The URL can be used to link to this page

101920aHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting October 19, 2020 6:00 pm Thi s meeting will be open to a l imited nu mber of the public to attend in person . Lis tening opt ions will continue to be avai l able a lso -see P age 3. l . Call to order -Chainnan Mark B. Johnson 2 . Pledge of Allegiance and Invocation -Commissioner Barbara McKoy 3. Consider additions and deletions to the published agenda 4 . Consent Agenda A. Minutes B. Budget Amendments C. Tax rebates, refunds and releases D. Public Infonnation Officer requests approval of the updated Social Media Policy. This county-wide policy addresses the use of social media by the County and County departments for business purposes to facilitate information sharing and serve outreach and communication goals. E. Board of Elections requests permission to accept CARES ACT supplemental funds in the amount of $36,000 to provide $100 hazard pay to poll/election workers for Election Day as well as to prevent, prepare for and respond to the coronavirus pandemic during the 2020 Federal Election cycle. F . Hamett Soil and Water Conservation District requests approval to enter into a Mutual Aid Agreement involving various Soil and Water Conservation Districts within North Carolina, the North Carolina Association of Conservation Districts and the Division of Soil and Water Conservation for the purposes of training and technical assistance. Not additional funding is required. G. Sheriff Wayne Coats requests approval to reclassify position #1265 Detective Corporal (Pay Grade l 09 $44,953) to a Detective Sergeant (Pay Grade 110 $47,201). No additional funds are requested with this re-classification. H. General Services /Hamett Area Rural Transit System (HARTS) requests approval to accept the Mid-Carolina Area Agency on Aging FY2020/202 l CARES Act grant in the amount of $4,986.50. The additional grant funding will be used for vehicle supplies, sanitizing products as well as operating services during and due to the COVID-19 public health emergency. There is no local match required. I. General Services/Harnett Area Rural Transit System (HARTS) requests approval to accept supplemental funding for the North Carolina Department of Transportation (N CDOT) FY202 l CARES Act grant in the amount of $250,771. The additional 101920a HCBOC Page 1 grant funds will be used for operating services during and due to COVID-1 9. There is no local match required. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. 6. Appointments 7. Breast Cancer Awareness, Health Director John Rouse 8. Public Hearing: Proposed Rezoning: Case # PLAN 2007-0002 Landowner / Applicant: Triangle Home Pros, LLC / Mauldin-Watkins Surveying; 1.82 +/-acres; Pin# 0636-80-6408.000; From RA-20M to Industrial; SR # 1403 (Cokesbury Road); Buckhorn Township. 9. Public Hearing: Proposed Rezoning: Case # PLAN 2008-0001 Landowner / Applicant: Landowner/ Applicant: Galt Land Development I 4D Site Solutions, Inc.; 3.0 +/-acres (out of 72.0 acres); Out of Pin # 9566-88-564 8.000; From Conservation to RA-20R; SR # 1202 (Johnsonville School Road); Johnsonville Township . 10. Public Hearing: Text Amendment: Case# PLAN 2009-0001 Harnett County Unified Development Ordinance; Article V: Use Regulations, Section 11.8 Planned Unit Developments. To amend Harnett County's U.D.O. to require a commercial/ non-residential component to all Planned Unit Developments 11. County Manager's Report -Paula Stewart, County Manager COVID-19 Update 12. New Business 13 . Closed Session 14 . Adjourn Harnett County Employee Turnover Report -September 2020 Veteran Services Activities Report -September 2020 Public Health Activities Summary -September 2020 Interdepartmental Budget Amendments 101920a HCBOC Page 2 AGENDA ITEM L/-A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session October 13 , 2020 The Harnett County Board of Commissioners met in regular session on Tuesday, October 13 , 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of six feet, as the Board demonstrated compliance with State law and prudent public health practices . Members present: Mark B. Johnson, Chairman Barbara McKoy, Commissioner Brooks Matthews, Commissioner Gordon Springle, Commissioner Member absent: Joe Miller, Vice Chairman Staff present: Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Deputy Finance Officer Margaret Regina Wheeler, Clerk Chairman Johnson called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. The following agenda was before the Board: ~ Call to order, Pledge of Allegiance and Invocation ~ Administration requests approval of the updated Social Media Policy ~ County Halloween Drive-thru Trick or Treat Event ~ Development Services: Proposed Rezoning: Case# PLAN 2007-0002, Landowner / Applicant: Triangle Home Pros, LLC / Mauldin-Watkins Surveying; 1.82 +/-acres; Pin # 0636-80-6408.000; From RA-20M to Industrial; SR# 1403 (Cokesbury Road); Buckhorn Township. Proposed Rezoning: Case# PLAN 2008-0001, Landowner/ Applicant: Landowner/Applicant: Galt Land Development/ 4D Site Solutions, Inc.; 3 .0 +/-acres ( out of 72.0 acres); Out of Pin # 9566-88-5648.000; From Conservation to RA-20R; SR# 1202 (Johnsonville School Road); Johnsonville Township .. Text Amendment: Case# PLAN 2009-0001, Harnett County Unified Development Ordinance; Article V: Use Regulations, Section 11.8 Planned October 13, 2020 Work Session Minutes Harnett County Board of Commissioners Page 1 of 3 101920a HCBOC Page 4 Unit Developments. To amend Harnett County's U.D.O. to require a commercial/ non-residential component to all Planned Unit Developments )-Economic Development update )-Discuss relocating Board meetings to allow the public to attend )-County Manager's Report: )-Closed session )-Adjourn October 19, 2020 Regular Meeting Agenda Review Review applications to serve on Boards and Committees Upcoming meetings and invitations Christopher Appel, Senior Staff Attorney, presented the updated Social Media Policy. Mr. Appel briefly reviewed proposed changes to the policy, noting the County would have one policy which governs social media now. Ashley Deans, Public Information Officer, responded to questions. It was the consensus of the Board to consider approval of the revised Social Media Policy during their upcoming regular meeting. Ms. Deans shared details of the upcoming County Halloween Drive-thru Trick or Treat Event. Staff sought direction about relocating Board meetings to allow the public to attend in person. Discussions continued. Commissioners will consider approval of a resolution changing their November 16th and December 7th meeting locations to the Commons Area Meeting Room. Angie Stewart, Hamett County Economic Developer, provided an update on Economic Development staff, efforts, partners and projects in the County. She responded to questions from commissioners. Manager of Planning Services Jay Sikes and Director of Development Services Mark Locklear briefly r eviewed the following information for upcoming public hearings: Proposed Rezoning: Case # PLAN 2007-0002 Landowner / Applicant: Triangle Home Pros, LLC / Mauldin-Watkins Surveying; 1.82 +/-acres; Pin# 0636-80-6408.000 ; From RA-20M to Industrial ; SR # 1403 (Cokesbury Road); Buckhorn Township. Proposed Rezoning: Case # PLAN 2008-0001 Landowner / Applicant: Landowner/ Applicant: Galt Land Development / 4D Site Solutions, Inc.; 3.0 +/-acres ( out of 72.0 acres); Out of Pin# 9566-88-5648.000; From Conservation to RA- 20R; SR # 1202 (Johnsonville School Road); Johnsonville Township .. Text Amendment: Case # PLAN 2009-0001 Hamett County Unified Development Ordinance; Article V: Use Regulations, Section 11.8 Planned Unit Developments. To amend Hamett County 's U.D.O. to require a commercial/ non-residential component to all Planned Unit Developments Mr. Sikes and Mr. Locklear responded to questions and concerns by commiss ioners. October 13 , 2020 Work Session Minutes Hamett County Board of Commissioners Page 2 of 3 101920a HCBOC Page 5 Mrs. Stewart reviewed the draft October 19, 2020 regular meeting agenda, upcoming meetings and invitations. Commissioners reviewed applicants wishing to be appointed to serve on boards and committees. Commissioner McKoy moved that the Board go into closed session for the following purposes: 1) To instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property. This motion is made pursuant to N .C . General Statute Section 143-318.11 (a)(6). Commissioner Springle seconded the motion which passed 4-0. Commissioner Springle moved that the Board come out of closed session. Commissioner McKoy seconded the motion that passed 4-0. Commissioner Springle moved to adjourn the meeting at 10:35 am. Commissioner Matthews seconded the motion which passed 4-0. · · · ·, ·, ·, ·. , <.::J Mark B. Johnson , Chairman Margaret Regina Wheeler, Clerk%·:·:·: . . . . . . . October 13 , 2020 Work Session Minutes Hamett County Board of Commissioners Page 3 of 3 101920a HCBOC Page 6 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 5, 2020 The Hamett County Board of Commissioners met in regular session on Monday, October 5, 2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of six feet , as the Board demonstrated compliance with State law and prudent public health practices. Members present: Staff present: Mark B. Johnson, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Brooks Matthews, Commissioner Gordon Springle, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Deputy Finance Officer Margaret Regina Wheeler, Clerk Vice Chairman Miller called the meeting to order at 9:00 am. Commissioner Johnson led the Pledge of Allegiance and invocation. The Honorable Franklin F. Lanier, Retired Superior Court Judge, administered the Oath of County Commissioner to William Brooks Matthews. Commissioner Matthews took his seat on the Board. Vice Chairman Miller opened the floor for nominations for Chairman. Commissioner Matthews nominated Mark Johnson to serve as Chairman. There were no other nominations. The Board voted unanimously to select Mark Johnson to serve as the new Chairman of the Hamett County Board of Commissioners until the Board's annual reorganization on December 7, 2020. Chairman Johnson called for any additions or deletions to the published agenda. Mrs. Stewart requested the addition of 1) Hamett County Emergency Services ' request for approval of the fireworks application from Class A Services Pyrotechnics for a private birthday celebration, and 2) Broadband Development Capital Project Ordinance totaling $3,985,000. Vice Chairman Miller moved to approve the agenda as amended. Commissioner Springle seconded the motion that passed unanimously. October 5, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page of 1 of 11 101920a HCBOC Page 7 Commissioner Springle moved to approve the following items on the consent agenda. Commissioner McKoy seconded the motion, which passed unanimously. 1. Minutes: September 21 , 2020 Regular Meeting September 29, 2020 Work Session 2 . Budget Amendments: 2 Health Denartment Code 1105110 519090 Other 16.500 increase 1105110 330210 Federal 16 ,500 increase 5 Health Denartment Code 1105110 532030 Cellular Service 3,000 increase 1105110 526010 Office Supplies 2,000 increase 11 0511 0 519090 Other 113,438 increase 1105110 521010 Janitorial Supplies 600 increase 329 Harnett Regional Water Code 6107111598600 Interfund Transfer to Enterprise 14 ,000,000 increase 6103900 390990 Fund Balance Appropriated 14,000,000 increase 330 Canital Project Meter Infrastructure Code 4917201 519000 Engineers Meter Sys 59,986 increase 1,332,304 increase 13,000 increase 28,000 decrease 4 ,000 decrease 279,192 decrease 1,094,098 increase 4917201 559000 Construction Ferguson 4917201 559000 Materials & Supplies 4917201 519000 Other Professional Service 4917201 519000 Legal & Admin 4917201 599000 Contingency 4917201 390986 Interfund Transfer 350 Health De12artment Code 1105110 502010 1105110 503030 1105110 505010 1105110 505050 1105110 506010 1105110 506020 1105110 506040 1105110 507010 1105110 507030 1105110 507050 1105110 507070 1105110 519090 1105110 523040 Salaries & Wages 401 K-General FICA WH State Retirement Medical Insurance Dental Insurance Life Insurance 1,500 increase 259 increase 40 increase 93 increase 1,548 increase 73 increase 24 increase Unemployment Insurance 65 increase Workers Compensation 163 increase Employee Clinic 31 increase Other Post Employment 28 increase Other 3, 124 decrease Medical Supplies 700 decrease October 5, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page of 2 of 11 101920a HCBOC Page 8 485 Health Department Code 1105110 502010 Salaries & Wages 1105110 503030 401 K-General 1105110 505010 FICA WH 1105110 505050 State Retirement 1105110 506010 l\.1edical Insurance 1105110 506020 Dental Insurance 1105110 506040 Life Insurance 1105110 507010 Unemployment Insurance 1105110 507030 Workers Compensation 1105110 507050 Employee Clinic 1105110 507070 Other Post Employment 1105110 523040 l\.1edical Supplies 1105110 582000 Non-Cap Asset -Small 1105110 330210 Federal 888 Veterans Treatment Court Code 2504185 519090 To Be Determined l\.1ental Health 2504185 519090 To Be Determined Substance Abuse 2504185 519090 Path of Hope 2504185 519090 To Be Determined SA Intin Outpatient 2504185 519090 PRI Counseling 2504185 519090 Daymark 2504185 519090 South Light 2504185 519090 Tri County Community Health 2504185 519090 To Be Determined Treatment 2504185 519090 Spring Lake Counseling 2504185 519090 Carenet 2504185 519090 Cumberland Co Communicare 2504185 519090 l\.1ike Warren, 2504185 519090 David Daugherty 2504185 519090 Legal Assistant 2504185 519090 l\.1entor Coordinator 2504185 380840 Sandhills Center 942 Workforce Development/WIOA Code 2404970 502010 Salaries & Wages -Regular 2404970 502020 Salaries & Wages -Part Time 2404970 502050 Salaries & Wages -Longevity 2404970 502090 Salaries & Wages -Contract 2404970 503030 401K -General 2404970 505010 FICA 2404970 505050 State Retirement -General 2404970 506010 l\.1edical Insurance 86,850 increase 2,3 1 7 increase 6,285 increase 8,869 increase 19,719 increase 771 increase 1 68 increase 5 80 increase 1,828 increase 3 68 increase 245 increase 14,500 increase 22,835 increase 165,335 increase 20,000 increase 12,000 increase 30,000 increase 5,920 increase 5,000 increase 5,000 increase 5,000 increase 5,000 increase 10,920 increase 5,000 increase 5 ,000 increase 5,000 increase 21,600 increase 12,000 increase 7,635 increase 765 increase 155,840 increase 6,996 decrease 99 decrease 182 increase 7,000 increase 211 decrease 368 decrease 93 increase 4,073 decrease October 5, 2020 Regular l\.1eeting l\.1inutes Harnett County Board of Commissioners Page of 3 of 1 l 101920a HCBOC Page 9 942 Workforce DeveloQment/WIOA continued Code 2404970 506020 Dental Insurance 159 decrease 2404970 506040 Life Insurance 6 decrease 2404970 507010 Unemployment Insurance 163 increase 2404970 507030 Workers Compensation 1 48 increase 2404970 507050 Employee Clinic 67 decrease 2404970 507070 Other Post-Employment Benefits 43 decrease 2404970 526010 Office Supplies 500 increase 2404970 531010 Training -Mileage 3 00 increase 2404970 531020 Training -Meals 448 increase 2404970 531030 Training -Lodging 250 increase 2404970 531050 Training -Registration 250 increase 2404970 532030 Cellular Service 3 00 increase 2404970 532050 Postage 1 00 increase 2404970 533010 Electricity 400 increase 2404970 533050 Water 200 increase 2404970 549085 Indirect Cost 3 68 decrease 2404970 624001 WIOA -Childcare 500 decrease 2404970 624003 WIOA -Participant Cost 3 52 decrease 2404970 624007 WIOA -Out Training 3,500 increase 2404970 624009 WIOA -Voucher Authorization 8,000 increase 2404970 624011 WIOA -Participant Travel 3,000 increase 2404970 624021 WIOA -ITA Training Voucher 10,500 increase 2404970 330210 Federal 1,092 increase 1029 Board of Education, CaQital Fund, Erwin Elementary School Project Code 4705913 599000 Contingency 3,899,857 decrease 4705913 390910 Loan Proceeds (2020 Go Bond) 3,899,857 decrease 1125 Veterans Treatment Court Code 2504185 519090 Professional Services Program Director 2504185 519090 Professional Services Mentor 2504185 519090 Professional Services Case Manager 2504185 519090 Professional Services Evaluator 2504185 526010 Materials & Supplies 2504185 531050 NADCP Conference Fee 2504185 523040 Drug Kits 2504185 531010 Training -Mileage 2504185 531020 Training -Meals 2504185 531030 Training-Lodging 2504185 504010 Training -Admin 2504185 531040 Training -Transportation 2504185 330210 Federal Grant 47,124 increase 25,200 increase 56,400 increase 6,000 increase 3,081 increase 1,490 increase 8,280 increase 41 increase 320 increase 1,080 increase 184 increase 800 increase 150,000 increase October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 4 of 11 101920a HCBOC Page 10 132 7 Workforce Development Code 2404970 502010 Salaries & Wages -Regular 2404970 502020 Salaries & Wages -Part Time 2404970 502050 Salaries & Wages -Longev ity 2404970 502090 Salaries & Wages -Contract 2404970 503030 401 K -General 2404970 504010 Expense Allowance 2404970 505010 FICA 2404970 505050 State Retirement -General 2404970 506010 Medical Insurance 2404970 506020 Dental Insurance 2404970 506040 Life Insurance 2404970 507010 Unemployment Insurance 2404970 507030 Workers Compensation 2404970 507050 Employee Clinic 2404970 507070 Other Post-Employment Benefits 2404970 526010 Office Supplies 2404970 531010 Training -Mileage 2404970 531020 Training -Meals 2404970 531030 Training -Lodging 2404970 531050 Training -Registration 2404970 532010 Telephone Service 2404970 532030 Cellular Service 2404970 532050 Postage 2404970 533010 Electricity 2404970 533050 Water 2404970 549085 Indirect Cost 2404970 624001 WIOA -Childcare 2404970 624005 WIOA -Support Services 2404970 624007 WIOA -Out Training 2404970 624009 WIOA -Voucher Authorization 2404970 624011 WIOA -Participant Travel 2404970 624021 WIOA -Training Voucher 2404970 330210 Federal 1337 Workforce Development Code 2404970 502010 Salaries & Wages -Regular 2404970 502020 Salaries & Wages -Part Time 2404970 502050 Salaries & Wages -Longevity 2404970 502090 Salaries & Wages -Contract 2404970 503030 401 K -General 2404970 504010 Expense Allowance 2404970 505010 FICA 2404970 505050 State Retirement = General 2404970 506010 Medical Insurance 3, 1 72 decrease 13 ,481 decrease 203 decre a se 12 ,000 increase 264 decrease 3 78 increase 2 ,270 decrease 1,232 increase 2,510 decrease 1 IO decrease 37 increase 145 increase 3 50 decrease 21 decrease 24 decrease 1,663 increase 445 increase 3 31 increase 76 decrease 431 increase 7 61 increase 1 , 000 increase 200 increase 3 00 increase 200 increase 2 ,586 increase 1 05 decrease 2 ,516 decrease 948 decrease 1,000 increase 1,345 decrease 7 ,375 decrease 12,061 decrease 1,500 increase 7 ,894 decrease 119 increase 5,082 decrease 54 increase 125 decrease 1,300 decrease 252 increase 23 0 increase October 5 , 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 5 of 11 101920a HCBOC Page 11 133 7 Workforce DeveloQment continued Code 2404970 506020 Dental Insurance 7 increase 2404970 506040 Life Insurance 13 increase 2404970 507010 Unemployment Insurance 15 decrease 2404970 507030 Workers Compensation 43 increase 2404970 507050 Employee Clinic 8 increase 2404970 507070 Other Post-Employment Benefits 5 increase 2404970 525010 Vehicle Supplies -Fuel 3 25 decrease 2404970 526010 Office Supplies 3 7 5 decrease 2404970 531030 Training -Lodging 125 decrease 2404970 532010 Telephone Service 5 3 9 decrease 2404970 532030 Cellular Service 1 7 5 increase 2404970 533010 Electricity 3 7 5 decrease 2404970 535030 R & M -Vehicles 50 decrease 2404970 543010 Rental -Copiers 75 decrease 2404970 544095 Incentives 200 decrease 2404970 549085 Indirect Cost 7 07 decrease 2404970 624001 WIOA -Childcare 250 decrease 2404970 624003 WIOA -Participant Cost 1,635 decrease 2404970 624005 WIOA -Support Services 1,000 increase 2404970 624007 WIOA -Out Training 504 decrease 2404970 624009 WIOA -Voucher Authorization 1,250 increase 2404970 624011 WIOA -Participant Travel 925 decrease 2404970 330210 Federal 15 ,845 decrease 1401 Workforce DeveloQment Code 2404970 502010 2404970 502020 2404970 502050 2404970 502090 2404970 503030 2404970 504010 2404970 505010 2404970 505050 2404970 506010 2404970 506020 2404970 506040 2404970 507010 2404970 507030 2404970 507050 2404970 507070 2404970 525010 2404970 526010 2404970 531010 2404970 531030 Salaries & Wages -Regul ar 58,656 increase Salaries & Wages -Part Time 633 decrease Salaries & Wages -Longevity 1,128 increase Salaries & Wages -Contract 27,248 decrease 401 K -General 1,245 increase Expense Allowance 200 decrease FICA 2 ,888 increase State Retirement -General 6,366 increase Medical Insurance 11,777 increase Dental Insurance 442 increase Life Insurance 111 increase Unemployment Insurance 3 91 increase Workers Compensation 1,088 increase Employee Clinic 221 increase Other Post-Employment Benefits 14 7 increase Vehicles -Fuel 97 5 decrease Office Supplies 1, 125 decrease Training -Mileage 175 decrease Training -Lodging 3 7 5 decrease October 5 , 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page of 6 of 11 101920a HCBOC Page 12 1401 Workforce Development continued Code 2404970 532010 2404970 532030 2404970 533010 2404970 533050 2404970 535030 2404970 5430 l 0 2404970 543090 2404970 544095 2404970 549085 2404970 624001 2404970 624003 2404970 624005 2404970 624007 2404970 624009 2404970 624011 2404970 330210 Telephone Service Cellular Service Electricity Water R & M -Vehicles Rental -Copiers Rental -Other Equipment Incentives Indirect Cost WIOA -Childcare WIOA -Participant Cost WIOA -Support Services WIOA -Out Training WIOA -Voucher Authorization WIOA -Participant Trav el Federal 2 00 decrease 625 increase 1,025 decrease 1 00 decrease 150 decrease 1 7 5 decrease 50 decrease 200 increase 2, 123 decrease 2 ,750 decrease 2 ,906 decrease 1 , 000 increase 1,493 decrease 2 ,250 decrease 775 decrease 41,557 increase 1402 Workforce Development Code 2404972 5020 I 0 2404972 502020 2404972 502050 2404972 502090 2404972 503030 2404972 5040 I 0 2404972 5050 I 0 2404972 505050 2404972 506010 2404972 506020 2404972 506040 2404972 507010 2404972 507030 2404972 507050 2404972 507070 2404972 526010 2404972 531010 2404972 531020 2404972 531030 2404972 531050 2404972 531090 2404972 532030 2404972 532050 2404972 532070 2404972 544095 2404972 549085 Salaries & Wages -Regular Salaries & Wages -Part Time Salaries & Wages -Longevity Salaries & Wages -Contract 401 K -General Expense Allowance FICA State Retirement -General Medical Insurance Dental Insurance Life Insurance Unemployment Insurance Workers Compensation Employee Clinic Other Post-Employment Benefits Office Supplies Training -Mileage Training -Meals Training -Lodging Training -Registration Training -Contracted Cellular Service Postage Internet Service Incentives Indirect Cost 57,245 decrease 12,035 decrease 1,056 decrease 7 ,250 decrease 1 , 1 3 1 decrease 178 decrease 6 ,800 de crease 5 ,848 decrease 11,003 decrease 4 2 7 decrease 65 decrease 3 96 decrease 692 decrease 185 decrease 13 0 decrease 125 increase 10 decrease 9 increase 112 decrease 112 decrease 125 decrease 260 increase 25 increase 10 decrease 25 decrease 97 decrease October 5, 2020 Regular Meeting Minutes Hamett C ounty Board of Commissioners Page o f 7 of 11 101920a HCBOC Page 13 1402 Workforce Dev elogment continued Code 2404972 624001 WIOA -Childcare 3 7 5 decrease 2404972 624003 WIOA -Participant Cost 1,345 decrease 2404972 624007 WIOA -Out Training 688 increase 2404972 624009 WIOA -Voucher Authorization 1,250 decrease 2404972 624011 WIOA -Participant Travel 5 00 decrease 2404972 330210 Federal 107 ,295 decrease 1498 Workforce Develogment Code 2404972 502010 Salaries & Wages -Regular 13,926 decrease 2404972 502020 Salaries & Wages -Part Time 4,460 decrease 2404972 502050 Salaries & Wages -Longevity 549 decrease 2404972 502090 Salaries & Wages -Contract 1,250 decrease 2404972 503030 401 K -General 236 decrease 2404972 504010 Expense Allowance 484 decrease 2404972 505010 FICA I, 726 decrease 2404972 505050 State Retirement -General I, 163 decrease 2404972 506010 Medical Insurance 1,941 decrease 2404972 506020 Dental Insurance I 02 decrease 2404972 506040 Life Insurance 13 increase 2404972 507010 lJnemployinent Insurance 25 increase 2404972 507030 Workers Compensation 123 decrease 2404972 507070 Other Post-Employinent Benefits 20 decrease 2404972 526010 Office Supplies 3 7 5 increase 2404972 531010 Training -Mileage 78 decrease 2404972 531020 Training -Meals 27 increase 2404972 531030 Training -Lodging 3 3 8 decrease 2404972 531050 Training -Registration 338 decrease 2404972 531090 Training -Contracted 750 decrease 2404972 532030 Cellular Service I, 125 increase 2404972 532050 Postage 75 increase 2404972 544095 Incentives 75 decrease 2404972 549085 Indirect Cost 292 decrease 2404972 624001 WIOA -Childcare 1, I 25 decrease 2404972 624003 WIOA -Participant Cost 3,534 decrease 2404972 624005 WIOA -Support Services 500 decrease 2404972 624007 WIOA -Out Training 2,062 increase 2404972 624009 WIOA -Voucher Authorization 3,750 decrease 2404972 624011 WIOA -Participant Travel 1,500 decrease 2404972 330210 Federal 34,558 decrease 3. Tax rebates, refunds and releases (Attachment 1) 4. Hamett County Information Technology requested approval and funding for a new position, Grade 25, annual salary of $50,579. The new position will help with the October 5, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page of 8 of 11 101920a HCBOC Page 14 increased workload due to the COVID-19 pandemic and the Broadband expansion project. Since this is a COVID related expenditure the County will be able to use the County's displaced CRF allocation to cover this position's salary through the end of this fiscal year and possibly longer pending funding. 5. Hamett County Veterans Services requested approval of the MOU with Sandhills Center and to accept funding from Sandhills Center in the amount of$155,840 to fund Veterans Treatment Court for mental health and substance abuse counseling and treatment. The funds also include administrative services. 6. Hamett County Human Resources requested approval of the proposed 2021 Holiday Schedule. Hamett County Human Resources also requested approval for Harnett County to automatically follow the NC State Government Holiday Schedule going forward; therefore eliminating the need for annual approval. 7. Hamett County Health Department requested approval to accept additional WIC CS funds in the amount of $16,500.00. These funds have been allocated from NC DHHS to serve additional participants from October 2020 through May 2021. 8. Hamett County Administration requested approval of the Lease Agreement between Central Carolina Community College and the County of Harnett regarding the Health Sciences Center in Lillington. 9. Hamett County Administration requested approval of the Lease Agreement between Johnston-Lee-Hamett Community Action and the County of Hamett for Rooms 209 and 213 at the Shawtown Community Development Center in Lillington. Johnston-Lee- Hamett Community Action, a private nonprofit corporation, received CARES Act Funding to provide child and family counseling services and housing assistance for homeless individuals and/or families in Hamett County and will use this space to provide these services. 10. Hamett County Finance Director requested approval of the Bond Order Authorizing the Issuance, Directing the Application to the Local Government Commission, and Requesting Local Government Commission's Approval of Enterprise Systems Revenue Refunding Bonds of the County of Hamett, North Carolina, Series 2020 not to exceed $21,000,000. (Attachment 2) 11. Approval of Boards and Committees on which Commissioners Serve. 12. ADD-ON: Hamett County Emergency Services requested approval of the firework s application from Class A Services Pyrotechnics for a private birthday celebration. Class A Services meets all requirements and has met fire code compliance for the event scheduled to take place at 9:00 pm on October 15 1h. October 5, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page of 9 of 11 101920a HCBOC Page 15 Vice Chairman Miller moved to approve the following appointment. Commissioner Matthews seconded the motion, which passed unanimously. Harnett County Commission for Women and Youth Tracy Berry was reappointed to serve on this commission for a term of three years expiring October 31, 2023. Karen Boyd was appointed to serve on this commission for a term of three years expiring October 31 , 2023. Harnett Jet Committee Cecil Edgerton was appointed to serve on this committee for a term of three years beginning January 1, 2021 and expiring December 31, 2023. Town Of Lillington Board of Adjustment Extra Territorial Jurisdiction (ETJ) The following individuals were appointed to serve on the Lillington Board of Adjustment as ETJ area board members for a two-year term expiring September 15, 2023: Janice Arnold of 187 Barnes Ave, Lillington, NC, 27546, and Judy Bethune of 164 Riverside Hills Pond, Lillington, NC 27546 Carl Davis, Director of Harnett County Parks and Recreation , provided an update on the Greenway Master Plan for Harnett County. Mr. Davis plans to have the Greenway Master Plan ready for consideration in November. Mr. Davis shared a draft map of the Greenway spine and responded to questions from commissioners. Citizens will have an opportunity to hear about the Greenway Master Plan for Harnett County during two upcoming virtual presentations. Brian Haney, Assistant County Manager, presented for continued discussion Administration's request to grant paid leave to County employees to work the polls on Election Day. Administration requested approval of the revised COVID-19 Policy to allow Community Involvement Leave to be granted to employees for a one time 8-hour period to assist with the 2020 General Elections on November 3, 2020. Mr. Haney provided the amount of salaries to be paid for positions on Election Day; adding that poll workers would also receive an additional $100 in hazard pay on Election Day. Staff previously said that they believe offering paid leave to County employees, who would then be paid in addition to and separately by the Board of Elections, would encourage County employees to work the polls on Election Day as additional staffing is necessary due to COVID-19. However, Mr. Haney reported that the Board of Elections currently has enough people trained to cover the polls on Election Day. He responded to questions from commissioners. Vice Chairman Miller moved to deny Administration's requests to modify the COVID-19 Policy to grant paid leave to County employees to work the polls on Election Day. Commissioner Matthews seconded the motion which passed 4 to 1 with Commissioner McKoy opposing. October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 10 of 11 101920a HCBOC Page 16 Ira Hall , Dire ctor of Harnett County Information Technology, re quested approval of award of bid to CloudWyze, Inc for the Broadband Initiative up to $2 ,000,000 contingent upon funding from grant awards from both state and federal programs. Mr. Hall noted the deadline to apply for this round of GREAT grant funding is October 14, 2020. He said the contract with Cloud Wyze will be negotiated and worded to "stop and regroup" if we don 't receive the GREAT Grant funding. Mr. Hall stated that there may be a need for the County to partially fund some of the Broadband expansion project in addition to and above the GREAT Grant funding and $2 Million from CARES ACT displaced funding . Mr. Hall responded to questions and continued to brief the Board on broadband efforts in the County. Commissioner McKoy moved to approve the award of bid to Cloud Wyze, Inc for the Broadband Initiative up to $2,000,000, contingent upon funding from grant awards from both state and federal programs. Commissioner Springle seconded the motion which passed unanimously. (Attachment 3) Mr. Hall also requested approval of the ADD -ON Broadband Development Capital Project Ordinance totaling $3,985,000. Commissioner Springle moved to approve the Broadband Development Capital Project Ordinance as presented. Vice Chairman Miller seconded the motion which passed unanimously. (Attachment 4) Mrs. Stewart presented the following reports : DSS Monthly Report -August 2020 NC Department of State Treasurer, Retirement Systems Division, Contribution-Based Benefit Cap Report -Se ptember 2020 Mrs . Stewart provided a COVID-19 update for Harnett County. She sought direction from the Board about possibly changing their meeting location in the near future to allow the public to attend their meetings . Commissioners will discuss this during their upcoming work session. Mrs . Stewart noted that staff is trying to arrange a County Halloween Drive-thru Trick or Treat Event and details will be forthcoming. Chairman Johnson called for any new business. Mrs . Stewart updated the Board on Administration's Executive Assistant Shannon Eason and her family. There was no need for closed session. Vice Chairman Miller moved to adjourn the meeting at 9:50 am. Commissioner Matthews seconded the motion that passed unanimously. Mark Johnson, Chairman .. Margaret Regina Wheeler, Clerk October 5, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page of 11 of 11 101920a HCBOC Page 17 ATTACHMENT 1 Board Report Approved He f>Ov 10-t;-;Jp -Date 10/05/2020 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Adjustment Adjustment Adjustment William R. Tyson Tax Administrator Bill Number 0002256850-2017-2016-0000-00 0002256850-2017-2015-0000-00 0002273622-2020-2020-0000-00 Type Received Amount Refund Amount Name IND $124.03 $72.87 PETIIFORD, KAREN S IND $146.18 $85.60 PETIIFORD, KAREN S BUS $228.80 $228.80 TOWN & COUNTRY FARMS INC 101920a HCBOC Page 18 A I I A\.,tl!Vll-1"11 J. Extract of Minutes of a regular meeting of the Board of Commi ssioners of the County of Harnett , North Carolina held in the County Commissioners ' Meeting Room, Harnett County Administration Building, 420 McKinney Parkway, Lillington, North Carolina, at 6:00 pm on October 5 , 2020 . The following members were present: Mark B . Johnson, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Brooks Matthews, Commissioner Gordon Springle, Commissioner The following members were absent : N/ A Commissioner Springle moved that the following order, a copy of which was available to the Board of Commissioners of the County (the "Board") and which was read by title, be adopted: BOND ORDER AUTHORJZING THE ISSUANCE, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION, AND REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF ENTERPRJSE SYSTEMS REVENUE REFUNDING BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA, SERJES 2020 WHEREAS, the County of Harnett, North Carolina (the "County") is authorized by The State and Local Government Revenue Bond Act, General Statutes of North Carolina, Section 159-80 et seq. (the "Act"), to issue, subject to the approval of the Local Government Commission of North Carolina (the "Commission "), at one time or from time to time, revenue bonds and revenue refunding bonds of the County .for the purposes as specified in the Act; and WHEREAS, the Board has determined to issue not to exceed $21 ,000,000 County of Harnett, North Carolina Enterprise Systems Revenue Refunding Bonds (the "Bonds "), to (1) refund certain of the County 's outstanding enterprise systems revenue bonds and three state revolving loans (collectively, the "Refunded Bonds"), and (2) pay the costs of issuing the 2020 Bonds; and WHEREAS, the County will issue the Bonds under (a) the General Trust Indenture dated as of May 15 , 2007 (the "General Indenture") between the County and Regions Bank, the successor to which is U .S. Bank National Association, as trustee (the "Trustee "), and (b) Series Indenture, Number 4 dated as of October I, 2020 (the "Series Indenture") between the County and the Trustee; and WHEREAS, the County and the Commission have arranged for the sale of the Bonds to the Underwriters under the terms of a Bond Purchase Agreement to be dated on or about October 14 , 2020 (the "Purchase Agreement "); and WHEREAS, copies of the forms of the following documents relating to the transactions described above have been filed with the County: I . the Series Indenture; 2. the Purchase Agreement; and 3. a Preliminary Official Statement to be dated on or about October 7, 2020 (the "Preliminary Official Statement") with respect to the Bonds. PP AB 58288 16v I 101920a HCBOC Page 19 NOW THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA: Secdon I. The Bonds are hereby authorized and will be issued pursu ant to the Act to raise the money required to finance the refunding and prepayment of the Refunded Bonds and the costs of issuing the Bonds . Secrion 2. The aggregate principal amount of the Bond s authorized by this Bond Order will not exceed $21 ,000,000 . The Bonds hereby authorized will be special obligations of the County, secured by an d paid solely from the proceeds thereof or from Net Revenues (as defined in the General Indenture). Secdon 3. The County's is suance of the Bond s, in substantially the form to be set forth in the Series Indenture , is hereby in all respects approved and confirmed, and the provisions of the General Indenture and the Series Indenture with respect to the Bonds (including without limitation the maturity dates and rates of interest) are hereby approved and confirmed and are incorporated herein b y reference. The proceeds from the sale of the Bonds will be deposited in accordance with the Series Indenture. The principal of, premium, if any, and interest on the Bonds will not be payable from the general funds of the County , nor will the Bonds constitute a legal or equitable pledge, charge, lien or encumbrance on any of the County's property or on any of its