The URL can be used to link to this page

100520mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 5, 2020 The Harnett County Board of Commissioners met in regular session on Monday, October 5, 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of six feet, as the Board demonstrated compliance with State law and prudent public health practices. Members present: Staff present: Mark B. Johnson, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Brooks Matthews, Commissioner Gordon Springle, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Deputy Finance Officer Margaret Regina Wheeler, Clerk Vice Chairman Miller called the meeting to order at 9:00 am. Commissioner Johnson led the Pledge of Allegiance and invocation. The Honorable Franklin F. Lanier, Retired Superior Court Judge, administered the Oath of County Commissioner to William Brooks Matthews. Commissioner Matthews took his seat on the Board. Vice Chairman Miller opened the floor for nominations for Chairman. Commissioner Matthews nominated Mark Johnson to serve as Chairman. There were no other nominations. The Board voted unanimously to select Mark Johnson to serve as the new Chairman of the Harnett County Board of Commissioners until the Board's annual reorganization on December 7, 2020. Chairman Johnson called for any additions or deletions to the published agenda. Mrs. Stewart requested the addition of 1) Harnett County Emergency Services' request for approval of the fireworks application from Class A Services Pyrotechnics for a private birthday celebration, and 2) Broadband Development Capital Project Ordinance totaling $3,985,000. Vice Chairman Miller moved to approve the agenda as amended. Commissioner Springle seconded the motion that passed unanimously. October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of1of11 Commissioner Springle moved to approve the following items on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Minutes: September 21, 2020 Regular Meeting September 29, 2020 Work Session 2. Budget Amendments: 2 Health Department Code 1105110 519090 1105110 330210 5 Health Department Code 1105110 532030 1105110 526010 1105110 519090 1105110 521010 Other Federal Cellular Service Office Supplies Other Janitorial Supplies 329 Harnett Regional Water Code 6107111 598600 Interfund Transfer to Enterprise 6103900 390990 Fund Balance Appropriated 330 Capital Project Meter Code 4917201 519000 4917201 559000 4917201 559000 4917201 519000 4917201 519000 4917201 599000 4917201 390986 350 Health Department Code 1105110 502010 1105110 503030 1105110 505010 1105110 505050 1105110 506010 1105110 506020 1105110 506040 1105110 507010 1105110 507030 1105110 507050 1105110 507070 1105110 519090 1105110 523040 Infrastructure Engineers Meter Sys Construction Ferguson Materials & Supplies Other Professional Service Legal & Admin Contingency Interfund Transfer Salaries & Wages 401 K -General FICA WH State Retirement Medical Insurance Dental Insurance Life Insurance Unemployment Insurance Workers Compensation Employee Clinic Other Post Employment Other Medical Supplies 16.500 increase 16,500 increase 3,000 increase 2,000 increase 113,438 increase 600 increase 14,000,000 increase 14,000,000 increase 59,986 increase 1,332,304 increase 13,000 increase 28,000 decrease 4,000 decrease 279,192 decrease 1,094,098 increase 1,500 increase 259 increase 40 increase 93 increase 1,548 increase 73 increase 24 increase 65 increase 163 increase 31 increase 28 increase 3,124 decrease 700 decrease October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of2of11 485 Health Department Code 1105110 502010 1105110 503030 1105110 505010 1105110 505050 1105110 506010 1105110 506020 1105110 506040 1105110 507010 1105110 507030 1105110 507050 1105110 507070 1105110 523040 1105110 582000 1105110 330210 Salaries & Wages 401 K -General FICA WH State Retirement Medical Insurance Dental Insurance Life Insurance Unemployment Insurance Workers Compensation Employee Clinic Other Post Employment Medical Supplies Non -Cap Asset — Small Federal 888 Veterans Treatment Court Code To Be Determined Mental Health To Be Determined Substance Abuse Path of Hope To Be Determined SA Intin Outpatient PRI Counseling Daymark South Light Tri County Community Health To Be Determined Treatment Spring Lake Counseling Carenet Cumberland Co Communicare Mike Warren, David Daugherty Legal Assistant Mentor Coordinator Sandhills Center 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 519090 2504185 380840 942 Workforce Development/WIOA Code 2404970 502010 2404970 502020 2404970 502050 2404970 502090 2404970 503030 2404970 505010 2404970 505050 2404970 506010 Salaries & Wages — Regular Salaries & Wages — Part Time Salaries & Wages — Longevity Salaries & Wages — Contract 401 K — General FICA State Retirement — General Medical Insurance 86,850 increase 2,317 increase 6,285 increase 8,869 increase 19,719 increase 771 increase 