Minutes 09-08-2020103
Dunn City Council
Regular Meeting
Tuesday, September 8, 2020
7:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley
Sills, April Gaulden, Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Notice, relating to the Special
-- Meeting Conditions, is incorporated into these minutes as Attachment #1.
Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim
Roberts, Public Utilities Director Heather Adams, Public Works Director Vince Washington, Planning Director
George Adler, Chief Building Inspector Steven King, Chief of Police Clark White, Executive Assistant Connie
Jernigan, Communications Coordinator Kaitlin Adkins, and CityAttorney Tilghman Pope.
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Beth Gaines, Pastor at Divine Street United Methodist
Church gave the invocation. Afterwards, Council Member McLean led in the Pledge of Allegiance.
Mayor Elmore commended the many agencies and organizations that assisted in the search and rescue for
Ms. Cathy Westbrook He shared how impressed he was in the operation and all those that came from across
the state to help in the search. Those listed included: Chief Clark White and the Dunn Police Department,
Gary Whitman and Dunn Emergency Services, Sheriff Wayne Coats and the Harnett County Sheriffs
Department, Harnett County Emergency Management, North Carolina Highway Patrol, Hodges Chapel Church,
American Legion Post 59 as well as the many other community volunteers that helped in the search and
rescue.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Mayor Pro Tem Turnage and second by Council Member McLean to adopt the September 8, 2020
meeting agenda with changes as listed below:
Agenda Items Added: Consideration of Contract to Purchase Real Property
Motion unanimously approved.
PRESENTATIONS
Buddy Brown - Sudan Shriners Potentate
Mayor Elmore presented a Proclamation to Allen R. `Buddy' Brown for his service as this year's Sudan
Shriners Potentate. A copy of the Proclamation (P2020-11) is incorporated into these minutes as Attachment
#2.
Employee Introductions
Finance Director Roberts introduced employees: Cindy Colon, Customer Service Representative and Brittany
Barefoot, Accountant II. Public Works Director Washington introduced employees: Harrison Faircloth,
Equipment Operator and Hunter Johnson, Equipment Mechanic.
PUBLIC COMMENT PERIOD
The Public Comment Period was opened by Mayor Elmore at 7:17 p.m. Having no comments, the Public
Comment period was closed.
CONSENT ITEMS
Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to approve the minutes of the
August 11, 2020 Meeting as presented. Motion unanimously approved.
ITEMS FOR DISCUSSION AND/OR DECISION
Ordinance Amendment OA-06-20: Combine Planning Board and Board of Adjustment
Public Hearing to amend the Code of Ordinances to combine the functions of the Planning Board and the
Board of Adjustment, so that the same members of the Planning Board can be convened as the Board of
Adjustments, when necessary. The public hearing was duly advertised on August 18, 25 and September 1,
2020. Mayor Elmore opened the public hearing at 7:19 p.m.
Planning Director Adler reviewed the recommended changes and stated that the amendment has been
reviewed by City Attorney Pope. The Planning Board also recommended unanimously that the City Council
approve this ordinance amendment as presented. No additional comments have been received by the City
Clerk and with no further comments, the public hearing was closed.
Motion by Council Member Bradham and second by Council Member Gaulden to approve the ordinance
amendment OA-06-20 as presented. Motion unanimously approved. A copy of the Ordinance Amendment
OA-06-20 (02020-19) is incorporated into these minutes as Attachment #3.
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Consideration of Ordinance to Demolish - 405 E Pearsall St
Public Hearing regarding the consideration of Ordinance to Demolish House at 405 E Pearsall St. The public
hearing was duly advertised on August 28 and September 1, 2020. Mayor Elmore opened the public hearing
at 7:22 p.m.
Chief Building Inspector King has conducted inspections and based upon his observations, the structure is
unsafe and has been condemned in accordance with N.C.G.S. §160A-426. The Chief Building Inspector also
found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation
of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order.
Minnie Webb, owner of the property, requested additional time so that she could sell the property. No
additional comments have been received by the City Clerk and with no further comments, the public hearing
was closed.
After discussion, motion by Council Member Sills and second by Council Member Tart to adopt the ordinance
directing the Building Inspector to proceed with the demolition of the dwelling located at 405 E Pearsall St
PIN#: 1516-65-7801.000. Motion unanimously approved. A copy of the Ordinance (02020-20) is
incorporated into these minutes as Attachment#4.
Consideration of Ordinance to deem Property Unfit for Human Habitation - 906 & 908 N Clinton Ave
Public Hearing regarding the consideration of Ordinance to deem property Unfit for Human Habitation at 906
and 908 N Clinton Avenue. The public hearing was duly advertised on August 28 and September 1, 2020.
Mayor Elmore opened the public hearing at 7:28 p.m.