income , receipts or revenues except the funds which are pledged under the Indenture. Neither the credit nor the taxing power of the State of North Carolina or the County is pledged for the payment of the principal of, premium, if any, or interest on the Bonds, and no holder of the Bonds has the right to compel the exercise of the taxing power by the State of North Carolina or the County or the forfeiture of any of its property in connection with any default thereon. Section 4. The form and content of the Series Indenture and the exhibits thereto are hereby in all respects approved and confirmed, and the Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board are hereby authorized, empowered and directed , individually and co llectively , to execute and deliver the Series Indenture for and on behalf of the County, including necessary counterparts, in substantially the form and content presented to the County, but with such changes, modifications , additi ons or deletions therein as they may deem necessary, desirable or appropriate, their execution thereof to constitute conclusive evidence of their approval of any and all such changes , mo difications, additions or deletions therein. From and after the execution and delivery of the Series Indenture, the Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board, or their respective designees , are hereby authorized, empowered and directed, individually and collectively, to do all such acts and things and to execute all suc h documents as may be necessary to carry out and comply with the provisions of the Series Indenture as executed. The Trustee is hereby a ppointed as Registrar and Paying Agent under the Series Indenture. Section 5. The Board requests that the Commission sell the Bonds to the Underwriters pursuant to the terms of the Purchase Agreement. The form and content of the Purchase Agreement are in all respects approved and confirmed , and the Chairman of the Board, the County Manager, or the Finance Director of the County is hereby authorized, empowered and directed to execute and deliver the Purchase Agreement for and on behalf of the County, including necessary counterparts, in substantially the form and content presented to the County, but with such changes, modifications, additions or deletions therein as he may deem necessary, desirable or appropriate, his execution thereof to constitute conclusive evidence of his approval of any and all such changes, modifications, additions or deletions therein . From and after the execution and delivery of the Purchase Agreement, the Chairman of the Board, the County Manager, and the Finance Director of the County, or their respective designees, are hereby authorized, empowered and directed, individually and collectively, to do all such acts and things and to execute all 2 PPAB 58288 16vl 101920a HCBOC Page 20 such documents as may be necessary to carry out and comply with the provisions of the Purchase Agreement as executed. Sectio11 6. The form and content of the Preliminary Official Statement are in all respect s authorized , approved and confirmed , and the use of the Preliminary Official Statement and the Official Statement to be dated on or about October 7, 2020 (the "Official Statement") by the Underwriters in connection with the sale of the Bonds is hereby in all respects authorized, approved and confirmed. Sectio11 7. The County Manager or the Finance Director of the County i s hereby authorized to execute a no-arbitrage certificate to comply with Section 148 of the Internal Revenue Code of 1986, as amended , and the applicable regulations promulgated thereunder. Sectio11 8. If any one or more of the covenants, agreements or provisions contained in this Bond Order is held contrary to any express provision of Jaw or contrary to the policy of express law, though not expressly prohibited , or against public policy, or is for any reason whatsoever held invalid, then such covenants, agreements or provisions will be null and void and will be deemed separable from the remaining agreements and provisions and will in no way affect the validity of any of the other agreements and provisions of this Bond Order or of the Bonds authorized hereunder. Section 9. No stipulation, obligation or agreement contained in this Bond Order or contained in the Bonds, the General Indenture, the Series Indenture, the Purchase Agreement or any other instrument related to the issuance of the Bonds is a stipulation, obligation or agreement of any officer, agent or employee of the County in his or her individual capacity, and no such officer, agent or employee is personally liable on the Bonds or subject to personal liability or accountability by reason of the issuance thereof. Section 10. The Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board, or their respective designees , are hereby authorized, empowered and directed, individually and collectively, to do any and all other acts and to execute any and all other documents which they, in their discretion, deem necessary and appropriate to consummate the transactions contemplated by this Bond Order, the General Indenture, the Series Indenture or the Purchase Agreement; except that none of the above is hereby authorized or empowered to do anything or execute any document which is in contravention, in any way, of (a) the specific provisions of this Bond Order, (b) the specific provisions of the General Indenture or the Series Indenture , (c) any agreement to which the County is bound, (d) any rule or regulation of the County or (e) any applicable law , statute, ordinance, rule or regulation of the United States of America or the State of North Carolina. Section 11. The Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board, or their respective designees, are hereby authorized and directed, individually and collectively, to prepare and furnish, when the Bonds are issued, certified copies of all the proceedings and records of the Board relating to the Bonds, and such other affidavits, certificates and documents as may be required to show the facts relating to the legality and marketability of the Bonds as such facts appear on the books and records in such party 's custody and control or as otherwise known to them; and all such certified copies, certificates, affidavits and documents, including any heretofore furnished, constitute representations of the County as to the truth of all statements contained therein . Section 12. All acts and doings of the Chairman of the Board, the County Manager, the Finance Director and the Clerk to the Board, or their respective designees, that are in conformity with the purposes and intents of this Bond Order and in the furtherance of the issuance of the Bonds and the execution, delivery and performance of the Series Indenture and the Purchase Agreement are hereby in all respects approved and confirmed. 3 PPAB 5828816vl 101920a HCBOC Page 21 Section 13. All resolutions or parts thereof of the Board in conflict with the provisions herein contained are, to the extent of such conflict, hereby superseded and repealed. Section 14. This Bond Order will take effect immediately on its adoption and, pursuant to Section 159-88 of the General Statutes of North Carolina, as amended, need not be published or subjected to any procedural requirements governing the adoption of ordinances or resolutions by the Board other than the procedures set out in the Act. The foregoing order entitled "BOND ORDER AUTHORJZING THE ISSUANCE, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION, AND REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF ENTERPRJSE SYSTEMS REVENUE REFUNDING BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA, SERIES 2020" was seconded by Commissioner McKoy and was adopted by the Board on the following vote: AYES: 5 NAYS: 0 4 PPAB 5828816vl 101920a HCBOC Page 22 STATE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) ss: I, MARGARET REGINA WHEELER, Clerk to the Board of Commissioners of the County of Hamett, North Carolina DO HEREBY CERTIFY that the foregoing is a true and exact copy of a bond order entitled "BOND ORDER AUTHORIZING THE ISSUANCE, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION, AND REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA, SERIES 2020" adopted by the Board of Commissioners of the County of Harnett, North Carolina , at a meeting held on October 5, 2020. WITNESS my hand and the corporate seal of the County of Hamett, North Carolina, this the 5th day of October, 2020. PPAB 5828816vl g Cler to County of Hamett, North Carolina 5 101920a HCBOC Page 23 ATTACHMENT 3 Selection Criteria (page 12-13 in RFP) Quality of response and solutions offered Extent of the service area and services to be offered Technical quality of design and support plan Experience of project team References Provider experience Financial strength of Provider Feasibility of Provider(s) financial response The extent to which the response meets the goals and objectives for the Network The capability of the Provider or coalition of Providers to design, CDnstruct, finance, maintain, supcort, upgrade, and operate the Network The nature, scope, and impact of any legislative and/or regulatory changes (state or local) that are necessary to facilitate the response The extent to which the response departs from the RFP and from the County's proposed terms Discussion of potential competitive issues including companies, legislation, or technology which could affect the take rate associated with the project or its goals overall costs ~eraU Ranking • Evaluated on a scale of 1 to 5: l=worst, S=best. •• Weight x Raw Score Weight 10% 10% 10% 5% 5% 10% 5% 5% 10% 10% 5% 5% 5% 5% 100%] RFP Assessment Worksheet CloudWyze OmniPolnt Raw Weighted Weighted Score• Score•• Raw Score Score 5 0.5 5 0.5 4 0.4 4 0.4 5 0.5 4 0.4 5 0.25 4 0.2 5 0.25 1 0.05 5 0.5 2 0.2 4 0.2 4 0.2 4 0.2 4 0.2 5 0.5 5 o.s 5 0.5 5 0.5 5 0.25 3 0.15 5 0.25 5 0.25 5 0.25 3 0.15 2 0.1 3 0.15 4.65] 3.SS] SAC Weighted Raw Score Score 4 0.4 1 0.1 3 0.3 3 0.15 3 0.15 4 0.4 4 0.2 4 0.2 1 0.1 4 0.4 1 0.05 4 0.2 3 0.15 4 0.2 3] .w.t° ··v,;-i',.P1· V ,~!.(~ ': ,f._ :!t:.; '.··1(-1~~~~;-;-. :;..,,.! -'·.f.G!:-. wv-1'"' ~,. ·#t-OC; 101920a HCBOC Page 24 ATTACHMENT 4 t~-~ ~l Harnett (t~r·~? :"'."":C:-:-0::-:-:--:U~N-::-:-:-:T~Y-:------------------------- -i~-~ NORTH CAROLINA BROADBAND DEVELOPMENT www.harnett.org CAPITAL PROJECT ORDINANCE BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. This project consists of the County partnering with a qualified service provider to install internet supporting infrastructure and to provide service to underserved and unserved areas of the county. As a result of the COVID-19 pandemic, the need for reliable broadband service was at its most critical point. A reliable service is needed to serve the citizens of Harnett County who telework, as well as the student population who practiced virtual learning. This project ordinance is based upon the presentation made at the September 29, 2020 work session . Section 2. The following expenditures are hereby appropriated for this project: Admin & Professional Construction Total $ Original Ordinance 443,400 3,541,600 $ 3,985,000 Section 3. The following revenues are hereby amended for this project: Grant funds Transfer from General Fund Total Original Ordinance $ 1,985,000 2,000,000 $ 3,985,000 Section 4. Copies of this capital project ordinance shall be furnished to the Clerk to the Board, the Budget Officer and the Finance Officer for direction in carrying out this project. 101920a HCBOC Page 25 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session September 26, 2017 The Hamett County Board of Commissioners met in work session on Tuesday, September 26, 2017 , in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Abe Elmore, Commissioner Howard Penny, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk The Board of Commissioners were joined by the following Board of Education members and staff: Bill Morris, Chairman Roger Farina, Member Jason Lemon, Member Vivian Bennett, Member Charles Bullock, Board Attorney Aaron Fleming, Superintendent Brooks Matthews, Deputy Superintendent Brookie Ferguson, Assistant Superintendent Monica Thompson, Assistant Superintendent Tammy McGill, Finance Officer Terry Byrd, Clerk to the Board Chairman Springle called the meeting to order at 9:00 am. Chairman Morris called the Board of Education meeting to order. Commissioner Elmore led the Pledge of Allegiance and invocation. The following agenda was before the Board: ),,, Joint meeting with the Board of Education ),,, Boys and Girls Club Presentation ),,, County Manager's Report: October 2, 2017 Agenda Review North Harnett Primary School Road Update ),,, Closed session ),,, Adjourn September 26, 2017 Work Session Minutes Hamett County Board of Commissioners Pagel of 3 101920a HCBOC Page 26 Chairman Morris briefly reviewed Harnett County Schools current Summary of Facility Needs as follows: Tier 1 Replacement for Erwin Elementary School $22,359,287.00 Addition to LaFayette Elementary School $16,441,000.00 (Or Potential Northwest Harnett Elementary School -$21,859,287.00) New Middle School South of Lillington No total provided New High School South of Lillington No total provided Tier II Replacement for Buies Creek Elementary School New West Harnett Middle School $21,859,287.00 No total provided Tier III Replace bus garage New North Harnett Elementary School New North Harnett Middle School No total provided No total provided No total provided Commissioners asked about alternatives to building a new school in Erwin. Commissioner Penny reference the ORAD information recently shared with commissioners. Commissioners questioned if things could be done to eliminate schools or reduce costs. Discussions continued regarding the list of facility needs presented by the Board of Education, the relationship between the two boards, seating capacity, relocating students, renovations verses building new facilities, growth, funding, impact aid and ORAD information. Chairman Springle acknowledged we are behind on building schools however he said raising taxes is not something any of us really want to do. He asked what we can do with what we have to provide the best education possible for our students. Mr. Jeffries reviewed Summary of Financing Cases prepared by Davenport and Company, Financial Advisors, showing debt affordability analysis in an effort to communicate the tax impact. They acknowledged there is an assumption that the tax base will increase. The Board of Commissioners stressed the County has a financial policy they much follow. The Board of Education left the meeting at 10:35 am. Harnett County Parks and Recreation Director Carl Davis Carl introduced Boys and Girls Clubs of Central Carolina Chief Executive Officer Daniel Simmons, NCSU Park Scholar Emily Neville, Advisory Council member Joe Langley and Neal Inman from Representative David Lewis's Office. Ms. Neville presented "Harnett County Committee to Start a Boys and Girls Club". She said opening a Boys and Girls Club in Harnett County could: Offer safe, affordable and accessible after-school care for Harnett County students; Improve the county's education rankings through tutoring; studying and homework time for students; Succeed through state and federal grants; and Offer name recognition and established connections with other Boys and Girls Clubs and similar organizations throughout the state. Ms. Neville proposed transforming the old Shawtown School facility into a Boys and Girls Club. She sai.d there would be no additional expectations from the County once basic renovations are covered. Mrs. Neville said start-up funds would be raise by their Advisory Council and annual September 26, 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 3 101920a HCBOC Page 27 operating funds would come from several outlets including individual and corporate donations, government and non-government grants , membership fees , and fundraising events. Mr. Simmons said they are looking at $225 ,000 a year for full operation. Discussions continued. Commissioners encouraged Ms. Nevil to talk to community leaders, as community participation is key. Mr. Jeffries noted that the County already has a budget in place to replace windows at Shawtown and some asbestos removal. He said staff is currently working on lease arrangements with the HeadStart Program and need to also work on lease arrangements with Harnett United PAL. Mr. Jeffries proposed a five-year ]ease for the HeadStart Program. The Boys and Girls Club will coordinate a survey to identify needed renovations at the facility and come back to the Board with a cost estimate. Joe Langley also addressed the Board. Mr. Jeffries reviewed the proposed October 2, 2017 regular meeting agenda. Mr. Jeffries provided an update regarding the second entrance to North Harnett Primary School. He said the property owners are willing to donate the land and construction costs are estimated at $500,000. He noted Representative Lewis had gotten $200,000 in contingency monies to go toward construction of the road with the potential for an additional $100,000 in funding through Senator Rabon's Office. Mr. Jeffries sought direction from the board regarding the remaining $200,000 for construction. He said there were monies in contingency that could possibly be use for this. It was the consensus of the commissioners, given growth and the need to address the ingress and egress at the school, to fund up to $200 ,000 towards construction of the second entrance to North Harnett Primary School and to move forward with this project. Vice Chairman Miller announced, as part of the NC Hunters for the Hungry program, there is now a donation site in Harnett County where hunters may drop off legally harvested deer during the fall hunting season. The deer will be process locally and distributed to the Harnett Food Pantry in Lillington where it will be made available to hungry families in Hamett County. Commi ssioner McKoy moved that the Board go into closed session to discuss with and to instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition ofreal property by lease. This motion is made pursuant to N.C. General Statute Section 143-318.1 I (a)(5). Vice Chairman Miller seconded the motion which passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Commissioner McKoy seconded the motion, which passed unanimously. Commissioner Elmore moved to adjourn the meeting at 11 :44 pm. Commissioner Penny seconded the motion that passed unanimously . Mark B. Johnson, Chairman < Sl911 , _____ H_e __ r_t Margaret Regina Wheeler, Clerk September 26, 2017 Work Session Minutes Harnett County Board of Commissioners Page 3 of 3 101920a HCBOC Page 28 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session September 12, 201 7 The Hamett County Board of Commissioners met in work session on Tuesday, September 12 , 2017, in the Commissioners Meeting Room , County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Abe Elmore, Commissioner Howard Penny, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. The following agenda was before the Board: )"' Presentation by Little Diversified Architectural Consulting )"' County Manager's Report: September 18, 2017 Agenda Review )"' Closed session )"' Adjourn Emergency Services Director Jimmy Riddle gave a brief overview of recent storm activities and efforts. He also responded that he recently met with some of the fire departments; the message was well received and everyone is on task now. County Engineer Amanda Bader introduced representatives from Little Diversified Architectural Consulting who presented ideas and shared concepts for the new proposed building. Discussions continued. Mrs. Bader said staff proposes tentatively awarding the architectural service contract to Little Diversified Architectural Consulting for the new Government Complex and DSS Renovations. She stated additional programming is needed in order to optimize the new space and to efficiently backfill the current DSS. Chairman Springle thanked Commissioners Miller and Penny for communicating with the Board of Education on behalf of the Board of Commissioners . He also noted that the Dunn-Erwin Rail Trail Authority would like for the County to post "No Trespassing" signs for horses, vehicles, September 12, 2017 Work Session Minutes Hamett County Board of Commissioners Page 1 of 2 101920a HCBOC Page 29 etc. at trail entrances. Chairman Springle said the Erwin Police, Dunn Police and Sheriff's Office would enforce it. It was the consensus of the Board that staff coordinate the installation of signs. Mr. Jeffries reviewed the proposed September 18 , 2017 agenda. Steve Ward, Director of Harnett County Public Utilities, reviewed the request for authorization to apply for a $150,000 grant for the purpose of developing an asset management plan that will consist of a complete utility asset inventory to include the condition assessment of all critical assets. He noted Harnett County Public Utilities has over $400 Million in assets. Mr. Ward said the grant requires a local match of 20% that would be funded from the Public Utilities Fund. The group was reminded of the upcoming Opioid Forum on September 201h. Commissioner Elmore also invited everyone to attend the celebration of Triangle South Enterprise Center's 30 Years of Service at 600 S. Magnolia Avenue on September 201h. Vice Chairman Miller thanked Clerk of Court Marsha Johnson and Daniel McNeill for their help with an adoption in Kentucky for a couple who currently resides in Harnett County. Chairman Miller moved that the Board go into closed session for the following purposes: 1) To consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following cases: a. Workers Compensation claim of Melissa Page vs . Harnett County IC File Nos. 15-062363 and 16-001082, and b. Unitrin Auto & Fire Ins Co., et als vs County of Hamett Hamett County File No. 15 CVS 1980; and 2) To instruct the county staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property by exchange or lease; and 3) To discuss certain economic development matters. This motion is made pursuant to N.C. General Statute Section 143-318.l l(a)(3)(5)&(4). Commi ssioner Elmore seconded the motion that passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Miller seconded the motion, which passed unanimously . Commissioner Elmore moved to adjourn the meeting at 12:10 pm. Commissioner Penny seconded the motion that passed unanimously. Mark B. Johnson, Chairman < Margaret Regina Wheeler, Clerk September 12 , 2017 Work Session Minutes Hamett County Board of Commissioners Page 2 of2 101920a HCBOC Page 30 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session August 29, 2017 The Harnett County Board of Commissioners met in work session on Tuesday, August 29, 2017 , in the County Manager's Conference Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries , County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk The following agenda was before commissioners: > Amendment to the Health Services Agreement with Southern Health Partners, Inc., (Medical Contract for Inmates), Major Gary C. McNeill > County Manager's Report: Update on Lease with Sandhills Antique Farm Equipment Club, Inc. Board of Education Update Resolution To Accept Legislative Contingency Funds for the Purpose of Constructing sidewalks at Campbell, second Drive into Harnett Primary School and entrance into Neill's Creek Park September 5, 2017 Agenda Review > Closed session > Adjourn Chairman Springle called the meeting to order at 9:00 am . Commissioner Penny led the Pledge of Allegiance and invocation. Mr. Jeffries reviewed the Sheriffs Office request for approval of an amendment to the Detention Center Health Plan. The amendment contains a revised policy on the booking procedures for new inmates. The purpose of the policy is to evaluate persons who have been lawfully arrested or lawfully detained by local, state, or federal law authorities, or how have been committed to the facility by court order. The evaluation will determine the type of supervision the inmate will receive at the Detention Center. Mr. Jeffries explained how this differs from efforts with Sandhills Center regarding mental illness. It was the consensus of Board to consider approval of thls request during their upcoming regular meeting. August 29, 2017 Work Session Minutes Harnett County Board of Commissioners Page 1 of 3 101920a HCBOC Page 31 Mr. Jeffries provided an update on the lease with the Sandhills Antique Farm Equipment Club, Inc. He noted staff is working on negotiating a 10-year lease and should have it before the Board for consideration soon. Mr. Jeffries discussed a proposed Resolution to Accept Legislative Contingency Funds for Infrastructure Projects in Hamett County including: Installing sidewalks from Campbell University's Jerry M. Wallace School of Osteopathic Medicine to Barker-Lane Stadium ($300,000) Construction of a second driveway into North Harnett Primary School ($200,000), and Creation of an entrance into Neill's Creek Park and additional access to Harnett Central Middle School's athletic fields ($175 ,000). Mr. Jeffries said Representative Lewis is working on securing legislative contingency funds for these infrastructure projects in the county. Regarding the Campbell Sidewalk Project, Mr. Jeffries noted that state funds must come through a county agency but the County has an agreement with Campbell University that they will maintain the sidewalks; no county funds will be used for this project. It was the consensus of Board to consider approval of the resolution during their upcoming regular meeting. Mr. Jeffries provided an update on the Hamett County Board of Education. He said they are signing a contract with ORAD to assist with prioritizing locations to build schools. He said the Superintendent wants to use the ORAD data to determine the best place for schools . He also said that the Board of Education has asked that the Board of Commissioners participate in a trip to California to visit schools as they are discussing giving Apple computers to all students. Discussions continued. It was the consensus of the Board not to go on the trip; noting until we have broad band all over this county they don't see any reason to spend that kind of money. Commissioners opted not to meet with the Board of Education on September 12th and until they are presented with a plan. Mr. Jeffries also said the Board of Education had declined the invitation to speak to the Board of Commissioners about their increase in compensation. Commissioners said the Board of Education should submit a request to them in writing regarding their increase in compensation. Commissioners compared their compensation and mileage allotment to that of the Board of Education members. Discussions continued. Mr. Jeffries responded that he is able to communicate very well with the Superintendent as they have open and clear dialogue with each providing answers and information. Commissioners asked staff to look at our overall signage for County services. Mrs. Bader suggested asking architects to look at this issue, saying she believes this is a step in the right direction supporting the vision of getting all departments at the governmental complex. Mr. Jeffries reviewed the September 5, 2017 regular meeting agenda. Mrs. Bader reviewed a proposed Capital project ordinance, totaling $1,755,000, for the planning and design phases for the Government Complex South and DSS Renovations. She noted the intent is to get the ball rolling as the project ordinance does not include funds for the construction phase of the project. August 29, 2017 Work Session Minutes Hamett County Board of Commissioners Page 2 of3 101920a HCBOC Page 32 Mr. Jeffries noted funding is in place for the architect and some preliminary construction. Mrs. Bader said they have not solidified programing for the new space. She said we need to negotiate the scope and schedule with the architect as well as firming up square footage . Mrs. Bader reviewed the process used to select Little Diversified Architectural Consulting for architect services for the new Government Complex and DSS renovations. Mr. Jeffries suggested that Little Diversified Architectural Consulting present to the Board during their September 12th work session with consideration of award of the architectural service contract during the September J gth regular meeting. Mrs. Bader also proposed establishing a website about the project to keep staff and the public engaged. Staff responded that the maximum estimated cost for the project is $20 Million. Mrs . Stewart said we have to engage the Local Government Commission with a quick time line for June 2019. Vice Chairman Miller moved that the Board go into closed session for the following purposes: 1) To consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following cases: a. Workers Compensation claim of Lynn Jackson vs County of Hamett IC File No. 16754262,and b. County of Hamett vs. Wanda Elizabeth Matthews Hamett County File No. 13CVD506. This motion is made pursuant to N.C. General Statute Section 143-318.ll(a)(3). Commissioner Elmore seconded the motion that passed unanimously. Commissioner Penny moved that the Board come out of closed session. Vice Chairman Miller seconded the motion that passed unanimously. Commissioner McKoy said she spoke to Marie Watson, Director of Johnson Lee Hamett Headstart, regarding a land lease amount for their program located on County property in Shawtown. She said the lease for their new building will be $12,000 a month. Commissioner McKoy asked the Board to consider waiving the land lease for HeadStart for a couple of years. Chairman Springle proposed, and it was the consensus of the Board, to charge HeadStart $1 a year for their land lease for the term of the lease of their new building. Staff will bring an agreement back before the Board for consideration during a regular meeting. Commissioner Elmore moved to adjourn the meeting at 11 :25 am. Commissioner Penny seconded the motion that passed unanimously. Mark B. Johnson, Chairman Margaret Regina Wheeler, Clerk August 29, 2017 Work Session Minutes Hamett County Board of Commissioners Page 3 of 3 101920a HCBOC Page 33 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session August 15, 2017 The Harnett County Board of Commissioners met in work session on Tuesday, August 15 , 2017, in the County Manager's Conference Room , County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Gordon Springle, Chairman Staff present: Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk The following agenda was before commissioners: };>, Development Services : 1) Problem Property-Code Compliance/Legal Assistance 2) Proposed Rezoning -Williams Property on US 401 South 3) Public Hearing: Landowner/Applicant: Milton Enterprises, Inc/ Stephen Milton; 23.64 +/-acres; Pin# 0642-72-4441.000; From RA-40 to RA-30 Zoning District; SR# 1412 (Christian Light Road); Hector's Creek Township };>, Anderson Creek Landf'lll -Johnson Cemetery };>, Emergency Services: 1) Study Briefing 2) Introduction of the EMS Funding Mechanism concept for the EMS Departments };>, Update on Occupancy Tax Legislation };>, County Manager's Report: Update on next steps for DSSNeterans Building Golden Leaf grant opportunities Headstart Lease Agreement Proclamation Supporting Marsy's Law for North Carolina Update on upcoming Opioid Forum August 21, 2017 Agenda Review };>, Closed session };>, Adjourn August 15, 2017 Work Session Minutes Harnett County Board of Commissioners Page 1 of 7 101920a HCBOC Page 34 Chairman Springle called the meeting to order at 9:00 am. Vice Chairman Miller led the Pledge of Allegiance and invocation. Randy Baker, Assistant Manager of Planning Services and Problem Property Administrator, provided the following update regarding a problem property: VIOLATION: Article V, Section 1.0, Sub-Section 1.2 (Junkyard) Article V , Section 4.0, Sub-Section 4.2 (Junk Motor Vehicles -on private property) Case file reflects a continuing violation of the land use regulations of the Unified Development Ordinance. A compliance officer has engaged in notification and enforcement actions with the property owner since September 2016. To this date the owner of the property has refused to render compliance after receiving notifications to abate the property as well as multiple civil citations. Citations and late penalties totaling $625.00 have not been paid at this time. Enforcement actions to remedy the violation from the staff level have been exhausted. The parcel size is .56 acres, DWMH structure type located in Overview Estates Subdivision in the Barbeque Township. Mr. Baker announced the passing of NC House Bill 530, Session Law 2017-109, AN ACT GRANTING COUNTIES THE SAME AUTHORITY AS CITIES TO DECLARE CERTAIN BUILDINGS OR STRUCTURES UNSAFE AND TO REMOVE OR DEMOLISH UNSAFE BUILDINGS OR STRUCTURES AND TO PLACE A LIEN ON THE OWNER'S REAL PROPERTY FOR THE COSTS INCURRED. He said the bill allows the county board the same authority as a municipal board when it comes to condemnation and demolition of structures. The Board can now designate an "area" as being in special need of revitalization for the benefit and welfare of its citizens. Mr. Baker said with the new legislation , staff will no longer have to go to the court system once they have exercised all of their abilities under the condemnation proceedings. Staff will now come before the Board of Commissioners following condemnation proceedings. Legislation states "A county may expand subsections (b) and ( c) of this section to apply to residential buildings by adopting an ordinance. Before adopting the ordinance, the county shall hold a public hearing and shall provide notice of the public hearing at least 10 days in advance of the hearing". Mr. Baker reviewed the complete process and discussions continued. Mark Locklear, Director of Development Services, in reference to the request to waive rezoning fees for the Williams property located on US Hwy 401 South, noted that the June 2000 zoning maps indicate that this property is zoned Industrial. He said as far as staff can tell this property has been zoned Industrial since zoning was originally adopted in this area. Mr. Locklear said the family who recently inherited the land contend that they, nor their mother, were ever informed that the land was zoned industrial when zoning was originally adopted, and that they never consented to having this type of zoning placed on their property. The Williams Family has been advised if they go through the rezoning process the fee is $250 for the first IO acres and $50/acre thereafter. Anthony Williams and Garland Williams have both written letters to the Board requesting that their rezoning fees be waived. Discussions continued. It was the consensus of the Board to consider denying the request for waiver of rezoning fees, totaling $1 ,580, as part of the consent agenda at their upcoming regular meeting. August 15, 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 7 101920a HCBOC Page 35 Mr. Locklear briefly reviewed the following application coming before the Board on August 21, 2017: Landowner/Applicant: Milton Enterprises, Inc./ Stephen Milton; 23.64 +/-acres; Pin # 0642-72-4441.000; From RA-40 to RA -3 0 Zoning District; SR # 1412 (Christian Light Road); Hector's Creek Township . Mr. Locklear stated Development Services staff recommends approval based on the adjacent zoning compatibility as well as the Land Use Plan. On August 7 , 2017, the Harnett County Planning Board voted unanimously (4-0) to recommend approval based on proposed use of single family residential therefore maintaining the compatibility between RA-40 and RA-30. Staff said this rezoning would allow for smaller lots. Mr. Locklear said no one attended the meeting in opposition but his office did receive a few calls asking if manufactured homes could be allowed. Amanda Bader, County Engineer, told the Board that an old cemetery had been discovered at the Anderson Creek Landfill. She said there was no disclosure of the Johnson Cemetery when the County purchased the property in the 1980s. Mrs. Bader said the graves must be relocated in order for us to maintain our capacity at the landfill. She detailed the due diligence regarding the abandoned cemetery thus far. The cemetery is currently protected by silt fences along the active property at the landfill. Mrs. Bader said the County has hired an archeologist to find any descendants. She noted a resolution would be forthcoming for consideration by the commissioners to allow the relocation of the graves. If approved, Mrs. Bader would like to create a devotional garden at the new gravesite. She said it would cost $1 ,200 to relocate each grave. Commissioner asked staff to do whatever they could do to make the public aware and help them understand this process. Jimmy Riddle, Director of Emergency Services, said they have wanted to do an extensive comprehensive Emergency Services study in the county for a long time. Emergency Medical Services Chief Ricky Denning and Fire Marshal Bill Lamm were also present. Mr. Riddle said they formed a committee of fire chiefs and County di vision heads to come up with what they feel our issues are in hopes of putting together a good plan for Emergency Services in Hamett County. Mr. Riddle reviewed the following topics included in the upcoming Harnett County Emergency Services Study: 1) Equipment, 2) Staffing, 3) Districts/Stations, 4) Response, 5) Future Population Growth, 6) Contracts/S.O.G./Operations, 7) Communications, 8) Training, 9) Budget/Tax Districts/Funding Mechanisms, I 0) Public Utiliti es and 11) Other Needs. Mr. Riddle introduced the EMS Funding Mechanism concept for the EMS Departments. He explained the EMS Enhanced Federal Medicaid Settlement Program is an annual cost reporting program administered by the North Carolina Ass ociation of County Commissioners that allows for reimbursement of a portion of participating units annual operational cost as they relate to Medicaid eligible emergency ambulance services. Mr. Riddle said at this time this program is recouped by Harnett County Finance Department for Harnett County E.M.S. units only. He proposed that other Harnett County E .M.S. squads also become eligible to gain this reimbursement to offset the rising costs to provide emergency medical services. Mr. Riddle said in order to accomplish this, each squad would be required to lease their E.M.S. units to Harnett County on an annual basis. Finance would then file for these incident responses in the fall of each year with the reimbursements appropriated back to the County in the following spring of August 15, 2017 Work Session Minutes Harnett County Board of C ommissioners Page 3 of 7 101920a HCBOC Page 36 the next year. Mr. Riddle said the chiefs are receptive to the idea and staff have been working with our legal department to prepare a lease agreement. He said the County would hold a 5% administrative fee per district. It was the consensus of the Board that staff move forward with this concept. Mr. Riddle will provide Commissioner Penny with a list of all equipment by district. Brian Haney, Director of Governmental Relations, provided an updated on Senate Bill 552, Session Law 2017-202, AN ACT TO MAKE VARIOUS OCCUPANCY TAX CHANGES AFFECTING THE CITIES OF SANFORD, SALUDA, JACKSONVILLE, HICKORY, AND CONOVER AND AFFECTING THE COUNTIES OF HARNETT, SAMPSON , YADKIN, AND ROWAN. Portions of the bill read: The Harnett County District H is created as a taxing district. Its jurisdiction consists of all of Harnett County exclusive of the A verasboro Township. The Harnett County Board of Conunissioners shall serve ex officio as the governing body of the district and the officers of the board of conunissioners shall serve as the governing body of the district. The governing body of Harnett County District may levy a room occupancy tax ofup to six percent ( 6%) of the gross receipts derived from the rental of any room, lodging, or acconunodation furnished by a hotel, motel, inn, tourist camp, or similar place within the district that is subject to sales tax imposed by the State under G.S . 