168 increase 580 increase 1,828 increase 368 increase 245 increase 14,500 increase 22,835 increase 165,335 increase 20,000 increase 12,000 increase 30,000 increase 5,920 increase 5,000 increase 5,000 increase 5,000 increase 5,000 increase 10,920 increase 5,000 increase 5,000 increase 5,000 increase 21,600 increase 12,000 increase 7,635 increase 765 increase 155,840 increase 6,996 decrease 99 decrease 182 increase 7,000 increase 211 decrease 368 decrease 93 increase 4,073 decrease October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of3of11 942 Workforce Development/WIOA continued Code 2404970 506020 Dental Insurance 159 decrease 2404970 506040 Life Insurance 6 decrease 2404970 507010 Unemployment Insurance 163 increase 2404970 507030 Workers Compensation 148 increase 2404970 507050 Employee Clinic 67 decrease 2404970 507070 Other Post -Employment Benefits 43 decrease 2404970 526010 Office Supplies 500 increase 2404970 531010 Training — Mileage 300 increase 2404970 531020 Training — Meals 448 increase 2404970 531030 Training — Lodging 250 increase 2404970 531050 Training — Registration 250 increase 2404970 532030 Cellular Service 300 increase 2404970 532050 Postage 100 increase 2404970 533010 Electricity 400 increase 2404970 533050 Water 200 increase 2404970 549085 Indirect Cost 368 decrease 2404970 624001 WIOA — Childcare 500 decrease 2404970 624003 WIOA — Participant Cost 352 decrease 2404970 624007 WIOA — Out Training 3,500 increase 2404970 624009 WIOA — Voucher Authorization 8,000 increase 2404970 624011 WIOA — Participant Travel 3,000 increase 2404970 624021 WIOA — ITA Training Voucher 10,500 increase 2404970 330210 Federal 1,092 increase 1029 Board of Education, Capital Fund, Erwin Elementary School Project Code 4705913 599000 Contingency 3,899,857 decrease 4705913 390910 Loan Proceeds (2020 Go Bond) 3,899,857 decrease 1125 Veterans Treatment Court Code 2504185 519090 Professional Services Program Director 47,124 increase 2504185 519090 Professional Services Mentor 25,200 increase 2504185 519090 Professional Services Case Manager 56,400 increase 2504185 519090 Professional Services Evaluator 6,000 increase 2504185 526010 Materials & Supplies 3,081 increase 2504185 531050 NADCP Conference Fee 1,490 increase 2504185 523040 Drug Kits 8,280 increase 2504185 531010 Training — Mileage 41 increase 2504185 531020 Training — Meals 320 increase 2504185 531030 Training— Lodging 1,080 increase 2504185 504010 Training — Admin 184 increase 2504185 531040 Training — Transportation 800 increase 2504185 330210 Federal Grant 150,000 increase October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 4 of 11 1327 Workforce Development Code 2404970 502010 Salaries & Wages — Regular 3,172 decrease 2404970 502020 Salaries & Wages — Part Time 13,481 decrease 2404970 502050 Salaries & Wages — Longevity 203 decrease 2404970 502090 Salaries & Wages — Contract 12,000 increase 2404970 503030 401K — General 264 decrease 2404970 504010 Expense Allowance 378 increase 2404970 505010 FICA 2,270 decrease 2404970 505050 State Retirement — General 1,232 increase 2404970 506010 Medical Insurance 2,510 decrease 2404970 506020 Dental Insurance 110 decrease 2404970 506040 Life Insurance 37 increase 2404970 507010 Unemployment Insurance 145 increase 2404970 507030 Workers Compensation 350 decrease 2404970 507050 Employee Clinic 21 decrease 2404970 507070 Other Post -Employment Benefits 24 decrease 2404970 526010 Office Supplies 1,663 increase 2404970 531010 Training — Mileage 445 increase 2404970 531020 Training — Meals 331 increase 2404970 531030 Training — Lodging 76 decrease 2404970 531050 Training — Registration 431 increase 2404970 532010 Telephone Service 761 increase 2404970 532030 Cellular Service 1,000 increase 2404970 532050 Postage 200 increase 2404970 533010 Electricity 300 increase 2404970 533050 Water 200 increase 2404970 549085 Indirect Cost 2,586 increase 2404970 624001 WIOA — Childcare 105 decrease 2404970 624005 WIOA — Support Services 2,516 decrease 2404970 624007 WIOA — Out Training 948 decrease 2404970 624009 WIOA — Voucher Authorization 1,000 increase 2404970 624011 WIOA — Participant Travel 1,345 decrease 2404970 624021 WIOA — Training Voucher 7,375 decrease 2404970 330210 Federal 12,061 decrease 1337 Workforce Development Code 2404970 502010 Salaries & Wages — Regular 1,500 increase 2404970 502020 Salaries & Wages — Part Time 7,894 decrease 2404970 502050 Salaries & Wages — Longevity 119 increase 2404970 502090 Salaries & Wages — Contract 5,082 decrease 2404970 503030 401K — General 54 increase 2404970 504010 Expense Allowance 125 decrease 2404970 505010 FICA 1,300 decrease 2404970 505050 State Retirement = General 252 increase 2404970 506010 Medical Insurance 230 increase October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 5 of 11 1337 Workforce Development continued Code 2404970 506020 Dental Insurance 7 increase 2404970 506040 