Chief Building Inspector King has conducted an inspection and found the structure in a deteriorated condition
that does not meet the requirements of the City of Dunri s Non -Residential Building Maintenance Code. The
property was found dangerous and prejudicial to the public health or public safety and is a nuisance in
violation of N.C.G.S. §160A-193. The owner has failed to comply with the Chief Building Inspector's order.
King reported that the owners have scheduled a meeting with him tomorrow as they plan on getting involved
with the process. He reviewed the property history, which identified those items that have not been
completed.
Hosvan Giron, tenant/owner of D & H Mart, spoke in opposition of the ordinance stating that they had done
several repairs and he requested additional time. No additional comments have been received by the City
Clerk and with no further comments, the public hearing was closed. King stated the biggest issue is the
canopy. Council Member Sills added that this canopy is on a main thoroughfare to the City and has been an
eyesore for some time and needs to be taken care of immediately.
Motion by Council Member Bradham and second by Council Member Gaulden to table until the October
Council meeting. Motion unanimously approved.
Consideration of Ordinance to deem Property Unfit for Human Habitation - 410 S Clinton Ave
Public Hearing regarding the consideration of Ordinance to deem property Unfit for Human Habitation at 410
S Clinton Avenue. The public hearing was duly advertised on August 28 and September 1, 2020. Mayor
Elmore opened the public hearing at 7:35 p.m.
Chief Building Inspector King has conducted an inspection and found the structure in a deteriorated condition
that does not meet the requirements of the City of Dunn's Non -Residential Building Maintenance Code. The
property was found dangerous and prejudicial to the public health or public safety and is a nuisance in
violation of N.C.G.S. §160A-193. The owner has failed to comply with the Chief Building Inspector's order.
King added that the owner has been given extended time and two major items have still not been completed.
King confirmed that the residents would have to vacant the property and the City will give residents seven
days to move out. City Manager Neuschafer added that the City tries to work with other agencies and
organizations to get tenants relocated. The owners will have two years to bring the property up to code. No
additional comments have been received by the City Clerk and with no further comments, the public hearing
was closed. Council Member Sills shared that he had the crime stats pulled for that property and there had
been over 150 calls related to this property.
After much discussion, motion by Council Member Sills and second by Mayor Pro Tem Turnage to adopt the
ordinance directing the Chief Building Inspector to post the property Unfit for Human Habitation at 410 S
Clinton Avenue PIN#: 1516-55-9876.000. Motion unanimously approved. A copy of the Ordinance (02020-
21) is incorporated into these minutes as Attachment #S.
Consideration of Ordinance to Demolish - 503 E Carr St
Chief Building Inspector King shared with Council that this matter was tabled at the July 14, 2020 meeting to
allow potential buyer, Curtis Myles, additional time to acquire ownership of the property and to keep only
structure "A" with the other two structures to be removed to conform with Zoning Regulations. It was again
tabled at the August 11, 2020 meeting to allow the owner time to demolish the structures.
King told Council that Mr. Myles has demolished both structures and removed all debris and is now awaiting
decision from Council to proceed with the repairs. Council Members commended Mr. Myles on his efforts
with this property and other properties that he has rehabilitated in the past.
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After discussion, motion by Council Member Sills and second by Council Member Gaulden to table until the
December meeting to allow the owner time to make repairs to the property, PIN#: 1516-87-4980.000.
Motion unanimously approved.
Consideration to Demolish - 700 Lincoln
Chief Building Inspector King reminded Council that the ordinance to demolish was adopted on November 12,
2019 but was passed allowing the new owner, Jada S. Wiggins, 90 days to bring the property up to code. After
the repairs were not completed, King returned to Council for direction. Council agreed to another 60 days at
the June 9, 2020 meeting to allow Mr. Frank Taylor additional time to make the repairs. At the August
meeting, he passed the electrical inspection that day with three more inspections (mechanical, plumbing, and
building) needed to finalize the repairs. At this time, no inspections have been requested. Council Members
Gaulden and McLean spoke in favor of giving Mr. Taylor additional time to finish repairs as he has put quite a
bit of money into the repairs.
Motion by Mayor Pro Tern Turnage and second by Council Member Bradham to table for 30 days directing
Chief Building Inspector King to prepare letter directing Mr. Taylor that he has 30 days to get the last three
inspections or the ordinance will stand. Motion approved with Council Member Sills opposed due to the
length of time the neighbors in this area have had to deal with this issue. Mayor Elmore added that he
would like for a personal contact to be made in addition to the letter.
