BENEFICIARIES FORM (Form is also on www.nccommerce.com.) 14 THREE REQUIRED MAPS: 0 Location Map must show the applicant's jurisdiction. Major highways and roads must be shown 15 drawn to scale . The applicant must label the map, include a legend, and place a boundary line around areas of minority concentrations and of low-and-moderate income families. 0 Project Map must include the location of all project activities . It must also show all units bordering the project area whether they are part of the project activities. Commercial units such as shopping centers must also be labeled. Mark all existing and proposed public infrastructure on one map to indicate the relationship of public infrastructure to units to be constructed. The map must be to scale and include a legend. 29 111620a HCBOC Page 239 o Low-Moderate Income Map must illustrate the distribution/concentration of low-moderate income persons in the jurisdiction. LETTERS OF COMMITMENT, CONDITIONAL COMMITMENT, AND EVIDENCE OF FUNDING APPLICATION from all other (i.e., non-CDBG) sources of funds and/or resources. CAPACITY, EXPERIENCE, AND ORGANIZATIONAL STRUCTURE o List of Names and Duties for the Local Government Staff for the Proposed Project and Other Essential Players o Resume for each identified person associated with the proposed project o Organizational Chart Identifying the Reporting Relationship and/or Interaction Among Key Players for the Proposed Project o Chart of Previous CDBG or other federal or state experience relevant to the proposed project. List project name, CDBG funding amount, program category, and brief description. RESOLUTION TO SUBMIT CDBG-CV APPLICATION AND EVIDENCE OF THE FIRST OF TWO REQUIRED PUBLIC HEARINGS. Provide copies of the Board/Council Resolution to Apply, posted Public Hearing Notices, Certified Meeting Minutes for both Public Hearings, and evidence outreach efforts to inform the public of each public hearing. The outreach efforts must be conducted as noted in the Citizen Participation Plan. APPRAISALS are required for all CDBG-CV land acquisition activity only. PHOTOGRAPHS TO DOCUMENT EXISTING CONDITIONS DUPLICATION OF BENEFITS POLICY AND PROCEDURES PLAN TO MINIMIZE RESIDENTIAL DISPLACEMENT AND TO PROVIDE RELOCATION ASSISTANCE TO DISPLACED CITIZENS IN A TIMELY MANNER o Employee Profile {Complete one per business included in the project.) 16 17 18 NA NA 19 20 o Current NCUI 101 (Required for expansion/retentions projects. For form, see https://des.nc.gov/need-help/forms-and- documents) o Articles of Organization/Incorporation or related-business incorporation documents. o Legally Binding Commitment (Complete one per business included in the project.) o Private Company Commitment Form (Complete one per business included in the project.) o Limited Waiver of Confidentiality {Complete one per business included in the project.) D o 10-Vear Minimum Operating Proforma o Cost Estimates o Site and Architectural Plans and Renderings: Attach one copy each of site and architectural plans for the proposed project. Identify any unit features designed to serve populations with special housing needs (e.g., persons with disabilities, the elderly, large families, etc.) NA 30 111620a HCBOC Page 240 Application Form 111620a HCBOC Page 241 APPLICATION SUMMARY -NC CDBG CORONAVIRUS {CDBG-CV) PROGRAM l . ~'s.oa*!'-.e ·· -:>, , •. -_.~ ;'-: . Harnett County ~-Date-.. ;~ .. ,~ . ·.•.. . . ·', ..... ·:-_ .. _·b_, _c_ity __ at)d_._z_ip_Code_._,_'·_:_··-'-· ·_01~· t-L_illin_·_g_to_n_2_7_54_6 ____________ ----t • Original ll ~ •, c,· Count¥::"' , :·· · !,." , • Harnett dated: IO /15/2020 I~ d C _...;,.. P _;_' •' '· · P 1 St art 1 •• ~. •. o~+ ~n , ... ·. -:, , ,, , ·: au a ew · .. e-... Tetep~~ ·· :;;'. :. . 910-893-7555 o Amendment ._ ________ ..... ___ ... ___________________ --ti f. Fax Number .., ·. . , ... , 910-814-2662 dated: __ / __ / __ -------------'·------------------------' g. e·mail ~ ~... . "-e' ,, ·.; · , pstewart@harnett.org -• "' X •• ' ,t. ri.t"~N-:....4.At ;.:_ . .,,; .. ,·,,.'t'.'. · 091565986 :. .. n . J/1.1.1'~:~ -~ ~J "·-' :-.,.., .• r -~ ,,: '$'' . "-""" -. . 3. · P.ren11n!r.1's.Natne N' · .. ' _ =~•, .'·\·.·; Skip Green ~ · ,._.,,s. ... -..e 1-,umt.0 ... , • ...,... > '"' • -.',-: ~~~~i . CA~·~-'".:, ;··-~ ,· .... ,." ~: ·;-:4-r.~; {~''i"'· ':f·-... _____________________ __,...._ ................................................. ....:...~ · -.. a. ~inn's N$1Jle ~· h.'-.;'.,:'. ·· ~-Skip Green and Associates 919-763-0925 f,'{.:• .. .,. H• ... ·' 0 "'c'.;~ :;; 'l•···~t~ --------------------- ~(-,:,• b MJiling;Addres&, .~} ·\; ·" , ',':,~.!. 123 Windgate Drive --~·:~·:i ~: ~-,1 •• ~.:., .. :-".'fr;·~'~.j:t':;~.---------------------1"":!l!'T.!l:!"ffl""'="l.,..,.,.--..,,...,..,...,-,-,,...,.,,.... .\j .c. ~-~-~.~~ \' ·.~ '<. ::·t~ • l--c_1a_yt_o_n _27_5_27 ____________ -f-·.Ml.t:· .... , .... ' ..... x ..... ~ .... -.... · · ....... : .... ·w,; ... ~ .... ••• ·;1io,.··: ... ·:· .... ·......:t ''·t d.,.e,,niail~ ·. ,-.~~·-·, ·-:~-S935l@nc.rr.com 919-763-0925 ... Ll,.... ..... •• "'"1' ~c-;: . ~ ..... .-~ .. ",;_,. a.MiliGng:Address ··:.., .. \·'' ·)\< 'a. FJa~ Number · ., -'.: ~ : · ·;_ ... . ~ .. ...... .. -·~· ..... "'.,.,,:.-· ...... ~,_ . .. s;.......:• A)l-.>L-\..S ~' . .,. ' .. -. "?.~ aa. ~.f'l-~'1'e5 ·-; . ·,. ,_;,.:I.\ . ·-·.:. c. ~11!1! ~ , -:,Ai~-;'. ·-.. 6. P.r~am ---~ ~ .: , 7. P~.ect ··: 'X Vi,• .. \.t : "'\, ". ...,.. _. Catego"" . ~· "c.., • -., __ , •• r . , -,. ~ .·,. ... .-. v 'D -·-t M-.,_._ ·.~ ..•.. -. : . ~ ·.1t ~sF!.~·cv :iti'.:..11 -11'1'· ,.~~i-.,:,,, ---... •,·, .a!,sr,r,OJ~ J."'·-~,».,:;,,,,.'' •.,.·•-:-.. .. ;,.~..,. ~ .::uu,-s·,,I ··. ' .,. 1 ,~'-f ·."4 ft r _..,: ltd .,,.,. . -,~~;·_· .. ~ ... • •• •• ·,-.-•• ··.~ •• : ·:) !_ .,.;,~f'-, 1.,. ~ ;_ ~ .... ~ ,_·.p .. :'···.· -~~,_.,J ,! _l_··.· .•. -~·t;.~ ~ '· ••• •• -' __ .,.. --· ... .. .. . . .: ~--~ ... -,; ... CV COVID Subsistence Payment Relief Program $900,000 --...... • 1,.. ~ ~ ...... ,.;:i,, --: .. ; ....... ,~_,,.-:. ,.: 10. Certification by the Chief Elected Official a) I certify that to the best ofmy knowledge and belief: 1. Data in this application is true and correct, 2 . Opportunities have been provided for citizen participation and access to information concerning the proposed activities, 3 . This document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached certifications and state standards if the assistance is approved. b) I acknowledge that if funded. this annlication is part of the Grant Agreement. ·. ''.' a.·_ Typ~R3!Jie? ofChieL : :· ·, ; . .' \:. Mark B . Johnson : ·:·'.·:A:· .. ,' ·:; U, ..,;_· •. _ .• ..,.,..·.,_'.;;;El"". ec-·..;..;ted ___ o_ffi~ci...__al'_,_.···...,.._· _.l''_r__.))c_. _:_._:;-..;i, ·t-------------------.... · _: ..,,,<.,,7. .. ii= ·• .-·' ·1,; \, TVEed Title '·,,.· ;:-•/· · .. ·•1•.:,);> :,:·: Chairman ~ -,a 1111' a-------,;:...u.~=--------:..--..._..-----------~. '-r. "'"""-.·. ----·· ,__..._. z · ; c:··,i SiltlUiture ." ~·''" u .. ,.y .. ..,, .. ~, ,, >. :· ,;· , . . ~. . . . ,,, 31 111620a HCBOC Page 242 AREAS OF FOCUS: Check applicable area(s} of focus. [X) Support families and communities through telehealth support and public services . o Protect the most vulnerable and high-risk populations. D Assist small businesses with economic recovery. D Address testing, tracing, and trends. 0 PUBLIC SERVICES : Check applicable activities. PubJic ServJc~ D~scriptiQn [X] Subsistence Payments Provide up to three months emergency payments on behalf of individuals or families, generally for the purpose of preventing homelessness. Utility payments to prevent service disconnection and rent/mortgage payments to prevent eviction. local governments may partner with a non-profit service provider such as United Way. D Employment Training Carry out job training to expand the pool of health care workers and technicians that are available to treat disease within a community. D Testing and Diagnosis Provide testing, diagnosis, or other services at a fixed or mobile location. D Equipment, Supplies, and Provide equipment, supplies, and materials necessary to carry- Materials out a public service . D Food Distribution Meal Delivery: Deliver meals on wheels to quarantined individuals or individuals that need to maintain social distancing due to medical vulnerabilities. Food Bank/Pantry Services: Provide support to food banks and food pantries. D Health Services Increase the capacity and availability of targeted health services for infectious disease response within existing health care facilities. D Mental Health Services Increase the capacity and availability of targeted mental health services for individuals and families impacted by Coronavirus. D Broadband and Provide broadband services inclusive of internet access and Communications Support hardware/software purchases to connect individuals to jobs, schools, financial institutions, and healthcare providers. 0 Services for Special Needs Provide services for special needs populations that prevent, Populations such as seniors, respond to, or prepare for COVID-19. Applicants must contact youth age 13-19, and the CDBG-CV Manager for approval prior to submitting the disabled/handicapped application . 0 Other (Please describe in the description box to the right.) [X] PUBLIC FACILITIES AND IMPROVEMENTS: Check applicable activities . 32 111620a HCBOC Page 243 !Note: Public Facilitf.es· <1,ir~quited to· be ;,_whed by the Jdcql ~nit·of-pov~r'nmehI Howe J;;., Nrin~i,~'ofits in iiy' als~ ' lawn and operate the building if the building is open to the .general publ~c.. Afso, the local goy_ernm_eii.t will heed to th ave lien on the property and Le.gaily Binding CDmmitm~nt which include~ t_he applitoble contract pi-i;ili!ibns. ·.\. . Public Facility Activity Description D Acquisition, Health Facilities may be created/supported by: D Construction, • Constructing a testing and diagnosis, or treatment facility. D Reconstruction, or • Rehabilitate a community facility to establish an infectious D Installation of public works, disease treatment clinic. facilities, and site or other • Acquiring and rehabilitating, or constructing, a group living improvements facility that may be used to centralize patients undergoing treatment. D Rehabilitation of building and Rehabilitate a commercial building or closed school building to improvements (including interim establish an infectious disease treatment clinic assistance) Acquire , and qu ic kly rehabilitate (if necessary) a motel or hotel building to expand capacity of hospitals to accommodate isolation of patients during recovery. Make interim improvements to private properties to enable an individual patient or frontline health care workers to remain quarantined on a temporary basis . D Broadband and Communications Provide broadband services inclusive of infrastructure Support development, internet access, wiring, and hardware and software purchases to connect individuals to jobs, schools, financial institutions, and healthcare providers. D SPECIAL ECONOMIC DEVELOPMENT ASSISTANCE: Check applicable activities . Proposed projects are subject to CDBG-CV cost per job limits and the limit for this project is $85,000 per full-time job or less . For example, a $850,000 grant must result in the creation of at least 10 new jobs [$850,000 grant total/$85,000 per job= 10 jobs created]. At least 70% of the jobs must go to LMI persons. In other words, out of 10 jobs, 7 must go to LMI persons. Economic Development Activity Description D Small Busi ness and Provide grants to support new businesses or business Microenterprise Assistance expansion to create jobs and manufacture medical supplies necessary to respond to infectious disease. Avoid job loss cause by business closures related to social distancing by providing short-term working capital assistance to small businesses to enable retention of jobs held by low-to- moderate income persons. Provide financial assistance to for-profit businesses to acquire property, build, expand, or rehabilitate a building, lease space to operate, or purchase equipment, or provide operating capital. 33 111620a HCBOC Page 244 Retrofit workspaces for for-profit businesses to promote social distancing. 0 Microenterprise Assistance is Provide technical assistance and grants to establish, stabilize, defined as a commercial enterprise and expand microenterprises that provide medical, food that has fjve or [ewer eme./o't.ees , delivery, cleaning, and other services to support home health one or more of whom owns the and quarantine. enterprise . PROJECT DESCRIPTION-NC CDBG-CV The project description must contain the following information and should answer the following questions . Limit total responses to 4 pages. Project Title: Project Overview: The applicant must provide a summary of the proposed project. 1. Provide a description of the proposed activity or activities and explain how each addresses the health and/or economic impact of COVID-19 in your community. Specifically state how the activity prevents, responds to, prepares for the Coronavirus . 2. What is the proposed scope of this project? 3. What area(s) of focus for the CDBG-CV Program are most applicable to the proposed project? 4. How will this be done? Partners: 1. Who are the project partners and explain the significance of the project partners and how their involvement will bolster the success of the project? Partnerships are strongly encouraged. 2. What will be the level of effort and cost of these services? Include local match and in-kind services in the description. A match is not required under this program but, it will be favorably considered during the evaluation process . NOTE: Be sure the costs that are discussed here align with the proposed budget submitted with this application. Expected Results and Outcomes : 1. What are project objectives and desired outcomes? Be specific, action-focused, achievable within grant period, realistic, and time-bound. 2. How does the project spur economic and community development growth? 3. Attach the Accomplishment and Beneficiaries form for each NC CDBG-CV activity except planning and administration . Project Administration and Capacity: 1. What is the applicant's administrative capacity to manage the grant financially and to comply with CDBG-CV program requirements? 34 111620a HCBOC Page 245 Tab 1 -Documentation of SAM Registration 111620a HCBOC Page 246 .ILSAM*GOV" Entity Dashboard • Emi_ty Overview • CoreData Assertions • Reps & Certs •.POCs • Exclusions • Active Exclusions • Inactive ExclusioJ1S • Excluded F~ Members Name: Hamett, County Of North Carolina Business Type: US Local Government Last Updated By: Steve Ward Rqistndion St.abu: Active Admltion Date: 02/05/2020 Expiration Date: 02/04/2021 ~ !'~~w~yt,~~~~.: ~~~~~ .. ::·::.~.*@Ail • -· accowi U&eyoUl'·~Clllllll lUI' --.gov.. , ._. __ :., .. ~ f' •''• --I • ,..J.._,:."., ,_.-~ .. : • ~ :. •; • ·-•••• ~:..~:"-• • 111620a HCBOC Page 247 Tab 2 -Project Description 111620a HCBOC Page 248 Harnett County Project Description Tab2 Project Title: Harnett County COVID Recovery Subsistence Payment Assistance Project Overview: The applicant must provide a summary of the proposed project. 1. Provide a description of the proposed activity or activities. The proposed activity consists of securing CDBG-CV grant funds to: (1) provide public service -subsistence payments to families who need assistance making utilities, heating fuel , water/bills and rent/mortgage payments due to the adverse impact of COVID-19; and (2) project administration . The COVID Payment Assistance Program will be administered through an interlocal agreement w ith Johnston-Lee-Harnett Community Action Corporation (JLHCA). Explain how each addresses the health and/or economic impact of COVID-19 in your community. On March 10, 2020 Governor Cooper issued Executive Order No . 116 which declared a State of Emergency to coordinate the State's response to COVID-19. This initial Executive Order has been amended by subsequent orders, with limiting the number of customers inside the business below pre-COVID levels that include : retail businesses; restaurants; personal care, grooming, and tattoo businesses personal care; fitness and competitive physical activity facilities ; etc. Limitations are based on spatial restrictions that include : the lower of 50% of stated fire capacity or for spaces without a stated fire capacity, no more than twelve (12) customers for every 1,000 square feet of the location's total square footage -including parts of the location that are not accessible to customers or guests); and that customers are spaced six (6) feet apart. State imposed COVID restrictions and public COVID perceptions have severely impacted employment opportunities for Harnett County residents . Until spatial restrictions are lifted and the public has confidence to return to a pre-COVID economic environment, COVID will continue to restrict economic opportunities , particularly impacting the ability of low-income families to obtain and/or maintain employment. With lost or reduced incomes, families cannot make bas ic subsistence payments. The proposed public service activity will help address this need . Specifically state how the activity prevents, responds to , prepares for the Coronavirus. The CDBG-CV Public Service activity responds to the Coronavirus. It will make subsistence payments to families who need assistance making utilities, heating fuel, water/bills and rent/mortgage payments due to the adverse impact of COVID-19. See Tab 16 -Letter for discussion how the project activity responds to Coronavirus needs. 1 111620a HCBOC Page 249 Harnett County Project Description Tab2 2. What is the proposed scope of this project? The proposed CDBG-CV project scope consists of: ( 1) providing public service -subsistence payments to households meeting HUD low-and-moderate income requirements who need assistance making utilities, heating fuel, water/bills and rent/mortgage payments due to the adverse impact of COVID-19; and (2) project administration . 3. What area(s) of focus for the CDBG-CV Program are most applicable to the proposed project? Support families and communities through telehealth support and other public services. 4. How will this be done? Harnett County, through an interlocal agreement with JLHCA, will take applications and if found eligible approve applications on a first-come, first-serve basis. The program will provide up to six (6) months assistance. Eligibility requirements include beneficiaries must be a US Citizen or qualified immigrant and be a permanent resident of Harnett County. The household must have been affected by the economic impact of the coronavirus pandemic and a household income that is 80% of the area median income or lower. The household must occupy the rental or owner-occupied property as their primary home, and are at least one month behind on their rent, mortgage or utilities when they apply. Applicants must have lived in the unit for at least 90 days. Applicant must be named in the written lease agreement or a party to a verbal lease agreement. Applicant or co-applicant must be named on past due utility bills that are part of the request for assistance. The applicant, as appropriate, must provide verification with utility company, landlord , or Mortgage Company of what is needed to prevent homelessness and or service disconnection . The application also requires that the emergency/crisis situation/hardship resulting from COVID be described and assurance that duplication of payments do not occur. Upon approval of the CDBG-CV application, the method of payment will be a direct payment to the vendor, as no funding will go directly to households . Harnett County will advance JLHCA total utility, rent and mortgage payments based on the total month payments due . After checks or electronic payments are made to vendors, JLHCA will provide Harnett County with a list of homeowners, vendor(s) and vendor payments (date, type and amount of transfer). After verifying recovery assistance payments , Harnett County will request CDBG-CV grant reimbursement. JLHCA will maintain individual files CDBG-CV application files that include dis-approved and approved applications . Each file will include the CDBG-CV application, JLHCA decision, vendors and evidence of payment. A copy of each file will be maintained in Harnett County's CDBG-CV administration file. Partners: 1. Who are the project partners and explain the significance of the project partners and how their involvement will bolster the success of the project? Harnett County will implement the project through an interlocal agreement with JLHCA. JLHCA, a non-profit organization, was created June 1966. Today, JLHCA operates the following programs with 165 employees: Head Start, Early Head Start, NC Pre-K, Family 2 111620a HCBOC Page 250 Harnett County Project Description Tab2 Services STARS Program , Weatherization , Heating Assistance Repair/Replacement Program , Housing Counseling , Economic Development and the Rapid Re-Housing Homeless Program , Urgent Repair , Duke Helping Homes Program , Hurricane Matthew Repair Program , and HOPE Program . It includes staff with general contractor's license which its housing program operates under. 2. What will be the level of effort and cost of these services? Include local match and in -kind services in the description. Harnett County, through an interlocal agreement with JLHCA, will provide staffing to implement the project. The CDBG-CV administration line item has $90,000 toward project administration costs . Seventy-five thousand dollars ($75,000) for project administration will be used by JLHCA to implement the project that includes hiring two full-time positions. Expected Results and Outcomes: 1. What are project objectives and desired outcomes? Be specific, action-focused, achievable within grant period, realistic, and time-bound. The project objective is to provide up to six (6) months subsistence payments to households meeting HUD low-to-moderate income limits whose ability to pay have been impacted by COVID-19. It is anticipated a minimum 135 households or 380 individuals (130 households (X) 2.82 person per household) will receive project assistance . Based on this number of beneficiaries, it is anticipated all funds will be expended within eight (8) to ten ( 10) months. 2. How does the project spur economic and community development growth? The project spurs economic and community development growth by providing low-income households subsistence payments to assist families as they increase their incomes by expanding existing employment hours and/or finding new employment. 3. Attach the Accomplishment and Beneficiaries form for each NC CDBG-CV activity except planning and administration. See Tab 14. Project Administration and Capacity: 1. What is the applicant's administrative capacity to manage the grant financially and to comply with CDBG-CV program requirements? Harnett County operates under the Council/Commissioner -Manager form of government in which a professionally trained Manager is appointed by the governing body to serve as the Chief Executive Officer and to manage its day-to-day operations . Harnett County's Manager and Finance Officer oversee a FY2020-2021 budget totaling $127,414,558 million and a full- time staff of 900 . 3 111620a HCBOC Page 251 Harnett County Project Description Tab2 Harnett County using staff and consultants has successfully administered Federal projects that include: Small Cities Community Development Block Grants (CDBG); and Economic Development Administration, U.S. Department of Commerce (EDA) Public Works grant programs. The County annually prepared or completed a Single Audit (0MB A-133) during the past 2 years. 2. What is the relationship between the applicant and other participants, other local governments, public and private sector organizations? Are they committed to the project? (Include letters of support, as applicable). Harnett County, through JLHC, will provide funds/staffing to implement the project. See Attachment 16 . 3. Who will oversee and coordinate the project and how will parties be selected to carry out funded work? The County Manager has direct project oversight. The Director -Harnett County Department of General Services will have the direct responsibility to oversee project administration and implementation through an interlocal agreement with JLHCA who is currently operating Rapid Rehousing Intake and HOPE programs . The grant will be financially managed through the adoption of a project budget ordinance and payment review by the Finance Director and Director -Harnett County Department of General Services . The County, using competitive negotiation , will contract with a consulting firm with CDBG experience to provide CDBG-CV project administration. 4. List the key players for the local government and partners to carry out the project. Include an organizational chart, a description of duties for each player's, and a resume. See Attachment 17. 4 111620a HCBOC Page 252 Tab 3 -Sources and Uses of Funds 111620a HCBOC Page 253 5. SOURCES AND USES OF FUNDS CHART 1. Acquisition 2 . Administration 90,000 90,000 3 . Architectural Barriers 4. Clearance Activities ' •. S. Code Enforcement 6 . Disposition 7 . Fire Protection 8 . Flood & Drainage .o1-.I :·, 9 . Historic Preservation 10. Machinery & . E uipment . --.,; '· . ,, T 11. Neighborhood ., !/-·. ·' ·. . .... ·'· ;·;,;, "'"" Facility(ies) ' 12. Other Activities 13. Other Public Facilities 14. Parking Facilities 15. Parks & Playgrounds : . 16. Pedestrian Improvements •, 17. Planning 18. Public Services 810,000 ! 81-0,000 19. Public Utilities 20. Rehabilitation-Private 21 . Rehabilitation-Public 22. Relocation Assistance 23. Sr. Handicapped Centers 24. Sewer Improvements •' ,~: .. ~. 25. Solid Waste Facilit (ies) 26. Street Improvements 27. Water Improvements 28. Working Capital Total Uses 900,000 900,000 36 111620a HCBOC Page 254 Tab 4 -Project Budget 111620a HCBOC Page 255 1. CDBG-CV Grant Amount Requested 2. Other Funds (List here.) Local 3. Total Project Resources .. ;.;a~--.. ~ ~·:rwt..U1r•~, . ... .. ,'i_ .... "'t.· • t' • ,•;. • ...... ' .·.:~':·_· •.·: ·.· .. -· _· .••. :)~.---.--.·_.·,·_-~·· -,-.·.·_-.·,·.·:,. ';·.···.·.'.~. : ·""-.1 .~. :. . & :,,:J!/· / .·: .......... _~\ "! ,.-; ~ : ,, .. -_ ~"" .. ·j., .... ;.:, ., t~ ., ~::..·:<. &.\1~ ,. .. r .. (\ "·: a. Acquisition b. Disposition c. Public facilit ies and improvements 1. Senior and handicapped centers 2. Parks, playgrounds and recreation facilities 3. Neighborhood facilities 4. Solid waste disposal facilities 5. Fire protection and equipment 6. Parking facilities 7. Public utilities other than water and sewer 8. [Reserved) 9. Street improvements 10. Flood and drainage improvements 11. Pedestrian improvements 12. Other public facilities 13. Public sewer improvements 14. Public water improvements d. Clear~nce activities (i.e ., reconstruction and temporary relocation expenses .) Clearimce items should appear on line d. e. P.u'biic setvlce.s f. Relocation ·assistance g. Const;uction, -rehabilitation, and preservation activities- 1. Construction or rehabilitation of commercial 2. and industrial buildings 3. Rehabilitation of privately-owned dwellings (all rehabilitation of privately-owned dwellings activities should be included on this line item 4. Rehabilitation of publicly owned dwellings 5. Code enforcement 6. Historic preservation h. Development financing 1. Working capital 2. Machinery and equipment i. fl~moval of architectural barriers l· Other activltie~ k. Planning (Included.in 10% Cap minus Administration not to exceed $3,500) I. Administration (10% cap of total Grant Amount Awarded} .. ·' ---TOTAL .. s. cbBG COJ.tS ..,. ~ \. ·. -~ ... :. . " . . -~...-· 810,000 90,000 . ·-. . ..~ ~ $0 $900,000 : .,:~~ .. , · ~-. ·i ~ Tota! ~roJ~·eosts ·.r. · · · ·: :.) ·:/ .:·: '·.' /\ 1Cit!~mi,s,~.'* ~ =_Cf)tumn 7}. ., t .... ,. : ' ... ,-. -,, :,., '",'" .... t " ,, .. '., 810;000 .. ' ·_ .. -· , . . '· ··"'•· 90,000 ; . 900,000 37 111620a HCBOC Page 256 Tab 5 -NC CDBG-CV Benefit: Low & Moderate Income 111620a HCBOC Page 257 Name of Applicant: Harnett County (1) Senior and handicapped centers (2) Parks, playgrounds and recreation facilities (3) Neighborhood facilities (4) Solid waste disposal facilities (5) Fire protection and equipment (6) Parking facilities (7) Public utilities other than water and sewer (8) [Reserved) (9) Street improvements (10) Flood and drainage improvements (11) Pedestrian improvements (12) Other public facilities (13} Public sewer improvements (14) Public water improvements ~ _.-.,~=··r·~l,-~ ~ "':XO, ....... l~·.~-:ITT~.->. ~;~--,~~·;;_~~(~-=-~:?-~· 38 111620a HCBOC Page 258 Name of Applicant: Harnett County COBG-CV CQ~~O/.· COBG-CV '. ·., Fundsto No,.of · %of .. ~undsto Fundsto Benefit N.o.oftp~ %of).ow-~er.a,e-~~r.ate-. . · Benefit Benefit Low-& To~LNo.of Income lnCQme ', Income Income Low Moderate Moderate-Pe,rsons . Persons Persons Persons Pe,rSOAS COSG, . Income Income :· · Income Ben(riltlng Beoef.it!OJ Be~nc. · S.nefltlna Bef!8tltml CV Cost PerSPns Persons Persons i. Activity .. I 2. 3. 4 • 5. 6. 7. 8. 9. 10. 380 221 100 159 100 810,000 471,922.4 338,077.52 810,000 !ll<:i_ustrlal buildings (2) Rehabilitation of privately-owned dwellings (3) Rehabilitation of publicly owned dwellings (4) Code enforcement (5) Historic preservation Column 10, Row k (810,000) X 100=100% Column 7, Row k (810,000) 39 111620a HCBOC Page 259 , STATE 37 COUNlY 085 NAME Harnett County STUSAB NC LOW 28,260.00 LOWMOD 48,505.00 LMMI 71,390.00 LOWMODUNIV 121,000.00 LOWMOD_PCT 40.09 UCLOWMOD 0.00 UCLOWMOD_P 111620a HCBOC Page 260 CDBG-CV l/M BENEFIT WORKSHEET Countywide CDBG-CV Income People : P~rc~nt Proj~ct low 28,260 58.3% 221 Moderate 20,245 41 .7% 159 Total 48,505 100.0% 380 111620a HCBOC Page 261 Tab 7 -Conflict of Interest Form 111620a HCBOC Page 262 CONFLICT OF INTEREST CHECKLIST To assist applicants with determining if a potential conflict of interest exists, as defined in 24 CFR Part 570.489 (h}, please provide responses to the following questions. For any "yes" response, refer to Bulletin 10-8 for next steps. 1. Does any person involved with this potential CDBG-CV project have family or business ties with any of the local government elected officials or local government staff? o Yes [x] No, if yes, please describe . 2 . Has any person involved with this potential CDBG-CV project requested or received an opinion about a potential conflict of interest from an attorney or from the North Carolina Ethics Commission? o Yes [x] No, if yes, please describe. 3. Does any person involved with this potential CDBG-CV project have an ownership interest in an entity that is directly affected by activities proposed in the application? o Yes [x) No, if yes, please describe. 4. Will any person involved with this potential CDBG-CV project derive any income or commission as a direct result of action taken by the local government elected board or its staff? o Yes [x] No, if yes, please describe . 41 111620a HCBOC Page 263 Tab 8 -Federal Requirements 111620a HCBOC Page 264 FEDERAL REQUIREMENTS AND CERTIFICATIONS The applicant hereby assures and certifies that: a) It will comply with all applicable federal and state laws, regulations, rules and Executive Orders. b) It possesses legal authority to apply for the grant, and to execute the proposed program . c) Its governing body has duly adopted or passed as an official act a resolution, motion or similar action authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the identified as the official representative of the applicant to act about the application and to provide such additional information as may be required . d) It is following a detailed, written citizen participation plan which will provide opportunities for citizen participation, hearings, and access to information with respect to its community development program that are comparable to those required of grantees under Section 104{a) of the Act and in accordance with Rule .1002 of the North Carolina Community Development Block Grant Administrative Rules . e) Its chief elected official or other officer of the applicant if assistance is approved by Rural Economic Development Division: 1) Consents to assume the status of the "responsible Federal Official" as that term is used in Section 102 ofthe National Environmental Policy Act (NEPA), Section 104(f) of Title 1 of the Housing and Community Development Act of 1974, as amended, and other provisions of Federal law, as specified in 24 CFR 58.S which further the purposes of NEPA. 2) Is authorized and consents on behalf of the applicant and himself to accept the jurisdiction of the Federal courts for the purpose of enforcement of his responsibilities as such an official. 3) Consents to review and comment on all Environmental Impact Statements prepared for Federal projects which may have an impact on the applicant's/recipient's community development program. 4) Consents to perform all coordination functions required under 24 CFR Part 58 and 40 CFR Parts 1500-1508. f) The NC CDBG-CV Program has been developed to give maximum feasible priority to activities which will benefit low and moderate-income families or aid in the prevention or elimination of slums and blight . The requirement for this certification will not preclude Commerce from approving an application where the applicant certifies, and Commerce determines, that all or part of the NC CDBG-CV Program activities are designed to meet other community development needs having urgency as specifically explained in the application in accordance with Section .0800 of 4 NCAC 19L of the North Carolina Administrative Code . g) Its program will be conducted and administered in conformity with Public Law 88-352 and Public Law 90-284, and that it will affirmatively further fair housing. h) It will comply with all provisions of 4 NCAC 19L of the North Carolina Administrative Code, entitled North Carolina Community Development Block Grant Program . i) It will give Commerce, HUD and the Comptroller General through any authorized representative access to and the right to examine all records, books, papers or documents related to the grant. 42 111620a HCBOC Page 265 j) It will establish safeguards to prohibit employees from using positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. k) It will follow a residential anti-displacement and relocation assistance plan that is in accordance with the provisions of Section 104(d) and all other provisions of the Act. I) It will not attempt to recover any capital costs of public improvements assisted in whole or part under Section 106 of the Act or with amounts resulting from a guarantee under Section 108 of the Act by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged to assessment made as a condition of obtaining access to such public improvements, unless (i) funds received under Section 106 are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than under this title; or (ii) for purposes of assessing any amount against properties owned and occupied by persons of low and moderate income who are not persons of very low income, the grantee certifies to the Secretary or such State, as the case may be, that it lacks sufficient funds received under Section 106 to comply with requirements of clause (i). m} It has or will develop a plan that identifies community development and housing needs, including the needs of low and moderate-income persons, and the activities to be undertaken to meet such needs . n) Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with 24 CFR Part 35. o) When issuing statements, press releases, request for proposals, bid solicitation and other documents describing the above-mentioned program such as the environmental review, public hearings, fair housing notices, etc., it shall clearly state: p) 1) The percentage of the total cost of the project which will be financed with CDBG-CV money, and 2) the dollar amount of CDBG-CV funds for the project. 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement . 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grant, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly._ 43 111620a HCBOC Page 266 q) It has adopted and will enforce a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations and has adopted and is enforcing a policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction in accordance with Section 519 of Public Law 101-144, (the 1990 HUD Appropriations Act). r) All project areas are either not in a floodplain, or if the project area is in a floodplain, the applicant participates in the flood insurance program. All properties assisted in the project will be covered for flood insurance prior to beginning construction , and all public facilities will be constructed to comply with applicable floodplain regulations. CERTIFICATION OF ABILITY The Town/City/County of Harnett hereby certifies its ability to meet Federal Performance and Procurement Requirements with Certification as further expanded in the preceding attachments. Name of Chief Elected Official Title Signature Date Mark B. Johnson Chairman 11/16/2020 . . . . . . ' ' .. ' 44 111620a HCBOC Page 267 Tab 9 -Disclosure Report 111620a HCBOC Page 268 DISCLOSURE REPORT 1. Applicant/Recipient Name, Address, and Phone : 2. Check One: [X) Initial Report o Update Report 3 . Social Security Number or Employer ID Number: 5 lo -lD 000 3 Ow 4. Project Name and location: COVID Subsistence Payment Relief Program Harnett County, NC 5 . Total Amount requested/received (including anticipated program income): $900,000 6. Other government assistance. {Check One): __ X_ No other government assistance is, or is expected to be , provided for this project __ All other government assistance provided for this project is listed on the table below/attached page(s). {Note : Disclosures must be complete and accurate but, need to be made only once for this report. If assistance is reported in the Sources and Uses disclosure section, then it need not also be reported here . If there is assistance reportable here, but reported only in the Sources and Uses disclosure, (check here): Assistance is disclosed in Sources and Uses Attachments 7. Interested Parties . {Check One): __ No parties have a reportable financial interest in this project. Interested parties include developers, contractors, consultants, individuals, entities including units of government with a financial interest greater than $50,000 or 10 percent of the assistance {whichever is lower; being a party to a contract procured under Federal procurement regulations at 2 CFR Part 200 does not, by itself, constitute a reportable financial interest). _X_AII parties with a reportable financial interest are listed on table below/attached page(s). N;1me ahd Address \ • • •. • ~ ~. • l:"S: ..... .,.; , -; Johnston-Lee-Harnett Community Action/ 1102 Massey St, Smithfield, NC 27577 lnterlocal agreement to $70,000. implement CDBG-CV program. 47 111620a HCBOC Page 269 8. All expected sources of funds available or expected to be available for the project OI'" activity and all reportable uses of funds are included in the application for funds and on the following forms (check all that apply): • CDBG-CV PROJECT BUDGET • CDBG-CV LOCAL COMMITMENT FORM o Other Attachment(s). Describe:------------- 9 . Certification: I hereby certify that all information in this report and its attachments is true and complete . .. I. •• C C a I . e I ... 11 16 2020 Signature Date ... . . . I e • t e • I I I : I f 48 zcn ffl -:aO ffl z 111620a HCBOC Page 270 Tab 10 -State CDBG Program Requirements 111620a HCBOC Page 271 STATE CDBG-CV PROGRAM REGULATIONS Citizen Participation If funded, the grantee will have documentation on file of compliance with citizen participation requirements in the application process 4 NCAC 19L. 1002 (b): publisher's affidavits of notices and minutes signed by the town or county clerk of the two required public hearings. Project Administration The grantee is responsible for CD BG-CV oversight . If funded, the grantee will supervise the implementation of the project as follows: ./ The local government manager reviews and signs off on all project reports . ./ The project administrator or local government staff will present and give at least quarterly written status reports to the elected board . A signed copy of the quarterly report must be submitted to the grant representative for review . ./ At least two persons from the local government listed on the signatory cards will review and sign off on invoices and requests for payment. ./ Maintain all project files at the local government offices and make them available to citizens during regular business hours . Audits/Compliance CDBG-CV grantees expending $25,000 or more in a fiscal year are required to have funds audited for the CDBG-CV program . CDBG-CV funds can be used to pay for the CDBG-CV portion of the audit provided the grantee has expended $500 ,000 or more in the fiscal year in total federal awards (CDBG-CV and other federal funds). If the grantee has expended less than $500,000 in total federal awards, the grantee may budget local funds in the administrative line item in the CDBG-CV application to pay for the CDBG-CV portion ofthe audit and claim the local administrative funds as local commitment. Program Income Local governments must develop and submit a plan for reuse of program income to REDD approval. Legally Binding Commitment {LBC) The local government will develop and execute a LBC with the non-profit or for-profit developer/business subject to REDD requirements. The applicant hereby assures and certifies that by his/her signature, its duly authorized official has read and understands the State CDBG-CV Program Standards and, if funded, will adhere to all standards applicable to the funded project. Name of Chief Elected Official Mark B. Johnson Title • • e I I •• -:-::-:-~-l:-:-2-0 ________ __..~ Signature Date . . . . . . . 49 ::cu, m-:aO mz 111620a HCBOC Page 272 DISCLOSURE OF CIVIL RIGHTS COMPLAINTS/LAWSUITS The Town/City/County of Harnett hereby assures and certifies that there are no open, unresolved or pending Civil Rights Lawsuits against the participating local governments in this NC CDBG Coronavirus Program (NC CDBG-CV). Name of Chief Elected Official Title Signature Date Mark B. Johnson Chairman 11/16/2020 ....... . . . . .... • • a • t I t . . . . . . . 50 111620a HCBOC Page 273 Tab 11 -Certification Regarding Debarment, Suspension, and Other Responsibility Matters 111620a HCBOC Page 274 CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS Applicants should refer to the regulations cited on page 67 . Applicants should also review the instructions for certification included in the regulations before completing this form, signature on this form provides for compliance with certificati on requirements implementing Federal Executive Order 12549 and guidance issued in the Federal Register, Volume 70, No . 168, pages 51863 through 51880 for "Government wide Debarment and Suspension (Non-procurement)." The certification shall be treated as a material representation of fact upon which reliance will be placed when the Rural Economic Development Division determines to award the covered transaction, grant, or cooperative agreement. As required by Executive Order 12549, Debarment and Suspension, for prospective participants in primary covered transactions: 1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction or records, making false statements, or receiving stolen property: c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. 2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above applicable certification(s). Name of Applicant/Grantee Harnett County Grant Number and Project Name COVID Subsistence Payment ~~Ji.~f. er9gratn Printed Name and Title of Authorized Representative :z: UJ Mark B. Johnson, Chairman !! ;5 Signature Date 11/16/2020 .- ------------------------~ m z ....... . . . . . . . 53 111620a HCBOC Page 275 Tab 12 -Flood Plain Certification 111620a HCBOC Page 276 ~-~Harnett · L(~C __ O_U_N_T_Y ___________ co_m_m_u_n_ity_D_ev_e_lo_p_m_e_nt NO RT H CA RO LI N A www.hamett.org November 16, 2020 Iris Payne, Director Community Development Block Grant (CDBG) Section North Carolina Department of Commerce 4346 Mail Service Center Raleigh, North Carolina 27699-4346 Re: Harnett County CDBG-CV Project Subject: Tab 12 Floodplain Certification Dear Ms . Payne: PO Box940 200 Alexander Drive Lillington, NC 27546 Ph: 910-893-7536 Fax: 910-814-8263 Through this correspondence I certify that the reference CDBG -CV Project will provide subsistence assistance and will not impact a floodplain. Sincerely, Mark B. Johnson Chairman strong roots • new growth : . . . . . . . . ... 111620a HCBOC Page 277 Tab 13 -Implementation Schedule Form 111620a HCBOC Page 278 AC'fJVITIES IM.Pl£MflliT!\rip~ffl)EDUtE Name of.Apptlcant: Ham• County Month 1 begins as of the date of REDD Director's signature on the Grant Agreement and Funding Approval. List CDBG·CVand non-CDBG·CV activities to be Implemented for both C-1 and L·l and put an ''X" In the columns for the beginning and ending months and connect with a stralaht llne. CDBG-CV Activities should correspond to those on the Budget and other packet forms. Add other activities as needed In the order they occur in the planning and development of the distribution plan. Months Activities 1 2 3 4 5 . • ·& j. ·8· 9-. : i(),. t J, . :.1 1 J· .' J; ·,1, ··1, 1 2 ~-2 ·2 . z. .2' 2 l 2 ~ 3 -. . 1 l ~-. ·4; 5 ., ... .1· 8' 9 0 .t 2· 3: 4: s--6 .,.. 8 ·9 .O;. : . . ' ··, . •.· ..... . . .. . .. 1. Grant A,reement/ Funding Approval X 2. Environmental Review X X 3. Publlc Services X ---- -- -X 4. s. 6, 7. 8. 9. 10. 11. 12. 13. 14. Closeout of Grant X X 55 111620a HCBOC Page 279 Tab 14 -IDS Accomplishment & Beneficiaries Form 111620a HCBOC Page 280 ACTIVITY PE RFORMANCE MEASURES Applicant: Harnett County Budgeted$: Project Name: DSS COVID Subsistence Check (X) C-1: X Payment Relief Program Activity Name: Public Services Activity Code: 7 Amount of money leveraged for the activ ity, if applicable (Funds other than CDBG-CV fund as part of activity.) Total number of rental units acquired Total number of rental units cleared Total number of rental units disposed Total number of rental households relocated Total number of rental units rehabilitated Number of units brought from substandard to standard condition (NC Rehab Standards) Number of units brought into compliance with the lead safe housing rule (24 CFR part 35) Number of units occupied by elderly (62 years of age or above) Single Units· OWrief ".:-' • : ;;.· :--,:,: · ,. ,£',-;: ::.·· · · . ..._-., .. •., . .. , .. ~ . . ,. :· ·. ~ .... , : .. Total number of owner units acquired Total number of owner units cleared Total number of owner units disposed Total number of owner households relocated Total number of owner-occupied units rehabilitated Number of units brought from substandard to standard condition (NC Rehab Standards) Number of units brought into compliance with the lead safe housing rule (24 CFR part 35) Number of units occupied by elderly (62 years of age or above) Total number of rental units acquired Total number of rental units cleared Total number of rental units disposed Total number of rental households relocated Total number of rental units rehabilitated Number of units brought from substandard to standard condition (NC Rehab Standards) Number of units brought into compliance with the lead safe housing rule (24 CFR part 35) ........ 810,000 Check (X) L-1: $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . ' : ~ "> ~ • ,. •• > .~ ."'.' ... 0 0 0 0 0 0 0 111620a HCBOC Page 281 Number of units occupied by elderly (62 years of age or above) 0 Oevelopmentof.singfe-fa"-ilyHeilsing '-:-· .,.),,i -.-·.-. ~·::. ···/._.,·./···\,'!•I'\,_,;,;-;,: ... , · . ,: •. ~-··; :,:/!. ... ·~;/ .. ;: ~~-}~-: .. : ·," ".·'.~-·~. ·'....;.i·,·:ir/:J,,. \. • .~_ ,.;. ' • • ' • '-.· ' . II-. .. .. /' ... • ···~: ·-··· . ' Total number of owner units created 0 Number of affordable units created 0 Development ofMui'd-llnit Rental ffQusing ' ·-•.;.-.. ,, ' . -~ _:, Total number of rental units created 0 Total number of rental units rehabilitated 0 Number of affordable units created 0 Number of units Section 504 accessible (includes adaptable units) 0 Number of units brought into compliance with the lead safe housing rule (24 CFR 0 part 35) Number of units created through conversion of nonresidential building to residential 0 Number of units meeting IBC (International Building Code) 0 of IBC, number of units meeting Energy Star 0 Number of units occupied by elderly (62 years of age or above) 0 Number of units subsidized with project-based rental assistance (fed ., state, or local) 0 Number of years' affordability guaranteed 0 Number of units designated for persons with HIV/AIDS 0 of these, number of units designated for the chronically homeless 0 of these, number of units 504 accessible 0 Number of units of permanent housing for homeless persons 0 of these, number of units designated for the chroni cally homeless 0 of these, number of units 504 accessible 0 ,. ::; -· ..... · .• ;; •. "":· . . -t .. ·.,. •• -',..,d h'~( t «· ···J..~/, . .lj)'':r,y,.,'';)..i:,, •• J.' ·:!~~:i-. -... ~ ... -:·J s.1 "·' 1 '), -~ .. :-.·.~;--~.,: ... ~· ••..... ~··· ........... \· \ · Ho111«90wnershiplndicators .. ',·' · · • ·· , ~-'""·; · -i-,,n,.~. 1 · • •· •· ••·• : " ~,·,,: ••• , _,, Pro~ :'<:.:-(For EhtJ,:4 $'antf 'f.1:. .. . .... ·~ ,· -~-.. '··.:·'",t· .. i·_:1"~:. -:.;;..;:,\_t:~~-.~J~_.f~·: .. ··,; ... .,;··_.~_ : .. ~::"!.,.."': :" • , -... • ,_, ,.;., .._., :i.... ' • •l o .... .... -'S .. :,, .f • • ,.. --~ ri. ' .~.Jo '~·! ..... ~ •_;, .. ~./ ............ ,.":;.:-.,:>,. "':'! :'ti'!' •. J • Number of units occupied by first-time homebuyers 0 Total number of units assisted through home buyer financial assistance 0 Number of first-time home buyers assisted financially 0 Number of first-time home buyers receiving housing counseling 0 Number of minority first-time home buyers receiving housing counseling 0 Number served receiving down-payment assistance and/or assistance with closing 0 costs Number of subsidized mortgages provided 0 111620a HCBOC Page 282 • • _ ..... ,. •• • • • ·--• • • • • " ~ -• -.: ..... ,.. •• •• ~ • • • • •• • ..... • • • • • .. •• ,fJ •• -.. • • •• • • '. Ei~~-i,rnic,O~elbptlleuft'J>rogfim'lhdi~~fs '):i: '!f:r,};·<·.:· .; ?>:-· ·~ .. :?r;_:" ~,~, ·:·'.,· ·~;}:-~;:, ~~-:;: Pio~d ·1 : ':/iid/ini;,; ~,;,iii ?J . ,:\.. .·•::\.' •.,_. ,.,·, .. ~< .. ·,-: ,",'-.:• •',._:•·.'".', :_,:.~J.~\·:· .. F:•"_)l ."_):>~•-',.,'f.'l'',._-.{_:·~\.J"·i,.;• >_';',:;•·:. ,.,, . .,•f ~\ :_··-·,~·:'."" • t •• •,. 0 •"' •'-.. Number of facades/business building rehab Number of jobs to be created part-time Number of jobs to be created full-time Number of jobs to be retained part-time Number of jobs to be retained full-time Number of jobs created with employer sponsored health care Number of jobs retained with employer sponsored health care Prior employment status before taking job created (Jul/- time employed, part-time employed or unemployed) Official and Managers Professional Technicians Sales Office and Clerical Craft Workers (skilled) Operatives (semi-skilled) Laborers (unskilled) Service Workers Status: NA Full or Part-time: NA Number of unemployed persons getting jobs in FTE's (Full-Time Equivalent) Number of new businesses assisted Number of existing businesses assisted Number of business expansions Number of business relocations Business DUNS# NA NA Two Digit NAICS Classification Number (http://www.census.gov/eos/www/naics/index.html) Number of persons assisted Number of persons assisted with new access to a public facility Number of persons assisted with improved access to a public facility Number of persons assisted where public facility quality was improved 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 111620a HCBOC Page 283 ·w~Je.l'·." ... •. ' ·. . .• "'(. .. ' ~· .. ,\, ·' ,.,' - Number of persons assisted 0 Number of persons assisted with new access to public water 0 Number of persons assisted with improved access to public water 0 Number of persons assisted where public water quality was improved 0 S&wer ; · .-·· ... . •J'. ·" :: . . ~· ~J • • • , l: ,, •• •J .. _ ... Number of persons assisted 0 Number of persons assisted with new access to public sewer 0 Number of persons assisted with improved access to public sewer 0 Number of persons assisted where public sewer quality was improved 0 . streets · ~ . ~ ... ' . . . :: ·.; '. ~· ,;... Number of persons assisted 0 Number of persons assisted with new access to public streets 0 Number of persons assisted with improved access to public streets 0 Number of persons assisted where public street quality was improved 0 Number of persons assisted 0 Number of persons assisted with new access to public drainage 0 Number of persons assisted with improved access to public drainage 0 Number of persons assisted where public drainage quality was improved 0 Number of persons assisted 0 Number of persons assisted with new access to public sidewalks 0 Number of persons assisted with Improved access to public sidewalks 0 Number of persons assisted where public sidewalk quality was improved 0 Number of persons assisted 0 Number of persons assisted with new access to public sidewalks 0 Number of persons assisted with improved access to public sidewalks 0 Number of persons assisted where public sidewalk quality was improved 0 Pu~lic Service-Program n,cficatorsO -·· '· . ,: :;,.~-·t '. ..... -,:, ,. ..._ . ,•. ' ·)~· ' Number of persons assisted 380 Number of persons·with new access to service 380 Number of persons with improved access to service 0 Number of persons where service quality was improved 0 ,'" ,:, !, • ··' ,, Number of square acres of brownfields remediated 0 Comments 111620a HCBOC Page 284 The CDBG-CV application requests $810,000 grant funds to provide public service activities to families meeting HUD low-to-moderate income requirements that include utilities, heating fuel, water/bills and rent/mortgage payments due to the adverse impact of COVID-19. Johnston-Lee- Harnett Community Action (JLHCA), who will implement the CDBG-CV program, is currently operating COVID subsistence payment programs that make payments for up to six (6) months with some households receiving $6,000 (+/-) payments. Using this as a "high" figure, the proposed program will assist at least 135 households. Based on 2 .82 persons per household (Census) a minimum of 380 persons will benefit from the program. DSS anticipates the CDBG- CV program will impact 440 families . Based on 2 .82 persons per household, it is anticipated that the CDBG-CV program will assist 1,248 individuals . 111620a HCBOC Page 285 HUD IDIS: ACCOMPLISHMENTS & BENEFICIARIES FORM Applicant: Harnett County Project Name: Activity Name: Public Services Budgeted $: Activity Number: 1036 Activity Code: DSSCOVID Subsistence Payment Relief Program 810,000 7 Complete a separate form for each activity I Sheet I 1 I Of I 2 I Sheets Total Jobs 0 Linear Feet 0 Square Feet 0 Properties 0 Households Benefiting 0 Rental Units 0 One to One Replacement 0 Displacements 0 594 accessible units 0 Elderly 0 Female-Head of Household 0 Units 0 Multiunit Housing 0 Energy Star Products 0 Energy Star Homes 0 Microenterprise 0 Census Tract Block Groups Block Groups Census Tract Block Groups Block Groups ~,~,,~-~~\·.·,:~:t\'{~~-::?:,.t ·;:.,;~:'~:/f_ ··:~·:·:':~·~·;:_::·~·· '~':>:J:t I,~;\ ~~~t~\/\i·t~-.;,~;.JMJ fI·. · Pl •• -:~~ P,ne,. ,.··~ 'ts"'-,,,JJ\~9t;lPJ.f.ts. ,:'-"·'X ·-~00.-:ft~.\~·-,,•£ ::.·. :;·:/ c-_..;. '-:,v.'.·~ ,,.,.,.!., .. ;····:--~,1.:: ... '•··.wd·~, -·•· .. :, Extremely Low 0 Low 28,260 Moderate 20,245 Non-Low/Moderate 72,495 Total 121,000 111620a HCBOC Page 286 11 White 12 Black/African American 13 Asian 14 American Indian/Alaskan Native 15 Native Hawaii/Other Pacific Islander 16 American Indian/Alaskan Native & White 17 Asian & White 18 Black/African American &White 19 Amer. Indian/Alaskan Native & Black/African Amer. 20 Other multi-racial 11 White 12 Black/African American 13 Asian 14 American Indian/Alaskan Native 15 Native Hawaii/Other Pacific Islander 16 American Indian/Alaskan Native & White 17 Asian & White 18 Black/African American &White 19 Amer. Indian/Alaskan Native & Black/African Amer. 20 Other multi-racial Percent of low-and-moderate-income in service area Total number of low-and-moderate-income in service area Total number of low and moderate-income universe population in service area -.·· Hispanic 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 40 .09 48,505 121,000 Activity Narrative. Eligible residents of Harnett County can apply for assistance. The CDBG-CV application requests $810,000 grant funds to provide public service activities to families meeting HUD low-to-moderate income requirements that include utilities, heating fuel, water/bills and renVmortgage payments due to the adverse impact of COVID-19 . 