Life Insurance 13 increase 2404970 507010 Unemployment Insurance 15 decrease 2404970 507030 Workers Compensation 43 increase 2404970 507050 Employee Clinic 8 increase 2404970 507070 Other Post -Employment Benefits 5 increase 2404970 525010 Vehicle Supplies — Fuel 325 decrease 2404970 526010 Office Supplies 375 decrease 2404970 531030 Training — Lodging 125 decrease 2404970 532010 Telephone Service 539 decrease 2404970 532030 Cellular Service 175 increase 2404970 533010 Electricity 375 decrease 2404970 535030 R & M — Vehicles 50 decrease 2404970 543010 Rental — Copiers 75 decrease 2404970 544095 Incentives 200 decrease 2404970 549085 Indirect Cost 707 decrease 2404970 624001 WIOA — Childcare 250 decrease 2404970 624003 WIOA — Participant Cost 1,635 decrease 2404970 624005 WIOA — Support Services 1,000 increase 2404970 624007 WIOA — Out Training 504 decrease 2404970 624009 WIOA — Voucher Authorization 1,250 increase 2404970 624011 WIOA — Participant Travel 925 decrease 2404970 330210 Federal 15,845 decrease 1401 Workforce Development Code 2404970 502010 Salaries & Wages — Regular 58,656 increase 2404970 502020 Salaries & Wages — Part Time 633 decrease 2404970 502050 Salaries & Wages — Longevity 1,128 increase 2404970 502090 Salaries & Wages — Contract 27,248 decrease 2404970 503030 401K — General 1,245 increase 2404970 504010 Expense Allowance 200 decrease 2404970 505010 FICA 2,888 increase 2404970 505050 State Retirement — General 6,366 increase 2404970 506010 Medical Insurance 11,777 increase 2404970 506020 Dental Insurance 442 increase 2404970 506040 Life Insurance 111 increase 2404970 507010 Unemployment Insurance 391 increase 2404970 507030 Workers Compensation 1,088 increase 2404970 507050 Employee Clinic 221 increase 2404970 507070 Other Post -Employment Benefits 147 increase 2404970 525010 Vehicles — Fuel 975 decrease 2404970 526010 Office Supplies 1,125 decrease 2404970 531010 Training — Mileage 175 decrease 2404970 531030 Training — Lodging 375 decrease October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 6 of 11 1401 Workforce Development continued Code 2404970 532010 Telephone Service 200 decrease 2404970 532030 Cellular Service 625 increase 2404970 533010 Electricity 1,025 decrease 2404970 533050 Water 100 decrease 2404970 535030 R & M — Vehicles 150 decrease 2404970 543010 Rental — Copiers 175 decrease 2404970 543090 Rental — Other Equipment 50 decrease 2404970 544095 Incentives 200 increase 2404970 549085 Indirect Cost 2,123 decrease 2404970 624001 WIOA — Childcare 2,750 decrease 2404970 624003 WIOA — Participant Cost 2,906 decrease 2404970 624005 WIOA — Support Services 1,000 increase 2404970 624007 WIOA — Out Training 1,493 decrease 2404970 624009 WIOA — Voucher Authorization 2,250 decrease 2404970 624011 WIOA — Participant Travel 775 decrease 2404970 330210 Federal 41,557 increase 1402 Workforce Development Code 2404972 502010 Salaries & Wages — Regular 57,245 decrease 2404972 502020 Salaries & Wages — Part Time 12,035 decrease 2404972 502050 Salaries & Wages — Longevity 1,056 decrease 2404972 502090 Salaries & Wages — Contract 7,250 decrease 2404972 503030 401K—General 1,131 decrease 2404972 504010 Expense Allowance 178 decrease 2404972 505010 FICA 6,800 decrease 2404972 505050 State Retirement — General 5,848 decrease 2404972 506010 Medical Insurance 11,003 decrease 2404972 506020 Dental Insurance 427 decrease 2404972 506040 Life Insurance 65 decrease 2404972 507010 Unemployment Insurance 396 decrease 2404972 507030 Workers Compensation 692 decrease 2404972 507050 Employee Clinic 185 decrease 2404972 507070 Other Post -Employment Benefits 130 decrease 2404972 526010 Office Supplies 125 increase 2404972 531010 Training — Mileage 10 decrease 2404972 531020 Training — Meals 9 increase 2404972 531030 Training — Lodging 112 decrease 2404972 531050 Training — Registration 112 decrease 2404972 531090 Training — Contracted 125 decrease 2404972 532030 Cellular Service 260 increase 2404972 532050 Postage 25 increase 2404972 532070 Internet Service 10 decrease 2404972 544095 Incentives 25 decrease 2404972 549085 Indirect Cost 97 decrease October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 7 of 11 1402 Workforce Development continued Code 2404972 624001 WIOA — Childcare 375 decrease 2404972 624003 WIOA — Participant Cost 1,345 decrease 2404972 624007 WIOA — Out Training 688 increase 2404972 624009 WIOA — Voucher Authorization 1,250 decrease 2404972 624011 WIOA — Participant Travel 500 decrease 2404972 330210 Federal 107,295 decrease 1498 Workforce Development Code 2404972 502010 Salaries & Wages — Regular 13,926 decrease 2404972 502020 Salaries & Wages — Part Time 4,460 decrease 2404972 502050 Salaries & Wages — Longevity 549 decrease 2404972 502090 Salaries & Wages — Contract 1,250 decrease 2404972 503030 401K — General 236 decrease 2404972 504010 Expense Allowance 484 decrease 2404972 505010 FICA 1,726 decrease 