105- 164.4(a)(3). This tax is in addition to any State or local sales or room occupancy tax. Harnett County District H shall, on a quarterly basis, remit the net proceeds of the occupancy tax to the Harnett County District H Tourism Development Authority. The Harnett County District H Tourism Development Authority shall use at least two- thirds of the proceeds to promote travel and tourism and shall use the remainder for tourism-related expenditures in the district. The governing body of Hamett County District H must adopt a resolution levying a room occupancy tax under this act. The governin g body of Harnett County District H must also adopt a resolution creating the Harnett County District H Tourism Development Authority, which shall be a public authority under the Local Government Budget and Fiscal Control Act. The resolution shall provide for the membership of the Authority, including the members' terms of office, and for the filling of vacancies on the Authority. The Finance Officer for Harnett County shall be the ex officio finance officer of the Authority. Mr. Haney updated the group on the Golden Leaf Foundation Conununity Based Grants Initiative FY 2018. He noted a large group from Harnett County attended the briefing on the CBGI process for the North Central Prosperity Zone. The Foundation has budgeted $11 million for this Initiative in FY 2018 and goals of the program include: 1) providing for clearly identified priorities/solving needs at local level , 2) for those with competitive projects, awarding significant grants per county (up to $1 .5 million, 3) Targeting conununities that are the most in need, 4) promoting economic growth and development in long term, and 5) doing the most good for the most people. August 15, 2017 Work Session Minutes Harnett County Board of Commissioners Page 4 of 7 101920a HCBOC Page 37 Mr. Haney noted counties may submit between 1-3 Letters of Inquiry for project ideas that total no more than $1.5 million by October 20, 201 7. Only project ideas endorsed by the county manager will recei ve consideration but not all counties, nor all project ideas, will receive funding. Twenty (20) percent of the total project cost must come from other sources. Projec ts will not have to be administered by county government. Full grant proposal packages are due b y January 19 , 2018 for those invited to apply with the Golden Leaf Board voting on full proposals from North Central on April 5, 2018. Mr. Haney recommended that Administration create a rubric grade and then ask the Economic Development Council to review and grade the proposal s to make recommendations to the County Manager. The group discussed possible ideas. It was the consensus of the Board to involve the Economic Development Council in grading the proposals. Mr. Haney provided an updated on the HeadStart lease agreement and sought a lease amount from the Board . Discussions continued. Commissioner McKoy will talk to Marie Watson regarding a recommended rental rate and get back with the Board Mr. Haney announced the Harnett County Leadership Forum on Opioid Abuse is scheduled for Wednesday, September 20, 2017 from 10 am until 1 :00 pm in the Commons Area with lunch provided. Chairman Springle mentioned the proposed proclamation supporting Marsy 's Law for North Carolina. He said the law protects the victims of violent crimes. Chairman Springle said Sheriff Coats supports the commissioners approv ing the proposed proclamation however the Sheriffs Association would like to make some minor changes to the proposed bill. It was the consensus of Board to consider the proposed proclamation for approval during their upcoming regular meeting. Mr. Jeffries reviewed the proposed August 21 , 2017 agenda. Mrs. Bader provided an updated on the construction of a new DSSN eterans Building. She said staff has is sued an RFQ (request of qualifications) for an engineering firm with plans to proposed award of bid on September 5 , 2017 . She noted the property behind the courthouse is currently being surveyed and staff will look at site circulation through the governmental complex to see if an additional entrance is needed. Mr. Bader said the next step would be to modify the existing DSS Building with the complete project costing $15 to $20 million. She said a project ordinance is forthcoming. Mrs. Stewart said the goal is to get all county departments at the governmental complex. Discussions continued . Mr. Jeffries reminded the Board that DSS will pay about a fourth of the debt payment for the 77,000 square foot facility over 20 years. Staff listed cost savings that will be incurred as well as other benefits of shared spaces among departments. Staff will keep the Board updated throughout this process. Commissioners would like to celebrate the Dunn Angels IO and under girls ' softball team 's championship during an upcoming meeting. The Angels won the Dixie Youth World Series Championship in Louisiana earlier this month . August 15 , 2017 Work Session Minutes Harnett County Board of Commissioners Page 5 of 7 101920a HCBOC Page 38 Commissioners Springle and McKoy gave a brief report from the recent NCACC Annual Conference where they said there were a lot of good sessions and information shared. Vice Chairman Miller moved that the Board go into closed session for the following purposes: 1) To consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following case: a) PF Development Group, LLC vs County of Hamett Hamett County File No. 17 CVS 1361; and 2) To discuss the potential acquisition of real property. This motion is made pursuant to N.C. General Statute Section 143-318.11 (a)&(3)&(5). Commissioner Elmore seconded the motion that passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Commissioner Penny seconded the motion that passed unanimously. Chairman Springle said the Board of Commissioners have statutory authority to approve the Board of Education salaries and directed staff to let the Board of Education know they must submit their salary increase request, in writing, to the Board of Commission Commissioner for consideration/approval. Chairman Springle also said he has asked Mr. Jeffries to invite the Board of Education, or their representative, to the upcoming work session to present and discuss their request. Regarding the July 27, 2017 letter from Chairman Bill Morris and Superintendent Aaron Fleming requesting funding for a new replacement school for Erwin Elementary School, Chairman Springle said he believes we need to respond that we are not interested as the school has not be included in any submitted plans. He also said he doesn 't believe we need to meet jointly with the Board of Education until they have submitted a plan for schools. Commissioner McKoy said she understands other counties are having the same problems we are having. Commissioners believe they should go by the report we have as to the next school to be built. Results from a new ORAD study is forthcoming. Vice Chairman Miller shared a map showing all school locations, ADM capacity and ADM enrollment. Commissioners believe the School Board should look at how to expand, upgrade and improve existing schools instead of always wanting to build new schools. Commissioners stressed the need for a plan and continued to discuss school capacities. Chairman Springle said he has asked Mr. Jeffries to talk to Superintendent Fleming, share our concerns and help us understand Consensus of Board Commissioner Elmore moved to adjourn the meeting at 12:50 pm. Vice Chairman Miller seconded the motion, which passed unanimously. Mark B. Johnson, Chairman Margaret Regina Wheeler, Clerk August 15, 2017 Work Session Minutes Harnett County Board of Commissioners Page 6 of 7 101920a HCBOC Page 39 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session August 1, 2017 The Hamett County Board of Commissioners met in work session on Tuesday , August 1, 2017 , in the County Manager's Conference Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk The following agenda was before commissioners: };,, Request for reimbursement for North Harnett Primary chiller replacement };,, Animal Services reorganization and Adoption Coordinator position request };,, Discussion regarding Animal Services fees };,, HARTS update };,, County Manager's Report: August 7, 2017 Agenda Review Board of Education's request to travel out of state };,, Closed session >"' Adjourn Chairman Springle called the meeting to order at 9:00 am. Vice Chairman Miller led the Pledge of Allegiance and invocation. Superintendent Aaron Fleming requested reimbursement of approximately $218,000 for a replacement chiller at North Harnett Primary. He noted the chiller was listed in their capital improvement plan. Mr. Fleming stated this request was for additional funds into their capital allotment. Mr. Flemings also noted water heaters need to be replaced at Hamett Central High and Angier Elementary costing approximately $29,700 . He said these items were also included in their capital improvement plan. The Board will consider appropriating $241,000 of additional funding to cover these capital items in a future meeting. August 1, 2017 Work Session Minutes Hamett County Board of Commissioners Page 1 of 3 101920a HCBOC Page 40 Mr. Fleming sought direction from the Board regarding how he should get approval in the future for items listed in their capital improvement plan. Discussions continued. It was the consensus of the Board that emergency items not listed in their CIP would come back before the Board; otherwise the County Manager could approve these requests. Discussion regarding Hamett County Schools capital needs and fund balance continued. Chairman Springle said, in regards to the Board of Education's fund balance, anything the school board could do to help with these costs would be appreciated. He said Chairman Morris suggests a $2 Million fund balance. Mr. Fleming said a low percentage in their fund balance makes him nervous and his goal is to have a 5 to 7 percent fund balance. He said they currently have $50,000 for capital in their fund balance. Mr. Jeffries said the Board of Education plans to travel to San Francisco to visit Apple and would like a county commissioner and the county manager to go along with them. Mr. Fleming said this could give kids world class technology as he thinks we are behind the curve technologically . He said Apple has asked that they send a group of decision-makers to go look at a couple of K 12 schools practicing the one to one initiative. Mr. Fleming said the goal would be for students to take computers home. Commissioners voiced concerns regarding the lack of broad band across the county. Discussions continued. Director of General Services Barry Blevins presented Animal Services reorganization and a request for an Adoption Coordinator position. He gave a quick background on Animal Services; which include the shelter and animal control, noting both are becoming much more complicated. Mr. Blevins stressed the need to concentrate on rewriting the Animal Control Ordinance based on general statutes. He also said they have been approached by Fort Bragg to provide animal control for Linden Oaks and other areas. Mr. Blevins said the shelter needs full time staff focused on leading tho se operations . He requested an Adoption Coordinator and Shelter Manager position that could be partially funded by the contract with Fort Bragg. Mr. Blevins talked about the reorganization within Animal Services. He said they will make the existing building into a shelter, with current offices becoming a cat room and put Animal Control in a modular unit from the Board of Education. Mr. Blevins talked about seeking outside resources that will help with recommendations . He also explained on-call officer rotations and coverage. Mr. Blevins lead a lengthy discussion regarding Animal Services fees, the costs of keeping animals and working with rescue groups. Mr. Jeffrie s believes an Adoption Coordinator will be able to identify issues, come up with policies and work with the rescue groups. Commissioner believe staff needs to do a better job vetting rescue groups. It was the consensus of the Board to give Animal Services discretion and flexibility with fee s for rescue groups to do what they need to however they said citizens must continue to pay. Mr. Blevins said he will provide a monthly report to commissioners. Mr. Blev ins and Harnett County Transits Service Manager Lawrence Smith provided an update on HARTS. They noted the recent purchase of some new vehicles and implementation of new software has made huge positive changes within the program resulting in being much more efficient. Mr. Blevins said they can now transport without the help of local vendors . August 1, 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 3 101920a HCBOC Page 41 Mr. Jeffries reviewed the August 7, 2017 draft agenda. Discussions continued regarding the Board of Education, their fund balance, capital improvement requests, the need for a master plan including priorities and future plans, and the need for communication between the two Boards. Mr. Jeffries sought direction from the Board regarding the recent request from the Board of Education to replace Erwin Elementary. Commissioners asked that he communicate back to the Superintendent that they need a master plan from the Board of Education listing priorities and future plans. Commissioners asked talked about moving students to other schools instead of building a new school. Chairman Springle talked about the possibility of going to San Francisco with the Board of Education Mr. Jeffries announced that Dr. Rebecca Crouch, an Assistant Professor at Campbell University, would be making a presentation about the initiation of the "American Lung Association Better Breather's Club" to the Board on August 7th. He also noted that the Board would attend a breakfast meeting with Campbell on September 19th. Mr. Jeffries said staff would be putting parking signs up for veterans beside of the handicap signs at all county public buildings. Commissioner McKoy suggested also reserving parking for county commissioners. Commissioner Elmore requested a follow-up on Alphin Bros. Vice Chairman Miller moved that the Board go into closed session for the following purposes: 1) To discuss certain economic development matters; and 2) To consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following case: Anderson Creek Partners, L.P. vs. County of Hamett Hamett County File No. 17 CVS 363; and 3) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.1 l(a)&(3)&(6). Commissioner Penny seconded the motion that passed unanimously. Vice Chairman Miller moved that the Board come out of closed session. Commissioner Penny seconded the motion that passed unanimously. Commissioner Elmore moved to adjourn the meeting. Vice Chairman Miller seconded the motion, which passed unanimously. ·. ·. ·. ·. ·. ·, ·, , . . . . . . . Mark B. Johnson, Chairman Margaret Regina Wheeler, C lerk August 1, 2017 Work Session Minutes Hamett County Board of Commissioners Page 3 of 3 101920a HCBOC Page 42 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session July 11 , 2017 The Harnett County Board of Commissioners convened in work session on Tuesday, July 11 , 2017, in the County Manager's Conference Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk The following agenda was before commissioners: ~ Campbell Stadium Sidewalks Project Ordinance and Agreement ~ YMCA Proposal ~ County Manager's Report: o July 17, 2017 Agenda Review ~ Closed session ~ Adjourn Chairman Springle called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. Staff presented the Campbell Stadium Sidewalks Project Ordinance that will be considered for approval at the upcoming regular meeting. Staff also noted that the Campbell Stadium Sidewalks Project Agreement is currently being revised . Hamett County Parks and Recreation Director Carl Davis and Hamett County Library Director Angela McCauley sought commissioner's thoughts regarding a potential partnership between the Hamett County Library, Harnett County Parks and Recreation and the YMCA. Mrs. McCauley said the timing of this proposal is good as they are starting a feasibility study regarding library services in the county. She said we already know there is a need for library services in Western Hamett. Mrs. McCauley also said a couple of YMCA/Library partnerships exist within the United States. July 11, 2017 Work Session Minutes Harnett County Board of Commissioners Page 1 of 3 101920a HCBOC Page 43 Rick Houp, Chief Executive Officer of the YMCA of the Sandhills, presented a proposed design of a joint use building for the YMCA and library. He proposes using the 30,000 square feet Cagle Furniture Building located on Hwy 87. Mr. Houp discussed services and amenities that would be provided. Mr. Houp proposed Hamett County pay $9,500 a month for 10 years towards the YMCA/Hamett County partnership. Mr. Jeffries said staff will work with the YMCA to develop a more specific proposal including the library. Discussions continued. Commissioners said they support a library in the western part of the county. Mr. Davis provided updates on several Parks and Recreation projects. He noted doing work in-house saves money but takes a little longer. Mr. Davis said it makes sense for Parks and Recreation to partner with the library when possible. Mr. Jeffries said staff is looking at opportunities to provide library services throughout the County. Mrs. McCauley said we already do a lot for the municipal libraries and staff is looking at a step-down concept over four years but will provide a proposal to the Board by the first of the year. Mr. Jeffries noted that a bill recently passed that allows property tax exemptions for veterans which would impact our budget between $600,000 and $700,000 next year, saying the state will not make counties whole following this exemption. Mr. Jeffries told the Board that during the budget review process he failed to discuss the Board of Education's request to increase their compensation. He said the Board of Education is required by statute to get the Board of Commissioner's permission to change their own compensation. He noted authority was given to the Board of Education within the 2017-2018 Budget Ordinance to adjust their compensation up to the approved amount of the Board of Commissioners. It was the consensus of the Board that the Board of Education members not set their compensation at the maximum amount. Mr. Jeffries said they have been advised to survey surrounding counties regarding comparable compensation. Allen Coats, Deputy Finance Officer, said if Board of Education members vote to increase their compensation they must fund the increase with their budget. Mr. Jeffries notified commissioners of the Board of Education's intent to reduce the gross payment of the $1,500 supplement to each teacher minus the employer portion of retirement and social security. He said Superintendent Fleming has also come back saying 40 to 50 staff were not included for the $1,500 teacher supplements. It was reiterated that the language in the ordinance stated $1,500 for 1,466 teachers employed by September of the prior year. Commissioners stressed they intended the supplement to be for "classroom" teachers; teachers who stand in front of students in some portion. Mrs. Honeycutt said she went to the State for the number of teachers to use for budgeting purposes and $2.2 Million was budgeted this year for the supplements. Vice Chairman Miller state his intent to meet with Superintendent Fleming soon. Mrs. Jeffries provided an update on Head Start saying the site plan and elevations are being prepared and they believe the mobile units will be set up by the end of August. He noted by doing some things in-house we did not have to spend total $110,000 as previous discussed. July 11, 2017 Work Session Minutes Hamett County Board of Commissioners Page 2 of 3 101920a HCBOC Page 44 Mr. Jeffries reported that the tax collection percentage is 99.4% which is the highest collection percent for Hamett County. He also noted staff just completed their second round of performance review training for supervisors. Mr. Jeffries reviewed the proposed July 17, 2017 regular meeting agenda. He requested the Board consider adding to the agenda the Board of Education's request for approval of a capital purchase of eight (8) modular units for $84,000. Harnett County Schools are currently leasing these units . The Board asked that the Board of Education have someone who will be able to respond to questions come and present their request. Mr. Jeffries noted that the County also has an opportunity to purchase one of these modular units to use at Animal Control. Chairman Springle said the Board seems to be getting conflicting information regarding some of the school facilities. He recently spoke with the principal at Lafayette Elementary School who said the school is not at capacity as previously stated by the Board of Education. He said he was very impressed with suggestions she shared for additions and improvements to handle future growth at the school. Chairman Springle said there seems to be a lot of opportunity at the sight which is a good location with room to expand. Commissioner Elmore moved that the Board go into closed session for the following purposes: 1) To discuss certain Economic Development matters ; and 2) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318 .l l(a)(4)&(6). Vice Chairman Miller seconded the motion that passed unanimously. Commissioner Penny moved that the Board come out of closed session. Commissioner Elmore seconded the motion, which passed unanimously . Mr. Jeffries provided an update on the jail inspection. Commissioner Elmore moved to adjourn the meeting. Vice Chairman Miller seconded the motion, which passed unanimously. Mark B. Johnson, Chairman Margaret Regina Wheeler, Clerk July 11, 2017 Work Session Minutes Harnett County Board of Commissioners Page 3 of 3 101920a HCBOC Page 45 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session June 27, 2017 The Harnett County Board of Commissioners convened in work session on Tuesday, June 27, 2017, in the County Manager's Conference Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk The following agenda was before commissioners: ~ Campbell Agreement ~ Incentive Guidelines ~ Opioid Forum Discussion ~ County Manager's Report: Motto Placement ~ Closed session ~ Adjourn Chairman Springle called the meeting to order at 9:00 am. Commissioner Elmore led the Pledge of Allegiance and invocation. Amanda Bader, County Engineer, discussed a proposed amendment of reimbursement agreement with Campbell University. She said basically Campbell University is asking the County to assist them in building a sidewalk in order for the County to get the right-of-way needed for the Neills Creek Park expansion. Mrs. Bader explained the new parking lot at Neills Creek Park requires an entrance off of Hwy 210. Staff is in negotiations with NCDOT to get a driveway permit however, conditions of that permit include adding tum lanes and no connectivity with the middle school. Mrs. Bader said the County asked Campbell University to dedicate a right away for the turn lanes. She stated that in return for the four-tenths of an acre requested, Campbell University asked for help with sidewalks. Mrs. Bader noted Campbell University does not have the authority to enter into an agreement with NCDOT so it must come through the County. She said Campbell will fund the sidewalk project. June 27, 2017 Work Session Minutes Harnett County Board of Commissioners Page 1 of 3 101920a HCBOC Page 46 Mrs. Bader reviewed plans for the proposed sidewalk from the stadium to the medical school. She noted the terrain does not lend to sidewalks and wetlands do exist. Mrs. Bader said there are many variables and she believes the project will be very costly. She provided background on a previous project where the County partnered with Campbell and received a $200,000 reimbursement. Mrs. Bader proposed using that $200,000 to do a survey and enter into preliminary design and then go back to Campbell for funding . Discussions continued. Mrs. Bader will amend the proposed agreement to include a feasibility investigation or study and bring it back to the Board. Mrs. Bader also noted that she spoke to Jim Roberts with Campbell University, on behalf of the Board, and explained the Board is not willing to waive any permit fees , based on their latest request, stressing this is a separate issue. Debbie Taylor, CEcD, Marketing & Business Recruitment Manager with Harnett County Economic Development, reviewed a draft of proposed incentive guidelines with the Board. Mrs. Taylor said the proposed policy is basically the same as in the past but believes it gives commissioners a little more leeway. She said Mr. Ernie Pearsall will present the final incentive guidelines during the July 17 , 2017 regular meeting. Chairman Springle noted that the NCACC is asking each county Board to convene a Leadership Forum on Opioid Abuse with all of their local elected officials for an informed discussion, to provide an opportunity for all the local elected leaders to jointly learn about the effect of this epidemic on county citizens, and to develop ideas that can be implemented in the county to help reverse the trends. NCACC also provided a packet of information detailing how to host such a forum. Chairman Springle said the information provided recognizes the public health director should be presiding. Mr. Jeffries proposed working through Brian Haney and the Health Department to arrange the forum. It was the consensus of the Board for staff to move forward with this, and to include Campbell University and Sandhills Center. Discussions continued. It was the consensus of the Board to allow "In God We Trust" to be installed on the front of the courthouse and to fund "Harnett County" to also be installed on the front of courthouse. Mr. Jeffries shared the year-end self-funded Medical Paid Claims Summary. He said we have a very strong reserve with four months cash on hand for our health and dental insurance. Chairman Springle asked if staff was applying for FEMA money for mosquito control. Mr. Jeffries responded that the Harnett County Health Department does have some mosquito control grants but said he would follow-up with the Health Director to see if other funds are available. Commissioner Penny said Melody McGee with the Coats Senior Center recently contacted him requesting $48,000 to repave their parking lot. He said the Center's insurance would not be renewed due to damage from the hurricane. Staff noted the Board recently waived landfill fees for tree removal at the Coats Senior Center. Commissioners asked that they work with the Town of Coats. June 27, 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 3 101920a HCBOC Page 47 Vice Chairman Miller moved that the Board go into closed session for the following purposes: 1) To discuss certain economic development matters; and 2) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318. l l(a)(4)&(6). Commissioner Penny seconded the motion that passed unanimously Comm issioner Elmore moved that the Board come out of closed session. Vice Chairman Miller seconded the motion, which passed unanimously. Commissioner E lmore moved to adjourn the meeting at 11 :36 am. Vice Chairman Miller seconded the motion, which passed unanimously. Mark B. Johnson, Chairman < Margaret Regina Wheeler, Clerk June 27, 2017 Work Session Minutes Harnett County Board of Commissioners Page 3 of 3 101920a HCBOC Page 48 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session June 13 , 2017 The Harnett County Board of Commissioners convened in work session on Tuesday, June 13 , 2017 , in the County Manager's Conference Room, County Administration Building, 102 E ast Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk The following agenda was before commissioners: ~ Audit Proposal for BCBS Medical Claims ~ Performance Pay Plan Discussion ~ County Manager's Report: June 19, 2017 Regular Meeting Agenda Review NCACC 2017 Annual Conference, August 10 -12 Durham County ~ Closed session ~ Adjourn Chairman Springle called the meeting to order at 9:00 am . Commissioner McKoy Jed the Pledge of Allegiance and invocation. Hamett County Human Resources Benefits Coordinator Margie House requested that an audit be p erformed on our BCBS medical and prescription claims by MedReview at a cost of $30,000. John Gasiorowski, the County's health insurance broker, elaborated on the request noting once in a while you need to audit your third party administrator. He said our claims have been extremely high over the past two years and often times there are errors in the processes. Mr. Gasiorowski said in his experience companies typically recover the co st of the audit several times over. The process will takes approximately six months to complete. Commissioners will consider approval of the request during their upcoming regular meeting. Mr. Jeffries noted staff budgeted for the $30,000 audit in the proposed FY 17-18 budget. June 13 , 2017 Work Session Minutes Harnett County Board of Commissioners Page 1 of 4 101920a HCBOC Page 49 Mr. Gasiorowski responded that given the County is self-funded they have the opportunity to opt in or opt out of offering transgender benefits. The County will have to sign a waiver to hold BCBS hold-harmless if they did opt out of offering those benefits. Discussions continued. It was the consensus of the Board to opt out of offering elective trans gender benefits. Brian Haney, Director of Community and Government Relations, presented proposed changes to the 3/5 Plan which currently allows employees to go to 10% above minimum after 3 years and go to 20% above minimum after 5 years. He said the plan is not tied to performance reviews and offers little possibility for increase after 5 years. Mr. Haney listed concerns with the 3/5 Plan including it starts over with promotion, it is difficult to keep track of and cost issues. Mr. Haney noted the Board adopted a Performance Pay Plan in October 2016 to pick up where the 3/5 Plan leaves off to allow employees to earn increases throughout their careers. The new Performance Pay Plan allows: 1) Increases given every three years after the 5-year mark, 2) Based on performance reviews from each of three years, 3) Recommended 4% increase (1.33% per year), and 4) Additional increase for employees with 26 or more years with County (1.5% annually). Mr. Haney noted concerns with the current Performance Pay Plan includes identifying where employees fall in 3-year cycle and requiring the Board to set percentages for three years. On behalf of the Pay Plan Committee, Mr. Haney presented the following proposal for discussion: 1) Eliminate the 3/5 Plan effective July 1, 2017 however the Plan would remain in place for current employees below ')ob rate". 2) Move to Annual Performance-based Play Plan: a. Based on performance reviews, b. Annual increases set by County Manager during Budget i. Recommending 1.33% first year c. Initial benefit of extra .1 7% for 26+ year employees for first three years i. 21 + years for sworn Law Enforcement Officers d. Potential for future move to tiered merit system Mr. Hany said the Annual Performance-based Play Plan would move employees through their grade where a Cost of Living Adjustments (COLA) moves the grade table to keep up with inflation. Mr. Jeffries said it is important to mention that with this annual increase we will be keeping up with inflation. Commissioners questioned how they will make sure that department heads and supervisors doing the performance reviews are implementing this and doing them accurately; stating it is key that we have a system in place for this to happen. Commissioners stressed the importance of supervisors communicating with their employees. Staff responded that Human Resources would be conducting training for the new process and will stress the need for employees to understand what is expected of them. Mr. Jeffries said accountability will be very important and talked about the review process for department heads. Staff also noted June 13 , 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 4 101920a HCBOC Page 50 Human Resources will perform audits on performance r eviews. Mr. Jeffri es assured commissioners that goals will be established; expectations will be communicate to employees as well as deficiencies. He said going forward we are going to do a better job training our supervis ors. Discussions continued. Administration is requesting approval , at the upcoming regular meeting, of amendments to the Harnett County Personnel Ordinance Article III , Section 5, titled "The Pay Plan," and Article III , Section 9, titled "Promotions, Demotions, Transfers, Reclassifications , & Revisions ." The proposed changes eliminate the current 3/5 Plan as of July 1, 2017, for new full-time employees, promotions, and current employees who earn at or above "jo b rate," and replaces it with a performance-based pay plan with annual increases dependent on employee performance reviews. Article III , Section 6.2, titled "The Performance Pay Plan," which provides employees with opportunities for performance-based increases every three years, is also eliminated and replaced with the new performance-based plan. The proposed changes will become effective July 1, 2017. Mr. Jeffries reminded the group of the upcoming Note Burning Ceremony on the steps of the courthouse at 5:30 pm on Monday, June 19, 2017. Mr. Jeffries provided an update on Headstart at Shawtown. He noted the Town of Lillington, Hamett County Public Utilities and Harnett County Solid Waste have all participated. He said Headstart is going through the permitting process and needs a letter from the County giving them permission to locate two modular units on the former Shawtown School property. Mr. Jeffries noted Headstart previously leased our facility for $60,000 per year. He stated all cost associated with operating the facility will fall back on Headstart now. Mr. Jeffries sought direction from the Board regarding compensation for a proposed land lease. He proposed $1 a year for the term of the agreement stating this will be a temporary arrangement. Commissioners asked staff to reevaluate this proposal given Headstart will be located on the property, using the parking area, using the parks facility while county staff maintains the grounds. It was the consensus of the Board to allow Mr. Jeffries to sign a preliminary letter giving Headstart permission to locate two modular units on the former Shawtown School property. Mr. Jeffries reviewed the proposed June 19, 2017 regular meeting agenda. He provided additional review and responded to questions regarding the proposed zoning change Case #RZ- 17-251 , Landowner/ Applicant: Joseph Robinson & Haley White; 9.16 +/-acres ( consisting of two parcels); Pin #'s 1515-33-5798.000 & 1515-3 3-7467.000; From Commercial to Industrial Zoning District; Intersection of SR # 1838 (Copart Road) & SR # 1002 (Long Branch Road); A verasboro Township. Commissioners removed Campbell University's request for waiver from the upcoming agenda for discussion purposes. Commissioner Penny inquired about the status of the land exchange. Mr. Jeffries noted we still need an agreement signed by Campbell for a driveway easement. Chairman Springle suggested that they di scuss NCACC recommendations regarding opioid abuse at a future work session to get the community involved. Discussions continued. June 13 , 2017 Work Session Minutes Harnett County Board of Commissioners Page 3 of 4 101920a HCBOC Page 51 Mr. Jeffries noted good news coming out about the veteran's exemption; he said staff didn't budget the $689,000 because they believe this will be held off for a year. He also reported that $200,000 for Early College is included in the NC House budget. Commissioner Penny asked about building designed for an expansion off DSS towards Hwy 421. Commissioner Springle and Mr. Jeffries said they don't believe it is feasible to expand yet they think it would be cheaper to build a new building. Staff noted the Health Department building is designed for expansion upward. Chairman Springle polled the group to see who would be attend the upcoming NCACC Annual Conference in Durham County. Vice Chairman Miller moved that the Board go into closed session for the following purposes: 1) To consult with the County's legal staff and retained counsel in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following matters: The U.S. Department of Justice claim against the Harnett County Sheriff's Department; and 2) To discuss certain economic development matters; and 3) To instruct the county staff concerning the position to be taken by the county in negotiating a contract for acquisition of real property. This motion is made pursuant to N.C. General Statute Section 143-318.l l(a)(6)(4)(5). Commissioner Penny seconded the motion that passed unanimously Commissioner Elmore moved that the Board come out of closed session. Vice Chairman Miller seconded the motion, which passed unanimously. Commissioner Elmore moved to adjourn the meeting at 12:08 pm. Vice Chairman Miller seconded the motion, which passed unanimously. ~:.