111620a HCBOC Page 287 Tab 15 -Maps 111620a HCBOC Page 288 Tab 16-Letters of Commitment, Conditional Commitment, and Evidence of Funding Application 111620a HCBOC Page 289 Tab 17 -Capacity, Experience, and Organizational Structure 111620a HCBOC Page 290 Hamett County CDBG-CV Application ATTACHMENT 17 -CAPACITY, EXPERIENCE, AND ORGANIZATIONAL STRUCTURE CAPACITY, EXPERIENCE, AND ORGANIZATIONAL STRUCTURE CJ List of Names and Duties for the Local Government Staff for the Proposed Project and Other Essential Players. • Paula Stewart, County Manager • Kimberly Honeycutt, CLGFO, Finance Officer • Barry Blevins, General Services Director • Marie Watson, Director Johnston Lee Harnett Community Action (JLHCA) • CDBG Consultant • Paula Stewart. County Manager: Harnett County (County) staff position that is responsible for the implementation and administration of the CDBG grant, overseeing staff and consultant activities to insure CDBG, State and local regulations and conditions are met. The administration consultant and County staff works under her direct supervision . • Kimberly Honeycutt. CLGFO. Finance Officer: County staff position directly responsible for CDBG financial oversight through the use of a project budget ordinance. Through the project budget ordinance, the Finance Officer will maintain a ledger of all program expenses and sources of payment and amount, time and method of payments. She will provide the second review and approve invoices and/or requests for payments. She will review for approval CDBG payment requests prepared by the administration consultant with support documentation and be one of the signatories . • Barry Blevins, General Services Director: lead County staff position to implement and oversee the CDBG-CV program that includes reviewing and recommending payments of invoices and/or requests for payments . • Marie Watson. Director JLHCA: JLHCA staff directly responsible for overseeing the administration of the interlocal agreement with Harnett County to implement its COVID Subsistence Payment Relief Program. • CDBG Consultant: The County, using competitive negotiation procurement, will solicit qualification statements to provide CDBG-CV project administration services. The selected firm/individual must have CDBG experience. Page 1 of 1 111620a HCBOC Page 291 Tab 17. ORGANIZATIONAL CHART Organizational Chart COBG Consultant . 111620a HCBOC Page 292 Tab 17 CHART OF PREVIOUS FEDERAL/STATE EXPERIENCE Project Name Funding Amount Program Category 1Bnet Description Brightwater Technological Park US Department of Road, water, sewer and dra inage Commerce, Public Infrastructure Improvements $ 1,000 ,000 .00 Works improvements. Brightwater Technological Park $ 500,000.00 Golden Leaf Road, water, sewer and drainage Infrastructure Improvements improvements. 2016 Essential Single-Family Rehab NC Housing Finance Provide rehabilitation services to Loan Pool (ESFRLP) $ 175,000 .00 Agency moderaltely deteriated homes. NL; Housing Finance Provide rehabil1tat1on services to 2013 Single Family Rehabilitation $ 170,000.00 Agency moderaltely deteriated homes. NC Housing Finance Urgent or Emergency Repairs to 2013 Urgent Repair Program $ 75,000.00 Agency homes INl,; Dept. of Provide rehabilitation services to 2011 Scattered Site Rehabilitation $ 400,000.00 Commerce , CDBG modera ltely deteriated homes . NC Housing Finance Provide rehabilitation services to 2010 Single Family Rehabilitation $ 200,000.00 Agency modera ltely deteriated homes. : Provide rehabilitation services to 2008 USDA, Rural Development HPG $ 110,000.00 USDA Rural Dev . moderaltely deteriated homes . NC Dept of Commerce, Provide rehabilitation services to 2008 Scattered Site Housing Project $ 400,000.00 CDBG moderaltely deteriated homes. I 111620a HCBOC Page 293 Tab 18 -Resolution to Submit CDBG-CV Application and Evidence of the First Two Required Hearings 111620a HCBOC Page 294 HARNETT COUNTY RESOLUTION APPLICATION FOR NORTH CAROLINA COMMUNITY DEVELOPMENT BLOCK GRANT CORONAVIRUS (CDBG-CV) PROGRAM FUNDING FOR HARNETT COUNTY COVID SUBSISTENCE PAYMENT RELIEF PROGRAM WHERAS, the Harnett County' Board of County Commissioners (Board of County Commissioners) has previously indicated its desire to assist in small business and economic recovery, as well as, providing public space for its citizens to safely use; and, WHEREAS, the Board of County Commissioners has held two public hearings concerning the CDBG program and the proposed application for North Carolina Community Development Block Grant Coronavirus (CDBG-CV) funding to benefit its low-and-moderate income citizens impacted by COVID-19, and WHEREAS, the Board of County Commissioners wishes the County to pursue a formal application for North Carolina Community Development Block Grant Coronavirus (CDBG-CV) to benefit low-to-moderate income citizens , and WHEREAS, the Board of County Commissioners certifies it will meet all federal regulatory and statutory requirements of the state of North Carolina Community Development Block Grant Coronavirus (CDBG-CV) program, NOW, THEREFORE BE IT RESOLVED, by the Harnett County Board of County Commissioners that: The County is authorized to submit a formal application to the North Carolina Department of Commerce's Rural Economic Development Division (REDD) for approval of a Community Development Block Grant - Coronavirus (CDBG-CV). Mark B. Johnson, Chairman and successors so titled, is hereby authorized to execute and submit a formal application to the North Carolina Department of Commerce for approval of a Community Development Block Grant -Coronavirus (CDBG-CV). Mark B. Johnson, Chairman and successors so titled, is hereby authorized and directed to furnish such information as the North Carolina Department of Commerce may request in connection with an application or with the project proposed; to make assurances as contained in the application; and to execute such other documents as may be required in connection with the application . . ..... . . . . . . . . Adopted this the 161h day of November, 2020 in Lillington, North Carolina. ATTEST : Gina Wheeler, Clerk to the Board 111620a HCBOC Page 295 Tab 19 -Duplication of Benefits Policy and Procedures 111620a HCBOC Page 296 DUPLICATION OF BENEFITS PLAN Harnett County Duplication of Benefits Plan Tab 19 A copy of the duplication of benefits procedures must accompany the CDBG-CV application. Applicants must develop and maintain adequate procedures to prevent a duplication of benefits. Procedures must include persons/entities receiving CDBG-CV funds must repay duplicative assistance and a method to assess whether CDBG-CV funds will duplicate financial assistant that is already received or likely to be received by acting reasonably. Harnett County's subsistence payments will be made directly to the utility, lender, landlord , etc. that are due payments. Procedures to prevent a duplication of benefits include the following . • Use of NC HMIS System . • Verification with utility company , landlord , or Mortgage Company that no other person or organization has authorized payment for what is needed to prevent homelessness and or service disconnection. • Upon approval of the CDBG-CV application , the method of payment will be a direct payment to the vendor, as no funding will go directly to households. • The application asks "Has anyone listed on the application ever received CDBG-CV funding or any other benefits/funding for the COVID-19 Crisis other than the stimulus funds from the IRS, such as FEMA, churches , non-profits, etc.?" • The application contains the following before the applicant signature. "Applicant Statement: Payments being requested are not duplicating other assistance that has or will be received. I understand that it is against the law for me to make false statements and that I am subject to penalties if I do. I declare under penalty of perjury that the information I have provided is a true and complete statement of facts according to my best knowledge and belief. I certify, under penalty of perjury, that all persons for whom I am applying are US citizens or qualified immigrants. I give the agency permission to verify any information necessary to determine my eligibility for CD BG-CV." 111620a HCBOC Page 297 Tab 20 -Duplication of Benefits Policy and Procedures 111620a HCBOC Page 298 CDBG Policy Guideline Resolutions County of Harnett Community Development Block Grant Program Guideform Residential Antidisplacement and Relocation Assistance Plan Under Section 104 (d) of the Housing and Community Development Act of 1974 as Amended The County of Harnett (County) recognizes that during the course of administering a CDBG program it sometimes becomes necessary to relocate businesses and residences, as applicable. In the event that it should become necessary, the following Plan is provided as a guideform for any antidisplacement or relocation assistance that May be required. UNDER THIS PLAN THE COUNTY will replace all occupied and vacant occupiable low/moderate-income dwelling units demolished or converted to a use other than as low/moderate-income housing as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended, as described in 24 CFR 570 .606(b)(1 ). All replacement housing will be provided within three years of the commencement of the demolition or rehabilitation relating to conversion . Before obligating or expending funds that will directly result in such demolition or conversion, the County will make public and submit to the North Carolina Department of Commerce the following information in writing. 1. A description of the proposed assisted activity. 2. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate income units as a direct result of the assisted activity. 3. A time schedule for the commencement and completion of the demolition or conversion. 4. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. 5. The source of funding and time schedule for the provision of replacement dwelling units. 6. The basis for concluding that each replacement dwelling unit will remain a low/moderate income dwelling unit for at least 10 years from the date of initial occupancy. 111620a HCBOC Page 299 CDBG Policy Guideline Resolutions The County will provide relocation assistance as described in its adopted "Optional Coverage Relocation Policy" and as described in the Housing and Community Development Act of 1974, as amended, as described in 24 CFR 570 .606(b)(2) to each household displaced by the demolition of housing or by the conversion of a dwelling to another use as a direct result of CDBG assisted activities. Consistent with the goals and objectives of activities assisted under the Act, the County will take the following steps to minimize the displacement of persons from their homes: STEPS TO MINIMIZE THE DISPLACEMENT OF PERSONS FROM THEIR HOMES 1. Prior to the initiation of public work activities the County will emphasize the approval of routes that will not result in the displacement of persons from their homes . Prior to considering the approval of a public works project that will displace a person from their home, the County's engineering firm will provide a description of alternate design (route) considerations and why the proposed route that will displace a person from their home(s) is the best option. In the event that the displacement of persons from their homes does occur, the County will follow procedures of 49 CFR Part 24 "Unfform Relocation Assistance and Real Property Acquisition Regulations for Federal and Federally Assisted Programs; Final Rule and Notice" regulations and its adopted "Optional Coverage Relocation Policy" as May be applicable to the individual situation . Adopted November 16, 2020 . Mark B. Johnson, Chairman Gina Wheeler, Clerk to the Board . . . . . . . . . . ' : ' : . . . . ' .... . . . . . . SEAL 111620a HCBOC Page 300 AGENDA ITEM }O__J Board Meeting Agenda Item MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: FY2022 Community Transportation Program Application (HARTS) REQUESTED BY: Barry A. Blevins, General Services Director REQUEST: Harnett Area Rural Transit Sytem (HARTS) requests a public hearing to allow citizens an opportunity to comment on transportation needs and the proposed 5311 and 5339 Community Transportation Program application, to be submitted to the North Carolina Department of Transportation, Public Transportation Division (NCDOT/PTD) no later than December 1, 2020. Following the public hearing, HARTS requests the Board of Commissioners to consider and approve the application and resolution to apply for FY2022 funding. Requires matching funds totaling $114,994. Finally, as required by NCDOT/PTD funding, HARTS seeks a Board resolution to apply, enter an agreement with NCDOT and provide the necessary assurances and required match. Specifically, the Section 5311 and 5339 programs intends to enhance the access of people in non-urbanized areas to health care, shopping, education, employment, public services and recreation. Section 5311 and 5339 assists in the maintenance, development, improvement and use of public transportation systems in non-urbanized areas . FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\apeele\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3XS220U7\agendaform2022.docx Page 1 of 1 111620a HCBOC Page 301 PUBLIC TRANSPORTATION PROGRAM RESOLUTION FY 2022 RESOLUTION Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof. Applicant seeking permission to apply for Public Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances and the required local match. A motion was made by and seconded by-----------for the adoption of the following resolution, and upon being put to a vote was duly adopted. WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural, small urban, and urban public transportation services consistent with the policy requirements of each funding source for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements ( drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs analysis); and WHEREAS, the funds applied for may be Administrative, Operating, Planning, or Capital funds and will have different percentages of federal, state, and local funds. WHEREAS, non-Community Transportation applicants may apply for funding for "purchase-of- service" projects under the Capital budget Section 5310 program. WHEREAS, County of Harnett hereby assures and certifies that it will provide the required local matching funds; that its staff has the technical capacity to implement and manage the project(s), prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U.S. C. Revised 02-21-20 111620a HCBOC Page 302 WHEREAS, the applicant has or will provide all annual certifications and assurances to the State of North Carolina required for the project; NOW, THEREFORE, be it resolved that the Chairman of Hamett County Board of Commissioners is hereby authorized to submit grant application (s) for federal and state funding in response to NCDOT's calls for projects, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural, small urban, and urban public transportation services. I Margaret Regina Wheeler, Clerk to the Hamett County Board of Commissioners do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the Hamett County Board of Commissioners duly held on the 16th day of November, 2020. Signature of Certifying Official *Note that the authorized official, certifying official, and notary public should be three separate individuals. Seal Subscribed and sworn to me (date) Notary Public * Printed Name and Address My commission expires (dat e) 2 Affvc Notary Seal Here .. •••••••••n••••••••••••••••••••••••••••••••••O••••••••••••••••••••••••••••••o •oo uoo ,ouooouo ,I Revised 02-21-20 111620a HCBOC Page 303 SECTION 5311. 5310. 5339. Combined Capital. 5307 or State Funds Call for Projects TITLE VI PROGRAM REPORT Part A -No complaints or Lawsuits Filed Legal Name of Applicant: County of Hamett (Complete either Part A or Part B; and Part C) I certify that to the best of my knowledge, No complaints or lawsuits alleging discrimination have been filed against Hamett Area Rural Transit System during the period July 1, 2019 through June 30, 2020. Signature of Authorized Official Date Mark B. Johnson, Chairman, Hamett CountyBoard of Commissioners Type Name and Title of Authorized Official Part B -Complaints or Lawsuits Filed I certify that to the best of my knowledge, the below described complaints or lawsuits alleging discrimination have been filed against __ Transit System Name) during the period July 1, 2019 through June 30, 2020. Complainant Name/ Address/felephone Number Date Description Status/Outcome (Attach an additional page if required.) Signature of Authorized Official Date Type Name and Title of Authorized Official Part C -Title VI Plan Do you currently have a Title VI Plan: Embedded with HARTS SSP Date of last plan update: _T'--"u:=.ly,-..:.17~,--=2=0=18.__ __________ _ 111620a HCBOC Page 304 DBE GOOD FAITH EFFORTS CERTIFICATION This is to certify that in all purchase and contract selections the County of Hamett is committed to and shall make good faith efforts to purchase from, and award contracts to, Di sadvantaged Business Enterprises (DBE s). DBE goo d f 'th ff rt 'II ' I d th f II a1 e 0 SWl inc u e e o 't owmg1 ems th t . di tdb h k a arem ca e ,y c ec k( ) mar s orna rrative: Required Check all Description bylMD that apply * D Write a letter/email to Certified DBEs in the service area t o inform them of purchase or contract opportunities; * IZI Document telephone calls, emails and correspondence with or on behalf of DBEs; D Advertise purchase and contract opportunities on local TV Community Cable Network: * ~ Request purchase/contract price quotes/bids from DBEs; ~ Monitor newspapers for new businesses that are DBE eligible Encourage interested eligible firms to become NCDOT certified. * ~ Interested firms should contact the office of contractual services at (919) 707-4800 for more information * ~ Encourage interested firms to contact the Office of Historically Underutilized Businesses at (919) 807-2330 for more information Consult NCDOT Certified DBE Directory. A DBE company will be * ~ listed in the DBE Directory for each work type or area of specialization that it performs. You may obtain a copy of this directory at httns://www.ebs.nc.i!ovNendorDirectorv/default.html D Other efforts: Describe: D Other efforts: Describe: You may obtain a copy of the USDOT Disadvantaged Business Enterprise Program Title 49 Part 26 at https://www.eb s.nc.gov/V endorDirectory /default.html Reminder: Documentation of all good faith efforts shall be retained for a period of five (5) years following the end of the fiscal year. I certify that, to the best of my knowledge, the above information describ es the DBE good faith efforts. Signature of Authorized Official Date Mark B. Johnson, Chairman. Hamett County Board of Commissioners Type Name and Title of Authorize d Official 111620a HCBOC Page 305 NORTH CAROLINA DEPARTMENT OF TRANSPORTATION INTEGRATED MOBILITY DIVISION DBE/MBE/WBE/HUB ANTICIPATED VENDOR AWARDS in FY 2022 APPLICANT'S NAME: COUNTY OF HARNETT PERIOD COVERED MAILING ADDRESS: POST OFFICE BOX 759, LILLINGTON, NC 27546 From: JULY 1, 2021 VENDOR NUMBER: 19201 To: JUNE 30, 2022 We expect to utilize the following list of DBE/MBE/WBE/HUB Vendors in FY 2022: DBE/MBE/WBE/HUB Mailing Address ID# from Vendor/Subcontractor's Name City, State, Zip NCDOT Website ., D The above list includes the DBE/MBE/WBE/HUB Vendors the applicant expects to utilize in FY 2022. rgj The applicant does NOT expect to utilize any DBE/MBE/WBE/HUB Vendors in FY 2022. Signature of Authorized Official Date Describe Service/ Item to be Anticipated Purchased Expenditure ($) TOTAL 111620a HCBOC Page 306 PUBLIC HEARING NOTICE Section 5311 (ADT AP), 5310, 5339, 5307 and applicable State funding, or combination thereof. This is to inform the public that a public hearing will be held on the proposed Fiscal Year 2022 Community Transportation Program Application to be submitted to the North Carolina Department of Transportation no later than Dece mber 1, 2020. The public hearing will be held on November 16, 2020 at 6:00 PM before the Harnett County Board of Commissioners. Those interested in attending the public hearing and needing either auxiliary aids and services under the Americans with Disabilities Act (ADA) or a language translator should contact Larry Smith, Transportation Manager on or before November 13, 2020, at telephone number 910-814-4019 or via email at lsmith@harnett.org. The Community Transportation Program provides assistance to coordinate existing transportation programs operating in Hamett County as well as provides transportation options and services for the communities within this service area. These services are currently provided using demand response and subscription routes. Services are rendered by center-aisle vans, minivans, and light transit vehicles. The total estimated amount requested for the period Tuly 1, 2021 through Tune 30, 2022 Total Amount Local Share Administrative $332,966 $66,594 (20%) Operating (5311) $ $ (50%) Capital (Vehicles & Other) $242,000 $48,400 (20%) 5310 Operating $ $ (50%) Other _______ _ $ $ ( %) TOTAL PROJECT $ $ Total Funding Request $574,966 Total Local Share $114,994 This application may be inspected at Hamett Area Rural Transit System, (HARTS) Administrative Office, 250 Alexander Drive, Lillington, NC 27546 from 8:0 0 AM -4:00 PM, Monday through Friday. Written comments should be directed to Larry Smith_before November 16, 2020. 111620a HCBOC Page 307 A VISO DE AUDIENCIA PUBLICA Articulo 5311 (ADTAP), 5310, 5339, 5307 y la financiacion estatal aplicable, o combinacion de los mismos. Esto es para informar al publico que se llevara a cabo una audiencia publica sobre la solicitud del Programa de Transporte Comunitario del Afto Fiscal 2022 que se presentara al Departamento de Transporte de Carolina del Norte a mas tardar el I de diciembre de 2020. La audiencia publica se llevara a cabo el 16 de noviembre de 2020 a las 6:00 PM ante la Junta de Comisionados del Condado de Hamett. Aquellos interesados en asistir a la audiencia publica y necesitar ayudas y servicios auxiliares bajo la Ley de Estadounidenses con Discapacidades (ADA) o un traductor de idiomas deben comunicarse con Larry Smith, Gerente de Transporte en o antes del 13 de noviembre de 2020, en el numero de telefono 910-814-4019 o por correo electr6nico a lsmith@harnett.org., El Programa de Transporte Comunitario proporciona asistencia para coordinar los programas de transporte existentes que operan en el condado de Harnett, asi como proporciona opciones de transporte y servicios para las comunidades dentro de esta area de servicio. Estos servicios se proporcionan actualmente mediante rutas de suscripci6n y respuesta a la demanda. Los servicios son prestados por furgonetas de pasillo central, minivans y vehiculos de transito ligero. El importe total estimado solicitado para el perlodo comprendido entre el J de iulio de 2021 v el 30 de iunio de 2022 Proyecto Administrativo Funcionamiento ( 5311) Capital (Vehiculos y Otros) 5310 Funcionamiento PROYECTO TOTAL Importe total $332,966 $ $242,000 $ $ $ Solicitud de financiamiento total $574,966 Participaci6n local $66,594 $ $48,400 $ $ $ Participacion local total $114,994 (20%) (50%) (20%) (50%) ( %) Esta aplicaci6n puede ser inspeccionada en sistema de Harnett, (HARTS) Oficina Administrativa, 250 Alexander Drive, Lillington, NC 27546 de 8:00 AM -4:00 PM, de Junes a viemes. Los comentarios escritos deben dirigirse a Larry Smith antes del 16 de noviembre de 2020. 111620a HCBOC Page 308 Important -A public hearing MUST be conducted whether or not requested by the Public. PUBLIC HEARING RECORD Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof. APPLICANT: County of Harnett DATE: November 16, 2020 PLACE: Harnett County Administrative Building, 102 E Front St, Lillington NC TIME: 6:00 PM How many BOARD MEMBERS attended the public hearing? How many members of the PUBLIC attended the public hearing? Public Attendance Surveys D (Attached) D (Offered at Public Hearing but none completed) I, the undersigned , representing (Legal Name of Applicant) do hereby certify to the North Carolina Department of Transportation , that a Public Hearing was held as indicated above and During the Public Hearing D (NO public comments) D (Public Comments were made and meeting minutes will be submitted after board approval) The estimated date for board approval of meeting minutes is: ------------ Affix Seal Here Signature or Clerk to the Board Printed Name and Title Date . . , ............................................................................................... .. 111620a HCBOC Page 309 Voluntary Title VI Public Involvement Title VI of the Civil Rights Act of 1964 requires the North Carolina Department of Transportation (NC DOT) to gather statistical data regarding participants and beneficiaries of the agency's federal-aid programs and activities. NC DOT collects information on race, color, national origin and gender of the attendees to this public meeting to ensure the inclusion of all segments of the population impacted by a proposed project. NC DOT wishes to clarify that this information gathering process is completely voluntary and that you are not required to disclose the statistical data requested to participate in this meeting. This form is a public document used to collect data, only. The completed forms will be held on file at the North Carolina Department of Transportation. For Further information regarding this process please contact the NCDOT Title VI Program at telephone number 919.508.1808 or email at titlevi@ncdot.gov. Project Name: i Date: Meetin Location: Name (please print) Gender: D Male D Female General ethnic identification categories ( check one) D Caucasian I D Hispanic American D American Indian/ Alaskan Native D African American I D Asian/Pacific Islander Other: Color: National Origin: After completing this form, please fold and place it inside the designated box on the registration table. Thank you for your cooperation. 111620a HCBOC Page 310 FY 2022 Public Hearing Meeting Minutes To support the combined program Resolution for FY 2022, a copy of the minutes from your public hearing reflecting the grant funds applied for must be uploaded into EBS as a supporting document. Final Board-approved minutes must be uploaded as soon as possible but no later than January 15, 2021. 111620a HCBOC Page 311 PUBLIC HEARING OUTREACH APPLICANT: COUNTY OF HARNETT Provide a detailed description of public hearing outreach efforts by the applicant to inform the public ESPECIALLY MINORITY, WOMEN, ELDERLY, DISABLED, LIMITED ENGLISH PROFICIENCY-(LEP) AND LOW INCOME INDIVIDUALS about the scheduled public hearing and the opportunity to comment on the proposed Community Transportation grant application. Outreach may include efforts such as distribution of information on vehicles, at human service agencies, at local community events, at public events, local organization, etc . Click on gray box and begin typing the detailed description. Public Hearing Notice was published in the Dunn Daily Record 10 days prior to the Public Hearing. All local government Human Services organizations were contacted and information distributed. Transportation Advisory Board members were notified of the public hearing date and place. The Public Hearing was posted on the Harnett County website, www.harnett.org. 111620a HCBOC Page 312 FY 2022 LOCAL SHARE CERTIFICATION FOR FUNDING COUNTY OF HARNETT Requested Funding Amounts Project Administrative 5311 Operating (No State Match) 5310 Operating (No State Match) 5307 Operating 5307 Planning Combined Capital Mobility Management 5310 Capital Purchase of Service Total Amount $332,966 $_ $_ $ __ $ __ $242,000 $_ $_ $_ $_ $_ Local Share** $ 66,594 (20%) $ __ (50%) $ __ (50%) $ __ (50%) $ __ (20%) $ 48,400 (20%) $ __ (50%) $ __ (20%) $ __ (_%) $_(_%} $_(_%} Funding programs covered are 5311 , 5310, 5339 Bus and Bus Facilities, 5307 (Small fixed route, regional, and consolidated urban-rural systems) TOTAL $574,966 $114,994 Total Funding Requests Total Local Share **NOTE: Applicants should be prepared for the entire Local Share amount in the event State funding is not available. The Local Share is available from the following sources: Source of Funds General Funds General Funds Apply to Grant Administrative Grant Combined Capital Grant Amount $66,594 $48,400 $_ $_ $ __ $_ 111620a HCBOC Page 313 FY 2022 Local Share Certificate (page 2) TOTAL ** Fare box revenue is not an applicable source for local share funding $_ $ __ $114,994 I, the undersigned representing County of Harnett do hereby certify to the North Carolina Department of Transportation, that the required local funds for the FY2022 Community Transportation Program and 5307 Governors Apportionment will be available as of July l, 2021, which has a period of performance of July l, 2021 -June 30, 2022. Signature of Authorized Official Mark B. Johnson, Chairman, Hamett County Board of Commissioners Type Name and Title of Authorized Official Date 111620a HCBOC Page 314 Surface Transportation Providers (operating in your service area) List all private transportation providers and indicate ifrepresented by union. This information is generally available in your telephone directory or through the County's business licensing office. If you contract out any part of your service or management/administration of your transit system and the contractor's employees are represented by a labor union, remember to include them here. Private Transportation Providers 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Surface Transportation Providers COUNTY OF HARNETT Legal Name of Applicant ,,,.v1.u1"' ..,,..,,...., ... .,,,...,.. .. ..,, Union Representation D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No 0 Yes D No D Yes D No D Yes D No D Yes D No D Yes If yes -Provide Name of Union and the affiliated Local Branch Number, (e.g. ACME Local #458) Page I of2 111620a HCBOC Page 315 Private Transportation Providers 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 Surface Transportation Providers COUNTY OF HARNETT Legal Name of Applicant l ........... "' ..;y,.,. .. _,, .......... .;,,, Union Representation D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes D No D Yes If yes -Provide Name of Union and the affiliated Local Branch Number, (e.g. ACME Local #458) Page 2 of2 111620a HCBOC Page 316 EEO QUESTIONNAIRE Threshold Requirements: Any applicant, recipient, or sub-recipient is required to comply with program requirements in Chapter III if it meets the following thresholds: a. Employees 100 (+) or more transit-related employees*; and b. Requests or receives capital or operating assistance under Sections 3, 4(i), or 9 of the FTA; assistance under 23 U.S.C. 142(a)(2) or 23 U.S.C. 103(e)(4), or any combination thereof, in excess of $1 million in.the previous Federal fiscal year; or c. Request and receives planning assistance under Sections 8 and/or 9 in excess of $250,000 in the previous Federal fiscal year. Transit systems with 50 -99 employees must keep a plan on file for review at next site visit. Name of Organization: _ _,H==a=m=e=tt~A=re=a=-=R=u=ra=l'---'T=--=r=ans=i=t-=S+y=st=e=rnc:..._ _____________ _ ____ State DOT ___ MPO __ X __ Transit Agency ___ City Tr AMS ID: ______ (if applicable) 1. How many employees do you have in your organization? 31 2. How many of those employees are *transit related? 31 * A transit related employee is an employee of an FTA applicant, recipient, or subrecipient who is involved in an aspect of an agency's mass transit operation funded by FTA. For example, a city planner involved in a planning bus routes would be counted as part of the recipient's work force, but a city planner involved in land use would not be counted. **If EEO requirement is not applicable check here ____ sign at the bottom, and submit, otherwise complete remaining questions. 3. How much did your organization receive in capital or operating assistance the previous fiscal year? $209,852 4. How much did your organization receive in planning assistance the previous fiscal year? $0.00 Pagelof3 111620a HCBOC Page 317 5. Does your agency submit an EEO Program? ___ Yes -~x~_No If yes, what is the date of your last submission? ________ _ 6. Do you contract out any of your transit services? ___ Yes X No If no, skip to question 7. If yes, a. What is the name of agency (s)? ------------------- b. How much does the agency receive in capital or operating assistance? _____ _ c. How much does the agency receive in planning assistance?---------- d. How many transit employees does the agency have?------------ e. Does the agency submit an EEO Program to you? ___ Yes __ _ No If yes, what is the date of their last EEO submission?------------ 7. What is the date of your last Triennial Review (If applicable)? Canceled due to the pandemic a. Were there any deficiencies? Yes No If yes, in what area(s) ----------------------- b. Are any of the deficiencies still open ___ Yes ___ No If yes, in what area(s)? _____________________ _ 8. What is the date of your last State Management review (If Applicable)? --=-N=/A=-=----- a. Were there any deficiencies? ___ Yes ___ No If yes, in what area(s) ------------------------- b. Are any of the deficiencies still open ___ Yes ___ No If yes, in what area(s)? ------------------------ Page 2 of 3 111620a HCBOC Page 318 9. Has your agency participated in an EEO compliance review? ---=-N=/-=-A=---------- If yes, a. Were there any deficiencies? ___ Yes ___ No If yes, in what area(s) ________________________ _ b. Are any of the deficiencies still open ___ Yes ___ No If yes, in what area(s)? _______________________ _ I declare (or certify, verify, state) that the foregoing is true and correct. __, Date 10 ("}a /7 v l T'itle ___ T'_r~an_s~i~t~Se~rv_ic~e~s-~~an_a ..... ~ .... e~r _____ _ Page 3of3 111620a HCBOC Page 319 Page 1 of 1 5311 Transit Advisory Board (T AB)/Govemin2 Board Composition Service Area Demographics Low Hispanic Elderly Minority Disabled Income or Latino Applicant: I Hamett County I 14% 32% 20% 11% 11% Number of Projected TAB Meetings for FY 2022: [I] 2000 Census data used for Disabled Calculations 2005-2009 ACS Estimates used for Elderl11 & Low Income Calculations Number of TAB Meetings held in FY2021 as of: I 7/112020 I I 1 2010 Census data used for Minority & Origin Calculations This person knows What best describes the role or position of this board member in the community? the transportation Board Service needs of this group Select onlu one descrivtion r:,er board member Check as man as appl11 Current Term Status V "O .... TAB Member's -~ ~ .l:l "" :s "" s Q C: Human Service or Transportation GvmtorGvmt 0 e e Name ~ "O .e-0 "tS ~ Business Transit User V ~ "tS r/) Non-Profit Agency Provider Affiliate ] >, ~ ·c: "O i:: ~ ~ ~ ,:: ~ ~ -~ I i-, .s QI ~ ~ -i:: ~ ·s ~ ~ ~ Q ti "O II) Q.. QI ~ ~ 0 ~ 0 ~ ~ ~ Jj Q.. -,... 0 -.... <~ ~ ,-J ,-J ,... = "* 1 Barry Blevins Government Staff 0 0 0 0 0 0 2013 2020 A 7 2 Candace Cameron Government Staff 0 0 0 0 0 0 2019 2020 A 1 3 Carl Davis Government Staff 0 0 0 D D 0 2009 2020 A 11 4 Valerie Gilchrist Vocational Rehab D D 0 0 0 0 2015 2020 A 5 5 Lisa Guy DSS 0 0 0 0 0 0 2007 2020 A 13 6 Mark Locklear Government Staff 0 0 0 D D D 2016 2020 A 4 7 Angela McCauley Government Staff 0 0 0 0 0 0 2016 2020 A 4 8 Crystal Pope Government Staff 0 0 0 0 0 0 2020 2020 A 0 9 John Rouse Government Staff 0 0 0 0 0 0 2004 2020 A 16 10 Kitrane Sanders Employment Security 0 D D 0 0 0 2014 2020 A 6 11 Mary Jane Sauls Senior Services 0 0 0 0 0 0 2002 2020 A 18 12 Larry Smith Government Staff 0 0 0 0 0 0 2016 2020 A 4 13 Larry Smith, Sr. Government Staff 0 0 0 0 0 0 2019 2020 A 1 14 Gordon Springle Elected Official 0 0 0 0 0 0 2017 2020 A 3 15 Eric Truesdale Veterans Admin D 0 0 0 D 0 1998 2020 A 22 16 D D D D D D 17 D D D D D D 18 D D D D D D 19 D D D D D D 20 D D D D D D 111620a HCBOC Page 320 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: D The employee, officer, agent, or Board member, C Any member of his/her immediate family , J His or her partner, or D An organization that employs, or is about to employ, any of the above. The agency's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. Bany A. Blevins (Printed Name) 22 October 2020 (Date) 111620a HCBOC Page 321 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: D The employee, officer, agent, or Board member, D Any member of his/her immediate family , D His or her partner, or D An organization that employs, or is about to employ, any of the above. The agency 's officers , employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. (Printed Name) ~u~ (Signature) I l/J./:Jio (Datbf 1 111620a HCBOC Page 322 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award : 0 The employee, officer, agent, or Board member, 0 Any member of his/her immediate family, D His or her partner, or C An organization that employs, or is about to employ, any of the above . The agency 's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors , or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. (Printed Name) ~}Cv\___.-----=--~--==- (Signature) (Date) 111620a HCBOC Page 323 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: 0 The employee, officer, agent, or Board member, ;J Any member of his/her immediate family , D His or her partner, or D An organization that employs, or is about to employ, any of the above. The agency 's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. (Date) ' 111620a HCBOC Page 324 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: D The employee, officer, agent, or Board member, D Any member of his/her immediate family, D His or her partner, or D An organization that employs, or is about to employ, any of the above. The agency's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. (Stgna 1t (&/aaao (Dat ) 111620a HCBOC Page 325 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: C The employee, officer, agent, or Board member, [] Any member of his/her immediate family, D His or her partner, or 0 An organization that employs, or is about to employ, any of the above. The agency 's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors. or parties to subagreements. The undersigned hereby acknowledges, understands , and agrees to abide by this policy . (Printed Name) (S~) \\A~ V1j \ 1 o~-:;;._o ·c2.0QO (Date) 111620a HCBOC Page 326 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer. agent. immediate family member, or Board member of th e agency shall participate in the selection. award. or administration of a contract supported by Federal and/or State funds if a conflict of interest. real or apparent. would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: The employee, officer. agent , or Board member, Any member of his/her immediate family. His or her partner, or An organization that employs, or is about to employ, any of the above. The agency"s officers. employees, agents , or Board members will neither solicit nor accept gifts. gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. (Printed Name) ~' ( ~~~ \0(30 )8UXO (Date) 111620a HCBOC Page 327 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 ln accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: 0 The employee, officer, agent, or Board member, D Any member of his/her immediate family, 0 His or her partner, or C An organization that employs, or is about to employ, any of the above. The agency's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. __ Mary Jane Sauls _______ _ (Printed Name) (Si~~ 10/20/20 _________ _ (Date) 111620a HCBOC Page 328 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: D The employee, officer, agent, or Board member, D Any member of his/her immediate family, D His or her partner, or D An organization that employs, or is about to employ, any of the above. The agency 's officers, employees, agents , or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges , understands, and agrees to abide by this policy. (Printed Name) (Date)· 111620a HCBOC Page 329 Harnett Area Rural Transit System Con flict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported b y Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award : D The employee, officer, agent, or Board member, 0 Any member of his/her immediate family, D His or her partner, or 0 An organization that employs, or is about to employ, any of the above. The agency's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors , or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands , and agrees to abide by this policy. ,, .. -~ -pJ°"'f ,,: ~ (Printed Name) //-}-)l) (Date) 111620a HCBOC Page 330 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: D The employee, officer, agent, or Board member, 0 Any member of his/her immediate family, 0 His or her partner, or 0 An organization that employs, or is about to employ, any of the above. The agency's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. (Printed Name) (Signature) /o.('2-() ft,02-v I I (Date) 111620a HCBOC Page 331 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and/or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: The employee, officer, agent, or Board member, Any member of his/her immediate family, His or her partner, or An organization that employs, or is about to employ, any of the above. The agency's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. 1//Utrt'e. G, le Iv,,~+ (Printed Name) ~~c:L-1: (Signature) /1)) ;?-3) d.O;;LJ) (Date~ 111620a HCBOC Page 332 Harnett Area Rural Transit System Conflict of Interest Policy July 23, 2019 In accordance with Board policy and related legislation, no employee, officer, agent, immediate family member, or Board member of the agency shall participate in the selection, award, or administration of a contract supported by Federal and /or State funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for award: J The employee, officer, agent, or Board member, ~:.1 Any member of his/her immediate family, u His or her partner, or 0 An organization that employs, or is about to employ, any of the above. The agency's officers, employees, agents, or Board members will neither solicit nor accept gifts, gratuities , favors, or anything of monetary value from contractors, potential contractors, or parties to subagreements. The undersigned hereby acknowledges, understands, and agrees to abide by this policy. Lisa K. Guy (Printed Name) (~~~~ 10-21-2020 (Date) 111620a HCBOC Page 333 Check If New Sub-Recipient D 1. GENERAL INFORMATION FY2022 COMMUNITY TRANSPORTATION PROGRAM GRANT APPLICATION NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FEDERAL SECTION 5311 & STATE FUNDING TRANSIT SYSTEM DESCRIPTION APPLICANT'S LEGAL NAME: LIH..:am.:.;c.e:...:.tt_C_o_un__;,ty ________________ __, APPLICANTS CONGRESSIONAL DISTRICT: 12 If incorrect, e11ter correct primary district: ._I __ __, lfAuvlicant's city is included in more than one district enter vrirarv district 011/11 MAILING ADDRESS: Llro..:..;.s _T_o _FF_I_c_E_so_x_ss ______________ _,_ PO Box or Street Address City, State Zip (9-digit zip) PHYSICAL ADDRESS: !250 ALEXANDER DRIVE Street Address !LILLINGTON, NC City, State TAXPAYER IDENTIFICATION NUMBER: LIS..:6-6000..:_..:.3_06 _________________ --J DOING BUSINESS AS (OBA) NAME: !HARNETT AREA RURAL TRANSIT SYSTEM licant name Unique 9-Digit number issued by Dun & Bradstreet. May be obtained free of charge at: http://fedgov.dnb.com/webform DUNS NUMBER OF PARENT AGENCY: LIO')_l..:.5.:..65:...:.9_86 _________________ --J Required only if different than Applicant CONTACT PERSON:! L.L_ARR __ Y_S_MITH _________________ _, PHONE NUMBER: Ll9_1()._8_1_4-4_01_9 ________________ ___, Area Code & Phone Number FAX NUMBER: .... 19_1().8_1_4-40_2_0 ________________ __. Area Code & Phone Number EMAIL ADDRESS: ! lsmith@hamett.org SERVICE AREA'S CONGRESSIONAL DISTRICT: 12 If incorrect, enter correct primary district: ... I __ __, If Seroice Area is included in more than one district enter vrimaru district only SERVICE AREA : L!H_a_m_e_tt_C_o_un_ty.__ ____________________________ __i FEDERAL FINANCIAL ASSISTANCE TRANSPARENCY ACT (FFATA): FFATA mandates the disclosure of the names and total compensation of the five most highly compensated officers of an entity if: • The Applicant received 80% or more of its annual gross revenues in the p receding fiscal year from the federal government (all federal sources, not just PTA); and • Those revenues were greater than $25M; and • The public does not have access to the information through Securities and Exchange Commission or Internal Rev e nue Service filings as specified in FF AT A. Applicant should select "Yes" if they are subject to the reporting requirements of FFA TA ___ N_ 0 __ _ and "No" if they are not subject to Executive Compensation Reporting. >I._ _____ _, EXECUTIVE COMPENSATION REPORTING: If "Yes" is selected above, enter the Names and Compensation amounts fo r the top five officers of the Applicant. 1. ---------------------Enter full name 2. --------------------Enter full name 3. --------------------Enter full name 4 . ---------------------Enter full name 5. --------------------En ter full name $ Total compensation $ Total compensation $ Total compensation $ Total compensation $ Total co mpensation Page 1 111620a HCBOC Page 334 2. lYPE OF APPLICANT 3. lYPE OF TRANSIT SYSTEM 4. lYPE OF SERVICE-(check all that apply) 8:lemand Response 0su bscription Doeviated Fixed Route 5. SERVICE OPTIONS -(check all that apply) 0ceneral Public DHuman Service Public County Government Single-County 0 Fixed Route D Other: (specify below) D Brokerage (Contractual service not a referral) D Other: (describe below) 6. PURCHASE SERVICE -List agencies that purchase service from the transit system. Note: List agency ONCE Agency Agency 2 l Nam0county of Hamett Dept. of Social Services Check if agency purchased service last year List Programs Served: 1) Medicaid 2) Work First 3) _____________ _ 4) ______________ _ 5) ______________ _ Na~r Mid-Carolina Council on Aging Check if agency purchased service last year List Programs Served: 1) Medical Transportation 2) General Transportation 3) ______________ _ 4) ______________ _ 5) ______________ _ Agency Agency4 3 Nam~ounty of Hamett Health Department Check if agency purchased service last year List Programs Served: 1) Medical Transportation 2) ____________ _ 3) ______________ _ 4) ______________ _ S) ______________ _ Agency 5 Nam~obLink Career Center Check if agency purchased service last year List Programs Served: 1) Workforce Development 2) ____________ _ 3) ______________ _ 4) ______________ _ S) _____________ _ Agency 7 Nam~.entral Carolina Community College Check if agency purchased service last year Li st Programs Served: 1) Education 2) Comprehnsory Program 3) _____________ _ 4) _____________ _ S) _____________ _ n.~e-1n ... y 9 Name: Hamett County Board of Education B:heck if agency purchased service last year List Programs Served: 1) Employment 2 ) _____________ _ 3) _____________ _ Na~j'. Daymark Recovery Services Check if agency purchased service last year List Programs Served: 1) Psycho-Social Program 2) Substance Abuse Program 3) Rehabilitation 4) Medical 5) ______________ _ Agency 6 Nag: Johnston County Industries Check if agency purchased service la st year List Programs Served: 1) Employment 2) Vocational Rehabilitation 3) Workshop 4) ______________ _ 5) _____________ _ Agency8 Na~j'. NC Vocational Rehabilitation Check if agency purchased service last year List Programs Served: 1) Vocational Rehabilitation 2) ______________ _ 3) _____________ _ 4) _____________ _ 5) ______________ _ l"\.~Ctn ... y 10 Name: Hamett County Parks and Recreation 0 Check if agency purchased service last year List Programs Served: 1) Recreation 2) Education 3) ______________ _ Page2 111620a HCBOC Page 335 4) ______________ _ 4) _______________ _ 5) ____________ _ 5) _______________ _ Dcheck box at left if you serve more than 10 agencies and complete Continuation worksheet. Page3 111620a HCBOC Page 336 7. REVENUE VEHICLE INVENTORY BY CATEGORY -Important -(If a vehicle has been replaced and the transit system has received the title from PTO, the vehicle should not be included in this inventory. Identify vehicles awaiting disposition in SB below.) 6 Center Aisle Van Conversion Van 11 4 0 0 12 Lift-Equipped Van Minivan (no ramp) Minivan (w/ramp) Crossover (4/All-wheel drive) Transit Bus 8. FLEET SIZE 25 0 A. ACTIVE FLEET Total Revenue Vehicles in Fleet Backup Revenue Vehicles __ 1_1_ Total Lift-Equipped Vehicles 8. INACTIVE FLEET 1 20-Ft LTV (Cutaway) (no lift) 0 20-Ft LTV (Cutaway) (w/lift) 1 22-Ft LTV (Cutaway) (w/lift) 0 25-Ft LTV (Cutaway) (w/lift) 0 28-Ft LTV (Cutaway) (w/lift) 0 Sedan Other: (describe below) Enter number of vehicles awaiting disposition. This includes vehicles for which replacements have been received and titles have been ---received from IMO. It also includes fleet reductions for which titles have been received from IMO. 9. DAYS AND HOURS OF SERVICE (Check all that apply and enter corresponding service hours): DAYS 0Seven (7) days per week ur 0Monday -Friday 0Saturday OSunday OHoliday 10. SYSTEM MANAGEMENT & OPERATION Beginning Time 4:00AM 4:00AM SERVICE HOURS A. ls the Management/Administration of the transit system currently subcontracted? If .)'.l:ll, answer the following: Name of the Management provider: When will the new RFP process begin? Are employees of the subcontractor represented by a labor organization (union)? If so, provide the following: Name of Union: t.xampte. xmmgamarea 1 tanstt an ton u,cnz H 1437 B. Is the Operation of the transit system currently subcontracted? If ~ answer the following: Name of the service provider: When will the new RFP process begin? Are employees of the subcontractor represented by a labor organization (union)? If so, provide the following: Name of Union: c.xamp,e. Ammgamatea 1 ransu unwn wen, N 1431 C. Does another public transit system contract with your system for any part of its service? If)'.'.§, answer the following: Name of the public transit system: Type of service that you provide: Are employees of the other transit system 2! its subcontractor(s) represented by a labor union? If so, provide the following: Name of other system's subcontractor (if applicable): Name of Union: t.xzn11p1e. Ama,gamarea 1 tunsrt anwn wcai 11143; Ending Time 6:00 PM 6:00PM No No No Page4 111620a HCBOC Page 337 11. PUBLIC INVOLVEMENT -Please complete the chart below to document outreach efforts. 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) Organizations/ Events Date/ Time A. Is a governing board approved, formalized, public involvement plan in use? If yes (complete questions below) Is that plan evaluated and updated at least annually? Does that plan have defined objectives? Are those objectives being met? Location Number of Attendee s Yes Yes Yes Yes If no -Describe below how the effectiveness of the public involvement efforts are evaluated and/or improved. B. Describe Public Outreach Methods: Select the ONE word that most accurately completes the sentence Always Usually Sometimes Seldom Information dissemination is Usually written. Public meetin11; times are Usually between 8 AM and 5 PM. Information is Usually available in an audible format. Information is Usually available in a language other than English. Reasonable access is Usually available for those with a disability. Number Title VI Primary Forms Audience Completed Page 5 111620a HCBOC Page 338 12. ADMINISTRATIVE CHANGES -Describe administrative changes to be incorporated during FY2022 in the space below. A new job description must be attached for (1) any new administrative positions or (2) any increase in the percentage of a position dedicated to transportation. If NONE check here: 0 Check here if job description(s) attached: D 13. SERVICE CHANGES -Describe any service changes and/or provide justification/need for el!l!ansion vehicle(sl in the space below. If NONE check here: 0 FY2022 -Complete Project Funding Request Form for FY 2022 (Note: Include in your description the rationale for the anticipated change in service. For example, the anticipated change is due to customer feedback, marketing or other efforts.This narrative should match what is included your project funding request form) How will the public be notified of the service changes described above? How much lead-time is given before service changes take effect? Page6 111620a HCBOC Page 339 SAM Search Results List of records matching your search for : Record Status: Active DUNS Number: 091565986 [ENTITY .· I Harnett, County Of North Carolina Status: Active DUNS: 091565986 +4: CAGE Code: 4G1EO DoDAAC: Expiration Date: 02/04/2021 Has Active Exclusion?: No Debt Subject to Offset?: No Address: 420 McKinney Pkwy City: Lillington State/Province: NORTH CAROLINA ZIP Code: 27546-9336 Country: UNITED STATES October 20, 2020 1 :49 PM https://www.sam.gov Page 1 of 1 111620a HCBOC Page 340 FY 2022 Delegation of Authority Date: I Mark 8. Johnson Chairm.an, Hamett County Board of Commissioners (A1,1lhotlid Ofriri.11'1, T\,e.'1r,i"1t11 N-,ftit) fA ... tr.o."NI Ofrtd•f• Tille•'"' At•MY> as the designated party · County of Hamett, North Carolina (Cr.,ril N'C1""''ftl/Apphr•nt ~onn·l with authority to submit funding applications and enter into contracts with the No rth Carolina Department of Transportation and execute all agreements and contracts with the NCDOT P, Integrated Mobility Division hereby delegate authority to the individual(s) filling the positions as indicated below: Primary Designee: Larry Smith, Transit Manager (Nal'flit •M PntNl')' l.)ft;I#*·• ~ l •lrl General Services/Hamett Area Rural Transit System (Pnm,U} Oin;lp'lft·, A~) Reimbursement Requests: 0 Yes D No Budget Revisions: 0 Yes D No Budget Amendments: 0 Yes D No Period of Performance Extensions: 0 Yes D No •Other D Yes D No Alternate Designee #1: Barry Blevins, Director fAhcmalc' lkMIIJ'ft't N.tf'M •nd rmih m 1 11&,,) General Services/Hamett Area Rural Transit System (Ak't°Nte ON1~·1,~) Reimbursement Requests: 0 Yes D No Budget Revisions: 0 Yes D No Budget Amendments: 0 Yes D No Period of Performance Extensions: 0 Yes D No •Other : D Yes D No Alternate Designee #2: Pamela Amerson, Administrative Support Specialist (Ahffnav llt,J.,.._ .• ~nw .and Pa.1bon T1Ur) Harnett Area Rural Transit System (A-< On!g,,«'• Ag,n<y) Reimbursement Requests: 0 Yes D No Budget Revisions: 0 Yes D No Budget Amendments: 0 Yes D No Period of Performance Extensions: 0 Yes D No •Other : D Yes D No A /\ '?c,c--c ~-£-~ Signature: ,;/ / di/?/~ Aoril 2S 20 8 I "-111620a HCBOC Page 341 FISCAL YEAR 2022 Federal (FT A) and State (NCDOT) Certifications and Assurances for Public Transportation Programs will be distributed upon receipt of federal documents from the FT A. Documents Include: • Federal Certifications and Assurances • Applicant and Attorney Affirmations • Certifications and Restrictions on Lobbying • Special Section 5333(b) Warranty • Certification of Equivalent Service if applicable -due to 1) purchase of non-lift vehicle or 2) a fleet with non-lift- equipped vehicles in it. Not applicable to applicants without vehicle fleets. 111620a HCBOC Page 342 FY 2022 Unified Application Checklist Applicant Name: Harnett Area Rural Transit System MOS Reviewer: N/A 5311 Documents to Submit MOS Approved Comments or Concerns LJ l.::J Indirect Cost Rate Verification LJ 0 D Job Des criptions (if changed) D D 0 Deviated Fixed Route Material D 0 D Vehicle Insurance Certification D 0 D Insurance Auto Schedule u LJ 0 Retail Estimate(s) or Proposal(s) D D 0 Third Party Provider Contract D D 0 Rental Lease Agreement D D 0 Vehicle Lease Agreement D D 0 Software Leases D D 0 PTD Approval Letter for Software D LJ 0 D 5311 Project Funding Request Form D 0 D Online Budget D 0 D Project Funding Reque st Fo rm D 111620a HCBOC Page 343 DATE SUBMfITED: NCDOTPTD PROJECT FUNDING REQUEST FORM Project Funding Request Form j0ecember 1, 2020 APPLICANT'S LEGAL NAME: !county of Hamett MPOorRPO jFAMPO & CAMPO Mid-Carolina NCDOT DIVISION jrnvision6 BUDGET TYPE: !Administrative GENERAL INFORMATION CURRENT FISCAL YEAR 2022 MAILING ADDRESS: Post Office Box 85 Lillington, NC 27546 FEDERAL FUNDING-FT A $266,3721 STATE FUNDING PHYSICAL ADDERSS: 250 Alexander Drive, Lillington, LOCAL FUNDING NC27546 OTIIER FUNDING CONTACT PERSON: jMr. Larry Smith I PHONE NUMBER: 1910-814-4019 I TOTAL GRANT AMOUNT $332,9661 FAX NUMBER: 1910-814-4020 I EMAIL ADDRESS: j 1smith@h a rnett.org I FOR OFFICE USE ONLY PROJECT LOCATION: jcounty of Harnett PREPARED BY: FEDERAL PROGRAM? STATE PROGRAM? REQUEST RECOMMENDATION OR REJECTIO~Click here PREVIOUSLY FUNDED? PROJECT/ PROGRAM DESCRIPTION (Fully describe project): Hamett Area Rural Transit System (HARTS) is a public and human service transportation delivery system operating within as well as outside of Hamett County, NC for the purpose of providing transportation for the general public, elderly and disabled, low-income County citizens. Funding provided through NCDOT/PTD and in concert with the County of Hamett allows the safe and efficient operation of transit services for those citizens requesting transportation to places such as medical facilities, nutrition sites, senior centers, workplaces, grocery stores and other human service needs. This budget will cover salaries for 4 administrative positions, drug testing , uniform rentals for our drivers, office supplies, trainings and meetings, travel, utilities, printing services, postage, advertising, communications/radio equipment and services, subscriptions, as well as any indirect costs. 111620a HCBOC Page 344 NCDOTPTD PROJECT FUNDING REQUEST FORM PROJECT/ PROGRAM BENEFITS (Fully describe benefits): Program benefits include access to medical faciliti es, food sources. un iversities, workplaces, workshops, rehabilitation programs, senior centers and recreational facilities. RESULT OF PROJECT/ PROGRAM IF NOT FUNDED (Fully describe results of project): If the program was not funded, an estimated 17% of Hamett County's population would not have access to much needed transportation options. There is no other option available for certain nodes of the population in this rural County. 111620a HCBOC Page 345 FY22 Community Transportation Admin . I Project Number : 22-CT -040 i j Legal Name : Address: County: Contact Person: COUNTY OF HARNETI PO Box760 LILLINGTON, NC 27546 HARNETI COUNTY Pamela Amerson BUDGET SUMMARY July 2019 -June 2022 I Congressional District: 2 I I l I I I I Telephone: +1 (910) 814-401~164 ·--------·--' Fax: +1 (910) 814-4020 Email: pamerson@hamett.org Web Site: www.hamett.org Federal ID Number: 56-6000306 jDUNS Number: 091565986 CFDA# Period of Performance: Jul 1, 2019 Federal Billable/Non-Billable Billable -~~~~,....,,....,......,..,.._,~_,..,,,,_ Total Expenses $332,966 Total Contra Accts and Fare Revenue $332,966 "" . ,: ·~~;~ ,..>;.,. ... ' .·')., ~ .f""' ~ •. :t ' , ~ .... • l. .:.,; .. .1 , .~ .. "' "' ' • ,f~}1. .. ,g; ·'!• ': I ,,.:_ r 1 '·•,:dl. ' I Total Federal Federal Non-Billing NCDOT Local i \ 100.00% 80.00% 5.00% 15 .00% I Total Funding I $332,966 j $266,372 $O J $16,648 $49.-~ ~ P~,$.8~-:~.~~.~'.fl=~r.P8E 'Gdl .f!)F~-r€~~,~ •. oihEj~~e1"13.~~~~j-.