2404972 505050 State Retirement — General 1,163 decrease 2404972 506010 Medical Insurance 1,941 decrease 2404972 506020 Dental Insurance 102 decrease 2404972 506040 Life Insurance 13 increase 2404972 507010 Unemployment Insurance 25 increase 2404972 507030 Workers Compensation 123 decrease 2404972 507070 Other Post -Employment Benefits 20 decrease 2404972 526010 Office Supplies 375 increase 2404972 531010 Training — Mileage 78 decrease 2404972 531020 Training — Meals 27 increase 2404972 531030 Training — Lodging 338 decrease 2404972 531050 Training — Registration 338 decrease 2404972 531090 Training — Contracted 750 decrease 2404972 532030 Cellular Service 1,125 increase 2404972 532050 Postage 75 increase 2404972 544095 Incentives 75 decrease 2404972 549085 Indirect Cost 292 decrease 2404972 624001 WIOA — Childcare 1,125 decrease 2404972 624003 WIOA — Participant Cost 3,534 decrease 2404972 624005 WIOA —Support Services 500 decrease 2404972 624007 WIOA — Out Training 2,062 increase 2404972 624009 WIOA —Voucher Authorization 3,750 decrease 2404972 624011 WIOA — Participant Travel 1,500 decrease 2404972 330210 Federal 34,558 decrease 3. Tax rebates, refunds and releases (Attachment 1) 4. Harnett County Information Technology requested approval and funding for a new position, Grade 25, annual salary of $50,579. The new position will help with the October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 8 of 11 increased workload due to the COVID-19 pandemic and the Broadband expansion project. Since this is a COVID related expenditure the County will be able to use the County's displaced CRF allocation to cover this position's salary through the end of this fiscal year and possibly longer pending funding. 5. Harnett County Veterans Services requested approval of the MOU with Sandhills Center and to accept funding from Sandhills Center in the amount of $155,840 to fund Veterans Treatment Court for mental health and substance abuse counseling and treatment. The funds also include administrative services. 6. Harnett County Human Resources requested approval of the proposed 2021 Holiday Schedule. Harnett County Human Resources also requested approval for Harnett County to automatically follow the NC State Government Holiday Schedule going forward; therefore eliminating the need for annual approval. 7. Harnett County Health Department requested approval to accept additional WIC CS funds in the amount of $16,500.00. These funds have been allocated from NC DHHS to serve additional participants from October 2020 through May 2021. 8. Harnett County Administration requested approval of the Lease Agreement between Central Carolina Community College and the County of Harnett regarding the Health Sciences Center in Lillington. 9. Harnett County Administration requested approval of the Lease Agreement between Johnston -Lee -Harnett Community Action and the County of Harnett for Rooms 209 and 213 at the Shawtown Community Development Center in Lillington. Johnston -Lee - Harnett Community Action, a private nonprofit corporation, received CARES Act Funding to provide child and family counseling services and housing assistance for homeless individuals and/or families in Harnett County and will use this space to provide these services. 10. Harnett County Finance Director requested approval of the Bond Order Authorizing the Issuance, Directing the Application to the Local Government Commission, and Requesting Local Government Commission's Approval of Enterprise Systems Revenue Refunding Bonds of the County of Harnett, North Carolina, Series 2020 not to exceed $21,000,000. (Attachment 2) 11. Approval of Boards and Committees on which Commissioners Serve. 12. ADD-ON: Harnett County Emergency Services requested approval of the fireworks application from Class A Services Pyrotechnics for a private birthday celebration. Class A Services meets all requirements and has met fire code compliance for the event scheduled to take place at 9:00 pm on October 15tH October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 9 of 11 Vice Chairman Miller moved to approve the following appointment. Commissioner Matthews seconded the motion, which passed unanimously. Harnett County Commission for Women and Youth Tracy Berry was reappointed to serve on this commission for a term of three years expiring October 31, 2023. Karen Boyd was appointed to serve on this commission for a term of three years expiring October 31, 2023. Harnett Jet Committee Cecil Edgerton was appointed to serve on this committee for a term of three years beginning January 1, 2021 and expiring December 31, 2023. Town Of Lillington Board of Adjustment Extra Territorial Jurisdiction (ETJ) The following individuals were appointed to serve on the Lillington Board of Adjustment as ETJ area board members for a two-year term expiring September 15, 2023: - Janice Arnold of 187 Barnes Ave, Lillington, NC, 