-':.-'.-': · .':.-': .':: :·· 1·. :ctn ,', ,,, .... . ::;-._.; .~ !DC) Mark B. Johnson, Chairman Margaret Regma Wheeler, Cl~rk·. · .'.: ·:: n, ~ June 13, 2017 Work Session Minutes Harnett County Board of Commissioners Page 4 of 4 101920a HCBOC Page 52 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session May 30, 2017 The Harnett County Board of Commissioners convened in work session on Tuesday, May 30 , 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries, County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Allen Coats, Deputy Finance Officer Margaret Regina Wheeler, Clerk The following agenda was before commissioners: ~ Presentation of Budget Message and FY 2017-18 Proposed Budget Plan ~ Budget discussion ~ Harnett Regional Jetport -Terminal Building Schematics ~ Electronic Records & Imaging Policy ~ Technology Use Policy ~ Property Liability Insurance Carrier discussion ~ Town of Erwin's library request ~ County Manager's Report: June 6, 2017 Regular Meeting Agenda Review CCCC Board of Trustee Appointment ~ Closed session ~ Adjourn Mr. Jeffries presented the following Budget Message and FY 2017-18 Proposed Budget Plan to the Hamett County Board of Commissioners: In accordance with the General Statutes of North Carolina, I hereby submit the proposed Harnett County Budget/or the 2017-18 Fiscal Year for your review and consideration. The budget as proposed is balanced and has been prepared under the guidelines of the North Carolina Local Government Budget & Fiscal Control Act The proposed budget also incorporates the priorities and policy direction communicated to staff by the Board of Commissioners. As we approach a new fiscal year, Harnett County's financial condition continues to improve. Harnett County has continued to experience significant growth during May 30, 2017 Work Session Minutes Hamett County Board of Commissioners Page I of 8 101920a HCBOC Page 53 the past year including commercial and residential development, along with increased sales tax revenue. The proposed budget was developed following the submittal of budget requests by department heads and meetings with each department regarding top priorities and capital needs. Harnett County's department heads are to be commended for the f,scal restraint they have demonstrated in their budget requests. I would also like to thank Finance Officer Kimberly Honeycutt, Deputy Finance Officer Allen Coats and Deputy County Manager Paula Stewart for their essential contributions in developing this document. A number of factors had a significant impact on the proposed budget and the thought that went into its creation. Some highlights of the proposed budget include: }> North Carolina General Statute 159-11 requires each taxing unit to publish a revenue- neutral property tax rate ("revenue-neutral rate'') as part of its budget for the fiscal year following the revaluation of its real property. The revenue-neutral rate for Harnett County following the 2017 Property Revaluation is 77.02 cents per $100 valuation. }> The current ad valorem tax rate of 75 cents per $100 property valuation is proposed to remain unchanged }> Additional funding to increase supplements for Harnett County's teachers. }> Funding for Harnett County's.first Early College for high school students, to be located at the Dunn Center campus }> Funding for the renovation of the current Benhaven Elementary School as a second Early College location }> Funding for construction of the new Benhaven Elementary School and expansion of the Overhills High School cafeteria }> Funding for additional teachers to reduce classroom size for grades K-3 }> Tentative plans for design and construction of a new facility that would include Veterans, Probation and DSS. }> Tentative plans for design and construction of a new terminal at Harnett Regional Jetport }> Implementation of the Springsted Compensation Study recommendations to adjust county salaries to market }> Expansion of the North Harnett Wastewater Treatment Plant from 5.6 MGD to 7.5 MGD }> Implementation of software expansion in Finance and Development Services }> Veterans Exemption legislation will result in a loss of revenue of $661,359.00 }> Funding for the second year of Harnett County's 5-year Capital Improvement Plan for the general fund May 30, 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 8 101920a HCBOC Page 54 GENERAL FUND REVENUES The following sections include highlights of the proposed budget relating to revenues and expenditures. other Revenues Investment Earnings 0.17%_ \ Sales & Services '. 6.34%~ \ \ Intergovernmental Revenu e 16 .65% 2 .96% other taxes 1.02% ...,.,-Ad Valorem Taxes / 4 7A6% The proposed 2017-18 budget was developed with a conservative approach to revenue and expenditure projections, which has served the county well in the past. The following items highlight the status of major county revenue sources: Ad Valorem Tax The proposed budget was developed based on a total assessed value $8,172,170,841. Utilizing a tax rate of 75 cents per $100 property valuation and a 2015-16 total property tax collection rate of 99.28 percent, we are projecting tax collections of $60,849,984 for the coming fiscal year. Sales Tax We project the County's sales tax revenue to grow by 5 percent, bringing total projected sales tax revenues to $20,655,250. The projected increase in sales tax revenue is a reflection of our growing economy. According to the U.S. Census Bureau, Harnett County was the 92n d fastest growing county in the United States from 2010 to 2015. We anticipate continued growth, both in terms of population and development, which will have a positive impact on future sales tax revenue. May 30, 2017 Work Session Minutes Hamett County Board of Commissioners Page 3 of 8 101920a HCBOC Page 55 Unassigned Fund Balance The Harnett County Board of Commissioners has set a goal of maintaining a targeted unassigned fund balance equal to 20 percent of the County's annual budget. As of June 30, 2016, the County's unassigned fund balance is $26.3 million or 23.4 percent of the County's annual budget The proposed budget does not include any appropriation from fund balance. GENERAL FUND EXPENDITURES The following is a breakdown of the County's proposed expenditures: Board of Education £xpense Board of ,,,,. \. :.\\\\\\\\',~\Wi " Cultural/ Reueation 1.80% lnterlund CCCC County · Debt 5e1Vice 5.79% _) Servic:es 23.25% General Development 3.20% Public Safety 24.08% Transportation 0.36% En\lironmentaJ Protection 0.16% Proposed expenditures reflect an overall increase of 4.29 percent, with most of the increase coming from debt for the new Benhaven Elementary School, increased health insurance costs, new software implementation, implementation of the Springsted Compensation Study recommendations, increased expenditures for education, and the Capital Improvement Plan. Total proposed expenditures for the 2017-18 Fiscal Year are $129,661,787. The following items highlight expenditures of particular interest: May 30, 2017 Work Session Minutes Harnett County Board of Commissioners Page 4 of 8 101920a HCBOC Page 56 Personnel As we continue working to improve benefits and compensation for county employees to better reflect the current market, the proposed general fund includes $1.8 million to implement the recommendations of the Springsted Compensation Study, which were approved by the Board of Commissioners on March 6, 2017. Additionally, the Board of Commissioners approved the new Performance Pay Plan to go into effect on July 1, 2017. As adopted, the Performance Pay Plan allows employees to earn salary increases every three years beyond the 3/5 Pay Plan based on their performance reviews. Per the Harnett County Personnel Ordinance (Article III, Section 6.2), the amount of the increase must be set every three years by the Board of Commissioners as part of the budget process. It is my recommendation that the increase for the first three-year cycle be set at 4 percent which will equal 1.33 percent per year. The proposed budget includes $235,755 for the first year of the Performance Pay Plan's implementation. Department heads requested 20 new positions in the 2017-18 budget. 1 propose funding two of those positions-one in the County Staff Attorney's Office and the other in the Harnett County Sheriff's Office. While the remaining 18 position requests were not without merit, I do not propose funding them at this time in the interest of fiscal restraint Education Overall funding for Harnett County Schools is proposed to increase by $4. 78 million. The majority of this increase is due to the need for additional teachers funded by local dollars to reduce classroom sizes for Kindergarten through Grade 3; funding for additional teachers to assist at low performing schools;fundingfor the county's first Early College program in Dunn; and an increase in teacher supplements. In addition, the County sold $29.5 million in bonds to finance construction of the new Benhaven Elementary School (with debt payment of $2.5 million), the cafeteria expansion at Over/tills High School, and renovations to the existing Benhaven Elementary School to accommodate Early College in western Harnett County. As a result, total debt service for Harnett County Schools is $134,637,314 with a debt payment of $10,967,051 in 2017-18. The Board of Education requested $3.1 million in funding to pay for Capital requests, of which 1 propose funding $1.375 million through a variety of methods. We were able to provide $122,000 out of the current budget, an additional $503,000 through general obligation bonds, and $750,000 from the County's General Fund. I propose $25,762,766 in total localfundingfor Harnett County Schools. PUBLIC UTILITIES Harnett County Public Utilities, in accordance with its Capital Improvement Plan, has three major water transmission capital projects slated for the coming year. These include transmission improvements to serve the new Benhaven Elementary School in Western Harnett Industrial Park, an upgrade to address hydraulic deficiencies in the Bunn/eve/ area, and construction of a new line and pump station to serve the U.S. 421 corridor in the Seminole area . As part of the Public Utilities Efficiency Study, the department will continue the upgrade of its customer service and billing software. The following wholesale bulk rate increases are May 30, 2017 Work Session Minutes Harnett County Board of Commissioners Page 5 of 8 101920a HCBOC Page 57 proposed for water and sewer-6 percent for water and 8 percent for sewer. Capacity fees are also proposed to increase by $200 per lot for water and by $600 per lot for sewer. The overall budget/or Public Utilities is $32,812,608. SOLID WASTE Harnett County Solid Waste has continued improvement of its financial position over the past year. The department has a current cash-on-hand balance of $2,031,395. Capital outlay needs/or 2017-18 include new scales at the Dunn-Erwin Landfill/or implementation of a fast lane, land acquisition/or additional convenience sites throughout the County, expansion of a recycling program, and construction of a new maintenance facility at the Anderson Creek Landfill Cell expansion projects are ongoing at both the Dunn-Erwin and Anderson Creek landfills. Lastly, Solid Waste proposes implementing a $10,000 credit/or each of the county's five municipalities, which is reflected in the proposed budget The total budget for the upcoming year has been reduced by 11 percentfrom last year to $5,677,488. FIRE TAX DISTRICTS Harnett County Emergency Services recommends approval the Fire Tax Levy requests from Benson Banner to increase from 9 cents to 10 cents per $100 valuation and from Erwin Fire Department to increase from 8 cents to 8.5 cents per $100 valuation. Due to an increase call volume,future equipment needs and maintaining compliance with Medical Director's recommendations, I propose a 3 percent increase for all seven EMS agencies for a total budget impact is $100,851. CONCLUSION I believe the proposed 2017-18 budget meets the Board's expectation of fiscal responsibility. The budget achieves the goal set forth by the Board of Commissioners of maintaining a fund balance equal or above 15 percent with a target of 20 percent of the County's annual budget. Most recently, the Board's sound f,scal policies and direction resulted in an upgrade to Harnett County's general obligation bond rating by Moody's Investors Service from Aa3 to Aa2. In announcing the upgrade, Moody's stated it "reflects the favorable location between Raleigh and Fayetteville, the sizable and growing tax base with below average wealth levels, healthy reserves and liquidity, and manageable fixed costs." The upgraded bond rating allows the County to attract a more competitive interest rate when issuing general obligation bonds, which has already resulted in dividends related to the Benhaven Elementary project. As Harnett County continues growing and experiences more demand/or programs and services, it will be even more essential to proactively plan for the future. You have expressed your commitment to doing this by prioritizing the education of our children, seeking out creative and innovative ways to provide additional services for our citizens, making sure the County is able to attract and retain a talented and capable workforce, and working to improve the lives of our citizens. You have done all of this while keeping a watchful eye on taxpayer dollars. I truly believe the best is yet to come/or Harnett County and that the proposed 2017-18 budget is a significant step in that direction. May 30, 2017 Work Session Minutes Hamett County Board of Commissioners Page 6 of 8 101920a HCBOC Page 58 Mr. Jeffries led the budget discussion. He clarified what was included in the proposed budget for the Board of Education and outlined items for consideration. Mr. Jeffries stated that funding for K-3 class size reduction had been set aside in previous years, with approximately $300,000 being used towards that goal , and the Board of Education 's request is based on current needs . He said no additional classrooms are needed at this time. Mr. Jeffries will research if we are able to replace the amount for teachers with state funding. Discussions continued. Mr. Jeffries also noted that the schools are waiting for budget approval to order some new school buses. He also noted that Early College is impacted by the state's budget and could go up to $581,000. Mr. Jeffries said he had included within the proposed budget a $10,000 solid waste credit for each of the five municipalities. He also proposes a 3% increase for all seven EMS districts, saying this may not meet all their needs but believes it is heading in right direction. Barry Blevins, Director of General Services, presented the schematics for the new terminal building for the Harnett Regional Jetport. He noted that preliminary project cost for the terminal rehabilitation or the terminal replacement is estimated at $2 Million. Mr. Blevins reported that the Airport Committee recommended the split-level design (building elevation) with the layout requiring refinement and approval. He asked commissioners their recommendation. Mr. Blevins said he is confident that parts of the project can be funded with FAA monies. Airport Committee member Rhett Raynor addressed the group saying the Airport Committee is very excited about the design as well as Economic Development being housed at the airport. Discussions continued. The group also discussed the need to look at new hanger space in the future. Vice Chairman Miller asked what could be done to make citizens responsible for their dogs, noting issues with dangerous dogs. Mr. Blevins responded that staff has been working with rescue groups and are trying to come up with proposed changes to the local ordinance that goes beyond state statute. Discussions continued. Ira Hall, Director of Harnett Information Technology, gave a quick overview of the proposed Electronic Records & Imaging Policy which establishes guidelines and requirements governing the creation, maintenance, use and retention of County documents and to assign responsibilities for administering these functions. He also reviewed the proposed Technology Use Policy that establishes guidelines and requirements governing the acceptable use of County technology resources. Lisa McFadden was also present. Commissioners will consider approval of the proposed policies during their upcoming regular meeting. Heather Pollard, Director of Human Resources , recommended a change of Property Liability Insurance Carrier. She briefly reviewed the RFP process used to select Traveler 's Insurance to be the County's property liability insurance carrier effective July 1, 2017. Staff said this should allow for substantial cost savings and the opportunity to obtain higher limits of coverage. Angela McCauley, Director of Harnett County Library, sought direction regarding the Town of Erwin's request for the CoW1ty to assume responsibility for their library operations given their May 30, 2017 Work Session Minutes Harnett County Board of Commissioners Page 7 of 8 101920a HCBOC Page 59 currently budget shortfall. Mrs. McCauley provided a brief overview of where we are and where we hope to go with a county-wide library system. She noted a current division of expenses but said much of the framework already exists for consolidation. Discussions continued. Staff provided a proposed total operating budget of $93,070 for the Erwin Library . Mrs. McCauley, who supports consolidation, said we have four municipalities interested in doing this she hopes we can offer to provide for all of them at the same time . It was the consensus of the Board to den y the Town of Erwin's request until we have a plan in place for the entire county, including what the structure and cost will be. Commissioners directed staff to continue with the process in place; noting it seems like a good plan to help all four municipalities and serve the citizens. Mr. Jeffries reviewed the proposed June 6, 2017 regular meeting agenda. He mentioned as a potential add-on Information Technology 's request for approval of a special salary adjustment of 5% increase for Information Systems Admin/ Assistant IT Director Lisa McFadden upon the completion of her Master's in Public Administration. The group discuss the revaluation and the appeal process through the Board of Equalization and Review. Mrs. Honeycutt responded that the proposed budget is based on projected revenues given to her as of March but staff is budgeting conservatively. They also talked about a planning an event in June to celebrate the last payment on the Harnett County Courthouse. Mr. Jeffries reported that Clem Medley is not able to serve on the CCCC Board of Trustees however Chairman Springle is interested in being appointed to serve on this Board. Commissioner McKoy moved that the Board go in to closed session for the following purposes : I) To discuss certain personnel matters; and 2) To instruct the county staff concerning the position to be taken by the Count in negotiating a contract for the acquisition of real property. This motion is made pursuant to N.C. General Statute Section 143-318.l l(a)(6)&(5). Commissioner Penny seconded the motion which passed unanimously. Commissioner Penny moved that the Board come out of closed session. Commissioner Elmore seconded the motion which passed unanimously. Commissioners directed staff to add to the upcoming regular meeting agenda Hamett County Public Utilities' request for approval to purchase three acres of property adjacent to an existing sprayfield at Carolina Lakes in Spout Springs . Commissioner Elmore moved to adjourn the meeting at 11 :27 am. Commissioner Penny seconded the motion which pass unanimously. Mark B. Johnson, Chairman Margaret Regina Wheeler, May 30, 2017 Work Session Minutes Harnett County Board of Commissioners Page 8 of 8 101920a HCBOC Page 60 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session April 11 , 2017 The Harnett County Board of Commissioners met in regular session on Tuesday, April 11 , 2017 , in the County Manager's Conference Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Gordon Springle, Chairman Joe Miller, Vice Chairman Barbara McKoy, Commissioner Howard Penny, Commissioner Abe Elmore, Commissioner Joseph Jeffries , County Manager Paula Stewart, Deputy County Manager Dwight Snow, County Attorne y Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Commissioner Penny led the Pledge of Allegiance and invocation. The following agenda was before commissioners: » Town of Erwin's Request for Waiver: demolition debris at landfill » Public Utilities Update on Customer Service Improvements » County Disposal of Personal Property Policy » County Manager's Report: April 17, 2017 Regular Meeting Agenda Review » Closed Session » Adjourn Interim Town Manager Richard Hicks presented the T own of Erwin 's request for waiver of demolition debris at the landfill. Erwin Town Planner and Assistant Town Manager Snow Bowden was also present. Mr. Hicks noted the Town of Erwin has had some financial difficulties over the last couple of years. He also noted the Town has a serious problem with blighted neighborhoods which he said reduces tax values. Mr. Hicks said they have identified 50 houses in town that need to be torn down as soon as possible and proposed options regarding the request. Mr. Hicks said a $6,000 house costs approximately $4 ,000 in tipping fees at the landfill. The group discussed the request and the process. Commiss ioner Elmore proposed approving April 11 , 2017 Work Session Minutes Harnett County Board of Commis sioners Page 1 of 3 101920a HCBOC Page 61 $20,000 and splitting revenue from the property if sold. Hamett County Engineer Amanda Bader said the Solid Waste staff can track costs in their database. The group talked about the need to enter into an interlocal agreement with the town , including some type of timeframe. Staff will work out the details for a one-year agreement with renewal options to be considered during budget preparations to bring back before the Board for consideration. Some shared concerns about what kind of precedence this might be setting at the landfill as other municipalities have paid these costs. Steve Ward , Director of Public Utilities, provided an update on customer service improvements and where the department is regarding the efficiency study performed years ago. Hamett County Staff Attorney Monica reviewed the proposed Hamett County Personal Property Disposal Policy that would allow the County to do a private sell of County property valued under $30,000 without having to obtain Board approval through a resolution. Mr. Jeffries reviewed the proposed April 17 , 2017 regular meeting agenda. He noted the public hearings for the Noise Ordinance, Firearms Discharge Ordinance and Explosive Detonation Ordinance would be postponed as they will be discussed by the Planning Board before coming back to the Board. Vice Chairman Miller moved that the Board go into closed session for the following purposes: 1) Consultation with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including: a. The claim investigation by the U.S. Department of Justice vs the Harnett County Sheriffs Department. This motion is made pursuant to N.C. General Statute Section 143-318.11 (a)(6). Commissioner Penny seconded the motion, which passed unanimously. Commissioner Elmore moved that the Board come out of closed session. Commissioner McKoy seconded the motion which passed unanimously. Vice Chairman Miller amended his original motion to go into closed session to include: 1) Consultation with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including: b. Livingston, et als vs Kehagias et als , US District Court, Eastern Division of NC, Western Division, Case No. 5:16 CV-00906-BO; and c. Griggs vs Chisenhall, Harnett County File No. 15 CVS 779. 2) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.l l(a)(6)&(3). Commissioner Penny seconded the motion to amend, which passed unanimously. April 11 , 2017 Work Session Minutes Harnett County Board of Commissioners Page 2 of 3 101920a HCBOC Page 62 It was the consensus of the Board, regarding the Town of Erwin's request for waiver of demolition debris at the landfill , that the County recover their money as opposed to cost sharing. Commissioners said they do not want to set a precedence and agreed the landfill should keep an account of what the town owes and the program would be revisited each budget cycle. Mr. Jeffries said staff would develop a program based on the discussion. Commissioner Elmore moved to adjourn the meeting at 10:44 am. Commissioner PeIU1y . ·. · . · .. : · ·. seconded the motion, which passed unanimously. ·. · · · · · · · · · · · Mark B. Johnson, Chairman Margaret Regina Wheeler, Clerk April 11, 20 17 Work Session Minutes Hamett County Board of Commissioners Page 3 of 3 101920a HCBOC Page 63 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT AGENDA ITEM '-1-B BE IT ORDAINED by lhe Governing Boord of lhe Counly of Hornell. North Carolina, thol the following amendment be mode to the annual budgel ordinance for lhe fiscal year ending June 30. 2021 . Section 1. To amend the General Fund , Cooperative Extension , the appropriations are lo be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104995 583000 PEA Innovative Gron! 2.741 Pea Sheller I I REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1103900 390990 Aooroprioled Funds $2.741 s for the Innovative Pea Sheller Grant Into this fiscal ear 2020-2021. ft + + .l-dt, \.tt:.. • ) LvJ:::: County Manager (dole) l..0 --1 ).. -ck:, Section 2. Copies of this budget omendmenl shall be furnished to the Clerk to th e Boord, and to the Budget Officer and the Adopted this ___ day of --------. 20 __ . Margaret Regino Wheeler. Clerk to the Boord Mork B. Johnson . Chairman Boord of Commissioners 101920a HCBOC Page 64 COUNTY OF HARNm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by 1he Governing Board of the County of Harnett. North Carolina, that the following amendment be made to the annual budge! ordinance for the fiscol year ending June 30. 2021. Section 1. To amend the General Fund -Emergency Services Grants. the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT I TASK SUB-TASK JOB 110441 1 555000 DPR20 CAPITAL EQUIPMENT HOVERCRAFT 11044 11 555000 DPR20 CAPITAL EQUIPMENT PRIMEMOVER 1104411 586000 DPR20 NONCAPITAL EQUIPMENT GOGGLES REVENUE ORG OBJECT PROJECT TASK SUB-TAiK JOB 1104411 330210 DPR20 FEDERAL NCDPS EMERGMGMT EXPLANATION: To budget the award of NCDPS DPR-6 reimbursable grant funding. APPROVALS : ~~~~(IJ.~ Section 2. Copies of this budget amendment shall be lurnished for their direc tion. Adopted thi s ___ day of _______ , 20 _. Margaret Regino Wheeler. Clerk lo the Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Cor:itol Ou11ov -Eauinmen1 $70.000 Conitol Oullov -Eouinmen1 1.55,000 Non-Con Asset -Public Sofetv 1.7.500 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Federal $132.500 Howard Penny, C h airman Boord of Commissioners 101920a HCBOC Page 65 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund -Emergency Response Planning, the appropriations are to be changed as follows: EXPEND ITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 21 48403 523030 Public $16.565 2148403 532070 Internet $145 2148403 535030 R&M $3,000 21 48403 53 4010 Printina $5,000 21 48403 555000 Capital-Equipment $10,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 21 484 03 390990 Fund Blance Aooropriated $34,7 10 EXPLANATION : To budget the transfer of funds from Fund Balance for Hanis Program to properly oUocotote money In proper GL Ones for FY21 purchases and correct overspent Hnes. funding wm be utlllxed for purchases for emergency sheNering and response needs. Also funding to repair worn out equipment. APPROVALS : Adopted this ___ day of ________ . 20 _. Margaret Reg ina Wheeler. Clerk t o the Board Howard Penny, Jr. Chairman Board of Commissioners DECREASE 101920a HCBOC Page 66 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by lhe Governing Boord of the County of Homett. North Corolino. lhot the following a mendment be mode to the onnuol budget ordinance for the fiscol yeor end ing June 30, 2021 . Section 1. To amend the CAPRESCOMM FUND 514, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB ·TASK 51 44591 544050 REVENUE ORG OBJECT PROJECT TASK SUB-TASK 5143900 390990 EXPLANATION : To complete 911 CAD software project from 2020. ~'J/.-1)M Dept Head {dote) 1 Section 2. Copies of this budget amendment shall be fumishe O fficer for their direc tion. JOB JOB Adopted this ___ day ot -------, 20 _. Margaret Regino Wheeler, Clerk to fhe Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Software M oint. $369 ,247 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Fund Solonce Annroorio led $369,247 p(µ...__.A.<:::1L ~ v-J<- C ounty Manager (dol e ) 1.0 -,,J.D oord. and to the Budget Offic er and the Finance Howard Penny. Chairman Boord of Commissioners 101920a HCBOC Page 67 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, Nort h Carolina, that the following amendment be made to the annual budget ordinance forthe fiscal year ending June 30, 2021. Section I. To amend the Aging Department General Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB D ESCRIPTION OF CODE INCREASE DECREASE 1105160 519090 NUTRC OTHER $133,309 1105160 521010 NUTRC JANITORIAL SUPPLIES $1,500 l 105160 528010 NUTRC ATHLETIC & PROGRAM $1 ,758 1105160 523040 NUTRC MEDICAL SUPPLIES $1,000 l 105160 583000 NUTRC NON-CAP ASSET -LARGE $1,500 l 105160 582000 NUTRC NON-CAP ASSET· SMALL $4,500 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1105160 330210 NUTRC FEDERAL $143,567 EXPLANATION: To budget additional CARES (COVID) funding. Dept Head (date) ~ --1'-~0-- County Manager (date) Section 2 . Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Fi nance Officer for their direction . lt-G --l.o Prepared by Adopted this ___ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board Howard L. Penny, Jr., C hairman Board of Commi ssioners "'" Ortoha6,2020 101920a HCBOC Page 68 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Govern in g Board of the County of Harnett, North Carolina, that the fo ll owing amendment be made to the annual budget ordinance for the fiscal year ending Ju ne 30, 2021. Section I. To amend the Aging Department General F und , th e appro priations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1105160 519030 AGECA 1105160 526010 AGECA I 105160 583000 AGECA REVEN UE ORG OBJECT PROJECT TASK SUB-TASK JOB I 105160 3302 10 AGECA EXPLANATION: To budget CARES (COVID ) funding. Dept Head (date) Section 2 . Copies of this budget amendment s hall be furnished to th e Clerk to the their direction . Adopted t hi s ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE D ECREASE MEDICAL $18,260 OFF ICE SUPP LI ES $1 195 NON-CAP ASSET -LARGE $2,545 AMOUNT DESCRIPTION OF CODE INCREASE FEDERAL $22,000 et Officer and the Finance Office r for Howard L. Penny, Jr., Chairman Board of Commissioners Date. DECREASE O;lobe,6.2020 ~o~~ #/53 b 101920a HCBOC Page 69 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County ot Harnett. North Caroline. lhot the following omendment be mode to the onnuol budget ordinance tor the fiscal year ending June 30. 2021 . Sectton l. To amend the General Fund, Cuttural & Rec Approp, the appropriations are lo be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1106199 547090 ARTS ALLOCATION $34.589 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 1106 199 330310 ARTS STATE FUNDS S34.589 EXP LANATION : TO BUDGET THE STATE GRANT AWARD FROM THE NORTH CAOLINA ARTS COUNCIL FOR THE FY20-21 GRASSROOTS ARTS PROGRAM. THE COUNTY WILL SERVE AS A PASS THROUGH TO DISTRIBUTE GRANT FUNDS TO SUBGRAN TEES . APPROVALS : ~ '14-!-s---dc: jk., J Gv\:: DECREASE Dept Heed (dote) F,nonce orn1 County Manager (dote) /..o _ 9 -..L.c> Section 2 . Copies of this b udget amendment shall be furnished to the C lerk to the Boord. ond to the Budget Officer ond the Finance Officer for their direction. Ado pted this ___ day of --------, 20 _. Morgorel Regino Wheeler, Clerk t o the Boord Mork Johnson, Chairman Boord of Commissioners 101920a HCBOC Page 70 AGENDA ITEM~ Board Report Approved ______ _ Date 10/19/2020 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities tdjustment Re~n___ Bill Number Removal of SW Fee 0000024374-2020-2020-0000-00 William R. Tyson Tax Administrator Type Rec~ived Amount Refund A~'2!._ Name REI $110.50 $85.00 HODGE, LOU 101920a HCBOC Page 71 Date run: 10/9/2020 10:02:55 AM Data as of: 10/8/2020 8:05:36 PM Report Parameters: Release Date Start: 9/1/2020 TR-304 Bill Release Report Release Date End: 9/30/2020 Tax District: ALL Default Sort-By: Grouping: Bill #,Taxpayer Name,Release Date,Billing Date,Operator ID, Release Amount Release Reason Operator ID ' · -(Name) . " · ::-. ~~·_....-••\ ~'; ... ;,~·· .. . . , . . -~ ·~ RELEASE REASON: Adjustment ---------~-0000010107-2020-2020-0000-00-REG tCASSIAS, DAVID 7/30/2020 ! MARGARET WRIGHT --------0000010107-2020-2020-0000-00-REG f CASSIAS, DAVID 7/30/2020 APRIL DIAZ --0000011598-2020-2020-0000-00-REG , COBLE WATER SKI TRAINING 7/30/2020 SHANNON ·CENTER AUTRY ---· 0000012369-2020-2020-0000-00-REG !GORDON, DENNIS R 7/30/2020 MARGARET WRIGHT 0000015541-2020-2020-0000-00-REG ; DUDLEY, ELWYN BILLY 7/30/2020 MARGARET WRIGHT ---· -0000024949-2020-2020-0000-00-REG RAMIREZ, MARCIAL REGALADO 7/30/2020 MARGARET WRIGHT 0000032167-2020-2020-0000-00-REG i POPE, MICHAEL 7/30/2020 MARGARET WRIGHT ---0000033513-2020-2020-0000-00-REG ;MATTHEWS, CLEMENT H JR 7/30/2020 1 MARGARET WRIGHT . -----··-----· 0000037032-2020-2020-0000-00-REG 1MEDLIN, RONNIE E 7/30/2020 MARGARET I WRIGHT -------·-·----, 0000042217-2017-2017-0000-00-REG PETTIFORD, KAREN S 8/19/2017 _ MARGARET 'WRIGHT 0000042217-2018-2018-0000-00-REG , PETTIFORD, KAREN S i 8/11/2018 MARGARET I WRIGHT ---· -· I 7/19/2019 MARGARET 0000042217-2019-2019-0000-00-REG PETTIFORD, KAREN S WRIGHT PAGE 1 of 9 NCPTS V4 • Ill!• -9/14/20201 41.22 9/22/2020 19.72 9/9/2020, 2,431.86: I -9/2/2020 2,262.701 9/1/2020 1,139.36 9/2/2020 521.82 9/1/2020 499.65 9/16/2020 I 554.31 ! 9/4/2020 450.11 9/21/2020 287.99 9/21/2020 281.12 ---I 9/21/2020 285.38. .. ·"'." Release ,, .. A.mount($) --·. , -. , : '~ . ~ --21.50 19.72 __ ..... 19.72 0.00 221.08 2,210.78 1,938.791 323.91 670.65 468.71 160.57' 361.25 363.60 136.05' -· -85.00 469.31 -· 242.61 207.50 57.26 230.73 53.04 228.08 -~ ·-----·--· 54.73 230.65• 101920a HCBOC Page 72 Taxpayer Name tr 0000042217-2020-2020-0000-00-REG · 1 • e • I ... • 0000042217-2020-2020-0000-01-REG I PETTIFORD, KAREN S • Operator ID (Name) : •. ·. · · OrigBill : t. · .. Amount($) ' ~~ «. •• : • , 7/30/2020. MARGARET I 9/16/2020 789 .351 WRIGHT . -----,-------1----7/30/2020 MARGARET I 9/21/2020! I WRIGHT I . 284.61 i . Release . · Amount($) . . . . .. ~~ . I I '-581.41' I 207.941 I 45.87 238.74 ·--------------· ------· ·---0000044262-2020-2020-0000-00-REG !RAO, LAKSHMAN 0000045860-2020-2020-0000-00-REG !DUNN, ROGER 7/30/2020 MARGARET 1WRIGHT --·--·--··9-7/30/2020 AMY BAIN 9/1/2020 491.361 9/14/2020' 0000050124-2020-2020-0000-00-REG I ELBURN, DEBORAH 7/30/20201 MARGARET 9/15/20201. WRIGHT 1 681.20: 836.891 129.001 836.89 129.00 ----------0000053131-2020-2020-0000-00-REG 1BROWER, RICHARD HAROLD 7/30/2020 MARGARET I 9/2/2020 15.30 15.30, WRIGHT --·--7/30/2020 I MARGARET WRIGHT 0000058495-2020-2020-0000-00-REG WEST, MARVIN ' ---i------0001092556-2020-2020-0000-00-REG :JOSH STURTZ HOMES LLC, 0001092557~020-2020-0000-00-REG I JOSH STURTZ HOM ESL.LC, . --· ----·-----------7/30/2020 MARGARET WRIGHT 7/30/2020 MARGARET ,WRIGHT 0001854351-2020-2020-0000-00-REG !SULLIVAN, BILLY GRAY JR 7/30/2020 MARGARET I ; WRIGHT --------·-----------·-I----0002076899-2020-2020-0000-00-REG !THOMPSON, PATRICE KEPLEY ' 7/30/20201APRIL DIAZ -------------·----·-0002253~46-2~2~-202~0~~0:,01-R~G l=_NGS COMMER?~AL Fl~~~CE~O _ 0002256804-2020-2020-0000-00-REG I CHAMPION VASCULAR CARE PA --------------. 0002256804-2020-2020-0000-00-REG !CHAMPION VASCULAR CARE PA ------------0002256850-2017-2015-0000-00-REG . PETTIFORD, KAREN S I -------0002256850-2017-2016-0000-00-REG PETTIFORD, KAREN S -·-· -... --·------~ -----··-0002258423-2020-2020-0000-00-REG 1ENGS COMMERCIAL FINANCE CO I -·------· ------0002273071-2020-2020-0000-00-REG 'WHITE, HENRY JOSEPH -------------------~-------0002273622-2020-2020-0000-00-REG ITOWN & COUNTRY FARMS INC 9/15/2020 APRIL DIAZ ·-------7 /30/2020 1 SHANNON AUTRY -· ........ -·---------7/30/2020 SHANNON AUTRY -. -----6/6/2017 MARGARET •WRIGHT 6/6/2017 j MARGARET 1WRIGHT ----7/30/2020 SHANNON AUTRY ·----··· ----8/12/2020 APRIL DIAZ 8/12/2020 ,APRIL DIAZ ------------. ·--0002274174-2020-2020-0000-00-REG fBROWN, NATHANIEL DEVON 1 8/12/20201APRIL DIAZ --·---------·--·---,0002274493-2020-2020-0000-00-REG !TOWN AND COUNTRY FARMS INC 1 8/12/2020 APRIL DIAZ PAGE2of9 ! ' i --+------9/1/2020 390.72 165.97 ----· ------9/1/2020 3,561.21 3,232.25 ---9/1/2020 3,467.47 3,138.51 --9/11/2020 29.15J 17.44 J ---< -------9/8/2020 215.19 215.19 ------------9/22/20201 358.93, 358.93 ----~ -· -· ---9/30/2020 7,025.48i 2,592.92 --·--9/30/2020 4,432.56 4,432.56 I ---·---9/21/2020 · 143.32· 83.94 I -·-· ----·--·--9/21/2020 124.03 72.87 --~---9/9/2020 806.66 213.70 ---9/10/2020 51.67 22.74 ----T ---9/17/2020, 228.80 228.80 ' ... _ ..... -·--__ , ... __ ---· 9/4/2020 35.95 35.95 -9/17/2020 O.OOi 2.97 189.84 0.00! 0.00 -0.00 i 224.75' 328.96 328.96 11.71 0.00 0.00 4,432.56 0.00 59.38 51.16 592.96 28.93 0.00 0.00 -2.97 101920a HCBOC Page 73 • 000227 4623-2020-2020-0000-00-REG 1 RUSSELL, THOMAS WILLIAM • Operator ID (Name) l 8/12/2020IAPRIL DIAZ ()()()2274734-2020-2020-0000-00-REG !GRIMM, KITTY DORINE . ------·0002275542-2020-2020-0000-00-REG 1·KELLOMAKI, ERIK MICHAEL 1 '0002275735-2020-2020-0000-00-REG REDDING, DONALD JOSEPH i..--.. --·--------'0002278494-2020-2020-0000-00-REG 1GREER, ROGER DALE ----· ------~---·---'-Subtotal RELEASE REASON: Adjustment Release :0002274493-2020-2020-0000-00-REG TOWN AND COUNTRY FARMS INC I -Subtotal RELEASE REASON: Bldg correction 0002113286-2020-2020-0000-00-REG CAMPBELL, CASSANDRA G Subtotal RELEASE REASON: Deferred Bill --0000005439-2020-2020-0070-00-DLD I FANCHER, JOSEPH LEE 0000031397-2020-2020-0070-00-DLD I FANCHER, JOSEPH LEE 0000042217-2020-2020-0070-01-DLD 1PETTIFORD, KAREN S Subtotal RELEASE REASON: Elderly Exclusion 0000006153-2020-2020--0000-01-REG I BREWINGTON, JERRY L -,_ ---*· --.... _ -0000012538-2020-2020-0000-00-REG I COWAN, WILLADRENNA RICH 8/12/2020 IAPRIL DIAZ 8/12/2020 !APRIL DIAZ -----·--8/12/2020 APRIL DIAZ ------· 9/1/2020 ;APRI~ DIAZ __ l 8/12/2020 APRIL DIAZ 7/30/2020 MARGARET WRIGHT 9/2/2020 MARGARET WRIGHT -· 9/2/2020 MARGARET WRIGHT --7/30/2020 I MARGARET WRIGHT 9/28/2020, SHANNON AUTRY ----7/30/2020 SHANNON AUTRY -·------J -~-I 9/2/2020 ---9/24/20201 Orig Bill Amount{$) 79.51; ---175.67 Release . -· _ Amount5$,> 79.51 --0.00 I 0.00 175.6j ---~ ----------9/29/2020 217.42; 217.42 0.00 -----9/18/2020 65.01 --· ---' ·-----9/2/2020i 91.30, --·-·· -9/17/2020 -2.97 9/2/2020 1,609.85• 9/2/2020 208.00 -9/2/20201 206.98 9/16/2020 1,281.37 9/28/2020 1,040.20 ' I 9/28/2020 617.78i ----·-65.011 -77.601 ---21,418.33 0.00 -0.00 74.99 74.99 208.00 206.98 1,281.37 1,696.35 1,040.20 617.78 0.00 -13.70 -2.97 1,534.86 0.00 0.00 0.00 -·--·· ~ 0.00 --0.00 ---'0000025640-2020-2020-0000-00~EG I HUDSON~ FRAN KEY LANE -.. -7/30/2020 SHANNON 1 9/28/2020 ! 902.17, 902.171 0.00 -I 'AUTRY Subtotal 2,560.15 PAGE 3 of9 101920a HCBOC Page 74 Bill # 2.,1,·· RELEASE REASON: Exempt Property • Operator ID (Name) 0000015652-2020-2020-0000-00-REG ,.THE WORK CENTERINC,-I 7/30/20201CRYSTAL ·--,-9/18/2020 J 1THOMAS I I 0000015795-2020-2020-0000-00-REG 'THE WORK CENTER INC, i 7/30/2020, CRYSTAL · 9/18/20201 ! THOMAS I 00~2272713-2~0~020-0~00-00-~E-~ I CAMPBELL UNIVE~Sl~Y __ -· ---_ '-8/~ 2/202~ APRIL Dl_:12 _ J _ 9/9/2020 I Subtotal RELEASE REASON: Full rebate -0000015524-2020-2020-0000-00-REG SHAVER, RACHEL --· ---·-, ----0000062005-2020-2020-0000-00-REG !JOHNSON, DEWEY l -0002255941-2020-2020-0000-00-REG THOMAS, BAILEY Ill -0002273105-2020-2020-0000-00-REG OVERTON, NANCY ANN Subtotal RELEASE REASON: Less than min amt - --~ 0002251511-2020-2020-0000-00-REG ESQUIVEL, IRMA I ---·-_ _,._ -----0002255007-2020-2020-0000-00-REG jBLOW, HERMAN NEAL Subtotal RELEASE REASON: Military 0001858013-2010-2010-0000-00-REG !BROWN, RONALD P JR -------0001878388-2011-2011-0000-00-REG BROWN, RONALD P JR . -... --l ----· 0001970033-2011-2011-0000-00-REG !JOHNIVAN, JESSE LEE -· ---·--7/30/20.20 MARGARET -1 WRIGHT 7/30/2020 MARGARET WRIGHT --7/30/2020 • MARGARET WRIGHT --• 8/12/2020 MARGARET WRIGHT I 9/10/2020 SHANNON AUTRY l 9/23/2020 MARGARET WRIGHT 3/1/2011 AMY BAIN -6/1/2011 AMY BAIN 2/1/2012 AMY BAIN -. --+ ·-f 0001977863-2011-2011-0000-00-REG 1MILLER, ALLAN RICHARD __ -----1-5/1/2012 AMY B~N l -t I 9/3/2013 AMY BAIN )-< --•• ---·-0002101047-2013-2013-0000-00-REG IJOHNIVAN, JESSE LEE --··-·--. ---------0002252643-2018-2018-0000-00-REG ;KIM, MICHAEL SUNJAE 8/11/2018 KARA DANIELS I ----··---· -------·--·-·"" -0002257912-2020-2020-0000-00-REG . SWEETSER, DRURY R 7/30/2020 APRIL DIAZ PAGE4of9 9/8/2020. 9/22/2020 9/24/2020 9/15/2020 9/10/2020 ! 9/23/2020 9/2/2020 9/2/2020 9/2/20201 9/2/2020, -9/2/2020. 9/8/2020 --9/10/2020 -Release Amount($) --· -::-r ----·· -· --1,840.43 1,755.43 85.00• l --··--·---944.021 944.021 ---I 14.901 43.21 187.421 398.84· 62.45 0.17 2.28 -l 90.50 . ·--44.63 45.09 ----·-·-43.15· ·--79.49 -.... , 189.131 ----14.90 2,714.35 43.21 -187.42 398.84 62.45 691.92 -0.17 2.28 2.45 90.50 44.63 45.09 ··--43.15j 79.49 189.13 -____ , -----------0.00, -0.00 -·-0.00 0.00 o.oo· 0.00 0.00 0.00, 0.00 0.00 0.00· 0.00 --0.00 0.00 -------------· -80.98' 80.98 0.00 101920a HCBOC Page 75 ~~11ir~t~t Taxpayer Name\ " ~1t;~i;~F.1/r\t~;~:.;.J1, :· 0002261367-2020-2020-0000-00-REG !HAYNES, MATTHEW ALBERT .QQ02262833-2020-2020-0000-00-REG !ANDERSON, ERIC SCOTT ' :oo-02-262955~2020--2-020-0000-00-R_E_G foi:~: JEREMIAH:-A_D_A_~-----0002269303-2020-2020-0000-00-REG !GONZALEZ, ALEXANDER 0002272246-2020-2020-0000-00-REG !JONES, CHARLES E I --0002274294-2020-2020-0000-00-REG jHOLGUIN, CONRAD SIXTO -. --· -----0002275890-2020-2020-0000-00-REG !PAULSON, KEVIN GARLAND --··----·--0002276400-2020-2020-0000-00-REG I ELLIS, PAUL JUNIOR 0002276621-2020-2020-0000-00-REG !MORGAN, ROBERT ELVIN SCOTT --0002276787-2020-2020-0000-00-REG MORGAN, ROBERT ELVIN SCOTT ---0002277046-2020-2020-0000-00-REG GRADY, SEAN ROBERT t ------0002277068-2020-2020-0000-00-REG I PERRY, LAUREN ASHLEY ----··-0002277518-2020-2020-0000-00-REG HEROUX, BRENT MICHAEL . --0002277693-2020-2020-0000-00-REG !GOLLIHER STRANGE, ROBERT THOMAS Subtotal RELEASE REASON: Over Assessment -0002276555-2020-2020-0000-00-REG ! LEDBETTER, CHARLES MICHAEL ' 0002278569-2020-2020-0000-00-REG 'ICE, JERRY L Subtotal RELEASE REASON: Ownership change -· 0000003299-2020-2020-0001-00-REG !CAMPBELL UNIVERSITY FOUNDATION INC,. 0000005465-2020-2020-0000~00-REG. l SOL TO~MEGAN LEE --~ ------------------0000007412-2020-2020-0000-00-REG 1CHRISTMAS, RODNEY LEMAEL ! PAGE5of9 Operator ID (Name) • • ,. I t '. I i ·····.--,: ------i 7/30/2020!STEPHANIE j 9/4/20201 71.991 ·· , Release · Amount($) .;<' • ---: ---> •• . ' . . ...... ·. . . I . 71.99 0.00 1WJLSON • I ! 7/30/=02jAPRIL DIAZ , 9/2~20201 31.601 ·-7/30/20201KARA DANIELS , 9/25/20201 185.511 31.60 0.00 --....---·--·· r-------·-7/30/2020 'KARA DANIELS I 9/28/20201 26.85 30.51 7/30/2020 l STE PHAN IE 9/14/2020 I WILSON -· ·---· ----·-,. ___ 8/12/2020 KARA DANIELS 9/29/2020 -· ------·-8/12/2020 APRIL DIAZ 9/10/2020 i --· ------8/12/2020 AMY BAIN 9/29/2020 --8/12/2020 KARA DANIELS 9/21/2020 ---8/12/20201KARA DANIELS , 9/21/2020 8/12/2020 STEPHANIE WILSON ----8/12/2020 AMY LEE -9/1/2020 -9/21/2020 ' • 8/12/2020 ,~~~i:rET 9/15/2020' -8/12/2020 APRIL DIAZ 9/10/20201 --194.61 8.30 92.61 -59.41 -7.74 585.57 I 75.77 47.80 43.86 8/12/2020 'CRYSTAL THOMAS 9/11/2020' 70.37 9/21/2020 CRYSTAL THOMAS 9/10/2020 MARGARET WRIGHT 7/30/2020 AMY BAIN 7/30/2020 MARGARET WRIGHT ----9/22/2020 585.03 1 9/10/2020 I 9/17/2020 9/1/2020 836.32 180.40 130.82 185.51 0.00 ______ _) 26.85, 0.00 --30.51 0.00 -·----194.61 0.00 -·-· 8.30. 0.00 ----46.30 46.31 -·--·-59.41 0.00 ---7.74 0.00 ·---585.57 0.00 -75.77 0.00 --47.80 0.00 ----43.86 0.00 ---1,988.79 -~ 56.99 13.38 -95.93 489.10 152.92 ---.. ---836.32 0.00 ---180.40 0.00 -130.82 0.00 101920a HCBOC Page 76 : ::-...:;;; •• -Y ~ : (Name) • . · · , ·. . · · Amount($) . . · · ~;1 t~:; ', ~~:~ .• ~ ·~>~l~;\1: ~~ ; -::;;.!~·f?·-= ;f ~:r~~ -:... •. · Operator ID .•. · ·. · .•. : >.;fo.!f.'! Release··· .· , ~000009100-2020-2020-0000-00-REG rDORSETT. SHELIA·____ .J 7/30/2020!AMY BAIN __ l . 9/16/2020 ---153.00L-_ .15°3.oo' .... ~.00; Bill #;$·c.,-:·r:'.;.r~.:=--~~~:-1,·--;y,,:;,,:'~F,,~-1?.i.> ·.:-·~'1:r.,~ a~()'}, .!'.-t~r?f-;i•: ~-·,~::.t:b-i:~;i~ Taxpayer. Name';~:~~~j!~°I:;;': ~~ .. ~·; .i.--:.. ~·':!~~· ~"~,J.!f'~-'l~i,\: tc· · ;-:r~ ... ?' o..• ""'' _.. ~ t :.'4..;'. ~ .. •· •; .,,,.., '~.~ ·--,-"""'·;,•" 0000009101-2020-2020-0000-00-REG !DORSETT, SHELIA 1 7/30/2020 AMY BAIN 9/16/2020 153.00 153.00 0.00' 0000013239-2020-2020-0000-00-REG (DAMs:-ooN_C_ ---r 7/30/2020IAMYBAIN ___ l 9/16/2020f' -32.591-----32.59! 0.00! 0000013241-2020-2020-0000-00-REG ADAMS DON C ! 7/30/2020!AMY BAIN ! 9/16/20201 31.92 31.92 0.00, ------------<---. ---·--__, ___ --·----· -0000~~3935-2020-2020-0000-00-REG !BROWN, GEORGIA LEE _____ I 7/30/20~0 A~Y BAl~--911112020 I --· 0000021092-2020-2020-0000-00-REG 1GRIFFIN, LINDA D 7/30/2020 .AMY BAIN 9/16/2020 0000030157-2020-2020-0000-00-REG !LANGDON, INA RUTH LEE I 7/30/2020 AMY BAIN I 911612020 -· -·--·-------·-·--¥-----·-·-0000031420-2020-2020-0000-00-REG !LEWIS. NORMAN 7/30/2020 1AMY BAIN 9/17/2020! ------..,__ -----0000032874-2020-2020-0000-00-REG 1MARCHETTI, LOUIS JOSEPH 1 7/30/2020 MARGARET . 'WRIGHT 9/1/2020 0000054449-2020-2020-0000-00-REG jTILLMAN, MARY W ---· ·------... -0000058254-2020-2020-0000-00-REG jWEST, REBECCA A -0000058255-2020-2020-0000-00-REG I WEST, REBECCA A -----·--·-0000058565-2020-2020-0000-00-REG !WEST, REBECCA A 7/30/2020 AMY BAIN ---7/30/2020 AMY BAIN 7/30/2020 AMY BAIN 7/30/2020 IAMY BAIN -----------·----· ------·-9/16/2020 9/16/2020 9/16/2020 9/16/2020 9/16/2020 9/16/2020 0000061515-2020-2020-0000-00-REG !DKY PROPERTIES LLC, : 7/30/2020 AMY BAIN 0001012910-2020-2020-oooo-oo-REG lsEAR5.IRA WAYNE JR -7/30/2020 AMY BAIN -0001307171-2020-2020-0000-00-REG FESTIVAL HOLDINGS LLC, 7/30/2020 AMY BAIN 9/24/2020! -·---·-·------0001854282-2020-2020-0000-00-REG !PARKER. TIFFIANY NICHOLE 7/30/2020 MARGARET 9/14/2020 I WRIGHT -----0002257 434-2020-2020-0000-00-REG ! DOWNING, DANIEL 7/30/2020 ,AMY BAIN 9/17/2020 ------Subtotal RELEASE REASON: Property Granted PUV ---·----·-~--0000005439-2020-2020-0000-00-REG iFANCHER, JOSEPH LEE --·~------·--0000031397-2020-2020-0000-00-REG i FANCHER, JOSEPH LEE I ' 7/30/2020 MARGARET i I WRIGHT ---7/30/2020 MARGARET 9/2/2020 1WRIGHT 9/2/2020 Subtotal PAGE 6 of9 5.34 5.34 0.00' 102.001 102.00 -----. _,. -407.231 407.23 60.96 67.83 51.60 60.96 -67.83 51.60 8.01 76.21 8.011 76.21 -17.60 28.56' 620.84 --·-1,706.95; 41.74 1,660.99 239.19 238.00 --17.60 28.56 620.84 1,706.95 41.74 1,660.99 6,373.91 239.19 238.00 477.19 I 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101920a HCBOC Page 77 • RELEASE REASON: Removal of SW Fee Operator ID (Name) : ,i:,,}.; .... ~_::;~.::: ~ Release · :. Orig Bill Release Bill Amount Date ; ,• Amount($) ~:';'"':::~ ~{;.'"'""'-. Amount($) after Release($) 7/30/2020jMARGARET ~i-9/1/2020l 1,429.75f-. -· 1WRIGHT I , 0000024594-2020-2020-0000-00-REG I HOLDER, BOBBY RAY 7/30/2020j MARGARET 9/2/2020 I 416.40; I i WRIGHT . I '0000002648-2020-2020-0000-00-REG !BAKER, JIMMIE L I 85.00 85.00 1,344.75 331.40. 884.29 .0000049052-2020-2020-0000-0_0_-R_E_G...;.I: PRICE, HOLLY D ! 7/30/2020 MARGARET -9/2/2020j ___ 969.291 IWRIGHT · '0000050930~020-2020-0000-00-REG lBLOW, VICKI S '0000056408-2020-2020-0000-00-REG I HARPER, EDNA LAVERNE 0000058312-2020-2020-0000-00-REG iMOSS HOMEBUILDERS AND REALTY INC, -·-0001713467-2020-2020-0000-00-REG I COLLEY, REGINA LEIGH -----Subtotal RELEASE REASON: Situs error -·----0002261976-2020-2020-0000-00-REG 1ENNIS, LARRY AUSTIN ·-· ----0002262959-2020-2020-0000-00-REG I EDGERTON, JOHN MURRAY -----· --0002268988-2020-2020-0000-00-REG 'ADCOCK, MARCUS RAY -- ---0002273253-2020-2020-0000-00-REG IPATIERSON, RICHARD JOSEPH Subtotal RELEASE REASON: Situs Value Change ·--·-----------·-· -'0002258592-2020-2020-0000-00-REG 1JORDAN, STILLMAN DUANE JR Subtotal RELEASEREASON:SMALLUNDERPAYMENT 0000002605-2020-2020-0000-00-REG BAKER, HAROLD H i 0000003752-2020-2020-0000-00-REG IPINEDA--CORTEZ, FAUSTO 0000007090-2020-2019-00?0::00-REG -, BRYANT, DAVID-JR -PAGE 7 of9 I 7/30/2020 MARGARET , I _ !WRIGHT _j_ 7/30/2020 I MARGARET WRIGHT --· -7/30/2020 · MARGARET WRIGHT l -4 7/30/2020 I MARGARET WRIGHT ---7/30/2020;AMY BAIN ----7/30/2020 AMY BAIN ----7/30/2020 MARGARET WRIGHT --8/12/2020 AMY BAIN I I I 9/1/2020 9/2/2020, 9/1/2020! -9/9/2020 9/28/2020 -· 9/29/2020 9/1/2020 l -8/31/2020 ---,......_ ---9/18/2020 APRIL DIAZ 9/18/2020, 7/30/2020 YVONNE 9/10/2020 MCARTHUR -. . 9/2/20201 7/30/20201EPAY DPC ·-~ I 8/7/2020. KIMBERLY 9/2/2020 'BAKER i ---466.15 188.02' 125.13 412.99 4.95 -68.17 241.01 72.90, ---29.61 20.50 496.60 79.59 ---. I 85.00 85.00 85.00 -85.00 85.00 595.00 381.15 ------···-103.02 40.13 -327.99 --------4.95 0.00 ----68.17 0.00 ---241.01 0.00· -----72.90 0.00 --·---387.03 ---29.61 0.00 --29.61 ---. 0.501 20.00 0.60 496.00 -0.60! 78.99 101920a HCBOC Page 78 : Orig Bill :. Amount{$) ~. (. ""'•' . ; . '0000012763-2015-2015-0000-01-REG 'CRAYTON, WILLARD 8/8/20151YVONNE I MCARTHUR 9/8/20201 195.00 0.45 ~----·-··-'-0000014086-2020-2020-0000-00-REG [DAWES, WILLIE RAY 0000018882-2020-2020-000_0-00-REG I GARDNER, DANIEL._ W_ J-R 0000019432-2020-2020-0000-00-REG I MARTINEZ, VALENTIN ! -----· -7/30/20201LOCKBOX DPC' 9/17/2020i 1,030.461 0.01 f ! 7/30/2020 jLOCKBOX DPC ! 7/30/2020 !TRACI 9/1/2020 l 282.08 I 0.06 0000025936-2020-2020-0000-00-REG 4 HAIR, KENNETH RUFE I ---v----··-· -0000029332-2020-2020-0000-00-REG f KING, HATTIE B -· 0000032106-2020-2020-0000-00-REG 'GODWIN, MARGIE G ----0000037034-2020-2020-0000-00-REG i MEDLIN, WINFRED E JR FERRELL 7/30/2020 I KIMBERLY BAKER 7/30/2020 AMY BAIN ----7/30/2020 I KIMBERLY BAKER ! 7/30/2020 TRACI FERRELL -0000037179-2020-2020-0000-00-REG !CENTRAL NC CONF AFR •METHODIST EPSIC, OPAL ZION CH , 7/30/2020 YVONNE MCARTHUR 0000039884-2020-2020-0000-00-REG !NORRIS,-SIDNEY JUNI-ER 7/30/2020:AMY BAIN -------.... _ 0000040662-2020-2020-0070-00-REG PAGE, DOROTHY B 9/24/2020 KIMBERLY ! BAKER 0000043928-2020-2020-0000-00~REG 1ATLAS DEVELOPMENT GROUP LLC, -7/30/2020iYVONNE 'MCARTHUR 0000044357-2020-2020-0000-00-REG !RAY, HARRISON E -. -0000045568-2020-2020-0000-00-REG I ROBINSON, CHARLIE --0000046019-2020-2020-0000-00-REG f ROSSER, REBECCA T --,._ -· --·-0000046696-2020-2020-0000-00-REG ISARGENT, PANSY C 0000049148-2019-2019-0000-00-REG SMITH, AARON . --·--. ....,_, ___ -0000063236-2020-2020-0000-00-REG GOBIN, SHRIMATEE I -1 7/30/2020 KIMBERLY BAKER --7/30/2020 KIMBERLY BAKER 7/30/2020 KIMBERLY IBAKER , 7/30/2020 KIMBERLY . BAKER 7/19/2019!YVONNE MCARTHUR I 7/30/2020 KIMBERLY BAKER 9/21/2020 I -·-----9/2/2020 --1 -. 9/9/2020 I ---4 _j __ 9/9/2020i 9/2/2020 9/10/2020 9/9/2020 9/24/2020 9/11/2020 9/9/2020• 9/10/2020 9/21/2020 9/24/202Cf 9/9/2020 91912020 I 774.85! I 548.85 95.54, 348.41 2,028.871 199.75 169.09 549.87 539.23 112.101 43.58 75.57 -25.501 I 814.35 I 1,166.12 0000063650-2020-2020-0000-00-RE-G !HARGROVE, MITCHELL L-7/30/2020 AMY BAIN : 9/9/20201 747.47 --------------··-· -·--· -------. ------· ~----·--0000543688-2010-2010-0000-00-REG I COPLEY, APRIL BROWN l 10/1/2010 ;;~~~~LL 9/29/2020 24.851 -,--·-----·-------1----0001146331-2020-2020-0000-00-REG i GARY WILLIS PLUMBING INC 7/30/2020 1 LOCKBOX DPC I 9/28/2020 1,360.60 PAGE 8 of9 0.011 I 0.01, 0.54 0.30 0.50 0.50 0.09 0.01 0.60 0.10 0.03 0.20 0.50 1.00 0.12 ----0.47 _J 0.391 0.60. 194.551 1,030.45 282.02 774.84 548.84 -95.00 348.11 2,028.37 199.25 169.00 549.86 538.63 112.00 43.55 75.37 25.00 813.35 1,166.00 747.00 ·--24.46 1,360.00 101920a HCBOC Page 79 ;0001717804-2020-2020-0000-00~R-EG !HMS, DAVID • Operator ID (Name) • Orig Bill Release Amount($) . ;' Amount{$) \J<\~,--.:i/'i/.,:f;~{;i;: -. , r 0001774750-2010-2010-0000-00-REG !CALLENDER, JONATHAN NIKI : : -· -------· -· -----·---.,._,_ -·----· -+ 0001877309-2010-2010-0000-00-REG I MILLS, TIMOTHY DARREL 0002115060-2020-2020-0000-00-REG !GARCIA, LUISA SANCHEZ 0002246016-2020-2020~0000-00-REG IEPI STAR LLC ---------------------0002247013-2020-2020-0000-00-REG ;PREBLE, JOHN EDWARD ------· 0002270985-2020-2020-0000-00-REG BE SWEET LLC :-----------0002278251-2020-2020-0000-00-REG . MCINTYRE, NORMAN HAROLD Subtotal RELEASE REASON: Value Increase -0000042217-2020-2020-0000-00-REG 'PETTIFORD, KAREN S -0000042217-2020-2020-0070-00-DLD PETTIFORD, KAREN S -0002260946-2020-2020-0000-00-REG CRUZ CONCRETE SERVICES INC -Subtotal Total PAGE9of9 7/30/2020 I YVONNE MCARTHUR 9/9/20201 519.69; 0.30 I 519.39 -~·--------·--8/2/2010 ITRACI 9/15/2020 i 24.801 /FERRELL ! i 1 0.09 24.71 5/2/2011JRACI ---i -·-9/3/20201 3.66 ----0.61 3.05 FERRELL ·------·-· ---.. ---·--------7/30/2020 AMY BAIN 1 9/11/20201 7/30/2020 TRACI ~-9/2/2020' FERRELL 7/30/2020 KIMBERLY 9/2/2020 BAKER 7/30/2020 LOCKBOX DPC . 9/28/2020 8/12/2020 TRACI FERRELL -7/30/2020 MARGARET WRIGHT ------7/30/2020 MARGARET WRIGHT ----7/30/2020 MARGARET WRIGHT -9/9/2020 9/16/20201 9/16/2020 _, -9/14/2020 -165.29 336.01 12.32 -711.75 -17.76 207.94 0.00 ------73.59 --0.29 165.00 -·-----------0.01 336.00 -----··--0.04 12.28 0.50 711.25 -0.33 17.43 ------10.36 207.941 0.00 1,281.37 -1,281.37 73.59 0.00 -1,562.90 40,736.25 101920a HCBOC Page 80 Board Meeting Agenda Item AGENDA ITEM _yo_ MEETING DATE: October 19, 2020 TO: HARNETT COUNTY BOARD OF COMMIS SIONERS SUBJECT: Approval of Updated Social Media Policy Request REQUESTED BY: Christopher Appel, Senior Staff Attorney Ashley Deans, Community Relations Coordinator/PIO REQUEST: The Public Information Office requests approval of the updated Social Media Policy. This county-wide policy addresses the use of social media by the County and County departments for bus iness purposes to facilitate information sharing and ser ve outreach and communication goals. Changes to the policy address the authorization process of County employees to manage and/or maintain an official County social media media site, blog, page, or other account in their official capacity as County staff; the maintaining of authorized passwords, usemames , and social media handles by the Public Information Officer; and updates to the County's social media public records statement based on the latest legislati on. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local \Microsoft\Windows\lNetCache\Content.Outlook\W5ENE9SY\agendaform2020_Social Media Policy 10.19_updatcd.docx Page I o f 2 101920a HCBOC Page 81 Purpose r-::= ~ Harnett ~(~ COUNTY ~ NORTH CAROLINA County of Harnett Social Media Use Policy as of October 1 Q 2020 To address the fast-changing landscape of the Internet and the way residents communicate and obtain information online, Harnett County departments may consider using social media tools to reach a broader audience. The use of social media by the County and County departments for business purposes can facilitate information sharing and serve outreach and communication goals. The County encourages departments to use social media to communicate their mission and messages with the public. The purpose of this policy is to establish standards for the use of social media by departments of the County of Harnett and employees of the County. This policy applies to all County departments and employees. Individual departments shall not have separate policies with additional requirements or restrictions on socia l media use unless such a policy has received legal review and has been approved by the County Manager. Definition The U.S. Government defines social media as the various activities that integrate technology, social interaction, and content creation. Through soc ial media, county departments can create, organize, edit, combine, and share content. Social media encompasses many forms, including social-networking, biogs, wiki s, photo-sharing, video-sharing, and podcasts. Some examples of these social media forms include, but are not limited to, Facebook, Twitter, lnstagram, Pinterest, YouTube and Linkedln . Policy Creation of Media Employees may only establish official sites, biogs, pages, or accounts in their official capacity as County staff on socia l media with the authorization of their Department Director and the Public Information Officer. The Public Information Officer must also 1 I County Social Media Use Policy v3 .0 101920a HCBOC Page 82 review and approve any new official social media pages befo re they are made accessib le to the general public. Use by Employees 1. Employees who wish to establish and/or mainta i n an officia l social media site, blog, page, or other account in their official capacity as County staff must complete the Social Media Authorization Form . A copy of the form must be submitted to the employee's department directo r and the County's Public Information Officer for approval prior to activating a social media site or publishing content. If an authorization request is approved , the Pub lic Information Officer will create the name of the account, social media handle, and a password for the account. For any existing accounts, the Public Informatio n Officer will provide a social media handle and password for the account. 2. The Public Information Officer, the department d i rector, and authorized employees within the department will have access to the login and password information for the account. Any email used should be an officia l County emai l address , and passwords should be secure . The Public Information Officer o r IT Director shall have the authority to change passwords. If a password is changed, the Public Information Officer will notify the authorized users. 3. An employee should not speak on behalf of the County or their department unless authorized to do so. Authorized employees are expected to speak respectfull y and professionally about the County and County-related matters and to identify themselves and their role with the Co u nty when speaking in any such capacity. 4. Employees are expected to follow copyright, fair use, acceptable use, and financial disclosure laws when using online commu nications, as well as the appropriate Records Retention Schedules for any information posted on social media. The unlawful use of copyrighted materials, unfounded or derogatory statements, misrepresentation, or the disclosure of confidentia l information is strictly prohibited. 5. Department directors, or designees, and the Public Information Officer are responsible for determining who is authorized to use soc i al media on behalf of the department, and for designating appropriate access levels . Department directors, or designees, will be responsible to the County Manager and /or HR in the event of a problem. If an employee's authorization has been revoked, the department director should notify the Public Information Officer immediately. 2 I County Social Media Use Policy v3 .0 101920a HCBOC Page 83 6. As designated social media representatives, employees may not publish content to any official website or social media application that is unrelated to subjects associated with the County or that is not relevant to citizens. 7. Employees authorized to post on social media shou ld be aware of their association with the County and that at all times t hey serve as a representative of the County. When posting , employees must be transparent and honest, spea k within their area of expertise, use credible sources, and lin k bac k to primary County websites whenever possible. Employees shou l d never repeat rumors, post about internal personnel, or post confidential information . 8. Authorized employees should not cite or refere nce County contractors or suppliers without their approval. Once approval i s granted, be sure to include a link back to the source. Photographs of citizens and employees should not be used if the citizen or employee requests that it not be used. 9. Official County accounts should not comment on , "follow," "l ike," or "share " private citizen or commercial profiles from withi n their County socia l networking page . However, official County accounts are permitted to comment on, "follow," "like," or "share " content on private citizen or commercial profiles that is directly related to community service or outreach in the County. 10. Official County accounts should not comment on, "follow," "li ke," or "share" any politi cal groups' or figures ' profiles nor make any political comments/postings on the County social media site. 11. Employees must refrain from participating in arguments with social profile visitors. Responses should be respectful and informative rathe r than based in opinion. Comments/postings that warrant a response should be referred to the appropriate County employee or department, who may then add ress the commenter's issue off of social media. Each department is responsible for monitoring postings, and taking appropriate action when necessary, to protect general site visitors from inappropriate or technica l ly harmful i nformation . Comments/postings must be monitored daily, and the foll owing must be either linked to or displayed on the page: Harnett County social media sites are subject to the applicable public records laws. Consequently, any communication on Harnett County social media sites (whether by a County employee or the general public) is subject to monitoring and disclosure to third parties. Relevant Harnett County and North Carolina public records retention schedules apply to social networking content Records required to be maintained pursuant to a relevant records retention schedule shall be maintained for the required retention period in a format that preserves the 3 I County Social Media Use Policy v3.0 101920a HCBOC Page 84 integrity of the original record and is easily accessible using the approved County platforms and tools. The County rese,ves the right to remove any comments/postings that (i) contain unprotected speech such as obscenity, defamation, fraud, incitement, and speech integral to criminal conduct, ,· (ii) are spam or contain computer viruses; (iii) advocate or depict Illegal activity,· (iv) target or disparage any ethnic, racial, religious, gender or other type of group,· (v) compromise the safety or security of the public,· (vi) promote private business ventures, se,vices, or products; (vii) are related to campaigns for public office or promote a political organization,· (viii) infringe on copyrights, trademarks, or other intellectual property (ix) are not related to the County or County-related matters,· (x) violent or threatening,· or (xi) disclosure of confidential, sensitive or proprietary information. Please note that the comments expressed on this site do not reflect the opinions and positions of the County of Harnett or its officers and employees. If you have any questions concerning the operation of this online moderated discussions site, please contact the County department Authorized employees must refrain from blocking, hiding, or removi ng from County social media sites any constitutionally protected speech , unless it is in violation of one of the above listed exclusions. If an authorized employee receives a questionable comment and is not sure how to proceed, they should notify the Publ ic Information Officer immediately. 12. Public comments/postings that are blocked, hidden, or removed from County social media sites shall be retained pursuant to the records retention schedule along with the reason the specific content is deemed not suitable for posti ng. a. Authorized County social media users are responsible for documenting blocked , hidden, or removed public comments/postings from County social media sites. b. Authorized users must take a screenshot of the comment/posting and place it in an email addressed to the department director, or designee, along with the reason the specific content violated one of the exclusions listed in Section 11 above. c. The department director, or designee, must then forward any such emails to the Public Information Officer for public records retention. 13. Authorized County social media users will follow these guidelines regarding brand management of County logos and color or style guidelines: 4 I County Social Media Use Policy v3.0 101920a HCBOC Page 85 a. Profile Picture. County profiles should upload the County or departmental seal or logo as their picture. It is im portant to use the County/departmental seal or logo to demonstrate authenticity. The i mage should look professional and be of good quality. b. Profile Design . County profiles should use colors consistent with t he County's brand, and should not use extraneous or distracting design. All designs should be in keeping with web accessibil ity compl iance needs and maintain professionalism and consistency with official County branding . The name "Harnett County," "County of Harnett," or the official County or department logo must be displayed. c. Profile Contact Information. Contact information should display an official County email address, include something about being the "official account", provide a link to the County or department website, and include a physical/mailing address as well as phone number. Personal Use of Social Media Guidelines The County of Harnett respects the rights of employees to use social media and does not discourage employees from self-publishing, self-expression, and public conversation and does not discriminate against employees who use these mediums. However, the County recognizes that these types of tools can sometimes blur the line between professional and personal lives. Therefore, employees are reminded that, as representatives of the County or their department, the rules and guidelines which a re stated in this policy must be taken into consideration when participating in these services at any time, but particularly when identifying themselves as employees of the County or when context might lead to that conclusion . Above all, employees should understand that information put out through social media should be considered public and reflects both upon you as an individual and upon the County in your role as an employee. 1. Employees are expected to follow the guidel ines and policies set forth to provide a clear line between you as the individual and you as the emp loyee. Personal use related to a matter of public concern must be conducted in such a manner that a reader would not think the employee is speaking on behalf of the County. 2. Employees are personally responsible for their commentary on all social media and can be held personally liable for commentary that is considered defamatory, obscene, proprietary, or libelous by any party. 3. Personal use of social media may not violate or infringe upon the right of any other person or entity or constitute a criminal offense or create a civil l iability. 5 I County Social Media Use Policy v3.0 101920a HCBOC Page 86 4. Employees are encouraged to exercise sound judgment and discretion in contributing to social media, where information posted may be seen by other users. Be reminded that the internet never forgets. This means everything you publish will be visible to the world for a long time regard les s of any attempts to erase or edit comments/posts. 5. When in doubt, stop. Add a disclaimer to your social networking profile, personal blog , or other online presences that clearly states that the opinions or views expressed are yours alone and do not represent the views of Harnett County o r your department. a. Example: "The views expressed on this page are my own and do not necessarily represent the position or opinion of Harnett County or the departments within." 6. In a publicly accessible forum, do not discuss any County or department-related information that is not already considered public information. The discussion of sensitive, proprietary, or classified information is strictly prohibited. If you have signed a confidentiality agreement, you are expected to follow it. Please act responsibly with the information with which you are entrusted. 7. Employees may not post the name, trademark, or logo of the County, company- privileged information, including copyrighted information or company-issued documents, or photographs of other employees, residents, vendors, or suppliers taken in their capacity as County employees. 8. The County permits very limited personal social networking during the workday. Social networking during the workday is viewed as similar in nature to receiving a personal phone call, and thus should be of a reasonably limited duration. Soc ial networking shall not interfere in any way with job responsibilities . Supervisors have the right and ability to further restrict social networking at work, as appropriate, and nothing in this policy limits or restricts the County's rights and/or ability to monitor or modify use of County e lectronic communicatio n equipment. Furthermore, employees have no expectation of privacy while using the County's technology resources for any purpose, including authorized social media. The County monitors all such use and may w ithdraw content deemed to be inappropriate, outside the scope of an employee 's authority, or in violation of County policy as determined by the Department Director, Human Resources and/or the County Manager's office. Reporting Violations 6 I County Social Media Use Policy v3.0 101920a HCBOC Page 87 The County requests and strongly urges employees to report any violations or possible or percei ved violations of this policy to the Public Information Officer along with Department Directors, Human Resources , or the County Manager's office. Discipline for Violations The County will investigate and respond to all reports of vi olations or perceived violations of this policy. Violation of the policies here in may result in disciplinary actio n, up to and including termination. 7 I County Social Media Use Policy v3.0 101920a HCBOC Page 88 County of Harnett Social Media Use Policy UNDERSTANDING AND ACCEPTANCE OF POLICY I, __________ , have received/had an opportun ity to review a copy of the County of Harnett Social Media Use Policy . I have read the policy i n its entirety and have been provided the opportunity to ask questions about it. Furthermo re , I ful ly u nderstand and agree to comply wi th this policy. I also accept that it is my responsibility to seek clarification from my supervisor or Human Resources staff if at any time I am unclear about the policy's requirements . I fully understand that failure to comply with this policy could result i n discip linary action, up to and including termination. Employee's Printed Name Employee 's Signature Date 8 I County Social Media Use Policy v3.0 101920a HCBOC Page 89 Board Meeting Agenda Item AGENDA ITEM _HE M EETING DA T E : October 19, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONE RS SUBJ ECT: FY 2020 CARES Act Supplemental Funds for Board of Eleections REQ UE STE D BY: Claire Jones REQUEST: The Board of Elections reque sts permission to accept CARE S Act supplimental funds in the amo unt of $36,000. The se fund s will be used to prevent, prepare for and respo nd to the coronavirus pandemic during the 2020 Federal Election cycle. It al so provides a $100 hazard pay to election wo rkers for E lection Day . FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\ U sers\c b j ones\A ppD ata\Local\M icro soft\ Win dows\INetCac he\C o nte nt. Outlook\5T9ZQC9X \agen daform 2 020 . docx Page I of I 101920a HCBOC Page 90 NOTICE OF SUBGRANT -2020 CARES Act Supplemental Funds Subgrantee: Harnett County Board of Elections Subgrantee Address : 308 W. Duncan St Lillington, NC 2 7546 Agreement Number: Budget Period: 7/1/2020 -12/31/2020 Funds Description This obligation of funds constitutes the Subgrantee's share, as authorized under Session Law 2020-97, of grant funds awarded under the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act, P.L. 116-136 for the 2020-2021 fiscal year to prevent, prepare for, and respond to the coronavirus pandemic during the 2020 federal election cycle. Funding Information Description Permissible Uses Amount Election Day Voting COVID Costs Expenditures incurred to prevent, $10,000.00 S.L. 2020-97 Sec . 3.3 (104)(a) prepare for, and respond to the coronavirus pandemic during the 2020 federal election cycle which are incurred for Election Day voting. Pollworker Bonus Provide $100.00 supplemental pay to $26,000.00 S.L. 2020-97 Sec. 3.3 (104)(b) each of 260 pollworkers working on November 3, 2020. This amount is calculated based on your county's response to an SB E survey. If your count increases, you can submit a request for additional funds by providing an updated total count to SBE. Total $36,000.00 Grant Administration Grant Administration Award recipients and sub-recipients must adhere to all applicable federal requirements including Office of Management and Budget (0MB) guidance: Title 2 C.F.R. Subtitle A, Chapter II, Part 200-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. § 200). Reporting Requirements Counties must send monthly reports accounting for the county's use of funds to the State Board o f Elections by the following deadlines: a. November 16, 2020 b. December 16, 2020 C. January 15, 2021 d. February 16, 2021 Reports must include a list of the names of pol/workers receiving the $100.00 supplemental pay provided for in this subgrant. 101920a HCBOC Page 91 AGENDA ITEM.