~ ~71 1 IV . DBE MBE I WBE I % Amount $0 $0 $0 ; J __J Version 1.0 Page 1 of 7 111620a HCBOC Page 346 FY22 Community Transportation Admin . PROPOSED BUDGET SALARY AND WAGE DETAIL Project Number : 22-CT-040 Applicant : COUNTY OF HARNETT i ' Pct. (o/;Jf: I ~, ---, i Object I I Ope, I No. :J~ No.of NCDOT Ma,dmum if:"LE ::::: -... -No _e l .Annual Salary r;:~~ /!m Budgeted Amo:n: -~;!:~i .-Pamclpation - ~-G 12 /J~:~!~e~ervices -J-· f -~ ~0,891 1 1~% T 1 • . $3~~-~ 0 $30,~;, r~21 jTra~sit Services-1 $32 671 100% -~ $32 671 1 $32,671 C l ss1stant • ' i G12~ 'I Admi~ ~upport i--~ $39 942 100% 1 $39 ,942 1 $39,942 1 ! Spec,allst 1 ' IG1 21 Processing Assistant 1 $26,318 100% [~21 j I f ~:~~-~---·--i -~, --+-, ------1------ r G121 I $26 ,318 1 $26 ,318 I G121 G125 G125 G125 ! ---1---------·---+----+----~----t----+---+--------t------+--------1 G125 ! TOTAL G125 SALARIES tr .. ···.-:.""--~-~~·-~r--;,-~...,,-;. ,, ·-:--, 3 M ~ . . . ~.-'ii . ~-~ --.:_,":" -.. .,. ,, -. ~~-%"".;:.,-:,.: .... :.~_:· • .i}./-J "''i.'\ -~Tr,, . , r:~r ~-'~ IC!il""'611uJ•!•tiep,•• .. '>;\·.:-.-.. :· .. · •;·:.'.::::'..Y. ';.if ···;u,. -?; • ·' :· '4 1 G126 j I I G126 i i G126 , I IG126 I ; 1 i G126 ~:---+-- : I I ---t -; I i I $129 ,822 4 $129,8221 J TOTAL G126 SALARIES I [_20TAL SA~RY & WAGE ~~---_--_,4 j~~ -__ --------=-~--=--=--'-' -----'---'----- Version 1 .0 Page 2 of 7 111620a HCBOC Page 347 Applicant: COUNTY OF HARNETI FY22 Community Transportation Admin. PROPOSED BUDGET EXPENSES Project Number : 22-CT-040 I . Objeet -~.,' ~ . ,~·: .. ::. ~ · .-::> .:: , Tjlle : .. f t -:-_. • , : _:,;. • . : • •, . :· f .. •. t iaJ-Oost '. ;:;". FptNCD().T U,.s.e ; 'l •t:()a8 .·.,.~l """·t·: . _~.,; .. ;t.,.,. ... ~ .. ,-,1 t, _,.!,.; ·_ -,'? . ,~, ·~·,,,·.:.-~·-" :l·_., ..•. ~ t.' , ... / .. Q., .. i ·f .6 ... c.:,;~OAty .l ., ~ "i~\ .(I ,,,.. -~-· ..... / -,_._!. ,r .. ,... ~. : -• ~ :,: ·~ ' :-':"i. f .;C.. ~ ... • • . • • . .,.,._ f ••• ·' • :;. ,;• • , • ; • ----.: t... • ' G120 Salaries and Wages G121 Full-time employees G122 Overtime - G125 Part-time (receives benefits) G126 Temporary and part-time (receives no benefits) I G127 Longevity Subtotal Salaries: I G180 Fringe Benefits G181 Social security contribution (7 .65% of total salaries) G182 Retirement contribution; total salaries X participating percentage I $129,8221 X I 10.21%1 G183 Hospitalization insurance; I cost per month X no. of months X no. of employees. I I $708.751 X j 121 X j 41 ' G184 Disability insurance ; cost per month X no. of months X no. of employees. I I X I I X I I G185 Unemployment compensation; Number of Employees: 4 G186 Workers compensation; Number of Employees: 4 G189 Other: Employee Clinic, Basic Life/AD&D, OPEB, Dental, Supplemental i Subtotal Fringe : TOTAL SALARY & FRINGE : G190 Professional Services G191 Accounting G192 Legal G195 Management Consultant G196 Drug & Alcohol Testing Contract G197 Drug & Alcohol tests Provide # of employees in test pool: 44 G198 Medical review officer G199 Other: G200 Supplies and Materials G211 Janitorial Supplies -(Housekeeping) G212 Uniforms G233 First Aid supplies (replacement) G251 Motor Fuels and Lubricants G252 Tires and Tubes t G253 I Associated Capital Maint Version 1.0 I Page 3 of 7 $129,822 I $129,82 ~ =J I J $578 1 $578 $130,400 1 $130,400 $9 ,976 $9 ,976 $13 ,255 $13,255 $34,020 $34,020 1 I $636 $636 $3,988 $3,988 -·- $6,024 $6,024 $67 ,899 $67,899 $198,299 1 $198,299 J I I I $2,000 $2 ,0001 J ~ I I _J i $6,301 ----1 $6 ,301 , l 111620a HCBOC Page 348 G254 Licenses, tags and fees G255 Vehicle cleaning supplies G256 Hand tools G257 i Vehicle signs & Paint Supplies G258 : Vehicle touch up paint (non-contract) .. : G259 I Other: I G261 Office Supplies and Materials $3,000 $3,000 I- I G281 Air Conditioner I Furnace Filters t G291 I Computer Supplies I ,_ I Fire Extinguisher-recharging system I G292 J G300 Travel and Transportation (other than employee development) ' G311 Travel: Anticipated trips: I $2,5001 ' I $2 ,5001 ' ' NCPT A & NCDOT Conferences, Educational I ~G312 Travel subsistence $2,000 $2,000 G313 Transportation of clients/others I G314 , Travel -Motor-pool or leased vehicles (Does NOT include vehicles used in I I the provision of contracted transportation services.) I I G315 Operations (ALI 30.09.08 EMER RELIEF -OPERATING 100%) activities G316 ADA Paratransit Operating Expenses (ALI 11 . 7C .OO Non Fixed Route I ADA Paratransit) activities -----'-·- G320 Communications G321 Telephone Service $2,000 $2 ,000 1--- ~-G322 Internet Service Fee G323 Combined Service Fee G325 Postage $300 $300 G329 Other Communications : G330 Utilities I G331 I Electricity r~2 Fuelo;i G333 Natural Gas $4,500 $4 ,500 $2,000 $2,000 I G334 Water $800 $800 / I G335 Sewer ~----4----------------$700 $700 i G336 Trash collection ,-·G337 Single/combined utility bill ·----4--------------------------+-------1----i G339 1 Other: ~340 -P-rin-t-in_g_a_n_d_B_i_n_d-in-g------------------~------...J......------ 1 G341 Printing and reproduction $800 $800 , G349 Other: 1---.--;1 __ _ i G350 Repairs and Maintenance 1---------------------~-------------·-L-G353 Vehicles (use 257/258 for vehicle signs & in-house paint supplies) L G354 , Shop equipment ! G355 Office and computer equipment t -------------------f- G357 Communications equipment ----_______ ...__ _______ ____.,,__ ___ _ ------,---------l $5,100 $5,100 L G358 Other Repairs and Maintenance -Office Related Version 1.0 Page 4 of 7 111620a HCBOC Page 349 .------..---------------------------r---------,---------------, G359 Ot her-Describe: i - ~ Advertising/Promotion i Mar keting (paid ads, marketing firm , etc.) ~., ·1 371 Describe: Radio & Newspaper Advertisement $5,775 1 Minimum Amount (2 % of Admin Budget): $5 ,265 G372 Promotional items I J_ Describe:Tote Bags, Key Tags , Cups , Pens with HARTS Logo $1,444 $1 ,444 Maximum Amount (25% of G371 Total Cost): $1 ,444 G373 Other: : G380 Computer Support Services (contracted) G381 Computer programming services G382 Computer support/technical assistance I G390 Other Services ~ I I G391 ~:~~~::::i:~g cleaning ---------·---·-----------------t----$?OO}-------!?l -G392 G393 Temporary help seNices I I G394 Cleaning services "1 G395 Training -Employee Education Expense $3,000 $3,000 . G396 Management services (contracted transit system mgmt/admin services) I -- G398 Security services ! G399 Other: I _L_ G410 Rental of Real Property (include copy of current lease agreement) ·1 G412 Rent of building X number of monthly payments 1 x I I I ----, I I G413 Rent of offices X number of monthly payments J I X I I l I I G419 Other: -I I G420 Lease of Computer Equipment ·- G421 Lease of Computer Hardware G422 Lease of Computer Software G430 Lease of Equipment G431 Lease of Reproduction equipment $1,000 $1 ,000 G432 Lease of Postage Meter -- G433 Lease of Communications equipment (includes rad io , cable lines and $10,000 $10,000 antennae) G439 Other: Post Office Box Yearly Rental Fee I $100 \ $1 j G440 Service and Maintenance Contracts G441 Communications equipment i G442 Office equipment I G443 Reproduction equipment 3 G444 Vehicles G445 Computer equipment I G446 I Tires l : i G448 I Other Service and Maintenance Contracts -Office Related Version 1 .0 Page 5 of 7 111620a HCBOC Page 350 G449 I Other: G450 Insurance and Bonding G451 I Property and general liability (does not include vehicle insurance) G452 i Vehicles ! Number of Fleet Vehicle: 25 Maximum Amount: $62 ,5001 G453 Fidelity G454 Professional liabilities G455 Special liabilities G480 Indirect Costs r G481 ~entral services : (budget direct cost base) X (percentage rate) $145,697J X I 12.25%!Maximum Amount $17,847 .88 I Prior approval of Indirect Cost Percentage Rate required . Questions , should be directed to NCDOT Financial Management i G490-! Other Fixed Charges ~ G491 j Dues and subscriptions: G499 I Other: . G600 I p • t / p b(" 0 t c t cts P h e S rv· ' nva e u IC pera or on ra -urc as e ices I I G611 Direct purchase of service from privately owned provider L G612 User side subsidy I L_G621 I Volunteer reimbursement I f G641 j Direct purchase of service from publicly owned provider I I Total Expenses : ~-OPERATING REVENUES I ,---· I Contra Account I ! I - I G821 General Fund ~ G822 Capital Reserve Fund G832 N.C. Sales Taxes I I G833 N .C . Gas Tax Refund 1-- ~GB~ County Sales Taxes - G836 Fed Gas Tax Refund G839 Other Taxes -- ~ G841 I Charter Expenses G842 Garage Services C G843 Advertising Expenses I G844 Insurance Settlement 1-- i G847 I Inc Elderly/Disable I G849 Other Contra Accts I G991 Contingency/Prog Res L I TOTAL CONTRA ACCOUNTS: I ~ Fare Revenue . F511 General Public Fares r-F521 Prepaid Fares/Bulk Discounts 1- F522 Senior Citizen Fares c F523 Student Fares Version 1.0 Page 6 of 7 I $62,5001 I $17,847 $300 $332,966 $62,500 $17,847 $300 $332,966 111620a HCBOC Page 351 I ! F524 j Child Fares F525 Paratransit Fares F533 F529 Version 1.0 Special Route Guarantees Other Special Fares: TOTAL FARE REVENUES : - TOTAL CONTRA ACCOUNTS AND FARE REVENUES : TOTAL EXPENSES LESS TOTAL CONTRA ACCOUNTS AND FARE REVENUES= TOTAL NET OPERATING EXPENSES (TNOE): Page 7 of 7 I ; I ; l $332,9661 ·-1 ' . $332,966 111620a HCBOC Page 352 111620a HCBOC Page 353 TRANSIT SERVICES MANAGER General Statement of Duties Performs responsible managerial, administrative and supervisory work in planning , developing , and implementing transportation services for the citizens throughout the County . Distinguishing Features of the Class An employee in this class is responsible for planning, organizing and directing the transportation services for the citizens of the County. Work includes budget development and projection, including grant preparation, administration and reporting , monitoring and operating within approved funding ; initiating organizational changes necessary to ensure successful service delivery, developing contracts with human service agencies and other agencies to provide transit services to clients and ensure that services are provided in accordance with eligibility guidelines for various funding sources as appropriate. Independent judgment, initiative and analytical skills are required in the performance of duties. Work subjects the employee to both inside and outside environmental conditions. In addition , this employee will seek, initiate and oversee all transportation-related vendor contracts for all County organizations requiring transportation . Work also requires heavy coordination with other public and human resource agencies; maintenance of quality of service level; and an ability to work with special populations . Duties are performed under general supervision and are evaluated through conferences, review of job duties, and feedback from citizens and/or groups served . Duties and Responsibilities Essential Duties and Tasks Manages and supervises personnel to staff the vehicles used in the transportation service; develops and schedules routes and services based on needs and available funding levels. Works with equipment maintenance and replacement programs to assure that vehicles are in safe and operating order. Develops invoicing mechanisms to ensure reconciliation of vendor invoices and organizational passenger manifests including mileage, reimbursement rates and processes. Responsible for ensuring the provision of transportation services to citizens throughout the County. Plans for service expansion to meet identified needs of citizens in the county's municipalities as well as the rural areas; projects goals and objectives, and develops department's policies and procedures. Develops and projects administrative, operating , and capital budgets including vehicles purchase, repair and rep lacement, technology needs, staff requirements and administrative operations. Works with local community and civic groups to provide transportation services for special events and community efforts. Promotes the rural transportation system through newspaper and radio advertisements and through contacts with community groups and public agencies . Develops and implements required policies for the program including Drug and alcohol Program. Prepares various grants including Community Transportation Assistance Program, the Rural Operating Transportation Assistance Program that includes the Elderly and Disabled Assistance Transportation Programs , Work First and Rural General Public Program; interprets, writes and implements policies to comply with federal and state requirements. Administers the DOT and other grants; prepares quarterly reimbursement invoices for NCDOT; prepares quarterly and yearly reports covering operating statistics, ROAP report, Disadvantaged businesses, etc . Oversees the development of all service-related documentation, reports , and controls forms 111620a HCBOC Page 354 and implementation of necessary data collection procedures. Serves as staff for the County Transportation Advisory Board ; participates in all meetings of the Advisory Board (and any applicable subcommittee) on a regu lar basis ; provides technical consultation Page2 and information; takes and prepares minutes and ensures preparation of meeting packets and coordination of meeting arrangements ; and provides reports regarding the activities of the management entity or operations reports concerning the delivery of transportation service in the County. Insures all service complaints are investigated and resolution action is documented and communicated . Develops and maintains effective working relationships with local , State , and Federal officials involved in the transit programs. Manages personnel directly and through intervening supervisors; hires, trains, counsels, conducts performance evaluations, initiates disciplinary action ; and recommends dismissal. Additional Job Duties Performs related duties as required . Recruitment and Selection Guidelines Knowledge, Skills, and Abilities Considerable knowledge of the requirements and operational needs of a public transportation service . Considerable knowledge of programs , policies, and procedures in the development and operation of a public transportation service. Considerable knowledge of the application of technology to the work of the division. General knowledge of the needs and services for the elderly and handicapped citizens . Working knowledge of the geographical layout of the County and surrounding areas. Thorough knowledge of transportation related federal and state laws, rules , and regulations . Thorough knowledge of available funding sources and the ability to research and write grants. Considerable knowledge of County budget, personnel and purchasing policies and procedures. Considerable knowledge of modern effective supervisory principles and practices. Demonstrated leadership , management and supervisory skills. Demonstrated organizational , time management and coordination skills involving multiple activities. Ability to supervise staff, to communicate, motivate and evaluate performance. Ability to negotiate agreements and contracts with funding sources and community businesses and agencies. Ability to interpret and explain a variety of rules and regulations required in a public transportation agency. Ability to develop and maintain effective working relationships with diverse interest groups, citizens, agency and department heads and staff, and state and federal officials . Ability to communicate effectively in oral and written forms. Ability to organize and implement an effective monitoring , reporting , and database for the program. Physical Requirements Must be able to physically perform basic life functions of reaching, standing, walking , lifting , fingering, grasping, feeling , talking, hearing, and repetitive motions. Must be able to perform sedentary work exerting up to 1 O pounds of force occasionally, and/or a negligible amount of force constantly to assist physically disabled riders . Must possess the visual acuity to prepare data and statistics , to work with accounting 111620a HCBOC Page 355 processes, to operate a computer terminal, and to read extensively. Transit Services Manager Page 3 Desirable Education and Experience Graduation from an accredited college or university with a four year degree in business administration , transportation planning, or a related field and considerable experience in transportation planning/management ; or an equivalent combination of training and experience . Special Requirement Valid NC Driver's License Harnett County 2005 2011 2014 111620a HCBOC Page 356 HARNETT COUNTY JOB DESCRIPTION JOB TITLE: TRANSIT SERVICES ASSIST ANT Position Number: FLSA Status: Non-Exempt General Statement of Duties Under direction of the Transit Services Manager, performs managerial. administrative and direct implementation of operational policies. Create and amend pre-established department policies and procedures and maintain administrative database on the departmenfs fleet. Work is characterized by the complexity of decision-making and some public contact associated with the position. Compose and initiate continuous training plan for vehicle operators. Assist management with supervising the performance of vehicle operators to ensure compliance with standard operating procedures. Work is supervised by the Transit Services Manager and is evaluated through conferences, review of job duties, reports, files and direct observation. An employee in this class is designated as the Safety Officer for Hamett Area Rural Transit System {HARTS) and is a member of the Harnett County Emergency Management Team. In the role of Safety Officer, this employee will conduct and document safety inspections on contracted vendors in accordance with NCDOT/PTD required specifications. Distinguishing Features of the Class An employee in this class will assist the Transit Services Manager in planning, organizing and coordinating transportation services for the citizens of the County. This employee will perform administrative and technical work in coordinating and participating in the provisions of transportation to the public and human service agencies as requested. Work will include monitoring vehicle spending trends, route evaluations and implementation . Employee is subject to hazards associated with public transportation, including working in both inside and outside environments in hot and cold weather. Essential Duties and Tasks Assist the Transit Manager in developing and evaluating transportation service provisions Maintains maintenance records and assist in record.keeping Maintains all safety inspection records for organization and contracted vendors providing transporation on HARTS behalf Monitors vehicle maintenance schedule and vehicle replacements to maintain tleet integrity. Reports to Transport Manager potential areas of expansions to meet the continuing needs of County citizens . Represent the Department in the absence of the Transit Manager or Director Assist Transit Manager with vehicle operator selection. Communicate effectively in oral and written forms Able to work flexible and irregular schedules. 111620a HCBOC Page 357 Must be able to supervise and coach vehicle operators. Operate vehicles as required Work with the Transit Manager to monitor expenditures. Must be able to perform other related duties as assigned by the Transit Manager or Director. Desirable Education and Experience Graduation from an accredited college or university with an associate degree in business administration, transportation planning, or a related field and considerable experience in transportation planning/management; or an equivalent combination of training and experience. Must be able to operate a computer proficiently with a general working knowledge o Access, MS Word, Excel, and Outlook. Must be a team player. Special Requirement Possess a valid North Carolina Commercial Driver's License (CDL) with "P" endorsement. Ability to successfully complete CPR and First Aid certification. 111620a HCBOC Page 358 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST General Statement of Duties Performs a variety of administrative support duties in an office and works independently performing duties requiring ability to interpret and apply departmental rules and regulations to a variety of situat ions. Distinguishing Features of the Class Employees in this class perform a wide variety of administrative support , secretarial, office management, and clerical duties. Work generally requires that employees independently handle certain activities such as information processing and referral , fiscal controls , computer systems administration , or a special aspect of a program of office activity; some positions in the class require office management and supervisory skills. When compared to the Administrative Support Specialist, the secretarial duties are considered at the advanced journey level and require considerable tact and discretion in handling sensitive or confidential matters in the program areas. Work requires a broader knowledge of more specialized office operations in order that the role may serve as backup and at a competent level in representing the supervisor or manager. Work requires more independence and self-initiative in activities and may include more independence in communications, written and oral, supervising , and in functioning as the lead worker, or providing technical assistance to other clerical positions in the organization. Precedent setting situations are referred to higher-level supervisors. Guides may include a variety of written manuals and instructions, as well as comprehensive rules and regulations. Sound judgment is required in performing the tasks. Work is performed under the supervis ion of the Emergency Services Administrator and is evaluated through observation, conferences , and the quality and effectiveness of work completed . Duties and Responsibilities Essential Duties and Tasks Secures information via telephone or personal contact; selects appropriate materials to answer questions and often handles the inquiries independently for the organization . Handles confidential or sensitive information in an appropriate manner; may require verbal or written reports on more complex issues. May handle payroll records and time sheets, budget tracing and data entry and other related functions for the department including monthly financial reports; orders supplies and materials and serves as contact with the Finance Department; approves bills for payment; makes recommendations on equipment and technology upgrades to the manager or supervisor. May serve as secretary to one or more boards by developing agenda , making meeting arrangements and taking and transcribing minutes. Provides customer service in the issuance of permits for various inspections and regulations; answers a variety of questions from contractors and the general public; deposits cash receipts; prepares a variety of scheduled reports for various government agencies. Interprets a variety of rules, regulations, and information on the program and organization's activities. Independently drafts and composes correspondence and reports . Operates a personal computer or word processor in generating correspondence , memoranda, notes, minutes, reports or other materials; reviews work for compliance with instructions, spelling , punctuation and basic grammar; proofreads final copies of materials. Some positions may serve as office manager and may coordinate work assignments, training , and provide leadership to other office staff. May be responsible for evaluating staff members' computer literacy and assisting in providing or locating and arranging skill enhancement training; may be involved in developing and maintaining an office website. 111620a HCBOC Page 359 Senior Administrative Support Specialist Page2 Reviews and verifies records and reports for correct information; processes documents including time sheets for payroll based on review and verification; files and retrieves materials; performs periodic follow-up activities. Requests information using standardized forms; compiles information requiring the selection of data from well-established sources . Screens and routes materials according to content of commun icati ons; and , may perform research or pull related materials from files . Maintains activity records and files ; initiates appropriate follow-up or further action based on the status of office activity. Based on review of office records or reports , identifies potential inconsistencies; determines the cause; and , resolves with staff and outside personnel. Additional Job Duties May organize and direct special programs and activities for the organization requiring specialized knowledges or skills. Serves as office coordinator or senior clerical support staff resource. Serves as backup for positions within the organization . Performs related duties as required . Recruitment and Selection Guidelines Knowledges. Skills. and Abilities Thorough knowledge of office practices and procedures . Considerable knowledge and ability to use correct grammar, vocabulary, and spelling . Considerable knowledge of working with data, figures, and arithmetic. Working knowledge of County function to which assigned and related policies, programs , procedures, and regulations . Considerable knowledge of the application of word processing, data base systems, spreadsheets, and special applications software and peripherals to the work of the department. Skill in public contact and collaborative conflict resolution . Skill and accuracy in preparation of records and use of technology. Ability to communicate effectively in person and by telephone. Ability to gather and give basic information and instructions on departmental programs based on inquiries. Ability to learn thorough knowledge of persons and organizational programs. Ability to be tactful and courteous. Ability to gather and compile materials from a variety of sources . Ability to operate a variety of office machines such as a personal computer, typewriter, calculator, fax, copier, or other equipment. Abil ity to use a wide variety of word processing and other computer technology , including the Internet, to generate work for the office assigned . Ability to use judgment in organizing and establishing priorities and work assigned . Ability to record information, handle cash deposits, and balance figures. Ability to compile information based on general instructions. Ability to arrange and place records, reports and files into a proper sequence. Ability to establish and maintain effective working relationships with supervisors, employees, and the general public. May need the ability to plan, organize, monitor, evaluate, and delegate duties to others and train others in work procedures . Ability to take and transcribe meeting minutes. 111620a HCBOC Page 360 Senior Administrative Support Specialist Page 3 Physical Requirements Must be able to physically perform the basic life operational functions of fingering , grasping, talking, hearing, and repetitive motions . Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to move objects . Must possess the visual acuity to prepare and analyze data and figures , to operate a typewriter or computer terminal, and to determine the accuracy , neatness, and thoroughness of the work assigned . Some positions may be required to take and transcribe dictation and minutes. Desirable Education and Experience Graduation from business school and considerable secretarial, clerical, or office management experience including strong public contact duties; or an equivalent combination of education and experience . Harnett County 2005 Revised 2007 Revised 2016 Special Note: This generic class description gives an overview of the job class, its essential job functions , and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job questionnaire with a physical abilities checklist which can give further details about that one specific position. Those documents should be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions. 111620a HCBOC Page 361 Harnett COUNTY -. . HARNETT COUNTY Revision Date : Dec 1, 2016 DESCRIPTION: Processing Assistant III Bargaining Unit: Not applicable SALARY RANGE $11 . 73 -$14.07 Hourly $2,032.75 -$2,439.33 Monthly $24,393.00 -$29,272.00 Annually Class Code : 1003 The Harnett County Department of Transportation currently has a Processing Assistant III position available to perform communication, billing, pubic interaction, and administrative duties. An employee in this position will report to the Transit Manager, but receives directi on and oversight by the Administrative Support Specialist. Annual Salary: Minimum Salary: $24,393 .00 Job Rate : $29,272.00 EXAMPLES OF DUTIES: An employee within this position will be responsible for various functions within the Transportation Administration. Employee in this class performs a variety of journey level clerical, accounti ng, records processing, data entry, money handling and administrative support duties. Work generally requires employee to be self-initiative in activities and the ability to resolve most daily issues by applying standard operating procedures. MINIMUM TRAINING & EXPERIENCE FOR TRAINEE: Graduation from high school or a high school equivalency certificate and demonstrated possession of knowledge, skills, and abilities gained through at least one year of secretarial experience. 111620a HCBOC Page 362 Nu~~.\ACt L ,,. A ~C>IICoUNTT~Q RISK MANAGEMENT POOLS Cov~rl ng thf! Counties that Covf!r our State LIABILITY AND PROPERTY COVERAGE CERTIFICATE COVERAGE PROVIDER: NCACC Liability and Property Pool 323 West Jones St., Suite 600 Raleigh, NC 27603 MEMBER: County of Hamett PO Box 778 Lillington NC 27546 Type of Coverage Liability General Liability - X Each Occurrence, No Aggregate applies X Public Officials Liability, Each Wrongful Act X Law Enforcement Liability, Each Occurrence Cyber Liability Excess Llabllity Automobile Liability All Owned Autos, X Each Accident Hired Autos, X Each Accident Excess Auto Liability for X Non-Owned Autos Automobile Physical Damage Scheduled Vehicles X Hired Autos (if coverage is not X purchased elsewhere) Property-Risks of Direct Physical Loss, Blanket Limit Additional Information : CERTIFICATE HOLDER: NCDOT 1550 SERVICE CENTER DR. RALEIGH, NC 27699-1550 Certificate Malled/E-Malled or Faxed to: NCDOT 1550 SERVICE CENTER DR. RALEIGH, NC 27699-1550 This certificate is provided by the NCACC Liability and Property Pool and is issued as a matter of information only. This certificate confers no rights upon the certificate holder other than those provided in the coverage document. This certificate does not amend , extend, or alter the coverage afforded by the coverage documents listed herein. COVERAGES c;overage crrecttve Expiration Contract# Date Date Limits LP-HA-042-20 July 1, 2020 July 1, 2021 $2,000,000 occurrence LP-HA-042-20 July 1, 2020 July 1 , 2021 LP-HA-042-20 July 1, 2020 July 1, 2021 LP-HA-042-20 July 1, 2020 July 1 , 2021 :.1,uuu,uuu aggregate Claims Made LP-HA-042-20 July 1, 2020 July 1 , 2021 $8,000,000 LP-HA-042-20 July 1, 2020 July 1, 2021 $2,000,000 occurrence LP-HA-042-20 July 1 , 2020 July 1, 2021 LP-HA-042-20 July 1, 2020 July 1 , 2021 Actual Cash Value at the time of LP-HA-042-20 July 1, 2020 July 1, 2021 the Loss, unless otherwise specified in the Coverage LP-HA-042-20 July 1, 2020 Document; Deductible Applies July 1, 2021 Limit ueaucuo1e LP-HA-042-20 July 1, 2020 July 1, 2021 $331.s11.s12 I $25,000 Cancellation: Should any of the described coverage documents herein be cancelled before the expiration date shown, the NCACC Pools will endeavor to mail written notice to the Certificate Holder named herein , but failure to mail such notice shall impose no obligation or l iability of any kind upon the NCACC Pools, its agents or representatives, or the issuer of this certificate. By : Jo-Ann West, Underwriter C"72J e.::.,__ ,::;../ L ~ I for the NCACC /.. 10/29/2020 111620a HCBOC Page 363 NCACC Risk Management Pools Liability and Property County of Harnett -HARTS (10/29/2020) 1999 Ford Cut-A-Way Bus-8 AL&APD 1FDXE40SOXHA26596 2009 Ford Econoline Bus-13 AL &APO 1FTSS34L69DA40257 2010 Dodge Minivan Bus-6 AL&APD 2D4RN4DEOAR270314 2010 Dodge Minivan Bus-6 AL&APD 2D4RN4DE9AR270313 2011 Ford E350 Bus -12 AL&APD 1FTDS3EL5BDB31680 2011 Ford E3SOT Bus-6 AL &APO 1FTDS3ELXBDA98241 2013 Ford E-350/Lift Bus-10 AL &APO 1FDEE3FL4DDA30901 2013 Champion Van Bus-10 AL&APD 1FDEE3FLXDDA79083 2013 Champion Van Bus-10 AL &APO 1FTDEE3FLA0DA30901 2014 Ford E350 Bus -12 AL&APD 1FTDS3ELOEDA38701 2014 Ford E350 Bus-12 AL&APD 1FTDS3ELOEDA38702 2014 Ford E350 Bus -12 AL&APD 1FTDS3EL2EDA38703 2015 Ford E-350/Lift Bus-10 AL&APD 1FDEE3FLOFDA15668 2015 Ford E-350/Lift Bus-10 AL &APO 1FDEE3FL2FDA15669 2016 Ford Truck Bus-8 AL &APO 1FDEE3FLSGDC30688 Transportation 2016 I Mobility j W3X I Bus-12 I AL & APO I 1FTBW3XM2GKA84709 Transportation 2016 Mobility W3X Bus -13 AL &APD 1FTBW3XM9GKA84710 2016 Ford Transit 350 Van Bus-13 AL &APD 1FTBW3XMSGKB15189 2016 Dod_g_e Mini Van Bus-6 AL&APD 2C4RDGBG7GR136947 111620a HCBOC Page 364 2017 2017 2017 2017 2018 2018 2019 2019 2019 2019 2020 2021 Ford Ford Ford Ford Ford Ford Dodge Ford Ford Ford Dodge Dodge NCACC Risk Management Pools Liability and Property Transit 350 Lift Van Bus-11 Transit Van W3XC Bus-11 Transit Van W3XC Bus-11 Transit Van W3XC Bus-11 W3XC Transit Van Bus -12 W3XC Transit Van Bus-10 Grand Caravan Bus-6 Transit 350 Wagon Bus -12 Transit 350 Wagon Bus -12 Transit 350 Wagon Bus -12 Caravan bus -7 Caravan bus - 7 AL&APD AL&APD AL &APD AL&APD AL&APD AL&APD AL &APD AL &APD AL &APD AL &APO AL&APD AL&APD 1FTBW3XM7HKA46507 1FTBW3XM1HKA37110 1FTBW3XM3HKA84655 1FTBW3XM5HKA84656 1FTBW3XMXJKA37788 1FTBW3XM2JK830479 2C4RDGCG9KR759638 1FBVU4XM8KKB12311 1FBVU4XM 1KKB08SOS 1FBVU4XM7KKB28614 111620a HCBOC Page 365 Hamett County Communication Airtime Agreement This Agreement is entered into this 1st day of July, 2010, between Harnett County IT Department, E-911 Division, located at 305 W . Cornelius Hamett Blvd, Lillington, NC 27546 and· ' Name: ("Customer") Address: 'y.o. City, State, Zip : ~ l l ~ "-~ k" , NC 2-7 S"''t (,. Contact Person: ~c \ ~ h Th.u.r ,~ r, Telephone Number: ~ l0-81\.\-'-\o I~ Fax Number: ~'D · i \ '-\, ~.2.o This Agreement is to allow the Customer airtime access to all Harnett County 911 Communication Equipment. Terms: 1. This Agreement shall become effective July 1, 2010 and shall renew automatically on the anniversary date. A year period is July 1st through June 30th. 2. The Customer shall pay the County $25 per radio (mobile, portable & base) per month. This payment shall be paid annually, due September 1st of each year. The Customer shall also provide in writing a list (Attachment A) listing all radios descriptions, model numbers, serial numbers and location of each radio. 3. After annual payment, to activate additional radios, the Customer shall pay the $25 per radio per month fee for the remainder of the year. The Customer shall also provide in writing the radio description, model number, serial number and the location of the radio. 4. To deactivate radios, the Customer shall provide in writing the radio description, model number and serial number. Then the County shall reimburse the Customer $25 per radio per month for the remainder of the year. 5. To replace existing radios, the Customer shall provide in writing the radio description, model number and serial number of the radio that is being replaced and the replacement radio . 111620a HCBOC Page 366 6 . The Customer shall provide in writing a list (Attachment B) listing all talk groups that are available to their organization. 7. Customers wishing to use another Customers private talk groups must submit the request in writing to the Harnett County Communication Committee. The request must be signed by both Customers. 8 . All radios accessing airtime from the Harnett County 911 Communication Equipment shall be programmed with the County's core talk groups. The core talk groups are Harnett Common, Harnett County Mutual Aid 1, through Hamett County Mutual Aid 10. 9 . Customer shall comply with the Harnett County Dispatch Protocols. 10. Use of the Harnett County 911 Communication Equipment is at the sole discretion of the Harnett County Communications Committee. Customer By: ---+-A----c,p''k/,"'---'"-&.'-~~~~'---· .a-_• ~-- ~rnett County IT By: Title: £-'11\ (u~o¢:t'~\ Ab:"'"!" s t:r~r Title: ------------- Date: la-.21 -JolO Date: ------------- 111620a HCBOC Page 367 State of North Carolina County of Hamett Maltl•Fa11ctlo11al Cople .. -• Patnte .. Management .&gaoeemeat This Agreement made and entered into this _ day of October, 2015, by and between SysteJ Business Equipment Co., Inc ., {"Systel"), a North Carolina Corporation located at 2604 Fort Bragg Road Fayetteville, NC 28303, and the County of Hamett ("Hamett Countyn), a North Carolina County Government operating under the laws of North Carolina, located at 102 E. Front Street Li!Hngton, NC 27546; WITNESS ETH: I. m!!9!: Whereas both Systel and Hamett County are entering into this Agreement for Systel to be the sole provider of multi-functional digital copying and printer equipment pursuant to North Carolina State Contracts 600B (Photocopiers for Purchase or Lease, with Support, Maintenance, and Training), 204D (Printer and Peripheral Components) and 920M (Managed Print Services) ("the equipment") inclusive of supplies, repair parts and service (except paper and staples) to Hamett County. Systel will provide the equipment described in Exhibit A, attached hereto and incorporated by reference, and other similar equipment as may be required by Hamett County during the term of this Agreement. Systel and Hamett County will keep a continuous tabulation of actual placements under this Agreement and that tabulation shall be considered Exhibit A for purposes of this Agreement. II. Services Included. For the consideration described below, Systel shall for the term of this Agreement provide, place, and network the equipment and any accessories required by Hamett County, train end users at each Hamett County location including additional training on an as needed basis, fully service the equipment placed, provide all supplies including toner and replacement parts, and remove the equipment at the end of the contract. Hamett County may also request the equipment be moved at any time for no additional charge. Systel will provide service and toner to printers currently owned by Hamett County. These printers will still remain the property of Hamett County. Systel will also provide service and toner on the printers currently located at Hamett County that are the property of Systel and such additional printer placements as may be needed . These printers will remain Systel property. Additional placements added by Systel wil1 either be new or remanufactured and the decision to place new or remanufactured will be in Systel's sole discretion . However in either case the printer provided will be sufficient to meet the volume requirement and needs of the particular Harnett County department Page 1 of7 111620a HCBOC Page 368 Ill. Term. The term of this Agreement shall be for five (5) years begiMing on November I. 2015 and ending October 31. 2020, subject to appropriation of funds by the Hamett County Board of Commissioners. If Hamett County's Board of Commissioners or other funding authority does not appropriate funds for amounts due under this Agreement and Hamett County does not otherwise have funds available to pay the amounts due (a "Non-Appropriation Evenf') Hamett CoWlty may, subject to the conditions herein and upon prior written notice to Systel (the "Non-Appropriation Notice"). effective 10 days after the later of Systel's receipt of same or the end of Hamett County's current appropriation period (the "Non-Appropriation Date''), tenninate this Agreement and be released of its obligation to make all payments due Systcl coming after the Non-Appropriation Date. As a condition to exercising its rights under this provision, Hamett County shall (1) provide in the Non-Appropriation Notice a certificate of a responsible official that a Non-Appropriation Event has occurred, (2) deliver to Systel an opinion of Hamett County's counsel (addressed to Systel) verifying that the Non-Appropriation Event as set forth in the Non-Appropriation Notice has occurred, (3) authorize return of the equipment on or before the Non-Appropriation Date to Systel, and (4) pay Systel all sums payable to Systcl under the Agreement up to the Non-Appropriation Date. In the event of any Non-Appropriation Event Systel shall retain an sums paid hereunder or under this Agreement by Hamett County. This provision is not intended to permit Hamett County to terminate this Agreement at will or for convenience. Hamett County may renew or extend this Agreement after the initial tenn described above ends subject to the same tenns and conditions provided herein and the availability of funds . IV. Consideration. For copier equipment, Hamett County agrees to pay Systel the sum of $00.014855 ( 1.4855 cents) per black and white copy/print and the sum of S00.42 (4.2 cents) per color copy/print. The black cost per copy rate above is based upon Harnett County producing and guaranteeing contractual payment for a minimum of 450,000 black and white copies/prints per month for the equipment on Exlul>it A . Additional copies/prints produced over 450,000 black and white per month wilJ be biJled at S0.01 (1.00 cents) each. For printer equipment., Hamett County agrees to pay Systel the sum of SOO.O J 78 ( 1. 78 cents) per black and white print. The black cost per copy rate above is based upon Hamett County producing and guaranteeing contractual payment for a minimum of 25,000 black and white copies/prints per month for the equipment on Exhibit A. Additional copies/prints produced over 25.000 black and white per month wiJJ be billed at S0 .0178 (l.78 cents) each. These cost per copy rates shall remain finn for the term of this Agreement. Page 2 of7 111620a HCBOC Page 369 V. Invokes and Billin2. Systel wiU provide Hamett County a monthly invoice in arrears for all equipment installed at each Hamett County location based on the oost per copy rates more thoroughly described above. All invoices should be paid to Systel by Hamett County within thirty (30) days of the date of the invoice. Systel will reconcile all black and white copies/prints over 450 ,000 per month on a yearly basis and provide an invoice at the end of each contract year for black copies/prints over S.400,000 (450,000 X 12) at the rate described above of $0.01 (1.00 cents) each. VI. Meter Readings. Systel is responsible for obtaining meter readings on the equipment. Hamett County agrees to allow Systel access to the equipment and to assist in obtaining meter reads. Hamett County will also allow Systel to install a data collection utility and/or software to electronically capture meter readings. VII. Repair and Maintenance. Hamett County shall notify Systel at anytime in which the equipment provided needs servicing. Systel will then provide the service required at no additional expense above the cost per copy rates provided above. Systel at a minimum will provide: (a) preventive maintenance as recommended by the manufacturer to include but not be limited to a complete inspection, lubrication, cleaning, adjustments and replacement of any part(s) if necessary including drums; (b) unscheduled repairs as requested by users with a maximwn response time of four hours (Systel will provide service during normal business hours, Monday through Friday between 8 :00 am and 5 :00 pm, excluding Hamett County and SysteJ holidays); and (c) qualified service persoMel to diagnose and correct malfunctions. AU repair work by Systel will be completed during normal working hours. Systel normally provides service response time in four (4) hours or less from the time the call is placed with Systel's Dispatch Department. Emergency service calls where the equipment is totally inoperable are guaranteed to Hamett County if they notify us at the time of placing the call that emergency service is required and the machine is totally inoperable (will not make a copy). If for any reason Systel fails to respond to emergency service calls within four ( 4) working hours, then Hamett County shaJl be entitled to a twenty-five dollar ($25.00) credit to their account. Hamett County must notify the technician upon their arrival to receive credit under this provision. No credits will be issued after the date of any call for which credit is claimed. Systel provides Hamett County a total satisfaction guarantee as long as all machines are continuously under this Agreement. At any time Hamett County is not totally satisfied with their equipment, it may be exchanged for similar equipment of equivalent age, condition. and volume. Type of equipment substituted will be at the discretion of Systel. Page 3 of7 111620a HCBOC Page 370 This Agreement does not cover physical damage from misuse, abuse, natural disasters. fire, theft. water or spillage of any liquid or from damage of clips, staples, or other foreign objects. VIII. Inspection . Systel shall have the right to inspect the equipment and install any software or hardware updates from the manufacturer at a time mutually convenient for both parties. IX. Supplies. Systel agrees to furnish all supplies for the equipment provided under this Agreement at no additional expense to Hamett County, except for paper and staples. These supplies include toner, developer, and any chemical supplies required for operation of the equipment. Genuine manufacturer supplies will be utilized. X. Warrant)'. Any piece of equipment that fails to be operational more than ninety-five (95%) percent of the time, computed monthly, shall be replaced at no additional charge within thirty (30) days. If for any reason a piece of equipment fails to perfonn at or above the manufacturer's highest specifications. it will be replaced with another piece of equipment that meets or exceeds the specifications of the equipment being replaced. XI. Default. Any of the following events shall constitute an event of default: a . Hamett County fails to pay Systel within thirty (30) days after written notice of any late payment for services provided under the terms of this Agreement; b. Hamett County or Systel fails to fu1ly perfonn and comply with each and every condition and covenant of this Agreement including Exhibits. and such failure of perfonnance continues for a period of thirty (30) days after written notice thereof; c. Systel fails to repair and maintain the equipment or furnish supplies in a timely manner in accordance with this Agreement, including the full replacement of the equipment within thirty (30} days after written notice by Hamett County. Upon the occurrence of any Event of Default as set forth above by Systel. Hamett County upon providing Systel written notice and a period to cure of at )east thirty (30) days may declare this Agreement cancelled or annulled, in whole or in part. In such event Systel shall remove the equipment within thirty (30) days. XII. Binding Effect and Complete Terms. This Agreement and its exhibits are the complete and exclusive Agreement between the parties with respect to the subject matter hereof, superseding and replacing any and alJ prior Agreements, communications. and understandings, both written and oral, regarding such subject matter excluding the Request for Proposals in Exhibit A . This Agreement may only be modified, or any rights under it waived, by a written document executed by both parties. XIII. Notices and Written Consents. All notices, requests and other communications called for by this Agreement will be deemed to have been given upon receipt if made Page4 of7 111620a HCBOC Page 371 by (i) registered or certified mail, or (ii) by facsimile (confirmed by concurrent written notice sent first class US mail, postage prepaid) to the following : To Systel Attn: Janene Aul 2604 Ft Bragg Rd Fayetteville, NC 28303 jaul@systeloa.com Fax: 910-321-7732 To Hamett County Attn: County Manager P.O. Box 7S9 Lillington, NC 27546 Fax: 910-814-2662 With Copy To County Staff Attorney P.O. Box 238 Lillington, NC 27546 Fax: 910-814-8261 XIV . Independent Contractor. Systel shall perfonn duties hereunder as an independent contractor and not as an employee. Neither Systel nor any agent or employee of Systel shall be or shall be deemed to be an agent or employee of the County. XV. Conformance with Law. Systel shall at all times dwing the term of this contract strictly adhere to all applicable local, federal and state laws and implementing regulations as they currently exist and may hereafter be amended. Systel shall also require compliance with these statutes and regulations in subcontract agreements, if any, permitted under this contract. SysteJ also shall comply with any and all laws and regulations prohibiting discrimination in the specific programs(s) which is/are the subject of this contract. In consideration of and for the purpose of obtaining any and all federal and/or state financial assistance. Systel makes the following assurances and certification. upon which the County relies. a . Syste1 will not discriminate against any person on the basis of race, color, national origin, age, sex, religion, and/or handicap, in performance of work under this contract. b. At all times during the performance of this contract, no qualified individual with a disability shall, by reason of such disability, be excluded from participation in, or denied benefits of the service, programs, or activities performed by Systel, or be subjected to any discrimination by Systel. c. Systel certifies that, at the time of this certification, it does not knowingly employ or contract with an illegal alien. Hamett County is an equal employment opportunity employer. The County is a federal contractor, and therefore the provisions and affirmative action obligations of 41 CFR § 60-1.4(a), 41 CFR 60-741.S(a), and 41 CFR 60-250.4 are incorporated herein by reference, where applicable. XVI. Assignment/Delegations/Subcontracting. Except as herein specifically provided otherwise, the duties and obligations of SysteJ arising hereunder cannot be assigned, delegated, nor subcontracted except with the express prior written consent of the County. Page S of1 111620a HCBOC Page 372 XVII. Indemnification/limit of liabUlty paragraph. Systel will indemnify and hold hannless the County, its officers, agents and employees from and against all loss. cost. damage, expense and liability caused by accident or other occurrence resulting in bodily injury, including death and disease to any person or damage or destruction to property, real or personal arising directly or indirectly from operations, pToducts. or services rendered or purchased under this Contract. XVIII. Mediation. Any claim, dispute or other matter in question arising out of or related to this Contract shall be subject to mediation as a condition precedent to the institution of legal or equitable proceedin~ by either party. The Parties agree that the mediation wilJ be conducted and governed by the North Carolina Rules Implementing Statewide Mediated Settlement Conferences in Superior Court Civil Actions and the North Carolina General Statutes. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in Harnett County, unless another location is mutually agreed upon . Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. XIX. Use of County Name prohibited. Systel may not use the name or other identifying characteristic of the County or its employees in any advertisements or promotions. XX. Severance Clause. ln the event any provision of this Agreement is adjudged to be unenforceable or found invalid, such provision shall be stricken and the remaining provisions shall be valid and enforceable. XXI. Force Maieure. Neither party will be deemed to be in default of or to have breached any provision of this Agreement as a result of any delay, failure in performance or interruption of service, resulting directly or indirectly from acts of God, acts of civil or military authorities, civil disturbances, wars, sbikes or other labor disputes, fires, transportation contingencies, interruptions in telecommunications or Internet services or network provider services, failure of equipment and/or software. other catastrophes or any other occurrences which are beyond such party's reasonable control XXII. Choice of Law. This Agreement shall be construed and enforced in accordance with the Jaws of the State of North Carolina. Each of the parties hereby submits to the jurisdiction and venue of the Courts of the State of North Carolina and any federal courts havingjurisdiction. XXIII. Headings. The headings used in this Agreement are for convenience only and are not to be construed to have any legal significance. XXIV. No Waiver . No failure of either party to exercise or enforce any of its rights under this Agreement will act as a waiver of such rights and no waiver will be effective unless made in writing and signed by an authorized representative of the waiving party. Page6 of 7 111620a HCBOC Page 373 IN WITNESS THEREOF, Systel and Hamett County have signed and sealed this Agreement, this day and year first written above. ATTEST : COUNTY OF HARNETT ATTEST: J/J.JJa.n /Ji l 1.i ap//;;?/ Susan Williams APPROVED FOR LEGAL SUFFICIENCY L.E.S LNO Lebld .. <Ze\ll8N ~CMb) County Attorney's Office BY:~ JOSHJERI s County Manager SYSTEL BUSINESS EQUIPMENT CO., INC . BY:~022 V~ent J NEN AUL This instrument has been pre-audited in the manner required by the Local Government budget and fiscal Control Act. Page 7 of7 111620a HCBOC Page 374 PAGE 1 OF 2 EXISTING ACCOUNT Im AGREEMENT NO CUSTOMER NO LOC .1\0 712514 :'.90 CUSTOMER SERVICE AGREEMENT COMPANY NAME (Customtrl _.!:C~O~U~N~T~Y....:O~F~H!.:A=RN=E~TT~----------- ADORESS _ __:_P_::O~BO~X....:7..::.59::..__~~----~--------- LJLL!NGTON. NC 27 546 ROUTE NO -------- OATE ____ 06=f=.20::.:l..=2c:::0..:..19'-- PHONE ---• 19)0\ 984-4173 S1C/NAICS -----____ • The uaoe~gned IL'>e ·cuSTOMER •1 oraer, ITom Un fost Cotpo,11,on and./cY. Un,0 ,rst ~~c•. Inc d.b • Un,F11st arvJ/ot Ln,<v11 Ca.1ada LTD , "UNIFI RST "I the 11mtal s erv,r;elsl attn• p,·ces and upo.o tile coacitions out!.nod . '~ . .,,~,: .... ''-' ,,. • ~-'.l'OL"\CJt' ; .. I.05TI ' ~tUTAI.NO.Of =· IWoQWr -~ ~~. ITPII~ ~ WMl:li: •ut,O CIWl8DI ~. 1'11£<1U1:IICY ~-flllQ$ P'IRl ~·un LOGO '.14AT 3X5H ' I I 2 I " • I 16000 I S .60 UL16 LOGO MAT ,xrn I 4 " s, 4;0500 133.6' 0102 LS SHIRT -6S/35 WORKSHlllT I I " 1500 l.65 013? LS SHillT-65135 ST1IJPB . . I ·4· is .11r,) 1.02 02l'r' SS PKT TEE-H!VIS CLASS2 A I 29 IQ .3100 Sl.84 O'lMS SS SHUtT-65135 MOTO'f\SPO!l.T I l ,. ,)IOI) MB 0202 SS SHtRT~/35 WORKSHlRT I 2 " I .1500 I 3 .30 -.. . ll23C SSSHRT·ENRANC VJiYEl.L RR .)900 8 . .58 1 2 " "°''7 C:C: C:HIRT-"</1\ STRR>I: , • ----17 S2 . '• 1.98 kl4MMSS POL0.1005POLY NO.PKT M l l II .111011 PIMR SS POLO-lOO"POLY W/PKT MO i I 6 ,, IIOO 9 .36 04M1lSS l'OL0-100SPQL Y W/PKr MO I l ' . tlC NC .'.NC 0410 SSSHT -6S13S TYPE O CL I R I I I NC NC NC I04'UMSS Sl{lllT,UNIFJ]{ST'MlCROCJl . . I 1 ti .llOO 3.)1 U'rf'I. mum woeUv c:ti.ro• ~h. •~I!-10 15,i.. of d-.. il'MT.llf ""'"~" rtAal 'IWU9 ~.'t.or'B_cil:~HARGE_s_.\!h,°af'*;~)f,::@1t9 u1~)::f~ . .. Gaimeat p•-,atJOn PW piece 60 Non-stoo: S!19S pet p,ew 20'E, ""'""' emb!Om pe, pioc:,o .,s I SJ,ec,at cuts per piece 3.00 Compol"f ernbl<,m pe< p,-I.SO R.stod<lbct,ange per ~ 3.00 o ,,oe1 l''T\btOidory Automate Wll)9r Replace,-,t Y'E.S C.nn.111 Mo,nt..-"'IIC9 PrQg'l>m NO Autornatt.e Line,.. A1pCece ment Loos Protecoon Mtil'lll>nance Program NO Ongoing Prep Prog,am NO Li:lln ~.a,ntenanc.e Program YES Ongoing Emblem Program NO Mat Pro,ection P,og,a,r NO OEFE ISee de•criotion on , ..... ,,. sidel S2 .00 PAYMENT TERM S· C.O.D. 0 E.F.T 0 Approved Chero•' liiJ : I ! ~ ch&·Qe . CUSTOMER eg,..,s ro ma~@ payr,onts w<thn 30 <lays of i~ICK:e ,ecetpt A late charge of l ~~ pet montf'I tle-% per yea1J for •nv amount UITNIS~i,Wied' SALESREP ~ ~-7L!/1J_ ACCEPTED':~--7-/f/;'j The uodorslgned Bl)'IU 10 a~ terms or th& reverse anc Ill.SUI to ho>,& tho a.i:/IOnTV to eococvt• for t"" named CUSTOMER, and 10 IPD<<M> use ol ony ""'"°""'1211ion C°" «bnlod danlrlies -tllat hes b-, requested ACCEPTED : · •· \_ S+c:;... j (...,..J,,: '8 -j (..., I ', c;r:-.. """ ,oalJ:.im_C?::dbv .?!m •o..i...•Gl..,,.....,.._4~ .. ___, .... ~~. ,~ .... cft.~-,.~b,Ul*ft!l ,o,......_~~~cn,,cr,~ect,,.., ... ~.:.~."'°"'Of\ ~~I °'-Tl. tt.,4 ls-t.. ~~ l.,..)c,r ~ K ~ 1\...-,., QJIITOM;£JllflWwNrw.,.,T'OII i.S:te k-)ur • <:. i... v, i.:t:t: • ...Q '3 •1t:,~ct**-.... c11Droed~--NUCIIDCS~- 1~Ao-~•J~o,tfU;JQt1._,.....brUNf"t"lll~Mwwg.,. 111620a HCBOC Page 375 PAGE 1 OF 2 EXISTING ACCOUNT S 712514 AGREEMENT NO . _ -------- CUSTOMER NO CUSTOMER SERVICE A GREEMENT COMPANY N AME (Customorl ~TY OF _!iARNETT LOC NO 290 ADDRESS _ _..!P:._:O~B~O~X!....!.;75::.:9:..._ ________________ _ ROU'll: NO. -------- DATE ----~06::;.l.:,20:c;/~2~0~19::;..._ ULLINGTON. NC 27546 PtiONE __ .....1.(9:i.lu0u.}.;i9~84~-4~)7.s..•.2..-------SI C/NAICS ------- The und1ors,gMC uhe "CUSTOMER ") 0 -r,; from u r ,F,m Corporauon and/or u ,1r ,~ Ho>a•ngs, Inc ab a. Vn oF,rs1 100/0, L.ni~irs'. C.nad o LTD . • ·uNt'JRsr·1 the ren11t ,ervM:eta) et the P,fCOS end upon the cond1hons outl1n ec2· <"' • :, ·~~ ,, . ,:. ~· •• _;_., ~~~~ •:.,.·'::,~"'1:.1.l~ •. ,7d IIO,.QI' . ~.0- . ,-1111 .. JWQl#P ~· 1 ~ 'IUtll flWQQC:I!~. ~ ~~ PQIIIQ!llil QWIGllil QwtGfl ~-V411,U,r.fAR' ~ .. ~ ·,i~· '11" CAAl!CIE . fl4 14 ~S SHll!.T-UNlf!RST All STR l 4 .. 2JOO i 8 80 I i>6Dli SS SRT-RMS CLASS :,. l'T ,. l · 3, JD ..m 1411'.26 OHHX LS TEE-POLY HMS CU PICT l I II .)JOO 3 .63 P820 l.S SHIR'( CASUAL 6S1" POP I 1 • .lll)O 1.08 P9DH LS SHT-HIVIS CLASS 3-2 "T 1 • !! •200 1).44 lOAJ P,\NNSh5 W/CAR.GO PKT I 7 n .3000 21.60 - !OB7 JEAN COITON RIGGS CARPENT I 9 .. .•200 41 .58 !OHD JEAN RELAX Frr.tOO!CiCOT.UN I I I 'NC NC NC ',tv>o b•"1T ,<<1H C/'\C'MlJTl 1 l>l ~N . '" ,u ··-;777 1091 l'EI\N,DBNJM tOO"'COTTOM I I I .NC NC NC 1122 PANT-PLEA TED TWIU. 65 POL I I I ,11j)() l.3S 1138 PANT·Sll)I! tlLASTJC WAIST 6 l 2 :11 .1400 .s.i,, 1144 JEAN-WIV,NGLER RELAX AT-I l 22 .,., ,200 9) )4 1144 .IEJ',N·WP.AtlGU!R RIUAX Pff.l I I I NC NI;) NC M.nimvn ....,.