27546, and - Judy Bethune of 164 Riverside Hills Pond, Lillington, NC 27546 Carl Davis, Director of Harnett County Parks and Recreation, provided an update on the Greenway Master Plan for Harnett County. Mr. Davis plans to have the Greenway Master Plan ready for consideration in November. Mr. Davis shared a draft map of the Greenway spine and responded to questions from commissioners. Citizens will have an opportunity to hear about the Greenway Master Plan for Harnett County during two upcoming virtual presentations. Brian Haney, Assistant County Manager, presented for continued discussion Administration's request to grant paid leave to County employees to work the polls on Election Day. Administration requested approval of the revised COVID-19 Policy to allow Community Involvement Leave to be granted to employees for a one time 8 -hour period to assist with the 2020 General Elections on November 3, 2020. Mr. Haney provided the amount of salaries to be paid for positions on Election Day; adding that poll workers would also receive an additional $100 in hazard pay on Election Day. Staff previously said that they believe offering paid leave to County employees, who would then be paid in addition to and separately by the Board of Elections, would encourage County employees to work the polls on Election Day as additional staffing is necessary due to COVID-19. However, Mr. Haney reported that the Board of Elections currently has enough people trained to cover the polls on Election Day. He responded to questions from commissioners. Vice Chairman Miller moved to deny Administration's requests to modify the COVID-19 Policy to grant paid leave to County employees to work the polls on Election Day. Commissioner Matthews seconded the motion which passed 4 to 1 with Commissioner McKoy opposing. October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 10 of 11 Ira Hall, Director of Harnett County Information Technology, requested approval of award of bid to CloudWyze, Inc for the Broadband Initiative up to $2,000,000 contingent upon funding from grant awards from both state and federal programs. Mr. Hall noted the deadline to apply for this round of GREAT grant funding is October 14, 2020. He said the contract with CloudWyze will be negotiated and worded to "stop and regroup" if we don't receive the GREAT Grant funding. Mr. Hall stated that there may be a need for the County to partially fund some of the Broadband expansion project in addition to and above the GREAT Grant funding and $2 Million from CARES ACT displaced funding. Mr. Hall responded to questions and continued to brief the Board on broadband efforts in the County. Commissioner McKoy moved to approve the award of bid to CloudWyze, Inc for the Broadband Initiative up to $2,000,000, contingent upon funding from grant awards from both state and federal programs. Commissioner Springle seconded the motion which passed unanimously. (Attachment 3) Mr. Hall also requested approval of the ADD-ON Broadband Development Capital Project Ordinance totaling $3,985,000. Commissioner Springle moved to approve the Broadband Development Capital Project Ordinance as presented. Vice Chairman Miller seconded the motion which passed unanimously. (Attachment 4) Mrs. Stewart presented the following reports: DSS Monthly Report — August 2020 NC Department of State Treasurer, Retirement Systems Division, Contribution -Based Benefit Cap Report — September 2020 Mrs. Stewart provided a COVID-19 update for Harnett County. She sought direction from the Board about possibly changing their meeting location in the near future to allow the public to attend their meetings. Commissioners will discuss this during their upcoming work session. Mrs. Stewart noted that staff is trying to arrange a County Halloween Drive-thru Trick or Treat Event and details will be forthcoming. Chairman Johnson called for any new business. Mrs. Stewart updated the Board on Administration's Executive Assistant Shannon Eason and her family. There was no need for closed session. Vice Chairman Miller moved to adjourn the meeting at 9:50 am. Commissioner Matthews seconded the motion that passed unanimously. Mark Jo ► son. 1 hairman Regina 1,0 - eler, Clerk October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 11 of 11 ATTACHMENT 1 I � E Z Refund Amount Received Amount PETTIFORD, KAREN S $85.60 PETTIFORD, KAREN S U Z N cc r 1- Z 0 U o2S Z 0 1- 0 0 00 N i!? m o0 0 o .