% Board Meeting Agenda Item MEETING DA TE: ll:h,~ TO: HARNETT COUNTY BOARD OF COMMISSIONERS jlf 2020 I SUBJECT: Mutual Aid Agreement Between Soil and Water Conservation Districts REQUESTED BY: Lynn Lambert REQUEST: The Hamett Soil and Water Conservation District is requesting permission to enter into a Mutual Aid Agreement involving various Soil and Water Conservation Districts within North Carolina, the North Carolina Association of Conservation Districts and the Division of Soil and Water Conservation for the purposes of training and technical assistance. No additional funding is required . FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: \\hcfileb\SoilWatUsers\llambert\my documents\District Ops\Mutual Aid\agendaform2020.docx I of I Page 101920a HCBOC Page 92 NORTH CAROLINA SOIL AND WATER CONSERVATION SHARED PERSONNEL MUTUAL AID AGREEMENT This agreement is entered into between the North Carolina Association of Soil and Water Conservation Districts (Association), the NCDA&CS Division of Soil and Water Conservation (Division) and by each of the Districts and Counties that adopt and execute this Shared Personnel Mutual Aid Agreement, hereinafter collectively referred to as the "parties." SECTION 1: BACKGROUND STATEMENT AND PURPOSE Whereas previous natural disasters have demonstrated the need for Districts to share personnel for disaster assessment and technical assistance for disaster recovery efforts; Whereas the parties to this Agreement recognize the importance of mutual aid and a ssistance in providing delivery of employee technical training ; Whereas, the parties to this Agreement wish to provide mutual aid and assistance amongst one another at the appropriate times ; Therefore, the parties agree to enter into this Agreement for mutual aid and assistance for disaster recovery efforts, delivery of employee technical training, and other mutually agreed-upon assistance with this Agreement embodying the understandings, commitments, terms and conditions for the specified mutual aid. SECTION 2: CONDITIONS OF AGREEMENT It is mutually understood that each party 's foremost responsibility is to its own citizens. The conditions of this Agreement shall not be construed to impose an absolute obligation on any party to this Agreement to provide aid pursuant to a request by another party. Accordingly, when aid and assistance have been requested, a party may in good faith withhold the resources necessary to provide reasonable and adequate services to its own District or County, by deeming itself unavailable to respond and so informing the party setting forth the request. This Agreement only binds each District or County to the extent that resources are available, and the allowance of shared resources is on a case by case request. Employees assisting with this process will remain employees of their original District or County and continue to function under their current employment conditions and coverages. SECTION 3: AUTHORITIES, STATUTES, LAWS The Division is authorized to enter into this Agreement by the North Carolina General Statutes § 139-4 and § 106-840 - § 106-844. The Districts ' authority to enter into this Agreement is defined in Soil Conservation Districts Law, North Carolina General Statutes §139-1-§139-47. Counties are authorized to enter into this Agreement by North Carolina General Statutes § 153A-l 1 and §160A-461 -§160A-464 Mutual Aid Agreement/or Shared Personnel Resources Page I o/4 101920a HCBOC Page 93 The Association is authorized to enter into this Agreement by Articles of Incorporation dated January 1992 and by-laws adopted January 2005 as amended . SECTION 4: ROLES AND RESPONSIBILITIES CONSERVATION PROGRAM IMPLEMENTATION: The parties recognize the natural resources conservation program delivered through Districts is a unique blend of local, state, federal , private and non-profit programs and initiatives. Together these programs address a variety of natural resources, environmental, and educational issues. The parties agree to allow their personnel to assist cooperating Districts and/or Counties, when possible, to build a conservation support network. DEVELOPMENT OF CLEARINGHOUSE OF RESOURCES : The Association agrees to develop and maintain a Clearinghouse of resources consisting of list of all participating Districts and Counties who have entered into this Agreement. The Clearinghouse shall also include an inventory of personnel , their acknowledged skills and the primary contact for each participating District. COORDINATION OF RESOURCES: The Association will provide from the Clearinghouse a list of resources to requesting Districts to assist cooperating Districts and Counties as needed. LIABILITIES ACCEPTANCE AND FINANCIAL RESPONSIBILITIES: Counties and Districts that are parties to this Agreement acknowledge that their respective employees will continue to be their employees when assisting other Districts and Counties pursuant to this Agreement. Any reimbursement and documentation for time and travel shall be negotiated between the respective parties and declared prior to any assistance being rendered. SECTION 5: PERSONNEL MANAGEMENT Personnel functioning as a shared employee with a partnering District or County should coordinate with their employer to assure that they are functioning within the limitations set by policies established by the employer. Any requirements from the recipient District or County should be disclosed and agreed upon prior to the arrival of shared personnel. Policies of the providing and receiving employers shall be understood and shared prior to assistance being rendered. SECTION 6: DESIGNATION OF PRIMARY POINT OF CONT ACT Districts and Counties entering into this Agreement shall designate a primary point of contact established for receiving requests pursuant to this Agreement and shall notify the Association of this designation . This point of contact shall have knowledge of the District's resources and availability for providing assistance, including type of equipment available for use, amount of time allowable, and capabilities of available personnel. Participating Districts and Counties shall notify the Association when this point of contact changes. SECTION 7: PROCEDURE FOR REQUESTING ASSISTANCE Districts and Counties requesting assistance pursuant to this Agreement shall consult the Clearinghouse of participating Districts and Counties to identify which ones possess the personnel and other resources needed. The requesting District or County shall contact those Districts and Counties with capabilities Mutual Aid Agreement/or Shared Personnel Resources Page 2 o/4 101920a HCBOC Page 94 and resources matching the requestor's needs. Additional support may be requested from and offered by the Association and the Division. The parties may enter into a separate Task Agreement to specify the scope of cooperation for a particular request. SECTION 8: SCOPE OF AGREEMENT This Agreement covers the basic operation, implementation and understanding between all parties. Authority to carry out specific duties is granted only by the governing District and/or County and policies of that governance for which the employee is managed. SECTION 9: MUTUAL AGREEMENT TO HOLD EACH OTHER HARMLESS FROM LIABILITY To the extent allowed by applicable laws, each party agrees to protect, defend , indemnify, and hold the other parties, and their officers, employees and agents, free and harmless from and against any and all losses, penalties, damages, assessments, costs, charges, professional fees, and other expenses or liabilities of every kind arising out of action of every kind in connection with or arising out of aid rendered. To the extent that immunity does not apply, each party shall bear the risks of its own actions, as it does in its own day-to-day activities. SECTION 10: PROVIDER'S EMPLOYEES COVERED AT ALL TIMES BY PROVIDER'S WORKER'S COMPENSATION POLICY Recipient shall not be responsible for reimbursing any amounts paid or due as benefits to Provider's employees under the terms of the North Carolina Workers' Compensation Act, Chapter 97 of the General Statutes, due to personal injury or death occurring during the period of time such employees are engaged in the rendering of aid and assistance under this Agreement. It is mutually understood that Recipient and Provider shall be responsible for payment of such workers' compensation benefits only to their own respective employees. Further, it is mutually understood that Provider will be entirely responsible for the payment of workers' compensation benefits to its own respective employees pursuant to G.S. 97-51. SECTION 11: REVIEW /MODIFICATION/TERMINATION This Agreement will be reviewed at least annually. The Agreement can be modified or terminated at any time by mutual consent of all parties or can be terminated by any party by giving immediate notice to all parties associated with this Agreement. Mu tua l Aid Ag reement /or Shared Personnel Resources Page 3 o/4 101920a HCBOC Page 95 This Agreement is officially entered into by: Harnett Soil and Water Conservation District By: ----'~=-=---------=--~___,__L~:;__'--1----- Chair Date: 9·~ J 7 -J o 'Jo County of Harnett By:------------------ ---------------- Title Date: ---------- North Carolina Division of Soil and Water Conservation B y: ------------------Director Date: --------- North Carolina Association of Soil and Water Conservation Districts By: -----------------President Date: --------- THIS INSTRUMENT HAS BEEN REVIEWED E F AN CE. o rncER Mutual A id Agreement f o r Sha r e d Pers o nnel Resources Page 4 of4 101920a HCBOC Page 96 AGENDA ITEM%_ Board Meeting Agenda Item MEETING DATE: October 19, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Re-classification of Detective Corporal to Detectiive Sergeant REQUESTED BY: Sheriff Wayne Coats REQUEST: The Sheriffs Office request that position# 1265 Detective Corporal, pay grade 109, $ 44 ,953.00 be re-classified to Detective Sergeant, pay grade 110, $47,201.00. This position is being given additional responsibilities within the Detective Division to inlcude but not limited to additional supervisor responsibility and mangement of investigations. No additional funds are requested with this re-classification. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\U sers\g mcn ei ll\Desktop\Folders\Aug ust documents\2 02 0 Agenda Donation of LiveScan.docx I of I Page 101920a HCBOC Page 97 Board Meeting Agenda Item AGENDA ITEM ..Y..tl:._ MEETING DATE: October 19, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: FY2020/2021 Coronavirus Aid, Relief and Economic Security (CARES) Act for Mid-Carolina Area Agency on Aging REQUESTED BY: Barry A. Blevins, General Services Director REQUEST: General Services Director/Hamett Area Rural Transit System (HARTS) request the Board of Commissioners consider and approve the Mid-Carolina Area Agency on Aging FY2020/202I CARES Act grant in the amount of $4,986.50. This requires NO ($0.00) local match. The additional grant funding will be used for vehicle supplies, sanitizing products as well as operating services during and due to the COVID-19 public health emergency. The period of performance is from July 1, 2020 -September 30, 2021. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local \Microsoft\ Windows\INetCache\Content.Outlook\ W5ENE9SY\20. l 0. I 2 agendafonn2020 Mid-Carolina CARES.docx Page I of2 101920a HCBOC Page 98 101920a HCBOC Page 99 TRANSPORTTION SERVICES PROPSAL & BUDGET Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding MID-CAROLINA AREA AGENCY ON AGING July 1, 2020 through September 30, 2021 Harnett Area Rural Transit System 309 Cornelius Harnett Blvd. Lillington, NC 27546 Harnett County The Mid-Carolina Area Agency on Aging reserves the right to request additional information, references, to accept or reject any or all proposals to waive technicalities, to accept proposals in whole or in part, and to award a contract(s) which, in the opinion of the grantee, best serves the older adults. 101920a HCBOC Page 100 Region M has available CARES Act funding that must be used to respond to the coronavirus emergency and be spent on allowable Older American Act activities as defined by the Older Americans Act and state and local policy. There is no match requirement for direct services delivered through the CARES Act funding . Your agency is eligible to receive $4,986.50 Additional Guidance from DAAS 1. See Appendix 1 Comprehensive ARMS Families First and CARES Act Codes List as of 8/4/20. 2. Funds must be accounted for, tracked and reported separate from recurring Older Americans Act funding . Please use the Macro Enabled files; tracking spreadsheets: 111-B and 111-C. Do not modify the spreadsheets the cells have been formatted . See Appendix 2 sent as electronic accompaniment to the contract. 3 . All CARES Act funds must be obligated by September 30, 2021, with final liquidation due by December 30, 2021 . 4 . Providers should record the number of clients to whom services are provided, the name or category of services provided, the number of units of service provided , and the expenditures related to providing such services. Expenditures must be allowable and reasonable. 5 . Capital acquisitions and building improvements costing $5 ,000 or more must be pre-approved per ACL guidelines. Approval Request instructions are provided in Appendix 3 and the Request Form can be found in Appendix 4. If the proposal is less than $5,000 and seems reasonable and meets the review considerations, the AAA can approve. If a building improvement costs $5,000 or more the Capital Acquisition Policy and Process applies and prior approval from the Division is required. Capital purchases such as equipment and vans must be reasonable , justified, and written documentation maintained to track the expense. 6 . The requirements of the Older Americans Act for the solicitation and receipt of voluntary contributions from older adults for services provided under the CARES Act funding are not waived Submissions should include: ( 1) A completed and detailed description of proposed activities ( add additional pages as needed) (2) A budget for all proposed activities * * This proposal and budget may be amended at any time during the contract period. Changes are to be submitted to the AAA office for approval. 2 101920a HCBOC Page 101 APPLICATION FOR CARES FUNDING Applicant Information Date: 9/ZZ/lO Name of Project Director: -=~=--c...:_r_r1+-={;,,..:..:......;..,f_J, ____________ _ Telephone Number: 910 IJ/l/ l/019 E-Mail: / sm:~ @ha-rn£-·H,-or~ FAX : 910 l,/4 l/02.0 Name and Address of Applicant: //Al27S Tr'4nyorlrl~n Zso 1uex,.n,k~ Or, L,11, .. ,l.,,,/-<-i1S't<,, Type of Agency Applying: Private-1N~ n-Profit Public/ ~------------ Location of Project: _,__//,--'~...:..::llltJ::....::......:e=rI__.__ ______________ _ (county) ASSURANCES /-/A/215 (/1JiR.o6:CT) /hereinafter referred to as "Subgrantee") HEREBY AGREES THAT it will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (al Title VI of the Civil Rights Act of 1964 I P.L. 88- 352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended /20 U.S.C. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; and /c) Section 504 of the Rehabilitation Act of 1973, as amended /29 U.S.C. 794), which prohibits discrimination on the basis of handicaps. Signature and Title of Authorized Official [e.g., Director, Boa rd Chairman] Date 3 101920a HCBOC Page 102 1. 2. 3. 4 . CARES PROJECT DESCRIPTION Agency to receive funding: _:_H....:....A....:....,1.._T_~----------- Amount of funding: ....:::5'-Y---'-',qL...1,~L..:<,:...:.,_s_o ____________ _ Area served by Agency: ......,Hc:....:.!t.:.....:tl..#J<::.~-=n'......!-...:eo==--"'-Y"\-\~I+--------- Describe how the funding will be spent: ~~ll"J;V'\'l v •• .-,\1 l,c..1,t.i,ln .. 1."J h ?""n.,hc.~ ~"""'\+c..h~.,... Si..ffh:t~ -+<> stc.r~L,ie. v~,'-Lt...!. 1c.l"'c,\ oth4" .+-r,.""'r\ ~IA.~ tr'hV'I\ • 4 101920a HCBOC Page 103 CARES BUDGET INFORMATION Organization Name: /IAlA.Jt:TT A£6i !2J.,)/Ull 1M/J~X.t SVS7c.M Address: 2so AJ«;v,.'('laJ,r' Dr I L, J 1 )'\')hr"' JJl) 2.. 7 $ '-i b Period Covered: 1 / 1 / 2.o ,.. 1 / l / 2.. I Date Prepared: 9 /2 2/lo OBJECTS OF EXPENDITURE Supplies/Other Operating Costs Equipment Capital Outlay I Real Estate, Construction, Renovation) Other _________ _ Other _________ _ Other _________ _ TOT AL BUDGET /Up to grant amount, only) AMOUNT s 4, 9 g b, ~0 $ ______ _ $ ____ _ $ ______ _ $ ____ _ $ ______ _ $ ______ _ Each organization that receives, uses or expends any state or federal funds shall use or expend the funds only for the purposes for which they were appropriated by the Division of Aging and Adult SeNices through the Area Agency on Aging. This funding plan is a proposal of funds and may be amended during the contract year. These funds are subject to state and federal Audit requirements. . . . AUTHORIZED SIGNATURE:---------------. = . . . . ' . . . . TITLE: _____________ DATE: _______ _ 5 I s • ·- 101920a HCBOC Page 104 101920a HCBOC Page 105 Board Meeting Agenda Item AGENDA ITEM~ MEETING DA TE: October 19, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: FY2020/2021 Coronavirus Aid, Relief and Economic Security (CARES) Act Grant Suppplemental Funds REQUESTED BY: Barry A. Blevins, General Services REQUEST: General Services Director/Hamett Area Rural Transit System (HARTS) request the Board of Commissioners consider and approve supplemental funding for the North Carolina Department of Transportation (NCDOT) FY2021 CARES Act grant in the amount of $250 ,771. This requires NO ($0.00) local match. The additional grant funding will be used for operating services during and due to the COVID-19 public health emeregency. The period of performance is from January 20, 2020 -June 30 , 2021 . This is to replace the NC Department of Transportation 5311 Administration Grant funding for FY202 l. .... _ .. __ -----·" --------------------..----... --·--FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\jwstrick land\AppData\Local\M icrosoft\ Windows\lNetC ac he\Content.Outlook\USFXWA8 1\20.10.19 -CARES ACT Re li ef Fu nd Agenda (Rev ised).docx Page 1 of2 101920a HCBOC Page 106 INSTRUCTIONS FOR EXECUTING GRANT AGREEMENTS NONPROFIT GRANTEES Included in this correspondence is an electronic file in a PDF format of the grant agreement(s) to be executed between the local grant recipient and the North Carolina Department of Transportation . 1. The person officially authorized by resolution of the governing body to accept the department's offer of financial assistance should electronically sign each agreement where indicated. The signature must be witnessed . Stamped signatures are not acceptable . 2 . Enter your agency's Federal Tax ID Number and Fiscal Year-End on the signature page. Complete the section on the table for Contract Administrators: For the Contractor: "If Delivered by US Postal Service" and "If Delivered by Any Other Means". 3. Do not date the agreements . This will be done upon execution by the department. 4. Return 1 copy within thirty (30) days via DocuSign . 5. Submit a copy of your tax exemption letter, ruling and determination letter, or other document issued by the Internal Revenue Service as applicable. This will be incorporated into the grant agreement as Attachment A. 6 . Complete and submit a "No Overdue Tax Debts Certification" as defined by G. S. 105-243.1 using the form and instructions on the Office of State Auditor's Web site at: http://www.ncauditor.net The link to the form (State Grant Certification -No Overdue Tax Debt) is located at the bottom of the Web page. This will be incorporated into the grant agreement as Attachment B. 7. Conflict of Interest Policy. Grantees must submit a copy of their policy addressing Conflicts of Interest. A fully executed agreement will be returned to you v ia email and will be available for review in EBS upon the approval of your Agreement. In the event the contract cannot be returned within thirty (30) days, please call me immediately at (919) 707-4672 . Please note that the department cannot reimburse the grant recipient for any eligible project expenses until the agreements are fully executed . 101920a HCBOC Page 107 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION ROY COOPER GOVERNOR Howard L. Penny, Chair Harnett County Commissioners Post Office Box 759 Lillington, North Carolina 27546-0759 September 23 , 2020 RE: FY20 Coronavirus Aid, Relief and Economic Security (CARES ACT) Program Project No: 20-CA-040-01 WBS Element No: 49233.30.1.2 Agreement No: 2000039612 Period of Performance: 1/20/2020 - 6/30/2021 Dear Chair Penny: J. ERIC BOYETIE SECRETARY On August 14, 2020, the North Carolina Board of Transportation approved additional funds in the amount of $250,771 to amend Section 5311 CARES ACT Grant. Originals of the supplemental agreement to be executed between Harnett County and the North Carolina Department of T ransportation are enclosed. The resolution authorizes the Executive Director to enter into this agreement on behalf of your agency. The project, WBS, and Agreement number referenced above have been assigned to your project. Please refer to these numbers on all correspondence. If you have any questions, please contact Beth Gay at (919) 707-4691 or Myra Freeman at (919) 707-4672 in the Financial Management Section. Sincerely, /J111'11.vr<7. /J:tc1~ · Heather J. Hildebrandt Interim Director llli\mf Attachments Mailing Addre ss: Location : NC DEPARTMENT OF TRANSPORTATION INTEGRATED MOBILITY DIVISION 1550 MAIL SERVICE CENTER Telephone: (919) 707-4670 Fax: (919) 733-1391 Customer Service: 1-877-368-4968 I SOUTH WILMINGTON S TREET 2 RALEIGH, N C 27601 RALEIGH, NC 27699-1 550 Website : ncd ot.gov 101920a HCBOC Page 108 STATE OF NORTH CAROLINA COUNTY OF WAKE DEPARTMENT OF TRANSPORTATION and HARNETT COUNTY NONURBANIZED AREA PUBLIC TRANSPORTATION SUPPLEMENTAL AGREEMENT FOR PUBLIC BODY ORGANIZATIONS CORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY (CARES ACT) PROGRAM-SECTION 5311 CFDA NUMBER: 20.509 PROJECT NO. 20-CA-040-01 WBS ELEMENT NO : 49233 .30.1 .2 ***************************************************************** THIS SUPPLEMENTAL AGREEMENT entered into this the day of ___ _ __ 20 by and between HARNETT COUNTY (hereinafter referred to as the "Contractor"), and the t p d 1RTMENT OF TRANSPORTATION (hereinafter referred to as u 1-e.o. se. D that: WHEREAS, the Contractc to implement, carry out Cc 5311 grant program fund~ no+ date. h agreement with the Department ;ederal Transit Administration i and WHEREAS, the said agret::rnem aated JUNE 9, 2020 sets forth the purpose of the Agreement and the public transportation capital projects and services as described in the project application (hereinafter referred to .as "Project") properly prepared, endorsed, approved and transmitted by the Contractor to the Department, and states the terms and conditions as to the manner in which the Project will be undertaken; and WHEREAS, the Agreement allows for the Contractor and the Department to revise or amend the agreement when there is a change in project circumstances or information causing an inconsistency with the terms of the Agreement and requires said agreement to be signed by the original signatories or their authorized designees; and WHEREAS, the Contractor and Department find it necessary to revise the Project Agreement to correct language in Section 5: Cost of Project/Project Budget; NOW THEREFORE, in consideration that the Department has determined that the Agreement be revised as follows: That language appearing in Section 5 of the agreement and reading as follows : Section 2: Project Implementation. 4 101920a HCBOC Page 109 b. Cost of Project. The total cost of the Project approved by the Department is THREE HUNDRED FORTY-NINE THOUSAND THREE HUNDRED SIXTY-NINE DOLLARS ($349,369) as set forth in the Project Description and Budge t, incorporated into this Agreement as Attachment A. The Department shall provide, from Federal , the percentages of the actual net cost of the Project as indicated below, not in excess of the identified amounts for el igible administrative , operating , and capital expenses . The Contracto r hereby agrees tha t it will provide the percentages of the actual net cost of the Project, as ind icated below, and any amounts in excess of the Department's maximum (Federal). The net cost is the price pa id minus any refunds , rebates , or other items of value received by the Contractor which have the effect of reducing the actual cost. Operating Operating Operating Operating Operating WBS Total Federal ( 100%) State (0%) Local (0%) 49233.30 .1.2 $349,369 $349,369 $0 $0 Agreement #2000039612 Project Project Project Project Project Total Total Total Federal Total State Total Local $349,369 $349 ,369 $0 $0 Be, and hereby amended and revised to read as follows: Section 5. Project Implementation. Operating WBS b. Cost of Project. The Project Operating budget is increased by $250,771 to provide additional funding for operational needs due to Covid-19. The project budget is amended as follows : Federal : $600 ,140 State: $0, Local : $0. c . The project budget is hereby amended to incorporate the total cost of the Project approved by the Department as SIX HUNDRED THOUSAND ONE HUNDRED FORTY DOLLARS ($600,140) The Department shall provide, from Federal funds , the percentages of the actual net cost of the Project as indicated below, not in excess of the identified amounts for eligible administrative, operating, and capital expenses . The Contractor hereby agrees that it will provide the percentages of the actual net cost of the Project, as indicated below, and any amounts in excess of the Department's maximum (Federal plus State shares). The net cost is the price paid minus any refunds , rebates , or other items of value received by the Contractor which have the effect of reducing the actual cost. Operating Operating Operating Operating Total Federal ( 100%) State (0%) Local (0%) 49233 .30 .1.2 $600,140 $600,140 $0 $0 Agreement# 2000039612 Project Project Project Project Project Total Total Total Federal Total State Total Local $600 ,140 $600,140 $0 $0 101920a HCBOC Page 110 IN WITNESS THEREOF, this Supplemental Agreement has been executed by the Department, an agency of the State of North Carolina, and HARNETT COUNTY, the Contractor, by and through a duly authorized representative, and is effective the date and year first above written . By reference, this Supplemental Agreement incorporates and extends all of the provisions of the attached "Agreement" dated JUNE 9, 2020. ATTEST: TITLE: ATTEST: TITLE : HARNETTCOU~~J.r :~·~:: . . . ... . . . . .. BY: . . . . . ------------'-....... ,..:. •• ~ • ....;:i •• w .. ~ ... ..:..·-.. -1 TITLE : ------'-C_H_A_IR_P-'-E-'-R......;.S......;.O_N;..__· ·_. ·_._· _· __ BY: (SEAL) NORTH CAROLINA DEPARTMENT OF TRANSPORTATION ----------------- TITLE : DEPUTY SECRETARY FOR MUL Tl-MODAL TRANSPORTATION SECRETARY 101920a HCBOC Page 111 APPENDIX A NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION PROJECT NUMBER: 20-CA-040-01 APPROVED BUDGET SUMMARY EFFECTIVE DATE AUGUST 14, 2020 PROJECT SPONSOR: HARNETT COUNTY PROJECT DESCRIPTION: FY2020 CORONAVIRUS AID, RELIEF AID, RELIEF AND ECONOMIC SECURITY (CARES ACT) I. TOTAL PROJECT EXPENDITURES DEPARTMENT -4522 OPERATING-49233 .30 .1.2 PERIOD OF PERFORMANCE JANUARY 20, 2020 -JUNE 30, 2021 II. TOTAL PROJECT FUNDING TOTAL OPERATING AGREEMENT# 49233.30 .1.2 TOTAL 100% $600,140 $600,140 FEDERAL 100% $600,140 $600,140 STATE 0% $0 $0 $600 ,140 LOCAL 0% $0 $0 101920a HCBOC Page 112 NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION APPROVED PROJECT BUDGET EFFECTIVE AUGUST 14, 2020 PROJECT NO: 20-CA-040-01 SPONSOR: HARNETT COUNTY WBS: 49233.30.1.2 DEPARTMENT 4522-0PERATING OBJECT-TITLE G315 G849 EMER RELIEF -OPERA TING 100% activities Other Contra Accounts TOTAL OPERATING Approved Operating Budget APPROVED BUDGET 354,210 (4,841) 349,369 $ Page 2 of 3 101920a HCBOC Page 113 NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION APPROVED PROJECT BUDGET EFFECTIVE DATE AUGUST 14, 2020 PROJECT NO: 20-CA-040-01 SPONSOR: HARNED COUNTY WBS: 49233.30 .1.2 DEPARTMENT 4522-OPERATING --------------------·-------------------------------------------------------------------------------------------------------------------------------· APPROVED + / -PROPOSED OBJECT-TITLE BUDGET CHANGE BUDGET G315 EMER RELIEF -OPERATING 100% activities $ 354,210 250,771 $ 604,981 G849 Other Contra Accounts (4,841) (4,841) TOTAL OPERATING $ 349,369 $ 600,140 Supplemental Budget Page 3 of 3 101920a HCBOC Page 114 PROGRAM SUMMARY SHEET REQUIREMENTS CARES Act: 5311 RURAL FORMULA PROGRAM NORTH C AROLINA Department of Transportation FEDERAL Operating, Capital, Planning -CARES Act PRINCIPLE ELIGIBLE SUBRECIPIENTS ELIGIBLE SERVICE and SERVICE AREA FINANCIAL CAPACITY and MANAGEMENT AUDIT REPORTS and FINANCIAL STATEMENTS VEHICLE TITLES The Coronavirus Aid , Relief, and Economic Security (CARES) Act provides emergency assistance and health care response for individuals, families and businesses affected by the COVID-19 pandemic and provides emergency appropriations to support Executive Branch agency operations during the COVID-19 pandemic. This guidance is for all subrecipients rece iving 5311 Capital, Administrative, and Operating program assistance to support public transportation in rural areas with populations of less than 50,000). In order to be eligible to apply for these funds , subrecipients must have a signed Resolution from the Board of County Commissioners for each County served, designating the subrecipient as the 5311 recipient in its jurisdiction. Starting in FY 2018, these Resolutions are updated on a 5-year basis and are part of the grant application process. North Carolina 's coordinated approach to service delivery allows a single applicant within each designated service area. The project number will be identified as YY-CA-XXX (YY=Year; XXX= System #). It may be followed by an O (operating) or S (statewide fund ing only). This designation identifies the program funding or use. General public transportation activities in rural North Carolina (areas outside urbanized area boundaries) are the focus of this funding . The goal of the Section 5311 program is to enhance the overall mobility of people living in rural areas . Therefore, projects may include transportation to or from rural areas . Service must be open and promoted to the general public. However, a rural transit provider may design its Section 5311 funded services to maximize use by members of the general public who are transportation disadvantaged . Transportation disadvantaged people include seniors, people with disabilities, and low- income individuals. Providers receiving both 5311 and 5307 funds must have a method of allocating costs between the two programs. PTO suggests Subrecipients have sufficient funds to operate and maintain the NCDOT funded program for at least three months without incoming revenue from grants. Subrecipients must have fiscal control and accounting procedures sufficient to permit the tracking and reporting of grant funds. Any funds borrowed from a parent organization or governmental organization must be reported to NCDOT within 15-days. Subrecipients that expend more than $500,000 in federal funds from all sources (including federal funds provided through NCDOT) in a year must submit the annual single audit required by 09 NCAC 03M and evidence of resolution of findings related to the trans it program to NCDOT. The value of a bus or van purchased must be considered when determining whether a Subrecipient meets the threshold for a single audit. Subrecipients will title the equipment and NCDOT Public Transportation Division be named first lien holder. When the project equipment has been replaced , NCDOT will release the lien. Useful life standards are maintained in NC DO T's Transit Asset Management (TAM) Tier II Sponsored Plan . This inventory is updated on an annual basis . 1 101920a HCBOC Page 115 PROGRAM SUMMARY SHEET REQUIREMENTS INSURANCE Subrecipients will maintain insurance as defined in the procedures . Subrecipients will maintain project equipment at a high level of cleanliness, safety, and mechanical soundness . An 80 percent on-time performance standard for equipment and MAINTENANCE wheelchair lifts has been set. All maintenance activities are entered into Trapeze EAM and performance is monitored . FTA and state funded facilities require a written maintenance plan and annual submission of the maintenance performed . PTO discourages incidental uses of real property unless it can generate additional revenues for the transit system or, at a reasonable cost , enhances system ridership. Prior INCIDENT AL USE written approval is required for incidental uses of real property which must be compatible with the original purposes of the contract. Incidental uses, such as meal delivery, are allowed if they do not interfere with the public transit service and cover the costs of the uses. Nutrition programs must cover the operating costs attributable to meal delivery. NCDOT Public Transportation Division requires quarterly and year end reports . Program PROGRAM status reports are also required with each claim submitted . Failure to submit reports on REPORTING AND tim! will r!sult in a reduction in the Rural OQ!ratlng Assistance Program ,ROAP}. NCDOT Public Transportation Division maintains all procedures required for oversight. These expectations, the State Management Plan, funding applications and Certifications and Assurances must be followed to maintain good standing for future funding . Failure to OVERSIGHT submit reports on time will result in a reduction in the Rural Ol!!ratlng Assistance Pr29ram 'ROAP}. Section 5311 Circular - C 9040 .1 G: Award Management Requireme nts 5010.1 E: 09 NCAC03M Third Party Contracting Guidance 4220.1 F NCDOT's Business Guide REFERENCES Federa l Transit Administration Annual Certifications and Assurances and Agreements Additional Terms & Conditions in the agreement State Management Plan PTO 5311 application overview and program material Original Date: April 22, 2020 UPDATES/REVISIONS last Amended Date : 2 101920a HCBOC Page 116 October 19, 2020 APPOINTMEN TS NEEDED ADULT CARE HOME ADVISORY COMMITTEE T here are two vacanci es on thi s committ ee . BOARD OF HEALTH T here is one vacanc y for a phys ician on thi s board . HARNETT COUNTY BOARD OF ADJUSTMENT AGENDA ITEM6 There is a vacan cy fo r District 5 re g ular member. T her e is an alternate vacancy for Dis tric t 5 on thi s Boa rd . HARNETT COUNTY COMMISSION FOR WOMEN AND YOUTH Sharonda "Shar" Martinez is interested in being appointed to serve on this commission. (application attached) HOME COMMUNITY CARE BLOCK GRANT COMMITTEE Diane Mangum is interested in being appointed to serve on this committee. (apQlication attached) The re is one (1) vacancy o n this committee. LIBRARY BOARD OF TR USTEES The Town of Erwin requests approval of Stacy Walsh to serve on this Board to represent the Erwin Public Library. (a lication attached) There is a vacancy for an Erwin R e presentati ve o n thi s Board. NONPROFIT COMMITTEE T he re is a Di strict 5 vacanc y on thi s co mmittee. NURSING HOME COMMUNITY ADVISORY COMMITTEE T here are two (2) vacancie s on t hi s committee. SOUTHEASTERN ECONOMI C DEVELOPMENT COMMISSION There is a vacancy o n t h is board for a Private Sector representative. 101920a HCBOC Page 117 Shannon Eason From: Sent: To: Subject: Board: Voting District: Name: Address: City: Zip Code: Telephone: Email: Years of Formal Education: Civic and fraternal organizations: Why you would like to serve: Harnett Website Tuesday, August 11 , 2020 12 :45 PM Shannon Eason Application to Serve on a Board Harnett FiY Web Site b'![J.uirr. Receiet COUNTY Harnett County Commission for Women and Youth District 1 Sharonda "Shar" Martinez Erwin 28339 sharmartinez@icloud.com 14 The Action Network NAACP Litterati Young Democrats of North Carolina Young Democrats of Hamett County I would love to serve on this board because helping those within my community is a huge passion of mine. Serving on this board would allow me to help more women than ever I have before! My career is in the medical field , this allows me interact with those of our community and help them everyday. In addition to that, outside of the hospital doors, I have put on several voter regi stration drives, and contacted many elected officials including Senator Thom Tillis and Governor Roy Cooper in hopes of seeking change in our state. Furthermore, I advocate for women's rights "informally" by helping younger females who ask me for advice when it comes to education, politics and the legal system. I'm not a politician or anything of the like, however I'm very passionate about it and encourage everyone to always pursue their education and to become more involved within their communities if they want to be a part of true change. 1 101920a HCBOC Page 118 Electronic Signature: Agreement: I believe I would be a great asset to this board. I am very eager to serve on this board in hopes of creating more positive change within our community. Hamett County is a great place to live in , and I believe that if I'm on this board with other women who truly care about the women of Hamett, we could help make it greater! Thank you so much for your time and consideration. I look forward to hearing from you! All the best, Shar Sharonda Martinez I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above Terms of Acceptance. 2 101920a HCBOC Page 119 Gina Wheeler From: Sent: To: Subject: FYI Paula Stewart Thursday, October 8, 2020 2:12 PM Gina Wheeler FW: Application to Serve on a Board From: Harnett Website <noreply@harnett.org> Sent: Thursday, October 8, 2020 1:17 PM To: webboards <webboards@harnett.org> Subject: Application to Serve on a Board ~Harnett 1 LQ.UNTY I • , r "A Web .51te Inquiry Receipt Board: Home and Community Care Block Grant Committee Voting District: District 2 Name: Diane Mangum Address: Diane Mangum City: Lillington Zip Code: 27546 Telephone: ~ .. Email: mangums 2008@hotmail.com Years of Formal Some College Education: Civic and Work Force fraternal Wake Partners Volunteer Education Central and Eastern Food Banks organizations: Why you would There are a lot of Elder people in low-income families that needs a place to live to be safe and secured to get out into the community and get to know the se people that need like to serve: a ss istant that not able to get out to get help for themselves. Electronic Diane Mangum Signature: 101920a HCBOC Page 120 Agreement: I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above Terms of Acceptance. 