082917wsmHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
August 29, 2017
The Harnett County Board of Commissioners met in work session on Tuesday, August 29, 2017,
in the County Manager's Conference Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Gordon Springle, Chairman
Joe Miller, Vice Chairman
Barbara McKoy, Commissioner
Howard Penny, Commissioner
Abe Elmore, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
The following agenda was before commissioners:
➢ Amendment to the Health Services Agreement with Southern Health Partners, Inc.,
(Medical Contract for Inmates), Major Gary C. McNeill
> County Manager's Report:
Update on Lease with Sandhills Antique Farm Equipment Club, Inc.
Board of Education Update
Resolution To Accept Legislative Contingency Funds for the Purpose of
Constructing sidewalks at Campbell, second Drive into Harnett Primary School
and entrance into Neill's Creek Park
- September 5, 2017 Agenda Review
➢ Closed session
> Adjourn
Chairman Springle called the meeting to order at 9:00 am. Commissioner Penny led the Pledge
of Allegiance and invocation.
Mr. Jeffries reviewed the Sheriff's Office request for approval of an amendment to the Detention
Center Health Plan. The amendment contains a revised policy on the booking procedures for
new inmates. The purpose of the policy is to evaluate persons who have been lawfully arrested
or lawfully detained by local, state, or federal law authorities, or how have been committed to the
facility by court order. The evaluation will determine the type of supervision the inmate will
receive at the Detention Center. Mr. Jeffries explained how this differs from efforts with
Sandhills Center regarding mental illness. It was the consensus of Board to consider approval of
this request during their upcoming regular meeting.
August 29, 2017 Work Session Minutes
Harnett County Board of Commissioners
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Mr. Jeffries provided an update on the lease with the Sandhills Antique Farm Equipment Club,
Inc. He noted staff is working on negotiating a 10 -year lease and should have it before the Board
for consideration soon.
Mr. Jeffries discussed a proposed Resolution to Accept Legislative Contingency Funds for
Infrastructure Projects in Harnett County including:
- Installing sidewalks from Campbell University's Jerry M. Wallace School of
Osteopathic Medicine to Barker -Lane Stadium ($300,000)
Construction of a second driveway into North Harnett Primary School ($200,000), and
Creation of an entrance into Neill's Creek Park and additional access to Harnett
Central Middle School's athletic fields ($175,000).
Mr. Jeffries said Representative Lewis is working on securing legislative contingency funds for
these infrastructure projects in the county. Regarding the Campbell Sidewalk Project, Mr.
Jeffries noted that state funds must come through a county agency but the County has an
agreement with Campbell University that they will maintain the sidewalks; no county funds will
be used for this project. It was the consensus of Board to consider approval of the resolution
during their upcoming regular meeting.
Mr. Jeffries provided an update on the Harnett County Board of Education. He said they are
signing a contract with ORAD to assist with prioritizing locations to build schools. He said the
Superintendent wants to use the ORAD data to determine the best place for schools. He also said
that the Board of Education has asked that the Board of Commissioners participate in a trip to
California to visit schools as they are discussing giving Apple computers to all students.
Discussions continued. It was the consensus of the Board not to go on the trip; noting until we
have broad band all over this county they don't see any reason to spend that kind of money.
Commissioners opted not to meet with the Board of Education on September 12th and until they
are presented with a plan.
Mr. Jeffries also said the Board of Education had declined the invitation to speak to the Board of
Commissioners about their increase in compensation. Commissioners said the Board of
Education should submit a request to them in writing regarding their increase in compensation.
Commissioners compared their compensation and mileage allotment to that of the Board of
Education members. Discussions continued. Mr. Jeffries responded that he is able to
communicate very well with the Superintendent as they have open and clear dialogue with each
providing answers and information.
Commissioners asked staff to look at our overall signage for County services. Mrs. Bader
suggested asking architects to look at this issue, saying she believes this is a step in the right
direction supporting the vision of getting all departments at the governmental complex.
Mr. Jeffries reviewed the September 5, 2017 regular meeting agenda. Mrs. Bader reviewed a
proposed Capital project ordinance, totaling $1,755,000, for the planning and design phases for
the Government Complex South and DSS Renovations. She noted the intent is to get the ball
rolling as the project ordinance does not include funds for the construction phase of the project.
August 29, 2017 Work Session Minutes
Harnett County Board of Commissioners
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Mr. Jeffries noted funding is in place for the architect and some preliminary construction. Mrs.
Bader said they have not solidified programing for the new space. She said we need to negotiate
the scope and schedule with the architect as well as firming up square footage. Mrs. Bader
reviewed the process used to select Little Diversified Architectural Consulting for architect
services for the new Government Complex and DSS renovations. Mr. Jeffries suggested that
Little Diversified Architectural Consulting present to the Board during their September 12th work
session with consideration of award of the architectural service contract during the September
18th regular meeting. Mrs. Bader also proposed establishing a website about the project to keep
staff and the public engaged. Staff responded that the maximum estimated cost for the project is
$20 Million. Mrs. Stewart said we have to engage the Local Government Commission with a
quick timeline for June 2019.
Vice Chairman Miller moved that the Board go into closed session for the following purposes:
1) To consult with the County's legal staff in order to preserve the attorney-client privilege
concerning the handling of certain claims and litigation including the following cases:
a. Workers Compensation claim of Lynn Jackson vs County of Harnett IC File No.
16754262, and
b. County of Harnett vs. Wanda Elizabeth Matthews Harnett County File No.
13CVD506.
This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(3).
Commissioner Elmore seconded the motion that passed unanimously.
Commissioner Penny moved that the Board come out of closed session. Vice Chairman Miller
seconded the motion that passed unanimously.
Commissioner McKoy said she spoke to Marie Watson, Director of Johnson Lee Harnett
Headstart, regarding a land lease amount for their program located on County property in
Shawtown. She said the lease for their new building will be $12,000 a month. Commissioner
McKoy asked the Board to consider waiving the land lease for HeadStart for a couple of years.
Chairman Springle proposed, and it was the consensus of the Board, to charge HeadStart $1 a
year for their land lease for the term of the lease of their new building. Staff will bring an
agreement back before the Board for consideration during a regular meeting.
Commissioner Elmore moved to adjourn the meeting at 11:25 am. Commissioner Penny
seconded the motion that passed unanimousl
Mark B. Jo son, Chairman
! pvNo/el > - J -ao
t Reginheeler, Clerk
August 29, 2017 Work Session Minutes
Harnett County Board of Commissioners
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