-i co 4 kr; 00 N ct N tn. ift- ri c-1 N Bill Number 0002256850-2017-2016-0000-00 0002256850-2017-2015-0000-00 Board Report Date 10/05/2020 0002273622-2020-2020-0000-00 Adjustment William R. Tyson Tax Administrator ATTACHMENT 2 Extract of Minutes of a regular meeting of the Board of Commissioners of the County of Harnett, North Carolina held in the County Commissioners' Meeting Room, Harnett County Administration Building, 420 McKinney Parkway, Lillington, North Carolina, at 6:00 pm on October 5, 2020. The following members were present: Mark B. Johnson, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Brooks Matthews, Commissioner Gordon Springle, Commissioner The following members were absent: N/A Commissioner Springle moved that the following order, a copy of which was available to the Board of Commissioners of the County (the "Board") and which was read by title, be adopted: BOND ORDER AUTHORIZING THE ISSUANCE, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION, AND REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA, SERIES 2020 WHEREAS, the County of Harnett, North Carolina (the "County") is authorized by The State and Local Government Revenue Bond Act, General Statutes of North Carolina, Section 159-80 et seq. (the "Act"), to issue, subject to the approval of the Local Government Commission of North Carolina (the "Commission"), at one time or from time to time, revenue bonds and revenue refunding bonds of the County for the purposes as specified in the Act; and WHEREAS, the Board has determined to issue not to exceed $21,000,000 County of Harnett, North Carolina Enterprise Systems Revenue Refunding Bonds (the "Bonds"), to (1) refund certain of the County's outstanding enterprise systems revenue bonds and three state revolving loans (collectively, the "Refunded Bonds"), and (2) pay the costs of issuing the 2020 Bonds; and WHEREAS, the County will issue the Bonds under (a) the General Trust Indenture dated as of May 15, 2007 (the "General Indenture") between the County and Regions Bank, the successor to which is U.S. Bank National Association, as trustee (the "Trustee"), and (b) Series Indenture, Number 4 dated as of October 1, 2020 (the "Series Indenture") between the County and the Trustee; and WHEREAS, the County and the Commission have arranged for the sale of the Bonds to the Underwriters under the terms of a Bond Purchase Agreement to be dated on or about October 14, 2020 (the "Purchase Agreement"); and WHEREAS, copies of the forms of the following documents relating to the transactions described above have been filed with the County: 1. the Series Indenture; 2. the Purchase Agreement; and 3. a Preliminary Official Statement to be dated on or about October 7, 2020 (the "Preliminary Official Statement") with respect to the Bonds. PPAB 5828816v1 NOW THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA: Section 1. The Bonds are hereby authorized and will be issued pursuant to the Act to raise the money required to finance the refunding and prepayment of the Refunded Bonds and the costs of issuing the Bonds. Section 2. The aggregate principal amount of the Bonds authorized by this Bond Order will not exceed $21,000,000. The Bonds hereby authorized will be special obligations of the County, secured by and paid solely from the proceeds thereof or from Net Revenues (as defined in the General Indenture). Section 3. The County's issuance of the Bonds, in substantially the form to be set forth in the Series Indenture, is hereby in all respects approved and confirmed, and the provisions of the General Indenture and the Series Indenture with respect to the Bonds (including without limitation the maturity dates and rates of interest) are hereby approved and confirmed and are incorporated herein by reference. The proceeds from the sale of the Bonds will be deposited in accordance with the Series Indenture. The principal of, premium, if any, and interest on the Bonds will not be payable from the general funds of the County, nor will the Bonds constitute a legal or equitable pledge, charge, lien or encumbrance on any of the County's property or on any of its income, receipts or revenues except the funds which are pledged under the Indenture. Neither the credit nor the taxing power of the State of North Carolina or the County is pledged for the payment of the principal of, premium, if any, or interest on the Bonds, and no holder of the Bonds has the right to compel the exercise of the taxing power by the State of North Carolina or the County or the forfeiture of any of its property in connection with any default thereon. Section 4. The form and content of the Series Indenture and the exhibits thereto are hereby in all respects approved and confirmed, and the Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board are hereby authorized, empowered and directed, individually and collectively, to execute and deliver the Series Indenture for and on behalf of the County, including necessary counterparts, in substantially the form and content presented to the County, but with such changes, modifications, additions or deletions therein as they may deem necessary, desirable or appropriate, their execution thereof to constitute conclusive evidence of their approval of any and all such changes, modifications, additions or deletions therein. From and after the execution and delivery of the Series