~ d\e,ve •wk... ewat io 7S'I. at t~ nbl ""'9N.t), 1n•t,ill >11lt.1• I I I : iV>.t.~5:·1§.tkj1r_cil]iirrfs~~~-t1r;19P"lii~Jil ~-s; ~-·,rq1JIE1J1r.[KRffE's·£rr~~ E ;;i-$;;,'.A....,'Vl_o.~iii1_itlf Garrrant prepar1tton per C)JCe 60 Na.me .,.nbl-em :,er c:uee• 1S ComplllTJ' emblem oer poece uo Oiect ErnbrOlda,y Go""""'1 M11n11>..,nce F'ro!;ram so l oss Protecl>O/' Me•nl'A>nfflC8 P,ogrorr NO t,.,..,, M .. 118nenco Progrom YES Mat Pn>t.ctJan Program NO PAYMENT TERMS: c.o.o.O 1\4:)p"Wfd ct'atQO . CUSTOMER ,rgrees to rrake payment! wnt.n 30 di~ ol 1-u,c,11p1 A late charge of 'Y.,91, per month 118% per year! to, any &Moun, m •nears fTWIY be apphed' SALES REP ·-..._..-,.,--------------.. -:rt--- A CCEPTEO~ -• ..,,.._--_,,.-=-._...--.------------- -,°"""""=-_..--.,.-,,...-----r ... ------· --- ·~"..._._~..._,_ .... _...,,..,, ... _~~ ,.....,..,..........,.o~.,.....,..,.u,.,...._ 1 0.(llll ..... ~~.,.... ...... ..,.,.,.._ .... ,,.., .......... Unffl(1 ........... No1>-stodc ,aes ""' piece 20'.l Speatl ruts c,e, piece '.3.()0 Re$10dc/Exa,ange pe, Pl&oe 3 00 Aulomat"'\Mper A~I YES Atitorna,ic Linen Fleplacemeat 0:,god'IQ Prep Proo,om NO Ongo,no Emblem Program NO OEFE <SH dol<ript,on on ,_.., 9':!el S2.00 E.F.T.0 Approved Charge• i1 111620a HCBOC Page 376 PAGE 1 OF 2 EXISTING ACCOUNT all 71251~ AGREEMENT NO --------- CUSTOMER NO CUSTOMER SERVICE AGREEMENT CO MPANY NAME tCuotom •rl -~C:::O=U:!.N:.c1~Y~O::..:F:....:..HARN=c:::..:..::E.:.l1.:.·---------LOC. NO _____ 2_90 ___ _ ADDRESS PO BOX 759 ROUTE NO LILLING TON . NC 27546 CATE ____ .::.06:::.1.=:20.:.;/c.:2:.:0:...:cl.:..9_ PHONE __ _.i.;/9~!~0~)29~84~-4:!U.l]~]i__ _______________ ~ SICINAICS --------- The s l'de~·gned •th o "CUSTO'AER") o'llen t-om U-,f.n,t Co,po•ot-<>0 oncilot Jn F r,,1 m, ngs re c b I U•.,F,•s: 1•.cl/0· .Jn.<,m C.'ltde LTO. ("UNIFIRST "l the ro n11l se•v,cet1l 11 tho p,ee, ond IJP()n t he condillOf'• octhnea :11 67 PA.'IT WOMENS SIDE El.AS.WAI t2CH JEAN -t40Z IOOS C'OTI'ON CAR t23C PANT-65!3roJIL YliLLWllBPL 14 ... G JICf.6S/35 PERMLJ,/O 'AGGREGA t5BG JKT-3 SEASON ULTRA 8 NYLO jt72 7 LINERS LS RED KAP 19AO 6396 SCRUBBINO WIPE 71 CO 4 ~27, SS T-SlURT-IOOS POLY MOLS ~02 WARM 60 .15 ComDGr,y errblem por p>ec• I SO Oot1 Embroido,y NO Lou P,ote.ct on M1.,.~enance Progra m NO YES PAYME NT TERMS: C.0.0. 0 At,or""9<1 cnarge· CUS10MER agrees te 'Niko payment• w tt,o, JO clays e l ""°'ce reca,p, A llto chorge o ' I'~% -mont h 118'1!, P • yu1f tor """ &l"lOunt in an aa..., :'N'i be 1ppt,ed • SALES REP.----------·--------wa MP.,......_. °'~ ACCEPTED' ..... O.l: __ .,,__._..31.,.,.~ ............ ~.~ ,....,.. •• ....,.~~-.... "-'*'br""'~ '0..~~~.,....,..,....,...__,,._,._,w.oa.,.,u..,f'W'R~ 1100 l 1.88 2 NC NC NC noo 18.48 2 SI .4ioo 9.24 12 24.00 1.l!O 2S .. 4900 .30 .QIO .42 22 2100 II 88 2 ,. )6 10.5* 3'18.00 2 " .)200 ~ 04 3 1.2 . 20l'o 3 .00 3.00 Automatic W,par Replac;omonl YES ~o NO OEFE !Seo de,cnption on •-• s•del $2 .00 E.f .T.0 Approv ed Charge' icJ 111620a HCBOC Page 377 PAGE 1 OF Z EXISTING ACCOUNT 111J 7 12514 AGREEMEm NO.------- CUSTOMER NO . COMPANY NAME (Customer) CUSTOMER SERVICE AGREEMENT COUNTY OF~HARl=~N;,;E:..:TT-=---------·-lOC NO 290 ADDRESS P OBOX 759 ROUTE NO. --·-------- Lll..UNGTON, NC 27546 DATE ___ _ 0612ot2Q.!2._ SICINAICS --------- The ,Jndora,g""c i t.,. ·c1.iSTOMER "I orders from l,n;f:r.1 Corµoratoon •r d/01 t,,,~ ,., Ho!diros. Ire d .b o U"f,rst anaio, t,n F1•s1 Canaoa LTD r· UNtS:JR:,1'") the rental servicels! 1t 1h• pr.ees and upon the con,ctttions ouU1ned. . '"· ·'-. ·~ >.}J'i\.: . ~?:le:_.., .:.l3<!i .. "'·"'· '.l:!.'f!J! M:W:.:·• ..... -· -, ' "°"' ~-NO,QF ':.::I '1111:EPE" fllfll)l,'Q' ~f\Al. ~AL , .. Dl,MA(IEl> ·-w ~ nv,I~" ill'VQ:Mfl>IT ~NCY 1511/Ei,II PIR'fS RIMI% y~I ~ l'ftlGON :S8 MAT )X5 SCRAPER : 2 . ,, " • 1000 32 30 pm MAT 4X6 SCRAPSR. I l ~ I ,.i,ao 3.ts ~l l i SCRU13PANT-WOS65/35 DRAWST I I II .1200 2 .42 r24s SCRUBPANT.cAROO PK'!: 6'/35 1 3 .. .mo 10.12 fi 245 I I \ I NC NC NC SCRU13PANT~ARGO PKT 65135 tr250 SS SCRUB-WOS Cll0$0VB. WICO I 3 J) .JIOC 6.93 i- 112 S6 SSSCRUB -WOS SIDE A.EX 6S I l I .. llOO ' 2.53 fn.s1 SS SCRUB-WOS 65135 DBL VN' I l ti .?200 2 .42 .n~-~~ <,r1>t1'1>,ll/l'\(: ~ .... nRI VN ! I I I >.:r .:r Nr I • • • J 6AO MA T-3XS UlST CillEAT IMPRBS l 4 1% • l.1Ql0 10.20 ,76AR MAT-4X6 UIST GREAT IMPRES I 3 ,, u 2.,000 40.SO . ~6AS MA'MXIO UISl' GllEAT JMPllB .. 1 3 If • J:40ll0 20.40 '7S! MAT -CF M'iCFATIGUE3X5 I I • ' I 1000 3 40 7752 MAT.CF ANTIRATIOUEW I l ., .I · .6800 .68 ' M'rn:fT'\Sffl ._.....,_. "-90-.po~e,. •®Ii 10 '15tft o, fflll U"«l-a' .,..Kit ~all ....... I i !. ,"'. a·~ . ' . -• ~~""';.:'.~~T H(R:c:H~Es;.~'!f.-. :,r.~tAivi:o:u.:.N'.~ Ga"l"!ent or-parat'«l 0tir piilc,e .60 N,me embiem pe, p;ece ?S Compar,y emblem per p ,ac• I.SO I Dr.ct Embro,dery Gotmem Ma,ot&nanc. Program NO Los, P.otettron Maintenanco Progfllm NO Li nan M11ntenanca Program YES Mat P..o tee1ion P•ogn,m NO PAYMENT TE RMS C.0 .0 0 App•CM>d crwo• Ct.JSTOM ER agrees 10 mole payr,..,ts walit •, 30 dsys of 1-wo.ce .-.ce1p! A 'alD charge of 1 ~% per mort~ f18% pr .,.oar: fa, l'W amou,.t LO e"T&ar$ rT\lfr/ bft 1ppl•ed • SALES REP :,.,_=.,,,..,.=..,.-,.._..---,,----------....,..=,- 11.CCEPTED' ,.,. a....-. ~Suto'IIMattt ............... e.-s .. .-iS~ ,~ ........ ~ .. N.it~-,it.iNftt. •o.,,p...,. ... ....,,~OCll\1111,MQcndc ~ lfld "., c. .......... t.lnHwf'.~ NOf"Stock lilfl per p,oc& 20':t Spec~j cuts per o«• 3 00 Reat~IIO per p,ece '3 .00 Aa.tl><n81icW1per ~•mant YES Automat,c Lmen Repace':T\oM Ongoing Prep Program NO Ongoing Emb!an Program NO OEFE !See descrii>1ion on ,...,., .. Sidol Sl.00 E.F.T.0 Approved Choroe' fQ ".'he undors,on,td eg-ees to all "'""' on the r8'19-se a'lll anests to '10...., he aylhonry to -UIII to, !tie named ::USTOMER. aNI to approw use cf anv Det$0Nl,z,,tion-ind~dmo logos a b<end Identities-t~tl hos been reQ"9S1ed ACCEPTEO : ~ t ,~{..k r -j\._.-.u__ ~~._5'X<,f'·"i- £ ..-+_@ hac1i1efi ,°5 .......... _..., _________ ~ ·'""'-•~•.,.....ffllr .... *""1a70bt'lln.~~ 111620a HCBOC Page 378 PlllGE 1 OF :I. EXISTING ACCOUNT IS AGREEMENT NO CUSTOMER NO . CUSTOMER SERVICE AGREEMENT COMPAN" NAME (Cus,omerl -~C~O~U=NTc.!...:Yc..:::0:.!F_HARN~=..:.ETI::.:..:..._ ______ ----- A DDRESS -~P~O~B0~X~7~59~----------------- ULL1NGT0N. NC 27546 PHONE (910\ 984-4)73 LOC . NO ROUTE NO DATE 7 1251 4 290 06/20/2019 ,.....0 ... nders,gned llhe "CUSTOMER ·1 orders trom untF,,..1 Co:;>Ofttion ar.tl/oi 1.,~;F,~1 Holdir.g s, Inc d b a. Uro• ,m e,-d/or Ur f ,rs, Canada L m 1· UNtflRST"l th • :ontal serv.cetsl et the p11oes and uDOn 11'\e oondloon s outlined. •1.,., • .~··-n ~ .k:-ti''"i:a.· ,:, ;,_c.uc,'1":', : . ·'. '. ~: '.,... i'· ,':X:f, --~,;-_,,.,_., . \QSTI , sellVMi· IIO.Of TQTf,l.l!O,Qf fll!Cl!l'EII ~ '111f~~ VAi,~~ .!IT ~-QWIGl:SI ~: ~ ~ f!BI~ ~ ISI\IEPtll Plftn ~ rlJIIOII .son WIPERS 18Xl8 BAGGED 1 I , .. "' .OWII 4 .50 ~~50 LAONDR.Y LOCK.uP I t ,, i tJOOO 4 .20 'S9SI 8 COMPARTMENT HANGER I I • . l 1000 8.40 ~ SAFETY MAT 9 X 5 t 1 " J \.9000 3.80 i I l i I 1 __ --·->-· I - I l I ..,.,d'ltMUm __.kJrv dt.ato-1~ ~ ~ 15t-of lhe 11"1._ WNktt .n,ul-1 ... w . I I I I l I I I . ·,:_•l'. • . . • ;,'-,; .:, -,.;v ........... .. ~llf~~gr].ili!fFfil&~~iiiil!~~~o)j~T l.l Gw-merr P'""8'3~D"1 per 1)<11<'9 60 Non-stad: •-per paoee 20~ Nan• emb-m oer piece ,s ~I cuts par o,ec• 3 .00 Co"""'ny emblem per pro ce 1'0 Res~• I* p,ece 3 00 O.ect Embro<dery Au10ffla'jo Wiper f\eplacem8nt YES Gilmer,t Ma.ntenan<:A Progra m N O Aut~,c: U nen ~-0:-ace men, Lass "lolec1lon Maintenance Pn,grom ~o Ongo:ng ~ P.ogum NO LJnen Mo ">tan.anca Program YES Ongo<,g Emblem P,09,am NO Mot P,otocnon P,ogram NO OE~ E !See descr,pfion en ,_se "de) S200 PAYMENT TERMS: C .0 .0 Q E F.T.0 Approved Chtrge' 6'J l I I _______ ___: J>.i:~m,,6od chrge: CUSTOMER eg,e .. ro mal:8 p,,yments wn~,n 30 ~ of 1"11/0rc:e reco,pL A IH& :.'large of I wr. per month 1'.8% pe· ynr\ to, 1oy &f'T'IOUl'l.t ., arrears may be app.,&d" SAlES REP:------------------Wis.,,.....,.... o-n: ACCEPTED' 1o.e .... oi1oe..-.. _.....,. ~ 99dNffiMU.N~MlnNo'IM• tM,ti,~~-~•"°'a..dC!f"UWw.. '0..,. .... COf'.ll"9W!CWO'!c»l'l ..................... ,.,.,,ti.~ .. ~~ 111620a HCBOC Page 379 PAGE20f2 CUSTOMER S£RV1C£ AGREEMENTll!RMS REQUIREMENTS SUPPIJEl).Q.mmmr-fll>m U~Corp. ("lhllF:r.r)h,-IJll!MrUand/ofohr-dlhotypellpOClft«iinlhl>~ant~') --~...,.,and--(colldh,el)I--. -S--,fotlll "'~-~-.Olhpriouand ._. .......... .,.._..,,1offlhnin-.i-,...-..,i:,y~.~ ... 1n""1ir,g,wtl_l>e_by""'~M-1Mecdw,id-s'411'fiidio ~-lt!t~dUrftll.~WWTWllo e.l ~lsnoc~octlo.oncl1hol!Ns~-""'-°'--_Clf'fexlsllng•liJl'ff'fflWltlo<lllo s<m ollhe-crs.r.icm-. PEJIFORMANCI: GUARAXTEE. UNIF!RS'I' GUAIWITEES TO DEU\11:R H!GK-QU.<LITY SfRVICEAT All Tll.lES.Al-d .,_dnnad. !lriotMMI. -· -ond-t,ylhtF'lrr.':,..1..-cr-~--.cw--..n,,..,..,..,.1>1~t,yU..nm--,ydayt.1,,.c,g,st1<>~,. llanaol--~--Mlo--ond-wilba~alno..,.lo~.-ltlts,ylls,plcd,b""''"",._.inl~cncrva,o. c.,,e,,,,.~-... 11c,111o-N&.._.-~e..-1-0<orr,_...,_,., __ intho.,...r,tydSoMc.NunlHo1: (\)-- ... 1.-l!llde1n~ lo IJNl'int---felftd,lo ...-no1-,dolldotldo« C2) u.FntlJa!laf,-j•-eo mp ID-""Y-•~ rt;INI f3)U-.falolo ---..,.......,r,/....,S)dllys. Iii --~_... ...... ~-~ ....... ___ datic:lot,ciao , ~---~by-nollm1Dl..lrUllll.,,..,...icllng""'al~--1oUniFnl--poldinfl.Cl """bl-'l -col'lllions 1D_lll,.,.._,..iil6ed.,.,,.,doloyor,._.....olh_,._.._1nen~t,yrnoonol-olGod.-.~. -or-•- ~. ot•,y--~"'~•tho-olUnll'ir,t, shalJ IIClbl>-...ta-or .i-o11l'is~ ;, ~ rn TI:JIHANOREHEWAL T111s~1s....-1.y-,.~-i.--~-...----.-~.._ntaWon _., - PR!CnANDM ---... sz-o1 ..... ,,..._.,.,,.,_(•l•S-F ___ 1n_1-,,...0nan---. ,_,.__ln_wll•-bJ ... s,t3tatol ... ___ lnlJla~l'Ma--A!..-Cormu,,en,Sellettt);CU\JROOOOSAC,- ~---ort,y5%.-Pfloo"-end-dWi,aom:z,bo t,,..,.adt,y_._...._ora.,,-..., Co--.-. ~ffl>Y. -.dod .. a.d\addllol>o!-• ... "'-t,y~Unlr"..tlil~-,oc1>ys-rac:a1p1o1....i,.-,..-.ro-, __ _ ,..,._ \lnlRM,ra, _ ... ~ CUstan,o,--"'""""" _____ _,.,..,._.,.._, eta.,geo Mafrvb• -l-...g~•omploy-lla-b)l(1)...-..--1oUl'liF'nt..S (2)'*"'*'110<PIJ4otlbr-, ~--lo--.. 1"'f----~~p,n.ianlloNIAQ!mN..._,laC1"'o,._plca(c)_ln ___ ttan-~ •• --lsi'd --lo-and~dL-..,Ycf-, OA:loffler-U-loffllbd*-Y"""-,mpondljllylcr_Ch ___ n ~--1o-"'*'poy,non1. Utifnl-,,, .. .,,,--1n1ts-~ -""~"Y gM,o-noec..1o Cuslomor, -'"''"" Urll'llsl • ,....,...,nlcll),9'11DRad ~• ct,llgdorl., ,_ ..... ~ c,,i.,,,,a, -"' pay, ..s...e pa,. al~-. ua, '*"""" pn>?OIIY and --w.-c;.a.oOJtcttlil,.....-. DEF!: CHARQE.~-""'YcllolMWooDEF'E<Nr110to-llf«po,1oMef--~ 0 • OB.M;RV,"' ---t,o -~ cf SoNlcn and -lo 0--. 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'°'· · 1C\IE 111620a HCBOC Page 380 ~'2012019 12 4 1.40 GARDNEAC UruF1rs1 Corporau on Msoc1a11on List RCRUPOOR Page 7 Assoc,auon C'll COUNTY OF HAR NETT Con~t :-lumber •12514 L.oc Cust No 290 1070978 290 !070983 79,: 11170987 2\10 1070992 290 1070995 2% '070996 29') l0?0QQ9 290 107 1:>03 29(1 1'37!007 7QO 1)00989 2QO 13 13 331 ---·-----------·----------------- Customer Name COUNTY OF HARNETT PUBLI C COUNTY OF HAR~ETT PUBLIC COUNTY OF HARNETT COU RT H COU NTY OF HARNETT METER R COUNTY OF HAR:-.ETT GARAGE COUNTY OF HARNETT WATER P CO l lNTY OF HARNETT SOLID W COl!NTY OF HAR.NETT SOLID D COUNTY OF HARNETT HARTS COUNTY OF HARNETT PUBLIC COUNTY OF HARNETT PARXS Address 200 ALEXANDER DR . LILLlJIIGTON. NC 700 MCKINNEY PARKV.-A Y LILLINGTON. NC 301 W COJU,;EUUS BLVD LIWNGTON, NC 700 MCKJNNEY PARKWAY LILLlNGTON, NC 1100 EAST ~C~EIL STREH LILUNGTON , NC 310 W DUNCAN STREET LILLINGTON, NC 1086 POPLAR DR[\'E LILLlNGT01'. NC 449 DANIELS RD . DUNN.N C 25 0 AI..EXA.'1/DER DRIV E LILUNGTON. NC 700 MCJCINNEY PARKWAY LILLINGTON, NC 200 ALEXANDER DR LILLINGTON . NC • • • • • End of Rcpun •••• • Route A4900 A6950 A6430 A6900 A42 00 A6360 A3300 S2200 A3 250 A6680 A4270 111620a HCBOC Page 381 Public Utilities/Expenditure/Revenue Codes 6107111 -539020 $8400.00 6107113 -539020 $3800.00 6107115 -539020 $500.00 6107117-539020 $700.00 6107119 -539020 $8200.00 6107121 -539020 $8700.00 Facilities Maintenance/Expenditure/Revenue Codes 1104230-539020 $18,000.00 Garage/Expenditure/Revenue Codes 1104250-539020 $2000.00 Solid Waste Management/Expenditure/Revenue Codes 6607410-539020 $12 ,000.00 Transportation/Expenditure/Revenue Codes 1104610-539020 $6300.00 111620a HCBOC Page 382 FY 2022 Unified Application Checklist Applicant Name: Harnett Area Rural Transit System MOS Reviewer: N/A Combined Capital Documents to Submit MOS Approved Comments or Concerns G D Written Capital Application D G D Fleet Replacement Plan D D G Estimate(s) or Proposal(s) D D G IRS Letter (Non-Profits only) D D G Articles of Incorporation (Non-Profits only) D 0 G By-Laws (Non-Profits only) D D G Members of Board of Directors (Non-Profits D only) D G Charts and/or Graphs (Optional) D D G Route Schedules (Optional) D 0 D Online Budget D G D Project Funding Request Form D 111620a HCBOC Page 383 DATE SUBMIITED: NCOOTPTD PROJECT FUNDING REQUEST FORM Project Funding Request Form !December 1, 2020 APPLICANT'S LEGAL NAME: !c ounty of Hamett MPOorRPO jFAMPO & CAMPO Mid-Caro lina NCDOT DIVISION !Division 6 BUDGET TYPE: !Capital GENERAL INFORMATION CURRENT FISCAL YEAR 2022 MAILING ADDRESS: Post Office Box 85 Lillington, NC 27546 FEDERAL FUNDING-FT A $193,6001 STATE FUNDING PHYSICAL ADDERSS: 250 Alexander Drive, Lillington, NC27546 LOCAL FUNDING $48,4001 OTHER FUNDING CONTACT PERSON: 1Mr. Larry Smith I PHONE NUMBER : 1910-814-4019 I TOTAL GRANT AMOUNT $242,0001 FAX NUMBER: 1910-814-4020 I EMAIL ADDRESS: i lsmith@harnett.org I FOR OFFICE USE ONLY PROJECT LOCATION: I county of Hamett PREPARED BY: l.___ ___ ___,I FEDERAL PROGRAM? STA TE PROGRAM? REQUEST RECOMMENDATION OR REJECTIO~Oick here PREVIOUSLY FUNDED? PROJECT/ PROGRAM DESCRIPTION (Fully describe project): Hamett Area Rural Transit System (HARTS) is a public and human service transportation delivery system operating within as well as outside of Hamett County , NC for the purpose of providing transportation for the general public, elderly and disabled, low-income County citizens. Funding provided through NCDOT/PTD and in concert with the County of Harnett allows the safe and efficient operation of transit services for those citizens requesting transportation to places such as medical facilities, nutrition sites, senior centers, worl<places. grocery stores and other human service needs. This budget will cover salaries for 4 administrative positions, drug testing, uniform rentals for our drivers, office supplies, trainings and meetings, travel , utilities, pnnting services , postage, advertising , communications/radio equipment and services, subscriptions. as well as any indirect costs. 111620a HCBOC Page 384 NCDOTPTD PROJECT FUNDING REQUEST FORM PROJECT/ PROGRAM BENEFITS (Fully describe benefits): Program benefits include access to medical facilities, food sources , universities , workplaces, workshops, rehabilitation programs, senior centers and recreational facilities. RESULT OF PROJECT/ PROGRAM IF NOT FUNDED (Fully describe results of project): If the program was not funded, an estimated 17% of Hamett County's population would not have access to much needed transportation options. There is no other option available for certain nodes of the population in this rural County. 111620a HCBOC Page 385 FY 2022 Combined Capital Application Part I: Applicant Information Legal Name of Applicant: I County of Harnett Applicant's Congressional District {If Applicant's city is included in more than one district, enter primary district only): Applicant's County {If Applicant has offices in more than one county, list county where main office is located): Address : 250 Alexander Drive City, State, Zip : Lillington, NC 27546 Federal Taxpayer 56-6000306 ID Number: Doing Business As {OBA) Name : Applicant's DUNS Number (U nique 9-Digit number issued by Dun & Bra dstree t. May be obtained fre e of cha rge al: htt1:Ulfedgov.dnb.com[webform): 091565986 Parent Agency DUNS Number: Applicant's Service Area's Congres sional District (If service area is included in more than one district, enter primary district only}: Project's Service Area {list the county or counties that will be served by the proposed project): Project Manager and Contact Information Nam e of Project Manager: Larry Sm ith Title: Transit Manager Address: 250 Alexander Drive Lillington, NC 27546 E-mail: lsmith@harnett.org Phone Number: 910-814-4019 Mobile Phone Number: I FAX: I 910-814-4020 Alternative Contact Information (in absence of Project Manager) Name : Pam Amerson E-mail: gamerson@harnett.o rg Phone Number: 910-814-4019 1 111620a HCBOC Page 386 Fleet Information Table 1: Fleet information Current Vehicle Inventory (enter number in fleet) Vans 10 Vans/Lifts 11 Sedans or 4 Minivan_s LTV's L lV' sf Lifts Buses Average Fleet Age (in Miles as of June 30, 2020) 113,143 The project conforms to FTA's spare ratio guidelines. • Yes ONo D Unsure Explanation of fleet make-up or fleet concerns (if necessary) Table 2: Vehicle Type Requested (Based on ITRE-projected information) Integrated Mobility Division (IMD) will provide each transit system a specific list of vehicles eligible for replacement in FY 2022. Replacement vehicles must meet useful life by June 30, 2020. If a system wants to replace a vehicle not on the approved list a strong explanation must be provided with the application and it will be reviewed and considered by IMD management on a case-by-case basis . Approval is not guaranteed. Vehicles to be Replaced in FY 2022 Asset (model year, VIN or Fleet ID Miles as of June Vehicle replacement is based manufacturer, model 30, 2020 upon fleet analysis and pre- or variant) planning by /MD to determine 2009 Ford Conversion 1FTSS34L69DA402S7 315,894 which vehicles will be eligible for 2014 Ford E350 1FTDS3EL9EDA38701 205,579 funding in FY 2022. 2014 Ford E350 1FTDS3EL2EDA38703 172,916 2016 Ford 20' L lV 1FDEE3FLSGDC30688 158,635 Vehicles Requested in FY 2022 Application (*Excluding Expansion Vehicles) Vehicle Replacement Jype (enter number of e~c:h·type requesting) Vans 4 va·ns/Lifts 1 Sedans or " .. · ... Miniva~s LTV's L lV's/Lifts Buses 2 111620a HCBOC Page 387 Federal Financial Assistance Transparency Act Federal Financial Assistance Transparency Act (FFATA) mandates the disclosure of the names and tota l compensation of the five most highly compensated officers of an entity if: • The Applicant r eceived 80% or more of its annual gross revenues in the preceding fiscal year from the federal government (all federal sources, not just FTA); and • Those revenues were greater than $2SM; and • The public does not have access to the information through Securities and Exchange Commission or Internal Revenue Service filings as specified in FFATA. Applicant should select "Yes" if they are subject to the reporting requirements of FFATA and "No" if they are not subject to Executive Compensation Reporting . DYES rgj No Executive Compensation Reporting: If "Yes" is selected above, enter the Names and Compensation amounts for the top five officers of the Applicant. Full Name Total Compensation 1 $ 2 $ 3 $ 4 $ 5 $ 3 111620a HCBOC Page 388 Part II: Project Information IMPORTANT: Applicants should submit one application for all capital projects for their small urban and/or rural service area. Duplicate projects within service areas will not be funded . Applicants can apply for one year of funding only. If a project is selected, funding for subsequent years is not guaranteed. It will be necessary to reapply and go through another competitive process for subsequent years' funding. Eligible projects may be funded using 5310, 5311, 5339 or a combination of the funding sources. IMO will determi ne the project's funding after the application has been reviewed and approved. Project Name Type(s) of Capital Project (vehicle replacement, equipment, etc.). Vehicle Replacement Describe the project(s) to be funded. FY2022 Federal Amount Requested= $193,600 State Amount Requested** = $24,200 Local match amount = $24,200 Total project cost= $242,000 ** Pending availability of State funding Part Ill: Project Criteria Address each of the evaluation criteria separately, demonstrating how the project responds to each criterion. Each proposer is encouraged to demonstrate the responsiveness of a project to all of the appropriate selection criteria with the most relevant information that the proposer can provide, regardless of whether such information has been specifically requested, or identified. Please be thorough, yet concise in the response. 111-1. Threshold Criteria a. Does the applicant have the technical capacity to administer the project? • Yes O No Explain your answer in the box below. System has trained administrative staff and several departments to help with project details. 4 111620a HCBOC Page 389 b. Describe the qualifications of the key personnel assigned to the project and the percentage of time each person will be involved in the project. Will the applicant need to hire additional personnel to support the project? c. Does applicant have adequate financial and management systems in place to ensure adequate reporting and project oversight? • Yes O No Explain your answer in the box below. County has financial software in place that requires multiple levels of approval to catch errors. System also allows us to view step by step financial data during project administration. d. Has the source of local match been identified in a current budget or has it been approved by the agency's governing body in a future budget? What is the source of the match (e.g ., agency reserves, capital replacement fund, municipal general fund, private partnership, etc.)? If the match is not from the applicant agency but another party, has that party committed the match in writing? Provide documentation of the commitment of local match from an outside party. Explain your answer in the box below. I Local General Funds e. Further describe the matching funds, including amount and source of the match (agency reserves, capital replacement budget, municipal general fund, private partnership, etc). List each source individually. If the matching funds are not committed, identify their source and anticipated award date. [Add/Remove Lines as necessary-place the cursor in the bottom row then right click ~ "Insert" ~ "Insert Rows Below" to add more lines to the following table] Source Amount Date awarded or available General Fund $24,200 July 1, 2021 f. Were FTAfunds awarded to this project in previous years? OYes •No 5 111620a HCBOC Page 390 g. Describe the intended service area that will benefit from your proposed project. Include pertinent demographic information about the service area in your answer. It should be clear from your description where your project's target population lives in a small urban or rural area of North Carolina. Vehicles will enhance the growing senior population throughout the County. h. Estimate the annual number of unduplicated passengers who will be served or the number of one-way trips that will be provided from the proposed project. Unduplicated 10,000 One-way trips I I Passengers Fully Allocated Cost per $14.00 Trip list items included in the fully allocated cost per trip? What other factors, if any, are included in setting the cost of a trip? 111-2. Project Readiness a. Describe the project plan in detail and provide a timeline and milestones for the completion of the project. This description should completely describe what you want to accomplish and how you are going to accomplish it if you receive the requested funding. The applicant may wish to attach the following documents with the application but these documents are not required: maps, pictures, marketing plans, draft brochures, charts or graphs and/or route schedules that support the request for funding, demonstrate the need or illustrate the applicant's preparation. If the applicant is working in partnership with or coordinating with other agencies or organizations, letters of support from these agencies or organizations may be attached with the application. Your detailed answer should be one half to one whole page long. Newly ordered vehicles will be replacing aging fleet to offer more seating and extended service areas to citizens. b. Describe the applicant's preparedness to manage the project. Applicant has administered similar projects last year and this year. 6 111620a HCBOC Page 391 111-3. Project Monitoring a. Describe the method that will be used to monitor and evaluate the success of this project. list the measurable indicators of success. Will follow the project timeline b. Describe how the project relates to any federal or other programs that the applicant operates and, if applicable, how the applicant plans to use these resources to leverage this project. c. What is the applicant's organizational mission? Explain how the project fits in with the other service the applicant already provides. Replacement and small expansion, we expand monthly. d. Describe how the applicant will manage risk and provide for the safe delivery of services. Will follow NCDOT guidelines for safety and training. 7 111620a HCBOC Page 392 111-4. Special Considerations a . Given this request is only for capital assistance, is your agency committed to operating the services associated with the proposed project over time? How? Provide an explanation in the box below. • Yes Continuing maintenance with County funding. ONo ON/A b. How will the applicant maintain any vehicles/capital after the grant period? Will follow preventative maintenance guidelines defined by the manufacture and equipment associated with the vehicles will be maintairred by manufacture guidelines. Part IV: Budget Information Provide a general line-item budget for the total project, with enough detail to describe the various key components of the project. Since it is possible that projects may be partially funded, the budget should provide for the minimum amount necessary to fund specific project components of independent utility. {Add/Remove Lines as necessary using prior instructions]. A detailed budget needs to be submitted via Enterprise Business Services (EBS). Project Stages with Independent Utility and Federal State Local Total Cost Description Amount Amount Share Requested Requested 1. $193,600 $24,200 $24,200 $242,000 2. 3. 4 . Project Totals Capital Budgets All rural transportation systems will be eligible for capital assistance funds. A Capital Replacement Schedule is included in Appendix A of this document. ASSETS THAT HAVE MET USEFUL LIFE WILL NOT AUTOMATICALLY BE REPLACED. The Capital Replacement Schedule represents the minimum threshold for replacement consideration unless the applicant can document that a capital item has a history of mechanical failure, is un-repairable or that it is financially prohibitive to repair the item. Only transit systems with in-house maintenance shops may apply for replacement support vehicles. *No Expansion vehicles are accepted on this Combined Capital appl ication. Other Capital, Advanced Technology and Baseline Technology-Applicants should consult the Capital Replacement Schedule before requesting any replacements of Other Capital or Advanced/Baseline Technology. Appendix B lists the minimum specifications for technology items. New Advanced Technology users must have completed the Advanced Technology Pre-Application process with ITRE. Current Advanced Technology users may request to replace existing Advanced Technology items as nece ssa ry . Any system requesting expansion vehicles 8 111620a HCBOC Page 393 should also request vehicle security and surveillance equipment and any other advanced technology items currently used. The applicant must provide one (1) retail estimate per item if they request funding to replace or purchase Other Capital or Advanced/Baseline Technology. The estimate will determine the amount of funding recommended by the reviewer. Some Object Codes in the Other Capital and Baseline Technology budgets include the maximum cost in which IMD will participate . Requests for funding cannot exceed these amounts per item. The applicant is required to enter written justification in Section II for Advanced/Baseline Technology; Radio Equipment; and Telephone Equipment. 9 111620a HCBOC Page 394 Appendix A CAPITAL REPLACEMENT SCHEDULE Note: Assets that have met their useful life will not automatically be replaced. This schedule represents the minimum threshold for r 1 .d L . d . 1 . ·11 d xh Eff 7/1/2012 ep acement cons, eratlon. 1ste capita items are 1 ustrative an note austive. ect1ve CATEGORY MINIMUM MINIMUM DOCUMENTATION REPLACEMENT CAPITAL ITEMS REQUIREMENTS CONSIDERATION MAJOR FAOLITY RENOVATIONS AND 40years . NEW CONSTRllCTION • Building Purchase Note: Maj or Renovation involves the purchase of an • Facility Construction existing building and complete refurbishing of the building. Needs Assessment required. Plans and specs would be required. OFFICE FURNITURE 12Years • Desk • Chairs o 1 retail estimate • Bookcase • Conference Table o Description of need for replacement • File Cabinet • Safe (Fireproof) (25 vrs.) OFFICE EQUIPMENT 5Years • Fax Machine • Calculator o 1 retail estimate • Copier • Etc. o Description of need for replacement · AUDIO VISUAL EQUIPMENT lOYears •VCR/DVD • Camcorder o 1 retail estimate • TV • Etc. o Description of need for replacement BASELINE TECHNOLOGY 5Years • Computer • Laptop (Includes o 1 retail estimate Projector)* o Description of need for replacement in item #14 of • Printer • Server project d escription • Scanner (6 yrs.) • Will be considered if needed for presentations SECURITY & SURVELUENCE 7Years • Video (facility and vehicles) o 1 retail estimate • Cameras • Wireless unit o Description of need for replacement • DVR • Antenna COMMUNICATIONS EQUIPMENT 6 Years • Radio units •Antenna o 1 re tail estimate • Base Station •Repeater o Description of need for replacement in item #14 of • Cell phones project description MAINTEN,ANCE EQUIPMENT & FIXTURES 12Years • Roller cabinets • Diagnostic equip o Only Systems with in-house Maintenance Garage are • Portable tool stands • Lift truck eligible • Compressors-(5 yrs.) • Engine stands o 1 r eta il estimate • Hoists-(10 yrs.) • Brake lathes • Bus washers-(10-15 yrs.) • Etc. SUPPORT VEIDCLES • Trucks -Light Duty (under 12,500 lbs . g.v.w.) 8 Years o Only Systems with in-house maintenance garage are eligible o 1 retail estimate & Ju s tifi ca tion for replacement 10 111620a HCBOC Page 395 Appendix A (continued) REVENUE VEIDCLES Vans • Center Aisle Van (2010 or older) 0 Updated PTMS • Mini-Van 8 years or 0 Current VUD 100,000 miJes 0 Once required fleet size has been determined through the capital assessment process, vehicles m ay be designated for • Conversion Van or Lift Van disposit ion and not be eligible for replacement. Buses Light Tran sit Vehicle (LTV) 10 years or 20-27 ft. -body on cut-a-way chassis 100,000 miles Light Transit Vehicle (LTV) 10 years or 28 ft plus. -body on cut-a-way chassis 100,000 miles Medium (Medium duty chassis) 10 Yea rs or Over 28 ft . -body on truck chassis 200,000 miles Medium (Heavy Duty Chassis) 14 Years or 30-35 ft . 350,000 miles Large (Heavy Duty Chassis) 14 years or 35-40 ft. 500,000 miles 11 111620a HCBOC Page 396 AppendixB FY2022 Technolo2)'. Specifications: (to be used as guideline for minimum standards only) Standards for Hardware, Software and Networking These are MINIMUM standards only. NCDOT guidelines require that each computer last at least 5 years. If you plan on installing automated scheduling software or other technologies during the lifetime of the computer, please consult with the appropriate resource to determine minimum requirements. D kt es OD Ooeratin2 Svstem: Windows 7 Processor: Intel 15-750 Memorv: 4.0GB or higher Hard Drive (s): 80G, partitioned so C: drive is for programs and D: drive is for data Software: Microsoft Office Professional 2010 Video Card: GeForce GTS250 lGB/Radeon HD4850 512MB Network Card: 100/1000 Mbps UPS Backup/Surge Multi-outlet AC Surge Protector with power supply backup (if Protection: necessary) Multimedia Devices: Pair of desktop speakers (if not included with monitor), Microphone, optional Camera Monitor: Any standard monitor capable of display in 1024x768 or greater. Purchase larger monitors if required by specific applications. Other Drives: CD/DVD ROM Drive Anti-Virus Software: Any industry standard anti-virus software Service Pro2ram: 3-vear warranty with on-site service Network Confi!mration: 100/1000 MB using switches (no hubs), TCP/IP Protocol Server All server specifications are minimums only. Servers should be expandable to enable increases in memorv, processors, hard drive, etc. Ooeratin2 Svstem: Microsoft Windows Server 2008 Database Software: Microsoft SQL Server 2005 SP2 or 2008 Standard (if necessary) Network Card: (2) 100/1000 MB Processor Type: Intel Xenon 2.5Ghz or higher Memorv: 12GB Hard Drive(s): 300GB Monitor: 15" or larger Graohics Card: 64MB or greater Other Drives: CD/DVD ROM Anti-Virus Software: Any industry standard anti-virus software Service Pro2:ram: 3-year warranty with on-site service 111620a HCBOC Page 397 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) CAPITAL BUDGET July 2019 -June 2022 Project Number : 22-CT -040 Legal Name: COUNTY OF HARNETT f-~-----~~-~~------------------------------: Address: PO Box 760 l LILLINGTON , NC 27546 I I County: HARNETT COUNTY I congressional District: 2 -~ 1contact Person: Pamela Amerson -----------------! jTelephone: +1 (910) 8144019-6164 ~ Fax: +1 (910) 814-4020 11-E_m_a_il : ______ p_a_m_e_rs_o_n_@_h_a_rn_e_tt _.o_rg ___________________________ _ 1webSite: : !Federal ID Number: 56-6000306 }DUNS Number: 091565986 --1 CFDA#: Period of Performance: Jul 1, 2019 to Jun 30, 2022 ·-----·-----,.,-----~~~ t Total Project Expencfrtures • -~-..!,. -• -. • ~ I Federal Billable/Non-Billable Billable 1 ----~~ -.-,~-~--........... -_....__.,._~-.... ---,--- -(NGOOT Maximum Participatioo A,nounts) Requested ,, ' NCOOT Use Only ~-Replacement Vehicles -"~~:t · $242,0ool -"--~-, r--___ Ex_·p_a_n_si_on __ v_eh_ic_le_s _______________ ~---$01 _________ ~~. Other Capital Expenses $0, ~ ' Advanced Technology Expenses $0 $0 1 Baseline Technology Expenses $0 $0 Facility Improvement Expenses $0 ·--~ ---+ $01 Other Expenses --· .. ____ J -• ' $~~~i $~~ Total $0 . t:-~~-~~~-_........,....-~...-.---.-~-~~~-~-, --[ ";;! T y ••-~ II. Pf.Qposed Project Funding* · ·, ,I ,-~~ Total I Federal ~deral Non-Billing ! NCDOT j Local 100.00% \ 80.00% , I 10 .00% I 10 .00% Total Funding $242,oo[ _____ $19~--.--..----..,-.-___!i ___ ~-~ $24,200! ~-· ___ $24,2 IV. Proposed oa~. MBE , WfiE Goals (Enter D'BE Goafif Federal Funding ~~lies, otherwise enter MBEJWBE: Goals) 00 I DBE I MBE ! WBE I % l I C Amount $01 $01 $0 Page 1 of 21 111620a HCBOC Page 398 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) Applicant: COUNTY OF HARNETT Optional Engine -CNG PROPOSED PROJECT BUDGET CAPITAL EXPENSES Program Profile:ZPT3 Project Number : 22-CT -040 1-------------------------,-----,...--------+----+-- i Optional Engine -Natural Gas ~ G_5_4_2_.__,-tT.\ ,w·~~~1 i'm 1 d. 1 ..,, '~ t;..-.~,~Bu~ Got$f ·,~,.~ .':!<-.~1;---·""l:T.';; :~ll!~I f Q'IS· · -1 .-w.·· :;t.!,,:f~~:. 1¥.1.1~~ ft .. f··,7 f; ~~ .~~,_}·· 'r >;; ,.r~ ~.t·t,/;~>~:·,,~ ... :~,;;-1 ~-·: · >-·.:.~~!-~~ ~ :~~-': ',:.~r,,,f .. ;:.~-~"".~' t•"1-. ~'~'iii:·,$:;:-~.-', i:J! ,•_.·,:~;. ~ .• :(t'·;-! .. 1 ,.;.~:r: .. l-;.;-;~~{¥tt~~r 1 30-to 35-Ft. HD Low Floor Transit Bus I (Replacement) -10 yr. Bus . 'Heavy duty EPA 2014 emissions standards $4SO,OOO $O $0 1 !diesel bus built as an integral unit. Alternative fuel engine -Hybrid Electric $200,000 $0 $0 [Optional Engine -CNG =± l Optional Engine -Natural Gas I 1 -$0 -+----$0 rc;543 ·,•;.;;, "' ~· ~~· · ~ ·~J.f, D~""'~io\n ~"' .. : ··:··-~ ·";i." .,_ l ~ :Sad,,..~ ·00&1:·-R!:: · -~ .;;Li ,1,.~:·!:' ,-.·~ · ~·, '. "'"" • , a-~ 13.·:6111 <~;~7:'.5t~_.·J, ·, ·1 f . ,...., -~· 1N) )r-.1•,-~, ·~-~ ......... "'r ,,,-te-r,14. .1;·.;.;h•"'~·, .... 1?.-~ J:,· ~/:.' ·~~r-.-:..ri.::;!!-:,~"6!,i , '~.j .~~~ j . .!~I'': I,lli·:\~-r~/'"~~~~~· 'i. ·;i, I 1 1 20• Light Transit Vehicle (Replacement) -j 1 Body-on-chassis type vehicle {Cutaway van I I 1 ! chassis); retaining the van-type cab; $SO,ooo l $O 1 l offering increased headroom and wider I body; max. capacity -13 passengers (may be driven w/o COL) I 1--·-----t---+---------1------------~ l G~s ::::~::••r ~ ::• ·V ;5; [~ B~::~r~~,,,,; .'. :i ~~~J. l Raised~ ~an (Repla~~ent) ~· Si~~ ,, · 1 .. -·,~ -&.....I -~--':'~-~.,.__ • . r· ,, ··--"---1·· entry; _NO LIFT; maximum J_ $59,000 3 $177.000 $0 lj capac,ty-12-13 passengers. -------+i---+--------1------'-1----------l- Optional Engine -Diesel I $3,550j 1 $0 $0 \ L_-1. s1nooo ~ $0 Page 2 of 21 111620a HCBOC Page 399 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) JG5461' ~--~..,.~-~~De-;&i"ption~ -:-::;--r~udgeted Cost ~ ·Qty , -.r-~. Qty 7 ~· ~~-·-:-t.., j ~;-;;-;;:nsit~~;;eelcha;;;J ~---,!·----,~ _1_c1·-------1 ! (Replacement) -Body-on-chassis type I I I vehicle (Cutaway van chassis); retaining the I I van-type cab; offering increased headroom I and wider body; fully automatic side lift. 2 I $65,000 1 $65 ,000 , I wheelchair station floor plan. Min. : l I ambulatory capacity -8 pax; Max. I I ' ambulatory capacity -10 pax. (may be I I I J $0 drive n w/o CDL) l I I 1-B_ik_e _R_ac_k _________ 4 1 _ _=---$-2,-82-0+-j--l'"----____ $0-+-1--1 ·---$0 • ,___........._B_ra_::~-_ ·w ~'.---~:=~----'.-~ --.. $-S-~~-o-;t i<&.,--,.....--=-----_ ~ G547 · · ·-.• · Oescliption· ,,. • Budgeted Cost · Qty , •·· -+· Qty , ' •· . i I I I I I I i· u;;,:;;;;;t vehic1e ;;;;;ee;t1-a1r uttr----------r-~r------~T--~~----1 (Replacement) -Body-<>n-chass;s type i I l 1 $01 vehicle (Cutaway van chassis); retaining the j van-type cab; offering increased headroom $75,000 and wider body ; fully automatic side lift. 2 and 4 Wheelchair Station floor plans I Min . ambulatory capacity -8 pax; Max. I I ambulatory capacity -18 pax. $21 ,0001 Optional Engine -CNG Optional Engine -Hybrid Electric I $30,000 Optional Engine -Diesel/Upgraded Chasis I $26,000 Brake Retarder $9,000 Bike Rack $2 ,820 $0 I I I i I ! --~ $0 $0 $0 ' $0 $0 $0 I ~ I ~ $0 ' ~ =-~ $0 , - -I G54 I ~--~·-----·,c ~ ---~r.· r .. e~C~r ·rr 7f. 8 G571 Description Raised Roof Van w/lift (Replacement) -! Side entry; rear fully automatic interior lift. 2 to 3 Wheelchair Stations. Min. \ $65,500] $0 I J I ! ! ambulatory capacity -3 pax, Max. ambulatory capacity-9 pax. I 1----------------+------+--+------t---l~---·-j t-O_p_ti _on_a_l _E_ng_i_ne_-_D_ie_s_el ______ ___..._ _____ $3_._ss_o-"-___ .__ ______ $_0+---~1-------~ $01 $0 1 ~ini.van ~:~:ss~=~::;ac:~:i ~:-~r'- 0 ·~Cosi r Qty r-=---,-:;:aTty '~-.~-~~~=~J Small vehicle ; standard production vehicle; I maximum capacity -6 passengers. $35 ,000 ! $0 , I $0 Crossover vehicle (6 pax) available ONLY I I . to, ALL-WHEEL DRIVE I i I $0~r-~~; I I I --$0 ....... ,-·--r--·--$0! Option: Accessible Minivan compliant I \ with ADA; Lowered floor, wheelchair ramp I $16,000LI and 1 to 2 wheelchair stations . _J__ Page 3 of 21 111620a HCBOC Page 400 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) G573 l ·'·,;,,.'.'<''-:'"Description · -'·•7 ~-/,BudgEJf~CO$t ·•:7"°Qtv -f ,,: ... ·,,.., ,"'}·,_,:-~ &fy ,lq'~ , ..... "·~-:;---:;:i k..•M· •t ,,:• ~ ,~:~ .. -~j" .. '' ,f ~-~ • ••• . ..--. '.; ' ~·· . ,;,;a ·, . .. .,, .,·, ·:· :--1·~~ .. _.___,___:: . 2.c1ol ! G575 I I I I ·Support V I ehicle (Replacement) -a d to support the transit system; I ·vehicle use 'maintenan ce needs(Non-Revenue Vehicle). 1 Optional E ngine -Diesel I I ·, · ~ $43,000 j $0 I I I I •-; .' .. '.Oesa'iJ>.tiQ.n , ·,,'· .. '·1·l SudgetedCo&t ;,Of:Y .i. ... ,,.-·~', .. ,·!··ow --:-f, i , .. ,· ...... , f~~~::::~£~i~ Vehicle;;;,he;;~~;;;~ --~--· --~-r--1 -·----· --rr-. -· -J Body-on-chassis type vehicle (Cutaway van 1 chassis); retaining the van-type cab; 1 l I $0 $0 -.. -----· -----------· ·------·---·--. -. --------...... --~·---...,...~ ·----·-----;-, -•...,...--r-.,,.~~-.,......,.....----.--J oom and wide offering increased headr body; fully automatic lift. 2and 6 rplans Min. pax; Max. Wheelchair Station floo ambulatory capacity -8 iambulatory capacity -2 2pax. (--------- •Optional Engine -CNG Optional Engine -Hybrid Optional Engine -Diese I Electric I $96,0001 $0 $0 I I t= $21,000 $0 $0 $21,000 $0 $0 l $0 $0 , Brake Retarder I I $10,00~ $9,7001 $0 $0 I J::·ck ------~ j Gs1s ( :--'. ·,_ .. _ • ·. ~ -, • ,_ : r . ~Cost ,. Q!y ".!7 • , • , •.• a. , . ., .. , .,..-:~ I $2,a20I $0 $0 _________________ _J_____L---_ $0 $0 ~~--:·-:;~~--y-' ., ,, : '·, ~:; ..... .~ ,., : ·:.-:1.;-~--~ \~~~~,..;-I I:~· ~~ht ~ra~)lt Vehicle ..;....:;.,c-...'lr lift! . .__,.,,_,, "-"+i-''-'-'""--· ;.,..I--'-'-; _,::.,.,..:,, ~~· -'-, ....:'c..·.,_j T~~l I I epacemen - Body-on-chassis type vehicle (Cutaway van chassis); retaining the van-type cab; offering increased headroom and wider I I I I I L_ body; fully automatic side lift. 2 wheelchair !station floor plan. Min. ambulatory !capacity -12 pax; Max. capacity -14 pax. !plus 1 wheelchair passenger. THIS LTV REQUIRES A COL -LTV !seating CANNOT BE MODIFIED. I I Optional Engine -CNG Optional Engine -Hybrid Electric 1 Brake Retarder l8ike Rack $71 ,000 $0 $Q i J _ - $01 $21,000 $0 $30,000 $0 $0 $9,000 $0 $0 $2,820! $0 $0 $0 ~ Page 4 of 21 111620a HCBOC Page 401 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) ~~~-~ption~-~-..... -.-~ Sudgetedc~,-oty--:.-·'7-·--r.-:-~:rat.v-=-f.----;-:-· -· J j~h;; Transit V--;hicle (Replacement) _,.._J ____ ~l-1----·-· -1 · -1----· ·-------1 , Other transit-type vehicle not otherwise I I 1 1 , I identified in UPTAS . Specifiy type and if lift · 1 1 · 1 equipped . (include estimated cost $134,830 $0 $0 documentation) I *NOTE: If you prefer to use a local vendor for lettering, please budget cost under line code G591 located under "Other Capital". Logos are now eligible under that code also. -~ VEHICLE REPLACEMENT .INFORMATION REPLACED VEHICLES --NEW VEHICLE-'APPROVED REPLS .. " ---.. -... Year Make Type Complete VIN Mileage Select code below YIN Comment --· --·--• . ---' J 2010FORD ,LTV 1FDXE45503HA77633 , " '186,500 ;G547 -.25' wl lffl • , , .N Rep/. FY16/prior 1 2008 E350 ClVAN 2008 -E350-1FTSS34L69DA40257 I 315894] • II _j ,-20-1~4 -E--3-50---,,,-2-0 -l1V ___ 20-1-4 --E~-0 --1-8 -0-S3-E-L9_E_0~-7·-o1-----~,,--2-os-:s-7~9;·----------t--i--' ------+- 2014 E-350 20 l lV 201 4 -E-350 -18DS3EL2E0~703 172,916 1 f---=E-~35=0--1-----+---------------+---..__---------+---+-------, 2016 SUPERDU 25 l lV 2016 · E-350 SUPERDUTY -1FDEE3FL5GOC30688 158,6351 .....____._TY _______ .... 1 _______ ------+-I ------·---t----+--·-----1 --i --,--=E---==--~--=----·-1---1 -J+----; I + ' ~--------...l ==' =-=---=--=--=--=--=---=--=----_-_-·-=--=---=--t-1--=-· -=-!-=--=--=--=--=---=--=--=---=--=--=--·-=--=--~ ii ___ --_-------,--+-,. ---_ ------~~~~~~~--r---t----. --. l---:----+--------1----------I -__J__I __________ . ...'. I I I ___ ! ___ I____.__I ---~----j r--~-===--=-'--=-----------·---~~--------_t ' ~ ·, I I I I '1 I I I t--: I I §---1 · ---··-· __ --+---1.------~---~-~--+-!----~---=--t----+-_ -----------------------~---------·---·------·- ' ~---'---------- Page 5 of 21 111620a HCBOC Page 402 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) Project Number : 22-CT-040 Alternative fuel engine: Hybrid PROPOSED PROJECT BUDGET CAPITAL EXPENSES $200,000 $0 $0 l9Ptional ~ngine_-_c _N_G _______ 1-----------1- 1optional Engine -Natural Gas ...L=:=] ______ -1---4--------_...j G563 _-;;~;-r-,?<"7oes_i~i -T'7:T-:T,:~ .. :'f"':· tiii1iget$d Cotf-;;T;~ro-:::. ~~. :--;.-, , ·\ f~ ·-u~~ ;:.r "',.,-,,;/~~.,-','Si~J -..,,,.,_,s_L.E, ...... 1 • •• "": 1 """"~' ,~, "'' ·-~~ • ..: ..... , /-· l" ~--~ .... ·· ·/~ ·.a~ .... ;;-· ~ . ·_:r.r_:__:.! -~,-~ ••.• ~ · -s-~_ .. ~ ~ ·f I 20' Light Transit Vehicle (Expansion) -I l I 1 1 Body-?n~cha~s(s type vehicle (Cuta~ay vaL I chas.s,s)., retaining the van-type cab.' $59 500 1 $O I offenng increased headroom and wider • l body; max. capacity -13 passengers (may j be driven w/o COL) _ 1 ___ _ 1 Bike Rack $2,820 $0 I $O J \ Brake Retarder $8,600 $0 $0 L __ 1 ·-·r--··---.------~-------------·-·1-------------------------~ --... $0 --,..,-.... -,---~-~--= $~ l G565 •· · , : · ~ · ;,_,;· . · : · --~ -·: a~ Co.st l gfy i ·•. ;'. • • ~ I -·:,;. CJty >; ,., ··, ,r··" , ,, • -··. ; ..:.:..:..:._----~£.........:..:..:...:::....._~.' . " . .. -=---,~ . __ 1,, -"-~~----.:..r~~~..!,....· ~: i 1~~~"::;·~~~.~~:1:,::i,::~;;, capacity $56,5001 $0 $01 I 12-13 passengers. i l •Optional Engine -Diesel --$-3-,5-5-o+l---+--------$-01----+-------l __ J___ $0 J__ __ $0 Page 6 of 21 111620a HCBOC Page 403 North Carolina Department of T ransportation (NCDOT) Public Transportation Division (PTO) I G566 ~ I 2~ htT 19 rans, e 1cew ee c a,r , , (Expansion) -I I I I Body-on-chassis type vehicle (Cutaway van I ' I i chassis); retaining the van-type cab; I $0 1 offering increased headroom and wider $66,000 $0 body; fully automatic side lift. 2 wheelchair I I station floor plan . Min. ambulatory capacity I I -8 pax; Max. ambulatory capacity -10 pax. I I I I I ; I (may be driven w/o COL) I ! I i --+== ·-~ Bike Rack $2,820 $0 $8 ,600 1 - Brake Retarder $0 ' I I -$0, I -d-~--~~-~------·---~ = ---·---~---~-~..----~-----L--. ~--· --~~l G567 -Description , •. , i Bu"9eted Cost Qty 1 • ., , '. Qty ~ 1 25~ Lig~ Tra~·sit Vehicle ~/Lift ---'-'1 T--T---·--· I ·-I ~ ~~~---1 (Expansion) -_ j I I Body-on-chassis type vehicle(Cutaway van , I , i 1 chassis);retaining the van-type cab ; offering $74,5001 $01 $Q i increased headroom and wider body; fully automatic side life. 2 & 4 Wheelchair Station floor plans Min. ambulatory I I capacity -8 pax; Max. ambulatory I I i capacity -18 pax. I I Optional Engine -CNG I $21 ,000 $01 $~ Optional Engine -Hybrid Electric $30,000 $0 ··---$0 1 Optional Engine -Diesel/Upgraded Chasis I $26,000 '"--~-- $01 $0 ' I --·---3 Brake Retarder $9,000 $0 ' I i Bike Rack $2,820 $0 $0 $0 I $0 --,,,-.---.,..,.. _,.._,,,._.,.-,..._,. __ ,,.,._ --........ ---~------· ---, ... ---~ .. ~--~---· --.-11"'":"!'r -·--:J I I rjG568 b Description. , Budgeted Cost , · Qty ~ Qty!,.__, .,..,. . ' Raised Roof Van w/lift (Exp::n)-1, -~ -I --~-... ~--1 1 I Side entry; rear fully automatic interior lifts. I 2 to 3 Wheelchair Stations. Min. I $67 ,ooo j. , $O J, II $0 ! 1 ambulatory capacity -3 pax; Max. I I ~=f :=:~~L~--· __ _::l .~--•~, 1=~~~~~ I G572 Description , Budgeted CQSI Qty , aty t . _ · ' rMinivan / Cro;sov~r (Expansion)-Sm;II ·1 · ' -----r---r -------r-~-C.--·-1' I vehicle; standard production vehicle; I I I I maximum capacity -6 passengers. I $34,500 1 ! $0 , 1 $0 1 Crossover veti icle (6 pax) available ONLY I i , for ALL-WHEEL DRIVE ' 1 _L . Option: (a) Accessible Minivan 1 \ • --r compliant with ADA; Lowered floor, $16.0001 $O ji · 1 1 1wheelchair ramp and 1 to 2 wheelchair jstations. 1 $0 1 I I so l $0 Page 7 of 21 111620a HCBOC Page 404 I G574 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) ~, ~ ·• · .: ·, .. : :·,, -flescrtption .. ~ ·· '~ -';·. ;Ji/f.. Budgeted Cost~ •. " 02"';-.,.,._ · · · · -:"'T .;. ·'' · ,cJr• Qty. '.l\. ~.::-:-. · .,-:.::;-~ ·): -,;"~.. ·~'.\ • ~, ' ,l,,'· •·;J>~.'~ I .·.::. t~ .. H ' ' -· ~~~~ ~7-J I•.~·-~-~,~' '':" ~r-. '1.· • •.• , .) ',,:'I~ •: .. , /: •,. , ·,.,: • I Support Vehicle (Expansion) -I [ Vehicle used to support transit system ; $40,000 $0 $0 ,maintenance needs (non-revenue vehicle). I I 1------------------~-------+---+-------t-------+---------i iOptional Engine -Diesel j I I I _______ .,_ _ _..._ ______ -+---+--------, ! ~ ~, i G571i~~~;;;s;~:~::m~;:h~;',,-~ud~ Cost ~. Q~ l :-'..-.-.'"':-,---.,.;,._· .,...,., ....... , . ....,..._. ,-,'" :-Qty~·.,--+,~ .,.~··--:-;s, ~·~-:-~ ,--'. i !Body-on-chassis type vehicle (Cutaway van I chassis); retaining the van-type cab; I $95,500 $0 $0 .offering increased headroom and wide I ibody; fully automatic lift; max. capacity -22 I i I I I i I I I I passengers, depending on floor plan. l Optional Engine -CNG Optional Engine -Hybrid Electric ;optional Engine -Diesel _L 1-- !Brake Retarder I I ! I I $21,000 $0 $0 $21,000 $0 $0 $10,000 $0 $0 1 __J $9,700 $0 $01 $2,820 $0 $01 $0 $01 I,· GSiOlli~E\ii:::::~~::~:~~:t ~·~1!-~41-:._~.c~:~4 ~ , .... ~~--1 1 chassis); retaining the van-type cab; in I I I I · 1offering increased headroom and wider I I i !Bike Rack -~~-~-.-l . -,(~ , ' ........ ·· ... ' : ,.---::o.t.-. -. ·'. ·--~~-.. ""T, ~.~··· ~ .., .···.u.,r.; ~ ., .o ,.. I I jbody ; fully automatic side life. 2 $70,500 $01 $O JI I !Wheelchair Station floor plan. Min. J I I ambulatory capacity -12 pax; Max. I I I I I ambulatory capacity-14 pax. J THIS LTV REQUIRES A CDL -LTV I seating CANNOT BE MODIFIED. I Optional Engine -Hybrid Electric $21 ,000 $0 $0 ---------4-------4---4---------+----+--------l Brake Retarder $9,000 I Optional Engine -CNG ___ =J ----$21,000!- Bike Rack $2,820 -. . '.-..,___ !Other Transit Vehicle (Expansion) - Other transit-type vehicle not otherwise rentffied ;n UPT AS. Specify type and W Ufl equipped . (include estimated cost I documentation) I ! pptional Engine -Hybrid Electric !optional Engine -Diesel I ! TOTAL EXPANSION VEHICLE QUANTITY & EXPENSES: ·1·· •, ' ·-e- $0 $0 $0 ' _,__~ ~ I $0 j I *NOTE: If you prefer to use a local vendor for lettering, please budget cost under line code G591 located under "Other Capital". Logos are now eligible under that code also. Page 8 of 21 ... $0 $0 l $0 1 l l I $~ 111620a HCBOC Page 405 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) Applicant: COUNTY OF HARNETT PROPOSED PROJECT BUDGET CAPITAL EXPENSES Project Number : 22-CT-040 ~-,..........,..-..-----.-----------,--~~---0bfect . '". ' .· • . · Code ~ . Title · ~ NC C>OTMaxinium' Participation '. Total Cost ---~...;.:..~-'-' OTHER CAPITAL G511 Office Furniture -Cost of tables, desks, chairs, file cabinets , and l related furniture for transportation offices or facilities . I List one item per line, the no.of units per item, and the estimated cost. .(provide one cost estimate for each item requested.) .. ...__...,,.,,= ......... ~ ... .l__c ------• I ! l I I I ~ -----~. r·---·~------·-------... -· ------------,-------------. ltemDesoription i Qty EstimatedCostEa .'. Total l Qty ' OotRate 1 • Total i '--~~~ --~ -~--r-1·-~---y-=~--:~~--· --~-!·---------1 I . I i --··: f------------'----'----'-------+-i ---+-1--=-.l -~ GS 12 Office Equipment -Cost of fax machines, copiers , calculators , and other equipment for I transportation offices and facilities. Does not include computer hardware and software List one item per line, the no. of units per item, and the estimated cost. J (provide one _cost e~__!i~!?.!.;.~~it?~ .. reque!~<!:L,_.---~· ~ ----------n,· M-__ __ ~~-""f " 1-CaotEa --~-.. Qly -i-~~ -r"-·:.da\ __ --i I I I l I ---l_ 1 _.__I -f·----+---1 -------'-I- I G513 Audio-Visual Equipment -Includes the costs of overhead projector , 1 i ·1 I ' 1 TV and VCR to be used for training purposes. IL1st one item per line, the no. of umts per item, and the estimated cost. J1 (provide one cost estimate for each item requested.) ---1 L......---'-----------------------------'---__J'--------'-----·----- Page 9 of 21 111620a HCBOC Page 406 North C arolina Department of Transportation (NCDOT) Public Transportation Divis ion (PTO) G551 !Vehicle Spare Parts -Cost of spare parts for revenue producing jvehicles . The spare part must have a unit cost of greater than $300 1and a useful life of more than one (1) year . This expenditure is ,only a\la ilable to systems with ir,-house mz,intenance facilitic,s iwf-,ich maintain an inventory of spare pa rts. lust one item per line, the number of units, and the I !estimated cost per each. ~~~-~d~~n e _cost esti mate f~!-~.:~ it~~ requ este d.)~~~~' Maintenance_ Fa~~~ ......... 7 .....-,-...._.._...,__ ---.-J 1 · .. · lteroDese{iP!iC)o , _, , Qty ·' ,Estim;!led·(:oslEa.{'-. . Total _ • t: aty • DetRat, ,· , ,.. ... ,..,. :.-. Total . ,; >-·-----. -~-------~f I . ~,._. __ ..... ____ -...:....-~~--__;_".."t;-..,._~ .. " '•'i ·-t-I ,-I ! __ _ I . I -----··---11 ! I I ! I __ t= 1 G552 '!Shop Equipment -Purchase of equipment for maintaining 1 ! vehicles , including, but not limited to , motor hoist, tire balancer, etc. I I ~1st one item per line, the no. of units per item, and the estimated cost. J I (~:.~~~ one cos~ estim~te ~~~ach it~~-req ~este~.) 1 ~~t ha~~~ntena nce Facili ty~~T.....,: 7T'~..,,--~ ' • .,., · · Item Oescriptien '·, · ,. • Qty. "~ Cost Ea · Tot4il 1 Qty ....--:r aotrorte Jl--.. · 'foist ,-· .. _· -____ .. ___ .. _· ___ "..::_~_:__i;_-·---'-~~-------~.:. .. ,. .~~--~ .. . ' ! I I I I ~ ·- I _J__j_ L ____ Repeater Station -Used to extend the range of the base installation . Attach estimate of cost from vendor. . ' . . ··~------' I ~~ I jWatts : J '1 f-1.._-;:::r-:4~~...,~';:;!,.-.;,·-i ~>·f~-.clistEa.l'"1;'".~~i. ;t~ s tr>-:_~.~.,,.,.T. ~· :--· ;Rite · i,:>'.R~/3 . ..:0: t•J r-. •-;)·-'l::.,,.-,i.:.....!.2~i.~.:i~,,:~1~·:-;, •'.fl .~('., ·,~.,,.,,, .• 'i·:f :•i;,£,%;(>;~~ .•. ", ··, -.~~,, ,,:,_.,r;·;., ,.,, •.• ,·~}*· .. ~.,;:'/,;·.!~,: l t ______ Replacement _...1.i _____ _._ _______ ~---l-------1-----------J ~\ G554 IRad io Base Station -Desk-type unit used to transmit to mobile units ! in the vehicles . Includes remotes and mobiles with power packs. . Attach estimate of cost from vendor. I ,watts: 1 r;; -~:;::r~1~~r-;F~.;. ·· ·1 1 T ~;'~'."1;·t~;~"1.~·~3; l r--------· l __ _.1. __ Page 10 of 21 111620a HCBOC Page 407 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) ~5 !Mobile Radio Unit -2-way radio installed in vehicle I ---!Attach estimate of cost from vendor. ! !Watts: I t--lfe9l~ptioo . • I ~Qty)Esti--;;ted~Ea. Tota~-~~--~Rate ---r.· --·-Total . -·. I I r ~ .. ~ ·-t--"-T=--~~~-~c--I ,-----~~-=---1 I Replacement er: -1 [ 1 j I 1 1 Hand-held Radio Unit -portable 2-way radio (limit 2 per transit system) L___ ------·-. 1 I ,Attach estimate of cost from vendor. I I [Watts~---· ___ -~---~----~~-~~-~-~-~~ ~------~-----__ .. _ .! , G556 I I ! Item Description Qty ,Estimated Cost Ea ., Total '. Qty Dot Rate · i ·Total ' ,----~-.~::.:r--1----~-. r-------IT--~-+-==-·~: !Telephone equipment -Individual telephone instruments (does not include ---, §new or replacement telephone systems -see G524 in Facility Improvements); I ay include cellular (digital) phones. , st one item per line, the no. per item, and the estimated cost. \ ~.._...-~ --...,..--.--~--~,-,,-----:--~-.,--,------~-,....."~-·--~~--.,....,....·-~ ~---..:_~ Desenption ; -~ Estimated Cost Ea :! -~~ . Qty '1 _ Dot~~~-' ·-Tota~~-~~ I t--------i I ±-----1 -=-=---=t-=--~~~ ~~areboxes -Coin collection unit installed on vehicle . -----------1 I List item and indicate no. of units: I Attach es:::~=:~ ?e.:-;Gii; ~~ Cost Ea ,1 . · ~-Total -~_ --}--Ofy ~~Ra;::~~--· -To.;! ~ -.--j I N~wl ~ 1-------~-j_ -r--~-~ .... -r -~-----· ---·-: l Replace~---~--1------· ! __L__ _____ i ________ l ___J______ 1-I ----1 '-·-+-------------------~ I G559 Other Equipment -Specify item if not listed above. I List one item per line, the no. per item, and the estimated cost. ·provide one cost estimate for each item requested. II ~~~ptio-;;-:-·;-0 ~-:e-~~1~:--,:;;;,--:, I ·-Qty--·.--·-··06, Rat~--: r:"":--T~I~ -~ -: ' -·-1--. --+-~--~· -'--·-----·, ~-------4--I__ _ _______ r __ J__ 1 _____ _J ----------+---.:_I _____ I ' : ,____\f-_-~_-_ ---~--_ ---'-_ -_ -----"~l~ -; ~-----'' ~-~ I G585 [Bus Stop Signs -Sign used to indicate location where passengers I :can board or exit a public transit vehicle . *Do not request Bus Stop Shelters/Benches here. Must request in Facility Improve. -, . 't1em~plion . ~j•, Qty -;-Esti~Co&tEa~ : . Total ~ Qty ,1,~ J)otRate r'.' ; . Total ,-; ·· ---~---~~si;(s) -~,---~~-·=r:-------~ ~------::=----=-~J =t=-------1 ---__ L__ _______ -I I l Page 11 of 21 111620a HCBOC Page 408 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) G591 !Vehicle Lettering & Logos -Cost of lettering and/or logos and the I I labor involved in having the transit system name, phone number, 1 land/or logo applied to vehicles. Costs to be incurred by using a local vendor. (Attach cost estimate for reference only.) ! I f. ---------=--------~ . ---------------.-.;--~-----• l __ . 1 : '":'.~~~~!·°"'' r ...... ~T~4 "",,'. · ""'""") .:·· ',......, ·' ~ G611 °loirect Purchase of Service (Private) . I I I Purchase of transportation services from a privately owned I j 'r----L transport~tion provider. I' I G612 l User Side Subsidy j Purchase of service contract in which the passenger (user) pays for a : portion of the full fare. I G621 I V~lunteer Reimbursement 4 1 _ 1 , Reimbursement to volunteers for mileage on personal vehicle for ( ___ ~ public transp_ortation. ____________ -----+----+--------1 I G641 , Direct Purchase of Service (Public) ! l Purchase of transportation services from a publicly owned 1 i transportation provider. -+ I r---~--TOTAL OTHER CAPITAL EXPENSES: I Page 12 of 21 111620a HCBOC Page 409 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) Project Number : 22-CT-040 PROPOSED PROJECT BUDGET CAPITAL EXPENSES *All requests must be approved by ITRE & an estimate must be attached Applicant: COUNTY OF HARNETT ~ect L ..,--. -~ ~ -~-. _ ~T~itl-e -r-r --:;·~---.-. -I---~~talc~~ ~---:NCD OT M~m~m , L_9~e__ · :_ --·~-----~ ---~---~~--__ s---=-· Parti~~~o~-_ I ADVANCED TECHNOLOGY I I G524 Scheduling Software for Advance Technology-Must comply with Technology Plan: 1 -------.--------i----....._-..--·-~---·-------·---~--r---· ~----..,....--------------l Item DesalpCion · Qty Estimated Cost Ea. Total Qty Dot Rate ~ Total I ---..__ --r~---. -,--·-----r--1-----· -r-· --------~ L I I I i i ~ 1=-·~ I I G526 Mobile Data Devices (Tablets) -Must comply with Technology Plan: J ~··---..,.._.,.-----.---,.-.·---------------... -----~·----------"T'-------- Item Description i Qty 'Estimated Cost Ea. Total I Qty Dot Rate • Total G527 1----......<----.=:1 __ +~, __ ------I-1-----· 1--~r---.-~~---~----_--_-~J rtC d/M f str· C d -· ·.--~.-----___ ] F are . Md' S e ,a: ma ar agene 1c 1pe ar ~---~·-'e;imated-&;;t ~ ,---r~ Item Description , Initial Installation I ---r r-Expansion __J I Qty Dot Rate . , Total I ---f ==r-·-=-::.:r=--==-::..; =cr·---T------, r omatic Vehicle Location (AVL) -Must comply with Technology Item Deacription Qty Estimated Cost Ea. Total Plan:_.