Acceptance of revised Golden LEAF Foundation GrantAward for Inflow and Infiltration
Public Utilities Director Adams told Council that the City was awarded a grant from the Golden LEAF
Foundation in 2019 for the purpose of inspecting the collection system and locating sewer lines that were
damaged as a result of Hurricane Florence. Approximately 2,230 linear feet were identified as exhibiting the
kind of fractures, breaks and cracks that lead to excessive inflow and infiltration. Staff and WithersRavenel
submitted a modified project request and was notified on August 6, 2020 that the City was awarded an
additional $313,586 to fund the identified repairs. Golden LEAF has now awarded the City a total of $456,086
with no local match required.
Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to accept the revised Golden
LEAF grant agreement in the amount of $456,086 and make the applicable assurances contained therein and
authorize City Manager Neuschafer to execute an amended contract with WithersRavenel to assist the City
with the engineering, construction, administration and observation associated with the identified repairs to
the sewer lines. Motion unanimously approved. A copy of the Acknowledgment and Agreement with the
Golden LEAF Foundation and the amended contract with WithersRavenel are incorporated into these minutes as
attachment #6.
Septic Off Loading Station and Septage Hauler Waste Service and Disposal Fee
Public Utilities Director Adams requested the City proceed with a project at the Black River Wastewater
Treatment Plant in order to accept septic and portable toilet waste. The service will be available for State
approved septic haulers registered in the City of Dunn and surrounding area, to dispose of waste at the plant
Adams reported this has been investigated and determined to be a feasible project for a new income stream
for the City. The payback for the project, from new revenues, is projected to be two years or less.
After discussion, motion by Council Member Bradham and second by Mayor Pro Tern Turnage to approve
moving forward with design and installation of a septic off-loading station at the Black River Wastewater
Treatment Plant and authorize City Manager Neuschafer to enter into a contract with Draper Aden Associates
for the engineering services as outlined in the attached proposal, approve a budget amendment in the amount
of $295,890 for engineering and construction of this capital improvement, and also approve that the Septage
Hauler Base Facility Fee and Per, Gallon Usage Fee be added to the City of Dunn's Fee Schedule in the amounts
of $20.00 per load and $0.04 pergallon respectively. Motion unanimously approved. A copy of the Budget
Amendment 2021-OS and the Proposal with Draper Aden Associates are incorporated into these minutes as
attachment #7.
Resolution to apply for Water Infrastructure Merger & Regionalization Feasibility Program Grant
Public Utilities Director Adams asked Council to approve a resolution stating that the City intends to pursue
an application with the State Water Infrastructure Authority for the purpose of seeking grant funding for a
Water Infrastructure Merger Regionalization Feasibility Study - $50,000 grant with no local match.
Motion by Mayor Pro Tem. Turnage and second by Council Member Gaulden to adopt the resolution stating
the City's intent to request a $50,000 grant through the Division of Water Infrastructure's Merger and
Regionalization Feasibility Grant Program and authorize City Manager Neuschafer to enter into a contract
with WithersRavenel for their assistance in preparing the grant application. Motion unanimously
approved. A copy of the Resolution (R2020-I5) is incorporated into these minutes as attachment #8.
Resolution authorizing Application for State Revolving Loan/Grant Funds - Design and Construction
of elevated Water Tank
Council is being asked to consider a resolution stating the City's intent to pursue an application for the
purpose of seeking funds for the design and construction of an elevated water storage tank on Highway 301
South near the Food Lion Distribution Center. Michael Goliber, PE with Davis Martin Powell Engineering told
Council that the water tank was originally designed several years ago but the Council decided not to move
forward since the system was operable without the tank However, several water pressure issues have come
up with the larger customers since that time.
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Motion by Council Member Sills and second by Council Member Bradham to approve the resolution adopting
the City's intent to request grant and/or loan funding through the Division of Water Infrastructure State
Revolving Loan Program and the NC Department of Commerce for the design and construction of an elevated
water tank near Highway 301 South and authorize City Manager Neuschafer to enter into a contract with
Davis Martin Powell to prepare the grant and loan applications. Motion unanimously approved. A copy of
the Resolution (R2020-16) is incorporated into these minutes as attachment #9.
Lakeshore Drive Water Line Replacement Contract Award
Michael Goliber, PE with Davis Martin Powell told Council that this project is a part of the 2020 City Paving,
Storm Water, Water and Sewer Improvement plan. He presented the bid report for the construction contract
for waterline improvements on Lakeshore Drive. Informal bids were received on August 20, 2020 to replace
approximately 2,420 linear feet of 6-inch water line along Lakeshore Drive. A total of 6 bids were received
with Central Builders, Inc. with the lowest bid of $270,270. Public Utilities Director Adams added staffs
recommendation to take $20,270 from the 2020-2021 Water and Sewer Capital Project budget and borrow
the remaining $250,000 from a local lending institution.
City Manager Neuschafer added that the City has experienced several water line breaks over the last two
years on Lakeshore and the City will self -fund until the loans have been approved by Council. Queens Avenue
will probably be the next project in this area due to the number of breaks on that street. Goliber confirmed
that construction will last approximately 90 days from notice to proceed and the project should be started in
approximately 45 days, if approved tonight.