Indenture, the Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board, or their respective designees, are hereby authorized, empowered and directed, individually and collectively, to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Series Indenture as executed. The Trustee is hereby appointed as Registrar and Paying Agent under the Series Indenture. Section 5. The Board requests that the Commission sell the Bonds to the Underwriters pursuant to the terms of the Purchase Agreement. The form and content of the Purchase Agreement are in all respects approved and confirmed, and the Chairman of the Board, the County Manager, or the Finance Director of the County is hereby authorized, empowered and directed to execute and deliver the Purchase Agreement for and on behalf of the County, including necessary counterparts, in substantially the form and content presented to the County, but with such changes, modifications, additions or deletions therein as he may deem necessary, desirable or appropriate, his execution thereof to constitute conclusive evidence of his approval of any and all such changes, modifications, additions or deletions therein. From and after the execution and delivery of the Purchase Agreement, the Chairman of the Board, the County Manager, and the Finance Director of the County, or their respective designees, are hereby authorized, empowered and directed, individually and collectively, to do all such acts and things and to execute all 2 PPAB 5828816v1 such documents as may be necessary to carry out and comply with the provisions of the Purchase Agreement as executed. Section 6. The form and content of the Preliminary Official Statement are in all respects authorized, approved and confirmed, and the use of the Preliminary Official Statement and the Official Statement to be dated on or about October 7, 2020 (the "Official Statement") by the Underwriters in connection with the sale of the Bonds is hereby in all respects authorized, approved and confirmed. Section 7. The County Manager or the Finance Director of the County is hereby authorized to execute a no -arbitrage certificate to comply with Section 148 of the Internal Revenue Code of 1986, as amended, and the applicable regulations promulgated thereunder. Section 8. If any one or more of the covenants, agreements or provisions contained in this Bond Order is held contrary to any express provision of law or contrary to the policy of express law, though not expressly prohibited, or against public policy, or is for any reason whatsoever held invalid, then such covenants, agreements or provisions will be null and void and will be deemed separable from the remaining agreements and provisions and will in no way affect the validity of any of the other agreements and provisions of this Bond Order or of the Bonds authorized hereunder. Section 9. No stipulation, obligation or agreement contained in this Bond Order or contained in the Bonds, the General Indenture, the Series Indenture, the Purchase Agreement or any other instrument related to the issuance of the Bonds is a stipulation, obligation or agreement of any officer, agent or employee of the County in his or her individual capacity, and no such officer, agent or employee is personally liable on the Bonds or subject to personal liability or accountability by reason of the issuance thereof. Section 10. The Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board, or their respective designees, are hereby authorized, empowered and directed, individually and collectively, to do any and all other acts and to execute any and all other documents which they, in their discretion, deem necessary and appropriate to consummate the transactions contemplated by this Bond Order, the General Indenture, the Series Indenture or the Purchase Agreement; except that none of the above is hereby authorized or empowered to do anything or execute any document which is in contravention, in any way, of (a) the specific provisions of this Bond Order, (b) the specific provisions of the General Indenture or the Series Indenture, (c) any agreement to which the County is bound, (d) any rule or regulation of the County or (e) any applicable law, statute, ordinance, rule or regulation of the United States of America or the State of North Carolina. Section 11. The Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board, or their respective designees, are hereby authorized and directed, individually and collectively, to prepare and furnish, when the Bonds are issued, certified copies of all the proceedings and records of the Board relating to the Bonds, and such other affidavits, certificates and documents as may be required to show the facts relating to the legality and marketability of the Bonds as such facts appear on the books and records in such party's custody and control or as otherwise known to them; and all such certified copies, certificates, affidavits and documents, including any heretofore furnished, constitute representations of the County as to the truth of all statements contained therein. Section 12. All acts and doings of the Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board, or their respective designees, that are in conformity with the purposes and intents of this Bond Order and in the furtherance of the issuance of the Bonds and the execution, delivery and performance of the Series Indenture and the Purchase Agreement are hereby in all respects approved and confirmed. 