=___, --,~-~=-____ J Qty 1 Dot Rate Total ' ~----.Mo---__ ,.. ___ __ Re_pla_ce_m _ent-+----t-I ~ I~ · I ~ ; I ,__ _________ Exp_a_nsion ~' ----I~~-------i·-----l-------~1 ----!--------------------------L-- -------~--L----· ----. .., G528 Data Communication Device -Must comply with Technology Plan: l 1"-"9•"b• Data Commun;cation Dev;ce Upgra~ that. may be necessa'! for MDT tachnolog~~----___ ~~ Hem Description Qty Estimated Cost Ea. Total , . Qty 1 • Dot Rate I Total ! __ --~ ·1 · 1 -~T-:-r------~ I l --I -+---. =t_----~ f----i--------J ___ _L -, G592 !Other Advanced Technology Items -Advance Technology. !Must comply with Technology Plan: r list other hardware not included above, such as j I !!..P~~~t hard drives,~~~~=~rds, ~!=--~ -~-T"---------~----, _ -----~-7'r'" ....----_ --~-_ ' Item Oesaiption • Qty Estimated Cost Ea. r • , Total ' . Qty ' Dot Rate ~ Total I 1 ,-~---,-+-~-r ---+--1-~--1-------~ I I I l I ' ' • . I . : : l~-----_I~ - Page 13 of 21 111620a HCBOC Page 410 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) G596 !Vehicle Security / Surveillance Equipment -Must comply with: ;cost and installation of on-board security systems and surveillance equipment. Attach estimate. I fL: · · · : ftE!m ~escriplion . • ;_ Qty · ~ eo~t-Ea. i " ;· · Total 0· ~ · " Opt~ate .; · T , . Total -, ---:---·) ~->C.---==-=i----·-··· ~---' . -~1· -. ~--1---~-~~-" .J. ·---t··--"----------'· ... -.. L >----. ··--· Replacement I I Expansion j I I Page 14 of 21 111620a HCBOC Page 411 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) Project Number : 22-CT -040 PROPOSED PROJECT BUDGET CAPITAL EXPENSES -Include estimate for all requests Applicant: COUNTY OF HARNETI -~-----,----,,--· ---------,.--.-. -------,---..-~---·--..-,-...-.y ----~·r·-----r-,·· .. --~ ~·-----.. Object '. . Title . . , Total Cost , . i NCDO: ~~imum ~=E~INETECHNOLOGY ~------~-L ~--. -~-----j __ . -~----~ .. L-. -~ __ Partiapatton __ l G514 Micro Portable Projector/Laptop -1 Note: laptop is part of operation of projector 1 1 NCDOT will participate UP TO $4,000 ----------------..... ----·---·------,.·-·--·--r~-·-,--·· -.... ~...J 1--~~ .. -::1 Qly 1 ... ~T-!._~'---r¥~r--~~~ G521 Personal Computer System (PC) -~ Includes laptop, DESKTOP computers include CPU, Office XP, one 24" monitor, keyboard , mouse and Microsoft Office XP software, 2 yr. technical support contract) --~ ~-~,-,-·----...,.-,--.-~'T"--~--... ---.. -,, ~ -----...... --<:'!'-.. ttemOescfiption Qty Estlmatecj-CostEa .t . Total . · . ' Qty , -~~~--4-"""-~-, r522 I Replacement Expansion >--------------~-~ ______ ...__ ________ ..___---4 ______ -l-------- Printers -Laser jet network and non-network printers Non-netwonc Qty ·:,i;i;ma1ed Cost Ea.: -~.-~-otal---.-,, ---,--,---Qty--l .....,., _l)ot..,.F_Rat._,.e ~--.-,,...,.....-T~,--· 1 f--------R-ep_lace_m_en--+t --\~-I" _ -,-0 ~---_] --~...---~ Expansion ·~--~~--1-·--1----...-,,------,..,.-j~=------~-j Nelworl( Qty Estimated Cost Ea.1 Total Qty Dot Rate ti Total . '""'"-...:.........:..~-_._:...---·~ Replacement i Expansion --1 Page 15 of 21 111620a HCBOC Page 412 - . G523 I I I I I I ! I I I I fs ., I I I G529 North Carolina Department of Transportation {NCDOT) Public Transportation Division (PTO) ! Software -j Eligible software listed under FY08 Technical Specifications • I rlistsoft_'!are:_ ----~ -----. . .-.-. --~-------~----:---·---·-----,-p---------.' r ---~--'l ""'l-Ca11f•r---T~ 1-,; I><~ ,~' __ •• T.... - joperating System Software Upgrade: 1(Ensure that your current pc has enough RAM) f~indo~i =SIONAL,op~~i~=:sf.Ea;·~-:· :r~~-::-.-\·~·:~ ~-~l:.~ T818! ·:-·;-_J , Upg:Sde V~rsion r I ____,:_ .. __ T_._ .... ,•.1 •• __ ; Full Version ; I Microsoft Office Software: (Ensure that your current pc has enough RAM) Network Server - For use with network application/programs (Use standard local IT specifications) i . ! --;--•'f'" ,t,; ' -;... __ ._ . ~... >. ., .. · ... f. 1::;: __ Jt ... -~ '1 > '_;<>fteq)~on._. ~ a ,.•·,a·~ ·;::'=~!'l~~'VUl!ll'J:ta ;}'.; ;,.f !olal ,;,, ,4L ~: :f'!'., J)it~, ·'\.,.<"·.!Qt.al ....:_;,_.!i.:._J Replacement Expansion ' Other Technology Items -List other hardware not included above, such as replacement hard drives Page 16 of 21 =r---_=j 111620a HCBOC Page 413 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) Project Number: 22-CT-040 PROPOSED PROJECT BUDGET FACILITY EXPENSES Applicant: COUNTY OF HARNETT ~::.~B~OGET ·_~--Title _-----:--__ . . _____ : -:-'Total CO;-:_ 7 ~~~":""'1 G531 --,:-~~n-~-·-~-,' -Qty~~~~a_;~:--~,·-:,-Q(y ~--~~~ ·---~.-~-~T~,---~-! NewConstructionofTra:;;:cility-r· I' 1------~1-1~ ---~-~ -~~,! New building construction for I Administration, Maintenance, Transfer, I 1 . or Multi-Modal purposes. 1 ! Attach study cost estimate -~~~:.Tl ~~=-~~1-"--~ ·--~J·--1------·-_J __ -----~J G532 Description , Qty Estimated Cost Ea.: Total Qty 1 Dot Rate ·• · Total Purchase of Modular Structure -~~1 ---r-= ~r-~1 --------jl ! Purchase of modular unit I Attach cost estimate _j l I Must be a STI approved project for this 1---------+-1~_:~ar ~,--1--~-s-~---------,--_ .. _ -~ l _+ -,--~-----. _J G533 Descriplipn · 1 Qty l Estimated Cost Ea . Total · Qty ·1 Dot Rate Total l --·-~-· ~--- Legal Fees, Appraisal, Surve associated with construction or acquisition. Survey, Appraisal, fees, and closing costs Des cribe items needed and a cost estimate. : I i I I I I t------------~----_J_ ____ L_ ~ __ _J__ _____ ---~!..-.--I ., ~ ~---'Tl G535 ,-• De~plioJ1 • -~-Qty , 1.E&timated,CostEa.;, Total · Qty ' OotRate :·, • Total ; ! Land Acquisition -Purchase of parcel -1-~---~l~----·~-~--,~~---r ··~ --. ....:...,_:__! of land for construction I I 1 I Attach appraisal I I I 1 l .. f '~~n=-~~ro,,= ----______ J ___ --~----....------+-------! G536 ~~ r·~1EstimatedCostEa1~~~~-~1·~r ~~-~-r~ "_Total ~--~I Sitework/Grading -Pre-construction worl< including site prep ! Describe work to be completed and I att•oh ,~t"fimat, I ! I I I I ~--<--~~--------.--,-----. _L_ --. ~.--~--·--·--+----L ---~-~1~----·-.--- G537 -Description .. , Qty •Estimated Cost Ea .l Total . , Qty ~ Dbt Rate ..,! · . Total 1 Utllity.,;orl(JHook-U~-Costs r-t-~·-·-1-·r--T' ~-4-----'.-~-~l associated with water, sewer.electrical I 1 l \ , or telephone lines or wiring , pre or post I I 1· I : I construction. 1 I Desc ribe work t o be completed an d I I I ! atta ch cost estimate. ! I I ·'--------------'!---'"------'---·----'------'------L----i Page 17 of 21 111620a HCBOC Page 414 G538 i I G539 North Carolina Department of Transportation (NCDOT) Publ ic Transportation Division (PTO) !Fencing/lighting -Exterior building and parking lot lighting . t 'Fenc ing and gate to secure parking area for vehicles .I· List o n e item per line Attach cost estimate for referen ce only. 1 · .. _-.... ~ -I Y'>'."f "'_.ated_'_~_· ·-·-~-·+-1 ·--··_ .. _-:_totat_· _· _·-__ ·· __ ·+,(-~-+··, ___ · ~_Dot_Aate_·_._~+:_:_··. ___ · _· -Total_·_ .. _· __ • --l-~ ' JI Accessway/ Signage/Landscaping -Post-construction site work Construction of ramps and and walkways that meet ADA. Permanent signs , such as a facility signs . Soil erosion containment. 1Llst one item per line Attach cost estimate fo r reference o n ly . . ··r :,~()esciip11on -:_.~;" l,Ql}' ,,-Estima.tedeostSB ,f., ····rota! ,;'7i-r:: aw-1·-.· DoJRaie ;:--\·· ·,·, l'otat ·: ; ... _.~ ........ ~.~----.1--~:. __ __!: .. ~-· ·---r-~~··-'"'-··-~~~---·-· --..... ·. . ~---. J =------------.-;--~1 1--I : Telephone system -New or Replacement telephone system Attach cost estimate f o r refer ence only . ~----·:··--:--~-7'.'r-r ~z---:------:-:-.·:---·-;·--r-:-·T.-:,:·-.-.--.,--... ~. ,~~~-~-:"""'{-?"'"-.!--,__...--_ •:,_ _,,.ti'.-~-· -- '. Item~--, ..• , ClllY :·~ec&t-Ea.! ··· Total· •.. -;_Qly .'· t)ot.R.te,::rft;;,.'·· Tola!,'. ~· ·~---·-·----~t··-.l-----__..:__ -~"-'--.,._._.: ___ _..,,. '-'-'-.~"'-'--..,-~ Page 18 of 21 111620a HCBOC Page 415 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) I G58:3 Bus Stop Shelter and Benches -Enclosure and seating provided to passengers at bus stop. I *Req u i res plan approva l by c ity o r cou nty r egarding location . ADA requirements inclu de minimum size a nd width of the shelter; I min. turnin g r ad i us in shelt er; accessibility to s helter by sidewalk; I and concret e pad adj acent to shelter for l oading a nd unloading bus. Provide plan approval with application. I I ------ltemDescripli-;;"" 1 Qty 'e sti!naied CostEa.' ··-T-0-tal---1··-aty-,---E>ot--Rate---~T. ~-,:oi;,--:--i I ~~ B,:::r=:t-1 -·---~1--r~~=-~-~i I G584 L~---Description -~-· , • Oly ~ ..;;;_~ .-..j --Total · ·t ·• Oly · Dot Rate • ~ --Total · -1 Park and Ride Lots-~Pa:;;;;; 1---'.l--~-.~ ·-,, ---!---r·------------1 park and ride. , Describe work t o be c ompleted and I attach c ost estimate. ! ! I I I I l I : ~G-5-86--;:-B-u-il-d-in_g_S_e_c _ur_i _ty_/S-urv_e_il_la_n_c_e,_E_q_u_i_p_,m_e_n_t ___ C_o_s_t _a_n_d ..... in-s-tallation of ------! security system and surveillance equipment for transit system's I I G 587 I G588 administrative or maintenance facility and parking area . List one item per line. Attach cost estimate for reference only. ,___ __ 'tem-=M =i ~ t~C*~1~-Total l Oly ~ -::;· ~: ~ -~' __ ±=_ I ----! \Paving / Resurfaci ng -Asphalt surface paving o r resurfacing of th e 1tacility parking area . Also includes existing Park and Ride Lots. Indicate size (sq.ft.) area to be paved/resurfaced : L\ Attach cost estimate for reference only. . . Oescripliotl ",;'""'-~!· Qfy;~~ed>C~~~tit&J . :t Engineering and Design Services -\ i , Cost of architectural and engineering , 1 l services required fo r construction or I ren ovation projed s. I Attach projected cost estimate . 1 . · i ! I l . __ L_L _____ J Qty , Dot Rate '1 · Total · . 4 ' i I I I ( I \ ! I For new constructio n -Must be a STI I ' approved project for this fi scal year i '--------'- 1 _____ _J_j __ J...._I ---'-------'-----'-----"-----I Page 19 of 2 1 111620a HCBOC Page 416 i I I North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) G589 !Other Facility Improvements -Safety and Security improvements or repairs . ,Attach cost estimate for reference only. ~~~~---~~i : -~m.~, I ;·~~~l' "I~ j_ --i I I I I ! t -, i k I ·-.___ I ·-! ___j_ l I I I ' I ' ~ L i f- ! i TOTAL FACILITY IMPROVEMENT EXPENSES: NOTE: YOU MUST OWN THE FACILITY TO BE ELIGIBLE TO APPLY FOR FUNDING FOR THESE PURPOSES. ! l I I YOU MUST SUB MIT A COPY OF THE TITLE (DEED) OF OWNERSHIP WITH THIS APPLICATION FOR FUNDING CONSIDERATION. Physical Address of Facility: .__[ ______________________________ _J Facility Improvement Questi0nnaire -Must be completed for consideration . Do you currently operate out of this location? YES(' NO (' If you DO NOT currently operate out of this location, what is the ._[ _____ __, anticipated date that you will occupy this location? What is the total square footage of the facility? Is this facility shared for other uses or with other entities? YES(' NO (' If yes, list entities , square footage occupied, and purposes: [;:~~ ·,, " · En~~ ' " 'J. · .Sq~P--t --;' f' •·· .-r~~P, · . ,. --:-c-.--7-;:-_.,, . . -. -. . u•.r. ~. . ..,., ,., :· ' . ee . . r ~-, . ,\ . 1MJ?..8S8 '•," ...,. •' ' ! -..... _ [----·· ------~ --· -· ~~-1-·· ---·--1~·-· -·-~--· ·---~--~-~---· 1 ~--I =t _J :________ ~I ___ i OTHER EXPENSES Code Code Description Requested NCDOT Use Only M100 M100 -111201-BUY BUS 40FT REPL $0.00 $0.00 M101 M101 • 111202-BUY BUS 35FT REPL $0.00 $0.00 M102 M 102 · 111203-BUY BUS 30FT REPL $0.00 $0.00 Total $0.00 $0.00 Page 20 of 2 1 111620a HCBOC Page 417 Code M103 M104 M105 M106 M107 M108 M112 M 160 M 175 M221 M222 M223 M224 M225 M226 M227 M228 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTO) Code Description Requested M103 -11 1204-BUY BUS <30FT REPL M104 -111205-BUY SCHOOL BUS RPL M105-1 11207-BUY BUS C/S REPL M106 -11 1209-BUY BUS TRLEY REPL M107 -111215-BUY VANS REPL M108 -111216-BUY SDAN/S-VVGN RPL M112 -111303-BUY BUS 30FT EXP M160 -113207-ACQ SURV/SEC SYS M175 -113401 -REH/REN BUS TRML M221 -114301-CONST ADMIN BLDG M222 -114302-CONST MAINT FACILI M223-114303-CONST ADM/MNT FAC M224 -114304-CONST STORAGE FAC M225 -114305-CONST YARDS&SHOPS M226 -114306-CONST SHOP EQUIP M227 -114307-CONST ADP HARDWARE M228 -114308-CONST ADP SOFTWARE Total Pa ge 21 of 21 NCDOT Use Only $0 .00 $0.00 $0 .00 $0 .00 $0.00 $0 .00 $0.00 $0 .00 $0.00 $0.00 $0.00 $0.00 $0 .00 $0.0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 .00 $0 .00 $0.00 $0 .00 $0.00 $0 .00 $0.00 $0.00 $0.00 $0.00 $0 .0 0 $0.00 I _____ J 111620a HCBOC Page 418 Vehicle Replacement Plan FY18 Vehicle Number Mileage 7929 dead lined mechanical 120000 7934 dead lined mechanical 143000 Vehicle Replacement Plan FY19 $219,180 Vehicle Number Mileage 7914 230,000 plus 7916 230,000 Plus 7928 190,000 plus 7929 260,000 plus Vehicle Replacement Plan FY20 $219,180 Vehicle Number Mileage 7909 174,000 plus 7911 176,000 plus 7912 187,000 plus 7920 159,000 plus Vehicle Replacement Plan FY21 $219,180 Vehicle Number Mileage 7920 159,000 plus 7935 110,000 plus 7938 100,000 plus 7937 73,000 plus 111620a HCBOC Page 419 Vehicle Replacement Plan FY22 $219,180 Vehicle Mileage 7939 72,000 plus 7940 99,000 plus 7941 74,000 plus 7942 21,000 plus This is our vehicle replacement plan for a 5 year period. Prices and vehicle count are subject to change based on inflation, and actual vehicle use . 111620a HCBOC Page 420 Board Meeting Agenda Item AGENDA ITEM-li.J MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Rezoning: Case# PLAN 2010-0001 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Landowner/Applicant: Neal Bryant Johnson / PN Development; 39.1 +/-acres; Pin# 0651- 84-5847.000; From RA-40 to RA-30 Zoning District; SR # 1436 (Matthews Road); Neill's Creek Township. Development Services staff reccomends approval based on adjacent, residential zoning as well as compatability with the Land Use Plan. Additional Information: At their November 2nct meeting, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility to the Land Use Plan and due to the existing residential uses in the area. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C: \U sers\l Ju cas\AppData \Local\M icrosoft\ Windows\I NetCache\Content. Outlook\M S D4 JY M 8\lohnson _ CC agenda fo rm.docx Page I of I 111620a HCBOC Page 421 REZONING STAFF REPORT Case: PLAN 2010-0001 Jay Sikes, Mgr. of Planning Services jsikes@harnett .org Phone: (910) 893-7525 Fax : (910) 814-8278 Planning Board: November 2, 2020 County Commissioners: November 16, 2020 Requesting a Rezoning from RA-40 to RA-30 Applicant Information Owner of Record: Name: Neal Bryant Johnson Address: 1503 Matthews Rd. Applicant: Name: PN Development Address : 108 Commerce Dr. City/State/Zip: Lillington, NC 27546 City/State/Zip: Dunn, NC 28335 Property Description PIN(s): 0651-84-5847.000 Acreage: _4_0_.8_8 ___ _ Address/SR No .: Matthews Rd . ------------------------------ Township: D (01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black River Page 1 of 5 D (05) Buckhorn D (06) Duke D (07) Grove D {08) Hectors Creek !22541~ ~ Vicinity Map D (09) Johnsonville D (10) Lillington (gl {11) Neill's Creek D {12) Stewart's Creek D (13) Upper Little River STAFF REPORT 111620a HCBOC Page 422 Site Description: Currently being used for agricultural purposes, otherwise the property is mostly cleared. The intent is to develop for residential purposes. Surrounding Land Uses: There are some major subdivisions in the vicinity, as well as single family residential lots and agricultural uses. Services Available Water: [ZI Public (Harnett County) D Private (Well) D Other: Unverified Page 2 of 5 Sewer : D Public (Harnett County) !ZI Private (Septic Tank) D Other: unverified Transportation: Annual Daily Traffic Count: 550 along this section of Matthews Rd. Site Distances : Good STAFF REPORT 111620a HCBOC Page 423 Zonin District Com atibilit The following is a summary of potential uses. For all applicable uses for each Zoninfl., district please refer to the UDO's Table of Uses. Land Use Classification Com atibilit The following is a summary of potential uses. For all applicable uses for each Zoning district please refer to the UDO's Table of Uses. f!; I ' ~fedmm Density Residential Page 3 of 5 Parks & Rec Natural Preserves Bona Fide Farms Single Family Manufactured Homes, (with design criteria) Manufactured Homes Multi-Family Institutional Commercial Services Retail Wholesale Industrial Manufacturing Parks & Rec Natural Preserves Bona Fide Farms Single Family Manufactured Homes, Design Regulated Manufactured Homes Multi-Family (via a SUP) Institutional Com mercial Service Retail Wholesale Industrial Manufacturing CURRENT RA-40 X X X X X ZONING RA -30 X X X X X X REQUESTED RA-30 X X X X X X X LAND USE MOR X X X X X X STAFF REPORT 111620a HCBOC Page 424 Site along Tripp Rd (looking towards Matthews Rd) Site along Matthews Rd Site along Matthews Rd (looking towards Tripp Rd) Evaluation ~ Yes D No The IMPACT to the adjacent property owners and the surround ing community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as the requested zoning district is similar in nature as the surrounding area. ~ Yes D No The requested zoning district is COMPATIBLE with the existing Land Use Classification . REASONING: The requested zoning is compatible with the Land Use classification of Medium Density Residential, as well as within the Compatibility Development Target area. The MDR land use class could have lot densities that range from 2-5 units per acre. The Compatibility Target area is based on potential water & sewer availability, which leads to flexibility in lot sizes. ~ Yes D No The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested rezoning to RA-30, would enhance or maintain the public health, safety, and general welfare due to the existing residential uses within the area. Page 4 of 5 STAFF REPORT 111620a HCBOC Page 425 D Yes ~ No The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness. REASONING: Since this parcel is adjacent to the same zoning district, this application does not need to be considered for a Small Scale rezoning. Suggested Statement-of-Consistency (Staff concludes that...) As stated in the evaluation, the requested rezoning to RA-30 would not have an unreasonable impact on the surrounding community based on the existing residential uses and compatibility with the County's Land Use Plan. Therefore, it is recommended that this rezoning request be APPROVED. Additional Information On November 2nd, the Harnett County Planning Board voted unanimously ( 4-0) to recommend approval of application based on compatibility with the Land Use Plan and the residential uses in this area. • No one spoke in opposition. Page 5 of 5 STAFF REPORT 111620a HCBOC Page 426 Enoch ngmeers,P.A. Joe E Godwin Sr .. P E . P L.S. Fle~t Tem ple. P.E . Consulting Engineers & Surveyors 1403 N.C. 50 South Benson, NC 2 7 504 September 17, 2020 Attn: Landon Chandler Harnett County Development Services 108 E. Front St. P.O. Box 65 Lillington, NC 27546 Re: Neal Johnson Property Proposed Rezoning Landon: Ph one: (919) 894 -573 1 (919) 894 -7765 Fax : (919) 894 -8190 Email genera l@enoc hengineers co m Enclo sed is rezoning application, $1,750.00 fee, & map of property for proposed rezoning. PB meeting on 11/2. Purpose of zoning change: To have 25,000 sf lots for better land use and design for the property. Land use is Medium Density Residential, and we fee l that RA-30 would be more in-line with this land use as established in the Harnett County Land Use Plan. After review, if you have questions or need additional information, plea se let me know. Re~/ F'etT~p~ Enoch Engineers , PA 111620a HCBOC Page 427 r~~ APPLICATION FOR ZONING CHANGE Harnett COUNTY , 11 I I Applicant Information Owner of Record: Name: NEAL BRYANT JOHNSON Address: 1503 MATIHEWS ROAD Planning Department 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone: (910) 893-7525 Fax: (910) 893-2793 Total Fee: $1 ,750.00 Receipt: Permit: Hearing Date: _ Applicant: Name: PN Development Address : 108 Commerce Drive City/State/Zip: LILLINGTON , NC 275_4_6 __ --- E-mail: City /State/Zip: _o_un_n_. N_C_2_8_33_5 _______ _ E-mail: piercedevelopment@gma il.com Phone: 910-984-7155 Fax: Property Description Phone: 910-389-4139 Fax: (91 0) 328-5452 PIN(s): 0651 -84-5847.ooo Acreage: 39.1 Acres Address/SR No.: Matthews Rd. (SR 1436) ---------------------------------Directions from Lillington: From US401/NC210 intersection head North on US 401 0 .8 miles, tur n right on Matthe~s Rd (SR 1~6). Property Deed Book: 2119 Plat Book: Existing Zoning: D Conservation 0 RA-20M 0 RA-20R 0 RA-30 ~ RA-40 D Commercial D Light Industrial D Industrial D Office & Inst'! Attachments is on the right 1 mile at intesection of Tripp Rd (Sr 1435) Page: 641 _ Page: Requested Zoning: D Conservation 0 RA-20M 0 RA-20R ~ RA-30 0 RA-40 D Commercial D Light Industrial D Industrial D Office & Inst'I Township : D (01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black River D (05) Buckhorn D (06) Duke • Written description of property from recorded deed 0 (07) Grove 0 (08) Hectors Creek D (09) Johnsonville D (10) Lillington ~ (11) Neill's Creek D (12) Stewart's Creek D (13) Upper Little River • Recorded map of property at scale of not less than one (1) inch = 200 feet • Explanation of why the zoning change i s requested, addressing applicable portions of Article XIV of the Zoning Ordinance Signatures The undersigned applicant hereby cert ifi es that, to the hest of his or her knowledge and belief, all information suppli ed with this application is true and accurate: . lJ,~ tz ~/YJMY ~ erty Owner ~ure a /;r f 2,ok ~ Date Page 1 of 2 APPLICATION FOR ZONING CHANGE 111620a HCBOC Page 428 Requirements for Consideration The Planning Board shall cons ider and make recommendations to the County Board of Commissioners co n cerning ea ch proposed zoning district. The following policy gu idelines shall be followed by the Planning Board concern ing zoning districts and no proposed zoning d istr ict will r eceive fa v orable recommenda ti o n unless: 2 .1 The proposa l will place all property similarly s ituated in the area i n the same category, or in appropriat e complementary categories. 2.2 There is convincing demonstration that all uses permitted under the proposed district classification w ould be i n the general public interest and not merely in t h e interest of the individual or small group. 2 .3 T here is convincing demonstration that all uses permitted under the p r oposed d i strict classificat ion would be appropriate i n the area included in the proposed change. (When a new district designati on is assigned , any use permitted in the district is allowable , so long as it meets district requirements, and not merely uses which applicants state they i ntend to make of the property i nvolved .) 2.4 There is convinci ng demonstration that the c haracter of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change . 2.5 The proposed change is in accordance with the comprehensi v e plan and sound planning practices. Page 2 of 2 APPU CATI ON FOR Z ONING CHANGE 111620a HCBOC Page 429 HARNETT COUNTY TAX ID# r:-1f · os BY--'""t'~H=O __ 1111Rl11111111 200!1014898 FOR RECl5TRQTION IIECl6TER OF 0££0S ~"tmy ~~Cit~~ 2005 ~ 18 03 :58 :S3 Pl', SK :2119 PG :641-643 FEE:S17 .00 usm,•,~~ This instrument prepared by Rhonda H. Ennis , Anomey, PO Box 1102, Lillington, NC 27546 Revenue : $__ Parcel Identification Number: ---------- NORTH CAROLINA HARNETT COUNTY NORTH CAROLINA GENERAL WARRANTY DEED THIS DEED made this 16th day of August, 2005, by and between Nathan R . Jolmson and wife, Mable M. Johnson, 1475 Matthews Road, Lillington, North Caroli na 27546, Grantors and Neal Bryant Johnson, 1503 Matthews Road, Lillington, North Carolina 27546, Grantee The designation Grantor and Grantee as used herein shall include said parties, their heirs, successors, and assigns, and shall include singular, plural, masculine, feminine or neuter as required by context. WITNESSETH : That the Grantor, for a valuable consideration paid by the Grantee, the receipt of which is hereby acknowledged, has and by these presents does grant, bargain, sell and convey unto the Grantee in fee simple, all that certain lot or parcel ofland situated in Neill 's Creek Township, Hamett County, North Carolina, and more particularly described as follows : A tract of land lying in Neill's Creek Township, Hameu County, North Carolina, containing 4 5.17 acres, m ore or less, being a part of the 165 acre farm known as the "J. H . Tripp Place" approximately 2 miles North from Lillington; bounded, nor or formerly, as follows: North by the lands of Laura Stephenson; East by the lands of C. B. Matthews and Dr. A. W. Peede; South by the lands of C.H. Tripp and Dr. A. W. Peede and West by the lands ofC. H . Tripp, J. H. Tripp, and State Highway Farm Road (which lies between Highways 401 and 210 via J . H. Tripp's residence); more particularly described as follows: BEGINNING in the center of the State Highway Farm Road, which lies between Highways 401 and 210 via J. H . Tripp's residence, in the original North line of the J . H. Tripp 165 acre farm, and runs as the original North line South 81 degrees 15 minutes East 69 feet; thence continuing as old original North line South 88 degrees 45 minutes East 990 feet to an iron stake; thence South 3 degrees 30 minutes West 709.7 feet to an iron stake; thence North 87 degrees West 495 feet to an iron stake on the ditch bank; thence South 3 degrees 30 minutes West 620 feet to a comer; thence North 87 degrees West 495 feet to a corner; thence South 5 degrees 15 minutes West 658 feet to center of a dirt road ; thence as the center of said dirt road North 85 degrees West 900 feet to the center of a State Highway Fann Road; thence as the centerofthe State Highway Farm road, which runs berween Highways 40 I and 210 via J. H. Tripp's residence, North 27 degrees East 2118 feet to the point of BEGINNING, containing 45 .17 acres, more or less . The property hereinabove described was acquired by Gran tor by instrWnent recorded in Book 617, Page 661, Harnett County Registry. TO HA VE AND TO HOLD the aforesaid lot or parcel of!and and all privileges and appurtenances thereto belonging to the Grantee in fee simple. 111620a HCBOC Page 430 And the Grantor covenants with the Grantee, that Grantor is seized of the premises in fee simple, has the right to convey the same in fee s imple , that title is marketable and free and clear of all encumbrances, and that Grantor will warrant and defend the title against the lawful claims of all persons whomsoever except for the exceptions hereinafter stated. Title to the property hereinabove described is subject to the fo!lov.ing exceptions: £N WITNESS WHEREOF, the Grantor has hereunto set his hand and seal, or if corporate, has caused this instrument to be signed in its corporate name by its duly authorized officers and its seal to be hereunto affixed by authority of its Board of Directors, the day and year first above written. 2!-fki~ (SEAL) ~o~~(SEAL) NORTH CAROLINA HARNETI COUNTY l , a Notary Public of the ColUlty and State aforesaid, certify that Nathan R . Johnson and wife, Mable M. Johnson, Grantors, personally appeared before me this day and acknowtj,ed the execution of the foregoing instrument. Witness my hand and official stamp or seal, this '+ti day of August, ~ Notary Public My Commission Expires: ~Jul=y......,..3=0,~2=0~1-0 __ 111620a HCBOC Page 431 KIMBERLY S. HARGROVE REGISTER OF DEEDS, HARNETT 305 W CORNELIUS HARNETT BLVD SUITE 200 LILLINGTON, NC 27546 PLEASE RETAIN YELLOW TRAILER PAGE It is part of recorded document, and must be submitted with original for re-recording and/or cancellation . • **. •••••• ••••••••••• * *** ••••••••••••• * •••• ** * **. * ******* * •••••••••••••• * ........... * ••••••••• * •••• *****. ** •• ** ••• ***. * ••• Filed For Registration : 08/18/2005 03:58:53 PM Book: RE 2119 Page: 641-643 Document No .: 2005014698 DEED 3 PGS $17 .00 Recorder: ELMIRA MCLEAN ................. * ........... * •••••••• *. *** ** ••••• * •••••• ** .......... * ***** •• * •••••••••••••••••••••••• .,, * * ••• * * •11t•• **** ••••• * •• State of North Carolina , County of Harnett The foregoing certificate of TERESA H . ENZOR Notary Is certified to be correct. This 18TH of August 2005 KIMBERLY $. HARGROVE , REGISTER OF DEEDS By , c~ Jk{~ Deputy/A~Reglster of Deeds •• * •••••••••••••••••••••••••••• ·-..... * ••• * * •••••••• Iii**•***** •••••••••• **** It t ••• * • ••• ** 111 ii It •• *** ................... *• •••••• * 111111111111 111111111111111 IIIII IIIII IIIII IIIII IIIII IIII 1111 2005014698 111620a HCBOC Page 432 .\ --) ( " Harnett COUNTY ProjectTRAK PLAN2010-0001 Address: MATTHEWS RD APN: 0651-84-5847.000 PLANNING BOARD Date Paid: Wednesday, October 21, 2020 Paid By: PN Development Cashier: KBG Pay Method: CHE CK 1075 Printed: Wednesday, October 21, 2020 10:56 AM 1 of 1 $1,750.00 $1,750.00 $1,750.00 1 • ....,., 111620a HCBOC Page 433 Board Meeting Agenda Item AGENDA ITEM --li.J MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Text Amendment: Case# PLAN 2010-0002 REQUESTED BY : Development Services/ Mark Locklear REQUEST: Hamett County Unified Development Ordinance; Article XIV , Definitions & Certifications; Sections 2.0, 5.0. To amend Hamett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment brings consistency to definitions as referenced in the newly adopted language of 160D. Development Services staff recomends approval based compliance with the County's regulatory documents as well as the North Carolina General Statutes. Additional Information: On November 2nd , the Hamett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility with the NC General Statutes. No one spoke in opposition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\llucas\AppData\Local\M icrosoft\ Windows\1 NetCache\Content.Outlook\MSD4NM8\P LAN201 0 -0002 _TA_ C C agenda fo nn.d ocx Page I of I 111620a HCBOC Page 434 ~~Har nett ](----.. ~ o u NT v TEXT AMENDMENT REQUEST FORM -oPrh Ro .. ,~t. (Internal) Development Services 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone: (910) 893-7525 Fax: (910) 893-2793 Planning Board: November 2, 2020 County Commissioners: November 16, 2020 Applicant Information: Case Number PLAN2010-0002 Applicant: Name: Harnett County Development Services Address: 108 E Front St City/State/Zip: Lillington NC, 27546 E-mail: Phone: 910-893-7525 Type of Change ~ New Addition ~Revision Unified Development Ordinance: Ordinance Current Text: See attached Article : Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: XIV Section: 2.0, 5.0 To amend Harnett County's U.D.O. in order to comply with North Carolina General Statute 1600. This amendment brings consistency to definitions as referenced in the newly adopted language of 1600. Suggested Statement-of-Consistency: (Staff concludes that...) The requested Text Amendment is compatible with Harnett County regulatory documents as well as the North Carolina General Statutes. Therefore, it is recommended that this Text Amendment request be APPROVED. Additional Information On November 2 nd , the Harnett County Planning Board voted unanimously (4-0) to recommend approval of this application based on compliance with the NC General Statutes . • No one spoke in opposition . Page 1 of 2 111620a HCBOC Page 435 Red text is proposed, Black text is existing Article XIV. Definitions & Certifications 2.0 Gen eral D efinitions & Acronym s 2.2 General D efinition s Building ATTACHMENT 1 . \ny struCLure used or intended for supponin g or s hcltering any use or occupancy . An.y Stl'.1:lcrttre havio.g a roof supported by columns or wftlls aAd intended for the shelter, housing, or enclosure of aay ittdividual, a11:imal, process, equipment, goods, or materials of at'iy lci.Ad. Dwelling . \ building cha t contains one or two family dwelling units used, intended o r designed t o be used, ren ted , leased, let or hired out to b e occupied for Li,·in g purposes. Is a building, or portion thereof, designed or used either primarily or exclusively for residential occupancy, iflcluding single family residences, two fuffiily residences, and n'ittttifamily residences, but not including hotels, motels, boarding houses, or inns. (See "Multifamily Residential Development" and "Single Family Dwelling") Dwelling Unit ,\ single unit pro\'iding complete, ind ependent Li Yi ng fac il ities for one or more persons, includin g permanent p roYisio n s for li,·ing, sleeping, eating, cooking and sanitation . Consists of oae (1) or more rooms "11:ich sre a£Eaaged, designed, or used ss liviflg qusrters for o ne (1) faffiily only. Individual bathroom(s) and complete kitchen facilities, pcrmat1cntly installed, shall itlwitys be it1cluded for eitch "d·.velling unit". 5.0 Natural Resources Definitions & Acronyms 5.2 Natural Resources Definitions Dwelling Unit , \ s ing le unit prO\·i<ling comp lete, independent lj,·ing fa ciliti es for one or rnore p erson s, including permanent proYisions fo r li,·ing, slee ping, ea ting, cooking and sanita tion. C onsists of one (1) or more rooms ,v-h:ich arc anangcd , desigt1cd, or used ss w.ring quarters for o ne (1) fumi:l:y oAly. Individual hathroom(s) and complete lcitchcn facilities , permat1ently iflstsllcd, shsll m·sys be iflcludcd for each "d,,elling uret". Page 2 of 2 111620a HCBOC Page 436 Board Meeting Agenda Item AGENDA ITEM _a_ MEETING DA TE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Text Amendment: Case# PLAN 2010-0003 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Hamett County Unified Development Ordinance; Article XIII, Enforcement & Penalties; Sections 5.0, 6.0. To amend Harnett County's U.D.O. in order to comply with North Carolina General Statute l 60D. This amendment clarifies the appropriate notification process as it relates to issuing a notice of a violation and is consistent with the newly adopted language of l60D. Development Services staff recomends approval based compliance with the County's regulatory documents as well as the North Carolina General Statutes. Additional Information: On November 2"d, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility with the NC General Statutes. No one spoke in opposition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\llucas\AppData\Local\M ic rosoft\ Windows\1NetCache\Content.Outlook\M SD4JYM8 \P LAN20 I 0-0003 _TA_ CC agenda fo rm .docx Page I of I 111620a HCBOC Page 437 c ~Harnett ](~ co u NT v TEXT AMENDMENT REQUEST FORM 1rnr111 UFOU,A (Internal) Development Services 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone : (910) 893-7525 Fax : (910) 893-2793 Planning Board: November 2, 2020 County Commissioners: November 16, 2020 Applicant Information: Case Number PLAN2010-0003 Applicant: Name: Harnett County Development Services Address: 108 E Front St City/State/Zip : Lillington NC, 27546 E-mail: Phone : 910-893-7525 Type of Change IZ! New Addition IZ!Revision Unified Development Ordinance : Ordinance Current Text: See attached Article: Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: XIII Section: 5.0, 6.0 To amend Harnett County's U.D.O. in order to comply with North Carolina General Statute 160D. This amendment amendment clarifies the appropriate notification process as it relates to issuing a notice of a violation and is consistent with the newly adopted language of 160D. Suggested Statement-of-Consistency: (Staff concludes that...) The requested Text Amendment is compatible with Harnett County regulatory documents and in compliance with the NC General Statutes. Therefore, it is recommended that this Text Amendment request be APPROVED. Additional Information On November 2nd, the Harn ett County Planning Board voted unanimously ( 4 -0 ) to recommend approva l of this application based on compliance with the NC General Statutes. • No one spoke in opposition . Page 1 of 2 111620a HCBOC Page 438 R e d text is proposed, Black text is e xisting Article XIII. Enforcement & Penalties 5.0 Notifications 5.1 General ATTACHMENT 1 The A dministrator s h all n o ti fy the owner(s) o f property and/ or penniuec(s) found to be in v iolation o f this Ordinance in writing by personal delin'ry ~' electronic deli, cry, or fir st cla ss mail. , or registered mail , or by eertified mai:l , rettirn receipt reqtiested. Notifications may be proY ided by sim.ilar means to the occupant(s) of the prope rty or per son (s) undertaking an actiYity found to be in ,,iola ti on. The notice o f vio la ti on shall give a description of the vi o lation and its locatio n , the m eas ures necessary to correct it, the possibility of civil pena lties and judicial e nforcem ent action, and notice of the right to a ppea l. The notice shall also state the time perio d allowed , if any, to correct the v iolation. T ime p eri o d for compliance may vary d e p e nding o n the nature of the viola tion 5.2 Posted Notice of Violations The A dministrator m ay give n o tice b y way o f posting notice of the violation con s picuo usly o n the property. The official proYiding t he notice of violation shall certify to the local go,·ernment that the notice was prm·ided and t he certificate sha ll be deemed conclusi,·e in the ab sence of fraud. The aotiee shaH g i.·e a period of 30 clay s to eoataet the Plaattiag D epartmrnt as well as the aattire of the <"iolatioa as aa attempt to serve aotiee. The posting of the n o tice of vio latio n is a£e con sidered County pP.rop erty and removal o f th e posting shall be con s idered a criminal o ffen se. Once t h e pos ting h as been m ad e, w h e ther o r no t the p osting has b een r em oved, i t s hall be treated a s offi cial notice of the vi o la ti o n. 6.0 Remedies In o rder to en sur e complia n ce with th e provisio n s stated in thi s Ordinance, th e A dministrator m ay utilize the following r emedie s t o prevent, correct, o r abate a viol ati o n. In a sit ua tion where a dcYclopment approval is ca ll ed to be rc,·oked, the . \dminis t rator sh all follmv that same process as utilized fo r appronl. Page 2 of 2 111620a HCBOC Page 439 Board Meeting Agenda Item AGENDA ITEM fu MEET ING DATE: November 16, 2020 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Text Amendment: Case# PLAN 2010-0004 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Harnett County Unified Development Ordinance; Articles III, IV, V , VI , XI, XII, XIII, XIV. To amend Harnett County's U.D.O. in order to comply with North Carolina General Statute l 60D. This amendment replaces the previous statute reference of 153A to reflect the newly adopted l 60D statute reference. Development Services staff recomends approval based compliance with the County's regulatory documents as well as the North Carolina General Statutes. Additional Information: On November 2nd, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility with the NC General Statutes. No one spoke in opposition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\llucas\App Data\Lo ca l\M icrosoft\ Windows\INetCache\Con tent.Outlook\M SD4NM 8\P LAN20 I 0-0004_ TA_ CC agend a fo rm .d ocx Page I of I 111620a HCBOC Page 440 TEXT AMENDMENT REQUEST FORM (Internal) Development Services 108 E. Front Street P.O . Box 65, Lillington, NC 27546 Phone : (910) 893-7525 Fax: (910) 893-2793 Planning Board: November 2, 2020 County Commissioners: November 16, 2020 Applicant Information : Case Number PLAN2010-0004 Applicant: Name : Harnett County Development Services Address: 108 E Front St City/State/Zip: Lillington NC, 27546 E-mail : Phone: 910-893-7525 Type of Change [8J New Addition t83Revision Unified Development Ordinance: Ordinance Current Text: See attached III, IV, V, VI, XI, XII, Article: XIII, XIV Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: Section : To amend Harnett County's U.D .O. in order to comply with North Carolina General Statute 160D. This amendment replaces the previous st atute reference of 153A to reflect the newly adopted l60D statute reference. Suggested Statement-of-Consistency: (Staff concludes that...) The requested Text Amendment is compatible with Harnett County regulatory documents and in compliance with the North Carolina General Statutes. Therefore, it is recommended that this Text Amendment request be APPROVED. Additional Information On November 2nd , the Harnett County Planning Board voted unanimously (4-0) to recommend approval of this application based on compliance with the NC General Statutes . • No one spoke in opposition . Page 1 of 1 111620a HCBOC Page 441 Proposed Text Amendments To amend Harnett County's U.D.O . in order to comply with North Carolina Gener al Statute 160D. This amendment re places the previous statute reference of 153A to reflect the newly adopted 160D statute reference . Article Section Sub -Section Article I Section 4 .0 General Provisions Authority Article Ill De vel opment & Subdivision Review, Section 2.0 2.3 Certificate of Occupancy (CO) & Building Permitting & Approval Requ i rements Permit Requirements Pe r mits Article Ill Development & Subdivision Review, Section 8.0 8 .1 Purpose Permitting & Approval Requirements Subdivision Review Procedures Article Ill 10.2 Purpose Development & Subdivision Review, Section 10.0 Permitting & Approval Requirements Vested Rights 10.3 Approval Procedures & Authority 10.4 Duration Article IV Section 13.0 Zoning & Overlay Districts Military Corridor Overlay 13 .4 Required Review District -MCO Article V Section 11.0 11.2.5 Permit (Level II) Use Regulations Other Uses Article VI Section 8 .0 8 .1 Public Hearing General Development Standards Development Agreements 8.2 Contents of Development Agreement 8.4 Periodic Review Article X Section 3.0 Natural Resources Flood Damage Prevention 3.1.1 Statutory Authori zation Article XI Section 3.0 3 .1 Establishme nt & Procedure of Planning Administration & Boards Planning Board Board Article XI Section 5.0 5 .1 Establishment & Procedure of the Board Adm inistration & Boards Board of Adjustment of Adjustment Article XII Section 2.0 2.1 .4 Action by the Board of County Amendments, Hearing Procedures, Appeals & Variances Amendments Commissioners Article XIII Section 2 .0 Enforcement & Penalties Authority Article XIV Section 1.0 1.2 Meaning of Common Words Definitions & Certifications General Guidelines Article XIV Section 2.0 2.2 General Definitions Definitions & Certifications General Definitio ns & Site Plan (Site Specific Development Plan) Acronyms Article XIV Sect ion 5.0 5 .2 Natural Resources Definitions Definitions & Certifications Natural Resources Definitio ns Development, Existing Water Supply & Acronyms Watershed 111620a HCBOC Page 442 Board Meeting Agenda Item AGENDA ITEM _l5__ MEETING DATE: November 16, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Text Amendment: Case# PLAN 2010-0005 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Harnett County Unified Development Ordinance; Hamett County Unified Development Ordinance; Articles III, IV, V, VI , XI, XII , XIII, XIV. To amend Hamett County's U.D.O. in order to comply with North Carolina General Statute l60D. This amendment replaces the term Conditional Use Permit with the term of Special Use Permit. Development Services staff recomends approval based compliance with the County's regulatory documents as well as the North Carolina General Statutes. Additional Information: On November 2 nct , the Hamett County Planning Board voted unanimously (4-0) to recommend approval of application based on compatibility with the NC General Statutes. No one spoke in opposition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\l lucas\AppData\Local\Micro soft\ Windows\INetCache\Content. Out1ook\MSD4NM8\PLAN20 I 0-0005 TA CC agenda fonn .docx Pag; I of I 111620a HCBOC Page 443 r-, ~ Harnett )(~ co u N r v TEXT AMENDMENT REQUEST FORM -I Lrl, 1 ,'tf lf,t. (Internal) Development Services 108 E. Front Street P.O . Box 65, Lillington, NC 27546 Phone : (910) 893-7525 Fax: (910) 893-2793 Planning Board: November 2, 2020 County Commissioners: November 16, 2020 Applicant Information: Case Number PLAN2010 -0005 Applicant: Name: Harnett County Development Services Address: 108 E Front St City/State/Zip: Lillington NC, 27546 E-mail : Phone : 910-893-7525 Type of Change [8J New Addition [gjRevision Unified Development Ordinance : Ordinance Current Text: See attached III, IV, V, VI, XI, XII, Article: XIII, XIV Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: Section: To amend Harnett County's U.D .O. in order to comply with North Carolina General Statute 160D. This amendment replaces the term Cond itional Use Permit with the term of Special Use Permit. These mandated terminology changes are found in the following locations within the UDO. Suggested Statement-of-Consistency: (Staff concludes that...) The requeste d Text Amendment is compatible with Harnett County regulatory documents and in compliance with the NC General Statutes. Therefore, it is recommended that this Text Amendment request be APPROVED . Additional Information On November 2 nd, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of this application based on compliance w ith the NC General Statutes. • No one spoke in opposition. Page 1 of 1 111620a HCBOC Page 444 Proposed Text Amendments To amend Harnett County's U.D.O . in order to comply with North Carolina General Statute 160D. This amendment replaces the term Conditional Use Permit with the term of Special Use Permit. These mandated terminology changes are found in the following locations within the UDO . Article Section Sub-Section Article Ill Section 2.7 2.7 .3 Permit (Level Ill) Development & Subdivision Review, Communications Tower Permit Permitting & Approval Requirements 2.7.4 Permit (Level IV) 2.8.1 Initiation of Conditional Use Permit Article Ill Section 2 .8 2 .8 .2 Application for Conditional Use Permit Development & Subdivis ion Review, Conditional Use Permit 2 .8 .3 Compliance with Other Codes Permitting & Approval Requirements 2 .8.4 Revocation 2 .8 .5 Expiration (strike 1 year add 2 years) Article Ill Section 5 .4 New Manufactured 5 .4.1 Board of Adjustment Subm ittal Development & Subdivision Review, Permitting & Approval Requirements Home Park Site Plan Requirements Article Ill Section 7.2 Development & Subdivision Review, Planned Unit Development 7.2.1 Submittal Procedure Permitting & Approval Requirements Article Ill Section 7 .3 7.3.5 Actions after Decision of Planning Development & Subdivision Review, Office & In stitutional Permitting & Approval Requirements Development Plan Board Article IV Section 2 .0 Zoning Map 2 .1 Interpretation of District Boundaries Zoning & Overlay Districts Article IV Section 12 .0 Highway Corridor 12.2 Permitted & Conditional Uses Zoning & Overlay Districts Overlay District -HCO Article IV Section 13.0 Military Corridor 13 .3 Permitted & Conditional Uses Zoning & Overlay Districts Overlay District -MCO Art icle V Section 1.0 1.1 General Applicability Use Regulations Use Types & Regulations Article V Section 1.0 1 .2 Table of Use Types & Regulati ons Use Regulations Use Types & Regulations 3 .2.1 Multifamily Residential Development : Article V Section 3.2 General Regulations Use Regulations Multifamily Reside ntial 3 .2.2 Multifamily Residential Development: Specific Regulations Article V Section 7 .0 7.1.2 Zoo & Petting Zoo Use Regulations Commercial Uses Article V Section 7.5 Recreational 7.5 .2 Athletic Fields, Private Use Regulations Facilities & Uses 7 .5 .6 Firing Range (Indoor & Outdoor) Article V Se ction 9 .0 Utility Uses 9.1 Privately Owned Public Utility Structures Use Regulations Article V Section 11.0 Other Uses 1 1.1 Airports & Related Uses Use Regulations 11.2.5 Permit (Level II) 111620a HCBOC Page 445 11 .3 Firearm Certification Facilities 11.4 Gunsmithing Article V Section 11 .0 Other Uses 11.7 Mining Activities Use Regulations 11.8.2 Development Criteria 11 .8 .5 Review & Approval Procedures Article VI Section 2.0 2 .1 Principle Buildings Per Lot General Development Standards Pr inciple Building Per Lot Article VII Section 7.0 Lighting Standards 7.1.1 Applicability Development Design Guidelines Article XI Section 2.0 Administration & Boards County Board of Commissioners Article XI Section 5 .0 5.1 Establishment & Procedure of the Board Administration & Boards Board of Adjustment of Adjustment 5.3 Powers & Duties 3.1 Evidentiary Hearing (Quasi -judicial) Procedures (Conditional Use Permit) Article XII Section 3.0 3.1 .3 Action by the Board of Adjustment Amendments, Hearing Procedures, Hearing & Meeting Procedures 3.1.4 Conditions of Approval Appeals & Variances 3.1.S Abandonment of a Conditional Use Permit 3.1.6 Revocation of a Conditional Use Permit Article XIII Section 3.0 Violations 3.1 General Enforcement & Penalties Article XIII Section 6 .0 Remedies Enforcement & Penalties Article XIV Section 2 .0 General Definitions 2 .2 General Definitions (Site Plan (Site Definitions & Certifications & Acronyms Specific Development Plan) 111620a HCBOC Page 446 Harnett COUNTY NORTH CAROLINA www.harnett.org A RESOLUTION AMENDING THE HARNETT COUNTY UNIFIED DEVELOPMENT ORDINANCE WHEREAS, the Board of Commissioners of Hamett County adopted the UDO on October 17 , 2011 for the purpose of promoting the health, safety, and general welfare of the county residents; and WHEREAS , this ordinance was adopted under authority granted by the General Assembly of the State of North Carolina, particularly G.S. 153A-340; and WHEREAS, the UDO contains provisions for amending said ordinance and those provisions have been followed ; and WHEREAS , the Hamett County Planning Board has reviewed the amendment to the article of the UDO as listed below and recommends the adoption of the following amendment. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY, NORTH CAROLINA that Hamett County Unified Development Ordinance shall be amended, per the new requirements of Chapter 160D of the North Carolina Genera l Statutes whi ch consolidates current ci ty- a nd county-enabling statutes for development regulat ions, to read as indicated in the following "Attachments". "Attachment" is filed with the Unified Development Ordinance in the Clerk to the Board 's Office. Duly adopted thi s 161h day of November 2020 and effective upon adoption. HARNETT COUNTY BOARD OF COMMISSIONERS Mark 8 . Johnson ., Chairman ATTEST: Margaret Regina Wheeler, Clerk to the Board strong roots • new growth 111620a HCBOC Page 447 Article XIV. Definitions & Certifications 2.0 General Definitions & Acronyms 2.2 General Definitions Building Any structure used or intended for supporting or sheltering any use or occupancy. Dwelling A building that contains one or two family dwelling units used, intended or designed to be used, rented, leased, let or hired out to be occupied for living purposes. (See "Multifamily Residential Development" and "Single Family Dwelling") Dwelling Unit A single unit providing complete, independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. 5.0 Natural Resources Definitions & Acronyms 5.2 Natural Resources Definitions Dwelling Unit A single unit providing complete, independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. Article XIII. Enforcement & Penalties 5.0 Notifications 5.1 General The Administrator shall notify the owner(s) of property and/ or permittee(s) found to be in violation of this Ordinance in writing by personal delivery, electronic delivery, or first class mail. Notifications may be provided by similar means to the occupant(s) of the property or person(s) undertaking an activity found to be in violation. The notice of violation shall give a description of the violation and its location, the measures necessary to correct it, the possibility of civil penalties and judicial enforcement action, and notice of the right to appeal. The notice shall also state the time period allowed, if any, to correct the violation. Time period for compliance may vary depending on the nature of the violation 5.3 Posted Notice of Violations The Administrator may give notice by way of posting notice of the violation conspicuously on the property. The official providing the notice of violation shall certify to the local government that the notice was provided and the certificate shall be deemed conclusive in the absence of fraud. The posting of the notice of violation is a-re considered County property and removal of the posting shall be considered a criminal offense. Once the posting has been made, whether or not the posting has been removed, it shall be treated as official notice of the violation. 6.0 Remedies In order to ensure compliance with the provisions stated in this Ordinance, the Administrator may utilize the following remedies to prevent, correct, or abate a violation. In a situation where a development approval is called to be revoked, the Administrator shall follow that same process as utilized for approval. 111620a HCBOC Page 448 Article Section Sub-Section Article I Section 4.0 General Provisions Authority Article Ill Development & Subdivision Review, Section 2.0 2.3 Certificate of Occupancy (CO) & Building Permitting & Approval Requirements Permit Requirements Permits Article Ill Development & Subdivision Review, Section 8.0 8 .1 Purpose Permitting & Approval Requirements Subdivision Review Procedures Article Ill 10.2 Purpose Development & Subdivision Review, Section 10.0 Permitting & Approval Requirements Vested Rights 10.3 Approval Procedures & Authority 10.4 Duration Article IV Section 13.0 Zoning & Overlay Districts Military Corridor Overlay 13.4 Required Review District -MCO Article V Section 11 .0 11.2.5 Permit (Level 11) Use Regulations Other Uses Article VI Section 8.0 8.1 Public Hearing General Development Standards Development Agreements 8.2 Contents of Development Agreement 8.4 Periodic Review Article X Section 3.0 Natural Resources Flood Damage Prevention 3.1.1 Statutory Authorization Article XI Section 3.0 3.1 Establishment & Procedure of Planning Administration & Boards Planning Board Board Article XI Section 5.0 5.1 Establishment & Procedure of the Board Administration & Boards Board of Adjustment of Adjustment Article XII Section 2.0 2.1.4 Action by the Board of County Amendments, Hearing Procedures, Appeals & Variances Amendments Commissioners Article XIII Section 2.0 Enforcement & Penalties Authority Article XIV Section 1.0 1.2 Meaning of Common Words Definitions & Certifications General Guidelines Article XIV Section 2.0 2.2 General Definitions Definitions & Certifications General Definitions & Site Plan (Site Specific Development Plan) Acronyms Article XIV Sec tion 5.0 5.2 Natural Resources Definitions Definitions & Certifications Natural Resources Definitions Development, Existing Water Supply & Acronyms Watershed Article Section Sub-Section Article Ill Section 2.7 2.7.3 Permit (Level Ill) Deve lo pment & Subdivision Review, Communications Tower Permit Pe rmitting & Approval Requirements 2.7.4 Permit (Level IV) 111620a HCBOC Page 449 2.8.1 Initiation of Conditional Use Permit Article Ill Section 2.8 2.8.2 Application for Conditional Use Permit Development & Subdivision Review, Conditional Use Permit 2.8.3 Compliance with Other Codes Permitting & Approval Requirements 2.8 .4 Revocation 2 .8.5 Expiration (strike 1 year add 2 years) Article Ill Section 5.4 New Manufactured 5.4.1 Board of Adjustment Submittal Development & Subdivision Review, Permitting & Approval Requirements Home Park Site Plan Requirements Article Ill Section 7.2 Development & Subdivision Review, Planned Unit Development 7 .2.1 Submittal Procedure Permitting & Approval Requirements Article Ill Section 7.3 7.3.5 Actions after Decision of Planning Development & Subdivision Review, Office & Institutional Permitting & Approval Requirements Development Plan Board Article IV Zoning & Overlay Districts Section 2.0 Zoning Map 2.1 Interpretation of District Boundaries Article IV Section 12.0 Highway Corridor 12.2 Permitted & Conditional Uses Zoning & Overlay Districts Overlay District -HCO Article IV Section 13.0 Military Corridor 13.3 Permitted & Conditional Uses ~oning & Overlay Districts Overlay District -MCO Article V Section 1.0 1.1 General Applicability Use Regulations Use Types & Regulations Article V Section 1.0 1.2 Table of Use Types & Regulations Use Regulations Use Types & Regulations 3.2.1 Multifamily Residential Development: Article V Section 3.2 General Regulations Use Regulations Multifamily Residential 3.2.2 Multifamily Residential Development: Specific Regulations Article V Section 7 .0 7.1.2 Zoo & Petting Zoo Use Regulations Commercial Uses Article V Section 7.5 Recreational 7.5 .2 Athletic Fields, Private Use Regulations Facilities & Uses 7.5 .6 Firing Range (Indoor & Outdoor) Article V Use Regulations Section 9.0 Utility Uses 9.1 Privately Owned Public Utility Structures Article V 11.1 Airports & Related Uses Use Regulations Section 11.0 Other Uses 11.2.5 Permit (Level II) 11.3 Firearm Certification Facilities 11.4 Gunsmithing Article V Section 11.0 Other Uses 11.7 Mining Activities Use Regulations 11.8.2 Development Criteria 11.8.5 Review & Approval Procedures Article VI Section 2.0 2.1 Principle Buildings Per Lot General Development Standards Principle Building Per Lot Article VII Section 7.0 Lighting Standards 7 .1.1 Applicability Development Design Guidelines Article XI Section 2.0 Administration & Boards County Board of Commi ss ioners Article XI Section 5.0 5.1 Establishment & Procedure of the Board Admini stration & Boards Board of Adjustment of Adju stment 5.3 Powers & Duties Article XII Section 3.0 3.1 Evidentiary Hearing (Quasi-judicial) Amendments, Hearing Procedure s, Heari ng & Meeting Procedures Proc ed ures (Conditional Us e Permit) Appeal s & Va r iances 3.1.3 Action by the Board of Adju stment 111620a HCBOC Page 450 3.1.4 Conditions of Approval 3.1.5 Abandonment of a Conditional Use Permit 3.1 .6 Revocation of a Conditional Use Permit Article XIII Section 3.0 Violations 3.1 General Enforcement & Penalties Article XIII Section 6.0 Remedies Enforcement & Penalties Article XIV Section 2.0 General Definitions 2.2 General Definitions (Site Plan (Site Definitions & Certifications & Acronyms Specific Development Plan) 111620a HCBOC Page 451 AGENDA ITEM -ll,_ <·<~Harnett ~ COUNTY NORTH CAROLINA HARNETI COUNTY Recommended 2022-2028 Capital Improvements Program 111620a HCBOC Page 452 THIS PAGE WAS INTENTIONALLY LEFT BLANK ,,:' ' . . 