Motion by Council Member Gaulden and second by Council Member Tart to award a contract to Central
Builders, Inc. for the water line replacement on Lakeshore Drive at a cost of $270,270, to approve the Budget
Amendment to increase the Enterprise Fund's Capital Improvement Project budget and Installment Financing
Income, and furthermore to direct the City Manager to proceed with obtaining bids for loan of $250,000.
Motion unanimously approved. A copy of BudgetAmendment 2021-06 is incorporated into these minutes as
attachment #10.
Contract to Purchase Real Property
City Manager Neuschafer presented for approval, the contract to purchase three parcels of property owned
by Donald D. Morrison and Evon B. Morrison for the purchase price of $96,000. The three parcels are located
at 501 E Broad Street, Parcel Number 02151608410001, PIN# 1516-76-5566.000; 503 E Broad Street, Parcel
Number 02151611050010 01, PIN# 1516-76-6504.000; and 1 Lot 100 x 140 E Broad Street, Parcel Number
02151611050010, PIN#1516-76-6560.000.
Motion by Council Member Bradham and second by Council Member McLean to approve the purchase of all
three properties as presented for the purchase price of $96,000, authorizing the Mayor and City Manager to
proceed with the purchase and to approve the Budget Amendment as presented. Motion unanimously
approved. A copy of BudgetAmendment2021-07 is incorporated into these minutes as attachment #11.
Community Appearance Committee Appointments
City Manager Neuschafer presented the applications received for the Community Appearance Committee. He
added that a staff member will also be assigned to the committee.
Motion by Council Member Sills and second by Mayor Pro Tern Turnage to approve the following
appointments to the Community Appearance Committee: Cindy Atkins, Ann Fairley, John Frazee, Linda James,
Elyse Johnson, Marian McDonald, Tasha McDowell, Lynwood Massengill, Meredith Bradham and Rodney
Stewart, and to appoint Meredith Bradham as the Chairman. Motion unanimously approved.
Council Goals/Reports
City Manager Neuschafer presented the updates prepared by staff. He reported that rain has slowed the
progress at the Dog Park. Mayor Pro Tern Turnage expressed concerns with drainage issues at Tart Park.
Neuschafer reported that the engineer has presented a plan that has been approved by staff and construction
is still ongoing. Planning Director Adler gave an update on the Imagine Dunn process.
Administrative Reports
Finance Director Roberts provided the following financial report for the period ending August 31, 2020:
• General Fund - $2,460,850 and (NCCMT Term Account) Water -Sewer Fund - $2,361,713. As of August
2019, the City had $3,613,251 in General Fund and $2,333,838 in the Water and Sewer Fund. City has
spent over $1,000,000 on Tart Park and over $370,000 on PJ's project, waiting on reimbursements from
loan and NCDOT.
• Taxes: $50,889 was received in July. This was $16,278 more than we received last year.
• Sales Tax Revenue reported in June - $201,690 up 5.5% from the same time last year, finished the year
strong with total of $2,310,420 for the year (3.6% above budget).
• Building Permit Fees for the month were $7,094, total collected to -date is $16,595 or 16.6% of budget
• Water and Sewer Revenues for the month were $510,066, with total to date at $999,387 or 17.1% of
budget
• Expenditures are at $1,703,130 or 14.8% of budget in the General Fund. Water and Sewer Fund -
$694,084 or 10.4% of budget The benchmark for this period is 16.7% of budget.
• Debt Service payments from the General Fund made in August included the Tyler Park II loan and the
Downtown Revitalization loan totaling $260,718. Expenditures to -date are $434,020.
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Reports were also received as follows: Communications/Public Information, Planning and Inspections
Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police
Report
Announcements/Information
Mayor Elmore thanked Jeffrey Surles and all the volunteers that participated in Operation Not Forgotten.
More than 1400 floral arrangements were delivered to area nursing homes through this project which
included many nursing homes outside of Dunn.
He also stated that staff will be putting together a work session to give Council information on the
Condemnation process and for staff to provide an update on the goals and priorities set at the retreat
Mayor Pro Tern Turnage suggested that the City may need to give residents guidance on this year's
Halloween. He added that he would like for the Alley Project and for Juniper Creek be discussed at the
upcoming work session or for an additional work session to be scheduled.
Council Member McLean wanted to bring to the Council's attention that the cemeteries were in terrible
condition. City Manager Neuschafer said that staff is aware and has a meeting scheduled with the contractor
this week.
With no further business to discuss, motion by Council Member McLean and second by Mayor Pro Tern
Turnage to adjourn the meeting at 8:SS p.m. Motion unanimously approved.
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Attest:
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Tammy Williams C C
City Clerk