3 PPAB 5828816v1 Section 13. All resolutions or parts thereof of the Board in conflict with the provisions herein contained are, to the extent of such conflict, hereby superseded and repealed. Section 14. This Bond Order will take effect immediately on its adoption and, pursuant to Section 159-88 of the General Statutes of North Carolina, as amended, need not be published or subjected to any procedural requirements governing the adoption of ordinances or resolutions by the Board other than the procedures set out in the Act. The foregoing order entitled "BOND ORDER AUTHORIZING THE ISSUANCE, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION, AND REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA, SERIES 2020" was seconded by Commissioner McKoy and was adopted by the Board on the following vote: AYES: 5 NAYS: 0 4 PPAB 5828816v1 STATE OF NORTH CAROLINA ss: COUNTY OF HARNETT I, MARGARET REGINA WHEELER, Clerk to the Board of Commissioners of the County of Harnett, North Carolina DO HEREBY CERTIFY that the foregoing is a true and exact copy of a bond order entitled "BOND ORDER AUTHORIZING THE ISSUANCE, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION, AND REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA, SERIES 2020" adopted by the Board of Commissioners of the County of Harnett, North Carolina, at a meeting held on October 5, 2020. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 5th day of October, 2020. PPAB 5828816v1 rg. Regina Whee Clerk(to he Board County of Harnett, North Carolina 5 ATTACHMENT 3 SAC Weighted Raw Score Score C 0Ul .-1 0 M 0 ✓1 0 Ill NN 0 Q 0 o N o 1-1 d r 0 4 0 0 N 0 0 o v .+ m m m v C C - c .+ a m v OmniPoint Weighted Raw Score Score O Cr O O O O O o O N O Ln o Lel O N o "� 0 o ^ O 4..1 C C Cr •-1 N C C to LO T VI M n1 CloudWyze Raw Weighted Score' Score" 5 0.5 4 0.4 ul 0 N N u) 0 NN 0 0 V) O vt 0 u1 ^� O VI N O ry O p u1 ut Ill ul C C ul 4l1 in u1 1n 41 oe lib O .E :. 3 f' O e O e 1)1 44 u) 0 O 0 u1 0 N 0 O e O e N 0 N 0 V1 e V1 Selection Criteria (page 12-13 in RFP) Quality of response and solutions offered Extent of the service area and services to be offered Technical quality of design and support plan Experience of project team N u uc i !Provider experience Financial strength of Provider Feasibility of Provider(s) financial response The extent to which the response meets the goals and objectives for the Network The capability of the Provider or coalition of Providers to design, construct, finance, maintain, support, upgrade, and operate the Network The nature, scope, and impact of any legislative and/or regulatory changes (state or local) that are necessary to facilitate the response !The extent to which the response departs from the RFP and from the County's proposed terms Discussion of potential competitive issues including companies, legislation, or technology which could affect the take rate associated with the project or its goals overall costs 0) 41 Q ATTACHMENT 4 Harnett COUNTY Ada-o� IDA NORTH CAROLINA BROADBAND DEVELOPMENT CAPITAL PROJECT ORDINANCE www.harnett.org BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. This project consists of the County partnering with a qualified service provider to install interne supporting infrastructure and to provide service to underserved and unserved areas of the county. As a result of the COVID-I9 pandemic, the need for reliable broadband service was at its most critical point. A reliable service is needed to serve the citizens of Harnett County who telework, as well as the student population who practiced virtual teaming. This project ordinance is based upon the presentation made at the September 29, 2020 work session. Section 2. The following expenditures are hereby appropriated for this project: Admin & Professional Construction Original Ordinance $ 443,400 3,541,600 Total $ 3,985,000 Section 3. The following revenues are hereby amended for this project: Original Ordinance Grant funds $ 1,985,000 Transfer from General Fund 2,000,000 Total $ 3,985,000 Section 4. Copies of this capital project ordinance shall be furnished to the Clerk to the Board, the Budget Officer and the Finance Officer for direction in carrying out this project. Duly adopted this 5th da ATTEST: rn�r7T C`Upn�." arg..' et Rema ` eeler, Clerk to the Board strong roots • new growth c 1p1" Harnett Coun :.ard of Commissioners 501 Chairman