2 101920a HCBOC Page 121 TOWN OF ERWIN P.O. Box 459 · Erwin, NC 28339 Ph: 910-897-5140 · Fax : 910-897-5543 www .erwin-nc.org September 4, 2020 The Town of Erwin approves Stacy Walsh as the Library Board of Trustee Representative for the Erwin Public Library to be effective September 3rd, 2020. Regards, Snow Bowden Town Manager Mayor Patsy M . Carson Mayor Pro Tem Randy L. Baker Corwnissioners William R . Turnage Thurman E . Whitman Alvester L. McKoy Rfoky W . Blackmon Melinda Alvarado 101920a HCBOC Page 122 Gina Wheeler From: Sent: To: Subject: Paula Stewart Wednesday, October 7, 2020 4:20 PM Gina Wheeler; Lindsey Lucas FW: Application to Serve on a Board From: Harnett Website <noreply@harnett.org> Sent: Wednesday, October 7, 2020 4:15 PM To: webboards <webboards@harnett.org> Subject: Application to Serve on a Board -Harnett Web Site Inquiry Receipt COUNTY ' ', : Board: Harnett County Public Library Board of Trustees Voting District: District 3 Name: Stacey Walsh Address: City: Erwin Zip Code: 28339 - Telephone: -. Email: stacey.wa1sh83 @ gmail.com Years of Formal 16 Education: Civic and fraternal Omicron Delta Kappa International Leadership Honors Society organizations: I h ave been a patron of the library system since I moved to Erwin in 2007. I started taking Why you would my daughter to storytime as a baby, and she and I have enjoyed many programs and like to serve: storytimes at several of the branches . I would like to serve and pay back some of the many benefits we have reaped from the library. Electronic Stacey Walsh Signature: 1 101920a HCBOC Page 123 Agreement: I understand that checking this box constitutes a legal signature confirming that I acknowledge and agree to the above Terms of Acceptance. 2 101920a HCBOC Page 124 AGENDA ITEM 7 October is recognized as National Breast Cancer Awareness Month , dedicated to increasing publ ic knowledge about the importance of early detection of breast cancer. Cancer is the second leading cause of death (age -adjusted) in Harnett County. The mortality rate for female breast cancer has decreased. Access to affordab le, qua lity, and timely health care can he lp prevent diseases and detect issues soon e r, enabl ing individuals to live longer, and healthier liv es. Mobile mammography is one strategy the Harnett County Health Department (HCHD) utilizes for improving access to screening mammograms. Mammography remains the most effective screening tool used to find breast cance r. The Hea lth Department in co ll aboration with Rex Mobile Mammography provides access to this important scre ening too l through mobile mammography screenings App roximate ly 1,953 women have received screening s utilizing the Hea lth Department's mammography screening program. Harnett County is identified medically underse rved, and ranked as a Tier 2 county. The REX Mammog raphy Assistance Program is designed to h el p uninsu red women, Rex Healthcare Foundation provides funding assistance for women that are uninsured and in need of a screening m ammogram. • From 2016-2019, approximately 51% of the women screened were uninsured. Funds allocated for those screenings $177 .927 (Source: Rex Healthcare Foundation) • As of 2019, the Health Department's screening program is the only program in the county that provides women financial assistance fo r woman to obtain a screening mammogram. Harnett's mortality rate for fema le breast cancer decreased since 2013 by 11.9%, while the NC rate has decreased by 3.7% over the same period. (Source 2019 CHA) Community Outreach : ·Pink Ribbon Breakfast • provides an educational forum, which includes se ssions on breast health/breast cancer, and recognition for breast canc er survivors. ·Pink Sunday-the HCHD partners with churches to disseminate educational materials within t he ir congregation. Annually over twenty local churches participate. Grant Funding : The Health Department previously was the recipient of Susan G. Komen Foundation community grants. The community grants provided resources to address barriers and support educational effort s to raise awa ren ess about breast health and breast cancer. Recogn ition : The Health Department's screenin g program was recognized and featured on WRAL television "Mobile mammography reac hes at-risk population " -2015. Harnett's morta lity rate for female breast cancer is lower than the state's rate and is currently the lowest among peer counties. (Source -2019 CHA) For more information: Harnett County Health Department 910-893 -7550 www.harnett .org/health 101920a HCBOC Page 125 Board Meeting Agenda Item AGENDA ITEM _i__J MEETING DATE: October 19, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Rezoning: Case # PLAN 2007-0002 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Landowner / Applicant: Triangle Home Pros, LLC / Mauldin-Watkins Surveying; 1.82 +/- acres ; Pin # 0636-80-6408.000; From RA-20M to Industrial; SR # 1403 (Cokesbury Road); Buckhorn Township. Development Services staff recomends approval based on the nonresidential uses in this area as well as compliance with the County's Land Use Plan. Additional Information: On October 51 '\ the Hamett County Planning Board voted unanimously (5-0) to recommend approval of application based on compatibility with the Land Use Plan and the existing nonresidential uses . No one spoke in opposition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Us ers\gwhee le r\AppDat a\Local\M icrosoft\ Windows\l NetCache\Content.Outlook\ W SEN E9S Y\ TH P _ CC agenda form.d ocx Pa g e I of I 101920a HCBOC Page 126 REZONING STAFF REPORT Case: PLAN 2007-0002 Jay Sikes, Mgr. of Planning Services jsikes@harnett .org Phone : (910) 893-7525 Fax : (910) 814-8278 Planning Board: October 5, 2020 County Commissioners : October 19, 2020 Requesting a Rezoning from RA-20M to Industrial Applicant Information Owner of Record: Name: Triangle Home Pros Address: 6312 Lauraca Ln Applicant: Name : Maudlin-Watkins Surveying Address: PO Box 444 City/State/Zip : Fuquay Varin, NC 27526 City/State/Zip : Fuquay Varina, NC 27526 Property Description PIN(s): 0636-80-6408 Acreage: _1_._82 ___ _ Address/SR No .: _6_9_4_0_C_ok_e_sb_u_ry'--Rd _______________________ _ Township: D (01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black River Page 1 of 5 Ouncan ~ ~ (05) Buckhorn D (06) Duke D (07) Grove D (08) Hectors Creek Vicinity Map D (09) Johnsonville D (10) Lillington D (11) Neill's Creek D (12) Stewart's Creek D (13) Upper Little River [;J J ;, . :, r"' ..) .., ' r ,. STAFF REPORT 101920a HCBOC Page 127 Physical Characteristics 0 Site Description: two adjoi ning metal, non -residential buildings currentl y occupy Site. The structure shown as 6926 is no longer on site . The intent to use as the applicant's business office. Surrounding Land Uses: Several non-residential uses (Duncan Industrial park) as well as residential and agricultural uses. Services Available Water: ~ Public (Harnett County) D Private (Well) D Other: Unverified Page 2 of 5 Sewer: D Public (Harnett County) ~ Private (Septic Tank) D Other: unverified Transportation: Annual Daily Traffic Count: 1,000 along this section of Cokesbury Rd. Site Distances: Good STAFF REPORT 101920a HCBOC Page 128 Zonin District Com atibilit The following is a summary of potential uses. For all applicable uses for each Zoning district please refer to the UDO's Table of Uses. Land Use Classification C ompa I I I :y The following is a summary of potential uses. For all applicable uses for each Zoning dist rict please refer t o the UDO's Table of Uses. ,~ fJ I E~ Rut3 1 De~elopment Node -a.8(!3 Page 3 of 5 Parks & Rec Natural Preserves Bona Fide Farms Single Family Manufactured Homes, (with design criteria) Manufactured Homes Mu l ti-Family Institutional Commercial Services Retail Wholesale Industrial Manufacturing Parks & Rec Natural Preserves Bona Fi d e Farms Sing le Fami ly Manufactu r ed Homes, Design Regulated Manufactured Homes Mu lti -Family Institutional Commercial Service Reta i l Wholesale Industrial Manufacturing CURRENT REQUESTED RA -20M Industrial X X X X X X X X X X X X X X X X ZONING LAND USE Industrial RDN X X X X X X X X X X X X X X X X X X X STAFF REPORT 101920a HCBOC Page 129 Site & adjacent residential property site & adjacent non-residential property street view & site's driveway street view S & adjacent property Evaluation ~ Yes D No The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as there are several nonresidential uses in this area . ~ Yes D No The requested zoning district is COMPATIBLE with the existing Land Use Classification . REASONING: The requested zoning is compatible with the existing Land Use classification of a Rural Center development node . Rural Center development nodes are "small scale commercial centers". These area s can be suburban in nature and contain smaller, nonresidential uses. ~ Yes D No The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested rezoning to Industrial, whose intent is to promote the development of business and institutional uses, would enhance or maintain the public health, safety, and general welfare due to the nei ghboring, nonresident parcels. Page 4 of 5 STAFF REPORT 101920a HCBOC Page 130 D Yes [g] No The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness . REASONING: Since this parcel is adjacent to the same zoning district, this application does not need to be considered for a Small Scale rezoning. Suggested Statement-of-Consistency (Staff concludes that. .. ) As stated in the evaluation, the requested rezoning to Industrial would not have an unreasonable impact on the surrounding community based on the nonresidential growth patterns of this area as well as compliance with the County's Land Use Plan. Therefore, it is recommended that this rezoning request be APPROVED. Additional Information On October 5 th, the Harnett County Planning Board voted unanimously (5-0) to recommend approval of application based on compatibility with the Land Use Plan and the nonresidential uses in this area. • No one spoke in opposition. Page 5 of 5 STAFF REPORT 101920a HCBOC Page 131 APPLICATION FOR ZONING CHANGE Planning Department 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone: (910) 893-7525 Fax: (910) 893-2793 Total Fee: fl.;)SV, a::> ________ _ Receipt: _ _ _ _ _ _ _ _ Permi t: {fq{l oJ'Yf} ~ _ --..-----,.- Hearing Date: _'l-17-J.O ~~<£-i-:;.o Applicant: Name: MA.u.l4s 1n-\,L) .... 't-b\'lS '5w~,~ Address: "t.0-'BQ}( 4'j4 City/State/Zip:~~~ -#~f::!i l:jL-~ E-mai l : ,;r,ws ___ lt'\ __ ~!. _ W\ Phone: _fl~ -b Fax: g{'t-656!-J'#t.lo Property Descriptio n PIN(s): l>4r3k -!2:: t,ttQ5: Acreage: /, n I Acres Address/SR No.: t,940 Co ksb':a 1M-Holl[ <&pr,~~ tJC. Jt.75~ Directions from Lillington: ~ J_ },}_,._ta_ ts;ipl,'43 ~,..__~..±,_ ~:i~At o#J r o ~-~~C...f'\oSJoug_ AJc.. "l.J.~~<1. ~.&_e...._L ~ le,?t: Deed Book: -17.!:iL Page: 559 _ Plat Book: p:_--11:..r_ _ Page: ..S~ _ Existing Zoning: 0 Conservation ~ RA-20M 0 RA-20R 0 RA-30 0 RA-40 0 Commercial 0 Light Industrial 0 Industrial 0 Office & Inst'l Attachments Requested Zoning: 0 Conservation 0 RA-20M 0 RA-20R 0 RA-30 0 RA-40 0 Commercial 0 Light Industrial ~ Industrial 0 Office & Inst'! Township: 0 (01) Anderson Creek 0 (02) Averasboro 0 (03) Barbecue 0 (04) Black Rive r 00 (05) Buckhorn 0 (06) Duke 0 (07) Grove 0 (08) Hectors Creek 0 (09) Johnsonville D (10) Lillington 0 (11) Neill's Creek D (12) Stewart's Creek 0 ( 13) Upper Little River • Written description of property from recorded deed • Recorded map of property at scale of not less than one (1) inch = 200 f eet • Explanation of why the zoning change is requested, addressing applicable portions of Article XIV of the Zoning Ordinance Signatures The undersigned applicant hereby certifies that, to the hest of his or her knowledge and belief, all informati n supplied ith this application is true and accurate : -~»t7;)_~ ---------- Date Authorized Agent Signature Date Page 1 ol 2 APPLICATION FOR ZONING CHANGE 101920a HCBOC Page 132 Requirements for Consideration The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: 2.1 The proposal will place all property similarly situated in the area in the same category, or in appropri ate complementary categories. 2.2 There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the i ndividual or small group. 2.3 There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included i n the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) 2.4 There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. 2.5 The proposed change is in accordance with the comprehensive plan and sound planni ng practices. Page 2 of 2 APPLICATION FOR ZONING CHANGE 101920a HCBOC Page 133 This site is located adjacent to the Duncan Industrial Park East and the Harnett County water tank site to the south. It also appears to have been used as some kind of industrial use in the past. The site con ta i ns two metal buildings, shelters, concrete pads and is not being used for any res idential use. We would like to locate offices on the site. We are requesting, Industrial Zoning which is in harmony with the adjacent Duncan Industr ia l Park . We believe that the Industrial Zoning Is the highest best use for this site. If approved, it would allow us to continue with our plans for our office. We feel that this rezoning, if approved, would be an asset to the su rrounding community. We are looking forward to becoming a corporate member of the community. 101920a HCBOC Page 134 B3784 -P 559 HARNETT COUNTY TAX ID I 050636 0041 08 02-20-2020 BY: SB ST ATE OF NORTH CAROLINA COUNTY OF HARNETI E x<:ise Tax: S 1 R6.00 PID · 050636 00-U 08 For Reg1strat1on Kimberly S Hargrove Register of Deeds Hamett County, NC Electronically Recorded 2020Feb2011 :26 AM NC Rev Stamp·$ 186.00 Book: 3784 Page . 559 · 561 Fee $ 26.00 Instrument Number 2020002646 BENEFICIARY & EXECUTOR'S DEED Prepared~--Mcrcogliano & Associates. PA. PO Box 1381. Fuquay -Vari na . NC 27526 Mail to : Gmnlec IBIS DEED made this 20-day offebruary. 2020. by and between GRAN"TOR Heirs of Aubrey Earl Brown Aubrey Earl Brown. Jr .. Executor and Beneficiary. and wife. Kimberly Brown : Romaine Kay Brown , Beneficiary, unmarried, Laurens Tracina Lucus, Beneficiary, and husband , James Anthony Lucus, and Leesa Kelly Caner, Trustee of the Testamentary Trust fo r Audrey Allison Rosella Carter Brown, U/W of Aubrey Earl Brown dated March 16, 2011, 6940 Colcesbury Road Holl S rin , NC 27540 GRANTEE Triangle Home Pros, LLC 63 12 Lauraca Ln Fuquay Varina, NC 27526-5887 The des1gnat1on Granter and Grantc:c as used herein shal l include said part ies . their heirs. successors. and assigns. and sha ll mclude singu lar. plural masculine . fcmminc or neuter as required by conte'<l W IT N E S S ET H: TifAT the Grantor. for a valuable consideration paid b~ the Grantee. the receipt of \\hich 1s hercb~ acknowledged. has and by these presents does gram. bargain. sell and convey unto the Grantee in fee simple. all that ce rtain lot or parcel of land more particularly described as follows . Being all of Lot #3, containing I 82 acres. as shown o n that map recorded in Plat Cabinet "F." Slide 543A, Hamett County Registry s...baitted electronically by •11ercog11ano ~ Associates , PA" in coapliance with NOrth Carolina statutes governing recordable docuaents and the tel'IIS of the suba1tter agreement with the Harnett county Register of Deeds. 101920a HCBOC Page 135 STATE OF NORTH CAROLINA COUNTY OF WAKE B3784 -P 560 I, Kathy A. Mercogliano, a Notary Public of Hamen County, North Carolina. cert if)• that Aubrey F.arl Brown, Jr., Kimberly Bro wn, Romaine Kay Brown, Laurens Tracina Lucus. James Anthony Lucus and Leesa Kelly Cat1er. Trustee of the Testamentary Trust for Audrey Allison Rosella Carter Brown. U/W of Aubrey Earl Brown dated March 16, 2 01 1. each personally appea~ before me this day and acknowledged the due execution of the foregoing instrnment. h WITNESS my hand and notarial stamp or seal this Jd day o fFebruary, 20 20. KATHY A. MERCOGLIANO NOTARY PUBLIC HARNETT COUNTY NORTH CAROLINA 101920a HCBOC Page 136 83784 -P 561 Subject to easements. righls of way, protective covenants and other matters of public record. Subject to 2020 Ad Valorem tax.cs. All or a portion of the property hereinabovc described was acquired by Grantor by instrument recorded in Book 272 I, Page 245, Hamett County Registry. TO I IA VE AND TO HOL,D the above-described lot or parcel of land and all privileges and appurtenances thereto belonging to 1he Grantee in fee simple. ANO the Grantor covenants with the Grantee, that Grantor is lawfully seized of the premises in fee simple. has the righl and power to convey the same in fee simple, that title is marketable and free from any an<! all encumbrances and that Grantor will forever warrant an<! defend the title against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF. the Grantor has duly executed lhe foregoing as of the day and year first above written. ~-~ (SEAL) --..k~""'"u'-~""""'__,t....,~~-__.f3__.__"A.._t-,..1....:l_-'-"'_'-______ (SEAL) Kimberly Brown · Kelly Carter. rustee of the Tc~1amentary Trust for Audrey All ison Rosella Carter Brown, U/W of Aubrey Earl Brown dated March 16, 2011 101920a HCBOC Page 137 ~ ...... -,a,o,au IP~--W --~~ 1..-oll -..cu -·---.-g~-~ ~5=---1 YICl1ltl'l'IMPIIJl'I) ,,i,: ~---I I I I I I I I I I I I I I I I I /,' ~;'i ~ ~ ~~I~ s •' ~ ~ I I I I I I I f:j I~ ~Ii J/ I I I I ~ST WAT[R~O SEWER DISTRICT or HC 0.B.885, PC.~ NOTE: SHCMM IS LOT 3 OF LEDBETTER AM> ~ S/D REF: PCI F, SLIDE 6-43A D.B.3784, PG.559 OTHER AEFEMENCES AS SHCMN AREA • 1.821 o\CIIES 8940 COKES8URY AOM MSIS10<Dlf'IY1MdMW.S flAO'lliO FD #f CIUll SUMl CK nc PIOll5lS.WUI.NUVfSLfOM!Dil.#CI nw noc • a "" OOIQflOIOTS. DaJl'l'""NOIIDlOTlt:a::sl'tEWl'KICJllEDC[. l*IJKMn:)C,Pff.QSl)N,SOIW.UJOlff WINES lrtC> mJ'lllllfflllfS IS 1:10.000. IMSWtlllSl'IIIJ'#DR)tlffl.£(tMWKUS( IN>ISIOMDIDfat~Cllt ~ 'nlOUT w:mDI MIIHOflWDt " 1M[ SUM'Q ., ono: ~ om:w..s. I PROJMINARY Pl.AT I ~LIIMlst.lM'rOR NOJf'OftltCCOltMTION L-l2f1 I / --------GREGOR'( W. HOBBY D,B.1231. PC.711 ftEZONlHO f'LAT f"Ofl! TRIANGLE HOME PROS LLC 81JQUtOflN TWSP .. l'WtHCn CO •• N.C. SCM.l r -30· liW04 os. 2020 lrMLIU* -~ ~ P.A. P.O. -... / 1301 •• lflQfllD ST. ----27028 (t1t) "'2:--1328 c-ffl 4$74 ----30 . . Ef;J ; 0 30 Q) 60 90 pr.-.•.,._ I CIIAPHIC SCALE -FEET CV JIMNI( C. BAkER, JA. O.B.1160, PG.784 PCf r, suoc 54.lo\ ~~ ~ ~ t~ l:i N l!a. I S i4'l3~ 299j1 co., .. L1 ];! Bearing N7~ N 1••19•53• E RP ON£ llC O.B.1492, PC.2~ M.8.1.1)07, PG.273 Oiltano. 10l.80' 30.21" 5¥;s ~g 'f w!.' I .!«~.-: I !~;:~ NOT£S, I §~o~ RP ONE LLC D.8.1492, PC.2m M.B.2007. PC.273 {A.) TME PROPERTY SHOWN HEREOH IS SUBJECT TO All &SCMon'S Of RCCORO AFF'ECTIHC SAME. (8.) NO TrJU: SEMCH HAS BEIN PERF'ORMEO B'1 THtS FlRM OOR1NC THE COURSE or llffS SUR\'n. (C.) n«s SURY(YOA" DOES NOT COfflfY TO THC OCISTOICE OR HONElCtST[H(;( OF #JHt UNO£R GROUND IJTUTJES TNA.T MAY OR MAY NOT BE PftESOfT ON THIS SrTL niC SURVEYOR Rn.tED ~ n«: CITY Oft COUNTY rOR AP9R<N~ Of' ALL APPlJCABlE OROlt,W,ICE N«> ~ Jr,l,ADE NO INT£RPROATIONS Of THE <>ROfHNr«:.ES. 101920a HCBOC Page 138 Board Meeting Agenda Item AGENDA ITEM -9=.J MEETING DA TE: October 19, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Rezoning: Case# PLAN 2008-0001 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Landowner / Applicant: Landowner/Applicant: Galt Land Development / 4D Site Solutions, Inc.; 3.0 +/-acres (out of 72.0 acres); Out of Pin# 9566-88-5648.000; From Conservation to RA-20R; SR# 1202 (Johnsonville School Road); Johnsonville Township .. Development Services staff recomends approval based on the preservation of the environmentally sensitive areas, the topography of this area, as well as compliance with the County's Land Use Plan. Additional Information: On October 5th, the Harnett County Planning Board voted unanimously (5 -0) to recommend approval of application based on the topography of that land and the compatibility with the Land Use Plan and the existing nonresidential uses. One citizen spoke to gain more info, etc but did not oppose. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\ Windows\lNetCache\Content.Outlook\ WSENE9SY\Liberty Meadows CC age nda form.docx Pag~ I o f I 101920a HCBOC Page 139 REZONING STAFF REPORT Case: PLAN2008-0001 Jay Sikes, Manager of Planning Services jsikes@harnett.org Phone : (910) 893 -7525 Fax : (910) 814-8278 Planning Board: October 5, 2020 County Commissioners: _O_ct_o_b_e_r_1_9_.._, _2_0_2_0 __ _ Requesting rezoning from Conservation to RA-20R Applicant Information Owner of Record: Name: Galt Land Development Address: 206 Shoreline Dr City/State/Zip: Raeford, NC 28376 Property Description PIN(s): 9566-88-5648 Address/SR No.: Johnsonville School Rd (SR 1424) Township: D (01) Anderson Creek D (02) Averasboro D (03) Barbecue D (05) Buckhorn D (06) Duke D (07) Grove Applicant: Name: 4D Site Solutions, Inc Address: 409 Chicago Dr, Suite 112 City/State/Zip: Fayetteville, NC 28306 Acreage: Approx [8] (09) Johnsonville D (10) Lillington D (11) Neill's Creek 3 of 72 total D (04) Black River D (08) Hectors Creek D (12) Stewart's Creek D (13) Upper Little River Vicinity Map I 87 87 \ 2 27 Page 1 of 6 STAFF REPORT 101920a HCBOC Page 140 Physical Characteristics - Services Available Water: [8J Public (Harnett County) D Private (Well) D Other : Unv erified Page 2 of 6 Sewer: D Public (Harnett County) [8J Private (Septic Tank) D Other: unverified e Description: The site is currently cant and wooded . r the U.D.O., The purpose of the nservation District is to encourage the eservation and continued use of the land r conservation purposes in its natural ate, and to prohibit intrusive velopment of the land in areas with luvial soils , perennial streams, may ntain wetlands, or that may be subject flooding is Conservation District is to be easured as 200 linear feet from the rmal edge of the river, 400' total. rrounding Land Uses: Surrounding land es include undeveloped land and single- mily residences . Transportation: Annual Daily Traffic Count: 420 Site Distances: Poor STAFF REPORT 101920a HCBOC Page 141 Future Land Use Map Page 3 of 6 Parks & Rec Natural Preserves Bona Fide Farms Sinq le Family Manufactured Homes, Desian Reaulated Manufactured Homes Multi-Family I nstitutiona I Commercial Services Retail Wholesale Industrial Manufacturina Parks & Rec Natural Pre serves Bona Fi de Farms Single Family Manufactured Homes , Design Regulated Manufactured Homes Mu lti-Family Institutional Commercial Se rvices Retail Wholesale Industrial Manufacturing Low :)en s :y Re s d e nt .;I CURRENT CONS X X X ZONING RA-20 R X X X X X X REQUESTED RA-20R X X X X X X LAND USE LOR/ ESA X X X X X X • Env·ronm e nta lly Se "s t ve Arear, STAFF REPORT 101920a HCBOC Page 142 Evaluation ~ Yes D No The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community . REASONING: The impact to the adjacent property owners and the surrounding community is reasonable. The existing zoning district of Conservation is to protect the natural environment as well as citizens and their property from flood hazards. The majority of the area requested to be rezoned is not located within any flood hazard area or noted wetlands. ~ Yes D No The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning is compatible with the existing land use classifications of Agricultural & Rural Residential and Environmentally Sensitive Areas as the use of this area would be for single family residence and preservation of environmentally sensitive areas within open space. ~ Yes D No The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The majority of the area that is being requested does not lie within a flood hazard area or delineated wetlands and will not interfere with the remaining conservation area. Therefore, the request to rezone a small portion of the conservation area will maintain the public health, safety and general welfare. D Yes ~ No The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness REASONING: This request does not need to be evaluated for a small scale rezoning, because the area requested to be rezoned abuts RA-20R zoning. Suggested Statement-of-Consistency (Staff concludes that...) As stated in the evaluation, the requested rezoning to RA-20R is compatible with Harnett County regulatory documents, would not have an unreasonable impact on the surrounding community since the special flood hazard area will be preserved . Therefore, it i s recommended that this rezoning request be APPROVED with the condition that all of the 100 year flood hazard area remain Conservation area. Additional Information On October 5 th , the Harnett County Planning Board voted unanimously (5-0) to recommend approval of this application based on topography & preservation of any known environmentally sensitive areas. • 3 citizens attended and 1 spoke but not in opposition. They wanted to make sure their property would not be effected by this application's request. Page 4 of 6 STAFF REPORT 101920a HCBOC Page 143 Site Photographs Street view Street view Standards of Review and Worksheet STANDARDS OF REVIEW The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: D Yes D Yes D Yes Page 5 of 6 D No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. D No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. D No C. The re is con v incing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) STAFF REPORT 101920a HCBOC Page 144 D Yes D Yes D No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change . D No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. 0 GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above findings of fact A- E being found in the affirmative and that the rezoning advances the public interest. 0 DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: D The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. D There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group . D There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) D There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. D The proposed change is not in accordance with the comprehensive plan and sound planning practices. D The proposed change was not found to be reasonable for a small scale rezoning Page 6 of 6 STAFF REPORT 101920a HCBOC Page 145 Board Meeting Agenda Item MEETING DATE: October 19, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Rezoning: Case# PLAN 2008-0001 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Landowner / Applicant: Landowner/Applicant: Galt Land Development / 4D Site Solutions, Inc.; 3.0 +/-acres (out of72.0 acres); Out of Pin # 9566-88-5648.000; From Conservation to RA-20R; SR# 1202 (Johnsonville School Road); Johnsonville Township .. Development Services staff recomends approval based on the preservation of the environmentally sensitive areas, the topography of this area, as well as compliance with the County's Land Use Plan. Additional Information: On October 51\ the Hamett County Planning Board voted unanimously (5-0) to recommend approval of application based on the topography of that land and the compatibility with the Land Use Plan and the existing nonresidential uses. One citizen spoke to gain more info, etc but did not oppose. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C: \Users\gwheeler\App Data \Local\M ic rosoft\ W i ndows\JN etCache\Content. Outlook\ W 5 EN E9S Y\Li berty Meadows_ CC agenda fonn .docx Page I of I 101920a HCBOC Page 146 ~~Harnett ]_(~ co u N r v TEXT AMENDMENT REQUEST FORM ~oR-h (AryOLINA (Internal) Development Services 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone: (910) 893-7525 Fax: (910) 893-2793 Planning Board: October 5, 2020 County Commissioners: October 19, 2020 Applicant Information: Case Number PLAN2001-0002 Applicant: Name : Harnett County Development Services Address: 108 E Front St City/State/Zip : Lillington NC, 27546 E-mail: Phone: 910-893-7525 Type of Change [8] New Addition [8'.IRevision Unified Development Ordinance: Ordinance Current Text: See attached Article : Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: V Section: 11.8 To amend Harnett County's U.D.O. to require a commercial/ non-residential component to all Planned Unit Developments . Suggested Statement-of-Consistency: (Staff concludes that ... ) The requested Text Amendment is compatible with and based on the Harnett County Land Use, and the benefits outweigh any potential inconvenience or harm to the community. Therefore, it is recommended that this Text Amendment request be APPROVED . Additional Information On October 5 th, the Harnett County Planning Board voted unanimously (5-0) to recommend approval of this application based on compliance with the County's Land Use Plan . • No one spoke in opposition. Page 1 of 2 101920a HCBOC Page 147 ATTACHMENT 1 Red text is proposed, Black text is existing Article V. Use Regulations 11.8 Planned U nit Development 11.8.2 Development Criteria U nless otherwise stated or outlined herein, all requirements o f thi s Ordinance shall be m et. D. P ermissible Use s 11 .8.3 4. Nonresidential Development within a P U D Nonresidential dev elopment within a P U D shall be arranged to: a. Separate pedestrian and vehicular traffic s uch tha t pedestrians can sa fely walk b e tween businesses within the planned unit development and from parking area s to businesses; and b.Proffiote Provide access from adjacent residential development into nonresi dential development areas, whether or not said residential d evelopment is existing or is included as part o f the nonresidential P U D. Design G11idelines A. Minimum Dime n sional & Amenity Requirements 3 . Nonreside ntial Uses Nonresidential use(s) shall be incorpora le<l wi t hin a residential Planned L nit De,clopment \\'hen located w1th1n the Lan<l l 1se Plan classifications of i\1edium Density Residential, Compact Mixed Use, Employment l\lixed l ls c, or Rural Cen ter development nodes. \\ wneth er dev eloped as a P.Ortlon of a residential P U D or developm ent of a nonresidentia l PUD, nonresiden ti al uses shall mee t the fo ll owing criteria. a. In o rder to facilitate innovative design o f n o nres id e ntial area s, there shall be n o minimum building setback when located adjacent to other n onresidential uses. However, th e Outline Development Plan shall outline th e all proposed setbacks. b.A min±muffi of 10 rereent (10~<,, of the total area rrorosed for fl.OnresideB.ti!i:I uses shall ee set aside as oren spaee. When loeated 'vo'ithin a ,vatershed, a miniffiuffi of 30 rereent (30%) of the toc!il area. Stortttwater managemeflt mea:rnres afl.d othet tequired undeveloped la1"id , sueh as RMPs, ean ee used to attaifl Ufl to h!i:lf (1 /2) of this requiteffiefl.t. F . Open Space Page 2 of 2 All planned unit developments shall include o p en space to opt11111ze u se and community interac ti o n within the prQpo se d development, as well as to maintain and preserve significant natural features. Each PUD shall include a minimum amount of open sp ace, as required b y this Section. Stormwater management meas ure s and other reqwred undeveloped land, s uch as BI\IP s, ma} be included within thi s required open space area 101920a HCBOC Page 148 ~~drnett ( 1) 'J N T Y APPLICATION FOR ZONING CHA GE Planning Deparlment 108 E Front Street P.O . Box 65, Lillington , NC 27546 Phone: (9 10 ) 893-7525 Fa x (91 0) 893-2793 Total Fee: Receipt: Permit: Hearing Date: $ J..6'0 16D f> I ~ n d(-x>'B' -CLO ( ~.S/d°')V Applicant Information Owner of Record: Applicant: Name : Ci.tit L.1n J l k\cl11pmu11 __ ---------_ Address : 206 Shoreline Dr. -----C1ty/State/Z 1p : Raeford, ti c 283 76 __ _ E-mail: sha:.1r.@prec1.s ioncu~t 9~ho!l'._es :1c_. com Name: -ll> "1ll' '>11lu 111m, In ,· --------·----------- Address: -lOQ < h1.:.1~,, l)ri\ L'. \uilt 1 1 ~ __ --·---- C1 t y/State/Z1p: l-,1t'\l'!J_t·1 i lk.~< ~8 .,Q6 E-mail: _ ,hn,~1_<.!_-h_b11e,,1!u11,111, ,.im Phone : ,)IIJ':IXHXl"'2 Phone: -~-~2 (1-<.'..:7,- Fax: Fa x: l,!10--1~6..:.c.~-:-.7_ Property Description P!N(s): 'J .'inf,-HX·S<~.ooo ___ Acreage : -20 Acres Addre ss/SR N o.· jj!.1,Dg_li1hn",n ,dk \L hci,,1 R ,;,d hct\\t·t n '\< ~-,ind !\•ndcrn,., R.i.!._d _ _ D1rec t 1ons fro m Lillington. 1<1 ~,· \< 2-11L·,11 ,u 1 i,1 1 i11i·1~1,111 !11111, ~h1 ,, h•1rn,.iq ilk \,:IJ, .. ,I R ,,t.l. l'r·r,·11:, .,,:II 1,,. Deed Book: Plat Book : Existing Zoning: ~ Co n se r vation 0 RA -2 0M 0 RA -20R 0 RA-30 0 RA -4 0 0 Commercia l 0 Light f nd ustna l 0 Industrial 0 Office & Inst'! Attachments 0.6 1111 ,,n l ht' righ t n<>rth ,1Jl ,,, lt,1111, .. 1111llt-,,hD,•1 I~ ,.1d 1 Page: ...,54 Page: Requested Zoning : 0 Conservation 0 RA-20M IS] RA -20R 0 RA -30 0 RA -40 0 Commercial D Light Industrial 0 Industrial 0 Offi ce & Inst I Townsh i p : D (01 ) Anderson Cree k 0 (02) Averasbo m u (0 3 ) Barbecue C (04 ) Black River 0 (05) Buckhorn [l (06 1 Duke CJ (07) Grove D (08) Hectors Creek !SJ (09) Johnsonv ill e D (10 ) Llll1ngton 0 ( 11 ) Neill ·s C ree k C (12) Stewart's Creek 0 ( 13 ) Upper Littl e River • Wntl en description o f pr operty from recorded deed • Reco rded map of propert y at scale of not less tha n on e ( 1) 1ncll = 200 feet • Explanat ion of why the zoning change is r equested, address ing appl ic able po r tions of .A.rticle XIV of the Zoning Ordinance Signatures The undersigned applicant hereby ce rtifie s that t o the hest of t1 1s o r ner knowledge. ar,d tie l 1ef. a l ! 111format1on supplied w1tli this a ppl icat1 or 1s true and accurate. }' Property Owner Signatu re Da le Au t h ori zed Agent Signature Date Pooc. 1 vf 2 A.PPLICATi ON FOR ZO NING CHANG t 101920a HCBOC Page 149 v ! enq n£><:111 1q IJ''Cl c; vvey·1 g EXPLANAT I ON FOR ZONING REQUEST A portion of the property is currently zoned Conservation . The conservation zoning is established as a 200' offset of the existing stream. Conservation zoning doesn't allow for single family residential lots unless the area is served by both public water and public sewer. The property is served by public sewer only. The Conservation zoning will result in the loss of 8 lots if left unchanged. We are proposing that the Conservation zoning be adjusted to the rear of the lots as shown on the attached sketch for the following reasons: l. The site plan was adjusted to eliminate any wetlands on the single family lots per the current UDO . The property was purchased prior to the change in the UDO not allowing wetlands on the lots . The streets and lot layout were adjusted to comply with the current UDO. 2. The 100 year flood plain does not impact the lots with exception to a small section on rear of tots 56, 58, 62 and 63 . 3 . There is an existing elevation in excess of 20' from the front to the back of the lots. The Conservation line was established due to an offset of the stream and not in consideration of the elevations in relation to the stream elevation . The Conservation zoning line should be adjusted to the rear of the lots as shown. The adjustment will keep the Conservation zoning near the vicinity of the 100 year floodplain as throughout the remainder of the property. Keeping the zoning line in the current location restricts the owner from using the property for its intended purpose. • 910·426-6777 9 1 0 426-5777 On t ime, ever y t rr ne · : 4Dsrtesol u t ron~ 101920a HCBOC Page 150 =:i:::::'"oq-·- 5 ]:5:i· ---:s:· -----W=' " // IJ 11 , , / / I I I I ;;;:-- / I ,·~ I I ,,,, 11 ==~ I ·- ::~ ,::~r. /-::-------~"'-- ~\"'~~~· 1) \ __ --- LIBERTY MEADOWS EXISTING CONDITlONS ---- GALT LANO ~~ELOPMENT, KAZDnlll. r.,s,: 11,ll(;;:;:;;;-- a:.--,,,,~" .-,-;;:;;---- C-1.0 101920a HCBOC Page 151 .....,..---,~-,-------~--:------r----1:-----~---,~~~J~ ---·· ~ \ ' I -···- r I I I I --1 ~ \-.. I 1---w;:~:::.__ -···-I lL.::==--~-------------------------------- tr ________ .!.F ~ I . LIBERTY MEADOWS OVERALL SITE PLAN GALTLAND DEVELOPMENT, UC ,..,....,. .. _ __ c.11 .. .,., -"""-" C-2 .0 101920a HCBOC Page 152 AGENDA ITEM _(_O_ Board Meeting Agenda Item MEETING DA TE : October 19, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Text Amendment: Case # PLAN 2009-0001 REQUESTED BY: Development Services/ Mark Locklear REQUEST: Hamett County U nified Development Ordinance ; Article V : Use Regulations , Section 11.8 Planned Unit Developments. To amend Hamett County's U.D.O. to require a commercial/ non-residential component to all Planned Unit Developments Development Services staff recomends approval based compliance with the County's Land Use Plan. Additional Information : On October 51\ the Hame tt County Planning Board voted unanimou sly (5-0) to recommend approval of application based on compatibility with the Land Use Plan. No one spoke in oppos ition. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\g wheeler\AppData\Local\Microsoft\ Wi ndow s\INetCache\Co ntent.Outlook\ W5ENE9S Y\PUD _TA_ CC ag end a form.do cx Page I of I 101920a HCBOC Page 153 Harnett ,.--.... ~ C O U N T Y J NORTH CAROLINA www.harnett.org A RESOLUTION AMENDING THE HARNETT COUNTY UNIFIED DEVELOPMENT ORDINANCE WHEREAS , the Board of Commissioners of Hamett County adopted the UDO on October 17, 2011 for the purpose of promoting the health, safety, and general welfare of the county residents; and WHEREAS, this ordinance was adopted under authority granted by the General Assembly of the State of North Carolina, particularly G.S. l 53A-340; and WHEREAS, the UDO contains provisions for amending.said ordinance and those provisions have been followed; and WHEREAS, the Hamett County Planning Board has reviewed the amendment to the article of the UDO as listed below and recommends the adoption of the follow ing amendment. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY, NORTH CAROLINA that Hamett County Unified Development Ordinance Article V: Use Regulations, Section 11.8 Planned Unit Developments, of the UDO shall be amended to read as indicated in "Attachment". "Attachment" is filed with the Unified Development Ordinance in the Clerk to the Board's Office. Duly adopted this 19th day of October 2020 and effective upon adoption. HARNETT COUNTY BOARD OF COMMISSIONERS Mark B. John son., Chairman ATTEST: Margaret Regina Wheeler, Clerk to the Board st rong ro ots • new gro wth 101920a HCBOC Page 154 Article V. Use Regu lations 11.8 Planned Unit Development 11.8.2 Development Cn"teria Unless otherwise stated or outlined herein, all requirements of this Ordinance shall be met. D. Permissible Uses 11.8.3 4. Nonresidential Development within a PUD Nonresidential development within a PUD shall be arranged to: a. Separate pedestrian and vehicular traffic such that pedestrians can safely walk between businesses within the planned unit development and from parking areas to businesses; and b. Provide access from adjacent residential development into nonresidential development areas, whether or not said residential development is existing or is included as part of the nonresidential PUD. Design Guidelines A. Minimum Dimensional & Amenity Requirements 3. Nonresidential Uses Nonresidential use(s) shall be incorporated within a residential P lanned Unit Development when located within the Land Use Plan classifications of Medium Density Residential, Compact Mixed Use, Employment Mixed Use, or Rural Center development nodes. Whether developed as a portion of a residen tial PUD or development of a nonresidential P UD, nonresidential uses shall meet the following cntena. In order to facilitate innovative design of nonresidential areas, there shall be no minimum building setback when located adjacent to other nonresidential uses. However, the Outline Development Plan shall outline the all proposed setbacks. F. Open Space All planned unit developments shall include open space to optimize use and community interaction within the proposed development, as well as to maintain and preserve significant natural features. Each PUD shall include a minimum amount of open space, as required by this Section. Stormwater management measures and other required undeveloped land, such as BMPs, may be included within this required open space area. 101920a HCBOC Page 155 ~~Harnett l_(~ co u N r v TEXT AMENDMENT REQUEST FORM NORTH cAROLINA (Internal) Development Services 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone: (910) 893-7525 Fax : (910) 893-2793 Planning Board : October 5, 2020 County Commissioners: October 19, 2020 Applicant Information : Case Number PLAN2001-0002 Applicant: Name: Harnett County Development Services Address : 108 E Front St City/State/Zip: Lillington NC, 27546 E-mail : Phone : 910-893-7525 Type of Change ~ New Addition ~Revision Unified Development Ordinance: Ordinance Current Text: See attached Article : Proposed Text: (Attach additional sheets if necessary) See attached Reason for Requested Change: V Section : 11.8 To amend Harnett County's U.D.O. to require a commercial/ non-residential component to all Planned Unit Developments . Suggested Statement-of-Consistency: {Staff concludes that...) The requested Text Amendment is compatible with and based on the Harnett County Land Use, and the benefits outweigh any potential inconvenience or harm to the community . Therefore, it is recommended that this Text Amendment request be APPROVED. Additional Information On October 5 th , the Harnett County Planning Board voted unanimously (5 -0) to recommend approval of this application based on compliance with the County's Land Use Plan. • No one spoke in opposition. Page 1 of 2 101920a HCBOC Page 156 ATTACHMENT 1 Red tex t is pro po sed, Black text is exi sting Article V. Use Regulations 11.8 Planned U nit D evelo pme n t 11.8.2 D evelopment Criteria U nless o the rwise stated o r o utline d h er ein, all re quireme n ts of thi s O rdina n ce sh all b e met. D. P ermissible Uses 11.8.3 4 . N onresid ential D evel o pment w ithin a PU D N onresidential d evelopment wi thin a P U D s h all b e arranged to: a. Separate p ed es trian and vehicul ar traffic such that p ed estri an s ca n safely walk b etween businesses within the planned unit dev el o pme nt and fr om p arking areas to businesse s; and b .Protnot:e Prm ide access fr o m adjac e nt reside ntia l d evelo pme nt int o no nresid e ntial d ev el o pment area s, w hether o r n o t said r eside ntial develo pment is exis ting or is included as part of th e n o nresid ential P U D. D esign G11idelines A. Mi nimum Dime n sio n a l & A m e ni ty Re quirements 3. Nonresiden ti al Uses Nonreside ntial u se(s) shall be incorporated witlun a re s1<lential Plaontd l nit De, elopmrnt when located wi thin the Lan<l L'se Plan classifications of Medium Densin Residential, Compact l\1ixcd l' se Employment '\Iixcd l 'sch or Rural Center <lc vclopmen t nodes . \\ whe ther d evelo P.ed as a P.Ortio n o f a reside ntial 1JUD o r d evelo p ment of a n o nres id e ntial P U D , nonresidential uses shall m eet the fo ll owing crite ria. a. In o rder to fa cilitate innovative d es ign o f n o nres id e n tial areas, t h er e shall b e n o minimum building setback w h e n l oca ted a dj acent to o ther n o nres id e ntial uses. H o w ever , t he O utlin e D evel opm e n t Plan shall outli ne the all pro p osed setbacks . b.A minitnum of 10 percrnt (10%) of the totttl area prnposecl for ftOftresiclCflti!il uses shall be set asicle as opefl space. lJ;'hrn loeatecl wfthifl a 'Natershecl , a 1ttiftttnt1f¥1 of 30 perceflt (30%) of the total area. Stormwater maB:a g em.ent m.easures aftcl other reqtltl'ecl t1ftclevelopecl l!iftcl , such a s B"M:Ps, cafl be u s ecl to attaifl t1p to half (1 /2) of th:i s reqtltfemrnt. F. Open Spa c e Page 2 of 2 All planned unit d evelopm e n ts s hall incl ud e open s p ace t o o ptm u ze u se a nd community interac ti on within the proposed d evelo pmen t, as well a s to m ai ntain and preserve si~ficant na tural fea tures. Each P U D shall incl ude a minimum amo unt o f ope n sp ace, as re q uir e d b y t hi s Secti o n. Stonnwater management mea s ures and other required uncle, eloped land, s uch as B\fPs ma) be included within this required o pen space ar ea . 101920a HCBOC Page 157 Fiscal Year 2020-2021 AGENDA ITEM 11 ® HARNETT COUNTY QUARTER 1 EMPLOYEE TURNOVER REPORT ..?-' NORTH CAROLINA The following data represents Harnett County's employee turnover for the first quarter of Fiscal Year 2020 (July 1, 2019 through September 30, 2019) and the first quarter of Fiscal Year 2021 (July 1, 2020 through September 30, 2020). Turnover figures do not include retirees, separation allowance retirees, election employees, or WIA workers on temporary assignment. FISCAL YEAR 2020 FISCAL YEAR 2021 11;; Total County ~ Quarter 1 Iii Total County ~ Quarter 1 Employees Unemployment Rate Employees Unemployment Rate 1,072 4. 73°/o 1,072 7.85°/o i ll Quarter 1 • Quarter 1 Employee I I Quarter 1 • Quarter 1 Employee Employee Turnover I Turnover Rate Employee Turnover I Turnover Rate 38 3.54°/o 29 2. 71 °/o Quarter 1 Employee Turnover-Social Services, Sheriff's Office, Emergency Services The following table displays data that compares the County's overall Quarter 1 Employee Turnover to the Quarter 1 Employee Turnover for the Department of Social Services, Sheriff's Office and Emergency Services Department for Fiscal Year 2020 and Fiscal Year 2021. The following chart compares the average percentage of employee turnover from Social Services, Emergency Services, and the Sheriff's Office to the average percentage of all other departments' employee turnover. These three departments accounted for 100% of the employee turnover during the first quarter of Fiscal Year 2021. 101920a HCBOC Page 158 Monthly Unemployment Rate The following chart displays the data for the monthly unemployment rate in Harnett County from July 1, 2020 through August 30, 2020. The average unemployment rate for Fiscal Year 2021 is 7 .85%. The unemployment rate for September 2020 has not been reported. Monthly Employee Turnover Rate The following chart displays the data for the monthly employee turnover rate in Harnett County from July 1, 2020 through September 30, 2020 . The average monthly employee turnover rate is 0.90%. 101920a HCBOC Page 159 Month/Year SEPTEMBER 2020 1 -2 • 3 GW-4 OIF-5 VN-6 K-7 p. 8 WWII-9 Harnett County Veterans Services Activities Reporting Form 355 15 0 67 98 8 73( 12 5 15 19 28 21 3 2 0 AGENDA ITEM 11(3) 32 3 3 2 33 25 -/1-. ~ .-t? 10 11 I I I I I I I I I I I I Ir·~'-Y 12 13 14 15 -16 17 18 19 20 _.__ Total 15 0 67 98 8 731 12 5 15 j Eric Truesdale Harnett County Veterans Officer Walk In: (Front Door): 93 Walk In Front Desk: 0 Phone Calls: 402 Outreach: 0 E-Mail: 67 Total Contacts: 562 11_ ·, --·-,-.. ---·-·--·, -···~·····---·,-.. -. 32 0 3 2 ~ ; L ·----... 33 101920a HCBOC Page 160 Jul y 1 , 2020 -June 30, 2021 Front Desk -Check-in Aooointments Hea lth Clinics Adult Women Wellness Clinic Harnett County Dep artment of Public Health Activities Summary Jul Aug Sep Oct Nov Dec Jan Fe b 924 942 1205 1 4 3 Care Coordination for Children (CC4C} 203 188 183 Child H ea lth - Sick Clinic 107 8 0 92 Child Health -Well Cl inic 92 70 10 7 Countv Employee Health C linic 101 99 83 Family Plannino 137 137 155 Immunizat ions 131 168 1304 Maternitv (Prenatal Clinic} 225 194 185 OB Care Manaoeme nt (OBCM) 91 8 8 91 Postpartum Home Visits 0 0 0 Refer/Reoeat Pao 0 0 0 STD Services 88 83 95 T B Services 62 7 2 54 Welcom e Baby Home Visits 0 0 0 Total Services 1238 1183 2352 0 0 0 0 0 Reoortable D isease Cases Tube rculosis 0 0 0 HIV -(Qua rte rly reoort) 0 0 0 A IDS -(Quarterl y report) 0 0 0 SYP HILI S -(Quarterly reoort) 0 2 1 OTHERSTD's 25 2 7 30 Other <salm onella , campyl obacter , etc) 2 6 4 Total Services 27 35 35 Health Education Outreach 359 592 437 Laboratorv Clients 653 6 2 3 6 81 Laboratorv Tests 11 47 1149 1585 HIV Tests 12 0 127 118 WIC Active Partici oation 3307 3 318 Vital Statisti cs Births In County , h 44 52 43 Births Out of County . •' 139 138 140 Deaths 79 74 90 Environmental Health Applications Received 11 4 125 78 Permits Issu ed 86 63 86 Completions Issued 62 66 4 8 R epair Permits Applied 8 9 10 Perm its Denied 0 0 0 Food and Lodaina Establ ishments In spected/Reinspe cted 72 71 88 Visit s /Construction /Cri tica l 40 43 48 Complaints 5 2 5 Private Water Suoolies Well Aoolicat ion s Received 5 8 5 updated 10/07/2020 AGENDA ITEM--1:l® MarT A pr M ay -Jun rlOTAl A VG-:- 3071 1023.7 8 2 .6667 574 191.33 279 9 3 269 89.667 283 94.333 429 143 1603 534.33 604 201 .33 270 90 0 0 0 0 266 88.667 188 62.667 0 0 0 0 0 0 4773 1591 0 0 0 0 0 0 3 1 82 27.333 12 4 97 32 .333 1388 462.67 1957 652.33 3881 1293.7 365 121 .67 6625 3312.5 139 46.333 . I, 417 139 • I I 243 81 317 105.67 235 78 .333 176 58 .667 27 9 0 0 231 77 131 43.667 12 4 18 6 101920a HCBOC Page 161 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT AGENDA ITEM 11..@ BE IT ORDAINED by the Governing Boord of t he County of Hornell. North Corolino. thot the following amendment be mode to the onnuol budget ordinance for fhe fiscal year ending June 30, 2021 . Section 1. To omend the Board of Education Capita! Fund, Johnsonville Elementary Renovaflon Project (JES20), the appropriations are to be changed as follows: EXPENDITURE I AMOUNT ORG I OBJECT PROJECT TASK SUB -T ASK JOB DESCRIPTION OF CODE INCREASE I DECREASE JES20 PROFSRVC ARCHT SFL+A ARCHITECTURE $443,525 JES20 PROFSRVC ARCHT TBD TO BE DETERMINED ARCHITECTURE \443.525 REVENUE AMOUNT ORG OBJECT PROJECT TASK I SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: TO MOVE FUNDS TO BUDGET ARCHITECTURE ACCOUNT FOR JOHNSONVILLE ELEMENTARY RENOVATION PROEJCT. Adopted this ___ day of --------. 20 Margaret Regina Wheeler. Clerk fo t he Boord County Manager (dote) oord. and to t he Budget Ofticer and the Finance Officer Howard Penny, Chairman Boord o f Commissioners \J'°Y"'°' "i<k. ()(\11) ?t\J: J5i 101920a HCBOC Page 162 COUNTY Of HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornet!, North Carolina. that the following amendment be mode to the annual budget ordinance for the fisc a l year ending June 30, 2021 . Section 1. To amend the Public Solely Capitol Project Fund, Ook19, th e appropriations are lo be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 4104590 599000 I\. Kl'\ fnN,-6-l~ f.lll\1llll'-F"11.I(. (DM'T'• 11<r ~a.le CONTINGENCY t34.000 4104590 519000 ln....K.\'I y~((,.Qf YK[)~,S I 9Rn C: !(\I~ PROFESSIONAL SERVICES 134.000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: MOVE FUNDS TO COVER THE COST TO MOVE EQUIPTMENT FROM OLD COKESBURY TOWER TO NEW OAKRIDGE RIVER ROAD TOWER AND PURCHADE AND INSTALL NEW EQUIPTMENT ON NEW TOWER . APPROVALS : 6tt h/J/...l 'i-,r.u~ Dept Head (dole) Adopted this ___ day of _______ , 20 __ . Margaret Regino Wheeler. Clerl< to the Board County Manager (date 9 -..l., -.k> cj, and to the Budget Officer and the Finance Howard Penny. Chairman Boord of Commissioners ' /D51 101920a HCBOC Page 163 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending .lune 30, 2021. Section I. To amend the Aging Department General Fund, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1105160 534010 CAP 1105160 523040 CAP REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: To move funds in the CAP for purchase of envelopes. Section 2 . Copies of this budget amendment shall be furnished to the Clerk to the their direction . Prcpand by Adopted this ___ day of ________ , 20 Margaret Re gina Wheeler, Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE PRINTING $100 MEDICAL SUPPLIES $100 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE ~~k-Sk.t .JG.d- County Manager (date) Howard L. Penny, Jr., Chairman Board of Commissioners ID .... 9 -.l.o 101920a HCBOC Page 164 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the followi ng amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section l. To amend the Health Department General Fund, the ap propriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 11 05 110 524030 1105110 526010 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: To move funds in the WI C Client Services program to purchase headsets. Dept Head (date) Section 2 . Copies of this budget amendment shall be furnis hed to the Clerk their d irection . Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE M & R SU PPLI ES -INFOTECH $747 OFF ICE SU PPLIES $747 AMOUNT DESC RIPTION OF CODE INCREASE DECREASE L ~(L '»--e '.Jv:4:::: County Manager (d ate) Howard L. Penny, Jr., Chairman Board of Comm issioners 1..0 ---< J..-J.o 101920a HCBOC Page 165 COU NTY OF HARN ETT BUDGET ORDINANCE AMENDMENT 8E IT ORDAINED by the Governing Boord of the County of Horn ell. North Carolina . !ho t lhe following amendment be mo de lo the annual b u d get ordinance for th e fisca l year ending June 30, 2021 . Section 1. To amend the General Fund, the appropri ations a re to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 4705 910 553000 FMBES CONSTR CONSTRU DEM OLI TI ON DEMOLI TI ON $1 38,050 47059 10 553000 FMBES C ONSTR CONSTRU ME A MARTIN EDWAR DS & ASS O C $138,050 I REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION O F CODE INCREASE DECREASE EXPLANATION : To move funds from Martin Edwards line to regular Demo line. Paid from Demo line In error. APPROVALS: • I I Adopted this ___ day of _______ , 20 _. M arga ret Reg ino Wheeler, Clerk l o the Bo ord Howard Penny, C hairman Boord o f Commissioners 101920a HCBOC Page 166 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 , 2021. Section 1. To amend the Aging Department General Fund, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 1105160 587000 CAP 1105160 523040 CAP REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION: To move funds in the CAP program to purchase office chair. Dept Head (date) Section 2 . Copies of th is budget amendment shall be furnished to the Clerk to their direction. JOB JOB Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board AMOUNT DESCRIPTION OF CODE INCREASE DECREASE NON-CAP ASSET -OFFICE $300 MEDICAL SUPPLIES $300 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Pu .. J __,,v . »-e, .J G..c:t::: County Manager (date) Howard L. Penny, Jr., Ch ainnan Board of Commissioners 1.0~ ( .)._-J..c 101920a HCBOC Page 167 COUNTY OF HARNETT BUDGET ORDINANCE AMENDM ENT BE IT ORDAIN ED by th e Gove rning Board of th e County of Ha mett, North Carolina, that the fo ll owing amendme nt be m ade to the annu a l budget ordinance fo r th e fi sc al year e ndin g J un e 30, 2021 . Sectio n I. T o amend the Health Depa rtment General F und, the appro priations are to b e changed as foll ows: EXPEN DITUR E O RG OBJECT PROJ ECT TASK SUB-TASK 11 05110 523030 1105110 523040 I 105 1 I O 584000 I 105 11 0 519090 1105110 524030 11051 IO 5260 10 REV ENUE ORG OBJECT PROJECT TASK S UB-TASK EXPLA NATION: T o mov e funds in the C OVID program 10 better meet n eeds. APPR9VAit . _/J r!-~ 9 f' f IVVV j,,. .',WY"° Prepared by Dept Head (date) Ad opte d this ___ day o f ________ , 20 Margaret Regina Wheeler, Clerk to the Board AMOUNT JO B DESCRIPTION O F CODE INCREASE DECR EASE PU BLIC SA FETY SUPPLI ES $100 MEDI CAL SUP PLIES $100 NON-CA P ASSET -IN FO $335 OTHER $1 ,11 8 M & R SUP PLIES -INFOTEC H $983 OFFI CE SUPPLI ES $200 AMOUN T JOB DESCRIPTION OF CODE IN CREASE DECR EASE ~ ~ )±::<:, ,JG..,.l.., Cou nty M anager (date) t.t ,.-13, .)p Howard L. Penny, Jr., Chairman "'"' ofC-Omm issioom op 101920a HCBOC Page 168 COUNTY OF HARNEIT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be made lo the annual budget ordinance for the f~cal year ending June 30. 2021 . Section 1. To omend the Veterans Treatment Court Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 25041 85 519090 VTH21 OPERT TR EATMENT TBD TBD TR EATM ENT PROVIDERS '-1.440 2504185 519090 VTH2 1 OPERT TREATM ENT CARENET CARENET $390 2504185 519090 VTH2 1 OPERT TR EATM ENT SPRINGLAKE SPRING LAKE COUNSELING $1.050 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : TO COVER INVOICES RECEIVED FOR THE MONTH OF AUGUST AND FOR SEPTEMBER INVOICES ~4 Sh=< • .) v-...-r Sec ti on 2. Copies of this budget amendment shall be furnished to th Officer for their direction. _. D· County Manager (date) G-.l. "3 _ b C erk l o the Board, and to the Budget Officer and the Rnance Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler. Clerk to the Board Howard Penny. Chairman Board of Commissi oners vJ Jx.u ruJ ~1/03 t 32.5 I 101920a HCBOC Page 169 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section 1. To amend the Health Department General Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 110511 0 524030 M & R SUPPLIES -INFOTECH $150 11 05 110 519090 OTHER $150 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds for purchase of phone cases and screen protectors for cell phones (CC4C/PCM). Adopted this ___ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board Howard L. Penny, Jr., Chairman Board of Commissioners ""' Octobcr9,2000 101920a HCBOC Page 170 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT 8E IT ORDAINED by the Governing Board of the County of Hamefl. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section 1. To amend the General fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE I DECREASE 1104230 535010 R & M Buildinas tq{).000 1104230 519000 Professional Services $.10,000 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move monies to pay Manpower for custodians to sanitize county bulldlngs . Section 2. Copies of this budget amendment shall be furnished to Officer for their d irection. Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler. Clerk to the Board Howard Penny, Chairman Board of Commissioners 101920a HCBOC Page 171 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending .June 30, 2021. Section I. To amend the Health Department General Fund, the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1105110 5340 10 1105110 5260 10 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: Section 2 . PrC'J)fltcd by. To move funds in the Environmental Health program for printing needs. Adopted this ___ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board ghobbs AMOUNT DESCRIPTION OF CODE INCREASE DECREASE PRINTING $868 OFFICE SUPPLTES $868 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE ~ </lL-fu:., .. )lJ-- County Manager (date) Howard L. Penny, Jr., Chainnan Board of Commi ssioners Date 't-J.. \ -.lo hpumb«l ),2Cll0 101920a HCBOC Page 172 COUNTY OF HARNEn BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing 8oord of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending Juno, 30. 2021. Section 1. To amend the General fund Anlmol Control , the appropriations ore to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE 1104510 584000 Non-Coo Assets -Info Techno $135 1104510 524030 M & R Sunnlies · lnfotech $135 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move funds to purchase needed Info Tech supplies for Animal Control Officers. (JE#4751) APPROVALS : -v_ ~ L--P~///yA<;;, ~ LL<-&e.,.\(,--1,:: ~ Dept Head (date) ~nonceOr f<aat{t, County Manager (date) ::;· /· ?'() 9--~,~..i...., Section 2. Copies of this budget amendment shall be furnished to the C erk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of _______ . 20 _. Margaret Regino Wheeler. Clerk to the Board Howard Penny, Chairman Board of Commissioners 101920a HCBOC Page 173 COUNTY Of HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornett. North Corolino. tho! the following amendment be mode lo the onnuol budget ordinance for the fiscal yeor ending June 30, 2021. Section 1. To amend the General Fund , Register of Deeds. the appropriations ore to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104190 584000 General Funds / Non Cap Asset -Info $240 Techno 1104190 526010 General Funds / Office Sunnlies $240 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE EXPLANATION: Move funds to Info Techo due to funds needed to purchase 4 cameras (1080 webcam for pc laptop desktop) for computers to be used for zoom and Google meetings. APPROVALS: Adopted this ___ day of -------. 20 _. Margaret Regina Wheeler, Clerk lo the Boord lo the Budget Officer and the Finance Howard Penny. Chairman Boord of Commissioners DECREASE 101920a HCBOC Page 174 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the followin g amendment be m ade to t h e annual budget ordinance for the fi scal year ending ,June 30, 2021. Section 1. To amend the Health Department General Fund , the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCR EASE DECREASE 1105110 549090 MISCELLANEOUS $258 1105110 582000 NON-CAP ASSET -SMALL $258 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INC R E ASE DECREASE EXPLANATION: To move funds in the WIC CS prog ram to better meet needs. APr~ <(-' ~ 9 °'''"~'(,, .. :q "~1 '/)0 3'~ P~;.wv,_A- . . Jo (l _ .L3 --.l..o Section 2 Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and th e Finance Officer for I their di rection. Prepattd by Adopted this ____ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board Howard L Penny, Jr , Chainnan i Board of Commissioners Oat< s "·'"' J; ,u-rv,.Q_ -=If 5b9; 101920a HCBOC Page 175 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT SE IT ORDAINED by the Governing Board of the County of Hornell. North Corolino , tho! the following amendment be mode to the annual budget ordinance for the fisca l yeo r ending June 30. 2021 . Section 1. To amend the General Fund , C~~f Ce11.+;the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104150 51 9000 Professional Services $28 1 104 150 5 48000 Dues a n d Subscriotians $28 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Move funds to pay for NC State Bar dues for Chris Appel and Thomas Royer ~L.I.U...:::£:::.~~~r PU+,,Ak ~ ):k,,. .) (,k: (dM County Manager (d a te)r, _ 'l { .,-.>...,-J...o Section 2. Cop ies of this b udget a mendment shall b e furnished lo the Clerk to the Board, and to the Budget O ffi cer and the Finance Officer fo r their direct ion. Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, C lerk to the Board Gordon Sp r ingle, Ch air man Board of Commissioners 101920a HCBOC Page 176 COUNTY OF HARNETT BUDGET O RDINANCE AMENDMENT BE IT ORDAINE D by the Governing Board of the County of Hamett, North Carolin a. that the fo ll owing amendment be made to the annual budget ordinance for the fiscal year ending Ju nc 30, 2021 . Section I. To amend the Health Department General Fund, the appropriations a re to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESC RIPTION OF CODE INCR EASE DECREASE 1105110 524030 M & R SUPPLIES -INFOTECH $1,858 1105110 526010 OFFICE SUPPLIES $355 1105110 584000 NON-CAP ASSET -INFO $1 ,503 REVENUE AMOUNT ORG OBJECT PROJECT TASK SU B-TASK JOB DESC RIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in F&L and COVID programs for better tracking of items. APPROVAL.5: t 9 t ~.,;q, \1{~)" °'~1J.~ ~""~M~~ca¥~ !:, Section 2 . Copies of th is budget amendment shall be furnished to the Clerk to the Board , an to the Budget Officer and the Finance Officer for lf )3 .lo their directi on. Ado pted this ___ d ay o f ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board Howard L. Penny, Jr., Chairman Board of Commissioners 101920a HCBOC Page 177 COUNTY OF HARNffi BUDGET ORDINANCE AMENDMEN T BE IT ORDAINED by the Governing Boord ot the Co unty of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinanc e tor the fiscal year ending June JO. 2021 . Section 1. To amend the General Fund , the appropriations ore to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104610 535030 R&M VEHICLES t.1,500 1104610 544000 CONTRACTED SERVICES $3.500 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover the cost of EMS Tronsportotfon of COVID-19 patients. APPROVALS : County Manager (dole) Pr ~a'~ ?5.{,,Pk Dept Heod (dotel d to lhe Budget Officer and the Finance Adopted this ___ doy of _______ , 20 _. Margaret Regino Wheeler, Cler1c: to lhe Boord Howard Penny, Chairman Boord of Commissio ners 101920a HCBOC Page 178 COUNTY OF HARNm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett. North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021 Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104310 544050 Software Maintenance $9,354 1104310 544000 Contracted Services $9,354 1104390 544000 Contracted Services $22,949 1104390 544090 Outsourcina $22,959 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To Increase for the Trl-Tech/CentraSquare software maintenance. APPROVALS: D~~ ~}~ °'/, ~ ept Heo (date) Adopted this ___ day of _______ , 20 _. Margaret Regina Wheeler, Clerk to the Board Howard Penny Jr Board of Commissioners 117! 101920a HCBOC Page 179 COUNTY OF HARNffi BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hornell. North Caro lina. that the follo wing amendment be mode 1o 1he annua l budget ordinance for the fiscal year ending June 30. 2021 . Section 1. To amend the Veterans Treatment Court Fund, the appropriations ore to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 2504185 519090 VTH2 1 OPERT TREATM ENT PEACEOFMND 2504 185 519090 VTH21 OPERT TREATMENT PRI REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION: TO MOVE FUNDS INTO PRI COUNSELING TO COVER INVOICES APPROVALS : ~~~ Section 2. Copies of this budget amendment shall be fumishe Officer for their direction. Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler. Clerk to the Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE PEACE OF M IND 1400 PRI COUNSELING $400 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Howard Penny. C hairman Board of Commissioners Jou.rru fn~ & t)QI I 03 7.:2.,q 101920a HCBOC Page 180 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County ot Hornell. Nor1h Corollno. lho1 the following omendmenf be mode 1o the onnuol budget ordinance for fhe fiscor yeor ending June 30. 2021. Section 1. To amend the Boord of Education Coplfol Fund. Benhoven Elementary School Project (BENHA), the appropriations o re lo be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 4705910 553000 BENHA C NSTR G EN CT JM THOMPSO N CONSTRUCTION $1 ,1 12.964 4705910 599000 BE NHA CONTGCY CONTINGENC CONTINGENC CONTINGENCY S 1.112.96• REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: TO CORRECT FINAL REDUCING CHANGE ORDER SUBMITIED IN ERROR BY ARCHITECT. APP~~ Depl Head (dole) Counl y Mana ger (d ote) Ci -..).J ->-o Se ction 2. Copies of this b ud ge! amendment shall be furnished lo lhe Clerk lo the Boord. and to lhe Budge! Oflicer and lhe Finance Officer fo r their d ire c tion. Adopted this ___ day of --------, 20 _. Margare t Regino Wheeler, Cle rk l o lhe Boord Howard Penny, Cha irman Boord o f Commissioners 101920a HCBOC Page 181 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAI NE D by the Governing Board of th e County of Hamett, North Carolin a, that the following amendme nt be made to the annual budget ordinance for the fi scal year ending June 30, 2021 . Section I. To amend the Aging Departme nt General Fund, the appropriations are to be changed a s follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF C ODE INCREASE DECREASE 1105160 583000 NBCBS NON-CAP ASSET -LARGE $2 ,500 1105160 582000 NBCBS NON-CA P ASSET -SMALL $2 500 REV ENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION O F CODE INCREASE DEC REASE EXPLANATION: To move funds to correct object. APPROVALS: ~ 11 F /).()fl 9t~. t-~~ ~.1-k..JC:.J:: Dept Head (date)JCinane 9{fi~rµate County Manageridate) cj, :J.,.'.) -'-( ..-.).g r lL, Section 2 . Copies of this budget amendment shall be furnished to the Clerk to the Board, and to th e Budget Officer and the Finan ce Officer for their direction. Pr<parcd by Adopted thi s ___ day of ________ , 20 Margaret Regina Wheeler, Clerk to the Board Howard L. Penny, Jr., Chairman Board of Comm issioners Date. 101920a HCBOC Page 182 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT Bf IT ORDAINED by lhe Governing Boord of the County o f Hornell. Narlh Carolina. that the fallowmg amendment be made lo the annual budget ordinance tor the fiscal year ending June 30, 2021 . Section 1. To amend the General Fund, Finance, the appropriations are to be changed as follows: EXPENDITURE I I AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 11041 30 532070 Internet $525 1104130 526010 Office Suoolies S525 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : To move tunds to cover Internet tor the remainder ot FY2020 -2021. AP~ R l J _, Ls+e ~ {AJ- Dept Head (date) County Manager (dote) 0 -,-13-~ Section 2. Copies of this budget amendment shall be furnished to f or their direction. e C lerk la the Boord. and l o the Budget Officer and the Finance Officer Adopted this ___ day of ________ • 20 __ . Margaret Regino Wheeler. Clerk lo the Boord Howard Penny, Chairman Boord of Commissioners 101920a HCBOC Page 183 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Caro lina, that the follow ing amendment be made to the annual budget ordinance for the fiscal year endin g Jun e 30, 2021. Section l. To amend the Aging Department General Fund, the appropriations are to be change d as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF C ODE INCREASE D ECREASE 11 05160 544050 AGING SOFTWARE MAINT & $120 11 05160 526010 AGING OFFICE SUP PLI ES $120 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESC RIPTION O F COD E INC REASE DECREASE EXPLANATION: To move funds for software subscription. APPROVALS: i 9J~. 11~~ ~~ ~.hi~~ · -q -).8 ·· .t o Section 2 . Copies ofth1s budget amendment shall be furn ished to the C lerk to th e Board , and to the Budget Officer and th e Fmance Office/ for their direction . Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler, Clerk to the Board Howard L. Penny, Jr., Chairman Board of Commissioners ~]2,2020 101920a HCBOC Page 184 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Govem'ng llo<Yd of the County of Hot11eft, North Cororino, tha t the following a mendment be mode lo the onnvol budget ordinance for lhe fiscot year ending June Ja, 2021, Seclion 1. lo amend the General Fund -Eme<gency Medlcol Services, the appropriations ore to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK I SUB-TASK I JOB I DESCRIPTION Of CODE I INCREASE DECREASE •1 r J • ·: !l , . 0 .. ., .. ,~. ~ . . '' 1104450 539050 Permits /Taxes/ Fees $900 1104450 535030 R&M -Vehides S3.200 1104450 544000 Contracted Services UJOO REVENUE I I AMOUNT nDr.. I OBJECT I PROJECT I fASK I SUB-TASK I JOB DESCRIPTION Of CODE I INCREASE DECREASE .. ~ .. . . . ~ :· .· .. •.. . EXPLANATION: To budget the regtsfratlon and striping of the donated EMS simulation ambulance. Section 2. Copies of this budget amendment shoU be fumished lo Officer for lhetr direction. ~ '--t-\-4> L> ) C,J- 20 County Monoger{doi¥ 0 'l. _ -, .--.>.t.J -· ~ Clerl< to the Boold, and to lhe Budg~t Officer ond the Finance Adopted this ___ day of _______ , 20 _. Margaret Regino Wheeler, Oerk to the Boord Howard Penny, Chairman Board of Commisslonen 101920a HCBOC Page 185 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by fhe Governing Board of fhe Counfy o f Harnett. North Carolina. !hat fhe following amendmenf be made lo the annual budget ordinance for t he fiscal year ending June 30, 2021 . Section 1. To amend the Board of Elections department the appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK JOB 1104170 549090 1104 170 537010 1104170 539010 1104170 532050 1104170 531020 1104170 531010 1104 170 531050 11041 70 531030 REVENUE ORG OBJECT PROJECT TASK SUB-TASK JOB EXPLANATION : To adjust funds to appropriate accounts APPROVALS : Adopted th is ___ day of ________ , 20 __ . Margaret Regino Wheeler. Clerk to the Boord AMOUNT DESCRIPTION OF CODE INCREASE DECREASE MISCELLANEOUS $90 ADVERTISING $140 LEGAL ADVERTISING $600 POSTAGE $6,336 TRAIN ING-MEALS ~ 1.212 TRA IN ING-MILEAGE $].103 TRAINING-REGISTRATION $2,826 TRAINING-LODGING ~2.025 AMOUNT DESCRIPTION OF CODE INCREASE DECREASE County Monoger (do te) q ") -:::ao ~..b e Boord, ond to the Budget Officer ond the Finance Howard Penny, Chairman Boord of Commissioners 101920a HCBOC Page 186 COUNTY Of HARNETI BUDGET ORDINANCE AMENDMENT BE IT ORDAIN ED by the Governing Boord of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section 1, To Amend the Capital Project Governmental Complex South (GCSTH), T he appropriations are to be change d as follows: CYPCNl'IITURF AUl"\11 .. T t"\Dt:. t"\R 1EC":T PD"JFC:T TASK CUR.TASK 11"\R DESCRIPTION OF r"DE INCRCA<E DEC:REASE 4054230 599000 GCSTH CONTGCY CONTINGENC CONTINGENCY I rnNTINC-:.FNCY t 15 000,00 4054230 519040 GCSTH PFRSV ENGNR F&R FROEHLING & ROBERTSON $ 15000.00 REVFNIIF AUl"\11 .. J t"\Dt:. t"\R ICrT PR" ICl"T TASK CIIR.TA<K 11"\R DESCRIPTION Of ,-"DE INf"DCA~t= l'IEl"DCA<C EXPLANATION : Additional funds needed for continued soll and materials testing ----------'-'91=25=12=02=0-1 bo 1F wri r~,(._ ~k " --!AnC Dept Head (dote) -"=''------+-'~w2() County Manager (date) 9.-'3c> -.lo Section 2. Copies of this budget amendment shall be furnished to the Cle rk to the Board, and to the Budget Officer and the Finance O f ficer for their direction. Adopted this ___ day of ________ , 20 _. Margaret Regina Wheeler. Clerk to the Board Board of Commissioners 101920a HCBOC Page 187 COUNTY OF HARNETI BUDGET O RDINANCE AMENDMENT BE IT O RDAINED by the Governing Boord of the County of Harnett. North Carolina. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30, 202 1. Secti on 1. To Amend the Capital Proj ect B rightwater Phase II (BWPJI), T he appropriations are to be ch anged as fo ll ows: EXPENDITIJRE ORG OBJECT p1>n1i:rr TASK SUB-TASK ins 4404930 599000 BWPII CONTGCY CONTINGENC CONTINGENC 4404930 519000 BWPII PFRSV ENGNR WITHERSRAV RFVENIIE t"\D/'! OBJECT PRt"\IS:t'J TASK SUB-TASK ins EXPLANATION: TO FUND ADDITI ONAL SERVICES NOT A NTICIPATED IN PROJECT 9/25/2020 ept Head (do te) Section 2. Copies of this budget amendment shall be furnished to t he their direction. Adopted t his ___ day of ________ , 20 __ . Marg aret Regino Wheeler. Clerk to the Boord AMt"\IINT DE'-"RIPTION OF CODE INCREASE DECREASE CONTINGENCY $ 30 471.00 WITHERS AND RA VEN EL $ 30,471 .00 AAAnllNT DE'-"RIPTION OF CODE INl'DEASE ni:rRi:A<.i: p~ < (L .}W I e ) U::::::K County Monoger (dote) q , 3.o ,Jo a nd to the Budget Officer and the Finance Officer for Boord of Commissioners 101920a HCBOC Page 188 COUNTY OF HARNETI BUDGET ORDINANCE AMEN DMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section 1. To amend the Boord of General Fund , Legal Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 110 4 150 531020 Troinino -Meals t156 1104150 543090 Rentals-Other Eauioment $156 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION : Mov e fund s lo cover printer rental County Manager (dote) 1.o-1-~o Section 2. Copies of lhis budget amendment shall be furnished to the Clerk to the oard, and to the Budget O fficer and the Finance Officer for their direclion. Adopte d this ___ day of ________ , 20 __ . Margaret Regina Wheeler. Clerk to the Board Joe Miller.Vice Chairman Boord of Commissioners 101920a HCBOC Page 189 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT 8E IT ORDAINED by the Governing Boord of the County of Hornell, North Corolino. that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30. 2021 . Section 1. To amend the General Fund, the appropriations are to be chonged as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE DECREASE 1104650 584000 Non-Cop Assets -Info Techno $1.837 1104650 524020 M&R Supplies -Eouioment $1,194 1104650 582000 Non-Cop Assets -Small Eauioment $3,031 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION Of CODE INCREASE EXPLANATION: Allocate funds to accounts to purchase needed suppffes for the maintenance of equipment ond purchase security cameras and associated equipment. JE#l 111 i Adopted this ___ doy of _______ . 20 _. Margaret Regina Wheeler. Clerk lo the Boord Joe Miller. Vice Chairman Board of Commissioners DECREASE 101920a HCBOC Page 190