111620a HCBOC Page 453 Table of Contents Introduction Readers Guide Action Summar£ Total Cost of Projects by Year Funding Sources Operating Budget Effects Completed Projects Projects: 911 Fund Harnett County Sheriffs 911 Dispatching Software Replacement General Fund Benhaven (former) School Renovation Board of Elections Voting Equipment Replacement Broadband Expansion Initiative Central Carolina Community College -Parking Lot Resurfacing Emergency (VIPER) Radios Replacement 1 6 7 9 12 14 15 16 17 19 20 23 25 21 28 Emergency Medical Services -Cardiac Monitor Replacements 30 Emergency Medical Services --Convalescent Transport Replacements 3'1 Emergency Medical Services --Emergency Transport Remounts 32 Emergency Medical Services --Emergency Transport Replacements 34 Emergency Radio System --Northwest Harnett Emergency Radio Tower Replacement 35 Emergency Services -Old Jail Demolition & Relocation of Building Systems 37 Fleet Management and Replacement System 38 Harnett County Resource Center & Library and Department of Social Services Addition 40 Harnett County Schools -Camera Upgrades 42 Harnett County Schools -Electronic Door Locks 43 Harnett County Schools -Erwin Elementary School Replacement 44 Harnett County Schools -Johnsonville Elementary Phase 1 46 Harnett County Schools -Maintenance Fund 47 Harnett County Schools -New Northwest Harnett Elementary 49 Harnett County Sheriff -Capital Reserve 51 Harnett County Sheriff --Detention Security Intercom Replacement 52 Harnett County Sheriff --Detention Video Surveillance Upgrade 53 Harnett County Sheriff --Records Software Replacement Harnett Regional Jetport --Airfield Lighting Rehabilitation Harnett Regional Jetport --Apron Expansion Harnett Regional Jetport -Master Plan Update Information Technology-Fiber Extension Parks & Recreation -Benhaven Park Redevelopment Parks & Recreation -Ca.o.e Fear Shiner Park Phase 1 54 55 57 59 60 61 62 Parks & Recreation --Parks Capital Reserve Appropriations 64 Parks & Recreation --Greenway Trail Construction Capital Reserve 65 Parks & Recreation --Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting 67 Parks & Recreation --Patriots Park Phase 1 69 Parks & Recreation --Patriots Park Phase 2 Parks & Recreation -Shawtown Park Public Library --Radio Frequency Identification Installation SociaLServices and Commons Area Roof Replacement Tax Office --Tax Rea.PQ.raisal Fund Soljd Waste Solid Waste --Bulldozer Re_g_lacement Solid Waste-Northwest Convenience Center Relocation Future Projects 71 72 74 76 77 78 79 80 82 111620a HCBOC Page 454 THIS PAGE WAS INTENTIONALLY LEFT BLANK • 111620a HCBOC Page 455 Harnett County 2022-2028 Capital Improvements Program Introduction About the Capital Improvements Program (CIP) The CIP is a long-term plan for funding the county's major capital needs. It shows how facilities, equipment, and other projects that cost $100,000 or more could be scheduled and funded over the next seven years, beginning in FY 2022. It is important to state upfront that this is a PLAN, not a BUDGET, since a budget controls the actual spending of allocated funds. While staff attempts to be as accurate as possible, it is difficult to estimate project costs exactly, particularly early in the planning process. Before funds can be spent, they must be budgeted through the operating budget or, in most cases, through a separately adopted project ordinance. The same is true for operating costs, particularly for new facilities. As facilities are being planned, staff attempts to identify operating costs, such as staffing and utilities. The cost of these items depends on final square footage and operational issues that may not be apparent until the facility is far along in planning. CIP Process The CIP is a plan which is updated annually and may be modified at any time to reflect changing conditions. A CIP is a systematic way of anticipating, planning, and budgeting for major projects. The adoption of a CIP can improve the credit worthiness (bond rating) of a jurisdiction. Timeline for adoption: • CIP requests originate at the departmenUagency level. Requests were submitted on or before September 25, 2020. Staff provided substantial support to Harnett County Schools (HCS) and Central Carolina Community College (CCCC), which are new to the county's CIP process. • The Manager's Office is responsible for reviewing new and existing requests and recommending a proposed CIP to the Board of Commissioners. The recommended CIP will be presented on November 10, 2020. • Commissioners obtain public input on the CIP before discussing it. A public hearing is scheduled for November 16, 2020. Harnett County 2022-2028 Recommended Capital Improvements Program • Commissioners review the recommendation in detail and make changes. A work session will be scheduled soon after the newly elected board of commissioners takes office. • The final action is adoption of the CIP, which ideally will occur before the kickoff of the FY 2022 operating budget, scheduled for February 8, 2021. Overall Approach As mentioned before, HCS and CCCC were new to the county's CIP process this year. The recommended pay-as-you-go projects funded from the general fund increased significantly to address HCS's maintenance needs. Overall, the required annual contribution to general capital reserves increased from $950,000 to $1,750,000. Board of Education The Board of Education has requested approximately $200 million (in today's dollars) in new facility requests. The county currently does not have the resources to pay for these facilities, so these projects are shown as future projects in the CIP. The County Manager recommends that a joint work session between the Board of Education and Board of Commissioners be scheduled to discuss a future bond referendum to address these needs. County staff will work with HCS staff and the county's financial advisor to estimate the impact of a bond referendum on the county's property tax rate and debt burden to determine the final list of projects for consideration. In April 2020, as part of its FY 2022 budget request, the Board of Education presented a list of facility needs to the Board of Commissioners. The list and how the CIP addresses these needs is as follows (per the Board of Education document, costs shown below are estimates and do not include escalation or maintenance-type requests): Page 1 111620a HCBOC Page 456 April 2020 Estimated Category/Projects Cost How CIP Addresses Current Projects Erwin Elementary School $27,500,000 Included as a funded project Northwest Harnett Elementary School $38,100,000 Included as a funded project Tier 1 Projects (Immediate to 1 year) Johnsonville Elementary School (New Cafeteria, New Classrooms, Phase 1 included as a funded project; Phase 2 included as a future Renovate Gym} $11,300,000 project Not included; school system is using other county funds to South Harnett Elementary School Cafeteria Renovations $380,000 complete this project in FY 2021 South Harnett/Lillinqton Middle School (1100 seats, not incl. land) $50,000,000 Included as a future project South Harnett/Lillinqton or Hiqhland High School $90,000,000 Included as a future project Highland Elementary School Addition (300 seats with cafe expansion} $7,471,000 Included as a future proiect Overhills Elementary School Addition (300 seats with cafe expansion) $7,471,000 Included as a future project Tier 2 Projects (2 to 4 years) Lafayette Elementary School Gym Renovations/New Cafeteria $5,000,000 Included as a future project North Harnett Primary Renovations TBD Not submitted as CIP request Wayne Ave. Elementary Renovations TBD Not submitted as CIP request Tier 3 Proiects (5 to 9 vears) Buies Creek Elementary School Replacement $28,000,000 Included as a future project Western Harnett-area Elementary School $31,300,000 Not submitted as CIP request Northern Harnett-area Elementary School $31,300,000 Not submitted as CIP request STAR Academy Renovations/Replacement TBD Included as a future project Tier 4 Projects (10 to 15 years) Western Harnett-area Middle School $50,000,000 Not submitted as CIP request-beyond CIP timeframe Northwestern Harnett-area Middle School (land procured) $50,000,000 Not submitted as CIP request-beyond CIP timeframe HCHS/THS/WHHS Renovations TBD Not submitted as CIP request-beyond CIP timeframe Other School Renovations (school-by-school basis) TBD Not submitted as CIP request-beyond CIP timeframe Tier 5 (prioritize as resources become available) A portion of this project is included in the Ben haven project, Harnett County Early College<@ Benhaven $3,000,000 includinq parkino and renovatino the ovm and attached classrooms New School Transportation Facility $6,415,522 Included as a future project New Custodial/Storage Facility TBD Not submitted as a CIP request Gentry Educator Development Center TBD Not submitted as a CIP request Harn,att County 2022-2028 Recommended Capital Improvements Program Page 2 111620a HCBOC Page 457 As the list above demonstrates, there are significant future projects on the horizon, namely school facilities and construction of a new housing unit at the county's detention center, which is projected to need an addition around 2030. All of these projects will require that the county issue debt to in order to fund them. Harnett County already has a fairly high debt burden (figures below are from the NC Treasurer's 2019 Debt Analysis and do NOT include the Erwin and Northwest Harnett borrowings of approximately $70.5million): • The debt to appraised value ratio is 2.25%. The average ratio of counties 100,000 to 250,000 population is 1.29%. The highest ratio in the population group is 2.6%. • Harnett County's debt per capita (what each resident would owe if the debt had to be repaid today) is $1,472. The average debt per capita for the population group is $1,208. The highest debt per capita in this group is $1,977. The county currently contributes $11 million from the general fund to fund existing and planned future debt. In addition, sales tax restricted for education is accumulated for debt. The county should be judicious about issuing new debt and work closely with Harnett County Schools to identify top priorities for funding. Recommended Changes Recommended changes to the 2022-2028 CIP include: Harnett County Schools • Establish an annual Maintenance Fund to address critical mechanical systems and roofs beginning in FY 2022. HCS identified a number of chillers, boilers, cooling towers, and roofs that are either past or nearing the end of their useful lives. Funds will be set aside in a separate capital reserve and roll from year to year, giving the school system a reliable source for funding these critical needs. [+9,841,415]. • Fund other small facility upgrades with lottery proceeds. In FY 2022, the CIP recommends funding camera upgrades [+317,715] and electronic door locks [+394,092] from the current balance in lottery proceeds. Going forward, 35% of the previous year's lottery proceeds will be available for future needs. The county currently allocates 65% of the previous year's lottery proceeds as capital outlay. The capital outlay appropriation is not changed, and the allocations shown in the CIP are in addition to capital outlay. Harnett County 2022-2028 Recommended Capital Improvements Program • Reflect facilities already approved that are being funded through the $100M general obligation bond approved in 2014. The recommended CIP reflects three school projects already underway: Erwin Elementary School replacement [+31,027,797], new Northwest Elementary School [+37,806,430], and Johnsonville Elementary Phase 1 renovation [+5, 100,000]. Other projects: Other projects are recommended as requested by the agency or department, unless otherwise noted. • Broadband Expansion Initiative: Working in partnership with a private internet service provider, the Harnett County Board of Commissioners has already approved the project to expand broadband service to unserved and underserved areas of the county in FY 2021. In addition to a $2M transfer from general fund balance, the county is applying for a grant to cover the remaining portion of the project [+3,985,000]. • Central Carolina Community College (CCCC) --Parking Lot Resurfacing: Resurface remaining parking areas and circulation drives at the main Harnett campus in FY 2022 to be funded through capital reserves [+160,338]. • Emergency Medical Services (EMS) --Cardiac Monitors Replacement: Replace all cardiac monitors to ensure consistent technology across all emergency units in FY 2027 [+610,855]. • Emergency Medical Services (EMS) --Convalescent Transport Unit Replacements: Last year's CIP had a project for the initial purchase of these vans. Because of high mileage, they must be replaced every three years. An analysis showed that even though the vans are replaced more frequently than ambulances, they are more cost effective overall because of lower fuel and maintenance costs. The replacements will be funded from capital reserves [ +67 4, 182]. • Emergency Services --Old Jail Demolition and Relocation of Building Systems: An engineer has developed a cost estimate for this project, which was in last year's CIP as a future project. To ensure the health and safety of Emergency Services employees, the CIP recommends funding in FY 2021 from capital reserves [ +431,917]. • Harnett Regional Jetport (HRJ) -· Master Plan Update: The county must spend federal funds before the end of FY 2021 or they will revert, and the state has not moved forward on the Lighting and Apron Expansion projects. The airport master plan has not been updated since 2005. Because of requests to develop outside the area identified in the 2005 Page 3 111620a HCBOC Page 458 master plan and to maintain eligibility for future federal funding, the CIP recommends funding the master plan update over three years, beginning in FY 2021. Ninety percent of the project costs will be covered by federal funds, and the remaining 10% ($45,000) will be funded from the Airport Capital Reserve [+450,000]. • Information Technology·· Fiber Extension Information Technology River Fiber: Funding to construct a one-mile fiber connection across the Cape Fear River in Lillington to provide better network redundancy is recommended in FY 2028 [+230,750]. • Parks & Recreation .. Benhaven Community Park Redevelopment: Funding from the Parks Capital Reserve is recommended in FY 2021 to rehabilitate existing ball fields and playground and construct a picnic shelter at the Old Benhaven School to address recreation needs and safety concerns. The project complements the county's overall effort to rehabilitate and reuse the old school for county and community needs [+139,000]. • Parks & Recreation ·· Patriots Park Development Phase 2: With Phase 1 being completed very soon, funding from the Parks Capital Reserve to complete Phase 2 development of Patriots Park is recommended in FY 2021. Phase 2 improvements include constructing a picnic shelter and playground, which were requested by the community [+96,000]. • Parks & Recreation ·· Shawtown Community Park Development: Funding from the Parks Capital Reserve is recommended in FY 2021 to develop improvements at the park located on the former Shawtown School site, including a walking trail, fitness stations, playground, and picnic shelter [+130,450]. • Solid Waste .. Northwest Convenience Center Relocation: Using funds from the Solid.Waste Capital Reserve, in FY 2021 relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area [+494,254]. Add Future Projects: • Central Carolina Community College (CCCC) ·· Drainage System Repair: Repair the drainage system located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington. This project was requested for funding, but a detailed analysis of the system and cost estimate is needed before this project can move forward. Harn~tt County 2022-2028 Recommended Capital Improvements Program • Hamett County Schools -· Buies Creek Elementary School Replacement: Replace the district's second oldest remaining, 39,454-square-foot school, located at 340 Main Street, Buies Creek, with a new school to be located on a new site. • Hamett County Schools·· Highland Elementary School Expansion: Construct 40,000 square feet of classroom space and expand the cafeteria by 2,000 square feet at Highland Elementary, located at 1915 Buffalo Lake Road, Sanford, to alleviate severe overcrowding. • Hamett County Schools --Johnsonville Elementary School Phase 2 Expansion & Renovation: Construct a 27,500-square-foot addition to Johnsonville Elementary, located at 18495 NC 27 West, Cameron, to replace classroom space that is being demolished in Phase 1. • Hamett County Schools·· Lafayette Elementary School Renovation: Renovate Lafayette Elementary School, located at 108 Lafayette School Road, once a portion of students have moved to the new Northwest Harnett Elementary School. • Hamett County Schools --Maintenance Projects: In a future CIP, consider funding for Overhills High tennis court resurfacing, South Harnett windows replacement, and STAR Academy windows replacement when cost estimates have been obtained. • Hamett County Schools --New South Hamett Lillington Middle School: Construct a new 174,000-square-foot school to accommodate 1,200 students and to alleviate existing and projected overcrowding at Harnett Central and Overhills middle schools. • Hamett County Schools ·· New South Hamett Lillington/Highland High School: Construct a new 305,250-square-foot high school to accommodate 1,850 students and alleviate existing and projected overcrowding at Overhills and Harnett Central high schools. • Hamett County Schools .• Overhills Elementary School Expansion: Construct a 19,500-square-foot addition of classroom space at Overhills Elementary, located at 2626 Ray Road, Spring Lake, to alleviate overcrowding and replace mobile units. • Hamett County Schools·· STAR Academy Facility Improvements: Replace windows and condition the gym at the ST AR Academy, located at 900 11th Street, Lillington to address facility concerns and to allow the Board of Education to host large meetings and events in the gym. • Hamett County Schools --Transportation Maintenance Facility Replacement: Construct a new transportation facility to replace the Page4 111620a HCBOC Page 459 existing facility, located at 8 West Harnett Street, Lillington, to provide adequate space to service district buses and other vehicles. • Harnett County Sheriff's Evidence Storage and Crime Scene Processing Bay: Construct a new 1,800-square-foot building on the Sheriffs Office site to relocate the crime scene processing bay and give the Sheriffs Office additional evidence storage space. The project was requested for funding, but a cost estimate for the site work involved was not received before the CIP deadline. • Cape Fear Shiner County Park Development (Phase 2): Develop Phase 2 of the Cape Fear Shiner County Park, including a playground, a picnic shelter, and restroom facility. Engineering services to determine how best to serve the site with sewer and to estimate the cost of restroom building will be needed before this project can move forward. • Neills Creek Park Restrooms, Concession and Maintenance Building: Construct a new restroom, concession, and maintenance storage building adjacent to the Neills Creek Park Middle School athletic fields and tennis courts to serve the school's athletic teams and residents using the facility. A cost estimate for the restroom building is needed before the project can be funded. The CIP includes both summaries of major projects, revenues and operating expenses and detailed descriptions of each project, including justifications, cost detail, funding sources, and impacts on the operating budget. Assumptions Generally, construction costs are infiated 6% per year. Staff also recommends a 5-10 percent contingency for most projects. Other project costs, such as equipment, and operating costs are usually infiated by a factor of 3% per year, unless there is good reason to use another infiationary factor (which will be noted). Operating costs are generally infiated 3% per year, unless costs are fixed by contract. Harnett County 2022-2028 Recommended Capital Improvements Program Page 5 111620a HCBOC Page 460 Readers Guide Project Budget: The budget for the project as approved by project ordinance or as approved in the FY 2021-2027 CIP. Project Element: Expense Funding Source: Revenue Operating Effect: Impact on Operating Budget. Benhaven (former) School Renovation Renovate the former Benhaven School campus, located at 2815 Olivia Road, Sanford, to allow for reuse by various county functions. an early college, and community partner organizations. First, focus on stabilizing the roofs and HVAC systems to maintain current facilities and prevent further deterioration following Harnett County Schools vacating the campus in preparation for renovation. Second, prepare site for use by early college and Parks & Recreation by demolishing the cafeteria building and adding parking where the building once stood, and renovating the gymnasium and attached classrooms for use as an early college. Finally, in a future phase, for which funding has not been identified, develop a more detailed scope and obtain cost estimates for the renovating of the remaining buildings on the campus. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY2022 FY 2023 FY 2024 FY2025 FY 2026 FY 2027 FY2028 Totals Project Element Architectural Design & ConstNction Ar. 0 14,000 0 0 0 0 0 0 0 0 14,000 Construction 836.455 86,002 409.925 546.614 0 110.050 0 0 0 0 1,152,591 Furnishings & Equipment 0 137,057 9,811 0 0 0 0 0 0 0 146.868 Total Project Element 836,455 237,059 419,736 546,614 0 110,050 0 0 0 0 1,313,459 Funding Source Capital Reserves 143,572 0 0 41,750 0 110,050 0 0 0 0 151,800 General Fund Operating Revenue 0 57,959 0 0 0 0 0 0 0 0 57,959 General Obligation Bonds 692,883 179.100 419,736 3,987 0 0 0 0 0 0 602,823 Harnett Regional Water 0 0 0 500,877 0 0 0 0 0 0 500,877 TotalFundlng Source 836,455 237,059 419,736 546,614 0 110,050 0 0 0 0 1,313,459 Operating Effect Debt SeNice 0 159,388 155,676 151,036 146,395 141,755 137,115 132.475 127,835 123,195 1.274,870 General Fund Operating Revenue 0 57.959 0 0 0 0 0 0 0 0 57,959 Increased Operating Costs 0 30.000 30,488 47,167 48,581 50.038 51,539 53,085 54,678 56.623 422,199 Transfer from General Fund 0 0 0 78,433 36,683 36,683 0 0 0 0 151,800 TotalOperatlng Effect 0 247,347 186.164 276,636 231,660 228,477 188,654 185,560 182,513 179,818 1.906.&28 Define Problem Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. After negotiations with the Board of Education, the former school was turned over to the county on September 25, 2019. Another tract was conveyed in October, when it was discovered that it was not included in the original deed. The community has expressed interest in saving and repurposing the old school. County staff developed and presented a plan for a community center with Harriett County 2022-2028 Recommended Capital Improvements Program Project Status Project Totals: Totals all expenditures and revenues, even those expended or received in previous years. Totals operating costs, but not those spent prior to FY 2020. Page6 111620a HCBOC Page 461 Action Summary Below is a summary of the status of projects in the CIP. Those that are shown as "approved" have already been approved by the Board of Commissioners, either in the FY 2021-2027 or by separate action and there is no substantial change in the project. New Broadband Expansion Initiative Central Carolina Community College (CCCC) --Parking Lot Resurfacing Emergency Medical Services (EMS) --Cardiac Monitors Replacement Emergency Medical Services (EMS) -Convalescent Transport Unit Replacements Emergency Services --Old Jail Demolition and Relocation of Building Systems Harnett County Schools --Camera Upgrades Harnett County Schools --Electronic Door Locks Harnett County Schools --Erwin Elementary School Replacement Harnett County Schools --Johnsonville Elementary School Phase 1 Expansion & Renovation Harnett County Schools --Maintenance Fund Harnett County Schools --New Northwest Harnett Elementary School Harnett Regional Jetport (HRJ) --Master Plan Update Information Technology --Fiber Extension Parks & Recreation --Benhaven Community Park Redevelopment Parks & Recreation --Patriots Park Development Phase 2 Parks & Recreation --Shawtown Community Park Development Solid Waste --Northwest Convenience Center Relocation Approved-No Contracts Board of Elections Voting Equipment Replacement Emergency (VIPER) Radios Replacement Emergency Medical Services (EMS) --Emergency Transport Unit Remounts Emergency Medical Services (EMS) --Emergency Transport Unit Replacements Fleet Management and Replacement System Harnett County Sheriff --Capital Reserve Harnett County Sheriff --Detention Center Security Intercom Replacement Harnett County Sheriff --Detention Center Video Surveillance System Upgrade Harnett Regional Jetport (HRJ) --Airfield Lighting Rehabilitation Harnett Regional Jetport (HRJ) --Apron Expansion Parks & Recreation --Capital Reserve Appropriations Parks & Recreation --Greenway Trail Construction Capital Reserve Appropriation Social Services and Commons Area Roof Replacement Solid Waste --Bulldozer Replacement Approved-No Contracts (part) Benhaven (former) School Renovation Harnett County 2022-2028 Recommended Capital Improvements Program Page 7 111620a HCBOC Page 462 Approved-Contracts Let Emergency Radio System --Northwest Harnett Radio Tower Replacement Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Harnett County Sheriff --911 Dispatching Software Replacement Harnett County Sheriff --Records Software Replacement Parks & Recreation --Cape Fear Shiner Park Development Phase 1 Parks & Recreation --Patriots Park Development Phase 1 Public Library --Radio Frequency Identification (RFID) Installation Tax Office --Reappraisal Fund Completed Parks & Recreation --Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Future Animal Services --Animal Shelter Replacement Central Carolina Community College (CCCC) --Drainage System Repair Courthouse Shell-Space Upfit Fleet Maintenance Facility Improvement or Replacement Harnett County Schools --Buies Creek Elementary School Replacement Harnett County Schools --Highland Elementary School Expansion Harnett County Schools --Johnsonville Elementary School Phase 2 Expansion & Renovation Harnett County Schools --Lafayette Elementary School Renovation Harnett County Schools --Maintenance Projects Harnett County Schools --New South Harnett Lillington Middle School Harnett County Schools --New South Harnett Lillington/Highland High School Harnett County Schools --Overhills Elementary School Expansion Harnett County Schools --STAR Academy Facility Improvements Harnett County Schools --Transportation Maintenance Facility Replacement Harnett County Sheriff --Detention Center Housing Unit Addition Harnett County Sheriff --Evidence Storage & Crime Scene Processing Bay Harnett County Sheriff --Generator Purchase and Installation Harnett Regional Jetport (HRJ) --New Terminal Construction HVAC Control Upgrades and Standardization in Multiple Locations Parks & Recreation --Anderson Creek Park Development (Future Phases) Parks & Recreation --Boone Trail Park Development Parks & Recreation --Cape Fear Shiner Park Development Phase 2 Parks & Recreation --Neills Creek Park Restroom, Concession & Maintenance Building Parks & Recreation --Neills Creek Park Roadway Construction Parks & Recreation --Northwest Harnett Park Development Public Library --Mobile Outreach Vehicle Public Library --Western Harnett Service Expansion Harnrtt County 2022-2028 Recommended Capital Improvements Program Page 8 111620a HCBOC Page 463 Total Cost of Each Project by Year Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals ill Harnett County Sheriff --911 Dispatching Software 72,356 369,247 0 0 0 0 0 0 0 441,603 Replacement Total 911 72,356 369,247 0 0 0 0 0 0 0 441,603 General Benhaven (former) School Renovation 237,059 419,736 546,614 0 110,050 0 0 0 0 1,313,459 Board of Elections Voting Equipment Replacement 0 0 334,278 0 0 0 0 0 0 334,278 Broadband Expansion Initiative 0 3,985,000 0 0 0 0 0 0 0 3,985,000 Central Carolina Community College (CCCC) --Parking 0 0 160,338 0 0 0 0 0 0 160,338 Lot Resurfacing Emergency (VIPER) Radios Replacement 0 0 0 0 0 2,745,883 0 0 0 2.745,883 Emergency Medical Services (EMS) --Cardiac Monitors 0 0 0 0 0 0 0 610,855 0 610,855 Replacement Emergency Medical Services (EMS) --Convalescent 0 0 0 82,898 85,244 87,591 135,937 139,483 143,029 674,182 Transport Unit Replacements Emergency Medical Services (EMS) --Emergency 192,562 182,608 0 0 0 102,260 0 0 0 477,430 Transport Unit Remounts Emergency Medical Services (EMS) --Emergency 0 0 171,776 353,558 496,661 510,331 262,000 268,835 275,670 2,338,831 Transport Unit Replacements Emergency Radio System --Northwest Harnett Radio 190,532 639,805 0 0 0 0 0 0 0 830,337 Tower Replacement Emergency Services --Old Jail Demolition and 0 431,917 0 0 0 0 0 0 0 431,917 Relocation of Building Systems Fleet Management and Replacement System 200,000 150,000 200,000 200,000 200,000 0 0 0 0 950,000 Harnett County Resource Center & Library and 15,718,821 10,583,677 0 0 0 0 0 0 0 26,302,498 Department of Social Services (DSS) Addition Harnett County Schools --Camera Upgrades 0 0 317,715 0 0 0 0 0 0 317,715 Harnett County Schools --Electronic Door Locks 0 0 394,092 0 0 0 0 0 0 394,092 Harnett County Schools --Erwin Elementary School 1,960,706 17,410,050 11,657,041 0 0 0 0 0 0 31,027,797 Replacement Harnett County 2022-2028 Recommended Capital Improvements Program Page 9 111620a HCBOC Page 464 Total Cost of Each Project by Year Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals Harnett County Schools --Johnsonville Elementary 0 208,300 4,891,700 0 0 0 0 0 0 5,100,000 School Phase 1 Expansion & Renovation Harnett County Schools --Maintenance Fund 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841,415 Harnett County Schools --New Northwest Harnett 731,680 9,314,250 16,439,000 11,321,500 0 0 0 0 0 37,806,430 Elementary School Harnett County Sheriff --Capital Reserve 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 Harnett County Sheriff --Detention Center Security 0 130,612 0 0 0 0 0 0 0 130,612 Intercom Replacement Harnett County Sheriff --Detention Center Video 64,641 0 247,030 0 0 0 0 0 0 311,671 Surveillance System Upgrade Harnett County Sheriff --Records Software 139,632 0 0 0 0 0 0 0 0 139,632 Replacement Harnett Regional Jetport (HRJ) --Airfield Lighting 0 223,107 2,007,961 0 0 0 0 0 0 2,231,068 Rehabilitation Harnett Regional Jetport (HRJ) --Apron Expansion 267,377 4,289 0 3,548,917 0 0 0 0 0 3,820,583 Harnett Regional Jetport (HRJ) --Master Plan Update 0 150,000 250,000 50,000 0 0 0 0 0 450,000 Information Technology -Fiber Extension 0 0 0 0 0 0 0 0 230,750 230,750 Parks & Recreation --Benhaven Community Park 0 139,000 0 0 0 0 0 0 0 139,000 Redevelopment Parks & Recreation --Cape Fear Shiner Park 729,276 78,728 0 0 0 0 0 0 0 808,004 Development Phase 1 Parks & Recreation --Capital Reserve Appropriations 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Parks & Recreation --Greenway Trail Construction 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 Capital Reserve Appropriation Parks & Recreation --Neills Creek Tennis Courts and 411,000 0 0 0 0 0 0 0 0 411,000 Western Harnett Middle School Baseball and Softball Fields lighting Parks & Recreation --Patriots Park Development 391,539 12,998 0 0 0 0 0 0 0 404,537 Phase 1 Parks & Recreation --Patriots Park Development 0 96,000 0 0 0 0 0 0 0 96,000 Phase 2 Parks & Recreation --Shawtown Community Park 0 130,450 0 0 0 0 0 0 0 130,450 Development Harn.et! County 2022-2028 Recommended Capital Improvements Program Page 10 111620a HCBOC Page 465 Total Cost of Each Project by Year Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals Public Library --Radio Frequency Identification (RFID) 0 99,872 0 0 0 0 0 0 0 99,872 Installation Social Services and Commons Area Roof Replacement 0 0 299,880 0 0 0 0 0 0 299,880 Tax Office --Reappraisal Fund 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Total General 25,171,514 45,793,199 40,798,840 17,706,873 3,041,955 5,596,065 2,697,937 3,319,173 2,949,449 147,075,005 Solid Waste Solid Waste --Bulldozer Replacement 0 408,689 0 0 0 0 0 0 0 408,689 Solid Waste --Northwest Convenience Center 0 494,254 0 0 0 0 0 0 0 494,254 Relocation Total Solid Waste 0 902,943 0 0 0 0 0 0 0 902,943 Harnett County 2022-2028 Recommended Capital Improvements Program Page 11 111620a HCBOC Page 466 Funding Sources The table below shows a summary of the funding sources for GIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals ---ill 911 Funds 32,380 165,240 0 0 0 0 0 0 0 197,620 Transfer from Radio Project Cap Reserve 39,976 204,007 0 0 0 0 0 0 0 243,983 Total 911 72,356 369,247 0 0 0 0 0 0 0 441,603 General Airport Capital Reserve 28,843 37,740 225,796 202,935 0 0 0 0 0 495,314 Asset Forfeiture Funds 139,632 0 0 0 0 0 0 0 0 139,632 Bond Premium 3,847,498 3,899,857 0 0 0 0 0 0 0 7,747,355 Capital Reserves 192,562 639,493 2,449,437 2,126,498 2,091,955 4,593,781 1,797,937 2,419,173 2,049,449 18,360,285 General Fund Fund Balance 0 2,000,000 0 0 0 0 0 0 0 2,000,000 General Fund Operating Revenue 57,959 0 0 0 0 0 0 0 0 57,959 General Obligation Bonds 2,550,806 22,852,479 32,291,728 11,321,500 0 0 0 0 0 69,016,513 Grants, Gifts, Etc. 603,171 2,438,924 2,032,165 3,105,940 0 0 0 0 0 8,180,200 Harnett Regional Water 0 600,000 1,200,877 0 0 0 0 0 0 1,800,877 Installment Debt 10,303,114 10,573,297 0 0 0 0 0 0 0 20,876,411 Interest 258,209 10,380 0 0 0 0 0 0 0 268,589 Lottery Proceeds 731,680 0 711,807 0 0 0 0 0 0 1,443,487 Parks Capital Reserve 756,178 417,812 0 0 0 0 0 0 0 1,173,990 Sheritrs Capital Reserve 64,641 130,612 247,030 0 0 0 0 0 0 442,283 Transfer from General Fund 5,446,689 1,552,800 1,640,000 950,000 950,000 750,000 900,000 900,000 900,000 13,989,489 Transfer from Radio Project Cap Reserve 190,532 639,805 0 0 0 252,284 0 0 0 1,082,621 Total General 25,171,514 45,793,199 40,798,840 17,706,873 3,041,955 5,596,065 2,697,937 3,319,173 2,949,449 147,075,005 Harnrtt County 2022-2028 Recommended Capital Improvements Program Page 12 111620a HCBOC Page 467 Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Solid Waste Solid Waste Capital Reserve Solid Waste Fund Balance Solid Waste Operating Budget Total Solid Waste Prior to FY 2021 0 0 0 0 Current Year: FY 2021 902,943 0 0 902,943 Harnett County 2022-2028 Recommended Capital Improvements Program Year 1: Year 2: FY 2022 FY 2023 0 0 0 0 0 0 0 0 Year 3: Year 4: Year 5: Year 6: Year 7: FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals 0 0 0 0 0 902,943 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 902,943 Page 13 111620a HCBOC Page 468 Operating Budget Effects The table below shows the combined effect on the operating budget of the recommended projects for the next seven years. Operating effects include debt service, increased operating costs, decreased operating costs, additional revenues, and appropriation of revenue necessary to fund the project. General Prior to FY 2021 Debt Service 1,078,280 Decreased Costs 0 General Fund Operating Revenue 57,959 Increased Operating Costs 30,000 Increased Revenue 0 Transfer from General Fund 4,361,201 Total General 5,527,440 Solid Waste Decreased Costs 0 Transfer from Solid Waste Fund 0 Total Solid Waste 0 Current Year: FY 2021 Year 1: FY 2022 Year 2: Year 3: FY 2023 FY 2024 Year 4: Year 5: Year 6: Year 7: FY 2025 FY 2026 FY 2027 FY 2028 3,300,396 8,503,348 8,288,612 8,068,576 7,843,239 7,617,903 7,392,567 7,167,231 -116,049 -164,859 -162,959 -162,959 -164,859 -166,759 -166,182 -162,382 0 0 0 0 0 0 0 0 408,670 616,991 616,216 711,374 705,140 732,349 737,809 755,106 -1,850 -4,250 -4,350 -4,350 -4,350 -4,350 -4,350 -4,350 3,561,606 4,873,483 3,934,329 3,571,080 3,140,428 2,642,228 2,562,641 2,392,778 7,152,773 13,824,713 12,671,848 12,183,721 11,519,599 10,821,371 10,522,485 10,148,383 -12,000 -18,000 -25,000 -30,625 -2,500 -2,500 -2,500 -2,500 902,943 0 0 0 0 0 0 0 890,943 -18,000 -25,000 -30,625 -2,500 -2,500 -2,500 -2,500 Harn~tt County 2022-2028 Recommended Capital Improvements Program Page 14 111620a HCBOC Page 469 Completed Proiects The following projects were completed as of June 30, 2020. Project Name Brief Descr!_Q_tion Boone Trail School (former) Demolition Demolish the former Boone Trail Elementary School, located at 8500 Old US 421, Lillington, which was destroyed by fire May 4, 2019. Harnett County 2022-2028 Recommended Capital Improvements Program Final Project Budget $239,000 Final Cost $231,395 Completion Date 9/15/19 Page 15 111620a HCBOC Page 470 911 Fund Projects Harnett County 2022-2028 Recommended Capital Improvements Program Page 16 111620a HCBOC Page 471 Harnett County Sheriff --911 Dispatching Software Replacement Approved-Contracts Let Upgrade the County's 911 Software to the latest version to improve emergency service dispatch, to continue to receive support from the vendor, and to join the statewide emergency services network. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Software & Implementation 362,728 72,356 369,247 0 0 0 0 0 0 0 441,603 Software Maintenance 134,860 0 0 0 0 0 0 0 0 0 0 Total Project Element 497,588 72,356 369,247 0 0 0 0 0 0 0 441,603 Funding Source 911 Funds 222,674 32,380 165,240 0 0 0 0 0 0 0 197,620 Transfer from Radio Project Cap Reser 274,914 39,976 204,007 0 0 0 0 0 0 0 243,983 TotalFunding Source 497,588 72,356 369,247 0 0 0 0 0 0 0 441,603 Define Problem The existing computer-aided dispatch (CAD) software is out of date. The software does not allow the 911 center to receive videos and pictures sent by text message. The existing system does not accurately track vehicle locations, so that the closest responder can be dispatched. The vendor is no longer adding features or upgrading the existing software. Meanwhile, the state is implementing a new statewide IP network for emergency services, but the existing CAD software is not compatible with the new network. According to the state's website on the project, the new network: "routes 911 calls based on the caller's location, as opposed to the wireless tower that received the 911 calls; delivers text-to-911 in a reliable way with the same priority as a 911 call; delivers video-to-911; provides for 911 call load sharing among PSAPs during emergencies, so that when a storm overloads one PSAP, a neighboring PSAP can automatically receive overflow calls; and provides accurate, reliable, and timely location information for 911 telecommunicators and field responders, especially for wireless and other nomadic 911 callers." Recommended Solution Upgrade the existing software to the latest version to keep data migration, setup and training as simple as possible. Alternatives •Do nothing: Failure to upgrade the software will mean the county cannot meet state and national standards for receiving 911 calls and will not be able to join the statewide network. Since the vendor is no longer upgrading this version of the software, future support may not be available. •Beplace the existing software with a new CAD product: While a comprehensive evaluation of CAD systems had not been conducted, switching to an entirely new system will require much more training and implementation services, a time-consuming process. The county would like to join the state network as soon as the new software is implemented. •tlpgrade the existing software to the latest version. This alternative is recommended. Current Stage of Project The software has been installed on servers and being tested. Dispatchers are training on new software the week of September 28th and October 12th. The 911 Center will go live with new software on November 17th. Harnett County 2022-2028 Recommended Capital Improvements Program Page 17 111620a HCBOC Page 472 Harnett County Sheriff --911 Dispatching Software Replacement Approved-Contracts Let Operating Impact There is no impact to the operating budget. Harn~tt County 2022-2028 Recommended Capital Improvements Program Page 18 111620a HCBOC Page 473 General Fund Projects Harnett County 2022-2028 Recommended Capital Improvements Program Page 19 111620a HCBOC Page 474 Benhaven (former) School Renovation Approved-No Contracts (part) Renovate the former Benhaven School campus, located at 2815 Olivia Road, Sanford, to allow for reuse by various county functions, an early college, and community partner organizations. First, focus on stabilizing the roofs and HVAC systems to maintain current facilities and prevent further deterioration following Harnett County Schools vacating the campus in preparation for renovation. Second, prepare site for use by early college and Parks & Recreation by demolishing the cafeteria building and adding parking where the building once stood, and renovating the gymnasium and attached classrooms for use as an early college. Finally, in a future phase, for which funding has not been identified, develop a more detailed scope and obtain cost estimates for the renovating of the remaining buildings on the campus. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 0 14,000 0 0 0 0 0 0 0 0 14,000 Construction 836,455 86.002 409,925 546,614 0 110,050 0 0 0 0 1,152,591 Furnishings & Equipment 0 137,057 9,811 0 0 0 0 0 0 0 146,868 Total Project Element 836,455 237,059 419,736 546,614 0 110,050 0 0 0 0 1,313,459 Funding Source Capital Reserves 143,572 0 0 41,750 0 110,050 0 0 0 0 151,800 General Fund Operating Revenue 0 57,959 0 0 0 0 0 0 0 0 57,959 General Obligation Bonds 692,883 179,100 419,736 3,987 0 0 0 0 0 0 602,823 Harnett Regional Water 0 0 0 500,877 0 0 0 0 0 0 500,877 Totalfunding Source 836,455 237,059 419,736 546,614 0 110,050 0 0 0 0 1,313,459 Operating Effect Debt Service 0 159,388 155,676 151,036 146,395 141,755 137,115 132,475 127,835 123,195 1,274,870 General Fund Operating Revenue 0 57,959 0 0 0 0 0 0 0 0 57,959 Increased Operating Costs 0 30,000 30,488 47,167 48,581 50,038 51,539 53,085 54,678 56,623 422,199 Transfer from General Fund 0 0 0 78,433 36,683 36,683 0 0 0 0 151,800 TotalOperating Effect 0 247,347 186,164 276,636 231,660 228,477 188,654 185,560 182,513 179,818 1,906,828 Define Problem Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. After negotiations with the Board of Education, the former school was turned over to the county on September 25, 2019. Another tract was conveyed in October, when it was discovered that it was not included in the original deed. The community has expressed interest in saving and repurposing the old school. County staff developed and presented a plan for a community center with Harn/lit County 2022-2028 Recommended Capital Improvements Program Page 20 111620a HCBOC Page 475 Benhaven (former) School Renovation Approved-No Contracts (part) dedicated space for Parks & Recreation and the Harnett County Public Library, along with satellite space for other County departments to provide services, and space that could be leased to partner organizations to provide additional services. Harnett County Schools has also expressed interest in locating an early college on the site. The county engaged Ellington Design Group in FY 2019 to evaluate the buildings on the site and determine the scope of work needed to bring the buildings up to code. A space program and feasibility study will need to be done to determine the full cost of the renovations. The former Benhaven School campus is in an advantageous location to provide additional county and other services to residents living in the unincorporated areas of western Harnett County. Residents in this part of the county have asked for more engagement from the county and members of the Benhaven Community have expressed an interest in seeing the former campus reused. The following buildings are available on the campus: Building 1: The main school building is 24,662 square feet and includes several offices near the entrance, along with a number of classrooms and a large auditorium. Potential uses for this space include occupation by County departments and partner organizations -both with permanent space for Parks & Recreation functions and a Public Library location, and space available for use by other County departments and partner organizations for service provision. Preserving the auditorium has been identified as a key concern, since this is one of the largest assembly spaces in the county. Building 2: The shop/media center building is 6,771 square feet. Immediately after the roof and conditioning issues are addressed, Parks & Recreation would like to use a portion of this building to establish a presence on the campus, to provide space for equipment to maintain the campus, and to serve as a base for maintenance of sites around this part of the county. A portion of this building could also be used as a meeting space or by a partner organization. Building 3: The preschool building is 4,670 square feet. The County is currently exploring several options for this building including using this space for a satellite Public Library location (as an alternative to locating the Library in the main school building), demolishing the building, or selling it for use by another entity. The gymnasium building (square footage unknown). Harnett County Schools would like to establish another campus of Harnett Early College in the gymnasium and attached classrooms. The gym would be shared with Parks and Recreation for use outside school hours. Additionally, the site includes athletic fields, a playground, and open space, which Parks & Recreation would like to use. A related project to rehabilitate these facilities for recreational use is included in the CIP. Connection to county sewer is planned in FY 2022. Recommended Solution Over multiple phases, develop the site to preserve most of the existing buildings and renovate them for a community center, branch library, parks maintenance shop, early college, and other county and community uses. First, in FY 2020 and 2021 stabilize the buildings by conditioning them, repairing the shop roof, replacing the library roof, providing a lock system, and establishing a presence by housing a Parks and Recreation crew on the site. Second, in FY 2021 demolish the cafeteria to provide adequate space for parking. Third, in the future, retain the services of an architect to provide a building program and cost estimate for work needed beyond the code updates specified by Ellington Design. Funds for the architect will need to be budgeted when the Board of Commissioners wants to move forward with the third phase. No funding is included for this future phase of the project. Alternatives Do nothing: If nothing is done, the buildings will continue to deteriorate, eventually to the point they cannot be used or the cost of renovation will not be feasible. The site will become overgrown and vandalism will likely continue, further damaging the buildings and creating a blighted area in the community. • Demolish all buildings. This option defeats the purpose of the county taking ownership of the site and does nothing to address the community's interest in preserving and repurposing the buildings or departments' interest in providing satellite offices. •But the property up for sale. While this could generate revenue for the county and eliminate the costs associated with renovation, it will also not address the needs expressed by the community of providing additional services. The county will also lose control over the future use of the site. Current Stage of Project This project is ongoing, and some parts of the project have been completed, including portions of the stabilization phase and some of the work required to accommodate use as an early college and by Parks & Recreation, specifically demolition of the old cafeteria has been completed; and painting the exterior and interior of the gym and classrooms has been done. Hamett County 2022-2028 Recommended Capital Improvements Program Page 21 111620a HCBOC Page 476 Benhaven (former) School Renovation Approved-No Contracts (part) Operating Impact There will be an increased operating impact for the Parks and Recreation Department and Public Library, as well as possible increased operating costs for other departments that provide services on site. Additional operating costs for the campus will include electrical, fuel, water, and maintenance supplies. Some of these costs could be offset by leasing space on the property to community partners and other organizations. $1.9M in general obligation bond proceeds have been allocated for this project, but cost estimates have not been obtained for all of the work. The debt service amount shown under operating impact is for the full $1.9M. Harnett County 2022-2028 Recommended Capital Improvements Program Page 22 111620a HCBOC Page 477 Board of Elections Voting Equipment Replacement Approved-No Contracts Replace 22 voting tabulators and 22 Automark ballot marking devices purchased in 2006, as requested by the Harnett County Board of Elections. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 334,278 0 0 334,278 0 0 0 0 0 0 334,278 Total Project Element 334,278 0 0 334,278 0 0 0 0 0 0 334,278 Funding Source Capital Reserves 334,278 0 0 334,278 0 0 0 0 0 0 334,278 TotalFunding Source 334,278 0 0 334,278 0 0 0 0 0 0 334,278 Operating Effect Decreased Costs 0 0 0 -26,460 -26,460 -26,460 -26,460 -26,460 -27,783 -27,783 -187,866 Increased Operating Costs 0 0 0 0 23,405 24,107 24,830 25,575 26,342 27.132 151,391 Transfer from General Fund 0 0 167,139 167,139 0 0 0 0 0 0 334,278 TotalOperating Effect 0 0 167,139 140,679 -3,055 -2,353 -1,630 -885 -1,441 -651 297,803 Define Problem In 2006 the Board of Elections used state and federal funds to purchase 22 M100 voting tabulators and 22 Automark ballot marking devices from Elections Systems & Software (ES&S). The machines have a useful life of 10 to 15 years and are nearing the end of this period. While ES&S will continue to service and repair the voting machines, the company has developed new voting machines, which have been certified by the State Board of Elections. Two other companies have been certified as well. As North Carolina counties replace their aging voter equipment, ES&S will likely change its focus to the new products. In the future it may become difficult to service the county's existing equipment if replacement parts can no longer be obtained. Although, the Elections Office has not had any machine failures yet, ES&S is having to repair more issues such as replacing batteries, clock chips, scanner bars, etc. The current vendor (ES&S) is still willing to maintain as long as replacement parts are available; however, the majority of counties are in the process of upgrading or will be soon. Recommended Solution The Board of Elections requests that the county fund the replacement of existing voting equipment before it starts to fail. In order to move forward with purchasing new equipment, the State Board of Elections requires that the county Board of Elections follow this process: 1) view a demonstration of the certified voting equipment at a public meeting; 2) make a preliminary recommendation to the Board of Commissioners; 3) test the equipment in at least one precinct during an election; 4) seek approval by the State Board of Elections after the test; and 5) make a final recommendation to the Board of Commissioners. The Elections Director recommends completing steps 1 and 2 at the beginning of FY 2022 so that the Board of Elections can test the equipment in the October or November 2021 municipal elections. The goal is to complete the process and have it ready for use during the 2022 primary election. Alternatives While the county can continue to repair existing equipment as long as replacement parts are available, the equipment is nearing the end of its useful life. Because of the five-step process to obtain approval for voting machines explained below, the county should plan the purchase and cannot decide in a short timeframe that it must be replaced. The State Board of Elections has certified three vendors. The local Board of Elections will hold a demonstration from these vendors as a first step in its process to replace the existing equipment. Harnett County 2022-2028 Recommended Capital Improvements Program Page 23 111620a HCBOC Page 478 Board of Elections Voting Equipment Replacement Approved-No Contracts Current Stage of Project There has been no change to this project Operating Impact The operating impact will be an annual maintenance contract/fee for the equipment. Harn?tt County 2022-2028 Recommended Capital Improvements Program Page 24 111620a HCBOC Page 479 Broadband Expansion Initiative New Recruit and partner with a qualified service provider to facilitate the development of cost-effective broadband in Harnett County, with a focus on the underserved and unserved areas. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 3,541,600 0 3,541,600 0 0 0 0 0 0 0 3,541,600 Engineering 443,400 0 443,400 0 0 0 0 0 0 0 443,400 Total Project Element 3,985,000 0 3,985,000 0 0 0 0 0 0 0 3,985,000 Funding Source General Fund Fund Balance 2,000,000 0 2,000,000 0 0 0 0 0 0 0 2,000,000 Grants, Gifts, Etc. 1,985,000 0 1,985,000 0 0 0 0 0 0 0 1,985,000 TotalFunding Source 3,985,000 0 3,985,000 0 0 0 0 0 0 0 3,985,000 Define Problem Broadband is not available to all county residents. With the coronavirus pandemic and greater use of Internet for school and work, now more than ever, our residents and businesses rely on adequate broadband. The incumbent providers serve 70 to 80% of the County, but some Internet service is barely usable at 1-5mbs . The federal guidelines state that 25mbs is the base standard to be considered high-speed broadband. Existing service providers have not expanded broadband access to all rural areas. The county needs a service provider to expand and provide broadband access in unserved and underserved areas. Since lack of broadband infrastructure is a significant barrier to economic growth, broadband initiative has been the Harnett Board of Commissioner's top legislative priority since 2014. In November 2018, Harnett County launched a broadband survey that encouraged residents to provide feedback on their current broadband capabilities. The county partnered with ECC Technologies, Inc. to conduct the online broadband assessment survey to determine the residences and businesses within the county who continue to struggle with limited access to Internet services, with a particular focus on broadband availability. Harnett County worked with local libraries and the county school district to ask residents and businesses to participate in this broadband assessment. This assessment was created to, verify availability of current broadband services in the county, to identify actual speeds available through the speed test, and collect information on demand for services from residents and businesses across these counties. Over 1,600 responses were received during the survey period with roughly 90% of responses marked as "complete" by the surveying tool. Only 10% were marked "partial," indicating the respondent abandoned the survey at some point. The survey indicated there is a clear and present need not only for access to true broadband service but for provider choice that shows how critical it is to find a solution that benefits as many residents as possible. While 85% of residential respondents stated they have Internet access at their home, only 32% are able to purchase the speed of service that they need. The primary reasons for respondents without Internet to lack Harnett County Broadband Assessment service is that it is simply unavailable (62%), with service being too expensive the second most common reason for having no home Internet (22%). Eighty-three percent of residential respondents without home Internet would sign up immediately if service were available, while only 2% said they would not sign up for Internet service, and 62% percent of homes without Internet have someone in their household who has difficulty completing homework. With North Carolina's requirement for digital textbooks and assignments, this presents a significant problem to Harnett County residents who either have no access to Internet services in their homes or who are unable to purchase the speeds they need. The data suggests that there are areas within the county which do not have access to sufficient broadband speeds and other areas of the county which have sufficient speed but no viable competitive option. Harnett County 2022-2028 Recommended Capital Improvements Program Page 25 111620a HCBOC Page 480 Broadband Expansion Initiative New Recommended Solution Recruit and partner with a nonincumbent company to offer broadband service. Alternatives •Do nothing. Over the past decade, our residents have asked the county for help in expanding broadband access. Incumbent providers have been reluctant to expand access beyond financially feasible areas •Belease an RFP to invite Internet Service Providers to expand service in Harnett County. Current providers are encouraged to consider this request, as well as new providers. It is anticipated that both fiber-based and fixed wireless-based solutions will be presented in the RFP responses and both will be considered. •Work directly with incumbent providers to expand their service. The county has attempted to do this over the last decade, but the conversations have not resulted in significant expansion of broadband access. Current Stage of Project Board of Commissioners adopted a broadband development capital project ordinance on October 5, 2020. Cloudwyze was selected as the vendor in mid-October. Cloudwzye applied for the NC GREAT Grant and awards will be announced on November 9, 2020. If awarded, the grant funds will be used for continued broadband expansion and development across the county 2020. Harnett County 2022-2028 Recommended Capital Improvements Program Page 26 111620a HCBOC Page 481 Central Carolina Community College (CCCC) --Parking Lot Resurfacing New Resurface approximately 10,210 square yards of pavement in four parking areas located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington to ensure the pavement does not deteriorate past the point that resurfacing is no longer possible. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 0 145,762 0 0 0 0 0 0 145,762 Contingency 0 0 0 14,576 0 0 0 0 0 0 14,576 Total Project Element 0 0 0 160,338 0 0 0 0 0 0 160,338 Funding Source Capital Reserves 0 0 0 160,338 0 0 0 0 0 0 160,338 TotalFunding Source 0 0 0 160,338 0 0 0 0 0 0 160,338 Operating Effect Transfer from General Fund 0 0 0 160,338 0 0 0 0 0 0 160,338 TotalOperating Effect 0 0 0 160,338 0 0 0 0 0 0 160,338 Define Problem Before 2019, all of the pavement at the main CCCC campus was original and had never been resurfaced. In 2019, CCCC bid a project to resurface circulation roads and parking areas and make ADA sidewalk improvements. Because bids came in higher than budget, CCCC was not able to complete the entire project and only higher priority areas, such as the main entrance drive, were resurfaced. The areas that were not resurfaced are beginning to fail. The gravel underneath the pavement is starting to show and the lots are holding water and have potholes. If resurfacing is not completed before the pavement fails, the college could be looking at replacement of the pavement, a much more expensive project than resurfacing. Recommended Solution Complete the resurfacing of pavement before it fails. Harnett County 2022-2028 Recommended Capital Improvements Program Page 27 111620a HCBOC Page 482 Emergency (VIPER) Radios Replacement Approved-No Contracts Replace 298 mobile and 288 portable radios before July 1, 2025 when the state will require the existing radios be upgraded. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 2,869,866 0 0 0 0 0 2,745,883 0 0 0 2,745,883 Total Project Element 2,869,866 0 0 0 0 0 2,745,883 0 0 0 2,745,883 Funding Source Capital Reserves 2,579,194 0 0 0 0 0 2,493,599 0 0 0 2,493,599 Harnett Regional Water 123,983 0 0 0 0 0 0 0 0 0 0 Transfer from Radio Project Cap Reser 166,689 0 0 0 0 0 252,284 0 0 0 252,284 TotalFunding Source 2,869,866 0 0 0 0 0 2,745,883 0 0 0 2,745,883 Operating Effect Transfer from General Fund 0 0 498,720 498,720 498,720 498,720 498,720 0 0 0 2,493,599 TotalOperating Effect 0 0 498,720 498,720 498,720 498,720 498,720 0 0 0 2,493,599 Define Problem Harnett County invested in the VIPER emergency radio system in 2013 and purchased radios for all emergency responders, including fire departments and towns. The radios will be at the end of their useful life in 2025. Motorola has stated it will end support of the radios in 2023, meaning that radios will be repaired only as long as replacement parts can be found. In the meantime, the county was just notified that the state is requiring that all radios on the VIPER network be upgraded by July 1, 2025 to receive time division multiple access (TOMA) programming. TOMA essentially divides each channel on the VIPER system into two separate talk paths and reduces the number of new frequencies that will be needed in the future. None of the radios originally purchased in 2013 comply with this requirement. A few radios have been purchased recently that meet this requirement. The state upgrade is dependent on the General Assembly appropriating funds for the Highway Patrol to upgrade its radios. Recommended Solution Fund the replacement of only county government radios, with Harnett Regional Water paying for its own radio replacements. Begin setting aside funds in FY 2021 and continue contributing to capital reserve for the following four years so that radios can be replaced before July 1, 2025. Monitor the state budget to determine if funds have been appropriated for the Highway Patrol. Notify outside agencies of the requirement to upgrade radios and invite them to partner with the county in obtaining the best pricing to replace their radios, if they wish to fund replacement. Alternatives •Dpgrade the radios to be TOMA compliant and postpone replacement of radios to a later date. This option requires the county to spend approximately $300,000 to upgrade radios that will essentially be at the end of their useful life and will need replacement soon after the upgrade. By selecting this option, the county would spend $300,000 to upgrade the radios, then turn around and spend $2.5 million to replace them. •Dpgrade or replace radios purchased for outside entities. Even though the county purchased 673 radios initially for outside entities, the responsibility for maintaining and replacing them falls to the outside entities. Otherwise, the county's costs will be an additional $3 million for replacement and $350,000 for upgrades, a burden the county simply does not have the resources to bear. The county charges these agencies a $25/radio/month fee. However, these funds, which have a balance of approximately $200,000, are to be used to maintain the VIPER and paging systems owned by the county, including towers, VHF Harn~tt County 2022-2028 Recommended Capital Improvements Program Page 28 111620a HCBOC Page 483 Emergency (VIPER) Radios Replacement Approved-No Contracts equipment, generators, mowing, HVAC repairs, etc. The fees are not collected to maintain or upgrade radios. Therefore, it is the county's position that the other agencies (towns, fire departments, and rescue agencies) will be responsible for the cost of the upgrade or replacement, not the county. Fire and rescue agencies have been notified of the state's requirement through Emergency Management. •Beplace county-owned radios ahead of the July 1, 2025 deadline. This option ensures the county maintains reliable equipment that is supported and complies with the state's deadline for compatibility with TOMA programming. It avoids the additional cost of upgrading the radios. Finally, if outside agencies are notified of the county's intent to purchase replacement radios in this timeframe, those agencies could partner with the county in obtaining the best pricing. Current Stage of Project The project is still in the planning stages. Volunteer fire departments, Emergency Services, and the towns have been advised that they are responsible for the cost of replacing their VIPER radios. The project is scheduled for fiscal year 2024-25. The schedule will give the county 12 months to purchase, take delivery, program and deploy the radios. There are discussions to present a project ordinance to the Board of Commissioner, which would allow the ordering of radios before July 1, 2024, and payment would be after July 1, 2024. By November 15, 2020, Emergency Services will apply for a grant through the Assistance to Firefighters Grant to replace the VIPER Radios in the EMS Division. If awarded, 10 additional radios will be purchased for the EMS field and administration staff. Operating Impact There is no impact to the operating budget. Harnett County 2022-2028 Recommended Capital Improvements Program Page 29 111620a HCBOC Page 484 Emergency Medical Services (EMS) --Cardiac Monitors Replacement New Replace all EMS cardiac monitors in FY 2027 monitors to ensure this critical equipment continues to function at an optimal level. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 0 0 0 0 0 0 0 0 610,855 0 610,855 Total Project Element 0 0 0 0 0 0 0 0 610,855 0 610,855 Funding Source Capital Reserves 0 0 0 0 0 0 0 0 610,855 0 610,855 TotalFunding Source 0 0 0 0 0 0 0 0 610,855 0 610,855 Operating Effect Transfer from General Fund 0 0 0 101,809 101,809 101,809 101,809 101,809 101,809 0 610,855 TotalOperating Effect 0 0 0 101,809 101,809 101,809 101,809 101,809 101,809 0 610,855 Define Problem Cardiac monitors have a typical useful life of 10 years because of wear and tear. In addition, as new monitors are manufactured and the software is upgraded, the old monitors are not able to be upgraded. Due to the extensive training required to properly operate each brand/model of cardiac monitor, it is neither efficient nor safe to have multiple. This can lead to staff confusion during emergency calls and endanger patients. Recommended Solution Replace all cardiac monitors at the end of their useful life in FY 2027. Alternatives •Do nothing. This will lead to increased repair and maintenance costs if the units can be repaired. Once the manufacturer will no longer repair the units, they will become obsolete. In addition to be critical for patient care, these monitors are required for certification by the NC Office of Emergency Medical Services (NCOEMS). •B.eplace all Harnett County EMS monitors at the end of their useful life but before they become obsolete. This ensures our system has the newest equipment available and can continue to provide the best care to the residents of Harnett County and follow NCOEMS certification guidelines. •B.eplace some but not all cardiac monitors. This will lead to two different models in the field at once. This could lead to staff confusion and errors in care. Ham?tt County 2022-2028 Recommended Capital Improvements Program Page 30 111620a HCBOC Page 485 Emergency Medical Services {EMS) --Convalescent Transport Unit Replacements Replace one convalescent transport unit per year beginning in FY 2023 in accordance with the EMS Vehicle Replacement and Rotation Policy. These replacements will ensure the three units do not exceed safe mileage thresholds. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 -Project Element Furnishings & Equipment 0 0 0 0 0 0 0 46,000 47,200 48,400 Vehicles 264,054 0 0 0 82,898 85,244 87,591 89,937 92,283 94,629 Total Project Element 264,054 0 0 0 82,898 85,244 87,591 135,937 139,483 143,029 Funding Source Capital Reserves 264,054 0 0 0 82,898 85,244 87,591 135,937 139,483 143,029 TotalFunding Source 264,054 0 0 0 82,898 85,244 87,591 135,937 139,483 143,029 Operating Effect Decreased Costs 0 0 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 Transfer from General Fund 0 0 0 162,629 162,629 121,180 92,765 70,867 43,680 20,433 TotalOperating Effect 0 0 -46,407 116,222 116,222 74,773 46,358 24,460 -2,727 -25,974 Define Problem New Project Totals 141,600 532,582 674,182 674,182 674,182 -371,256 674,182 302,926 With the conversion of our non-emergency convalescent fleet from ambulances to transit-style vans, it will be necessary to replace these units every three years based on our Hamett County EMS Vehicle Replacement and Rotation Policy. These units average 87,000 miles per year and are in service 24 hours a day, seven days a week, limiting the useful life to three years. Beyond that, the vehicles may be unsafe to operate and will incur much greater maintenance costs. Vehicle breakdowns endanger patient safety and pull staff from emergency calls. While call volumes in non-emergency transport have been relatively stable, calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018. Hamett County will save approximately $260,000 per replacement van over a 15-year period. This includes capital costs, trade ins, and fuel. Recommended Solution Replace units every three years; replacing one unit per year. This will ensure units follow the Vehicle Replacement and Rotation Policy to stay within the safe useful life of these vehicles. With three units on a three-year schedule, we will predictably replace one unit per year, easing budgetary needs. Alternatives •Do nothing. Maintenance costs will continue to increase until the units eventually become unsafe and inoperable. This could lead to taking units out of service and reduce our ability to meet service needs and revenue projections. •Beplace units on an extended schedule. If vehicles are driven beyond their useful life, maintenance costs will increase, and service disruption becomes more likely. In addition, budgeting for replacements becomes more challenging, as the possibility for replacing multiple units within a fiscal year increase. Relation to Other Projects The van replacements save on the number of remounts needed to be done. Harnett County 2022-2028 Recommended Capital Improvements Program Page 31 111620a HCBOC Page 486 Emergency Medical Services (EMS) --Emergency Transport Unit Remounts Approved-No Contracts Remount transport units in accordance with the EMS vehicle replacement policy to extend the useful life of the vehicles. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Contingency 67,643 9,170 8,454 0 0 0 4,734 0 0 0 22,358 Other Contracted Services 136,187 0 0 0 0 0 0 0 0 0 0 Vehicles 673,318 183,392 174,154 0 0 0 97,526 0 0 0 455,072 Total Project Element 877,148 192,562 182,608 0 0 0 102,260 0 0 0 477,430 Funding Source Capital Reserves 877,148 192,562 182,608 0 0 0 102,260 0 0 0 477,430 TotalFunding Source 877,148 192,562 182,608 0 0 0 102,260 0 0 0 477,430 Operating Effect Decreased Costs 0 0 -3,800 -7,600 -3,800 0 0 -1,900 -1,900 0 -19,000 Transfer from General Fund 0 224,512 374,751 -121,833 0 0 0 0 0 0 477,430 TotalOperating Effect 0 224,512 370,951 -129,433 -3,800 0 0 -1,900 -1,900 0 458,430 Define Problem Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018. Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. Completing replacing ambulances is costly at approximately $157,000 in today's dollars. The EMS vehicle replacement policy provides that ambulances will be remounted approximately in year seven based on mileage, maintenance, and repair costs. Remounting includes replacing the vehicle chassis and renovating the ambulance "box" with new floors, cabinets, etc. Remounting is approximately $115,000 less than replacing a vehicle. Having safe reliable vehicles is critical to EMS's operations. Remounting vehicles provides a more cost-effective way for ensuring this. Recommended Solution Remount one vehicle in FY25. Alternatives •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Beplace vehicles every five years. This is a more costly option that does not take full advantage of the useful life of ambulances. •Bemount vehicles in accordance with the vehicle replacement policy. This option provides the most cost effective strategy for ensuring safe, reliable emergency vehicles. Current Stage of Project This is an ongoing project that carries forward each year based on the current needs of the EMS fleet. Relation to Other Projects With the approval of the transit-style vans for non-emergency use, the number of needed remounts has been reduced. Harnett County 2022-2028 Recommended Capital Improvements Program Page 32 111620a HCBOC Page 487 Emergency Medical Services (EMS) --Emergency Transport Unit Remounts Operating Impact Approved-No Contracts There is no operating impact for this project. Remounted vehicles replace existing fleet vehicles. Fuel, oil changes, and other maintenance costs will continue for the vehicle with the new remount. Harnett County 2022-2028 Recommended Capital Improvements Program Page 33 111620a HCBOC Page 488 Emergency Medical Services (EMS) •• Emergency Transport Unit Replacements Approved-No Contracts Replace emergency transport units in accordance with the Emergency Medical Services vehicle replacement policy. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 403,641 0 0 1,477 3,040 96,674 99,335 50,998 52,328 53,659 357,511 Other Contracted Services 0 0 0 0 0 39,549 40,637 20,863 21,407 21,951 144,407 Vehicles 896,987 0 0 170,299 350,518 360,438 370,359 190,139 195,100 200,060 1,836,913 Total Project Element 1,300,628 0 0 171,776 353,558 496,661 510,331 262,000 268,835 275,670 2,338,831 Funding Source Capital Reserves 1,300,628 0 0 171,776 353,558 496,661 510,331 262,000 268,835 275,670 2,338,831 TotalFunding Source 1,300,628 0 0 171,776 353,558 496,661 510,331 262,000 268,835 275,670 2,338,831 Operating Effect Decreased Costs 0 0 0 0 -1,900 -5,700 -7,600 -7,600 -5,700 -3,800 -32,300 Transfer from General Fund 0 0 347,876 430,403 606,503 429,724 264,170 136,587 84,187 39,381 2,338,831 TotalOperating Effect 0 0 347,876 430,403 604,603 424,024 256,570 128,987 78,487 35,581 2,306,531 Define Problem Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018. Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. The EMS vehicle replacement policy provides that ambulances will be remounted twice throughout their useful life, having to be completely replaced after that, with almost 700,000 miles on the box of the unit. Having safe reliable vehicles is critical to EMS's operations. Recommended Solution Replace one vehicle in FY22, two in FY23, two in FY24, two in FY25, one in FY26, one in FY27, and one in FY28 in accordance with the vehicle replacement policy. Alternatives •Do nothing. The chassis and box will eventually reach such high mileage, wear, and tear that the maintenance costs will be astronomical until they are eventually in operational. This, in turn, takes a necessary EMS unit off the road, limiting the service we offer to the citizens of Harnett County. •Beplace vehicles after two remounts at the end of their useful life, in accordance with the vehicle replacement policy. Current Stage of Project This project is ongoing and is adjusted annually based on the needs of the fleet. Operating Impact There is no operating impact for this project since the purchased unit replaces an existing unit of the fleet. Harnett County 2022-2028 Recommended Capital Improvements Program Page 34 111620a HCBOC Page 489 Emergency Radio System --Northwest Harnett Radio Tower Replacement Approved-Contracts Let Construct a new emergency radio communications tower at 1979 Oakridge River Road Fuquay-Varina in partnership with the NC State Highway Patrol. Remove the existing tower at 130 Oakridge River Road, Fuquay-Varina and restore the land. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 475,000 116,225 358,775 0 0 0 0 0 0 0 475,000 Contingency 100,000 0 10,000 0 0 0 0 0 0 0 10,000 Design, Engineering & Construction Ad 185,000 19,350 170,125 0 0 0 0 0 0 0 189,475 Furnishings & Equipment 115,000 10,965 100,905 0 0 0 0 0 0 0 111,870 Land 43,992 43,992 0 0 0 0 0 0 0 0 43,992 Total Project Element 918,992 190,532 639,805 0 0 0 0 0 0 0 830,337 Funding Source Transfer from Radio Project Cap Reser 918,992 190,532 639,805 0 0 0 0 0 0 0 830,337 TotalFunding Source 918,992 190,532 639,805 0 0 0 0 0 0 0 830,337 Operating Effect Decreased Costs 0 0 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -160,000 TotalOperating Effect 0 0 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -20,000 -160,000 Define Problem The existing radio tower located at 130 Oakridge River Road, Fuquay-Varina, is located on leased land. The tower is old and in poor condition. When the county attempted to renew the land lease, the property owners refused to renew at first, then proposed more than doubling the rent, and then increasing the rent 5% each year. In addition, the property owners wanted to place additional requirements and restrictions on the county's use of the property, such as removing a light pole from their pasture and run wiring underground, maintaining the area outside of the county's fenced area, increasing the rent if the county subleased tower space to a third party, and tying the property owner's electric fence to the county generator. . After attempting to resolve the situations for more than a year, the county decided to move the tower and co-locate it on property purchased for a solid waste convenience site and park, located at 1979 Oakridge River Road. The new property allows the tower to be built at a higher elevation and improves coverage for emergency responders. Recommended Solution Construct a 380-foot tower with backup generator at 1979 Oakridge River Road on property owned by Harnett County. Also construct a 228-square-foot building to house the emergency radio equipment and gravel parking area, and fence the site. Demolish the existing tower at 130 Oakridge River Road and restore the property to its previous condition. Alternatives The county could condemn the property on which the existing tower sits. The condemnation process provides a process that helps determine the fair market value of the property. This alternative does not lead to better coverage or resolve issues with the poor condition of the existing tower. Current Stage of Project The tower has been designed by NC Highway Patrol, which also bid the project. The goal is to have the tower constructed prior to December 31, 2020, when the lease for the land ends. Engineering studies have been done. Bids have been awarded to K-Co to build the new tower. Harnett County 2022-2028 Recommended Capital Improvements Program Page 35 111620a HCBOC Page 490 Emergency Radio System --Northwest Harnett Radio Tower Replacement Operating Impact Cost savings will be recognized after December 31, 2020, when the county is no longer obligated to make land lease payments. Harnett County 2022-2028 Recommended Capital Improvements Program Approved-Contracts Let Page 36 111620a HCBOC Page 491 Emergency Services --Old Jail Demolition and Relocation of Building Systems New Relocate utilities and building systems routed through the old jail, located at 1005 Edward Brothers Drive, Lillington, and demolish the 18,000-square-foot old jail structure to provide a healthy working environment for Harnett County Emergency Services, NC Highway Patrol and NC Department of Motor Vehicles (OMV). Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 403,517 0 0 0 0 0 0 0 403,517 Design, Engineering & Construction Ad 0 0 28,400 0 0 0 0 0 0 0 28,400 Total Project Element 0 0 431,917 0 0 0 0 0 0 0 431,917 Funding Source Capital Reserves 0 0 431,917 0 0 0 0 0 0 0 431,917 TotalFunding Source 0 0 431,917 0 0 0 0 0 0 0 431,917 Operating Effect Transfer from General Fund 0 0 431,917 0 0 0 0 0 0 0 431,917 TotalOperating Effect 0 0 431,917 0 0 0 0 0 0 0 431,917 Define Problem The old jail, located at 1005 Edward Brothers Drive, Lillington, was vacated in 2009. In spite of several attempts to repurpose the building, its construction has made other uses too difficult and expensive to realize. In the meantime, the roof and HVAC systems have deteriorated, leading to water infiltration and mold growth. The old jail shares electrical, mechanical and plumbing systems with Emergency Services, Highway Patrol and OMV. Emergency Services is directly connected to the old jail. Mold is evident on the walls in Emergency Services, though the air quality has not been tested. In order to separate these offices from the old jail, all systems will stay in the current mechanical room. Recommended Solution The Facilities Department is proposing to demolish the old jail building. The county has a quote from the Wooten Company on a scope and cost estimate. Because of the immediate need to address indoor air quality concerns, the project will likely be scheduled in the upcoming operating budget when a cost estimate is in hand. Alternatives Do nothing. If nothing is done, the old jail will continue to deteriorate, causing more problems with the indoor air quality of Emergency Services, Highway Patrol and OMV. •Repair the old jail's roof and HVAC, abate the mold, and repurpose the space for another county function. This option has not seriously been explored. Because of the nature of the old jail's construction, other uses are probably limited to storage. Renovation, repair, and mold abatement would be expensive. Current Stage of Project The project is designed and ready to send out for bid and plan to award by February 2021. The project should be completed in three months. Harnett County 2022-2028 Recommended Capital Improvements Program Page 37 111620a HCBOC Page 492 Fleet Management and Replacement System Approved-No Contracts Continue a program to replace non-emergency county vehicles in a standardized way that minimizes maintenance costs and maximizes revenue by selling vehicles at the end of the powertrain warranty period (typically, five years and 60,000 miles). Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 -Project Element Transfer to Fleet Fund 1,000,000 200,000 150,000 200,000 200,000 200,000 0 0 0 0 Total Project Element 1,000,000 200,000 150,000 200,000 200,000 200,000 0 0 0 0 Funding Source Transfer from General Fund 1,000,000 200,000 150,000 200,000 200,000 200,000 0 0 0 0 TotalFunding Source 1,000,000 200,000 150,000 200,000 200,000 200,000 0 0 0 0 Operating Effect Transfer from General Fund 0 200,000 150,000 200,000 200,000 200,000 0 0 0 0 TotalOperating Effect 0 200,000 150,000 200,000 200,000 200,000 0 0 0 0 Define Problem Project Totals 950,000 950,000 950,000 950,000 950,000 950,000 During the recession, the county postponed vehicle purchases except in cases of emergency. Three years ago, before beginning a systematic program to replace its aging fleet, the county owned 53 non-emergency vehicles. The average model of the fleet was 2008 and the average mileage was 114,815. Vehicles were sold traditionally at auction at the end of their useful life and brought in an average of only $2,385. The county had no vehicle standards, so departments were free to purchase any vehicle type within budget without regard for fuel efficiency and the capability of the county garage to service the vehicles. Recommended Solution Work to develop a financial model for the fleet replacement program is recommended. In the meantime, the county should continue the $200,000 annual contribution. Alternatives •Do nothing. Failure to replace the fleet will eventually mean more vehicles out of service, staff down-time and impact on customer service. Vehicles will continue to accumulate mileage and will be sold when they essentially have no value. Vehicle replacement decisions will continue to be made ad hoc without regard for fuel efficiency and service capabilities. •Oontract for a vehicle leasing program. The county was approached by a company that offers a leasing solution. For a set amount each year, new vehicles will be provided and replaced while the vehicles still have value. While providing a newer fleet of vehicles, the leasing program was very costly and the staff attorney had concerns about how the lease was proposed. ·~dopt a "self-leasing" strategy to centralize management of fleet purchases and base replacement decisions on a rational, point-based system. Standardize the types of vehicles being bought so that the garage staff can improve proficiency and achieve economies of scale in purchasing parts. Consider fuel efficiency as a factor in deciding which new vehicles to buy. Lease these new vehicles back to departments at a standard lease rate and use this revenue to sustain the program long term. Aggressively market and sell vehicles before they have exhausted their useful life to maximize resale value. Harnett County 2022-2028 Recommended Capital Improvements Program Page 38 111620a HCBOC Page 493 Fleet Management and Replacement System Approved-No Contracts Current Stage of Project The county is in Year 3 of a self-leasing program. Using a point-based system to decide on the priority of replacements, the county has purchased 21 vehicles and is leasing them back to departments at a total lease rate of$ $89,508 per year. Efforts to sell vehicles have improved by advertising on GovDeals, which has generated 1,111 bids on county vehicles. To set up the program, $200,000 has been set aside annually for vehicle purchases. Lease rates were determined based on information from other jurisdictions without a full financial model to ensure the program can become self-sustaining within five years. Work to develop a financial model for the fleet replacement program is recommended. In the meantime, the county should continue the $200,000 annual contribution. The county is currently developing a financial model for the fleet replacement program. Additional recommendations will be made in the FY 2022 operating budget. Operating Impact A contribution of $150,000 was made in current fiscal year's budget due to economic budget cuts. A fleet financial analysis is currently being conducted by the budget director. Harnett County 2022-2028 Recommended Capital Improvements Program Page 39 111620a HCBOC Page 494 Harnett County Resource Center & Library and Department of Social Approved-Contracts Let Services (DSS) Addition Construct a 57,000-square-foot government resource center and library located at 455 McKinney Parkway, Lillington. The building will include space for a new Harnett County Public Library, 3,822 square feet of training space, veterans services, administration, finance, legal, human resources, parks and recreation, and board of commissioner's meeting rooms. The project will also include a 10,000-square-foot addition to the existing social services building to house the child support enforcement division that is currently located in rental space in Erwin. This project also consists of major site work to include new access roads and parking areas. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 1.866.337 1,548,576 317,761 0 0 0 0 0 0 0 1,866,337 Construction 22,451,201 13,602,738 8,848,463 0 0 0 0 0 0 0 22,451,201 Contingency 242,060 0 242,059 0 0 0 0 0 0 0 242,059 Engineering 185,944 140,896 45,049 0 0 0 0 0 0 0 185,945 Financing Costs 398,900 327,460 71,440 0 0 0 0 0 0 0 398,900 Furnishings & Equipment 1,000,000 0 1,000,000 0 0 0 0 0 0 0 1,000,000 Other Contracted Services 115,000 56,095 58,905 0 0 0 0 0 0 0 115,000 Sewer Development Fees 43,056 43,056 0 0 0 0 0 0 0 0 43,056 Total Project Element 26,302,498 15,718,821 10,583,677 0 0 0 0 0 0 0 26,302,498 Funding Source Bond Premium 3,847,498 3,847,498 0 0 0 0 0 0 0 0 3,847,498 Installment Debt 21,145,000 10,303,114 10,573,297 0 0 0 0 0 0 0 20,876,411 Interest 0 258,209 10,380 0 0 0 0 0 0 0 268,589 Transfer from General Fund 1,310,000 1,310,000 0 0 0 0 0 0 0 0 1,310,000 TotalFunding Source 26,302,498 15,718,821 10,583,677 0 0 0 0 0 0 0 26,302,498 Operating Effect Debt Service 0 457,021 2,000,950 1,958,550 1,916,150 1,868,450 1,815,450 1,762,450 1,709,450 1,656,450 15,144,921 Decreased Costs 0 0 -27,415 -64,392 -64,392 -64,392 -64,392 -64,392 -64,392 -64,392 -478, 159 Increased Operating Costs 0 0 307,910 473,341 455,568 466,283 477,279 488,566 499,466 511,642 3,680,055 TotalOperating Effect 0 457,021 2,281,445 2,367,499 2,307,326 2,270,341 2,228,337 2,186,624 2,144,524 2,103,700 18,346,817 Define Problem Harnett County is one of the fastest growing counties in North Carolina. The County's population has nearly doubled since 1990 and is projected to add another 40,000 residents in the next 20 years. The result is an increased demand for County services and numerous departments are out of space to grow and meet this demand including DSS and the Harnett County Public Library. The County has had to pay to rent space to house certain functions. County departments are also spread out across Lillington and beyond, which makes it inconvenient and frustrating for citizens to navigate and do business with the County. Harnett County 2022-2028 Recommended Capital Improvements Program Page 40 111620a HCBOC Page 495 Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Recommended Solution Approved-Contracts Let Complete this project. This project has been approved for debt-financing through the issuance of Limited Obligation Bonds by the NC Local Government Commission and bonds were sold on September 18, 2019. The building construction was bid in August 2019 and construction of the building is currently underway and expected to be complete in early 2021. The project accomplishes a number of important objectives, including centralizing county functions for improved customer service. Alternatives •.as an alternative to building the Resource Center & Library and expanding the existing DSS facility, the County could do nothing and continue renting space, however this would not address the problems described above, and would put the County even further behind in addressing these issues. •!Slot allowing departments to grow to accommodate increased service demands is another option, however this would put an unattainable workload on existing employees, leading to greater inefficiency, morale issues for staff, and frustration from citizens. Current Stage of Project The total project is approximately 70% complete as of September 20, 2020. The DSS expansion is complete and Child Support Services has moved into the addition. The HCRC & Library building is almost complete with the majority of work remaining associated site work with the McKinney Parkway and Cornelius Harnett intersection expansion. Planned occupancy of the building is scheduled for January/February in 2021. Operating Impact There will be operational budget impacts on departmental budgets for the remainder of FY 21 after move-in and occupancy of new building. Departments should have accounted for these impacts in their FY 21 budgets. Harnett County 2022-2028 Recommended Capital Improvements Program Page 41 111620a HCBOC Page 496 Harnett County Schools --Camera Upgrades New Upgrade remaining security cameras at seven schools from analog to digital technology. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 0 0 0 317,715 0 0 0 0 0 0 317,715 Total Project Element 0 0 0 317,715 0 0 0 0 0 0 317,715 Funding Source Lottery Proceeds 0 0 0 317,715 0 0 0 0 0 0 317,715 TotalFunding Source 0 0 0 317,715 0 0 0 0 0 0 317,715 Define Problem Harnett County Schools applied for and received grant funds to upgrade security cameras at 19 schools. This project would complete upgrades at the remaining seven schools. Existing cameras at these schools are outdated and replacements are not available. Videos of incidents are not reliable with the existing technology, as videos often have missing segments. Recommended Solution Using the balance of lottery proceeds, fund camera replacements as funding allows. Current Stage of Project Using grant funds, cameras have been upgraded at 19 schools. Harnett County 2022-2028 Recommended Capital Improvements Program Page 42 111620a HCBOC Page 497 Harnett County Schools --Electronic Door Locks New Replace locks on 58 doors at 17 schools with electronic door locks that can be controlled remotely. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 0 394,092 0 0 0 0 0 0 394,092 Total Project Element 0 0 0 394,092 0 0 0 0 0 0 394,092 Funding Source Lottery Proceeds 0 0 0 394,092 0 0 0 0 0 0 394,092 TotalFunding Source 0 0 0 394,092 0 0 0 0 0 0 394,092 Define Problem Modern technology allows electronic locking systems that can be controlled remotely and provide a record of everyone entering the building. Security protocols call for doors to be locked in emergency situations. The ability to lock the doors remotely improves security. The project would allow HCS to place electronic door locks on the remaining doors in the district that need them. All schools currently have remote door locks at the main entrances, but these funds would complete the project. Recommended Solution Using the balance of lottery proceeds, replace locks on remaining 58 doors with electronic locking systems. Current Stage of Project Electronic locking systems have been installed at all schools on main entrances. Harnett County 2022-2028 Recommended Capital Improvements Program Page 43 111620a HCBOC Page 498 Harnett County Schools --Erwin Elementary School Replacement New On the existing site, located at 114 Porter Drive, Erwin, demolish the 74, 147-square-foot building, replace it with a 102,500-square-foot school and combine the student populations of Erwin and Gentry elementary schools. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 1,265,539 753,513 340,269 161,757 0 0 0 0 0 0 1,255,539 Asbestos Abatement 0 127,350 14,000 0 0 0 0 0 0 0 141,350 Asbestos Testing 0 54,150 9,725 0 0 0 0 0 0 0 63,875 Construction 26,257,799 140,000 16,729,006 8,269,913 0 0 0 0 0 0 25,138,919 Contingency 2,090,201 0 0 2,090,201 0 0 0 0 0 0 2,090,201 Demolition 0 434,421 0 0 0 0 0 0 0 0 434,421 Engineering 63,875 0 0 0 0 0 0 0 0 0 0 Financing Costs 210,993 30,500 175,775 0 0 0 0 0 0 0 206,275 Fuel Tank Removal 0 160,631 1,775 0 0 0 0 0 0 0 162,406 Furnishings & Equipment 1,104,000 0 0 690,000 0 0 0 0 0 0 690,000 Geotechnical 0 19,800 73,830 31,170 0 0 0 0 0 0 124,800 Other Contracted Services 266,150 0 0 0 0 0 0 0 0 0 0 Permits & Connection Fees 130,000 0 65,670 0 0 0 0 0 0 0 65,670 Surveying 11,300 11,300 0 0 0 0 0 0 0 0 11,300 Technology 0 0 0 414,000 0 0 0 0 0 0 414,000 Utilities Relocation 0 229,041 0 0 0 0 0 0 0 0 229,041 Total Project Element 31,399,857 1,960,706 17,410,050 11,657,041 0 0 0 0 0 0 31,027,797 Funding Source Bond Premium 3,899,857 0 3,899,857 0 0 0 0 0 0 0 3,899,857 General Obligation Bonds 27,500,000 1,960,706 13,510,193 11,657,041 0 0 0 0 0 0 27.127,940 TotalFunding Source 31,399,857 1,960,706 17,410,050 11,657,041 0 0 0 0 0 0 31,027,797 Operating Effect Debt Service 0 0 692,656 2,346,094 2,277,344 2,208,594 2,139,844 2,071,094 2,002,344 1,933,594 15,671,563 TotalOperating Effect 0 0 692,656 2,346,094 2,277,344 2,208,594 2,139,844 2,071,094 2,002,344 1,933,594 15,671,563 Define Problem Built in 1926, the old Erwin school was the second oldest in the district. The school has been added onto multiple times, including a cafeteria built in 1948; a media center in 1959; and other additions in 1947, 1958 and 1965. Gentry was built in 1951. Gentry's student population of 259 student exceeds its rated capacity of 233 students. The new school will have a capacity of 650 for the combined 509 students. The old Erwin school had numerous maintenance issues, including electrical wiring in poor condition. Harnett County 2022-2028 Recommended Capital Improvements Program Page 44 111620a HCBOC Page 499 Harnett County Schools --Erwin Elementary School Replacement New Recommended Solution Construction of the new school is underway. Current Stage of Project Demolition of the old school was finished in May 2020. Building footings are currently being poured and utilities installed. The school is projected to be substantially complete November 1, 2021, and the school is projected to open after Christmas break in early 2022. The school system plans to convert Gentry into a staff development center, and it may house some central office functions. Major renovations of Gentry are not needed for these purposes. Mobile units located at Gentry will be relocated to other schools. The project is being funded from general obligation bonds approved by voters in 2014. Harnett County 2022-2028 Recommended Capital Improvements Program Page 45 111620a HCBOC Page 500 Harnett County Schools --Johnsonville Elementary School Phase 1 New Expansion & Renovation Using general obligation bond funds left from the Benhaven school project, renovate and expand Johnsonville Elementary, located at 18495 NC 27 West, Cameron. Phase 1 work includes demolishing and replacing the cafeteria with a 9,500-square foot building, demolishing the old CTE classroom building, and renovating the 9,000-square-foot gym. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 443,525 0 181,500 181,500 0 0 0 0 0 0 363,000 Commissioning 0 0 0 10,000 0 0 0 0 0 0 10,000 Construction 4,335,000 0 4,800 4,252,700 0 0 0 0 0 0 4,257,500 Contingency 255,000 0 0 177,000 0 0 0 0 0 0 177,000 Engineering 66,475 0 0 0 0 0 0 0 0 0 0 Furnishings & Equipment 0 0 0 133,000 0 0 0 0 0 0 133,000 Geotechnical 0 0 12,000 0 0 0 0 0 0 0 12,000 Materials Testing/Special Inspections 0 0 0 40,000 0 0 0 0 0 0 40,000 Owner Construction Contingency 0 0 0 50,000 0 0 0 0 0 0 50,000 Surveying 0 0 10,000 0 0 0 0 0 0 0 10,000 Technology 0 0 0 47,500 0 0 0 0 0 0 47,500 Total Project Element 5,100,000 0 208,300 4,891,700 0 0 0 0 0 0 5,100,000 Funding Source General Obligation Bonds 5,100,000 0 208,300 4,891,700 0 0 0 0 0 0 5,100,000 TotalFunding Source 5,100,000 0 208,300 4,891,700 0 0 0 0 0 0 5,100,000 Operating Effect Debt Service 0 427,830 417,866 405,411 392,956 380,501 368,046 355,591 343,136 330,681 3,422,020 TotalOperating Effect 0 427,830 417,866 405,411 392,956 380,501 368,046 355,591 343,136 330,681 3,422,020 Define Problem The main part of Johnsonville school was constructed in 1955. At 531 students, the school's student population exceeds the 465-student rated capacity of the school. The cafeteria and the Career and Technical Education (CTE) classroom are in poor shape. The CTE Classroom is no longer useable. The gym is also in poor condition and needs renovation. Phase 2 would replace the demolished classroom building, but a funding source is not yet available for this part of the work. Recommended Solution Continue Phase 1 and proceed with Phase 2 when additional funding is secured. Current Stage of Project Design work is underway. Demolition of the classroom building could begin by the end of the year. Construction is expected to begin next summer when the school is vacant for the summer. Harnett County 2022-2028 Recommended Capital Improvements Program Page 46 111620a HCBOC Page 501 Harnett County Schools --Maintenance Fund New Provide a reliable funding mechanism for Harnett County Schools to replace critical mechanical systems and roofs before failure. Funding in FY 2022 would address three chillers, one cooling towers, and two roofs. Future funding would address a prioritized list of needs identified by the school maintenance staff. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Chillers 0 0 0 671,421 0 0 0 0 0 0 671.421 Cooling Towers 0 0 0 222,320 0 0 0 0 0 0 222,320 Future Maintenance 0 0 0 0 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 8,400,000 Roofs 0 0 0 547,674 0 0 0 0 0 0 547,674 Total Project Element 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841,415 Funding Source Capital Reserves 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400.000 1,400,000 1,400,000 9,841,415 TotalFunding Source 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841.415 Operating Effect Transfer from General Fund 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841,415 TotalOperating Effect 0 0 0 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 9,841,415 Define Problem Harnett County Schools has substantial maintenance needs. Failure of these systems mean schools would be without heat or air conditioning or could incur substantial repair costs in the case of roof failure. Many of these systems are beyond their useful lives. The school maintenance staff has inventoried these needs, prioritized them, and identified when they need to be replaced over the seven-year CIP. Cost estimates have been obtained for the FY 2022. Four boilers have exceeded their useful lives. Four others are either at their useful lives or will be in the next two years. No replacement boilers are requested for funding in FY 2022. The school system is currently exploring the possibility of a guaranteed energy savings contract that could fund one or more boiler replacements from energy savings. Eleven chillers have exceeded their useful lives. One chiller is at the end of its useful life. Three chillers are requested for replacement in FY 2022, including Lillington-Shawtown Elementary, Overhills High and Highlands Elementary. Two cooling towers have exceeded their useful lives. Five additional cooling towers are nearing the end of their useful lives. The Triton High School cooling tower is requested for replacement in FY 2022. Four roofs have exceeded their useful lives. A roof replacement for Angier Elementary and a roof recoating for Harnett Central High School are requested in FY 2022. The Harnett Central High roof is deemed critical. Recommended Solution The third option is recommended. This approach sets the yearly amount equal to Year 1 needs, which is estimated to have the highest costs. If this level of funding is maintained, eventually the school system could reach the point of being pro-active in replacing systems at the end of their useful lives or systems could be replaced for greater energy efficiency or maintenance savings. The funds will be maintained by the county and released as invoices are received. Harnett County 2022-2028 Recommended Capital Improvements Program Page 47 111620a HCBOC Page 502 Harnett County Schools --Maintenance Fund New Alternatives Option 1: Do nothing. This alternative requires the school system to fund these systems out of regular capital outlay, approximately $1 million per year. These systems are costly and replacement of one system can consume much of the school system's capital outlay appropriation. Or, has happened in the past, the systems are not replaced when they reach the end of their useful lives. Maintaining outdated systems can be costly and they may not be as energy efficient as newer systems. Option 2: Fund systems each year as needed. The downside to this approach is the county cannot plan the funding long-term and the school system does not have a way to plan beyond the replacement of systems in imminent failure. Option 3: Provide an ongoing funding source for a set amount every year, but require updated cost estimates each year for the projects requested for funding in the upcoming year. Allow flexibility with the funding so that if a mechanical system or roof fails and it is not on that year's list, with county approval, funds can be redirected to address that need. Current Stage of Project Harnett County Schools maintenance staff has inventoried mechanical systems and roofs and identified replacement priorities over the next seven years. Harnett County 2022-2028 Recommended Capital Improvements Program Page 48 111620a HCBOC Page 503 Harnett County Schools --New Northwest Harnett Elementary School New Construct a 120,000-square-foot school on Rollins Road, Fuquay-Varina in northwestern Harnett to alleviate overcrowding at Lafayette Elementary School. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 1,501,078 0 844,000 844,000 422,000 0 0 0 0 0 2,110,000 Commissioning 0 0 0 0 50,000 0 0 0 0 0 50,000 Construction 25,017,960 0 7,416,250 14,832,500 7,416,250 0 0 0 0 0 29,665,000 Construction--Water & Sewer 0 0 600,000 600,000 0 0 0 0 0 0 1,200,000 Contingency 500,359 0 0 0 1,570,750 0 0 0 0 0 1,570,750 Financing Costs 0 0 360,000 0 0 0 0 0 0 0 360,000 Fire Pump for Sprinkler 0 0 0 0 350,000 0 0 0 0 0 350,000 Furnishings & Equipment 500,000 0 0 0 900,000 0 0 0 0 0 900,000 Geotechnical 75,000 0 35,000 0 0 0 0 0 0 0 35,000 Land & Easements 2,000,000 731,680 0 0 0 0 0 0 0 0 731,680 Materials Testing 0 0 0 62,500 62,500 0 0 0 0 0 125,000 Phase 1 Environmental Assessment 0 0 12,000 0 0 0 0 0 0 0 12,000 School Site Roadway Improvements 0 0 0 0 100,000 0 0 0 0 0 100,000 Seasonal HWT Infiltration Testing 0 0 12,000 0 0 0 0 0 0 0 12,000 Sewer Pump Station 0 0 0 100,000 0 0 0 0 0 0 100,000 Surveying 40,000 0 25,000 0 0 0 0 0 0 0 25,000 Technology 0 0 0 0 450,000 0 0 0 0 0 450,000 Wetlands Determination 0 0 10,000 0 0 0 0 0 0 0 10,000 Total Project Element 29,634,397 731,680 9,314,250 16,439,000 11,321,500 0 0 0 0 0 37,806,430 Funding Source General Obligation Bonds 29,634,397 0 8,714,250 15,739,000 11,321,500 0 0 0 0 0 35,774,750 Hamett Regional Water 0 0 600,000 700,000 0 0 0 0 0 0 1,300,000 Lottery Proceeds 0 731,680 0 0 0 0 0 0 0 0 731,680 TotalFunding Source 29,634,397 731,680 9,314,250 16,439,000 11,321,500 0 0 0 0 0 37,806,430 Operating Effect Debt Service 0 0 0 3,610,000 3,524,500 3,439,000 3,353,500 3,268,000 3,182,500 3,097,000 23,474,500 TotalOperating Effect 0 0 0 3,610,000 3,524,500 3,439,000 3,353,500 3,268,000 3,182,500 3,097,000 23,474,500 Define Problem Lafayette Elementary is severely overcrowded. The school's rated capacity is 465 students, but the student population is currently 621 and is projected to grow to 936 students by 2028-29, which is more than double the rated capacity. Harnett County 2022-2028 Recommended Capital Improvements Program Page 49 111620a HCBOC Page 504 Harnett County Schools --New Northwest Harnett Elementary School Recommended Solution The project is underway. Current Stage of Project New Using lottery proceeds, a 23.5-acre site was purchased in February 2021 at a cost of $731,900. The architect is finalizing construction drawings and the project will be bid at the end of 2020 or beginning of 2021. The targeted opening of the new school is the middle of the 2022-23 school year. The county will pay for the school from general obligation bonds approved by voters in 2014. Harnett County 2022-2028 Recommended Capital Improvements Program Page 50 111620a HCBOC Page 505 Harnett County Sheriff --Capital Reserve Approved-No Contracts Continue annual contributions of $450,000 to the capital reserve fund established for the Sheriff. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Transfer to Capital Reserve 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 Total Project Element 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894.489 Funding Source Transfer from General Fund 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 TotalFunding Source 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 Operating Effect Transfer from General Fund 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 TotalOperating Effect 0 2,294,489 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 5,894,489 Harnett County 2022-2028 Recommended Capital Improvements Program Page 51 111620a HCBOC Page 506 Harnett County Sheriff --Detention Center Security Intercom Replacement Replace the intercom system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 -Project Element Contingency 0 0 6,220 0 0 0 Furnishings & Equipment 130,612 0 124,392 0 0 0 Total Project Element 130,612 0 130,612 0 0 0 Funding Source Sheriffs Capital Reserve 130,612 0 130,612 0 0 0 TotalFunding Source 130,612 0 130,612 0 0 0 Define Problem Approved-No Contracts Year 4: Year 5: Year 6: Year 7: Project FY 2025 FY 2026 FY 2027 FY 2028 Totals 0 0 0 0 6,220 0 0 0 0 124,392 0 0 0 0 130,612 0 0 0 0 130,612 0 0 0 0 130,612 The existing system, installed when the jail opened in 2009, is nearing the end of life. The manufacturer was sold and the equipment is no longer being made. Replacement parts are difficult to find, though parts have been obtained to date. The intercom system is critical for the Detention Center, as it allows communication to and from the master control station to detention officers and housing units, which is required by state regulations. Recommended Solution Purchase a new intercom system, as requested by the Sheriffs Office in FY 2021, utilizing funds from the Sheriffs Capital Reserve. The reserve has a balance of $422,346 currently, before an additional transfer of $450,000 is made in FY 2020. Alternatives Do nothing. If nothing is done and the system fails, the jail will be without a system critical for its operation. Current Stage of Project The project is scheduled for FY 20-21 and is currently being reviewed with the vendor. Replacement will be scheduled for January 2021. Relation to Other Projects If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $10,000 per year in debt service. Operating Impact The project will require increased surveillance of inmates during installation. Hamett County 2022-2028 Recommended Capital Improvements Program Page 52 111620a HCBOC Page 507 Harnett County Sheriff --Detention Center Video Surveillance System Upgrade Approved-No Contracts Replace the DVRs for the video surveillance system immediately, using funds currently allocated for kitchen equipment and upgrade the remainder of the video surveillance system in the Harnett County Detention Center, in FY 2022. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Contingency 0 0 0 22,457 0 0 0 0 0 0 22,457 Furnishings & Equipment 355,528 64,641 0 224,573 0 0 0 0 0 0 289,214 Total Project Element 355,528 64,641 0 247,030 0 0 0 0 0 0 311,671 Funding Source Sheriffs Capital Reserve 355,528 64,641 0 247,030 0 0 0 0 0 0 311,671 TotalFunding Source 355,528 64,641 0 247,030 0 0 0 0 0 0 311,671 Define Problem The detention opened in 2009 with the existing video surveillance system. As it reaches the end of its useful life, the manufacturer no longer supports the system and replacement parts are difficult to find. The DVRs, which record the video, have been failing to the point that no backups are available. The Sheriff's Office is requesting that funds previously allocated for kitchen equipment be moved to this project and DVRs purchased in FY 2020. The upgrade of the remainder of the video surveillance system can occur as previously scheduled in FY 2022. Recommended Solution Replace the DVRs immediately by diverting funds from the kitchen equipment replacement project and replace the remainder of the video surveillance system in FY 2022 using funds from the Sheriff's Capital Reserve. The reserve has a balance of $422,346 before an additional transfer of $450,000, which is scheduled for FY 2020. Alternatives •One alternative is to purchase the DVRs when the entire system is replaced, but this will leave the equipment vulnerable to failure without adequate backups. •Do nothing. Failure to replace the system could result in the video system no longer operating. The system is required by state law and protects the county by providing video in investigating inmate complaints, etc. Current Stage of Project The project is being reviewed with the vendor. The DVRs were replaced during FY 19-20 because of the failure of several DVRs. This will reduce the cost of the original project. Relation to Other Projects If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $20,000 per year in debt service. Operating Impact Because of continued issues with the surveillance system, cameras are being to be replaced. A component has been installed that will allow for the use of digital cameras, which are compatible with the proposed new system. Harnett County 2022-2028 Recommended Capital Improvements Program Page 53 111620a HCBOC Page 508 Harnett County Sheriff --Records Software Replacement Approved-Contracts Let Replace the records management system (RMS) software. The existing software has not been upgraded in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriffs Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 3,937 3,937 0 0 0 0 0 0 0 0 3,937 Software & Implementation 133,195 133,195 0 0 0 0 0 0 0 0 133,195 Software License 2,500 2,500 0 0 0 0 0 0 0 0 2,500 Total Project Element 139,632 139,632 0 0 0 0 0 0 0 0 139,632 Funding Source Asset Forfeiture Funds 139,632 139,632 0 0 0 0 0 0 0 0 139,632 TotalFunding Source 139,632 139,632 0 0 0 0 0 0 0 0 139,632 Define Problem The existing software has not been upgraded or replaced in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriff's Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Recommended Solution Upgrade the existing software to a new version. The Board of Commissioners has approved a budget amendment for the Sheriff to use asset forfeiture funds to cover the cost of the software. It is scheduled to be upgraded in FY 2020. Alternatives The Sheriff's Office has evaluated other software products and determined that remaining with the current vendor is much more cost effective. Aside from the age of the software, it has worked well. Current Stage of Project Staff and deputies are being trained on the new software. Files are being imported into the new software system. The go-live date is scheduled for November 5, 2020. Operating Impact There is no increase in operating budget. Hamett County 2022-2028 Recommended Capital Improvements Program Page 54 111620a HCBOC Page 509 Harnett Regional Jetport (HRJ) --Airfield Lighting Rehabilitation Approved-No Contracts Rehabilitate the airfield lighting system and relocate the automated weather observing system (AWOS) at HRJ, located at 615 Airport Road, Erwin, by installing conduit and replacing all lighting to ensure flight safety. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 1,804,668 0 198,107 1,782,961 0 0 0 0 0 0 1,981,068 Contingency 108,000 0 5,000 45,000 0 0 0 0 0 0 50,000 Design, Engineering & Construction Ad 180,000 0 20,000 180,000 0 0 0 0 0 0 200,000 Total Project Element 2,092,668 0 223,107 2,007,961 0 0 0 0 0 0 2,231,068 Funding Source Airport Capital Reserve 191,267 0 22,311 200,796 0 0 0 0 0 0 223,107 Grants, Gifts, Etc. 1,901,401 0 200,796 1,807.165 0 0 0 0 0 0 2,007,961 TotalFunding Source 2,092,668 0 223,107 2,007,961 0 0 0 0 0 0 2,231,068 Define Problem HRJ's lighting system was installed 25 to 30 years ago. The lighting was laid directly in the ground without being protected by conduit, which is not the standard for how lighting should be installed. This poor construction has caused numerous problems with shorts and open circuits. The lighting system is vulnerable to weather conditions and ant infestations. Systems such as the precision approach path indicator, runway end identifier, signage, and runway and taxiway lamps help ensure safety of aircraft and should be replaced at regular intervals. Over the past year, more than 10 repairs have been performed. While the repairs are not costly, outages impact the safety of the 50,500 flights each year. The Division of Aviation has provided design for the new system at no cost to the county and is willing to fund 90% of the construction cost. As part of this work, DOT is paying to move the AWOS, which also requires additional electrical, radio and fiber infrastructure. Recommended Solution Utilizing the Division of Aviation's design and funding, replace the lighting systems and properly install up-to-date LED lighting that will ensure safe lighting for flights into and out of the airport and be more energy efficient. Alternatives •Do nothing. Without the lighting rehabilitation project, the county's airport will be vulnerable to the poor installation of the lighting system and not able to ensure critical safety features functions reliably. •Beplace the lighting system using Division of Aviation funding. Current Stage of Project The HRJ Airfield Lighting Rehabilitation project design has been completed and funded by the NCDOT/DOA. With the completion of the design phase, it was determined that the cost of the project needs to be increased to $2,231,068. Michael Baker International is confident the estimates will be near bids received; therefore, the project contingency is 2.5%. The construction portion of the project was scheduled to begin in FY2020, but with the NCDOT/DOA programmatic changes effecting funding of projects, the project has been placed on hold. Harnett County 2022-2028 Recommended Capital Improvements Program Page 55 111620a HCBOC Page 510 Harnett Regional Jetport (HRJ) •• Airfield Lighting Rehabilitation Approved-No Contracts A letter received on August 6, 2020, stating projects that require new or modified grant agreements will not proceed until NCDOT has completed a review of funding availability for fiscal year 2021. The letter did not give specific dates of when the review would be complete. After reviewing this letter, the Director of Aviation was contacted for more clarification for this project but the county received a generic answer; however, he did state that they are reviewing every project, its phase, its importance to safety and standards, and timing of when claims can be presented for reimbursement. Since the lighting project is considered a safety concern, it may still be funded. HRJ anticipate utilizing the remaining 2017 NPE funds not being utilized for the Terminal project, and utilizing 2018 NPE and 2019 NPE, which all require a 10% county match. Operating Impact Currently, there is no operating impact. Harnett County 2022-2028 Recommended Capital Improvements Program Page 56 111620a HCBOC Page 511 Harnett Regional Jetport (HRJ) --Apron Expansion Approved-No Contracts Construct a 144,000-square-foot expansion of the HRJ Apron, located at 615 Airport Road, Erwin to provide adequate space for parking, loading, unloading, and refueling of larger planes used by many businesses. The expansion will allow larger aircraft to land at the jetport and access services safely. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 2,991,230 0 0 0 2,957,430 0 0 0 0 0 2,957,430 Contingency 149,562 0 0 0 147,872 0 0 0 0 0 147,872 Design, Engineering & Construction Ad 579,477 267,377 4,289 0 443,615 0 0 0 0 0 715,281 Total Project Element 3,720,269 267,377 4,289 0 3,548,917 0 0 0 0 0 3,820,583 Funding Source Airport Capital Reserve 372,027 28,843 429 0 197,935 0 0 0 0 0 227,207 Capital Reserves 0 0 0 0 290,042 0 0 0 0 0 290,042 Grants, Gifts, Etc. 3,348,242 238,534 3,860 0 3,060,940 0 0 0 0 0 3,303,334 TotalFunding Source 3,720,269 267,377 4,289 0 3,548,917 0 0 0 0 0 3,820,583 Operating Effect Transfer from General Fund 0 0 0 145,021 145,021 0 0 0 0 0 290,042 TotalOperating Effect 0 0 0 145,021 145,021 0 0 0 0 0 290,042 Define Problem Larger aircraft are landing at HRJ and need additional space to move safely between fuel farms. the terminal, maintenance and other airport services. The size and configuration of HRJ's existing apron (also referred to as ramp or tarmac) prohibits these aircraft from maneuvering safely and efficiently. In some instances, when larger planes park in the apron area, they block other aircraft. including the SBl's Air Wing Division, from accessing the runway and other airport services. In addition, the apron was not originally designed to accommodate these heavier aircraft. Finally, new Federal Aviation Administration requirements do not allow direct access between the apron and runway, which is currently the situation at HRJ. A 2005 master plan for the airport called for airport improvements, including expanding the apron. An attractive airport that is easy to use can increase flights and might increase the number of aircraft stored in airport hangers. leading to increased tax value. Recommended Solution On existing property owned by the county, expand the apron area to 144,000 square feet and strengthen the existing pavement with concrete or stronger asphalt. This creates area for an additional nine parking spaces and better passenger loading and unloading. The project also connects the taxiways to the service area, bringing the county into compliance with FAA requirements, and expand the size of SBl's parking area. Utilize funding from the Division of Aviation, which provides 90% of design and construction costs. Alternatives •Do nothing. Failure to expand and strengthen the apron will mean the larger aircraft will continue to have difficult maneuvering in HRJ and traffic issues in and around the apron will continue. •Bxpand and strengthen the apron. Harnett County 2022-2028 Recommended Capital Improvements Program Page 57 111620a HCBOC Page 512 Harnett Regional Jetport (HRJ) --Apron Expansion Approved-No Contracts Current Stage of Project The design portion of the project is completed and permitted. Construction was scheduled to begin in FY2021, but with the NCDOT/DOA programmatic changes effecting funding of projects, the construction phase has been placed on hold. The cost of construction has increased from $3,096,500 to $3,672,711. Operating Impact There is no impact to the operating budget. Harnett County 2022-2028 Recommended Capital Improvements Program Page 58 111620a HCBOC Page 513 Harnett Regional Jetport (HRJ) •• Master Plan Update New Update the HRJ master plan that gives decision makers a roadmap for future growth and capital improvements planning and maintains the county's eligibility for grant funds. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Other Contracted Services 0 0 150,000 250,000 50,000 0 0 0 0 0 450,000 Total Project Element 0 0 150,000 250,000 50,000 0 0 0 0 0 450,000 Funding Source Airport Capital Reserve 0 0 15,000 25,000 5,000 0 0 0 0 0 45,000 Grants, Gifts, Etc. 0 0 135,000 225,000 45,000 0 0 0 0 0 405,000 TotalFunding Source 0 0 150,000 250,000 50,000 0 0 0 0 0 450,000 Define Problem The last master plan update was in 2005. Part of the master plan update is production of an up-to-date Airport Layout Plan (ALP). An FAA-approved ALP is required for receiving Airport Improvement Program grant funds and is necessary to be included in the National Plan of Integrated Airport Systems (NPIAS). The FM uses NPIAS listing as their mechanism to set priorities throughout the country for general aviation (GA) airports. Harnett Regional Jetport is currently included in the NPIAS and regularly receives grant funding for airport projects. An ALP shows boundaries, proposed additions, existing facilities and other improvements since the plan was last updated. Funds earmarked for terminal construction are set to expire in the upcoming fiscal years and won't be able to be spent on terminal construction because NC DOT has delayed funding. These funds are available to fund the master plan update. Several entities have expressed interest in developing outside the existing ALP, and a revised master plan would guide decisions for future development. Recommended Solution Update the HRJ master plan using expiring FAA Non-Primary Entitlement funds with a 10% county match requirement. Alternatives Do nothing. If nothing is done, the County will fail to plan for future growth and will lose grant eligibility. Harnett County 2022-2028 Recommended Capital Improvements Program Page 59 111620a HCBOC Page 514 Information Technology --Fiber Extension New Construct a one-mile fiber connection across the Cape Fear River from 310 W. Duncan Street to 250 Alexander Drive, Lillington to provide network redundancy This one-mile fiber connection would provide a more resilient and redundant loop for the county's core data network and phone system. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 0 0 0 0 0 0 0 230,750 230,750 Total Project Element 0 0 0 0 0 0 0 0 0 230,750 230,750 Funding Source Capital Reserves 0 0 0 0 0 0 0 0 0 230,750 230,750 TotalFunding Source 0 0 0 0 0 0 0 0 0 230,750 230,750 Operating Effect Transfer from General Fund 0 0 0 32,964 32,964 32,964 32,964 32,964 32,964 32,964 230,750 TotalOperating Effect 0 0 0 32,964 32,964 32,964 32,964 32,964 32,964 32,964 230,750 Define Problem The county needs to create a loop for fiber connectivity to minimize possible downtime due to fiber cuts and other network connectivity problems. The core server infrastructure is located at the Law Enforcement Center (LEC), and each county building must be able to communicate to the LEC. Currently, if the fiber is cut to the LEC, it could potentially affect all county offices' ability to conduct business. With a redundant link, the county would able to reroute network traffic to minimize phone system and network downtime. Recommended Solution Option 1 is recommended. Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 48 different connections for different functions. To create the network loop, the county only needs two of the 48 connections. Alternatives •Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 48 different connections for different functions. To create the network loop, the county only needs two of the 48 connections. •Do nothing and have a higher risk of business stoppage due to network downtime. •Install a slower wireless link between the two core locations. This option does not give any other opportunities for other usages. •tlse a third-party ISP for connectivity between the two core locations, which will have a higher operating cost impact. This option does not give any other opportunities for alternative usages. Hamett County 2022-2028 Recommended Capital Improvements Program Page 60 111620a HCBOC Page 515 Parks & Recreation --Benhaven Community Park Redevelopment Rehabilitate existing ball fields and playground and construct a picnic shelter at the Old Benhaven School, located at 2815 Olivia Road, Sanford to address recreation needs and safety concerns . Current New Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Architectural Design & Construction Ad 0 0 37,500 0 0 0 0 0 0 0 37,500 Construction 0 0 101,500 0 0 0 0 0 0 0 101,500 Total Project Element 0 0 139,000 0 0 0 0 0 0 0 139,000 Funding Source Parks Capital Reserve 0 0 139,000 0 0 0 0 0 0 0 139,000 TotalFunding Source 0 0 139,000 0 0 0 0 0 0 0 139,000 Define Problem The County took over ownership of old Benhaven School building and grounds in 2019 following the construction of the new Benhaven Elementary School. In addition to other proposed facilities described in the Benhaven project, the County proposed using the grounds for a community park. The existing ball fields and former playground area provide open space but are in need of renovation due to deterioration and present safety issues, such as sharp, rusted fences and faulty playground equipment. Recommended Solution Use the Parks Fund to rehabilitate the existing ballfields and playground for public use. Alternatives •Do nothing. •\Zl/ait to develop the park site in the future, allowing existing facilities to continue to deteriorate. •Bemove current fencing, ballfield items, and faulty playground equipment to eliminate safety hazards and provide open green space. •lJse the Parks Fund to rehabilitate the existing ballfields and playground for public use. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Harnett County 2022-2028 Recommended Capital Improvements Program Page 61 111620a HCBOC Page 516 Parks & Recreation --Cape Fear Shiner Park Development Phase 1 Approved-Contracts Let Phase 1 of the Cape Fear Shiner County Park, located at 350 Alexander Drive, Lillington will be completed in October 2020. Amenities include two multiuse fields, two baseball/softball fields, 3.5 miles of walking trails, canoe/kayak water access, river observation deck, and park infrastructure. Develop Phase 2 with amenities to include a playground, a picnic shelter, and restroom facility. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 693,747 635,592 78,728 0 0 0 0 0 0 0 714,320 Contingency 53,753 0 0 0 0 0 0 0 0 0 0 Design, Engineering & Construction Ad 102,500 93,434 0 0 0 0 0 0 0 0 93,434 Permits & Connection Fees 0 250 0 0 0 0 0 0 0 0 250 Total Project Element 850,000 729,276 78,728 0 0 0 0 0 0 0 808,004 Funding Source Grants, Gifts, Etc. 400,000 364,637 39,364 0 0 0 0 0 0 0 404,001 Parks Capital Reserve 450,000 364,639 39,364 0 0 0 0 0 0 0 404,003 TotalFunding Source 850,000 729,276 78,728 0 0 0 0 0 0 0 808,004 Operating Effect Increased Operating Costs 0 0 33,711 40,062 35,884 76,475 66,332 72,842 68,626 69,180 463,112 Increased Revenue 0 0 -1,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -22,000 TotalOperating Effect 0 0 32,711 37,062 32,884 73,475 63,332 69,842 65,626 66,180 441,112 Define Problem The 2017 Comprehensive Parks and Recreation Master Plan calls for an additional 1209 acres of parkland throughout Harnett County by 2030. The County is below standards for parkland, programming, and indoor facilities. The plan found it will cost nearly $90 million to get the County up to the recommended standards set by the National Parks and Recreation Association. The additional land will increase the park acreage per Harnett County resident. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the other 99 counties. Harnett County currently ranks 90th in picnic shelters, 79th in athletic courts, 88th in playgrounds, 54th in athletic fields, and 51 st in trail miles. This park also begins the connection between the Town of Lillington and the Harnett County Government Complex. It could possibly become part of a greenway system (Harnett County is deficient by 26 miles of greenway trails according to National Standards and benchmarking agencies). In order to develop Cape Fear Shiner County Park, the county applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the county. Funds are being used for the amenities listed above. Hurricane Florence caused damage and flooding in the area where the park is located. The state granted a 12-month extension, and the project is scheduled to be completed by October 2020. The PARTF project did not include several elements that would enhance the park experience for citizens. Currently, portable toilets are used in place of restroom facilities. Phase Two will replace the portable toilets with a constructed restroom facility, as well as add a playground facility and picnic shelter. Hamett County 2022-2028 Recommended Capital Improvements Program Page 62 111620a HCBOC Page 517 Parks & Recreation --Cape Fear Shiner Park Development Phase 1 Approved-Contracts Let Recommended Solution Construct additional amenities including a playground, picnic shelter, and restroom facility using the Parks Fund after engaging engineer/architecture firm to research viability of restroom facility and cost estimates. Alternatives Do nothing and continue the use of portable toilets to service the restrooms needs at the park. 2. Engage engineer to determine the flood level and determine the possibility of a restroom facility before design and cost estimate of the building is acquired. 3. Alternative 2 with the development of the playground and picnic shelter as engineers are working on the restroom facility proposal. Current Stage of Project Phase 1 was/will be completed in October 2020, which will close out the PARTF grant funding. Ribbon cutting and grand opening will be scheduled for the last week in October or first week in November. Operating Impact Phase 2 will have an operating impact, primarily from the construction of the restroom facility (water, electric, sewer, building maintenance, and cleaning supplies). Current staff will maintain the facilities and site. Playground will need yearly replenishing of mulch. Harnett County 2022-2028 Recommended Capital Improvements Program Page 63 111620a HCBOC Page 518 Parks & Recreation --Capital Reserve Appropriations Approved-No Contracts Continue $200,000 annual appropriations to the Parks Fund. Funds are used for small projects at existing parks and for development of new parks and facilities. The funding allows many projects to be completed by county staff at a lower cost than if contracted. Funding will support the development of Patriots Park, Shawtown Community Park, Northwest Harnett Park, water access sites, and the Benhaven Community Park. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Transfer to Parks Capital Reserve 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Total Project Element 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Funding Source Transfer from General Fund 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 TotalFunding Source 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Operating Effect Transfer from General Fund 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 TotalOperating Effect 0 950,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2,550,000 Define Problem Harnett County is deficient in parks and recreation facilities throughout the county. A funding source for the parks listed above is needed. Utilizing the Parks Fund, Parks and Recreation staff is able to complete much of the work in-house at a savings to the county. Recommended Solution Continue annual funding of the Parks Fund to allow for small projects throughout the county. Alternatives •Do nothing. If nothing is done, the parks listed above will not be constructed unless other funding sources are identified. •Seek PARTF and other large grants to build one park at a time. While this option allows one park to be completed every five to seven years, it does not address constructing needed and promised facilities at all of the parks currently owned by Harnett County. In other words, funding will be focused on one park at a time, while others will not be developed in the short-term and must wait their turn for grant funding. Current Stage of Project Parks Fund is being used to develop Patriots Park. Upcoming current projects include finishing the Patriots Park project, development of Shawtown Community Park -Phase One, and renovation and addition of amenities at Benhaven Community Park. The Parks Fund is also being requested to offset the additional costs needed from the remaining 17G0B Project to construct a restroom, concession, and maintenance storage building at Neills Creek Park. Operating Impact Operating impact is shown in each capital project request. Harnett County 2022-2028 Recommended Capital Improvements Program Page 64 111620a HCBOC Page 519 Parks & Recreation --Greenway Trail Construction Capital Reserve Appropriation Approved-No Contracts Annually, set aside funds for greenway construction after a greenway master plan has been developed. Leverage the county's funds by seeking grant funds to offset costs. Where feasible, ask developers to construct portions of greenways in lieu of the recreation exaction fee. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Feasibility Study 0 2,200 62,800 0 0 0 0 0 0 0 65,000 Transfer to Capital Reserve 0 0 0 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,150,000 Total Project Element 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 Funding Source Transfer from General Fund 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 TotalFunding Source 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 Operating Effect Transfer from General Fund 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 TotalOperating Effect 0 2,200 62,800 100,000 100,000 100,000 100,000 250,000 250,000 250,000 1,215,000 Define Problem Harnett County's only existing greenway trail is the seven-mile Dunn-Erwin Rail Trail. According to the Parks and Recreation Master Plan, the county is deficient by 26 miles of greenways. With projected population growth, the county will be deficient by 36 miles in 2030. The 2015 Comprehensive Plan and 2017 Parks and Recreation Plan pointed to the need for more county greenways. Greenways are corridors of protected open space that often link nature preserves, parks, schools, and communities together. In 2017 when the Harnett County Parks and Recreation Comprehensive Master Plan was developed, an integrated system of trails and sidewalks was one of the key amenities that continued to be mentioned throughout public meeting. The statistically valid survey that was conducted as part of the Comprehensive Master Plan concluded that a Greenway Trail system was one of the top priorities of the county. The survey also concluded that walking for exercise was the highest program priority for adults and second highest for youth. National standards recommend 0.2 miles of greenway trails per 1,000 residents. Harnett County currently has 0.04 miles of greenway trail per 1,000 residents, which is only one-fifth of the national standard. Greenways are usable by all residents regardless of age, race, gender, or income level and provide direct physical and mental stimulation through physical exertion and engaging nature. Greenways promote healthy living, provide environmental benefits, and preserve nature. Greenways have the opportunity to increase property values and create economic impacts. A housing development in Apex, NC increased the price of the homes adjacent to the greenway by $5,000 and those homes were still the first to sell (Rails to Trails Conservancy: Economic Benefits of Trails and Greenways). Trail networks can also provide alternative transportation links to allow citizens to access parks, schools, and towns/cities without having to drive. A Greenway Master Plan should be the first step in addressing this need. The plan would identify specific greenway corridors. In doing so, it would allow the county to require land reservation or trail construction by developers (in lieu of paying recreation fees). It would also assist the county in determining where greenway connections should go as new developments continue to be built in portions of the county, specifically in northwest Harnett, where greenway connections could be made with Wake County's greenway system. A Bicycle, Pedestrian, and Greenway Plan began in May 2020 and will be completed for board approval in November 2020. Beginning in FY 2021, the Parks and Recreation's director request that a capital reserve be established for accumulating funds that could be used for greenway development. The fund would be used to match grants. The director is requesting approximately $150,000 to $200,000 per year. The state has estimated that on average greenways cost $1 million per mile to construct. Harnett County 2022-2028 Recommended Capital Improvements Program Page 65 111620a HCBOC Page 520 Parks & Recreation --Greenway Trail Construction Capital Reserve Appropriation Recommended Solution Approved-No Contracts Completing the master plan and setting aside funds for greenway development beginning in FY 2021 is recommended. Actual greenway construction will be contingent on the county receiving matching grant funds. Alternatives •Do nothing. If nothing is done, the County will continue to fall behind national standards for greenway trails, which provide higher quality of life for residents and have the potential to increase tourism. •Oomplete the master plan for greenway development. but delay setting aside funding. This action would like cause land prices and development costs to increase in the future. Delaying funding also means the county might not be able to move forward with partnerships with developers and neighboring jurisdictions. •Oomplete the master plan and begin setting aside funds for greenway development. Current Stage of Project A Bicycle, Pedestrian, and Greenway Plan began in May 2020 and will be completed for board approval in November 2020. Operating Impact There is no current impact on the operating budget as no trails have been constructed or scheduled for construction in near future. Bicycle, Pedestrian, and Greenway Master Plan is project code GWMST with org-obj (4806120-519040). Harnett County 2022-2028 Recommended Capital Improvements Program Page 66 111620a HCBOC Page 521 Parks & Recreation --Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Completed Install lighting at the Neills Creek Park Tennis Courts, located at 2533 Harnett Central Road, Angier, and on the baseball and softball fields at Barbecue Creek Park, located at Western Harnett Middle School, 11139 NC Highway 27 West, Lillington. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 411,000 411,000 0 0 0 0 0 0 0 0 411,000 Total Project Element 411,000 411,000 0 0 0 0 0 0 0 0 411,000 Funding Source General Obligation Bonds 411,000 411,000 0 0 0 0 0 0 0 0 411,000 TotalFunding Source 411,000 411,000 0 0 0 0 0 0 0 0 411,000 Operating Effect Debt Service 0 34,041 33,248 32,257 31,266 30,275 29,284 28,293 27,302 26,311 272,279 Increased Operating Costs 0 0 3,880 4,000 4,120 4,244 4,371 4,502 4,637 4,776 34,530 Increased Revenue 0 0 -850 -850 -850 -850 -850 -850 -850 -850 -6,800 TotalOperating Effect 0 34,041 36,278 35,407 34,536 33,669 32,805 31,945 31,089 30,237 300,009 Define Problem The Western Harnett Youth Recreation (WHYR) program, with which the county contracts to provide youth sports, has to use multiple locations because of the growth in its participants and limited facilities at the county's Barbecue Creek Park. Having to operate in multiple locations makes it difficult for WHYR to supervise and maintain fields. WHYR serves south and west Harnett and is by far the largest sports provide in the county. The county's two baseball/softball and multi-purpose fields are already lit. Western Harnett Middle School's two fields, located are on the same campus as Barbecue Creek Park, are not. The Neills Creek Park Tennis Courts were relocated due to poor sub-base and water damage. The existing lights were unsafe and unreliable. Because of their condition, they could not be relocated to the new tennis courts. Recommended Solution Install the sport lights in FY 2020 to give more access to these facilities by WHYR and other groups. With the lighting of the school's fields, WHYR would have a centralized site from which to run its programs, making its supervision and field maintenance activities more efficient. Because the project provides lighting of school athletic facilities, general obligation bond proceeds can be used to fund them. Alternatives •Do nothing. If nothing is done, the facilities will be limited to use only during daylight hours. Because the facilities are located on school grounds, it severely limits the hours they can be used by WHYR and other groups. •Install the lights now using leftover school general obligation bond funds. Current Stage of Project Both lighting systems were completed in December 2019 and are operational. Harnett County 2022-2028 Recommended Capital Improvements Program Page 67 111620a HCBOC Page 522 Parks & Recreation --Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Completed Operating Impact Current operating expenses are minimal in FY 2021 due to Covid-19 limiting the use of the facilities. Estimated electricity costs have been decreased for FY 2022. Harnett County 2022-2028 Recommended Capital Improvements Program Page 68 111620a HCBOC Page 523 Parks & Recreation --Patriots Park Development Phase 1 Approved-Contracts Let Develop Patriots Park, located on Ponderosa Road in the Johnsonville community. The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Phase 1 park amenities will include two open ball fields with backstops and walking trail. Phase 2 will include a picnic shelter and playground. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 325,000 382,464 12,998 0 0 0 0 0 0 0 395,462 Design, Engineering & Construction Ad 10,000 9,075 0 0 0 0 0 0 0 0 9,075 Furnishings & Equipment 12,000 0 0 0 0 0 0 0 0 0 0 Total Project Element 347,000 391,539 12,998 0 0 0 0 0 0 0 404,537 Funding Source Parks Capital Reserve 347,000 391,539 12,998 0 0 0 0 0 0 0 404,537 TotalFunding Source 347,000 391,539 12,998 0 0 0 0 0 0 0 404,537 Operating Effect Increased Operating Costs 0 0 32,681 40,205 36,076 77,509 67,445 74,034 69,903 71,171 469,024 Increased Revenue 0 0 0 -400 -500 -500 -500 -500 -500 -500 -3,400 TotalOperating Effect 0 0 32,681 39,805 35,576 77,009 66,945 73,534 69,403 70,671 465,624 Define Problem Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the county where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation to develop the seven acres that are not in wetlands. An entrance road and ball fields have been graded and constructed and will be available to the community for use by the end of 2020, pending growth of grass seed. Phase 2 will include a picnic shelter and playground and will cost approximately $96,000. Both phases will be funded from the Parks Fund. The county did not seek grant funding because of the relatively low cost and the fact an existing PARTF project (Cape Fear Shiner Park) is being constructed at the same time. Recommended Solution Utilizing the Parks Fund, continue development of Phase 1 and 2, which should be complete by the end of 2020. Alternatives Do nothing and use the park with only the Phase One amenities. The area will continue to be underserved by recreation facilities. • Utilizing the Parks Fund, continue development of the Phase 2 (shelter and playground), which should be complete by the end of 2020. Current Stage of Project The entrance road, parking, and fencing are complete. Grass seed has been spread but has not had good growth. Staff will overseed in the fall with ryegrass and overseed again with Bermuda grass in the spring. Signage has been acquired but not installed. The walking trail has been routed and is being cleared. Staff is in discussion with Recreation Amenities provider to add the playground and picnic shelter. Harnett County 2022-2028 Recommended Capital Improvements Program Page 69 111620a HCBOC Page 524 Parks & Recreation --Patriots Park Development Phase 1 Approved-Contracts Let Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Operating Impact The operating impact is general maintenance of the facility and part-time staff to open, close, and clean. Operating costs for Phase 2 are minimal with general preventive maintenance and yearly replenishing of the playground mulch. Harnett County 2022-2028 Recommended Capital Improvements Program Page 70 111620a HCBOC Page 525 Parks & Recreation --Patriots Park Development Phase 2 New Develop Phase 2 of Patriots Park, located on Ponderosa Road in the Johnsonville community by constructing a picnic shelter and playground in addition to the ballfields under construction, which were requested by the community and expected to be complete in late 2020 . The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Project Budget Current Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 96,000 0 0 0 0 0 0 0 96,000 Total Project Element 0 0 96,000 0 0 0 0 0 0 0 96,000 Funding Source Parks Capital Reserve 0 0 96,000 0 0 0 0 0 0 0 96,000 TotalFunding Source 0 0 96,000 0 0 0 0 0 0 0 96,000 Define Problem Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the County where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation Department to develop the seven acres that are not in wetlands. An entrance road and ball fields have been constructed and will be available to the community for use by the end of 2020, pending growth of grass. Phase 2 will include a picnic shelter and playground and will cost approximately $96,000. Recommended Solution Utilizing the Parks Fund, develop Phase 2. Alternatives •Do nothing beyond completion of Phase 1 amenities. The park will not provide the full range of facilities requested by the public. •Dtilizing the Parks Fund, continue development of the Phase 2 to include a picnic shelter and playground. Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Hamett County 2022-2028 Recommended Capital Improvements Program Page 71 111620a HCBOC Page 526 Parks & Recreation --Shawtown Community Park Development New Develop next set of improvements at the park located on the former Shawtown School site, 645 Shawtown Road, Lillington. Improved amenities include a walking trail, fitness stations, playground, and picnic shelter. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 114,000 0 0 0 0 0 0 0 114,000 Contingency 0 0 6,150 0 0 0 0 0 0 0 6,150 Engineering 0 0 2,300 0 0 0 0 0 0 0 2,300 Furnishings & Equipment 0 0 7,500 0 0 0 0 0 0 0 7,500 Permits & Connection Fees 0 0 500 0 0 0 0 0 0 0 500 Total Project Element 0 0 130,450 0 0 0 0 0 0 0 130,450 Funding Source Parks Capital Reserve 0 0 130,450 0 0 0 0 0 0 0 130,450 TotalFunding Source 0 0 130,450 0 0 0 0 0 0 0 130,450 Define Problem Harnett County owns the former Shawtown School and gymnasium. When part of the old school was demolished, County leaders at the time promised the community a park on the site. Based on community input, a plan for the park was developed and calls for a community garden, rock garden, memorial garden, playground areas, and a picnic shelter. An outdoor basketball court and upgrades to parking have already been constructed. The next set of improvements include a trail with fitness stations, playground, and picnic shelter. The Parks and Recreation Department proposes to work with Cooperative Extension to develop the community garden, possibly utilizing grant funds. All other improvements would be funded from the Parks Fund. Recommended Solution Develop the park using mostly in-house labor and the Parks Fund. Alternatives •Do nothing. This option does not fulfill the County's obligation to the community to provide a park on the former school site. •!Jsing mostly in-house labor, develop the park as time and funding allows from the Parks Fund. •Seek additional funding sources to complete development of the entire park. Current Stage of Project will In June 2019, the County completed a substantial renovation of the old north classroom building, originally constructed in 1956, to bring it up to code for new occupants. The building's new occupants include the new Boys & Girls Clubs of Central Carolina: Robin Paige Club, which opened on August 26, 2019; ReEntry Family Services, which was relocated from another location in the County; the Harnett County Sheriff's Office Police Athletic League (PAL}, which previously operated out of the gymnasium on campus; and the Harnett County Work Readiness Training Center, which relocated from a building on the other side of the campus. The facility also includes meeting space for organizations and community events, which may be reserved through the County. As part of the opening of the renovated school building, Parks and Recreation installed an outdoor basketball court and parking lot. In addition to the renovation, the County demolished the original classroom building and gymnasium, which were built in 1949 and had deteriorated to the point where renovation was no longer possible. Staff is ready to enter into contract with vendors to provide playground, shelter, and fitness stations. Staff will construct walking trail. Harnett County 2022-2028 Recommended Capital Improvements Program Page 72 111620a HCBOC Page 527 Parks & Recreation --Shawtown Community Park Development Relation to Other Projects Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Harnett County 2022-2028 Recommended Capital Improvements Program New Page 73 111620a HCBOC Page 528 Public Library --Radio Frequency Identification (RFID) Installation Approved-Contracts Let Install and implement RFID technology and equipment at the newly constructed Harnett County Public Library and Resource Center located at 455 McKinney Parkway, Lillington, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Equipment Rental 0 0 1,200 0 0 0 0 0 0 0 1,200 Furnishings & Equipment 110,712 0 79,016 0 0 0 0 0 0 0 79,016 Management Software 0 0 2,000 0 0 0 0 0 0 0 2,000 Other Contracted Services 2,572 0 7,013 0 0 0 0 0 0 0 0 Software & Implementation 26,720 0 0 0 0 0 0 0 0 0 0 Supplies 13,849 0 10,643 0 0 0 0 0 0 0 10,643 Total Project Element 153,853 0 99,872 0 0 0 0 0 0 0 99,872 Funding Source Capital Reserves 38,463 0 24,968 0 0 0 0 0 0 0 24,968 Grants, Gifts, Etc. 115,390 0 74,904 0 0 0 0 0 0 0 74,904 TotalFunding Source 153,853 0 99,872 0 0 0 0 0 0 0 99,872 Operating Effect Decreased Costs 0 0 -18,427 0 0 0 0 0 0 0 -18,427 Increased Operating Costs 0 0 0 12,216 12,582 12,718 13,344 13,745 14,157 14,582 93,344 Transfer from General Fund 0 0 38,463 -13,495 0 0 0 0 0 0 24,968 TotalOperating Effect 0 0 20,036 -1,279 12,582 12,718 13,344 13,745 14,157 14,582 99,885 Define Problem During FY 2018-19 the Harnett County Public hosted 887 in-house programs with 10,807 attendees. These figures demonstrate a 19% increase in the number of in-house library programs and a 10% increase in program attendance over FY 2017-18. The changing role of public libraries, coupled with an increased number of residents seeking programming, constitutes a shift in focus from service desk transactions to hands-on training, programming, and other staff-provided learning opportunities. Programs fill up quickly resulting in long wait-lists and the unfortunate practice of denying services. Increasing the number of programs would require additional staff time. Library staff designated to provide programs have reached the limits of their ability to add programs. Often staff members work on scheduled days off and accrue compensatory time beyond what is acceptable. Without additional staff, the library will not be able to keep up with the increasing need and demand for additional programs. The limited number of circulation employees often results in longer wait times for patrons with reference questions or requesting assistance with computer related issues, public office equipment (copier, scanner, fax, etc.), and the print management station. This often leads to customer and staff frustration. Harnett County 2022-2028 Recommended Capital Improvements Program Page 74 111620a HCBOC Page 529 Public Library --Radio Frequency Identification (RFID) Installation Approved-Contracts Let Recommended Solution Utilizing a Library Services and Technology Act (LSTA) grant available through NC Libraries, purchase and implement RFID and self-check technology. This technology will allow library staff to shift time from checking out materials and managing the collection to meeting the demand for increased programming, solving users' more complex information requests, and assisting with technology-related needs. RFID is recommended over other solutions because of long-term cost-savings. Other benefits of RFID implementation include: •Bnhanced customer experience and privacy with self-service options •titlproved circulation efficiency with the capability to check in and process multiple items at one time •titlproved accuracy of inventory through RFID's inventory control features •titlproved security of library materials Alternatives •Bire an additional full-time Library Program Specialist to meet the demand for additional programming and patron assistance at a cost of $29,573 plus benefits annually. The salary and benefits cost over 10 years is estimated at $493,417. •Bire two additional part-time Library Program Specialists to meet the demand for additional programming and patron assistance at a cost of $42,857 annually. The salary and benefits cost over 10 years is estimated at $552,426. •tmplement RFID and self-check technology that will allow staff time to plan and implement additional programs and reduce wait times at the circulation desk to free staff to focus on more complex information and technology needs. •Do nothing and continue to frustrate and disappoint Harnett County residents that are denied participation in library hosted-programs and less-than-optimal customer service. Current Stage of Project Reponses to an RFP for RFID self-check system installation and maintenance were received in January of 2020. Proposals were received from five vendors. After careful evaluation of proposed solutions and costs, the library selected Bibliotheca as the RFID project vendor. The project timeline for FY 2020-2021 is comprised of four phases: •Bhase 1 (August 2020 -Oct 2020) -Initial project planning, gathering of pre-RFID evaluation metrics, and submitting purchase orders for services and equipment. •Bhase 2 (Oct 2020 -January 2021) -Tagging the library's current collection with RFID tags using leased equipment and installing permanent RFID equipment (including gates, self-check systems, antennas and collection management device) in the new Harnett County Resource Center and Library building. •Bhase 3 (January 2021 -February 2021) -Testing RFID equipment and training staff. •Bhase 4 (February 2021 -August 2021) -Gathering of post-RF ID evaluation metrics and submitting final report for LSTA Project Grant. Relation to Other Projects Implementing RFID requires that library materials are tagged with a special sensor encoded with data. As part of the move to the Harnett Resource Center and Library, the existing collection will be weeded, packed and moved. As each item is being handled, it can also be tagged at the same time resulting in staff time saved. Operating Impact The total FY 2020-2021 cost for this project will be $99,872. The library was awarded an LSTA Project Grant to cover 75% of projects costs ($74,904). The library will be responsible for the remaining $24,968. Ongoing project sustainability is dependent on two costs: annual software and maintenance fees and tagging of new items. Software and maintenance costs will be $11,716 in year two and will increase 3% each year to total $14, 1637 in the first five years. If the Library's collection budget remains steady over the next few years, the library anticipates spending approximately $650 a year to tag all new items. Harnett County 2022-2028 Recommended Capital Improvements Program Page 75 111620a HCBOC Page 530 Social Services and Commons Area Roof Replacement Approved-No Contracts Replace roof and repair the supporting structure for the Social Services and Commons buildings, located at 311 W Cornelius Harnett Boulevard, Lillington. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 285,600 0 0 285,600 0 0 0 0 0 0 285,600 Contingency 14,280 0 0 14,280 0 0 0 0 0 0 14.280 Total Project Element 299,880 0 0 299,880 0 0 0 0 0 0 299,880 Funding Source Capital Reserves 299,880 0 0 299,880 0 0 0 0 0 0 299,880 TotalFunding Source 299,880 0 0 299,880 0 0 0 0 0 0 299,880 Operating Effect Transfer from General Fund 0 0 149,940 149,940 0 0 0 0 0 0 299,880 TotalOperating Effect 0 0 149,940 149,940 0 0 0 0 0 0 299,880 Define Problem The existing roof is original to the buildings, which opened in 1996. The roof is out of warranty. When the Health Department roof began leaking, the Facilities Department also had the Social Services/Commons roof assessed because it was constructed at the same time. At the time, the roofing contractor estimated that the Social Services/Commons roof had only three to five years of remaining life before it would need to be replaced. The Health Department roof was replaced in FY 2019. Recommended Solution Replace the roof, repair the support structure as needed and require a 20-year labor and material warranty from the roofing contractor. Alternatives •Do nothing. Failing to replace the roof within the recommended timeframe risks the onset of leaks and possible major damage to the interior of the building. •Beplace the roof within the timeframe recommended by the roofing contractor. Current Stage of Project Estimates have been obtained for the roof replacement. Harnett County 2022-2028 Recommended Capital Improvements Program Page 76 111620a HCBOC Page 531 Tax Office --Reappraisal Fund Approved-Contracts Let Set aside funds annually for the next revaluation of real property, slated for FY 2022, in accordance with state law. The cost of the reappraisal will be $2,070,000. State law requires that funds be set aside annually to cover the cost. requiring a contribution of $690,000 for three years. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Transfer to Reappraisal Fund 2,070,000 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Total Project Element 2,070,000 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Funding Source Transfer from General Fund 2,070,000 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 TotalFunding Source 2,070,000 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Operating Effect Transfer from General Fund 0 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 TotalOperating Effect 0 690,000 690,000 690,000 0 0 0 0 0 0 2,070,000 Current Stage of Project The current stage of project is data collection/data entry. Approximately 58% of the parcels in the county have been visited and the improvements measured. Data entry is in the early stages. The upcoming stages of the project that have not begun are neighborhood delineation, sales analysis, land valuation, building valuation, value review, and appeals. Relation to Other Projects There is operating impacts to the appraisal division of the Tax Department. The preparation of the property cards and the neighborhood maps are being prepared by Tax Department staff. With attrition and retirements in the appraisal division, the remaining staff has picked up these responsibilities. The reappraisal remains on schedule and within budget. Harnett County 2022-2028 Recommended Capital Improvements Program Page 77 111620a HCBOC Page 532 Solid Waste Fund Projects Harnett County 2022-2028 Recommended Capital Improvements Program Page 78 111620a HCBOC Page 533 Solid Waste •• Bulldozer Replacement Approved-No Contracts Replace a 2005 medium-sized bulldozer used daily in the Dunn-Erwin landfill located at 449 Daniels Road, Dunn. Project Budget Prior to Current Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Furnishings & Equipment 400,000 0 408,689 0 0 0 0 0 0 0 408,689 Total Project Element 400,000 0 408,689 0 0 0 0 0 0 0 408,689 Funding Source Solid Waste Capital Reserve 0 0 408,689 0 0 0 0 0 0 0 408,689 Solid Waste Fund Balance 204,262 0 0 0 0 0 0 0 0 0 0 Solid Waste Operating Budget 195,738 0 0 0 0 0 0 0 0 0 0 TotalFunding Source 400,000 0 408,689 0 0 0 0 0 0 0 408,689 Operating Effect Decreased Costs 0 0 -12,000 -18,000 -22,500 -28, 125 0 0 0 0 -80,625 Transfer from Solid Waste Fund 0 0 408,689 0 0 0 0 0 0 0 408,689 TotalOperating Effect 0 0 396,689 -18,000 -22,500 -28,125 0 0 0 0 328,064 Define Problem The existing bulldozer is used daily at the landfill for pushing and covering construction and demolition and land clearing and inert debris. The current piece of equipment is 14 years old with more than 11,000 hours on it and is continually breaking down. The industry standard is that equipment be replaced at or before 10 years of use. This equipment is subjected daily to rough conditions and in a harsh environment. Downtime and repair costs are escalating as a result of the equipment's age and condition. Without the equipment, landfill operations will be impacted, as well as the ability to comply with state regulations. Recommended Solution Purchase a new bulldozer in FY 2021 through state contract or from a vendor more competitive than state contract pricing. Alternatives Do nothing. Not replacing this piece of equipment will mean increasing downtime and repair costs. The county may not be able to comply with state regulations requiring that waste materials be pushed, packed and covered on certain schedule. If equipment is not available or inoperable, staff cannot comply with this required schedule. Current Stage of Project The bulldozer quote came in higher than the project budget, so a new quote has been requested. The new 06 Caterpillar Dozer will be ordered in early FY 2021. Equipment should be delivered and placed into operation no later than November 2020. Operating Impact The bulldozer replacement will reduce maintenance costs on an existing piece of equipment as well as improving efficiency in operations. Harnett County 2022-2028 Recommended Capital Improvements Program Page 79 111620a HCBOC Page 534 Solid Waste --Northwest Convenience Center Relocation New Relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area. Current Project Budget Prior to Year: Year 1: Year 2: Year 3: Year 4: Year 5: Year 6: Year 7: Project Budget FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Totals -Project Element Construction 0 0 336,156 0 0 0 0 0 0 0 336,156 Contingency 0 0 33,616 0 0 0 0 0 0 0 33,616 Design, Engineering & Construction Ad 0 0 62,682 0 0 0 0 0 0 0 62,682 Furnishings & Equipment 0 0 61,800 0 0 0 0 0 0 0 61,800 Total Project Element 0 0 494,254 0 0 0 0 0 0 0 494,254 Funding Source Solid Waste Capital Reserve 0 0 494,254 0 0 0 0 0 0 0 494,254 TotalFunding Source 0 0 494,254 0 0 0 0 0 0 0 494,254 Operating Effect Decreased Costs 0 0 0 0 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 -15,000 Transfer from Solid Waste Fund 0 0 494,254 0 0 0 0 0 0 0 494,254 TotalOperating Effect 0 0 494,254 0 -2.500 -2,500 -2,500 -2,500 -2,500 -2,500 479,254 Define Problem The existing solid waste convenience center, located at 1260 Cokesbury Road, Fuquay-Varina, is outdated and no longer safely accommodates the needs of residents in this area of the county. The site averages 738 per visitors per week. The county leases the one-acre site for $2,500 per year, but only a small fraction of the property is useable, so expansion is not feasible. The small size and inefficient configuration make it inadequate. Newer convenience centers have a more efficient design that offer more waste disposal options and better traffic flow through the site. The Cokesbury Road site is not large enough to segregate pedestrians from vehicles, and traffic backs up onto Cokesbury Road during peak usage, both of which are safety concerns. The site is also located on a narrow secondary road and the entrance and exit are located in a curve, another concern for traffic safety. Last year the county purchased property on Oakridge River Road, Fuquay-Varina to re-locate this convenience center. This 2.5-acre area reserved for the convenience site provides ample room to provide an expanded center that is safer and configured for better traffic flow within the site. It would also offer additional options for waste disposal, such as used oil, oil filters, scrap tires, white goods, and scrap metal. Last year, the county obtained a conditional use permit to build a convenience center on the Oakridge River Road property. Recommended Solution The recommendation is to construct a new site on the county owned property at 1979 Oakridge River Rd, Fuquay-Varina, which is better suited to accept the number of vehicles and citizens that utilize the convenience site in this area. This site will provide an ample amount of space to receive trash and recycling in a more user friendly, more accommodating, and safer manner for the Northwest area. Although the need for relocation is prevalent, we are recommending a phased approach to construction starting in FY2022. Phase 1 of 2 would utilize the upper half of the property and would include installation of road and staging area for receiving trash and recycling. Harnett County Solid Waste Department will utilize staff and equipment to complete the majority of Phase 1. Harnett County 2022-2028 Recommended Capital Improvements Program Page 80 111620a HCBOC Page 535 Solid Waste --Northwest Convenience Center Relocation Alternatives •Do nothing. If nothing is done, the circulation within the site, its small size, and its location on Cokesbury Road will continue to create safety concerns for the center's users. New •tltilizing the property the county purchased last year, construct a new convenience center that allows for better circulation within the site and safer entrance into and exit from the site. This option also results in savings from no longer having to lease the Cokesbury Road site. Current Stage of Project The department is reviewing plans and costs estimates to establish a phased approach to begin construction of Phase 1 in FY 2022. This phased approach will utilize Solid Waste staff and equipment in an effort to proceed with constructing the infrastructure needed, which allows the department to open the site while also providing a significant cost savings. This approach will assist in the efforts and plans to build a capital reserve without exhausting all funds in one fiscal year. Operating Impact The largest impact will be to general operations by utilizing current landfill staff. Duties and tasks need to be reviewed to make sure everything is covered for general operations at the landfill while workers and equipment are reassigned to this project. By doing a phased approach, this will not impact our budget with an initial costly effect to expenditures, and expenses can be dispersed over the next two years, while providing a more than adequate space and continued services for waste disposal for our citizens in the area. Harnett County 2022-2028 Recommended Capital Improvements Program Page 81 111620a HCBOC Page 536 Future Projects Currently, the county lacks sufficient data, revenue, or debt capacity to schedule these projects. If these issues are resolved, these projects may appear in a future CIP. Animal Services --Animal Shelter Replacement Future Construct a new animal services shelter facility at a location to be determined. Define Problem The existing facility was built more than 25 years ago, with an addition constructed in 2005, and is operating at maximum capacity. It is located on land owned by Harnett Regional Water and is adjacent to the North Harnett Wastewater Treatment Plant. Harnett Regional Water plans to expand the plant in the next five to six years and will need the property on which the animal shelter is located. A new facility could provide needed space for a veterinarian office, a surgical room, and a better environment for adoption of animals, as well as improve the flow of animals from intake through adoption. The new facility would provide space to separate adoptable animals from animals quarantined for health or behavior issues and increase the holding capacity of the shelter . The 32 dog runs and the small 15 cage intake room for cats remain at maximum capacity with multiple cats often occupying one cage. Between 2015 to 2019, 18,424 dogs and cats came to the shelter and of those 5,012 were euthanized, many for lack of space or treatable illness despite being eligible for adoption. There is inadequate space and layout for the treatment and testing of animals, food preparation, laundry and dishes, and adoption visitation. There is one room for laundry and medical, which is also the room where small sick animals are housed. The facility has no onsite space for spay neuter surgeries. When facilitating adoptions, the existing shelter only has one meet and greet room and a dog play yards. Additional areas are needed for adopters to meet with animals and for animals to get exercise outside their kennels which is necessary for enrichment best practices. The single kennel area for all incoming animals contributes to cross contamination and disease. Best practices suggest shelters have separate holding areas for incoming animals, quarantine animals, isolation animals and healthy adoptable animas. The existing shelter has two separate kennel areas -one indoor/outdoor with 16 kennels for intake and 16 all-indoor with side-by-side dividers for adoption-ready animals. Drainage design is via open trench in the holding kennels. Inside, the drain runs one direction, and outside, it runs the opposite direction. The design greatly increases the transmission of disease due to the washing and spraying of excrement past the kennels of young, unvaccinated animals and healthy animals. The open front trench design poses a safety risk. The chain link doors all open outward increasing the difficulty of entering and exiting kennels safely and quickly, which increases the chance for dogs to escape. The doors cause hoses to get caught and pulled into the drain, which increases cleaning time due to constant opening and closing or the maneuvering around doors. Recommended Solution Conduct a feasibility study to determine the location, building needs, and cost. Alternatives •Do nothing and continue to operate as is for the foreseeable future, but this will not address the need for Harnett County Regional Water to expand the Wastewater Treatment plant to expand onto the site of the existing facility, which is needed as a result of increased county growth. •Contract with another group to oversee and manage the animal sheltering capabilities in the county. However, there is no local existing agency with a positive past performance of operating as a shelter to meet the needs and volume of Harnett County. Central Carolina Community College (CCCC} --Drainage System Repair Future Repair the drainage system located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington. Harnett County 2022-2028 Recommended Capital Improvements Program Page 82 111620a HCBOC Page 537 Define Problem College maintenance staff have determined that the storm water management system, a series of drainage lines that carry runoff from parking lots, is showing signs of failure. The drainage system was installed with the first buildings on campus, is more than 40 years old, and has not been modified as buildings and parking areas have been added. During heavy rainstorms, the parking lot and the area around the Continuing Education building are flooded. The college is concerned that this could eventually affect the structure of the building, impact surrounding trees, and do damage to the parking lot by eroding the soil below the parking lot. Maintenance staff believe the drainage lines are undersized and need to be replaced. Recommended Solution Although the county engineer reviewed the problem and a local contractor provided an estimate to replace the system, a full study of the problem that would include future expansion of the campus and a cost estimate is recommended. The college should obtain a cost estimate for the study and request that as part of the FY 2022 operating budget. Courthouse Shell-Space Upfit Future Develop a building program and cost estimate to finish approximately 12,150 square feet of shell space in the Harnett County Courthouse, located at 301 W Cornelius Harnett Blvd, Lillington to meet Clerk of Court and other court-related needs. Define Problem When the courthouse was originally constructed, 12,150 square feet of the third floor was constructed as "shell space," meaning the space is not finished and could be renovated to accommodate a range of needs. The original plans called for this space to be future courtrooms. Recommended Solution Because the county has not systematically assessed the needs, the third alternative is recommended. The Facilities Maintenance Manager estimates this study would cost approximately $30,000. Alternatives •Do nothing: The space could remain as is for the forese